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Tender Document

1. e END details Particulars Amount Rs road Date Bank Branch Tender 500 fee Rs 1 00 000 for each category of EMB Annexure 1 f Service centers The following information for service centers at least major cities operational for more than 3 years as per eligibility clause 4 3 may be given For authorized distributor OEM centers the vendor shall produce a copy of the valid agreement undertaking from authorized distributor OEM NICSI would verify the information furnished here and if found incorrect the bid is liable to be rejected S Location Name of Center Full Postal Year of Own centre Whether No Address with Setup Or spares are Telephone Nos Franchisee stocked Page 25 of 53 Y N 1405 m g Please use additional sheets of paper wherever necessary h The technical bid must be submitted as a PDF document with each page numbered and carrying an index of page numbers for the above information Signature Date Place Name SEAL Page 26 of 53 Annexure B Compliance sheet Name of the Bidder Tender No Page no Of the Tender Bid OEM or authorized distributor partner of quoted item for this tender for past three years Copies of purchase orders of Yes No quoted items for last three years Optional items for main category quoted Copies of Balance sheet 2008 09 2009 10 201
2. For Monitors Video Cable per Meter For Monitors Audio Cable per Meter For Monitors HDMI Cable per meter For Monitors For consideration of the financial bid the rates of excise duty and sales tax VAT installation cost and service tax on installation must be quoted as per the above given table The word inclusive or such similar word should not be used in any field The tax must clearly be indicated in numerical value L1 is the bidder quoting least total cost in Column 8 of above table for each item L1 rate for each additional item will be vendor independent viz the lowest rates quoted for any item by any of the responsive bidder is the L1 rates which have to be accepted by the L1 vendor qualifying for configuration given in Annexure 1 If L1 refuses to match the rates of Col 8 of additional items as above the tender for that item will be scrapped and EMD of L1 will be forfeited For working out the L1 rate of optional items the incredibly low rates or rates quoted by mistake or zero rates will not be considered EMD of such bidders will be forfeited and their bid will be rejected for that item Page 42 of 53 4 6 Name Date Place In order to maintain a panel of bidders L2 L3 in that order will be asked to match L1 rate If L2 agrees he will be considered for empanelment otherwise opportunity will be extended to L3 vendor and so on Thus by way of successive opp
3. Input 1 5 pole DIN 6 3mm phone jack Input 2 4 6 3mm phone jack Impedance 1kO balanced Sensitivity 1 0mV mic inputs Phantom power Yes on mic input 1 Through 5 pole DIN connection only Bundle with required cables amp connectors Head Phones Impedance 32 ohm per earpiece Audio frequency response 50 Hz to 20 kHz 10 dB Power handling capacity 50 mW Sensitivity 1 kHz 98 dB SPL earpiece at 1 mW earpiece Column Wall Speakers 6 W output Built in LMT Speakers Receiver Cordless Receiver Type Synthesized PLL Handheld Mic Frequency Response RF A Band 618 634 MHz Page 22 of 53 B Band 678 694 MHz E Band 850 865 MHz Number of Channels 32 Modulation 40 kHz Transmitter Radiated Output 8 mW typical Back Lit LCD Display Channel frequency mute and battery level Microphone Head cardioids dynamic TA4 Connector Wiring Pin 1 Ground Pin 2 Mic Input Body pack Antenna Flexible external quarter wave Handheld Antenna Internal proprietary Bundle with required cables amp connectors Shall Have outputs for SD amp HD Video outputs for connecting to a external video switcher Built in Camera recording feature SD HD video must have talk back facility and recording of sessions in DVDS format Bundle with required cables amp connectors Rated Voltage and Power External power adapter AC DC Support Video Video Standard SVGA PAL NTSC auto detec
4. VO o0 0 NN N DAAA SB W YW YW NO 10 37 2011 NICSI National Informatics Centre Services Inc A Government of India Enterprises under NIC TENDER FOR EMPANELMENT OF VENDORS TO SUPPLY OF TRAINING and TEACHING EQUIPMENTS 3 OBJECTIVE SCOPE Sealed tenders valid for a period of 120 days from the date of opening are invited from eligible bidders for empanelment to supply of teaching Aid equipment s per annexure l NICSI would like to have a panel of three vendors to cater its users amp own requirement The empanelment will be for an initial period of one year which can be extended for another one year through mutual consent The empanelled bidders will supply the empanelled items at the rates finalized through this tender during the period of empanelment extended empanelment period except for revision in rates as per provisions of clause 5 11 of the tender Earnest Money Deposit of Rs 1 00 000 Rupees One Lakh for each category of Annexure 1 is to be submitted through demand draft However the bidder shall quote for all the corresponding optional items otherwise the bid may be rejected for that item 2 Availability of Tender On Line bidding through NICSI E Procurement System The tender document will be available at NICSI e procurement site http eproc nicsi nic in Prospective bidders desirous of participating in this tender may view and download the tender document free of cost from above mentioned website However bidders ne
5. be covered under warranty Direct support from OEM is required o A co n5 Optional items for Monitors Mobile Mount Kit For Monitors ACCESSORIES FOR PANELS AND LCD VIDEO WALLS Video Cable per Meter For Monitors Audio Cable per Meter For Monitors HDMI Cable per meter For Monitors Video Mixer for Monitor Based video wall up to 8 screens Video Controller Server for Monitor Based video wall above 8 screens Audio Video Switcher 1 8 For Monitor Based Video Walls Rear Projection Based Video Wall 1x1 cube without controller Specs as per main item 5 CATEGORY D KIOSK TOUCH PANEL All in One Touch Panel Outdoor 60 or higher HD touch based outdoor panel Waterproof dust amp scratch resistant Brightness min 1500 nits Viewing angle min 170 degree Interface LAN USB Bundled with necessary foot stand having wheels This panel should have necessary processor software speakers gt 10W storage 20 GB embedded to work as independent information Kiosk without connecting to external computer system All in One Touch panel Indoor 45 or higher indoor full HD touch panel Brightness Min 400 Lumens Viewing angle gt 170 degree Interface USB HDMI DVI Support Windows Heavy duty panel suitable for 24 7 operation with suitable built in fan Cables for power amp all supported interfaces Wall Mount amp floor sta
6. unless revised as per the provisions of clause 5 11 The rates are to be quoted by the bidders in Indian Currency and payment shall be made to successful bidders in Indian currency only The price shall be for delivery at desired destination in India including installation commissioning and complete operationalization Page 6 of 53 5 2 14 5 2 15 5 2 16 5 2 17 The warranty period of three five years shall be taken into account for all quoted items except their consumable parts from the date of completion of supply its successful installation commissioning and acceptance by NICSI NIC or 39 63 months whichever is earlier from the date of delivery Warranty of consumable part will be equal to their life duty cycle The bidder should certify support for the supplied item in case NICSI NIC or its users decide to go in for in house maintenance or through a third party after warranty support the vendor shall supply the spare parts to NICSI users NICSI or a party designated by NICSI to give the complete support of minimum two years after warranty period of supplied product Conditional tenders shall not be accepted on any ground and shall be rejected straightway If any clarification is required the same should be obtained before submission of the bids Bidder shall furnish a compliance statement Point wise of specifications amp features of offered equipment s with the Technical Bid Deviations from technical specifications shou
7. 4 Invoice No with date 5 Equipment Name amp Description 6 Equipment serial nos 7 Date of delivery Date of intimation of call for installation 8 site readiness information in case of SNR 9 Installation Date Equipment as per ordered 10 Certificate configuration has been installed successfully Name of user NIC Project Coordinator NICSI Project in charge Designation Signature with official seal Date Page 51 of 53 Annexure F Site Not Ready Certificate Vendor Name 2 Project No 3 Purchase order No amp date 4 Equipment Name 5 Date of delivery 6 Date of 1 Visit for installation 7 Site not ready reason 8 Tentative date of site being ready for installation 9 Contact detail of vendor for getting equipment installed if site get ready 10 Certificate There is no delay on the part of vendor in getting the equipment installed Name of user NIC Project Coordinator NICSI Project in charge Designation Signature with official seal Date Page 52 of 53 Annexure G Manufacturer Authorization Format Ref Date To Deputy Manager Tender Division National Informatics Centre Services Inc Hall No 2 amp 3 6th Floor NBCC Tower 15 Bhikaiji Cama Place New delhi 66 Sub Manufacturer Authorization for Tender No NICSI Sir We lt OEM Manufacturer name gt manu
8. Mixer for Monitor Based video wall up to 8 screens Video Controller Server for Monitor Based video wall above 8 screens Audio Video Switcher 1 8 For Monitor Based Video Walls Rear Projection Based Video Wall 1x1 cubes without controller For making video walls upto 2x4 cubes 1 For consideration of the financial bid the rates of excise duty and sales tax VAT installation cost and service tax on installation must be quoted as per the above given table The word inclusive or such similar word should not be used in any field The tax must clearly be indicated in numerical value Page 33 of 53 Name Date Place L1 is the bidder quoting least total cost in Column 8 of above table for each item L1 rate for each additional item will be vendor independent viz the lowest rates quoted for any item by any of the responsive bidder is the L1 rates which have to be accepted by the L1 vendor qualifying for configuration given in Annexure 1 If L1 refuses to match the rates of Col 8 of additional items as above the tender for that item will be scrapped and EMD of L1 will be forfeited For working out the L1 rate of optional items the incredibly low rates or rates quoted by mistake or zero rates will not be considered EMD of such bidders will be forfeited and their bid will be rejected for that item In order to maintain a panel of bidders L2 L3 in that order will be asked to
9. Security Deposits shall be forfeited besides debarring and blacklisting the bidder concerned for at least three years for further dealings with NICSI The bidder should not assign or sublet the empanelment or any part of it to any other vendor in any form Failure to do so shall result in termination of empanelment and forfeiture of Security deposit NICSI may at any time terminate the empanelment by giving written notice to the empanelled vendor without any compensation if the empanelled vendor becomes bankrupt or otherwise insolvent provided that such termination will not prejudice or affect any right of action or remedy which has accrued or will accrue thereafter to NICSI The empanelled L1 vendor will be awarded 50 of the total purchase orders based on total order value for each category provided the performance of the L1 vendor with respect to delivery installation and after sales support is satisfactory The remaining 5096 order based on total order value will be distributed equally among other two empanelled vendors in the panel for each item The revised bids may be asked after three months period of previous financial bid NICSI reserve the right to change modify this distribution percentage based on the order execution performance of empanelled vendors No representation of any kind will be entertained in this regard 5 6 Pre Delivery Inspection of Ordered Items 5 6 1 5 6 2 5 6 3 The item must be offered in full as
