CAF Department Requestor User Manual - Training
Contents
1. Course Deletion To delete an existing course Click Course Deletion from the Area s of Change section Enter comments in the Justification for Change section that justifies the course removal action After the justification has been entered click Review and Submit Bow NE Review the information on the screen to confirm that it is accurate If you notice something that needs to change click the Edit button 5 If all of the information looks correct click Submit for Approval July 2012 v1 6 Page 9 Course Action Form System CAFS for Department Requestors Prefix and Course Number The course prefix and course number will be populated based on the current course information The new prefix drop down list will be populated with prefixes that you have permission to use Requests for new prefixes must be approved by the Office of the Registrar before the prefix will be available in the CAF system To request a new prefix for your department contact nmsucaf nmsu edu Note that validation occurs for course prefix and number combinations to ensure that valid data is entered into the form In addition other fields in the new course request CAF will be validated against your selected course number For example if you intend for the course to be a General Education course the course number needs to be below 300 for Area 1 5 General Education categories or 499 or less for Viewing a Wider World courses Number Prefix New Prefix2. CAFs are approved and moved to the next approval step v1 0 August 2012 Course Action Form System CAFS for Department Requestors 6 UCC Approval Review of the CAFs occurs before the UCC approval meeting Each College administrator is responsible for reviewing all submitted CAFs for the University Any problems or issues that arise are discussed at the UCC session Because the UCC Review and Approval occurs at the University Curriculum Committee Review session UCC Packets may be printed A mass approval option is available for this approval level as well as the ability to approve individual CAFs After the Committee has completed its review the Catalog Editor will be in charge of entering the approval denial results into the system 7 Provost Approval The final approval in the Course Action Form system is the Provost Approval level This approval step can only approve print or view CAFs that have been routed to this level A mass approval option is available for this approval level as well as the ability to approve individual CAFs New Course Request Process 1 Goto the CAF system at http cafs nmsu edu the new system is live on September 41 2 Logon with you myNMSU username and password 3 Click Submit CAF I Course Selection On the Course Action Form Course Selection screen you will see options for course actions Course Action Form Course Selection To create a new CAF enter the following course information Choos
3. New Course Number View Uploaded Syllabus Update Re upload the syllabus Po Browse_ Uploading the syllabus If the Course Number or Prefix are modified a new syllabus is required It is preferred that the syllabus be uploaded as a PDF or Microsoft Word Document format and the file can be no larger than 1 2 MB Course Title and Short Title You can specify the course title and short title however you should consider naming conventions used by your department or college when titling the course and enter a course title that is consistent with current naming conventions This field is not validated except for the 30 character limit for the short title Credit Hours When creating a new course you can determine the practicum lecture and total credits hours for the course as you initiate the request Also you have an option to allow cumulative credits and to specify the maximum number of credits allowed Proper entry for a 3 credit lecture course is displayed below Credit Hours Credit Hours TO 13 Lecture Contact Hours TO 3 Practicum Contact Hours TO Cumulative Credits Allowed No C Yes Max Credits Page 10 v1 0 August 2012 Course Action Form System CAFS for Department Requestors General Education HED You can indicate whether or not the course is a General Education course and also indicate to which General Education category the course belongs If the course is General Education it will be routed to Gen
