Home

NATO UNCLASSIFIED NATO UNCLASSIFIED

1. PFE Purchaser Furnished Equipment PFS Purchaser Furnished Services PMO Project Management Office PMP Project Management Plan PMS Project Master Schedule PRM Project Review Meeting PSA Provisional System Acceptance TP Test Plan QA Quality Assurance QAP Quality Assurance Plan RAR Risk Assessment Report SDEL Service Delivery SDS System Design Specification SHAPE Supreme Headquarters Allied Powers Europe SIP System Implementation Plan I SISRS ISAF System Interconnection Security Requirements Statement SIVP Security Implementation Verification Procedures Sow Statement of Work SRS System Requirements Specification SSRS System Security Requirements Statement STANAG Standards NATO Agreement STP Security Test Plan TBA To Be Advised TBD To Be Determined USM User based Security Model WAN Wide Area Network XML eXtensible Mark up Language NATO UNCLASSIFIED RELEASABLE TO ISAF 73 NATO UNCLASSIFIED IFB CO 13589 OPLBook II Part IV Statement of Work APPENDIX A APPENDIX A IMPAC SYSTEM REQUIREMENTS SPECIFICATION A GENERAL A 1 1 Scope of the Appendix A 1 1 1 This Appendix to the IMPAC SoW provides the System Requirements Specification SRS for the IMPAC capability A 1 1 2 IMPAC in the text of the SRS refers to the IMPAC kit s of IMPAC capability A 1 1 3 The requirements in the Appendix are organised in eight categ
2. 2 The time required to remove all components from the Transport Case that are required for operating on a desk shall be less than 5 minutes Not including the time to set up the BGAN 3 The time required for packaging shall be less than 5 minutes starting with all components powered on and outside the case after operating on a desk to an IMPAC case ready for transport 4 TCE621 M removal from and insertion to the IMPAC shall be possible each within 60 seconds including any wiring 5 Setup through the use of the quick setup card or user manual shall be possible within 30 minutes and 1 hour respectively for a user who had no previous training on the IMPAC This excludes crypto configuration 6 Setup or packing of IMPAC equipment shall be such that there is minimal chance of personal injury or of damaging the IMPAC equipment All IMPAC components shall feature LED indicators showing power status network activity and link status at each Ethernet interface and alarms where applicable For alarms the LED colour shall be red Green or amber LEDs shall be used in all other conditions All IMPAC components shall have durable clearly readable and understandable labels indicating the function of interfaces ports switches and switch positions indicators which way up etc using descriptions or acronyms that are considered by the Purchaser as easy to interpret by non trained non technical users The IMPAC components including
3. 7 2 5 The Contractor shall submit all documentation in electronic and paper format to the Purchaser for review and comments as applicable 7 2 6 Except otherwise stated for specific documents the following provisions shall apply for any documentation to be provided by the Contractor under this Contract 7 2 6 1 The Contractor shall provide a first draft version 0 1 of each deliverable for Purchaser review The first draft shall be substantially complete in content and formatting 7 2 6 2 The Purchaser shall provide comments corrections and suggested changes to the Contractor within ten 10 working days of receipt The Purchaser reserves the right to return without review a document that has significant deficiencies e g a document only including a table of contents The Contractor shall not rely on the Purchaser review to fill in deficiencies or obtain missing Purchaser information 7 2 6 3 The Contractor shall resubmit the document as a revised draft version 0 2 incorporating the Purchaser s comments within ten 10 working days after receipt 7 2 6 4 The Purchaser shall provide comments corrections and suggested changes to the Contractor within ten 10 working days of receipt 7 2 6 5 The Contractor shall provide the Final version 1 0 document within ten 10 working days of receipt of the Purchaser s comments on the revised draft NATO UNCLASSIFIED RELEASABLE TO ISAF 55 NATO UNCLASSIFIED RELEASABLE TO ISAF
4. ACMP 3 NATO Requirements for Configuration Control Engineering Changes Deviations and Waivers ACMP 4 NATO Requirements for Configuration Status Accounting ACMP 5 NATO Requirements for Configuration Audits ACMP 6 NATO Configuration Management Terms and Definitions ACMP 7 NATO Configuration Management Guidance on the Application of ACMPs 1 to 6 SECAN Doctrine and Information Publication SDIP 27 1 NATO TEMPEST REQUIREMENTS AND EVALUATION PROCEDURES NATO CONFIDENTIAL December 2009 SDIP 28 1 NATO ZONING PROCEDURES NATO RESTRICTED December 2009 SDIP 29 1 Facility Design Criteria and Installation of Equipment for the Processing of Classified Information NATO RESTRICTED January 2011 Standard NATO Guidance STANAG 4107 Mutual Acceptance of Government Quality Assurance and Usage of the Allied Quality Assurance Publications STANAG 4159 NATO Materiel Configuration Management Policy and Procedures for Multinational Joint Projects NATO UNCLASSIFIED RELEASABLE TO ISAF 12 2 4 3 2 5 2 5 1 25 2 2 5 3 2 5 4 2 5 5 2 5 6 2 5 7 2 5 8 2 5 9 2 5 10 2 5 11 2 5 12 2 5 13 2 5 14 NATO UNCLASSIFIED RELEASABLE TO ISAF IFB CO 13589 OPL Book II Part IV Statement of Work STANAG 6001 Language Proficiency Levels NATO Security Documents C M 2002 49 Security within the North Atlantic Treaty Organisation including CORI to COR8 NATO Security Committ
5. Prospective Bidders NATO Delegations Attn Infrastructure Adviser Albania Belgium Bulgaria Canada Croatia Czech Republic Denmark Estonia France Germany Greece Hungary Iceland Italy Latvia Lithuania Luxembourg The Netherlands Norway Poland Portugal Romania Slovakia Slovenia Spain Turkey United Kingdom United States NATO HQ NATO Office of Resources Management and Implementation Branch Attn Deputy Branch Chief SACTREPEUR Attn Investment Assistant Strategic Commands SACT Attn DACOS Resources and Logistics SR 810 SACTREPEUR Attn SO RESOURCES NSIP LOGS C 0932 SHAPE Attn ACOS J6 NCI Agency Acting Director of Acquisition Mr T Herway RCAB Secretary Mrs M L Le Bourlot Project Manager Mr A Johnson Cat Leader Mr M Green NSIP Liaison Officer Mr L Foissey Legal Advisor Mrs S Rocchi CTO Leader Mr A Mckenzie ILS Mr R Proietto ASG PCO Mr B Maley Registry NATEXs All NATEXs p pd pd p bech besch NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL INVITATION FOR BID Book I IFB CO 13589 OPL PROVISION OF IMPACs Decision Document AC 4 PP D 26923 ADD1 Decision Sheet AC 4 DS 2012 0026 Project Serial Number 201 1 1CM03001 0 9 NATO UNCLASSIFIED Releasable to ISAF NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions General Index Book I The Bidding Instructions Section I Introducti
6. sesssseeeeeeeenne with respect to its claims dated E being duly sworn do hereby depose and say that i the facts described in the claim are current complete and accurate and ii the conclusions in the claim accurately reflect the material damages or contract adjustments for which the Purchaser is allegedly liable SIGNATURE Date Failure to comply with any of the above requirements shall result in automatic foreclosure of the Claim This foreclosure takes effect in all cases and also where for example the Claim is based on additional orders where the facts are known to the Purchaser where the Claim is based on defective specifications of the Purchaser or an alleged negligence in the pre contractual stage Claims submitted by the Contractor will be reviewed by the Contracting Authority The Contracting Authority will respond within sixty 60 days with a preliminary decision based on an assessment and evaluation of the facts presented by the Parties as to whether the Contracting Authority considers the Claim to have merit for consideration If the preliminary decision of the Contracting Authority is that the Claim as submitted is without merit the Contractor shall have fourteen 14 days to present a rebuttal to the Contracting Authority and request reconsideration of the Contracting Authority s decision Within thirty 30 days receipt of the Contractor s request for reconsideration the Contracting Authority will issue a deci
7. 21 4 the case of life limb threatening situations Emergency medical evacuation from the ISAF theatre is a Contractor responsibility While in theatre the Contractor s personnel must follow all security safety regulations and instructions issued by NATO authorities MESSING LODGING WATER AND LAUNDRY SERVICES IN AFGHANISTAN All accommodations and life support in Afghanistan shall be the Contractor s responsibility the cost of which shall be included in the firm fixed price of this Contract The following paragraphs are intended only to be an indicator of potential accommodation and life support costs KAIA KABUL Messing lodging water cleaning ablution power sewage waste disposal and laundry services will be available for Contractor personnel working at KAIA under this Contract The cost of the aforementioned services which shall be borne by the Contractor personnel is recorded and calculated for each individual The estimated monthly rate is approximately 1 500 per person approximately 50 per day HQ ISAF KABUL Messing lodging water cleaning ablution power sewage waste disposal and laundry services will be available for Contractor personnel working at HQ ISAF under this contract The cost of the aforementioned services which shall be borne by the Contractor personnel is recorded and calculated for each individual The estimated monthly rate is approximately 1 500 per person approx 50 per
8. NATO UNCLASSIFIED 47 39 3 39 4 39 5 39 6 NATO UNCLASSIFIED 39 2 1 in the case of late delivery of Work when the Contractor shall deliver the Work and what circumstances exist which may be considered excusable delays under Clause 39 6 39 2 2 in the case of the other circumstances identified in Clause 39 1 above what steps the Contractor is taking to cure such failure s within a period of ten Days or such longer period as the Purchaser may authorise in writing after receipt of notice in writing from the Purchaser specifying such failure and identifying any circumstances which exist which may be considered excusable under Clause 39 6 The Purchaser shall evaluate the response provided by the Contractor or in the absence of a reply within the time period mentioned in Clause 39 2 all relevant elements of the case and make a written determination within a reasonable period of time that 39 3 1 sufficient grounds exist to terminate the Contract in whole or in part in accordance with this Clause and that the Contract is so terminated 39 3 2 there are mitigating circumstances and the Contract should be amended accordingly or 39 3 3 the Purchaser will enter a period of forbearance in which the Contractor must show progress make deliveries or comply with the Contract provisions as specified by the Purchaser The Purchaser may apply other remedial actions as provided by this Contract during such period of forbea
9. SOW 6 1 Quality Assurance Program 6 1 1 The Contractor shall establish execute document and maintain an effective Quality Assurance QA program throughout the Contract lifetime This program shall be in accordance with the compliance documents and shall meet the requirements of ISO 9001 2008 6 1 2 The QA program shall apply to all services and all products both management products and specialist products to be provided by the Contractor under this Contract this includes all hardware and Software COTS as well as developed for this project documentation and supplies that are designed developed acquired maintained or used including deliverable and non deliverable items 6 1 3 The QA program shall ensure that procedures are developed implemented and maintained to adequately control the design development production NATO UNCLASSIFIED Releasable to ISAF Page B 14 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions Annex B purchasing installation inspection testing configuration management and customer support of all services and all products both management products and specialist products in accordance with the requirements of this Contract 6 1 4 The Contractor shall include certificates of the same nature for all major sub contractors who are expected to manufacture and deliver critical elements of the system and show how the provisions of the Prospective Cont
10. The menus on the IMPAC networking equipment shall feature user level password protection and privileges The SSH client and the browser shall be preconfigured with IP addresses and bookmarks The IS laptop shall include a preconfigured and user reconfigurable intuitive menu based application AFPL compliant or script based that allows to do the aforementioned reachability tests and monitor connectivity status The WOS shall be remotely manageable through HTTPS to 1 Configure the WOS including interface settings protocol optimisation settings up to individual protocol details system settings security settings 2 Manage clients configurations and licensing 3 View optimisation statistics 4 View system performance data including CPU load hard disk usage alarms logs licensing etc SECURITY REQUIREMENTS Classification Requirements The IMPAC and the WOS shall meet the security requirements for accreditation for use on ISAF SECRET data exchange in which the data exchange includes the use of Voice over Secure IP VoSIP and VTC NATO UNCLASSIFIED A 12 NATO UNCLASSIFIED IFB CO 13589 OPLBook II Part IV Statement of Work APPENDIX A A 7 1 2 The software used shall be listed on the NS or IS AFPL documents listed as 2 5 15 and 2 5 16 Any software proposed that is not on the AFPL for NS or IS it to be highlighted and submitted for approval without delay The Purchaser reserves the right to refuse a solution tha
11. d A rate or factor is pre determined if it is fixed before or during a certain period and based on estimated costs to be incurred during this period An rate or factor is post determined if it is fixed after a certain period and based on costs actually incurred during this period Pre determined rates or factors shall be agreed upon as final rates whenever possible otherwise the provisions of paragraph 3c above shall apply pending agreement to post determined rates or factors e Such rates or factors shall be determined on the basis of Contractor s properly supported actual cost experience f If the rates or factors of the Contractor for similar contracts placed by national or international public services have been established or approved by a government agency or an agency accepted by his government and the Contractor proposes the application of these rates he shall state the name and address of the agency which has accepted or approved the rates and the period for which they were established If he proposes rates which vary from the rates mentioned above he shall furthermore provide a justification for the difference 4 Profit Benefit a Over the entire life cycle of a given acquisition Profit and or Benefit may be subject to negotiation b Subcontracting profit oenefit amounts are dependent upon the size nature and oversight needs of the subcontract s the prime contractor will use for work performance period c Prof
12. eseesossesessossossossesossossesossoesossossesossossesoesossessossesossossesossesse 51 7 1 Documentation Requirements eege Eeer eege 51 7 1 1 DOCUMENTATION Eege e Eege EE EE eae 51 7 1 2 SV SCI Documentations scine oiie EE EE EE 51 7 1 3 System Configuration Files ssessseeessseesseesseesseesseessetesseessressersseresseeessresseesse 52 7 1 4 AS Bile Eeer 52 7 1 5 Eu EE 32 7 2 Documentation Delivery and Review sessssssesssessesssersssreesseessresseesseeesseeesseessresse 54 SECTIONS CEP AQihing cess sdecsccevescccahccancenseticcecaseoncessxeeacessccheenas eaten ams ees isses aaea iissa 56 ela AACHEN eegent eege 56 8 2 Training Contents for the INEP EE 56 Ce Sek MK ET 58 OA Weaning Delivery vec cys isco severe eased cesses eo tas ae eee ec ees 59 8 4 1 S ppor n documentations n a lal EE E e ah E olga day us 59 8 4 2 Use of IMPAC TE 59 8 4 3 EE 59 8 4 4 E AU ONS EE 60 Gadd PPA OUI ATOR ee 60 8 6 Personnel galerie g ien ed coeddans saavabegoees seas tuadstud shes a a aent iis 60 8 7 Preparation and Review of Training Matenal cee eeeceeeecceeeseceeseeeeesteeeesteeeeaees 60 8 8 Follow on Instructor Support xx 2 scsessssacansiasscodetounade ie dencauatentes ausaseva eee Ree 61 SECTION 9 Testing and Acceptance sscscsssssssssssscsssssscssscssssscssssscsssssssssessssessessees 62 Dols EE EE 62 9 27 EE EE 62 OD Ee ee 63 9 3 1 Factory Acceptance Tests PAT ettei tinie sergi 63 9 3 2 First Art
13. If the Contractor becomes aware at any time before Acceptance by the Purchaser whether before or after tender to the Purchaser or at a later time that a Defect exists in any Work the Contractor shall either promptly correct the Defect or promptly notify the Purchaser in writing of the Defect using the same procedures prescribed in Clause 27 8 The Purchaser will notify in writing the Contractor of the existence of a Failed Component and return to the Contractor the Failed Component within thirty 30 Days of the discovery of such failure The transport of the Failed Component shall be at the expense of the Purchaser The notification of the failure will include as much information as practicable about the circumstances and operating environment at the time of the failure Upon receipt of such notification by the Purchaser which may precede receipt of the Failed Component the Contractor shall ship to the location of the Failed Component an identical component for installation by Purchaser personnel The Contractor shall ship such replacement componeni s Delivery Duty Paid Such transportation and replenishment charges are included in the cost of line item of the Contract identified as the warranty In such rare cases where the Failed Component is either too large to be easily transported or the Failed Component cannot be readily identified and isolated within the larger entity the Contractor shall be notified by the Purchaser of the failu
14. NATO UNCLASSIFIED Releasable to ISAF Page C 3 NATOUNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Book I Annex D INVITATION FOR BID IFB CO 13589 OPL PROVISION OF IMPACs Clarification Requests Form NATO UNCLASSIFIED Releasable to ISAF Page 1 NATOUNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Book I Annex D ADMINISTRATION or CONTRACTING Serial IFB QUESTION ANSWER Status NR REF A 2 A 3 NATO UNCLASSIFIED Releasable to ISAF Page 2 NATOUNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Book I Annex D PRICE Serial IFB QUESTION ANSWER Status NR REF P 2 P 3 NATO UNCLASSIFIED Releasable to ISAF Page 3 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions Annex D TECHNICAL Serial IFB QUESTION ANSWER Status NR REF T 2 T 3 NATO UNCLASSIFIED Releasable to ISAF Page 4 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Book I Bidding Sheets MONETARY Bidder to Insert CURRENCY of BID IMPAC Deployable kits SCHEDULE OF SUPPLIES AND SERVICES IFB CO 13589 OPL k o Type supplies or 1st Deliver ere Unit of Coney SOEN CLIN Description yP pp SOW Reference y or Baseline Location authorised Sp service or Start Deli Measure QTY additional elivery QTY 1 Project Management 1 1 Project Management Service n a SOW SECTION EDC EDC 29 EA 1
15. RELEASABLE TO ISAF IFB CO 13589 OPL Book II Part IV Statement of Work 4 2 1 Gretietall EEE EE E E E E oe che Sos ash ag a 27 4 2 2 Chanse E E E 27 d System Desian einen n a arena jee A A AGENCEN 21 4 3 1 EE EE EE 27 4 3 2 System Design Specification SDS ege ee edd 27 4 3 3 System Desi E 28 Aca System Int gration EE 29 4 4 1 G neral terguegggersegag iuias EES AEAEE REETAN AEE Ea a iaa 29 4 4 2 Integration of IMPAC components sesssseeesseesseesseesseessetesseessressersseeesseeessees 29 4 4 3 Integration of Purchaser Furnished Services DS 30 4 4 4 Integration of Purchaser Furnished Equipment DEE 32 4 4 5 Integration of Inmarsat BGAN terminals ssssssesssessseeesesesssesseesseesseresseeessees 32 4 4 6 Integration of the WAN Optimisation System WOS ssssesseeeseessesssesesseeessee 33 43 SS YStem LMP leMentatlOm EE 33 4 5 1 G n ral Ci E EE 33 4 5 2 Stage 1 Factory and In garrison Integration Testing and Training 34 4 5 3 Stage 2 In theatre Testing Training Acceptance and Handover 34 4 5 4 Stage Dy VS EIU gS USN ag tient ie ieee a aun hee Se oe aKa Scud oa Coe 35 4 5 5 System Implementation Plan SIP sc2cve jsccdssnaccees ddedeacesussdetvandecedsseceansedevdaceans 35 4 5 6 System Implementation Haciithes g dd dE E edeen de 35 SECTION 5 Integrated Logistics Support TLS ccssccssssccssssccssssccssssccsssscsssssseees 37 51 ES EE EE 3
16. acts of sovereign governments which the Contractor could not reasonably have anticipated fires floods epidemics quarantine restrictions strikes freight embargoes and unusually severe weather but in every case the failure to perform must be beyond the control and without the fault or negligence of the Contractor 39 6 2 If the failure to perform is caused by the default of a Sub contractor and if such default arises out of causes beyond the control of both the Contractor and Sub contractor without the fault or negligence of either of them the Contractor shall not be held liable for a termination for default for failure to perform unless the Work to be furnished by the Sub contractor were obtainable from other sources in sufficient time to permit the Contractor to meet the required delivery schedule If this Contract is terminated as provided in Clause 39 1 the Purchaser in addition to any other rights provided in this Clause and the Contract may require the Contractor to transfer title and deliver to the Purchaser in the manner and to the extent directed by the Purchaser 39 7 1 any completed Work with associated rights 39 7 2 such partially completed Work materials Parts tools dies jigs fixtures plans drawings information and Contract rights hereinafter called Manufacturing materials with associated rights as the Contractor has specifically produced or specifically acquired for the performance of such part of
17. Any modification in the nationality ownership and or change of control of the NATO UNCLASSIFIED 13 10 10 1 10 2 10 3 10 4 10 5 10 6 NATO UNCLASSIFIED Contractor and or its Sub contractor s shall be immediately notified in writing to the Purchaser with all necessary details to allow the Purchaser to determine whether or not the Contractor and or its Sub contractors continue to comply with the Clauses above Non compliance with the Clauses above by the Contractor and or its Subcontractor may constitute ground for termination of this Contract under Clause 39 Termination for Default SUB CONTRACTS The Contractor shall place and be responsible for the administration and performance of all Sub contracts including terms and conditions which he deems necessary to meet the requirements of this Contract in full Prior to the Sub contractors being given access to any classified information the Contractor shall ensure that any Sub contractor that has a need to access classified information for the performance of any part of this Contract has been granted the appropriate facility and personnel security clearances by the Sub contractor s national authorities and that such clearances are still in effect at the time the information is disclosed and remains in effect throughout the performance of the work to be carried out under the Sub contract concerned The Contractor shall seek the approval in writing of the Purchase
18. Bidding Instructions Annex A Page intentionally left blank NATO UNCLASSIFIED Releasable to ISAF Page A2 2 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions Annex A A 3 CERTIFICATE OF BID VALIDITY I the undersigned as an authorised representative of the firm submitting this bid do hereby certify that the pricing and all other aspects of our Bid will remain valid for a period of Six 6 months from the Bid Closing Date of this Invitation For Bid Date Signature of Authorised Representative Printed Name Title Company NATO UNCLASSIFIED Releasable to ISAF Page A3 1 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions Annex A Page intentionally left blank NATO UNCLASSIFIED Releasable to ISAF Page A3 2 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions Annex A A 4 CERTIFICATE OF UNDERSTANDING I certify that Company has read and fully understands the requirements of this Invitation For Bid IFB and that the bid recognises these requirements in total I also certify to the best of my expert knowledge that this bid is within the state of art boundaries as they exist at the time of bidding for this project Date Signature of Authorised Representative Printed Name Title Company NATO UNCLASSIFIED Releasable to ISAF Page A4 1 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions
19. Brussels 4 4 System Integration 4 4 1 General 4 4 1 1 The Contractor shall be responsible for the integration of the IMPAC capability This means 1 Integration of the components that constitute the IMPAC 2 Integration of the IMPAC kit with Purchaser Furnished Services PFS as per 4 4 3 3 Integration in the IMPAC kit of Purchaser Furnished Equipment PFE as per 4 4 4 4 Integration of the WAN Optimisation System as per 4 4 6 4 4 2 Integration of IMPAC components 4 4 2 1 The Contractor shall submit the networking components of the IMPAC for NCIA evaluation for addition to the NATO Approved Fielded Product List immediately after the SDR 4 4 2 2 The Contractor shall support the evaluation process where required including preparing the networking configuration to be evaluated providing secure configuration solving security shortcomings and documenting the secure configuration NATO UNCLASSIFIED RELEASABLE TO ISAF 29 4 4 2 3 For the NATO UNCLASSIFIED RELEASABLE TO ISAF IFB CO 13589 OPL Book II Part IV Statement of Work integration requirements of the hardware and software components that constitute the IMPAC kit please refer to the SRS 4 4 3 Integration of Purchaser Furnished Services PFS 4 4 3 1 The Purchaser Furnished Services include 1 2 3 4 5 6 7 8 9 Inmarsat BGAN PSTN connectivity Inmarsat BGAN IP connectivity through the BGAN Anchor P
20. IFB CO 13589 OPL Book II Part IV Statement of Work SECTION 8 TRAINING 8 1 8 2 8 2 1 General All training as described below is only required for the IMPAC kit The Purchaser considers proper training crucial to the successful operation of the IMPAC The Contractor shall provide training in garrison and in theatre The training responsibilities to be undertaken by the Contactor shall cover 1 Maintenance and Support training courses IMPAC Administrator 2 User Operator training courses 3 The supporting materials for 1 and 2 above Two types of instructor led training shall be provided by the Contractor 1 IMPAC User Operator Training course for setting up and operating the IMPAC 2 IMPAC Administrator course for NATO instructors responsible for conducting training and the in theatre NCIA SDEL Sector ISAF The IMPAC Administrator training package shall be based on the User operator training package modified or augmented as follows 1 Background and context information shall be covered with a higher level of detail to give the trainer a closer view of the network architecture through a Details on how the IMPAC is integrated with the networks in SHAPE and ISAF including detailed network diagrams b Description and justification for the configuration of key components of the IMPAC c Review of any additional capabilities that the system can provide 2 Training material specifical
21. IMPAC User Manual kit only 7 1 5 3 1 The IMPAC User Manual shall UI 2 3 4 Be usable as a user manual for the operation of the IMPAC in the field by a non technical user who is not trained on the IMPAC Be organized around using the IMPAC capabilities such as accessing ISAF SECRET data making a PSTN call troubleshooting etc and the associated tasks and not on product or technology descriptions At least address the subjects as described at 8 2 Training Contents Comply with IEC 82079 1 NATO UNCLASSIFIED RELEASABLE TO ISAF 53 NATO UNCLASSIFIED RELEASABLE TO ISAF IFB CO 13589 OPL Book II Part IV Statement of Work 5 Be compact A5 size and durable for field usage water proof print and paper hard covers and coil binding 7 1 5 4 Quick Setup Card kit only 7 1 5 4 1 The IMPAC Quick Setup Card shall be produced as a small A4 or A5 and solid laminated sheet with illustrated instructions It shall instruct an operator not trained on the IMPAC to operate the IMPAC through easy to follow steps 7 1 5 4 2 At least the following shall be included in the Quick Setup Card 1 Connecting to the BGAN terminal and starting the BGAN services 2 How to setup and operate the IMPAC 3 Accessing the ISAF SECRET network through the IS laptop 4 Making PSTN calls 5 Making VolP calls 6 Making VTC calls 7 Disconnecting from services 8 How to dismantle and repack IMPAC 7 1 5
22. Procedures AC 4 D 2007 0003 In such a case the technical proposal of the Bidder who has submitted the apparent second lowest priced bid will be evaluated The Bidder who has offered the lowest priced technically compliant bid will then be offered the contract for award 4 2 ADMINISTRATIVE CRITERIA 4 2 1 Prior to commencement of the Price and Technical evaluation Bids will be reviewed for compliance with the Bid Submission Requirements of this IFB These are as follows 4 2 2 The Bid was received by the Bid Closing Date and Time 4 2 3 The Bid was packed and marked properly 4 2 4 The Administrative Package contained all the information required in the originally signed copies and of the required Certificates in Annex A hereto 4 2 5 The Administrative Package contained the Bid Guarantee 4 2 6 Completeness of the IFB BID Cross Reference Compliance Sheet s in Annex B hereto 4 2 7 Submission of the list of prospective sub contractors consortium members completed or statement that no sub contractors consortium members involved 4 2 8 A Bid that fails to conform to the above requirements may be declared non compliant and may not be evaluated further by the Purchaser 4 2 9 If it is discovered during either the Price or Technical evaluation that the Bidder has taken exception to the Terms and Conditions of the Prospective Contract or has qualified and or otherwise conditioned his offer on a modification or alteration of the T
23. Technical Lead Test Director Quality Assurance Manager Fielding and Support Manager Training Manager Security Officer 3 4 5 Section 3 Project Management 3 4 5 3 The Bidder shall identify Bidding Instructions Annex A 11 all major Contractor operating units and any Sub Contractors and Suppliers involved in the development of IMPAC capability and a description of the portion of the overall effort or deliverable item for which they are responsible 3 3 4 2 The PMP shall identify all major Contractor operating units and any Sub Contractors and Suppliers involved in the development of the IMPAC and a description of the portion of the overall effort or deliverable item for which they are responsible 3 4 5 Section 3 Project Management 3 5 1 and 3 5 2 The contractor shall provide Project Status Reports host Project meetings Design and Project Review NATO UNCLASSIFIED Releasable to ISAF Page B 5 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions Annex B 3 4 5 4 The Bidder shall describe the methodology for Project Control to meet the requirements of Section 3 5 of the SOW to include project reporting and proposed project meetings during the various phases of the Project meetings in accordance with SOW 3 5 1 and 3 5 2 3 4 5 Section 3 Project Management 3 4 5 5 The Bidder shall describe their Risk Management approach and shall provide a preliminary Risk A
24. a The determination of technical compliance in Equipment Specifications will be made by the Purchaser on the basis of the Bidder offering the equipment that is specified in the Bidding Sheets without qualification or exception Any deviation from this equipment may result in the determination that the Bid is non compliant b Bidders may offer alternative equipment and services only in the case where the Bidder considers the equipment or service to be obsolete out of production or the manufacturer no longer supports the equipment In such cases the Bidder may offer a replacement of equal or better performance c The Bidder shall identify the goods and or services that are replaced and state the reason for the replacement If a Bidder offers a replacement item such replacement must be fully justified d Ifa Bidder offers a replacement item without adequate explanation or justification or does not give a quotation for all the required items the quotation will be determined to be non compliant without further discussion and the Bidder shall have no recourse to such a determination NATO UNCLASSIFIED Releasable to ISAF Page 24 of 25 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions NATO UNCLASSIFIED Releasable to ISAF Page 25 of 25 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions Page intentionally left blank NATO UNCLASSIFIED Releasable to ISAF Page 26 of
25. e True Manufacturer Part Number M f True Manufacturer Cage Code M or complete name and address g Vendor Contractor Cage Number or complete name and address M h Vendor Contractor Part Number M i Quantity ordered M j Order Unit M k Serialized Item Tag M l Serial number M m Serial number software revision level n Serial number hardware revision level o Other serial number attributes p Currency M q Unit Price M r Warranty expiration date M Lei Receiving NATO Depot t Extended Line Item Description u Part Number of next higher assembly v Quantity in the next higher assembly 5 4 4 Codification 5 4 4 1 On the basis that an adequate manufacturer s identification numbering system is in place the NATO codification as described in Clause 33 of the NCIO General Provisions is not required 5 4 5 Spare Parts 5 4 5 1 The Contractor shall provide a detailed and priced Recommended Spare Parts List RSPL that shall reflect all individual spare part components for the installed equipment 5 4 5 2 The RSPL shall as a minimum include the following main subjects 1 Item sequence number NATO UNCLASSIFIED RELEASABLE TO ISAF 45 NATO UNCLASSIFIED RELEASABLE TO ISAF IFB CO 13589 OPL Book II Part IV Statement of Work 2 Detailed item description 3 True manufacturer s part number 4 True manufacturer s identification code Ca
26. processing of the Change Order or in relation to this Clause shall form part of the Contractor s routine work and cannot be charged as additional work STOP WORK ORDER The Purchaser may at any time by written order to the Contractor require the Contractor to stop all or any part of the Work called for by this Contract for a period of ninety 90 days after the order is delivered to the Contractor and for any further period to which the Parties may agree Any such stop work order shall be specifically identified as a stop work order issued pursuant to this Clause the Stop Work Order The Stop Work Order may include a description of the Work to be suspended instructions concerning the Contractor s issuance of further orders for material or services guidance to the Contractor on actions to be taken on any Sub contracts and any suggestion to the Contractor for minimizing costs Upon receipt of such a Stop Work Order the Contractor shall forthwith comply with its terms and take all reasonable steps to minimise costs incurred allocable to the Work covered by the Stop Work Order during the period of work stoppage Within a period of ninety 90 days after a Stop Work Order is delivered to the Contractor or within any extension of that NATO UNCLASSIFIED 20 18 18 1 NATO UNCLASSIFIED period to which the Parties shall have agreed the Purchaser shall either 17 3 1 cancel the Stop Work Order or 17 3 2 terminate the W
27. rather than perform actual tests the Contractor may request that they provide only documentary evidence to show that these requirements are fulfilled 9 5 4 2 This documentary evidence may either be a rationale based on existing design or specification documentation or rely on previously successfully completed qualification testing to national or international standards for assemblies subassemblies components or parts 9 5 4 3 If the Contractor intends to rely on previously successfully completed qualification testing to national or international standards for assemblies subassemblies components or parts the Contractor shall produce the following documentation 1 The equipment specifications and true manufacturing number to demonstrate that the IMPAC CI for which a test waiver is requested is identical to the equipment previously tested 2 The test standards procedures and methods employed on the testing 3 The nationally or internationally certified test results NATO UNCLASSIFIED RELEASABLE TO ISAF 66 NATO UNCLASSIFIED RELEASABLE TO ISAF IFB CO 13589 OPL Book II Part IV Statement of Work 4 A Statement in which the Contractor shall certify that the equipment to be implemented is identical to that which was originally tested and certified or advise the Purchaser of design construction changes which affect form fit or function In the latter case the Purchaser after review of such changes and their impact shall
28. respective national security agency this lack of clearance shall not be the basis for a claim of adjustment or an extension of schedule The lack of clearance shall not be be considered a mitigating circumstance in the case of an assessment of Liquidated Damages or a determination of Termination For Default by the Purchaser NATO UNCLASSIFIED Releasable to ISAF Page 1 of 25 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions 1 2 4 Contractor personnel that will work at NATO sites are required to possess a security clearance of NATO SECRET Contractor personnel without such a clearance confirmed by the appropriate national security authority and transmitted to the appropriate NATO security officer in accordance with the specific instructions contained in this IFB will be denied access to the site Denial of such access by the Purchaser may not be used by the Contractor as the basis for a claim of adjustment or an extension of schedule nor can the denial of access be considered a mitigating circumstance in the case of an assessment of Liquidated Damages or a determination of Termination for Default by the Purchaser 1 2 5 All NATO CLASSIFIED material entrusted to the Contractor shall be handled and safeguarded in accordance with applicable security regulations The Contractor shall be required to possess a Facility clearance of NATO SECRET for those sites in which he intends to handle and store NATO classifi
29. those items ordered with this Contract and also for the pertaining support items ordered with future contracts including updating information regarding all agreed modifications design or drawing changes made to the equipment or detailed Parts If the Contractor has previously supplied Technical Data for the purpose stated in Clause 31 2 the Contractor is to state this fact and indicate to whom they were supplied and the Contractor shall not under normal circumstances be required to make a further supply of the Technical Data already provided The Technical Data furnished by the Contractor and Sub contractor s supplier s are to be presented in accordance with the requirements for the preparation of item identification s as outlined in the Guide for Industry provided by the Codification Authority The Contractor should contact the Codification Authority for any information concerning the NATO codification system This information is to be found at http www nato int structur ac 135 ncs_guide e_guide htm RELEASE FROM CLAIMS Prior to final payment under this Contract the Contractor and each assignee under this Contract shall execute and deliver a release discharging the Purchaser its officers agents and employees from all liabilities obligations and claims arising out of or under this Contract subject only to the following exceptions 33 1 1 specified claims in stated amounts or in estimated amounts where the amounts are
30. 2 A 2 2 3 A 2 2 4 A225 A 2 2 6 A 2 3 A 2 3 1 A 2 3 2 NATO UNCLASSIFIED IFB CO 13589 OPLBook II Part IV Statement of Work APPENDIX A For use with the IMPAC and similar ISAF systems a WAN Optimisation System shall be provided that improves the user experience when using applications over the IMPAC provided connectivity and that reduces WAN bandwidth requirements and WAN data volume FUNCTIONAL REQUIREMENTS Introduction The IMPAC shall provide the IMPAC user with NU and IS level access to the PFS VoIP VTC over IP Functional Area Services Information Services and WAN Optimisation Services through all the bearers as described in A 2 2 The IMPAC shall provide PSTN access through the PFS Inmarsat BGAN service The end user devices of the IMPAC shall be delivered ready for use with applications installed and configured for using the PFS with the IMPAC Connectivity The IMPAC Connectivity Requirements describe the bearers that shall be supported by the IMPAC for providing the NU and IS access to the IMPAC user The IMPAC shall be able to change between the different bearers without requiring reconfiguration of the network devices or user devices in the IMPAC or the NATO and ISAF infrastructure The IMPAC shall automatically select and use the best performing bearer available The IMPAC shall be able to use and integrate the PFS Inmarsat BGAN service and Inmarsat BGAN terminal at all its data rates and t
31. 2 6 The Signature Page The Contract Schedules Part The Contract Special Provisions Part Il The Contract General Provisions Part III The Statement of Work Part IV of the Contract The Annexes to the Statement of Work DEFINITIONS OF TERMS AND ACRONYMS Assembly An item forming a portion of equipment that can be provisioned and replaced as an entity and which normally incorporates replaceable parts or groups of parts Acceptance Acceptance is the act by which the Contracting Authority recognises in writing that the delivered Work meets the Contract requirements Claims A written demand or written assertion by one of the Parties seeking as a matter of right the payment of money in a sum certain the adjustment or interpretation of Contract terms or other relief arising under or in relation to this Contract Clause A provision of the Special or General Provisions of this Contract Codification Authority The National Codification Bureau NCB or authorised agency of the country in which the Work is produced Commercial Off the Shelf Items COTS The term Commercially Off the Shelf Item COTS means any item that e is a commercial item customarily used by the general public that has been sold leased or licensed to the general public or has been NATO UNCLASSIFIED 4 2 7 2 8 2 9 2 10 2 11 2 12 2 13 2 14 NATO UNCLASSIFIED offered for sale lease or license to the ge
32. 29 3 1 Patents or copyright which may be withheld from issue by order of the applicable government whether due to security regulations or otherwise 29 3 2 An infringement resulting from specific written instructions from the Purchaser under this Contract 29 3 3 An infringement resulting from changes made to the Work by the Purchaser without the Contractor prior written consent An infringement resulting from changes or additions to the Work subsequent to final delivery and Acceptance under this Contract INTELLECTUAL PROPERTY Purchaser Background IPR 30 1 1 The Contractor is licensed to use non exclusively and royalty free any Purchaser Background IPR that is or will be made available for the sole purpose of carrying out the Work 30 1 2 The Contractor shall not use any Purchaser Background IPR other than for the purpose of carrying out the Work without the prior written agreement of the Purchaser Any such agreement shall include the terms relating to such use NATO UNCLASSIFIED 38 30 2 30 3 30 1 3 NATO UNCLASSIFIED The Purchaser gives no warranty as to the validity of any Purchaser Background IPR The Contractor shall not do anything or act in any way which is inconsistent with or prejudicial to the ownership by the Purchaser of any Purchaser Background IPR Contractor Background IPR 30 2 1 30 2 2 Any use of Contractor Background IPR for the purpose of carrying out the Work pursuant to the Contrac
33. 3 Marking and method of shipment and packing 16 1 4 Place of delivery 16 1 5 Amount availability and condition of Purchaser Furnished Property The Purchaser shall submit a proposal for Contract amendment describing the change to the Contract If any such Change Order causes an increase in the Contractor s cost of or the time required for the performance of any part of the Work under this Contract whether or not changed by any such order the Contractor shall submit a written proposal for adjustment to the Purchaser describing the general nature and amount of the proposal for adjustment The Contractor shall submit this proposal for adjustment within thirty 80 days after receipt of a written Change Order under 16 1 above unless this period is extended by the Purchaser If any such Change Order causes a decrease in the Contractor s cost of or the time required for the performance of any part of the Work under this Contract whether or not changed by any such order the Purchaser shall submit a proposal for adjustment within thirty 30 days from the issuance of the Change Order by submitting to the Contractor a written statement describing the general nature and amount of the proposal for adjustment Where the cost of property made obsolete or in excess as a result of a NATO UNCLASSIFIED 19 16 10 17 17 1 NATO UNCLASSIFIED change is included in the Contractor s claim for adjustment the Purchaser shall have the rig
34. 3 4 2 Cross Reference Compliance Table 3 4 2 1 The Bidder shall complete the Cross Reference Compliance Table at Annex B properly filled along with all the documentation required necessary to prove that the systems offered will meet the requirements described in Book II Part IV Statement of Work In this table the bidder shall include the references to the sections in his bid which describe how the respective requirements will be met 3 4 2 2 The completed table serves as an index for the Purchaser s Technical Evaluation Panel and also as an aide memoir to the Bidder to ensure that all the required information has been provided in the Technical Proposal 3 4 3 Section 1 Project Overview NATO UNCLASSIFIED Releasable to ISAF Page 14 of 25 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions 3 4 3 1 Section 1 of the PIP shall contain a Project overview which shall provide an executive summary overview of the IMPAC and shall summarise the main features of each of the PIP sections and shall indicate how the Project will be executed during the full lifetime of the Project 3 4 3 2 In this section the Bidder shall demonstrate their ability to undertake this project and detail their experience as the Prime Contractor in the design and implementation of similar type of systems Specifically the Bidder shall identify the similarities of the system design delivered under recent previous contract s last 5 years to
35. 5 shall include the Contractors Logistics Plan and the Configuration Management Plan CMP refer to 5 1 1 3 5 NATO UNCLASSIFIED RELEASABLE TO ISAF 18 NATO UNCLASSIFIED RELEASABLE TO ISAF IFB CO 13589 OPL Book II Part IV Statement of Work 3 3 7 Quality Assurance and Control 3 3 7 1 Section 6 of the PIP shall cover the Quality Assurance and Control aspects of the Project as specified in Section 6 of this SoW 3 3 7 2 This Section shall include the QA Plan QAP with details of how the Contractor shall establish execute document and maintain an effective Quality Assurance QA program throughout the Contract lifetime 3 3 8 Documentation 3 3 8 1 Section 7 of the PIP shall describe the Contractor s Documentation Plan DP for all of the deliverable documents including details of when and how these will be provided as specified in Section 7 of this SoW 3 3 9 Training 3 3 9 1 Section 8 of the PIP shall describe the Contractor s Training plan TP as specified in Section 8 of this SoW 3 3 10 Testing and Acceptance 3 3 10 1 Section 9 of the PIP shall define the Contractor s Test and Acceptance Plan TAP refer to 9 5 The TAP shall include a description of the allocation of personnel and the time schedule to accomplish all the test and acceptance activities up to and including Final System Acceptance FSA as specified in Section 9 of this SoW 3 4 Project Master Schedule PMS 3 4 1 The Cont
36. APPENDIX A The transceiver of the Inmarsat BGAN terminal shall provide a user interface which lets the BGAN user control and monitor the BGAN operation including pointing and selecting starting and stopping services without requiring the use of any additional devices Laptop Each IMPAC shall include an IS laptop meeting the requirements listed below 1 Minimum screen size 13 inch 2 Minimum resolution 1024 x 768 3 One Gigabit Ethernet interface 4 Compatible with the PFE HDDE 5 Minimum 4 GB RAM 6 Minimum CPU Intel Core i5 1 8 GHz or equivalent 7 QWERTY keyboard 8 Minimum 3 USB ports 9 Integrated sound card with speaker s 10 Spill resistant keyboard however the laptop shall for ergonomic reasons not feature a rubber covered keyboard 11 Battery operation minimum 4 hrs 12 Sunlight readable screen 13 An AC adapter shall be included with a CEE 7 16 or CEE7 7 plug 14 Integrated webcam a minimum of 1 3MP resolution 15 Easily swappable HDD tool less quick release Each laptop shall be compatible with and include licensed versions of A 9 8 2 1 Microsoft Windows 7 Professional OEM 64Bit A 9 8 2 2 PFE ISAF approved versions of 1 Microsoft Office Enterprise 2010 2 Acrobat reader 3 Office viewers 4 Internet Explorer 5 Net framework 6 Java 7 Flash player 8 Windows Media Player 9 MacAfee Virus scan Anti spyware NATO UNCLASSIFIED A 18 NATO UNCLASSIFIED IFB CO 13589 OPLBoo
37. Contractor at PSA depending on the type and nature of any identified deficiencies 9 3 4 In Theatre Pre deployment Testing 9 3 4 1 In Theatre Pre deployment testing will take place in theatre upon receipt of the equipment to verify that the functionality is adequate and sufficient to meet the operational requirements and handover the equipment to the users NCIA SDEL Sector ISAF 9 3 4 2 In Theatre Pre deployment testing will involve a subset of the PSA tests and shall be performed on each of the IMPAC units independently 9 3 4 3 In Theatre Pre deployment testing will include testing direct NU WAN connectivity and direct IS LAN connectivity which cannot be performed at NCIA SDEL HQ Mons or NCIA CSSC Brunssum 9 4 Final System Acceptance FSA 9 4 1 The FSA will occur after successful delivery of IMPAC s in Theatre and Latina and the full provision of all supplies and services required under this Contract 9 4 2 FSA meeting will take place at the Purchaser s premises NCIA SSUP Brussels 9 4 3 FSA will occur only when all deficiencies have been rectified 9 5 Test and Acceptance Plan 9 5 1 The Test and Acceptance Plan TAP Section 9 of the PIP shall comprise the following documents 1 The Project Test Plan PTP refer to 9 5 3 2 Any submitted test waivers together with supporting material refer to 9 5 4 3 The RTM updated with test related information refer to 9 5 5 4 Any Off specifications
38. Datasheet information see Section 2 2 3 3 5 3 1 15 The Software CI attributes shall include but is not limited to the ACMP 1 definitions 5 3 1 16 The Documentation CI attributes shall include but is not limited to the Contract Schedule of Supplies and Services SSS 5 3 2 Configuration Control NATO UNCLASSIFIED RELEASABLE TO ISAF 41 NATO UNCLASSIFIED RELEASABLE TO ISAF IFB CO 13589 OPL Book II Part IV Statement of Work 5 3 2 1 The Contractor shall be fully responsible for the Configuration Control of all Baselines and CIs in accordance with ACMP 3 5 3 2 2 The Contractor shall define the responsibilities and procedures used within the Contractor s organization for configuration control of established CI and for processing changes to these CI 5 3 2 3 The authority and responsibility of the Contractor and the Purchaser with respect to configuration control shall be defined herein 5 3 2 4 The Contractor shall define the Configuration Baseline Change procedures and shall submit Notice of Revision or Request for Deviations and Waivers when required and approved by the Purchaser 5 3 2 5 Change Request 5 3 2 5 1 Any change request shall include as a minimum the following information 1 Change Request Number 2 Requirement affected using the outline numbering of the core SOW or of Appendix A B 3 Nature of change 4 Rationale for the change 5 Impact of change 6 Description of how th
39. II Part IV Statement of Work In this table the bidder shall include the references to the sections in his bid which describe how the respective requirements will be met 3 4 2 2 The completed table serves as an index for the Purchaser s Technical Evaluation Panel and also as an aide memoir to the Bidder to ensure that all the required information has been provided in the Technical Proposal offered will meet the requirements described in Book II Part IV Statement of Work 3 4 3 Section 1 Project Overview 3 4 3 1 Section 1 of the PIP shall contain a Project overview which shall provide an executive summary overview of the IMPAC and shall summarise the main features of each of the PIP sections and shall indicate how the Project will be executed during the full lifetime of the Project Section 3 3 2 Project Overview 3 3 2 1 Section 1 of the PIP shall contain a Project overview which shall provide an executive summary overview of the offered capability shall summarise the main features of each of the PIP sections and shall indicate how the Project will be executed during the full lifetime of the Project 3 4 4 Section 2 Applicable Documents 3 4 4 1 In this Section the Bidder shall describe the reference documents used to ensure compliancy with of the Statement of Work 3 3 3 1 Section 2 of the PIP shall contain the list of documents or standards referenced by the other sections of the PIP 3 4 5 Section 3
40. IMPACs to theatre including the System Documentation This involves shipment to the CSSC in Brunssum 4 5 3 Stage 2 In theatre Testing Training Acceptance and Handover NATO UNCLASSIFIED RELEASABLE TO ISAF 34 NATO UNCLASSIFIED RELEASABLE TO ISAF IFB CO 13589 OPL Book II Part IV Statement of Work 4 5 3 1 Stage 2 shall take place in theatre and shall consist of the following activities for which the Contractor will provide on site support to the Purchaser 1 Functional end to end testing upon arrival of equipment in theatre subset of PSA tests 2 Initial System and Maintenance Training attended by ISAF J6 NCIA Sector ISAF staff 3 Initial User training attended by ISAF users Liaison NATO Officers local S6 cells 4 Technical transfer from NCIA SSUP to NCIA SDEL Sector ISAF 5 Once all IMPACs have been successfully transferred to NCIA Sector ISAF in accordance with the contract and subject to Purchasers agreement FSA will be conducted at the Purchaser s premises NCIA Brussels 4 5 4 Stage 3 System Support 4 5 4 1 Stage 3 involves post delivery post FSA Contractor s Support including 1 The Final System Acceptance FSA preparation and FSA meeting at the Purchaser s premises 2 1 year warranty and an option to the Contract for additional training 4 5 5 System Implementation Plan SIP 4 5 5 1 The System Implementation Plan SIP which shall be part of PIP shall detail t
41. INSPECTION AND ACCEPTANCE OF DOCUMENTATION The Contractor shall provide to the Purchaser a draft version of the required documentation as provided by the Contract Schedule and the Statement of Work Review of draft documentation under this Contract will be made by the Purchaser upon the delivery of these items by the Contractor The review will be conducted by the Purchaser through duly authorised representatives Upon delivery of the draft documentation the Purchaser will have a period of review as provided by the Statement of Work At the end of the review period or before if deemed practical by the Purchaser the Purchaser s comments will be presented to the Contractor in writing The substance of such comments will pertain to items of error non conformity omission and guidance in relation to the requirements of the Statement of Work Purchaser Review of the delivered items will emphasise the conformity with the requirements of the Statement of Work thoroughness of analysis logical bases of conclusions and models and coherence and completeness of presentation The review process will also examine editorial and grammatical correctness and the suitability and accuracy of graphics supporting the text The Contractor shall after receipt of Purchaser comments incorporate changes revisions and corrections required by the Purchaser and present the revised documentation in final form to the Purchaser for inspection in accordance with the deli
42. Maintenance tasks shall be defined and designed for users and operators that have received IMPAC training and shall include but is not limited to detailed PBL inspections and system checkouts limited calibrations replacement of CIs without specialised equipment or skillset and minor equipment repairs and modifications The 3rd Level Maintenance tasks shall be defined and designed for specialised military maintenance personnel and shall include but is not limited to problem and modification analysis complex CI repairs and or replacements detailed calibrations supply support overhaul and rebuild implementation of major and or critical changes restoration of the PBL e g emergency maintenance that requires specialised maintenance personnel and equipment update and submit the documentation baseline and perform a post maintenance implementation review monitor and coordinate the transportation of faulty equipment out of theatre and replacement equipment back into theatre The 4 Level Maintenance tasks shall be defined and designed for OEM vendors and suppliers and shall include but is not limited to repair or replacement of faulty items beyond the capability of third level maintenance usually under warranty at NATO supplier level As part of the Maintenance Concept the Supply Support Plan shall define the supply support requirements and shall describe the procedures for the provisioning procurement and acquiring of spare repa
43. OPLBook II Part IV Statement of Work APPENDIX A PFS INTERFACE DESCRIPTION Inmarsat BGAN Access Access to the Inmarsat BGAN service is based on the use of NCIA military SIM cards with NCIA specific settings on the Inmarsat BGAN terminal The Inmarsat BGAN Access service provides IP connectivity between the Inmarsat BGAN terminal and the NCIA BGAN Anchor Point Mons The IP address space of the Inmarsat BGAN service is not routable on the NU WAN or Internet The Inmarsat BGAN service is not connected to the NU WAN or Internet The Inmarsat BGAN Access does not support DSCP For Class of Service selection in the Inmarsat BGAN terminal multiple IP addresses at the VPN Anchor Point are reachable over the Inmarsat BGAN service The Inmarsat BGAN service is considered untrusted The WAN IP address of the Inmarsat BGAN terminal must be assumed to be dynamic within a certain subnet Both Inmarsat BGAN streaming and background services are supported A 4 1 10 Refer to SoW 4 4 in SoW for Contractor tasks necessary to achieve integration A 4 2 A 4 2 1 A4 2 2 A 4 2 3 A 4 2 4 A 4 2 5 A 4 2 6 A 4 2 7 A 4 2 8 Internet Access At IMPAC locations Internet Access may be available for use as WAN bearer to connect IMPACs to the NCIA Internet Access Anchor Point The Internet IP address space shall be assumed to be not routable on the NU WAN The NU WAN is not connected to the Internet Access The Internet Access i