10. enter into a written agreement with NICSI for honoring all tender conditions and adherence to all aspects of fair trade practices in executing the purchase orders placed by NIC NICSI on behalf of its clients 5 5 4 In the event of an empanelled Company or the concerned division of the Company is taken over bought over by another company all the obligations and execution responsibilities under the agreement with the NICSI should be passed on for compliance by the new company in the negotiation for their transfer 5 5 5 f the name of the product is changed the renamed product should be equivalent or superior in technical specifications of empanelled item Page 8 of 53 5 5 6 5 5 7 5 5 7 5 5 8 5 5 8 In case any selected L1 bidder refuses to sign empanelment within seven days of communication from NICSI the offer would be treated as withdrawn and the bidder s EMD will be forfeited and tender will be scraped If other bidders refuses to sign the empanelment after matching L1 rates their EMD will be forfeited and offer will be extended to other qualified bidders to make a penal The defaulting bidder may also be debarred from participating in NICSI tenders for a period of three years In case of empanelled bidder is found in breach of any condition s of tender or supply order at any stage during the course of supply installation or warranty period the legal action as per rules laws shall be initiated against the bidder and EMD
11. event of rendering services supplies to NIC the selected vendor shall discharge all its obligations under this tender vis vis NIC Any default or breach in discharging obligations under this tender by the selected vendor while rendering services supplies to NIC shall invite all or any actions sanctions as the case may be including forfeiture of EMD security deposit invocation of performance guarantee stipulated in this tender document The decision of NICSI NIC arrived at as above will be final and no representation of any kind will be entertained on the above Any attempt by any Bidder to bring pressure of any kind may disqualify the Bidder for the present tender and the Bidder may also be liable to be debarred from bidding for NICSI NIC tenders in future for a period of at least three years Any conditions mentioned in their tender bids by the bidders which are not in conformity to the conditions set forth in the tender will not be accepted by NICSI NIC All the terms and conditions for the supply testing and acceptance payment terms penalty etc will be as those mentioned herein and no change in the terms and conditions set by the bidders will be acceptable Alterations if any in the tender bid should be attested properly by the bidders failing which the bid will be rejected One batch of NIC NICSI User staff is to be trained in installation maintenance and servicing at least for a period of one week free of cost NICSI NIC
12. of the duly receipt delivery challan The Bills Invoice should be in the format and as per guidelines instructions given in Rule 52 A 57GG etc of the Central Excise Rules 1944 as amended from time to time for these items for which payment of Excise duty is applicable 8096 Eighty percent payment will be made on complete delivery of ordered items at the designated sites and on the submission of proof of delivery and Performance Bank Guarantee PBG equal to 8 5 of total order value valid for 39 months Remaining 2096 payment will be released after installation on submission of installation certificate Annexure E along with bills Payment will be made after deducting penalty amount if applicable PBG will have to be renewed for such further periods till satisfactory free warranty support has been provided by the vendor for all the items supplied and installed and there after the PBG will be returned to the vendor Installation has to be completed within 15 days from the date of delivery If installation is not completed within 15 days of delivery it will be considered as deficiency in after sales service support In such cases penalty clause will apply and subsequent purchase orders to the vendor may be restricted For Site Not Ready SNR cases vendor requires to submit SNR certificate as per Annexure F signed by NIC NICSI Coordinator of the project User Department However regarding readiness of site the decision of the User Department NI
13. per ordered configuration for testing and acceptance No item with short supply or with different technical specifications shall be accepted for conduct of acceptance testing under any circumstances The acceptance tests will include the verification of specifications of ordered item and functional testing The items must give same performance results as shown during initial demonstration evaluation tests The delivered items in addition to meeting the performance results as per evaluation tests should also contain the same subsystem Brand Manufacturer as were given at the time of initial evaluation tests Failure to fulfill any of the above mentioned conditions will entail cancellation of the Purchase Order along with forfeiture of the EMD Security Deposit The bidders must ensure before acceptance of purchase order that enough number of ordered items are available in stock to supply In no circumstances different make amp model other than ordered in purchase order amendment order will be accepted In case any of the empanelled items becomes obsolete and if the empanelled bidder s want to offer a new item model of same make and same or higher specifications which was not offered for evaluation the same should be offered to NICSI for evaluation with full configuration before acceptance of purchase order The vendor should provide detailed technical documents and technical man power support so as to enable NICSI to carry out the evaluation process a
14. under 5 4 of the tender document The time difference between such re quote will be minimum three months except in case of the union budget REFUND OF EMD amp SECURITY DEPOSIT The Earnest Money Deposit EMD will be refunded as follows Page 12 of 53 1 In the case of those bidders who fail to qualify the eligibility criteria the Earnest Money Deposit EMD will be refunded without any interest accrued immediately thereafter 2 n the case of those bidders whose technical bids do not qualify the EMD will be refunded without any interest accrued within one month of the acceptance of TEC s recommendations 3 In the case of those bidders who are not empanelled the EMD will be refunded without any interest accrued within one month of the acceptance of FEC s recommendations 4 n case of those bides whose tender bids are accepted for the empanelment EMD will be refunded on receipt of Security Deposit of amount Rs One Lakh each for empanelled categories Security Deposit shall be in the form of Bank Guarantee BG drawn in the name of National Informatics Centre Services Inc Hall No 2 amp 3 6 Floor 15 NBCC Tower Bhikaji Cama Place New Delhi 110 066 valid for a period of 15 Fifteen months and shall be renewed by the bidder till Empanelment lasts or the orders placed are executed whichever is later No interest will be payable for the Security Deposit 5 On completion of the warranty period of ordered items the Security Dep
15. vendors will be formed If none of L2 L3 agree to match L1 rates then L1 alone will be on the panel Rates for optional items are vendor independent and have to be match by all the bidders selected for empanelment of main items 4 The above rates are inclusive of packing forwarding freight insurance installation commissioning warranty or any other charges for supply anywhere in India 5 Entry Tax Octroi will be reimbursed as per actual wherever applicable Authorized Signatory Name Date Place SEAL Page 47 of 53 Category F Audio Systems Annexure D2 6 Item Description Basic xe Sales Installation Service Tax Total Cost with Cost Tax Cost on Five years on Rs a VAT Installation site e 2 comprehensive E 2 warranty including installation Col 3 4 5 6 7 1 2 3 4 5 6 7 8 4 3 channel stereo 1 Power amplifier with minimum 4 mic inputs High Quality wall 5 mountable PA Sound Stereo Speakers 3 2 1 Channel Speakers 4 5 1 Channel Speakers Wireless Microphone 6 Digital Audio Mixer 1 For consideration of the financial bid the rates of excise duty and sales tax VAT installation cost and service tax on installation must be quoted as per the above given table The word inclusive or such similar word should not be used in any field The tax must clearly be indicated in numerical value 2 L1 is the bidder quoting least total cost i
16. 0 11 showing turnover Yes No from sale of IT equipment s List of Service Centres authorized service centres Copies of Stax VAT Service Tax PAN Self declaration regarding accepting tender terms Yes No Yes No Yes No Yes No Articles of Association etc EMD details Tender Fee Signature Date Place Name SEAL Page 27 of 53 STATEMENT OF DEVIATIONS FROM TECHNICAL SPECIFICATIONS Annexure C LINE ITEM DESCRIPTION OF ITEM SPECIFICATION WHERE DEVIATING DEVIATION IN THE OFFER BRIEF REASON FOR THE DEVIATION Note Deviations on the lower side of technical specs will not be accepted Signature of the Bidder Name Date Place Company Seal Page 28 of 53 Name of the Bidder Category A Projectors FINANCIAL BID PROFORMA Annexure D1 1 Items No Item Description Basic Cost Rs Excise Sales Duty Tax 96 VAT Installation Cost Service Tax on Installation Total Cost with Three years on site Comprehensive warranty including installation One Year Warranty for Projector Lamp Col 3 4 5 6 7 2 3 4 5 6 7 8 Projector Ultra Light Weight Projector Light Weight Projector Mid Range Projector High End Projector Interactive Accessories for Projector 7A Video Cable per meter for projector 7B Audio Cable pe
17. 00 hrs in normal whisper mode Additional features Inbuilt Speakers 10 Watts VGA Audio HDMI DVI Bundled with all interface power Cables Ceiling mount Kit Carry case full function remote amp other accessories Capable to run continuous 4 hours of operation Interface ACCESSORY FOR PROJECTORS ABICO o ojo N o D Additional items for Projector system Video Cable per meter for projector Audio Cable per meter for projector HDMI DVI Cable per meter for projector Lamp for quoted model of Projector Projection Screen 6 x 4 with tripod Projection Screen 7 x 5 with tripod Projection Screen 8 x 6 with tripod Projection Screen 6 x 4 Wall Mount Motorized Projection Screen 7 x 5 Wall Mount Motorized Projection Screen 8 x 6 Wall Mount Motorized Laser pointing device Page 17 of 53 CATEGORY B LED LCD MONITORS LED Monitor 32 or higher Resolution Full HD 1920 x1080 Response time less than 8ms Brightness CD M 450 or higher Viewing angle gt 170 degree Interface VGA AV Port USB DVI HDMI Certification Energy Star 5 0 Inbuilt speakers Cables for power amp all supported interfaces Wall Mount amp table stand kit LCD Monitor 32 or higher Resolution Full HD 1920 x1080 Response time
18. 7 8 1A Windows Desktop with Shared Computing 6 1 Linux Desktop with 1B Shared Computing 6 1 1 For consideration of the financial bid the rates of excise duty and sales tax VAT installation cost and service tax on installation must be quoted as per the above given table The word inclusive or such similar word should not be used in any field The tax must clearly be indicated in numerical value 2 L1 is the bidder quoting least total cost in Column 8 of above table for each item 3 In order to maintain a panel of bidders L2 L3 in that order will be asked to match L1 rate If L2 agrees he will be considered for empanelment otherwise opportunity will be extended to L3 vendor and so on Thus by way of successive opportunity a panel of three vendors will be formed If none of L2 L3 agree to match L1 rates then L1 alone will be on the panel Rates for optional items are vendor independent and have to be match by all the bidders selected for empanelment of main items 4 The above rates are inclusive of packing forwarding freight insurance installation commissioning warranty or any other charges for supply anywhere in India 5 Entry Tax Octroi will be reimbursed as per actual wherever applicable Authorized Signatory Name Date Place SEAL Page 50 of 53 Installation Certificate Vendor Name 2 Project No 3 Purchase order No amp date
19. C NICSI Project Coordinator will be final No penalty will be imposed for SNR cases however vendor has to install the items within 15 days as per clause 5 8 1 of receipt of Site Ready notice from User NICSI NIC else it will attract penalty as per above clause 5 8 1 recoverable from Bill If the site is not ready even after 3 months of delivery of items the vendor will be able to claim balance of 20 after submission of BG for the said amount till the installation is complete and has to give undertaking that vendor will complete the installation once the site is ready Payments shall be subject to deductions of any amount for which the empanelled vendor is liable under the empanelment Further all payments shall be made subject to deduction of TDS Tax deduction at Source as per the Income Tax Act 1961 and any other taxes All payments will be made through RTGS only Page 11 of 53 5 10 5 10 1 5 10 2 5 10 3 5 11 5 11 1 5 11 2 5 12 5 12 1 WARRANTY MAINTENANCE All the items shall be under three five year comprehensive onsite warranty support from the date of installation or 39 63 months from date of delivery whichever is earlier at the site except their consumable items The lamp of projector For Category A will be treated as consumable item after one year and will not be covered under warranty support for normal cases Due to manufacturing defect transit issue if lamp life is found to be abnormally different from p
