Printable Instruction Manual
Contents
1. Position f Medical fo E Rescue Roles V Other _ E Station Shift Unit Hours Worked Credit Points M AL re epee ee aes the values from the original Payroll Calculation i assignment Hours Paid Pay Scale ja alr V Include This Staff Member In The On Duty Activity You only need to fill out these fields if you want to override the values from the original assignment Create Exchange for Replacement fey Save amp Split X Delete Rit Close Figure 11 O New ey Save DE Schedule Personnel Exchange for for 0217 Replacement Basic Activity Code Activity Type PL ja PAYROLL Vacation Personal Leave I Fire Position Medical f zz O Rescue Role s V Other ee E Station Shift Unit Hours Worked Credit Points CFT Bl E al Hl l Leaving these fields blank ze se a Lo pastas j l will allow scheduling to use Payroll Calculation the values from the original Hours Paid Pay Scale i 0004 lr I Include This Staff Member In The On Duty Activity You only need to fill out these fields if you want to override the values from the original assignment Create Exchange for Replacement fey Save amp Split X Delete Rit Close Figure 12 O New ey Save After selecting the Replacement tab you will note there are several fields that are required Depending upon the Activity Code selected the requirement rules on t2. check in the bottom There are no Unapproved Exchanges box to see if there iS already El Approved Reassignments an app roved exc h an g e fo r th e 0223 Black Bob 0223 Black Bob 08 00 00 01 10 2013 01 11 2013 08 00 00 0201 Harris John 0201 Hanis John 08 00 00 01 10 2013 01 11 2013 08 00 00 0217 Papp Michael 0217 D 00 01 10 2013 01 11 2013 08 00 00 staff member 0454 Zacha KC 0454 Zachaly KC 08 00 00 01 10 2013 01 11 2013 08 00 00 There are no Unapproved Reassignments If there is an exchange double on the exchange and open the record Figure 4 DE Shift Personnel 1 or Exception Basic ed Replacement Assigned Staff Covering Staff For a request only leave this and the checkbox to the right blank N 0223 E Black Bob Start Date Time End Date Time maa e an T stit Picker Notes Select the Delete button to delete the existing record Approved By 0197 BI Carico Brad Request Date Time Approval Date Time 02 09 2013 13 16 12 02 09 2013 E 13 22 54 O New ey Save fey Save amp Split X Delete Alt Close Figure 5 FIREHOUSE Software 2 Are you sure you want to delete Shift Personnel 1 or Exception A confirmation screen will open asking if you are sure you want to delete the exchange Select the Yes button Figure 6 DF Schedule Personnel Exchange for Basic Assigned Replacement Assigned Staff es Covering Staff For a request only leave
3. field will be disabled at this time but later in the process will open and be updated automatically Approved By O Request Date Time Approval Date Time O New ey Save fey Save amp Split XX Delete Alt Close Figure 9 DE Schedule Personnel Exchange for for 0217 Basic Replacement Assigned Staff This is additional staff not an actual replacement 7 Pan Micha The Covering Staff field needs to be entered in this Covering Staff For a request only leave this and the checkbox to the right blank No covering staff necessary 0217 S Papp Michael Start Date Time End Date Time a o a O snicker Notes Change the start time end date and end time to match the requested time off j Approved By Request Date Time Approval Date Time 12 18 2012 a 10 3245 Bll O New ey Save Figure 10 fey Save amp Split X Delete Alt Close case the staff ID will be the same as the Assigned Staff When the staff ID is entered the Assigned tab will be disabled and does not need to be completed Next change the Start Time to 10 00 The End Date needs to be changed to match the Start Date as the requested time off is on the same day in our scenario the date needs to be 01 10 2013 Change the End Time to 17 00 Next select the Replacement tab Page 3 FI REHOUSE USER MANUAL DE Schedule Personnel Exchange for for 0217 Basic Replacement Activity Code Activity Type