4. You can use filter options to narrow your results or choose to sort the list by College Department or status By clicking on the course prefix number you can see more detailed information including comments and an option to print the CAF July 2012 v1 6 Page 15 Course Action Form System CAFS for Department Requestors Course Action Form View CAF Filter Records Ee an y Sorted by College Dept y Total 2 CAF Submissions Effect Col Dept Course 1 Status Role Term EDUC 582 201240 Y PENDING UCC APPROVAL UCC Approver EDUC 582 201340 PENDING UCC APPROVAL UCC Approver Printing a CAF There are several options for printing CAFs available in the CAF system Print CAF This option allows you to print multiple CAFs with a summary sheet Page 16 v1 0 Auto Generated CAF Date Requested 23 AUG 2012 23 17 10 23 AUG 2012 23 26 09 August 2012 Course Action Form System CAFS for Department Requestors Course Action Form System Print CAF Form Filter Records Filter College ED Department an gt Status a y Notice clicking the Print button will open a PDF in a new window If you do not see the new window after you click Print you may need to unblock the pop up College Dept Course Effective Date Requested Status I ED CI EDUC 582 40 2012 08 23 2012 11 14 55 PM PENDING UCC APPROVAL O rp CI EDUC 582 40 2013 08 23 2012 11 14 55 PM PENDING UCC APPROVAL Prin
5. an internal messaging system which serves to keep departments informed of the current status of a course as well as necessary actions to be completed such as corrections to a change request or the coordination of cross listed course change submission e Also included in the messaging system is the ability for System Administrators to enter important dates such as deadlines and UCC events e The internal reporting system allows users to print and or view existing course data current course changes and UCC Packets New Features The new CAF system provides better Banner data integration features enterprise authentication enterprise workflow support and automatic generation of CAFs in order to reduce the need for manual data entry Specifically this means e You can now log on to the CAF system with your myNMSU username and password e You can submit a one time only CAF and a permanent CAF will be automatically generated e Automatic CAFs are also generated when making changes to prefixes or course numbers e Approvals and notifications are distributed by the Workflow system which is accessible through the CAF system as well as the Workflow tab in myNMSU Security and Access All current CAF users will inherit permissions in the new system based on their permissions in the previous CAF system Users in the Course Action Form System are associated with a College and Department Based on the user s security access level they may be able
6. before submitting the CAF for approval To retrieve your saved CAF click Submit CAF from the menu The CAF will be listed under the Initial Stage heading Page 4 v1 0 August 2012 Course Action Form System CAFS for Department Requestors Iv Uploading the syllabus All new courses require a syllabus upload It is preferred that the syllabus be uploaded as a PDF or Microsoft Word Document format and the file can be no larger than 1 2 MB V Course Title and Short Title You must specify the course title and short title however you should consider naming conventions used by your department or college when titling the course and enter a course title that is consistent with current naming conventions This field is not validated except for the 30 character limit for the short title VI Credit Hours When creating a new course you can determine the practicum lecture and total credits hours for the course as you initiate the request Also you have an option to allow cumulative credits and to specify the maximum number of credits allowed Proper entry for a 3 credit lecture course is displayed below Credit Hours Credit Hours 3 TO l Lecture Contact Hours E TO Practicum Contact Hours TO Cumulative Credits Allowed No Yes Max Credits VII General Education HED You can indicate whether or not the course is a General Education course and also indicate in which General Education category the course belongs If the cou
7. have been obtained Page 14 v1 0 August 2012 Course Action Form System CAFS for Department Requestors The role indicated on status screens further identifies the specific role that currently has the CAF in their approval list For example a CAF with the status Pending Approval may be assigned to the role of Catalog Editor or Department Requestor Submit CAF On this screen you will see a listing of CAFs that your department has initiated as well as CAFs that have been submitted for approval By clicking on the course prefix number you can see more detailed information including comments and an option to print the CAF Initial Stage _ Total 2 CAFs To edit an existing CAF select from the list below Last Activity Date Effect Course 1 Term Col Dept Status Role BIL 507 201340 INITIAL STAGE Dept_Requester 24 AUG 2012 01 00 46 CS599 201320 INITIAL STAGE AppAdmin 16 AUG 2012 13 43 46 Total 4 CAFs Submitted CAFs View Only Col Dept Effect Course Term Status Role Last Activity Date CS 199 201340 PENDING APPROVAL Catalog Editor 21 AUG 2012 14 40 01 EDUC 582 201240 PENDING UCC APPROVAL UCC Approver 23 AUG 2012 23 17 10 EDUC 582 201340 PENDING UCC APPROVAL UCC Approver 23 AUG 2012 23 26 09 HON 234G 201310 COMPLETE Complete 03 AUG 2012 16 24 47 Auto Generated CAF View Current CAF Status On this screen you will find a listing of all CAFs that are current in the CAF system