44. PERFORMANCE GUARANTEE PARTICIPATING COUNTRIES SUB CONTRACTS SECURITY RELEASE OF INFORMATION PURCHASER FURNISHED PROPERTY CONTRACTOR S PERSONNEL WORKING AT PURCHASER S FACILITIES HEALTH SAFETY AND ACCIDENT PREVENTION CHANGES STOP WORK ORDER CLAIMS PRICING OF CHANGES AMENDMENTS AND CLAIMS NOTICE OF SHIPMENT AND DELIVERY INSPECTION AND ACCEPTANCE OF WORK INSPECTION AND ACCEPTANCE OF DOCUMENTATION USE AND POSSESSION PRIOR TO ACCEPTANCE OWNERSHIP AND TITLE NATO UNCLASSIFIED 2 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 NATO UNCLASSIFIED INVOICES AND PAYMENT TAXES AND DUTIES WARRANTY OF WORK EXCLUSIVE OF SOFTWARE RIGHT OF ACCESS EXAMINATION OF RECORDS PATENT AND COPYRIGHT INDEMNITY INTELLECTUAL PROPERTY SOFTWARE WARRANTY NATO CODIFICATION RELEASE FROM CLAIMS ASSIGNMENT OF CONTRACT TRANSFER AND SUB LETTING PURCHASER DELAY OF WORK CONTRACTOR NOTICE OF DELAY LIQUIDATED DAMAGES TERMINATION FOR DEFAULT TERMINATION FOR THE CONVENIENCE OF THE PURCHASER DISPUTES ARBITRATION SEVERABILITY APPLICABLE LAW ANNEX PURCHASER S PRICING PRINCIPLES NATO UNCLASSIFIED 3 1 NATO UNCLASSIFIED ORDER OF PRECEDENCE In the event of any inconsistency in language terms or conditions of the various parts of this Contract precedence will be given in the following order 1 1 1 2 1 3 1 4 1 5 1 6 2 2 1 2 2 2 3 2 4 2 5
45. PFE shall all have durable clearly readable and understandable labels indicating IMPAC followed by the IMPAC number and the abbreviated function i e IMPAC8 PC PSU The cases shall be tagged using 36 point font size durable labels and shall be stencilled in paint Labels and stencils shall be placed such that they are readable from all sides Unless specified otherwise in this SRS the labels shall comply with MIL STD 1472G section 5 4 NATO UNCLASSIFIED A 11 A 6 5 9 NATO UNCLASSIFIED IFB CO 13589 OPLBook II Part IV Statement of Work APPENDIX A All cables included in the cases shall be supplied with Velcro cable holders or similar A 6 5 10 Usability is further enhanced through the Transport Case design A 6 6 A 6 6 1 A 6 6 2 A 6 6 3 A 6 6 4 A 6 6 5 A 6 6 6 A 6 6 7 A 7 A 7 1 A 7 1 1 Monitoring amp Control Requirements IMPAC networking equipment shall be manageable through SSH and through RS232 based console ports IMPAC networking equipment shall include intuitive menu based user interfaces intended for use by non technical users for the following purposes 1 Information on network interfaces including counters VPN status routing information errors etc 2 Reachability tests of all local elements VPNs VPN peers Inmarsat DNS Anchor Points servers etc The Inmarsat BGAN terminal GUI shall be accessible through a laptop connected to the NU networking equipment
46. Prior to Acceptance 21 16 2 the Purchaser has not exercised its right of rejection of the Work within any period specified for that purpose in the Contract 21 16 3 there being no period for exercising the right of rejection specified in the Contract a reasonable time all the circumstances having been taken into account has elapsed since inspection of the Work was effected in accordance with the Contract Except as otherwise provided in this Contract acceptance shall be conclusive except as regards latent defects fraud or such gross mistakes as amount to fraud Unless otherwise specified in this Contract the Contractor shall have or establish implement and maintain an effective and economical quality control system necessary to satisfy the Contract requirement The system shall provide for the early and prompt detection of deficiencies trends and conditions which could result in unsatisfactory quality and for timely and effective corrective action Objective evidence that the system is effective shall be readily available to the Purchaser and its authorised representatives Records of all inspection and testing work by the Contractor shall be kept complete and available to the Purchasers representatives during the performance of this Contract and for such longer periods as may be specified elsewhere in this Contract NATO UNCLASSIFIED 29 22 22 1 22 2 22 3 22 4 22 5 22 6 22 7 NATO UNCLASSIFIED
47. Project Management 3 4 5 1 In this Section the Bidder shall describe its proposed 3 2 2 The Contractor shall establish and maintain a Project Management Office PMO to perform and manage all NATO UNCLASSIFIED Releasable to ISAF Page B 4 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions Annex B Project Management Office PMO and demonstrate how it meets the requirements in Section 3 2 2 of the Statement of Work efforts necessary to discharge all his responsibilities under this Contract 3 4 5 Section 3 Project Management 3 4 5 2 The Bidder shall define their proposed management structure and provide a list of Key Personnel Bidding Instructions Annex B 12 assigned to the Contractor s team and their respective roles responsibilities and authority as well as their qualifications experiences and security clearances The Key Personnel shall at a minimum include the Project Manager the Technical Lead the Test Director the Fielding and Support Manager Security Officer and the Training Manager in accordance with paragraph 3 2 2 of the SOW 3 2 2 The Contractor shall also provide all necessary manpower and resources to conduct and support the management and administration of operations in order to meet the objectives of the program including taking all reasonable steps to ensure continuity of personnel assigned to work on this project as follows Project Manager
48. Purchaser shall within a reasonable time of receipt of such notice replace re issue authorise repair or otherwise issue instructions for the disposal of Purchaser Furnished Property agreed to be unsuitable The Purchaser shall upon timely written request of the Contractor equitably adjust any affected provision of this Contract pursuant to Clause 16 Changes Title to Purchaser Furnished Property will remain in the Purchaser The Contractor shall maintain adequate property control records of Purchaser Furnished Property in accordance with sound industrial practice and security regulations Unless otherwise provided in this Contract the Contractor upon delivery to him of any Purchaser Furnished Property assumes the risk of and shall be responsible for any loss thereof or damage thereof except for reasonable wear and tear and except to the extent that Purchaser Furnished Property is consumed in the performance of this Contract Upon completion of this Contract or at such earlier dates as may be specified by the Purchaser the Contractor shall submit in a form acceptable to the Purchaser inventory schedules covering all items of Purchaser Furnished Property The inventory shall note whether 13 6 1 The property was consumed or incorporated in fabrication of final deliverable s 13 6 2 The property was otherwise destroyed 13 6 3 The property remains in possession of the Contractor 13 6 4 The property was previously return
49. Releasable to ISAF All 1 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions Annex A Page intentionally left blank NATO UNCLASSIFIED Releasable to ISAF A11 2 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13197 AMN Bidding Instructions Annex A A 12 LIST OF KEY PERSONNEL WITH SECURITY CLEARANCE INFORMATION Name Role Level of Clearance Dates of Validity Certifying Authority NATO UNCLASSIFIED Releasable to ISAF Al2 1 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13197 AMN Bidding Instructions Annex A Page Intentionally Left Blank NATO UNCLASSIFIED Releasable to ISAF A12 2 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13197 AMN Bidding Instructions Annex B ANNEX B CROSS REFERENCE MATRIX TABLE NATO UNCLASSIFIED Releasable to ISAF Page B 1 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13197 AMN Bidding Instructions Annex B This page is intentionally left blank NATO UNCLASSIFIED Releasable to ISAF Page B 2 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions Annex B ANNEX B TECHNICAL PROPOSAL CROSS REFERENCE MATRIX TABLE BIDDING INSTRUCTION EVALUATION CRITERIA SOW REFERENCE BID REFERENCE Section 1 Project Overview 3 4 1 Bidders shall prepare and submit a Technical Proposal for the IMPACs in the form of a draft Project Imp
50. Ser See Mons Brunssum EA 10 10 Get Si SOW SECTION EDC 16 NCI Agency 5 2 Integration of PFE PFS Service Support 4 43 4 4 4 SEN n a WEE EA 1 n a BS W SOW SECTION EDC 16 NCI Agency 3 3 Integration of BGAN Terminals Support 445 KS n a EA 1 n a P Cat Ss SOW SECTION EDC 16 NCI Agency 5 4 Integration of WOS Support 446 weeks n a EA 1 n a 5 5 Software License Supplies Paper SOW Annex A EDC 16 EDC EIS NCI Agency EA 1 n a Electronic weeks weeks Mons Brunssum TOTAL CLIN 5 6 Documentation Supplies 6 1 Doc tati Document Portal Paper SOW SECTIONS 4 EDC 15 NCI Agency Brunssum SES SEH Post Electronic 5 6 7 amp 8 mie weeks NL NCIA portal TOTAL CLIN 6 NATO UNCLASSIFIED Releasable to ISAF Page 2 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Book I Bidding Sheets o s Optional Type supplies or 1st Delivery Final Delivery Unit of Currently maximum CLIN Description S Format SOW Reference or Baseline Location authorised ae Unit price Total price service or Start never Measure QTY additional QTY 7 Stage 3 Implementation 71 Perform Final System Acceptance Service Meeting SOW SECTION ala EDC 28 NCI Agency Brussels Set 1 na FSA Service 9 4 Weeks BE TOTAL CLIN7 8 Support Supplies 8 1 EEN EE Service n a m VE ge PSA FSA NCI Agency ISAF EA 1 n a 8 2 Warranty 1 year Service n a
51. Spare Parts Lists 10 Known Error Database 11 Certificate of Conformaty 7 1 3 System Configuration Files 7 1 3 1 The configuration of the BGAN terminal networking devices crypto device and any other components of the IMPAC and the WOS shall be documented in the System Configuration Files 7 1 3 2 The System Configuration Files shall also contain guidance on how to show edit and save those configurations on the respective devices together with user or administrator passwords as required 7 1 3 3 The System Configuration Files shall be classified and labelled according to their official NATO classificaiton 7 1 4 As Built Drawings 7 1 4 1 As Built drawings shall be self sufficient and independent of any other documents and shall cover Plans of the physical details of all installed equipment cables apparatus and devices and details of all interfaces plus all original manufacturer documents 7 1 5 Manuals 7 1 5 1 Equipment Operating amp Maintenance Manuals 7 1 5 1 1 The Contractor shall provide Equipment Administrator Quick Set Up WOS and User Manuals for all hardware and Software installed in the IMPAC and WOS including COTS and Contractor customized or developed items 7 1 5 1 2 COTS manuals may require amendments by preparation of supplemental data to make them fully acceptable for Purchaser use 7 1 5 1 3 The Equipment Manuals shall cover at least 1 Installation instructions 2 Physical power and
52. allow the Contractor to fulfil its obligations under Clause 30 3 1 above The Contractor shall be entitled to use Foreground IPR on a non exclusive royalty free basis solely for the purpose of carrying out the Work The Contractor shall not use any Foreground IPR other than for the purpose of carrying out the Work without the Purchaser s prior written agreement Any such agreement shall include terms relating to such use The Contractor shall provide the Purchaser at the latest upon delivery of the Work and thereafter for the duration of the warranty and any purchased CLS agreement period with full documented records of information in relation to the Work including but not NATO UNCLASSIFIED 39 30 4 30 3 6 30 3 7 30 3 8 NATO UNCLASSIFIED limited to all drawings specifications and other data that is necessary or useful to further develop maintain and operate the Work The Contractor shall 30 3 6 1 do all things necessary and sign all necessary or useful documents to enable the Purchaser to obtain the registration of the Foreground IPR as the Purchaser may require and select and 30 3 6 2 to execute any formal assignment or other documents as may be necessary or useful to vest title to any Foreground IPR in the Purchaser The Contractor undertakes 30 3 7 1 to notify the Purchaser promptly of any invention or improvement to an invention or any design conceived or made by the Contractor and 30 3
53. any other aspect thereof The Contractor shall seek the prior written approval of the Purchaser before publishing any press release or disclosing any other information orally or in writing in relation to the Contract The approval of the Purchaser shall be required for both the opportunity and the content of the information This provision shall remain in effect after the termination of the Contract and shall cease to apply to any particular piece of information once that information becomes public knowledge other than through an act default or omission of the Contractor or its Sub contractors NATO UNCLASSIFIED 16 13 NATO UNCLASSIFIED PURCHASER FURNISHED PROPERTY The Purchaser shall deliver to the Contractor for use only in connection with this Contract the Purchaser Furnished Property at the times and locations stated in the Contract In the event that Purchaser Furnished Property is not delivered by such time or times stated in the Schedule or if not so stated in sufficient time to enable the Contractor to meet such delivery or performance dates the Purchaser shall upon timely written request made by the Contractor and if the facts warrant such action equitably adjust any affected provision of this Contract pursuant to Clause 16 Changes In the event that Purchaser Furnished Property is received by the Contractor in a condition not suitable for its intended use the Contractor shall immediately notify the Purchaser The
54. are late bids and shall not be considered for award Such bids will be returned unopened to the Bidder at the Bidder s expense unless the Purchaser can determine that the bid in question meets the criteria for consideration as specified at 2 3 4 below 2 3 4 Consideration of Late Bid The Purchaser considers that it is the responsibility of the Bidder to ensure that the bid submission arrives by the specified Bid Closing time Late bids shall only be considered for award under the following circumstances a Acontract has not already been awarded pursuant to the IFB and the bid was sent to the address specified in the IFB by ordinary registered or certified mail not later than ten 10 calendar days before the bid closing date and the delay was due solely to the national or international postal system for which the Bidder bears no responsibility the official postmark for ordinary and Registered Mail or the date of the receipt for Certified Mail will be used to determine the date of mailing NATO UNCLASSIFIED Releasable to ISAF Page 4 of 25 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions b the bid was hand carried or delivered by a private courier service and the Bidder can produce a receipt which demonstrates that the delivery was made to the correct address and received by a member of NCI AGENCY and the failure to be received by the Contracting Authority was due to mishandling within the Purchase
55. be accompanied with documentation and explanation of the change If this Option is exercised delivery of the added items shall be to the same destination as specified in the basic contract unless otherwise specified on the written notice If the contract provides for multiple destinations the Purchaser will specify to which destination s the additional quantities are to be shipped If the Purchaser specifies a destination that is not part of the basic contract requirements the Parties will agree to an equitable adjustment as may be required to reflect any additional costs incurred by the Contractor in making such delivery The options shall be exercised by written amendment to the contract 24 CONTRACT ADMINISTRATION 24 1 24 2 24 3 24 4 24 5 24 6 The Purchaser is the NCI AGENCY The NCI AGENCY is the Point of Contact for all Contractual and Technical issues The Contractor shall accept Contract modifications only in writing from the NCI AGENCY Contracting Authority All notices and communications between the Contractor and the Purchaser shall be written and conducted in English Contract modifications only become valid when received in writing from the General Manager NCI AGENCY and his authorised representative Formal letters and communications shall be personally delivered or sent by mail registered mail courier or other delivery service to the official points of contact quoted in this Contract Telefax or o
56. by the Secretary General of the Permanent Court of Arbitration at The Hague Regardless of the procedure concerning the appointment of this Arbitration Tribunal the third arbitrator will have to be of a nationality different from the nationality of the other two members of the Tribunal Any arbitrator must be of the nationality of any one of the member states of NATO and shall be bound by the rules of security in force within NATO Any person appearing before the Arbitration Tribunal in the capacity of an expert witness shall if he is of the nationality of one of the member states of NATO be bound by the rules of security in force within NATO If he is of another nationality no NATO classified documents or information shall be communicated to him NATO UNCLASSIFIED 55 42 5 42 6 42 7 42 8 42 9 NATO UNCLASSIFIED An arbitrator who for any reason whatsoever ceases to act as an arbitrator shall be replaced under the procedure laid down in Clause 42 1 above The Contractor agrees to submit to the Arbitration Tribunal only such issues facts evidence and proof which the Contractor had beforehand identified and submitted to the Contracting Authority for decision in accordance with Clause 41 Disputes The jurisdictional authority of the Arbitration Tribunal shall be restricted to consider only those identical issues facts evidence and proof so identified and submitted to the Contracting Authority The Purchaser l
57. cited as such within these documents Where there is a national or international standard which is not specifically referenced in the STANAGs AQAPs or NATO Standards as being equivalent the Contractor may propose to utilise such a standard if he can demonstrate to the satisfaction of the Purchaser that such a standard is equivalent to the STANAG AQAPs or NATO Standards in question NATO UNCLASSIFIED RELEASABLE TO ISAF 10 NATO UNCLASSIFIED RELEASABLE TO ISAF IFB CO 13589 OPL Book II Part IV Statement of Work 1 6 3 3 The Purchaser however reserves the right to deny such a request and demand performance in accordance with the standards cited in the SoW NATO UNCLASSIFIED RELEASABLE TO ISAF 11 NATO UNCLASSIFIED RELEASABLE TO ISAF IFB CO 13589 OPL Book II Part IV Statement of Work SECTION 2 APPLICABLE DOCUMENTS 2 1 2 2 2 2 1 222 2 2 3 2 2 4 2 2 3 2 2 6 2 2 7 2 3 E 213 2 2 3 3 2 4 2 4 1 2 4 2 Allied Quality Assurance Publications AQAP 2009 NATO Guidance on the Use of the AQAP 2000 Series AQAP 2110 NATO Quality Assurance Requirements for Design Development and Production AQAP 2130 NATO Quality Assurance Requirements for Inspection and Test Allied Configuration Management Publications ACMP 1 NATO Requirements for the Preparation of Configuration Management Plans ACMP 2 NATO Requirements for Configuration Identification
58. contractor to NCIA SSUP BE shall take place under the Contractor s cost and responsibility 4 4 4 1 3 The Contractor shall be or become familiar with the operation of the TCE621 M to facilitate the engagement with NCIA for crypto provisioning and executing the IMPAC testing 4 4 4 1 4 The Contractor shall perform modifications to TCE621 M cables and connectors where needed in order to fit in and to operate with the IMPAC elements Any alternatives or changes to standard cabling delivered with the TCE621 M crypto device shall be coordinated with NCIA and documented for inclusion in the security documentation prepared by the Purchaser Refer to Appendix C for details 4 4 4 2 Hard Drive Disk Encryption HDDE Eclypt Core 600 SSD 128GB is PFE 4 4 4 2 1 NCIA SDEL sector Mons shall undertake the physical installation and configuration of the HDDE in the laptops 4 4 4 3 ISAF baseline OS and applications see SRS is PFE 4 4 4 3 1 NCIA SDEL sector Mons shall create the images for the laptop disks with the ISAF Software baseline OS and applications 4 4 4 4 Unless otherwise mentioned PFE will not be provided before the start of FAST 4 4 5 Integration of Inmarsat BGAN terminals 4 4 5 1 The Contractor is responsible for the configuration of all Inmarsat BGAN terminals supporting the IMPACs such that 1 NATO specific settings are applied before FAST as conveyed to the Contractor at the Design Review NATO UNCLASSI
59. country 2 2 4 The intellectual property rights to all design documentation and related system operating software shall reside in NATO member countries and no license fees or royalty charges shall be paid by the Contractor to firms individuals or governments other than within the NATO member countries NATO UNCLASSIFIED Releasable to ISAF Page 3 of 25 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions 2 3 BID DELIVERY AND BID CLOSING 2 3 1 All Bids shall be in the possession of the Purchaser at the address given below in paragraph 2 3 2 before 11 00 hours Brussels Time on 16 September 2013 at which time and date bidding shall be closed 2 3 2 Bids shall be delivered to the following address By Post NATO Communications and Information Agency NCI Agency ACQ ASG Boulevard Leopold HI 1110 Brussels Belgium Attention Mr Martin Steenwege Senior Contracting Officer Hand Carried or Courier Service NATO Communications and Information Agency ACQ ASG Batiment Z Avenue du Bourget 140 1110 Brussels Belgium Attention Mr Martin Steenwege Senior Contracting Officer Bids submitted by electronic means fax e mail are not permitted and will not be considered Bidders shall note that electronic copies CD ROM of their bids shall be submitted with their hard copy 2 3 3 Bids which are delivered to the Purchaser after the specified time and date set forth above for Bid Closing
60. day KAF KANDAHAR Messing lodging water and laundry services are available for Contractor personnel working under this Contract at KAF The cost of the aforementioned services shall be borne by the Contractor personnel Contractor personnel can purchase a card from Supreme Services at KAF to cover messing water ablutions and utilities Laundry services can be accessed in several self help facilities or a NATO UNCLASSIFIED Releasable to ISAF Part II Page 16 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Contract Special Provisions long term Contract can be set up with the current Contractor at KAF Typical daily rates are as follows Messing 45 per day Weekly and monthly discounts are available Prices vary Water Bottled water is available through the meal card programme described above Additional bottled water can be purchased for approx 1 per bottle Laundry The current Contract for laundry is drawn up on a per bag cost The approximate cost is 10 per bag 1 2 bags per week are usually sufficient depending on personal clothes washing habits Lodging If Contractor personnel stay at the NATO run facility Hotel Kalifornia the rate per individual per night is 50 00 Contractor personnel shall obtain a non cash receipt from the operating staff upon departure stating the number of nights lodging and signed by both the Contractor personnel and the operating staff The receipt shall state the Contra
61. environmental data 3 Functional descriptions 4 Performance data NATO UNCLASSIFIED RELEASABLE TO ISAF 52 5 6 7 8 9 10 NATO UNCLASSIFIED RELEASABLE TO ISAF IFB CO 13589 OPL Book II Part IV Statement of Work Descriptions of all indicators switches switch positions displays etc Operating instructions Interfaces to external systems Maintenance instructions Fault finding techniques Support equipment tools description 7 1 5 2 IMPAC Administrator Manual kit only 7 1 5 2 1 The IMPAC Administration Manual shall 1 2 3 4 5 6 7 8 9 Provide all information and procedures required for the installation configuration provisioning gathering usage information testing maintenance troubleshooting using spares and repair of the IMPAC capability by NATO CIS personnel Include but not be limited to mechanical electrical layer 2 and layer 3 network connectivity aspects for the information and procedures described at 1 Provide an overview of the IMPAC capability Provide an overview of the IMPAC sub components Cover IMPAC performance data environmental conditions physical data and power requirements Describe and explain at physical level how the IMPAC is integrated Describe and explain at network level how the IMPAC is integrated with the PFE and PFS Provide references to the Equipment Manuals Comply with IEC 82079 1 7 1 5 3
62. for all warranty issues together with detailed procedures describing the process to be followed at the time the warranty right is exercised 27 3 All warranties shall be subject to NATO Terms and Conditions NATO UNCLASSIFIED Releasable to ISAF Part II Page 22 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Contract Special Provisions ANNEX A DECLARATION We the undersigned Company duly represented by hereinafter Contractor do hereby certify that we shall ensure that the following conditions be accepted and observed by all Contractor employees working under CO 13589 OPL Date Full name in block capitals Signature To be signed by the Contractor s Employees working in the NATO s premises upon commencement of their WORK I UNDERSTAND That I must preserve the security of all classified commercial in confidence information which comes to my knowledge as a result of this contract with NATO and that I undertake to comply with all relevant security regulations That I must not divulge to any unauthorised person even within my own company any classified commercial in confidence information gained by me as a result of my contract with NATO unless prior permission for such disclosure has been granted by the General Manager of the NCI AGENCY or by his designated representative That I must not without the approval of the General Manager of the NCI AGENCY publish in any document article bo
63. for its operation GPS DEVICE Features WAAS EGNOS enabled GPS receiver Allowing for a fix within 5 minutes from a cold start Tilt compensated 3 axis electronic compass Barometric altimeter Ability to add maps MicroSD card supported MGRS UTMS LAT LONG Physical Display size not less than 3 diagonally Sunlight readable screen Display resolution not less than 160 x 240 pixels Battery life 20 hours or more Water ingress protection IPx7 Interface High speed USB including ability to charge from USB cable Weight 300g or lower MAPS Features Full border to border topographic coverage of Afghanistan Geographic points of interest including wadi summits kariz and settlements NATO UNCLASSIFIED B 1 NATO UNCLASSIFIED IFB CO 13589 OPLBook II Part IV Statement of Work APPENDIX B B 3 1 3 Land cover B 3 1 4 Elevation profile B 3 2 Support B 3 2 1 Update service included for at least five years BA ACCESSORIES TO BE INCLUDED B 4 1 1 Two sets including a spare set of AA AAA size low self discharge rechargeable NiMH or Lithium Ion batteries for use in the GPS device B 4 1 2 A compatible battery charger 110V 220V capable of fully charging the batteries within 2 hours B 4 1 3 USB cable for data transfer and charging powering the GPS device B 4 1 4 Screen protector B 4 1 5 Protective case or bag for the GPS device and its accessories NATO UNCLASSIFIED B 2 NATO UNCLASSIFIED IFB CO 13589 OPLBo
64. have the right to require test and certification of the modified equipment at no cost to the Purchaser 9 5 4 4 The Contractor shall record and log all test waiver requests along with their resolution 9 5 4 5 The Purchaser shall have the right to reject any proposed test waiver 9 5 5 Requirements Traceability Matrix 9 5 5 1 The Contractor shall develop and maintain a Requirements Traceability Matrix RTM that establishes a complete cross reference between 1 the requirements stated in the SRS 2 the detailed contents of the SDS in terms of SDS statements and lowest level CIs see Error Reference source not found for the definition of CIs 3 the test cases or test waivers from the Test and Acceptance Plan TAP intended to demonstrate compliance to the requirements 9 5 5 2 The Requirements Traceability Matrix shall include the following data 1 List of all numbered requirements in the SRS list of any additional requirements identified in the SSRS 2 For each requirement two way traceability between the requirement and the design feature that implements the requirement 3 For each requirement identification of any Off specifications associated with the requirement 4 For each requirement already successfully tested identification of the test s or test waiver s on the basis of which the requirement was demonstrated 5 For each requirement not yet successfully tested identification of the test s o
65. included on the invoice Invoices will be settled by the Purchaser within sixty 60 days of receipt of a properly prepared and submitted invoice The Contractor shall mention on the invoice the payment conditions in line with the Contract TAXES AND DUTIES The Purchaser by virtue of his status under the terms of Article IX and X of the Ottawa Agreement is exempt from all direct taxes incl VAT and all customs duties on merchandise imported or exported The Contractor therefore certifies that the prices stipulated in this Contract do not include amounts to cover such direct taxes or customs duties The Contractor shall be responsible for ensuring that his respective Sub contractors are aware that the Purchaser is exempt from taxes and customs duties The Contractor and his respective Sub contractors shall be responsible for complying with all applicable national and local legal and administrative procedures to ensure that authorities do not attempt to assess taxes and customs duties on goods and property imported or exported through NATO member nation frontiers under this Contract nor assess direct taxation VAT on goods sold to the NCIA under this Contract The Purchaser shall give reasonable assistance in providing evidence documents which might be required by the Contractor to ensure that NCIA receives tax exemption by virtue of its status under the Ottawa Agreement If after complying with all national and local legal and
66. liability on the Purchaser In the event that any Work or lots thereof or services are defective in design material workmanship or manufacturing quality or as a result of undue wear and tear or otherwise not in conformity with the requirements of this Contract including any characteristic or condition which is or becomes at variance to the performance specifications to the intended function of the Work or the function to which it could reasonably be expected that the Work would perform the Purchaser shall have the right either to reject them with or without instructions as to their disposition or to require their correction or replacement Work which has been rejected or required to be corrected or replaced shall at the expense of the Contractor be removed or if permitted or required by the Contracting Authority corrected in place by the Contractor promptly after notice and shall not thereafter be tendered for acceptance by the Contractor unless the former rejection or requirement of correction or replacement is withdrawn If the Contractor fails promptly to remove replace or correct such Work the Purchaser may either 21 7 1 by contract or otherwise return replace or correct such Work or services and charge to the Contractor the cost incurred by the Purchaser and or 21 7 2 terminate this Contract for default as provided in Clause 39 Termination for Default When NQAR is not applicable based on the scale of the project th
67. perform a service manufacture a product or carry out works for NATO 2 1 5 The term Participating Country as used herein means one of the contributory NATO nations in the project namely in alphabetical order ALBANIA BELGIUM BULGARIA CANADA CROATIA THE CZECH REPUBLIC DENMARK ESTONIA FRANCE GERMANY GREECE HUNGARY ICELAND ITALY LATVIA LITHUANIA LUXEMBOURG THE NETHERLANDS NORWAY POLAND PORTUGAL ROMANIA SLOVAKIA SLOVENIA SPAIN TURKEY THE UNITED KINGDOM and THE UNITED STATES 2 1 6 The term Purchaser refers to the authority issuing the IFB and or awarding the contract the NCI AGENCY 2 1 7 The term Sub Assembly as used herein refers to a portion of an assembly consisting of two or more parts that can be provisioned and replaced as an entity The definition purposely excludes components and or parts 2 2 ELIGIBILITY 2 2 1 Only firms which have been nominated by their respective National Delegations are eligible to engage in this competitive bidding process In addition all contractors sub contractors and manufacturers at any tier must be from participating countries 2 2 2 None of the work including project design labour and services shall be performed other than by firms from and within participating countries 2 2 3 No materials or items of equipment down to and including identifiable sub assemblies shall be manufactured or assembled by a firm other than from and within a participating
68. price or c rescind the instructions PURCHASER FURNISHED PROPERTY AND SERVICES 26 1 The Purchaser will provide the Contractor with the following property and services for the performance of the contract Office space and office tools as strictly necessary for the performance to be rendered at the sites specified in the Statement of Work Power supply and grounding system required for installation work in accordance with the limitations and availability at the sites subject of the performance NATO UNCLASSIFIED Releasable to ISAF Part II Page 21 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Contract Special Provisions HVAC heating ventilating and air conditioning in accordance with the limitations and availability at the sites subject of the performance Access to sample existing databases and other data export formats to support the development of representative data for purposes of development testing and training Security settings for servers workstations and wide area network connections Other software and material as listed in the Statement Of Work 27 WARRANTY 27 1 The minimum period of warranty for the items specified in the Schedule of Supplies and Services SSS shall be one year 1 with the option to procure an additional two 2 years 27 2 In addition to the provisions set out in Part IV the Statement of Work the Contractor shall provide details of the focal point s of contact
69. reports if applicable refer to 9 9 NATO UNCLASSIFIED RELEASABLE TO ISAF 65 NATO UNCLASSIFIED RELEASABLE TO ISAF IFB CO 13589 OPL Book II Part IV Statement of Work 9 5 2 The Purchaser will review the Contractor s TAP for correctness completeness and acceptance 9 5 3 Project Test Plan 9 5 3 1 As part of the TAP the Contractor shall provide a Project Test Plan PTP including FAST and PSA test procedures 9 5 3 2 The PTP shall be submitted for Purchaser approval ten 10 days before actual tests occur 9 5 3 3 The PTP shall describe the Contractor s test organisation and its relationship with the Contractor s Project Management Office and QA functions 9 5 3 4 The PTP shall provide a flow diagram that shows the overall sequence of tests the location and Contractor and Purchaser equipment and personnel involved in each test and the relationship of test events to project milestones 9 5 3 5 The PTP shall identify the entry and exit criteria proposed by the Contractor for each test session FAT FAST PSA functional testing 9 5 3 6 The PTP shall identify any specialised or long lead items required for testing 9 5 3 7 The PTP shall identify all the IMPAC Configuration Items CIs that are subject to the test program and shall indicate by which method the items will be tested 9 5 3 8 The PTP shall include the STEP refer to 9 3 2 2 9 5 4 Test waivers 9 5 4 1 For some specific requirements
70. results sheets is called the Test Report The test report cover sheet shall clearly show whether the test passed failed or was not run and for what reasons 9 8 1 1 The Test Report shall include 1 Test procedure 2 Test result Pass Fail Not run 3 Any annotations by the Purchaser s representative 4 Comments 5 Contractor representative signature 6 Purchaser representative signature 9 8 1 2 Where the Purchaser or his representative has witnessed the testing appropriate annotations shall be made on each page of the test results to ensure that the test report is a true record of test activities and results as witnessed by the Purchaser The whole test report shall be signed by the Contractor and the Purchaser representative on completion of that testing 9 8 1 3 Each original test report plus one copy shall be distributed to the Purchaser for acceptance within 10 ten working days after the completion of the test 9 9 Off specification Reports 9 9 1 1 Throughout any test session Off specifications will be identified either as a result of test failures or noted while running tests regardless of whether the tests eventually pass or fail 9 9 1 2 Throughout any test session the Contractor shall maintain Off specifications Reports and the Off specifications Document describing all noted Off specifications 9 9 1 3 The Off specific Report shall include 1 Off specification identification 2 Description of the Off
71. section 9 5 1 of the SoW 3 4 11 3 The bidder shall have included evidence about their past recent experience as the prime contractor in conducting acceptance tests of similar type of systems NATO UNCLASSIFIED Releasable to ISAF Page 17 of 25 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions 3 5 PACKING AND MARKING OF BIDS 3 5 1 All copies of the Bid Administration Part Price Quotation and Technical Proposal shall be segregated and enclosed in separate outer envelopes or packages marked as follows a the name and address of the Bidder b the words Sealed Bid PROVISION OF ISAF IMPACs c the designating number IFB CO 13589 OPL followed by one of the following identifications as appropriate e Bid Administration e Price Quotation e Technical Proposal 3 5 2 The separate envelopes or packages shall be placed in an outer container or containers suitable for mailing or shipping and clearly marked with the Purchaser s address the Bidder s name and address and the following annotation shall be prominently printed on the top and sides SEALED BID IFB CO 13589 OPL NOTIFY ASG UPON RECEIPT NATO UNCLASSIFIED Releasable to ISAF Page 18 of 25 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions SECTION 4 BID EVALUATION 4 1 General 4 1 1 The evaluation of bids will be made by the Purchaser solely on the basis of the requirement
72. set forth in the SRS refer to Appendix A as provided with the PIP 4 3 3 3 The duration of the review period of the SDS by the Purchaser shall be two 2 weeks i e shall be finished by six 6 weeks after EDC NATO UNCLASSIFIED RELEASABLE TO ISAF 28 NATO UNCLASSIFIED RELEASABLE TO ISAF IFB CO 13589 OPL Book II Part IV Statement of Work 4 3 3 4 A second Design Review shall be conducted if the changes requested after the first meeting require the Contractor to re engineer the solution in any way 4 3 3 5 Purchaser review and acceptance of the SDS shall not imply Purchaser acceptance of the IMPAC capability design It remains the sole responsibility of the Contractor to prove the design through the regime of testing set forth in the Contract It will be the sole responsibility of the Contractor in the event that the system proves deficient in meeting the Contractual requirements 4 3 3 6 As part of the Configuration Management activities and like any other management product or specialist product the Contractor shall update the SDS in order to reflect changes if any at least at each of the following major milestones 1 The second Design Review if required 2 The Provisional System Acceptance PSA of the deployed IMPACs in garrison 3 The functional testing and the technical transfer to the users in theatre 4 The Final System Acceptance FSA of the deployed IMPACs at the Purchaser premises NCIA SSUP
73. sixty 60 days of receipt of the Contractor s request for reconsideration the Contracting Authority will issue its decision on the request for reconsideration This timeframe will be respected unless an authorisation is needed from a NATO or other authority the schedule for which is beyond the Contracting Authority s control A decision of the Contracting Authority on the reconsideration of the matter will be identified as such will be issued in writing by the Contracting Authority and will be conclusive A decision on the reconsideration may only be challenged by the Contractor through the Disputes provisions described herein No Claim arising under this Contract may be assigned by the Contractor without prior approval of the Purchaser The Contractor shall proceed diligently with performance of this Contract pending final resolution of any request for relief claim appeal or action arising under the Contract and comply with any decision of the Contracting Authority PRICING OF CHANGES AMENDMENTS AND CLAIMS Contractor s pricing proposals for Changes amendments and Claims shall be priced in accordance with the Purchaser s Pricing Principles Annex 1 hereto and the sample spreadsheet and its Instructions to Complete at Appendix 1 or the national government pricing rules and regulations for the Contractor s own country where in force The Contractor shall provide cost information accompanied by appropriate substantiation as re
74. specification 3 Related test if the Off specification was raised further to a test failure 4 Severity Major if to be corrected before deployment otherwise Minor 5 CIs affected 6 Action taken 7 Fault Resolution status NATO UNCLASSIFIED RELEASABLE TO ISAF 70 NATO UNCLASSIFIED RELEASABLE TO ISAF IFB CO 13589 OPL Book II Part IV Statement of Work Conceded the Purchaser s decision is to leave the off specification not resolved Open the Off specification is identified Resolved remedial action has been taken by the Contractor and demonstrated through tests conducted by the Contractor without official witnessing by the Purchaser Closed the resolution was officially demonstrated to the Purchaser NATO UNCLASSIFIED RELEASABLE TO ISAF 71 NATO UNCLASSIFIED RELEASABLE TO ISAF IFB CO 13589 OPL Book II Part IV Statement of Work SECTION 10 LIST OF ACRONYMS ACMP Allied Communication Management Plan ACO Allied Command Operations ACP Allied Communication Publication ACT Allied Command Transformation AEDC After Effective Date of Contract AIS Automated Information System AMSG Allied Military Security Guideline AOR Area of Responsibility BGAN Broadband Global Area Network CC Common Criteria CCB Configuration Control Board CDR Critical D
75. sub assemblies shall be manufactured or assembled by a firm other than from and within a participating NATO member country A sub assembly is defined as a portion of an assembly consisting of two or more parts that can be provided and replaced as an entity and The intellectual property rights to all design documentation and related system operating software shall reside in NATO member countries and no license fees or royalty charges shall be paid by the Contractor to firms individuals or governments other than within the NATO member countries Signature of Authorised Representative Printed Name Title Company This definition purposely excludes components and or parts as defined in AcodP 1 which are not subject to this certification NATO UNCLASSIFIED Releasable to ISAF Page A8 1 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions Annex A Page intentionally left blank NATO UNCLASSIFIED Releasable to ISAF Page A8 2 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions Annex A A 9 CERTIFICATE OF COMPLIANCE I hereby certify that the Bid submitted by Company is fully compliant with the IFB CO 13589 OPL contractual Special and General Provisions and the requirements of the Invitation for Bid IFB CO 13589 OPL as stated therein This company foresees no difficulty in obtaining acceptance of any Prime Contract terms and conditions which are required to be pa
76. the Contractors general and special terms and conditions of sales and or supply LANGUAGE All written correspondence reports documentation and text of drawings delivered to the Purchaser by the Contractor shall be in the English language AUTHORISATION TO PERFORM CONFORMANCE TO NATIONAL LAWS AND REGULATIONS The Contractor warrants that he and his Sub contractors are duly authorised to operate and do business in the country or countries in which this Contract is to be performed and that he and his Sub contractors have obtained or will obtain all necessary licences and permits required in connection with the Contract No claim for additional monies with respect to any costs or delay to obtain the authorisations to perform shall be made by the Contractor The Contractor acknowledges that he and his Sub contractors are responsible during the performance of this Contract for ascertaining and NATO UNCLASSIFIED 9 7 1 8 1 8 2 8 3 8 4 8 5 NATO UNCLASSIFIED complying with all applicable laws and regulations including without limitation labour standards environmental laws health and safety regulations and export controls laws and regulations in effect at the time of Contract signature or scheduled to go into effect during Contract performance Failure to fully ascertain and comply with such laws regulations or standards shall not be the basis for claims for change to the specifications terms conditions or moneta
77. the Microsoft Windows Operating System and basic engineering knowledge of transmission systems routing and operating systems 8 6 3 Instructors shall meet a minimum English language proficiency equivalent to SLP 4444 in accordance with NATO STANAG 6001 8 7 Preparation and Review of Training Material 8 7 1 All training material delivered under this Contract shall be subject to review and written approval by the Purchaser 8 7 2 The Contractor shall deliver not later than EDC 11 a complete draft of all training material for review by the Purchaser NATO UNCLASSIFIED RELEASABLE TO ISAF 60 8 7 3 8 7 4 8 7 5 8 7 6 8 7 7 8 8 NATO UNCLASSIFIED RELEASABLE TO ISAF IFB CO 13589 OPL Book II Part IV Statement of Work Upon acceptance of the draft version the Contractor shall deliver the final version of the training material in accordance with the Schedule of Supplies and Services SSS The Contractor shall evaluate each training course through the use of evaluation forms to be filled in by every student The completed evaluation forms will be made available to the Purchaser The Contractor shall update the training material when necessary based on the outcome of the evaluations The Contractor shall update the training material whenever a modification upgrade or version change is implemented to the IMPACs as supplied to the Purchaser Follow on Instructor Support The Contractor shall deli
78. the Purchaser s Pricing Principles and formats are the basis for the price proposal Whether national standards or Purchaser pricing principles are applied all cost and pricing data shall be verifiable factual and include information reasonably required to explain the estimating process The Contractor shall also incorporate provisions corresponding to those mentioned herein in all sub contracts and shall require price and cost analysis provisions be included therein NATO UNCLASSIFIED 57 NATO UNCLASSIFIED B Purchaser s Pricing Principles 1 Allowable cost A cost is allowable for consideration by the Purchaser if the following conditions are fulfilled a it is incurred specifically for the Contract or benefits both the Contract and other work or is necessary to the overall operation of the business although a direct relationship to any particular product or service cannot be established and is allocated to them in respective proportion according to the benefit received i Direct Costs A direct cost is any cost which can be identified specifically with a particular cost objective as generally accepted Direct costs are not limited to items which are incorporated in the end product as material or labour ii Indirect Costs An indirect cost is one which is not readily subject to treatment as a direct cost When presented these costs shall be accumulated in logical cost groupings in accordance with sound accounting principl
79. totalled Bidders shall indicated that in accordance with the treaties governing the terms of business with NATO exclude from their prices all taxes duties and customs charges from which the Purchaser has been exempted Price quotes for each individual item s and totalled prices are accurate and realistic based on historic data and or market and competitive trends in the specified industrial sectors Lowest determined total Firm Fixed Price offered for the Contract as specified in the Schedule of Supplies and Services SSS 4 3 2 Determination of Lowest Firm Fixed Price a General In order to determine the lowest offered price the Purchaser will convert all prices quoted into EURO for purposes of comparison The exchange rate to be utilised by the Purchaser will be the Spot rates of the European Central Bank of the last working day preceding the Bid Closing Date NATO UNCLASSIFIED Releasable to ISAF Page 21 of 25 b NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions Basis of Price Comparison The Total Price Offered for the Contract will be compared on the basis of the prices offered converted to EURO as stated in paragraph 4 3 2 a above This total price shall include all CLIN Items 1 to 8 specified in the Bidding Sheets but excluding any options 4 3 3 Price Realism a b c Otherwise successful Bidders that submit a price quotation so low or so high that it i
80. writing Where the Contract provides for Provisional Acceptance and Final Acceptance ownership and title will pass to the Purchaser upon written notification of Final Acceptance INVOICES AND PAYMENT Unless otherwise specified in the Special Contract Provisions invoices shall only be submitted after delivery and Acceptance of the Work and for the total prices and currency ies as set out under the Schedule of Work Invoices in respect of any Work or services shall be prepared and submitted to the Purchaser and shall contain all of the elements listed below 25 2 1 Contract number 25 2 2 Purchaser s Purchase Order number 25 2 3 accounting codes as specified in this Contract NATO UNCLASSIFIED 31 25 3 25 4 25 5 25 6 NATO UNCLASSIFIED 25 2 4 item number as defined in the Contract 25 2 5 Contract description of Work or services sizes quantities unit prices and extended totals exclusive of taxes and duties for which relief is available and 25 2 6 extended totals Details of Bills of Lading or Freight Warrant numbers and weight of shipment shall be identified on each invoice as appropriate In addition documentary evidence of Acceptance including copies of certificates of conformity shall be submitted together with each invoice Invoices shall not be submitted to the Purchaser without Acceptance having been previously made by the Purchaser Each copy of the invoice shall contain the followin
81. you that drafts drawn under and in compliance with the terms of this letter of credit will be duly honoured upon presentation of documents to us on or before the expiration date of this letter of credit 3 Funds under this letter of credit are available to you without question or delay NATO UNCLASSIFIED 11 NATO UNCLASSIFIED against presentation of a certificate signed by the NCI Agency Contracting Officer which states NAME OF CONTRACTOR has not fulfilled its obligations under Contract No dated between NCI Agency and NAME OF CONTRACTOR herein called the Contract and the NCI Agency as beneficiary hereby draws on the standby letter of credit number in the amount denominated in the currency of the Contract Amount up to the maximum available under the LOC such funds to be transferred to the account of the Beneficiary number to be identified when certificate is presented Such certificate shall be accompanied by the original of this letter of credit This Letter of Credit is effective the date hereof and shall expire at our office located at Bank Address on All demands for payment must be made prior to the expiry date It is a condition of this letter of credit that the expiry date will be automatically extended without amendment for a period of one 1 year from the current or any successive expiry date unless at least 90 ninety calendar days prior to the then current expiry date we notify yo
82. 0 30 5 31 31 1 31 2 31 3 NATO UNCLASSIFIED identifying such IPR and if they are compliant with the other provisions in the contract Any Third Party IPR under this clause is subject to the prior written approval by the Purchaser Subcontractor IPR 30 5 1 When placing a Sub contract which is concerned with or involves the creation of IPR the Contractor shall ensure that the Sub contractor enters into the same agreement for the use of the IPR as stipulated in this Contract in such a way that the Purchaser will be entitled to use the IPR as agreed between the Purchaser and the Contractor The Contractor shall include in the Sub contract the content of the provisions of this Clause SOFTWARE WARRANTY Statement of the Warranties 31 1 1 The Contractor warrants that each Software delivered under this Contract will conform to all requirements specified in the Contract This will also include Software design specifications including software configuration 31 1 2 Regardless of the Purchaser initiation of or participation in developing Software design or specifications each Software delivered under this Contract will conform to the essential Performance requirements set forth in this Contract as those essential Performance requirements measured tested and verified by tests and procedures set forth in this Contract Notification Requirement 31 2 1 The Contractor agrees to notify the Purchaser in writing immedia
83. 0 BID VALIDITY 2 10 1 Bidders shall be bound by the term of their bids for a period of 6 months starting from the Bid Closing Date specified at paragraph 2 3 1 above 2 10 2 In order to comply with this requirement the Bidder shall complete the Certificate of Bid Validity set forth in Annex A 3 Bids offering less than the period of time referred to above for acceptance by the Purchaser may be determined to be non compliant 2 10 3 The Purchaser will endeavour to complete the evaluation and make an award within the period referred to above However should that period of time prove insufficient to render an award the Purchaser reserves the right to request an extension of the period of validity of all bids which remain under consideration for award 2 10 4 Upon notification by the Purchaser of such a request for a time extension the Bidders shall have the right to NATO UNCLASSIFIED Releasable to ISAF Page 7 of 25 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions a accept this extension of time in which case Bidders shall be bound by the terms of their offer for the extended period of time and the Bid Guarantee and Certificate of Bid Validity extended accordingly or b refuse this extension of time and withdraw the bid in which case the Purchaser will return to the Bidder his Bid Guarantee in the full amount without penalty 2 10 5 Bidders shall not have the right to modify their bids due to a Pu
84. 16 21 17 21 18 NATO UNCLASSIFIED manner as not to unduly delay the Work The Purchaser reserves the right to charge to the Contractor any additional cost of Purchaser inspection and test when Work is not ready at the time such inspection and test is requested by the Contractor or when re inspection or retest is necessitated by prior rejection Acceptance or rejection of the Work shall be made as promptly as practicable after delivery except as otherwise provided in this Contract but failure to inspect and accept or reject Work shall neither relieve the Contractor from responsibility for such Work as are not in accordance with the Contract requirements nor impose liability on the Purchaser thereof The inspection and test by the Purchaser of any Work or lots thereof or services does not relieve the Contractor from any responsibility regarding defects or other failures to meet the Contract requirements which may be discovered prior to acceptance Acceptance of Work shall take place when the Contracting Authority confirms acceptance in writing of the Work in accordance with the procedure specified in the Contract or if none is so specified then the Contracting Authority shall be deemed to have accepted the Work without prejudice to any other remedies when and as soon as any of the following events have occurred 21 16 1 the Purchaser has taken the Work into use except as specifically provided by Clause 23 Use and Possession
85. 25 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions ANNEX A CERTIFICATES NATO UNCLASSIFIED Releasable to ISAF Annex A Certificates NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions Page intentionally left blank NATO UNCLASSIFIED Releasable to ISAF Annex A Certificates NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions Annex A A 1 CERTIFICATE OF LEGAL NAME OF BIDDER This Bid is prepared and submitted on behalf of the legal corporate entity specified below FULL NAME OF CORPORATION DIVISION IF APPLICABLE SUB DIVISION IF APPLICABLE OFFICIAL MAILING ADDRESS E MAIL ADDRESS FAX NO BOA NO POINT OF CONTACT REGARDING THIS BID NAME POSITION TELEPHONE E MAIL ADDRESS ALTERNATIVE POINT OF CONTACT NAME POSITION TELEPHONE E MAIL ADDRESS Date Signature of Authorised Representative Printed Name Title NATO UNCLASSIFIED Releasable to ISAF Annex A1 1 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions Annex A Page intentionally left blank NATO UNCLASSIFIED Releasable to ISAF Annex A1 2 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions Annex A A 2 CERTIFICATE OF INDEPENDENT DETERMINATION 1 Each Bidder shall certify that in connection with this procurement a This Bid has been arrived at independently without consultation co
86. 3 4 4 NCIA standard templates and profiles for supporting deployable or mobile communications Prior to the system integration at FAST NCIA SDEL HQ Mons the Contractor shall provide the detailed network design that guarantees that the IMPAC can operate according to the network concepts explained in the SRS Appendix A A 2 2 4 4 3 5 When the Contractor proposes a design or settings that the Purchaser deems as deviating from the current practice implemented by NCIA over NATO or ISAF networks the Purchaser may exercise the right to request a proof of concept from the Contractor during FAST 4 4 3 6 The Purchaser reserves the right to monitor the Contractor s system integration activities to ensure that sound engineering practices are followed NATO UNCLASSIFIED RELEASABLE TO ISAF 31 NATO UNCLASSIFIED RELEASABLE TO ISAF IFB CO 13589 OPL Book II Part IV Statement of Work 4 4 4 Integration of Purchaser Furnished Equipment PFE 4 4 4 1 The IP Crypto Device Thales TCE621 M device is PFE 4 4 4 1 1 The IP Crypto Device will include as PFE accessories 1 Two Ethernet cables see Appendix C 2 One power cable see Appendix C 3 One key loader cable 4 4 4 1 2 The Purchaser will deliver a dummy version physical form factor of the TCE621 M to the contractor facility for mechanical integration purposes The shipment cost from Purchaser to the contractor facility will be borne by Purchaser The return transport from the