4. 1 11 2013 08 00 00 Duty section the split 0226 Timinsky Gre OD 08 00 00 01 10 2013 01 11 2013 08 00 00 Station CFI entries for the staff Unassigned Unit ro Black Bob SL 08 00 00 01 10 2013 01 11 2013 08 00 00 members on duty time 9999 FIREFIGHTER A OD 09 00 00 01 10 2013 01 11 2013 08 00 00 ara ee ac 10 00 00 01 10 2013 01 10 2013 17 00 00 will appear under their Unit 101 j j ir ti Hee Johnson Dar OD 08 00 00 01 10 2013 01 11 2013 08 00 00 F assigned unit Their time 0235 Nye Eric 0D 08 00 00 01 10 2013 01 11 2013 08 00 00 0217 Papp Michael OD 08 00 00 01 10 2013 01 10 2013 10 00 00 off will also appear show 0217 Papp Michael OD 17 00 00 01 10 2013 01 11 2013 08 00 00 up under the JUnit 111 f 0201 Haris John OD 08 00 00 01 10 2013 01 11 2013 08 00 00 Unassigned Unit 0189 Robinson Toby OD 08 00 00 01 10 2013 01 11 2013 08 00 00 0454 Zachay KC OD 08 00 00 01 10 2013 01 11 2013 08 00 00 section on the top screen JUnit 141 LO197 Catico Brad OD 08 00 00 01 10 2013 01 11 2013 08 00 00 of the schedule module E All Involved Staff El recat The entry will list the 0480 Gammel Tery OD 08 00 00 01 10 2013 01 11 2013 08 00 00 a Fo Thoma tm OD 08 00 00 01 10 2013 01 11 2013 08 00 00 activity code that was 0226 Timinsky G OD 08 00 00 01 10 2013 01 11 2013 08 00 00 Station CFI e9 selected for the member Unassigned Unit i Lg Black Bob SL 08 00 00 01 10 2013 01 11 2013 08 00 00 when it was entered 9999 FIREFIGHTE
5. 2 12 18 2012 08 00 00 Add Exchange Extended Leave 0189 Robinson Toby 08 00 00 12 17 2012 12 18 2012 08 00 00 0454 Zachary K C 08 00 00 12 17 2012 12 18 2012 08 00 00 Add Personnel Unit 141 L 0197 Carico Brad 08 00 00 12 17 2012 12 18 2012 08 00 00 e Station CF2 ShiftName ShiftCode Unit 102 C Shit Day 1 C 0460 Gammel Tery 08 00 00 12 17 2012 12 18 2012 08 00 00 0221 Thorson Tim O 08 00 00 12 17 2012 12 19 2012 08 00 00 0226 Timinsky Grea 08 00 00 12 17 2012 12 19 2012 08 00 00 Figure 2 When the scheduling console opens your screen should be similar to the one shown above Normal Shift Stat Date EndDate EndTime fa Showing Schedule _Fiteing CFom CFD 48 36 Hour Shit Shifts amp Staff Status At favare ae Same 24hr Shift 4 Ble Create E dit Activity m Add Exchange r Extended Leave Using the calendar button on Shifts amp Add Personnel Reassign Staff Status At go to the date where you need to schedule the split shift on C Shift Day 1 C Calendar on Tue Wed Thu Time fa 01 40 j me Cancel Figure 3 Page 1 FI REHOUSE USER MANUAL Assigned ID Replacement ID Replacement Name Role s Position Start Time Hours All Shift El Approved Exchanges Befo re creating a new 0189 Robinson Toby 0224 Bryson Ernest 59 08 00 00 O Yes 01 10 2013 0171172013 08 00 00 0221 Thorson Tim 0206 Birch Dewayne 57 08 00 00 0 Yes 01 10 2013 01 11 2013 08 00 00 exchange
6. 3 01 11 2013 08 00 00 Unit 141 t0197 Carico Brad OD 53 0600 00 24 Yes Yes 01 10 2013 01 11 2013 08 00 00 Add Add Exchange ES asus E Unit 171 0224 Bryson Ermest SLP 59 08 00 00 24 Yes No 01 10 2013 01 11 2013 08 00 00 im 0201 Haris John OD 55 08 00 00 24 Yes Yes 01 10 2013 01 11 2013 08 00 00 hopes DE Hesan Siar ation CF2 B Unit 102 0206 Birch Dewayne SLP 57 08 00 00 24 Yes No 01 10 2013 01 11 2013 08 00 00 ShiftName ___ ShiftCode 0460 Gammel Tery OD 59 08 00 00 24 Yes Yes 01 10 2013 01 11 2013 08 00 00 C Shift Day1 C 0226 Timinsky Greg OD 55 08 00 00 24 Yes Yes 01 10 2013 01 11 2013 08 00 00 Figure 8 Once you are on the correct date highlight the members name and double clicking with the left mouse button open the Shift Personnel Reassignment or Addition screen DF Shift Personnel 1 or Exception Basic Assigned Replacement Assigned Staff This is additional staff not an actual replacement i7 Pap Michael Covering Staff For a request only leave this and the checkbox to the right blank No covering staff necessary OE Start Date Time End Date Time aa e OATS e shit Picker Notes Once the Shift Personnel Reassignment or Addition screen opens there are fields on the Basic tab that will need to be completed Note the Start Date Time and End Date Time are for a 24 hour time period This will be changed in the next step as you complete the Basic tab The Approved By
