Time Recorder Utility User Manual
Contents
1. Type TR4020 20 A5230 Connect to TR4 30 00 UDP E UGF Fort n Tray icon menu When TRU is running you can see its icon in the system tray bar which usually located in the right bottom corner of screen near the system clock Tray icon menu is available by right mouse button click on TRU icon in the system tray Normal Mode and Extended Mode are using different icons For Normal Mode GIGA TMS Inc Document Version v1 1 Date 1 3 2006 7 Open Time Recorder Utility Exit For Extended Mode Open Time Recorder Utility Exit Tray icon menu contains the items e Open Time Recorder Utility Open TRU window e Exit End the program Enter Password A password is always needed on below conditions e Launching TRU main window e Exit program Password Required X Enter Password Cancel Note if you are using TRU first time the TRU will require you to enter a new password Please keep this password for future uses lf the password is lost you cannot enter the program anymore Type the password you want to use into both boxes below This will be your password to launch program Password Confirm Password Cancel Connections Define Connections Before starting to communicate with terminals the connection has to be defined first A connection contains the information that can tell TRU how to communicate with the connected terminal and the proper2. bud To import user settings file click Specify the file and then click OK to import the settings If there are duplicate tag codes the old ones in the database will be overwritten The exported file of user settings is a text format file you can use Notepad program to open it Below is the content of the file Tom 0001 00040265420256 3 0 2 System Develop Engineer 0 Joe 0002 000402654202535 4 0 Sales Manager O The fields name and sequence for each record are User Name Personal ID Tag Code Time Zone Index Machine Numbers Composition allowed the user to enter Department Name Title Name Holiday Group Index Each field is separated by TAB character For Machine Numbers Composition field each number is separated by comma character po o SS A uS pt Time Zone Time Zone defines the valid time period for entering the doors on every weekday from Sunday to Saturday in a week By the Time Zone settings TRU can limit the user to enter the doors in a certain time period and weekday GIGA TMS Inc Document Version v1 1 Date 1 3 2006 18 ES Access Control Configuration 10l xj 1 E F Holiday Groups 2 Control Assign 1 Master Card a EK Miscellaneous LA bie oe Seis A 2a a Sg i2 1 2 3 4 5 6 i1 8 8 10 1 121 2 3 4 5 amp 71 8 8 10 11 12 Give the new Time Zone a name and then using the mouse to click mark or drag and drop the week grid to set the valid time period The valid per
3. To 20067 1 10 gt Records 3 a In this window you can filter the time data by departments titles connections terminals and the date range specified It also allows you to export or print out the filtered time data GIGA TMS Inc Document Version v1 1 Date 1 3 2006 28 Handle the Terminals Lock specified terminal In some cases you will need to lock certain door s that not allows any person to enter in no matter a valid or invalid tag punches on the terminal To do this select the terminal in the tree view of terminals list on the toolbar click amp The selected terminal will change to lock mode for TR40xx terminal icon changed from to FR To return the lock mode back on the toolbar click Although the terminal is set to lock mode the terminal still sends out the punch time data to TRU which will display on the list view and store into the database File View Tools fel x 59 5 fH amp iesu Al ES E Aom t E 2 R00M 02 TR51x AS232 E f COMI ANS Set specified terminal to Normal Mode If you want to verify the punch by terminal itself check the tag code by the prefix setting of terminal select the terminal click The selected terminal will be in the Normal Mode for TR40xx terminal icon changed from to Fa To return the selected terminal back to Extended Mode on the toolbar click F While the terminal is in Normal Mode the punch time data
4. enter whole code 1234567890 in the Code field If the extracted function is set and the setting for example is extracted from 2 length is 5 then enter 23456 in the Code field Personal ID The Personal ID should be consistent with your HR T amp A or payroll settings Time Zone Defines the weekday and time period that the user is allowed to enter Holiday Group Defines the holiday and time period that the user is allowed to enter Control Assign Defines which doors terminals the user can enter If two or more than two terminals share the same machine number they will be treated as the same door Department The department that the user belongs to Title User s title position Valid Period Defines the date period that the user can enter This is most used to visitors customers or inactive employees To modify defined user select the user click E To delete defined user select the user click To save user settings to a file click 9 After specifying the users and saved path and file name extension name is tdu click OK to save the settings GIGA TMS Inc Document Version v1 1 Date 1 3 2006 17 Export User Information Please Select Users I xj View bv Department Find d A mM lt Hone gt aj moe n Develop ae Tom En m ME Joe E Select users Set the path and file name to save to T save Fl F ProjecthT imeRecorderLtility060106_ 1333 39 Select All Deselect All Carcel
