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User Manual - Rhode Island Higher Education Assistance Authority

1. ash gt search for students using first name last name or social security number Payments Due 5000 Refunds Due 0 Add Student Add students to your roster My Options User Agreement User Manual View the User Agreement for the RIHEAA Secure Site Change Password Change the password that you use to log in to the RIHEAA Secure Site Passwords expire after 160 days en vn chouild hanna wnr nacomenra rariilarh Passwords expire after 180 days Remember passwords must be alphanumeric containing letters and numbers and must be at least six characters long On the Change Password screen you will see three text boxes Y our Password is Case Sensitive When entering your Password make sure you check the status of your CAPS LOCK key 2 Type your Current password in the first text box labeled Current password Example C 16 3 Hit the tab key or use your mouse to move the cursor into the next text box labeled New password Example D 4 Type your new password a second time in the second text box labeled New password again Example D Change Your Password YOU Can easily change your account password Just fill in the following form belc must be alphanumeric contain letters and numbers and must be at least six ch Institutional Info Academic Period C User Accounts New password Verify Roster Online Change Password View or Print Roster 5 Once
2. Example H XD If you are not sure which file format you are using a Comma Separated Values CSV file name usually ends in esv and commas separate the information in the file A Fixed Width File file name usually ends in dat and a fixed amount of spaces separate the information in the file 68 Finding Your File 1 If you know the location of the file you would like to send to RIHEAA type the file location into the box provided Example I Completed Tasks E Transfer Method Chosen LIVE data E File Format Chosen cs Send Student Information to RIHEAA Please locate the file to send Click on the lt Browse gt button below and locate the file you would like to send Once you find the file and select it click on the lt Open gt button After you have located the file click the lt send gt button Sena Netscape Users Be sure to select All Files from the Files of type drop down box Example K Depending on your Internet browser your screen may vary from the following example My Documents hy oe mp uter z es m Pa T Files of type Cancel ve 69 3 Once you find the file you want to send to RIHEAA select the file and then click on the Open button Example L Desktop ews FTP95 LE 7 estHaster ce l l File name eT estRoster cev hy Hetwor Files of type E Files Cancel E You
3. Program Last Since Last Scholarships Since This Transaction Main Menu Transaction Transaction Last Transaction User Agreement O Change Password state Grant 3975 n a Request Help 3975 Payment 6 Eallbyyuil Childrens 6204 0 6204 cr Crusade details Reconcile Funds Victor Gaspar Sea 0 0 UNIVERSITY OF RHODE ISLAND Password Expires 4 4 2004 n a Reconciled Payments or refunds cannot be processed while students are being calculated Summary for eee ee Request Selected Payments Refunds 1 students in the queue Refresh State Grant Payments Due 3975 To continue working with your roster select one of the menu options on the left or choose one of the Refunds Due 0 options below Childrens Crusade Payments Due 6204 Return to Main Menu Refunds Due 0 Academic aia C Wew Edit Roster Payments Due 0 Refunds Due 0 1 To Request Payment check the box in the This Transaction column for the program for which you want to request payment 2 Click the Request Selected Payment Refunds button to submit Example D Acadernic Promise 0 Request Selected Payments Retunds 3 Once you have clicked the Requested Selected Payments Refunds button a pop up box will be displayed to verify the amount you are requesting If this amount is correct click the OK button See the example below 78 Microsoft Internet Explorer 19 Transaction History This screen will dis
4. Rice stand Higher Educatton ity Assistance ALGI The Rhode Island Scholarship and Grant System Online User Guide Version l 5 Table of Contents OG GIN GIN aii E E E EA EA 2 System Requirements and Recommendations ooooocnnccnnnccnnnnnnnnnnnnnnnnnnnnnnnannnnnnncnnnnnnnnnns 2 How to log into the Scholarship and Grant SysteM ooooonnnnnnnnnnnnnnnnnnnnnonnnnnnnnnnnnnnnnnnnns 3 Ihe RIHEAA V ebdInformalton LOU A E 5 Participation Are eMe AE 6 Obtainino VOU LOGIN Credenti 0 AA A tern EE 8 SOCIA A A 12 MATA MENU aia lid 13 Howto nse MeMa MENU dd 13 HOWTO USC LMC MONU DOT A asd cs tare aasesecs ata aa seatiiess aga sea eee oa aes 15 HORIEC AT AAA thd nde anaect atone teas alceiieataanaees toes 15 CHANGING YOUR PASSWORD cciiciocisinnicicci nanicninaciicainanedininincdicania aaa ainda 16 THE RECONCILIATION BAR canina aii aia 18 CAT NEUSE IT MATO a sii dais ee olaa taa 18 VERIFY INSTITU TIONAL ENE O ssriniciiiia cia cad rie 19 ACADEMIC PERIOD SE DUP sccesteccscessacscceichscsceasdeacessidccace sasecenscdacated sdeecestsdacassisatecesss 23 OY AULT ESC OCN ene ene ee E eee eee 24 SUMMA OT OT a E E ct asetebaulatsh ck heres as aula eae 23 MANAGE BUDGE Sucina liada 26 EE RET tados 26 VT ADIOS AAA E E AE A O A E 29 MANAGE ACCOUNTS ui i 35 Oer ACCOUN Mna IMA dl is 36 SEARCHING FOR STUDENTS wecssscvecctessisscccstecseteasiatetsataesedeivissccessassaduasiabeisatessedtasiaee 39 Search for students using Quick Search oooo
5. 2 another mstitution has verified elgbilty 3 student accepted a RIHEAA administered award for attendance at another mnstitution or 4 the student declined all award offers Entire Rosier Students who listed your school They are not necessarily eligible for an award at your institution Faid Students who have been fully paid Code D Students who you have marked as pending review by school to determine financial need pecific Code Filter by a specific eligibilit A Meets All Eligibility Requirements Show Roster sl e Once you have chosen to Show Roster your roster will be displayed on the screen Example F 4 To Print your roster click the Print icon in the top left hand corner Example G Print Close Roster For STATE COLLEGE 2003 2004 1st Semester Filter All students that are Not Verified Eligible Full Time Part Time Amt Last Name First Name Social Sec EFC Dependant Program Budget _ Grant Grant Paid MICHAELA 73 90 8662 1175 Dependant Daytime Full Time State Grant Eligibility Codes None 0 WLATTHE W 569 399 3238 4049 Independant Daytime State Grant Eligibility Codes None Academic Proruse Ehiibility Codes None MIRTA MA S50 37 9526 19988 Dependant Daytime State Grant Elioibility Codes None Childrens Crusade Ebgbilty Codes None Academic Promise Ehoibilty Codes None ROW ALD 66 60 9917 5549 Dependant Daytime State Grant Bliahilite Codes Mone 58 5 Once you have clicke
6. 450 00 1 000 00 900 00 0 00 11 640 00 12 190 00 34 150 00 0 00 0 00 0 00 450 00 1 000 00 900 00 0 00 11 640 00 12 190 00 Manage Accounts 1 From the Main Menu Screen click on either the User Accounts hover button Example A or the Manage Accounts hyperlink Example B Financial Aid Professionals a Home gt Financial Aid Professionals Online Database 2003 2004 Change Active Year 2003 2004 7 Go YOU are currently working with the 2003 2004 academic year To work with a different year choose the Institutional Info year that you want to work with and click the lt Go gt button Academic Period To Do List espec unis 1 Werify Institutional Info Your Institutional Information needs to be verified ty 2 Institutional Info Missing Fields not all fields are filled in 3 Verity Academic Period Info Your period start and end dates need verification Verify Roster Online 4 Manage Budgets fees and tuition need to be updated View or Print Roster 5 Manage Budgets Budgets need to be verified 6 Manage Accounts Accounts need to be verified Manage Budgets Data File Transfer Institutional Setup Receive Roster File Send File to RIHEAA Institutional Information View or update the RIHEAA database s records concerning mailing address and contact information for JOHN BEDAN UNIVERSITY Search for Manage Budgets Add Student view or update the RIHEAA database s records con
7. Cancel Ee 4 Once you have saved the Result Files you can remove this item from your To Do List Click the Remove File Review from To Do List link Example X Note Once you remove this from your To Do List you cannot download the Result Files from this File Transfer Receive Results from RIHEAA These files were produced as a result of the award calculation procedure 2003224229734 csv 2009224223 754 dat Eligible students 105 Ho files to download for this category Ineligible Students 0 A A 5QK c A A A Q e gt Remove File Review from To Do List Note ou will not be able to download any result files from this file transfer after you remove this File Review from your taskpad 76 Request Payment Once you have verified students you can then request payments for any students that are in the verified eligible John Smith status Immediately after verifying students you will have the STATE COLLEGE option to request payment from the Reconciliation screen Password a pam ITE You may also request payment at any time from the Expires _ Reconcile link on the side menu bar Example A Summary for 2003 2004 1st Semester State Grant Payments Due 600 Refunds Due 0 Childrens Crusade Payments Due 0 Refunds Due 0 Academic Promise Payments Due 1250 Refunds Due 0 Reconcile How to Request Payment e Balance Due section this section will provide your i
8. Manage Accounts Accounts need to be verified Institutional Setup Data kile Transfer institutional Information Receive Roster File View or update the RIHEAA database s records concerning mailing address and contact information for RI Send File to RIHEAA school of Software Design Manage Budgets Search for View or update the RIHEAA database s records concerning the cost of attendance for RI School of software Design Add Student Manage Academic Period i View or update the RIHEAA database s records concerning the academic periods for Rl School of Man Mend Software Design User Agreement Manage User Accounts Change Password Manage the RIHE44 Secure Site user login accounts for RI School of Software Design Help Exit Logott Roster 14 How to use the Menu Bar 1 The items on the Menu Bar are referred to as the hover buttons You will notice each hover button changes to yellow when the cursor hovers over it In the example the cursor 1s hovering over Institutional Info Example D Clicking on any of the hover buttons will bring you to the corresponding page Academic po Manage Budgets User Accounts How to Change the Year To change the year you are working with click on the black arrow on the upper right hand side of the screen This 1s called a drop down menu Choose the academic year with which you want to work and click the Go button Financial Aid Professionals Home Financial Aid Professio
9. Return to Main Menu For help on downloading and viewing Cow files click here 80 Help If you require Help at anytime while using the Scholarship and Grant System you may use the Help option provided There are two options available to request Help 1 Click the Help button on the Menu Bar This option 1s available on every screen throughout the Scholarship and Grant System Example A 2 Click the Help link on the Main Menu Screen Example B Manage the RIHEAA Secure Site user login accounts for RI School of Software Design Main Menu User Agreement Roster Change Password Verify Roster Online Verify your students name arnounts Full Part time Exit Logoff View or Print Roster View students and print the roster oe ae Data File Transfer RI School of Software Electronic Data File Transfer Process send File to RIHEAA s database with your information This option will send your student information to the RIHEAA Secure Site Your student information will be processed as soon as itis received and you may Summary for confirm the results online 2003 2004 1st Semester Receive Roster File from RIHEAA ee ee Download a roster file from RIHEAA Payments Due 0 Refunds Due 0 Childrens Crusade Students Payments Due 0 Refunds Due 0 Search for Student Academic Promise i l l Payments Due 0 search for students using first name last name or social security number R
10. STATE COLLEGE send File to RIHEAA s database with your information This option will send your student information to the ee RIHEAA Secure Site Your student information will be processed as soon as itis received and you may S confirm the results online Summary for E 2003 2004 1st Semester Receive Roster File from RIHEAA Download a roster file from RIHEAA q B State Grant Payments Due 1825 Refunds Cue BO Students 62 Download Roster Files To Receive your Roster File from RIHEAA specify the criteria of the roster file you would like to download Download Roster From RIHEAA To download a roster file from RIHE44 choose your filtering options and click the Download iew button below Note CS format Rosters can be edited in many popular software applications such as Microsoft Excel For help downloading and viewing CSW files click here Roster Filtering Options Estimated me fo download your entire roster ls aporoximately 7 minutes C Program an Programs Download Type Comma Separated csv Status Not Verified Eligible You must complete verification Tor all students listed as Mot Verified Eligible Students listed in other categories are for referencefreporting purposes only Not Verified Ineligible Students who listed your school that are not eligible for a RIHEAAS administered award for your institution under RIHEAA s eligibility requirements Veritied Eligible Students who you h
11. amp Grant System Common Manual Online Helpful Links The Rhode Island Scholarship and Grant System contains f E information about the RI state Grant CollegeBoundfund Information Portal Academic Scholarship and RI Children s Crusade By clicking the button below you will be able to view and manage scholarship and grant award information for your institution COMMON The Common Manual is designed gt Scholarships amp Grants gt Meteor Loan Looku p student loan personnel and to assistthe experienced officer in DAN answers to vta C 2 gt Change Your Password gt Log Out Scholarship and Grant System Loan Lookup The Meteor Network The Meteor Network is a colaborative network of lenders servicers and meteor quarantee agencies that have agreed to provide information about student loans Other Helpful Tools to Financial Aid Officers Meteor displays up to the minute e FAFSA Online quarantee information about loans quaranteed by RIHEAA a Tay Info for Students 18 89 Internet A nar Hats This ppi is available online Home The Common Manual Participation Agreement If this 1s your first time logging into the Scholarship and Grant System you will be required to review and agree to the Participation Agreement e Once you have reviewed the Participation Agreement you can choose I Agree or I Do Not Agree Example D e You may also Print the Participation Agreement by clicking on the Prin
