OU Campus End-User Manual - Palm Beach State College
Contents
1. Empower Web Excellence OU Campus End User Manual Last Updated 10 11 2013 Se PALM BEACH STATE COLLEGE Contact Tish Sailer with comments or questions regarding this Manual Contents INTRODUCTION aansssssssssssssssssssssssssssssssssssssssssssssooo HELP DOCUMENTS AND SUPPORT scececcececcececeececees ACCESSING PAGES AND LOGIN STEPS 00 LIVE SITE USING DIRECTEDIT LINK cccececcececeececees OU CAMPUS USING SITE TREE ccececcececcececeececeecs CHECKED OUT PAGES wisssscscsccnsncsstannsanoecenneannssseonvesss Checking a Page Back In ccccceesseeeeeeeeeeeeeeees SPECIAL NOTE NAVIGATING BETWEEN FRAMEG EDITING PAGE use Paste OptiOn x ectsaveddecatyatvecdunletenasveinensunhaberady tered Mer SPellEhedkermasandasssemmgateoassdenn Media Isene NEW PAGES AND SECTIONS FOLDERS cceeeees CREATING AND EDITING LINKS eeoeeonevnevnnvrnevneennee Uploading New Images rrrrrnnnnnnrrnnnnnnnrrnnnnnrr 10 Editing Images rrrrrnnnrrnnnnnrrrnnnnrnnnnnrrnnnnnvernnee 10 INSERTING MEDIA H cssscccsssccnsscccnsscenesceenes 11 UPLOADING amp OVERWRITING FILES 12 Verifying Uploaded Files rrrrrrnnnnrrrnnnnnnnrrnnnn 12 EDITING THE NAV BAR f sssccssscccssscccssceeees 13 PAGE PROPERTIES EDITING PAGE TITLE f 14 PAGE CHECK PROOFING sssccccccccsssssseeeeees 15 RE2. sites main aawee Insert and Save to preview and test the link leftnav htm When linking to insertiEdit Link an internal General Events Advanced page the link can open in the properties xml aawee by laws aspx General Properties tink up LJ same window default aspx documents Open in This Window Frame general information aspx Open in This Window Frame Tithe Open in New Window _ blank the default or new window as you prefer When linking to an external website or to a document the page should always open ina New Window This selection is made in the field labeled Target Complete the Title field with a brief description for use by screen readers and site compliance checks To link to an EXTERNAL web site highlight text and click the Insert Link icon Type in or copy paste the General i Pokoi li sevens Ahat URL into the Link URL field and choose New Window in the Target field Insert Save Preview Test General Properties Link URL http i vevews google com E3 Target To link to a DOCUMENT highlight text click General Popup Events Advanced Insert Link icon Browse to find the document alll um you want to link to This may be a PDF already pe E T E in the Documents folder or you may upload a new document see upload doc directions ne eee u Select File Insert Save Preview Test
3. Links and Dependency Manager Dependency Manager automatically updates the hyperlink if the target page is General Popup Events Advanced moved or renamed That s why it is so important to eneral Seed Stems pl rere G Ip rties browse for the internal page as described above to E A a ensure Dependency Manager will work When inserting a Link URL Hte 2353 aiu link using Dependency Manager instead of the URL appearing in the Link URL field a Dependency tag code will be seen You can still see where the link is pointing as the target URL will appear directly underneath the Link URL field in gray text TO EDIT A LINK CLICK ONCE ON THE LINK TEXT amp CLICK THE LINK ICON IN THE TOOLBAR Page 8 of 19 Inserting Images amp Uploading Insert Images 1 Click on the Insert Image icon in the WYSISYG edit toolbar gr Insert edit image 2 Click on the browse button next to the Image URL field and find the image to be inserted If you are not automatically taken to the Images folder for your area you may have to navigate there contact Tish Sailer to set up this automation Advanced Appearance General General Image URL HE 3 Click on the desired image to sites main images academic advising Production see a preview and then click Oe ais cated A BB tmage Preview Select File to choose it ice Adv
4. 11 7 06 AM P GE fraining example1 pcf 912 11 8 44 AM Share Desktop Communicator allows you to share your desktop so that someone else can view what you are doing as it is happening This is an invaluable tool when requesting help working within the OU Campus system If you are having problems call Tish Sailer at 207 5701 to see if she is at her desk and available for assistance If available follow these steps to share your desktop with her 1 Locate Communicator either in the bottom taskbar of your computer or by clicking on the Start icon Microsoft Office Communicator pr EN 3 Zia Invite 2 Send an Instant Message IM to Tish Sailer 3 Share your desktop by clicking dropdown next to the hand holding the monitor Share Desktop 4 You will now be able to communicate on the phone what steps you are taking in OU Campus that are not working and she will be able to walk you through the proper steps Headings that contain mean there is a Help Doc available on that topic on the Web Help page at www palmbeachstate edu Web Page 19 of 19
