Invitation to Tender for
Contents
1. Ref Alice Holt Forest Park Price 1 1 The site has an entrance which is unmanned with one permanent lane in and one permanent lane out with a two way tidal lane in between The visitor centre building is situated approx 1 km away from the entrance barriers 3 pay stations will be located in a group up to 20 metres from the VC building 1 pay station will be located 1km away from the VC building within 20 metres of the entrance barrier Please price for the following 2 x ticketless ANPR entry barriers width of 3 5m with intercom facility each with static HD ANPR cameras Supply Installation taking into account the work FC Civils will undertake 1 x central ticketless entry exit tidal lane width of 3 5m with intercom both sides and no entry use this lane for exit traffic management screens signs that can be operated remotely This lane will require 2 static or 1 two way HD ANPR cameras Supply Installation taking into account the work FC Civils will undertake 1 X bank of 3 number individual pay on foot ANPR paystation machines with intercom facility on each machine with the stated pay option Located within 20 metres of visitor centre Supply with credit card payment and contactless payment option only Installation taking into account the work FC Civils will undertake Supply with coin credit card payment and contactless payment option Inst2. Q Forestry Commission Contract Open ITT Invitation to Tender for Ticketless ANPR Car Park Barrier System for Alice Holt and Moors Valley Contract No AHMVCP2014 Contract Open ITT Introduction The Forestry Commission s FC mission is to protect and expand Britain s forests and woodlands and increase their value to society and the environment We the FC will always consider equality when conducting our procurement activities We require you to meet your duties under the Equality Act 2010 and may ask for evidence that you are aware of and operate in accordance with those requirements We take the lead in the development and promotion of sustainable forest management We deliver the distinct forestry policies of England and Scotland through specific objectives drawn from the country forestry strategies More information is available on our website at www forestry gov uk 1 Type and term of contract We will be awarding a contract for the supply of a ticketless car park barrier system including back office system pay on foot pay points and service contract The contract will require the supply installation and management of the above at Alice Holt Forest Farnham and Moors Valley Country Park Ringwood Our intention is to award this contract along with service contracts extending for a maximum of 5 years from the date of the installation of the system For example if a system was purchased and installed in February 201
3. ii the offence of conspiracy to defraud iii fraud or theft within the meaning of the Theft Act 1968 the Theft Act Northern Ireland 1969 the Theft Act 1978 or the Theft Northern Ireland Order 1978 iv fraudulent trading within the meaning of section 458 of the Companies Act 1985 article 451 of the Companies Northern Ireland Order 1986 or section 993 of the Companies Act 2006 v fraudulent evasion within the meaning of section 170 of the Customs and Excise Management Act 1979 or section 72 of the Value Added Tax Act 1994 vi an offence in connection with taxation in the European Union within the meaning of section 71 of the Criminal Justice Act 1993 vii destroying defacing or concealing of documents or procuring the execution of a valuable security within the meaning of section 20 of the Theft Act 1968 or section 19 of the Theft Act Northern Ireland 1969 viii fraud within the meaning of section 2 3 or 4 of the Fraud Act 2006 or ix making adapting supplying or offering to supply articles for use in frauds within the meaning of section 7 of the Fraud Act 2006 x counterfeiting or falsifying a specified monetary instrument with the intention that it be uttered as 6e Contract Open ITT 30 Version 09 13 Contract Open ITT genuine or having in his or her custody or under his or her control without lawful authority or excuse anything which was and w
4. b Your organisation is bidding in the role of Prime Contractor and intends to use third parties to provide some services c The potential Provider is a consortium If you answer is b or c please indicate in a separate annex by inserting the relevant company or organisation name the composition of the supply chain indicating which member of the supply chain which may include the Potential Provider solely or together with other providers will be responsible for the elements of the requirement 6e Contract Open ITT 26 Version 09 13 Contract Open ITT Contact Details Contact details for enquiries relating to this process Address including country and postcode Questions below for completion by Non UK Business Only Registration with professional body Is your business registered with the appropriate trade or professional register s in the EU member state where it is established as set out in Annexes IX A C of Directive 2004 18 EC under the conditions laid down by that member state Is it a legal requirement in the State where you are established for you to be licensed ora member of a relevant organisation in order to provide the requirement in this procurement If yes please provide details of what is required and confirm that you have complied with this 6e Contract Open ITT 27 Version 09 13 Contract Open ITT Tax Compliance A20 Have your organisation s tax affai
5. IT Requirements and Operating Programme The FC as a Government agency is going through the process of PSN accreditation Your supporting IT system will stand alone from the FC IT system and the FC will provide a phone line ADSL connection for the system for maintenance etc State the firewall protection your system uses Essential requirements 1 The system must provide secure data handling 2 You must comply with the Data Protection Act 1998 requirements in processing and handling personal information 3 You must be ISO27001 compliant for the systems that will access or process FC data or some other recognised equivalent security standard If you use some third party to physically hold the data i e the computers storage and networks then that third party supplier also must meet the security requirements Proof of compliance will be needed You will be required to complete a SIAT self assessment questionnaire for both yourself and for any subcontractors if you access or process FC data or access connect to the FC network and to remedy any identified security weaknesses You will be required to agree to independent audit of your systems against the FC s security standard based on the SIAT questionnaire 6e Contract Open ITT 11 Version 09 13 Contract Open ITT 4 You must also comply with the current PCI DSS and PA DSS standards where systems handle or have access to any payment card information including 3rd party suppliers