87. 4 2 access to Sub contractor s facilities and records for the purposes of verification of such cost or pricing data and 19 4 3 a Certificate of Current Cost or Pricing Data when required If any price including profit negotiated in connection with this Contract was proposed taking any of the following into account 19 5 1 the Contractor furnished cost or pricing data which was not complete accurate and current as certified in the Contractor s Certificate of Current Cost or Pricing Data provided in accordance with Clause 19 6 below 19 5 2 a Sub contractor pursuant to Clause 19 4 above or any Sub contract clause therein required furnished cost or pricing data which was not complete accurate and current as certified in the Sub contractor s Certificate of Current Cost or Pricing Data 19 5 3 a Sub contractor or prospective Sub contractor furnished cost or pricing data which was required to be complete accurate and current and to be submitted to support a Sub contract cost estimate furnished by the Contractor but which was not complete accurate and current as of the date certified in the Contractor s Certificate of Current Cost or Pricing Data or 19 5 4 the Contractor or a Sub contractor or prospective Sub contractor furnished any data not within 19 5 1 through 19 5 3 above which as submitted was not complete accurate and current then the price and or cost shall be adjusted accordingly and the Contract shall be modi
88. 49 NATO UNCLASSIFIED RELEASABLE TO ISAF IFB CO 13589 OPL Book II Part IV Statement of Work SECTION 6 QUALITY ASSURANCE AND CONTROL 6 1 6 2 6 2 1 Quality Assurance Program The Contractor shall establish execute document and maintain an effective Quality Assurance QA program throughout the Contract lifetime This program shall be in accordance with the compliance documents and shall meet the requirements of ISO 9001 2008 The QA program shall apply to all services and all products both management products and specialist products to be provided by the Contractor under this Contract this includes all hardware and Software COTS as well as developed for this project documentation and supplies that are designed developed acquired maintained or used including deliverable and non deliverable items The QA program shall ensure that procedures are developed implemented and maintained to adequately control the design development production purchasing installation inspection testing configuration management and customer support of all services and all products both management products and specialist products in accordance with the requirements of this Contract The Contractor shall include certificates of the same nature for all major sub contractors who are expected to manufacture and deliver critical elements of the system and show how the provisions of the Prospective Contract regarding QA QC will be
89. 5 WOS Administration Manual 7 1 5 5 1 The WOS Administration Manual shall 1 Provide all information and procedures required for the installation configuration provisioning gathering usage information testing maintenance troubleshooting using spares and repair of the WOS by NATO CIS personnel 2 Describe and explain at network level how the WOS is integrated with the PFE and PFS 3 Provide references to the Equipment Manuals 4 Comply with IEC 82079 1 7 2 Documentation Delivery and Review 7 2 1 The System Documentation shall be part of the packaging of the IMPAC when the system is shipped from CSSC Depot 3 to Depot 26 ISAF 7 2 2 The Contractor shall present the documentation deliverables and the delivery schedule in a Documentation Plan DP Section 7 of the SoW NATO UNCLASSIFIED RELEASABLE TO ISAF 54 NATO UNCLASSIFIED RELEASABLE TO ISAF IFB CO 13589 OPL Book II Part IV Statement of Work 7 2 3 The documentation shall be available on electronic media using standard Software packages at least readable on Microsoft based systems and allowing cut and paste so that the Purchaser can easily transfer some of their contents to other documents 7 2 4 One hard copy and one soft copy of the manuals shall be provided for each IMPAC and an additional hard and soft copy at each of the following locations 7 2 4 1 D26 ISAF Sector ISAF NCIA documentation centre NATO Training centre Latina
90. 7 5 1 1 Integrated Logistics Support Plan OT SP 37 5 2 HSH AMES UP POLE eebe ee eer 39 5 22 Provision OF Customen Supporti i ieo a a a a 39 D2 Provision of Maintenance iscccsiiccisatccersscassdasaestsadsaseedcatsanchaaco ue sedevs Ed ENEE eg 40 5 3 Configuration Manager emt EE 40 530 Configuration Item Tele eessen Eed re ed A0 nee pe COMMS At OR OTTO EE 41 5 3 3 Configuration Status Accountng cc ceeseeceeneeceeeeeceeeeeceseeeceaeeeceaeeeeeeeeenaeeees 42 5 3 4 Configuration Verification EE 43 5 3 5 Configuration Management Tool 43 5 4 Packaging Handling Storage and Transportation DHS KT 44 5 4 1 Development and maintenance of the Transportation Plan eee 44 5 4 2 Deliver Hardware E 44 5 4 3 System Inventory Material Data Sheet MS 44 5 4 4 COCR AUN OM seats gedeit elen See 45 5 4 5 GEERT 45 5 4 6 Preservation and Packaging sii sicctissivescsasossaadasescaedenvasadeasousadeeasaccedesedesdeaunsacease 46 5 4 7 Eelere 46 5 4 8 PAGING EAS EE 46 5 4 9 Customs Form EE EE 47 54 10 SNOUCEGF Eege Ee AE ee es 48 St UNM RAN Eye eieiei 48 SECTION 6 Quality Assurance and Control e seesessossesossossesossossesoosoesossossesossossesossosse 50 NATO UNCLASSIFIED RELEASABLE TO ISAF 3 NATO UNCLASSIFIED RELEASABLE TO ISAF IFB CO 13589 OPL Book II Part IV Statement of Work 6 1 Quality Ass ra ce Pro EE 50 6 2 Purchaser Quality Assurance Representative ken 50 SECTION 7 Documentation
91. 7 2 to provide the Purchaser with such information as the Purchaser may reasonably request in order to i determine the patentability of such invention or improvement ii assess the need for registering such invention or improvement and iii evaluate the potential value to the Purchaser of such a patent or registration if issued If the Purchaser determines that it wishes to apply for one or more patents for the disclosed invention or improvement or for a registration for the disclosed design it will prosecute such application s at its own expense The Contractor undertakes to provide the Purchaser at the Purchaser s expense with such information and assistance as the Purchaser shall reasonably require to prosecute such application s Third Party IPR 30 4 1 30 4 2 Where Third Party IPR is the subject of a licence or other agreement between the third party and the Purchaser or the Contractor the Contractor shall not use any Third Party IPR for the purposes of carrying out work pursuant to the Contract without the prior written approval of the Purchaser Contractor shall inform Purchaser in advance of any restrictions on the Purchaser s use If after the award of the Contract the Contractor becomes aware of the existence of any Third Party IPR which the Contractor is using or believes is needed for the performance of the Contract the Contractor shall immediately give the Purchaser a written report NATO UNCLASSIFIED 4
92. 9 4 30 30 1 NATO UNCLASSIFIED appeals litigation or claims have been disposed of PATENT AND COPYRIGHT INDEMNITY The Contractor shall assume all liability against any and all third party claims that the services Work and or parts thereof in whole or in part infringe s an IPR in force in any countries arising out of the manufacture import export performance of the services or delivery of Work and or out of the use or disposal by or for the account of the Purchaser of such Services and or Work The Contractor shall reimburse and or indemnify the Purchaser its officers agents employees and or consultants i for all costs fees damages awards settlement amounts and any other expenses awarded to the third party right holder against Purchaser and or the final beneficiaries of the Work in relation to said third party claim and ii for the costs and expenses incurred by the Purchaser in relation to said third party claims including attorney fees The Contractor shall be responsible for obtaining any licences necessary for the performance of this Contract and for making all other arrangements required to indemnify the Purchaser from any liability for IPR infringement in said countries Each Party shall immediately notify the other of any intellectual property infringement claims of which he has knowledge and which pertain to the Work under this Contract This indemnity shall not apply under the following circumstances
93. A In case of failure the WAN Optimisation System shall be automatically and transparently bypassed allowing the users to continue using the IMPAC without WAN Optimisation Maintainability Requirements The IMPAC shall where possible make use of COTS components Replacement parts for cable connectors sockets and batteries shall be available as COTS through multiple sources The IMPAC components shall be field replaceable without specialised tools Preventive hardware maintenance shall be limited to regular cleaning of surfaces and sockets without requiring opening of the enclosures or components The IMPAC shall operate without fans except for the Laptop The IMPAC components shall be field serviceable for cleaning replacement of parts and repair of malfunctioning broken cables and connectors The IMPAC documentation refer to SECTION 7 shall provide sufficient detail to allow a user or a technician not trained on the IMPAC to execute the basic duties described above Safety Requirements The IMPAC components related to power supply shall meet the applicable standards for Electrical safety of the Low Voltage Directive LVD 2006 95 EC or equivalent national or international standards With regards to the use of Li Ion batteries in the IMPAC UPS function refer to A 10 1 1 The Contractor shall implement protective measures to prevent the accidental activation short circuit damaging or overheating of the batterie
94. AC Power Unit is not already DC powering the laptop and the BGAN terminal the IMPAC Power Unit shall provide AC sockets for these devices for when the IMPAC is powered by AC mains A 10 7 Surge Protection A 10 7 1 A resettable surge protection function shall be provided UL 1449 3 edition A 10 8 Maintenance A 10 8 1 Any fuses or circuit breakers inside the power unit shall be field resettable AU RECCOMENDED SPARES PART LIST RSPL A 11 1 A Recommended Spare Parts List for the system shall be provided The spare parts list shall consist of items that are most likely to fail either through technical failure or NATO UNCLASSIFIED A 22 NATO UNCLASSIFIED IFB CO 13589 OPLBook II Part IV Statement of Work APPENDIX A mechanical degradation All items in the RSPL shall have the estimated lead time annotated against them NATO UNCLASSIFIED A 23 NATO UNCLASSIFIED IFB CO 13589 OPLBook II Part IV Statement of Work APPENDIX B APPENDIX B NAVIGATION SYSTEM REQUIREMENTS B 1 B 2 B 2 1 B 2 1 1 B 2 1 2 B 2 1 3 B 2 1 4 B 2 1 5 B 2 1 6 B 2 2 B 2 2 1 B 2 2 2 B 2 2 3 B 2 2 4 B 2 2 5 B 2 2 6 B 2 2 7 B 3 B 3 1 B 3 1 1 B 3 1 2 INTRODUCTION For navigation purposes in Afghanistan a handheld GPS device shall be included with each IMPAC The GPS device shall include up to date year 2013 or later maps of Afghanistan The GPS device shall be delivered with accessories needed
95. ATO Communications and Information Agency Boulevard Leopold HI B 1040 Bruxelles Belgique 1 We hereby establish this Standby Letter of Credit in your favour for one or more drawings up to Euro __i This Standby Letter of Credit is payable at issuing financial institution s office at issuing financial institution s address and expires with our close of business on t 2 We hereby undertake to honour your sight draft s drawn on the issuing or if any the confirming financial institution for all or any part of this credit if presented with this Standby Letter of Credit and confirmation if any at the office specified in paragraph 1 of this Standby Letter of Credit on or before the expiration date or any subsequently extended expiration date specified by an amendment to this Standby Letter of Credit 3 This Standby Letter of Credit is subject to the laws of The Kingdom of Belgium Sincerely Issuing financial institution Insert anticipated Bid Validity Date 2 13 5 If the Bid Closing Date is extended after a Bidder s financial institution has issued a Bid Guarantee it is the obligation of the Bidder to have such Bid Guarantee and confirmation as applicable extended to reflect the revised Bid Validity date occasioned by such extension NATO UNCLASSIFIED Releasable to ISAF Page 9 of 25 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions 2 13 6 Failure to furnish the required B
96. ATO Cpa CG ui ee EEN 12 Z NATO Sec rity Documents snesen anin i EEN 13 SE KEE ege E E A E E 14 Dee MIE Standards EE EE 14 SECTION 3 Project Management essoessoesssecssocssocesoocssocessecssocesocesoosssoesssecssocesocsssossose 15 Dales rue E GE 15 E AA EISE EE 15 3 2 1 Purchaser Project Organisation and Responsibulttes ee eeeeeeeeeereees 15 3 2 2 Contractor Project Management Office 15 3 3 Project Implementation Plan PIP ss 2 ccssiupsasdcgarseestanceatcetyqcenaseaseolsccecauestanceacereeedt 16 3 3 1 COn NiS a a EE 16 3 3 2 Project EEN 17 3 3 3 Applicable en E 17 3 3 4 Project Management EE 18 3 3 5 System Design Integration and Implementation eee eeeeceeeseeeenteeeeeeeees 18 3 3 6 Integrated Logistics Support Seege eeneg ES 18 3 3 7 Quality Assurance and Control 19 3 3 8 Ree Tee nTa i WAE A EE E E A T 19 3 3 9 Re 19 3 3 10 Testing and Acceptance x scasiecssecctsassecnsacs sescaateasan dashed EEN dE den 19 3 4 Project Master Schedule MS 20202 ue Nee EENS 19 Doe Project CONTOS a saaceh ates teal deene 20 3 5 1 Project SEATS Reports PSR EN 20 3 5 2 Project EE 20 3 5 3 Risk Mama cement ws svccacisvascasiecsy dents an a a E EE A aces 22 3 5 4 Essie E EE 23 30 CES 24 SECTION 4 System design and Implementation ssccscssssssesssssscssssesssessseseeseees 26 dile SAMS EE EE 26 42 Reg irem nts EE 27 NATO UNCLASSIFIED RELEASABLE TO ISAF 2 NATO UNCLASSIFIED
97. Annex A Page intentionally left blank NATO UNCLASSIFIED Releasable to ISAF Page A4 2 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions Annex A A 5 CERTIFICATE OF EXCLUSION OF TAXES DUTIES AND CHARGES I hereby certify that the prices offered in the price quotation of this bid exclude all taxes duties and customs charges from which the Purchaser has been exempted by international agreement see section 3 3 5 above Date Signature of Authorised Representative Printed Name Title Company NATO UNCLASSIFIED Releasable to ISAF Page A5 1 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions Annex A Page intentionally left blank NATO UNCLASSIFIED Releasable to ISAF Page A5 2 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions Annex A A 6 ACKNOWLEDGEMENT OF RECEIPT OF IFB AMENDMENTS I confirm that the following amendments to Invitation For Bid No IFB CO 13589 OPL have been received and the Bid as submitted reflects the content of such amendments Amendment Number Date of Issued Date of Receipt Date Signature of Authorised Representative Printed Name Title Company NATO UNCLASSIFIED Releasable to ISAF Page A6 1 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions Annex A Page intentionally left blank NATO UNCLASSIFIED Releasable to ISAF Page A6 2 NATO UNCLASSIFIED Relea
98. Annex B A 9 2 3 A 9 2 4 A 9 2 5 A 9 2 6 2 MAPI encrypted MAPI MAPI over SSL OutlookAnywhere SMTP SMTP over SSL 3 CIFS with signed and unsigned SMB 1 0 2 0 2 1 4 Kerberos and NTLM 5 SharePoint 6 Microsoft SQL The WOS shall optimize other TCP traffic through transport level protocol optimisation caching and compression The WOS shall appear transparent to the client and servers i e not change the client IP address as seen from the server The WOS shall be composed of a WOS server in the ISAF Anchor Point at SHAPE and WOS software clients on the IMPAC laptops The WOS shall support both in line and out of path setups 3 4 6 Section 4 System Design and Engineering 3 4 6 1 1 The Bidder shall provide a first high level draft of the System Design Specification SDS in accordance with the information dictated by the SOW 4 3 2 a With sufficient detail for the Purchaser to assess compliance with the Functional and Physical 4 3 2 System Design Specification SDS 4 3 2 1 The Contractor shall establish and maintain the IMPAC capability System Design Specification SDS 4 3 2 2 The System Design Specification SDS shall include the following information NATO UNCLASSIFIED Releasable to ISAF Page B 9 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions Annex B Requirements of IMPAC 1 Functional breakdown of the IMPAC capab
99. C Power Backup Lithium ion rechargeable batteries shall be used for maintenance and reliability reasons the use of LiFePo4 batteries is preferred A charge indicator shall be included that shows 1 The charge left minimum four levels 2 If the battery is charging or has finished charging The maximum charge time from empty to 2 hours power backup shall be less than three hours with electrical load applied The maximum charge time from empty to full shall be less than five hours with electrical load applied The batteries shall support not less than 1000 charge discharge cycles A 10 3 10 The batteries shall be field replaceable in order to 1 Remove for repair 2 Save weight NATO UNCLASSIFIED A 20 NATO UNCLASSIFIED IFB CO 13589 OPLBook II Part IV Statement of Work APPENDIX A 3 Support the user to carry additional charged batteries for longer autonomy 4 Charge the battery externally while not used 5 Transport the case as cabin baggage on commercial airlines A 10 3 11 During battery replacements the Power Backup function is allowed to be interrupted A 10 3 12 It shall be possible to switch off the Power Backup function and the batteries completely to prevent over discharging discharge when not in use and for safety reasons A 10 3 13 For safety reasons the Power Backup function shall be implemented such that it is not possible to use or activate the Power Backup function when the case is
100. ES 4 A 4 2 Intemiet ACCESS eege eeere Eed 4 A 4 3 INE WAIN GRICE EE 5 A 4 4 AER POIT eebe Ee 5 A 4 5 NU WAN connectivity between VPN Anchor Points and IS Gateways 5 AA 6 NATO eege a E RS 5 A 4 7 IS Gateway IP encryption sssisicccasstsveiiaateseasiss sodedaseasaanasoesadeansaceete ss beaamedwasacnanes 5 A 4 8 ES Anchor Fett 3 214 024 Gees EE 6 AS PMV SVC Al E ET 6 A 5 1 PACK AGING EE 6 A 5 2 IMPAC Transport Case Design Criteria Nun 6 A 5 3 IMPAC desk Meel 8 A 5 4 IMPAC Cases and Bags Contents edd dead deeg 8 A 5 5 Size and Weight Requirements deed Seele deed Seefe 9 AG Operational Requirements 3iciscsieacscssedacasueedecvessecevaseadaceadesd aes states eteceaatasedbactedesccaeamees 9 A 6 1 Reliability Requirements ana a R a a RS 9 A 6 2 Maimtamability Requirements cas veteran dates 10 A 6 3 Safety REQUIPEMENES 23eisescadsasvaccdda eeh Eed ee 10 A 6 4 SCalability Reg it M ntS E 10 A 6 5 Usability Reg irementS eebe ee ee 11 App Monitoring amp Control Requirement ee ee cess ceseceseeeseeeeseeceaeceeeeseeeeaeees 12 AT gt SOCUPIEY Reg irementS EE 12 A 7 1 Classification Requirements ii visscdssscceiticsesacaisdecacsaspevadeateesncdessaceevasceseseadestectess 12 A 7 2 RS EN WE 13 A 7 3 Data Storage e E 13 A 7 4 System Hardening Requirements c c02 sscccasntscessssedaatacnceas cose EEdEEN saseantenendcatene 13 A 7 5 COMSEGC EELER gees 14 AS Environmental requirements EE 14 A 8 1 Creme tal govt ee ihe e
101. Each IMPAC laptop shall have a VoIP soft phone installed and configured ready for use on the ISAF network Refer to laptop Software specifications for details Each IMPAC shall include a headset for use with the VoIP soft phones with the following requirements 1 Rugged cabled headset 2 Max 150 g 3 Adjustable headband 4 User replaceable microphone windscreen and ear pad 5 Compatible with IMPAC laptops 6 Compatible with Cisco IP Communicator 7 0 7 USB based 8 Protective headset bag or case Each IMPAC shall include a compact analogue phone for making calls directly from the BGAN terminal over the terminal s RJ11 interface Hard Drive Disk Encryption PFE The Hard Disk Drive Encryption HDDE Eclypt Core 600 SSD is PFE Inmarsat BGAN terminal The Inmarsat BGAN terminal shall support phone and fax calls Inmarsat BGAN Streaming IP connectivity at 32 64 128 256 kbps as well as Inmarsat BGAN background data services The Inmarsat BGAN terminal shall be the combination of the Transceiver Antenna Antenna Cables 41 5 cm and 10 m AC power supply power cord integrated battery pack BGAN booklet The Inmarsat BGAN terminal shall support operating its antenna and transceiver physically separated from each other while interconnected through the Inmarsat BGAN antenna cable NATO UNCLASSIFIED A 17 A 9 7 4 A 9 8 A 9 8 1 A 9 8 2 NATO UNCLASSIFIED IFB CO 13589 OPLBook II Part IV Statement of Work
102. FIED RELEASABLE TO ISAF 32 NATO UNCLASSIFIED RELEASABLE TO ISAF IFB CO 13589 OPL Book II Part IV Statement of Work 2 Different data modes streaming at different speeds background on the terminal can be started and stopped by the IMPAC operator without requiring the use of a BLACK laptop connected to the BGAN terminal 3 Different Packet Data Protocol PDP contexts are selectable for the implementation of QoS profiles 4 The phone port of the BGAN terminal supports 4 kbps PSTN calls 5 The fax port of the BGAN terminal supports ISDN 3 1 KHz audio calls 6 The BGAN terminal is using the latest firmware available through Thrane and Thrane or Inmarsat 7 USB and wireless interfaces are disabled 8 The BGAN menu is password protected 9 Auto disconnect functions are enabled 10 BGAN Air Traffic monitoring tool is enabled 4 4 5 2 Airtime expenditures associated to FAST PSA and training both in garrison and in theatre will be borne by the Purchaser The Contractor shall provide an estimate of the BGAN airtime requirements to support these stages The Purchaser will assess these requirements and reserves the right to reduce their scope to reduce cost 4 4 6 Integration of the WAN Optimisation System WOS 4 4 6 1 The Contractor shall design implement install test and document the use of the WOS with the IMPAC per the requirements in the SRS 4 4 6 2 The WOS shall be installed at the ISAF Sec
103. FIED Releasable to ISAF Page B 11 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions Annex B the SOW implementation by the contractor shall span over the following three stages 1 Stage 1 Factory Integration and Testing followed by in garrison Configuration Provisioning Testing and Training 2 Stage 2 In theatre Testing Training Acceptance and technical transfer 3 Stage 3 Final System Acceptance FSA after which the 1 year warranty commences 4 5 1 2 The implementation of the above three stages shall be outlined in the System Implementation Plan SIP to be included under Section 4 of the PIP Like the PIP the SIP shall be updated through the project and shall be subject of review at each Project Review Meeting PRM until and including FAST 3 4 7 Section 5 Integrated Logistics Support Configuration Management 3 4 7 1 In this Section the Bidder shall provide a high level description of the proposed Integrated Logistics Support Plan This plan shall cover the requirements of the Prospective Contract as set forth in Section 5 1 of the Statement of Work 5 1 1 Integrated Logistics Support Plan LSP 5 1 1 1 The Contractor shall develop and maintain the Integrated Logistics Support Plan LSP The ILSP shall describe in detail all stakeholders their responsibilities and the procedures to follow that are relevant to sustaining the IMPAC capability a
104. ISAF IFB CO 13589 OPL Book II Part IV Statement of Work 4 2 Requirements Analysis 4 2 1 General 4 2 1 1 The Contractor shall identify and flag to the Purchaser any inconsistencies within the requirements both semantic or in terms of physical implementation challenges 4 2 1 2 If necessary the Contractor shall call for and conduct a System Requirements Review SRR prior to the System Design Review meeting refer to 4 3 3 to present and discuss his findings and the proposed changes to the SRS see below 4 2 2 Change Requests 4 2 2 1 The Contractor shall identify any proposed changes to the SRS in the form of one or more Change Requests The proposed changes shall not cause any degradation effect to the system capabilities Any change shall first be approved by the Purchaser 4 2 2 2 Change Requests and the associated Change Request Document CRD shall be prepared following the guidelines of the Contract configuration management requirements as indicated in Error Reference source not found 4 2 2 3 If necessary the Purchaser shall update the baseline SRS of this SoW to reflect the decision of the IMPAC CCB on these Change Requests 4 2 2 4 The Contractor shall use this updated SRS as the basis for the IMPAC system design and subsequent design changes 4 3 System Design 4 3 1 General 4 3 1 1 The Contractor shall design the IMPAC capability to meet the requirements set out in the System Requirements Specific
105. KNeNE 6 TRANSPORTATION OF EQUIPMENT ccccccccsseeeeeeeeeeeeeeeeeeeeeeeseeees 6 PRICING OF CHANGES MODIFICATIONS FOLLOW ON CONTRACTS AND CLAIMS oc ccccceceseeseeeeeeeeeeeeeeeeneeeeeneeeeeeeeeeeeeneeseeneees 6 INVOICES AND PAYMENT RE 6 LIQUIDATED DAMAGES cccceeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeneees 9 SUPPLEMENTAL AGREEMENT S DOCUMENTS AND PERMISSION Si cviiiessccssnnccusneectsiverinasintensncucsinvewunennssivieidsnineeiusenenonsicinend 10 APPLICABLE REGULATIONS wi wcsccccsccisctsassscisecntdesescsaseneccnevecnseneiennnenens 10 RIGHTS IN TECHNICAL DATA cecceeeeseeeeeeeeeeeeeeeeeeeeeeeneeeeeeeeees 11 SECURITY es tanentatatenes caneccan ina vsnuedetwaces Caanenecdeausnseduauscavinivambdeneueysnlvembinieiaed 11 INDEPENDENT CONTRACTOR ccceeeeeeseeeeeeeeeeeeeeeeeseeeeeeeneeeeeeeees 11 NON DISCLOSURE AGREEMENT cccccccsseseseeeeeeeeeeeeeeeeeeeeeeeeeeeeeees 12 UNSERE EE EEEREER 12 CARE AND DILIGENCE OF PROPERTY ccccsseseseeeeeeeeeeeeeeeeeeeeeeees 12 RESPONSIBILITY OF THE CONTRACTOR TO INFORM EMPLOYEES OF WORK ENVIRONMENT secessceviccsinetssinatenscodectvssatieavsicveceusrsvsnuvernenni n 13 CONTRACTOR PERFORMANCE IN OPERATIONAL AREA Ee ER DE 14 MESSING LODGING WATER AND LAUNDRY SERVICES IN Eleng DE 16 COMPREHENSION OF CONTRACT AND SPECIFICATIONSG 18 OPTIONS cs ctascasttcaratucieetiadsuauteawsuesccadieassaaseteudaeadda eaaeo raaa iaee nananana iaaa 18 CO
106. MPAC Transport Case and the protection to the IMPAC components shall be able to pass the ISO 8768 Toppling Test These in case shock requirements shall be met when the case contains the whole IMPAC assembly and when it is only partially filled The laptop outside the Transport Case shall comply with MIL STD 810G Method 516 6 Procedure IV Transit Drop but with 75 cm drop height The IMPAC components outside the Transport Case or Bag and the integration thereof NU networking enclosure IS networking enclosure Power Unit shall comply with MIL STD 810G Method 516 6 Procedure I Functional Shock 40g and VI Bench handling Temperature The minimum requirement for continuous operation of the IMPAC is 0 to 49 degrees Celsius ambient temperature These requirements shall be verifiable according to the manufacturer datasheets i e without modifications by the integrator to improve the temperature range of the components The minimum requirement for storage and transportation is 20 to 70 degrees Celsius The temperature requirements shall be met both for operating inside and outside the opened Transit Case Humidity The absolute minimum requirements for operation storage and transportation are 3 10 to 85 non condensing operating 4 5 to 95 non condensing non operating Dust and water The IMPAC cases shall comply with IP67 during transport and storage The IMPAC components and the integration the
107. NATO UNCLASSIFIED WW l r N an Acquisition and Procurement martin steenwege ncia nato int e W E Telephone 32 0 2 707 8335 A G E N C Fax 32 0 2 707 8770 NCIA BE DAQC ASG 13 6602 02 Aug 2013 To All prospective Bidders Subject Invitation For Bid IFB CO 13589 OPL Provision of IMPACs Reference AC 4 DS 2012 0026 dated 25 October 2012 Dear Madam Sir 1 Your company is hereby invited to submit a bid for the award of a contract to satisfy the aforementioned requirement Bidding instructions and other documentation required to prepare your bid are attached to this letter 2 The Bid Closing Date has been established on Monday 16 September 2013 at 11 00 hours Brussels time 3 The Point of Contact for questions and information concerning this IFB is Mr Martin Steenwege tel 32 2 707 8335 and e mail martin steenwege ncia nato int FOR THE GENERAL MANAGER M Steenwege Senior Contracting Officer Attachment s IFB CO 13589 OPL Book I Bidding Instructions e file 1 IFB CO 13589 OPL Book I Bidding Instructions pdf Bidding Sheets e file 2 IFB CO 13589 OPL Book II Part I SSS xls Book II Prospective Contract e file 3 IFB CO 13589 OPL Book II Part II Special Provisions pdf Book II Contract General Provisions e file 4 IFB CO 13589 OPL Book II General Provisions pdf Statement of Work and Annexes e file 5 IFB CO 13589 OPL Book II Part IN SOW pdf NATO UNCLASSIFIED Page 1 NATO
108. NATO UNCLASSIFIED 5 2 15 2 16 2 17 2 18 2 19 2 20 2 21 2 22 NATO UNCLASSIFIED Deliverable Any and all goods including movable and immovable goods to be delivered pursuant to the terms of this Contract including without limitation building raw materials components intermediate Assemblies Parts end products equipment documentation data software Design Defect Defect attributable to incompatibility unsuitability or erroneous application of theory drawings or formulae Effective Date of Contract or EDC The date upon which this Contract is deemed to start Unless otherwise specified a Contract enters into force on the date of the last signature of the Contract by the Parties Failed Component A part or combination of parts having a specific function which can be installed or replaced only as an entity which ceases to perform in a manner consistent with its intended use and specifications of the Contract Foreground IPR Any IPR created by the Contractor or any subcontractor of the Contractor in the course of or as the result of work undertaken for any purpose contemplated by the Contract IPR Any intellectual property rights of any qualification irrespective of their stage of development or finalisation including but not limited to patents trademarks registered of not designs and models registered or not and applications for the same copyright including on compute
109. NTRACT ADMINISTRATION c eeeeeeeeeeeeeeeeeeeeeeeeeeeeeseeeeseeeneees 19 TECHNICAL DIRECTION cccccccceeseseeseeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeseeenees 21 PURCHASER FURNISHED PROPERTY AND SERVICEG 000 21 WARRANT rsicctssissccicescicseresstsnsscnsecedscnvesseescdacncsrseuerinaustedsuectasvenevanancsocs 22 NATO UNCLASSIFIED Releasable to ISAF Part II Page 3 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Contract Special Provisions ORDER OF PRECEDENCE In the event of any inconsistency in this Contract the inconsistency shall be resolved by giving precedence in the following order a b c d f h The Signature Page The Schedule of Supplies and Services Part The Contract Special Provisions Part II The Contract General Provisions Part III The Statement of Work Part IV and Annexes thereto The Contractor s Proposal NATO UNCLASSIFIED Releasable to ISAF Part II Page 4 2 2 1 3 4 4 2 4 3 4 4 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Contract Special Provisions TYPE OF CONTRACT This is a Firm Fixed Price Contract SCOPE OF WORK PROVIDE IMPAC The scope of this contract is to provide services and supplies to design integrate test implement and provide Contractor Logistics Support for ten 10 IMPACs ISAF Man Portable Afghan Mission Network Capability The IMPACs shall be implemented as highly portable CIS assets that ca
110. PROFIT 3 OTHER FACTORS e E 9 GRAND TOTAL equal to total of corresponding CLIN in section 1 NOTES Please indicate pricing details for those categories specified as Other including Other Factors Additional spread sheets may be used for specific details NATO UNCLASSIFIED Releasable to ISAF NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Contract Special Provisions IFB CO 13589 OPL PROVISION OF IMPACs BOOK II PART I CONTRACT SPECIAL PROVISIONS NATO UNCLASSIFIED Releasable to ISAF Part II Page 1 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Contract Special Provisions This page has intentionally been left blank NATO UNCLASSIFIED Releasable to ISAF Part II Page 2 lr ZE E ER GE ee e 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Contract Special Provisions PART II CONTRACT SPECIAL PROVISIONS INDEX OF CLAUSES ORDER OF PRECEDENCE a isicicescisecccivessostieeniersaeerenausesnecenwtasevevinendeawene 4 TYPE OF GONTRAG BE ise ssccccccacsascwencuccacencuanaseaduassuuntvenssendesavencccncveadvancvent 5 SCOPE OF WORK PROVIDE IMPAC ccccccccceeeseeeeeneeeeeeeeeeeeeeeseeneeees 5 PARTICIPATING COUNTRIES vivesiisinscatcutincaheassdnatiutuicadenabinatoesenaatictiieatns 5 PRICE E T 5 TRAVEL amp PER DIEN eueueueueueueuegeueEKNEEEUEKKNENENEEKNEEEUENKNENENEKKNEEENENKNENENEN
111. PSEC protected VPNs in which the VPN Anchor Point offers a Cisco IOS based Dynamic Virtual Tunnel Interface The routing protocol within the VPN between the IMPAC and the VPN Anchor Point is EIGRP Authentication shall use the NATO PKI NU WAN connectivity between VPN Anchor Points and IS Gateways The NU WAN connects to the VPN Anchor Points and to the NU interface of the IS Gateway and interconnects these NATO PKI The NATO PKI offers certificate signing and revocation services For the IMPAC the certificate enrolment will be manual offline The NATO PKI is connected to the VPN Anchor Point IS Gateway IP encryption The IS Gateway at a static location encrypts decrypts IS data through a NATO IP crypto device for transport over the NU WAN The NATO IP crypto devices PFE at the IMPAC and IS Gateway are compatible The NATO IP crypto devices are QoS enabled After initial manual configuration the NATO IP crypto devices are centrally managed NATO UNCLASSIFIED A 5 A 4 7 5 A 4 8 A 4 8 1 A 4 8 2 A 4 8 3 A 4 8 4 A 4 8 5 A 4 8 6 A 4 8 7 A 4 8 8 A 5 A 5 1 A 5 1 1 A 5 1 2 A 5 1 3 A 5 2 A 5 2 1 A 5 2 2 A 5 2 3 NATO UNCLASSIFIED IFB CO 13589 OPLBook II Part IV Statement of Work APPENDIX A No routing protocol is running at the NATO IP crypto devices IS Anchor Point The IS Anchor Point offers access to the IS WAN from the IS networks at deployable CIS The IS Anc
112. Price Quotation Bidders shall ensure that the prices of the Sub items total the price of the major item of which they constitute a part Pricing for lower level items shall add to the total for the Sub CLINs and the Sub CLIN totals shall add to the CLIN total The Purchaser in its favour may resolve ambiguous computation of prices The following example is offered as illustration a Project Management CLINs 1 1 through 1 6 shall add to the Total at CLIN 1 Prices shall not include any provision for taxes or duties for which the Purchaser is exempt NATO UNCLASSIFIED Releasable to ISAF Page C 1 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions Annex C Il COMPLETING SECTION 2 Pricing Summary Breakdown Bidders are instructed to prepare their cost proposals in sufficient detail to permit thorough and complete evaluation For each of the CLINs the Bidder has to use a separate Sheet if needed adding additional sheets per Subcontractor per CLIN and or if multiple currencies are used Change the currency in the header of the Sheets if necessary Reference to the appropriate SubClins is mandatory 1 DIRECT MATERIAL Insert equipment Item name s A Purchased Parts Provide a consolidated priced summary of individual material quantities included in the various tasks orders or contract line items being proposed and include the basis for pricing vendor quotes invoice prices etc B Subcontracted I
113. Q 24357 AAAA SCE B 01K06 O7PN STRAIGHT 3AQ 24357 ABAA SCE B 01K06 07PN 90 DEGREE TCE 621 M T S 3AQ 24357 ACAA SCE B L1K06 07PN 985 STRAIGHT HALES Powercable nor terminated 3AQ 24357 ADAA SCE B L1K06 07PN 985 90 DEGREE 3AQ 24357 XXXX HDZZA 1 1 2 3 5 6 7 8 V NATO UNCLASSIFIED C 2 NATO UNCLASSIFIED IFB CO 13589 OPLBook II Part IV Statement of Work APPENDIX C C3 MECHANICAL FITTING SPECIFICATION All rights reserved Passing on and copying of this document use and communication of its contents not permitted without written authorization from Thales Norway AS h 44A 1U wwo dep dwa u spes E d i S suononujsuy uwd WWhZ9 SOL NATO UNCLASSIFIED C 3
114. SIFIED Releasable to ISAF IFB CO 13589 OPL Contract Special Provisions 20 8 All Purchaser caused travel delays shall be reported back to the field office not later then 5 days after occurrence and include date and location when the delay occurred type of transport which was delayed reason for the delay Contractor staff involved alternative travel routes or activities to be performed which where investigated alternative activities actually performed 20 9 A travel delay is defined as a delay of more than 24 hours on the planned travel itinerary 20 10 The Contractor shall make all attempts to provide the minimum number of personnel in theatre that is required to perform their required tasks 20 11 The Contractor shall be responsible for ensuring that the Contractor s personnel including sub Contractor s personnel are suitably briefed protected insured and medically fit to work under this contract in line with the ISAF Security Standard Operation Procedures SOP As a minimum the following must be accomplished a b c d All on site personnel shall be in possession of ballistic flak jackets body armour and helmets All on site personnel shall have adequate medical and indemnity insurance All on site personnel shall have completed all national medical formalities required by the nation of which they area citizen prior to departure and hold current medical certificates For reas
115. Sow FSA FSA 1 year NCI Agency ISAF EA 1 n a SECTION 5 gt TOTAL CLIN 8 GRAND TOTAL FIRM FIXED PRICE CLINS 1 8 Non Evaluated Options SOW EDC 16 EDC 18 NCI Agency Appendix A weeks weeks Mons Brunssum SOW EDC 22 FSA 24 36 NCI Agency Brunssum Appendix A weeks months NL Civilian GPS Supplies Equipment EA 20 Spares Pack Service Equipment 1 Year EA 0 2 Warranty 2nd year Service n a SOW FSA lyear FSA 2 years NCI Agency ISAF EA 0 1 E SECTION 5 A y SE Warranty 3rd year Service n a SOW FSA 2years FSA 3 years NCI Agency ISAF EA 0 1 eae SECTION 5 eae Se SE NATO UNCLASSIFIED Releasable to ISAF Page 3 NATO UNCLASSIFIED Releasable to ISAF BIDDER PRICING SUMMARY BREAKDOWN CLIN x identify here the CLIN DETAILED DESCRIPTION OF COST ELEMENTS 1 DIRECT MATERIAL QUANTITY UNIT COST SUM COST TOTAL COST REFERENCE SubCLIN A PURCHASED PARTS ie C OTHER 1 Raw Material D ee 2 Standard a Items Hes TOTAL DIRECT MATERIAL ee ee 2 MATERIAL OVERHEAD RATE X TOTAL COST BASE 3 DIRECT LABOR indicate labour Ce NATO UNCLASSIFIED Releasable to ISAF NATO UNCLASSIFIED Releasable to ISAF TOTAL LABOR OVERHEAD BomeroRecroosts Sid CT E S Sr Gemen EQUIPMENTICFE NEE mg Games arron RRE E BE SERVICES D D OTHER asd PTE eeeeseeeeg DIRECT COST A OVERHEAD 6 GENERAL amp ADMINISTRATIVE G amp A RATE X TOTAL COST BASE 7 TOTAL ESTIMATED FEE
116. THOR_CLASSIFICATION_VERSION example 20130626_ILSP_Johnson_Project Manager_NU_V1 0 NATO UNCLASSIFIED RELEASABLE TO ISAF 24 3 6 10 3 6 11 3 6 12 NATO UNCLASSIFIED RELEASABLE TO ISAF IFB CO 13589 OPL Book II Part IV Statement of Work The portal shall clearly indicate for each document whether it is part of a baseline or not The Contractor shall keep the portal up to date in support of access by the users or the Purchaser through the 1 year of warranty and any subsequent warranty period optional NATO RESTRICTED documentation shall not use the portal and shall instead rely on optical storage support and postal mail for exchanges with the Purchaser NATO UNCLASSIFIED RELEASABLE TO ISAF 25 NATO UNCLASSIFIED RELEASABLE TO ISAF IFB CO 13589 OPL Book II Part IV Statement of Work SECTION 4 SYSTEM DESIGN AND IMPLEMENTATION 4 1 General This section outlines the System Design and Implementation tasks of the IMPAC Contract The IMPAC capability shall largely comprise off the shelf products whether commercially available or developed for other customers The Contractor shall anticipate and consider in the design any modifications that may be required to adapt these products to meet the SRS in Appendix A For any components affected by potential obsolescence issues during the Warranty period the Contractor shall 1 Ensure that the initial design can accommodate new components that ca
117. UNCLASSIFIED WV Wi i Acquisition and Procurement E 7 martin steenwege ncia nato int eet Telephone 32 0 2 707 8335 Fax 32 0 2 707 8770 NCIA BE DAQC ASG 13 6602 02 Aug 2013 To All prospective Bidders Subject Invitation For Bid IFB CO 13589 OPL Provision of IMPACs Reference AC 4 DS 2012 0026 dated 25 October 2012 Dear Madam Sir 1 Your company is hereby invited to submit a bid for the award of a contract to satisfy the aforementioned requirement Bidding instructions and other documentation required to prepare your bid are attached to this letter 2 The Bid Closing Date has been established on Monday 16 September 2013 at 11 00 hours Brussels time 3 The Point of Contact for questions and information concerning this IFB is Mr Martin Steenwege tel 32 2 707 8335 and e mail martin steenwege ncia nato int FOR THE GENERAL MANAGER M Steenwege Senior Contracting Officer Attachment s IFB CO 13589 OPL Book I Bidding Instructions e file 1 IFB CO 13589 OPL Book I Bidding Instructions pdf Bidding Sheets e file 2 IFB CO 13589 OPL Book II Part I SSS xls Book II Prospective Contract e file 3 IFB CO 13589 OPL Book II Part II Special Provisions pdf Book II Contract General Provisions e file 4 IFB CO 13589 OPL Book II General Provisions pdf Statement of Work and Annexes e file 5 IFB CO 13589 OPL Book II Part IV SOW pdf NATO UNCLASSIFIED Page 1 Distribution List
118. able for the equipment The networking equipment shall support VLAN trunking including a native VLAN SSHv2 firewall functionality PNAT SNMPv3 and relevant security protocols and mechanisms The NU and IS networking equipment when connected to all peripheral equipment shall each feature at least two unused Ethernet interfaces offering Power over Ethernet according to the 802 3af standard The networking equipment shall implement the most recent Operating System or firmware suitable for operational production networks compatible with the Software used at the Anchor Points WAN Optimisation System The IS Anchor Points component s of the WOS shall be installed and run as virtual machines on the VM Ware based platform of the Purchaser The IMPAC component of the WOS shall be based on clients installed on the IMPAC laptops Data grounding NATO UNCLASSIFIED A 16 A 9 3 1 A 9 3 2 A 9 4 A 9 4 1 A 9 4 2 A 9 5 A 9 5 1 A 9 5 2 A 9 5 3 A 9 6 A 9 6 1 A 9 7 A 9 7 1 A 9 7 2 A 9 7 3 NATO UNCLASSIFIED IFB CO 13589 OPLBook II Part IV Statement of Work APPENDIX A The networking equipment and TCE621 M shall use a common grounding point Data grounding cables shall be attachable to and removable from the equipment without tools LAN cabling LAN cabling shall be snagless or otherwise protected against RJ45 clip damage The PFE LAN cabling for the TCE621 M shall be modified to be snagless Phones
119. actor shall not be charged with liquidated damages when the delay arises out of causes beyond the control and without the fault or negligence of the Contractor as defined under Clause 38 Termination for Default of the Contract General Provisions In such event the Purchaser shall ascertain the facts and extent of the delay and shall extend the time for performance of the Contract when in his judgement the findings of fact justify an extension The amount of Liquidated Damages due by the Contractor shall be recovered by the Purchaser in the following order of priority a By deducting such damages from the amounts due to the Contractor against the Contractor s invoices b By proceeding against any surety c By reclaiming such damages through appropriate legal remedies NATO UNCLASSIFIED Releasable to ISAF Part II Page 9 11 11 1 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Contract Special Provisions SUPPLEMENTAL AGREEMENT S DOCUMENTS AND PERMISSIONS The Contractor has submitted all relevant draft supplemental agreement s documents and permissions prior to contract award the execution of which by the Purchaser is are required by national law or regulation If any supplemental agreements documents and permissions are introduced after contract award and it is determined that the Contractor failed to disclose the requirement for the execution of such agreement from the Purchaser prior to contra
120. administrative procedures the authorities persist in attempting to impose taxes or duties on goods provided under this Contract the Contractor shall inform the Contracting Authority providing the particulars of the situation the procedures which have been followed and the point of contact at the national authority which is attempting to impose taxation or duty The Contracting Authority will examine the situation and attempt to clarify the legal and administrative basis of the difficulty If the Contracting Authority so directs the Contractor shall pay the required taxes and duties and file for reimbursement or rebate from the national authorities in accordance with national legislative and administrative procedures In the event that the petition for reimbursement or rebate is denied by the national authorities concerned and providing that the Contractor and or his Sub contractor have complied with the national legislative and administrative procedures the Purchaser shall reimburse the full amount of the payment s upon receipt of the Contractor s invoice indicating such tax or duty as a separate item of cost and fully identified by reference to any governmental law regulation and or instruction pursuant to which such tax or duty is NATO UNCLASSIFIED 33 26 6 26 7 26 8 27 27 1 27 2 27 3 27 4 NATO UNCLASSIFIED enforced The Contractor shall offer assistance and execute any such document that may be useful or r
121. amount if any due to the Contractor by reason of the termination and shall thereupon pay to the Contractor the amount so determined Subject to the provisions of Clause 40 5 the Contractor and the Purchaser may agree upon the whole or any part of the amount or amounts to be paid to the Contractor by reason of the total or partial termination of Work pursuant to this Clause which amount or amounts may include a reasonable allowance for profit on work done provided that such agreed amount or amounts exclusive of settlement costs shall not exceed total Contract price as reduced by the amount of payments otherwise made and as further reduced by the Contract price of the Work not terminated The Contract shall be amended accordingly and the Contractor shall be paid the amount agreed In the event of the failure of the Contractor and the Purchaser to agree as provided in Clause 40 6 upon the whole amount to be paid to the Contractor by reason of the termination of Work pursuant to Clause 40 the Purchaser shall pay to the Contractor the amounts determined by the Purchaser as follows but without duplication of any amounts agreed upon in accordance with Clause 40 6 the total of 40 7 1 for completed Work accepted by the Purchaser or sold or acquired as provided in Clause 40 3 above and not therefore paid for a sum equivalent to the aggregate price for such Work computed in accordance with the price or prices specified in the Contract appropriate
122. and description of the packages gross and net weight 20 5 5 description of the goods and their value for custom purpose only not commercial value 20 5 6 consignor s name and address 20 5 7 consignee s name and address 20 5 8 method of shipment i e road rail sea air etc 20 5 9 name and address of freight forwarder Forwarding Agents Carriers or other responsible organisations shall be informed by the Contractor of the availability of Form 302 or equivalent document and how the form shall be utilised to avoid the payment of custom duties Form 302 or equivalent document shall be incorporated in all shipping documents provided to the carrier Upon receipt of the Notice of Shipment from the Contractor the Purchaser may require the Contractor to send copies of the Notice of Shipment to the receiving parties and the Contractor shall comply with this requirement INSPECTION AND ACCEPTANCE OF WORK For the purposes of this Clause Work does not include documentation which is addressed in Clause 22 Inspection and Acceptance of Documentation hereafter Unless otherwise specifically provided for in the Contract all Work and all Parts and equipment incorporated in the Work are to be new and of the most suitable grade of their respective kinds for the purpose notwithstanding the requirements for testing inspection and performance as required under this Contract All workmanship shall be as specified under the Contract o
123. art Deliver Measure QTY additional y QTY Stage 1 Implementation in 3 Factory and in NCI Agency Mons BE Brunssum 3 il 10 IMPACs assembly Service Labor SOW SECTION EDC 6 EDE 12 Contractor Factory EA 1 n a 4 5 weeks weeks 32 Factory Acceptance Test FAT and Service Document Support SOW SECTION EDC 6 PDC SIE Contractor Factory EA 1 n a report 9 3 1 weeks weeks First Article System Test FAST D S KR SOW SECTION 3 3 incl Security Test and Evaluation Service Document Support 932 NCI Agency Mons BE n a Provisional System Acceptance it S S SOW SECTION s 3 4 PSA test and report Service Document Support 933 NCI Agency Mons BE n a 3 5 Perform Stage 1 Training Europe Service Support SOW SECTION NCI Agency Brunssum n a 4 5 2 8 NL Transportation of Equipment to NCI SOW SECTION EDC 6 EDC 15 NCI Agency Brunssum 3 6 Agency Mons and to NCI Agency Service Support Set 1 n a 7 5 4 weeks weeks NL Brunssum NL TOTAL CLIN 3 4 Stage 2 Implementation in ISAF 4 1 End to End Functional Test Document Support BOW SECTION n a EDE F22 ISAF EA 1 n a 4 5 3 weeks 4 2 Perform Stage 2 Training ISAF Service Support SEH Se E n a K ISAF Lot 1 1 TOTAL CLIN 4 d R Ist kit for Remaining 9 Si Product Baseline Supplies FAST kits r EDC 16 EDC 18 NCI Agency 5 1 IMPAC without GPS and laptop Supplies Equipment Supplies reeks wreaks Mone Rranssii EA 10 10 e s EDC 16 EDC 18 NCI Agency 5 1bis laptop Supplies Equipment Supplies
124. as a competitive advantage due to prior experience or industrial technological processes that demonstrably reduce the costs of Bidder performance and therefore the price offered is realistic Such an argument must support the technical proposal offered and convincing and objectively describe the competitive advantage and the net savings achieved by this advantage over standard market practices and technology NATO UNCLASSIFIED Releasable to ISAF Page 22 of 25 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions e The Bidder recognises that the submitted Price Quotation is unrealistically low compared to its cost of performance and for business reasons the Bidder is willing to absorb such a loss Such a statement can only be made by the head of the business unit submitting the Bid and will normally be made at the level of Chief Operating Officer or Chief Executive Officer In such a case the Bidder shall estimate the potential loss and show that the financial resources of the Bidder are adequate to withstand such reduction in revenue e If a Bidder fails to submit a comprehensive and compelling response on one of the bases above the Purchaser may determine the Bid submitted as non compliant If the Bidder responds on the basis of 4 3 3 a above and requests to withdraw from the competition the Purchaser may depending on the nature and gravity of the mistake allow the Bidder to withdraw with or without penalty
125. at are not essential to the IMPAC operation shall not be packed in the IMPAC Transport Case but use separate packaging A 5 4 3 The Transport Bag shall be designed to transport the same contents as the Transport case A 5 5 Size and Weight Requirements A 5 5 1 The IMPAC shall be as light and small as possible but certainly not exceed the maximum dimensions and weight of Table 5 while in the Transport Case Maximum dimensions cm Maximum weight kg 65 x 50 x 30 30Kg Table 5 Maximum IMPAC Transport Case weight and dimensions A 6 OPERATIONAL REQUIREMENTS A 6 1 Reliability Requirements A 6 1 1 The predicted Mean Time Between Failures MTBF for the IMPAC components excluding the PFE and batteries inside the power backup and laptop shall be better than 40 000 hours when used within the limits of the environmental specifications in this SRS A 6 1 2 The Contractor shall guarantee an MTBF better than 10 000 hours for the IMPAC assembly A 6 1 3 The IMPAC components integration interfaces and control elements shall be able to withstand the daily use by non CIS military personnel including unpacking complete setup breakdown and packing during three years NATO UNCLASSIFIED A 9 A 6 1 4 A 6 2 A 6 2 1 A 6 2 2 A 6 2 3 A 6 2 4 A 6 2 5 A 6 2 6 A 6 3 A 6 3 1 A 6 3 2 A 6 4 A 6 4 1 A 6 4 2 A 6 4 3 NATO UNCLASSIFIED IFB CO 13589 OPLBook II Part IV Statement of Work APPENDIX
126. at each Project Review Meeting PRM until and including PSA 3 3 1 8 The PIP shall follow the structure of this SoW and include the sections listed and described here below 1 Section 1 Project Overview 2 Section 2 Applicable Documents 3 Section 3 Project Management 4 Section 4 System Design and Implementation 5 Section 5 Integrated Logistics Support Configuration Management 6 Section 6 Quality Assurance and Control 7 Section 7 Documentation 8 Section 8 Training 9 Section 9 Testing and Acceptance 3 3 2 Project Overview 3 3 2 1 Section 1 of the PIP shall contain a Project overview which shall provide an executive summary overview of the offered IMPAC capability summarise the main features of each of the PIP sections and indicate how the Project will be executed during the full lifetime of the Project 3 3 3 Applicable Documents NATO UNCLASSIFIED RELEASABLE TO ISAF 17 NATO UNCLASSIFIED RELEASABLE TO ISAF IFB CO 13589 OPL Book II Part IV Statement of Work 3 3 3 1 Section 2 of the PIP shall contain the list of documents or standards referenced by the other sections of the PIP 3 3 4 Project Management 3 3 4 1 Section 3 of the PIP shall provide the Project Management Plan PMP The PMP shall include 1 The management structure of the Contractor s team 2 A list of Key Personnel assigned to the Contractor s team and their respective roles responsibilities and a
127. ated explicitly in the SOW and by reference all of the Annexes NATO UNCLASSIFIED Releasable to ISAF Page 23 of 25 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions 4 4 4 Approach to compliance response a In response to the SOW requirements the Bidder is required to demonstrate the following Understanding of the requirements The What Application of their knowledge and expertise including management and technical in addressing the requirements The How 4 4 5 Assessment of the Bidder response a In addition to confirmation of requirements compliancy the Purchaser s detailed compliance assessment will focus on how The how the Bidder intends to satisfy all the requirements The what Hence in preparing the Technical Proposal the Bidder shall provide a description of how they intend to meet the requirements The description should highlight their insight application of expert knowledge showing a good understanding of the task and appreciation of issues and how they intend to address them 4 4 6 The Bidders depth of descriptive response will need to be aligned with the granularity of the specific requirement statement 4 4 7 A simple Bidders response stating it is compliant or the repetition of the words in the SOW requirement will be assessed as an inadequate response and non compliant 4 4 8 Compliance of the Equipment Specifications with the requirements of the IFB
128. ation and provide high level description of tools used and methodology which demonstrate that the Prime Contractor conforms to the requirements of the Prospective Contract as directed in the SOW section 5 3 3 4 8 Section 6 Quality Assurance and Control 3 4 8 1 In this Section the Bidders shall provide a description of the overall Quality Assurance Quality Control Programme utilised by the corporation and provide copies of the applicable certificates issued by National Governments or International Organisations such as ISO which demonstrate that the Prime Contractor s Quality Programme conforms to the requirements of the Prospective Contract as directed in the SOW 6 1 3 4 9 Section 7 Documentation 3 4 9 1 In this section the Bidder shall describe how he proposes to comply with each of the documentation requirements of Section 7 of the SOW 3 4 10 Section 8 Training 3 4 10 1 The Bidder shall provide a first high level Project Training Plan as per section 8 and section 5 1 1 3 4 of the SOW to include a Draft Training Plan 3 4 11 Section 9 Testing and Acceptance 3 4 11 1In this section the Bidder shall outline their approach to testing for the execution of the FAT FAST and PSA tests in order to meet the requirements in section 9 3 the SOW 3 4 11 2 The Bidder shall provide a first high level Project Test and Acceptance Plan which describes his approach to testing and addresses the conduct of tests described in 9 3 as per
129. ation from the time of FAST of the first unit and until the functional end to end testing in theatre and subsequent technical transfer to the users NATO UNCLASSIFIED RELEASABLE TO ISAF 36 NATO UNCLASSIFIED RELEASABLE TO ISAF IFB CO 13589 OPL Book II Part IV Statement of Work SECTION 5 INTEGRATED LOGISTICS SUPPORT ILS 5 1 ILS Planning 5 1 1 Integrated Logistics Support Plan ILSP 5 1 1 1 The Contractor shall develop and maintain the Integrated Logistics Support Plan ILSP The ILSP shall describe in detail all stakeholders their responsibilities and the procedures to follow that are relevant to sustaining the IMPAC capability and its associated support system during the in service period starting from FSA to End of Life The ILSP shall encapsulate at a minimum all Support Element Plans and Concepts as defined below 5 1 1 2 The ILSP shall be structured as follows but is not limited to 5 1 1 2 1 Introduction SOSS ER Scope and purpose DOE Product Baseline PBL ref 2 2 1 ACMP 1 description and background 5 1 1 2 4 References and definitions 5 1 1 3 ILS Element Plans 5 1 1 3 1 Operational Concept 5 1 1 3 1 1 The Contractor shall describe the Operational Concept that defines the operational environment constraints locations procedures artefacts organisation and personnel skills to operate the PBL 5 1 1 3 1 2 The Operational Concept shall refer to the Operational Requirements of the Fu
130. ations SRS Appendix A and B respectively 4 3 1 2 The Contractor shall identify and describe all the physical and functional interfaces within the IMPAC capability and between the IMPAC capability and Purchaser Furnished Equipment PFE and Purchaser Furnished Services PFS 4 3 2 System Design Specification SDS 4 3 2 1 The Contractor shall establish and maintain the IMPAC capability System Design Specification SDS 4 3 2 2 The System Design Specification SDS shall include the following information 1 Functional breakdown of the IMPAC capability 2 Physical breakdown of the IMPAC capability into Hardware Software and Firmware Configuration Items CI refer to 5 2 1 for CI identification The NATO UNCLASSIFIED RELEASABLE TO ISAF 27 3 4 5 6 7 8 NATO UNCLASSIFIED RELEASABLE TO ISAF IFB CO 13589 OPL Book II Part IV Statement of Work breakdown shall include the number of licenses for each Software CI with traceability to the functional breakdown Physical and electrical integration of the IMPAC capability components including mass and power budgets and the positioning of the IMPAC components inside the Transport Case Integration of the IMPAC capability components with the PFS to meet the functional requirements of the SRS Identification of COTS versus developmental items Description of the inter working of all components to meet the system requirements physical inter