8. of instructor for entry This will apply to every section offered for this course The default entry is NO July 2012 v1 6 Page 19 Course Action Form System CAFS for Department Requestors Approved to Carry a Subtitle Choose Yes or No If Yes it may vary from semester to semester The default entry is NO Restricted to Majors If the course is restricted to students in certain majors select Yes This will enable the selection between Include and Exclude Choose the appropriate option and indicate the acronym for the majors For multiple majors separate acronyms by a comma Campus Branches Restrictions Select the appropriate campus restrictions May be limited to an individual branch campus only if a program is unique to that campus Independent Study Approved Check Yes or No if independent study can be applied to this course If Yes is checked this will be applied to every section taught The default entry is NONE Small Class Code This question is used to identify those small classes excepted from the Small Class Monitoring Report Check one of the following small class types e Applied Music Applied music of the individual or small group e Laboratory Laboratory classes or courses with a hidden lab e Special Instruction Includes student teaching practicum internship clinical cooperative education etc e Other Other small classes such as thesis dissertation independent study etc The default
9. 3 Note that choosing a One Time Only request will generate an automatic CAF to apply the changes to the course on a permanent basis Upon submission an approval will be sent to the Department Requestor Page 8 v1 0 August 2012 Course Action Form System CAFS for Department Requestors for the permanent CAF that is populated with the details of the One Time Only request 6 As appropriate choose an effective term that meets your needs Note You can save the CAF for Later by clicking the Save for Later button once you have completed the above steps however if validation errors occur you will still see warnings for all validation errors The CAF will save successfully but you will need to correct the validation errors before submitting the CAF for approval To retrieve your saved CAF click Submit CAF from the menu The CAF will be listed under the Initial Stage heading Select the Areas to Change Before you can edit a particular aspect of a course you need to select the areas of the course that you would like to edit Click on each checkbox for the area that you want to change Upon clicking the checkbox the form will reveal editing options for that area and populate current information about the course into the fields Area s of Change l Course Addition Course Deletion Number Prefix Change Title Change TT Credit Hour Change O Description Change O Prerequisite Corequisite Change O Crosslisting Restriction Change
10. Course Action Form System CAFS Department Requestor Manual Confidential Business Information This documentation is proprietary information of Ellucian and New Mexico State University NMSU and is not to be copied reproduced lent or disposed of nor used for any purpose other than that for which it is specifically provided without the written permission of Ellucian or NMSU All rights reserved The unauthorized possession use reproduction distribution display or disclosure of this material or the information contained herein is prohibited SCT SunGard SCT the SCT logo Banner and the Banner logo are trademarks of Ellucian Third party hardware and software product names and trademarks are owned by their respective third party owners providers and SunGard SCT makes no claim to such names or trademarks Use of this material is solely for the support of Ellucian products and New Mexico State University Table of Contents What is the Course Action Form SysteMP oooocccccccconononnnnnonnnnnanonononnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnrnnnnnnnnnnnnones 1 New FEACUIES unica ta 1 Secutity arid ACCESS oue oA EAM I E 1 System Announcetienhts iecore ree ede rae Love o ee cas Egi eoa ede iE e i n 2 CAF Process OVET ERR 2 New Course Request PrOCESS ranas daga cesta ote oa Ro pda degere en aa go ye ede naue leida 3 EE CETT uL RR 3 I Department College OWNership ccccsscccsssceesseceeseecsseeecssececaseces