12. the start and end dates for the first fall semester and the start and end dates for the second spring semester Example C When entering dates into the system use the mm dd yyyy 01 01 2003 format Example D Academic Period Setup All dates must be in mmidd formal Start Date 10 10 2003 1 6 2004 End Date 12 12 2003 5110 2004 qst Semester 2nd Semester The academic period Information above is correct Click on the button to verify and remove from To Do list Click to Verify Save Changes e Ifthe number of academic periods does not match you can go back to the Verify Institutional Information page and choose the operational schedule that best fits your school 2 To mark this task as complete and remove it from your To Do List you can click on the Click to Verify button Example E 3 To save this information and move on to the Academic Period Setup summary screen click on Save Changes Example F 24 Summary Screen The summary screen allows you to quickly view your school s Institutional Type Operational Schedule and the Start and End Dates 1 If any information 1s incorrect click the change hyperlink next to the incorrect information This will take you to the appropriate screen to correct the information Example G Academic Period Setup Institutional Type Four Year Private change Operational Schedule semesters change Start and End Dates Ist semester nd Semester
13. Agreement Change Password Help 2003 2004 Change Active Year 2003 2004 Go You are currently working with the 2003 2004 academic year To work with a different year choose the year that you want to work with and click the lt Go gt button To Do List 1 Verify Institutional Info Your Institutional Information needs to be verified 2 Verify Academic Period Info Your period start and end dates need verification 3 Manage Budgets Budgets need to be verified 4 Manage Accounts Accounts need to be verified Institutional Setup Institutional Information View or update the RIHEAA database s records concerning mailing address and contact information for R school of Software Design Manage Budgets View or update the RIHEAA database s records concerning the cost of attendance for RI School of Software Design Manage Academic Period View or update the RIHEAA database s records concerning the academic periods for RI School of Software Design Manage User Accounts Manage the RIHEAA Secure Site user login accounts for RI School of Software Design Roster 23 Setup Screen After entering and then verifying all of your school s information you can then move on to your Academic Period Setup Based on your operational schedule this screen allows you to enter the start and end dates for each one of your academic periods 1 For example a school with Semester as 1ts operational schedule will need to enter
14. Does Not Meet Selective Service Requirements Is Deceased oo Is Deceased W Is Not Planning to Attend Student responded to RIHEAA s request for enrollment plans Field is updateable and required by RIHEAA for rows in the file A field indicating the student s EFC as calculated on the FAFSA An FAO may change this value for reasons of professional judgment In this case the adjusted EFC will appear on the next file download that contains this student Value will be in standard money two digit decimal format for example 266 67 and will be right justified and left padded in the fixed width format Field 1s updateable DependantStatus A single character field indicating the student s dependency status I Independent D Dependant Field is updateable AmountPaid Filler A currency value indicating the dollar amount paid for this record Field is null if no payment has yet been made Value will be in standard money two digit decimal format for example 266 67 and will be right justified and left padded in the fixed width format Field 1s read only Blank filler space reserved for future additions to the file format Getting Help Technical questions regarding the file format or upload download process may be directed to the Scholarship and Grant Division by phone at 401 736 1170 or by email at grants riheaa org Our staff programmer will be more than happy to assist you 89
15. Screen you can do so from the e To Do List Example A e Side Menu Bar Example B e Main Menu Example C Institutional Info Academic Period Manage Budgets User Accounts Verify Roster Online View or Print Roster Data File Transfer Receive Roster File Send File to RIHEAA Search for Add Student Main Menu User Agreement Change Password Help Exit Logoff To begin the verification process click one of the Verify Roster Online options 2003 2004 Change Active Year 2003 2004 Go You are currently working with the 2003 2004 academic year To work with a different year choose the year that you want to work with and click the lt Go gt button To Do List 1 Please Verify Your Stude Verify Roster Online File Verification Institutional Setup Institutional Information View or update the RIHEAA database s records concerning mailing address and contact information for STATE COLLEGE Manage Budgets View or update the RIHEAA database s records concerning the cost of attendance for STATE COLLEGE Manage Academic Period View or update the RIHEAA database s records concerning the academic periods for STATE COLLEGE Manage User Accounts Manage the RIHEAA Secure Site user login accounts for STATE COLLEGE Roster Verify Roster Online Verify your students name amounts Full Part time View or Print Roster View students and print the roster Data File Transfer 48 Roster Filter
16. Start Date 10102005 116 2004 change End Date 12120035 S 10 2004 change Return to Main Menu 25 Manage Budgets Managing your school s budget consists of verifying editing and adding budgets Update Budget e When first entering the system for a new academic year you will be required to update the your school s budget s from prior year figures to current year figures This will be an item on your to do list which will remain until the item is completed Example A 1 Inthe case shown to update your budgets click on the Manage Budgets fees and tuition need to be updated Example A Financial Aid Professionals Home gt Financial Aid Professionals Online Database 2003 2004 Change Active Year 2003 2004 y Go YOU are currently working with the 2003 2004 academic year To work with a different year choose the year that you want to work with and click the lt Go gt button Institutional Info To Do List Academic Period Manage Budgets 1 Verify Institutional Info Your Institutional Information needs to be verified 2 Institutional Into Missing Fields not all fields are filled in a Manage Budgets fees and tuition need to be updated A 4 Manage Budgets Budgets need to be verified 5 Manage Accounts Accounts need to be verified User Accounts Verify Roster Online View or Print Roster Institutional Setup Data File Transfer Receive Roster File Send File to RIHEAA Search
17. Your Institutional Information needs to be verified Institutional Info Missing Fields not all fields are filled in Verify Academic Period Info Your period start and end dates need verification Receive Roster File 4 Manage Accounts Accounts need to be verified Data File Transfer 1 2 3 Send File to RIHEAA The Main Menu allows you to see what tasks require completion You may complete each task on your To Do List by clicking on the task itself in red text and underlined 13 Menu Bar Options vs Main Menu Options The Main Menu Screen has two built in options to navigate to each page within the website e The first option 1s the Menu Bar Example B e The Second option is the Main Menu Example C Financial Aid Professionals DS Home Financial Aid Professionals gt Online Database 2003 2004 Change Active Year 2003 2004 gt Go YOU are currently working with the 2003 2004 academic year TO work with a different year choose the Institutional Info Year that you want to work with and click the lt Go gt button Academic Period To Do List Manage Budgets 1 Verify Institutional Info Your Institutional Information needs to be verified 2 Institutional Into Missing Fields not all fields are filled in User Accounts 3 Manage Budgets fees and tuition need to be updated Verify Roster Online 4 Manage Budgets Budgets need to be Verified View or Print Roster 5
18. choose the Institutional infe year that you want to work with and click the lt Go gt button Academic Farad To Do List Manage Budgets pi an 4 1 Verify Institutional info vour Institutonal Information needs to be verified 2 Weoty Academic Penod Into Your period start and end dates need werdication J Manene Accounts ACCOUNTS need to be verified 31 How to Add a Budget At the bottom of the Manage Budgets screen you may create an additional budget by clicking on the Add A Budget button Additional Budgets Add ABudget View Inactive Budgets This will bring you to the add a budget page Financial Aid Professionals Home Financial Aid Professionals gt Online Database 2003 2004 Change Active Year 2003 2004 y Go You are currently working with the 2003 2004 academic year To work with a different year choose the Institutional Info year that you want to work with and click the lt Go gt button Academic Period tds aioe Please Note Manage Budgets e Existing data from your standard budget is used as the default values for this new budget sor AS e Please modify these values for this new budget e Please list all amounts based on FULL TIME enrollment even when all students are part time Verify Roster Online New Budget 2003 2004 View or Print Roster Budget Name Evening Is this a program that takes all students 5 years to complete Yes C No Data File Transfer Tuition
19. different options Example E 63 a Not Verified Eligible You must complete verification for all students listed as Not Verified Eligible Students listed in other categories are for reference reporting purposes only b Not Verified Ineligible Students who listed your school but are not eligible for a RIHEAA administered award for your institution based on program eligibility requirements c Verified Eligible Students you have already verified as enrolled and eligible for an award d Verified Ineligible Students who listed your school but are not eligible for a RIHEAA administered award at your institution because either 1 you indicated a reason for ineligibility 2 another institution has verified eligibility 3 student accepted a RIHEAA administered award for attendance at another institution or 4 the student declined all award offers e Entire Roster Student who listed your school They are not necessarily eligible for an award at your institution f Paid Students who have been fully paid g Code D Students who you have marked as pending review by your school to determine financial need h Specific Code Filter by a specific code 4 After you have set your Roster Filtering Options click on the Download Roster File from RIHEAA button Example F NS Ke For Help on downloading and viewing the roster file click the help link Example G GSi S Entire Roster Students who listed
20. files were produced as a result ofthe award calculation procedure 200322742275 794 cs 20092242253 794 dat Eligible Students 103 Ki y Mo files to download for this category Ineligible Students 0 Remove File Review from To Do List Note fou will not be able to download any result files from this file transfer after you remove this File Review from your taskpad Balance Due Your institution is currently due 1825 in unpaid State Grant funds and owes 0 in overpaid state Grant funds Your institution is currently due 2068 in unpaid Childrens Crusade funds and owes 0 in overpaid Childrens Crusade funds Your institution is currently due 0 in unpaid Academic Promise funds and owes 0 in overpaid Academic Promise funds 2 Click the Save button to continue with the download See example below File Download 2 You are downloading the file 20032251 7353 E ligible csv Would wou like to open the file or save it to pour computer Open L_see Cancel More Info Always ask before opening this type of file 3 You need to choose a folder in which to save your Result File Click the Save button See the following example 75 Save As Ei Save in A Desktop ES My Documents TE dd My Computer History My Network Places rh 4 ZT estHoster cev En Diez E E My Computer es File name 20032242245 My Network F save as type Microsoft Excel Comma Separated Values File
21. following screen will be displayed riheaa Assisting Rhode Island s Students Rhode Island Higher Education Investing in Rhode Island s Future Assistance Authority secure Site Login a Home gt Online Database I DO NOT AGREE You indicated you do not agree with the Institutional Participation Agreement if this is accurate please exit the system Login Help if this was an error please return to the login screen Student FAO RIHEAA policy prohibits discrimination based upon color sex age national origin religion handicap disability status veteran status or sexual orientation Ho User Currently Copyright 2002 RI Higher Education Assistance Authority All rights reserved Maintained by webmaster riheaa org Logged In Obtaining your Login Credentials 1 If you do Not have a Login you must Apply for Login To obtain a login Click the I am a Financial Aid Professional working for a college link Example F E Web Log In Microsoft Internet Explorer File Edit View Favorites Tools Help de back p E fat al See Ge Favorites En EA Ei 2 LA Assisting Rhode Island s Students Rhode istand Higher Education Investing in Rhode Island s Future Assistance Authority Aid Professionals Gollege Savings About RIHEAA RIHEAA Web Information Portal Welcome to the RIHEAA Web Information Portal This News area allows students loan borrowers and Financial Aid Officers to
22. for RI Resident gro Receive Roster File Send File to RIHEAA Search for Room and Board Resident so Add Student Room and Board Commuter eoo E Transportation Resident Main Menu User Agreement Transportation Commuter hoo 7 Change Password Personal Hel oo Exit Lo goff Total Resident 11640 Total Commuter 12190 Recalculate Total Please Notice the notes at the top of this page Example G e Existing data from your standard budget is used as the default values for this new budget e Please modify these values for this new budget e Please list all amounts based on FULL TIME enrollment even when all students are part time 32 On the New Budget screen you must name your new budget Example H and fill in all other fields marked with a red asterisk New Budget 2003 2004 Budget Name After you have entered the required dollar amounts you may recalculate the total by clicking on the red hyperlink text at the bottom of the page that says Recalculate Total CUM Total Save Make sure to E when you are finished This will bring you back to the Manage Budgets screen 33 How to view Active and Inactive Budgets 1 At the bottom of the Manage Budgets screen is a red text hyperlink By clicking on it you may view the inactive budgets Example I Additional Budgets Add ABudget View Inactive Budgets 2 Clicking on Vie
23. of every Scholarship and Grant System screen l Type the first few letters of the student s first name or last name or the entire social security number in the Quick Search Box Example A os Click the GO button and click the Institutional Info 39 Search for Students Using Standard Search You may search for a student using the Standard Search method This option is always available on the Menu Bar which is on every Scholarship and Grant System screen Example B It is also available on the Main Menu Screen Example C l Click Search for Student from the Menu Bar or from the Main Menu Manage Academic Period View or update the RIHEAA database s records concerning the academic periods for EDUCATION UNIVERSITY Manage User Accounts Manage the RIHEAA Secure Site user login accounts for EDUCATION UNIVERSITY Search for Add Student Main Menu User Agreement Roster Change Password Verify Roster Online Help Verify your students name amounts Full Part time Exit Logoff View or Print Roster View students and print the roster John Smith Data File Transfer EDUCATION UNIVERSITY an Electronic Data File Transfer Process pde 8 30 2003 a Send File to RIHEAA s database with your information This option will send your student information to the RIHEAA Secure Site Your student information will be processed as soon as itis received and you may Summary for confirm the r
