English manual
Contents
1. by gluing plastic holder plastic key case for personal identification chip 40 to 85 C F3 Micro Can 17 35 x 3 10 mm F5 Micro Can 17 35 x 5 89 mm DS1996 L5 1000 events F5 Micro Can transfer chip time chip 40 to 70 C Dimensions 17 35 x 5 89 mm Program WinKontrol Operating system MS Windows 95 and higher Memory 32 MB RAM HDD 20 MB free space Copyright TOMST 352. paver Save and Ent Save and Next Paint Cancel Automatic The checkpoints database differs from the guard s database only with the names given to chip id numbers We recommend to choose places of checkpoints on such way that the guards has to visit strategic places which might not be otherwise visited On the other way it is useless to increase the amount of checkpoints without any reason The names of particular checkpoints should describe the place where they are fixed Copyright TOMST 17 Placing of hardware components Sensors Place the portable electronic sensors P E S at guard s working place Usually more employees use 1 sensor we recommend to make a record book to register when and who uses the tool Guard s identification chips Enter the guard s personal identification chips into the database of guards The chips can be fixed in a plastic key pendant The other option is to fix them the best with glue in the guard s office where the route starts It is approved to make a table with names of guards and to glue their personal identification chips under the names Checkpoints The identification chips assigned to signalise the checkpoints can be fixed on more ways The first one is to glue them with epoxy glue on the smooth metal surface If such surface is not available it is possible to put the chip into a plastic holder which is screwed down to the wall Another possibility is to glue the c
3. This function enables to view executed routes in Short Notation which reduces the time spent on viewing the routes and saves paper during print In database of routes you can enter adjust delete the routes view and print their index During creating the route the user groups the checkpoints registered in database to demanded sequence and gives a logic name to this configuration according to the place direction sense etc We recommend to create the routes that are simple to remember Note Successful evaluation of the routes is conditioned by applying the identification chip which was entered into the database Guards before start of each route Only this procedure enables WinKontrol to divide individual routes If any guard doesn t keep this method in practice the program will not be able to evaluate neither the route neither any other process of automatic evaluation Tour Schedule which is dependent on correctly performed route As well the evaluation will not be accomplished if any of the checkpoints misses or the order of checkpoints is incorrect Entering the routes 1 In menu Data choose the item Routes and confirm with Enter key 2 Inthe next window Routes choose the button Insert This window allows also to set some more specific functions for work with databases Routes like following Edit Print Details and Cancel 3 The window New route appears Enter the route name rew route gt Name of th
4. u nnn Hune sere eee eo eee bebe ee ene cebese bonesoceseeeee LO How to install hardware Entering the sensors Inserting the sensor Pintering ithe otiards iii kedl s b balat ka d ka Mest ed nas kre eleke el Melek eka bel ey e e dede Entering the checkpoints Placing of hardware COMPONENES il ua cin dr l ke nel n y k i y yake le k css ya anos 18 WETISOLS 228 A O KAN S RONI NIK a E OOO NO Guard s identification chips Checkpoints 5 41 5y kulle na ne nina an Work with WinKontrol program 5 s s csss csscesscesosesssecssecesecesccesesesese L9 Start Ob OA a aid 19 Control sen eea ansia it a r cita ah ee 19 Helpi usd eis a E Ave songs sido DD id silos E Den 19 Menu descriptis en ia a li a a e 20 Didi ei EA Ei ANNE A il 20 Copyright TOMST 3 CUA HAN MA R YD YAD a YEE Kad De D Ke eevee all ii iio RRA Dita ita A E NON GUTS i aso BER A A diia hi Checkpoints a o A casa ROUTES E Ea N rrr Entering the routes Edit printand route mde A n a aao aeee eae Raa Xe iia 22 E E a E G E ace A O NT 22 Sehed les inier O OT 22 LENE AE E E A B suse Me HAR E ET N O1 E U ol u E en O NA Detailed notation Composition of notation according to the time interval L ereke kek xereke keke keke kek eke keke keke 23 Composition of notation according to date of file transfer into PC oo eee ee Heee eee xereke keke
5. 24 SHORE GS E cl a EEE A a 25 POUNETOLAUON yiya yay O Ein ee os BR I EA id SVE 22 Guard notatio SERR MD N N eae N cog ane E ig ce a aa 22 SS CTS OT NOLAN OM cd es N N lo e N Da Z2 ROULE TOLATLON cc xen cy Sey E pe WA Ka a sekne KE aA WEN lanos 22 TOUT TOLALION e Ku m ya Aa a O 22 WCNC MULE INT ARA E seta tg E A eh inst ORE AVAN Kl ae N N AR Wan AVA es cata Be 25 el i oh olsen ae a ea ND E RD he GE aa Information about chip Chip Teadin lona ptr Chip SCLIN t oeae diia DEIS aea rc Mine ae awh a e S Adapter EEA E E E E EE NO Printer setting A RRA RO NS Pass WOODS Lt A E ER A E AA e RRA IA iaa Archive O A NN 27 LOSIN Proton ida 27 IN RN RARA 27 Did e DD DD r clad ae e tales E ts 27 Notation Order rin A A A A AE m m m mn 27 NS TN 27 Work in computer AAA O ure ka 27 Automatic evaluation scsccscccccis ciccteseccvcdeveccsesevessveteessacetevescvetesssasutevessueseussstesesesavetesscsessevecsuscess 20 Settin othe linia li ias Tour notation esca adi Edit print and list of tours KE ses Schedule curia ai laa Setting the schedule Schedule Hottie nO oo RR re Edit print and list of schedule WA KEW ean Kere see 31 What to do with DroblemS82 4544c5aj4y 3251 1010 5555a A cas eee ea A ae eee ek K 32 Help WihproDblen S gt y isal ay na ak NEWA A EZDA Gs A NA DAWE eed n Sen Behaviour of PES Sensors P ta ri SEV ee heeds eel ME ARE sees adem ure N Me eee ACOUSTIC SIQTIG
6. guard routes It can be defined as setting of Tours to longer time period Exit Exit the program WinKontrol Copyright TOMST 22 Notations ATTENTION The Detailed notation contents the setting of the function Routes Program enables to process the data transferred and saved on HDD in several modifications adjusted to needs of the user Next chapter introduces all of them to help you choose the one which accommodates your way of using the control system P E S Note Next chapter Detailed notation describes the ways of entering parameters to display particular notation These ways are similar in other notations so we don t repeat them again Detailed notation This alternate is the simplest form of generating the notation and serves to check the detailed activity of guards Parameters for evaluating are entered into windows displayed after choosing the Detailed notation WinKontrol offers two ways of processing the notation The first one is the notation created according to the time interval in which you want to display data The second one is the notation according to the date of data transfer into PC Both ways are valid for all the notations except the Tours notation and Schedule notation Composition of notation according to the time interval 1 Select Notations Detailed in the main menu The window Selection of extent displays Enter the time period in which you want to verify the activity of guard