6. Mandatory Question A20 Pass Fail Completion of this Section is mandatory and is for our information purposes We may confirm company identity and basic details with external bodies You must either be able to answer no to the question posed or if answering yes have provided an explanation which is acceptable to the Forestry Commission If you answer yes to the question and do not provide an explanation or if the explanation you provide is deemed unacceptable you will fail this section Form B Grounds for Mandatory Rejection Pass Fail If you cannot answer no to each of questions a to f and yes to each of questions g to j in this section it is very unlikely that your application will be accepted and you should contact us for advice before completing this form Form C Grounds for Discretionary Rejection Pass Fail If you answer Yes to any questions relating to discretionary rejection you may fail this section however we will look for information from you that clearly indicates that any past conduct or problem has been resolved and that steps have been taken to prevent its recurrence If we are satisfied that this is the case you will pass this section Financial Pass Fail You must be able to provide at least one of the items of financial evidence set out in section B The key objective is for us to analyse your financial position and determine the leve
7. N A3 Company or charity registration number gt 4 VAT Registration number A5 Name of immediate Parent Company A6 Name of ultimate Parent Company A7 Type of organisation D gt ioe How many staff does your organisation including consortia members and named sub contractors where appropriate employ relevant to the carrying out 6e Contract Open ITT Your Answer i a public limited company ii a limited company iii a limited liability partnership iv other partnership v sole trader vi other please specify 25 Version 09 13 Contract Open ITT Weighting Completion of this Section is mandatory Organisation Details Question Your Answer of services and or delivery of goods similar to those required under this contract A9 Total number of employees employed by your organisation Including Directors Partners Apprentices Trainees etc A10 Length of time your business has been operating A11 Please state whether there is No Yes any potential conflict of interest in relation to this contract for example if any of those involved with the contract share private If you have answered YES please give interests with anyone within detalls the FC Examples include membership of societies clubs and other organisations and family A12 Consortia and sub a Your organisation is bidding contracting to provide the services required itself
8. card payment and contactless payment option only Installation taking into account the work FC Civils will undertake Supply with coin credit card payment and contactless payment option Installation taking into account the work FC Civils will undertake Additio nal Items Supply 3 X hoppers for one machine Supply 4 X hopper for one machine Technical operating system for above 4 X maintenance visits per year for all of the above Provide a price for any kit which has not been specified in the above which is required 1 2 Price for cover for each machine as above 1 3 Provide an annual maintenance schedule including parts to be serviced labour and time pricing schedule of parts included excluded Please detail differences in your response for a labour and parts and labour option 1 4 Provide prices for a maximum of 4 hour response time and over 4 24 hour response time 1 5 Provide a price for initial set up 1 6 Provide a price for initial training onsite of FC staff 1 7 Provide a price for supplying a comprehensive user manual in electronic formats both PDF and MS Word where possible and any training updates as systems develop 1 8 Provide a price for any annual licence costs 1 9 Provide a price for any additional warranty cost 6e Contract Open ITT 44 Version 09 13 Contract Open ITT TOTAL P
9. one ticketed barrier system with a ticketless system The FC works hard to maintain high levels of customer care for visitors and believes strongly that the visitor journey from the moment they arrive at the forest gate is as smooth and trouble free as possible Naturally this extends to the act of paying for car parking which we believe should be as easy and flexible as possible Therefore not only will we be looking for innovation within the equipment including payment options we will look carefully at ease of use for people particularly those with disabilities the facility for us to provide positive messages to our visitors and also the ability to sell additional FC products through the pay machines Car parking income is very important to the Forestry Commission and it is important to us that we are able to tell the story of how money generated is reinvested into the management of the site Across the work of the FC strict environmental criteria are applied we will be asking you to outline how your products and service help us meet our goals Normal entry peak flows measured at one site in 2013 have shown approximately 500 cars per hour entering and 360 cars an hour exiting with nearly 2000 cars in one day Note when special events are held peak flow will be significantly higher Entry and 6e Contract Open ITT 6 Version 09 13 Contract Open ITT exit will be by one fixed lane barrier and a shared entry exit tidal lane remotel