24. on the help link Example M Eligible Meets All Eligibility Requirements Has Financial Meed Less Than Award For This Term Is Withdrawn but Charged Tuition Pro Rata Calculator Pending Is Pending Review of File To Determine EFC andlor Financial Need for Grant scholarship Not Eligible Has No Financial Weed Has Mot Enrolled Has Enrolled Less than Half Time Is In Program of Less than 600 Clock Hours Is Mot Matriculating Is On Leave of Absence Is Mot Making Satisfactory Progress Is Considered a Resident of a State Other than Fl Has Bachelor s Degree Is a Graduate Student Is In Default of a Federal Student Loan Owes a Refund ona Pell Grant or SEOG Does Mot Meet Selective Service Requirements Is Ineligible Due to a Drug Conviction Is Deceased Is Mot Planning to Attend Student responded to RIHEAA s request for enrollment plans Save Changes e The following columns are the Calculated Grant fields These fields display the grant amount calculated by the Scholarship and Grant System based on the previous information your institution has verified xy KN lo v The Calculated Grant fields can be edited to change the grant to an amount that is lower than the calculated grant Institutional Info Roster For STATE COLLEGE 2003 2004 1st Semester Academic Period Manage Budgets esr A e Verify each student s eligibility below and enter an appropriate eligibility code e You must enter an eligibility code for e
25. securely view information about Rhode Helpful Links pele wc Island State Grant Awards CollegeBoundfune Username inci dc Academic Promise Scholarships Rhode Island Password Gol AAN Children s Crusade Scholarships and Student Loans If you ve already created an account simply enter your gt Meteor Loan Lookup username and password in the box on the right gt Forgot your password gt Change Your Password gt Never Lodgged n before If you have never logged in you ll need to create gt Log Out a new account Home Create an New Account Before you can log in to view information or accept an award you must first create an account Chose the option below that applies to you ama Student or Loan Borrower F am a Financial Aid Professional working for a college Loan information is currently only available to Financial Aid Officers e zz E F Internet The Apply for Login screen will look similar to the screen below riheaa Assisting Rhode Island s Students Rhode Island Higher Education Investing in Rhode Island s Future Assistance Authority secure Site Login Login Help Student FAG No User Currently Logged In RIHEAA policy prohibits discrimination based upon color sex age national origin religion handicap disability status veteran status or sexual orientation Copyright 2002 RI Higher Education Assistance Authority All rights reserved Maintained by webmaster r
26. the new password is typed into both text boxes click on Change Password Example E Change Password e If your Password change was successful you will receive confirmation of your change Example F Password changed Your password was changed For security purposes it will not be displayed on this screen Please write it down and store it somewhere secure Your password will expire on 51702005 Please remember to change it again before then Proceed to Main Menu e If your password change was unsuccessful you will receive an error message explaining the exact error Example G The following error message is explaining that the password change was unsuccessful because the password did not have a mixture of both letters and numbers Microsoft Internet Explorer x AN Your password has to be alphanumeric La mix of both letters and numbers The Reconciliation Bar John Smith The Reconciliation Bar is located on the left side of every screen below ON the Menu Bar The Reconciliation Bar contains up to the minute details see 6 30 2003 including Summary for e The current user s information iii e Summary of current year award totals State Grant e Your School s current running balance and Payments Due 600 i i Refunds Due 0 e Disbursement history for the current year Ein Crusade Payments Due 0 Current User Information Refunds Due o Academic Promise The top of the Reconciliation Bar contains infor
27. 2003 2004 academic year Budget Full Part Daytime Full Time Academic Promise Eligibility Codes gt Mel Calculated Award Amount o Adjusted Award Amount blank no maximum State Grant Eligibility Codes __ help Calculated Award Amount Adjusted Award Amount blank no maxsimum 2nd Semester of the 2003 2004 academic year Budget Full Part Daytime Full Time Academic Promise Eligibility Codes help Calculated Award Amount o Adjusted Award Amount blank no maximum state Grant Eligibility Codes help Calculated Award Amount Adjusted Award Amount blank no maximum 44 The fourth section 1s Save and Recalculate e Reason for Making Change Comments This section provides a check box to mark the reason why you made a change to a student s record e Additional comments This allows you to place a comment on this student s record e Save and Update Display This button allows you to Save and Update the display to reflect the changes you have made e Save and Exit Saves the data you have Edited then returns you to the Main Menu screen Save and Recalculate To update the display to reflect any changes you have made click the lt Save and Update Display gt button below Reason for making change comments optional FT Professional Judgment C Federal Verification FT Correction C Budget Change Additional
28. 54072201 RAPOSO MARIA APRILNVV d 2 3 83 4 S O EN y If you Delete File from RIHEAA you will not have updated any records You may begin the Send the File to RIHEAA process again S zz Q S 2 4 Y Students that are marked in red did not pass at least one of the RIHEAA verification checks Those students will not be updated in the RIHEAA database and will not be recalculated 12 Processing Awards If your file format is correct you are now ready to process the file that you uploaded to RIHEAA 1 Click on the Process Awards option Example S Your information has been sent to RIHEAA for recalculation Completed Tasks E Transfer Method Chosen LIVE data E File Format Chosen cs E File Sent fTestRoster csv 19k E File Format Confirmed Award Calculation Process The system is now ready to calculate the awards for the students you ve uploaded Click on the link below to continue Process Awards 2 To view and download the results the file must complete processing Once the file has completed processing it will show up on your taskpad for review Example T Award Recalculation In Progress Awards recalculation is in progress for all institutions on the server There are 59 students left to calculate some award amounts may be incorrect until calculations are complete File Not Yet Processed T our file has not been fully processed yet Please check back soon When the file has completed pr
29. C lt C C SC C lt Ho User Currently Tte Fn mair Confirm Emi aaa Phone Pa m j 10 riheaa Assisting Rhode Island s Students Rhode island Higher Education Investing in Rhode Island s Future Assistance Authority Secure Site Login Home Online Database Pell Code Entered Educational Institution Institution Name Rhode Island College of Software Design Login Help Student FAG 123 Any Street da Address Ho User Currently y L di ppt City State Zip Providence R oo210 Your Information First Name fama Last Name Smith sss s mte Email jjsmith ricolegeedu Confirm Email jismith ricollegeedu Phone S Faxf x RIHEAA policy prohibits discrimination based upon color sex age national origin religion handicap disability status veteran status or sexual orientation Copyright 2002 RI Higher Education Assistance Authority All rights reserved Maintained by webmaster riheaa org If you have submitted your information correctly the following screen will be displayed Your password will be emailed to you riheaa Assisting Rhode Island s Students Rhode Island Higher Education Investing in Rhode Island s Future Assistance Authority Secure Site Login Login Home Online Database Hel Generating Account Creation Request Student Request Submitted FAO Your Account Creation Request has been created You will be contacted when your acco
30. Comments Optional Save and Update Display Save and Exit Cancel The Fifth section displays the student s Payment History The Payment History lists all grants paid to your institution for that student for that active year Payment History Academic Period School Program Amount Enrolled Date Paid 1st Semester 2003 2004 STATE COLLEGE state Grant F600 Full 71952003 The Sixth section is called the Change History This section displays comments and all changes for the student Change History John smith 01142009 Web site External Edit student Record Updated BirthDate changed from nothing to 2 24 1976 Comments 45 Add a Student to Your Roster Y ou will want to use the option to Add a Student to Your Roster when a student does not appear on your roster but 1s attending your school The RIHEAA Scholarship and Grant System will only allow you to add a student to your roster 1f RIHEAA has received ISIR data for that student e The option to Add Student is always available on the Menu Bar Example A and is also available on the Main Menu screen Example B 1 Click one of the options to Add Student Manage Academic Period View or update the RIHEAA database s records concerning the academic periods for EDUCATION Suiza ju UNIVERSITY Add Student Manage User Accounts Manage the RIHEAA Secure Site user login accounts for EDUCATION UNIVERSITY User Agreement Roster Change Password Verify Roste
31. Example O 1 Click the View File Format to Confirm File Format option Example P Completed Tasks E Transfer Method Chosen LIVE data E File Format Chosen cs E File Sent 2TestRoster csy 19k Confirm File Format As a precaution you are required to confirm the file format of the file you just uploaded Click the link below to view the file format ou are currently set up to use the CSV file format The file you sent contains 123 records that will be processed by the RIHEAA Secure site 71 The data from the file you sent to RIHEAA will appear on the screen Note The data may take a few minutes to appear If you sent a file with 2000 records this screen may take a while to load 1 If your data appears correct click the Confirm File Format button Example Q 2 If your data appears incorrect click the Delete File from RIHEAA button Example R File Edt View Favorites Tools Help File Format Does the file format look correct Please walt the data may take a few minutes to load Records marked in red indicate that either the record was notin the correct format or that the student was not recognized by the RINE44 system Please contact your IT department if you have questions about this 123 Students in File Sent Confirm File Format Delete File from RIHEAA AR 4534 603407500 MOUNTRORO GARY twaldecki bul 4S rS 4835 Persostss HAZZARESEI RACHAEL ef 10 25 31 4540 0
32. File to RIHEAA Instructions for File Transfer Process Step 1 Download your entire roster from RINHEAA for verification Download erification Roster Step 2 Manipulate the file to verity every student Click here for instructions IF you would like help in viewing the csv file Click here for instructions Step 3 Send the file back to RIHESA 61 Receive Roster File Receive Roster File allows your institution to import a roster from RIHEAA This file can then be manipulated to mirror student information on your institution s system and upload to RIHEAA for verification 1 Click Receive Roster File from RIHEAA button from the Side Menu Bar Example A or click the Receive Roster File from RIHEAA from the Main Menu Example B STATE COLLEGE Data File Transfer Manage Budgets Rare Roster Ele View or update the RIHEAS database s records concerning the cost of attendance for STATE COLLEGE send File to RINEAA Manage Academic Period view or update the RIHEAA database s records concerning the academic periods for STATE COLLEGE Search for Manage User Accounts Adel Studen Manage the RIHEAA Secure Site user login accounts for STATE COLLEGE Main Menu Roster User Agreement Verify Roster Online Change Password Verify your students name amounts Full Part time Help View or Print Roster Exit Logoff View students and print the roster Data File Transfer John Smith Electronic Data File Transfer Process
33. S Room and Board Resident Fe View or Print Roster Room and Board Commuter l1600 Search for AO Sen Transportation Resident giso sd Transportation Commuter seso UserA t Change Password Help Total Resident 17216 Exit Logoff Total Commuter 14167 Recalculate Total John Smith STATE COLLEGE Password Expires 4 4 2004 Fields marked with an asterisk are required fields T you want to add budget information for a specific program USe the add budget button on the previous Summiary for 2003 2004 1st Semester screen The budget set as Default 1s the budget used to make initial Rhode Island State Grant awards You will have the option to change the budget used for each award recipient during the verification process 3 Once you have more than one budget created you will also have the option to deactivate a budget or set an alternate budget as the default budget edit deactivate set as default Requested Setting versus Effective Setting After a certain date determined by RIHEAA requests for changes to institutional budgets will be reviewed by RIHEAA Some requests may be denied based on the availability of funds 21 Y ou can now Edit the Budget 4 Once you have filled in the necessary fields you can click the Save button Example C Institutional Info Academic Period Manage Budgets User Accounts Verify Roster Online View or Print Roster Data File
34. Transfer Receive Roster File Send File to RIHEAA Search for Add Student Main Menu User Agreement Change Password Help Exit Logott John Smith STATE COLLEGE Password Expires 4 4 2004 Summary for 2003 2004 1st Semester 2003 2004 Change Active Year 2003 2004 Go You are currently working with the 2003 2004 academic year To work with a different year choose the year that you want to work with and click the lt Go gt button Budget 2003 2004 Please Note Existing data from your standard budget is used as the default values for this new budget e Please modify these values for this new budget e Please list all amounts based on FULL TIME enrollment even when all students are part time Budget Name Daytime Is this a program that takes all students 5 years to complete Tuition for Rl Resident Fees Books Room and Board Resident Room and Board Commuter Transportation Resident Transportation Commuter Personal Other Total Resident Total Commuter sae C Fields marked with an asterisk are required fields ves No g136 gees goo a 11600 o spero em J E 17216 14167 Recalculate Total If you want to add budget information for a specific program use the add budget button on the previous Screen 28 e Once you have saved the edited budget the screen will display the new budget figures and you are ready to v