20. Monitor 70 or higher LED Monitor 100 or higher Accessori es for LCD LED Monitors Mobile Mount Kit For Monitors Video Cable per Meter For Monitors Audio Cable per Meter For Monitors HDMI Cable per meter For Monitors For consideration of the financial bid the rates of excise duty and sales tax VAT installation cost and service tax on installation must be quoted as per the above given table The word inclusive or such similar word should not be used in any field The tax must clearly be indicated in numerical value L1 is the bidder quoting least total cost in Column 8 of above table for each item L1 rate for each additional item will be vendor independent viz the lowest rates quoted for any item by any of the responsive bidder is the L1 rates which have to be accepted by the L1 vendor qualifying for configuration given in Annexure 1 If L1 refuses to match the rates of Col 8 of additional items as above the tender for that item will be scrapped and EMD of L1 will be forfeited Page 31 of 53 Name Date Place For working out the L1 rate of optional items the incredibly low rates or rates quoted by mistake or zero rates will not be considered EMD of such bidders will be forfeited and their bid will be rejected for that item In order to maintain a panel of bidders L2 L3 in that order will be asked to match L1 rate If L2 agrees he will be considere
21. N I Bank Draft s towards EMD and TENDER FEE in one cover sealed and superscripted EMD and Tender Fee NICSI tender for TRAINING and TEACHING EQUIPMENTS due on 20 06 2012 At 15 00 Hrs A letter with draft details should be submitted physically at Tender Division NICSI However the scanned copy of Bank drafts must be uploaded PDF format electronically on http eproc nicsi nic in Bidders must also upload the signed co each page of tender document as token of acceptance of all tender terms amp conditions EN 2 The PDF file containing the following information should be titled as Eligibility Criteria NICSI tender for TRAINING and TEACHING EQUIPMENTS a Bidder profile as per Annexure A b Compliance sheet as per Annexure B and the supporting documents c All the documents asked for eligibility criteria EN 3 The PDF file containing the following information should be titled as Technical Bid NICSI tender for TRAINING and TEACHING EQUIPMENTS a Items being quoted as per annexure 1and the corresponding deviations as per Annexure C Bidders may use separate sheet for each item b Technical literature about the quoted items and comparative studies available should be enclosed This PDF file not containing the above documents or containing the financial bid in explicit implicit form will lead to rejection of the bid EN 4 The XLS file titled as FIN A for Financial Bid NICSI tender for TRAINING and
22. Name Date Place SEAL Page 45 of 53 Annexure D2 4 Category D Kiosk Touch Panel Item Description Basic xe Sales Installation Service Tax Total Cost with Cost Tax Cost on Five years on Rs a VAT Installation site e 2 comprehensive E 2 warranty including installation Col 3 4 5 6 7 1 2 3 4 5 6 7 8 1 All in One Touch Panel Outdoor 2 All in OneTouch panel Indoor 1 For consideration of the financial bid the rates of excise duty and sales tax VAT installation cost and service tax on installation must be quoted as per the above given table The word inclusive or such similar word should not be used in any field The tax must clearly be indicated in numerical value 2 L1 is the bidder quoting least total cost in Column 8 of above table for each item 3 Inorder to maintain a panel of bidders L2 L3 in that order will be asked to match L1 rate If L2 agrees he will be considered for empanelment otherwise opportunity will be extended to L3 vendor and so on Thus by way of successive opportunity a panel of three vendors will be formed If none of L2 L3 agree to match L1 rates then L1 alone will be on the panel Rates for optional items are vendor independent and have to be match by all the bidders selected for empanelment of main items 4 The above rates are inclusive of packing forwarding freight insurance installation commissioning
23. No 10 37 2011 NICSI NATIONAL INFORMATICS CENTRE SERVICES INC NICSI A Government of India Enterprise under NIC Ministry of Communications amp Information Technology Hall No 2 amp 3 6 Floor NBCC Tower 15 Bhikaji Cama Place New Delhi 110066 Tel 26105054 Fax 26105212 TENDER NO NICSI Teaching Aids 2012 10 TENDER DOCUMENT EMPANELMENT OF VENDORS for SUPPLY AND INSTALATION OF TRAINING AND TEACHING EQUIPMENTS Page 1 of 53 Sr No Un B WN Index Contents Scope Objective of Tender Availability of tender Important Dates Hligibility Criteria Terms amp Condition 5 1 Pre bid Conference 5 2 Bid Submission 5 2 EMD 5 3 Bid Opening 5 4 Evaluation of Bids 5 4 1 Technical Evaluation 5 4 2 Financial Evaluation 5 5 Empanelment of Bidders 5 6 Pre Delivery Inspection of ordered Items 5 7 Deliveries amp Penalty 5 8 Installation Schedule amp Penalty 5 9 Payments 5 10 Warranty Maintenance 5 11 Price Variation Clouse 5 12 Refund of EMD amp Security Deposit 5 13 Indemnity 5 14 Force Majeure 5 1 5 1 5 Termination for Default 6 Arbitration 5 17 Applicable Law Sol 8 Miscellaneous Technical specifications for items to be quoted Bidders profile Annexure A Compliance Sheet Annexure B Statement of Deviation Financial Bid Proforma for quoted items Installation Certificate Site not ready Certificate Manufacturer Authorization Certificate Page 2 of 53 Page No
24. TEACHING EQUIPMENTS and should contain the Financial Bid as per Annexure D1 1 to D1 8 and Annexure D2 1 to D2 8 Page 5 of 53 5 2 3 5 2 4 5 2 5 5 2 6 5 2 7 5 2 8 5 2 9 5 2 10 5 2 11 5 2 12 5 2 13 Earnest Money Deposit EMD of Rs 1 00 000 Rupees One Lakh only has to be submitted for each category of Annexure 1 The EMD is to be submitted through Demand Draft Pay Order of any Scheduled Commercial Bank drawn in favor of National Informatics Centre Services Inc New Delhi physically at Tender Division NICSI before 15 00 Hrs on 20 06 2012 Otherwise bids will be rejected However the scanned copy of Bank drafts must be uploaded PDF format electronically on http eproc nicsi nic in No Bank Guarantee towards EMD will be acceptable EMD of unsuccessful bidders will be returned without any interest on tender finalization EMD of successful bidders will be converted into bank guarantee for the period of empanelment extended empanelment The BG will be released after the empanelment or execution of all pending orders whichever is later All the bids documents should be digitally signed by the authorized signatory All pages of the bid being submitted must be sequentially numbered by the bidder NICSI will not be responsible for any delay on the part of the vendor in obtaining the terms and conditions of the tender notice or submission of the online bids The bids submitted by telex telegram fax E mail ma
25. a penalty of 0 2 point two percent for a period of 15 days and 0 4 point four percent per day for next 15 days subject to maximum 30 days in total Thereafter NICSI holds the option to get the procured item installed through alternate sources at the risk and cost of the defaulting vendor If delivered item is found to be defective broken vendor will replace the item with new one at their own cost and risk within Four weeks If the items are not installed at site within the stipulated time due to the non responsiveness of the vendor 0 2 point two percent of the purchase order value per day for 15 days and 0 4 point four percent per day for next 15 days subject to maximum 30 days in total Thereafter NICSI holds the option to procure the defective broken item through alternate sources at the risk and cost of the defaulting vendor The items to be supplied Wherever applicable should work under the specified Operating Systems viz Windows and Linux all versions as the case may be It shall be the exclusive responsibility of the Vendors supplying the items to provide appropriate device drivers and solutions for these system software platforms 5 9 PAYMENT 5 9 1 5 9 2 5 9 3 5 9 4 A pre receipted bill along with original excise duty gate pass if applicable and acceptance certificate shall be submitted Three copies in the name of user A C NICSI New Delhi 110066 soon after the delivery of the items along with a copy
26. arranty including installation Col 3 4 5 6 7 1 2 3 4 5 6 7 8 4 3 channel stereo 1 Power amplifier with minimum 4 mic inputs High Quality wall mountable PA i Sound Stereo Speakers 3 2 1 Channel Speakers 4 5 1 Channel Speakers Wireless 7 Microphone 6 Digital Audio Mixer 1 For consideration of the financial bid the rates of excise duty and sales tax VAT installation cost and service tax on installation must be quoted as per the above given table The word inclusive or such similar word should not be used in any field The tax must clearly be indicated in numerical value 2 L1 is the bidder quoting least total cost in Column 8 of above table for each item 3 In order to maintain a panel of bidders L2 L3 in that order will be asked to match L1 rate If L2 agrees he will be considered for empanelment otherwise opportunity will be extended to L3 vendor and so on Thus by way of successive opportunity a panel of three vendors will be formed If none of L2 L3 agree to match L1 rates then L1 alone will be on the panel Rates for optional items are vendor independent and have to be match by all the bidders selected for empanelment of main items 4 The above rates are inclusive of packing forwarding freight insurance installation commissioning warranty or any other charges for supply anywhere in India 5 Entry Tax Octroi will be reimbu
27. bove 8 screens Audio Video Switcher 1 8 For Monitor Based Video Walls Rear Projection Based Video Wall 1x1 cubes without controller For making video walls upto 2x4 cubes 1 For consideration of the financial bid the rates of excise duty and sales tax VAT installation cost and service tax on installation must be quoted as per the above given table The word inclusive or such similar word should not be used in any field The tax must clearly be indicated in numerical value 2 L1 is the bidder quoting least total cost in Column 8 of above table for each item 3 Inorder to maintain a panel of bidders L2 L3 in that order will be asked to match L1 rate If L2 agrees he will be considered for empanelment otherwise opportunity will be extended to L3 vendor and so on Page 44 of 53 Thus by way of successive opportunity a panel of three vendors will be formed If none of L2 L3 agree to match L1 rates then L1 alone will be on the panel Rates for optional items are vendor independent and have to be match by all the bidders selected for empanelment of main items 4 The above rates are inclusive of packing forwarding freight insurance installation commissioning warranty or any other charges for supply anywhere in India 5 Entry Tax Octroi will be reimbursed as per actual wherever applicable 6 The Installation and warranty support will be directly from OEM Authorized Signatory
28. can quote for any number of categories A H from Annexure 1 However bidder must quote for all additional items in a particular category of the quoted main item failing which their bid may be rejected for that category 4 2 The bidders annual sales turnover from sale of IT equipment s should be more then Rs 5 Crore Rupees Five Crores during the each fiscal year i e 2009 10 amp 2010 11 and 2011 2012 The turnover refers to a company and not the composite turnover of its subsidiaries sister concerns etc Bidders must submit copy of audited balance sheet as proof of turnover highlighting the turnover part Certificate from CA may also be attached in this regard 4 3 The bidder OEM must have country wide infrastructure support in the form of direct service centre or OEM service centers in at least major cities like Ahmedabad Bhopal Delhi Mumbai Chennai Bangalore Bhuwneshwar Guwahati Hyderabad Jammu Kolkatta Patna Pune Lucknow amp Chandigarh etc In case of service support through OEM authorized service provider the bidder must submit the copy of its agreement undertaking from its OEM authorized service provider for service support along with the bid stating that they will provide complete support as per tender terms amp conditions for entire warranty period of product supplied In absence of agreement undertaking documents the location given as service centre will not be considered as service support centre The bidders must en