5. Mission Statement Internet Privacy Statement SACS Accreditation MNondiscrimination Policy Harassment Policy z de n ee nits ferences To edit or add a page find your area on the live site and then 1 Click on the DirectEdit link Login 4200 Cop ress Avenue Lake Worth FL 32461 Username 561 346 3350 Toll Free 866 576 7222 pitas Password gt 2 Sign into OU Campus using your normal College ID and password do not use palmbeachstate or pbcc If you click the DirectEdit link on a page you don t have permissions you will be able to login but you will get an error message This is ok 832 you are logged in Use the site tree to navigate to your pages Access was denied Please try again or contact technical support Note Once logged in clicking on the DirectEdit link from any page on the live site will open OU Campus directly to that page without having to log in again OU Campus Using Site Tree Once in the OU system you can access pages by either 1 Going onto the live site finding the page to edit and clicking on the DirectEdit link or 2 Navigating through the Site Tree folder structure Click on Content and then Pages Dashboard Content Assets Recent Saves Recent Publishes Use the folder structure found in the view below to navigate to the page that needs to be edited If access to a particular folder or page has not been granted the folder page will show up as plain black text instead of
6. Optional File From Your Congas After finding the desired image file on your computer click Upload 4 You should get a message that the file was uploaded successfully Click okay to continue si Find the newly uploaded image and select it to insert the image on the current page HELPFUL TIPS When uploading images keep in mind that the image should be resized BEFORE you upload it to your images folder in OU Campus be no larger than 740 pixels wide which is the max width of the white space have no spaces underscores or special characters in the file name you may use a dash be a photographic image no cartoon or animated images are allowed be of good quality and not stretched out of proportion or they are subject to removal NOTE Images uploaded to the wrong place will be deleted causing a broken link on your page Editing Images Resize and crop images BEFORE you upload them using Photoshop MS Picture Manager Windows Live Photo Gallery or numerous other photo editors To edit an image already on a page click once on the image to highlight it and then click the Insert Image icon to bring up the Insert Edit Image window Page 10 of 19 Inserting Media To insert a video or audio file General Advanced Source im r General 1 Click on the Insert Media icon Type 2 On the resulting pop up select the format in which EPE pil jr the media should be inserted The defaul
7. a hyperlink Page 3 of 19 Location top training new upload leg publish Advanced Search Type Name Date Review Publish t Up a directory A F 3col example pct 8 31 11 2 45 PM Once the page to be edited has been identified simply click on the light bulb to check the page out or click the page name to access it directly 825 17 1 19 PM NOTE If you should see this screen gt choose MAIN to access the College pages templates Checked Out Pages Pages are marked as checked out when they are locked to a user Only one person at a time can check out and work on a page There are different indicators as to why a page is marked as checked out An unlit light bulb indicates that the page is checked in and can be checked out for editing A lit light bulb indicates that the page is checked out to the current user n A red lock indicates the page is checked out to another user Itis possible to hover over the lock to see to whom the page is checked out This will appear in a little pop up Checked out to charity The specified contributor has this file checked out Athumbs up indicates that the page is checked out to the current user who is a designated a approver as part of the workflow process ee Two chat bubbles indicate that the page is checked out to another user as part of the workflow process The page is waiting for approval from that user Hover over the chat bubbles to see to
8. back to simply 12 6 18 128 15AM perezw click the version 11 6 14 12 12 13PM gt perezw number then click 3 10 6 12 124 19PM gt amp cronkhia Yes The selected version has now become the current version of the page on the staging server You can now edit this page or publish it to make it the live version on your website Note after reverting a file you must publish the file to make it live on the production server Simply reverting the file does not publish the file Should the user or individual file require approval the file will be passed along the intended approval path before it can be published Page 16 of 19 Send Pages for Approval FOR THOSE WITHOUT PUBLISHING RIGHTS If Publish Now is not available use Send for Approval When the Send for Approval button is clicked a mail window will appear Sending the page to a user will transfer the checked out status from the current editor to the person to whom the page is sent 1 The To field will be auto populated with the approver name email 2 The Subject field is a required field This is where you can enter text change only or if you have added and or modified links you should state which ones Message default pct To sailert 3 The Message field is available if you need more room to tell the approver what you have changed updated Giving this info will save time and result in a quicker