35. ach student in order to complete the verification process and receive payment for that student e Click on the student s name for more detailed information Filter All students that are Not Verified Eligible Verity Roster Unime View or Print Roster Data File Transfer Last Name First Name Social Sec EFC Dependant Program Budget Full Time Part Time Amt Grant Grant Paid Receive Roster File Send File to RIHEAA Search for Academic Promise Eligibility Codes help 51 250 0 Add Student ALMQUIST MEGHAN 655 98 8454 fy Independent Daytime Ful Part Main Menu State Grant Eligibility Codes help s600 seoo User Agreement Change Password Help ALONZO ROSANNA 271 14 3496 1062 Dependant y Daytime y Full Part Exit Logoff Childrens Crusade Eligibility Codes help 2068 50 Academic Promise Eligibility Codes help 51 250 so Was Last Year s GPA gt 2 50 or equivalent Yes No John Smith STATE COLLEGE Password Expires Ha BACCHUS LUCY 098 47 9450 4099 Dependant y Daytime y Ful C Part Summary for State Grant aiii Raced alle Eligibility Codes help 600 350 State Grant Payments Due 0 BARTELL ASHLEY 608 81 4716 2376 Dependant Daytime Full Part Refunds Due 0 Childrens Crusad pa i PaE AE 0 arate rat Eligibility Codes help 3600 5425 Refunds Due 0 A Childrens Crusade Eligibility Codes heln s2068 0 If a
36. ad Type O Send a Test File to RIHEAA send a test file to process a file without Updating RIHEAA s database You will still be able to download the resulting report files but no information will be affected in the RIHEAA Secure Site O Send a live File to RIHEAA send a live file when you feel comfortable that your data is correct RIHEAA S database will be updated to reflect the information that you send You have sent 6 live file s to RIHEAA for the 2003 2004 Ist Semester Date Time File Name Eligible Ineligible Students Students 42 2003 10 46 40 AM rostera Csw 0 0 Tia 2003 10 51 25 AM rosters csv O O FA 2003 10 54 07 AM rosterS Csw 0 O Tia 2003 10 5710 AM rosters csyv O O 0 0 O 0 ADOS 6 09 41 PM roster csw AR 2RDOS 11 46 09 AM rosterd cs 67 Choose File Type Prior to Sending your Roster File to RIHEAA you will need to Choose the File Type NS lt e Y v As you work through the preparation of Sending a Roster File to RIHEAA the top of each screen will display your Completed Tasks to verify the options you have selected Example F Completed Tasks El Transfer Method Chosen LIVE data Choose File Format C ESV Comma Seperated Values Fixed Width Data File The file type that you upload should match 1 To send a CVS Comma Separated Values File to RIHEAA click on CSV Comma Separated Values Example G 2 To send a Fixed Width Data File to RIHEAA click on Fixed Width Data File
37. aff immediately and set a realistic timeline for going live Be sure to forward this document to the IT professional who will be working on the project and put them in touch with RIHEAA for any technical assistance they may need Change History Made By 10 15 03 JDG CSV File now contains a header row Fixed width file does not Date format standardized to MM DD Y Y Y Y with leading Zeros Currency values are right justified within column space for fixed width format Currency values contain a period to delimit dollars from cents Dash delimiters are acceptable in the CSV format when uploading file to RIHEAA for Microsoft Excel compatibility Academic Period field is now a single digit number Full Part time status is now listed as Full or Part RIHEAA EFC field has been removed and replaced with filler space Functional Description The automatic roster processing method works as follows 1 Financial Aid Officer or IT staff member downloads a verification roster file from the RIHEAA web system Files will be available in either comma separated or fixed width format 2 The IT Staff member must write a custom piece of software that will compare values in the RIHEAA verification file with data contained in the in house financial aid software system and update fields in the RIHEAA data file as appropriate 3 Once the verification file has been updated the IT staff member or Financial Aid Officer uploads the modified da
38. ame Social Security Number 001266789 Date of Birth pe VE mon ean Last Name First Name e Ifan exact match cannot be found a request will be sent to RIHEAA to search for a student with a similar match For example if a student s Date of Birth is incorrect the student will not match automatically but RIHEAA may be able to validate the student internally and grant you access to that student e Ifthe student you added is currently in the database the Edit Student screen will be displayed You must first edit the student data before you may add the student to your roster e Ifthe student you added does not currently exist in the Scholarship and Grant System you will receive a notice stating A request for this student to be added has been sent Example G You will receive an email from RIHEAA staff once your request to add a student has been processed scholarship and Grant System Search for Student AN 2003 2004 1st Semester Change Active Semester 2003 2004 1st Semester m Go You are currently working with the 1st Semester of the 2003 2004 academic year 9 3 2003 to 12 20 2003 To work with a different Semester choose the Semester you want to work with and click the lt Go gt button Institutional Info tsadsimis Parod A request for this student to be added has been sent G Manage Budgets 47 Verify Roster Online Getting Started There are three options to access the Verification
39. and left padded in the fixed width format Field is read only SchoolRequestedAward A field where the school may override the student s award due to one or more of the following situations e Full need has been met e Student withdrew partway through an academic term and a partial payment refund is necessary e Other reason by way of professional judgment Upon file upload and recalculation this field will override the Calculated Award unless the value is greater than the calculated award Changes to this field must be made in accordance with the rules outlined in RIHEAA s participation agreement Field is updateable Value must be in standard money two digit decimal format for example 266 67 and must be right justified and left padded in the fixed width format EligibilityCodes An alphanumeric code indicating the student s eligibility for the specified program The system accepts one or more codes within the same field No delimiters are necessary and non alphanumeric codes will be ignored Codes are defined as follows Meets All Eligibility Requirements B_ Has Financial Need Less Than Award Is Withdrawn but Charged Tuition Is Pending Review of File To Determine EFC and or Financial Need for Grant Scholarship Has No Financial Need Has Not Enrolled 88 EFC Is Considered a Resident of a State Other than RI Has Bachelor s Degree Has Bachelor s Degree o oS P _ Owesa Refund on a Pell Grant or SEOG _ _ Q
40. ave already verified as enrolled and eligible for an award Verified Ineligible Students who listed your school that are not eligible for a RIHEAS administered award at your institution because either 1 you indicated a reason for ineligibility 2 another institution has verified eligibility 3 student accepted a RIHEAA administered award for attendance al another institution or 4 the student declined all award offers Entire Roster Students who listed your school They are not necessarily eligible for an award at your institution Paid Students who have been fully paid Code D Students who you have marked as pending review by school to determine financial need Specific Code Filter by a specific eligibility code A Meets All Eligibility Requirements Download Roster File From RIHEAA For help on downloading and viewing file click here 1 Program Choose which Program Roster you wish to download If you have access you can also choose All Programs to download your entire roster Example C 2 Download Type Example D Choose the type of file you would like to receive e Comma Separated Value CSV file name usually ends in csv and commas separate the information in the file e Fixed Width File file name usually ends in dat and a fixed amount of spaces separate the information in the file 3 Status Choose the criteria to display on the roster The Status section allows you eight
41. cating the academic term for which this award is being offered RIHEAA will output a single digit indicating the academic term as follows 1 2 for Semester Schools 1 2 or 3 for Trimester Schools 1 2 3 or 4 for Quarter Schools Budget The program budget the student is enrolled under Budget names are entered into the web based system by the Financial Aid Officer The budget name string in this field must match exactly the name provided by the FAO RIHEAA suggests that FAO s collaborate with IT professionals to develop an appropriate naming schema Field is updateable Enrolled Value indicating an eligible student s enrollment plans Acceptable strings are Full or Part For the purposes of RIHEAA s awarding algorithm enrollment should be determined as follows 87 Full Time Full Half or 3 Time Part Time Less than Half Time Mark student as code G Enrolled Less than Half Time see below If student is marked with code G the value of the Enrolled field will be ignored by RIHEAA s system Program A string value indicating the scholarship or grant award program for which this award offer row applies Possible values are Academic Promise State Grant Childrens Crusade Field is read only Calculated Award A numeric field indicating the calculated value of the award being offered Value will be in standard money two digit decimal format for example 266 67 and will be right justified
42. cerning the cost of attendance for JOHN BROWN UNMVERSITY Main Menu Manage Academic Period User Agreement View or Update the RIHEAA database s records concerning the academic periods for JOHN BROWN Change Password UNIVERSITY Help Manage User Accounts Exit Logott Manage the RIHEAA secure site user login accounts for JOHN BROWN UNIVERSITY Roster 35 User Account Management 1 The first screen displayed 1s a summary screen It shows you how many users there are for your school Notice that the Account Name is the user s email address This field is the unique identifier for the account The next column is the name of the user last name then first name Example C User Account Management RI School of Software Design Create Hew Account Account Name Real Name Permissions jsmithigricollege edu Smith John Can Manage budgets Can Request Payment Can Manage User Accounts Receives Email Notifications Seller Academic Promise Full Access Childrens Crusade Full Access State Grant Full Access Sbrowni ricollege edu Brown Steve Can Manage Budgets Can Request Payment Can Manage User Accounts Receives Email Notifications we Academic Promise Full Access Childrens Crusade Full Access State Grant Full Access 2 The next column is Permissions This is divided into two sections separated by a light gray line Example D The section above the gray line refers to the System Permissions These list individual sys
43. clined all award offers Entire Roster Students who listed your school They are not necessarily eligible for an award at your institution Search for Add Student Paid Students who have been fully paid Code D Students who you have marked as pending review by school to determine financial need Main Menu Specific Code Filter by a specific eligibility code UserAgreement A Meets All Eligibility Requirements Change Password Show Roster Help Exit Logoff Options Search for a Specific Student lt P Add Student to Roster 1 Program Choose the Program you wish to view on the Roster State Grant Academic Promise Children s Crusade If you have authorized access you can choose All Programs to view a roster that combines all three programs Example D 2 Status Choose the criteria to display on the roster The Status section allows you to choose from eight different options Example E e Not Verified Eligible You must complete verification for all students listed as Not Verified Eligible Students listed in other categories are for reference reporting purposes only e Not Verified Ineligible Students who listed your school but are not eligible for a RIHEAA administered award for your institution based on program eligibility requirements 49 e Verified Eligible Students you have already verified as enrolled and eligible for an award e Verified Ineligible Students who lis
44. d Print the standard printing dialog box will pop up simply choose your printer and click Print on this dialog box Example H E A Collate le ES Elec ES OTe age 59 Data File Transfer Schools are given the opportunity to process student awards automatically using information contained within their own in house financial aid software RIHEAA recommends that only schools with large verification rosters use the Data File Transfer option as it will require assistance from your in house IT staff As a service to schools who wish to perform data file transfer verification processing RIHEAA will provide documentation and technical assistance See page 84 for information concerning the file format Please contact RIHEAA at 401 736 1170 if you would like more information The Data File Transfer screen will walk you through the steps of the RIHEAA Data File Transfer system 1 To access this screen click on the Data File Transfer hover button on the side menu bar Example A INSututional Setup Verify Roster Online Institutional Information View or Print Roster View or update the RIHEAA database s records concerning mailing address and contact information for STATE COLLEGE Data File Transfer Manage Budgets Receive Roster File View or update the RIHEAA database s records concerning the cost of attendance for STATE COLLEGE Send File to RIHEAA Manage Academic Period View or update the RIHEAA database s records concernin
45. e top and bottom of each roster page Click on the arrows forward or back one page at a time Clicking on the arrows will save your changes Click on the page number to move between pages Clicking on a page number does not save your changes Example L If you have edited student data and not yet saved the data you must use the arrows to move between pages or your changes will not be saved riheaa Assisting Rhode Island s Students Rhode Island Higher Education Investing in Rhode Island s Future Assistance Auth onty Scholarship and Grant System 2003 2004 1st Semester Change Active Semester 2003 2004 1st Semester y You are currently working with the 1st Semester of the 2003 2004 academic yea work with a different Semester choose the Semester you want to work with and S07 WOONT Manage Budgets User Accounts Institutional Info Roster For STATE COLLEGE 2003 2004 1st Semester lt EN Academic Period Filter All students that are Not Verified Eligible appropriate eligibility code e Verify each student s eligibility below and enter an e You must enter an eligibility code for each student in order to complete the verification process and receive payment for that student View or Print Roster Click on the student s name for more detailed information Verify Roster Online L Data File Transfer Last Name First Name Social Sec EFC Dependant Program Budget Full Time Part Time Amt Grant Grant Paid Receive Rost
