Queensland Government Chief Procurement Office
Contents
1. Business Name or rr ABN First Name Last Name Email Address Search Other Details Add a Contact whe is not a registered user of the system Name PO Position t i lt isS Email Address PO Phone et dor Fax Ea Mobile Contact Type Add Other Contact If you want to change the contact person to another person that is listed on the system please use the Contact Search You can search by Business Name or ABN First Name Last Name and Email Address or a combination of these When you have found the person you wish to use as the contract contact please choose the Select button to select the person Contact Search Business Name or o ABN First Name dorris LastName day Email Address Search Select Dorris Day louise carmodymeqgcpo gld gov au OFFICE 07 34043734 of Queensland Government Chief Procurement Office Level 15 Mineral House 41 George St Brisbane Queensland Government eTendering website Page 9 Government buyer user manual Awarding Tenders lf you wish to add a contact that is not on the system please use the Other Details section You can enter their contact details as required The contact person can be either a Technical or Contractual contact When you have finished please select the Add Other Contact button F Other Details Add a Contact who is not a registered user of the system Name James Smith Position Manager Email Address Ji2. This field s will already be filled in for you from the tender information This refers to the map of the location of your contract It will already be filled in for you from the tender information The closing date ofthe contract sS Yes You can choose from the following Yes Limited offer process is a procurement method where the agency invites a supplier s of its choice to offer Selective offer process is a procurement method where suppliers that have met pre established criteria are invited to offer Open offer process is a procurement method where all interested suppliers may submit an offer Yes first one only If you select limited offer process or selective offer process another dropdown list appears called Source of Offeror Tenderer This dropdown list will appear if you have selected limited offer process or selective offer process from Procurement Method The following dropdown list of options is displayed All eligible offerors tenderers under the Prequalification PQC System A selected number of offerors tenderers under the Prequalification PQC System A single offeror tenderer under the Prequalification Queensland Government eTendering website Page 4 Government buyer user manual Awarding Tenders Field name Description Mandatory PQC System Prequalified supplier list Standing offer arrangement Multi stage selection process Other Period
3. Contract A period contract is an ongoing contract typically a standing offer arrangement which will generally have a minimum period of 12 months When this field is checked the Final Expiry Date field becomes mandatory Total Value of the This is the total value of the contract and is usually GST Contract inclusive You are also asked to indicate if this is an estimate or fixed price Please note if your contract value is 10 000 000 or more another section will be displayed Award Date This is the award date of the contract Commencement Date This is the commencement date of the contract Initial Expiry Date This is the initial expiry date of the contract Final Expiry Date This is the final expiry date of the contract if all extension options are exercise This field is only mandatory when Period Contract is ticked Number of This field is the number of submissions made or Offers Tenders responses received It will be automatically filled in for you from the tender information Contact This is the contact person provided for the contract It will automatically be filled in for you from the tender information You may change this contact person by clicking the Change Person button Queensland Government eTendering website Page 5 Government buyer user manual Awarding Tenders 1 4 Create Contract from Tender page The top section of the Create Contract from Tender form will be automatically filled in for
4. be design and construct or construct only This text box will accept up to 500 characters When it has reached this limit a message will be displayed indicating that you have reached the limit and your text will be cut off No Please insert milestones included in the contract such as Text completion of certain stages of work by certain dates Note where milestones are subject to change during a project in accordance with the relevant contract This text box will accept up to 500 characters When it has reached this limit a message will be displayed indicating that you have reached the limit and your text will be cut off List the performance management mechanisms in the Text No contract For example Key Performance Indicators KPIs Completion of performance reports Other performance management or review requirements If specific KPIs are not included in the contract note other performance mechanisms included in the contract eg performance reports or site visits client meetings etc Queensland Government eTendering website Page 12 Government buyer user manual Awarding Tenders For building projects without specific KPIs identify successful completion of the project in accordance with the contract This text box will accept up to 500 characters When it has reached this limit a message will be displayed indicating that you have reached the limit and your text will be cut off Reason for Non Please