11. T BIL 545 00 0000 BIL MLTCLT SCH CM RLT BIL 550 00 0000 INTRNSHP IN BIL ED IV 00 0000 SLCTD TPCS BIL ED Ill 10 2007 ASSESS EXCPTNL MULTI POP In addition the CAF details screen that is accessible under the Submit CAF and View Current CAF status options have a print button available to print an individual CAF Exiting the CAF System To log out of the CAF system click the Log Out link As with any information system it is best to log out and close active browser windows to completely and securely exit the system Page 18 v1 0 August 2012 Course Action Form System CAFS for Department Requestors Appendix A Field Explanations Effective Term Starting semester and year for this addition deletion change Do not leave blank College Two letter abbreviation for the college to which the course is connected AG AS BA ED EG HS CC HON EL Department Acronym For department proposing the course change for example ECON For most levels of security this will be limited to the department that a user is in Prefix The approved prefix 4 characters or less for example EDUC BIOL Available prefixes will be limited by security Course Number Three numbers and any approved suffix ex L N H G Complete Course Title This is the long title that will appear in the Course Catalog Short Title If applicable the title must be shortened to 30 characters including spaces in order to fit on transcripts and
12. ddin TREE TENER 11 Course Restrictions s eei espere oec io ena boba de 12 CrOSSIISCING AA A Sends 13 COUrSE BT 6 0 1 o y POPE POPE POS UA DL D DILLO 14 Submitting the MEQUESE cic csccvacstcncssitecaccctentanecsdectucdatetuweduidcawcaneadeuadedacheccasedened sducaccatandeveds achecdasedewesecdaas 14 Approvals and Request Tracking ssssssccccccsssssssensececessessnaseesececassesseasacsececeesenseasseeecessaseaueensececetsessaaes 14 Printing a CAF MEER 16 Exiting the CAF System nren at ettet etu Melt On At ee lee A di e dd 18 AppendDbDcA xit tte ee esee uve tete ie ee 19 Field Explanations 5 5 ee 19 This Page Intentionally Left Blank Course Action Form System CAFS for Department Requestors What is the Course Action Form System The University Course Action Form System is intended to bring the current Course Action Form CAF process up to date allowing instant filtering error trapping and communication between various offices involved The system is designed to make the existing process more efficient e When filling out an electronic course change request for an existing course the form will be pre populated with the current data allowing the user to ignore fields not related to their change request e The electronic course action form validates the data that is entered saving the time and effort required to return a change request for corrections and re submit for approval e The system has
13. e from the Course List New Course one Time Only C Yes No Effective Term 2013 Fall The default selection is to create a new course If you want to modify an existing course please see the Existing Course Change Process below Next determine if you want to submit a One Time Only request or if the course change should be applied permanently The choice of initiating a One Time Only request determines the effective term of the course action One time only requests can typically be applied to the current term and the next two terms that follow The Effective term date for a permanent course is typically available for the following year so that a request for a permanent course action in Fall 2012 will be applied in Fall 2013 July 2012 v1 6 Page 3 Course Action Form System CAFS for Department Requestors Note that choosing a One Time Only request will generate an automatic CAF to apply the change to the course on a permanent basis Upon submission an approval will be sent to the Department Requestor for the permanent CAF that is populated with the details of the One Time Only request As appropriate choose an effective term that meets your needs II Department College Ownership From the Department Owner and College Owner drop down list select the Department and College as appropriate Note that one or more options may be present depending on your security in the CAF system Change Specifications One Time Only No Eff
14. ective Term 201340 Fall 2013 Department Owner C l Curriculum And Instruction College Owner CC Community College Course New Course III Prefix and Course Number During the new course request process you can specify a new course number for the prefix you have selected The new prefix drop down list will be populated with prefixes that you have permission to use Requests for new prefixes must be approved by the Office of the Registrar before the prefix will be available in the CAF system To request a new prefix for your department contact nmsucaf nmsu edu Note that validation occurs for course prefix and number combinations to ensure that valid data is entered into the form In addition other fields in the new course request CAF will be validated against your selected course number For example if you intend for the course to be a General Education course the course number needs to be below 300 for Area 1 5 General Education categories or 499 or below for Viewing a Wider World courses Number Prefix New Prefix New Course Number Upload Syllabus View Uploaded Syllabus Update Re upload the syllabus NEM SEN MO Browse Note You can save the CAF for Later by clicking the Save for Later button once you have completed the above steps however if validation errors occur you will still see warnings for all validation errors The CAF will save successfully but you will need to correct the validation errors