7. help can be evocated by pressing button F1 on the keyboard In non standard situations look at following lines The behaviour of sensor PES is described independently in next chapter Help with problems Program stops without visible reason If the program writes a message runtime error n n lt 1 255 gt at address xxxx yyyy or error xy after incorrect stop write down the message and contact the software distributor After start program displays message that the adapter is not connected The adapter is really not connected The connection is not fixed enough Connector has to be screwed up Try to reconnect the adapter and mouse connection and restart PC Set the adapter connection to correct port in menu Setting Adapter Program reports that new sensor checkpoint etc cannot be input You run out of database capacity To increase the capacity contact your distributor There is a message Unknown identification chip instead of name of the checkpoint in the Detailed report after data transport to PC The values of date and time in your PC are not identical with values in the PES sensor The records had been input to the sensor PES before the hardware components were entered to the program databases Copyright TOMSTO 32 Behaviour of PES sensor Acoustic signalling a loading of data from chip loading of data from chip less than 50 of free capacity in memory you are using an old
8. shaped compact aluminium magnesium case There is a label attached to it stating the sensor serial no also a LED indicator and a loop used for its han ging and handling The sensors are equipped with a probe used for sensory communication with chips These probes are waterproof and resistant to impact Sensor operation The sensor operation is very simple contact of the sensing head with the contact chip is the only possible operation Once the successful reading of the control chip is done the sensor beeps Following a successful transaction between the sensor and the data chip the sensor plays an ascending melody An error occurs if you try to enter more data into a data chip with already full memory or if you try to read more checkpoints by the sensor with already full memory Such a situation is indicated by a descending melody and it is necessary to free the sensor or the data chip memory Sensor signalling The sound signalling is accompanied by a flashing LED indication This is also suitable for operation in noisy environments more in chapter Behaviour of PES sensor Copyright TOMSTO 7 ATTENTION Please note that ar unqualified replacement can leac to a sensor block ar error tune plays wher the chip is placed ir the sensory device Maintenance There is no need for sensor maintenance Please take account of the temperature range for use and storage We also recommend not to expose the sensors to any sources of ele
9. version of WinKontrol free upgrade is necessary a o ASCENDING successful data transfer successfully executed command pa ASCENDING sensor seriously damaged intervention of authorized service necessary ASCENDING unauthorized sensor fixing sensor will stop working intervention of authorized service necessary 3 ANNOTATION pa short beep a long beep Copyright TOMST 33 Technical parameters Portable electronic sensor PES profi and PES forte Cooperation with contact chips iButton types DS1990A F3 F5 DS1996 L5 Capacity PES profi 2000 events PES forte 1000 events Stored chip identification 3 LSB bytes Function with data chips transfer and delete of data in the chip setting of time according to the chip Signalling acoustic beeper visual blue LED Power supply lithium cell 3 6 V 950mAh Serial number 8 numbers saved in the backup memory Real time clock backed up from the battery accuracy lt 50 ppm max 1sec 1day Operating temperature PES profi 30 to 70 C PES forte 30 to 60 C Temperature for storage 40 to 80 C Operating life min 5 years Weight PES profi 49g PES forte 44g Copyright TOMST 34 Control chips Model Positioning Operating temperature Dimensions Data chips Model Capacity Case Modes Operating temperature each iButton instead of DS1996 L5 mostly DS1990A F3 F3 Micro Can DS1990A F5 F5 Micro Can
10. 1999 16 01 54 Str n tvrtek ll listopad 1999 16 01 42 D57467 Petr Dost l Kontroln bod tvrtek ll listopad 1999 16 01 46 D56C81 sklad velk Kontroln bod tvrtek 11 listopad 1999 16 01 48 D609C2 zadn br na Kontroln bod tvrtek ll listopad 1999 16 01 49 D60CD2 gar e Kontroln bod tvrtek ll listopad 1999 16 01 51 D62C89 hlavn br na Trasa kr tk 16 01 51 tvrtek 11 listopad 1999 Celkem 22 dk 4 kontroln ch bod a 1 str n ch T Tisk N Nastaveni tisku ESC Konec Celkem 22 Number Description 1 2 3 4 5 6 N Program version date and time of notation Notation character Source of displayed data It is useful in case that displayed data are from more sensors Time of data transfer from data chip into PC Time of data transfer from sensor P E S into data chip Name of the guard has to be entered into the guards database in advance It informs that this guard executed each of following checkpoint records until next guard entered the system Information about applying of following checkpoints Name of the route displays if you use the function Routes and it is correctly performed Amount of lines in the notation and complete amount of records guards checkpoints which can be used for quick check by comparison of usual amount with the checked amount Composition of notation according to date of file transfer into PC Each data file is created after the tr
11. Schedules Schedule is another function enabling comfortable viewing and evaluating of the guard s work It consists of setting the tours to longer period then 1 shift day The maximum interval is 7 days Individually defined tours are simply assigned to days of week Setting the schedule 1 In main menu choose the item Data Schedules and confirm with the key Enter 2 In next window Schedule select the button Insert This window enables also some more functions for work with the Schedule database like Edit Print Details 3 There is another window a New schedule Enter the A new schedule name We Summer 2002 recommend to entitle it according to the period Monda when it is used April a Quarter IIl Year 2002 etc Tuesday Week_day y Wednesday Week_day y Thursday Week_day y Friday Now you can assign the tours to the particular Saturday and Nex days of week Holidays y Print Sunday a oo 4 If it happens that the holiday is in the chosen period or you just need to make an exception in the schedule you don t have to do complicated replanning You just select Data Schedules Exceptions in the main menu Enter the date you want to adjust and assign another kind of tour to it Note We recommend to create a special tour for the official Holidays with individual start and finish of the shift This tour will be assigned to the exceptions If the tours are not the same in all the hol
12. T Rg A A sike e yekan ane a y a od ava ho week a uan ec E Sevan ev DERE ne a Sen EE Ger i Qe d l Technical parda ii da a E y Si Portable electronic sensor PES profi and PES forte Control chips Data chips Program WinKontrol Copyright TOMSTO 4 Introduction Thank you for buying the control and identification system P E S allowing checking and recording activities of guard services With this manual we will introduce all the facilities and functions of hardware and software system components We shall recommend you the simplest way to install evaluation program and to perform common operation and give help and tips for effective using of control system P E S Next chapter familiarizes you with detailed information about structure of the system description of functions and news in hardware and software You should not miss Check if you have following components necessary for correct system function e e portable sensor P E S e atleast 1 identification chip DS1990A optionally with plastic holder e atleast 1 data chip DS1996 L5 i EN e adapter TMC gt LOOO ZLLZ zf Sad e installation CD ROM with program WinKontrol e PC with installed operation system MS Windows 95 and higher 1 free serial port RS 232C The more powerful PC the quicker work of WinKontrol Principle of function Control system P E S enables very sim