9. location where the video should be displayed Click on the Insert Media icon Paste the URL into the Link URL box Click on Insert SL ge de If desired the dimensions can also be updated to define the size of the displayed video Page 11 of 19 Uploading amp Overwriting Files Documents and Images may be uploaded two ways inside a page you are editing or outside a page These directions are for outside a page This option allows you to upload several documents or images and allows you to OVERWRITE one that already exists in the folder IMPORTANT Do not use spaces underscores or any other special character except dashes in document or image file names Navigate to your Documents or Images folder In the single pane view use green arrows if needed to expand to single pane view click Upload found in the upper right hand corner You must be in the correct location to upload or you will get an error message about an incorrect extension The correct path for uploading documents is top yourfolder Documents The correct path for uploading images is top Images yourfolder Location top advising Documents upload id publish Type Name Date tj Up a directory 1 Ifyou want to Overwrite a previously uploaded file check the box If not proceed to step 2 2 Browse for the file on your computer that you want to upload Repeat this browse step for as many files
10. publish process because the approver will not Per have to review the whole page 4 The checkbox next to Send external emai their PBSC email as well as in OUcampus means the approver will also receive notification in 5 Click Send You should receive a message that your page was sent Success Your page default pcf was successiully sent to another user Approval Time Pages are generally approved anywhere between 5 minutes 4 hours depending on the approver s schedule that day Notification is not automatically sent but if you would like notification that your page was approved include in the Subject line Approval Notification Requested Approval and Publish Declined If there are issues with the submitted page it may be Declined and you will receive notification of that Your changes are not lost but you will be asked for further clarification or notified that specific further updates are needed and then you can resubmit the page for approval Page 17 of 19 Publishing Pages FOR THOSE WITH PUBLISHING RIGHTS Once a page has been edited it can be published to the live site The ability to publish pages is based on permissions and not all users will see the Publish Now button If granted publishing rights a Publish Now button will appear at the top of the page a Clicking the Publish Now button will bring up a publish screen Within this screen the oem following tools may b
11. stripping all other formatting Link Icons y The first icon is to Insert or Edit a link The second icon is to add a link to an email J 3 The third icon is to break a current link The icons are not active unless your cursor is ona current link or you have text highlighted to add a new link Spell Checker The spell checker can be activated by clicking on the ABC with the a ek be checkmark The default dictionary is English Misspelled words are h identified with a wavy red line To fix the misspelled word click on it hl This brings up a window with available options Select the correct word ignore ME words to show the word or if access has been granted add the word to the dictionary Suggestions Misspell Keep in mind that the browser s spell checker may be active and marking words while the page is being edited However only OU Campus s spell checker will reference the OU Campus Custom Dictionary To verify that a word is being p marked as misspelled by the OU Campus dictionary look to see if the spell check AEE EE icon is highlighted This indicates that the spell checker BE Ignore all being used is the one in OU Campus E lt 2 Ispell Add to dictionary Media Insert This provides an easy way to include images and videos on the web page When inserting amp media it is possible to select from images and videos that have already been uploaded or it is also possible to upload new images yourself Ext