5. icons to present the punch results of tag verification Boi d T PM 04 14 10 2006 1 5 0004026542025 1 006415 PM 04 14 38 0004026542025 1 2006715 PM D4 15 03 0004026542015 2 2006 5 1 PM 04 14 12 0004026542025 1 2006 5 1 PM 04 14 33 000426542025 2 2006 57 PM D4 14 38 0004026542025 nN Using icons to present the punch result Below table details the presentation of the icons GIGA TMS Inc Document Version v1 1 Date 1 3 2006 27 Icon Description Valid Pam OO Invalid Tag Code not defined V Invalid Holiday Group Qu Tag Code doesn t take Effective s Tag Code is Expired Bt pen Maso Ord Pared Unlock System Master Card Punched One Day Pass Master Card Punched One DayUseTag O LR pc Invalid Door terminal CE pae OOOO O invalid Sue OOOO WM Valid Punch Valid Prefix or Sufix Punch Because the main window of Extended Mode only displays a certain number of time data if you want to view more or all records or want to get the concerned time data right away please use the View Punched Time Data window To launch this window from View menu click Punched Time Data me View Punched Time Data B Terminal Lx EME 2 g ATTI PM D4 14 3 ETT les 1 2006145 PM 04 15 03 00040265420150 EN ROOM 01 El ROOM 02 2 EE TR5IxRS232 EX C Today O Yesterday O This Week Past 7 Days O Customize From 2006 7144
6. v1 1 Date 1 3 2006 30 Mame User Full Hame Description Built in account for quest access to the programm Member of Uzer Account is disabled J Change Password Cancel Edit Group General Permissions General Permissions Group Name Administrators Description Administrators have complete and unrestricted access Members E v User Badd A Delete 0 Ed i A Export A Import BP Time Zone add e H Delete 9 Holiday Groups TO n H g r 1 Administrator Add Remowe Installation The setup files of TRU Client program is located in the Client folder of Setup CD Double clicking the setup exe file to install the program The program short cut is located in the Start Programs GIGA TMS Time Recorder Utility Client Time Recorder Utility Client f InstallShield k GM Time Recorder Utility PowerQuest PartitionMagic 8 0 t GE Time Manager Express KA Adobe Photoshop 7 0 FA T800 Utility Microangelo A Patrol Manager Fro LA Microsoft Visual Studio NET 2003 3 Student Manager Monitor First Launch For the first launch TRU Client will inquire the file and path of TRU database TR mdb Time Recorder Utility Client After locating the file a login window will pop up GIGA TMS Inc Document Version v1 1 Date 1 3 2006 31 Login Information xX Enter a user name and password that is walid
7. 0001 0 1 24 2006 3 34 00 PM 00040265420256 Tom 0001 0 2 13 2006 4 39 24 PM 00040265420254 01 2 03 00 PM 00040265420256 1 192 168 100 218 2 13 2006 4 39 25 PM 00040265420254 01 M 192 168 100 218 2 13 2006 4 39 26 PM 00040265420254 01 192 168 100 218 5 1 2006 4 14 12 PM 00040265420256 Tom 01 El 192 168 100 218 5 1 2006 4 14 33 PM 00040265420256 Tom 01 m 192 168 100 218 5 1 2006 4 14 38 PM Joe 01 d 1 49 41 PM A 0307 J JE 880 Records 94 GIGA TMS Inc Document Version v1 1 Date 1 3 2006 14 If the terminal is disconnected a cross red symbol will paint on terminal icon File View Tools dx 13041315 e 3947160 218 92168 100 218 2 ADO 0 Bi pu 28 200 a EI Hs Disconhected Configure Security Settings TRU provides three ways to secure the doors It can verify a valid punch by 1 the tag code 2 date time and 3 the door terminal Allow to Enter in If a punch is allowed TRU will open the door trigger the terminal s relay and show the message on the terminal s screen If not a valid punch the door will not open and a warning message will be displayed on the terminal s screen For TR40xx series the valid punch message is the user name The invalid punch will display the reason why the punch is invalid For TR51x series the valid or invalid punch message will be a message code 4 digital numbers To launch the security settin
8. 1 Date 1 3 2006 5 4 On the Download Inspection select the terminal that you just added Click P on the toolbar to download data 5 From Start menu click Programs Accessories and launch the Notepad program GIGA TMS Inc Document Version v1 1 Date 1 3 2006 6 Running Modes The mode defines the behaviors that TRU should run Normal Mode or Extended Mode Below is the comparison table for these two modes M uu M unione uu M cli Normal Mode Extended Mode Retrieve time data stored fn the internal memory of terminal pea Properties Real time control relay For the Normal Mode the connections between terminals and TRU will not be established until a command is issued The command could be downloading time data retrieving or editing terminal properties After the command is executed completed the connection will be terminated The Real time means access right away This function is mainly used for access control purposes While TRU is starting the Extended Mode the connections between terminals and TRU will be established The connections are kept all the time until TRU goes into Normal Mode or ended Keep the connection opened will let TRU get the punch time data instantly not like the Normal Mode using the polling method to get time data Not all terminals support Extended Mode only the connection type with EX are allowed using this features Mame A st Master Terminal
9. are included in Holiday Group Select the Holiday Group and then click 9 Mame Date 2006 141 Cancel Give the holiday a name and select the date then click OK to save the settings To modify defined Holiday Group select the Holiday Group on the list view click Ep To delete defined Holiday Group select the Holiday Group on the list view click To modify defined holiday of Holiday Group select the holiday on the list view click 9 To delete defined holiday of Holiday Group select the holiday on the list view click Y GIGA TMS Inc Document Version v1 1 Date 1 3 2006 20 Control Assign Control Assign defines the doors terminals that who can enter in ES Access Control Configuration 1 E Holiday Groups z Pa Control Assign 1 Master Card J t ROOM 01 1 EK Miscellaneous ode 00040265420256 To assign the users to specified machine number of terminal select the terminal and then click Al O 00040265420255 Joe 00040265420256 Tom Select all Deselect al Cancel Select the users then click OK to save the settings Master Card By using Master Card it can be much more flexible for administrators to maintain the security system There are three types of Master Card details as below e Lock System Once a Lock System master card is punched in any of terminals all the doors will be locked TRU will not open any doors even a vali