46. efunds Due 0 Add Student Transaction History Add students to your roster My Options User Manual User Agreement A View the User Agreement for the RIHEAA Secure Site Change Password Change the password that you use to log in to the RIHEAA Secure Site Passwords expire after 180 days 0 you should change your password regularly Help Directly access RIHEAA s help desk and contact information Exit Logoff Exit the Scholarship and Grant System 81 e Once you choose Help the following screen will be displayed riheaa Assisting Rhode Island s Students Rhode Island Higher Education investing in Rhode Island s Future sestance ALTO y HELP DESK Your Mame Katy Marsh a Email Address katy gbpragramming com May I Help You Phone Number K401 736 7818 Programs State Grant Michael Joyce How can we help you mjo YE MEER org 401 736 1172 Cancel This form allows you to request Help from RIHEAA by sending an email to the Program Officer 1 Complete the form with the required fields Example C 2 Once completed click the Submit button to email your request to RIHEAA Example D 3 If you would like to cancel your request for Help click the Cancel button This will not forward an email to RIHEAA Example E riheaa ASSISEN Rhode Island s Students Rhode island Higher Education Investing in Rhode Island s Future P L z q GA l A vour Name kat
47. er File Send File to RIHEAA Search for ABADIER MICHAELA 973 90 8662 175 Dependant Daytime Full Part Academic Promise Eligibility Codes help 51 250 50 51 The first three columns are the student s Last Name First Name and Social Security Number SSN Clicking on the first or last name provides more detailed student information on the Student Edit Screen The following column lists the student s EFC Expected Family Contribution This field should be verified for accuracy Edit the EFC if it 1s not correct The next column is the Dependency Status This is a drop down box which can be edited with either Dependent or Independent The next column is Program Budget Your institution s budgets will appear in this drop down box The Program Budget that applies to this student should be selected The following two columns allow you to verify the student s enrollment status The corresponding round button allows you to select Full Time or Part Time On the next line the Program is displayed Students may qualify for multiple programs from RIHEAA therefore each of these programs will be displayed The next column 1s the Eligibility Codes To verify the student you must enter the eligibility code that applies to each program displayed xa ARN A DA TB Oc NOD NE DF NG TH DL Td OK TL TM TN To DP Da DR DY T vy For help on eligibility codes click
48. erify the budget 2003 2004 Change Active Year 2003 2004 y Go You are currently working with the 2005 2004 academic year To work with a different year choose the Institutional Info ear that you want to work with and click the lt Go gt button Academic Period Budget 2003 2004 Active Please Note Please list all amounts based on FULL TIME enrollment even when all students are part time To edit a budget click the link below the budget labelled edit Manage Budgets User Accounts Budget Name Daytime Budget default Verify Roster Online A Requested Setting Effective Setting View or Print Roster Five Year Program No No Tuition for RI Resident 12 000 00 12 000 00 Fees 200 00 200 00 Books 0 00 0 00 Room and Board Resident 0 00 0 00 Room and Board Commuter 0 00 0 00 Transportation Resident 450 00 450 00 Transportation Commuter 1 000 00 1 000 00 Personal 900 00 900 00 Main Menu Other 0 00 0 00 UserAgreement Total Resident 13 550 00 13 550 00 Change Password Total Commuter 14 100 00 14 100 00 edit deactivate Data File Transfer Receive Roster File Send File to RIHEAA Search for Add Student Verify Budgets Each new academic year your school budgets will need to be verified Therefore when first entering the system for a new academic year you will be required to verify your budgets This will be an item on your to do list which will remain until the item 1s comple
49. esults online 2003 2004 1st Semester Siete Crank Receive Roster File from RIHEAA Payments Due 0 Download a roster file from RIHEAA Refunds Due Childrens Crusade Payments Due Students Refunds Due Academic Promise Search for Student Payments Due 4 Refunds Due Search tor students USING first name last name or social security number C Add Student Transaction History Add students to your roster 2 Type your search criteria into the box listed Search for Example D This can be the first few characters of the student s last name or first name or social security number Click the Search button Example E U Search for a Specific Student Enter the social security number or the first few letters of the student s first or last name in the box below and click lt Search gt to locate that student Search for 40 Reviewing Search Results e After processing your request the Search Results screen will look similar to the following screen Search Results Legend Student on multiple school rosters Student is on only your roster Results Last Name First Name Social Sec SMITH ADAM 938 56 4598 o SMITH MARTSYL 978 720426 SMITH WENDY 06642 3535 Search Again To search again click here Click on the First or Last Name to view or edit a student s information 41 Edit a Student There are a few different methods to get to the Edit S
50. for Add Student Main Menu UserAgreement Change Password Help Exit Logoft Institutional Information View or update the RIHEAA database s records concerning mailing address and contact information for Rl school of Software Design Manage Budgets View or update the RIHEAA database s records concerning the cost of attendance for RI School of Software Design Manage Academic Period View or update the RIHESA database s records concerning the academic periods for RI School of Software Design Manage User Accounts Manage the RIHEAA Secure Site user login accounts for RI School of Software Design Roster 26 Ze Click the Edit link Example B INS 2003 2004 Change Active Year 2003 2004 Go You are currently working with the 2003 2004 academic year To work with a different year choose the year that you want to work with and click the lt Go gt button Institutional Info Budget 2003 2004 Academic Period Please Note Existing data frorn your standard budget is used as the default values for this new budget e Please modify these values for this new budget User Accounts e Please list all amounts based on FULL TIME enrollment even when all students are part time Manage Budgets Budget Name Daytime Verify Roster Online Is this a program that takes all students 5 years to complete C Yes No Tuition for RI Resident shs Deta File Transfer FEBS 2048 66 Receive Roster File oe goo Saud Fils ty HE
51. g the academic periods for STATE COLLEGE Search for Add Student Manage User Accounts Manage the RIHEAA Secure Site user login accounts for STATE COLLEGE Main Menu Roster User Agreement Verify Roster Online Change Password Verify your students name amounts Full Part time Help View or Print Roster Exit Logoff View students and print the roster Data File Transfer F Electronic Data File Transfer Process John Smith RE A en A ee ee e STATE COLLEGE send File to RIHEAA s database with your information This option will send your student information to the Password 8 30 2003 RIHEAA Secure Site Your student information will be processed as soon as it is received and you may Expires confirm the results online Summary for saad Sak aed O Receive Roster File from RIHEAA Download a roster file from RIHEAA State Grant 60 On the Data File Transfer screen you can follow the steps to e Step 1 Download Verification Roster This link will direct you to the Download Roster from RIHEAA screen Example B e Step 2 Instructions These two links will display instructions on how to Manipulate the File to Verify Students and view helpful hints on viewing a CSV Comma Separated Value file format Example C e Step 3 Send the File Back to RIHEAA This link will direct you to the Send file back to RIHEAA screen Which allows you to send your manipulated roster file back to RIHEAA for processing Example D Send Data
52. he Scholarship and Grant System was tested using Netscape version 6 0 and Internet Explorer version 5 If you are using that version of one of these browsers you should not have any issues If you are using an earlier version of Netscape or Internet Explorer certain functions and cookies may become disabled If this happens the database will not work The Scholarship and Grant System will work with any browser that meets the following requirements e A computer running Windows Versions 95 or higher or Macintosh OS Versions 95 or higher e An internet connection with access to the web A web browser that supports HTML 4 0 and CSS 2 0 Netscape 6 0 and higher or Internet Explorer 5 0 and higher Your screen resolution must be set to 800x600 or better see note below JavaScript must be enabled in your web browser see note below Cascading Style Sheets enabled Cookies enabled 128 Bit encryption The RIHEAA web site as well as the majority of web sites on the Internet is designed for screen resolutions of no less than 800x600 pixels Most 15 inch and larger monitors can handle this resolution without an issue and without the user having difficulty seeing text on the screen If you do not know how to change your screen resolution contact your IT department for assistance The site will be functional under smaller resolutions but you will have to constantly scroll to the right to see hidden information The RIHEAA system im
53. ied as enrolled and eligible for an award Verified Ineligible Students who listed your school that are not eligible for a RIHEAA administered award at your institution because either 1 you indicated a reason for ineligibility 2 another institution has verified eligibility 3 student accepted a RIHEAA administered award for attendance at another institution or 4 the student declined all award offers Entire Roster Students who listed your school They are not necessarily eligible for an award at your institution Paid Students who have been fully paid Code D Students who you have marked as pending review by school to determine financial need Specific Code Filter by a specific eligibility code A Meets All Eligibility Requirements Show Roster Search for a Specific Student Options P Add Student to Roster Verify Roster The Verify Roster Online screen displays your roster information At the top of the screen there 1s a drop down box which holds the active academic period You can click on the drop down list and choose a different active academic period Click the Go button to view a roster for the selected academic period Example I The heading displays your Institution Name and Current Academic Period Example J The Roster Filtering option you chose is displayed Example K The roster displayed on this screen is broken down into pages The page links are displayed at th
54. iheaa org e The Apply for Login information consists of two fields 1 School Code 2 Access Code 2 Type your School Code into the first field 3 Type your Access Code into the second field When entering your Access Code make sure you check the status of your CAPS LOCK key This field is case sensitive 4 Click the Submit button to access the Scholarship and Grant System Example H If your school has not been assigned an Access Code from RIHEAA you can still Apply for a Login by entering only your School Code and clicking the Submit button Once you click on the submit button you will be required to complete information for your login The following screen will differ depending on how you Applied for a Login e Ifyou Applied for a Login with an Access Code you will see the following screen Example I e Ifyou Applied for a Login without an Access Code you will see the following screen Example J 5 Enter all Information as it applies to your school 6 Click the Request Login button Example K Fields that are marked with a red asterisk are required fields and must be completed to submit the form correctly riheaa Assisting Rhode Island s Students Rhode sland Higher Education Investing in Rhode Island s Future Assistance Authority secure Site Login Home gt Online Database School Code Entered Login Help Student FAO Y our Information FirstName LatName SS tC lt
55. ing Options Prior to verifying your Roster File online you need to set out the criteria to view the roster ga 2003 2004 1st Semester Change Active Semester 2003 2004 1st Semester y Go You are currently working with the 1st Semester of the 2003 2004 academic year 6 25 2008 to 12 12 2003 To work with a different Semester choose the Semester you want to work with and click the lt Go gt button Institutional Info Roster Filtering Options Academic Period Manage Budgets Program an Programs y User Accounts gt Status Not Verified Eligible You must complete verification for all students listed as Not Verified Eligible Students listed in other categories are for reference reporting purposes only Verify Roster Online Not Verified Ineligible Students who listed your school that are not eligible for a RIHEAA administered award for your institution under RIHEAA s eligibility requirements Verified Eligible Students who you have already verified as enrolled and eligible for an award View or Print Roster Data File Transfer Verified Ineligible Students who listed your school that are not eligible for a RIHEAA administered award at your institution because either 1 you indicated a reason for Receive Roster File ineligibility 2 another institution has verified eligibility 3 student accepted a RIHEAA Send File to RIHE administered award for attendance at another institution or 4 the student de
56. iod View or update the RIHEAA database s records concerning the academic periods for STATE COLLEGE Search for Add Student Manage User Accounts Manage the RIHEAA Secure Site user login accounts for STATE COLLEGE Roster ome UserAgreement Verify Roster Online Change Password Verify your students name amounts Full Part time Help View or Print Roster Exit Logotf View students and print the roster Data File Transfer Roster Filtering Options Prior to Viewing and Printing your Roster you need to set the criteria to view the roster 1 Program Choose which Program roster you wish to view If you have access you can also choose All Programs to view your entire roster Example C E Programs fe Not Verified Eligible You purposes only Not Verified Ineligible St 55 2 Status Choose the criteria to display on the roster The Status section allows you five different options Example D d Not Verified Eligible You must complete verification for all students listed as Not Verified Eligible Students listed in other categories are for reference reporting purposes only Not Verified Ineligible Students who listed your school but are not eligible for a RIHEAA administered award for your institution based on program eligibility requirements Verified Eligible Students you have already verified as enrolled and eligible for an award Verified Ineligible Studen