10. place for each and every claim rather than on an aggregate basis or alternatively undertake that should you be awarded a contract under this procurement such levels of insurance will be available to you and that you undertake to maintain these levels of insurance for the duration of the contract Insurance Policy Indemnity Value Yes No Will secure if successful Employers Liability This isa Min 5m per claim legal requirement There are a small number of exceptions Please refer to HSE Guidance HSE 40 Employers Liability Compulsory Insurance Act 1969 Public Liability Min 5m per claim Products Liability Min 2m per claim Plant Insurance The FC being a government body does not carry insurance Please give an undertaking that all plant supplied will be insured to cover all eventualities and that any additional premium is included in the rate supplied If you do not undertake to secure the stated levels of insurance we will not consider your submission 6e Contract Open ITT 39 Version 09 13 Contract Open ITT Part E Specific Questions Part E 1 Gateway Questions For the Gateway questions please confirm that the system you will propose can meet the essential requirements outlined within the specification Questions Yes No Evidence Specific gateway questions Ticketless barrier system 1 Essential Requirement A1 9 Ticketless Barrier System wit
11. the Authority s requirement and I am signing on behalf of my organisation I understand that the Contracting Authority may reject this ITT if there is a failure to answer all relevant questions fully or if I provide false or misleading information Name Date Signature Capacity or Title For and on behalf of 6e Contract Open ITT 49 Version 09 13 Contract Open ITT Part J Certificate of bona fide tendering Weighting You must complete this section Tender No AHMVCP2014 Due for Return by 8 December 2014 Subject Ticketless ANPR car park barrier system The essence of selective tendering is that the Forestry Commission will receive bona fide competitive tenders from all those tendering In recognition of this principle we certify that this is a bona fide tender intended to be competitive and that we have not fixed or adjusted the amount of the tender by or under or in accordance with any agreement or arrangement with any other person We also certify that we have not done and we undertake that we will not do so at any time before the hour and date specified for the return of this tender any of the following acts e communicate to a person other than the person calling for those tenders the amount or approximate amount of the proposed tender except where the disclosure in confidence of the approximate amount of the tender was necessary to obtain premium insurance quotations required for preparing
12. to them 5 The FC currently uses both Windows XP and Windows 7 therefore your system must be compatible with both of these operating systems Functional Requirements 1 The transfer of information from the supplier to the FC for the purposes of Discovery Pass sales will be required see C above 2 We need a comprehensive back office analysis tool which allows reports such as frequency of visits to be generated by on site staff and the ability to update charging structures payment periods etc on site Therefore provide details of your System and Management Information System including functionality and specification 3 Where possible we require assistive technology i e screen readers text to speech software etc F Service contract The barrier systems will be installed at our major Forest Centres at Moors Valley in Dorset and Alice Holt near Farnham where the barrier systems are to be installed They are very busy major Forest Centres and most of their business is done at weekends we therefore require a maintenance service contract which covers 7 days a week 365 days a year Provide details of your service options taking into account the requirements below and include an annual maintenance schedule including parts to be serviced labour and time pricing schedule of parts included excluded Please detail differences in your response for a labour and parts and labour option We require four maintenance visits per annum a
13. 5 the service agreement would run for the system for 5 years from this date The total value of this contract over two sites including service contracts could be in the region of 165 000 6e Contract Open ITT 2 Version 09 13 Contract Open ITT 2 Timetable enquiries and return arrangements 2 1 Timetable Set out below is the proposed procurement timetable This is intended as a guide and while we do not intend to depart from the timetable we reserve the right to do SO Stages Dates Date s of site visits by bidders to FC site Bidder Briefing day 25 November 2014 Closing date and time for enquiries 4pm 1 December 2014 Tender Return Date and Time 4pm 8 December 2014 Expected Notification of Intent to Award 19 December 2014 End of Standstill Period 9 January 2015 Expected Start Date 12 January 2015 6e Contract Open ITT Version 09 13 Contract Open ITT 2 2 Clarification bidder briefing day site visits 2 2 1 Clarification Once we have evaluated submissions we may need further clarification and may ask for this additional information or a clarification meeting The purpose is to explore further the information you have provided in your submission 2 2 2 Bidder briefing day Bidders are invited to attend a Bidder Briefing Day to help them understand more about the requirements of this contract The Briefing will take place on the date spec
14. RICE 6e Contract Open ITT 45 Version 09 13 Contract Open ITT Part G Terms and conditions of contract This ITT and any contract arising from it will be subject to the latest version our terms and conditions for Goods and Services The successful Tenderer s usual terms and conditions are not and will not become terms and conditions of any contract that we may award as a result of this ITT Yes No G1 Do you accept the FC s Terms and Conditions of Contract as detailed above G2 _ If no please provide details of any specific areas that you have an issue with Please note that failure to agree to our Terms and Conditions of Contract may invalidate your tender submission 6e Contract Open ITT 46 Version 09 13 Contract Open ITT Part H References and evidence of previous work of a similar nature Weighting This is a Gateway Section Pass Fail Please provide details of up to three contracts from either or both the public or private sector that are relevant to our requirement Contracts for the supply of goods or services should have been performed during the past three years Works contracts may be from the past five years The customer contact should be prepared to speak to the purchasing organisation to confirm the accuracy of the information provided below if we wish to contact them Note that where possible referees should not be linked to the FC and that