12. that you want to upload the max is 10 per screen 3 Click Upload button at bottom center of the screen Click the Content tab to return to area Note To Overwrite the file name must match exactly All Uploads are immediate amp need no approval Location top advising Documents Staging Production new upload Upload Properties Setaccessto Everyone fel Overwrite I File Selection Text files Use uppercase lowercase numeric values and or a hyphen only Binary files Use uppercase lowercase numeric values and or a hyphen only File pbcc edulhome S ZisailertiMy Documents calendar pdf File C S File Browse eig Cancel Verifying Uploaded Files All files PDFs DOCs images etc are uploaded directly to the Production Server even though the Staging Server is used to perform the upload process To verify that the files have been uploaded correctly to the Production Server click on the Production tab to see the list of uploaded files Location top restore new upload gt Advanced Search CN copy fF move GB recycle A publish ee Edit Review Publish Admin File Page 12 of 19 Editing the Nav Bar To add or remove anything from the Nav Bar blue column running on the left side of your web page you must edit the _leftnav htm file found at the top of your web area in the site tree list Name Date To Delete something from the nav bar fl Up a dir
13. VERT TO PREVIOUS VERSION ccssssccsssseeees 16 SEND PAGES FOR APPROVAL ssccssssccssssccneees 17 Approval INP sro eekdndeken 17 Approval and Publish Declined rrrrnnrrrnnnnnnrrr 17 PUBLISHING PAGES fH ssccssssccssscccsssceessceeees 18 DASHBOARD Le 19 OE GE ERE 19 CURRENT PROJECTS EE 19 SHARE DESKTOP nn 19 Page 2 of 19 Introduction This Manual is meant to be a general reference providing instruction on the most commonly used features It is not an all inclusive manual of the functionality included in the OU Campus system Help Documents and Support Additional help docs are available on the PBSC Web Standards page www palmbeachstate edu Web with more detailed instructions on specific topics You can access this page on the live site and you can also get to it inside OU by clicking the Add Ons tab in the top left corner of the OU toolbar For one on one help contact Tish Sailer who can assist via email phone IM and or desk side coaching Accessing Pages and Login Steps To edit or add new pages login by using the DirectEdit Link or navigate through the Site Tree Folder Live Site using DirectEdit Link Palm Beach State s DirectEdit link is the copyright symbol found on every page of the website in the footer in the bottom left corner 4200 Congress Avenue Lake Worth FL 33461 Palm Beach State College is an equal access equal opportunity institution 561 868 3350 Toll Free 866 576 7222
14. a diverse comprehensive STUDENT NTN institution dedicated to serving the educational needs of Palm Beach County Integrally linked to the community through SJ heme strong partnerships the College provides associate and baccalaureate degrees professional certificates workforce development and lifelong learning Wea on OU Campus Palm Beach State College s mission is to create and sustain a dynamic teaching and learning environment that provides a E Edit high quality accessible affordable education preparing students to contribute and compete ethically and successfully in a diverse global community Click on the Edit button until you see the WYSIWYG Editor toolbar as shown in the image below Now you are ready to edit your page I training mypage pc BAD XX an Ati Fei2 BI ZEE FE ERR 4 Font Size A JA sen IG BE ot ee ad Current Future Continuing eLeamers Faculty Donors Visitors ACH STATE Students Students Education amp Staff amp Alumni Business Fite W LLEGE Quick Links FINANCIAL s AID CATALOG Handbook Palm Beach State College founded in 1933 as Florida s first public community college is a diverse comprehensive institution dedicated to SEARCH serving the educational needs of Palm Beach County Integrally linked to the community through strong partnerships the College provides for Classes associate and baccalaureate degrees professional certificates wor
15. e found e Final Check This allows a final spell check link check page validation and accessibility check to be completed before publishing the page Click the green arrow to run the final check e Version Description This will allow a version description to be included to indicate what was updated and why the page is being published e Publish button Once the publish is complete the system will present a success message which includes links to You re almost there Publish your pagenow Final Check view the published page Using View in new or perform a Final Check before publishing oi gt z 2 gt Forturther help wiih this screen see ihe window will open a new window or tab and show final check documentation aspx default A You may add an optional message i describing the changes 256 characters Check Spelling t h e pa ge on t h e IVE S Ite max The current date and time will be automatically recorded Important You must click the publish button below to continue Check Links I training default pcf Gr g a a T 1 Uctess i This page has been published to the production server and is now live to Accessibility Check the web View in this frame View in this window View in new window Version Description 0 256 count It is also possible to publish multiple pages within Adding a message explaining what changes have been made to this file allows a folder simultaneousl