57. is user can request payment of awards for the programs where this user has Update Access M y This user is designated as the User Account Manager and can create edit and disable user wf accounts M This user will receive email notifications pertaining to the programs where this user has Update ACCESS Reset Password If this user has forgotten his her password you may reset their password and email a a new random password to this user Save Changes Disable Account Update User Account Disable Account 8 When you click the Edit hyperlink from the Manage Accounts page it will bring you to a detailed page of that account where you can edit the account information and permissions for that account After making changes to the account save the changes by clicking the Update User Account button Example J 9 By clicking the Reset Password button the system will generate a new random password for that account and email it to the user of that account If the system 1s unable to properly email the password to the account user it will display the password for you to give to the user of that account Example K 10 When clicked the Enable Disable Account button will either enable or disable this account Example L 38 Searching for Students Search for students using Quick Search You may search for a student using the Quick Search Box method The Quick Search Box 1s located in the upper right
58. mation about the user Payments Due 1250 who is currently logged in For security purposes this does not reflect vnikne Bua your User ID or School Code Reconcile Transaction History 18 Verify Institutional Info 1 From the Main Menu Screen click on either the Institutional Info hover button Example A or the Institutional Info hyperlink Example B You may also choose Verify Institutional Info from your to do list Example C Institutional Info Academic Period Manage Budgets User Accounts Verify Rester Online View or Print Roster Data File Tranter Recenmve Koster File Send File to RIHEAA Search for Add Student Main Menu User Agreement Change Password Help ExittLogotl Hore Elnancial Aid Professionals Online Database 2003 2004 Change Active Year 20032004 Sa You are currentiy working with the 2003 2004 academe year To work with a different year chonse A year that you want to work with and click the lt Go gt button To Do List 1 eni institutional info Your institutional information needs to be verified 2 Institutional Info Missing Fields not all fields are fied in 3 Manage Budgets fees and tuition need to be updated 4 Manage Budgets Budgets need to be vermedi 5 Manag Accounts Accounts need to be venfied Institutional Setup titutional information iew or update the RIHEAA database s records concerning mailing add
59. mple R See the Request Payment section for more information xa SY a Each time you save the changes to a roster page your institution s reconciliation bar will be updated with the amount due your institution GILL REBECCA 305 493 5538 egg Dependant y Daytime y Full Part state Grant Eligibility Codes C help ssoo e400 Childrens Crusade Eligibility Codes C help 52 068 so GLOVER AMANDA 705 16 1332 6365 Dependant E Daytime E Full Part state Grant Eligibility Codes A help si75 50 M irissss E Save Save and Return Later Save and Go To Next Page Save anid Request Payment Options Search for a Specific Student r Add Student to Roster 54 View or Print Roster 1 To View or Print Roster Click on either the View or Print Roster hover button on the side menu bar Example A or the View or Print Roster link from the Main Menu Example B e Once you have chosen to View or Print Roster the Roster Filtering Option pop up screen will be displayed Institutional Setup Verify Roster Online Institutional Information View or Print a view or update the RIHEAA database s records concerning mailing address and contact information for STATE COLLEGE Data File Transfer Manage Budgets Receive Roster File View or update the RIHEAA database s records concerning the cost of attendance for STATE COLLEGE Send File to RIHEAA Manage Academic Per
60. nals Online Database 2003 2004 You are currently working with the 2003 2004 academic year To work with a different ye year that you want to work with and click the lt G0 gt button 15 Changing your Password l From the Main Menu Screen click on either the Change Password hover button Example A or the Change Password hyperlink Example B View or update the RIHEAA database s records concerning the cost of attendance for Rhode Island Receive Roster File School Send File to RIHEAA Manage Academic Period View or update the RIHEAA database s records concerning the academic periods for Rhode Island Search for school Add Student Manage User Accounts Manage the RIHEAA Secure Site user login accounts for Rhode Island School Main Menu Roster User Agreement Verify Roster Online A Change Password Help Verify your students name amounts Full Part time Exit Logoff View or Print Roster View students and print the roster Data File Transfer inte Leder erica Electronic Data File Transfer Process send File to RIHEAA s database with your information This option will send your student information to the RIHEAA Secure Site Your student information will be processed as soon as it is received and you may confirm the results online Receive Roster File from RIHEAA Download a roster file from RIHEAA Payments Due 0 Refunds Due 0 Students Payments Due 4136 Search for Student Refunds Due 0 i
61. nnnnnnnnnnnnnnnnnnnnnnnnnnnnnnonononanananannnnncnnnnnnnos 39 Search for Students Using Standard Search ooooonnnnncncccicininnnnnnnnnnnnnnnnonononananannnnnnnnnos 40 IRCVICWINI S Car RESU S a eee 4 EDITA STUDENT cnan id 42 ADD A STUDENT TO YOUR ROSTER 0 ccccsssssscssssssssssssscscccccsssssssssssssseees 46 VERIFY ROSTER ONDINE ninsis aai 48 FEROCES AAA AAA AA AT E 48 ROSTOV CULO OU OUS acacia ket es sh A A A A lt acre has 49 CAE ISO eee Re OE ROEM ae ee a Me eee ee ee mee ee 51 VIEW OR PRINT ROSTER uan ida 55 ROSET E UCINE OU OWS e Cane ee et b DATA FILE TRANSFER nicin a Added idiota 60 RECEIVE ROSTER FILE untar ias 62 Download Koster T UCS rris aare E AAA ES 63 SENDINGA FLE TO BRUTE AA oca id it 66 Send TeS TF ley LIVE TPC A A A il is 66 Ei A eT 68 PINTA O Jour TE OS 69 Confirme tte ET OVI ee es hae R Detached 7A PECES PAW ANAS A A oi 73 Download RES UA LCS a 75 REQUEST PAYMENT ssp ridad 77 PLOW TOA COUCS El MV cias A PLANS ACILON ALS OTV di A A O TE O ss SU RHODE ISLAND HIGHER EDUCATION ASSISTANCE AUTHORITY VERIFICATION ROSTER DATA FILE FORMAT GUIDE INTRODUCTION 84 Chano lT O V eerie iii 84 Punciona DES CADION a TNS 84 P OS a a ea eta TO acens 85 EL ONO e A O a 85 Fedd A A 86 Comma Separated Value CSV FORMA st asa 86 ELA DT CS CHLDITOIS A Edad 86 GOTO LL UD sta Seca sie Neal ce cae i ai Sa tag dln aS ne i a Sa tc dln de a aia se 89 11 Logging In System Requirements and Recommendations T
62. nstitution with a view of funds due and owed to your institution by program Example B e Payment Verification section this section breaks down the different statuses through the payment process Example C e Program Lists each program RIHEAA administers and the associated balances e Verified Since Last Transaction Represents the total amount due to verified eligible students who have not received a full payment e Award Reductions Since Last Transaction Represents the total amount of award reductions that have not been refunded e Donated Scholarships Since Last Transaction Represents the total amount due to verified eligible students that has been donated by your institution Note This column applies to Children s Crusade only e This Transaction This check box allows you to request payment if there is a payment or a refund due rei Balance Due Verify Roster Online 2 Your institution is currently due 3975 in unpaid State Grant funds and owes 0 in overpaid State Grant funds View or Print Roster Your institution is currently due 6204 in unpaid Childrens Crusade funds and owes 0 in overpaid Childrens Crusade funds Data File Transfer Receive Roster File Your institution is currently due 0 in unpaid Academic Promise funds and owes 0 in overpaid Send File to RIHEAA Academic Promise funds Payment Verification Search for y Add Student Verified Since Award Reductions Donated
63. ocessing it will show up on your taskpad for review 73 Depending on how many students were submitted in the file you may be able to view the results immediately A notice will be displayed in your To Do List once you are able to access the results page Example U 2003 2004 Change Active Year 2003 2004 y Go You are currently working with the 2003 2004 academic year To work with a different year choose the year that you want to work with and click the lt Go gt button Institutional Info Award Recalculation Complete To Do List 1 Review File Transfer Results ZTestRoster csv sent on 6 12 2003 9 41 20 PM 2 Please Verify Your Students Verify Roster Online Verify Roster Online File Verification Academic Period All awards for STATE COLLEGE have been recalculated Manage Budgets User Accounts View or Print Roster 74 Download Result Files After the awards have finished processing you will have the option to Download the Results Files These two result files are Eligible Students and Ineligible Students They are both available in CSV and Fixed Width Data format 1 To Download a Result File click on the corresponding hyperlink Example V Jfa category is empty after the award recalculation is complete a hyperlink will not exist to download the Result File Example W Operation Complete our file has been saved and Updated in RINE4S4 s database Receive Results from RIHEAA These
64. onfirmed that your budgets are correct click the Click to Verify button Example E Help Exit Logoff RI School of Software Design Budget Name Evening Budget Requested Setting Effective Setting Five Year Program Yes Yes 10 140 00 10 140 00 150 00 150 00 0 00 0 00 0 00 0 00 0 00 0 00 450 00 450 00 1 000 00 1 000 00 900 00 900 00 0 00 0 00 11 640 00 11 640 00 12 190 00 12 190 00 edit deactivate set as default Additional Budgets Tuition for RI Resident Fees Books Room and Board Resident Room and Board Commuter Transportation Resident Transportation Commuter Personal Other Total Resident Total Commuter _ AddABudget View Inactive Budgets Verify Budget Information The user budget information above is correct Click on the button to verify and remove from To Do list After 8 1 2003 your requests for changes to your institutional budgets for the 2003 2004 academic year will be reviewed by RIHEAA before the requested settings become effective Some requests may be denied based on the availability of funds 30 e The Manage Budgets Budgets need to be verified on your To Do List will be removed Example F Financial Aid Professionals Home Financial Sid Professionaes Oriline Dalabase 2003 2004 Change Active Year 2003 2004 You are currenth working ith tre 2005 2004 academic year To work wth a different year
65. ool is not eligible to participate in the student aid programs administered by the Rhode Island Higher Education Assistance Authority Further information is not required from you Please click here to exit and logout or you made a mistake and your college is eligible to participate in at least one federal financial aid program click here to go back 21 6 To change your institution type or operational schedule simply click on the corresponding round button Example F Remember a red asterisk indicates a required field Academic Period Setup Institutional Type Check one Four Year Private Four Year Public O Proprietary for profit Two Year Private Two Year Public Yoc Tech Private Voc Tech Public edule Check one CO Trimesters Semesters Quarters Clock Hours of Clack Hours Required to Complete Program C Other 7 Once changes are saved and verified the task will be removed from your to do list save Changes Save Changes Cancel 22 Academic Period Setup 1 From the Main Menu Screen click on either the Academic Period hover button Example A the Verify Academic Period Info or Manage Academic Period hyperlinks Example B Institutional Info Manage Woe User Accounts Verify Roster Online View or Print Roster Data File Transfer Receive Roster File Send File to RIHEAA Search for Add Student Main Menu User
66. our User ID into the first field 5 Type your Password into the second field If you have not been assigned a Password by RIHEAA please see the Obtaining Your Login Credentials section of the manual 6 Click the Go button Example C 1 to access the RIHEAA Web Information Portal Example C 2 If you are using Netscape Navigator be sure to click on the Login button with the mouse You will not be able to login using the ENTER key Netscape does not recognize the ENTER key as a valid way to submit your login information Username Password Gol gt Forgot your password gt Never Logged in before The RIHEAA Web Information Portal The RIHEAA Web Information Portal allows you to access various systems made available to you by RIHEAA including the collaborative Meteor network Click on the Scholarship and Grant System button to continue Example C 2 3 RIHEAA Web Information System Main Menu Microsoft Internet Explorer File Edit View Favorites Tools Help de Back Y fat Qsearch Favorites CHristory Eh GO 3 2 Address https fsecure riheaa org AuthenticationClientfindex jsp riheaa Assisting Rhode Island s Students Rhode island Higher Education Investing in Rhode Island s Future Assistance Authority ci Web Information Portal Aid Professionals College Savings Jon Williams Financial Aid Officer Main Menu Logout About RIHEAA News Scholarship
67. pendency Status drop down box sets the student s status to dependent or independent FAFSA Information EFC as reported from FAFSA Adjusted EFC 1681 fuse this field for edits to the EFC such as professional judgment federal verification and corrections Dependency Status Dependent The Third section describes the student s Academic Period Information This section is split between each academic period e The first field is Budget Your institution s budgets will appear in this drop down box The Budget that applies to this student should be selected e The second field in this section 1s the Full Part drop down list This should be completed with the student s enrollment status at your school Each program that the student qualifies for will be displayed The following information is required for each student e The Eligibility Codes To verify the student you must enter the Eligibility Code that applies ARN ANP v For a description of Eligibility Codes click the help link Example A e The Calculated Award Amount This field displays the amount for which the student qualifies This amount may change 1f information on the student s record is edited e The Adjusted Award Amount field can be used to award the student an amount less than the Calculated Award Amount If this field is blank the student will be awarded the amount in the Calculated Award Amount field 43 Ist Semester of the
68. play the history of all the transactions your institution has completed for the active term The different columns that make up this screen are as follows e Request ID This column displays the unique identifier assigned by the Scholarship and Grant System This ID 1s created by Date Time School Code and Program e Transaction Type This column displays the type of transaction This would state either Payment or Refund Amount This is the amount of the transaction e Status This column states the status of the transaction This would display Pending Paid or Refunded e Check Date This column displays the date the check was processed by RIHEAA e Check Number This column displays the check number that was processed e Download This column will display a Voucher link The Voucher allows you to download all of the students that were paid pending or refunded within that transaction Example E Na Rep To download all of the students for the active year that have been paid click on the Download Entire Transaction History As CSV File link Example F Transaction History Download All Transactions As CSV File F 3 Transaction Check Check TER Request ID Type Amount Status Date umber Download 2003 10 Of 11 46 29 Payment 3 975 00 Pending Pending Pending Voucher 0053414 state Grant To continue working with your roster select one of the menu options on the left or return to the main menu