10. memory full it will not Know If such kinds of exceptions happen in TRU security system the users may meet to be locked out of the doors To setup the automation may reduce the exceptions but not eliminate completely because PC crushed TRU installed may also cause the users to be locked out To setup the automation from Tools click Options Double Elick the cell and enter the time hor downloading the tine data Note The Extended Mode Access Control function will be disabled temporarily during the downloading process Cancel e Auto Download Time Data tab While users punch the tag terminal will store the tag code to internal memory From time to time when the memory is full users can t punch tags anymore The time data in memory must be downloaded and removed before next new punch Of course the administrators can do this by manually return to GIGA TMS Inc Document Version v1 1 Date 1 3 2006 25 Normal Mode and download clear the time data but by enabling the auto download time data function will be more reliable to ensure the memory is not going to be full There are 24 time periods you can set When the time is up TRU will return to Normal Mode and download the time data automatically After the time data is downloaded and cleared completely TRU will back to Extended Mode 1 Auto Scan tab While the terminal s TCP connection is closed only for Ethernet interface terminal or the running mode
11. the system exceptions If you have your own program and want to define the user information by yourself your program including user name tag code and allowed entering doors etc and often to make modification then you may need this function First your program must export the user information to a file which the format is detailed in export file format of User definition section Second set the update timetable for importing and updating the user information to TRU database Please take notes the duplicated user tag code will be overwritten GIGA TMS Inc Document Version v1 1 Date 1 3 2006 26 Auto Download Time Data Auto Scan Auto Update User Info Miscellaneous qv Enable Auto Update User Information Function Double Elick the cell and enter the time hor downloading the time data Import File JF Project TimeR ecorder JtilitysOB01 O61 aid e Miscellaneous tab This setting defines how many time data will be displayed in the Extended Mode main window Too many displaying records will slow down the launching speed of Extended Mode Auto Download Time Data Auto S can Auto Update User Info Miscellaneous Select the maximum number of time data to be displayed i Masinurn number hoon Note Too many displayed time data will slow down the launching speed of Extended Mode window View Time Data Under Extended Mode TRU displays the retrieved time data on the list view and uses the
12. 2 TR51x RS232 EX OK 14 14 100 Double click terminal item gt Ready PM 04 32 Z GIGA TMS Inc Document Version v1 1 Date 1 3 2006 10 A properties window will pop up as below TR40xx series properties window TR40xx Properties x File Tools Help IRA Machine Number 0 9999 1 a Machine Name 0 16 chars ROOM 01 ime hh mm ss 17 21 53 Date DD MM YYY Y 03 01 2006 Date display format 0 DD MM YYYY agin Password 0 8 chars ell duration 0 99 sec O disabled 10 lt Table gt Default Event Table lt Table gt Default shift string up to 8 chars Maximum length of shift code 2 8 digits 2 Keypad function Shift ID code Locked Shift entry ock activation duration 0 99 sec O disabled D disabled nternal reader prefix 0 16 chars nternal reader extract from character 1 40 1 nternal reader num of chars to extract 1 40 38 xternal scanner prefix 0 16 chars External scanner extract from character 1 40 Device is connected to COMMO Source 1 File Tools Help A Machine Number 0 255 0 2006 1 3 17 23 36 D Wall Mount 10 Table D Depend on User lt Table gt 37 D Disabled 01 01 01 01 D Everyday gt Connect to COM1 For TRAOxx series some properties need to login before editing To login from Tools menu click Login If the password is not blank then a password required window would po
13. 2 e Display Mode 1 Disktop 10 lt Table gt 0 Depend on User Table 10 Falay ls Used For Preta TT 7 00 EnF on Chaos uber of Curro Enea a o 01 01 Bell Table Mode O Everday Selects the function of internal relay ts used for Bell or Door unlock Connect to COM GIGA TMS Inc Document Version v1 1 Date 1 3 2006 35 Contact Us Giga TMS Inc 8F No 31 Lane 169 Kang Ning Street Hsi Chih City Taipel Taiwan ROC Tel 886 2 2695 4214 Fax 886 2 2695 4213 E mail gigaimst Wms3 hinet net Or visit us on the World Wide Web at http www gigatms com tw GIGA TMS Inc Document Version v1 1 Date 1 3 2006 36
14. Au Re 34 COMME PE es 36 GIGA TMS Inc Document Version v1 1 Date 1 3 2006 2 Revisions Release Date Version Description 7 28 2005 V1 0 Original document release GENIUM V 2 15 2006 Add e Support TR510 515 terminal Modify e Rename program from TR4020 4030 Downloader to Time Recorder Utility SW Version V1 1R17 GIGA TMS Inc Document Version v1 1 Date 1 3 2006 Introduction Time Recorder Utility TRU program is used to communicate with TR40xx TR51x series time recorder terminal By TRU it is easy to download the punch time data or utilize the terminal just only by a single click such as setting up the date time bell tables or any other properties that the terminal owns TRU supports multi connected terminals network no matter the communications are going through RS232 or Ethernet UDP TCP protocol It also allows you to schedule the time for downloading the time data Even more with the Extended Mode TRU can implement the connected terminal to be an access control terminal This will allow the terminal to control the door lock to meet your security policies GIGA TMS Inc Document Version v1 1 Date 1 3 2006 4 Getting Started Getting started with Time Recorder Utility TRU is easy This chapter provides a procedural checklist along with instructions on the set up and installation of the TRU program on the PC The following check list of activities will insure you h