15. een to confirm that it is accurate If you notice something that needs to change click the Edit button If all of the information looks correct click Submit for Approval The CAF will be routed to the appropriate approval level depending on course details such as General Education or Honors designations You can now review the status of your CAF on the Submit CAF screen For additional information about how to review the status of a submitted CAF request please see the section Approvals and Request Tracking Approvals and Request Tracking As a department requestor you have a few different methods available that can help you track the progress of your request In addition notifications are in place in order to prompt you to take action in certain cases particularly where automatic CAFs are generated as a result of one time only requests or course prefix number changes The request status indicates the current approval status of the CAF submission status indicators include e Initial Stage The CAF has been saved but not submitted to the Catalog Editor e Pending Approval The CAF is pending approval from either the Department Requestor or the Catalog Editor e Pending UCC Approval The CAF is pending UCC approval e Pending Provost Approval The CAF is pending Provost approval e Returned for Correction The CAF has been returned to the Department Requestor for modification and resubmission e Complete All approvals
16. een to confirm that it is accurate If you notice something that needs to change click the Edit button If all of the information looks correct click Submit for Approval The CAF will be routed to the appropriate approval level depending on course details such as General Education or Honors designations You can now review the status of your CAF on the Submit CAF screen For additional information about how to review the status of a submitted CAF request please see the section Approvals and Request Tracking Existing Course Change Process When you change an existing course you can specify the specific area or areas that should be changed To change an existing course Go to the CAF system at http cafs nmsu edu the new system is live on September 4 Log on with you myNMSU username and password Click Submit CAF From the Choose from the Course List drop down menu select the course number and prefix for the Power course that you would like to change 5 Next determine if you want to submit a One Time Only request or if the course change should be applied permanently The choice of initiating a One Time Only request determines the effective term of the course action One time only requests can typically be applied to the current term and the next two terms that follow The Effective term for a permanent course is typically the following year such that a request for a permanent course action in Fall 2012 will be applied in Fall 201
17. entry is NONE Corequisite List each course in which a student must have simultaneous enrollment the same semester as this course The default entry is NONE Prerequisites List each prerequisite that must be completed before enrollment in this course and grade required if applicable Do not include consent of instructor Make sets of prerequisites clear and or can be misread easily The default entry is NONE Pre or Corequisite List each course in which a student must have either taken and passed a course in a previous semester or is currently taking the course The default entry is NONE New Course Description for Catalog Limit the description to the space provided Do not use pronouns edit for superfluous words and clarity Check current catalog for style examples Wording may undergo editing to conform to catalog style This may not be left blank Text for prerequisites corequisites and restrictions are automatically generated Do not include these specifications in the course description Justification Type a brief justification for this addition deletion change Ex required by accreditation agency curricula expansion laboratory deleted etc Page 20 v1 0 August 2012
18. eral Education approvers before moving forward to the Catalog Editor The course number for a General Education class must be less than 300 for General Education Category Areas 1 5 or 499 or less for Viewing the Wider World courses An error will be produced and you will not be able to submit the CAF if the course is designated as General Education and does not met the above requirements General Education HED General Education Course No C ves General Education Category July 2012 v1 6 Page 11 Course Action Form System CAFS for Department Requestors Course Restrictions Course restrictions can be modified to limit registration for this course according to conditions that you set Certain conditions apply depending on the type of course you are creating For example courses with a course number greater than 300 must be limited to the Las Cruces campus and you must manually specify this option In addition grade restrictions which are typically enabled with Traditional Grading A F S U Audit are not selected by default You must manually select this grading restriction if it is desired When entering Majors to include or exclude be sure to use standard major designations in a format that is consistent Course Restrictions c No C Yes z Consent of Instructor No C Yes Grade Restriction Approved for Subtitle No C ves Restricted to Majors No C Yes Include Majors C Exclude Majors Campus Restrictio