15. TT Government Transparency Agenda i The bidding organisation accepts that while the information in this ITT and supporting documents has been prepared in good faith by the Forestry Commission FC it may not be comprehensive nor has it been independently verified Neither the FC nor their advisors nor their respective directors officers members partners employees other staff or agents makes any representation or warranty express or implied as to the accuracy reasonableness or completeness of this ITT or accepts any responsibility for the information contained in the ITT or for the fairness accuracy or completeness of that information nor shall any of them be liable for any loss or damage other than in respect of fraudulent misrepresentation arising as a result of relying on such information or any subsequent communication j The bidding organisation confirm that this is a bona fide tender intended to be competitive and that they have not a b c fixed or adjusted the amount of the tender by or under or in accordance with any agreement or arrangement whether in writing or otherwise with any other person irrespective of whether or not that other person is also a bidding organisation in respective of this tender worked with any person in the preparation of the tender irrespective of whether or not that person is also a bidding organisation in respect of this tender save to the extent
16. The back office management system database must be able to automatically and regularly accept an import of data daily listing vehicle registration numbers to be added to the white list Provide your specification for a data import export facility 3 The import and export facility should enable the process to be fully Data Protection Act compliant 4 There must be the ability to put an end date on the point to which a vehicle registration is allowed access or an easy process for monthly removal of all expired passes so that once a persons Discovery pass membership expires they are removed from the white list and no longer able to access the car park 5 There should be a reporting function to allow the ability to analyse the number of visits Provide details of how the reporting function will work and your specification 6 As Discovery Pass holders periodically change registration number there must be the ability to update records within the ANPR back office system 7 The back office system must be compatible with the FC desktop and where possible assistive technology i e screen readers text to speech software etc The current corporate browser is IE8 The current desktop is Windows XP SP3 Windows 7 will be introduced during 2014 15 8 As we capture up to two registration numbers per customer but only allow one vehicle access at any one time it would be advantageous if the system had the ability to only allow one of th
17. act Open ITT 5 Evaluation 5 1 Evaluation We will evaluate responses to the tender objectively using the evaluation matrix at Section 5 5 Bae Gateways Some questions in the tender are known as gateways and are fundamental requirements of the contract If you do not answer these questions appropriately we may reject your submission in full and will not evaluate any more questions 5 3 Specific questions To make sure the relative importance of the questions is correctly reflected in the overall scores we have applied a weighting system to each section of the tender The marks allocated for each question will be multiplied by the relevant weighting as shown for each section 5 4 Award Once we have carried out the evaluation and identified the successful tenderer s we will tell all tenderers in writing by email of our intention to award 5 4 1 Standstill Period We will apply a standstill period of 15 calendar days minimum between the notification of intention to award and the start of the contract 5 4 2 Debriefing We will give all bidders the opportunity of a debriefing Please tell us in writing as soon as possible if you want a debriefing We provide a formal debrief within 15 calendar days of receiving a request 6e Contract Open ITT 19 Version 09 13 Contract Open ITT 5 5 Evaluation matrix Section Title Weight Agreed Marking Criteria A Form A Organisation and Contact Details
18. allation taking into account the work FC Civils will undertake 6e Contract Open ITT 42 Version 09 13 Contract Open ITT 1 X individual pay on foot ANPR paystation machine with intercom facility on the machine with the stated pay option Located within 20m of entrance exit barrier Supply with credit card payment and contactless payment option only Installation taking into account the work FC Civils will undertake Supply with coin credit card payment and contactless payment option Installation taking into account the work FC Civils will undertake Additional Items Supply 3 X hoppers for one machine Supply 4 X hoppers for one machine Technical operating system for above 4 X maintenance visits per year for all of the above Provide a price for any kit which has not been specified in the above which is required 1 2 Price for cover for each machine as above 1 3 Provide an annual maintenance schedule including parts to be serviced labour and time pricing schedule of parts included excluded Please detail differences in your response for a labour and parts and labour option 1 4 Provide prices for a maximum of 4 hour response time and over 4 24 hour response time 1 5 Provide a price for initial set up 1 6 Provide a price for initial training onsite of FC staff 1 7 Provide a price for supplying a comprehensive user manual in electronic f