13. TOMST WinKontrol 2000 User manual 0 s Copyright 2002 TOMST Copyright TOMST 2 Contents Contents scdscecsseseccceacecedsecs Seccsescsecdsssasecescssessdeesscecescscecedsdsosecescacecedsecesesecesdesedssscssesscecesedsscstecsscoces SO IMTOdUC ON sesionar kaz l e ee s a ses keke a EW e Ue se k ek oe Va sa WE Ve b 55 ku e Ve MEWE k be ev e e beb ye Xou should MOL MISS eii wil ee wek e NE nk Oa ey e LEE kak EN EENE EM S K Ak y Principle Of function cia l bak aka eres Sak ana ER a yay S RE es ae ates Schema of control system P E S in practice cece EEE eker ke kek kek ke ka kk Ka cnn AK Ka KRA KA KA KA Ke 5 5 6 Portable Electronic Sensor PIE L 2 50x4y114 55k5414655242ki1ae2 vi EE re qara y k ke nA k REE EN EEA REE AEE E frias 7 Sensor function 7 Sensor types 7 Sensor designs 7 Sensor operation 7 Sensor signalling 7 Maintenances ii desc MIR Y Ki e E e E N Kar KE be nine N weke yay Te Te UE e tase Pa e fa tenis 8 Battery replacement osaeran cous tude A ia Vere VE O KRN vss 8 8 8 8 8 8 8 9 9 9 9 9 Id ntifica ti On CID ssns ios wile kk ciy n sev e ke anaes EA NE WE Y N N lis KEVN na ion ak S N Description and function of identification chip eee keke eke ke kek kk ara ke kak k ka ke
14. ansfer of data chip contents into PC In case that one data chips contains data from more sensors the notation of such file will also display data from more sensors 1 The way to data files runs via the button By download in the window Selection of extend see last chapter The program offers next table List downloading to PC where you can find data according to the year and month of data transfer from the chip to PC 2 You can set the year and month or only the year when the data you look for were transferred x From uy y 2002 y To August a la tes 3 When you enter time parameters and press OK the program displays a table Statistic similar to the previous way of entering If you do not enter any time parameter the program offers the list of all performed routes 4 To display a Detailed notation click on OK or press Enter Copyright TOMSTO 24 See also More info about ways of evaluation of Short notation and Point notation you find in chapter Detailed notation See also More info about ways of evaluation of Guard notation Sensor notation and Route notation you find in chapter Detailed notation See also More info about ways of evaluation tours and schedules you find in chapter Automatic Evaluation Tours Schedules Chip See also More info you can find in the chapter Data chip Short notation The notation displays the name of guard date and time of the s
15. arage etc in the beginning of using the whole system them the program will be able to process the evaluation and show results with name of the checkpoints and name of the guard who performed the route To use fully the abilities of WinKontrol you can automatically evaluate data from performed routes in time and progression If the way how to execute the route is predefined you can simply detect mistakes in guard s work in few seconds PC hardware and operation system Program WinKontrol is suitable for operation system Windows since version 95 problems might appear on some versions of Windows XP home edition in such case contact the producer on e mail address tomst tomst com WinKontrol is the quicker especially in phase of chip reading the higher your PC configuration is For easy running we recommend at least 32 MB RAM and 20 MB free space on HDD License The owner of WinKontrol copyright is company Tomas Haase TOMST User license of the program is tied to the serial number of the adapter TMC or TMA Running of more copies on 1 or more computers is regarded as a serious infraction of copyright and is prohibited The news is possibility to order a license for another sensor over the two sensor limit in basic Standard version It is allowed to copy the program WinKontrol for promotion purposes in case that the program is copied complete and unchanged We recommend to contact the producer Only official distributors with t
16. ber name and database sorting guard or checkpoint The data chip set to transfer mode shows its number mode of use capacity of memory and current memory filling in The data chip set to time mode shows its number mode of use and set date and time Chip reading If you select Chip reading and apply a data chip to the reading probe of TMC adapter the data transfer starts from data chip to PC program The process of transferring is seen in the info window on the monitor Copyright TOMST 25 See also More info about the ways of data chip setting you find in chapter Data chip Settings Settings See also More info about license conditions you find in chapter Evaluation program WinKontrol i TIP This function is accessible only in Profesional version Chip setting With this function you can set different modes of data chip To set it select the Chip Chip setting in main menu and choose the data chip mode You can set any data chip either to transfer mode to transfer data between sensor and PC or to time mode to update the time in sensors This menu item enables you to change some settings of WinKontrol program to accommodate your needs and also to manipulate with transferred data After choosing this function in the main menu you see following contents of possible settings Adapter Setting of adapter choose the computer port and kind of adapter Language The Czech language is default Yo
17. ctrostatic discharge the sensor might lose the loaded data For fluent chip reading even during frequent use we recommend to clean from time to time the reading surface with spirit Battery replacement For power supply the sensors use lithium cells with a high capacity The standard service life of such a battery is approximately 5 years The battery needs replacement if the sensor does not work with the data chips any more or if it cannot read the control chip Only professional servicemen can carry out such replacement together with a device testing Identification chips ATTENTION Chips are not to be exposed to any electrostatic discharges They are almost indestructible and lifetime guaranteed if used properly Description and function of identification chip The identification chips also called control chips are used to identify the routes and for guard identification This media consists of a silicon chip which is hermetically sealed in stainless steel casing which resembles a button 3 10 mm type DS1990A F3 or 5 mm type DS1990A F5 thick with a diameter of 17 35 mm Every chip has its own code which inimitableness is guaranteed by the producer Note Identification chips don t have to be specially maintained Only in winter there might appear a glaze on the surface In such case wipe the surface with a piece of clout Data chips Description and function of data chip Unlike the identification chi
18. de the help window is the same as in the program itself using mouse or keys on the keyboard To extend the help it is possible to open new dialog windows with the bold words in the text or by the offer of dialog windows in the header of each help If you mark any bold word and press Enter or you click on it with the left mouse button you run a new help dialog window Every item list box or button contains help To stop the help press Esc key Copyright TOMST 19 Menu description For quick and intuitive orientation the main menu is divided into thematic wholes Frequently used functions are also displayed as icons under the main menu toolbar WinKontrol Standard al xj Data Notations Chip Settings Info a ad SES S ls ala lala SP El 20 8 2002 16 32 12 Data This menu serves to gather information about components of the system P E S It enables to enter change and delete items view and print listings It contains also an item End to exit the program Notations In this main menu item you can view and print reports from realized routes The reports can be created in more variants Chip The Chip menu cooperates with the adapter It arranges cooperation with data chips it means the transfer of data recorded during the route from the data chip to PC With the Chip menu items you can set the data chip functions and you can get information about the chip applied to the adapter The item