19. estrictions gt All Campuses All Community Campuses Las Cruces Campus Dona Ana Campus Alamogordo Campus C Grants Campus E Carisbad Campus Independent Study Course C No ves C Applied Music C Laboratory Small Class Code C Special Instruction C Other O Student Teaching COOP e None Page 6 v1 0 August 2012 Course Action Form System CAFS for Department Requestors IX Prerequisite Corequisite and Prerequisite or Corequisite You can specify that other courses are prerequisites for this course meaning that the prerequisite course must be taken before a student can register for this course A corequisite must be taken at the same time as the course you are creating and a Prerequisite or Corequisite can either be taken simultaneously Corequisite or previously Prerequisite Please note that this field is not validated Be vigilant and examine course prefixes and numbers Logical and consistent conventions create less confusion For example use parenthesis to group like items and clearly delineate AND and OR conditions Prerequisite Co requisite Corequisite Prerequisite Prereq or Coreg X Cross listing You can select the course prefix from a pre populated list of all currently valid prefixes You must also specify a course number if a cross listing is valid In this case cross listing indicates catalog equivalents such as courses where students can receive comparable credit for a course offered by ano
20. lling and grammar issues and has the ability to approve the request directly edit the request or return the request for corrections If the request is returned for correction the department will be notified by an email containing the approver s comments and the basic steps needed to resubmit the CAF The department will then be responsible for addressing the correction request and re submiting the CAF for review General Education Review Once the catalog editor has approved the request it is advanced to General Education review provided it is a General Education course The same review and approval process applies as was seen in step 2 the Catalog Editor Review except that the reviewer will not have the ability to directly edit the CAF Non General Education courses skip this step and are immediately advanced to the following step Honors College Review Like General Education Review the Honors College review is invoked when the course action you have initiated has an Honors designation College Review Before a course change request can be presented to the UCC it must first be approved by the College This step of approval is the responsibility of an Administrative Office user Similar to the previous approval step the Administrative Office user may approve the request or return it to the department for correction Generally each college has an internal curriculum meeting where courses are reviewed and discussed Once finalized the
21. ment Selecting the option to cross list a class will generate an automatic CAF and route the CAF for approval to the department that owns the cross listed course Cross listing Cross listed with Select Prefix Select Prefix Select Prefix Select Prefix July 2012 v1 6 Page 13 Course Action Form System CAFS for Department Requestors Course Description The course description provides details about what is covered in the course and this information will be included in the Course Catalog The description should be authored so that a student that is reading the catalog can make appropriate choices regarding whether or not the course covers the content that they want to learn In order to eliminate redundant information do not include the course restrictions such as prerequisites or corequisites grade restrictions or consent of instructor Information about cumulative credits May be repeated up to should also be excluded from the description because these values will be automatically populated into the description for the catalog Submitting the request A Justification for Change must be entered for all CAF requests With a limit of 300 characters please generally describe the need for the change This information is reviewed by approvers and is relevant for approval processing purposes After the justification has been entered click Review and Submit Review the information on the scr