131. ble for satisfying and obtaining from the appropriate site authorities the necessary clearance to bring any such equipment into the facility INDEPENDENT CONTRACTOR NATO UNCLASSIFIED Releasable to ISAF Part II Page 11 15 1 15 2 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Contract Special Provisions The Personnel provided by the Contractor are at all times employees of the Contractor and not the Purchaser In no case shall Contractor personnel act on behalf of or as an agent for NATO or any of its bodies In no way shall the Contractor personnel claim directly or indirectly to represent NATO in an official capacity or claim themselves to be NATO employees The Purchaser shall not be responsible for securing work permits lodging leases nor tax declarations driving permits etc with national or local authorities Contractors personnel employed under this Contract are not eligible for any diplomatic privileges or for NATO employee benefits 16 NON DISCLOSURE AGREEMENT 16 1 17 17 1 All Contractor and sub Contractor personnel working at any NATO Organisation Commands premises or having access to NATO classified commercial in confidence information must certify and sign the Declaration attached hereto at Annex A and provide it to the NCI AGENCY Contracting Officer prior to the commencement of any performance under this Contract INSURANCES The Contractor is responsible for providing the necessary i
132. ccessories e e 2 APPENDIX C TCE621 M cabling ssseessesssecesocesooecsocessecssocesocesoocssocesoecssocesocessosessesssecesooseo 1 Cals Ethernet cable specification ee ed a a e 1 C2 lt P werca blespecificaion E 2 C 3 Mechanical fitting REISEN eege die Eeer ge 3 NATO UNCLASSIFIED RELEASABLE TO ISAF 6 NATO UNCLASSIFIED RELEASABLE TO ISAF IFB CO 13589 OPL Book II Part IV Statement of Work SECTION 1 INTRODUCTION 1 1 1 1 1 1 2 1 2 1 1 2 2 1 2 3 Purpose This is a Contract for services and supplies to design integrate test implement and provide training for the ISAF Man Portable Afghan Mission Network Capability referred to as the IMPAC capability composed of 10 ten deployable IMPAC kits referred to as the IMPACs and a WAN Optimisation System WOS for use with the IMPACs The IMPACs shall be implemented as highly portable CIS assets that can access the Afghan Mission Network AMN in ISAF The implementation of the IMPAC capability shall involve 1 Integration and Factory Acceptance Testing at the factory 2 Configuration provisioning installation testing and training at the Purchaser s in garrison facilities NATO Communications and Information Agency Service Delivery NCIA SDEL HQ Mons BE NCIA CIS Sustainment Support Centre NCIA CSSC Brunssum NL 3 Testing commissioning training and handover to the users at the Purchaser s in theatre facil
133. ce Tolerate the risk e g if nothing can be done at a reasonable cost to mitigate it or the likelihood and impact of the risk occurring are at an acceptable level NATO UNCLASSIFIED RELEASABLE TO ISAF 22 NATO UNCLASSIFIED RELEASABLE TO ISAF IFB CO 13589 OPL Book II Part IV Statement of Work 4 Contingency plan and organise actions to come into force as and when the risk occurs 5 Transference Pass the management of the risk to a third party e g insurance policy or penalty clause such that the impact of the risk is no longer an issue for the health of the project 3 5 3 5 The Risk Management data shall be presented in a Risk Log 3 5 3 6 The Risk Log shall be a table listing the risks and indicating for each one the following information 1 Risk identifier unique code to allow grouping of all information on this risk 2 Description brief description of the risk 3 Risk category e g commercial legal technical 4 Impact effect on the project if this risk were to occur 5 Probability estimate of the likelihood of the risk occurring 6 Proximity how close in time is the risk likely to occur 7 Countermeasure s what actions have been taken will be taken to counter this risk 8 Owner who has been made responsible for this risk 9 Author who submitted the risk 10 Date identified when was the risk first identified 11 Date of last update when was the status of this risk last che
134. ch is not normally further broken down Participating Country A NATO member country that participates in financing the effort Parties The Contracting Parties to this Contract i e the Purchaser and the Contractor Purchaser The NCI Organisation as represented by the General Manager NCI Agency The Purchaser is the legal entity who awards and administers the Contract on behalf of NATO and stands as one of the Contracting Parties Purchaser Background IPR Any IPR owned by the Purchaser as of the Effective Date of Contract and which has been developed by assigned to or licensed to the Purchaser prior to the Effective Date of Contract Purchaser Furnished Property Any item of equipment material document technical data information and NATO UNCLASSIFIED 7 2 32 2 33 2 34 2 35 2 36 2 37 2 38 NATO UNCLASSIFIED Software or any other item of property furnished by the Purchaser to the Contractor required or useful for the performance of the Contract The Purchaser Furnished Property if any shall be detailed in the Contract Software Computer Software A computer program comprising a series of instructions rules routines regardless of the media in which it is recorded that allows or cause a computer to perform a specific operation or a series of operations Software Defect Any condition or characteristic of Software that does not conform with the requirements of the Contract Sub Assembl
135. charge to the Purchaser all his books records documents computer files and other evidence bearing on the costs and expenses of the Contractor under this Contract and relating to the work terminated hereunder or to the extent approved by the Purchaser photographs micro photographs or other authentic reproductions thereof DISPUTES Except to the extent to which special provision is made elsewhere in the Contract all disputes differences or questions which are not disposed of by agreement between the Parties to the Contract with respect to any matter arising out of or relating to the Contract other than a matter as to which the decision of the Contracting Authority under the Contract is said to be final NATO UNCLASSIFIED 54 41 2 41 3 41 4 42 42 1 42 2 42 3 42 4 NATO UNCLASSIFIED and conclusive shall be decided by the Contracting Authority The Contracting Authority shall reduce his decision to writing and mail or otherwise furnish a copy thereof to the Contractor The Contracting Authority shall not proceed with the evaluation and decision in respect of any claim until and unless the Contractor has submitted the attestation as foreseen in Clause 18 Claims as well as the complete proof and evidence of the claim either by submission or by identification of the relevant documentation The Contracting Authority s decision shall be final and conclusive unless within 30 Days from the date of receipt
136. chaser prior to the exact time and date established for Bid Closing Such modifications shall be considered as an integral part of the submitted bid 2 9 2 Modifications to bids which arrive after the Bid Closing Date will be considered as Late Modifications and will be processed in accordance with the procedure set forth above concerning Late Bids except that unlike a Late Bid the Purchaser will retain the modification until a selection is made A modification to a bid which is determined to be late will not be considered in the evaluation and selection process If the Bidder submitting the modification is determined to be the successful Bidder on the basis of the unmodified bid the modification may then be opened If the modification makes the terms of the bid more favourable to the Purchaser the modified bid may be used as the basis of contract award The Purchaser however reserves the right to award a contract to the apparent successful Bidder on the basis of the bid submitted and disregard the late modification 2 9 3 A Bidder may withdraw his bid at any time prior to Bid Opening without penalty In order to do so an authorised agent or employee of the Bidder must provide an original statement of the firm s decision to withdraw the bid and remove the bid from the Purchaser s premises 2 9 4 Except as provided in paragraph 2 10 4 b below a Bidder may withdraw his bid after Bid Opening only by forfeiture of the Bid Guarantee 2 1
137. cies For IS COMSEC the IS traffic shall use the Thales TCE621 M PFE ENVIRONMENTAL REQUIREMENTS General The Contractor shall devise adequate packaging and conditioning solutions for the IMPAC case and its components unless mentioned otherwise aimed at fulfilling or exceeding the requirements below for operation transport and storage Where necessary the limits of the specification shall be identified by means of distinct marking at appropriate places on the equipment and by warning statements in user manuals stating that certain environmental limits climatic mechanical should not be exceeded in operational and non operational modes e g transport storage Vibration The IMPAC Transport Case and Bag and its protection to the internal components shall comply with 1 MIL STD810G Method 514 6 procedure II loose cargo transport in military vehicles traversing rough terrain 2 MIL STD810G Method 514 6 procedure I Category 4 Figure 514 6C 2 transport in two wheeled trailer and wheeled vehicles These vibration requirements shall be met when the case contains the whole IMPAC assembly and when it is only partially filled NATO UNCLASSIFIED A 14 A 8 3 A 8 3 1 A 8 3 2 A 8 3 3 A 8 3 4 A 8 4 A 8 4 1 A 8 4 2 A 8 4 3 A 8 4 4 A 8 5 A 8 5 1 A 8 6 A 8 6 1 A 8 6 2 A 8 6 3 NATO UNCLASSIFIED IFB CO 13589 OPLBook II Part IV Statement of Work APPENDIX A Shock The I
138. cifically provided otherwise in the Contract Special Provisions means final Acceptance where the Contract provides for Provisional or Partial Acceptance 27 1 2 Correction shall mean the elimination of a defect 27 1 3 Work shall not include software The Contractor shall not be responsible under this Clause for the Correction of Defects in Purchaser Furnished Property except for Defects in Contractor performed installation unless the Contractor performs or is obligated to perform any modifications or other work on Purchaser Furnished Property In that event the Contractor shall be responsible for Correction of Defects that result from the modifications or other Work Unless another period of time is indicated in the Contract Special Provisions the duration of the warranty provided by the Contractor and its Subcontractors shall be twelve 12 months from the date of Acceptance under this Contract as notified in writing by the Contracting Authority Any Work or parts thereof corrected or furnished in replacement and any services re performed shall also be subject to the conditions of this Clause 27 to the same extent as Work initially accepted The warranty with respect NATO UNCLASSIFIED 34 27 5 27 6 27 1 27 8 27 9 NATO UNCLASSIFIED to these Work or parts thereof shall be equal in duration to that set forth in Clause 27 3 and shall run from the date of delivery of the corrected or replaced Work
139. cked 12 Status e g terminated reducing increasing no change 3 5 4 Issue Management 3 5 4 1 An issue is a problem which has actually occurred that will have either detrimental or beneficial effect on the projects chance of achieving its objectives An Issue Log shall be established to record and track all issues and their status 3 5 4 2 The Issue Log shall be a table and shall comprise the following information 1 Project Issue Number 2 Project Issue Type Request for change Off specification general issue such as a question or a statement of concern 3 Author 4 Date identified 5 Date of last update NATO UNCLASSIFIED RELEASABLE TO ISAF 23 3 6 3 6 1 3 6 2 3 6 3 3 6 4 3 6 5 3 6 6 3 6 7 3 6 8 3 6 9 NATO UNCLASSIFIED RELEASABLE TO ISAF IFB CO 13589 OPL Book II Part IV Statement of Work 6 Description 7 Action item 8 Responsible individual in charge of the action item 9 Suspense date Suspense date for the action item 10 Priority 11 Status Project Portal The Contractor shall establish a NATO UNCLASSIFIED project portal The Contractor will implement an access control mechanism to restrict viewing of all contents of the portal to a list of users approved by the Purchaser and administered by the Contractor IMPAC Project Manager The portal will enable any authorised user to set various alerts in order to be notified each time a specific docu
140. closed A 10 3 14 For safety and lifetime the batteries shall be protected against overcharging over discharging overheating and shortcut A 10 3 15 Malfunctioning or removal of batteries in the Power Backup function shall not prevent powering the components from mains The use of manually operated bypass switch is permitted to achieve this A 10 3 16 The Power Backup function might be integrated with the networking equipment instead of the Power Unit A 10 4 Vehicle power A 10 4 1 The IMPAC shall support using vehicle power to power all IMPAC components A 10 4 2 Direct battery connections clamps shall be supported A 10 4 3 The batteries of the Power Backup function shall be charged through the vehicle power A 10 4 4 12V 24V and 28V DC electrical systems shall be supported including voltage fluctuations that are common to vehicle power systems because of charging and discharging A 10 4 5 To optimize power efficiency and weight and to minimize the number of IMPAC components power inverters DC to AC shall not be used the PFE supports a wide DC input range and shall therefore be directly powered without conversion Cables and adapters shall be provided by the Contractor A 10 4 6 The cable length for the direct battery connection shall be 3 metre A 10 4 7 The power inputs and output sockets and connectors shall be labelled with their function A 10 4 8 Itis not required to power the GPS battery charger from the vehicle
141. commended Spare Parts List RSPL including itemised prices for each part 3 4 6 Section 4 System Design and Engineering 3 4 6 2 Integration 3 4 6 2 1 the Bidder shall describe their approach to ensuring a How the Bidder expects to achieve and can ensure interoperability and integration with the PFS and PFE in order to meet the functional and security requirements including a draft network diagram An outline of the design of the IMPAC Power Unit c How the Bidder expects to achieve and can ensure AFPL approval for the IMPAC kit components and the WOS 4 4 System Integration 4 4 1 General 4 4 1 1 The Contractor shall be responsible for the integration of the IMPAC capability This means 1 Integration of the components that constitute the IMPAC 2 Integration of the IMPAC kit with Purchaser Furnished Services PFS as per 4 4 3 3 Integration in the IMPAC kit of Purchaser Furnished Equipment PFE as per 4 4 4 4 Integration of the WAN Optimisation System as per 4 4 6 3 4 6 Section 4 System Design and Engineering 3 4 6 3 The Bidder shall provide a first high level System Implementation Plan following the structure in section 4 5 of the SOW and outlining their approach to implementing each of the three Stages identified in sections 4 5 2 4 5 3 4 5 4 of 4 5 4 5 1 a System Implementation General As introduced in 1 3 3 of this SoW the system NATO UNCLASSI
142. ct Number CO 13589 OPL The Contractor shall submit all lodging receipts with the invoice submitted for Final System Acceptance Payment Milestone CLIN 7 The Purchaser will deduct the total amount of lodging charges from the payment associated with this milestone The above stated costs are intended as guidance to assist the Contractor in assessing the cost of living for its personnel in theatre in Afghanistan only It is the Contractor s responsibility to confirm that the costs as stated in 21 1 thru 21 3 above are correct The Purchaser does not bear any responsibility whatsoever for any increase decrease of the above stated costs NATO UNCLASSIFIED Releasable to ISAF Part II Page 17 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Contract Special Provisions 22 COMPREHENSION OF CONTRACT AND SPECIFICATIONS 22 1 22 2 22 3 22 4 The Contractor warrants that he has read understood and agreed to each and all terms clauses specifications including drawings and conditions specified in the contract and that this signature of the contract is an acceptance without reservations of the said contract terms within their normal and common meaning The specifications set forth the performance requirements for the Contractor s proposed work as called for under this contract Accordingly notwithstanding any conflict or inconsistency which hereafter may be found between achievement of the aforesaid performance requiremen
143. ct Special Provisions 10 LIQUIDATED DAMAGES 1 1 If the Contractor fails to a meet the delivery schedule of the deliverables or any specified major performance milestones specified in the Schedule of Supplies and Services or any agreed extension thereof or b deliver and obtain acceptance of the deliverables or to acceptably perform the services within the time specified in the Schedule of Supplies and Services or any agreed extension thereof the actual damage to the Purchaser for the delay will be difficult or impossible to determine Therefore in lieu of actual damages the Contractor shall pay to the Purchaser liquidated damages of one per cent 1 of the value of the associated payment set forth in the schedule of payments provided in the Contract Special Provisions for each week of delinquency in achieving the milestone These liquidated damages shall begin to accrue on the first working day after the date on which the delivery performance was to have been reached The total accumulated amount of liquidated damages which may be assessed under the above paragraph shall not exceed 10 ten per cent of the total Firm Fixed Price concerned In addition the Purchaser may terminate this Contract in whole or in part as provided under Clause 38 Termination for Default of the Contract General Provisions and in that event the Contractor shall be liable to pay the excess costs provided in the said Clause The Contr
144. ct is NATO UNCLASSIFIED Releasable to ISAF In the performance of all works under this contract it shall be the Contractor s responsibility to ascertain and comply with all applicable NATO security regulations as implemented by the Purchaser and by the local sites Contractor and or Subcontractor personnel employed under this contract that will require access to locations such as sites and headquarters where classified material and information up to and including NATO SECRET are handled shall be required to have NATO security clearance up to this level It shall be the Contractor s responsibility to obtain the necessary clearances and to have such clearances confirmed to the Purchaser by the relevant national security authority for the duration of the contract in its entirety Failure to obtain or maintain the required level of security for Contractor personnel for the period of performance of this contract shall not be grounds for any delay in the scheduled performance of this Contract and may be grounds for termination under Clause 38 Termination for Default of the Contract General Provisions All NATO CLASSIFIED material entrusted to the Contractor shall be handled and safeguarded in accordance with the applicable security regulations The Contractor shall note that there are restrictions regarding the carriage and use of electronic device e g laptops in Purchaser secured locations The Contractor shall be responsi
145. ct signature the Purchaser may terminate this contract for Default in accordance with Clause 38 Termination for Default of the Contract General Provisions Supplemental agreement s documents and permissions the execution of which by the Purchaser is are required by national law or regulation and that have been identified by the Contractor prior to the signature of this contract but have not yet been finalised and issued by the appropriate governmental authority are subject to review by the Purchaser If such supplemental agreement s documents and permissions are contrary to cardinal conditions of the signed contract between the Parties and the Parties and the appropriate governmental authority cannot reach a mutual satisfactory resolution of the contradictions the Purchaser reserves the right to terminate this contract and the Parties agree that in such case the Parties mutually release each other from claim for damages and costs of any kind and any payments received by the Contractor from the Purchaser will be refunded to the Purchaser by the Contractor 12 APPLICABLE REGULATIONS 12 1 12 2 12 3 The Contractor shall be responsible for obtaining permits or licences to comply with national codes laws and regulations or local rules and practices of the country of installation with the respect of any works carried out at the designated installation sites stated under this Contract The Contractor shall take a
146. d need to review material witness technical demonstrations or testing or perform any other activity outside of the Purchaser s premises as part of the meeting 3 3 2 4 2 The Contractor shall identify to the Purchaser s Project Manager any other meetings with NATO personnel required to support this Contract 3 5 2 4 3 Upon approval by the Purchaser s Project Manager the Contractor shall schedule organise and conduct such meetings 3 5 3 Risk Management 3 5 3 1 The Contractor shall establish and maintain an overall Risk Management process for the project 3 5 3 2 This Risk Management process shall identify all risks management technical schedule and cost risks evaluate each risk and select a proposed response for each risk 3 5 3 3 Evaluating each risk shall result in the risk being rated as High Medium or Low based on its probability and impact 3 5 3 4 For each risk the proposed response shall be selected from the following list 1 Prevention Terminate the risk by doing things differently and thus removing the risk where it is feasible to do so Countermeasures are put in place that either stop the threat or problem from occurring or prevent it from having any impact on the project or business 2 Reduction Treat the risk by taking action to control it in some way where the action either reduces the likelihood of the risk developing or limits the impact on the project to acceptable levels 3 Acceptan
147. d portion of the Contract and for the termination and settlement of Sub contracts there under together with reasonable storage transportation and other costs incurred in connection with the protection or disposition of property allocable to this Contract The total sum to be paid to the Contractor under Clause 40 7 shall not exceed the total Contract price as reduced by the amount of payments otherwise made and as further reduced by the Contract price of Work not terminated Except for normal spoilage and except to the extent that the Purchaser shall have otherwise expressly assumed the risk of loss there shall be excluded from the amounts payable to the Contractor as provided in Clause 40 7 above the fair value as determined by the Purchaser of property which is destroyed lost stolen or damaged so as to become undeliverable to the Purchaser or to a buyer pursuant to Clause 40 3 7 above The Contractor shall have the right to dispute under the Clause 41 Disputes any determination made by the Purchaser under Clauses 40 5 and 40 7 except that if the Contractor has failed to submit his claim within the time provided in Clause 40 5 and has failed to request extension of such time the Contractor shall be foreclosed from his right to dispute said determination In any case where the Purchaser has made a determination of the amount due under Clauses 40 5 and 40 7 the Purchaser shall pay the Contractor the following 40 10 1 if ther
148. dered as grounds for deviation from any of the terms conditions specifications or requirements of this Contract except as such direction may be contained in an authorised amendment to this Contract or instruction duly issued and executed by the Contracting Authority Constructive change may not be invoked by the Contractor as a basis for Claims under this Contract The entire agreement between the Parties is contained in this Contract and is not affected by any oral understanding or representation whether made previously to or subsequently to this Contract Personal notes signed minutes of meetings comments to delivered documentation and letters e mails and informal messages from project or other Purchaser staff which may indicate the intent and willingness to make changes to the Contract do not implement the change to the Contract and shall not be used as a basis for claiming change to the Contract by the Contractor APPROVAL AND ACCEPTANCE OF CONTRACT TERMS By his signature of the Contract the Contractor certifies that he has read and unreservedly accepts and approves of all terms and conditions specifications plans drawings and other documents which form part of and or are relevant to the Contract The Contractor further agrees that the terms of the Contract take precedence over any proposals or prior commitments made by the Contractor in order to secure the Contract Contractor also hereby waives any and all rights to invoke any of
149. duration of the Contract These options are additional quantities for CLIN 4 2 1 extra training CLIN 5 1 10 extra IMPACs CLIN 5 1bis 10 extra laptops and CLINs O1 to O4 If the Purchaser exercises such options the Contractor shall deliver such specified quantities of additional or supplies and services at such times and to such destinations as specified in the Contract Prices for all optional line items shall have a validity period until 12 months after Final System Acceptance and can be exercised within that timeframe NATO UNCLASSIFIED Releasable to ISAF Part II Page 18 23 3 23 4 23 5 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Contract Special Provisions The Contractor understands that there is no obligation under this Contract for NCI AGENCY to exercise any of the optional line items and that NCI AGENCY bears no liability should it decide not to exercise the options totally or partially Further NCI AGENCY reserves the right to order another Contractor or the same to perform the tasks described in the optional line items of the current contract through a new contract with other conditions In addition to the optional quantities mentioned in 23 1 above the Purchaser may increase the quantity of supplies and set forth in any line item of Part Schedule of Supplies and Services The Contractor will use all reasonable endeavours to maintain the prices specified therein Changes to these prices shall
150. e Purchaser reserves the right to perform inspections through his own staff in accordance with the latest ISO standard at the time of inspection Unless the Contractor corrects or replaces such Work within the delivery schedule the Purchaser may require the delivery of such Work at a reduction in price which is equitable under the circumstances Failure to agree to such reduction of price shall be a dispute within the meaning of Clause 41 Disputes If any inspection or test is made by the Purchaser s representatives on the premises of the Contractor or Sub contractor the Contractor without additional charge shall provide all reasonable facilities and assistance for the safety and convenience of the Purchaser s representatives in the performance of their duties The NQAR or other Purchaser representatives shall have the right of access to any area of the Contractor s or his Sub contractor s premises where any part of the contractual work is being performed If Purchaser inspection or test is made at a point other than the premises of the Contractor or Sub contractor it shall be at the expense of the Purchaser except as otherwise provided in this Contract provided that in case of rejection the Purchaser shall not be liable for any reduction in value of samples used in connection with such inspection or test All inspections and tests by the Purchaser shall be performed in such a NATO UNCLASSIFIED 28 21 13 21 14 21 15 21
151. e Project including details of the Project Controls that will be applied 3 3 1 2 Upon Purchaser Written Acceptance the PIP shall be placed under the Purchaser s IMPAC capability Configuration Control Board CCB NATO UNCLASSIFIED RELEASABLE TO ISAF 16 NATO UNCLASSIFIED RELEASABLE TO ISAF IFB CO 13589 OPL Book II Part IV Statement of Work 3 3 1 3 The PIP shall cover all aspects of the Project implementation including management schedules personnel assignments and Project Controls necessary to provide the IMPAC capability as required by this SoW 3 3 1 4 The PIP shall be sufficiently detailed to ensure that The Purchaser is able to assess the Contractor s plans capabilities and ability to satisfactorily implement the entire Project in conformance with the requirements specified in this SoW 3 3 1 5 The PIP shall be provided to the Purchaser for review and acceptance within ten 10 working days after Effective Date of Contract EDC The PIP shall be reviewed by the Purchaser and comments submitted to the contractor no later than five 5 working days after receipt 3 3 1 6 The approval of the PIP by the Purchaser signifies only that the Purchaser agrees to the Contractor s approach in meeting the requirements This approval in no way relieves the Contractor from its responsibilities to meet the requirements stated in this Sow 3 3 1 7 The PIP shall be updated through the project and shall be subject of review
152. e Supply Attn Mr Heinz Mueller Nordmann Principal ILS Assistant Ave du Bourget 141 B 1110 Brussels Belgium Tel 32 0 2 707 8669 Fax 32 0 2 707 8770 E mail heinz mueller nordmann ncia nato int 5 4 3 System Inventory Material Data Sheet MDS 5 4 3 1 The Contractor shall provide ten 10 working days before the first delivery in electronic format a Material Data Sheet that as a minimum shall include the data elements cited with an M mandatory below if applicable This listing amended as necessary shall be used for acceptance purposes and to create data element entries in the NATO Accounting system 5 4 3 2 The final System Inventory shall be provided as a hard copy as well as on electronic media in Microsoft Excel or Access database format Details on the exact format of the various data elements to be adopted will be communicated following contract award An inventory template together with a full content description for each column electronic format shall be provided to the Contractor at the time of contract award For information purposes the minimum inventory equipment data elements required are as follows a Contract Customer Line Item Number CLIN NATO UNCLASSIFIED RELEASABLE TO ISAF 44 NATO UNCLASSIFIED RELEASABLE TO ISAF IFB CO 13589 OPL Book II Part IV Statement of Work b NATO Stock Number NSN if available c Nomenclature M d Expendable Repair code XB ND M
153. e a change order and without notice to the sureties if any make changes within the scope of any Contract or Task Order in accordance with Clause 16 Changes of the Contract General Provisions Changes modifications follow on contracts of any nature and claims shall be priced in accordance with Clause 19 Pricing of Changes Amendments and Claims of the Contract General Provisions and with the Purchaser s Pricing Principles as set out in the Annex to the Contract General Provisions Except otherwise provided for in this contract prices quoted for the above mentioned changes modifications etc shall have a minimum validity period of six 6 months from submission INVOICES AND PAYMENT Following Purchaser acceptance in writing payment for supplies and services furnished shall be made in the currency specified for the relevant portion of the Contract The term of the contract may not be exceeded without prior approval of the Purchaser In no case will the Purchaser make payment above the total of the corresponding CLINs No payment shall be made with respect to undelivered supplies works not performed services not rendered and or incorrectly submitted invoices NATO UNCLASSIFIED Releasable to ISAF Part II Page 6 9 4 9 5 9 6 9 7 9 8 9 9 9 10 9 11 9 12 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Contract Special Provisions No payment will be made for additi
154. e and technical facilities for Contractor s personnel working at Purchaser s Facilities for the purpose of the Contract as in the opinion of the Facility Representative may be necessary for the effective and economical discharge of Work The Facility Representative shall also determine whether these facilities will be provided free of charge to the Contractor or determine what charges are payable The Contractor shall have no claim against the Purchaser for any such additional cost or delay or any additional cost or delay occasioned by the closure for holidays of said facilities or other reasons where this is generally published or made known to the Contractor by the Purchaser or his authorised representatives The Contractor shall except as otherwise provided for in the Contract make good or at the option of the Purchaser pay compensation for all damage occurring to any Purchaser s Facilities occasioned by the Contractor his servants agents or Sub contractors arising from his or their presence and activities in and use of the Purchasers Facilities provided that this Condition shall not apply to the extent that the Contractor is able to show that any such damage was not caused or contributed to by his neglect or default or the neglect or default of his servants agents or Sub contractors or by any circumstances within his or their control All property of the Contractor while at a Purchaser Facility shall be at the risk of the Contracto
155. e change will be reflected in the delivered system s cost schedule and or performance This description shall include any trade offs that shall be considered 7 Status 8 Priority 5 3 2 5 2 The Contractor shall maintain a version control system as part of its CM program and CMDB This version control system shall allow for the unique identification of all changes to the CIs no matter how minor the change 5 3 3 Configuration Status Accounting 5 3 3 1 The Contractor shall be fully responsible for the Configuration Status Accounting CSA for all CIs in accordance with ACMP 4 5 3 3 2 Under the CSA function the Contractor shall prepare CSA reports in a manner and format which shall be proposed by the Contractor in his CM Plan and approved by the Purchaser NATO UNCLASSIFIED RELEASABLE TO ISAF 42 NATO UNCLASSIFIED RELEASABLE TO ISAF IFB CO 13589 OPL Book II Part IV Statement of Work 5 3 3 3 The Contractor shall deliver CSA reports to the Purchaser both as part of management and specialist products in this contract and also as standalone documents at the Purchaser s request 5 3 3 4 At the end of the Contract the Contractor shall deliver a set of final CSA reports for each CI in both hard copy and in electronic media 5 3 4 Configuration Verification 5 3 4 1 Upon request from the Purchaser the Contractor shall support configuration audits to demonstrate that the actual status of all CIs matches the authoris
156. e herein by reference any document instrument or agreement 11 This Letter of Credit is subject to The International Standby Practices ISP98 1998 Publication International Chamber of Commerce Publication No 590 PARTICIPATING COUNTRIES Unless prior written authorisation of the Purchaser has been obtained none of the Work shall be performed other than by firms from and within NATO Participating Countries Unless otherwise specified in the Special Contract Provisions the Participating Countries are the twenty eight 28 Member Nations of the North Atlantic Treaty Organisation Unless prior written authorisation of the Purchaser has been obtained no material or items of equipment down to and including identifiable Sub Assemblies shall be manufactured or assembled by a firm other than from and within a NATO Participating Country The Contractor shall not place any Sub contracts outside the NATO Participating Countries without the prior written authorisation of the Purchaser Unless prior written authorisation of the Purchaser has been obtained the intellectual property rights for all software and documentation incorporated by the Contractor and or its Sub contractors into the Work shall vest with persons or legal entities from and within NATO participating nations and no royalties or licence fees for such software and documentation shall be paid by the Contractor to any source that does not reside within a NATO participating nation
157. e is no right of appeal hereunder or if no timely appeal has been taken the amount so determined by the Purchaser or 40 10 2 if an appeal has been taken the amount finally determined on such appeal In arriving at the amount due to the Contractor under this Clause there shall be deducted 40 11 1 all unliquidated advance or other payments on account theretofore made to the Contractor applicable to the terminated portion of this Contract 40 11 2 any claim which the Purchaser may have against the Contractor in connection with this Contract and NATO UNCLASSIFIED 53 40 12 40 13 40 14 41 NATO UNCLASSIFIED 40 11 3 the agreed price for or the proceeds of the sale of any materials Work or other things acquired by the Contractor or sold pursuant to the provisions of this Clause and not otherwise recovered by or credited to the Purchaser If the termination hereunder is partial prior to the settlement of the terminated portion of this Contract the Contractor may file with the Purchaser in accordance with Clause 16 Changes a request in writing for an equitable adjustment of the price or prices relating to the continued portion of the Contract the portion not terminated by the notice of termination and such equitable adjustment as may be agreed upon shall be made in such price or prices The Purchaser may from time to time under such terms and conditions as it may prescribe make partial payments and pa
158. ed The Contractor shall prepare for shipment deliver DDP at a destination agreed with the Purchaser or otherwise dispose of Purchaser Furnished Property as may be directed or authorised by the Purchaser The net proceeds of any such disposal shall be credited to the Contract price or paid NATO UNCLASSIFIED 17 14 14 1 14 2 14 3 14 4 NATO UNCLASSIFIED to the Purchaser in such other manner as the Purchaser may direct The Contractor shall not modify any Purchaser Furnished Property unless specifically authorised by the Purchaser or directed by the terms of the Contract The Contractor shall indemnify and hold the Purchaser harmless against claims for injury to persons or damages to property of the Contractor or others arising from the Contractor s possession or use of the Purchaser Furnished Property The Contractor shall indemnify the Purchaser for damages caused by the Contractor to the Purchaser its property and staff and arising out of the Contractor s use of the Purchaser Furnished Property CONTRACTOR S PERSONNEL WORKING AT PURCHASER S FACILITIES The term Purchaser Facilities as used in this Clause shall be deemed to include sites property utilities ships or vessels and the term Facility Representative shall be deemed to refer to the authority designated by the Purchaser responsible for the site property utility ship or vessel The Facility Representative shall provide such available administrativ
159. ed Equipment PFE 3 User laptop with encrypted hard drive PFE Operating System and applications including a WOS application 4 VolP soft phone application and headset 5 VTC application 6 Power elements batteries converters adapters supplies 7 Inmarsat BGAN terminal and handset 8 Transit case and soft bag 9 Ancillaries cables manuals 10 GPS device with maps of Afghanistan and accessories Contract scope The Contract shall cover the implementation and fielding of the IMPAC capability down to the commissioning handover stage which shall take place in theatre Kabul KAIA North Following Full System Acceptance FSA the contractor shall provide a 1 year warranty The implementation shall be conducted in the following three stages 1 Stage 1 Factory Integration and Testing followed by in garrison Configuration Provisioning Testing and Training 2 Stage 2 In theatre Functional Testing Training Acceptance and Technical Transfer to the users 3 Stage 3 Final System Acceptance FSA after which the 1 year warranty commences Detailed description of the three implementation stages is provided in paragraph 4 5 Roles The Contractor shall be aware of the roles played by the various stakeholders Purchaser NCIA SSUP NCIA SDEL Mons NCIA SDEL CSSC Brunssum ISAF CJ6 and NCIA SDEL Sector ISAF and shall deliver the IMPAC capability in accordance with the Contract through direct
160. ed material in the conduct of work under this contract 1 2 6 Bidders are advised that contract signature will not be delayed in order to allow for the processing of security clearances for personnel or facilities and should the otherwise successful Bidder not be in a position to accept the offered Contract within a reasonable period of time because the firm s personnel or facilities do not possess the appropriate security clearance s the Purchaser may determine the Bidder s Offer to be non compliant and offer the Contract to the next ranking Bidder The Bidder who would not sign the Contract shall be liable for forfeiture of the Bid Guarantee in such cases NATO UNCLASSIFIED Releasable to ISAF Page 2 of 25 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions SECTION 2 GENERAL BIDDING INFORMATION 2 1 DEFINITIONS 2 1 1 The term Assembly as used herein means an item forming a portion of equipment that can be provisioned and replaced as an entity and which normally incorporates replaceable parts or groups of parts 2 1 2 The term Bidder as used herein refers to a firm consortium or joint venture which submits an offer in response to this solicitation 2 1 3 The term Compliance as used herein means strict conformity to the requirements and standards specified in this IFB 2 1 4 The term Contractor refers to a firm of a participating country which has signed a contract under which it will
161. ed state of CIs as registered in the CSA reports according to ACMP 5 5 3 4 2 The Contractor shall support the Functional Configuration Audit FCA and Physical Configuration Audit PCA by providing the required Baseline Documentation and answering questions from the Purchaser s Auditor 5 3 4 3 The Contractor shall draft a Configuration Audit Report for the FCA and PCA that summarises the results for the Purchaser s approval 5 3 4 4 The Contractor shall solve any deficiencies found during the Configuration Management Audits within the agreed timeframe and update the Baseline accordingly 5 3 4 5 The initial version of the ABL and PBL shall be provided to the Purchaser for acceptance Upon Purchaser Acceptance ABL and PBL shall be placed under the control of the Configuration Control Board CCB 5 3 4 6 The acceptance of the ABL and PBL by the Purchaser signifies only that the Purchaser agrees to the Contractor s approach in meeting the requirements This acceptance in no way relieves the Contractor from its responsibilities to meet the requirements stated in this Contract 5 3 4 7 The Contractor shall keep the contents of the ABL and PBL under Configuration Control and shall keep it current to reflect the progress of the project activities 5 3 5 Configuration Management Tool 5 3 5 1 The Contractor shall create and maintain a COTS based Configuration Management Database CMDB that persists the Configuration Item CI attribute
162. ee and NATO C3 Board Primary Directive on INFOSEC 6 December 2010 INFOSEC Management Directive for Communication and information Systems CIS 19 October 2006 NATO Security Committee Guidelines for the Security Approval or Security Accreditation of CIS 9 October 2003 NATO Security Committee Guidelines for Security Risk Assessment and Risk Management of CIS 26 February 2003 NATO Security Committee Guidelines for the Development of Security Requirement Statements SRSs 29 April 2004 NATO Security Committee Guidelines for the Structure and Content of Security Operating Procedures SecOPs for CIS 19 October 2006 NATO Consultation Command and Control Board Directive for the Interconnection of Communication and Information Systems 23 February 2011 NC3B INFOSEC technical and implementation guidance on cryptographic mechanisms in support of non confidentiality services AC 322 D 2005 0011 28 February 2005 NATO C3 BOARD Infosec technical and implementation directive on cryptographic security and cryptographic mechanisms AC 322 D 0047 REV2 11 March 2009 INFOSEC Technical and Implementation Directive for Computer and Local Area Network LAN Security AC 322 D 0048 INFOSEC Technical and Implementation Directive on the Requirement for and the Selection Approval and Implementation of Security Tools ST AC 322 D 2004 0030 NCSA DIRECTIVE 90 2 Supply and Maintenance Procedures for NATO Funded Cryptograp
163. els suitable for use on unpaved roads and at least one carry handle if the total IMPAC weight is below 25 kg or two carry handles on opposite sides of the Transport Case if the total IMPAC weight is 25 kg NATO UNCLASSIFIED A 6 NATO UNCLASSIFIED IFB CO 13589 OPLBook II Part IV Statement of Work APPENDIX A A 5 2 4 The IMPAC and the IMPAC Transport Case shall be constructed and components A 5 2 5 shall be integrated such that 1 The IMPAC after opening and taking the Inmarsat BGAN terminal and laptop out of the Transport Case can be operated inside its Transport Case 2 After opening of the Transport Case all cabling between components is already in place so the user only needs to patch the Inmarsat BGAN terminal laptop and power 3 The Inmarsat BGAN terminal and its accessories are placed in the case cover during transport 4 The components are organized and positioned to allow for visual inspection of completeness after opening the case without needing prior removal of components through the use of separate compartments or sub cases in cover placement not fully overlapping placement of components etc 5 The Transport Case compartments shall be tagged with durable labels indicating the intended content 6 After opening the Transport Case the user shall have direct access to the laptop and its accessories without having to lift other components 7 The Laptop headset in protective case or bag may be
164. en they become available or at the latest within the time limits specified in the Contract The Contractor shall inform the Codification Authority and NATO UNCLASSIFIED 43 32 6 32 7 32 8 32 9 32 10 33 33 1 NATO UNCLASSIFIED Purchaser within twenty one 21 Days of receipt of the request if the required Technical Data are not immediately available and shall impose a similar obligation upon his Sub contractor s supplier s Except as hereinafter provided the Contractor shall require the Sub contractor s supplier s to furnish on request the information direct to the Codification Authority in the Sub contractor s supplier s country but the Contractor shall remain responsible for ensuring that the information is so furnished In the event of a Sub contract order being placed with a manufacturer in a non NATO country the Contractor shall be responsible for obtaining Technical Data from the Sub contractor supplier and furnishing it to the Purchaser Technical Data relating to any Sub contractor s supplier s items shall include but not be limited to the name and address of the true manufacturer s his their true reference number s drawing or item Part number s and applicable data in addition to any Part or reference number s allocated by the Contractor plus draft item identification s if required by the Codification Authority The Contractor shall provide the Technical Data required for codification of
165. equipment according to their role This test shall be completed as an individual to replicate a typical use case scenario 8 4 Training Delivery 8 4 1 Supporting documentation 8 4 1 1 The Contractor shall create 1 Student handbooks for each course providing the student with necessary information on all lesson objectives and contents guidance for all learning activities and cross references to assist the students in achieving the course objectives 2 Self training guides providing the student with all necessary information to assist the students in learning the operation of the IMPAC without access to a trainer or instructor led course 3 Course certificates to certify students successfully completed the course 4 Trainer guides containing all necessary information for future trainers to prepare and conduct lessons and to evaluate students including exercises quizzes and examinations with their corresponding answer sheets 8 4 1 2 The supporting training documentation shall be provided in the following quantities Table 1 including those that are handed out during the trainings Materal No of Copies Media Printed CD Student handbook Printed CD Self training guide Printed CD Printed CD Table 1 Training documentation to deliver 8 4 2 Use of IMPAC Resources 8 4 2 1 For the instructor led courses it can be assumed that one IMPAC will be available per two students 8 4 3 Class Size 8 4 3 1 Fo
166. equired to ensure that Purchaser obtains the reimbursement of any tax or duty retained by a national authority In the event of the Contractor and or Sub contractor not complying with national legislative or administrative procedures taxes and duties paid by the Contractor and or Sub contractors shall not be reimbursed by the Purchaser Following payment by the Purchaser of the taxes and or duties pursuant to Clause 26 4 above should the Contractor subsequently receive a rebate of any amount paid by the Purchaser the Contractor shall immediately notify the Purchaser and the amount of such rebate shall be credited or reimbursed to the Purchaser as directed The Contractor shall be responsible for taking any and all action that could reasonably be required in order to obtain such rebate The Contractor shall be liable for all other taxes assessments fees licences administrative charges or other Government assessments or charges which are applicable to the performance of this Contract It is the Contractor s responsibility to inform himself of his liability in each country where such liability may arise WARRANTY OF WORK exclusive of Software For the purpose of this Clause 27 1 1 Acceptance shall mean the act of an authorised representative of the Purchaser by which the Purchaser assumes title and ownership of delivered Work rendered as partial or complete performance of the Contract Acceptance in this regard unless spe
167. er to support the equipment covered by the Contract and required to fully identify the items and if applicable draft item identifications to the extent and in the form to be agreed between the Codification Authority and the Contractor In order to ensure the orderly identification of equipment the Contractor shall furnish at the request of the Codification Authority the Technical Data required for the identification of the items of supply to the NATO codification system in the time scale stated in this Contract A recommended spare parts list or a similar data carrier prepared in accordance with instructions provided by the Purchaser as the basis for codification shall be supplied by the Contractor by the date established in this Contract The Contractor shall supply or require his Sub contractor s supplier s to supply on request for the period of time specified in the Contract the relevant Technical Data for all items and sub contracted items to the Codification Authority and the Purchaser The Contractor shall require that each Sub contractor supplier shall include identical conditions in any subsequent order which he may place The drawings specifications related documentation and if applicable draft item identifications prepared when possible by the true manufacturer of the item shall be supplied by the Contractor or his Sub contractor s supplier s direct to the Codification Authority and if required to the Purchaser as and wh
168. ermissions presented as a condition of Contract performance or MOU signature after our firm would be selected as the successful bidder may be cause for the NCI AGENCY to determine the submitted bid to be non compliant with the requirements of the IFB We accept that should the resultant supplemental agreements issued in final form by the government s result in an impossibility to perform the Contract in accordance with its schedule terms or specifications the contract may be terminated by the Purchaser at no cost to either Party Signature of Authorised Representative Printed Name Title Company NATO UNCLASSIFIED Releasable to ISAF Page A7 1 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions Annex A Page intentionally left blank NATO UNCLASSIFIED Releasable to ISAF Page A7 2 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions Annex A A 8 CERTIFICATION OF NATO MEMBER COUNTRY ORIGIN OF DELIVERED EQUIPMENT SERVICES MATERIALS AND INTELLECTUAL PROPERTY RIGHTS The Bidder hereby certifies that if awarded the Contract pursuant to this solicitation he will perform the contract subject to the following conditions a b c Date none of the work including project design labour and services shall be performed other than by firms from and within participating NATO member countries no material or items of equipment down to and including identifiable
169. erms and Conditions or the language of the Statement of Work the Bidder may be determined to have submitted a non compliant bid 4 3 PRICE EVALUATION 4 3 1 Price Evaluation Criteria a The Bid will be evaluated against the following criteria NATO UNCLASSIFIED Releasable to ISAF Page 20 of 25 b il ii iv vi vii viii ix xi xii NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions Compliance with the requirements for preparation and submission of the Price Quotation set forth in the Bid Preparation Section Book I Section 3 and Instructions for Completing the Contractor s Pricing Summary Annex C hereto The Bidder must have furnished firm fixed prices for all items listed All pricing data i e quantities unit prices should be provided as reflected in the Schedule of Supplies and Services and the Bidding Sheets at Annex C Bid prices include all costs for items supplied delivered and supported The Bidder must have provided accurate unit price of each of the sub items she he added if any The currency of all line items is to be clearly indicated The Bidder must have provided accurate unit price and total price for each line item The grand total shall be accurate Bidders shall quote in their own national currency or in the host nation currency i e euros All prices should be accurately entered into appropriate columns and accurately
170. errrsererrrresresree ELECTRONIC TRANSMISSION OF INFORMATION AND DATA BID GUARANTEE a etene A a ota she A Saar ee eaten SECTION 3 BID PREPARATION INSTRUCTIONR AAA 3 1 3 2 3 3 3 4 3 5 GENERA Dorien eena nRa n O des nach ates N COA AARG BID ADMINISTRATION PART D csccctccsetces occceasates fonesecsasgutcsaeredatbatua af onde Seaees PRICE QUOTATION EK Eeer TECHNICAL PROPOSAL PART ID s s ccssisccstiieetiepeik nests PACKING AND MARKING OF BIDS eccceeeceseeseceeecceseeeceeeescenssecennenseneescetteeee SECTION4 _BID EVALUATION EE 4 1 4 2 4 3 4 4 Annex A Annex B Annex C GENERA enn o a ees ADMINISTRATIVE CRITERIA ees NEEN PRICE TE EK Le EE TECHNICAL CRITERIA cridi e ee d CERTIFICATES CROSS REFERENCE COMPLIANCE SHEET INSTRUCTION FOR BIDDING SHEETS NATO UNCLASSIFIED Releasable to ISAF NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions SECTION 1 INTRODUCTION 1 1 GENERAL 1 1 1 The purpose of this Invitation for Bid IFB is to provide services and supplies to design integrate test implement and provide Contractor Logistics Support for ten 10 IMPACs ISAF Man Portable Afghan Mission Network Capability The IMPACs shall be implemented as highly portable CIS assets that can access the Afghan Mission Network AMN in ISAF The IMPACs are to be integrated by the Contractor at the factory tested and integrated in the current AMN network first at the Purchaser s i
171. ersion the complete list of changes brought to the document since the previous version and clearly indicating any superseded documents including the previous version of the document 7 1 1 5 Each change from the previous version shall be identified at least by Section Page Nature of change A summary list is sufficient provided that the changes are tracked within the document e g using the change tracking mechanism in MS WORD or some equivalent for other applications 7 1 1 6 Electronic format documents shall be delivered in both native format and in collated PDF version integrating different formats sections for each document 7 1 2 System Documentation 7 1 2 1 The System Documentation shall consist of 1 System Design Specification SDS refer to 4 3 2 2 System Configuration Files refer to 7 1 3 3 As Built drawings refer to 7 1 4 4 Manuals refer to 7 1 5 and Section 5 a Equipment Operating amp Maintenance Manual b IMPAC Administrator Manual c IMPAC User Manuals d Quick Setup Card 5 Integrated Logistics Support Plan ILSP refer to Section 5 NATO UNCLASSIFIED RELEASABLE TO ISAF 51 NATO UNCLASSIFIED RELEASABLE TO ISAF IFB CO 13589 OPL Book II Part IV Statement of Work 6 Training Material refer to Section 8 7 Test Procedures Test Reports and Off Specification Reports if applicable refer to Section 9 of this SoW 8 Inventory of provided assets CMDB 9
172. es and the Contractor s established practices An indirect cost may be allocated to more than one final cost objective An indirect cost shall not be allocated to a final cost objective if other costs incurred for the same purpose in like circumstances have been included as a direct cost of that or any other final cost objective Such costs shall be presented as overhead rates and be applied to each related direct cost grouping as presented in sub paragraph 5 hereafter b The Contractor shall specify the allocation of costs to either of the cost groupings The method by which costs are accumulated and distributed as part of direct or indirect costs cannot be modified during the duration of the Contract c it is reasonable and expedient in its nature and amount and does not exceed that which would be incurred by an ordinary prudent person in the conduct of competitive business d itis not liable to any limitations or exclusion as to types or amounts of cost items as set forth herein e The Purchaser will review other costs presented against the contract and will determine if they would be allowable NATO UNCLASSIFIED 58 2 NATO UNCLASSIFIED Unallowable Costs In general all costs which cannot be shown by the contractor to be directly or indirectly of benefit to the Contract are totally unallowable Examples of such costs are among others a Advertising costs b Costs of remuneration having the nature of profit sha