69. plements several features for FAO s that require a browser side programming language called JavaScript JavaScript is usually on by default but your IT department may have disabled it for security reasons You can tell if JavaScript is enabled if the blue menu items on the left sidebar turn yellow when your cursor is placed over them The RIHEAA site will function properly when JavaScript is not available but you will not be able to use any of the recalculate buttons such as the one found on the Add Budget screen Instead the calculation will happen when you click Save How to log into the Scholarship and Grant System 1 Open your internet browser for example Netscape Navigator or Internet Explorer 2 Type the following URL into the address bar https secure riheaa org SnG Example A Be sure to use HTTPS and not just HTTP Fil Edt View Favontez Tools Help e ho l ES Ai gt gt E Back Peeps Stop Refresh Home a Mes https secure iheaa org SnG Go e 3 Press the ENTER button or click on the GO button e To verify that you are using a Secure Connection look for the small lock symbol in the lower portion of the window Example B This may look different depending on the internet browser that you are using See examples that follow In Netscape Navigator In Internet Explorer BEI The Login page will be the first screen displayed upon entering the Scholarship and Grant Sys
70. quarter etc e Each column represents a data field in that award offer row e Each row will be terminated by a carriage return and line feed character in accordance with common Windows standards and practices e Empty or null fields will be padded with space characters Comma Separated Value CSV Format The verification file will also be made available in a comma separated value CSV format The order of the columns in the CSV file will be identical to the order of the columns in the fixed width file see above The CSV file will have the following characteristics restrictions e A header row will be present for human readability Header row is optional in the return file If one is found it will be ignored by the system e Each row represents an award offer for a given student during a given academic term semester quarter etc e Each column represents a data field in that award offer row e Each row will be terminated by a carriage return and line feed CRLF in accordance with common Windows standards and practices e Each column field will be delimited by a comma character with no delimiter at the end of the row e Empty or null fields will contain no characters between the delimiters e Columns Fields are not quoted e Commas will not appear within the context of any data field Field Descriptions RIHEAAStudentID This is a unique student ID defined by RIHEAA s system This field is read only and must be present to properly identif
71. r Manage Budgets Receive Roster File View or update the RIHEAA database s records concerning the cost of attendance for STATE COLLEGE Ww Manage Academic Period View or update the RIHEAA database s records concerning the academic periods for STATE COLLEGE Search for Add Student Manage User Accounts Manage the RIHEAA Secure Site user login accounts for STATE COLLEGE Main Menu dee UserAgreement Verify Roster Online Change Password Verify your students name amounts Full Part time Help View or Print Roster Exit Logoff View students and print the roster Data File Transfer S Electronic Data File Transfer Process John Smith A A a STATE COLLEGE Send File to RIHEAA s database with your information This option will send your student information to the Password 8 30 2003 RIHEAA Secure Site Your student information will be processed as soon as itis received and you may Expires confirm the results online Summiary for M F ana d a Receive Roster File from RIHEAA Download a roster file from RIHEAA State Grant Payments Due 1825 Refunds Due 0 Students 66 2 To send a Test File to RIHEAA click on Send a Test File to RIHEAA Example C 3 To send a Live File to RIHEAA click on Send a Live File to RIHEAA Example D NAL QN Y v The RIHEAA Online Database will display all Live Files that have already been sent to RIHEAA Example E Only Live Files are logged Test Files are not logged Choose Uplo
72. r Online Help Verify your students name amounts Full Part time Exit Logoff View or Print Roster view students and print the roster John Smith Data File Transfer EDUCATION UNIVERSITY EREN Electronic Data File Transfer Process Ee Send File to RIHEAA s database with your information This option will send your student information to the ar RIHEAA Secure Site Your student information will be processed as soon as itis received and you may 2003 2004 1st Semester confirm the results online Sa Receive Roster File from RIHEAA se ae Download a roster file from RIHEAA Refunds Due Childrens Crusade Payments Due Students Refunds Due Academic Promise Search for Student Payments Due Refunds Due search for students using first name last name or social security number Transaction History d Student _A l Add students to your roster 2 Type the student s Social Security Number in the box provided Example C 3 Type the students Date of Birth in the box provided Example D 4 Type the student s Last Name and First Name Example E 5 After all information is entered click Add this new Student Example F 46 Add a New Student State College To prevent a student from being entered into the database twice RIHEAA Online will verity that the student you are about to add does not already exist in the database Enter the new students social security Number Date of Birth Last Name and First N
73. r file name and location will be entered into the text box Example M 4 Once you have either typed in the file location or have chosen the file to upload via the Browse button click on the Send button to upload your file to RIHEAA Example N Completed Tasks E Transfer Method Chosen LIVE data E File Format Chosen cs Send Student Information to RIHEAA Please locate the file to send Click on the lt Browse gt button below and locate the file you would like to send Once you find the file and select it click on the lt Open gt button After you have located the file click the lt Send gt button katyDesktop TestRoster csv Browse 70 If your browser 1s JavaScript enabled such as more recent versions of Internet Explorer or Netscape you will see on screen verification of the file transfer process Note the following example E Uploading Microsof ME Ea 3 Uploading Microsof Mal Ed Sending File to RIHEAA File Sent Cancel Confirming the File Format The next step in the process 1s to confirm that the file format matches the required file format A common error in many file transfers is a discrepancy between the file and the expected file format One character can mean the difference between the last name Smith and Mith Choosing the incorrect file format can cause incorrect data You can use the Completed Tasks to verify where you are in the process
74. ress and contact information for Ri School of Software Design Manage Budgets Mew or update the RIHEAA database s records concerning the cost of attendance for Al School of Software Design Wee or update the RIMES database s records concerning the academic periods for RI School of Software Design Manage User Accounts Manage the RIHEAA Secure Site user login accounts for Rl School of Software Design Roster 2 This will bring your Institutional Information Page into view 19 3 On the Institutional Information Page you can change the following information Institution name Institution address Contact information Institutional type Operational schedule one oe Institutional Information Your Institution s Name STATE COLLEGE Institutional Address Payments to your institution will be mailed to the following address Department ENROLLMENT SERVICES GREEN HALL street Address 35 CAMPUS AVENUE 4 The general phone Example D is different from the Phone in that the general phone number 1s one that students should use to contact your school whereas the Phone is used by RIHEAA to contact you personally The same rule applies to E mail and General E mail Example E Contact Information First Mame JOHN Last Name SMITH Tithe FINANCIAL AID DIRECTOR Phone 401 763 8200 General Phone Fax 401 263 8201 Email ismithtb
75. ricollege edu General Email Contact for students i Contact for students Federal Employer ID a ren 112 A 3 digit number that your business office should know Institution Home Page Is your school approved by the US Department of Education to participate in at least one federal student financial aid program Yes No 20 e On this page you will be required to enter your school s Federal Employer ID or FEIN This number is unique to your school and can be obtained through your school s business office Federal Employer ID pz fein U2 458789 _ 9 digit number that your business office should know e Inorder for your school to be eligible to participate in this program you must be able to answer the following question yes Is your school approved by the Us Department of Education to participate in at least one federal student financial aid program Yes No 5 If no is selected you must follow the directions in the screen that appears 2003 2004 1st Semester Change Active Semester 2003 2004 1st Semester y Go YOu are currently working with the 1st Semester of the 2003 2004 academic year 9 3 2003 to 12 19 2003 To work with a different semester choose the Semester you want to work with and click the lt so0 gt button Not Eligible since your school is not approved to participate in at least one federal financial aid program your sch
76. student is a recipient of the Academic Promise program and is not a freshman an additional line will be displayed This line will require you to confirm that the student s GPA or cumulative GPA meets the Academic Promise Scholarship requirement for that student s cohort year Example N ALONZO ROSANNA 271 14 3496 fins2 Dependant Daytime Full C Part Childrens Crusade Eligibility Codes help 52068 0 Academic Promise Eligibility Codes help 51 250 50 Was Last Year s GPA gt 2 50 or equivalent ves No 53 Once you have verified grants you will want to save your changes There are four options to save your roster verification e Save button Clicking on the Save button will save your changes to the current page and allow you to remain on this page Example O e Save and Return Later button Clicking on the Save and Return Later button will save your changes to the current page and redirect you to the Main Menu Example P e Save and Go To Next Page Clicking on the Save and Go to Next Page button saves the changes to the current page and displays the next page of your roster Example Q If you are on the last page of your roster this will direct you to the Request Payment screen See the Request Payment section for more information e Save and Request Payment Clicking on the Save and Request Payment button saves the changes to the current page and directs you to the Request Payment screen Exa
77. ta file using the RIHEAA web system RIHEAA s 84 system will recalculate student awards as appropriate and allow the FAO to request payment for the students who were verified 4 FAO or IT staff member may download a new roster following recalculation to determine which student awards have been changed Processing Rules e Multiple successive updates to a student award record are acceptable e Incomplete award records will be accepted Blank null field values will be ignored and student award record will continue to appear on the next not verified roster download until that record is complete e tis not possible to verify GPA requirements for Academic Promise using a data file All other data for that student s academic promise award record may be verified via file but the award record will not be considered verified and complete until the FAO updates this value via the web interface File Layout The file layout for both CSV and Fixed Width files is defined by the grid shown below FieldName RIHEAAStudentID CalculatedAward Eigbiiyoodes a ao j Fer AA e E 85 Fixed Width Format The fixed width format file will be available as an ASCII text file with the following characteristics restrictions e No header information or header row will be present If a header row is found it will be ignored by the system e Each row represents an award offer for a given student during a given academic term semester
78. ted Example D 1 To Verify budgets click on the Manage Budgets Budgets need to be verified link Example D 29 Institutional Info Academic Period Manage Budgets User Accounts Verify Roster Online View or Print Roster Data File Transfer Receive Roster File Send File to RIHEAA Search for Add Student Main Menu User Agreement Change Password Help 2003 2004 Change Active Year 2003 2004 Go You are currently working with the 2003 2004 academic year To work with a different year choose the year that you want to work with and click the lt Go gt button To Do List 1 Verify Institutional Info Your Institutional Information needs to be verified 2 Verify Academic Period Info Your period start and end dates need verification 3 Manage Budgets Budgets need to be verified 4 Manage Accounts Accounts need to be verified Institutional Setup Institutional Information View or update the RIHEAA database s records concerning mailing address and contact information for RI School of Software Design Manage Budgets View or update the RIHEAA database s records concerning the cost of attendance for RI School of Software Design Manage Academic Period View or update the RIHEAA database s records concerning the academic periods for RI School of Software Design Manage User Accounts Manage the RIHEAA Secure Site user login accounts for RI School of Software Design Roster 2 Once you have c
79. ted your school but are not eligible for a RIHEAA administered award at your institution because either 1 you indicated a reason for ineligibility 2 another institution has verified eligibility 3 student accepted a RIHEAA administered award for attendance at another institution or 4 the student declined all award offers e Entire Roster Students who listed your school They are not necessarily eligible for an award at your institution e Paid Students who have been fully paid e Code D Students who you have marked as pending review by your school to determine financial need e Specific Code Filter by a specific code 3 After you have set the criteria to filter your roster click on the Show Roster button example F xa SY You also have two quick links from this screen Search for a Specific Student Example G and Add Student to Roster Example H See Search for Student and Add Student sections for more instructions Roster Filtering Options Program an Programs status ce Not Verified Eligible You must complete verification for all students listed as Mot verified Eligible Students listed in other categories are for referencefreporing purposes only Not Verified Ineligible Students who listed your school that are not eligible for a RIHEAA administered award for your institution under RIHEAA s eligibility requirements 6 Werfied Eligible Students who you have already verif