22. ns gt All Campuses All Community Campuses Las Cruces Campus Dona Ana Campus Alamogordo Campus C Grants Campus E Carisbad Campus Independent Study Course C No ves C Applied Music C Laboratory Small Class Code C Special Instruction C Other O Student Teaching COOP e None Page 12 v1 0 August 2012 Course Action Form System CAFS for Department Requestors Prerequisite Corequisite and Prerequisite or Corequisite You can specify that other courses are prerequisites for this course meaning that the prerequisite course must be taken before a student can register for this course A corequisite must be taken at the same time as the course you are creating and a Prerequisite or Corequisite can either be taken simultaneously Corequisite or previously Prerequisite Please note that this field is not validated Be vigilant and examine course prefixes and numbers Logical and consistent conventions create less confusion For example use parenthesis to group like items and clearly delineate AND and OR conditions Prerequisite Co requisite Corequisite Prerequisite Prereg or Coreg Cross listing You can select the course prefix from a pre populated list of all currently valid prefixes You must also specify a course number if a cross listing is valid In this case cross listing indicates catalog equivalents such as courses where students can receive comparable credit for a course offered by another depart
23. other reports This is the title that will appear on the schedule of classes Credit Hours The total credits awarded including practice lab hrs The unit of university credit is the semester hour which is the equivalent of one hour s recitation or a minimum of two hours of practice per week for one semester May be fixed 3 cr variable 1 6 cr and must include practice or lab hours if applicable Lecture Hours Lecture credits for the course Practicum Credit Hours Practicum credits for the course Cumulative Credit Allowed Yes means the course may be taken multiple times for credit If Yes type the maximum number of credits a student may earn with this course prefix and number for example if a 3 credit course may be repeated to a maximum of 6 credits type 6 Designate in the description if course may be repeated only under different subtitles The default entry is NO Approved for General Education Yes means the course either has been or needs to be approved by the General Education Course Certification Committee GECCC to satisfy a general education requirement If Yes the GECCC chair s signature is required General Education Category If applicable select the GenEd category this course satisfies Grade Restrictions A F grading is traditional and not considered a restriction When this is listed it will allow A F S U and Audit grading Consent of Instructor Check Y or N if this course requires consent
24. rse is General Education it will be routed to General Education approvers The course number for a General Education class must be less than 300 for General Education Category Areas 1 5 or 499 or less for Viewing the Wider World courses An error will be produced and you will not be able to submit the CAF if the course is designated as General Education and does not met the above requirements General Education HED General Education Course No C ves General Education Category s July 2012 v1 6 Page 5 Course Action Form System CAFS for Department Requestors VIII Course Restrictions Course restrictions can be modified to limit registration for this course according to conditions that you set Certain conditions apply depending on the type of course you are creating For example courses with a course number greater than 300 must be limited to the Las Cruces campus and you must manually specify this option In addition grade restrictions which are typically enabled with Traditional Grading A F S U Audit are not selected by default You must manually select this grading restriction if it is desired When entering Majors to include or exclude be sure to use standard major designations in a format that is consistent Course Restrictions c No C Yes z Consent of Instructor No C Yes Grade Restriction Approved for Subtitle No C ves Restricted to Majors No C Yes Include Majors C Exclude Majors Campus R