5. have reached the 500 character limit and the text will cut off at that limit You are required to answer either Yes or No to Is this a multi stage form of contract If you answer Yes another question is displayed as follows Is this the first stage of the contract You will also see a note as follows NOTE If this contract represents the first stage this must be noted and this record should be updated upon award of subsequent related contracts You will only have be asked this question if you have answered Yes to the previous question Please answer either Yes or No to Is this the first stage of the contract If you answer No a text box will appear The above note will also be displayed If you have answered No to the previous question this text box will appear Please include the reference numbers for the linked contracts This text box will accept up to 100 characters When you have reached the 100 character limit a message will be displayed indicating this and the text will cut off at that limit This field is driven from the Type of Work field and your choice of either Works or Goods amp Services If you have chosen Works the following list will appear Construct only Design and construct Design construct and maintain Design construct maintain and operate Managing contractor Government buyer user manual Awarding Tenders Field Type R
6. your agency or business unit based Already on your login details Teo in Description ICT Tender UNSPSC Contract Delivery Point Closing Date Procurement Method Source of Offeror Tenderer Description Mandatory This will default to your high level department or agency Already based on your login details filled in This is the unique tender reference number Already mea in Can be either Works or Goods amp Services please choose from the radio buttons it will already be filled in for you This is the title of the contract from the tender and will already be filled in for you you can always x desi this if required This is a description of the contract It will already be filled in for you from the tender information You can amend this description as required You are provided with a number of formatting options for this field including the ability to cut and paste information This field is for Information Communication Technology contracts This will already be filled in for you from the tender information Please choose either Yes or No This field refers to the United Nations Standard Products and Services Coding System used by the Queensland Government eTender website It is an international coding system used to classify goods and services Please see the Government Buyer User Manual Create Tender for further information on the use of the UNSPSC categories
7. Queensland Government Chief Procurement Office Better Procurement Better Outcomes Queensland Government eTendering website Government buyer user manual Awarding Tenders Version 2 0 July 2011 eTender Help Desk phone 07 3836 0141 Queensland Government Table of contents 1 0 Awarding Tenders esris i Maashasieanaatecd 1 4 VIEWING tend r FESPONSES sissit n a a E 1 1 2 Awarding a tender creating contracts and publishing results 3 1 3 Field Names and Descriptions for the Create Contract from Tender page 4 1 4 Create Contract from Tender page cccccsseececeseeeeeeeeeeeeeeseeeeeeseaeeeneeas 6 1 4 1 Contract Delivery Point S CtION cccccccecseeeeeeceeeeeeeseeeeseeseeeeeeeeeaaes 8 1 4 2 Contact Person SCCUOM edictetae cenncisnievonneconieesaretiagerdeeeantestaeadneoneate 9 1 4 3 Contract 10000000 Section diiecdeisccheceatictrnlienematmesdindsteadtaneien 11 1 4 4 Name OF Contractor DECOM sra anao hance tindecnatadeabadsust 15 1 4 5 Select Additional Contractors ccceeeceeeeeeceeeecesecteneeeaeeeeneneeteneetans 16 Queensland Government Chief Procurement Office Department of Public Works 2011 1 0 Awarding tenders 1 1 Viewing tender responses You can view the tender responses by clicking on the actions icon on the right hand of the tender next to the closing date and choosing View Responses from the dropdown menu QGCPOTest03 Electrical Services Roma S
8. adio Buttons Radio Buttons Dropdown list Mandatory O Z O Z O Z O O O Page 11 Please describe the form of contract used Deliverables Contract Milestones Contract performance management Managing contractor with maintenance Early contract involvement Alliance Public Private Partnership Other If you have chosen Goods amp Services the following list will appear for you to choose from Conventional contract one off procurement Standing offer arrangement Panel arrangement Other If you choose Other from either of these dropdown lists a text box will be displayed asking you to Please describe the form of contract used This text box is only displayed if you have chosen Other from the dropdown list options for Form of Contract Text No This text box will accept up to 100 characters When it has reached this limit a message will be displayed indicating that you have reached the limit and your text will be cut off Please provide a broad description of the deliverables resulting from the procurement For example if the procurement is for services procurement like a large scale ICT system include deliverables to be provided by the supplier under the contract such as development of the system provision of training and training materials Text No If the procurement is for building construction procurement examples of deliverables could simply