29. close details of their infrastructure with reference to locations and technical manpower availability of inventory of spares etc and also indicate their business model for providing warranty and after sales support For the aforementioned In the absence of agreement undertaking document for service support bidders bid may be rejected straightway NICSI reserves the right to disqualify the Bidder based on their past maintenance performance as experienced by NIC NICSI during the last three years 4 4 The registration number of the firm along with the CST VAT No allotted by the sales tax department as well as PAN number of the firm allotted by the income tax department should be submitted failing which bidder s bid would become invalid amp same shall be rejected 4 5 Attested copies of Articles of Association in case of registered firm Byelaws amp certificates of registration in case of registered co operative societies partnership deed in case of partnership firm should be submitted 4 6 The bidder should be registered with Service tax department of the Government of India Enclose copy of the valid Registration No 4 7 Self Declaration Bidder has to submit a self attested declaration that the scope of work tender terms and conditions are understood to him and has quoted tender in complete compliance The Bidders are requested to furnish documents to establish their eligibility for each of the above clauses Relevant portions in
30. d for empanelment otherwise opportunity will be extended to L3 vendor and so on Thus by way of successive opportunity a panel of three vendors will be formed If none of L2 L3 agree to match L1 rates then L1 alone will be on the panel Rates for optional items are vendor independent and have to be match by all the bidders selected for empanelment of main items The above rates are inclusive of packing forwarding freight insurance installation commissioning warranty or any other charges for supply anywhere in India Entry Tax Octroi will be reimbursed as per actual wherever applicable Authorized Signatory SEAL Page 32 of 53 Category C Video Wall Annexure D1 3 Items No Item Description Basic Cost Rs Excise Duty 96 Sales Tax VAT 96 Installation Cost Service Tax on Installation Total Cost with Three years on site comprehensive warranty including installation Col 344454647 2 3 4 5 6 7 8 LCD LED Monitor for Video Wall 46 or higher LCD Monitor for Video Wall 50 or higher Multi Display Unit 3 Screens Multi Display Unit 6 Screens Rear Projection Based Video Wall 2x2 with Controller Acc essories for Panels and Video Walls Mobile Mount Kit For Monitors Video Cable per Meter For Monitors Audio Cable per Meter For Monitors HDMI Cable per meter For Monitors Video
31. eason can reject any tender s in which any prescribed condition s is are found incomplete in any respect NICSI also reserves the right to award works supply order on quality technical basis which depends on quality capability of the system and infrastructure of the firm Bidder s are therefore directed to submit the tender carefully along with complete technical features of the products systems as well as other documents required to access the capability of the firm All procedure for the purchase of stores laid down in GFR and DFPR shall be adhered to strictly by the NICSI and subordinates and Bidders are bound to respect the same MISCELLANEOUS The empanelment under this tender is not assignable by the selected vendor The selected vendor shall not assign its contractual authority to any other third party As a matter of policy and practice and on the basis of Notification published in Gazette of India dated 14 March 1998 it is clarified that services and supplies of the vendor selected through this tender can be availed by both National Informatics Center NIC and National Informatics Center Services Incorporated NICSI as the case may be depending on the project and the selected vendor shall be obliged to render services supplies to both or any of these organizations as per the indent placed by the respective organization In other words the selection procedure adopted in this tender remains applicable for NIC as well and in the
32. ed to submit the tender fee of Rs 500 Rupees Five hundred only through demand draft pay order from a schedule commercial bank drawn in favor of National Informatics Centre Services Incorporation New Delhi along with the bid 3 Important Dates Date of publication 29 05 2012 at NICSI e procurement site http eproc nicsi nic in amp http www nicsi com Start of Sale of Tender 29 05 2012 Document Seek clarification start date 31 05 2012 Seek Clarification end date 10 06 2012 Pre bid Meeting 12 06 2012 at 11 30 Hrs at National Informatics Centre Services Inc Hall No 2 amp 3 6 Floor 15 NBCC Tower 15 Bhikaji Cama Place New Delhi Bid submission start date 13 06 2012 at10 00AM onwards Bid submission end date 20 06 2012 upto 15 00 Hrs Opening of Tender Bids 20 06 2012 at 15 30 Hrs Eligibility amp Technical Page 3 of 53 4 ELIGBILITY CRITERIA 4 1A Bidder should be original equipment manufacturer or authorized distributor cum service provider of quoted items for past three years In case OEM bid themselves then authorized distributor will not be eligible to bid in this tender OEM can authorize only one bidder to participate in this tender attach OEM authorization letter as per Annexure G In case of Video walls minimum two installations of 2x2 matrix of quoted OEM make must be present in India Submit customer satisfaction letter for these installations The bidder
33. endent and have to be match by all the bidders selected for empanelment of main items 4 The above rates are inclusive of packing forwarding freight insurance installation commissioning warranty or any other charges for supply anywhere in India 5 Entry Tax Octroi will be reimbursed as per actual wherever applicable Authorized Signatory Name Date Place SEAL Page 38 of 53 Category H Desktop with Shared Computing 6 1 Annexure D1 8 Items No Item Description Basic Cost Rs Excise Duty 96 Sales Tax VAT 96 Installation Cost Service Tax on Installation Total Cost with Three years on site comprehensive warranty including installation Col 344454647 2 3 4 5 6 7 8 1A Windows Desktop with Shared Computing 6 1 1B Linux Desktop with Shared Computing 6 1 For consideration of the financial bid the rates of excise duty and sales tax VAT installation cost and service tax on installation must be quoted as per the above given table The word inclusive or such similar word should not be used in any field The tax must clearly be indicated in numerical value L1 is the bidder quoting least total cost in Column 8 of above table for each item In order to maintain a panel of bidders L2 L3 in that order will be asked to match L1 rate If L2 agrees he will be considered for empanelment otherwise opport
34. facturer having our registered office at lt OEM Manufacturer address gt are an established and reputed manufacturer of lt Name of Tendered Items gt We confirm that lt Bidder Nameshaving its registered office at Bidder Address is our only authorized partner distributor cum service provider for brand of Name of Tendered Items being authorized to quote in above cited tender We authorize them solely to quote our product in the above mentioned tender Our full support is extended to him in all respects for supply commissioning warranty and post warranty maintenance of our products We also ensure to provide the service support for the supplied equipment s for a period of 5 years from date of installation of the equipment s We also undertake that in case of default in execution of this tender by the Bidder Names the OEM Company Name gt will take all liabilities and responsibilities and necessary steps for successful execution of empanelment against this tender Thanking You For OEM Manufacturer name Authorized Signatory gt Name Designation Country Head Legal Head Page 53 of 53
35. for Video Wall 46 or higher Resolution Full HD 1920 x1080 Response time less than 8ms Brightness CD M 700 or higher Bezel gap max 7mm Interface VGA AV Port DVI HDMI Heavy duty monitor suitable for 24 7 operation with suitable built in fan Cables for power amp all supported interfaces Wall Mount kit Monitor should have RS232C control and support for atleast 10x10 video walls LCD LED Monitor for Video Wall 50 or higher Resolution Full HD 1920 x1080 Response time less than 8ms Brightness CD M 700 or higher Bezel gap max 7 mm Interface VGA AV Port DVI HDMI Heavy duty monitor suitable for 24 7 operation with suitable built in fan Cables for power amp all supported interfaces Wall Mount kit Monitor should have RS232C control and support for atleast 10x10 video walls Screen Size 21 or higher LCD monitor with narrow bezel width Number of Screens 3 Brightness Multi Display 250 cd m Resolution Full HD 1920 1080 Unit 3 LCD Response time Max 8 ms Interface VGA DVI Screens D DP Need to be bundled with necessary stand interface cables software and any interface card required for connecting normal computer system Screen Size 21 or higher LED monitor with narrow bezel width Number of Screens 6 Brightness Leu 250 cd m Resolution Full HD 1920 1080 qus Display Response time Max 8 m
36. gain on the new item The decision arrived at by NICSI will be final and binding on the vendor Since technological trends in IT industry are changing very rapidly NICSI may examine re access the technical specifications of all empanelled items and or optional items at an interval of three months from the date of empanelment and have consultation with all empanelled bidders for technological up gradation If considered necessary the item may be considered for up gradation on higher side after consultation with empanelled bidders If majority of empanelled bidders Page 9 of 53 5 6 4 5 6 5 agreed for up gradation and same is accepted by NICSI competent authority the finalized up gradation will applicable for all empanelled bidders of that category Besides this up gradation NICSI will not entertain any request of empanelled bidder for any midterm upgradation The schedule for acceptance testing dates shall be provided at least 15 days before the last date of delivery This needs to be strictly followed Normally testing and acceptance of ordered items will be done at the bidder s premises where it will be tested as per ordered specifications NICSI NIC reserves the right to reject any item if found unsuitable and or not conforming to the approved specifications The rejected items if any shall have to be taken back and replaced by good items forthwith at the cost of the vendor No payment will be made for rejected items The items whic
37. h are accepted after testing should be sealed inside carton under the joint signature of the representatives of NICSI NIC and Bidder s representative and then sent along with the packing list giving serial numbers and part numbers of all possible items and copy of the acceptance test report to the actual sites of installation NICSI will have the option to test and accept an item at user s premises in case of emergency situations 5 7 DELIVERY amp PENALTY 5 7 1 5 7 2 5 7 3 5 7 4 The schedule to be given for delivery at site is to be strictly adhered to in view of the strict time schedule for implementation of various Projects Any unjustified and unacceptable delay in delivery beyond the delivery schedule as per Purchase Order which shall not be more than 30 Thirty days for North eastern States including Sikkim J amp K Lahual Spiti amp Kinnaur in HP Andaman Nicobar and Lakshdweep Islands and 21 twenty One days for the rest of the locations across India from the date of Purchase Order will render the vendor liable for liquidated damage at the rate of 0 296 point two percent of the purchase order value per day for 15 days and 0 4 point four percent perday for next 15 days subject to maximum 30 days in total Proof of Delivery Installation duly signed by the user NIC NICSI Project Coordinator with his name date of delivery designation and office seal legibly recorded should reach NICSI Head Quarters New Delhi within 30 days af
38. h the parties fail to reach such amicable settlement then either party The Purchaser or Contractor may within 20 days of such failure give a written notice to the other party requiring that all matter in dispute or difference be arbitrated upon Such written notice shall specify the matters which are in difference or differences of which such written notice has been given and no other shall be reoffered to the arbitration of a single arbitrator to be appointed by both the parties or in case of disagreement as to the appointment of a single arbitrator to that of two arbitrators one to be appointed by each party or incase of said arbitrators not agreeing then to the umpire to be appointed by the arbitrators in writing before entering upon the references Provisions of Indian Arbitration amp Conciliations Act 1996 or any statutory modification or re enactment thereof and rules framed there under from time to time shall apply to such arbitration Venue of arbitration shall be New Delhi The arbitrators or arbitrators appointed under this Article shall have the power to extend the time to make the award with the consent of parties Pending reference to arbitration the parties shall make all endeavors to complete the work in all respect Disputes if any will finally be settled in the arbitration Upon every or any such references to the arbitration as provided herein the cost of and incidental to the reference and Award respectively shall at