25. seecsseeccaaececseeceseeecaeeecsaeeeesaeees 4 Il Prefix and Course NUMDEP c ceecceeseeeeeeeeeeeeeecacecaaeceaeceaeceaeceeeeeseeseneeeaeeeaeesaeeeaaessaeseaeeeaeeeaeees 4 IV Uploading the syllab s or reete eret a reise pent Yes yv EEE RIENE rage ETEA 5 Ve Course Title and Short Title er Rr a 5 VI jecur 5 VII General Education HED sis scscssssdccessectcgesdscatcevensacegessadies sesccdqosseatsese sandevsesi laicas 5 Vlll Course RestricuON Sica Soe ette ente Ue citet ene EU eA eee 6 IX Prerequisite Corequisite and Prerequisite or Corequisite cccssscccccecessesenseceeeeesesssseeaeess 7 X Cross litis 7 xI Course Description aiii a ag TES 8 XII Submitting the request etc eet tote edet essa ead dees rane ed Eee Teac e eeu dea 8 Existing Course Change Process esses nennen nennen nenn nnne nsns n oan nenaad enak ia sanas sessi seria isena nan 8 Select the Areas to Chalet E he nad ter S Cu d NIU I 9 Course Deletion iiiter oce oaa one draht tape iia lesa ae 9 Prefix and Course Number esses eene nennen nnns tnmen nennen snnt EEEa EA nennen nennen nent 10 Uploading the syllabus sees seen nennen ennemi erien anire iaee iatis 10 Course Title and Short Title iere eerte tere tu ere ene ee entire EXE eee nece eee a Ree enne e est Ev dan eeu 10 eue H 10 General Education FED iecit det ie eer eter e did ie ala
26. t Print With Summary SelectAll DeselectAll Print UCC Package This option displays a list of CAFs that are pending UCC approval and allows you to print multiple CAFs with a summary sheet Course Action Form System for UCC Package Print CAF Form Filter Records Filter College All y Department All Notice clicking the Print button will open a PDF in a new window If you do not see the new window after you click Print you may need to unblock the pop up College Dept Course Effective Date Requested Status O ED CI EDUC 582 40 2012 08 23 2012 11 14 55 PM PENDING UCC APPROVAL Li ep CI EDUC 582 40 2013 08 23 2012 11 14 55 PM PENDING UCC APPROVAL Print Print With Summary SelectAll Deselect All Print Existing Course This option allows you to print existing course information based on information in the Banner system By default no records will display to view records choose the college or department filter option as appropriate to view a list of current courses Using this option you must choose and print each record individually July 2012 v1 6 Page 17 Course Action Form System CAFS for Department Requestors Course Action Form System Print Banner Existing Course Filter Records Filter College All Department CI y Course Effective BIL 489 00 0000 SPECIAL TOPICS BIL 505 00 0000 BIL PRESCHOOL CHILD BIL 520 00 0000 ISSUES SCHG BIL LRNRS BIL 522 00 0000 LTRCY LNG INST BIL S
27. ther department Selecting the option to cross list a class will generate an automatic CAF and route the CAF for approval to the department that owns the cross listed course Cross listing Cross listed with Select Prefix Select Prefix Select Prex Select Prefix July 2012 v1 6 Page 7 Course Action Form System CAFS for Department Requestors XI Course Description The course description provides details about what is covered in the course and this information is included in the Course Catalog The description should be authored so that a student reading the catalog can make appropriate choices regarding whether or not the course covers the content that they want to learn In order to eliminate redundant information do not include the course restrictions such as prerequisites or corequisites grade restrictions or consent of instructor Information about cumulative credits May be repeated up to should also be excluded from the description because these values will be automatically populated into the description for the catalog XII Submitting the request A Justification for Change must be entered for all CAF requests With a limit of 300 characters please generally describe the need for the change This information is reviewed by approvers and is relevant for approval processing purposes After the justification has been entered click Review and Submit Review the information on the scr
28. to perform tasks which are outside of their associated College and or Department Along with College and Department association the Course Action Form System allows and denies access to specific content based on a user s security access level August 2012 v1 0 Page 1 Course Action Form System CAFS for Department Requestors User Roles 1 Department Requestor Has the ability to create edit CAFs for courses whose prefix has been associated with the user s Department The Department Requestor also has the ability to print pending course action forms print existing course data for their department s prefixes and print UCC Packets Catalog Editor Edits approves or returns CAFs to the Department Requestor GenEd Committee Approves or denies general education status UCC Committee Approves or voids CAFs Provost Approval Has full access to view print and approve all CAFs System Announcements The announcements page is the first page you will see in the CAF system On the announcements page you will find information about deadlines and other announcements relevant to CAF users CAF Process Overview 1 Page 2 Submit electronic Course Action Form CAF Course additions changes and deletions can be submitted via the Submit CAF link Catalog Editor Review Once a CAF has been submitted the catalog editor will have instant access to review the change The catalog editor will review for basic spe
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