9. ames smith qgcpo qid govau Phone fer efor y agoga7za Fax et ar_ s224reat Mobile Contact Type Add Other Contact Queensland Government eTendering website Page 10 Government buyer user manual Awarding Tenders 1 4 3 Contract 10000000 Section The Contract 10000000 section is displayed for you to fill in if the Total Value of the contract is 10 000 000 or more This section will automatically appear when 10 000 000 or more is entered into the Total value of contract field The following is a description of the field requirements for the fields in this section Field Name Number of offers sought Evaluation Criteria and weightings Is this a multi stage form of contract Is this the first stage of the contract If you answered No please include the reference numbers for linked contracts Form of Contract Queensland Government eTendering website Description For a limited or selective procurement method please insert the total number of suppliers contractors approached to offer tender For an open procurement method please insert open market For building construction projects where the PQC system is used to invite all prequalified offerors tenderers please insert all eligible PQC This text field will accept up to 25 characters Please enter your evaluation criteria and weightings This text box will accept up to 500 characters A message will be displayed when you
10. ge 7 Government buyer user manual Awarding Tenders 1 4 1 Contract Delivery Point Section Scroll down the screen past the Contract Delivery Point section and fill in the required fields Contract Delivery Point State Wide Cairns amp FarNorth Queensland Rockhampton Gladstone Wountisa amp North west Region wide Bay Burnett South East Queensland The Central West South West amp Darling Downs I Interstate Townsville International Mackay Whitsunday Region Closing Date EE a Procurement Method limited offer process ka Source of a Other we Offeror Tenderer Period Contract jy Total Value of the nti 0 00 Estimate Fixed Price Contract Award Date fa Commencement Date fy J Initial Expiry Date fe J Final Expiry Date EJ Comments Humber of Offers Tenders Contact Fred Carmody of Queensland Government Chief Procurement Office Change Person Please note if the Total Value of the contract is 10 000 000 or more a new section will be displayed after the contact person section Queensland Government eTendering website Page 8 Government buyer user manual Awarding Tenders 1 4 2 Contact Person Section lf you want to change the contact person click the change person button and you will be presented with the following Contact Search and Other Details sections on the screen Contact Please selector search for a Contact for this Contract below Contact Search
11. ge allows you to upload the contract and KPI documents corresponding to a tender Attach Contract C Document Attach a document to this contract Browse gt gt Awarded 0O PUER iew Awarded Contracts Atach Spare e ici a document to this contract Browse gt gt eTender Awarded Contracts a Policies amp Info iew Tenders Leave asis Create this Contract Back Contact Us Administration Queensland Government eTendering website Page 18 Government buyer user manual Awarding Tenders You will be presented with the following screen indicating that your contract has been created Click on the contract link to go to the contract details Queensland Government Chief Procurement Office Queensland KEN A Government F y Better Procurement Better Outcomes HOME HELP LOGOUT Welcome Fred Nirk E Advanced Search How to Search View Forward Contract Electrical Services Roma Street Station Created Procurement Schedules aaaaaaaaIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIMlMlllllMlMMMlMl View Tenders The contract Electrical Services Roma Street Station GCPOTest03 has been created View Awarded Contracts Policies amp Info ontact Us dministration Queensland Government eTendering website Page 19 Government buyer user manual Awarding Tenders
12. ie ae ILD Australia 4000 Price Comments Statistical Data Business Size 23 5eedy Way i Brisbane a Joe Bloggs Electrical Services OLD Australia 4000 Price Comments statistical Data Business Size Queensland Government eTendering website Page 15 Government buyer user manual Awarding Tenders 1 4 5 Select Additional Contractors If you need to select Additional Contractors you will need to either search for the contractors already on the system by performing the Contractor Search You can search by Business Name or ABN First Name Last Name Email Address or a combination of these lf the contractor is not on the system you can add them through the Add non registered contractor supplier details section You must fill in the fields with the asterix beside them When you have finished entering data into these fields please click the Add non registered contractor button Tip When you enter the ABN in the ABN field please remember to not include any spaces in your entry If you don t know the ABN number just leave the field blank Selected Additional Contractors Mo contractors selected Contractor Search Business Name or D ABH First Hame Last Name Email Address Search Add non registered contractor supplier details Business Name ABH Address City State Province LD i Postcode Phone Number Add non registered contractor Mes