39. he vendor fails to perform any other obligation s under the empanelment If the vendor in either of the above circumstances does not take remedial steps within a period of 30 days after receipt of the default notice from NICSI or takes longer period in spite of what NICSI may authorize in writing NICSI may terminate the empanelment purchase order in whole or in part In addition to above NICSI may at its discretion also take the following actions NICSI may procure upon such terms and in such manner as it deems appropriate goods similar to the undelivered items products and the defaulting vendor shall be liable to compensate NICSI for any extra expenditure involved towards goods and services to complete the scope of work in totality or 8 596 of the total value of purchase order as cancellation charges whichever is higher NICSI may at any time terminate the purchase order empanelment by giving one month written notice to the Vendor without any compensation to the Vendor if the Vendor becomes bankrupt or otherwise insolvent ARBITRATION In case any dispute or difference arises out of or in connection with or the carrying out of works whether during the progress of the works or after their completion amp whether before or after the termination abandonments or breach of contact except as any of the accepted matters provided hereunder the parties hereto shall first endeavor to settle such disputes of differences amicably If bot
40. hin 30 days from the date of last failure On completion of the Warranty period the Security Deposit without any interest accrued shall be released after satisfying that proper free warranty support has been provided during warranty period of one year for all the items If considered necessary suitable amount of penalty shall be recovered from the Vendor out of their due payments or from their Security Deposit or by raising claims while releasing the Security Deposit PRICE VARIATION CLAUSE During the validity of the empanelment including the extended period if any if the Bidder sells any empanelled item to any other Department Organization at a price lower than the price fixed for NICSI the Bidder must voluntarily pass on the price difference to NICSI with immediate effect Similarly in the event of lowering of Government levies subsequent to the finalization of the panel the Bidder shall automatically pass on the benefits to NICSI and in the event of increasing of Government taxes levies subsequent to the finalization of the panel NICSI shall consider the case on merit and the pro rata benefits to the vendor if full reference with documentary evidence is submitted During the validity of the panel NICSI may ask the technically short listed Bidders to re quote the prices based on new advanced configurations due to technological up gradation or reduction of price and the Bidder s will be selected on the basis of procedure as per clauses
41. in a panel of bidders L2 L3 in that order will be asked to match L1 rate If L2 agrees he will be considered for empanelment otherwise opportunity will be extended to L3 vendor and so on Thus by way of successive opportunity a panel of three vendors will be formed If none of L2 L3 agree to match L1 rates then L1 alone will be on the panel Rates for optional items are vendor independent and have to be match by all the bidders selected for empanelment of main items The above rates are inclusive of packing forwarding freight insurance installation commissioning warranty or any other charges for supply anywhere in India Entry Tax Octroi will be reimbursed as per actual wherever applicable Authorized Signatory SEAL Page 41 of 53 Category B LED LCD Monitors Annexure D2 2 Items No Item Description Basic Cost Rs Sales Tax VAT 96 Excise Duty 96 Installation Cost Service Tax on Installation Total Cost with Five years on site comprehensive warranty including installation Col 3434454677 LED Monitor 32 or 2 higher 3 4 5 6 7 8 LCD Monitor 32 or higher LED Monitor 40 or higher LCD Monitor 40 or higher LED Monitor 50 or higher LCD Monitor 60 or higher LCD Monitor 70 or higher LED Monitor 100 or higher Add itional items for LCD LED Monitors Mobile Mount Kit
42. interface power Cables Carry case amp other accessories Projector Light Weight DLP LCD Brightness minimum 2000 ANSI Lumens Resolution XGA native or higher Lamp Life 2000hrs in normal whisper mode Inbuilt Speakers Weight max 2 kg Interface VGA USB Audio HDMI DVI Bundled with all interface power Cables Carry case amp other accessories Projector Mid Range LCD DLP Brightness minimum 3000 ANSI Lumens Resolution XGA native or higher Lamp Life 3000 hrs in normal whisper mode Weight max 3 kg Inbuilt Speakers 2 Watts Interface VGA Audio HDMI DVI Bundled with all interface power Cables Carry case full function remote amp other accessories Capable to run continuous 4 hours of operation Projector High End LCD DLP Brightness minimum 4000 ANSI Lumens Resolution SXGA native or higher Lamp Life 2000 hrs in normal whisper mode Weight max 4 kg Additional features Inbuilt Speakers 4 Watts Interface VGA Audio PIP PBP Support HDMI DVI Bundled with all interface power Cables Ceiling mount Kit Carry case full function remote amp other accessories Capable to run continuous 4 hours of operation Projector Intera ctive LCD Interactive sensor IR and ultrasonic waves system Single touch interactive pen is required Brightness minimum 2500 ANSI Lumens Resolution WXGA native or higher Lamp Life 20
43. isual Presenter 6 Podium with interactive Panel 1 For consideration of the financial bid the rates of excise duty and sales tax VAT installation cost and service tax on installation must be quoted as per the above given table The word inclusive or such similar word should not be used in any field The tax must clearly be indicated in numerical value 2 L1 is the bidder quoting least total cost in Column 8 of above table for each item 3 Inorder to maintain a panel of bidders L2 L3 in that order will be asked to match L1 rate If L2 agrees he will be considered for empanelment otherwise opportunity will be extended to L3 vendor and so on Thus by way of successive opportunity a panel of three vendors will be formed If none of L2 L3 agree to match L1 rates then L1 alone will be on the panel Rates for optional items are vendor independent and have to be match by all the bidders selected for empanelment of main items 4 The above rates are inclusive of packing forwarding freight insurance installation commissioning warranty or any other charges for supply anywhere in India 5 Entry Tax Octroi will be reimbursed as per actual wherever applicable Authorized Signatory Name Date Place SEAL Page 36 of 53 Annexure D1 6 Category F Audio Systems Item Description Basic xe Sales Installation Service Tax Total Cost with Cost Tax Cost on Three years on Rs a VAT Installation site S 2 96 comprehensive E n w
44. ld be furnished as per Annexure C Deviation on lower side of specifications will not be considered No deviations in terms amp conditions of the tender document will be accepted in any case 5 3 Bid Opening 5 4 5 4 1 Online bids complete in all respect received along with Demand Draft of tender fee amp EMD Physically will be opened at 15 30 hours on 20 06 2012 in presence of bidders representative if available Bid received without tender fee amp EMD will be rejected straight way EVALUATION OF BIDS Technical Evaluation 5 4 1 1 A duly constituted Technical Evaluation Committee TEC will first select Bidders on the basis of eligibility criteria of this tender The Bids conforming to the eligibility criterion will be considered for further evaluation 5 4 1 2 The TEC will short list the Technical bids configuration wise on the basis of technical parameters The short listed Bidders may be asked to bring one of each quoted model or improved latest model of same make as per specifications set out in the tender for technical evaluation along with their own test and measuring equipment s software at NICSI HQ or any other site as may be finalized by NICSI as per schedule to be intimated to them In case of improved model the improved model should not be inferior in any specification then the quoted model During Technical Evaluation the quoted product shall be physically verified for the required tender specifications tested f
45. less than 8ms Brightness CD M 450 or higher Viewing angle gt 170 degree Interface VGA AV Port USB DVI HDMI Certification Energy Star 5 0 Inbuilt speakers Cables for power amp all supported interfaces Wall Mount amp table stand kit LED Monitor 40 or higher Resolution Full HD 1920 x1080 Response time less than 8ms Brightness CD M 450 or higher Interface VGA AV Port DVI HDMI USB Inbuilt speakers Certification Energy Star 5 0 Heavy duty monitor suitable for 24 7 operation with suitable built in fan Cables for power amp all supported interfaces Wall Mount amp table stand kit LCD Monitor 40 or higher Resolution Full HD 1920 x1080 Response time less than 8ms Brightness CD M2 450 or higher Interface VGA AV Port DVI HDMI USB Inbuilt speakers Certification Energy Star 5 0 Heavy duty monitor suitable for 24 7 operation with suitable built in fan Cables for power amp all supported interfaces Wall Mount amp table stand kit LED Monitor 50 or higher Resolution Full HD 1920 x1080 Response time less than 8ms Brightness CD M 450 or higher Interface VGA AV Port DVI HDMI USB Inbuilt speakers 5W Certification Energy Star 5 0 Heavy duty monitor suitable for 24 7 operation with suitable built in fan Cables for power amp all supported interfaces Wall Mount amp table stand kit LCD Monitor 60
46. m the user for the State Entry Permit in respective States wherever required for complete and safe delivery of the ordered products However for cases where copy of invoice and GR Goods Receipt from the transporter is required for applying for road permit the process should be so initiated by the vendor that the delivery schedule is met Proof for the communication sent and duly receipted by the user and or NICSI NIC project coordinator with signature name designation telephone number and preferably with office seal should be submitted to NICSI If after such proper communication there is any delay in the issuance of road permit from the user the vendor will be entitled to get extension for delivery period of two weeksfrom the date of receipt of the road permit Page 10 of 53 5 7 5 The vendor shall provide product manual and User manual along with each item irrespective of 5 8 5 8 1 5 8 1 the fact that more than one item may be meant for any location INSTALLATION SCHEDULE amp PENALTY Bidder should install these items at specified site without any additional charge Installation should be completed within 15 Days Fifteen Days from the scheduled or actual date of delivery whichever is later for all locations If the scheduled date of delivery installation falls on holiday non working day at the delivery location the next working day shall be treated as due date of delivery installation The delay in installation will carry
47. match L1 rate If L2 agrees he will be considered for empanelment otherwise opportunity will be extended to L3 vendor and so on Thus by way of successive opportunity a panel of three vendors will be formed If none of L2 L3 agree to match L1 rates then L1 alone will be on the panel Rates for optional items are vendor independent and have to be match by all the bidders selected for empanelment of main items The above rates are inclusive of packing forwarding freight insurance installation commissioning warranty or any other charges for supply anywhere in India Entry Tax Octroi will be reimbursed as per actual wherever applicable The Installation and warranty support will be directly from OEM Authorized Signatory SEAL Page 34 of 53 Category D Kiosk Touch Panel Annexure D1 4 Item Description Basic xe Sales Installation Service Tax Total Cost with Cost Tax Cost on Three years on Rs a VAT Installation S 2 96 comprehensive E x warranty including installation Col 3 4 5 6 7 1 2 3 4 5 6 7 1 All in One Touch Panel Outdoor 2 All in OneTouch Panel Indoor 1 For consideration of the financial bid the rates of excise duty and sales tax VAT installation cost and service tax on installation must be quoted as per the above given table The word inclusive or such similar word should not be used in any field The tax must clearly be indicated in