16. ectory backspace to remove or highlight the _lefinav htm 475B g O gt unwanted text and hit the delete button 6 27 12 5 50 PM on your keypad Save and Send for properties xml 156B a p Ge Approval and Publish 514 12 1 24 PM To Add something insert the cursor where you want the new line to be and type in the new text Dashboard Content Pages Assets Recent Saves Recent Publishes falumni lefinav him RDIX AGM INT 12 m3 z EE B rontsze A AA Oo vif IG I yu po Alumni ser g s e Photo Gallery e What We re Doing y Mu HH I hli I Highlight the text and right click or click the Link icon in the toolbar to open the Insert Edit Link EIOS wi n d OW gt gt gt General Properties Link URL f662 alumni alumni registration aspx Browse to find the document or internal page you bs j Title want to link to or type in the URL if you want to ile monn 5 link to an external page Target New Window if linking to Document or external website Update Save and Send for Approval and Publish Page 13 of 19 Page Properties Editing Page Title After creating the page some Page Properties may need to be added and or modified Some Field examples are Title Description and or Keywords a To access the Page Properties click the Props button you must edit or check
17. ernal resources such as YouTube videos can be manually identified as well Images uploaded to the wrong folder will be deleted You must upload images to your area folder Videos must be uploaded by MTIS to the Media Server Page 6 of 19 New Pages and Sections Folders In addition to editing pages you may also create new pages and folders To do this you must be in the single pane view If needed use the small green arrows to expand the window to this view Keep in mind that creating a New Section means pages in that folder will have a different Nav Bar than pages in your main area folder Most times you will only want to create a new page To create a new page or folder click on the New button Location top training lie publish Advanced Search To create a new page select the New Page icon To create a new folder select the New Section icon Each selection will have fields that must be completed for the page or folder to be configured Complete the requested info Eg New Folder Important note Keep the pcf extension when naming pages Otherwise the page header footer and style will not be correct New Interior Page spar i Follow the Back to templates guidelines and helpful tips shown in gray in the right hand column to complete the required fields 5 Ss s 5s Title E JAG A fifie 3gE IIE gt C IgE te nr __ ie Paseupe Tcouma F Choose the layout
18. her help with this screen see the page check documentation After the check has been run the results will appear under each option If there are errors or warnings they can be viewed by clicking on the New Win link Page 15 of 19 fabout about pcf Before sending to another user for review or approval or publishing the page it is advised to fix the identified errors Check Page Web default Check Spelling i English The options available will also be English as 2 errors available during publish More New Win WI Check Links 0 errors 0 warnings More New Win W3C Validate T errors 1 warning More New Win pr Accessibility Check 2 known 40 likely 88 potential problem s More New Win Revert to Previous Version Revert allows you to restore any previously published version of a page Each time a page is published a version is stored that allows you to revert if necessary To view the list of previous versions check out the page and then click the revert icon A window comes up that shows a list of versions that are numbered dated and a message if one was left during the publish process I training example16 pcf Reverting a File T ond fa version looks like backup mins click on the 3 Select a Revision for Revert Preview Icon After deciding which version I training example16 pcf you d like to revert Revision Date Preview Author Action Message
19. ising home jpa You may click Show Thumbnails ga ggo to see thumbnails of all of the E advisinai ipa images within the folder to more E advisina2 ipa E advising3 jpg easily select the desired image E edvisines advising4 jpg However if the folder is too full ere the thumbnail images will not be E advisings ipa EE able to display E advising button ipg Last Modified Oct 12 2009 Insert edit image 4 After selecting the image add a short Image Description General Appearance Advanced This is required and will be used by screen readers General ET Image URL images asb jpg and to ensure accessibility standards compliance EE Title r Preview Insert Edit Image General Appearance Advanced Appearance Alignment Not Set aw m Lorem ipsum Constrain Proportions Dolor sit amet consectetuer adipiscing Vertical Space loreum ipsum edipiscing elit sed diam nonummy Horizontal Space nibh euismod tincidunt ut laoreet dolore magna i aliguam erat Barier volutpat Loreum ipsum 5 Appearance Tab If desired update the Alignment field left or right on the Appearance tab to allow the text to wrap around image Always size your image BEFORE upload but small dimension adjustments can be made here To add some space around the image use the Vertical Space a