19. e between loading the time entry into the data chip and loading this time entry into the sensor should be as short as possible in order to secure the maximum accuracy of setting Once the time is correct it is necessary to set the chip back into the transfer mode The time in new sensor is set by the manufacturer Operating the data chip To transfer data from data chip to PC choose item Chip reading in main menu of program WinKontrol and apply the data chip program gives you instruction to the TMC adapter probe The process of data transfer is displayed on the monitor After successful 100 transfer all the data are in PC memory prepared for further processing Adapter TMC I ATTENTION The adapter also serves as a hardware key to the software license Without connecting the adapter you can start the WinKontrol program only in DEMO mode Function of adapter An adapter is used for reading the control chips when entering data concerning checkpoints and guards into the WinKontrol program and also for communication with the data chips There is no need to worry about a bad contact between the sensory head and the chip during the data tran sfer the transfer protocol design and the data order ensure that the system is totally resistant to losing contact after using the sensory head in dusty environments such as building sites it may require cleaning A successful reading entry in the PC is indicated on the monitor As long as the indicat
20. e field Time Now the route is assembled The button From chip you can use to set the route using a data chip It has following functions Phase 1 entering the route into sensor in desired order loading the checkpoint chips as they will be loaded during the route Phase 2 data transfer from sensor to data chip apply a data chip to the contact surface of the sensor Phase 3 data transfer from data chip to computer choose the button From chip and apply the data chip to the adapter s probe In this phase data are not deleted from data chip So it is possible to enter more routes from one data chip in Standard version only 1 route can be set To delete data chip set it again to transfer mode Edit print and route index These operations can be performed with following buttons in dialog window Routes which is displayed after selecting the item Data in main menu Button Function Edit enables to edit the route settings or to delete it Print prints the index of entered routes Details shows the contents of routes selected by cursor Cancel returns to main menu To This urs database is connected with the database Routes The selected routes are set together to time blocks in which the guard routes are performed The Tours database enables more comfortable evaluation of executed routes overview Schedules Schedules is another function of automatic evaluation that enables simple evaluation of executed
21. e route Nastaveni Route A Apply time restriction in minutes IV Possibility to go conversely Check points in database ON di P VIVE araze Time min 3 Check points in route Ti kancel e sklad velk 2 sklad velk Time gar e 3 zadn br na kancel e 3 gt zadn br na 4 gar e 2 3 al hlavn br na 4 The function Apply time restriction enables you to set and adjust the minimum time intervals between recording the individual checkpoints Copyright TOMST 21 See also Complete info about tours you find in chapter Automatic Evaluation Tours See also Complete info about checkpoints you find in chapter Automatic Evaluation Schedules 5 6 Another optional function is Possibility to go conversely which allows the guard to execute the route also in the reverse order If you mark this function you don t have to set the route in the reverse order WinKontrol recognizes it and in the notation it is labelled as route in reverse order Then the checkpoints have to be transferred from the left side Checkpoints in database to the right side Checkpoints in route This transfer has to be done in the order in which the route should be accomplished in practice Mark the chosen checkpoint and click on the appropriate arrow indicating the move direction In case you activated the function Time restriction it is necessary to fill the minimum length of interval between neighbour checkpoints in th
22. he producer s agreement are allowed to resell the software WinKontrol the other situations are regarded as a serious infraction of copyright and is prohibited Copyright TOMST 10 What s new in hardware The latest types of sensors PES profi and PES forte are equipped with maximum protection level against mechanical damage and intentional battery discharge The ANTI VANDAL PES profi and MINI VANDAL PES forte elements allow even to record the attempts of sensor destruction and to export this information to the evaluation program WinKontrol The risk of a breakdown within intentional hits decreases to minimum The other system components are improved mostly aesthetic What s new in software Let us describe at least some improvements If you use a version Standard and you buy the third sensor you can save money with buying a license just for 1 sensor for nice price It is not necessary to buy a complete Profesional version any more For better route evaluation minimum intervals between reading of individual checkpoints can be set The route executed contrariwise can be but does not have to be evaluated as correct depends on your setting The routes can be entered into PC by reading of identification chips to the sensor and by transferring them from the sensor to PC with a data chip All the functions of overview have been much developed Now you can form reports limited by time interval or by time of data transfer i
23. hip into a sheet metal box optionally can be lockable Copyright TOMST 18 Work with WinKontrol program Next chapter helps you to understand how does the program work shows the methods of control and gives you some tips to use the program on the most effective way Start of program Control Help Program WinKontrol is started with the file WINKONTROL EXE in the folder where it is installed usually C Program files TOMST WinKontrol There is more ways how to start the program see the chapter Software installation The most comfortable is to start from the Windows desktop WinKontrol start doesn t need any password as long as you don t set it up To run the program you need at least 20 MB free space on your HDD The program control is simple and graphical with the keyboard or mouse The control by a mouse means that you place a cursor by a movement of mouse to the item or button and press left mouse button If you use a keyboard you can work with following keys Key Function Tab move to next item Shift Tab move to previous item F1 help Delete delete the item Enter choose the item confirmation of chosen operation Esc step back move in menu up N move in menu down There is a wide system of help in the program which can be activated by placing the cursor on the indefinite line or item and pressing F1 on the keyboard or by choosing of Info Help in program menu The move insi