7. FI REHOUSE USER MANUAL Scheduling A Single Split During A Shift The Schedule module allows for scheduling split shifts for personnel This manual will explain how to create a single split such as a member taking several hours of personal leave during the shift Firefighter Papp has requested seven hours of personal leave on January 10 2013 He plans on SCEN ARI leaving at 10 00 and returning to shift at 17 00 Open the scheduling console by selecting the Sched button on the main Firehouse task bar Figure 1 DE Scheduling Console EER StatfiD Name Act Code Role s Position Start Time Hours AI Shift Normal Shift Start Date EndDate EndTime Ja Showing Schedule Fitering E Working Staff on Duty CFD 48 96 Hour Shift Station CF1 cron a CFD 48 96 Hour Shift Unassigned Unit 9999 FIREFIGHTER 4 OD 08 00 00 12 17 2012 12 18 2012 08 00 00 Shifts amp Staff Status At 0235 Nye Eric UT 08 00 00 12 17 2012 12 17 2012 12 00 00 127 F012 21 10 06 Unit 101 gy non 0479 Bayless Michael 08 00 00 12 17 2012 12 18 2012 08 00 00 an Same Any 0223 Black Bob 0 08 00 00 12 17 2012 12 17 2012 12 00 00 24h gt lt lt chit lt Shift 0219 Johnson Darr 08 00 00 12 17 2012 12 18 2012 08 00 00 0235 Nv Eric 12 00 00 12 17 2012 12 18 2012 08 00 00 Activi renee SR Hos 08 00 00 12 17 2012 12 18 2012 08 00 00 egal ani 0223 Black Bob 2 66 66 BAF O12 Aai 08 00 00 i 0201 Harris John 08 00 00 12 17 201
8. R OD 08 00 00 01 10 2013 01 11 2013 08 00 00 n217 Pann Michael Pl Fi 1n ANn nNn MAINZANTA NANNA 17 00 00 Figure 14 Page 5
9. hese fields will become disabled and do not need to be completed Fields that are not used have been disabled to keep you from spending time entering unnecessary information Based on our scenario the code for personal leave PL was entered in the Activity Code field Note the Position and Unit fields are no longer required The one remaining field that needs completed is the Shift field once you enter the shift your Staff ID and the Approval Date Time fields on the Basic tab are updated automatically At this point you can Save and Close the Shift Personnel Reassignment or Addition screen Assigned ID Replacement ID _ Replacement Name Role s Position Start Time Hours All Shift There are no Approved Exchanges There are no Unapproved Exchanges E Approved Reassignments 0223 Black Bob 0223 0217 Papp Michael 0217 08 00 00 0 Yes 10 00 00 0 No Black Bob Papp Michael There are no Unapproved Reassignments Figure 13 01 10 2013 01 11 2013 08 00 00 01 10 2013 01 10 2013 17 00 00 The approved requested time off will appear in the bottom scheduler screen under the Approved Reassignments section Page 4 FI REHOUSE USER MANUAL Staff ID Name Act Code Role s Position Start Time Hours All Shift Normal Shift E Working Staff on Duty Station CF2 Unit 102 In the Working Staff on 0460 Gammel Tery OD 08 00 00 01 10 2013 01 11 2013 08 00 00 i Foz Thorson Tim OD 08 00 00 01 10 2013 0
10. this and the checkbox to the right blank E Start Date Time End Date Time maaa a a FSSA shit Picker l After the record has been deleted select the Close Notes button to continue If there are multiple exchanges listed in the bottom box follow the previous three steps until all exchange records for the staff member have been deleted Approved By OO o EEE Request Date Time coal Date Time 02 09 2013 E 38 12 peA O New ey Save fey Save amp Split Figure 7 Page 2 FI REHOUSE USER MANUAL D3 Scheduling Console Staff ID Name Act Code Role s Position Start Time Hours All Shift Normal Shift ooa ens a ey CFD 48 96 Hour Shift Shifts amp Staff Status At E Working Staff on Duty Station CF1 Unassigned Unit so Black Bob SL 57 08 00 00 24 Yes Yes 01 10 2013 01 11 2013 08 00 00 9999 FIREFIGHTER amp OD 08 00 00 24 Yes Yes 01 10 2013 01 11 2013 08 00 00 01710 2013 y 21 10 06 WEN 0454 Zachary K C SL 57 08 00 00 24 Yes Yes 01 10 2013 01 11 2013 08 00 00 l Non Unit 101 Sa Ea lt 24hr gt lt Shift gt lt Shift gt 0479 Bayless Michael OD 08 00 00 24 Yes Yes 01 10 2013 01 11 2013 08 00 00 0219 Johnson Dar OD 55 O8 00 00 24 Yes Yes 01 10 2013 01 11 2013 08 00 00 0235 Nye Eric OD 57 08 00 00 24 Yes Yes 01 10 2013 01 11 2013 08 00 00 Create Edit Activity aa i 0217 Papp Michael OD 59 OB00 00 24 Yes Yes 01 10 201
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