20. kforce development and lifelong learning Note The top image Current Students Future Students etc is only a placeholder to show how the content will appear on the page Once the content has been saved the actual preview will come up for you to review and test links Make any necessary edits and then Save Once you are done editing Send the page for Approval and Publish to the live site Page 5 of 19 WYSIWYG Editor Mm ll Vi I ea HRI HEGRA TL NT Y 2 B z 2 Font Sze Av JH O F gjen 1 amp war nei The WYSIWYG Editor includes basic editing functions Below are some of the most common features For more details on what the various toolbar icons mean visit the OmniUpdate Support site Save The Save icon allows the user to save the changes that have been made to the page Using the Save icon will also close the WYSIWYG Editor and take the user to a PREVIEW of the page Save s a The Save As icon allows the user to save the page with a new i name essentially creating a copy of the page The new page can Fe ET then be modified and published independently of the original file When the Save As icon is clicked a box will pop up prompting the user to provide the new name Change the name of the page but leave the extension of pcf This is extremely important If any other extension is used the page will not work Paste Option A The paste button pastes in only plain text
21. nd Horizontal Space This is done in pixels and generally between three 3 and five 5 will provide enough A Border is also identified in pixels Leave blank or 0 for no border If you want a border two 2 should normally be sufficient 6 Click Insert Additional settings are available on the Advanced tab If the desired image has not already been uploaded it can be uploaded from the screen that pops up when the browse button is clicked See below for more directions Page 9 of 19 Uploading New Images Er Click on the Insert Image icon in the WYSISYG edit toolbar Click on the browse button next to the Image URL field If you are not automatically taken to the Images folder for your area you may have to navigate there contact Tish Sailer to set up this automation de 3 Click on the Upload button File Browser sites main images alumni Viewing Production fy up to parent directo E MG 211 jpg Nothing Selected Please select a file from the left B MG 4211 jpg E MG 4217 jpg E Almaz00 jpg E Alumni031 jpq E Alumni034 jpg E Alumni2 jpq E Alumnis287 jp E Alumnis232 j Browse for the desired image file on your computer that you wish to upload If you choose to rename the file here use the top field as shown in image below and include the file extension File Upload Your image will be uploaded to training training New File Name
22. ofthis page The top 4 e E EE highlighted fields Robot Meta Tag Hide Show Hide the Robot Meta Tag are the ones you tto the new page need to complete Maincontent The other fields can remain with the defaulted info After clicking Additonal Content P A Create you Show Banner Yes _ E a semen will be able to eis ake come back and Add Navigation tem ves G Add the pag Left navigation fik edit these fields 7 at a later time if Cancel needed You can now add text links images videos tables etc on your new page Page 7 of 19 Creating and Editing Links n Links are created by highlighting text amp clicking the Insert Link icon in the WYSIWYG 5 EE gs toolbar The Insert Link icon will be grayed out until the text or image is selected Links can point to internal pages external sites PDF files images videos etc CREATING LINKS To link to an INTERNAL page another PBSC web pr click the Insert Link icon and then click on the eger button this browse step is critical for Dependency Manager to work Insertiedit li link General ent Advanced Navigate to the page you want the link to point to If the desired page is not General properties bed ik in the current folder you will need to use the breadcrumb at the top of the page and the site tree folders to navigate to the File Browser desired page Click on the page and then choose Select File