15. Time Reorder Utility User Manual REVISIONS Ai 3 TEO LUCO AAA A A OA 4 Getinge Sarl ed iae NEED Nite ea ead 5 Rummnne Modes ueni ise Dti tit ime eie cen Re 7 FEIdy ACORJREWIE i oin n NT TQ E NEQUE a ON NNI I PONI IN CIS FN UNE CUIN DEOS EIN UNDIS 7 Enter FassWwOEd discendi AA AA nod 8 C ONNCCHIONS Sd 8 Defne Connec hons ocena E E T TE 8 Very erri rus ee TUS 9 Normal Mode sud ASA AAA AAA 10 a A O 10 Downloa0 Eme Dita Aaa IA A as 12 Extended Mode debi i De Er NN e M iN i E M Meu dE I4 Confie re Security Sets A A A RE UV PIDE a 15 UI E 16 A E tct HMM MM M MEUM IUE 18 Honda OUS tocdcdon el 19 CONTO ZA SSTPTIA asian z in 21 Master atado talar ids 2 MI A O M E MU M ee 23 E 25 View me Dala c 27 Handle the Terminals russos E RM S A EE O 29 Eockspeciticd termina A AA Tener alone a a Meats 29 Set Specified terminal to Normal Mode suit a a Ea aa 29 FRU iride li mc RR 30 User Level Security Set Accounts and Permissions essen 30 Ao AO nO go dint ecd Lu ted en d dL hr MS ET 3 Prst E IIIS ETE A A T 3 Kon me TRU Cle DU pEIOPE AIT o d ii aican 22 Maintain DADS eei eee Ee e tl DL UE 33 Backup Databases 34 EA A O 34 lxonuodBicls iter a 34 Compact Databd4sSe o Wo ie IER ien e NR IN NEM II 34 T outcome sine aha acs tti tata aan NEA o Suet osetia dad seu Au to Id
16. ave everything set up correctly 1 Install Time Recorder Terminal e Install Terminal refer to Hardware User Guide e Connect communication cable B For RS232 interface terminal Connect the cable from terminal to PC B ForEthernet interface terminal Using WAS1498 cable to direct connects from terminal to PC Or using WAS1499 cable to connect via hub e Attach power connector 2 Install Program Optimize PC if required and make sure your system is sufficient e install the TRU program on your PC e Set up terminal information e Setup the file name amp path that the downloaded time data is going to be saved to 3 Test the system by e Enter several in and out punches in the terminal e Poll or manually download the data clock in TRU Communications e Check the downloaded time data by the Notepad program Data should appear for all badge IDs that have been punched Be sure correct date is set up in terminal Notes 1 System Required Microsoft Windows version Windows 98 ME NT 2000 XP e 30MB free hard drive space X The Windows NT should be installed the SP3 and IE4 01 or later version lt he Auto E mail function must be associated with the Email Account of the Outlook Express v5 5 or later version 2 Onthe Connections Inspection click AY to add a terminal with the specified IP or Comport 3 Onthe Tools menu click Option Select the Download tab type the file name and path GIGA TMS Inc Document Version v1
17. d tag is punched e Unlock System While a Lock System master card is punched the system will be in a GIGA TMS Inc Document Version v1 1 Date 1 3 2006 21 totally lock mode You can use the Unlock System Master Card to punch any of terminals to disable the lock mode Unlock System doesn t mean opening the doors e One Day Pass This is most useful to make a quickly new tag for a one day uses of visitor or customer To define the one day use tag is very simple first punch the One Day Pass master card Second punch another tag TRU will define the second tag next to the One Day Pass master card as a one day use tag This tag is not limited by the Control Assign or Time Zone settings which means it can enter all the doors and all the time period in the defined date Not like user defined tag with a name given the one day use tag will not get a name associated with which means you don t know who takes the one day use tag to punch the terminals The only information is the punch date time and doors But you can use a jotter to record the person who takes this one day use tag while releasing Access Control Configuration ial xl gE Control Assign 0004025540253 Unlock System Joe s Unlock Card Waster Card 00040265420151 Lock System Joe s Lock Card E Dawid o a O de Lock Card J Holiday Groups ne Day Pass ne Day Pass Card 0004065416210 Unlock System John s Unlock Card EK Miscellaneous Code Get tag code from ter
18. e read the definitions of each action that can be performed on the TRU database e Backup Database This function makes an copy of the T RU database as of the time the function is executed This is very useful for keeping a copy of your data file in case of a disaster It should be performed on a weekly basis or even more frequently if the data in TRU is extremely important This method of backup should not take the place of a normal daily tape backup e Clear Time Data This function can be used to delete all time data records which are retrieved under Extended Mode This should never be done without first performing a backup When time data is removed from the database it can never be recovered This function rarely needs to be performed if at all e Restore Database This function can be used to import the backup database Please keep in mind the current database settings will be overwritten by the imported database e Compact Database To increase performance when records are deleted from the TRU database they are not permanently deleted However when many deleted records accumulate in the TRU database it can hinder performance To permanently remove deleted records and therefore reduce the size of the database and increase performance Compacting the database is recommended on a monthly or semi monthly basis A good indication of when you should clear time data is when TRU performance seems to have slowed considerably due t