48. may use this tender for executing any projects anywhere in India during the validity of this tender All terms and conditions governing prices and supply given above as applicable to NICSI will be made equally applicable to NIC Page 15 of 53 5 18 7 In addition to the supporting technical documents the enclosures as mentioned in List of Enclosure are required to be submitted with the technical bid 5 18 8 NICSI reserves the right to modify and amend any of the above stipulated condition criterion depending upon Project priorities vis vis urgent commitments NICSI also reserves the right to accept reject any bid to cancel abort tender process and or reject all bids at any time prior to award of empanelment without thereby incurring any liability to the affected agencies on the grounds of such action taken by the NICSI 5 18 9 Any default by the bidders in respect of tender terms amp conditions will lead to rejection of the bid amp forfeiture of EMD Security Deposit Authorized Signatory NICSI Tender Division Page 16 of 53 Specification of Tendered items Annexure 1 Component Name Component Description Make amp Model Technically Compliant Yes No CATEGORY A PROJECTORS Projector Ultra Light Weight DLP Brightness minimum 300 ANSI Lumens Resolution XGA native or higher Inbuilt Speakers Weight max 0 8 kg Interface VGA USB Audio HDMI DVI Bundled with all
49. n Column 8 of above table for each item 3 Inorder to maintain a panel of bidders L2 L3 in that order will be asked to match L1 rate If L2 agrees he will be considered for empanelment otherwise opportunity will be extended to L3 vendor and so on Thus by way of successive opportunity a panel of three vendors will be formed If none of L2 L3 agree to match L1 rates then L1 alone will be on the panel Rates for optional items are vendor independent and have to be match by all the bidders selected for empanelment of main items 4 The above rates are inclusive of packing forwarding freight insurance installation commissioning warranty or any other charges for supply anywhere in India 5 Entry Tax Octroi will be reimbursed as per actual wherever applicable Authorized Signatory Name Date Place SEAL Page 48 of 53 Annexure D2 7 Category G PA Conference System Item Description Basic xe Sales Installation Service Tax Total Cost with Cost Tax Cost on Five years on Rs a VAT Installation site e 2 comprehensive E x warranty including installation Col 3 4 5 6 7 1 2 3 4 5 6 7 8 1 Chairman Microphone Unit 2 Delegate Microphone Unit 3 System Controller 4 Mixer Amplifier 5 Head Phones 6 Speakers Cordless Handheld 7 Mic 8 Camera 9 DVR 1 For consideration of the financial bid the rates of excise duty and sale
50. nd kit This panel should have necessary processor software speakers 10W storage 20 GB embedded to work as independent information Kiosk without connecting to external computer system CAT Interactive Board 75 or higher diagonal size Thickness 3 or higher scratch resistant low glare surface with sandwiched electronic grid in a frame duly sealed to make it dust amp vermin proof one USB interface Resolution 62000 46500 pixels or better Accuracy 0 5mm Accessories dry erase type four pen set black blue red amp green driver software and software for projector mode like draw annotate erase color rotate Windows amp Linux compatible Wall amp Floor mounting kit Interactive Digital LCD Board 70 Technology LCD Screen Dimension 70 solution 1920x1080 Brightness 600 cd m2 Contrast 1200 1 Build in PC with x86 dual core processor having minimum 3MB cache 2GB Memory Full HD screen touch or pen driven 320GB SATA HDD Wifi amp Bluetooth enabled fast Ethernet minimum 2 USB 2 0 ports and with Windows 7 Prof OS Interactive Panel 17 or higher Scratch resistant LCD based Resolution SXGA or better one USB amp a VGA port and one battery free electronic pen Brightness 450 cd m Windows amp Linux compatible along with tilt stand annotation software amp other accessories Interactive Pad 8 x 6 or higher Wireless interactive pad Re
51. nimum 4 mic inputs of 1mv sensitivity and 3 stereo inputs Frequency response of 20 to 20KHz 1 3 dB 1 Distortion at rated output power at 1 kHz minimum 60W output power at 8 ohm load MOSFET Power Supply High Quality wall mountable PA Sound Stereo Column 20 10 10 watts RMS or higher speakers Speakers should have inbuilt 100V line matching transformer with all necessaries cables High Quality wall mountable 25 watts RMS 2 1 type format or higher speakers Speakers should have inbuilt 100V line matching transformer with all necessaries cables High Quality wall mountable 70 watts RMS 5 1 type format or higher speakers Speakers should have inbuilt 100V line matching transformer with all necessaries cables Wireless Microphone System with following specifications 1 Oscillation Mode PLL Synthesized Handset with receiver 2 Frequency Range UHF 760 950MHz 3 RF Output Power 30mW 4 Spurious Emission 45dBc 5 Max Deviation 68KHz 6 Max Input Level 140dB SPL 7 Accessories necessary interface cables and power adopter Digital Audio Mixer Matrix Mixing Parameters e 8 Microphone Analog Inputs 4 Analog Line Inputs 12 Analog Line Outputs 1 Ch Power Amplifier Outputs 18 Expansion Bus in out e 8 Processing Blocks Expansion Bus e Connection CAT 5 RJ45 Page 21 of 53 Mix Minus Structure 18 Audio Buses 6 Gating Buses e 8PA Reference Buses Netwo
52. nually etc shall not be considered No correspondence will be entertained on this matter The rates are to be quoted in strict compliance to the financial bid otherwise the bid is liable to be rejected Percentage 96 of taxes etc if any to be claimed shall be indicated in the Price bid otherwise it will be presumed that rates are inclusive of all taxes and no plea would be accepted in this regard after opening of the tenders The basic prices in Indian rupees should be quoted separately for each set of items given in Annexure D1 1 to D1 8 amp Annexure D2 1 to D2 8 Financial Bid performas inclusive of all accessories like Power Cables as per Indian environment Driver Software related accessories Documentations of sub assemblies of quoted item and Operating Manuals of the system Packing Forwarding Freight Insurance Installation charges at sites and Warranty etc Certificates for Exemption of Octroi charges entry tax shall be furnished by NICSI users It shall be the exclusive responsibility of the vendor to collect these Forms Documents from the NICSI users In the absence of exemption certificates from NICSI users towards octroi entry tax the bidder will be reimbursed actual charges paid by them The selected bidders shall be empanelled with NICSI for a period of 12 months which can be extended for a further period of 12 months through mutual consent Rates quoted shall be valid for the period of empanelment and the extended period
53. numerical value 2 L1 is the bidder quoting least total cost in Column 8 of above table for each item 3 Inorder to maintain a panel of bidders L2 L3 in that order will be asked to match L1 rate If L2 agrees he will be considered for empanelment otherwise opportunity will be extended to L3 vendor and so on Thus by way of successive opportunity a panel of three vendors will be formed If none of L2 L3 agree to match L1 rates then L1 alone will be on the panel Rates for optional items are vendor independent and have to be match by all the bidders selected for empanelment of main items 4 The above rates are inclusive of packing forwarding freight insurance installation commissioning warranty or any other charges for supply anywhere in India 5 Entry Tax Octroi will be reimbursed as per actual wherever applicable Authorized Signatory Name Date Place SEAL Page 35 of 53 Annexure D1 5 Category E Interactive White Boards Panel and Pads Item Description Basic xe Sales Installation Service Tax Total Cost with Cost Tax Cost on Three years on Rs a VAT Installation site S 2 96 comprehensive E us warranty including installation Col 3 4 5 6 7 1 2 3 4 5 6 7 8 i Interactive Board 75 or higher diagonal size 2 Interactive Digital LCD Board 70 3 Interactive Panel 17 or higher 4 Interactive Pad 8 x 6 or higher 5 V
54. or 7E Projection Screen 6 x 4 with tripod 7F Projection Screen 7 x 5 with tripod 7G Projection Screen 8 x 6 with tripod 7H Projection Screen 6x4 Wall Mount Motorized 71 Projection Screen Tx5 Wall Mount Motorized 7J Projection Screen 8 x 6 Wall Mount Motorized 7K Laser pointing device Page 40 of 53 Name Date Place For consideration of the financial bid the rates of excise duty and sales tax VAT installation cost and service tax on installation must be quoted as per the above given table The word inclusive or such similar word should not be used in any field The tax must clearly be indicated in numerical value L1 is the bidder quoting least total cost in Column 8 of above table for each item L1 rate for each additional item will be vendor independent viz the lowest rates quoted for any item by any of the responsive bidder is the L1 rates which have to be accepted by the L1 vendor qualifying for configuration given in Annexure 1 If L1 refuses to match the rates of Col 8 of additional items as above the tender for that item will be scrapped and EMD of L1 will be forfeited For working out the L1 rate of optional items the incredibly low rates or rates quoted by mistake or zero rates will not be considered EMD of such bidders will be forfeited and their bid will be rejected for that item In order to mainta
55. or higher Resolution Full HD 1920 x1080 Response time less than 8ms Brightness CD M 600 or higher Interface VGA AV Port DVI HDMI USB Inbuilt speakers gt 10W Certification Energy Star 5 0 Heavy duty monitor suitable for 24 7 operation with suitable built in fan Cables for power amp all supported interfaces Wall Mount amp table stand kit LCD Monitor 70 or higher Resolution Full HD 1920 x1080 Response time less than 8ms Brightness CD M 600 or higher Interface VGA AV Port DVI HDMI USB Inbuilt speakers gt 10W Certification Energy Star 5 0 Heavy duty monitor suitable for 24 7 operation with suitable built in fan Cables for power amp all supported interfaces Wall Mount amp table stand kit LCD Monitor 100 or higher Total Image Display Area 2880mm W x 1330 mm H or better Display System Type Single display LCD Operation 24x7 Resolution 1920 x 1080 pixels Brightness 400 cd m2 or better Contrast Ratio 1000 1 or better Interface HDMI DVI USB Response Time 6ms Viewing Angle 175 deg Horizontal 175 deg vertical Inbuilt speakers 210W Certification Energy Star 5 0 Heavy duty monitor suitable for 24 7 operation with suitable built in fan Cables for power amp all supported interfaces Wall Mount amp table stand kit Page 18 of 53 CATEGORY C LCD VIDEO WALL LCD LED Monitor
56. or reliability functionality benchmarked and other features as decided by the TEC In case the vendor fails to bring the quoted products within the prescribed limit given by the NICSI for evaluation the bid shall be rejected and EMD forfeited In case TEC decides to inspect the items at Bidder s OEM s premises the expenditure on travel will be borne by NICSI 5 4 1 3 If during the technical evaluation any of the quoted item fails then no subsequent chance will be given to the Bidder However alternate item 1 of already quoted make and model or 2 improved latest model of same make on account of technological trends which meets all the tendered technical specifications and superior in specifications then the quoted model if available instantly on the spot could be considered by TEC for evaluation only once Based on the demonstration evaluation test results Bidders will be shortlisted further and the names of shortlisted Bidders will be informed to only those Bidders who s Technical Bids qualify for opening the Financial Bids In their own interest the bidders are advised to ensure that the quoted items amp their relevant optional items brought by them for evaluation conform to all tendered technical Page 7 of 53 parameters specifications and are functional Quoted item brought for evaluation not meeting complete tender specifications or lower in specification will not be considered for evaluation For Technical Evaluation Bidders ha
57. ortunity a panel of three vendors will be formed If none of L2 L3 agree to match L1 rates then L1 alone will be on the panel Rates for optional items are vendor independent and have to be match by all the bidders selected for empanelment of main items The above rates are inclusive of packing forwarding freight insurance installation commissioning warranty or any other charges for supply anywhere in India Entry Tax Octroi will be reimbursed as per actual wherever applicable Authorized Signatory SEAL Page 43 of 53 Annexure D2 3 Category C Video Wall Item Description Basic xe Sales Installation Service Tax Total Cost with Cost Tax Cost on Five years on site Rs a VAT Installation comprehensive oO E 96 warranty 2 a including installation Col 3 4 5 6 7 1 2 3 E 5 6 7 8 LCD LED Monitor for 1 Video Wall 46 or higher LCD Monitor for 2 Video Wall 50 or higher Multi Display Unit 3 3 Screens 4 Multi Display Unit 6 Screens Rear Projection 5 Based Video Wall 2x2 with Controller Additional items for Panels and Video Walls Mobile Mount Kit For Monitors 2 Video Cable per Meter For Monitors 3 Audio Cable per Meter For Monitors 4 HDMI Cable per meter For Monitors Video Mixer for 5 Monitor Based video wall up to 8 screens Video Controller Server for Monitor Based video wall a