23. t is F 7 Dimensions Transcode It Flash QuickTime Shockwave Preview I Windows Media Real Media 3 Enter the URL to the external media or click on the browse button next to the File URL field and find the image to be included General iil Advanced Source General Advanced Source General r General ve fa O Type Flash aeure fe File URL httpi vmmnyoutube com v uengnoxeg EN Dimensions k DE W Constrain proportions Dimensions 320 x 240 M Constrain proportions 4 If browsing for media in the file chooser simply ae navigate to and click on the desired file similarly to browsing for images 5 Click Select File 6 Update any other settings that may need to be updated The settings in the Advanced tab will be dictated by the Type selection made on the Blog General tab Management 7 Click on Insert Web 2 0 Technologies _ RSS The media will not render within the WYSIWYG Editor SEES GNR med appear as a yellow box the size of the intended media Once the page is saved the video will render in the preview Media files must be uploaded to the Media server by MTIS Inserting a YouTube Video Inserting a YouTube video is especially easy 1 Find the video on YouTube Copy the URL for the video from the address bar Go back to the page and place the cursor at the
24. the page out first to be able to see and select the props button Alter or add the necessary details and save the changes Page Title Title OU Campus Training Configuration Parameters Show Navigation show Gallery TYPE PrettyPhoto Show Banner Yes Meta Tags Description Training page for OU Campus KEYWOFOS palm Beach State College Florida Higher Education Author Page 14 of 19 Page Check Proofing Page Check is a feature that allows users to check a page s spelling links compliance with W3C http www w3 org and compliance with accessibility standards prior to sending for review approval or publishing It is possible that none all or some of these features will be available To utilize the Page Check option either select the check mark from the folder structure view index pct IK z i or the Check icon in the page options at the top of the page This opens a box with different options 1 Select the output type to be checked from the drop down Only one option may appear 2 Click on the green arrow in front of the option s desired in order to run the check s For the Check Spelling option select the language for which the page should be checked fabout about pct Check Page Web default sp Check Spelling English sp Check Links WSC Validate sp Accessibility Check amp Click green arrows to check spelling links and w3c validation For furt
25. whom the page was sent for approval Checking a Page Back In It is important to note that pages and Assets stay checked out to the user until the user 1 Publishes the page 2 Checks the page back into the system by clicking on the lighted yellow light bulb from either the folder structure or the Current Projects view found in the Dashboard gt Current Projects tab Make sure to check the page back once you are done so it can be made available to other users Page 4 of 19 Special Note Navigating Between Frames To navigate between views single pane as shown on previous page or double pane as shown below click on the TINY green arrows found at the top of the Content Pages view Dashboard Content Pages Assets Rece it Saves Rec nt Publishes Site training re i fraining example1 pcf top training P lig props compare 4 publish now check revert backup ga ti Up a directory Preview X a amp 3col example pcf 3 v g breadcrumb xml Click on the left or right arrow to navigate to a full page view or a split screen view as needed The arrows move with the window but always appear at the top of the page Editing a Page After navigating to your page the edit buttons will appear AID HOME gt Training on OV Campus gt Pape Title Gons Mere Use aa Title Goes Here LIBRARY WEB Handbook Palm Beach State College founded in 1933 as Florida s first public community college is
26. y Keep in mind that doing ee eg back to previous revisions of this document and see what has this does not allow for e Final Check e Version Description s From within the folder structure check the boxes next to the page s to be published and click on the Publish icon found at the top of the screen Location top about new upload I publish Type Name Date ft Up a directory navigation html 7 21 11 7 55 AM about gallena pcf 7 21 11 8 11 AM faculty 7 19 11 11 06 AM history pcf 7 19 11 1 22 PM index pcf 7 19 11 1 22 PM Page 18 of 19 Dashboard Dashboard Content Workflow Current Projects ix Dependencies settings Preferences The Dashboard contains user specific information This document only talks about Workflow and Current Projects Workflow is used for the approval process and Current Projects shows what pages YOU currently have checked out Workflow Workflow includes the Inbox Outbox and Compose sections and is used by Reviewers and Approvers Current Projects Current Projects lists the pages checked out to the user and why they are checked out by the icon under the Status column Pages can be checked back in if appropriate from this screen and scheduled actions can be updated as necessary It is advised that this screen be checked prior to logging out for the day Name Checked Out Status icharitwindex pf 8 31 11 3 18 PM vw fraining 3col example pcf 912
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