19. e detail information just double click the list item a properties window will pop up which shows all the information of the selected terminal Please keep in mind some of the properties need to login first prior to modify Under Normal Mode TRU provides two ways to download the time data Download at once and Scheduling which are detailed as below B Download at once Select the checkbox on the list view and then click P on the toolbar All the time data of selected checked terminals will be downloaded and saved to the specified path For flexible purposes TRU also allows to download the highlighted one or specified terminals To do this click the button menu of amp button then click Highlighted Time Recorder or Checked Time Recorder s GIGA TMS Inc Document Version v1 1 Date 1 3 2006 12 T TEAREN B3 q 1 0 TR51x AS232 E Checked 41 Time Recorders Highlighted Time Recorder B Scheduling By using Scheduling you can schedule any time to download the time data scheduling starts each time you start the TRU program and is able to run in the background With Scheduling you can schedule a time to download time data daily weekly monthly or at certain times To configure the scheduled time from Tools menu click Options On the Options window click Schedule tab Download Schedule Miscellaneous Type No Schedule Circulating Every 10 minute s Schedule Schedule Sett
20. for this system User Name Password Default account User Name User Password 0000 Enter a valid user name case sense and password pops the TRU Client main window Elo xl Time Recorder Utility Client 1 1R14 View Punched Time Data Options Exit Run the TRU Client program Below details how the command buttons of main window work Access Control Configuration Launch Access Control Configuration window which is totally same to the TRU program But some functions may be limited to access depending on the permissions settings e View Punched Time Data Launch View Punched Time Data window which is totally same to the TRU program e Options xl Database View Time Data Database View Time Data Specify the path location and filename of the database v Automatically refresh time data FAProjects Timer ecorderl ilit4 TF mdb Time interval a seconds B Database tab Locate the path of TRU database file B View Time Data tab Set the frequency of refreshing time data You also refresh the time data by manually e Exit End program GIGA TMS Inc Document Version v1 1 Date 1 3 2006 32 Maintain Database From time to time it is important for the TRU database to be backed up purged and compacted The frequency at which these tasks are performed depend on the size of your time data and the speed at which the TRU database file is growing Before we continu
21. gs window from Tools menu click Configure Access Control GIGA TMS Inc Document Version v1 1 Date 1 3 2006 15 Extended Mode File View Tools Download Time Data set Accounts Permissions Options E lni x Tree Ei Li E d view bv D epartmer ET Personal ID Department BS Time Zones 00040265420256 Default System Dewelo F Holiday Groups 0004065420255 Default Sales gr Control Assign g Master Card EA Miscellaneous Below will guide you how to configure the security settings User A user can be an employee visitor or customer Those who own the tag to punch the terminals should be defined as users To add a new user click on the toolbar GIGA TMS Inc Document Version v1 1 Date 1 3 2006 16 Mame Code Perzonal ID Time Zone Default Holiday Group Default Control Assign Select all Deselect all Department None m Title Valid Period Effective 20064146 Expired DDE 177 Quick Set e Get tag cade from termial directly TRASI HF lt None gt Two fields Name and Code are needed to be entered Below details the way of setting up the user information Name The user name Code The tag code If the tag code extracted function of terminal properties is set the code should be the extracted one For example if the tag code is 1234567890 for non extracted setting
22. ings Schedule T ask Monthly Schedule T ask Monthly Day 1 p of the manth s Select Months To enable the Scheduling function select the Type to Schedule First select the Schedule Task for days period of scheduling and then click Time Table to edit the specified times of downloading time data After completing the scheduling configuration click OK to activate the settings GIGA TMS Inc Document Version v1 1 Date 1 3 2006 Extended Mode While starting Extended Mode TRU will issue a Extended Mode Login command to the connected terminals of the connection that the type is with EX refer to Running Modes section If acknowledged the terminal will go into Extended Mode until getting a Extended Mode Logout command When the terminal is running on Extended Mode the punch time data will send to the TRU instantly the time data is also restored the data into the internal memory After retrieving the time data TRU will determine how to display the specified messages on the terminal screen or trigger the relay depending on the security settings and rules To run the Extended Mode please follow below steps ls On main window from Tools Extended Mode click Go into Extended Mode f Time Recorder Utility V1 1R 14 File View Tools Help Gel Databas Utility short Language Editar set Password Access Control Cofuguration Punched Time Data E