19. at we do not accept fax or email copies We must receive your completed tender before the closing time shown in the Timetable at Section 2 1 We will keep tenders received before this deadline unopened until after this time We reserve the right to not consider any tenders received after the deadline Please be aware that tenders may be copied for our use Mark your envelopes with the words Tender for Car Park Management Equipment Not to be opened until 4pm on the 8 December 2014 Submissions may be excluded if you do not mark the envelope in this way Send completed tender documents to the following address Richard Burke District RPA Manager South England Forest District The Queens House Lyndhurst Hants S043 7NH 6e Contract Open ITT 5 Version 09 13 Contract Open ITT 3 Statement of Requirements We intend to award a contract for two car park management systems which includes Ticketless pay on foot High Definition ANPR barrier systems including back office system touch screen pay points and service contract The sites are Alice Holt Forest Bucks Horn Oak Farnham Surrey GU10 4LS Moors Valley Country Park Horton Road Ashley Heath Nr Ringwood BH24 2ET Background Information The FC already has various methods of car park management from pay and display to barrier systems on its estate We are looking to install one new ticketless barrier system on one site that currently uses pay and display and replace
20. ay Points may be open when our Visitor Services office is closed it would be an advantage that we have the ability to sell Discovery Passes or Season Tickets through the Pay Point providing it is possible to capture customer details to follow up and capture their full details e g their car reg number and email address at time of purchase At sites where an ANPR barrier system will be in use the following is required 6e Contract Open ITT 9 Version 09 13 Contract Open ITT D Functional Requirements It is essential that there is an import facility to ensure that car registration numbers recorded at the time of sale online held in a database offsite in the case of Alice Holt on a central Forestry Commission Box Office system and onsite at Moors Valley held in a separate system can be uploaded to the car park system to enable seamless access to Discovery Pass and Season ticket holders at the respective sites To enable the Discovery Pass to be sold through the pay point and for car registration numbers to be imported the following functionality must be provided 1 On site the management system must allow for customer registration numbers to be easily and instantaneously added to a list of allowed vehicles white list to ensure seamless access for Discovery Pass Season Ticket holders who purchase on the day of their visit This information will be inputted by FC or EDDC staff on site at the visitor information point 2
21. brief description of the occasion the tax to which it applied and the type of non compliance e g whether HMRC or the foreign tax authority has challenged pursuant to the GARR the Halifax abuse principle etc gt Where the OONC relates to a DOTAS the number of the relevant scheme gt The date of the original non compliance and the date of any judgement against the supplier or date when the return was amended gt The level of any penalty or criminal conviction applied Please use the box below to provide details if appropriate and expand as necessary 6e Contract Open ITT 28 Version 09 13 Contract Open ITT Part A Form B Grounds for mandatory rejection Important Notice In some circumstances we are required by law to exclude you from participating further in a procurement If you cannot answer no to each of questions a to f and yes to each of questions g to j in this section it is very unlikely that your application will be accepted and you should contact us for advice before completing this form Please state Yes or No to each question Has your organisation or any directors or Answer partner or any other person who has powers of representation decision or control been convicted of any of the following offences a theft fraud and wilful imposition embezzlement robbery forgery reset including reset as defined in Section 51 of the C
22. e customers specified vehicles into the car park at any one time or to link assign the registration numbers to a name However if not the ability to analyse the use of registration numbers for periodic audit would be necessary Civil Engineering The FC will procure the civil engineering works and the installation of fibre optic cable required for the installation of the systems separate to this contract 6e Contract Open ITT 10 Version 09 13 Contract Open ITT As part of the civil engineering requirements we will ensure the following standard layouts a Lane widths 2 7m to 3 5m Traffic islands of 1m wide by 6m long Access provision for motorcycles pushchairs and pedestrians and cyclist Ducting for power and data to each island and connection to supply Fibre optic data cable from visitor information building to barrier location Power supply to barrier location pay station locations and PC terminal anoano Cat 5 fibre optic cable runs to pay station locations from visitor centre barrier units as required h Road marking and signage i Protection barriers and shelter enclosure as per specification requirements If your requirements differ significantly from the above details this must be declared in the tender Functional Requirements 1 Provide detailed specifications including base location information power and barriers and shelter requirements for any machines barriers cameras to be installed E
23. e of a back up system should power fail Barriers must be able to be opened manually and locked in the open position should the back up or power source fail 2 Ability to switch tidal lane direction due to entry exit demand remotely 3 It must be possible to open the barriers remotely via mobile device operation 4 Barriers should be designed so that there is little or no damage to vehicles upon impact and protected underneath and at the ends to prevent injury to cyclists and pedestrians Please tell us how it protects against damage 5 The barrier system must be ticketless and use HD Automatic Number Plate Recognition ANPR technology to track entry length of stay payment and exit 6 It should include HD ANPR cameras as standard and be installed in a robust housing Provide a complete specification for your system 7 The ANPR system to conform with UK and European Data Protection legislation 8 The capture rate should meet a 98 capture rate for UK plates and cameras 9 Must be NAAS National ACPO ANPR Standards Compliant Functional Requirements 6e Contract Open ITT 7 Version 09 13 Contract Open ITT 1 All equipment installed must be robust meet IP 54 standards be easy to maintain on a daily basis by site staff By daily maintenance we mean to keep clean diagnose simple problems and to update screen shots 2 CCTV should be suitable to support effective entry egress In your tender response we would ask you to s