58. osit without any interest accrued shall be released after ascertaining that satisfactory support has been provided during the warranty period In case it is found that appropriate satisfactory support has not been provided by the Bidder NICSI NIC will ensure that the prescribed penalty for the default in service has been realized or shall be recovered from the Bidder out of already due payments 5 13 INDEMNITY The selected vendor shall indemnify the NIC NICSI User departments against all third party claims of infringement of patent trademark copyright or industrial design rights arising from the use of the supplied items and related services or any part thereof NIC NICSI User department stand indemnified from any claims that the vendors manpower may opt to have towards the discharge of their duties in the fulfillment of the purchase orders NIC NICSI User department also stand indemnified from any compensation arising out of accidental loss of life or injury sustained by the vendor s manpower while discharging their duty towards fulfillment of the purchase orders 5 14 FORCE MAJEURE 5 15 If at any time during the continuance of the empanelment the performance in whole or in part by either party of any obligation under the empanelment is prevented or delayed by reasons of any war hostility acts of public enemy civil commotion sabotage fires floods explosions epidemics quarantine restrictions strikes lockouts or acts of God hereinaf
59. ote L2 will be asked to match the price of L1 and placed on the panel If L2 does not agree L3 will be asked to match L1 Thus by way of successive opportunity a panel of three bidders may be formed The decision of NICSI arrived at as above will be final for empanelment and no representation of any kind shall be entertained If none of the bidders L2 L3 agree to match L1 rates then L1 alone shall be on the panel 5 4 2 4 The maximum period allowed for matching the L1 rates by any Bidder will not be more than 7 working days from the date of issuance of offer letter from NICSI If the Bidder fails to match the L1 rates within stipulated time as stated above the offer will be treated as withdrawn and will then be extended to next Bidder in the order of their bids 5 4 2 6 The above process of financial evaluation and empanelment will be followed separately for each item of Annexure 1 except optional items accessories 5 5 EMPANELMENT OF BIDDERS amp PLACEMENT OF PURCHASE ORDERS 5 5 1 The empanelment under this tender with all its terms and conditions can be used by NIC also 5 5 2 NICSI may invite revised financial bids after every three months period from the initial empanelment In such cases the revised bids should not be higher than the original bids except in case of increase in Govt tax levies otherwise the bid will be rejected amp EMD will be forfeited of such defaulting bidders 5 5 3 All empanelled Bidders shall have to
60. r meter for projector 7C HDMI DVI Cable per meter for projector 7D Lamp for quoted model of Projector 7E Projection Screen 6 x 4 with tripod 7F Projection Screen 7 x 5 with tripod 7G Projection Screen 8 x 6 with tripod 7H Projection Screen 6x4 Wall Mount Motorized 71 Projection Screen Tx5 Wall Mount Motorized 7J Projection Screen 8 x 6 Wall Mount Motorized 7K Laser pointing device Page 29 of 53 Name Date Place For consideration of the financial bid the rates of excise duty and sales tax VAT installation cost and service tax on installation must be quoted as per the above given table The word inclusive or such similar word should not be usedin any field The tax must clearly be indicated in numerical value L1 is the bidder quoting least total cost in Column 8 of above table for each item L1 rate for each additional item will be vendor independent viz the lowest rates quoted for any item by any of the responsive bidder is the L1 rates which have to be accepted by the L1 vendor qualifying for configuration given in Annexure 1 If L1 refuses to match the rates of Col 8 of additional items as above the tender for that item will be scrapped and EMD of L1 will be forfeited For working out the L1 rate of optional items the incredibly low rates or rates quoted by mistake or zero rate
61. rk e 10 100 Auto Switching PC and Network Port e USB e 2 0 Compatible e Type B connector CATEGORY G PA CONFERENCE SYSTEM Chairman Microphone Unit Rated power supply voltage 24V DC Current consumption with rated power 65mA Quiescent lt 25mA Sensitivity of microphone at 1kHz 65dB 4dB OdB 1V bar Hum and noise with mic input terminated lt 50dB Bundle with required cables amp connectors Delegate Microphone Unit Rated power supply voltage 24V DC Current consumption with rated power lt 65mA Quiescent lt 25mA Sensitivity of microphone at 1kHz 65dB 4dB OdB 1V bar Hum and noise with mic input terminated lt 50dB Bundle with required cables amp connectors System Controller Main input voltage rated 240V DC 50 60Hz selectable by typing 220V DC output voltage 24V DC x 0 5V Hum and noise 50dB P A Output Output e m f 1V rms 3dB Rated load impedance 10kO Rated output impedance 1000 Record Output Output e m f 0 5V ms 3dB Rated load impedance 47kQ Rated output impedance 1kO Tone frequency 20 500Hz typical Tone duration 20 500mS typical Bundle with required cables amp connectors Mixer Amplifier Rated output wattage RMS 120W Battery voltage 24Vdc max 1096 deviation Frequency response 50Hz to 18kHz 1 3dB Distortion at rated output power at 1kBz 196 Inputs 4 balanced inputs 3 stereo line
62. roduct manual the lamp in such cases will be replaced by the empanelled vendor at free of cost within 15 days period from the written intimation date of NICSI NIC The installation amp warranty of video walls Category C will be directly from OEM and no part will be treated as consumable The warranty support will also include all resolutions related to configuration setup performance repair breakdown maintenance amp preventive maintenance support at onsite The vendor should fulfill the following conditions during warranty period Any failure in the supplied item should be rectified or replaced within maximum period of three days in state capital cities connected by air routes from the date of lodging the complaint For other locations maximum acceptable downtime will be four days If any of the items is down beyond the period mentioned in 5 10 2a penalty will be charged or recovered from out of withheld amount towards warranty or payment due with NICSI at the rate of 0 296 of item cost per day subject to maximum 1096 of item cost during warranty period After that NICSI will have option to get the items repaired from alternate source at the risk amp cost of defaulting vendor by invoking either PBG Security deposit Any item failing at sub component level more than three times in three months displaying chronic system design or manufacturing defects or Quality Control problem will be replaced by the Vendor at his cost and risk wit
63. rsed as per actual wherever applicable Authorized Signatory Name Date Place SEAL Page 37 of 53 Annexure D1 7 Category G PA Conference System Item Description Basic xe Sales Installation Service Tax Total Cost with Cost Tax Cost on Three years on Rs a VAT Installation site S 2 96 Comprehensive E n warranty including installation Col 3 4 5 6 7 1 2 3 4 5 6 7 8 1 Chairman Microphone Unit 2 Delegate Microphone Unit 3 System Controller 4 Mixer Amplifier 5 Head Phones 6 Speakers Cordless Handheld 7 Mic 8 Camera 9 DVR 1 For consideration of the financial bid the rates of excise duty and sales tax VAT installation cost and service tax on installation must be quoted as per the above given table The word inclusive or such similar word should not be used in any field The tax must clearly be indicated in numerical value 2 L1 is the bidder quoting least total cost in Column 8 of above table for each item 3 In order to maintain a panel of bidders L2 L3 in that order will be asked to match L1 rate If L2 agrees he will be considered for empanelment otherwise opportunity will be extended to L3 vendor and so on Thus by way of successive opportunity a panel of three vendors will be formed If none of L2 L3 agree to match L1 rates then L1 alone will be on the panel Rates for optional items are vendor indep
64. s Interface VGA DVI nit 6 LED Screens D DP Need to be bundled with necessary stand interface cables software and any interface card required for connecting normal computer system Cube Size 50 or higher Display Technology DLP Native Resolution Full HD or better Light Source LED Lifetime of LED 60 000 hours or higher Brightness 450 ANSI lumens or higher Projection Characteristics gt 95 brightness uniformity Gap 0 6 mm Operation 24x7 continuous Input Should support analog BNC RGB amp digital DVI D in out Rear Projection CONTROLLER Based Video Quad core x86 processor based having 8GB Wall 2x2 with memory 2x250GB hard disks with RAID 1 5 Controller support Add on graphics controller with 1 GB having video memory with 128 bit memory interface and support for 25 GB s memory bandwidth Dual Gigabit eight cubes Ethernet DVD writer 2x3W speakers 19 TFT Monitor Keyboard optical mouse redundant power supply with windows 7 Prof Linux OS and necessary wall management software amp ports to control eight cubes The controller should have suitable emulation software to use inputs from heterogeneous environments like Unix Linux Solaris etc Number of input 6 Universal Inputs Should be able to accept DVI HDMI RGB Svideo VGA Composite Video The OEM of core components like Cubes Controller Page 19 of 53 management software should be same All parts will
65. s tax VAT installation cost and service tax on installation must be quoted as per the above given table The word inclusive or such similar word should not be used in any field The tax must clearly be indicated in numerical value 2 L1 is the bidder quoting least total cost in Column 8 of above table for each item 3 In order to maintain a panel of bidders L2 L3 in that order will be asked to match L1 rate If L2 agrees he will be considered for empanelment otherwise opportunity will be extended to L3 vendor and so on Thus by way of successive opportunity a panel of three vendors will be formed If none of L2 L3 agree to match L1 rates then L1 alone will be on the panel Rates for optional items are vendor independent and have to be match by all the bidders selected for empanelment of main items 4 The above rates are inclusive of packing forwarding freight insurance installation commissioning warranty or any other charges for supply anywhere in India 5 Entry Tax Octroi will be reimbursed as per actual wherever applicable Authorized Signatory Name Date Place SEAL Page 49 of 53 Annexure D2 8 Category H Desktop with Shared Computing 6 1 Item Description Basic xe Sales Installation Service Tax Total Cost with Cost Tax Cost on Five years on Rs a VAT Installation site 2 g 0 i E 2 comprehensive E 2 warranty including installation Col 3 4 5 6 7 1 2 3 4 5 6
66. s will not be considered EMD of such bidders will be forfeited and their bid will be rejected for that item In order to maintain a panel of bidders L2 L3 in that order will be asked to match Li rate If L2 agrees he will be considered for empanelment otherwise opportunity will be extended to L3 vendor and so on Thus by way of successive opportunity a panel of three vendors will be formed If none of L2 L3 agree to match L1 rates then L1 alone will be on the panel Rates for optional items are vendor independent and have to be match by all the bidders selected for empanelment of main items The above rates are inclusive of packing forwarding freight insurance installation commissioning warranty or any other charges for supply anywhere in India Entry Tax Octroi will be reimbursed as per actual wherever applicable Authorized Signatory SEAL Page 30 of 53 Category B LED LCD Monitors Annexure D1 2 Items No Item Description Basic Cost Rs Excise Duty 96 Sales Tax VAT 96 Installation Cost Service Tax on Installation Total Cost with Three years on site comprehensive warranty including installation Col 344454647 LED Monitor 32 or 2 higher 3 4 5 6 7 8 LCD Monitor 32 or higher LED Monitor 40 or higher LCD Monitor 40 or higher LED Monitor 50 or higher LCD Monitor 60 or higher LCD
67. solution 4000 lines inch or higher Range 15 meter of higher compatible with Windows and Linux along with all required software amp dry erase type four pen set black blue red amp green one electronic pen with Page 20 of 53 EGORY E INTERACTIVE WHITE BOARDS PANELS AND PADS mouse functionality for projector mode Visual Presenter Visual presenter with minimum 1280x720 resolution 1 3 CCD CMOS camera capable to capture 30fps 12x or better optical zoom 8x or better digital zoom auto amp manual focus with one VGA input port amp one VGA one DVI one USB output port along with bundled software for annotation of image amp test Podium with interactive Panel Intelligent Podium made of termite resistant board laminated with scratch amp strain resistant lamination of 2mm thickness with interactive panel 17 or higher scratch resistant LCD based interactive penal having SXGA or better resolution one USB amp a VGA port and one battery free electronic pen Penal should be Windows compatible along with all drive software annotation software amp other accessories The podium should have lockable tray to hold Laptop projector and keyboard amp mouse The podium should have built in intelligent electronic circuitry with 2xUSB 1xVGA 1xRJ45 1xDVI 1xRGB ports as extension ports of desktop amp projector CATEGORY F AUDIO SYSTEM 4 3 channel stereo Power amplifier with mi