23. iod time will be marked as green color Add Time Zone xj Name Dans 12S le SS Se Ge ete ZA See te eee SDS TES To modify defined Time Zone select the Time Zone on the list view click EP To delete defined Time Zone select the Time Zone on the list view click Because lime Zone only defines a week valid time period TRU will treat the Time Zone as a week template and rotate it the settings on every week Holiday Groups The purpose for Holiday Groups is to enhance the Time Zone function because Time Zone GIGA TMS Inc Document Version v1 1 Date 1 3 2006 19 only defines a week template which makes it not so flexible to meet some special day s requirements For example if 1 1 day is holiday and the weekday is Monday then it should not be a workday and may not allow users to enter any doors But for Time Zone settings the Monday may be a workday that allows a certain people to enter the doors By using Holiday Groups it can meet this kind of needs igi x Tree dp m Ey 9 Y 9 MRE Default 4 Holiday Groups hal g Control Assign hg2 i im Master Card Rh Miscellaneous Holiday M ame New Years Day 005 2005 11 Christmas Day 2000 2005 1 2425 Give the new Holiday Group a name and select the Time Zone it will use then click OK to save the settings Before adding a new Holiday Group you should create a Time Zone that is special for the Holiday Groups use Next step is to add the holidays which
24. is in Normal Mode on terminal side not TRU TRU will not get the punch time data of the problem one terminal in real time The busy network or connection timeout may cause TCP disconnected and the not in Extended Mode of terminal may be caused by that the terminal has ever been powered off and on again the default mode for terminal is Normal Mode These two exceptions can be solved by enabling the auto scan function Please take notes too much frequency scanning the terminals may eat much more PC resources and it will also slow down the reaction open door or display messages of TRU to terminal w Enable 4uto Scan Function Scan connected Time Recorder every per 30 l second s v Establish the connection if the Time Recorder is disconnected Send the disconnected Time Recorder information to below E Mail address dium Ey davidtgigatms com lw Using Account hy EMail Account ResendiE Maail ifthe Time Recorder is disconnected aver 103 minutes But if the disconnection is caused by the no power terminal or disconnected communication cable then there is no way to establish the connection For TRU in this kind of exceptions you can set up the auto email function to inform the administrator s where the disconnected door terminal is and the time that exception happens The email account must consist with your MS Outlook Express s account e Auto Update User Info tab This function has nothing to do with
25. mial directly Type Lock System E Description Cancel Enter the owner name and code select the Master Card type then click OK to save the settings To modify defined a Master Card select the Master Card on the list view and click E To delete defined a Master Card select the Master Card on the list view and click GIGA TMS Inc Document Version v1 1 Date 1 3 2006 22 Miscellaneous eo General tab This tab defines the way of how TRU reply to the terminal if a punch time data is retrieved from terminal lol x General Organization Verity Rules L F Holiday Groups 2 Control Assign am Master Card base EH Miscellaneous Display e Show user name on display while punching in Display Duration 5 second s Lock e Open the lack while punching in if tag code is allowed Lock Duration 5 second s Bell e Sound the bell while punching in if tag code is allowed Bell Duration 5 seconds B Display If selected for TR4xx series TRU will display the user name or the reason of invalid punch on the screen of terminal For TR51x series four digits will be displayed on the screen Below table details the four digits Digite Desrpion Invalid Time Zone One Day Use Tag Valid Punch Valid Prefix or Suffix Punch GIGA TMS Inc Document Version v1 1 Date 1 3 2006 23 If not selected for TR40xx series the tag code date a
26. nd time will be displayed on the screen For TR51x series the last four digits of tag code will be displayed on the screen Display duration defines how much time the message will be kept on the screen If there is a punch during the displaying TRU will clear the previous message and show the next one B Lock If selected TRU will open the door trigger the rely while retrieving a valid punch If not selected TRU will not open the door even a valid punch is retrieved Lock duration defines how much time it will take to open the door But please keep in mind TRU is not able to know that the door is closed or not B Bell If selected TRU will sound the external speaker trigger the rely while retrieving a valid punch If not selected TRU will do nothing for the external speaker even a valid punch is retrieved Bell duration defines how much time it will last to sound the external speaker The Bell setting is only available for TR40xx series e Organization tab Defines your company organization Department and Title Im IES Tree General Organization Verify Rules ee User ER Access Control Co ed Time Zones Organization _ __ ________ AM Holiday Groups 3 Control Assign cal Master Card f Miscellaneous Department System Develop Sales To set up the organization will help you to search or filter the concerned time data more quickly Verify Rules tab For a