24. ering with the collection of evidence impeding intimidating or corruptly influencing an official of the court for the purpose of forcing or persuading the official not to perform or perform properly his or her duties retaliating against an official of the court on account of duties performed by that or another official or soliciting or accepting a bribe as an official of the court in connection with his or her official duties e money laundering within the meaning of section 340 11 of the proceeds of Crime Act 2002 ea an offence in connection with the proceeds of criminal conduct within the meaning of section 93A 93B or 93C of the Criminal Justice Act 1988 or article 45 46 or 47 of the Proceeds of Crime Northern Ireland Order 1996 or eb an offence in connection with the proceeds of drug trafficking within the meaning of section 49 50 or 51 of the Drug Trafficking Act 1994 or f any other offence within the meaning of Article 45 1 of Directive 2004 18 EC as defined by the national law of any relevant State Are the following true of your organisation g the bidding organisation comply with the requirements of the Health and Safety at Work Act 1974 as amended h The bidding organisation confirm their acceptance of the mandatory requirements for publication of tender documents and contracts as set out in the 6e Contract Open ITT 32 Version 09 13 Contract Open I
25. f a petition presented for sequestration of its estate or c being a company or any other entity within the meaning of section 255 of the Enterprise Act 2002 has passed a resolution or is the subject of an order by the court for the company s winding up otherwise than for the purpose of 6e Contract Open ITT 35 Version 09 13 Contract Open ITT bona fide reconstruction or amalgamation or had a receiver manager or administrator on behalf of a creditor appointed in respect of the company s business or any part thereof or is the subject of similar procedures under the law of any other state d Any of the senior personnel have been involved in a similar position in any company which has gone into insolvent liquidation voluntary arrangement receivership or administration or been declared bankrupt Has your organisation a been convicted of a criminal offence relating to the conduct of your business or profession b committed an act of grave misconduct in the course of your business or profession c failed to fulfil obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which you are established or d failed to fulfil obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which you are established e and or any o
26. h ANPR Essential Requirement 2 Essential Requirement B1 6 Pay On Foot Pay Point 5 Essential Requirement E1 5 IT Requirements and Operating Programme 6 Essential Requirement F1 4 Service Contract 7 Essential Requirement G1 Staff training and installation support 8 Essential Requirement H 1 Warranty 6e Contract Open ITT 40 Version 09 13 Contract Open ITT Part E 2 Specific Award Questions 2 1 2 2 2 3 Question Please provide the specification of the ticketless barrier system with ANPR that you propose The response should take into account all functional requirements outlined within A Answer Question Please provide the specification of the pay on foot pay station that you propose The response should take into account the functional requirements outlined within B amp C Answer Question Please outline how the proposed ticketless barrier system and pay station will take into account functional requirements outlined in D J Answer Weight 20 Weight 20 Weight 20 6e Contract Open ITT 41 Version 09 13 Contract Open ITT Part F Pricing schedule Weight Please provide details of your pricing in the schedule provided re 40 Ticketless pay on foot ANPR barrier system with pay station 40 You will be evaluated against the total price for both of the sites
27. hich he or she knew or believed to be a counterfeited or falsified specified monetary instrument or any machine implement or computer programme or any paper or other material which to his or her knowledge was specifically designed or adapted for the making of a specified monetary instrument contrary to Section 46A 1 or 2 of the Criminal Law Consolidation Scotland Act 1995 xi having in her or her possession or under his or her control an article for use in or in connection with the commission of fraud or making adapting supplying or offering to supply an article knowing that the article is designed or adapted for use in or connection with the commission of fraud or intended the article to be used in or in connection with the commission of fraud contrary to Section 49 1 and 3 of the Criminal Justice and Licensing Scotland Act 2010 xii being involved in serious organised crime contrary to Section 28 of the Criminal Justice and Licensing Scotland Act 2010 or committing an offence aggravated by a connection with serious organised crime in terms of Section 29 2 of the Criminal Justice and Licensing Scotland Act 2010 or committing an offence by directing another person to commit a serious offence or to commit an offence aggravated by a connection with serious organised crime or by directing another person to direct a further person to commit a serious offence or an offence aggravated by a connection with serious o