68. t Live Resolution SVGA 800x600 1024x768 or 1280x1024 PAL 720x576 NTSC 720x484 Audio Input Mono RCA 1 0 Vpp Output Mono RCA 1 0 Vpp Compression ADPCM Sample rate 16 kHz per channel Bit rate 8 bit Connectors Video Inputs 4 BNC Monitor 1 VGA d SUB 1 BNC Ethernet RJ45 10 100 BaseT according to USB 2 0 on front and rear for mouse or USB memory device Storage Hard Disk 1 SATA hard drive Cables and Connectors All related cables and connectors with it DVR CATEGORY H Desktop with Shared Computing 6 1 Desktop System having single processor Quad Core or higher with SPEC rating in the range of at least 95 100 6096 of SPEC Int rate base2006 plus 40 of SPEC fp rate base2006 scores latest chipset three free PCI PCI eX slots add on graphics controller with 512 MB memory amp 12 8 GBps memory bandwidth Integrated Gigabit Ethernet controller integrated sound controller 4 GB DDR 3 Desktop with memory expandable to 8 GB 2x500GB SATA 3 Gbps Shared hard disks 7200rpm or higher integrated DVD Computing Writer 17 or higher TCOO5 certified TFT monitor 6 1 Keyboard with symbol optical mouse Chassis to accommodate two more 3 5 internal drives support for full height PCI cards and with power supply of minimum 300 watts min 80 Efficiency to sustain full configuration devices Access device 17 or higher TCOO5 certified TFT monitor Keyboard with symbol Optical mouse wi
69. ter referred to as events provided notice of happenings of any such event is duly endorsed by the appropriate authorities chamber of commerce in the country of the party giving notice is given by party seeking concession to the other as soon as practicable but within 21 days from the date of occurrence and termination thereof and satisfies the party adequately of the measures taken by it neither party shall by reason of such event be entitled to terminate the empanelment nor shall either party have any claim for damages against the other in respect of such nonperformance or delay in performance and deliveries under the empanelment shall be resumed as soon as practicable after such event has come to an end or ceased to exist and the decision of the purchaser as to whether the deliveries have so resumed or not shall be final and conclusive provided further that if the performance in whole or in part or any obligation under the empanelment is prevented or delayed by reason of any such event for a period exceeding 60 days the purchaser may at his option terminate the empanelment TERMINATION FOR DEFAULT 5 15 1 Default is said to have occurred If the vendor fails to deliver any or all of the services within the time period s specified in the purchase order or any extension thereof granted by NICSI Page 13 of 53 5 15 2 5 15 3 5 16 5 16 1 5 16 2 5 16 3 5 16 4 5 16 5 5 16 6 5 16 7 5 17 5 17 1 I If t
70. ter the date on which the item s was delivered installed If the bills are not submitted after delivery installation last applicable activity date as per the above time frame penalty 1 per week subject to a maximum of six weeks will be levied from the total order value Beyond 6 weeks NICSI will receive and clear the bills as per its convenience If the delivery of whole or in part is delayed beyond 30 days from last date of delivery as given in the purchase order NICSI will have option to cancel the purchase order to the extent of unfulfilled part of the purchase order NICSI will be free to procure the remaining items from alternate sources at the cost and risk of the defaulting vendor by forfeiting the EMD Security Deposit of the Vendor In addition NICSI will impose a cancellation charge of 8 5 of the value of unsupplied items which will be recovered from the pending bills or EMD Security Deposit or by raising claims NICSI will impose penalty on total value of purchase order as per clause no 5 7 1 of this tender if the delivery of more than 2096 of the total order value is delayed beyond the last date of delivery If the delivery is delayed for the item s whose value is equal or less than 20 of the total order value the penalty shall be applicable on the delayed equipment only On the receipt of the purchase orders the vendors within Ten 10 Days shall initiate the process of obtaining all the necessary documents directly fro
71. th pad cables with required connectors Add on card to share computing of above mentioned single host with Page 23 of 53 14 6 users Item 1 Above Configuration with Preloaded Windows 7 Prof 64 bit OS MS Office Latest Version Antivirus software latest Version with one year validity virtualization software device drivers and licenses as applicable for above 1 6 shared computing solution Item 2 Above Configuration with Preloaded Linux Desktop latest Version any one flavor Open Office Latest Version device drivers virtualization software and licenses as applicable for above 1 6 shared computing solution Page 24 of 53 Annexure A BIDDER S PROFILE a Name of the Vendor b Incorporated as in year at State Sole Proprietor Partnership Private Limited or Limited Firm c Whether any Legal Arbitration proceedings have been instituted against the Vendor or the Vendor has lodged any claim in connection with works carried out by them If yes please give details d Vendor profile i Ful Address ii Year when set up iii Name of the top executive with designation iv Telephone Number s Mobile v Email address vi Service Tax No vii Sales Tax VAT No viii CST No ix PAN No X Turnover from sale of computer system Financial Year Turnover from sale of computer system in Rs 2009 10 2010 11 2011 12
72. the discretion of the arbitrator or the umpire as case may be The award of arbitrator or arbitrators as the case may be Shall be final and binding on the parties It is agreed that the Contractor shall not delay the carrying out of the works by reason of any such matter question or dispute being referred to arbitration but shall proceed with the works with all due diligence The Purchaser and the Contractor hereby also agree that arbitration under this clause shall be the condition precedent to any right of action under the contract except for as provided for in the Tender APPLICABLE LAW The vendor shall be governed by the laws and procedures established by Govt of India within the framework of applicable legislation and enactment made from time to time concerning such commercial dealings processing Page 14 of 53 5 17 2 5 17 3 5 17 4 5 17 5 5 17 6 5 17 7 5 17 8 5 18 5 18 1 5 18 2 5 18 3 5 18 4 5 18 5 5 18 6 All disputes in this connection shall be settled in Delhi jurisdiction only NICSI reserves the right to cancel this tender or modify the requirement without assigning any reasons NICSI will not be under obligation to give clarifications for doing the aforementioned NICSI reserves the right that the work can be allocated to any of the empanelled vendors NICSI also reserves the right to modify relax any of the terms amp conditions of the tender NICSI without assigning any further r
73. the documents submitted in pursuance of eligibility criterion mentioned above should be highlighted If tender were not accompanied by all the above documents mentioned the same would be rejected Undertaking for subsequent submission of any of the above document will not be entertained However NICSI reserves the right to seek fresh set of documents or seek clarifications on the already submitted documents All documents should be Page 4 of 53 submitted electronically in PDF format However Financial Bid should be submitted in XLS format Upon verification evaluation assessment if in case any information furnished by the Bidder is found to be false incorrect their bid shall be summarily rejected and no correspondence on the same shall be entertained THE BID SUBMITTED BY ANY BIDDER NOT FULFILLING THE ELIGIBILITY CONDITIONS CRITERIA STIPULTED ABOVE WILL NOT BE CONSIDERED 5 TERMS amp CONDITIONS 5 1 Pre Bid Meeting NICSI shall hold a pre bid meeting with the prospective bidders at 11 30 AM on 12 06 2012 in the NICSI conference hall Queries received from the bidders two days prior to the pre bid meeting shall be addressed The queries can be sent to NICSI through email at tender nicsi nic in or faxed on 26105212 5 2 Bid Submission 5 2 1 Online bids complete in all respect must be uploaded on http eproc nicsi nic in latest by 15 00 hours on 20 06 2012 5 2 2 The Online bids should be submitted as under E
74. unity will be extended to L3 vendor and so on Thus by way of successive opportunity a panel of three vendors will be formed If none of L2 L3 agree to match L1 rates then L1 alone will be on the panel Rates for optional items are vendor independent and have to be match by all the bidders selected for empanelment of main items The above rates are inclusive of packing forwarding freight insurance installation commissioning warranty or any other charges for supply anywhere in India Entry Tax Octroi will be reimbursed as per actual wherever applicable Name Date Place Page 39 of 53 Authorized Signatory SEAL Name of the Bidder Category A Projectors FINANCIAL BID PROFORMA Annexure D2 1 Items No Item Description Basic Cost Rs Excise Sales Duty Tax 96 VAT Installation Cost Service Tax on Installation Total Cost with Five years on site Comprehensive warranty including installation One Year Warranty for Projector Lamp Col 3 4 5 6 7 2 3 4 5 6 7 8 Projector Ultra Light Weight Projector Light Weight Projector Mid Range Projector High End Projector Interactive Accessories for Projector 7A Video Cable per meter for projector 7B Audio Cable per meter for projector 7C HDMI DVI Cable per meter for projector 7D Lamp for quoted model of Project
75. ve to ensure the availability of appropriate specialist along with every type of documentation and consumable required from their organization for interacting with TEC and evaluation team If the required specialist along with proper documentation is not made available by Bidders then such defaulting Bidders will automatically be debarred from the tender evaluation process 5 4 2 Financial Evaluation 5 4 2 1 The Financial Bids of only technically qualified bidders will be opened electronically in the presence of their representatives on a specified date and time duly notified The financial bids will then be passed on to a duly constituted Financial Evaluation Committee FEC for evaluation If NICSI considers necessary revised Financial Bids can be called from the technically shortlisted Bidders before opening the original Financial Bids In such cases the revised bids should not be higher than the original bids except in case of increase in Govt tax levies otherwise the bid will be rejected amp EMD will be forfeited of such defaulting bidders 5 4 2 2L1 vendor will be worked out as per the procedure given in financial bid performas at Annexure D L1 rates for Optional Items will be vendor independent and have to be accepted by all bidders qualifying for empanelment for its main items 5 4 2 3 To keep a panel of more than one bidder NICSI may ask L2 L3 And so on to match the L1 price Initially Bidder offering the second lowest qu
76. warranty or any other charges for supply anywhere in India 5 Entry Tax Octroi will be reimbursed as per actual wherever applicable Authorized Signatory Name Date Place SEAL Page 46 of 53 Annexure D2 5 Category E Interactive white Boards Panel and Pads Item Description Basic xe Sales Installation Service Tax Total Cost with Cost Tax Cost on Five years on Rs a VAT Installation site e 2 96 comprehensive E 2 warranty including installation Col 3 4 5 6 7 1 2 3 4 5 6 7 8 i Interactive Board 75 or higher diagonal size 2 Interactive Digital LCD Board 70 3 Interactive Panel 17 or higher 4 Interactive Pad 8 x 6 or higher 5 Visual Presenter 6 Podium with interactive Panel 1 For consideration of the financial bid the rates of excise duty and sales tax VAT installation cost and service tax on installation must be quoted as per the above given table The word inclusive or such similar word should not be used in any field The tax must clearly be indicated in numerical value 2 L1 is the bidder quoting least total cost in Column 8 of above table for each item 3 Inorder to maintain a panel of bidders L2 L3 in that order will be asked to match L1 rate If L2 agrees he will be considered for empanelment otherwise opportunity will be extended to L3 vendor and so on Thus by way of successive opportunity a panel of three

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