27. nu click Database Utility Compact Database FAQ Q How do know my current use terminals are supported Extended Mode or not If not supported can I upgrade the terminals firmware to meet the needs A For TR40xx version only TR40xx 20 models are supported firmware version is V3 69 or later For TR51x series the firmware version is V1 81 or later You can use the Terminal Properties window to view the firmware version For the TR51x series they all can use firmware upgrade method to get the new features of implementing Extend Mode For TR40xx series if the interface is RS232 then they all can use the firmware upgrade method if is Ethernet interface only using TCP protocol GIGA TMS Inc Document Version v1 1 Date 1 3 2006 34 TR40xx 10 TR40xx 15 TR40xx 20 can be upgraded which means the TR40xx 00 model with UDP protocol is not available for the Extended Mode Q Can terminal switch to Normal Mode automatically while disconnected to server PC A Yes to achieve this needs two properties to be set on the terminal One is the Prefix property another is Punch Error Time Mode Switch property TR51x Properties X TR4Uxx Properties x File Tool Help File Tools Help A Pee E at M efis 0 16 chars pa J 1 Internal reader prefix 0 16 chars a Internal reader extract trom character 1 40 Internal reader num af chars to extract 1 40 E nal scanner prefix 0 16 cha
28. o the increase in file size usually well over 10MB If reporting is taking much longer than it used to it might be time to clear time data All the database maintenances are all running under Normal Mode Time Recorder Utility V1 1R 14 Tiew Tools Help BEE Shortl Langvage Editor Backup Database set Password Clear Time Data 5 Extended Mode hk Restore Databas E mail Settings compart a ee 132 168 100 215 ae 132 168 100 218 I COM Database Status ey E GIGA TMS Inc Document Version v1 1 Date 1 3 2006 33 Backup Database To backup data follow these instructions e From Tools menu click Database Utility Backup Database e You will be asked to give a path name for the copy of the database Enter a valid path name and click OK Clear Time Data To clear time data follow these instructions e From Tools menu click Database Utility Clear Time Data e You will be given a warning Read the warning and click OK if you wish to remove time data from the database Restore Database To restore database follow these instructions e From Tools menu click Database Utility Restore Database e You will be given a warning Read the warning and click Yes if you wish to continue e Specify the path that the backup database is located e Click Open if you are certain you want to continue Compact Database To compact the database follow these instructions e From Tools me
29. p up After entering a correct password the terminal will go into login mode To modify the property value just double click the item value After entering a wanted value Click OK to save the change Item Value Default 9 Cancel If you want to run the Extended Mode implements the Access Control function please give each terminal a unique Machine Number This unique number will identity each door terminal TRU connects GIGA TMS Inc Document Version v1 1 Date 1 3 2006 11 Download Time Data While users punch the time data the Tag ID will be stored in the internal memory of terminal associated with the date time event id and shift number shift number is only for TR40xx series There are two ways to get the stored time data out one is via the floppy disk if floppy drive is built in another way is this chapter will introduce download it via communication cable After setting up the connections all the terminals will be displayed in the Download inspection J Time Recorder Utility V1 1 R14 File View Tool Help tel a h A ej gt Me v Bisley i A E I ETT ETE MR B Connections Eni 924 168 100 218 1 1 ROOM AO OS O85 d y is2168100218 2 1 ROOM 02 0K 2006 1 13 Hh 12 E CoM 1 TR51x R5232 EX DK 040 20064143 Ready RE OTS In this inspection you can get a brief view of the properties of connected terminals such as the machine number name etc If you want get mor
30. rs E External scanner extract from character 1 40 External scanner num of chars to extract 1 40 External scanner start character 0 255 External scanner end character 0 255 Enable dizable external printer O Disabled Allow Disallow duplicate record entry 1 Allow Table Bell Table week Mode Mon Table Logfile extension DAT TT DOC External scanner baudrate Total number of records Number of new records Table Bell T able week Mode Tue Table Table gt ed Number of Character to Extract 1 37 af 1 Enabled Punch Error Times Mode Switch ue 3 When prelix is Set onl those User cards whose ID code starts with the same character sequence will be accepted Connect to COM Mumber af free records 27 4 Power status D Pawer OK e Time ec 3 69 lunch Error Times Mode Switch 0 10 2E Under Extended Mode if the terminal doesn t get any echo from server after specified punched then the terminal will switch to normal mode automatically O Digabled Device is connected to COMMO Source 1 Bell Table week Made Wed Table Table Q Why TR510 can t open the door activate the relay under Extended Mode even a valid tag code is punched in A Make sure the property of Relay is Used for is set to O Door unlock TR51x Properties x File Toole Help A Machine Humber D 255
31. s get Accounts Permissions While the Extended Mode window pops up it will automatically scan the connected terminals and then displays on the tree view Extended Mode E NF xi File View Tools ESPE PW amp i PP 5 S d All All 0 4 n 1 ROOM 1 2 ROOM 02 t2 BB 1 TR51x RS232 EX 192 168 100 218 192 168 100 218 i COMI 192 168 100 218 192 168 100 218 192 168 100 218 192 168 100 218 COM1 i COm1 i COM1 192 169 100 218 192 168 100 218 com 192 168 100 219 El 192 169 100 218 i COM1 i COM1 com com m 192 168 100 218 1 24 2006 1 24 2006 2 03 01 PM 00040265420256 Tom 0001 1 24 2006 2 20 50 PM 00040265420256 Tom 0001 0 1 24 2006 3 29 19 PM 00040265420256 Tom 0001 01 1 24 2006 3 29 20 PM 00040265420256 Tom 0001 01 1 24 2006 3 31 41 PM 00040265420256 Tom 0001 01 1 24 2006 3 31 41 PM 00040265420256 Tom 0001 01 1 24 2006 3 32 13 PM 00040265420256 Tom 0001 0 1 24 2006 3 32 20 PM 00040265420256 Tom 0001 0 1 24 2006 3 32 20 PM 00040265420256 Tom 0001 0 1 24 2006 3 32 25 PM 00040265420256 Tom 0001 01 1 24 2006 3 32 27 PM 00040265420256 Tom 0001 01 1 24 2006 3 32 55 PM 00040265420256 Tom 0001 0 1 24 2006 3 32 57 PM 00040265420256 Tom 0001 01 1 24 2006 3 33 00 PM 00040265420256 Tom 0001 01 1 24 2006 3 33 54 PM 00040265420256 Tom 0001 0 1 24 2006 3 33 54 PM 00040265420256 Tom 0001 0 1 24 2006 3 33 59 PM 00040265420256 Tom