173. esign Review CIS Communication and Information Systems Cls Configuration Items CLIN Contract Line Item CM Configuration Management CMB Configuration Management Board CONOPS Concept of Operations COTS Commercial Off The Shelf CPS Certification Practice Statement only if the Project deals with PKI CSA Configuration Status Accounting CSRS Community Security Requirements Statement CSV Comma Separated Value Ors Off specification Reports EMS Enterprise Management System FAT Factory Acceptance Tests FAST First Article System Test FSA Final System Acceptance GUI Graphics Unit Interface HQ Headquarters HTML Hypertext Mark up Language IATO Interim approval To Operate ICD Interface Control Document IFB Invitation for Bid ILSP Integrated Logistics Support Plan IMPAC ISAF Man Portable AMN Capability IOC Initial Operational Capability IPMT Integrated Project Management Team LNO Liaison Officer MIB Management Information Base NATO North Atlantic Treaty Organisation NCIA SSUP NATO Communications and Information Agency Service Supply NCIA SDEL NATO Communications and Information Agency Service Delivery NPKI NATO PKI only if the project deals with PKI PBS Product Breakdown Structure PDF Portable Document Format PDR Preliminary Design Review PFD Product Flow Diagram NATO UNCLASSIFIED RELEASABLE TO ISAF 72 NATO UNCLASSIFIED RELEASABLE TO ISAF IFB CO 13589 OPL Book II Part IV Statement of Work
174. eu Oa teas ee lad es ee a a 14 A 8 2 IY TURAN ER 14 A 8 3 bekennen AE aE A T 15 A 8 4 Temperature naste e a a a a N a a A NS 15 A 8 5 PUGH ME 15 A 8 6 Dust anid waler eener EEN 15 A 8 7 VATU eet Eege EE 16 A 8 8 E SNE Cortina aii eae ae sa ee Gn 16 AS Equipment Technical Requirements 253 55 Eageeeege egene ee ege 16 NATO UNCLASSIFIED RELEASABLE TO ISAF 5 NATO UNCLASSIFIED RELEASABLE TO ISAF IFB CO 13589 OPL Book II Part IV Statement of Work A 9 1 IMPAC Networking equipment Zeene Edert 16 A 9 2 WAN EE HEED edel E 16 A 9 3 Datta Sr OU AIG seneesa sacs a A dashed eae NEE EEN dee ENEE 16 A 9 4 EAN CAI EE 17 A 9 5 PHONES eege Eeer 17 A 9 6 Hard Drive Disk Encryption PFE Leer 17 A 9 7 Inmarsat BGAN terminal vcsssscsincevsghoteatelosnstedetasiventaacauenabes aia ortig 17 A 9 8 LAPlOP cccexkbassntecsias cost seceye n E E A A 18 A 10 Electrical en 19 cart MBAC Power Unit ett deed E E ed tec ti 19 SI Mains DOWEL nrrainn aereas ECO Ea a E R Eoia 19 e KE E ee EE 20 AAQAS Vehicle E 21 E Military ET 22 A 10 6 Mains Power distribution iuescs ucssienjovestziasedqads juiced season tetas denen EEdE EE daadncedaaeede 22 E LU S rge e e ET E 22 APPENDIX B Navigation system requirements sccscssccscscscsssccsscsscessscssscssesssseese 1 B1 Tptroduettogt eteigga eenegen cede es AEE A EA a AEE S EA en 1 B2 EE 1 B 2 1 Feature Ss ee 1 B 2 2 de EE 1 B3 SIVA EE 1 B 3 1 BARES aiea geed EENS ARA NE 1 B32 ek Oe GE 2 B 4 A
175. evaluation and selection process to verify any statements made concerning experience and facilities by making a physical inspection of the Bidder s facilities and capital assets and by interviewing proposed Key Personnel Physical inspections and interviews shall also apply to assertions in the proposal made on behalf of proposed subcontractors The Bidder shall be responsible for providing access to his own or subcontractors facilities and personnel NATO UNCLASSIFIED Releasable to ISAF Page 19 of 25 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions 4 1 6 The contract resulting from this IFB will be awarded to the Bidder whose offer as evaluated by the Purchaser is the lowest priced bid in compliance with the requirements of this IFB The evaluation will be conducted in accordance with NATO Infrastructure Bidding Procedures as set forth in document AC 4 D 2261 1996 Edition Evaluation of this IFB will be conducted in accordance with the One Envelope procedure in which the Price Proposal of each Bidder is evaluated first and only the technical proposal of the apparent lowest priced bid is technically evaluated for compliance with the requirements of the Statement of Work Bidders that are determined to have submitted non compliant bids will be so notified and will have an opportunity to challenge such a determination in accordance with the Alliance Operations and Missions International Competitive Bidding
176. faces between components data flows Deployment and Operation principles of the IMPAC capability overview of how users will make use of the provided functionality of how administrators and network managers will monitor and control the system Recommended Spare Parts List RSPL including itemised prices for each part 4 3 3 System Design Reviews 4 3 3 1 The Contractor shall conduct one Design Review with the Purchaser at four 4 Weeks after EDC 4 3 3 2 During the Design Review the Contractor shall cover the following topics 1 2 3 4 5 6 System Design as presented in the System Design Specification SDS Section 4 of the PIP including any change request or off specification Breakdown of the design into lowest level Configuration Items CI List of off the shelf products to be used in the system the Contractor shall identify the intended product and version and note if any modifications adaptations or additional elements are required to meet the requirements in the SRS For any elements that require development the Contractor shall describe the design development unit testing and integration approach Steps to mitigate any risks identified in the Risk Log Draft Test and Acceptance Plan for the FAT FAST PSA and pre deployment testing upon arrival in theatre as provided with PIP RSPL and its justification provided as an availability analysis following the availability requirements
177. fied in writing as may be necessary to reflect such At the time of negotiating any price including profit which is based upon the submission of cost or pricing data by the Contractor the Contractor shall be NATO UNCLASSIFIED 24 NATO UNCLASSIFIED required to submit a certificate of current cost or pricing data Certificate 19 6 1 19 6 2 Such Certificates will certify that to the best of the Contractor s knowledge and belief cost or pricing data submitted to the Purchaser in support of any proposal for a price price adjustment or claim are accurate complete and current as per the completion of the negotiations or in the case of a claim as per the submission date of the claim All such Certificates shall be in the format shown below and shall be dated and signed by a responsible officer of the company CERTIFICATE OF CURRENT COST OR PRICING DATA This is to certify that cost or pricing data as submitted either actually or by specific identification in writing to the Purchaser or his representative in support EE Claim Amendment ECP3 etc are accurate complete and current as of tee Date By submitting the price proposal the Contractor sub Contractor or prospective sub Contractor grant the Purchaser or his authorized representative s the right to examine those records data and supporting information used as a basis for the pricing submitted Name of Company Signature Printed Name of Signa
178. for a particular model or Software version the Contractor shall apply security measures of the closest matching system in combination with manufacturer security recommendations Any deviations shall be documented in the security documentation A 7 4 3 The system shall be designed to meet the requirements of the accreditation authority NATO UNCLASSIFIED A 13 A 7 4 4 A 7 4 5 A 7 5 A 7 5 1 A 7 5 2 A 7 5 3 A 7 5 4 A 8 A 8 1 A 8 1 1 A 8 1 2 A 8 2 A 8 2 1 A 8 2 2 NATO UNCLASSIFIED IFB CO 13589 OPLBook II Part IV Statement of Work APPENDIX A The Contractor is responsible for the IMPAC and WAN Optimisation System passing the security testing directed by NIATC NATO Information Assurance Technical Centre Should certain system hardening security measures interfere with the operational use of the IMPAC such as the download of OS patches or updates over the bandwidth limited Inmarsat link the Contractor shall advise on any existing constraints and propose an alternative way to implement those security measures COMSEC requirements NU COMSEC is required on the NU WAN connectivity options A 2 2 using IPSEC VPN s to protect crypto headers as well as NU traffic and NU WAN access The NU COMSEC shall meet the requirements of NSA Suite B cryptography and as well be able to use RSA2048 signatures and IKE group 14 The NU COMSEC shall use and comply with the NATO PKI PFS and its related poli
179. formance of all or any part of the Work is delayed or interrupted by an act of the Purchaser in the administration of this Contract which act is not expressly or implicitly authorised by this Contract or by the Purchaser s failure to act within the time specified in this Contract or within a reasonable time if no time is specified an adjustment shall be made for any increase in the cost of performance of this Contract caused by such delay or interruption and the Contract modified in writing accordingly Adjustment shall be made also in the delivery or performance dates and any other contractual provision affected by such delay or interruption However no adjustment shall be made under this Clause for any delay or interruption 36 2 1 to the extent that performance would have been delayed or interrupted by any other cause including the fault or negligence of the Contractor or NATO UNCLASSIFIED 45 36 3 37 37 1 37 2 38 38 1 NATO UNCLASSIFIED 36 2 2 for which an adjustment is provided or excluded under any other provision of this Contract No claim under this Clause shall be allowed 36 3 1 if the Contractor has failed to notify the Purchaser in writing of the act or failure to act indicating that this act or failure to act will result in a delay or increased costs 36 3 2 for any costs incurred more than twenty 20 Days before the Contractor shall have notified the Purchaser in writing of the act or fail
180. g Belgian bank shall clearly state that it will guarantee the funds the drawing against can be made by the NCI AGENCY at its premises in Belgium Bid Guarantees shall be made payable to the Treasurer NCI Agency 2 13 2 Alternatively a Bidder may elect to post the required Guarantee by certified cheque Bidders are informed that the Purchaser will cash the cheque on the Bid Closing Date NATO UNCLASSIFIED Releasable to ISAF Page 8 of 25 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions 2 13 3 Standby Letter of Credit as used herein means a written commitment by a Belgian financial institution either on its own behalf or as a confirmation of the Standby Letter of Credit issued by a non Belgian bank to pay all or part of a stated amount of money until the expiration date of the letter upon presentation by the Purchaser of a written demand therefore Neither the financial institution nor the Contractor can revoke or condition the Standby Letter of Credit The term Belgian financial institution includes non Belgian financial institutions licensed to operate in Belgium 2 13 4 The following format may be used by the issuing financial institution to create a Standby Letter of Credit Issuing Financial Institution s Letterhead or Name and Address Issue Date Standby Letter of Credit No Account party s name Account party s address For Contract No for reference only To The N
181. g certificate which shall be signed by a duly authorised company official on the designated original invoice certify that the above invoice is true and correct that the delivery of the above described items has been duly carried out and the payment thereof has not been received Order placed for official use Exemption from VAT Article 42 38 amp 3 of VAT Code for Belgium or Article 151 1b of the Council Directive 2006 112 EC dd 28 November 2006 on intra community purchases and or services All invoices shall be addressed to the NCIA Financial Management Either at the following addresses NCIA Financial Management Boulevard L opold III 1110 Brussels Belgium OR shall be addressed to Financial Management at the following electronic address ncia fmrc bel_einvoices ncia nato int Once the manner of forwarding the invoice is chosen the contractor shall keep this manner throughout the contract All invoices submitted shall include the address of the bank to which payment shall be made together with either pertinent information concerning the International Bank Account Number IBAN and BIC SWIFT NATO UNCLASSIFIED 32 25 7 25 8 26 26 1 26 2 26 3 26 4 26 5 NATO UNCLASSIFIED address or pertinent information concerning transit number sort code account number and SWIFT address The Purchaser makes payment only by wire transfer and therefore wire transfer particulars shall be
182. ge Code or name 5 Mean Time Between Failures when validated data is available 6 Next higher assembly 7 Unit price 5 4 5 3 Spare Parts shall be individually identified selected and ordered in the Contract 5 4 5 4 If ordered Spare Parts shall be provided in adequate transport cases protecting the parts during transportation and storage 5 4 6 Preservation and Packaging 5 4 6 1 The Contractor shall ensure that the various supplies will be transported packaged crated or otherwise prepared in accordance with the best commercial practices for the types of supplies involved giving due consideration to shipping and other hazards associated with the transportation of consignments to overseas 5 4 6 2 The Contractor shall ensure that packing lists are provided in such a way as to permit easy identification of the items to be delivered to destinations These packing lists shall accompany the shipment Each individual box from a consignment shall have one packing list in weather proof envelope affixed to the outside of each box that indicates exactly what is contained inside One copy shall also be put inside each box 5 4 6 3 A detailed description of packaging to be used shall be provided 5 4 6 4 Any special packaging materials required for the shipment of items shall be provided by the Contractor 5 4 7 Package Marking 5 4 7 1 The packages palettes and or containers in which supplies are transported shall in addition
183. h Performance Guarantee with the Purchaser within the specified time frame or any extension thereto granted by the Purchaser s Contracting Authority is a material breach of the Contract terms and conditions subject to the provisions of the Contract regarding Termination for Default The rights and remedies provided to the Purchaser under the present Clause are in addition to any other rights and remedies provided by law or under this Contract The certificate described in Clause 8 2 above shall not be regarded as a Termination for Default and this Clause is in addition to and separate from the Clause of the Contract detailing termination for default If the Contractor elects to post the Performance Guarantee by Standby Letter of Credit the form of the document shall be substantially as follows PERFORMANCE GUARANTEE STANDBY LETTER OF CREDIT Standby Letter of Credit Number Issue Date Initial Expiry Date Final Expiry Date Beneficiary NCI Agency Financial Management Boulevard Leopold III B 1110 Brussels Belgium T We hereby establish in your favour our irrevocable standby letter of credit number number by order and for the account of NAME AND ADDRESS OF CONTRACTOR in the amount of We are advised this undertaking represents fulfilment by NAME OF CONTRACTOR of certain performance requirements under Contract No dated between the NCI Agency NCIA and NAME OF CONTRACTOR 2 We hereby engage with
184. he following information 1 The Contractor s approach to all system implementation tasks following the 3 stage breakdown presented in 4 5 1 and describing the activities at the various facilities involved factory NCIA HQ Mons NCIA SD Sector Brunssum and Depot 26 2 The overall schedule for the implementation activities subset of the Project Master Schedule PMS 3 The Contractor organisation and key personnel involved in the system implementation both in garrison and in theatre 4 5 6 System Implementation Facilities 4 5 6 1 The Purchaser will provide the Contractor with limited access to the facilities at 1 NCIA SDEL HQ Mons for configuration provisioning testing and WOS installation 2 NCIA CSSC Brunssum for provisioning testing and training NATO UNCLASSIFIED RELEASABLE TO ISAF 35 NATO UNCLASSIFIED RELEASABLE TO ISAF IFB CO 13589 OPL Book II Part IV Statement of Work 3 Depot 26 in theatre for functional testing training commissioning and handover 4 NCIA SSUP Belgium Netherlands for meetings and FSA 4 5 6 2 The Purchaser will facilitate TEMPEST testing of IMPAC equipment through its facilities in Mons or Brunssum these facilities may not be used for development activities 4 5 6 3 The Contractor shall solve all interface problems that may occur during the implementation and shall bear the responsibility for the system s operation support and performance verific
185. he PMS do not change contractual delivery dates in the SSS 3 5 Project Controls 3 5 1 Project Status Reports PSR 3 5 1 1 The Contractor shall provide no later than the third business day of each month a Project Status Report PSR the first being at EDC 4 weeks 3 5 1 2 The PSR shall summarise activities including UI 2 3 4 5 6 7 8 9 Summary of Contract activities during the preceding month including the status of current and pending activities Progress of work and schedule status highlighting any changes since the preceding report Configuration Status Accounts CSA report addressing all products in the Project Breakdown Structure Description of any identified issues and high risk areas with proposed solutions and corrective actions Test s conducted and results Provisional financial status and predicted expenditures Changes in key Contractor personnel Summary of Change Requests requested or approved Plans for activities during the following reporting period 10 Risk Log 3 5 1 3 The Project Status Report being a monthly document shall be subject to the following specific review process 3 5 1 3 1 3 5 1 3 2 The Purchaser shall issue comments no later than 5 working days after receipt of the document The Contractor shall issue answers to those comments within 1 week after their receipt No comment received within that timeframe means that the Cont
186. he defect at no additional cost to the Purchaser for materials labour transportation or otherwise 31 4 2 2 Require the Contractor to supply at no additional cost to the Purchaser all materials and instructions necessary for the Purchaser to eliminate the defect and to pay costs reasonably incurred by the Purchaser in taking such action as may be necessary to eliminate the defect or 31 4 2 3 Equitably reduce the contract price 31 4 3 The Purchaser may elect the remedies provided in paragraph 31 4 2 1 or 31 4 2 2 above notwithstanding any dispute respecting the existence of or responsibility for any alleged defect as defined herein with respect to any Software delivered under this contract provided that the Contractor will not be required to pay costs incurred by the Purchaser under paragraph 31 4 2 2 until final determination of the defect In the event that the alleged defect is subsequently determined not to be a defect subject to this warranty but the Contractor has incurred costs under paragraph 31 4 2 1 and 31 4 2 2 as required by the Contract by virtue of this paragraph 31 4 3 the contract price under this contract shall be equitably adjusted 31 4 4 Election by the Purchaser of the remedy provided under paragraph 31 4 2 1 and 31 4 2 2 above shall not preclude subsequent election of a different remedy under paragraph 31 4 2 if the defect is not successfully eliminated under the prior election with one month of the notificatio
187. he individuals working on this Contract shall perform the effort within the general scope of work identified in the Contract Book II Part IV Statement of Work SOW This effort will be directed on a more detailed level by the Purchaser s Project Manager who will provide detailed tasking and instruction on how to proceed The Purchaser reserves his right to assign a Technical Representative who will provide the Contractor personnel with instruction and guidance within the general scope of work in performance of their duties and working schedule Neither the Purchaser s Project Manager as identified in Clause 24 of these Contract Special Provisions nor any Technical Representative has the authority to change the terms and conditions of the Contract If the Contractor has reason to believe that the Project Manager Technical Representative is requesting effort on terms inconsistent with that in the scope of the Contract the Contractor shall immediately inform the Purchasers Contracting Authority for confirmation of the actions Failure to obtain confirmation that the action of the Project Manager is under the authority of the Contract shall render any subsequent claim null and void Upon receipt of such notification above the Purchaser s Contracting Authority will a confirm the effort requested is within scope or b confirm that the instructions received constitute a change and request a quotation for a modification of scope and or
188. hic Equipment 23 November 2006 Amendment 8 13 January 2011 COMMUNITY SECURITY REQUIREMENTS STATEMENT For The AFGHAN MISSION NETWORK Version 1 3 07 February 2011 NR NATO UNCLASSIFIED RELEASABLE TO ISAF 13 NATO UNCLASSIFIED RELEASABLE TO ISAF IFB CO 13589 OPL Book II Part IV Statement of Work 2 5 15 NCIA NATO SECRET APPROVED FIELDED PRODUCT LIST NS AFPL ver 2013 028 27 05 2013 2 5 16 NCIA ISAF SECRET APPROVED FIELDED PRODUCT LIST IS AFPL wer 2013 024 27 05 2013 2 6 ISO Standards 2 6 1 IEC 60529 2004 Degrees of Protection Provided by Enclosures IP Code 2 6 2 IEC 82079 1 2012 Preparation of instructions for use Structuring content and presentation Part 1 General principles and detailed requirements 2 7 MIL Standards 2 7 1 MIL STD 1472G HUMAN ENGINEERING 2 7 2 MIL STD 810G Test Method Standard for Environmental Engineering Considerations and Laboratory Tests NATO UNCLASSIFIED RELEASABLE TO ISAF 14 NATO UNCLASSIFIED RELEASABLE TO ISAF IFB CO 13589 OPL Book II Part IV Statement of Work SECTION 3 PROJECT MANAGEMENT 3 1 Introduction 3 1 1 This section outlines the Project Management area of the IMPAC Contract 3 1 2 Providing the capability to access the AMN in ISAF involves multiple elements and Stakeholders The successful delivery of the capability relies upon a sound project management approach Full and open communication between the Contracto
189. hor Point is connected to the IS interface of the IS Gateways The IS Anchor Point is based on a recent Cisco IOS The IS Anchor Point interfaces through point to point GRE tunnels with remote destinations such as the IMPACs For QoS support parallel tunnels are used to each remote destination and each tunnel maps to a priority class of the NATO Qos scheme Traffic must be routed through the tunnels according to the NATO QoS scheme OSPF is supported as the routing protocol on the GRE tunnels The IS Anchor Point implements an L2TP server for using L2TP tunnels from the native Microsoft Windows 7 operating system PHYSICAL REQUIREMENTS Packaging For each IMPAC its components except the GPS device shall be integrated into a single Transport Case Each IMPAC shall in addition be provided with a properly sized durable dustproof weather resistant padded Transport Bag with compartments for compact and lightweight transportation of the IMPAC The GPS device and its accessories shall be provided with a properly sized durable dustproof weather resistant padded bag or case IMPAC Transport Case Design Criteria The IMPAC Transport Case shall be equipped with lockable latches i e through lock and key or combination lock The Transport Case shall be stackable during transport and storage as a minimum stacking five Transport Cases onto one vertical pile shall be supported The Transport Case shall feature a retractable extension handle two whe
190. ht to prescribe the manner of disposition of such property The Purchaser reserves the right to reject the introduction of the change after the evaluation of the change proposal even if the Purchaser initiated such change Failure to agree to any requested adjustment shall be a dispute within the meaning of the Clause 41 Disputes However nothing in this Clause shall excuse the Contractor from proceeding with the Contract as changed No proposal for adjustment by the Contractor for an equitable adjustment shall be allowed if asserted after final payment and acceptance under this Contract Any other written or oral order which as used in this paragraph includes direction instruction interpretation or determination from the Purchaser that causes a change shall be treated as a Change Order under this Clause provided that the Contractor gives the Purchaser a written notice within thirty 30 Days after receipt of such order stating i the date circumstances and source of the order ii that the Contractor regards the order as a Change Order and iii a detailed cost and time analysis of the impact of the change and that the Order is accepted in writing by the Purchaser as a Change Order The timely written notice requirement as detailed above remains in force in all cases even where for example the Purchaser has positive knowledge of the relevant facts All tasks and activities carried out by the Contractor in relation to the
191. ication No 560 It shall be noted however that because the Purchaser is exempted from direct taxes and duty as set forth in Clause 26 Taxes and Duties there is no duty to be paid by the Contractor Delivery of required Work by the Contractor does not constitute Acceptance by the Purchaser for purposes of meeting the requirements of the Contract Schedule where Purchaser acceptance is the stated payment or schedule milestone Thirty 30 Days or such other period as specified in the Contract prior to the delivery of any shipment of Work the Contractor shall give prepaid notice of shipment to the Purchaser The Notice of Shipment shall contain as appropriate the request for customs form 302 or equivalent document which shall enable any carrier to conduct duty free import export clearance through customs for the Purchaser on behalf of NATO The customs form 302 is an official customs clearance declaration issued in advance of shipment by the Purchaser to provide certified information as to the duty free import export or transit of NATO consignments between NATO countries The Notice of Shipment and request for Form 302 or equivalent document shall contain the following information 20 5 1 Purchaser s Contract number 20 5 2 Contract item number designation and quantities 20 5 3 destination NATO UNCLASSIFIED 26 20 6 20 7 21 21 1 21 2 21 3 21 4 21 5 NATO UNCLASSIFIED 20 5 4 number
192. icle System Acceptance Tests OPASTI 63 9 3 3 Provisional System Acceptance EST eebe Siaggieige eegu gt stegeteeedekgeg ebacsnbeqede 64 9 3 4 In Theatre Pre deployment Testing EEN 65 9 4 Final System Acceptance FSA ssesssesessssesseessessseessseeessressersseesseresseeessresseesseeesees 65 9 5 Testand Acceptance Plan EE 65 9 5 3 Project Test E EE 66 9 5 4 WEST TA E EE E A T E A O T T 66 9 5 5 Requirements Traceability Matrix A 67 9 6 Test EU 67 CF Se Ke E 69 Dee MS SUR COTES cond vas tate E E a van saan eats ade ea oa 70 99 Off specification REPOMS ssisciisagcacvieisdeasscuecaasves seceta AEN ENEE ASEEEN Se Eed 70 SECTION 10 List E E 72 APPENDIX A IMPAC system requirements specification ccsscccssssccssssccssscscssscssees 1 Adk ASTER A decal eas ott ere EE l NATO UNCLASSIFIED RELEASABLE TO ISAF 4 NATO UNCLASSIFIED RELEASABLE TO ISAF IFB CO 13589 OPL Book II Part IV Statement of Work A 1 1 S Ope Ol HEA DPE MCI K ees 1 A 1 2 IMPAC Ee EE 1 A2 Functional Requirements jiisiscegscisssdeasscossacevcs gecesa rnein eiiiai 2 A 2 1 MEO GUCUION 42 EE 2 A 2 2 Connec Vity ee 2 A 2 3 WAN Optimisation System WOS ssssssesssessssseesssessesssesseessseessresseesseresseesssres 2 A 2 4 IMPAC Quality of Service QOS EE 3 A3 Performance Requirements wai sccciussdeasssaesaacvecgeceta dee ANEN sacs sni e ins 3 A PES int tfacedescfiptioi eege 4 A 4 1 Ininarsat BGAN ACCESS ineen dian tes A
193. id Guarantee in the proper amount and in the proper form and for the appropriate duration by the Bid Closing Date as may be extended by the purchaser cause for the bid to be determined non compliant 2 13 7 Bid Guarantees will be returned to Bidders as follows a to non compliant Bidders forty five 45 days after notification by the Purchaser of a non compliant bid except where such determination is challenged by the Bidder in which case the Bid Guarantee will be returned forty five 45 days after a final determination of non compliance b to all other unsuccessful Bidders within thirty 30 days following the award of the contract to the successful Bidder c to the successful Bidder upon submission of the Performance Guarantee required by the Contract or if there is no requirement for such a Performance Guarantee upon contract execution by both parties d Pursuant to paragraph 2 10 4 b NATO UNCLASSIFIED Releasable to ISAF Page 10 of 25 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions SECTION 3 BID PREPARATION INSTRUCTIONS 3 1 GENERAL 3 1 1 Bids shall be prepared in accordance with the instructions set forth herein 3 1 2 Bidders shall prepare a complete bid which comprehensively addresses all requirements stated herein The Bid shall demonstrate the Bidder s understanding of the IFB and his ability to provide all the deliverables and services listed in the Schedule of Supplies a
194. ide to the Purchaser on request supporting technical data computer software databases and background analyses in order to validate findings contained in the delivered items Purchaser acceptance shall be made in writing by the Contracting Authority USE AND POSSESSION PRIOR TO ACCEPTANCE Except as otherwise provided in the Special Contract Provisions the Purchaser shall have the right to take possession of or use any completed or partially completed Work under the Contract at any time when notified by the Contracting Authority however such possession or use shall not constitute Acceptance by the Purchaser as defined in the Contract While the Purchaser has such use or is in such possession the Contractor shall be relieved of the responsibility for loss or damage to the Work concerned other than that resulting from the Contractor s fault negligence or defect to the Work If such prior possession or use by the Purchaser delays the progress of the Work or causes additional expense to the Contractor an equitable adjustment in the Contract price or the time of delivery will be made in accordance with the Clause 16 Changes and the Contract shall be modified in writing accordingly OWNERSHIP AND TITLE Except as may be otherwise stated in the Special Contract Provisions and Clause 23 Use and Possession prior to Acceptance ownership and title to all Work will pass to the Purchaser only upon Acceptance by the Contracting Authority in
195. ients on the IMPAC laptops The WOS shall support both in line and out of path setups IMPAC Quality of Service QoS If real time and non real time data are to be transmitted or received simultaneously at one or multiple IMPACs more time and or mission critical traffic shall be prioritized over less time and or mission critical traffic by the use of adequate QoS mechanisms at the IMPAC and along the network path Multiple priority levels shall be supported The traffic priorities and DSCP marking shall follow the NATO QoS scheme In the light setup voice and video shall get priority over other traffic The WOS shall mark the optimized WAN traffic according to the DSCP marking of the original traffic and not change the DSCP marking of the original traffic between sender and receiver unless requested to do so PERFORMANCE REQUIREMENTS The IMPAC shall be able to process at least 500 packets per second inbound and 500 packets per second outbound simultaneously and 2 Mbps of full duplex net data rate at that packet rate The WOS shall support as a minimum 1 6 Mbps optimized WAN throughput at the hub 2 1 Mbps optimized WAN throughput at a single IMPAC laptop 3 Optimisation of connections from at least 30 laptops simultaneously 4 80 GB of data storage NATO UNCLASSIFIED A 3 AA A 4 1 A4 1 1 A 4 1 2 A 4 1 3 A 4 1 4 A 4 1 5 A 4 1 6 A 4 1 7 A 4 1 8 A 4 1 9 NATO UNCLASSIFIED IFB CO 13589
196. ign reviews as described in Section 4 the Contractor shall provide the following if applicable at all design reviews 1 Changes to the PMS 2 Cost considerations 3 Risk assessment of proposed changes and an update of the Risk Log and Issue Logs 3 5 2 3 Project Review Meetings 33 23 3 5 2 3 2 3 5 2 3 3 The Contractor shall coordinate and hold Project Review Meetings PRM with the Purchaser The PRMs shall be held at least once a month throughout the Contract period of performance One week before each PRM the Contractor shall provide a Project Status Report PSR with the status of all on going tasks the status of the Contract deliverables and identifying any changes to the SDS SIP Risk Log and Issue Log NATO UNCLASSIFIED RELEASABLE TO ISAF 21 NATO UNCLASSIFIED RELEASABLE TO ISAF IFB CO 13589 OPL Book II Part IV Statement of Work S523 A Problems shall be identified and discussed with the Purchaser IMPAC Project Manager promptly and shall not be held over until the next PRM Problems should not remain undisclosed in between meetings 3 5 2 3 5 The location of PRMs shall be by default NCIA Brussels Batiment Z and when possible it shall be scheduled with other project meetings When deemed necessary by the the Purchaser the PRM shall be held in an alternate location 3 5 2 4 Other Meetings 3 5 2 4 1 The Purchaser shall host all other meetings unless there is a specifically agree
197. ikewise agrees to restrict its submissions only to the information on which the Contracting Authority based its decision and not to introduce new information and arguments which cannot reasonably be deduced or inferred from the written decision of the Contracting Authority in response to the original dispute The Arbitration Tribunal will take its decisions by a majority vote It shall decide where it will meet and unless it decides otherwise shall follow the arbitration procedures of the International Chamber of Commerce in force at the date of signature of the present Contract The awards of the arbitrator or of the Arbitration Tribunal shall be final and there shall be no right of appeal or recourse of any kind These awards shall determine the apportionment of the arbitration expenses Pending final decision of a dispute the Contractor shall proceed diligently with the performance of the Contract unless otherwise instructed by the Contracting Authority 43 SEVERABILITY 43 1 If one or more of the provisions of this Contract is declared to be invalid illegal or unenforceable in any respect under any applicable law the validity legality and enforceability of the remaining provisions shall not be affected Each of the Parties shall use its best efforts to immediately and in good faith negotiate a legally valid replacement provision 44 APPLICABLE LAW 44 1 This Contract shall be governed interpreted and construed in accordance w
198. ility Physical and electrical integration of the IMPAC f E capability components including mass and power 2 Physical breakdown of the IMPAC capability into Hardware Software and Firmware budgets A graphical presentation of the Power Unit NU and Configuration Items CI refer to 5 3 1 for CI IS Networking enclosures identification The breakdown shall include the A graphical presentation Positioning of the IMPAC number of licenses for each Software CI with components inside the Transport Case and for desk traceability to the functional breakdown usage 3 Physical and electrical integration of the IMPAC capability components including mass and power budgets and the positioning of the IMPAC components inside the Transport Case 4 Integration of the IMPAC capability components with the PFS to meet the functional requirements of the SRS 5 Identification of COTS versus developmental items 6 Description of the inter working of all components to meet the system requirements physical interfaces between components data flows 7 Deployment and Operation principles of the IMPAC capability overview of how users will make use of the provided functionality of how administrators and network managers will monitor NATO UNCLASSIFIED Releasable to ISAF Page B 10 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions Annex B and control the system 8 Re
199. in terms of drawing on the Bid Guarantee d If the Purchaser accepts the Bidder s explanation of mistake in paragraph 4 3 3 a and allows the Bidder to accept the Contract at the offered price or the Purchaser accepts the Bidder s explanation pursuant to paragraph 4 3 3 c above the Bidder shall agree that the supporting pricing data submitted with his Bid will be incorporated by reference in the resultant contract The Bidder shall agree as a condition of contract signature that the pricing data will be the basis of determining fair and reasonable pricing for all subsequent negotiations for modifications of or additions to the contract and that no revisions of proposed prices will be made e If the Bidder presents a convincing rationale pursuant to paragraph 4 3 3 b above no additional action will be warranted The Purchaser however reserves its right to reject such an argument if the rationale is not compelling or capable of objective analysis In such a case the Bid may be determined to be non compliant 4 4 TECHNICAL CRITERIA 4 4 1 In order for a Bid to be determined to be compliant the Bidder shall have submitted a Proposal which has met after evaluation by the Purchaser all the criteria which are listed in Book II Part IV Statement of Work 4 4 2 The Cross Reference Table will assist the Purchaser in assessing the Bidder s compliancy 4 4 3 Scope a The bidder s response shall cover all requirements as st
200. including i Maximizing battery autonomy and battery life ii Battery charging c Operation on military batteries d Operation on vehicle batteries 8 Safe operation of the IMPAC and its components including a The use of the Li Ion batteries b Electrical safety c RF hazards 9 Secure operation of the IMPAC including IMPAC specific security measures in the SecOPs and SSRS only NATO Unclassified information shall be put in the user manual 10 Recommendations for operational usage including a Practical limitations of Inmarsat based connections speed latency contention blocking b Monitoring air time usage statistics volume duration cost NATO UNCLASSIFIED RELEASABLE TO ISAF 57 NATO UNCLASSIFIED RELEASABLE TO ISAF IFB CO 13589 OPL Book II Part IV Statement of Work Use of BGAN streaming and background services d Best use lowest cost fastest of desktop applications related to the Inmarsat bandwidth link latency and costs e Recommendations provisions for the use of software updates in accordance with SecOPs f Use of support tools applicable to BGAN services and to the IMPAC refer to Appendix A g Dealing with the environmental conditions of the ISAF theatre such as high and low temperatures component limitations dust and transport packaging 11 Basic troubleshooting of the IMPAC including a Fault finding including i Use of indicators on the components LEDs d
201. ing documents a Valid NATO Security Clearance to be arranged by the Contractor through their national authorities b Letter of Assignment to ISAF to be requested from the Purchaser c NATO Travel Order to be requested from the Purchaser d Valid Passport e Valid VISA for Afghanistan to be arranged by the Contractor The ISAF Military Technical Agreement provided by the Purchaser All movement in theatre will be in military provided transport provided by the Purchaser and in accordance with the current force protection measures specified by HQ ISAF commensurate with the threat level All intra theatre travel shall be arranged through the NCI AGENCY field office in Kabul and approved by the local NATO POC or other authorized personnel under military jurisdiction To facilitate the booking of personnel the following information will be required in advance of transportation a Full name of the person to be employed on site b Gender for billeting purposes CH Passport number and nationality Qa Emergency contact information full name telephone number address e Blood type Availability of military transport can be limited depending on operational priorities The Contractor shall be responsible for flexible re tasking of personnel in case transport to specific locations is not available NATO UNCLASSIFIED Releasable to ISAF Part II Page 14 NATO UNCLAS
202. ing of classified information documentation material and equipment entrusted to him or generated by him in connection with the performance of the Contract In particular the Contractor undertakes to 11 2 1 11 2 2 11 2 3 11 2 4 11 2 5 11 2 6 11 2 7 11 2 8 appoint an official responsible for supervising and directing security measures in relation to the Contract and communicating details of such measures to the Purchaser on request maintain preferably through the official responsible for security measures a continuing relationship with the national security authority or designated security agency charged with ensuring that all NATO classified information involved in the Contract is properly safeguarded abstain from copying by any means without the authorisation of the Purchaser the national security authority or designated security agency any classified documents plans photographs or other classified material entrusted to him furnish on request information to the national security authority or designated security agency pertaining to all persons who will be required to have access to NATO classified information maintain at the work site a current record of his employees at the site who have been cleared for access to NATO classified information The record should show the date of issue the date of expiration and the level of clearance deny access to NATO classified information to any person o
203. ings during the various phases of the Project 3 4 5 5 The Bidder shall describe their Risk Management approach and shall provide a preliminary Risk Assessment and Risk Log that meets the requirements of Section 3 5 3 of the SOW and which realistically addresses the risks involved in the performance of the Contract and offers adequate logical and pragmatic means for mitigating and controlling the risks NATO UNCLASSIFIED Releasable to ISAF Page 15 of 25 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions 3 4 6 Section 4 System Design and Engineering 3 4 6 1 Design 3 4 6 1 1 The Bidder shall provide a first high level draft of the System Design Specification SDS in accordance with the information dictated by the SOW 4 3 2 a With sufficient detail for the Purchaser to assess compliance with the Functional and Physical Requirements of IMPAC b Physical and electrical integration of the IMPAC capability components including mass and power budgets c A graphical presentation of the Power Unit NU and IS Networking enclosures d A graphical presentation Positioning of the IMPAC components inside the Transport Case and for desk usage 3 4 6 2 Integration 3 4 6 2 1 The Bidder shall describe their approach to ensuring a How the Bidder expects to achieve and can ensure interoperability and integration with the PFS and PFE in order to meet the functional and security requirements including a draft
204. inserted in all subcontracts and enforced by the Prime Contractor The QA program shall be described in detail in the Quality Assurance Plan QAP Section 6 of the PIP The QAP shall clearly indicate the QA activities responsibilities and controls for the Contractor and any sub Contractors Purchaser Quality Assurance Representative As provided under STANAG 4107 see 2 4 1 the Purchaser has the right to delegate some of the QAR responsibilities to a National Quality Assurance Representative NQAR NATO UNCLASSIFIED RELEASABLE TO ISAF 50 NATO UNCLASSIFIED RELEASABLE TO ISAF IFB CO 13589 OPL Book II Part IV Statement of Work SECTION 7 DOCUMENTATION 7 1 Documentation Requirements 7 1 1 Documentation Format 7 1 1 1 All the documentation to be provided under this Contract shall be written in English preferably United Kingdom Standard 7 1 1 2 The security classification of any non COTS documentation shall follow the NATO security guidelines No Contractor provided documentation shall bear any non NATO protective markings 7 1 1 3 Any contractual documentation shall have a clear title indicating the Contractual deliverable it pertains to a reference and version number and appropriate signature blocks demonstrating that the documentation has been subject to the Contractor s quality process 7 1 1 4 Any contractual documentation shall include a version history block identifying at least for the last v
205. ion PHS amp T 5 4 1 Development and maintenance of the Transportation Plan 5 4 1 1 The Contractor shall provide the Transportation Plan twenty 20 working days before the first delivery in electronic format 5 4 1 2 The Transportation Plan shall describe the end to end route and stages of the PBL CI transportation from the Contractor s origin to its final operational destination NATO UNCLASSIFIED Releasable to ISAF Page B 13 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions Annex B 3 4 7 Section 5 Integrated Logistics Support Configuration Management 3 4 7 2 Configuration Management 3 4 7 1 1 In this Section the Bidders shall provide a description of the overall Configuration Management Setup utilised by the corporation and provide high level description of tools used and methodology which demonstrate that the Prime Contractor conforms to the requirements of the Prospective Contract 5 3 Configuration Management 3 4 8 Section 6 Quality Assurance and Control 3 4 8 1 In this Section the Bidders shall provide a description of the overall Quality Assurance Quality Control Programme utilised by the corporation and provide copies of the applicable certificates issued by National Governments or International Organisations such as ISO which demonstrate that the Prime Contractor s Quality Programme conforms to the requirements of the Prospective Contract
206. ipping and scratching 3 The IMPAC components can be stacked 4 TEMPEST requirements are met 5 The total horizontal footprint of the BLACK equipment including supporting structures and excluding the Inmarsat BGAN terminal does not exceed 30 x 40 cm 6 The total horizontal footprint of the RED equipment including supporting structures and excluding the IS laptop does not exceed 30 x 40 cm A 5 4 IMPAC Cases and Bags Contents A 5 4 1 The contents of the IMPAC Transport Case shall be as described in Table 6 Transport Case components Crypto Device TCE621 M fill cable Laptop PSU battery 1 VoIP headset 1 Analogue phone 1 NATO UNCLASSIFIED A 8 NATO UNCLASSIFIED IFB CO 13589 OPLBook II Part IV Statement of Work APPENDIX A Networking devices As required Ethernet cabling Number and length as required including TCE621 M compatible 1 spare RJ45 Power cabling Number and length as required Power supply IMPAC power supply including battery backup Mil battery adapter cables Laptop adapter for vehicle mil battery if applicable Outlet adapters Documentation Components list IMPAC User Manual Quick Setup Card Other BGAN terminal BGAN PSU BGAN 10 metre RF cable Table 4 IMPAC Transport Case contents A 5 4 2 Any elements that are not mentioned in this table packaging spares additional copies of manuals CDs etc and th
207. ir parts inventories and consumable material for the PBL The Maintenance Concept shall define the PBL maintenance and supply flow amongst the various NATO and non NATO locations organisations groups and people Customer Support Concept The Contractor shall develop and maintain the PBL Customer Support Concept showing how the 1 2 and 3 Level Support will be implemented and performed The 1 Level Support shall implement the Issue Management to solve any incidents or propose workarounds to restore operational use The 2 Level Support shall identify fundamental Problems and propose solutions to be implemented by the 3 Level Support NATO UNCLASSIFIED RELEASABLE TO ISAF 38 5 1 1 3 3 3 5 1 1 3 3 4 5 1 1 3 4 5 1 1 3 4 1 5 1 1 3 5 5 1 1 3 5 1 5 1 1 3 5 2 5 1 1 3 6 5 1 1 3 6 1 5 1 1 3 6 2 NATO UNCLASSIFIED RELEASABLE TO ISAF IFB CO 13589 OPL Book II Part IV Statement of Work At each Support Level the PBL Support Concept shall describe the support environment constraints locations procedures artefacts organisation and personnel skills to perform the support level to the PBL The procedural description shall include objective s triggering event s input s output s task s roles and responsibilities RACI format constraints exceptional case s tool s support Training Plan The Contractor shall develop and maintain the Training Plan POI Document I that define
208. isplays ii Use of basic network testing tools like ping iii TCE diagnostics iv Network component console access b Fault resolution and workarounds including i Cable replacement ii Fuse replacement 12 Logistics support processes including i Where and how to ask for support including hot lines to be provided by the Contractor NCIA support desk Inmarsat ii How to report issues 8 3 Training Design 8 3 1 The training design shall follow an existing instructional methodology that links training objectives with course structure instructional techniques course content and assessment tools 8 3 2 The training shall gradually build up from a basic setup adding more complicated topics as the training sessions evolve such as troubleshooting or use of alternative power sources 8 3 3 The training shall concentrate on operator tasks needed to make use of the IMPAC rather than explaining how individual components work to support those capabilities NATO UNCLASSIFIED RELEASABLE TO ISAF 58 NATO UNCLASSIFIED RELEASABLE TO ISAF IFB CO 13589 OPL Book II Part IV Statement of Work 8 3 4 The training shall maximize the active participation of the students and make maximum use of hands on exercises assigning one IMPAC per every two students when circumstances permit 8 3 5 On completion of the training the trainee shall be able to pass a confirmatory test to show that they are competent to utilise the
209. it benefit is considered by the Purchaser to be directly related to the anticipated risk of the Contractor during the performance of the Contract NATO UNCLASSIFIED 60 NATO UNCLASSIFED RELEASEABLE TO ISAF IFB CO 13589 OPL ISAF MAN PORTABLE AMN CAPABILITY IMPAC BOOK II PART IV STATEMENT OF WORK SOW NATO UNCLASSIFED RELEASABLE TO ISAF NATO UNCLASSIFIED RELEASABLE TO ISAF IFB CO 13589 OPL Book II Part IV Statement of Work TABLE OF CONTENTS SECTION t Introd ttioin esis sssiessshoscsnetovcssnactnncdsdsonusoscdsnacoasnoevavseahsscsudssensonaspaadendsnssesnsonie 7 dee Purpose nosan enen aes canta these ian auras dues tats E A ute R E E eaeaalueensene 7 1 2 Key Operational Requirements j sc3scccsacssoseadiassaczess sy sodamavasaacasteacubanvccaateseduncceauncaaessens 7 Ls WOMMACE E 8 dck 5 0 es nea EEN 8 Le Statement Of WOK jsiciscceigdascisutiaedstocicgaasestiacsssiedacs R lust dea Ed Ed ed 9 1 6 Standards for interpretation of the Statement of Work ee eeecceeeseeesteeeenteeeeees 10 SECTION 2 APPLICABLE Documents ii sicscsissssseocsessesssccssnsesensonsotssvasseuseseseisossennseesoass 12 2 1 Allied Quality Assurance Publications 0 00 00 ceescceesseecesececeeeeeceeeeeceeeeeseeesneeeeaees 12 2 2 Allied Configuration Management Publications eee ceseesceeeneeeeseeeeeeeeeeeeaeees 12 2 3 SECAN Doctrine and Information Publcapon cee eeeceeeeeeeeeeeceesteeeeeteeeenaees 12 Z4 Standard N
210. ith the private contract law of the Kingdom of Belgium NATO UNCLASSIFIED 56 A 1 NATO UNCLASSIFIED ANNEX 1 TO GENERAL PROVISONS PURCHASER S PRICING PRINCIPLES General With regard to all actions included in Clause 19 Pricing of Changes Amendments and Claims the Purchaser will honour the accounting standards and pricing principles to which the Contractor is required to conform by the national defence authority or other governing national authority as applicable in the country of origin of the Contractor Where such accounting standards are non existent or incomplete or where the Contractor is not required to conform to such standards and principles the Parties agree that the Purchasers Pricing Principles contained herein shall govern As may be requested by the Purchaser the Contractor shall provide documentation that the standards or principles employed in the submission of cost or pricing data are in conformance with governing national policies and regulation The Contractor when submitting a price proposal based upon national standards and regulations shall provide a point of contact within the national body governing such standards and regulations in order to allow Purchaser verification and audit Where such conformance cannot be demonstrated to the satisfaction of the Purchaser the Purchaser s Pricing Principles will govern The Contractor shall clearly state whether national standards and rules or
211. ities ISAF KATA Kabul 4 Full Systems Acceptance followed by Warranty in the form of 1 year support Key Operational Requirements The IMPACs shall connect to the AMN Afghan Mission Network over Inmarsat BGAN services NATO Unclassified WAN Extensions at ISAF the Internet and be able to connect directly to the AMN The IMPACs are intended for operation across the ISAF Area of Operational Responsibility AOR and shall cope with the transport environmental and logistics support conditions and constraints typical of ISAF operations in Afghanistan The IMPAC capability shall provide 1 Access at ISAF SECRET level to Application Services including Voice over Secure IP VoSIP and Video conferencing for a single user per IMPAC 2 Access to PSTN through INMARSAT 3 Basic monitoring and control M amp C tools to enable operation of the system by non technical users 4 Performance improvement and data rate and volume reduction over WAN connections through the implementation of the WOS NATO UNCLASSIFIED RELEASABLE TO ISAF 7 1 2 4 1 3 1 3 1 1 3 2 1 3 3 1 3 4 1 4 1 4 1 NATO UNCLASSIFIED RELEASABLE TO ISAF IFB CO 13589 OPL Book II Part IV Statement of Work The IMPACs shall consist of the following components 1 Networking devices including M amp C tools to support basic reconfiguration and troubleshooting operations 2 IP encryption device provided as Purchaser Furnish
212. ium members Annex A 11 shall be completed and included If there are no sub contractors consortium members involved the Bidder shall state this separately 3 3 PRICE QUOTATION Part ID 3 3 1 The Price Proposal in the form of the Bidding Sheets shall be prepared and submitted in the form of the Schedule of Supplies and Services SSS in Book II Part I of this IFB 3 3 2 The Bidders shall provide a breakdown of the cost for undertaking the level of effort required for tasks under CLINs 1 through 8 and O1 to O4 by completing the Pricing Summary see Pricing Summary Instructions at Annex C for each CLIN and entering the resultant Firm Fixed price in the appropriate columns 3 3 3 Bidders shall quote in their own national currency or in Euro Bidders may also submit bids in multiple currencies including other NATO member states currencies under the following conditions a the currency is of a participating country in the project and b the Bidder can demonstrate either through sub contract arrangements or in its proposed work methodology that it will have equivalent expenses in that currency All major subcontracts and their approximate anticipated value should be listed on a separate sheet and included with the Price Quotation NATO UNCLASSIFIED Releasable to ISAF Page 12 of 25 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions 3 3 4 Bidders are informed that the Purchaser by virtue of his statu
213. k II Part IV Statement of Work APPENDIX A 10 McAfee DLP Endpoint 11 Classify for Outlook 12 WinZip A 9 8 2 3 Non PFE ISAF current compatible and approved versions of A 10 1 NX Powerlite 2 Cisco IP Communicator 3 Polycom desktop VTC client 4 HP Photo and imaging 5 IrisLink ReadIris Pro 6 Mark Wilson Software Classify for Outlook ELECTRICAL POWER REQUIREMENTS A 10 1 IMPAC Power Unit A 10 1 1 A 10 1 2 A 10 1 3 A 10 1 4 A 10 1 5 The IMPAC Power Unit is an assembly that combines multiple electrical power functions 1 Power the IMPAC components from mains vehicle and military batteries 2 Provide IMPAC power backup 3 Mains power distribution and surge protection The power cables to the networking equipment shall at least have plugs on one side in order to be Line Replaceable separately from the Power Unit For safety reasons DC in and out ports and plugs on the IMPAC Power Unit with non interoperable voltage or polarity shall have unique connectors The IMPAC Power Unit shall feature overheating and shortcut protection No damage shall occur when mains vehicle and military batteries are connected at the same time A 10 2 Mains power A 10 2 1 A 10 2 2 A 10 2 3 The IMPAC shall support using mains power of 90 240V 47 63Hz to power all components The Inmarsat BGAN terminal shall include its own mains power supply The laptop shall include its own mains p
214. l 3 2 2 The following certifications shall be provided by completing the certificates set forth in Annexe A hereto specifically a A l Certificate of Legal Name of Bidder b A 2 Certificate of Independent Determination c A 3 Certificate of Bid Validity d A 4 Certificate of Understanding e A 5 Certificate of Exclusion of Taxes Duties and Charges A 6 Acknowledgement of Receipt of IFB Amendments NATO UNCLASSIFIED Releasable to ISAF Page 11 of 25 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions e A 7 Disclosure of Requirements for NCI AGENCY Execution of Supplemental Agreements h A 8 Certification of NATO Member Country of Origin of Delivered Equipment Services Material and Intellectual Property Rights OI A 9 Certificate Of Compliance OI A 10 AQAP 2110 or Certificate of ISO 9001 2000 Compliance k A ll List Of Prospective Sub Contractors And Major Vendors A 12 List of Key Personnel with Security Clearance Information 3 2 3 The Cross Reference Compliance Table The Bidder shall confirm that he accepts and will perform the requirements in the Statement of Work if awarded the contract by completing and submitting the Cross Reference Compliance table as detailed in Annex B In this table the bidder shall include the references to the sections in his bid which describe how the respective requirements will be met 3 2 4 A list of prospective sub contractors consort
215. l be available to the user if applicable for the equipment A 9 1 3 The networking equipment shall support VLAN trunking including a native VLAN SSHv2 firewall functionality PNAT SNMPv3 and relevant security protocols and mechanisms A 9 1 4 The NU and IS networking equipment when connected to all peripheral equipment shall each feature at least two unused Ethernet interfaces offering Power over Ethernet according to the 802 3af standard A 9 1 5 The networking equipment shall implement the most recent Operating System or firmware suitable for operational production networks compatible with the Software used at the Anchor Points 3 4 6 Section 4 System Design and Engineering 3 4 6 3 The Bidder shall provide proof through datasheets of A 9 2 1 The WAN Optimisation System shall optimize the the WOS and navigation system that these can be expected to application performance of IS traffic and reduce be SRS compliant A 9 2 WAN Optimisation System WOS the data rate and volume of WAN traffic transferred between the IMPAC and the IS Anchor Point over the bearers as described at the Connectivity requirements A 9 2 2 The WOS shall optimize through application level protocol optimisation caching and compression of at least the following protocols 1 FTP HTTP and HTTPS NATO UNCLASSIFIED Releasable to ISAF Page B 8 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions
216. l pay to the Purchaser for each day of delinquency in achieving the deadline or milestone fixed and agreed liquidated damages of 1 0 one per cent per day of the associated payment set forth in the Schedule of Payments provided in the Special Contract Provisions If no Schedule of Payments is specifically set forth in the Special Contract Provisions the liquidated damages will be assessed against the price of the applicable contract line item CLIN of the Schedule of Supplies Services and Prices NATO UNCLASSIFIED 46 38 2 38 3 38 4 38 5 39 39 1 39 2 NATO UNCLASSIFIED In addition to the liquidated damages referred to above the Purchaser shall have the possibility of terminating this Contract in whole or in part as provided in Clause 39 Termination for Default In the event of such termination the Contractor shall be liable to pay the excess costs provided in Clause 38 5 The Contractor shall not be charged with liquidated damages when the delay arises out of causes beyond the control and without the fault or negligence of the Contractor as defined in Clause 39 6 Termination for Default In such event subject to the provisions of Clause 41 Disputes the Purchaser shall ascertain the facts and extent of the delay and shall extend the time for performance of the Contract when in his judgement the findings of the fact justify an extension Liquidated damages shall be payable to the Purchaser from the firs
217. lementation Plan PIP as detailed in the Statement of Work SOW Book II Part IV The technical Proposal shall address each of the following areas below with the minimum information as requested in the paragraphs below and as implied by the related section in the SOW Section 1 Project Overview Section 2 Applicable Documents Section 3 Project Management Section 4 System Design and Implementation Section 5 Integrated Logistics Support Configuration Management Section 6 Quality Assurance and Control Section 7 Documentation Section 8 Training Section 9 Testing and Acceptance Paragraph 3 3 Project Implementation Plan 3 3 1 1 The Bidder has submitted a draft Project Implementation Plan PIP which describes how the Bidder will implement the totality of the Project including details of the Project Controls that will be applied 3 4 2 Cross Reference Compliance Table 3 4 2 1 The Bidder shall complete the Cross The Bidder has completed the Cross Reference Compliance Table at Annex B properly filled along with all the documentation required necessary to prove that the systems NATO UNCLASSIFIED Releasable to ISAF Page B 3 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions Annex B Reference Compliance Table at Annex B properly filled along with all the documentation required necessary to prove that the systems offered will meet the requirements described in Book
218. liaison with NATO UNCLASSIFIED RELEASABLE TO ISAF 8 1 NATO UNCLASSIFIED RELEASABLE TO ISAF IFB CO 13589 OPL Book II Part IV Statement of Work The Purchaser NCIA SSUP for Project Management and technical matters Project Manager Technical Manager including delivery information assurance e g security accreditation process commissioning configuration provisioning testing documentation training and transfer 1 4 2 NCIA SSUP acts as procurement and program management authority Host Nation managing the provision of PFE elements specific to this capability as follows 1 4 3 1 4 4 1 5 1 5 1 1 2 3 4 5 Inmarsat BGAN services SIM cards and subscriptions including the connectivity between the Inmarsat service provider and NATO premises IP encryption devices Standard ISAF images for loading on the laptops encrypted hard drives Hard Drive Disk Encryption HDDE Purchaser Furnished Services PFS as described in Para 4 4 3 After the Technical Transfer from NCIA SSUP to the NCIA SDEL Sector ISAF Sector ISAF will support 1st and 2nd level maintenance echelon of the IMPACs in theatre and the Contractor 3rd level Following the Transition from NCIA SSUP to NCIA SDEL NCIA SDEL acts as operations and management O amp M authority for the IMPACs and will be the Point of Contact PoC for the CLS Warranty both in the strategic domain NCIA Sector Mons NCIA Sector B
219. lure was due to a component failure and not attributable to a deficiency in equipment design or a defective process during manufacture of the equipment then the defective component may be replaced and the failure re classified as a Class A failure 9 7 Test Procedures 9 7 1 Each test procedure shall provide the following information 1 Its objective by clearly identifying the SRS or SSRS requirement intended to be demonstrated by the test procedure 2 The IMPAC CIs and facilities and test equipment involved 3 Any conditions which shall be satisfied prior to application of the test 4 A block diagram showing the proposed method of meeting the test requirements 5 The data to be collected 6 The sequence of testing steps in the procedure to a level of detail that enables full understanding by the Purchaser of the purpose and effect of each test step 7 The expected outcome 8 The means of measurement or assessment for the test 9 7 2 The results of each test called for in the test plan shall be recorded in test results sheets incorporated in the relevant test procedure 9 7 3 Each test will only be declared passed if the entirety of the expected results were obtained when running the test NATO UNCLASSIFIED RELEASABLE TO ISAF 69 NATO UNCLASSIFIED RELEASABLE TO ISAF IFB CO 13589 OPL Book II Part IV Statement of Work 9 8 Test Reports 9 8 1 The test procedure with attached test
220. ly adjusted for any saving of freight or other charges 40 7 2 the costs incurred in the performance of the Work terminated including initial costs and preparatory expense allocable thereto but exclusive of any costs attributable to Work paid or to be paid for under Clause 40 7 1 40 7 3 the cost of settling and paying claims arising out of the termination of work under Sub contracts or orders as provided in Clause 40 3 5 which are properly chargeable to the terminated portion of the Contract exclusive of amounts paid or payable on account of Work or materials delivered or services furnished by Sub contractors or vendors prior to the effective date of the notice of termination which amounts shall be included in the costs payable under Clause 40 7 2 and 40 7 4 a sum as profit on Clause 40 7 1 above determined by the NATO UNCLASSIFIED 52 40 8 40 9 40 10 40 11 NATO UNCLASSIFIED Purchaser to be fair and reasonable provided however that if it appears that the Contractor would have sustained a loss on the entire Contract had it been completed no profit shall be included or allowed and an appropriate adjustment shall be made reducing the amount of the settlement to reflect the indicated rate of loss and 40 7 5 the reasonable costs of settlement including accounting legal clerical and other expenses reasonably necessary for the preparation of settlement claims and supporting data with respect to the terminate
221. ly be negotiated by the Parties and be reflected in a supplemental agreement to this Contract Within thirty 30 days after receipt of the Contractor s recommendations for corrective action and adequate supporting information in accordance with Clause 27 9 the Purchaser using sole discretion shall give the Contractor written notice not to correct any Defect or to correct or partially correct any Defect within a reasonable time The Contractor shall promptly comply with any timely written direction from the Purchaser to correct or partially correct a manufacturing or Design Defect at no increase in the Contract price The Purchaser shall give the Contractor a written notice specifying any failure or refusal of the Contractor to 27 14 1 conduct analyses of Failed components and implement a course of remedial action as required by Clauses 27 7 and 27 8 27 14 2 provide replacement components technical support or on location field repair service in accordance with Clauses 27 6 and 27 7 or 27 14 3 prepare and furnish data and reports as required by Clause 27 10 The notice referred to in Clause 27 14 shall specify a period of time following receipt of the notice by the Contractor in which the Contractor must remedy the failure or refusal specified in the notice If the Contractor does not comply with the Purchaser s written notice in Clause 27 14 the Purchaser may by Contract or otherwise 27 16 1 Obtain detailed recommendati
222. ly built for trainers to teach the IMPAC Operator Training courses in theatre 3 Guidance and hints for effectively conducting the training courses assume future trainers have no former training experience A Training Plan TP detailing the development and implementation of the training deliverables shall be provided by the Contractor to the Purchaser for review Training Contents for the IMPAC As a minimum the Training Contents shall include not necessarily in this order NATO UNCLASSIFIED RELEASABLE TO ISAF 56 NATO UNCLASSIFIED RELEASABLE TO ISAF IFB CO 13589 OPL Book II Part IV Statement of Work 1 Overview of the IMPAC capabilities 2 Overview of the IMPAC cases and their components 3 Packing and unpacking 4 Overview and operation of the BGAN terminal including setup of the different data modes on the BGAN streaming best effort and guidance on when to use which 5 Setup of the IMPAC including a TCE configuration and NIATC NATO Information Assurance Technical Centre activation this will be confidential information to be left out of the training documentation b Operation of the laptop with Eclypt c ISAF SECRET data access domain and user account logins d ISAF SECRET VoIP and VTC access e Using the IMPAC in the light setup 6 Connection through the IS LAN NU WAN 7 Power options for the IMPAC including a Operation on mains power AC b Operation on Power Backup
223. ment a specific folder is modified publication of a new document of a new version of an existing document or deletion of a document The Contractor shall maintain on this portal all unclassified IMPAC capability project documentation as soon as it is submitted in first draft version to the Purchaser The Contractor shall maintain on this portal the lists databases containing the Action Items Log Risk Log and Issue Log associated to the projects and cross reference to the documents above The databases shall follow the templates presented in 3 5 3 6 Risk Log and 3 5 4 2 Issue Log The portal shall include the Contract SoW and SRS all presentation material from all Design Reviews and other meetings the draft and final Purchaser approved minutes of meetings and background applicable reference and guidance documents referred to in the SoW and SRS The portal shall include all vendor provided technical documentation pertaining to the COTS equipment integrated into the IMPAC capability The portal shall include other documents as directed by the Contractor s Project Manager or the Purchaser s IMPAC Project Manager and Contracting Officer relevant to the project The portal shall identify all relevant classified and unclassified documents by title unless a title is itself classified In order to ensure universal understanding of documents by title the following file naming convention shall be used DATE_TITLE_AU
224. mmunication or agreement for the purpose of restricting competition with any other Bidder or with any competitor b The contents of this bid have not been knowingly disclosed by the Bidder and will not knowingly be disclosed by the Bidder prior to award directly or indirectly to any other Bidder or to any competitor and c No attempt has been made or will be made by the Bidder to induce any other person or firm to submit or not to submit a Bid for the purpose of restricting competition De Each person signing this Bid shall also certify that a He is the person in the Bidder s organisation responsible within that organisation for the decision as to the bid and that he has not participated and will not participate in any action contrary to 1 a through 1 c above or i He is not the person in the Bidder s organisation responsible within that organisation for the bid but that he has been authorised in writing to act as agent for the persons responsible for such a decision in certifying that such persons have not participated and will not participate in any action contrary to 1 a through 1 c above and as their agent does hereby so certify and ii He has not participated and will not participate in any action contrary to 1 a through 1 c above Date Signature of Authorised Representative Printed Name Title Company NATO UNCLASSIFIED Releasable to ISAF Page A2 1 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL
225. n replace the obsolete components providing the same or superior functionality and meeting the requirements in the SRS 2 Provide an upgrade replacement plan describing how obsolescence would be dealt with The Contractor shall take those modifications related to adaptation of existing off the shelf products or to the replacement of components as they become obsolete and the associated cost performance logistics and operational impact implications into consideration in the overall design development integration and system engineering of the IMPAC The Contractor shall provide proof that the components proposed to meet the SRS are consolidated in terms of 1 Products fielded by military units in similar environmental conditions as the Afghan climate for similar purpose and available on the market for not less than two 2 years or evolutions of them e g new generation replacing old 2 Life cycle support structure in place at least covering the Warranty period Exceptions to the above shall be justified either as 1 Fielding of the hardware component s in high numbers gt 100 with reliability figures MTBF collected over a period of not less than one 1 year 2 Life cycle support to be undertaken by the Contractor in its full extent in case of limited or deficient life cycle support by subcontractors or by suppliers NATO UNCLASSIFIED RELEASABLE TO ISAF 26 NATO UNCLASSIFIED RELEASABLE TO
226. n a 3 weeks 1 2 Project Implementation Plan PIP Kees Papet SOWSECTION See EDC 3 weeks NCI Agency Brussels EA 1 n a Post including Electronic 3 3 weeks 1 3 Project Master Schedule PMS DocumentPortal Paper SOWSECTION n a EDC 3 weeks NCI Agency Brussels EA 1 n a Post Electronic 3 4 Document Portal Paper SOW SECTION EDC 4 1 4 Project Status Reports PSR Post Electronic 351 e Monthly to FSA NCI Agency Brussels Set 1 aa 15 Integrated Logistics Support Plan Docket Paper SOW SECTION EDC 4 EDC 48 weeks NCI Agency Brussels EA ILSP Electronic 5 weeks 1 n a 1 6 Project Review Meetings Service meeting SOW SECTION SE Monthly to FSA NCI Agency Brussels Set 1 n a 3 5 2 3 weeks TOTAL CLIN 1 2 System Design sg Document Portal Paper SOW SECTION EDC 4 2 1 System Design Specification SDS Electronic 432 Ste FAT NCI Agency Brussels 2 2 System Design Reviews Meeting SOW Ee EDC 6 weeks NCI Agency Brussels TOTAL CLIN 2 NATO UNCLASSIFIED Releasable to ISAF Page Unit price Total price NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Book I Bidding Sheets E d Type supplies or 1st Deliver inne Danes Unit of Coney Rahs CLIN Description H BE Format SOW Reference Y or Baseline Location authorised ei Unit price Total price service or St
227. n access the Afghan Mission Network AMN in ISAF The IMPACs are to be integrated by the Contractor at the factory tested and integrated in the current AMN network first at the Purchaser s in garrison facilities Mons in Belgium and Brunssum in The Netherlands and in theatre Depot 26 in Kabul Afghanistan as per Book II Part IV Statement of Work PARTICIPATING COUNTRIES The following NATO member nations have agreed to fund this acquisition effort in alphabetical order ALBANIA BELGIUM BULGARIA CANADA CROATIA THE CZECH REPUBLIC DENMARK ESTONIA FRANCE GERMANY GREECE HUNGARY ICELAND ITALY LATVIA LITHUANIA LUXEMBOURG THE NETHERLANDS NORWAY POLAND PORTUGAL ROMANIA SLOVENIA SLOVAKIA SPAIN TURKEY THE UNITED KINGDOM and THE UNITED STATES The Contractor may issue sub contracts to firms and purchase from qualified vendors in any NATO member country and in Afghanistan None of the work including project design labour and services shall be performed other than by firms from and within participating countries and Afghanistan No material or items of equipment down to and including identifiable sub assemblies shall be manufactured or assembled by a firm other than from and within a participating country The intellectual property rights to all designed documentation and system operating software shall reside in NATO member countries and no license fees or royalty charges shall be paid by the Contractor to fi
228. n garrison facilities Mons in Belgium and Brunssum in The Netherlands and in theatre Depot 26 in Kabul Afghanistan as per Book II Part IV Statement of Work 1 1 2 This solicitation is an Invitation For Bid IFB It is based on the Alliance Operations and Missions AOM International Competitive Bidding ICB Procedure AC 4 D 2007 003 lowest price technically compliant Procedures The successful bid pursuant to this IFB will be that bid which is the lowest price technically compliant in accordance with the evaluation criteria 1 1 3 This IFB will not be the subject of a public bid opening 1 1 4 An award of the contract will be made on a Firm Fixed Price basis to the lowest compliant Bidder 1 1 5 The Bidder shall refer to the Purchaser all queries for a resolution of possible conflicts found in information contained in this document in accordance with the procedures set forth in 2 6 Requests for IFB Clarifications 1 1 6 The target for contract award is 3rd Quarter 2013 1 2 Security 1 2 1 The security classification of this IFB is NATO UNCLASSIFED Releasable to ISAF 1 2 2 The Bidders providing proposals in response to this IFB must be in the possession of the appropriate personnel and facility clearances allowing for the processing of classified materials 1 2 3 Should appropriate personnel and or a Contractor be unable to perform the contract because the facility clearances have not been extended by their
229. n under paragraph 31 2 above 31 5 Limitations and Exclusions from Warranty Coverage 31 5 1 This Software Warranty shall not apply to alleged defects that the Contractor demonstrates to be in or otherwise attributable to the NATO UNCLASSIFIED 42 NATO UNCLASSIFIED Purchaser furnished property as determined tested and verified by the tests and procedures set forth in this Contract Notwithstanding this paragraph a defect is not attributable to Purchaser furnished property if it is the result of installation or modification of Purchaser furnished property by the Contractor or of the integration of Purchaser furnished property into any Software delivered under this Contract 31 5 2 Any Purchaser Furnished Property needs to be checked and approved by the Contractor Approval is implied once the Contractor starts using the Purchaser Furnished Property 31 6 Markings 32 32 1 32 2 32 3 32 4 32 5 31 6 1 All Software delivered under this Contract will be marked with or the operating and or maintenance manuals or instructions accompanying such Software will prominently include notice of the existence of this warranty its substance its duration and instructions to notify the Purchaser promptly if the Software is found to be defective NATO CODIFICATION For the purposes of this Clause Technical Data means the drawings specifications and technical documentation of those items designated by the Purchas
230. nclude unique to type testing equipment For software projects this includes any special equipment required for software testing purposes Everything else is considered as Direct Material B Travel Identify total cost for transportation and per diem rates Provide number of people travelling number of trips unit price of each identified trip C Individual Consultant Services Identify and support the proposed contemplated consulting State the amount of services estimated to be required and the consultant s quoted daily or hourly rate NATO UNCLASSIFIED Releasable to ISAF Page C 2 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions Annex C D Other Costs List all other direct charge costs not otherwise included in the categories described above e g services of specialized trades computer services preservation packaging and packing leasing of equipment and provide bases for pricing 6 GENERAL AND ADMINISTRATIVE EXPENSE This is the overhead charged for Sales General and Administrative SG amp A expenses or General and Administrative G amp A expenses 7 FEE OR PROFIT Enter the total of all proposed Fee or Profit 8 OTHER FACTORS This would be any other overhead factors applied to Bidders prices 9 GRAND TOTAL This is the Bidders final Firm Fixed Price total for the identified CLIN and should in essence match the price entered in the corresponding SSS in Section 1 of the bidding sheets
231. nctional Baseline FBL SAT Maintenance Concept 5 1 1 3 2 1 The Contractor shall develop and maintain the Maintenance Concept for the PBL that defines the maintenance environment constraints locations procedures artefacts organisation and personnel skills to maintain the PBL 5 1 1 3 2 2 The Maintenance Concept shall refer to the functional and non functional Maintenance Requirements of the FBL 5 1 1 3 2 3 The Maintenance Concept shall define the 1st 2nd 3rd and 4th Level Maintenance tasks At each of these Levels the procedural description shall include objective s triggering event s input s output s task s roles and Responsibilities Accountabilities Consulting and to Inform RACI format constraints exceptional case s tool s support NATO UNCLASSIFIED RELEASABLE TO ISAF 37 5 1 1 3 2 4 5 1 1 3 2 5 5 1 1 3 2 6 5 1 1 3 2 7 5 1 1 3 2 8 5 1 1 3 2 9 5 1 1 3 3 5 1 1 3 3 1 5 1 1 3 3 2 NATO UNCLASSIFIED RELEASABLE TO ISAF IFB CO 13589 OPL Book II Part IV Statement of Work The 1st Level Maintenance tasks shall be defined and designed for users and operators without specialised knowledge and shall include but are not limited to day to day Housekeeping tasks visual inspections verification of Configuration Item CI functions and performance and change of the PBL configuration settings e g attributes for the adaptation to the operational environment or use The 2nd Level
232. nd Services Partial bids will be declared non compliant 3 1 3 The Bidder shall not restate the IFB requirements in confirmatory terms only The Bidder must clearly describe what is being offered and how the Bidder will meet all IFB requirements Statements in confirmatory terms only will be sufficient grounds for determining the bid to be non compliant 3 1 4 Bidders shall prepare their bid in 3 parts in the following quantities a Bid Administration Part I 1x Original b Price Quotation Part ID 1x Original amp 1x Paper Copy with 1x Electronic Copy on CD ROM c Technical Proposal Part II 1x Original amp 1x Paper Copy with 3x Electronic Copies on CD ROM 3 1 5 Documents submitted in accordance with section 3 1 4 above shall be classified no higher than NATO RESTRICTED material All the material of a NATO RESTRICTED nature must be submitted in accordance with national security procedures 3 1 6 Bidders are advised that the Purchaser reserves the right to incorporate the Bidders technical Proposal in whole or in part in the resulting contract 3 2 BID ADMINISTRATION Part I 3 2 1 The Bid Administration Part shall contain a Bid Guarantee as described in Section 2 13 to these Bidding Instructions If the Bid Guarantee is sent to the Purchaser directly from the Bidder s bank a letter in lieu of the actual Guarantee shall be included in the Bid Administration Package specifying the details of the transmitta
233. nd its associated support system during the in service period starting from FSA to End of Life The ILSP shall encapsulate at a minimum all Support Element Plans and Concepts as defined below NATO UNCLASSIFIED Releasable to ISAF Page B 12 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions Annex B 5 1 1 2 The ILSP shall be structured as follows but is not limited to 5 1 1 2 1 Introduction 5 1 1 2 2 Scope and Purpose 5 1 1 2 3 Product Baseline PBL ref 2 2 1 ACMP 1 description and background 5 1 1 2 4 References and Definitions 3 4 7 Section 5 Integrated Logistics Support Configuration Management 3 4 7 1 2 Draft Maintenance Concept The Bidder shall outline how he adopts the Maintenance processes and deliverables to the scope of this contract as requested in the SOW Section 5 1 1 3 2 5 1 1 3 2 Maintenance Concept 5 1 1 3 2 1 The Contractor shall develop and maintain the Maintenance Concept for the PBL that defines the maintenance environment constraints locations procedures artefacts organisation and personnel skills to maintain the PBL 3 4 7 Section 5 Integrated Logistics Support Configuration Management 3 4 7 1 3 Draft Transportation Plan The Bidder shall outline how he adopts the Transportation processes and deliverables to the scope of this contract as requested in the SOW Section 5 4 1 5 4 Packing Handling Storage and Transportat
234. nd the IMPAC Power Unit shall be integrated into a single Power Unit enclosure NATO UNCLASSIFIED A 7 NATO UNCLASSIFIED IFB CO 13589 OPLBook II Part IV Statement of Work APPENDIX A 2 Only directly accessible and visible to the user shall be the interfaces indicators and switches that are specified in the SRS or are required for the IMPAC operation 3 The IMPAC Power Unit may be combined with the NU networking enclosure 4 The IP crypto shall be TEMPEST compliant and be attached to or integrated with the NU networking enclosure or the IMPAC Power Unit enclosure 5 IP crypto removal from and addition to the NU networking enclosure shall be easily possible without tools 6 Where possible cabling between the enclosures shall be combined or tied together presenting a well organized easy to use IMPAC to the user 7 Cabling between the enclosures shall be as short as possible 8 Integration of networking or power sub components by mounting on an open chassis or plate gluing or screwing etc different pieces of equipment chassis together use of intermediate and physically not integrated power supplies line filters etc is not considered compliant A 5 3 IMPAC desk usage A 5 3 1 The IMPAC shall be constructed and components shall be integrated such that 1 The IMPAC can be removed from the Transport Case and be operated on a desk 2 The IMPAC components shall feature non slip rubber feet to prevent sl
235. neral public e is sold in substantial quantities in the commercial marketplace and e is offered to the Purchaser under a contract or subcontract at any tier without modification in the same form in which it is sold in the commercial marketplace Component A part or combination of parts having a specific function which can be installed or replaced only as an entity Contractor Background IPR Any IPR owned by the Contractor or licensed by a third party to the Contractor which is not created in relation to or as the result of work undertaken for any purpose contemplated by the Contract and which is needed for the performance of the Contract or for the exploitation of Foreground IPR Correction Elimination of a Defect Contract The agreement concluded between the Purchaser and Contractor duly signed by both contracting parties The Contract includes the documents referred to in Clause 1 Order of Preference Contracting Authority The General Manager of the NCI Agency the Director of Acquisition the Chief of Contracts of the NCI Agency or the authorised representatives of the Chief of Contracts of the NCI Agency Contractor The person or legal entity from a Participating Country which has signed this Contract and is a Party thereto Day A calendar day Defect Any condition or characteristic in any Work furnished by the Contractor under the Contract that is not in compliance with the requirements of the Contract
236. network diagram b An outline of the design of the IMPAC Power Unit c How the Bidder expects to achieve and can ensure AFPL approval for the IMPAC kit components and the WOS 3 4 6 3 Implementation a The Bidder shall provide a first high level System Implementation Plan following the structure in section 4 5 of the SOW and outlining their approach to implementing each of the three Stages identified in sections 4 5 2 4 5 3 4 5 4 of the SOW 3 4 7 Section 5 Integrated Logistics Support Configuration Management 3 4 7 1 In this Section the Bidder shall provide a high level description of the proposed Integrated Logistics Support Plan This plan shall cover the requirements of the Prospective Contract as set forth in Section 5 1 of the Statement of Work 3 4 7 1 2 Draft Maintenance Concept The Bidder shall outline how he adopts the Maintenance processes and deliverables to the scope of this contract as requested in the SOW Section 5 1 1 3 2 NATO UNCLASSIFIED Releasable to ISAF Page 16 of 25 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions 3 4 7 1 3 Draft Transportation Plan The Bidder shall outline how he adopts the Transportation processes and deliverables to the scope of this contract as requested in the SOW Section 5 4 1 3 4 7 2 Configuration Management 3 4 7 1 1 In this Section the Bidders shall provide a description of the overall Configuration Management Setup utilised by the corpor
237. not susceptible to exact statement by the NATO UNCLASSIFIED 44 34 34 1 34 2 35 35 1 36 36 1 36 2 NATO UNCLASSIFIED Contractor 33 1 2 claims for reimbursement of costs other than expenses of the Contractor by reason of his indemnification of the Purchaser against patent liability including reasonable expenses incidental thereto incurred by the Contractor under the provisions of this Contract relating to patents 33 1 3 a patent infringement resulting from specific written instructions from the Purchaser under this Contract 33 1 4 a patent infringement resulting from changes or additions to the goods and services subsequent to final delivery and acceptance under this Contract ASSIGNMENT OF CONTRACT The Purchaser reserves the right to assign this Contract in whole or in part to another NATO body agency or representative within NATO or NATO Nations In such a case the Purchaser shall notify the Contractor accordingly in writing NATO shall remain responsible for its obligations under the Contract and for the actions of the body agency or representative to which this Contract may be assigned TRANSFER AND SUB LETTING The Contractor shall not give bargain sell assign sub let or otherwise dispose of the Contract or any part thereof or the benefit or advantage of the Contract or any part thereof without the prior written consent of the Purchaser PURCHASER DELAY OF WORK If the per
238. nsurances for his personnel and the equipment as needed in the area of operations and for performing the Contract 18 CARE AND DILIGENCE OF PROPERTY 18 1 18 2 18 3 18 4 The Contractor shall use reasonable care to avoid damaging buildings walls equipment and vegetation such as trees shrub and grass on the work site If the Contractor damages any such buildings walls equipment or vegetation on the work site he shall fix or replace the damage as directed by the Purchaser and at no expense to the Purchaser If he fails or refuses to make such repair or replacement the Contractor shall be liable for the cost thereof which may be deducted from the Contract price The Purchaser will exercise due care and diligence for the Contractor s furnished equipment and materials on site The Purchaser will however not assume any liability except for gross negligence and wilful misconduct on the part of the Purchaser s personnel or agents The Contractor shall at all times keep the site area including storage areas used by the Contractor free from accumulations of waste On completion of all work the Contractor is to leave the site area and its surroundings in a clean and neat condition NATO UNCLASSIFIED Releasable to ISAF Part II Page 12 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Contract Special Provisions 19 RESPONSIBILITY OF THE CONTRACTOR TO INFORM EMPLOYEES OF WORK ENVIRONMENT 19 1 The Cont
239. nt of Work the NCIA PFS request processing This shall be done at a secure testing facility 4 4 3 2 5 Engagement with NCIA for learning and executing the processes required to conduct the provisioning of the PFS 4 4 3 3 The Contractor shall implement the IMPAC SRS compliant ready for immediate use of the PFS at trainings and theatre which includes the following PFS integration activities by the Contractor 1 PFS compliant configuration of all IMPAC capability hardware and software components 2 The installation of VTC and VoIP client applications 3 Provisioning of the IMPAC capability joining the laptops to the ISAF Windows domain installing virus definition updates NATO PKI enrolment of the networking equipment initial IP crypto configuration through actively working together with NCIA PFS administrators 4 The purchaser shall facilitate the functional testing of the PFS access see FAST and PSA 5 Actively working together with NCIA PFS administrators to solve any issues that are discovered on the PFS access during implementation and testing with the IMPAC 4 4 3 4 The Contractor shall implement the IMPAC according to 4 4 3 4 1 Service access parameters and settings resulting from the service requests 4 4 3 4 2 NCIA recommended settings for the BGAN terminals BGAN handsets laptops and laptop applications 4 4 3 4 3 NCIA Secure Configuration guidelines these will be provided by the Purchaser 4 4
240. nt of a contractual or technical nature will not be considered during evaluation and may be cause for a determination of non compliance by the Purchaser 3 3 8 When completing the Bidding Sheets the Bidder shall insert information in all yellow cells A price for each specified element shall be supplied on each CLIN Prices should not be grouped The prices and quantities entered on the document shall reflect the total items required to meet the contractual requirements The total price shall be indicated in the appropriate columns and in the currency quoted If the price of a line item is expressed in different currencies these shall be identified and there shall be as many totals on that line item as there are currencies In preparing the Price Quotation Bidders shall ensure that the prices of the Sub items total the price of the major item of which they constitute a part The accuracy of the inputs of the Priced Proposal Sheets is the responsibility of the Bidder The Purchaser in its favour may resolve ambiguous computation of prices 3 3 9 Where an item specified in the requirement is no longer available Bidders are requested to provide the nearest available equivalent which meets or exceeds the specifications of the item which it replaces Bidders shall provide technical data on the alternative product in order to justify its inclusion 3 3 10 The Bidder shall furnish firm fixed price quotations for all proposed items including all option
241. nts of the Performance Guarantee will be cashed by the Purchaser upon receipt and held in the Purchaser s account until the term of the Performance Guarantee has expired The standby letter of credit shall be subject to Belgian Law and shall be issued by i a Belgian bank ii the Belgian subsidiary of a foreign bank licensed to provide financial services in Belgium or iii an insurance company licensed to do business in Belgium and belonging to a Belgian banking institution provided the banking institution guarantees explicitly the demand for payment unless otherwise specified by the Purchaser The Contractor shall request in writing relief from the Performance Guarantee upon expiration of the warranty period or such other period as may be specified in the Contract and such relief may be granted by the Purchaser NATO UNCLASSIFIED 10 8 6 8 7 8 8 8 9 NATO UNCLASSIFIED The Contractor shall be responsible as a result of duly authorised adjustments in the total contract price and or period of performance by the Purchaser for obtaining a commensurate extension and increase in the Performance Guarantee the value of which shall not be less than ten per cent 10 of the total contract price including all amendments and for depositing such guarantee with the Purchaser within thirty 30 calendar days from the effective date of aforesaid duly authorised adjustment The failure of the Contractor to deposit and maintain suc
242. ny equipment services and documentation 3 2 2 Contractor Project Management Office 3 2 2 1 The Contractor shall establish and maintain a Project Management Office PMO to perform and manage all efforts necessary to discharge all his responsibilities under this Contract NATO UNCLASSIFIED RELEASABLE TO ISAF 15 NATO UNCLASSIFIED RELEASABLE TO ISAF IFB CO 13589 OPL Book II Part IV Statement of Work 3 2 2 2 The Contractor shall also provide all necessary suitably qualified manpower and resources to conduct and support the management and administration of operations in order to meet the objectives of the program including taking all reasonable steps to ensure continuity of personnel assigned to work on this project as follows 3 2 2 2 1 Project Manager The Contractor shall designate a suitably qualified Project Manager PM who will direct and co ordinate the activities of the Contractor s project team The Project Manager shall be the Contractor s primary contact for the Purchaser s IMPAC Project Manager and shall conduct all major project design test and review meetings 3 2 2 2 2 Technical Lead The Contractor shall designate a suitably qualified Technical Lead for the project The Technical Lead shall lead the analysis design development integration and follow on enhancement efforts of the Contractor 3 2 2 2 3 Test Director The Contractor shall designate a suitably qualified individual to serve as the Tes
243. ny necessary measure to protect the life and health of persons working or visiting the work area occupied by him These measures include compliance with the country of installation s safety provisions In the performance of all work under this Contract it shall be the Contractor s responsibility to ascertain and comply with all applicable NATO security regulations as implemented by the local Headquarters security Officer NATO UNCLASSIFIED Releasable to ISAF Part II Page 10 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Contract Special Provisions 13 RIGHTS IN TECHNICAL DATA 13 1 Subject to the rights of third parties and to existing rights of Company arising otherwise than by virtue of the Order and with due regard to national security regulation all rights in the results of work undertaken by or on behalf of the Purchaser for the purposes of the Order including any technical data specification report drawing computer software data computer programmes computer databases computer software documentation including software documentation design data specification instructions test procedures training material produced or acquired in the course of such work and in particular all rights including copyright therein shall vest in and shall be the sole and exclusive property of the Purchaser 14 SECURITY 14 1 14 2 14 3 14 4 14 5 14 6 15 The security classification of this contra
244. o further orders or Sub contracts for Work Parts materials services or facilities except as may be necessary for completion of such portion of the Work under the Contract as is not terminated 40 3 3 terminate all orders and Sub contracts to the extent that they relate to the performance of Work terminated by the Notice of Termination 40 3 4 assign to the Purchaser in the manner at the times and to the extent directed by the Purchaser all of the right title and interest of the Contractor under the orders and Sub contracts so terminated in which case the Purchaser shall have the right in its discretion to settle or pay any or all claims arising out of the termination of such orders and Sub contracts 40 3 5 settle all outstanding liabilities and all claims arising out of such termination of orders and Sub contracts with the approval or ratification of the Purchaser to the extent he may require which approval or ratification shall be final for all the purposes of this Clause 40 3 6 transfer title and deliver to the Purchaser in the manner at the times NATO UNCLASSIFIED 50 40 4 40 5 NATO UNCLASSIFIED and to the extent if any directed by the Contracting Authority of 40 3 6 1 the fabricated parts work in process completed work Work and other material produced as a part of or acquired in connection with the performance of the Work terminated by the notice of termination and 40 3 6 2 the completed or
245. of Work 5 4 10 Notice of Shipment 5 4 10 1 provide the Purchaser with a notice of shipment comprising the following details 5 5 5 5 1 5 5 2 5 5 3 5 5 4 5 5 5 5 5 6 5 5 7 5 5 8 Ten 10 working days before each shipment of supplies the Contractor shall 1 Shipment Date 2 Contract Line Item 3 Consignor and Consignee 4 Number of Packages Containers 5 Final Partial Shipment 6 Mode of Shipment 7 Number of 302 Forms used if used Warranty The Contractor shall warrant that all delivered Software and Hardware Configuration Items under this Contract function according to their specifications The Warranty period for all Hardware and Software CT s starts at FSA for the duration of one 1 calendar year The Contractor shall repair replace fix all CI s received through the Customer Support and or Maintenance process with the highest priority allocated and shall be responsible for returning the CI to the NATO Depot 3 at CSSC Brunssum The Netherlands through express delivery or electronic submission within ten 10 working days after receipt at the Contractor premises at the expense of the Contractor Return of failed items to the Contractor is the responsibility of the Purchaser at the expense of the Purchaser If the Contractor becomes aware at any time before acceptance by the Purchaser that a defect exists in any PBL Hardware and Software CI the Contractor shall coo
246. of such copy the Contractor mails or otherwise furnishes to the Contracting Authority his decision to open arbitration proceedings in accordance with the Clause 42 Arbitration The burden of proof for both receipt and delivery of such documentation shall be by signed and dated registered mail receipt or by hand receipt as acknowledged and signed by the Contracting Authority Pending final decision of a dispute the Contractor shall proceed diligently with the performance of the Contract unless otherwise instructed by the Contracting Authority ARBITRATION Within a period of thirty days from the date of receipt of the notification referred to in Clause 41 3 above the Parties shall jointly appoint an arbitrator In the event of failure to appoint an arbitrator the dispute or disputes shall be submitted to an Arbitration Tribunal consisting of three arbitrators one being appointed by the Purchaser another by the other contracting party and the third who shall act as President of the Tribunal by these two arbitrators Should one of the Parties fail to appoint an arbitrator during the fifteen days following the expiration of the first period of thirty days or should the two arbitrators be unable to agree on the choice of the third member of the Arbitration Tribunal within thirty days following the expiration of the said first period the appointment shall be made within twenty one days at the request of the Party instituting the proceedings
247. of termination of this Contract under the provisions of this Clause it is determined for any reason that the Contractor was not in default under the provisions of this Clause and that the Parties agree that the Contract should be continued the Contract shall be equitably adjusted to compensate for such termination and the Contract modified accordingly Failure to agree to any such adjustment shall be a dispute within the meaning of Clause 41 Disputes The rights and remedies of the Purchaser provided in this Clause shall not be exclusive and are in addition to any other rights and remedies provided by law or under this Contract TERMINATION FOR THE CONVENIENCE OF THE PURCHASER The performance of Work under this Contract may be terminated by the Purchaser in accordance with this Clause in whole or from time to time in part whenever the Purchaser shall determine that such termination is in the best interest of the Purchaser Any such termination shall be effected by delivery to the Contractor of a written notice of termination signed by the Contracting Authority specifying the extent to which performance of Work under the Contract is terminated and the date upon which such termination becomes effective After receipt of a Notice of Termination and except as otherwise directed by the Contracting Authority the Contractor shall 40 3 1 stop the Work on the date and to the extent specified in the notice of termination 40 3 2 place n
248. oints Internet termination through the Internet Anchor Points Commercial or NATO owned NU WAN extensions at ISAF for connecting the IMPAC NU WAN access through VPN Anchor Points NU WAN connectivity between the above mentioned Anchor Points NU WAN extensions and the ISAF SECRET Gateways ISAF SECRET Gateways ISAF SECRET Anchor Points NATO IP crypto management 10 NATO PKI 11 Firewalls IDS and IPS management 12 VTC over Secure IP 13 Voice over Secure IP VoSIP 14 AMN Functional Area Services FAS 15 AMN Information Services 4 4 3 2 The Contractor shall support the request process of PFS for the IMPAC kit through 4 4 3 2 1 4 4 3 2 2 4 4 3 2 3 4 4 3 2 4 Completion of NATO Service Requests with a Excel form through the Purchaser for each IMPAC for the above mentioned PFS thereby detailing network design equipment used needed services proposed IP numbering schemes etc Providing supplementary information or requests where needed The creation of network diagrams for each IMPAC by using the NCIA Visio stencils and templates for Deployable CIS detailing the intended connectivity and IMPAC components Updating these diagrams with NCIA provided service parameters such as IP addressing unclassified equipment and connection identifiers resulting from NATO UNCLASSIFIED RELEASABLE TO ISAF 30 NATO UNCLASSIFIED RELEASABLE TO ISAF IFB CO 13589 OPL Book II Part IV Stateme
249. ok CD video film play or other form any classified commercial in confidence information which I have acquired in the course of my work under CO 13589 OPL That at the end of contract and after performance of all required tasks I must surrender any official document or material made or acquired by me in the course of my work under CO 13589 OPL save such as I have been duly authorised to retain That the provisions of the above Declaration apply not only during the period of work under CO 13589 OPL but also after my contract has ceased and that I am liable to prosecution if either by intent or negligence I allow classified commercial in confidence information to pass into unauthorised hands NATO UNCLASSIFIED Releasable to ISAF Part Il Page A 1 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Contract Special Provisions NATO UNCLASSIFIED Releasable to ISAF Part Il Page B 1 NATO UNCLASSIFIED VERSION CONTROL Final Version 21 June 2012 NATO COMMUNICATIONS AND INFORMATION AGENCY GENERAL CONTRACT PROVISIONS Version from LA coordination dated 10 May 2012 NATO UNCLASSIFIED 1 ST SE N 14 15 16 17 18 19 20 21 22 23 24 NATO UNCLASSIFIED INDEX OF CLAUSES ORDER OF PRECEDENCE DEFINITION OF TERMS AND ACRONYMS AUTHORITY APPROVAL AND ACCEPTANCE OF CONTRACT TERMS LANGUAGE AUTHORISATION TO PERFORM CONFORMANCE TO NATIONAL LAWS AND REGULATIONS FIRM FIXED PRICE CONTRACT
250. ok II Part IV Statement of Work APPENDIX C TCE621 M CABLING APPENDIX C ETHERNET CABLE SPECIFICATION C 1 All rights reserved Passing on and copying of this documen use and communication of its contents not permitted without written authorization from Thales Norway AS A Master key way SEE ORDER location 100mm 10mm A Le ERT STRAIGHT AMPHENOL SCE O SI REAR FACE VIEW S CABLE SIDE B IMPORTANT Bonding impedance between back shell 90 DEGREE MARKING OF CABLE and cable nrald shall be 2mOhim CABLE SHALL BE MARKED WITH CODE NUMBER The cable braid shall be connected to THE CODE NUMBER SUFFIX INDICATES THE CABLE LENGTH the back shell with a 360 deg termination AS SHOWN x x x x Es Master key way S CABLE LENGTH IN METERS Tol 1 location 1 MULTIPLICATION FACTOR 0 0 2 MULTIPLICATION FACTOR 0 1 3 MULTIPLICATION FACTOR 1 EXAMPLE X1S0 0 5 METER NOTE 1 X250 5 METER Master key way location PART 1 9 AND 10 MAY BE REPLACED BY RJ 45 X350 e 50 METER A PATCH LEAD CABLE PART NO RJFSFTPSE0624 CONNECTOR A VARIANT see table l U D CONNECTION DIAGRAM Thr WIRING SEQUENCE Mi s PARTS LIST NOTIN SEALE CABLE ID SIGNAL__ TERMINATION A TERMINATION B gl 10 1 Strain Relief Hood 6510 0100 01 or 202 2608 ELDON Amphenol GND J K l
251. on Section II General Bidding Information Section II Bid Preparation Instructions Section IV Bid Evaluation Annex A Certificates Annex B Cross Reference Compliance Sheet Annex C Instructions for Bidding Sheets Annex D Bidder Clarification Form Book II The Prospective Contract NCI AGENCY Signature Sheet Part I Schedule of Supplies and Services Part I Contract Special Provisions Part I Contract General Provisions Part IV Statement of Work NATO UNCLASSIFIED Releasable to ISAF NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions IFB CO 13589 OPL BOOK I BIDDING INSTRUCTIONS NATO UNCLASSIFIED Releasable to ISAF NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions CONTENTS GESEIS HEEN ere Ee eg GENERA EE E SECURITY EE SECTION 2 GENERAL BIDDING INFORMATION DEFINITION S iania a a E NE aT ELIGIBILITY EE BID DELIVERY AND BID CLOSING sssscsscisvicsatssdesansherateetearactaverssanusdergannseesaass REQUESTS FOR EXTENSION OF BID CLOSING DATE EERSTEN eege ee REQUEST FOR IFB CLARIFICATIONS cnnccsccsesssesesesvsesscccessteseacesecansontvonsoonsssasess 1 1 1 2 sc 2 2 2 3 2A 2 5 2 6 2 7 2 8 2 9 2 10 2 11 2 12 2 13 REQUEST FOR WAIVERS AND DEVIATIONS AAA AMENDMENT OF THE TFB iini A A E E eeet MODIFICATIONS AND WITHDRAWAL OF BUDS eeeeeeeeseeeneeeeeeeeees BID VALIDIY eegene aa rt CANCELLATION OF INVITATIONS FOR BID oeeseseseserere
252. on the Bidder shall outline their approach to testing for the execution of the FAT FAST and PSA tests in order to meet the requirements in section 9 3 the SOW SOW 9 2 1 3 The Testing Approach shall comprise four test sessions as follows 1 The Factory Acceptance Tests FAT at the Contractor s premises 2 Site acceptance tests as a First Article System Acceptance Tests FAST at NCIA SD for the first IMPAC unit b Subsequent testing of all ten 10 units at NCIA SDEL Sector Mons under Provisional System Acceptance PSA c Functional testing followed in theatre Depot 26 3 4 11 Section 9 Testing and Acceptance 3 4 11 2 The Bidder shall provide a first high level Project Test and Acceptance Plan which describes his approach to testing and addresses the conduct of tests described in 9 3 as per section 9 5 1 of the SoW SOW 9 3 Testing Sequence SOW 9 5 Test and Acceptance Plan SOW 9 5 1 The Test and Acceptance Plan TAP Section 9 NATO UNCLASSIFIED Releasable to ISAF Page B 16 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions Annex B 3 4 11 3 The bidder shall have included evidence about their past recent experience as the prime contractor in conducting acceptance tests of similar type of systems of the PIP shall comprise the following documents 1 The Project Test Plan PTP refer to 9 5 3 2 Any submitted test waivers
253. on for delivery of the remaining nine 9 IMPACs to the BCLD 9 3 2 6 The Contractor shall document the FAST results in a FAST Test Report 9 3 3 Provisional System Acceptance PSA 9 3 3 1 In order to achieve PSA the Contractor shall put all ten 10 IMPAC units under test at NCIA SDEL Sector Mons and repeat a subset of the tests in 9 3 2 1 9 3 3 2 The testing of all ten 10 IMPACs shall ensure that each unit is configured tested end to end down to logging in to user accounts and ready for training shipment and fielding This shall include all ten 10 BGAN terminals and their accounts 9 3 3 3 The subset of tests will be provided to the Purchaser prior to testing for approval NATO UNCLASSIFIED RELEASABLE TO ISAF 64 NATO UNCLASSIFIED RELEASABLE TO ISAF IFB CO 13589 OPL Book II Part IV Statement of Work 9 3 3 4 In order to request PSA of IMPAC units the Contractor shall have completed the following actions 1 Successful completion of FAST and FAT testing of all IMPACs including approval of the associated test reports 2 Delivery of all the System Documentation as per 7 1 2 1 9 3 3 5 After satisfactory completion of the PSA review and the issuing of the System Certificate of Conformity by the contractor QA Manager and signed by the Purchaser the Purchaser will declare the IMPACs ready for shipment to theatre 9 3 3 6 The Purchaser will evaluate whether to accept delivery of the IMPACs from the
254. onal items delivered that are not specified in the contractual document The invoice amount is exclusive of VAT and exclusive of all Taxes and Duties in accordance with Clause 26 Taxes and Duties of the Contract General Provisions The Purchaser shall not bear any liability related to financial guarantees which the Contractor is required to provide under this Contract The Purchaser is released from paying any interest resulting from any reason whatsoever The Contractor shall render all invoices in a manner which shall provide a clear reference to the Contract Invoices in respect of any service and or deliverable shall be prepared and submitted as specified hereafter and shall contain Contract number Purchase Order number Contract Amendment number if any and the Contract Line Item s CLIN as they are defined in the priced Schedule of Supplies and Services The invoice shall contain the following certificate certify that the above invoice is true and correct that the delivery of the above described items has been duly effected and or that the above mentioned services have been rendered and the payment therefore has not been received The certificate shall be signed by a duly authorised company official on the designated original Invoices shall be submitted to NCI AGENCY Financial Management Resource Centre FMRC Boulevard L opold III B 1110 Brussels Belgium NCI AGENCY will make payment within 60 da
255. ons for corrective action from its own resources or third parties and either 27 16 1 1 correct the Work NATO UNCLASSIFIED 36 27 17 27 18 28 28 1 28 2 28 3 28 4 NATO UNCLASSIFIED 27 16 1 2 replace the Work and if the Contractor fails to furnish timely disposition instructions the Purchaser may dispose of the non confirming Work for the Purchaser s account in a reasonable manner in which case the Purchaser is entitled to reimbursement from the Contractor or from the proceeds for the reasonable expenses of care and disposition as well as for excess costs incurred or to be incurred 27 16 1 3 obtain applicable data and reports and or 27 16 1 4 charge the Contractor for the costs incurred by the Purchaser In no event shall the Purchaser be responsible for any extension or delays in the scheduled deliveries or periods of performance under this Contract as a result of the Contractor s obligations to correct Defects nor shall there be any adjustment of the delivery schedule or period of performance as a result of the Correction of Defects unless provided by a supplemental agreement with adequate consideration The rights and remedies of the Purchaser provided in this Clause shall not be affected in any way by any terms or conditions of this Contract concerning the conclusiveness of inspection and Acceptance and are in addition to and do not limit any rights afforded to the Purchaser by any other Cla
256. ons of safety security communications and access all Contractor personnel shall attend the security briefing provided in theatre upon arrival 20 12 The Contractor s personnel shall be prohibited from carrying weapons in theatre 20 13 Unless otherwise authorized by the Purchaser all on site personnel shall have the appropriate NATO Secret security clearances to be unescorted on the NATO Compounds 20 14 Contractor personnel will be issued a regular ISAF ID card which will show their status as a NATO Contractor With their NATO Secret security clearance they will also be issued an ID card for Class 1 Security areas if required 20 15 NATO reserves the right to refuse access to its facilities in which case the Contractor shall provide alternative qualified acceptable personnel NATO UNCLASSIFIED Releasable to ISAF Part II Page 15 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Contract Special Provisions 20 16 Office space will be provided by NATO whenever available The Contractor should note that at most sites office space is at a premium and the Contractor should expect to work in austere conditions Dedicated office space is highly unlikely at the majority of the sites Office space under this Clause does not include the shelters and containers required to house the Contractor s equipment 20 17 Medical care can only be provided by ISAF to Contractor personnel in 21 21 1 21 2 21 3
257. ontracting any part of the work if the Sub contract would involve that the Sub contractor would have access to NATO classified information and to place the Sub contractor under appropriate security obligations no less stringent than those applied to his own contract 11 2 11 undertake not to utilise other than for the specific purpose of the Contract without the prior written permission of the Purchaser or his authorised representative any NATO classified information furnished to him including all reproductions thereof in connection with the Contract and to return all NATO classified information referred to above as well as that developed in connection with the Contract unless such information has been destroyed or its retention has been duly authorised with the approval of the Purchaser Such NATO classified information will be returned at such time as the Purchaser or his authorised representative may direct 11 2 12 classify any produced document with the highest classification of the NATO classified information disclosed in that document RELEASE OF INFORMATION Except as otherwise specified elsewhere in the Contract and to the extent that it is demonstratively unavoidable and without prejudice to the Clause 11 Security the Contractor and or his employees shall not without prior authorisation from the Purchaser release to third parties any information pertaining to this Contract its subject matter performance there under or
258. oop NC M NC B o9 1 RJ45 Shielded Modular Plug 5 569552 3 TYCO AMP PARZ ETH TX A 1 08 l1 Connector 14 pin receptacle See variant table Amphenol PAIR 2 ETH TX B 2 J45 07 0 08 1 Heat Shrink Heatshrink boot Varian dependant avermould amphenal Hellerman Tyton PAIR 3 ETH RX C 3 1 06 0 06 Heat shrink over braid Rnf 3000 3 64 Amphenol PAIR 3 ETH RX D 6 PAIR 2 7 p PARI SHIELD A F 05 0 04 Braid RAY 1017 5 Amphenol PAIR 4 SHIELD 5 PARAPARA D o4 1 Band it P1118 Retn strp Amphenol PAIR 4 SHIELD 7 5 B j Marker Sleeve TMS SCE 3 4 2 0 4 Tyco E PAIR 4 8 SHIELD 02 1 Tubing Shrinkable RT 375 3 4 X 65mm Tyco CABLE ID 0 E CABLE ID 1 F to shield NC PAR 8 pr Le Eer ee FTE CATSE 190 038045 01 NOTE 1 Amphenol GES Ke 4x2 tw pair braid amp foil screen SCREEN SHIELD SM NC ITEM Io DESCRIPTION PART NO SUPPLIER ED DATE 2009 11 18 2010 05 25 CHANGE NOTE VARIANTS APPRA AUTHO J SLETVOLD J SLETVOLD VARIANT CODE CONN_A PARTCODE OVERMOULD ANGLE ORIGINATOR M_NORD Banged 3AQ 24368 AXXX SCE B 01K07 14PN STRAIGHT THALE CH F 3AQ 24368 BXXX SCE B 01K07 14PN 90 DEGREE S Ethernet RJ 45 indoor I F cable 3AQ 24368 CXXX SCE B L1K07 14PN 985 STRAIGHT 3AQ 24368 DXXX SCE B L1K07 14PN 985 90 DEGREE o 3AQ 24368 XXXX HDZZA ES 1 2 3 4 5 6 7 8 V NATO UNCLASSIFIED C 1 APPENDIX C use and communication of its contents not permitted with