13. m t Copy to Create New Request k View Questions Templates None You will be presented with the Create Contract from Tender screen Queensland Government Chief Procurement Office Queensland iN 4 Government yy Better Procurement Better Outcomes f HOME HELP LOGOUT Welcome Fred Nirk ned Advanced Search How to Search lew Forward Create Contract from Tender Procurement Schedules ee This page is used to create listings for newly awarded Government contracts to appear on the site Ifthe lom Tenders contractis the result of a tender then rather create the contract from the closed tender Detailed Help p gt Current Clicking detailed help will open a new browser window iew Awarded Contracts 4 Wis Ee elenger argeg mtracts Agency Queensland Police Service Reference Number G GCPOTest03 Type Of Work works Goods amp Services Title Electrical Services Roma Street Station io de Oe fF 1 BIO Policies amp Info gt gt Related Links RGCPOTest03 Electrical Services Roma Street Station ict Tender C Yes r gt Dashboard No A Ce aea gt News es O A Queensland Government eTendering website Page 3 Government buyer user manual Awarding Tenders 1 3 Field Names and Descriptions for the Create Contract from Tender page Field name Public Authority Reference Number Type of Work Agency Unit This will default to
14. nced Search How to Search lew Forward Details of Barney Rubble Electrical Procurement Schedules iew Tenders Name Barney Rubble Electrical LegalName Barney Rubble Electrical ABN 12345678910 ae Primary Contact Barney Rubble iew Awarded Contracts Head Office Head Office People Barney Rubble olicies amp Info Offices o OE Head Office Level 15 Mineral House 41 George St Brisbane ontact Us dministration Queensland Government eTendering website Page 2 Government buyer user manual Awarding Tenders 1 2 Awarding a tender creating contracts and publishing results To award your tender you first need to locate the tender you wish to award Hover over the actions icon next to the tender and select Create Contract Publish Results from the dropdown menu QGCPOTest03 Electrical Services Roma Street Station OOo Closed Issued by Gueensland Police Service Actions for QGCPOTest03 Tender UNSPSC Electrical Systems and Lighting and Componen lew Responses actions and Supplies 100 t Edit response summaries t View spec doc recipients t Mark as not awarded t Create Contract Publish Resultsip OGCPOTest04 Electrical Services Roma Street Station A Closed Issued by Queensland Police Service t Download Responses Tender UNSPSC Electrical systems and Lighting and Componen p wiew Response File Report and Supplies 100 t View Tender Box Team t Edit Tender Box Tea
15. ntract m Mo Is this the first stage of vog the contract Wo NOTE Fits contract represents the first stage fils must be noted and thls record shouid be Undated Woon award of subsequent related contracts Ifyou answered No please include the reference numbers for linked contracts SCS describe the form of contract used 7 Deliverables P Contract Milestones contract performance management Reason for Hon Reporting Queensland Government eTendering website Page 14 Government buyer user manual Awarding Tenders 1 4 4 Name of Contractor Section Scroll further down the screen to the Name of Contractor section Click on the check box next to the supplier s that you wish to make the contract with and fill in the associated details such as the Price Supplier Location Local Regional Business and Business Size You may make any comments regarding the chosen supplier in the comments field Supplier Location this is the physical address of the supplier If the supplier has multiple branches it is the branch that actually submitted the tender response Business Size this is how large a business is according to the below definitions e Small 19 or less employees e Medium between 20 199 employees e Large 200 or more employees Name of Contractor Respondent Contractors 145 Mighty Wray Fred Flintstone Electrical Services S
16. rvices Roma Street Station _ released Closed UNSPSC Electrical Systems and Lighting and Components and Accessories 21 Jun 2011 Tender and Supplies 100 closed 21 Jun 2011 iew Awarded Contracts The tender box was opened at 21 Jun 2011 11 36 AM Tender Team olicies amp Info Name Agency Email Amy Kirk Queensland Police Service louise carmody qgcpo qid gov au Fred Nirk Queensland Police Service louise carmody qgcpo qld gov au ontact Us gt gt Feedback Barney Rubble Electrical Ee SE AeA gt gt Dashboard Lodgement Method electronic response receipt number 16709 ssebass Lodged by Barney Rubble OFFICE 07 34043734 lovise carmody qgcpo qid gov au a a cS Files Lodged Document1 doc Document 3 doc gt gt News 00 Flintstone Electrical Services Lodged 21 Jun 2011 11 11 AM Lodgement Method electronic response receipt number 16708 Lodged by Fred Flintstone OFFICE 07 34043734 louise carmody qgcpo qld gov au Files Lodged Document1 doc Document 2 doc Queensland Government eTendering website Page 1 You will be presented with the following screen showing further in depth detail regarding your respondent Clicking the Back button on web browser s menu bar will take you back to the previous page Queensland Government Chief Procurement Office Queensland aw Government we f Better Procurement Better Outcomes f HOME HELP LOGOUT Welcome Fred Nirk el Adva