32. t or not To verify connections please do the following steps e Go to Download inspection e Click for scanning the changes GIGA TMS Inc Document Version v1 1 Date 1 3 2006 9 Short Cut Download gt ME EE e 7 0 amp Click here E A Terminals Address fimo Mach Mach Name Status Record Connections EE Connections 192 168 100 218 ROOM 01 BK 2 2 v oa 192 168 100 218 2 1 ROOM 02 DK 171 pe E COMI 1 D TRBIXRS232 EX OK 040 Download View the Status column to get the scanning result e Ifthe Multiple Link of connection settings is selected the connected slave terminal s will be displayed on the list view If the scanning result is failed please re check the connection settings and the communication cable terminal power is proper set or not Normal Mode Under the Normal Mode you can easily access all the information of the specified terminal or download the time data that stored in the internal memory Terminal Properties Each terminal contains its own properties such as machine number date time bell tables and so on To display the properties values in the Download inspection double clicking the specified terminal on the list view or select the terminal then click Er Time Recorder Utility 1 1R14 File View Tools Help S e m Connections 7 All Terminals 2 5 Connections IAEA 68 100 218 I 2 n Herth d 100 2 A E t
33. ties that the terminal owns For TR51x series each connection only contains one terminal For TR40xx series each connection may contain one or more than one terminals with slave terminal connected To define a new connection please do the following steps GIGA TMS Inc Document Version v1 1 Date 1 3 2006 e Go to Connections inspection e Click Add Connection Name Tet Master Terminal Type TR4030 20 TCP EX Connect to i mi UDF Port 1001 por m a Add Connection window will pop up Multiple Link with slave terminal Enter a connection name Select terminal type opecify the Comport or IP where the terminal is connected Enter Port Only for Ethernet interface If with slave terminal s connected select Multiple Link Only for TR40xx series e Click OK to save the change If the protocol that terminal uses is TCP and is in the same subnet as PC TRU installed then you can click 9 to specify or change the terminal s IP in Connection Settings Local IP 192 168 100 184 E x Access Mode Local Device Services auto discover v by broadcast bd Refresh Owner Device name Settings 0 2 3 4 40 113 192 168 100 218 e Initialize Rounting Status Buzz Change IP Scan completed Verify Connections After adding or editing a connection it should verify the connection right away to ensure the settings are correc
34. valid tag code besides the defined user tags TRU also provides another way to verify a valid tag code by its prefix and suffix To enable the prefix and suffix settings just select the Verify parts of the content of punched tag code item Please be aware of the prefix suffix settings too many prefixes or suffixes will lower down the TRU system security GIGA TMS Inc Document Version v1 1 Date 1 3 2006 24 ES Access Control Configuration 10l xj General Organization enfe Rules i oH Hi Time Zones ed P Holiday Groups 2 Control Assign op Master Card bos EH Miscellaneous W Verify all the content of punched tag code M Verify parts of the cantent of punched tag code Unlock the door while prefix is matched Unlock the door while suffis is matched Unlock the door only while prefix and suffix are both matched When prefix iz set only those User cards whore tag cade starts with the same character sequence will be accepted Frifis Add 000456 Delete Update When sufi iz set only those User cards whotetag code ends with the same character sequence will be accepted Suffix Add 033 068 Delete Update Automation After TRU starts Extended Mode and establishes all the connections it will STAY and WAIT for the incoming time data punched from terminals If there are exceptions occurred at the remote connected terminals like power off or
35. will not send out to TRU which means this data will not be displayed on the list view of program but will be still stored in the internal memory of terminal GIGA TMS Inc Document Version v1 1 Date 1 3 2006 29 TRU Client Program TRU provides a way of sharing the database file to allow client program viewing and editing the database such as security configuration viewing time data By using this way you can install the TRU program into a PC that not so many people to operate which can ensure the TRU can work without any incident or man made exceptions happen TRU also provides user level security permissions to limit client user to access the database For example a client user may only allow viewing time data but can t edit the security configuration User Level Security Set Accounts and Permissions Before starting the client program the user accounts and permissions have to be set up firstly To setup the accounts and permissions under TRU s Normal Mode main window from Tools Extend Mode click Set Accounts Permissions Tools Help i Database Utility d Language Editor set Password Go mto Extended Mode Access Control Cofugurationi Punched Time Data Built in account Far administering the pro Built in account for quest access to the Users folder Defines the users account password and the Groups that belongs to GIGA TMS Inc Document Version
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