28. ified in the timetable at Section 2 1 above and bidders should contact the person named at 2 3 to confirm their attendance and receive further details 2 2 3 Site Visits Before the return date tenderers may need to have a site visit so that they can complete their submission Site visits will take place on the date specified in the timetable at Section 2 1 above and tenderers should contact the person named at 2 3 below to arrange this 2 3 Enquiries Please send all enquiries in writing or by email by the deadline stated at Section 2 1 quoting the contract number printed at the front of this document to Richard Burke District RPA Manager South England Forest District The Queens House Lyndhurst Hants S043 7NH richard burke forestry gsi gov uk Tel 023 8028 6819 If we consider any question or request for clarification is relevant to all interested parties we will circulate both the query and the response to all potential tenderers although your identity will remain confidential If you want to tender and have not yet registered interest in the contract you must do so before the closing date for enquiries to make sure you are told about any questions and answers 6e Contract Open ITT 4 Version 09 13 Contract Open ITT 2 4 Return arrangements Please return your completed tender as e two paper copies by post or hand delivered and e one copy on disk or USB type storage device in a read only format Please note th
29. in their ability to consistently meet the full range of requirements 3 Fully Compliant Bidder has provided detailed information covering all elements of the question detailing how they propose to meet all the requirements as set out in the question or statement of requirements This gives full confidence in their ability to consistently meet the full range of our requirements 4 Exceeds Requirements 6e Contract Open ITT 22 Version 09 13 Contract Open ITT Bidder meets the required standard in all respects and exceeds some or all of the major requirements which in turn leads to added value within the contract F Pricing Schedule Weight 40 Price will be evaluated using the standard differential method each bidder receives 100 of the available marks less the percentage by which their tender is more expensive than the lowest with 4 being the maximum score achievable You will be evaluated against the total price for both of the sites G Terms amp Conditions Pass Fail You must accept our terms and conditions We will discuss any issues you highlight before any award H References Pass Fail You must provide references relevant to the subject of this contract You should provide the number of references shown in Section H We will consider accepting a lower number depending on how long you have been in business When checking references we will be loo
30. king to confirm that the contract has been carried out on time to budget and to specification I Declaration Pass Fail Signed declaration provided with no exceptions identified J Certificate of Bona Fide Tender Pass Fail Signed certificate provided with no exceptions identified 6e Contract Open ITT 23 Version 09 13 Contract Open ITT 5 6 Your response In order to submit a bid for this requirement you must complete and return the following sections to the address detailed at Section 2 4 by the time and date detailed in the timetable at Section 2 1 Part A Form A Organisation and Contact Details Part A Form B Grounds for Mandatory Rejection Part A Form C Grounds for Discretionary Rejection Part B Financial Part C Health and Safety Part D Details of Insurance Policies Part E Specific Questions Part F Pricing Schedule Part G Terms amp Conditions of Contract Part H References and evidence of work of a similar nature Part I Declaration Part J Certificate of Bona Fide Tender 6e Contract Open ITT 24 Version 09 13 Contract Open ITT Part A Form A Organisation and Contact Details Weighting Completion of this Section is mandatory Organisation Details Question Al Full name of organisation tendering or of organisation acting as lead contact where a consortium bid is being submitted Registered office address gt
31. l of risk that it would present to us having regard to the requirement and value criticality and the nature of the market Health and Safety Pass Fail You must provide the information we have requested in Section C Insurance Details Pass Fail You must have the required levels of insurance as requested in section D If you do not have these you must confirm that you will get them if successful before the contract start date If you cannot confirm this you will fail this section 6e Contract Open ITT 20 Version 09 13 Contract Open ITT E 1 Gateway Questions Essential Requirements A1 9 Ticketless Barrier System With ANPR B1 6 Pay on foot Paystations E1 5 IT Requirements and Operating Programme F1 4 Service Contract G1 Staff training and installation support Hi Warranty Pass Fail Pass Fail Pass Fail Pass Fail Pass Fail Pass Fail To pass this gateway you must comply with the essential requirement in A1 9 providing evidence of how you comply To pass this gateway you must comply with the essential requirements in B1 B6 providing evidence of how you comply To pass this gateway you must comply with the essential requirements in E1 5 providing evidence of how you comply To pass this gateway you must comply with the essential requirement in F1 F4 providing evidence of how you comply To pass this gateway you m
32. less you need to obtain sureties or quotations for submitting your response The Government has set out the need for greater transparency across its operations to enable the public to hold public bodies and politicians to account This includes 6e Contract Open ITT 15 Version 09 13 Contract Open ITT commitments about public expenditure intended to help achieve better value for money As part of the transparency agenda the Government has made the following commitments for procurement and contracting note procurement is devolved to the Welsh and Scottish Administrations so some of these requirements are not UK wide at this time e All new central government tender documents for contracts over 10 000 are to be published on a single website from September 2010 and this information will be made available to the public free except for contracts concluded in Scotland exclusively e New items of central government spending over 25 000 to be published online from November 2010 e All new central government contracts with a value greater than 10 000 are to be published in full on a single website from January 2011 and this information will be made available to the public free except for contracts concluded in Scotland exclusively Bidders and those organisations looking to bid for public sector contracts should be aware that if they are awarded a new government contract as a public sector organisation we will publish that con