24. idays and free days you can create more kind of special tours with different names Company holidays New Year etc These exceptions will be assigned to the dates according to the user needs These fours have to be set to the database Tours Schedule notation 1 In main menu choose the item Notations Schedules and confirm with the key Enter 2 The dialog window List of schedules appears Select the kind of schedule and enter the week you want to check There are 2 ways how to choose the week 3 If you mark Select data based on date on the upper right part of the window enter the date of Monday of the week you want to check If the entered date is not Monday the program finds immediate next Monday Confirm the selection with OK the key Enter xi _ Name of the schedule Select data based orr Date Summer 2002 C Number of the week Day Month 15 August Y Year 2002 y _x tes Copyright TOMSTO 30 4 If you mark Select data based on number of the week on the upper right part of the window enter the ordinal number of the week you want to check Confirm the selection with OK or Enter Name of the schedule Select data based on gt Summer 2002 C Date Number of the week Week number 32 y Year 2002 y lx ces 5 In the notation you find out what is the result of comparison The tours with result OK were performed in accordance with the pla
25. ion is not displayed there is a guarantee that the data chip content has not been changed in any way Placing The plastic part together with the sensory head used for a chip reading can be placed onto the keyboard or any other suitable surface In case of a permanent fixation it is possible to use a Velcro strip or a glue that does not corrode plastic The other end connect to PC serial port RS 232C The CANON OF terminal of the adapter is connected to the serial port of the PC usually COM 1 For connecting to a different COM port you will often need the CANON9M 25F conversion which can be purchased in any computer shop or contact your distributor who will supply you with this conversion Copyright TOMST 9 Evaluation program WinKontrol See also For more information about program WinKontrol find a chapter Installation of software Installation of hardware Work with program TIP In version WinKontrol Standard it is possible to work with max 2 sensors 10 guards and 50 check points Version Profesional brings unlimited database capacity Description Program WinKontrol 2000 is designed to input supervise view and print primary tables databases checkpoints guards routes The list of events if it is transferred to PC from a transfer chip consists only of date time and identification chip code checkpoint or ID chip of a guard If you create a list of checkpoints described by clear names hall store g
26. k rk ka KAK AK KAK AK KA caeeeeeeaeees Data Chi pis 3 35ii554055 i0 tattoo Eren P D NA MR T NA NAK lace see hoses abe W MEST YEN FA tesis Description and function Of data ChIP 5 4 n diu enen d da dik y Kel e Ea del kak r dewre ke eel eh h s dak Basic function sit Work with data Chip MD cosas cess seicecvsessastungedse ontchcoteccdaitaadeoceszetusgedsiectsscotentauaassetecsieuesdadsucetesentes a a Ea oea aa SOUND ss Ae e Ayn K A Raf A N VR eb Ken Deena SRS EE Operating the data chip mes ose ai Adapter TMC viori aner arene reete a a aora aot sadea sted nue wave sta es andes ide Function of adapter site Pla io iaa aire Evaluation program Win KoOontrol reee ee kereke kre kek ke KRA KE KRA KE KA KE KE KH KA HRH KA HAA 10 Description eacii ata ds tdt 10 PC hardware and operation System se 5454 a kin sexy eye b e cu r n kev PI v k nn nae w nn e R k h1 xek KE k n Hek ake rewn bel ke koy ed 10 A OO RN 10 Installation of program Win KOntrol erkeke kre kek kerek ee kek Ke conan cone KAKA KE KAKA KA KAKA 12 SAROI MAERDI ENTO 1 ND N N EES A tt 12 Firststart Of Wan KORIN tica ENE ETE EEE E EEA E E ENE 13 Data conversion TOM Old versions ii desa 13 Adapter setting Input of the lic nsess a bid ed eta dd all dde pd O e We ee 15 Program Upg rad ss n Hind ye a ing evinces iaa idad 15 Hard ware installation
27. n 6 In case of result KO you can find out why the tours have not been performed as they were predefined or if they have been performed at all By pressing the space bar you activate a cursor Set this cursor on KO and press Enter Now you see the Detailed notation which displays all the tours performed within the checked day Here you can find the reason why the schedule and the tour were not correctly executed Example of schedule notation Schedule notationSummer 2002 x 2 A TOMST WinControl v1 0 21 0 r Schedule notationSummer 2002 By date Week of notationpond li 11 b ezen 2002 ned le 17 b ezen 2002 po Week_day KO 00 00 00 23 00 59 ut Week_day KO 00 00 00 23 00 59 st Week_day KO 00 00 00 23 00 59 t Week_day KO 00 00 00 23 00 59 pa Week_day KO 00 00 00 23 00 59 so Holidays KO 00 00 00 23 00 59 ne Holidays KO 00 00 00 23 00 59 Total 16 lines pa T Print N Print setup Space Cursor Enter Select ESC Exit Sumary 16 0 6 Edit print and list of schedules This all can be performed using the operating buttons in the window Schedules To display this window select item Data Schedules in the main menu Copyright TOMST 31 What to do with problems AR This chapter characterizes maximum situations which might happen during work with the system Behind the problem description we indicate its reason or instruction how to solve it In standard situation the
28. nd printed without a chance to communicate with data chips The transfer of data and installation of new components is possible only on that PC where WinKontrol is installed and where TMC adapter is connected In the network version it is useful to divide the access rights in the main menu item Settings Password Copyright TOMST 27 Automatic evaluation The automatic evaluation enables to check the guard s work during chosen time period without necessity of time consuming viewing of performed routes notations This function is for more experienced users who understand the sense of automated evaluating and who are able to use the advantages of it Principle of function of automated evaluating The automated evaluation consists of functions Tours and Schedules which simplify the check of ATTENTION executed routes You can daily Tours or weekly Schedules define the route variants which the ee guards should perform In the Tours or Schedules notation you can simply compare the executed necessary to guard s work with your predefined variant The result is clearly organized on the monitor activate the function Tours but it is no Note We recommend to use these functions when you understand the basic functions of WinKontrol valid by contraries The meaningful setting of tour and schedule variants should be done carefully and not headlong Tours The function Tours is continuation of the function Routes The
29. nto PC Both options allow showing imported files or time intervals with the sensor names from which the data were read The news is the network connection and split of manipulation rights to more users Copyright TOMST 11 Software installation If you are new users of the control system P E S this chapter leads you how to install the program WinKontrol on your computer You find some notes advices tips that facilitate your work and help to prevent unnecessary mistakes in operating the program The user who wants just to upgrade WinKontrol finds in this chapter the best way how to Recommendation before installation Before you start the installation here are some tips to do it easily and comfortably e In the beginning restart your PC e When you start the program first time you should enter all the information about the sensors checkpoints guards and routes See chapter Hardware installation e Setting of different routes enables transparent control and it is necessary for using the functions Tour and Schedule With this setting you can apply the function Time restriction Installation of program WinKontrol Start of the installation 1 Before the installation connect the TMC adapter to serial port with 9 pin connector TMC adapter is one of the system components If your computer is not equipped with 9 pin but with 25 pin connector use a 25to9 pin reduction N Put an installation CD to CD ROM choose