17. state the reasons for the non completion of any Reporting sections within this form in the relevant section For example certain matters may not be relevant or certain information or documents may be need to be withheld to maintain confidentiality for example where the obligation of confidence arises as a contractual requirement under specific legislation or otherwise at law Contract provisions are not to be used as a means to avoid publication of information which should otherwise be disclosed Agencies should be aware that commercial sensitivities may not be acceptable grounds for not publishing contract details or elements of contract details Disclosure should be consistent with the Right to Information Act 2009 and the Information Privacy Act 2009 Where there is uncertainty about the disclosure of information as required by these guidelines please seek appropriate right to information privacy and or legal advice Please provide any other relevant comments in the space provided This text box will accept up to 500 characters When it has reached this limit a message will be displayed indicating that you have reached the limit and your text will be cut off Queensland Government eTendering website Page 13 Government buyer user manual Awarding Tenders Contract 10000000 Form Contract 10000000 7 Numbers of offers o l sought Evaluation criteria and weightings Is this a multi stage f ypc form of co
18. t Page Queensland Government eTendering website Page 16 Government buyer user manual Awarding Tenders When you have entered a non registered contractor you will get the following section Here you are able to Edit the non registered contractor details if required by clicking the Edit Icon I You can also delete the non registered contractor by clicking the delete option the white cross in the red circle You may wish to enter the non registered contractor s price and any comments you have plus provide their location and business size Selected Additional Contractors 34 Merry way Non Registered Contractor Joe Bloggs Electrical a 4000 Australia Price oc Comments Statistical Data Business Size Queensland Government eTendering website Page 17 Government buyer user manual Awarding Tenders When complete scroll to the end of the screen and click Next Page You will be presented with the following screen allowing you to attach additional contract related documents for public access and viewing If you wish to attach a document browse to locate the document When complete click the Create this Contract button Qu eensland x 4 Queensland Government Chief Procurement Office Govern ment yy Better Procurement Better Outcomes HOME HELP ZILOGOUT Welcome Fred Nirk e Advanced Search How to Search iew Forward New Contract Attached Documents Procurement Schedules This pa
19. treet Station iy oe eae es Closed lgsued by Queensland Police Service Actions for QGCPOTest03 Tender UNSPSC Electrical Systems and Lighting and Compory lew Responses actions and Supplies 100 t Edit response summaries t View spec doc recipients t bark as not awarded t Create Contract Publish Results uO QGCPOTest04 Electrical Services Roma Street Station Closed Issued by Queensland Police Service t Download Responses Tender UNSPSC Electrical Systems and Lighting and Compan p wije Response File Report and Supplies 100 View Tender Box Team t Edit Tender Box Team Copy to Create New Request e View Guestions Templates None You will be presented with the following screen showing you the tenderers that have lodged a response in regard to your tender To look at further detailed information regarding a response click on the link to it Queensland Government Chief Procurement Office Queensland KEN A Government ve f Better Procurement Better Outcomes HOME HELP LOGOUT Welcome Fred Nirk ws Advanced Search How to Search lew Forward Tender Responses Procurement Schedules jew Tenders This page displays the final responses lodged by each respondent as well as the summary details captured after the responses were evaluated Detailed Help Clicking detailed help will open a new browser window Request No Status amp Type Details Fa QGCPOTest03 Electrical Se
20. you from the details that you entered into the tender Please note fields marked with are mandatory and require an entry Create Contract from Tender This page is used to create listings for newly awarded Government contracts to appear on the site Ifthe contract is the result of a tender then rather create the contract from the closed tender Detailed Help licking detailed help Wii open a new browser window Public Authority Department of Public Works Reference Number GGCPOTesti4 Type Of Work Works Goods amp Services Agency Unit Queensland Government Chief Procurement Office Title QGCPOTest04 Electrical Services for Mineral House Description Style ad ce WGCPOTesti4 Electrical Services for Mineral House icTTender Yes f Mo UNSPSC 1 72102200 100 w Add Edit e AdlVEdit 3 4 AddEdit Queensland Government eTendering website Page 6 Government buyer user manual Awarding Tenders Hover over Regions to see map of region Click on Region to Select it Selected Regions are highlighted in colour Contract Delivery Point State Wide W Cairns amp Far North Queensland Vv Rockhampton W Gladstone M Nountisa amp North West Region i wide Bay Burnett i South East Queensland The Central west South West amp Darling Downs D Interstate Townsville International Mackay Whitsunday Region x 4 lt xl Queensland Government eTendering website Pa
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