80. tem ay Web Log In Microsoft Internet Explorer File Edit View Favorites Tools Help de Pack p cE fat a sll Ge Favorites ES E EA Ei B LA Assisting Rhode Island s Students Rhode Island Higher Education Investing in Rhode Island s Future ssrstance Authority A Web information Portal Aid Professionals Gollege Savings RIHEAA Web Information Portal A Welcome to the RIHEAA Web Information Portal This Log In News area allows students loan borrowers and Financial Aid Officers to securely view information about Rhode Hdi Linas a o ale ant Amaro OE OER OLE Information Portal Academic Promise Scholarships Rhode Island Children s Crusade scholarships and Student Loans If you ve already created an account simply enter your gt Meteor Loan Lookup username and password in the box on the right T eo a hia aii If you have never logged in you ll need to create ES gt Log Out a new account Password Gol gt Scholarships amp Grants Home Create an New Account Before you can log in to view information or accept an award you must first create an account Chose the option below that applies to you ama Student or Loan Borrower e am a Financial Aid Professional working for a college Loan information is currently only available to Financial Aid Officers e Po E 2 Internet e The Login information consists of two fields 1 Username 2 Password 4 Type y
81. tem permissions The section below the gray line displays the access level by program See the list below for definitions a Manage Budgets Allows the user to add view disable and update budget information b Request Payments Allows the user to request payment from RIHEAA on the students verified by the school c Manage User Accounts Allows the user to add view disable and update user accounts d Receives Email Notifications Allows the user to receive information from RIHEAA via email e Academic Promise Allows the user to read only full or no access to this program f Children s Crusade Allows the user to read only full or no access to this program g State Grant Allows the user to read only full or no access to this program 36 3 The accounts with a light gray or white background are enabled accounts The last account shown in a bright red Example E has been disabled 4 When you click on the Create New Account button 1t brings you to this next screen Scholarship and Grant System Create User Account RI School of Software Design All fields marked with an asterisk are required fields User Information achool Code 003410 First Name Last Name Title Phone Fax Email Program Permission Roster Screens Academic Promise Full Access Children s Crusade Full Access state Grant Full Access System Permissions Specific Screens C This
82. ter Friendly Version button Example E ae Home gt Financial Aid Professionals gt Online Database Participation Agreement Before using the RIHEAA Secure Site you must read and understand the terms of the participation agreement To accept the terms of the agreement click on the AGREE button below If you cannot Institutional Info accept the terms of this agreement you will be unable to use the RIHEAA Secure Site Academic Period Manage Budgets RHODE ISLAND HIGHER EDUCATION ASSISTANCE AUTHORITY User Accounts OA Agreement for Participation in the RIHEAA Grant Program Verify Roster Online CollegeBoundfund CBf Academic Promise Scholarship RI Children s Crusade Scholarship The Institution wishes to obtain the benefits of grants and scholarships disbursed by he Rhode Island Higher Education Assistance Authority the Authority for the View or Print Roster benefit of Rhode Island residents The Institution s execution of this statement and acceptance of funds for disbursement to students evidences the Institution s Data File Transfer Send File to RIHEAA Search for Agreement History Add Student No individuals from your institution have responded to this agreement at this time Main Menu UserAgreement Change Password Help Exit Logoff RI School of Software APA If you click the I Agree button you will be automatically forwarded to the Main Menu e If you click the I Do Not Agree button the
83. ts who listed your school but are not eligible for a RIHEAA administered award at your institution because either 1 you indicated a reason for ineligibility 2 another institution has verified eligibility 3 student accepted a RIHEAA administered award for attendance at another institution or 4 the student declined all award offers Entire Roster Students who listed your school They are not necessarily eligible for an award at your institution Paid Students who have been fully paid Code D Students who you have marked as pending review by your school to determine financial need Specific Code Filter by a specific code After you have set the criteria to filter your roster click on the Show Roster button example E 56 S Print New Filter Close E Prograrns tf Not Verified Eligible You must complete verification for all students listed as Hot Verified Eligible students listed in other categories are for reference reporting purposes only Not Verified Ineligible Students who listed your school that are not eligible fora PIHEAA administered award for your institution under RIHEAA s eligbility requirements Verified Eligible Students who you have already verified as enrolled and eligible for an award Verified Ineligible Students who listed your school that are not eligible for a RIHEAA adriinistered award at your institution because either 1 you indicated a reason for ineligbility
84. tudent screen The Edit Student screen does not have a menu option available like some of the previous screens reviewed Some of the different ways to access are e Once you have Added a Student to Your Roster you will be required to complete or update the Edit Student screen The process of adding a student will not be complete until this is done See the Add Student section for more information e When you choose the option to Search for a Student you can click on the Student s First or Last Name to bring you to the Edit Student screen for that student or e While Verifying Your Roster Online you can click on the Student s Name to access the Edit Student screen The Edit Student screen has six sections to separate the different types of student information Refer to the illustration following each section for an example of each field The first section of Edit Student is the student s general information This section includes e Last Name e First Name e Social Security Number SSN e Date of Birth DoB Edit Student Last Name BENNETT First Name DoB 10 26 1983 MARY 42 The second section holds all of the FAFSA Information e The first field is Expected Family Contribution EFC This is the field as reported on the student s FAFSA e The second field is Adjusted EFC This field should be used for edits to the EFC such as professional judgment federal verification and corrections e The De
85. unt has been approved Ho User Currently Logged In RIHEAA policy prohibits discrimination based upon color sex age national origin religion handicap disability status veteran status or sexual orientation Copyright 2002 RI Higher Education Assistance Authority All rights reserved Maintained by webmaster riheaa org 11 Security Y our password is case sensitive so mydogskip7 is not the same as MyDogSkip7 If you have trouble logging in make sure your password 1s correct and check the status of your CAPS LOCK key on your keyboard If you still have trouble logging in you may contact a Program Officer at RIHEAA for assistance Since your password is encrypted RIHEAA will not have access to 1t However the Program Officer may change your password for you 12 Main Menu How to use the Main Menu To navigate the website there are hyperlinks on which you can click The Main Menu Screen lists all available pages for your use All the hyperlinks are in red text and underlined When you hover your cursor over a hyperlink your cursor changes from an arrow to a hand Example A User Accounts 2003 2004 Change Active Year 2003 2004 7 Go You are currently working with the 2003 2004 ac demic year To work with a different year choose the daily Kustas Gulls year that you want to work with and click lt Go gt button View or Print Roster To Do List y Verify Institution Info
86. user can inputlupdate budget information for RI School of Software Design This user can request payment of awards for the programs where this user has Update Access E O This user is designated as the User Account Manager and can create edit and disable user accounts r This user will receive email notifications pertaining to the programs where this user has Update ACCESS Save Changes Create User Account 5 Inthe left hand column some of the information is mandatory in order to create a new account The red asterisk marks fields that need to be filled in Example F The Email and Confirm Email fields need to be identical to successfully create the account Example G 6 The Program Permissions have drop down boxes that allow you to select the permissions that you want to give to this account Example H 7 The System Permissions have check boxes that allow you to grant or revoke system permissions from this account Example I 37 Edit User Account Smith Jane All fields marked with an asterisk are required fields User Information school Code 003410 First Name Title Financial Aid Counselor Far Ernail katymaybpi net Program Permission Roster Screens Academic Promise Full Access Children s Crusade Full Access state Grant Full Access System Permissions Specific Screens lM This user can inputfupdate budget information for RI School of Software Design Th
87. w Inactive Budgets will bring you to the following screen where you may activate any inactive budgets Example J add a budget Example K or you may click on View Active Budgets Example L to return to the active budget page Financial Aid Professionals Home gt Financial Aid Professionals gt Online Database 2003 2004 Change Active Year 2003 2004 y Go You are currently working with the 2003 2004 academic year To work with a different year choose the Institutional Info year that you want to work with and click the lt Go gt button Academic Period Budget 2003 2004 Inactive Please Note Please list all amounts based on FULL TIME enrollment even when all students are part time To edit a budget click the link below the budget labelled edit Manage Budgets User Accounts Budget Name Evening Budget default Verify Roster Online View or Print Roster Requested Setting Effective Setting Five Year Program Yes Yes Tuition for RI Resident 10 140 00 10 140 00 Data File Transfer Fees Receive Roster File Send File to RIHEAA Search for Add Student Main Menu User Agreement Change Password Heln Exit Lo goff Books Room and Board Resident Room and Board Commuter Transportation Resident Transportation Commuter Personal Other Total Resident Total Commuter activate Additional Budgets _ Add ABudget View Active Budgets 150 00 0 00 0 00 0 00
88. y Marin O O Z Z a Email Address katy gbdrogramming com May I Help You Phone Number 401 734 7818 Programs Michael Jo YCE I would like to know how I additional manuals mjoy C emriheaa org 401 736 1172 Cancel 82 If the request was successful a new window will be displayed stating Your request has been submitted To close this window click the Close Window button Example F rineaa seco Rhode Island s Students Rhode Island Higher Education Investing in Rhode Island s Future Your request has been a submitted You will recelve a reply via e mail or phone as soon as possible Michael Joyce Thank you for your questions and or comments mjoyce rihneaa org Close Window lt r 401 736 1172 83 Rhode Island Higher Education Assistance Authority Verification Roster Data File Format Guide Introduction Schools are given the option to process student awards automatically using information from their own in house financial aid software RIHEAA recommends that only schools with large verification rosters use this method as 1t will require assistance from your in house IT staff Should you decide to not process your rosters automatically an easy to use web based interface for completing verification 1s available Since automatic processing often requires that your IT staff member write programming code those interested in automatic processing should contact their IT st
89. y the student on import SSN A 9 digit numeric representation of the student s social security number Export file will not contain dashes For Microsoft Excel compatibility dash delimiters will be allowed in the CSV format when the file is uploaded to RIHEAA 86 LastName Student s last name all uppercase letters Note Name may have been truncated by the Federal Processing Center Field 1s updateable FirstName Student s last name all uppercase letters Note Name may have been truncated by the Federal Processing Center Field is updateable Middlelnitial Student s middle initial all uppercase letters Blank if unknown Field is updateable Email Student s email address if provided to RIHEAA Field is updateable BirthDate Student s date of birth Data provided by RIHEAA will be in the following format MM DD YYYY Zero padding will be used on MM and DD in the fixed width format to preserve character location When sending the file back to RIHEAA formats accepted are as follows mm dd yyyy mm dd yyyy Example 07 03 1982 mm dd yy mm dd yy Example 07 03 82 m d yy m d yy Example 7 3 82 m d yyyy m d yyyy Example 7 3 1982 yyyy mm dd Example 1982 07 03 SchoolYear The academic awarding year for the student award record in question The award year will be specified as a four digit year range separated by a hyphen character For example 2001 2002 This field is read only AcademicPeriodID A read only field indi
90. your school They are not necessarily eligible for an award at vour institution Paid Students who have been fully paid Download Roster File From RIHEAA For help on downloading and viewing file click here 64 5 Click the Save button to continue with the download See the following example File Download 7 ren A a Miao seek hab Anorni Fey F mr hao ape ask DE ae Ope tiie tie pe ae 6 Choose a folder in which to save your Roster File Click the Save button See the following example ave s e My Computer E IZT estFoster csy a hy Computer 65 Sending a File to RIHEAA Send Test File vs Live File Reasons why you may want to Send a Test File to RIHEAA e To become more familiar with the process of sending a file to RIHEAA without verifying any students or updating any of RIHEAA s data e To verify that your file has been exported correctly or e To test students for eligibility without actually verifying the student s enrollment The Send Test File to RIHEAA and Send Live File processes are very similar The following documentation will describe the process of sending each file 1 Click Send File to RIHEAA button from the Side Menu Bar Example A or the Electronic Data File Transfer Process link from the Main Menu Example B STATE COLLEGE Data File Transfe

User Manual - Rhode Island Higher Education Assistance Authority

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