30. nu Start Programs Winkontrol 2 After first start of WinKontrol next window appears You can set the port for communication with the adapter and convert data from older program version i 8 x This is first start up WinControl after instalation We recommend to set up correctly adapter port and This option is in menu If you are user of MS DOS programm Control version Version 1 0 or 2 0 you can convert data WARNING You do not have attached adapter or it is incorrectly instaled Please try again 7 Zenversion of dal Ok Copyright TOMST 13 Data conversion from older versions 1 In the first start window press the button Conversion of data New dialog window opens The older data identification process to find data about databases and routes can be done manually or automatically Conversion of old data El Did Control Way Route Version How to find the KONTROL2 KONTROL EXE v 20 old version onl 1wINKON EXE Stary C Winkon1 O WINKON EXE Stan C KONTROL1 Kontrol exe v 1 0 Progress of one data type conversion LLLI Progress of all conversion I 2 Mark the found version and click on the button Transfer In case of more versions found take care to mark the correct one Note If you are connected to the network all the connected network disks will be searched 3 The conversion process is seen on the monitor Adapte
31. ocess swimmingly You find also some tips to avoid mistakes How to install hardware ATTENTION The same chips DS1990A are used to identify the checkpoints as well as to identify the guards To acquire the most benefit from WinKontrol program it is necessary to input particular hardware components into appropriate databases and then divide them according to their functions in practice The whole process looks following e Input sensors PES into database of sensors e Input personal identification chips into guard s database e Input identification chips into checkpoint database e Deliver sensors to the guards in the working place e Deliver the personal identification chips to the guards or fix them in the workroom e Place and fix the identification chips at the checkpoints Entering the sensors Database control Program WinKontrol has 6 databases Manipulation with them is similar So we describe a complete work with database windows only of sensor s database In case of other databases only specific functions are described Note The way of program control and movement inside the dialog windows are described in the chapter Work with WinKontrol program If you open the database from the main menu a dialog box Sensors appears It contains a space where sensors will be later entered and displayed and few buttons with specific functions Copyright TOMSTO 16 Inserting the sensor EE i x S
32. original chip by transferring all the data into a computer One reading chip can store more than one data block from the sensor as long as the chip capacity allows This is useful if data is being transferred from several sensors at the same time Note Work with data chips is simple However it is important to take care about not to exchange the transfer and time chip We recommend to reprogram time chip immediately after use back to transfer mode to prevent any data loose Setting It is possible to set the chip modes using the WinKontrol program The setting runs by choosing the type of data chip in the window which appears in WinKontrol after selecting Chip Chip setting 1 The transfer chip This chip allows a data transfer between PC and PES sensor Once the data from the transfer sensor is read it stays only in the chip Note If the sensor does not contain any data there is no entry formed in the transfer chip Such a measure saves space on the data chip and allows a multiple reading equivalent to a single reading 2 Time setting chip The P E S is equipped with a precision crystal oscillator which operates on a scale of accuracy that ranges within 30 s month It is important to correct the time in case of a long term operation We use the WinKontrol program for processing a chip carrying a time entry By placing this chip into the portable sensor the time of the sensor is corrected The time differenc
33. ort base Name y Inset Eat em Cancel 1 To enter new sensor click on the button Insert 21120001 PES profi OK LE x Name Factory Serial number fa 12001 Unknown 2 The window New sensor appears Insert the name Licence number and serial number optionally also a license number cee o Volume High Medium Low Save and Ext Save and New Print Cancel Items in dial box Serves for Name Serial number License number Ignore double touch events name of sensor best according to the place of service documentation of sensor serial number placed on the handle of sensor used only if you use more than 2 sensors in WinKontrol Standard version allows to read the same chip more times with effect of recording only the first reading Entering the guards Entering the guards is similar to entering the sensors There are 2 ways of inputing the chip ID ATTENTION Be careful to keep number to the database order in which id chip belongs to 1 Manual insert of 6 last numbers from the 12number xl which guard a code on the chip case 2 Automatic reading of the chip code through the TMC LP adapter connected to PC Entering the checkpoints New check point xi ATTENTION TEK Be careful to keep order in which id chip belongs to ID which checkpoint 382104 nae e swe nde poe cren flim Smith
34. our license number of Standard version into the frame You received the number together with the software Licence number for Standard version E B649C37484543E5 The Standard version of WinKontrol is unlike the version Profesional limited in the capacity of database size and some functions are not available For instance it does not recognize an authorization to enter for individual persons does not sort databases in alphabetical order does not let you viewing a log in protocol Note The Standard or Profesional version you can buy at your local distributor Now the program runs For higher safety we recommend you to set the password individually for each user see the chapter Work with WinKontrol program Menu description Settings Password Program upgrade See also More info about data conversion you find in chapter Software installation First start of WinKontrol Data conversion from older versions The upgrade of an older version of WinKontrol is the same as installation Within the first run after installation don t forget to convert data It enables you to use them in the upgraded version Copyright TOMST 15 Hardware installation To use fully all the abilities and advantages of the control system P E S take good care to install correctly all the hardware components However the installation is not complicated next chapter will show you how to go through the complete pr
35. ply to make a complete overview about routes held by individual guards The portable sensor P E S forms a fundamental part of this system and is used for identifying the guard s presence at checkpoints placed anywhere within the guarded area The unit operation is very simple since there are no other external control components and checkpoint readings are indicated audio visually All the checkpoints are equipped with identification chips The sensor P E S reads the chip identification number into its memory by easy contact with chip The identification numbers are assigned to current time and saved Data saved in sensor s memory are transferred by easy contact to DS1996 data chip and later they are exported from data chip into computer via TMC adapter connected to serial port Data are saved in the PC and with evaluation program WinKontrol can be checked printed or displayed by different ways including automatic comparison between predefined and indeed realized routes Once exported data cannot be anyhow changed Copyright TOMSTO 5 Schema of control system P E S in practice 1 Guards identification The guard identifies himself by applying his identification chip to the sensor PES 2 Route 1 check point 2 check point last check point 3 Data transfer to data chip By applying the data chip to the probe of sensor PES the recorded events are trasferred into the data chip within few seconds PE 4 Data transfer