259. ories 1 Functional Requirements 2 Performance Requirements 3 Physical Requirements 4 Operational Requirements 5 Security Requirements 6 Environmental Requirements 7 Equipment Technical Requirements 8 Electrical Power Requirements A 1 2 IMPAC Concept A 1 2 1 The IMPAC is a small deployable system that provides access to the PSTN ISAF SECRET IS voice video conferencing and application services A 1 2 2 The IMPAC s shall provide access to these services through bearers including Inmarsat BGAN satellite service commercial Internet access implied as possibility to add new media e g commercially available wired networks and ISAF Unclassified WAN extensions A 1 2 3 The IMPAC shall use existing NATO and ISAF Anchor Points and Services that provide access into the NATO and ISAF networks A 1 2 4 Each IMPAC shall include end user devices and accessories for one user enabling using the voice video conferencing and application services with the IMPAC A 1 2 5 Fach IMPAC shall also include a handheld GPS device with accessories A 1 2 6 The IMPAC s shall be able to adapt to a wide range of power supply sources and shall include built in backup power A 1 2 7 The IMPACs shall be easy to use lightweight and able to withstand harsh environments and handling during its operation transport and storage NATO UNCLASSIFIED A 1 A 1 2 8 A 2 A 2 1 A 2 1 1 A 2 1 2 A 2 1 3 A 2 2 A 2 2 1 A 2 2
260. originals and cannot therefore be faxed but shall be mailed or sent by mail express courier In case that an express courier has to be used to ensure that the form is available in time before shipment all associated costs shall be the responsibility of the Contractor 5 4 9 3 The written request for a 302 form shall contain the following information 1 Purchaser Contract Number 2 CLIN Designation and Quantities 3 Destination 4 Number and Gross Weight 5 Consignor s and Consignee s Name and Address 6 Method of Shipment i e road rail sea air etc 5 4 9 4 If a country refuses to accept the Form 302 and requires the payment of customs duties the Contractor shall immediately inform the Purchaser by the fastest means available and obtain from the Customs Officer a written statement establishing that his country refuses to accept the Form 302 Only after having received Purchaser s approval the Contractor shall pay these customs duties and the Purchaser shall reimburse the Contractor at actual cost against presentation of pertaining documents 5 4 9 5 The Contractor shall inform forwarding agents of the availability of Form 302 and how this form is utilised to avoid the payment of customs duties This Form 302 shall be added to the shipping documents to be provided to the carrier NATO UNCLASSIFIED RELEASABLE TO ISAF 47 NATO UNCLASSIFIED RELEASABLE TO ISAF IFB CO 13589 OPL Book II Part IV Statement
261. ork covered by such Stop Work Order as provided in Clause 40 Termination for Convenience of the Purchaser If a Stop Work Order issued under this Clause is cancelled or the period of the Stop Work Order or any extension thereof expires the Contractor shall resume work An equitable adjustment shall be made in the delivery schedule or Contract price or both and the Contract shall be modified in writing accordingly if 17 5 1 the Stop Work Order results in an increase in the time required for or in the Contractor s cost properly allocable to the performance of any part of this Contract and 17 5 2 the Contractor asserts a Claim for such adjustment within thirty 30 days after the end of the period of work stoppage provided that if the Purchaser decides the facts justify such action he may receive and act upon any such claim asserted at a later date but prior to final payment under this Contract If a Stop Work Order is not cancelled and the Work covered by such Stop Work Order is terminated for the convenience of the Purchaser the reasonable costs resulting from the Stop Work Order shall be allowed in arriving at the termination settlement CLAIMS The Contractor shall specifically identify the Contract Clause s under which the Claim s is are based Claims shall be specifically identified as such and submitted 18 2 1 within the time specified in the Clause under which the Contractor alleges to have a Claim If no time i
262. ort shall be provided offsite at the Contractor s premises 5 2 2 7 The Contractor furnished 277 Level Customer Support shall implement and release solutions as defined in the Change Request 5 2 3 Provision of Maintenance 5 2 3 1 Starting at date of Technical Transfer until FSA the 1 and 2 Level Maintenance responsibility shall be gradually transferred to the Operational Users and Operators 5 2 3 2 The Contractor shall provide 3 and 4 Level Maintenance offsite at the Contractor s or product vendor s premises 5 2 3 3 The Contractor shall provide 4 Level Maintenance warranty starting from FSA during the one year warranty period 5 2 3 4 At the request off the Purchaser the Contractor shall provide onsite 3 Level Maintenance and Customer Support in Afghanistan the travel not to exceed two 2 calendar weeks 5 3 Configuration Management 5 3 1 Configuration Item Identification 5 3 1 1 The Contractor shall divide the products and specialist products into CIs NATO UNCLASSIFIED RELEASABLE TO ISAF 40 NATO UNCLASSIFIED RELEASABLE TO ISAF IFB CO 13589 OPL Book II Part IV Statement of Work 5 3 1 2 The CI structure shall be a graph structure with the Product Baseline being the top level and shall show the relationships between the lower level Baselines and CIs 5 3 1 3 An explanation of the rationale and criteria used in the process of selecting CIs shall be provided and be based on the criteria for selec
263. out All rights reserved Passing on and copying of this document written authorization from Thales Norway AS Master key way IFB CO 13589 OPLBook II Part IV Statement of Work NATO UNCLASSIFIED POWER CABLE SPECIFICATION C 2 location i 2m 20mm 100mm 10mm 14mm am STRAIGHT 6mm AMPHENOL SCE REAR FACE VIEW CABLE SIDE IMPORTANT Bonding impedance between back shell A and cable braid shall be lt 2mOhm 90 DEGREE The cable braid shall be connected to the back shell with a 360 deg termination Master key way location Master key way location A PARTS LIST og l1 Connector 7 pin receptacle See variant table Amphenal CONNECTION DIAGRAM 07 0 08 1 Heat Shrink Heatshrink boot ariant dependant avermould Amphenol Hellerman Tyton CABLE D SIGNAL TERMINATION A 06 0 01 Heat shrink over braid RNF 100 3 16 4 Amphenol BK DATA G 05 007 Braid RAY 1017 5 Amphenol BN CLOCK E 04 1 Band it P1118 Retn strp Amphenol GN YE 24V C D 03 J1 Marker Sleeve TMS SCE 3 8 2 0 4 Tyco WH RD GND A E 02 j1 Tubing Shrinkable RT 375 3 8 X 65mm Tyco BL ii ID 0 B to SCREEN DI n Cable shielded 7xAWG26 603 08535 020 HABIA N SE BACKSHELE ITEM lors DESCRIPTION PART NO SUPPLIER ED DATE 009 11 18 2010 05 25 VARIANTS CHANGE NOTE VARIANT CODE CONN A PARTCODE QVERMOULD ANGLE eee E ME i Teo 3A
264. ower supply NATO UNCLASSIFIED A 19 A 10 2 4 A 10 2 5 A 10 2 6 A 10 2 7 NATO UNCLASSIFIED IFB CO 13589 OPLBook II Part IV Statement of Work APPENDIX A The IMPAC Power Unit may DC power the Inmarsat BGAN terminal and the laptop replacing their power supplies in the Transport Case the original laptop power supply shall still be provided to the Purchaser The mains power cord length shall be 3 m or more The mains power cord shall feature a CEE7 7 plug A mains power socket adapter shall be provided that fits sockets of Afghanistan UK and US and allows the connection of a CEE7 7 plug A 103 Power Backup A 10 3 1 A 10 3 2 A 10 3 3 A 10 3 4 A 10 3 5 A 10 3 6 A 10 3 7 A 10 3 8 A 10 3 9 The IMPAC Power Unit shall feature Power Backup through built in rechargeable battery power The Power Backup shall be able to act as 1 An online UPS providing power to the IMPAC continuously while external power input is available and when the external power is interrupted 2 Power source for using the IMPAC at locations where no external power is available The Power Backup shall without external power input provide power for a minimum duration of two hours for operation of the TCE621 M and the networking equipment with two PoE power VoIP phones Cisco 6941 connected and in use The laptop Inmarsat BGAN terminal and GPS feature internal batteries and therefore need not to be powered from the IMPA
265. partially completed plans drawings information and other property which if the Contract had been completed would have been required to be furnished to the Purchaser 40 3 7 use his best efforts to sell in the manner at the times to the extent and at the price or prices directed or authorised by the Contracting Authority any property of the types referred to in Clause 40 3 6 above However the Contractor 40 3 7 1 shall not be required to extend credit to any Buyer and 40 3 7 2 may acquire any such property under the conditions prescribed by and at a price or prices approved by the Purchaser and provided further that the proceeds of any such transfer or disposition shall be applied in reduction of any payments to be made by the Purchaser to the Contractor under this Contract or shall otherwise be credited to the price or cost of the Work or paid in such manner as the Contracting Authority may direct 40 3 8 complete performance of such part of the Work as shall not have been terminated by the Notice of Termination and 40 3 9 take such action as may be necessary or as the Purchaser may direct for the protection and preservation of the property related to this Contract which is in the possession of the Contractor and in which the Purchaser has or may acquire an interest The Contractor may submit to the Purchaser a list certified as to quantity and quality of any or all items of termination inventory not previously dispo
266. placed on top of the laptop provided the Environmental Requirements are met 8 Less used components vehicle and military battery adapters and power cords could be placed below the laptop 9 A compartment is provided for a Cisco IP phone model 6941 10 Any cooling mechanisms remain effective when operating inside the case 11 When operated with the components inside the Transport Case all relevant indicators and interfaces shall be easily visible and accessible to the user 12 It shall be possible to leave non essential IMPAC components out of the Transport Case if not required to support the mission and still meet the transport requirements for the components in the Transport Case in terms of shock protection vibration etc i e no loose fittings 13 IMPAC component removal from and addition to the case shall be easily possible without tools 14 The TEMPEST separation requirements see A 7 2 are met both for operation inside and outside the case 15 For TEMPEST reasons IS components can be removed from the case and be operated with sufficient separation to the NU components To allow for an easy setup the number of physical items of the IMPAC and the number of cabled interconnections between those shall be kept to a minimum 1 All the IS networking equipment shall be integrated into a single IS networking enclosure all the NU networking equipment shall be integrated into a single NU networking enclosure a
267. plementation Plan SIP as part of Section 4 of the PIP The SIP shall be updated through the project and shall be subject of review at each Project Review Meeting PRM until and including FAST 4 5 2 Stage 1 Factory and In garrison Integration Testing and Training 4 5 2 1 Stage 1 shall cover the following activities 1 2 3 4 5 6 7 8 9 Factory based integration and testing FAT including the crypto kits dummy kit IMPAC First Article system configuration at the factory when possible when NATO regulations allow First Article shipment to NCIA SDEL HQ Mons IMPAC and WOS Configuration installation provisioning and testing at NCIA SDEL HQ Mons First Article System Test FAST involving end to end testing and live access to AMN resources and services user accounts and WOS with the IMPACs deployed at NCIA SDEL Sector Mons Configuration of the remaining IMPAC systems at the factory where possible when NATO regulations allow Shipment of all IMPACs to NCIA SDEL Sector Mons Configuration provisioning and end to end testing in support of Provisional System Acceptance PSA involving access to AMN resources and services user accounts and WOS with all ten 10 IMPACs deployed and operated at NCIA SDEL Sector Mons Shipment of all IMPACs to NCIA SDEL CSSC Brunssum 10 Initial system training at NCIA SDEL CSSC Brunssum 11 Preparation packing for shipment of the
268. power NATO UNCLASSIFIED A 21 NATO UNCLASSIFIED IFB CO 13589 OPLBook II Part IV Statement of Work APPENDIX A A 10 4 9 Protection against reversed polarity over voltage input shortcut and overheating shall be provided A 10 4 10 The laptop may use a separate DC DC converter It does not have to be physically integrated with the other IMPAC Power Unit but the IMPAC Power Unit shall provide a power out socket for connecting the DC DC converter A 10 5 Military batteries A 10 5 1 The IMPAC shall support using a single battery of the types BB2590 and BA5590 to power all IMPAC components A 10 5 2 The batteries of the Power Backup function may be charged through the military battery A 10 5 3 Cables and adapters shall be provided by the Contractor A 10 5 4 To optimize power efficiency and weight and to minimize the number of IMPAC components power inverters DC to AC shall not be used the BGAN and IP crypto supports a wide DC input range and shall therefore be directly powered without conversion A 10 5 5 The power inputs and output sockets and connectors shall be labelled with their function A 10 5 6 It is not required to power the GPS battery charger from the batteries A 10 5 7 Protection against reversed polarity over voltage input shortcut and overheating shall be provided A 10 5 8 The laptop may use the DC DC converter as mentioned at vehicle power A 10 6 Mains Power distribution A 10 6 1 If the IMP
269. provided by the NCI Agency except for warranty 5 2 2 Provision of Customer Support NATO UNCLASSIFIED RELEASABLE TO ISAF 39 NATO UNCLASSIFIED RELEASABLE TO ISAF IFB CO 13589 OPL Book II Part IV Statement of Work 5 2 2 1 Starting at date of Technical Transfer until FSA 1 Level Customer Support responsibility shall be gradually transferred from the Contractor to the NCI Agency Sector ISAF in Kabul and KAF Depot 26 and Depot 38 or alternatively to the local ISAF HQs S6 sections 5 2 2 2 The Contractor furnished 277 Level Customer Support shall be provided onsite 5 2 2 3 The Contractor furnished 277 Level Customer Support process shall create and deliver a Problem Analysis Report per identified Issue or set of Issues as the result of the Problem Management Process 5 2 2 4 The Contractor furnished 277 Level Customer Support process shall create and deliver a Change Request as the result of the Problem Management Process work steps 5 2 2 5 The Contractor furnished 2 Level Customer Support process shall create and maintain descriptions of all solutions Quick solution Work around Patch Baseline Release to known issues in a COTS software database Known Error Database The Known Error Database shall be established during the Baseline FAST testing The Known Error Database shall link issue s to solution s and corresponding documentation and expert POC 5 2 2 6 The Contractor furnished 3 Level Customer Supp
270. query and seek clarification of any matters of a contractual administrative and technical nature pertaining to this IFB and observing the classification level of the document s in respect to which the clarification is sought 2 6 2 All questions and requests for clarification shall be forwarded to the Purchaser via email using the Clarification Request Form provided at Annex D of this Book I Such questions shall be forwarded to the point of contact specified in paragraph 2 5 above and shall arrive not later than fourteen 14 calendar days prior to the stated Bid Closing Date The Purchaser is under no obligation to answer questions submitted after this time NATO UNCLASSIFIED Releasable to ISAF Page 5 of 25 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions 2 6 3 The Purchaser may provide for the removal of any form of identification in the body of the clarification request in those instances in which such practice is feasible as well as providing for a re wording of the clarification request in those cases in which the original language submitted is deemed ambiguous unclear subject to different interpretation or revelatory of the bidders identity 2 6 4 Bidders are advised that subsequent questions and or requests for clarification included in a bid shall neither be answered nor considered for evaluation and may be grounds for a determination of non compliance 2 6 5 Except as provided above all ques
271. quired by the Purchaser in accordance with Purchaser s Pricing Principles or such other format as may be agreed between the Contractor and the Purchaser With respect to Clause 19 1 above when the price or price adjustment is based on adequate price competition established catalogue or market price of commercial items sold in substantial quantities to the general public or prices set by law or regulation the Contractor shall be responsible for NATO UNCLASSIFIED 23 19 3 19 4 19 5 19 6 NATO UNCLASSIFIED substantiation of such cases to the satisfaction of the Purchaser For the purposes of verifying that the cost or pricing data submitted in conjunction with Clause 19 1 above are accurate complete and current the Purchaser or any Purchaser authorised representative shall have the right of access to the Contractor s facilities to examine until the expiration of three 3 years from the date of final payment of all sums due under the Contract 19 3 1 those books records documents and other supporting data which will permit adequate evaluation and verification of the cost or pricing data submitted and or 19 3 2 the computations and projections which were available to the Contractor as of the date of the Contractor price proposal The Contractor subject to the provisions of this Clause shall require Sub contractors to provide to the Purchaser either directly or indirectly 19 4 1 cost or pricing data 19
272. r s organisation 2 3 5 A late bid which was hand carried or delivered by a private courier service for which a proper receipt cannot be produced cannot be considered for award under any circumstances nor can late bids which bear no post marks or for which documentary evidence of mailing date cannot be produced 2 3 6 Bidders are advised that security personnel or other personnel remaining on the premises outside of normal business hours may decline to sign or issue receipts for delivered items 2 4 REQUESTS FOR EXTENSION OF BID CLOSING DATE 2 4 1 All questions and requests for extension of bid closing date must be submitted in writing by fax or E mail Such questions shall be forwarded to the point of contact specified in paragraph 2 5 below and shall arrive not later than fourteen 14 days prior to the stated Bid Closing Date The Purchaser is under no obligation to answer requests submitted after this time Extensions to the bidding date are at the discretion of the Purchaser 2 5 PURCHASER POINT OF CONTACT The Purchaser point of contact for all information concerning this IFB is NATO Communications and Information Agency ACQ ASG Boulevard Leopold HI 1110 Brussels Belgium Attention Mr Martin Steenwege Senior Contracting Officer Tel 32 2 707 8335 Fax 32 2 707 8770 E mail martin steenwege ncia nato int 2 6 REQUEST FOR IFB CLARIFICATIONS 2 6 1 Bidders during the solicitation period are encouraged to
273. r and the Purchaser shall accept no liability for any loss or damage except to the extent that any loss or damage is the result of a wilful act or gross negligence on the part of the Purchaser s employees or agents NATO UNCLASSIFIED 18 15 15 1 16 16 1 NATO UNCLASSIFIED HEALTH SAFETY AND ACCIDENT PREVENTION If the Purchaser notifies the Contractor in writing of any non compliance in the performance of this Contract with safety and health rules and requirements prescribed on the date of this Contract by applicable national or local laws ordinances and codes and the Contractor fails to take immediate corrective action the Purchaser may order the Contractor to stop all or part of the Work until satisfactory corrective action has been taken Such an order shall not entitle the Contractor to an adjustment of the Contract price or other reimbursement for resulting increased costs or to an adjustment of the delivery or performance schedule CHANGES The Purchaser may at any time by written order of the Contracting Authority designated or indicated to be a change order Change Order make changes within the general scope of this Contract including without limitation in any one or more of the following 16 1 1 Specifications including drawings and designs 16 1 2 Method and manner of performance of the work including engineering standards quality assurance and_ configuration management procedures 16 1
274. r if no workmanship standards are specified best commercial or state of the art complying with relevant National and International standards All Work may be subject to inspection and test by the Purchaser or his authorised representative s to the extent practicable at all times and places prior to Acceptance including the period of manufacture or after delivery or as otherwise specified in the Contract For the purposes of inspection and testing the Purchaser may delegate as his representative the authorised National Quality Assurance Representative NQAR in accordance with STANAG 4107 No representative or NQAR appointed by the Purchaser for the purpose of determining the Contractor s compliance with the technical requirements of the Contract shall have the authority to change any of the specifications Such changes may only be made by the Contracting Authority in writing in accordance with Clause 16 Changes The presence or absence of an NQAR or other Purchaser representative shall not relieve the Contractor from conforming to the requirements of this Contract NATO UNCLASSIFIED 27 21 6 21 7 21 8 21 9 21 10 21 11 21 12 NATO UNCLASSIFIED Acceptance or rejection of the Work shall be made as promptly as practicable after delivery except as otherwise provided in the Contract Failure to timely accept or reject the Work shall neither relieve the Contractor from responsibility for such Work nor impose
275. r and the Purchaser is an essential element of this approach 3 1 3 A project cannot be risk free Problems will occur The goal of the Contractor s project management shall not be to eliminate problems but to ensure that those that do occur are identified early assessed accurately shared with the Purchaser and resolved quickly in partnership with the Purchaser 3 2 Project Organisation 3 2 1 Purchaser Project Organisation and Responsibilities 3 2 1 1 The Purchaser Project Manager PM will act as the Purchaser s representative and will be the primary interface between the Contractor and Purchaser from the Effective Date of Contract EDC 3 2 1 2 The Purchaser Project Manager will be supported by specialists in certain areas who may from time to time be delegated to act on the Project Manager s behalf in their area of expertise 3 2 1 3 Neither the Project Manager the specialists nor any other team members associated to NCIA SDEL i e NIATC NCIA SDEL Sector ISAF etc may make changes to the terms and conditions of the Contract but may only provide the Purchaser s interpretation of technical matters 3 2 1 4 All changes to the Contract will be made through the Purchaser s contracting office only 3 2 1 5 If the Contractor has successfully discharged his duties under this Contract and made available to the Purchaser the required capability the Purchaser will accept from the Contractor the delivered capability and a
276. r prior to the placing of any Sub contract if 10 3 1 the Sub contract was not part of the Contractor s original proposal and 10 3 2 the value of the Sub contract is known or estimated to exceed 15 per cent of the total Contract value or 10 3 3 the Sub contract is one of a number of Sub contracts with a single Sub contractor for the same or related Work under this Contract that in the aggregate are known or expected to exceed 15 per cent of the total Contract value The Contractor shall inform the Purchaser of any change in Sub contractors for Sub contracts of a value known or estimated to exceed 15 per cent of the total Contract value The Contractor shall submit a copy of any such proposed Sub contract when seeking approval to the Contracting Authority but such approval by the Contracting Authority shall in no way relieve the Contractor of his responsibilities to fully achieve the contractual and technical requirements of this Contract The Contractor shall as far as practicable select Sub contractors on a competitive basis consistent with the objectives and requirements of the Contract NATO UNCLASSIFIED 14 11 NATO UNCLASSIFIED SECURITY The Contractor shall comply with all security measures as are prescribed by the Purchaser and the national security authority or designated security agency of each of the NATO countries in which the Contract is being performed The Contractor shall be responsible for the safeguard
277. r software rights in databases know how confidential information and rights in records whether or not stored on computer which includes technical and other data and documents Manufacturing Defect Defect attributable to improper manufacturing processes testing or quality control procedures NATO The North Atlantic Treaty Organisation For the purpose of this contract the term NATO includes NATO bodies agencies NATO nations and non NATO nations to the extent that non NATO nations are engaged in NATO NATO UNCLASSIFIED 6 2 23 2 24 2 25 2 26 2 27 2 28 2 29 2 30 2 31 NATO UNCLASSIFIED Purposes NCI AGENCY NCIA The NATO Communications and Information Agency The NCIA is part of the NCIO The General Manager of the Agency is authorised to enter into contracts on behalf of the NCI Organisation NATO COMMUNICATIONS AND INFORMATION ORGANIZATION NCIO The NATO Communications and Information Organisation The NCI Organisation constitutes an integral part of the North Atlantic Treaty Organisation NATO The NCI Organisation is the legal personality from whence flows the authority of its agent the NCI Agency to enter into contracts NATO Purposes Activities conducted by or on behalf of NATO to promote the common defence and common interests of NATO such as among others NATO operations NATO procurement NATO training and NATO maintenance Part An item of an assembly or sub assembly whi
278. r test waiver s that are intended to demonstrate the requirement 9 5 5 3 The Contractor shall extend the requirements traceability matrix to reflect the results of all previous test sessions and show how the tests and any test waivers relevant to the test session demonstrate the associated requirements 9 6 Test Failures 9 6 1 Should a failure occur during testing a failure report shall be raised by the Contractor and a preliminary investigation shall be immediately carried out in order to classify the failure as one of the following NATO UNCLASSIFIED RELEASABLE TO ISAF 67 NATO UNCLASSIFIED RELEASABLE TO ISAF IFB CO 13589 OPL Book II Part IV Statement of Work 1 Class A there is evidence that the cause was an external or transient condition 2 Class B there is mutual agreement that the cause was an inherent design or manufacturing deficiency in the unit under test or 3 Class C When the specific nature of the cause cannot be immediately determined and a more detailed investigation is required before a conclusion can be drawn 9 6 2 Class A Failures 9 6 2 1 In the event that a preliminary investigation results in the classification of a failure as is described above the test shall be repeated at least three successive times 9 6 2 2 If the re test is successful the Purchaser will close the observation and testing shall be resumed from the point immediately after that where the failu
279. r the instructor led courses it can be assumed that the maximum number of students will be ten 10 NATO UNCLASSIFIED RELEASABLE TO ISAF 59 NATO UNCLASSIFIED RELEASABLE TO ISAF IFB CO 13589 OPL Book II Part IV Statement of Work 8 4 4 Locations 8 4 4 1 The Contractor shall provide instructor led courses at the locations of Table 2 Course Location Frequency IMPAC Administrator Course i 1 IMPAC user operator training Depot 26 IMPAC Administrator Course Depot 26 Table 2 Training locations 8 4 4 2 The Purchaser shall make available the training facilities for the instructor led courses 8 5 Training duration 8 5 1 The estimated training durations are given in Table 3 Training Duration Days IMPAC Maintenance and Support 2 training IMPAC user operator training Table 3 Training duration 8 5 2 The estimated durations exclude any Contractor training preparation at the two locations 8 6 Personnel qualifications 8 6 1 IMPAC User operator training The Contractor shall not assume any knowledge or experience prerequisite for the users other than a working level proficiency in the English language basic user knowledge of the Microsoft Windows Operating System of the Microsoft Office suite and of the Microsoft Internet Explorer browser 8 6 2 IMPAC System and Maintenance training The Contractor shall assume that trainees will have proficiency in the English language knowledge of
280. ract regarding QA QC will be inserted in all subcontracts and enforced by the Prime Contractor 6 1 5 The QA program shall be described in detail in the Quality Assurance Plan QAP Section 6 of the PIP 6 1 6 The QAP shall clearly indicate the QA activities responsibilities and controls for the Contractor and any sub Contractors 7 1 7 2 6 5 Bidders shall describe how they will comply 3 4 9 Section 7 Documentation 8 e with the requirements laid out in section 7 of the SOW 3 4 9 1 In this section the Bidder shall describe how he proposes to comply with each of the documentation requirements of Section 7 of the SOW 3 4 10 Section 8 Training SOW8 1 8 2 8 3 8 4 Bidders shall show how they intend 3 4 10 1 The Bidder shall provide a first high level Project to deliver training to Europe and In theatre locations with Training Plan as per section 8 and 5 1 1 3 4 lof the SoW differing courses for Maintainers and Users NATO UNCLASSIFIED Releasable to ISAF Page B 15 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions Annex B SOW 5 1 1 3 4 1 The Contractor shall develop and maintain the Training Plan POI Document III that defines the Training Enabling Objectives EOs teaching points methods timings schedule resources and references using the template from Bi SC Directive 75 7 Annex J 3 4 11 Section 9 Testing and Acceptance 3 4 11 1 In this secti
281. ractor agrees to the comments issued by the Purchaser 3 5 2 Project Meetings NATO UNCLASSIFIED RELEASABLE TO ISAF 20 NATO UNCLASSIFIED RELEASABLE TO ISAF IFB CO 13589 OPL Book II Part IV Statement of Work 3 5 2 1 General 3 5 2 1 1 3 3 2 1 2 3 5 2 1 3 3 5 2 1 4 Except where otherwise stated in the Contract the following provisions shall apply to all meetings to be held under the Contract The Contractor shall take meeting minutes submit them in draft version to the Purchaser for approval within 3 working days of the meeting post the final version of them on the Project Portal and email them to the Purchaser within 3 working days of receipt of Purchaser approval and notify the Purchaser by email The participants shall not regard these minutes as a mechanism to change the terms conditions or specifications of the Contract or as a vehicle to alter the design or configuration of equipment or systems Any such changes shall only be made by agreement amendment or by authorised mechanisms as set forth in the Contract Any documentation even in draft format that may be useful to the Purchaser in preparing for meetings and ensuring efficient discussions during the meetings shall be provided to the Purchaser no later than 5 working days before the meeting 3 5 2 2 Design Review Meetings 3 5 2 2 1 E The Contractor shall host the Design Reviews In addition to the scope and requirements for des
282. ractor shall establish and maintain a Project Master Schedule PMS that contains all contract events and milestones for the Project 3 4 2 The PMS shall show all contractual deliverables the work associated with them and their delivery dates 3 4 3 The PMS shall not be cluttered with events or tasks internal to the Contractor unless they are of major importance to the Project 3 4 4 The PMS shall also be traceable to performance and delivery requirements of this SoW The PMS shall be linked to Contractor resources to enable assessment of changes to staff facilities event dates and system requirements 3 4 5 The PMS shall be provided in Microsoft Project format For each task the PMS shall identify the start and finish dates duration predecessors constraints and resources 3 4 6 The PMS shall provide network milestone and Gantt views and identify the critical path for the overall project NATO UNCLASSIFIED RELEASABLE TO ISAF 19 NATO UNCLASSIFIED RELEASABLE TO ISAF IFB CO 13589 OPL Book II Part IV Statement of Work 3 4 7 The initial version of the PMS shall be provided to the Purchaser for acceptance at EDC 3 weeks Upon Purchaser Acceptance the PMS shall be placed under the Purchaser s IMPAC CCB The Purchaser Project Manager without consulting the other IMPAC CCB members can approve changes to the PMS provided they do not affect other baseline documents or incur additional costs Changes to t
283. ractor shall inform his employees under this Contract of the terms of the Contract and the conditions of the working environment 19 2 Specifically personnel shall be made aware of all risks associated with the performance under this Contract the conditions of site in which the performance is to take place and living conditions while performing within the boundaries of the Contract The selection of adequate personnel shall remain sole responsibility of the Contractor NATO UNCLASSIFIED Releasable to ISAF Part II Page 13 20 20 1 20 2 20 3 20 4 20 5 20 6 20 7 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Contract Special Provisions CONTRACTOR PERFORMANCE IN OPERATIONAL AREA AFGHANISTAN The Contractor shall ensure that all Contractors and sub Contractor s personnel are aware of the travel arrangements for personnel going into Afghanistan and the personnel protection requirements whilst in theatre as set out in the following paragraphs Coordination of travel to and from Afghanistan including booking seats on commercial aircraft luggage arrangements and timing shall be the Contractor s responsibility the cost of which shall be included in the firm fixed price of this Contract All travel of Contractor personnel to Afghanistan shall be fully coordinated with the Purchaser a minimum of 3 weeks in advance While deployed in Afghanistan all Contractor personnel shall hand carry the follow
284. rance This period of forbearance shall in no event constitute a waiver of Purchaser s rights to terminate the Contract for default At the end of the period of forbearance which may be extended at the Purchaser s discretion the Purchaser may terminate this Contract in whole or in part as provided in Clause 39 1 if the Contractor has not made adequate progress deliveries or compliance with the Contract provisions which were the terms of the period of forbearance In the event the Purchaser terminates this Contract in whole or in part as provided in Clause 39 1 the Purchaser may procure upon such terms and in such manner as the Purchaser may deem appropriate Work similar to those so terminated and the Contractor shall be liable to the Purchaser for any excess costs for such similar Work however the Contractor shall continue the performance of this Contract to the extent not terminated under the provisions of this clause Except with respect to the default of Sub contractors the Contractor shall not be held liable for a termination of the Contract for default if the failure to perform the Contract arises out of causes beyond the control and without the fault or negligence of the Contractor 39 6 1 Such causes may include but are not restricted to acts of God acts of the public enemy acts of the Purchaser in its contractual capacity NATO UNCLASSIFIED 48 39 7 39 8 39 9 39 10 39 11 39 12 NATO UNCLASSIFIED
285. ransmission modes and Inmarsat BGAN network conditions as can be ordered in Afghanistan The IMPAC shall be able to use the PFS NU WAN extensions The IMPAC shall be able to use Internet with the PFS Internet termination WAN Optimisation System WOS The WAN Optimisation System shall optimize the application performance of IS traffic and reduce the data rate and volume of WAN traffic transferred between the IMPAC and the IS Anchor Point over the bearers as described at the Connectivity requirements The WOS shall optimize through application level protocol optimisation caching and compression of at least the following protocols 9 FTP HTTP and HTTPS 10 MAPI encrypted MAPI MAPI over SSL OutlookAnywhere SMTP SMTP over SSL NATO UNCLASSIFIED A 2 A 2 3 3 A 2 3 4 A 2 3 5 A 2 3 6 A 2 4 A 2 4 1 A 2 4 2 A 2 4 3 A 2 4 4 A 2 4 5 A 3 A 3 1 1 A 3 1 2 NATO UNCLASSIFIED IFB CO 13589 OPLBook II Part IV Statement of Work APPENDIX A 11 CIFS with signed and unsigned SMB 1 0 2 0 2 1 12 Kerberos and NTLM 13 SharePoint 14 Microsoft SQL The WOS shall optimize other TCP traffic through transport level protocol optimisation caching acceleration and compression The WOS shall appear transparent to the client and servers i e not change the client IP address as seen from the server The WOS shall be composed of a WOS server in the ISAF Anchor Point at SHAPE and WOS software cl
286. rchaser s premises NCIA SSUP 8 A list of Acronyms used in this SoW in Section 10 Appendix A provides the System Requirements Specification SRS of the IMPAC capability Appendix B provides the specification for the GPS device of the IMPAC Appendix C provides technical details about the TCE621 M relevant to the mechanical and electrical integration of this IP encryption device into the IMPAC Standards for interpretation of the Statement of Work The Contractor shall note that when the term in theatre is in relation to contractor activities quoted in this SoW this refers to the Depot 26 location in KAIA North Kabul Afghanistan Work by the Contractor in theatre is currently not envisaged at any other locations however the contractor shall be prepared to respond to changes at short notice which will be subject to contract amendment Likewise in garrison corresponds to the NCIA SDEL HQ Mons or NCIA SDEL CSSC Brunssum If due to programmatic reasons any of these locations could not be used then NCIA SSUP Hague will be used for all indicated activities No other locations previously mentioned before are envisaged as in garrison The list of applicable and reference documents in Section 2 includes a variety of Allied Publications and NATO Standards The following shall be noted While these are NATO reference documents there are national and international standards that are considered to be equivalent and are
287. rchaser request for extension of the bid validity unless expressly stated in such request 2 11 CANCELLATION OF INVITATIONS FOR BID 2 11 1 The Purchaser may cancel suspend or withdraw for re issue at a later date this IFB at any time prior to contract award No legal liability on the part of the Purchaser for payment of any sort shall arise and in no event will any Bidder have cause for action against the Purchaser for the recovery of costs incurred in connection with preparation and submission of a bid in response to this IFB 2 12 ELECTRONIC TRANSMISSION OF INFORMATION AND DATA 2124 The Purchaser will endeavour to communicate answers to requests for clarification and amendments to this IFB to the prospective bidders by the fastest means possible including the use of e mail where the firms have forwarded the necessary address information 2 13 BID GUARANTEE 2 13 1 The Bidder shall furnish with his Bid a guarantee in an amount equal Hundred Thousand Euros 100 000 The Bid Guarantee shall be in the form of an irrevocable unqualified and unconditional bid bond or Standby Letter of Credit issued by a Belgian banking institution fully governed by Belgian legislation or issued by a non Belgian financial institution and confirmed by a Belgian banking institution fully governed by Belgian legislation In the latter case signed original letters from both the issuing institution and the confirming institution must be provided The confirmin
288. rdinate with the Purchaser and promptly correct the defect In no case will the Purchaser accept the return of a full IMPAC unit to the factory for the purpose of replacing or upgrading single components The Contractor shall warrant that any developed PBL Software Cl s shall perform according to their ABL specifications and that any defects discovered shall be corrected The Contractor shall be responsible for updating and maintaining the PBL throughout the Warranty period The Contractor shall be responsible for the provision of any alternative or superseding items should the original part be no longer available ensuring ABL and PBL compliance NATO UNCLASSIFIED RELEASABLE TO ISAF 48 5 5 9 5 5 10 5 5 11 NATO UNCLASSIFIED RELEASABLE TO ISAF IFB CO 13589 OPL Book II Part IV Statement of Work During the l year warranty period the Contractor shall be responsible for implementing all COTS hardware and or software upgrades The availability of COTS hardware and or software upgrades shall be made known to the Purchaser and if proposed for introduction by the Contractor for whatever reason including any corrective action for an identified fault shall always be subject to Purchaser approval The Contractor shall submit at the end of the Warranty period a Warranty Report that documents all identified Warranty cases affected CI s corrective actions cost and schedule NATO UNCLASSIFIED RELEASABLE TO ISAF
289. re immediately by telephone fax or e mail The Contractor shall provide technical support to the Purchaser personnel in identifying the Failed Component so as to afford the Purchaser the opportunity to return the Failed Component In such a case where the Failed Component cannot be identified or is not cost effective or practical to ship to the Contractor s facility the Contractor may elect to send field service personnel to the site of the failure and repair such equipment on location In this event such field service personnel shall be dispatched to the site of the failure within forty eight 48 hours of initial notification The expense of the technical support and field service shall be borne by the Contractor The Contractor shall conduct analysis of all Failed Components which are returned to him by the Purchaser or repaired in the field by Contractor field service personnel to determine the cause of the failure The Contractor shall issue a report to the Purchaser within thirty 30 days of receipt of a returned item or field repair which contains the results of the analysis The report shall contain the conclusion of the Contractor as to whether the cause of the failure was due to a Manufacturing Defect or a Design Defect and declare what course of remedial action the Contractor shall implement to prevent further failures of a similar nature Repetitive failures of the same component may be grounds for a de facto determination by the Purcha
290. re included in a Bid as submitted may be regarded by the Purchaser as a qualification or condition of the Bid and may be grounds for a determination of non compliance 2 8 AMENDMENT OF THE IFB 2 8 1 The Purchaser may revise amend or correct the terms conditions and or specifications and provisions of the IFB documents at any time prior to the date set for the Bid Closing Any and all modifications will be transmitted to all prospective bidders by an official amendment designated as such and signed by the Contracting Authority Such amendment shall be recorded in the Acknowledgement of Receipt which the bidder shall complete and enclose as part of his bid This process may be part of the clarification procedures set forth in paragraph 2 6 above or may be an independent action on the part of the Purchaser NATO UNCLASSIFIED Releasable to ISAF Page 6 of 25 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions 2 8 2 The Purchaser will consider the potential impact of amendments on the ability of prospective Bidders to prepare a proper bid within the allotted time The Purchaser may extend the Bid Closing Date at his discretion and such extension will be set forth in the amendment document 2 9 MODIFICATIONS AND WITHDRAWAL OF BIDS 2 9 1 Bids once submitted may be modified by Bidders but only to the extent that the modifications are in writing conform to the requirements of the IFB and are received by the Pur
291. re occurred 9 6 2 3 If a failure is encountered prior to the successful completion of the re test the failure category shall be changed to class B or C as described below 9 6 3 Class B Failures 9 6 3 1 In the event that a failure is classified as a Class B from above the equipment shall be rejected and all testing related to that particular series of tests shall be suspended until such a time as the Contractor determines the specific cause of the failure and proposes appropriate remedial action acceptable to the Purchaser 9 6 3 2 Should the cause of the failure or the effect of the proposed remedial action be deemed by the Contractor to have no influence whatsoever on other areas of scheduled testing the Contractor may propose to the Purchaser to continue testing in the other areas prior to the rectification of the cause of the failure 9 6 3 3 If such proposals are accepted by the Purchaser the Purchaser shall have the right to require repetition of any or all tests performed in these circumstances after the rectification of the cause of the failure and the subsequent re tests to prove they have been successfully completed 9 6 3 4 The Contractor shall be responsible for all costs related to the rectification of deficiencies or failures and subsequent re testing caused by the design or production of the deliverables identified during the verification and or testing cycles The Contractor shall be responsible for any travel s
292. reof shall be dustproof according to IP5X or better with the exception of the Inmarsat BGAN antenna which shall be dust and water proof according to IP66 or better For practical reasons standard non IP5X Ethernet cabling may be used provided that the IMPAC components themselves are still IP5X compliant when non IP5X Ethernet cabling is connected NATO UNCLASSIFIED A 15 A 8 6 4 A 8 6 5 A 8 7 A 8 7 1 A 8 7 2 A 8 8 A 8 8 1 A3 A 9 1 A 9 1 1 A 9 1 2 A 9 1 3 A 9 1 4 A 9 1 5 A 9 2 A 9 2 1 A 9 2 2 A 9 3 NATO UNCLASSIFIED IFB CO 13589 OPLBook II Part IV Statement of Work APPENDIX A Protective dust caps secured to the IMPAC components shall be included to prevent dust and water accumulation in unused ports The IMPAC components shall be cleanable with a cloth and not require opening for cleaning Altitude The IMPAC shall be able to operate at altitudes as high as 4 500 metres above sea level The IMPAC shall be able to withstand transport and storage at altitudes as high as 4 500 metres above sea level Sun Exposure To minimize the effect of sun radiation on the Transport Case temperature the cases shall be coloured desert tan EQUIPMENT TECHNICAL REQUIREMENTS IMPAC Networking equipment The Ethernet interfaces shall feature MDIX support to avoid the use of cross cables if applicable RS232 based console ports for local management shall be available to the user if applic
293. ret Anchor Point at NCIA Mons as virtual machines on the VM Ware based platform of the Purchaser 4 4 6 3 The Contractor shall submit the WOS for NCIA evaluation for addition to the NATO Approved Fielded Product List 4 4 6 4 The Contractor shall support the AFPL evaluation process where required including preparing the WOS configuration to be evaluated providing secure configuration of the WOS solving security shortcomings and documenting the secure configuration of the WOS 4 4 6 5 For FAT and for AFPL evaluation the Contractor shall install the virtualized WOS on Contractor hardware The shipment cost of the Contractor hardware from the Contractor to NCIA SDEL Mons and from NCIA SDEL Mons to the Contractor shall be borne by the Contractor 4 5 System Implementation 4 5 1 General NATO UNCLASSIFIED RELEASABLE TO ISAF 33 NATO UNCLASSIFIED RELEASABLE TO ISAF IFB CO 13589 OPL Book II Part IV Statement of Work 4 5 1 1 As introduced in 1 3 3 of this SoW the system implementation by the contractor shall span over the following three stages 1 2 3 Stage 1 Factory Integration and Testing followed by in garrison Configuration Provisioning Testing and Training Stage 2 In theatre Testing Training Acceptance and technical transfer Stage 3 Final System Acceptance FSA after which the 1 year warranty commences 4 5 1 2 The implementation of the above three stages shall be outlined in the System Im
294. ring c Costs of maintaining repairing and housing idle and excess facilities d Fines and penalties as well as legal and administrative expenses resulting from a violation of laws and regulations e Losses on other contracts or on expected follow on contracts f Costs incurred for the creation of reserves for general contingencies or other reserves e g for bad debts including losses g Losses on bad debts including legal expenses and collection costs in connection with bad debts h Costs incurred to raise capital i Gains and losses of any nature arising from the sale or exchange of capital assets other than depreciable property i Taxes on profits k Contractual penalties incurred I Commissions and gratuities m Interest on borrowings Rates and Factors a The Contractor shall inform the Purchaser of his rates and factors the basis upon which they were computed b If the Contractor s rates and factors for similar contracts placed with national or international public services have not been established or approved by a government agency or an agency accepted by his government the Contractor shall provide the necessary data to support the proposed rates NATO UNCLASSIFIED 59 NATO UNCLASSIFIED c The term provisional used in the title of a rate or factor means a tentative rate established for interim billing purposes pending negotiation and agreement to the final rate or factor
295. rms individuals or governments other than within the NATO member community PRICE Firm Fixed Price Firm Fixed Prices are established for the items defined in Part Schedule of Supplies and Services The Firm Fixed Prices include all expenses The Purchaser assumes no liability for cost incurred by the NATO UNCLASSIFIED Releasable to ISAF Part II Page 5 5 2 8 1 8 2 8 3 9 2 9 3 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Contract Special Provisions Contractor in excess of the stated Firm Fixed Prices except as provided under other provisions of this Contract Option Price The optional prices given in the Part Schedule of Supplies and Services are fixed for the duration of the contract TRAVEL amp PER DIEM All travel and per diem costs are included in the Firm Fixed Prices together with cost of lodging and subsistence costs for all individuals TRANSPORTATION OF EQUIPMENT All supplies covered under this Contract including Purchaser Furnished Equipment PFE and items shipped under warranty for repair or otherwise shall be transported to and from all destinations at the responsibility of the Contractor The Purchaser shall not be liable for any storage damage accessorial or any other charges involved in such transporting of supplies PRICING OF CHANGES MODIFICATIONS FOLLOW ON CONTRACTS AND CLAIMS The Purchaser may at any time by written order designated or indicated to b
296. runssum and in theatre NCIA Sector ISAF Depot 26 Statement of Work The Statement of Work is organised to follow the outline of activities to be conducted prior and during the implementation of the IMPAC capability as follows 1 2 3 4 5 6 Section 2 listing the Applicable Documents Project Management covered in Section 3 of this SoW System Design and Implementation covered by Section 4 and appendices of this SoW and covering a Requirements Analysis b System Design c System Integration d System Implementation Integrated Logistics Support ILS Configuration Management and Quality Management as covered by Sections 5 and 6 Documentation as presented in Section 7 Training in garrison and in theatre as presented in Section 8 NATO UNCLASSIFIED RELEASABLE TO ISAF 9 1 5 2 1 5 3 1 5 4 1 6 1 6 1 1 6 2 1 6 3 1 6 3 1 1 6 3 2 NATO UNCLASSIFIED RELEASABLE TO ISAF IFB CO 13589 OPL Book II Part IV Statement of Work 7 Testing and Acceptance as presented in Section 9 taking place as follows a Factory Acceptance Testing FAT at the factory b First Article System Testing FAST at NCIA SDEL HQ Mons c Provisional System Acceptance PSA at NCIA SDEL HQ Mons d End to end functional testing in theatre upon receipt of the equipment and before the technical transfer to the users Sector ISAF e Final System Acceptance FSA at the Pu
297. ry value of this Contract FIRM FIXED PRICE CONTRACT This is a Firm Fixed Price Contract The Firm Fixed Price of this Contract is as stated on the signature page of the Contract or any amendments thereto The Purchaser assumes no liability for costs incurred by the Contractor in excess of the stated Firm Fixed Price except as may be authorised under certain provisions of this Contract PERFORMANCE GUARANTEE As a guarantee of performance under the Contract the Contractor shall deposit with the Purchaser within thirty 30 calendar days from the Effective Date of Contract a bank guarantee the Performance Guarantee denominated in the currency of the Contract to the value of ten per cent 10 of the total Contract price The Performance Guarantee the negotiability of which shall not elapse before the expiration of the warranty period or such other period as may be specified in the Contract shall be made payable to the Purchaser and shall be in the form of certified cheques or a Standby Letter of Credit subject to the agreement of the Purchaser In the case of a Standby Letter of Credit payment shall be made to the Purchaser without question and upon first demand by the Purchaser against a certificate from the Purchaser s Contracting Authority that the Contractor has not fulfilled its obligations under the Contract The Contractor shall have no right to enjoin or delay such payment Certified Cheques issued to fulfil the requireme
298. s 5 Environmental Requirements 6 Equipment Technical Requirements 7 Power Requirements 9 3 1 3 Any shock and vibrations stress tests performed on individual components of the IMPAC or on the assembled IMPAC s to verify the environmental requirements shall be performed on test units not to become part of the deliverables to the Purchaser 9 3 1 4 The Purchaser shall be able to use his right to observe the FAT and to have the Contractor perform additional selected testing tasks to confirm compliance 9 3 1 5 The Contractor shall document the FAT results in a FAT Test Report 9 3 2 First Article System Acceptance Tests FAST 9 3 2 1 FAST is a system level test and shall be conducted on the first IMPAC production unit TMPAC 1 at NCIA SDEL HQ Mons During the FAST the Contractor shall prove that the Functional Requirements as per the SRS are met In particular 1 Interaction with the BGAN terminal activation of streaming profiles use of PDP contexts using the Purchaser s provided SIM cards 2 IMPAC NU WAN connectivity over Inmarsat and NU WAN extensions 3 IMPAC IS connectivity through the IS Gateways and Anchor Points using the above mentioned NU WAN connectivity as bearer NATO UNCLASSIFIED RELEASABLE TO ISAF 63 NATO UNCLASSIFIED RELEASABLE TO ISAF IFB CO 13589 OPL Book II Part IV Statement of Work 4 Connectivity registration and use of the VoIP phone to a Call Manager 5 Connectivi
299. s inter relationships and Configuration Baselines 5 3 5 2 A software version source code control program shall be used for any custom software development 5 3 5 3 The Contractor shall provide these tools as part of the PBL if they are non COTS and deliver a proprietary database format NATO UNCLASSIFIED RELEASABLE TO ISAF 43 NATO UNCLASSIFIED RELEASABLE TO ISAF IFB CO 13589 OPL Book II Part IV Statement of Work 5 4 Packaging Handling Storage and Transportation PHS amp T 5 4 1 Development and maintenance of the Transportation Plan 5 4 1 1 The Contractor shall provide the Transportation Plan twenty 20 working days before the first delivery in electronic format 5 4 1 2 The Transportation Plan shall describe the end to end route and stages of the PBL CI transportation from the Contractor s origin to its final operational destination 5 4 2 Deliver Hardware Baseline 5 4 2 1 The Contractor shall transport all equipment covered under this Contract from a NATO country to NCIA SDEL Mons Belgium and to the NATO depot at CSSC Brunssum Depot 3 The Netherlands at the expense of the Contractor 5 4 2 2 All equipment covered under this Contract will be transported from the NATO depot at CSSC Brunssum Depot 3 The Netherlands to final destination in Afghanistan by the Purchaser at the expense of the Purchaser 5 4 2 3 The NCIA PoC for all shipment instruction and shipment request is NCI Agency Servic
300. s during transport storage and operation 2 Any batteries must meet the requirements of the UN Manual of Tests and Criteria Part III subsection 38 3 Scalability Requirements It shall be possible within the same design phone and IP address numbering plans established under this Contract to increment the number of IMPACs to 20 This increment shall not require a redesign of the Anchor Points architecture nor changes in any of the IMPACs procured under this Contract The WAN Optimisation System shall be upgradeable without hardware replacement to support 60 simultaneously connected laptops and 10 Mbps of WAN capacity NATO UNCLASSIFIED A 10 A 6 5 A 6 5 1 A 6 5 2 A 6 5 3 A 6 5 4 A 6 5 5 A 6 5 6 A 6 5 7 A 6 5 8 NATO UNCLASSIFIED IFB CO 13589 OPLBook II Part IV Statement of Work APPENDIX A Usability Requirements Easy setup and operation of the IMPAC is critical for the user acceptance 1 The IMPAC setup time for any user who participated in the setup amp operation part of the user training shall be less than five minutes when the IMPAC is operated with the components inside the Transport Case This shall be achievable both using battery power and when providing external power to all IMPAC components including BGAN and laptop This setup time is measured between opening the IMPAC case in transport configuration packed and all components off and the fully patched powered and booted IMPAC
301. s considered untrusted The WAN IP address of the Internet Access at the IMPAC location may be dynamic The WAN IP address of the NCIA Internet Access Anchor Point is fixed The Internet Access at the IMPAC locations shall be assumed to use PNAT Port Network Address Translation At IMPAC locations the Internet Access interfaces towards the IMPAC are 10BASE T 100BASE TX or 1OBASE T 100BASE TX 1000BASE T both shall be supported with DHCP assigned IP addresses for the IMPAC WAN interface NATO UNCLASSIFIED A 4 A A3 A A3 A 4 3 2 A 4 3 3 A 4 3 4 AAA A 4 4 1 A 4 4 2 A 4 4 3 A 4 4 4 A 4 5 A 4 5 1 A 4 6 A 4 6 1 A 4 6 2 A 4 6 3 A 4 7 A 4 7 1 A 4 7 2 A 4 7 3 A 4 7 4 NATO UNCLASSIFIED IFB CO 13589 OPLBook II Part IV Statement of Work APPENDIX A NU WAN extensions At IMPAC locations NU WAN extensions may be available No routing protocol is running at the NU WAN extension The NU WAN extension is considered untrusted At IMPAC locations the NU WAN extension interfaces towards the IMPAC are 10BASE T 100BASE TX or 1OBASE T 100BASE TX 1000BASE T both shall be supported with DHCP assigned IP addresses for use on the IMPAC WAN interface VPN Anchor Point The VPN Anchor Point offers secured access to the NU WAN through the Inmarsat BGAN Access service Internet Access service and NU WAN extensions Access to the NU WAN through the VPN Anchor Points is possible through I