36. ps DS1990A which only contain a fixed identification code ROM memory these chips consist of NV RAM memory backed up by the internal lithium cell The lithium cell provides reliable data storage for 10 years Basic function The basic function of data chip is to transfer data concerning entries checkpoints from the P E S sensor into PC The control system P E S uses the DS1996 data chips with a memory capacity of 1000 entries 1 entry 1 checkpoint Work with data chip The data transfer into the data chip takes place when the chip is placed onto the sensory head of the portable sensor The transfer time depends on the amount of data transferred starting with a tenth of a second to several seconds Therefore it is important to place the chip into the sensory head for reading at the checkpoint The end of the transfer is indicated audio visually The P E S sensor buffer becomes empty once the data is transferred and a sound signal indicates a successful data transfer Copyright TOMST 8 ATTENTION By correcting the time you will also delete the sensor data this security measure makes the guard unable to enter wrong time entries using the time chip An error beep descending tune indicates that the data chip capacity is insufficient for saving all the data and or the battery is flat If the transfer has not taken place and all the data stayed in the sensor then it is necessary to use another reading chip or empty the
37. r setting After the installation the communication with an adapter is preset to serial port 2 If the program within the start process gives a message that the adapter was found and that you should set it in such case you connected the adapter to the port 1 not 2 or you installed WinKontrol without TMC adapter connected Do the setting in following window Adapter If you do not set it the program works only as a demo version and will not be able to read any data from a data chip nor to install new identification chips hardware setup Port Adapter type Adapter TMC Adapter TMA Lox to In the windows you can set the port to which the adapter is connected and through which the communication will run After this change you have to restart WinKontrol Copyright TOMST 14 See also Complete info about license numbers you find in chapter Work with WinKontrol program Settings License and Work with Winkontrol program Setting Adapter See also Complete info about setting the version of program WinKontrol you find in chapter Work with Winkontrol program Menu description Settings License TIP To use the program together with the complete system it is useful to check the time and date on your PC The deflection should not exceed 10 second Input of the license If the program is successful in detecting the adapter in some serial port it displays a frame License Input y
38. rra Fromterj 06 srpen 2002 00 00 00 M Sem sana To ter 13 srpen 2002 23 59 59 Sensors I For all sensors Serial number 11108030 11129053 Sensor Z vod 03 jezd Zavod 04 Telnice Z vod U2 Praha 8 Login protocol The function Login protocol is useful especially in the Profesional version if more users operate the program It gives information about exact time of user s logging in and logging off Colours You can change the colour setting of all the program sections Date It enables to set the demanded style of date and time in notations Notation order You can set up the items of your notations into discretionary order Information Here you get information about the producer of the control system P E S his other products and current filling of databases The item Adapter number is special To run the full version of WinKontrol Standard of Profesional you need to deliver this adapter number to your distributor Afterwards you receive a license number that has to be filled in Settings License window To run a demo version you don t need any license Work in computer network One of the WinKontrol news is a possibility to start it from different PC than where it was installed This eventuality can be used particularly for simple check of users who work with the program independently In the network the program works in demo version so the notations and databases can be viewed a
39. s x From 30 uy y f2002 gt j too To fra AN 2359 By dovnload _ Cancel_ The input can be done in following ways Method Way of input No 1 From day month year time hour minute To day month year time hour minute Notation in the input range No 2 From day month year To day month year Notation in the input range time automatically from 00 00 to 23 59 No 3 From day month year time hour minute To day month year Notation in the input range time automatically from input time to 23 59 No 4 From day month year To day month year time hour minute Notation in the input range time automatically from 00 00 to input time 2 When you enter and confirm time parameters the program shows a table Statistic xi Notation type Guard notationJoe Smith 654E3D Time interval From tvrtek 01 srpen 2002 00 00 00 To p tek 02 srpen 2002 23 59 59 Total number of guards 2 Total number of points 11 Z vod 03 Ujezd 11108030 0 0 Z vod 04 Telnice 11129053 0 0 Z vod 02 Praha 8 11139123 11 2 Copyright TOMST 23 3 Press OK with left mouse button or the key Enter New window Detailed notation appears Podrobn v pis Podrobn v pis Datum na ten tvrtek 11 listopad 1999 16 05 33 V pis pro sn ma 11139123 Z vod 02 Praha 8 Na teno do po ta e tvrtek ll listopad 1999 16 05 33 Na teno do ipu tvrtek 11 listopad
40. s do not work in program demo version see the picture above item Chip is not bold Settings In this menu you find functions to set parameters of program printer colours passwords etc and also of manipulation with data back up delete and recovery of data files Info Besides the program help there are some info about the connected adapter filling of databases and about the system producer distributor and software programmer Copyright TOMSTO 20 Data See also Complete info about guards you find in chapter Hardware installation Entering the guards See also Complete info about checkpoints you find in Hardware installation Entering the checkpoints Sensors The item allows entering changing viewing and printing the list of sensors It is necessary to enter not only name but also product number More information about this menu item you find in the chapter Hardware installation Entering the sensors Guards With this point you can enter adjust and delete guards in the database You can also print and view the list of guards Checkpoints Here you can enter adjust and delete checkpoints points on the guard s route You can print and view their index To simplify the evaluation of executed routes you can predefine the way in which the routes should be executed It automates the evaluating of collected data For this purpose there were implemented functions Routes Tours Schedules Routes
41. s it is necessary to input the time of start and finish of the shift tour un Copyright TOMSTO 28 Also before entering of each route to the list of Routes in tour it is necessary to input the time of its start and finish You can move the route from list of Routes in database to list of Routes in tour in the middle of the window with the arrows Tour notation 1 2 In menu select the item Notations Tours and confirm with the key Enter In the next dialog window List of the tours select the demanded kind of tour and input the date which you want to check Confirm it with the button OK or the key Enter x _ Name ofthe route i ae 2s y Month J August Year 2002 y In the notation you find out what is the result of comparison If the result is OK the tour was performed as it was predefined In case of result KO you can find out why the tours have not been performed as they were predefined or if they have been performed at all By pressing the space bar you activate a cursor Set this cursor on KO and press Enter Now you see the Detailed notation which displays all the tours performed within the checked day Here you can find the reason why the tour was not correctly executed Edit print and list of tours This all can be performed using the operating buttons in the window Tours To display this window select item Data Tours in the main menu Copyright TOMSTO 29
42. selected routes are assembled into time blocks in which the guarding should be performed The routes are set up into Tours with the time of their start and finish Their order can be combined at random One tour can take max 24 hours it means that 1 tour is a route plan for max 1 shift day Setting the tour 1 In menu select the item Data Tours and confirm with the key Enter 2 In next dialog window Tours select the button Insert This window enables also some more functions for work with the Tours database like Edit Print Details x ATTENTION Name tour Sensor Time of start and finish War be gt 4 Beginning of the shift End of the shit must differ at least of 1 E oo minute Else the time do a Number of routes in tou collision occurs dlouhs From Router into Fom To ro doh 1831 1800 vedlej 0200 f kras 1801 1859 To kr tk 19 00 21 30 r kratka 21 31 22 59 0259 vedej 2300 00 30 diouh 00 31 01 59 Eol al Seve andEn Save der pm Cova 3 Next window New tour appears Enter new name of the tour We recommend to choose names according to the week days or system of guarding Weekday Weekend Night shift etc For some settings you need to use the same tour names Such tour can be assigned to some of the sensors which can be chosen in the field Sensor It helps later in setting the notations and better orientation in the list of tours To differ among particular tour
43. tart and finish of performed route This notation reduces the form of Detailed notation because it uses a function Routes If the routes are not entered the notation shows only basic fields about the data file Point notation This notation offers complete data fields about particular checkpoints when and by whom they were checked Guard notation Guard notation provides information about individual guard in the shape of detailed notation Sensor notation Sensor notation can be used best if only 1 sensor is allocated in each building object factory etc The report data are in detailed notation Route notation You can find information about selected route in requested time period Tour notation This notation serves to display an automatic daily evaluation of executed tours Schedule notation It displays an automatic weekly evaluation of guard s work The items of the Chip menu provide primarily the communication between WinKontrol and data chips You can also activate an item that displays information about any chip data or identification The Chip menu is not active in demo version Information about chip This function helps to detect information about identification or data chips and their current setting If you select this function you are asked to apply a chip Connect the chip to the reading probe of TMC adapter The screen immediately displays acquired specifications The identification chips show their num
44. the file setup exe and by double click on it you start the installation 3 The window with information about copyright appears In the next window you can confirm or change the preset way where WinKontrol will be installed see the picture For less experienced users we recommend just to accept offered options Next window shows the overview of accepted settings confirm it or make changes by clicking the Back button and adjusting the information See also More info about Choose Destination Location Ea WinKontrol you find in chapter Evaluation program WinKontrol What s new in software Installation of hardware Work with the program Setup will install WinKontrol in the following directory To install to this directory click Next To install to a different directory click Browse and select another directory fou can choose not to install W inKontrol by clicking Cancel to exit Setup Destination Directory C Program Files TOMST WinKontrol Browse Copyright TOMST 12 4 Now the setup creates new files on HDD The process is displayed on the left side of the windows After its finish the installation is complete Winkontrol Please insert the next disk Disk 2 If the files on this disk can be found in another location for example in another eS eee kin First start of WinKontrol 1 You can start the program either with the icon on Windows desktop or with Start button me
45. to PC The events recorded during the routes are copied from the data chip to PC over TMC adapter Copyright TOMST 6 Portable Electronic Sensor P E S Sensor function The P E S portable electronic sensor is a portable reading device used for contact chips There are two basic designs manufactured Each design has its own specific capacity for saving a certain volume of data in its memory and is equipped with unique features The sensor provides following e Time entry recording of the identification chip reading check point readings e Transfer of data into the data chip e Setting of precise time using the time chip e Keeping the precise time e Power supply using a special built in long life battery The sensors use the latest electronic technology and their structure provides high reliability with resistance to bad weather for a long term operation Sensor types The P E S is manufactured in 2 designs which differs in capacity of memory and protection elements Each design is able to store a certain number of entries one entry means one touch of the sensor to identification chip The protection elements limit several kinds of damage and battery discharge Portable Electronic Sensor P E S PES profi PES forte Capacity of memory 2000 events Capacity of memory 2000 events Protection elements ANTI VANDAL e Protection elements MINI VANDAL Sensor designs Sensors P E S are sealed in cylindrically
46. u can choose any other delivered version Printer setting It enables to set the parameters of connected printer License Enter the license number assigned to activate the version Profesional into this field The Standard version of program WinKontrol unlike Profesional in limited in database capacity and some program functions are not accessible for example it does not differ the competence to enter for individual persons does not allow to sort databases in alphabetical order or to view the login protocol Passwords This item is divided in two parts which define the rights to work with program Password change enables to change the main program password The user who knows this password administrator is allowed to do the settings of program and databases Sensors Guards Checkpoints etc and also of other user passwords including his own Other passwords change enables the setting of all other passwords The logging in the program can be extended or reduced by applying an identification chip Only administrator is allowed to delete databases and transferred files or to change passwords other users can only transfer view and print data from sensors Copyright TOMST 26 Archive and delete With this function you can backup restore and delete transferred data of all sensors together or separately of each of them Archiving restoring and deleting of data what to da Back up of data
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