302. s in this IFB 4 1 2 The evaluation of bids and the determination as to the compliance or technical adequacy of the supplies and services offered will be based only on that information furnished by the Bidder and contained in his bid The Purchaser shall not be responsible for locating or securing any information which is not included in the bid 4 1 3 To ensure that sufficient information is available the Bidder shall furnish with his bid all information appropriate to provide a complete description of the work which will be performed and or the supplies to be delivered The information provided shall be to a level of detail necessary for the Purchaser to determine exactly what the Bidder proposes to furnish and whether the offer meets the technical administrative and contractual requirements of this IFB 4 1 4 During the evaluation the Purchaser may request clarification of the bid from the Bidder and the Bidder shall provide sufficient detailed information in connection with such requests as to permit the Purchaser to make a final determination based upon the facts The purpose of such clarifications will be to resolve ambiguities in the bid and to permit the Bidder to state his intentions regarding certain statements contained therein The Bidder is not permitted any cardinal alteration of the bid regarding technical matters and shall not make any change to its price quotation at any time 4 1 5 The Purchaser reserves the right during the
303. s not a realistic reflection of the objective cost of performance of the associated technical proposal may be considered by the Purchaser to have submitted an unrealistic offer Indicators of an unrealistically low bid may be the following amongst others e Labour Costs that when amortised over the expected or proposed direct labour hours indicate average labour rates far below those prevailing in the bidder s locality for the types of labour proposed e Direct Material costs that are considered to be too low for the amounts and types of material proposed based on prevailing market prices for such material e Numerous Line Item prices for supplies and services that are provided at no cost or at nominal prices If the Purchaser has reason to suspect that a Bidder has artificially debased its prices in order to secure contract award the Purchaser will request clarification of the bid in this regard and the Bidder shall provide explanation on one of the following bases e An error was made in the preparation of the Price Quotation In such a case the Bidder must document the nature of the error and show background documentation concerning the preparation of the Price Quotation that makes a convincing case that a mistake was made by the Bidder In such a case the Bidder shall petition the Purchaser to either remain in the competition or accept the Contract at the offered price or to withdraw from the competition e The Bidder h
304. s provided for in this IFB with any and all appropriate additions Partial quotations shall be rejected NATO UNCLASSIFIED Releasable to ISAF Page 13 of 25 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions 3 3 11 The Bidder understands that there is no obligation under this contract for NCI AGENCY to exercise any of the optional line items and that NCI AGENCY bears no liability should it decide not to exercise the options totally or partially Further NCI AGENCY reserves the right to order another Contractor or the same to perform the tasks described in the optional line items of the current contract through a new contract with other conditions 3 4 TECHNICAL PROPOSAL 3 4 1 Bidders shall prepare and submit a Technical Proposal for the ISAF Man Portable AMN Capability IMPAC in the form of a draft Project Implementation Plan PIP as detailed in the Statement of Work SOW Book II Part IV The technical Proposal shall address each of the following areas below with the minimum information as requested in the paragraphs below and as implied by the related section in the SOW Section 1 Project Overview Section 2 Applicable Documents Section 3 Project Management Section 4 System Design and Implementation Section 5 Integrated Logistics Support Configuration Management Section 6 Quality Assurance and Control Section 7 Documentation Section 8 Training Section 9 Testing and Acceptance
305. s specified in the Clause under which the Contractor intends to base his Claim the time limit shall be sixty 60 days from the date the Contractor has knowledge or should have had knowledge of the facts on which he bases his Claim and 18 2 2 before final payment pursuant to and with the exceptions specified in Clause 33 of these General Provisions entitled Release from Claims 18 2 3 Section 18 2 2 above shall only apply to those Claims for which the Contractor could not have had earlier knowledge and were not foreseeable The Contractor shall be foreclosed from his Claim unless he presents complete documentary evidence justification and costs for each of his NATO UNCLASSIFIED 21 18 4 18 5 18 6 18 7 NATO UNCLASSIFIED Claims within ninety 90 calendar days from the assertion date of such Claims Claims shall be supported by specifically identified evidence including applicable historical and planned cost and production data from the Contractor s books and records Opinions conclusions or judgmental assertions not supported by such evidence will be rejected by the Purchaser An individual breakdown of cost is required for each element of Contractor s Claims at the time of claim submission or for any material revision of the Claim The Contractor shall present at the time of submission of a Claim an attestation as follows gt Aere the responsible senior company official authorised to commit the
306. s stipulated in the provisions of the NCIO Charter Article 67 e 3 is exempt from all direct taxes incl VAT and all customs duties on merchandise imported or exported This provision reads as follows Each participating nation undertakes to grant to NCI AGENCY under the terms of Articles 9 and 10 of the Ottawa Agreement exemption from all direct taxes except rates taxes and dues which are no more than charges for public utility services from the taxes on the sale of movable and immovable properties and from customs and excise duties in respect of equipment imported or exported by NCI AGENCY or its appointed agents 3 3 5 Bidders shall therefore exclude from their Price Quotation all taxes duties and customs charges from which the Purchaser is exempted by international agreement Bidders are reminded of the requirement to complete the certification to this effect in Annex A 5 3 3 6 All prices quoted in the proposal shall be DDP Delivery Duty Paid to specified destination in accordance with the International Chamber of Commerce INCOTERMS 2000 and shall also cover all packaging packing preservation insurance and transportation charges Prices quoted shall include all costs for items supplied and delivered to final destination Including unloading and handling 3 3 7 Except as required in the Bidding Instructions no other documentation besides the Priced Proposal Sheets shall be included in the Price Quotation Any other docume
307. s the Training Enabling Objectives EOs teaching points methods timings schedule resources and references using the template from Bi SC Directive 75 7 Annex J Configuration Management Plan CMP The Contractor shall develop and maintain the CMP that defines the environment constraints locations procedures artefacts organisation and personnel skills to manage the PBL configuration in accordance with the NATO ACMP 1 The procedural description shall include objective s triggering event s input s output s task s roles and responsibilities RACI format constraints exceptional case s tool s support Transportation Plan The Contractor shall develop and maintain the Transportation Plan that defines all planned partial shipments locations point of contact s transportation stages schedules and alternative schedules The Transportation Plan shall offer alternative schedules with associated impact on the overall cost and schedule 5 1 1 4 The initial version of the ILSP shall be provided to the Purchaser for acceptance Upon Purchaser Acceptance the ILS Plan shall be placed under the Purchaser s IMPAC Configuration Control Board CCB and shall be made part of the System Documentation refer to 7 1 2 1 5 2 Maintenance and Support 5 2 1 The Contractor shall be responsible for all levels of Maintenance and Customer Support until FSA After FSA all levels of Maintenance and Customer Support will be
308. sable to ISAF IFB CO 13589 OPL Bidding Instructions Annex A A 7 DISCLOSURE OF REQUIREMENTS FOR NCI AGENCY EXECUTION OF SUPPLEMENTAL AGREEMENTS I the undersigned as an authorised representative of certify the following statement 1 Date All supplemental agreements defined as agreements documents and or permissions outside the body of the Contract but required by my Government and the governments of my subcontractors to be executed by the NCI AGENCY as a condition of my firm s performance of the Contract have been identified as part of the Bid These supplemental agreements are listed as follows Examples of the terms and conditions of these agreements are attached hereto The anticipated restrictions to be imposed on NATO if any have been identified in our offer along with any potential conflicts with the terms conditions and specifications of the Prospective These anticipated restrictions and potential conflicts are based on our knowledge of and prior experience with such agreements and their implementing regulations We do not certify that the language or the terms of these agreements will be exactly as we have anticipated The processing time for these agreements has been calculated into our delivery and performance plans and contingency plans made in the case that there is delay in processing on the part of the issuing government s see We recognise that additional supplemental agreements documents and p
309. sed of exclusive of items the disposition of which has been directed or authorised by the Purchaser and may request the Purchaser to remove such items or enter into a storage agreement covering the same provided that the list submitted shall be subject to verification by the Purchaser upon removal of the items or if the items are stored within forty five 45 Days from the date of submission of the list and any necessary adjustment to correct the list as submitted shall be made prior to final settlement After receipt of a notice of termination the Contractor shall submit to the Purchaser his termination Claim for the Work covered by the notice of termination in the form and with certification prescribed by the Purchaser Such claim shall be submitted promptly but in no event later than six 6 NATO UNCLASSIFIED 51 40 6 40 7 NATO UNCLASSIFIED months from the effective date of termination unless one or more extensions are granted in writing by the Purchaser upon request of the Contractor made in writing within such six month period or authorised extension thereof However if the Purchaser determines that the facts justify such action the Purchaser may receive and act upon any such termination claim at any time after such six month period or any extension thereof Upon failure of the Contractor to submit his termination claim within the time allowed the Purchaser may determine on the basis of information available to him the
310. ser that a Design Defect exists If the Purchaser determines that a Design Defect exists in any of the Work accepted by the Purchaser under this Contract the Purchaser shall promptly notify the Contractor of the Defect in writing within ninety 90 NATO UNCLASSIFIED 35 27 10 27 11 27 12 27 13 27 14 27 15 27 16 NATO UNCLASSIFIED days after discovery of the Defect Upon timely notification of the existence of a Defect or if the Contractor independently discovers a Design Defect or Manufacturing Defect in accepted Work the Contractor shall submit to the Purchaser in writing within thirty 30 days a recommendation for corrective actions together with supporting information in sufficient detail for the Purchaser to determine what corrective action if any shall be undertaken The Contractor shall also prepare and furnish to the Purchaser data and reports applicable to any Correction required under this Clause including revision and updating of all other affected data and already accepted documentation called for under this Contract at no increase in the Contract price In the event of timely notice of a decision not to correct or only to partially correct the Contractor shall submit a technical and cost proposal within forty five 45 days to amend the Contract to permit Acceptance of the affected Work in accordance with the revised requirement and an equitable reduction in the Contract price shall prompt
311. sion The time requirements stated herein may be extended by the Contracting Authority in order to accommodate additional preparation efforts and fact finding discussions but the Contracting Authority may not unreasonable NATO UNCLASSIFIED 22 18 8 18 9 18 10 19 19 1 19 2 NATO UNCLASSIFIED extend such a period A decision that the submitted claim is without merit will be identified as such will be issued in writing by the Contracting Authority and will be conclusive A decision may only be challenged by the Contractor through the Disputes provisions described herein A decision by the Purchaser that the claim has merit will result in a Contracting Authority request to enter into negotiations with the Contractor to arrive at a mutually agreed fair and equitable settlement The Contracting Authority s decision will contain a target date for the commencement and conclusion of such operations If the Parties are unable to arrive at an agreement on a fair and reasonable settlement by the target date for conclusion or any extension thereto made by the Contracting Authority the latter may declare that negotiations are at an impasse and issue a preliminary decision as to the fair and reasonable settlement and the reasons supporting this decision The Contractor shall have a period of thirty 30 days to present a rebuttal to the Contracting Authority and request reconsideration of the Contracting Authority s decision Within
312. ssed on to subcontractors by this IFB Date Signature of Authorised Representative Printed Name Title Company NATO UNCLASSIFIED Releasable to ISAF AQ 1 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions Annex A Page intentionally left blank NATO UNCLASSIFIED Releasable to ISAF A9 2 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions Annex A A 10 CERTIFICATE OF AQAP 2110 OR ISO 9001 2000 COMPLIANCE I hereby certify that name of Company possesses and applies Quality Assurance Procedures Plans that are equivalent to the AQAP 2110 or ISO 9001 2000 as evidenced through the attached documentation Date Signature of Authorised Representative Printed Name Title Company Bidders must attach copies of any relevant quality certification NATO UNCLASSIFIED Releasable to ISAF A10 1 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions Annex A Page intentionally left blank NATO UNCLASSIFIED Releasable to ISAF A10 2 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions Annex A A 11 LIST OF PROSPECTIVE SUB CONTRACTORS AND MAJOR VENDORS Name and Address of Primary Location of Items Services to be Estimated Amount Sub Contractor incl Work Provided of Sub Contract country of origin registration NATO UNCLASSIFIED
313. ssessment and Risk Log that meets the requirements of Section 3 5 3 of the SOW and which realistically addresses the risks involved in the performance of the Contract and offers adequate logical and pragmatic means for mitigating and controlling the risks 3 5 3 1 The Contractor shall establish and maintain an overall Risk Management process for the project 3 5 3 2 This Risk Management process shall identify all risks management technical schedule and cost risks evaluate each risk and select a proposed response for each risk 3 5 3 3 Evaluating each risk shall result in the risk being rated as High Medium or Low based on its probability and impact 3 4 6 Section 4 System Design and Engineering 3 4 6 1 The Bidder shall provide proof that the components proposed to meet the SRS are consolidated as per SOW 4 1 6 and 4 1 7 gt 4 1 7 2 4 1 6 The Contractor shall provide proof that the components proposed to meet the SRS Appendix A are consolidated in terms of 1 Products fielded by military units in similar environmental conditions as the Afghan climate for similar purpose and available on the market for not less than two 2 years or evolutions of them e g new generation replacing old NATO UNCLASSIFIED Releasable to ISAF Page B 6 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions Annex B 2 Life cycle support structure in place at least co
314. t Director for all test activities conducted under this Contract 3 2 2 2 4 Quality Assurance Manager The Contractor shall designate a suitably qualified individual to serve as the Quality Assurance Manager for activities under this Contract The Quality Assurance Manager shall report to a separate manager within the Contractor s organisation at a level equivalent to or higher than the Project Manager 3 2 2 2 5 Fielding and Support Manager The Contractor shall designate a suitably qualified individual to serve as the lead for implementation and operational support at the various facilities involved including theatre 3 2 2 2 6 Training Manager The Contractor shall designate a suitably qualified individual to serve as the training manager throughout the performance of the Contract and across the designated training sites The designated training sites are NCIA SDEL Sector Brunssum and Depot 26 in Kabul 3 2 2 2 7 Security Officer The Contractor shall designate a suitably qualified individual to be responsible for supervising and directing all necessary security measures in relation to the Contract and communicating details of such measures to the Purchaser on request e g related to Crypto National Security authority etc 3 3 Project Implementation Plan PIP 3 3 1 Contents 3 3 1 1 The Contractor shall provide a complete Project Implementation Plan PIP which shall describe how the Contractor will implement the totality of th
315. t day of delinquency and shall accrue at the rate specified in Clause 38 1 to 15 of the value of each line item individually and an aggregate sum of all delinquent items not to exceed 15 of the value of the total Contract These liquidated damages shall accrue automatically and without any further notice being required The rights and remedies of the Purchaser under this clause are in addition to any other rights and remedies provided by law or under this Contract TERMINATION FOR DEFAULT The Purchaser may subject to Clause 39 6 below by written notice of default to the Contractor terminate the whole or any part of this Contract if the Contractor inclusive but not limited to 39 1 1 fails to make delivery of all or part of the Work within the time specified in the contract or any agreed extension thereof 39 1 2 fails to make progress as to endanger performance of this Contract in accordance with its terms 39 1 3 fails to meet the technical requirements or the Specifications of the Contract 39 1 4 fails to comply with Clause 11 Security 39 1 5 transfer this Contract without the Purchaser s prior written consent 39 1 6 breaches any provision of this Contract or In the case of any of the circumstances set forth in Clause 39 1 above the Purchaser shall issue a letter to the Contractor stating that an actual or potential default exists and requiring a response from the Contractor within ten 10 Days that identifies
316. t does not have the AFPL approved software A 7 2 TEMPEST Requirements A 7 2 1 The IMPAC shall be compliant with the TEMPEST requirements of SDIP 27 1 Level B excluding the BGAN which shall be level C A 7 2 2 The IMPAC shall be integrated to meet the requirements in SDIP 29 1 including 1 Minimum distance between RED and BLACK cabling including power and data lines 2 Use of power line filters on RED equipment connecting to BLACK power lines or supplies 3 Minimum distance between the RED equipment and BGAN terminal 4 Minimum distance between the RED and BLACK equipment 5 As indicated in the Physical Requirements the Transport Case integration shall allow placing the RED networking equipment outside the Transport Case to meet Minimum distance requirements 6 In special circumstances the RED and BLACK equipment might be operated while inside the Transport Case there Transport Case design shall maximize the distance between the RED and BLACK networking equipment 7 Use of SF UTP cabling A 7 3 Data Storage Requirements A 7 3 1 Data at rest protection measures here by Eclypt hard drive encryption PFE shall ensure that the data on the IMPAC when not operational is classified NATO RESTRICTED A 7 4 System Hardening Requirements A 7 4 1 All components in the IMPAC and WAN Optimisation System shall be configured according to SSRS PFS and NIATC security guidelines A 7 4 2 If these guidelines are not available
317. t shall subject to any obligation on the part of the Contractor to make payments to any third party in respect of IPR which is licensed from such third party be free of any charge to Purchaser The Contractor hereby grants to NATO a non exclusive royalty free and irrevocable licence to use and authorise others to use any Contractor Background IPR for the purpose of exploiting or otherwise using the Foreground IPR Any use of Contractor Background IPR is not limited to the number of users or the number of licenses required by the Contract for the use of system The Purchaser reserves the right to use the Contractor Background IPR for any number of users and number of licenses as required at no additional cost to the Purchaser Foreground IPR 30 3 1 30 3 2 30 3 3 30 3 4 30 3 5 All Foreground IPR is the property of the Purchaser on behalf of NATO Consequently no statement shall be made restricting the rights of the Purchaser in the Foreground IPR All Foreground IPR are immediately and exclusively transferred and assigned to the Purchaser as from their coming into existence or as the case may be as from the execution of this Contract for rights already in existence at the time of execution of this Contract The Contractor shall ensure that suitable arrangements are in place between its employees agents consultants and itself regarding Foreground IPR generated by said employees agents Subcontractors and consultants to
318. tely after he first discovers that a defect s may exist in Software delivered under this Contract unless the Purchaser has first notified the Contractor in writing of the same defect s 31 2 2 The Purchaser shall notify the Contractor upon discovery that a defect s may exist in any Software accepted by the Purchaser under this Contract unless the Contractor has first notified the Purchaser in writing of the same defect s Duration of the Warranty 31 3 1 For each Software delivered under this Contract the Contractor Warranties stated in paragraph 31 1 above shall extend to all defects discovered within 12 months from the date of acceptance of the Software by the Purchaser NATO UNCLASSIFIED 41 NATO UNCLASSIFIED 31 4 Purchaser Remedies for Breach 31 4 1 The rights and remedies of the Purchaser under this Software Warranty 31 4 1 1 Are in addition to any rights and remedies of the Purchaser under any other provision of this Contract including but not limited to the Purchaser s rights in relation to latent defects fraud or gross mistakes that amount to fraud and 31 4 1 2 Shall apply notwithstanding inspection acceptance or any other clauses or terms of this Contract 31 4 2 In the event of any defect as defined herein with respect to a Software delivered under this Contract the Purchaser in its sole discretion may 31 4 2 1 Require the Contractor to take such action as may be necessary to eliminate t
319. tems Items procured through sub contracts as part of the proposed solution Please provide subcontractor quotes or invoices C Other 1 Raw Material Consists of material in a form or state that requires further processing Provide priced quantities of items required for the proposal Show total cost 2 Standard Commercial Items Consists of items that the Bidder normally fabricates in whole or in part and that are generally stocked in inventory Provide an appropriate explanation of the basis for pricing on attached schedule 2 MATERIAL OVERHEAD This is the overhead charged to prices for material handling and or other overhead associated with material costs This may or may not apply to your prices 3 DIRECT LABOUR including Sub contracted Labour Show the hourly rate and the total hours for the categories and disciplines of direct or subcontracted labour proposed Indicate whether actual rates or escalated rates are used If escalation is included state the degree per cent and rationale used 4 LABOUR OVERHEAD This is labour overhead if different overhead rates are applied please specify the different labour categories 5 OTHER DIRECT COSTS A Special Tooling Equipment Identify and support specific equipment and unit prices Use a separate schedule if necessary This includes items that are either manufactured or procured and considered as developmental non recurring items required validating the design This could i
320. the system required under this procurement 3 4 4 Section 2 Applicable Documents 3 4 4 1 In this Section the Bidder shall describe the reference documents used to ensure compliancy with of the Statement of Work 3 4 5 Section 3 Project Management 3 4 5 1 In this Section the Bidder shall describe its proposed Project Management Office PMO and demonstrate how it meets the requirements in Section 3 2 2 of the Statement of Work 3 4 5 2 The Bidder shall define their proposed management structure and provide a list of Key Personnel Bidding Instructions Annex A 12 assigned to the Contractor s team and their respective roles responsibilities and authority as well as their qualifications experiences and security clearances The Key Personnel shall at a minimum include the Project Manager the Technical Lead the Test Director the Fielding and Support Manager Security Officer Training Manager and Quality Assurance Manager in accordance with paragraph 3 2 2 of the SOW 3 4 5 3 The Bidder shall identify Bidding Instructions Annex A 11 all major Contractor operating units and any Sub Contractors and Suppliers involved in the development of IMPAC capability and a description of the portion of the overall effort or deliverable item for which they are responsible 3 4 5 4 The Bidder shall describe the methodology for Project Control to meet the requirements of Section 3 5 of the SOW to include project reporting and proposed project meet
321. theatre Depot 26 9 2 2 Testing shall verify compliance to the requirements in the SRS 9 2 2 1 In all test cases the Contractor shall prove compliance through any combination of the following as directed by the purchaser 1 Inspection I 2 Testing T 3 Analysis A 4 Demonstration D 5 Certificates of Compliance CoC C 9 2 2 2 Before each test session the Contractor shall ensure that its hardware software test equipment instrumentation supplies facilities and personnel are available and in place to conduct the test session NATO UNCLASSIFIED RELEASABLE TO ISAF 62 NATO UNCLASSIFIED RELEASABLE TO ISAF IFB CO 13589 OPL Book II Part IV Statement of Work 9 2 2 3 The Purchaser will monitor and inspect the Contractor s test activities to ensure compliance 9 2 2 4 As the supporting documentation for each test session the Contractor shall develop the Test and Acceptance Plan refer to 9 5 1 9 3 Testing Sequence 9 3 1 Factory Acceptance Tests FAT 9 3 1 1 The Contractor shall conduct FAT at the factory 9 3 1 2 During the FAT the Contractor shall prove that the WOS and all the individual components of the IMPAC capability or the assembled IMPACs meet the requirements of the SRS as follows 1 Functional Requirements for as far they can be tested at the factory 2 Performance Requirements 3 Operational Requirements on Usability and Monitoring and Control 4 Physical Requirement
322. ther electronic means may be used to provide an advance copy of a formal letter or notice which shall subsequently be delivered through the formal communications means Informal notices and informal communications may be exchanged by any other communications means including telephone and e mail All notices and communications shall be effective upon receipt Official points of contact are NATO UNCLASSIFIED Releasable to ISAF Part II Page 19 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Contract Special Provisions PURCHASER Contractual issues Technical issues NCI Agency NCI Agency ACQ ASG DOP CAT9 Boulevard L opold III Boulevard L opold III B 1110 Brussels B 1110 Brussels Belgium Belgium POC Martin Steenwege POC Adrian Johnson Tel 32 2 707 8335 Tel 32 2 707 8281 Fax 32 2 707 8770 Fax 32 2 707 8770 Email martin steenwege ncia nato int E mail Slawomir Peplonski ncia nato int CONTRACTOR Contractual issues Technical issues Company Name Company Name Address Address POC POC Tel Tel GSM GSM Fax Fax E E mail mail NATO UNCLASSIFIED Releasable to ISAF Part II Page 20 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Contract Special Provisions 25 TECHNICAL DIRECTION 25 1 25 2 25 3 25 4 25 5 26 The Contract will be administered by the Purchaser in accordance with the Clause 24 of these Contract Special Provisions entitled Contract Administration T
323. ther than those persons authorised to have such access by the national security authority or designated security agency limit the dissemination of NATO classified information to the smallest number of persons need to know basis as is consistent with the proper execution of the Contract comply with any request from the national security authority or designated security agency that persons entrusted with NATO classified information sign a statement undertaking to safeguard that information and signifying their understanding both of their obligations under national legislation affecting the safeguarding of classified information and of their comparable obligations under the laws of the other NATO nations in which they may have access to classified information NATO UNCLASSIFIED 15 12 12 1 12 2 12 3 NATO UNCLASSIFIED 11 2 9 report to the national security authority or designated security agency any breaches suspected breaches of security suspected sabotage or other matters of security significance which would include any changes that may occur in the ownership control or management of the facility or any changes that affect the security arrangements and security status of the facility and to make such other reports as may be required by the national security authority or designated security agency e g reports on the holdings of NATO classified material 11 2 10 apply to the Purchaser for approval before Sub c
324. this Contract as has been terminated In addition to Clause 39 7 the Contractor shall upon direction of the Purchaser protect and preserve property in the possession of the Contractor in which the Purchaser has an interest Payment for completed Work delivered to and accepted by the Purchaser shall be at the Contract price Payment for manufacturing materials delivered to and accepted by the Purchaser and for the protection and preservation of property shall be in an amount agreed upon by the Contractor and Purchaser failure to agree to such amount shall be a dispute within the meaning of Clause 41 Disputes The Purchaser may withhold from amounts otherwise due to the Contractor for such completed Work or manufacturing materials such sum as the Purchaser determines to be necessary to protect the Purchaser against loss because of outstanding liens or claims of former lien holders If after notice of termination of this Contract under the provisions of this Clause it is determined for any reason that the Contractor was not in default under the provisions of this Clause or that the default was excusable under the provisions of this Clause the rights and obligations of the Parties shall be the same as if the notice of termination had been issued pursuant to Clause 40 Termination for the Convenience of the Purchaser NATO UNCLASSIFIED 49 39 13 39 14 40 40 1 40 2 40 3 NATO UNCLASSIFIED If after such notice
325. tion of CIs as detailed in ACMP 2 5 3 1 4 The CIs shall be chosen in a way to assure visibility and ease of management throughout the development effort and the support to the OPL after acceptance 5 3 1 5 All COTS adapted and developed software shall be designated as CIs 5 3 1 6 Where COTS can be installed in a modular fashion the description of the CI shall unambiguously identify the complete list of installed components 5 3 1 7 All complete hardware elements shall be designated as CIs 5 3 1 8 Additional guidance about CI selection can be found in ACMP 1 and in STANAG 4159 5 3 1 9 The Contractor shall ensure that the configuration baselines and configuration items are persistently stored in a COTS Configuration Management Database CMDB and that it shall be kept consistent and updated 5 3 1 10 The CMDB shall provide the ability to easily trace higher and subordinate CIs using CI identifiers or other CI attributes 5 3 1 11 Every CI shall have a unique identifier 5 3 1 12 The Purchaser reserves the right to modify the CI structure and attributes 5 3 1 13 The level of granularity for the Configuration Item selection shall reach at minimum 5 3 1 13 1 Line Replaceable Units LRUs Hardware CIs 5 3 1 13 2 Software Assets and or Firmware Software CIs 5 3 1 13 3 Documentation delivered under this Contract Documentation CIs 5 3 1 14 The Hardware CI attributes shall include but is not limited to the Material
326. tions will be answered by the Purchaser and the questions and answers but not the identity of the questioner will be issued in writing to all prospective bidders 2 6 6 Where the extent of the changes implied by the response to a clarification request is of such a magnitude that the Purchaser deems necessary to issue revised documentation the Purchaser will do so by the means of the issuance of a formal IFB amendment pursuant to AC 4 DS 2261 and in accordance with paragraph 2 8 below 2 6 7 The published answers issued by the Purchaser shall be regarded as the authoritative interpretation of the IFB Amendment to the language of the IFB included in the answers shall be incorporated by the Bidder in his offer 2 7 REQUEST FOR WAIVERS AND DEVIATIONS 2 7 1 Bidders are informed that requests for alteration to waivers of or deviations from the Schedules the Special Contract Provisions the terms and conditions in the NCI Agency s General Provisions the Technical Specifications the Statement of Work and any other Terms and Conditions of the Prospective Contract will not be considered after the Request for Clarification process 2 7 2 Requests for alterations to the other requirements terms or conditions of the Invitation for Bid or the Prospective Contract may only be considered as part of the clarification process set forth in paragraph 2 6 above Requests for alterations to the specifications terms and conditions of the Contract which a
327. to normal mercantile marking show on a separate nameplate the project name contract number and shipping address 5 4 7 2 All hardware packaging supplied shall be marked as applicable with the true manufacturer s part number serial number and revision level as identified in the relevant technical documentation 5 4 8 Packing Lists 5 4 8 1 Packing lists shall accompany each shipment which shall as a minimum include the following 1 The NCIA contract number NATO UNCLASSIFIED RELEASABLE TO ISAF 46 NATO UNCLASSIFIED RELEASABLE TO ISAF IFB CO 13589 OPL Book II Part IV Statement of Work 2 The NCIA Project Title 3 Item description 4 Item part number and serial number 5 CLIN number as per the SSS 6 Name and address of the Contractor Sender the Purchaser and Consignor 7 Detailed weight and dimensions per box pallet container 8 Box number and number of boxes in the consignment 5 4 8 2 T wo copies of the packing lists shall be fastened in a sealed envelope on the outside of each box palette and or container 5 4 9 Customs Form 302 5 4 9 1 The Contractor shall ensure the timely request of Customs Forms 302 which are required for duty free import export of supplies Following receipt of the request by the Purchaser normally a maximum of three working days is required for the issue of the form This form is not required for movements within the European Union 5 4 9 2 These forms shall be
328. together with supporting material refer to 9 5 4 3 The RTM updated with test related information refer to 9 5 5Error Reference source not found 4 Any Off specifications reports if applicable refer to 9 9 SOW 9 5 2 The Purchaser will review the Contractor s TAP for correctness completeness and acceptance NATO UNCLASSIFIED Releasable to ISAF Page B 17 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions Annex B Page Left Intentionally Blank NATO UNCLASSIFIED Releasable to ISAF Page B 18 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions Annex C ANNEX C INSTRUCTIONS FOR BIDDING SHEETS See separate document Bidders are required in preparing their Price Quotation to utilise the Bidding Sheets attached at Book II Part I Schedule of Supplies and Services hereto following the instructions detailed on the next page The prices entered on the Bidding Sheets shall reflect the total items required to meet the contractual requirements The total price shall be indicated in the appropriate columns and in the currency quoted The total price shall be the price of the basic contract and excluding the options CLINs 1 through 8 If the price of a line item is expressed in different currencies these shall be identified and there shall be as many totals on that line item as there are currencies In preparing the
329. tory Title of Signatory Date of Signature NATO UNCLASSIFIED 25 20 20 1 20 2 20 3 20 4 20 5 NATO UNCLASSIFIED 19 6 3 The Contractor shall insert the substance of this Clause 19 7 in each Sub contract For all additional or follow up agreements which are made for Work which are furnished to the Purchaser without competition the Contractor shall offer prices on a Preferred Customer basis that is offer prices which are as favourable as those extended to any Government Agency Company Organisation or individual purchasing or handling like quantities of equipment and or Parts covered by the Contract under similar conditions In the event that prior to completing delivery under this Contract the Contractor offers any of such items in substantially similar quantities to any customer at prices lower than those set forth herein the Contractor shall so notify the Purchaser and the prices of such items shall be correspondingly reduced by a supplement to this Contract Price in this sense means Base Price prior to applying any bonus export tax reduction turn over tax exemptions and other reductions based on National Policies NOTICE OF SHIPMENT AND DELIVERY Except as may be specified in the Special Contract Provisions delivery of all items under this Contract shall be made by the Contractor on the basis of Delivery Duty Paid DDP as defined by the INCOTERMS 2000 International Chamber of Commerce Publ
330. ts and adherence to the Contractor s proposed design for the work the Contractor hereby warrants that the work to be delivered will meet or exceed the performance requirements of the said specifications The Contractor hereby acknowledges that he has no right to assert against the Purchaser its officers agents or employees any claims or demands with respect to the aforesaid specifications as are in effect on the date of award of this contract a based upon impossibility of performance defective inaccurate impracticable insufficient or invalid specifications implied warranties of suitability of such specifications or b otherwise derived from the aforesaid specifications and hereby waives any claims or demands so based or derived as might otherwise arise Notwithstanding the Changes Clause or any other Clause of the Contract the Contractor hereby agrees that no changes to the aforesaid specifications which may be necessary to permit achievement of the performance requirements specified herein for the Contractor s proposed work shall entitle the Contractor either to any increase in the fixed price as set forth in this contract or to any extension of the delivery times for the work beyond the period of performance in the Schedule of Supplies and Services 23 OPTIONS 23 1 23 2 The Purchaser shall have the right to place on Contract the provision of Options in Part Schedule of Supplies and Services for the
331. ty registration and use of VTC client 6 Use of the WOS The contractor shall create a test environment representative of the use of the IMPAC over BGAN links 7 Access to user accounts Functional Area services Information Services 9 3 2 2 During FAST the Contractor shall demonstrate that the IMPAC meets all of the security accreditation requirements to operate at ISAF SECRET level and is ready for use and fielding For that purpose 9 3 2 2 1 The Contractor shall update the NCIA Security Test and Evaluation ST amp E Plan STEP for small Deployable CIS to match the Contractor selected hardware and IMPAC IP addressing scheme 9 3 2 2 2 The Contractor shall conduct the Security Tests of the STEP in order to verify 1 The Security Requirements in the SRS refer to par A 7 2 The successful implementation of the countermeasures listed in the System Specific Security Requirements Statement SSRS which shall be prepared and provided by the Purchaser 9 3 2 2 3 The Contractor shall liaise with NCIA for an assessment of the level of TEMPEST compliance of the IMPAC in the NCIA facilities 9 3 2 3 For the FAST the Purchaser will provide the facilities external equipment and interface configurations required to test and verify compliance with the IMPAC interfaces as per the SRS 9 3 2 4 The system version used for the FAST shall be the initial IMPAC Product Baseline 9 3 2 5 Achieving a successful FAST is a pre conditi
332. u by registered mail and notify NAME OF CONTRACTOR that we elect not to extend this letter of credit for such additional period However under no circumstances will the expiry date extend beyond Final Expiry Date without amendment We may terminate this letter of credit at any time upon 90 ninety calendar days notice furnished to both NAME OF CONTRACTOR and the NCI Agency by registered mail In the event we the issuing bank notify you that we elect not to extend the expiry date in accordance with paragraph 6 above or at any time to terminate the letter of credit funds under this credit will be available to you without question or delay against presentation of a certificate signed by the NCI Agency Contracting Officer which states The NCI Agency has been notified by issuing bank of its election not to automatically extend the expiry date of letter of credit number number dated _ date pursuant to the automatic renewal clause or to terminate the letter of credit As of the date of this certificate no suitable replacement letter of credit or equivalent financial guarantee has been received by the NCI Agency from or on behalf of NAME OF CONTRACTOR NAME OF CONTRACTOR has therefore not fulfilled its obligations under Contract No dated between NCI Agency and NAME OF CONTRACTOR and the NCI Agency as beneficiary hereby draws on the standby letter of credit number in the amount of Amount up to the maximum a
333. ubsistence and other incidental expenses incurred by the Purchaser as a result of the requirement for the re performance of tests necessitated by test failures 9 6 3 5 After remedial action has been taken by the Contractor the test may be resumed at the step during which the deficiency or failure was identified however the Purchaser NATO UNCLASSIFIED RELEASABLE TO ISAF 68 NATO UNCLASSIFIED RELEASABLE TO ISAF IFB CO 13589 OPL Book II Part IV Statement of Work shall have the right to require that re testing includes all of the tests related to the verification of that particular specification requirement 9 6 3 6 The Contractor shall seek the Purchaser s agreement of a mutually suitable time when testing shall be resumed subsequent to the Purchaser having accepted the contents of a formal submission by the Contractor providing full details describing the cause of the failure and the recommended remedial actions to be taken 9 6 4 Class C Failures 9 6 4 1 In the event that a failure is classified as a Class C from above all testing shall be immediately suspended until such a time as the Contractor completes a detailed investigation and subsequently recommends to the Purchaser that the failure should be re classified as either a Class A or B as appropriate The actions previously described relating to these classifications shall then be commenced 9 6 4 2 In this context should it be determined that the test fai
334. ure to act involved and 36 3 3 unless the monetary claim in an amount stated is asserted in writing as soon as practicable after the termination of such delay or interruption but not later than the date of final payment under the Contract CONTRACTOR NOTICE OF DELAY In the event that the Contractor encounters difficulty in complying with the Contract schedule date s for whatever reason including actual or potential labour disputes the Contractor shall immediately notify the Contracting Authority in writing giving pertinent details This data shall be deemed to be informational in character and shall not be construed as a waiver by the Purchaser of any schedule or date or of any rights or remedies provided by law or under this Contract Notwithstanding the above the Contractor shall be deemed to be in delay without notice from the Purchaser and only by simple expiry of the due date LIQUIDATED DAMAGES If the Contractor 38 1 1 fails to meet the delivery schedule of the Work or any performance milestones specified in the Schedule of Work to this Contract or any extension thereof or 38 1 2 fails to obtain acceptance of the delivered Work as specified in the Contract or if no time for acceptance is specified in the contract within a reasonable time after work is delivered the actual damage to the Purchaser for the delay will be difficult or impossible to determine Therefore in lieu of actual damages the Contractor shal
335. use of this Contract or applicable law RIGHT OF ACCESS EXAMINATION OF RECORDS The Contractor shall give to the Purchaser and or his representative s full and free access to his premises as and when required for the purpose of this Contract and shall ensure the same right of access to the premises of his Sub contractors by the inclusion in any such Sub contracts of a provision substantially as set forth in this Clause The Purchaser and or his representative s shall continue to have such right of access and examination of records as set forth in Clause 28 1 above until final payment under the Contract or the end of the warranty provisions under the Contract whichever occurs later The expiration of the Purchaser s rights as set forth in Clause 28 2 is further subject to the provisions of Clause 19 Pricing of Changes Amendments and Claims where a three 3 year right is established following the agreement of contractual amendments or the settlement of claims based upon the submission of cost and pricing data The period of access and examination described in Clause 28 1 above for records not related to cost aspects of a dispute or claim but which relate to issues of fact arising under either proceedings under Clause 41 Disputes or Clause 42 Arbitration or the settlement of claims made by either Party pursuant to the performance of this Contract shall continue until such NATO UNCLASSIFIED 37 29 29 1 29 2 29 3 2
336. uthority as well as their qualifications experiences and security clearances 3 3 4 2 The PMP shall identify all major Contractor operating units and any Sub Contractors and Suppliers involved in the development of the IMPAC and a description of the portion of the overall effort or deliverable item for which they are responsible 3 3 4 3 The PMP shall also include the following 1 Details of the Contractor s methodology for Project Control including Project Reporting 3 5 1 and Project Meetings 3 5 2 2 Details of the Contractor s Risk Management methodology refer to 3 5 3 3 Details of the Contractor s Issue Management approach refer to 3 5 4 3 3 5 System Design Integration and Implementation 3 3 5 1 Section 4 of the PIP shall cover the System Design Integration and Implementation aspects of the Project 3 3 5 2 Section 4 shall include all the areas as detailed in Section 4 of this SoW and shall present how the requirements of Appendix A and Appendix B to this SoW will be met 3 3 5 3 Section 4 of the PIP shall include the System Implementation Plan SIP as specified in 4 5 5 3 3 6 Integrated Logistics Support 3 3 6 1 Section 5 of the PIP shall cover the Integrated Logistics Support aspects of the Project including Configuration Management 3 3 6 2 This Section shall detail the Contractor s approach to meeting the ILS requirements as specified in Section 5 of this SoW 3 3 6 3 Section
337. vailable under the LOC such funds to be transferred to the account of the Beneficiary number to be identified when certificate is NATO UNCLASSIFIED 12 9 1 9 2 9 3 9 4 9 5 NATO UNCLASSIFIED presented Such certificate shall be accompanied by the original of this letter of credit and a copy of the letter from the issuing bank that it elects not to automatically extend the standby letter of credit or terminating the letter of credit The Beneficiary may not present the certificate described in paragraph 7 above until 20 twenty calendar days prior to a the date of expiration of the letter of credit should issuing bank elect not to automatically extend the expiration date of the letter of credit b the date of termination of the letter of credit if issuing bank notifies the Beneficiary that the letter of credit is to be terminated in accordance with paragraph 6 above Multiple partial drawings are allowed to the maximum value of the standby letter of credit 10 This letter of credit sets forth in full the terms of our undertaking and this undertaking shall not in any way be modified amended or amplified by reference to any document instrument or agreement referred to herein except the International Standby Practices ISP 98 hereinafter defined or in which this letter of credit is referred to or to which this letter of credit relates and any such reference shall not be deemed to incorporat
338. ver additional IMPAC courses following the trainings in garrison and in theatre as options to the Contract NATO UNCLASSIFIED RELEASABLE TO ISAF 61 NATO UNCLASSIFIED RELEASABLE TO ISAF IFB CO 13589 OPL Book II Part IV Statement of Work SECTION 9 TESTING AND ACCEPTANCE 9 1 General 9 1 1 1 This section outlines the testing process to be applied to all test activities to be performed under this Contract 9 2 Testing Approach 9 2 1 1 The Purchaser requires a set of testing activities to verify the IMPAC capability s compliance with the Contractual requirements to demonstrate its operational suitability and to evaluate its performance to establish benchmarks for future changes and enhancements 9 2 1 2 The Contractor shall have the overall responsibility for meeting the IMPAC capability testing requirements and conducting all related activities This includes the development of all test documentation required under this Contract the conduct of all testing and the evaluation and documentation of the tests results 9 2 1 3 The Testing Approach shall comprise four test sessions as follows 1 The Factory Acceptance Tests FAT at the Contractor s premises 2 Site acceptance tests as a First Article System Acceptance Tests FAST at NCIA SDEL for the first IMPAC unit b Subsequent testing of all ten 10 units at NCIA SDEL Sector Mons under Provisional System Acceptance PSA c Functional testing in
339. vering the CLS period 1 1 1 years 4 1 7 Exceptions to the above shall be justified either as 3 Fielding of the hardware component s in high numbers gt 100 with reliability figures MTBF collected over a period of not less than one 1 year 4 Life cycle support to be undertaken by the Contractor in its full extent in case of limited or deficient life cycle support by subcontractors or by suppliers 3 4 6 Section 4 System Design and Engineering A8 Environmental Requirements 3 4 6 2 The Bidder shall provide proof through manufacturer A9 Equipment Technical Requirements datasheets or Certificates of Compliance from an independent certified testing facility that the IMPAC kit components are j SE compliant with the SOW on Environmental requirements adequate packaging and conditioning solutions for the SOW A8 and Equipment Technical requirements SOW IMPAC case and its components unless mentioned A9 otherwise aimed at fulfilling or exceeding the requirements below for operation transport and storage A 9 1 IMPAC Networking equipment A 9 1 1 The Ethernet interfaces shall feature MDIX support to avoid the use of cross cables if applicable A 9 1 2 RS232 based console ports for local management A 8 1 1 through to A8 8 The Contractor shall devise NATO UNCLASSIFIED Releasable to ISAF Page B 7 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Bidding Instructions Annex B shal
340. very date specified in the Schedule During the review process the Contractor is not required to halt efforts on further tasks as identified in the Statement of Work The Purchaser however shall not be held liable for any work carried out by the Contractor which is based on draft documentation yet to be reviewed Upon receipt of the items in final form the Purchaser will inspect the items for a period not exceeding two weeks or as otherwise stated in the Statement of Work At the end of the inspection the Purchaser will notify the Contractor that 22 6 1 the items have been accepted 22 6 2 the acceptance of the items is deferred pending further revision or 22 6 3 the items are rejected and significantly fail to meet Contract requirements In the case of Clause 22 6 2 above the Contractor shall only be responsible for those revisions and corrections requested by the Purchaser and the Purchaser may not request additional revisions during inspection after required revisions have been made However if the Purchaser determines that a directed revision has not been made or if such directed revision was NATO UNCLASSIFIED 30 22 8 22 9 23 23 1 23 2 23 3 24 24 1 25 25 1 25 2 NATO UNCLASSIFIED cause for revision of other portions of content which were not made by the Contractor the Purchaser may withhold acceptance until such revisions are made by the Contractor The Contractor shall prov
341. y A portion of an Assembly consisting of two or more parts that can be provisioned and replaced as an entity The definition purposely excludes Components and or Parts Sub contract Any agreement made by the Contractor with any third party in order to fulfil any part of the obligations under this Contract Sub contracts may be in any legal binding form e g contract purchase order etc Sub contractor Any person or legal entity directly or indirectly under Sub contract to the Contractor in performance of this Contract Third Party IPR Any IPR owned by a third party not being the Purchaser or the Contractor or its Subcontractor which is needed for the performance of the Contract or for the exploitation of Foreground IPR This includes for example third party software including open source software Work Any deliverable project design labour or any service or any other activity to be performed by the Contractor under the terms of this Contract AUTHORITY All binding contractual instruments and changes including amendments additions or deletions as well as interpretation of and instructions issued pursuant to this Contract shall be valid only when issued in writing by the NATO UNCLASSIFIED 8 3 2 3 3 3 4 6 1 6 2 NATO UNCLASSIFIED Purchaser and signed by the Contracting Authority only No direction which may be received from any person employed by the Purchaser or a third party shall be consi
342. yments on account against costs incurred by the Contractor in connection with the terminated portion of this Contract whenever in the opinion of the Purchaser the aggregate of such payments shall be within the amount to which the Contractor will be entitled hereunder If the total of such payment is in excess of the amount finally agreed or determined to be due under this Clause such excess shall be payable by the Contractor to the Purchaser upon demand together with interest calculated using the average of the official base rate s per annum of the deposit facility rate as notified by the European Central Bank or such other official source as may be determined by the Purchaser for the period from the date the excess is received by the Contractor to the date such excess is repaid to the Purchaser provided however that no interest shall be charged with respect to any such excess payment attributed to a reduction in the Contractor s claim by reason of retention or other disposition of termination inventory until ten days after the date of such retention or disposition or such later date as determined by the Purchaser by reason of the circumstances Unless otherwise provided for in this Contract the Contractor from the effective date of termination and for a period of three years after final settlement under this Contract shall preserve and make available to the Purchaser at all reasonable times at the office of the Contractor but without direct
343. ys of receipt by NCI AGENCY of a properly prepared and documented invoice The Contractor shall be entitled to submit invoices after each Milestone has been reached and approved The following payment shall be made after delivery of below milestones Project Management 50 of value of CLIN 1 after delivery of first version of ILSP remaining 50 after FSA System design 90 of value of CLIN 2 Stage 1 90 of value of CLIN 3 Stage 2 90 of value of CLIN 4 Product Baseline 90 of value of CLIN 5 Documentation 90 of value of CLIN 6 Stage 3 FSA 100 of value of CLIN 7 NATO UNCLASSIFIED Releasable to ISAF Part II Page 7 9 13 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Contract Special Provisions Support 50 of value of CLIN 8 1 after PSA 50 of value of CLIN 8 1 after FSA Warranty 100 of value of CLIN 8 2 after FSA The above withheld amount will be released together with the payment related to the invoice of FSA after successful completion of CLIN 7 If options additional quantities of CLIN 4 2 5 1 5 1bis or CLINs O1 to O4 are exercised the Contractor shall invoice upon written acceptance of the item s from the Purchaser for the amount of the applicable item s delivered or performed at the price set forth in the Schedule of Supplies and Services for that item NATO UNCLASSIFIED Releasable to ISAF Part II Page 8 NATO UNCLASSIFIED Releasable to ISAF IFB CO 13589 OPL Contra

NATO UNCLASSIFIED NATO UNCLASSIFIED

Contents

Download Pdf Manuals

Related Search

Related Contents