33. low forecast for the current year and a bank letter outlining the current cash and credit position Alternative means of demonstrating financial status if trading for less than a year 6e Contract Open ITT 37 Version 09 13 Contract Open ITT Part C Health and safety This section allows us to assess your competency to manage health and safety We have provided some guidance to help you understand the requirements for each area You may also find it useful to refer to the Health and Safety Executive HSE website for some guidance before completing this section You can find this here http www hse gov uk General health and safety questions Question Yes No 1 Does your organisation have a written Health and Safety Policy Note if your organisation has less than 5 employees the Forestry Commission still requires you to have a written Health and Safety Policy 2 Please provide details of the health and safety training you provide to employees relevant to this contract If you do not provide any training please tell us why this is not necessary From your answer we will decide whether the training is appropriate or required for this contract 6e Contract Open ITT 38 Version 09 13 Contract Open ITT Part D Details of insurance policies Weighting This is a Gateway Section Pass Fail You must either confirm that you have these levels of insurance in
34. m date of installation of equipment The warranty should provide for on site service during normal working hours and replacement of defective parts due to normal wear and tear during the warranty period Essential requirements 1 The FC requires a warranty period of 12 months from date of installation of equipment I Sustainability and Environmental Benefits The FC is accredited for compliance to 15014001 and as such we require all suppliers to aspire to this accreditation in their supply of goods and services Applicants should consider this and include examples in their submission J Design and Branding Guidelines The FC works within a set of brand guidelines All sites have their own branding and colour scheme and this will need to be replicated in any screen displays The FC requires the right to authorise the sign off of any screen design or infrastructure colour prior to its implementation FC would require the ability to upgrade the screen displays in house as and when required 6e Contract Open ITT 13 Version 09 13 Contract Open ITT Note Tenderers must include details of any areas where they will not be able to comply with these requirements If your Tender does not meet these requirements we reserve the right to reject it completely 6e Contract Open ITT 14 Version 09 13 Contract Open ITT 4 Guidance notes for completing the ITT 4 1 Completing the ITT Please answer every question If the question does not ap
35. nd would like them at a time of our choice to meet site demands on equipment use Also please detail your technical and software support and state lead in times for updating machines for new coin and notes and also software upgrades when they become available Essential requirements 1 A maintenance service contract which covers 7 days a week w A 4 hour response time for emergency call outs 24 hrs for non emergency 3 Parts that are essential to the running of the system to be replaced within 48 hours 4 In your response please detail how parts under warranty will be replaced and charged 6e Contract Open ITT 12 Version 09 13 Contract Open ITT a if replacement due to fair wear and tear or failure b if replacement is due to vandalism abuse misuse or vehicle damage c new or refurbished part policy d supply of essential parts be kept on site G Staff Training and Installation Support The introduction of any new system always requires a period of staff training and support from the supplier We require at least one staff training day prior to the system going live A comprehensive user manual should also be supplied in electronic formats both PDF and MS Word where possible Costs for this manual and any training updates as systems develop should be detailed in your submission Essential requirements 1 We require onsite training H Warranty As a minimum the FC requires a warranty period of 12 months fro
36. nearly full or has a fault Please outline the specification for this 5 Cash collection will be carried out by an external contractor we will require that reconciliation print outs from each pay machine are uniquely identifiable 6 An intercom system linking the pay point to barriers and visitor services this should also be able to link through to a mobile phone Note the terminals may be up to 1 km from the visitor services office through wooded areas For information the building shelter to house the pay point is likely to differ from site to site and will therefore be provided by the FC Functional Requirements 6e Contract Open ITT 8 Version 09 13 Contract Open ITT 1 A contactless payment option will be desirable in both locations let us know if you are able to provide this option and your specification 2 We also require the ability to carry out a minimal 12 month financial audit on the machine 3 State the coin and note capacity of the collection boxes and any hoppers and tell us whether your machines can be set to varying coin and note holding capacities 4 Provide the configuration for your paystation we will be looking to see if coin hoppers are secure from other parts of the pay station 5 We would prefer to supply the uniquely identifiable code for the reconciliation print outs to aid our data upload please state if this is possible 6 Be able to take payment for the Forestry Commission Discovery Pass
37. of VAT 4 12 Additional costs Once we have awarded the contract we will not pay any additional costs incurred which are not reflected in your tender submission 6e Contract Open ITT 17 Version 09 13 Contract Open ITT 4 13 Disclaimer While the information in this ITT and supporting documents has been prepared in good faith by us it may not be comprehensive nor has it been independently verified Neither the FC nor their advisors nor their respective directors officers members partners employees other staff or agents e makes any representation or warranty express or implied as to the accuracy reasonableness or completeness of this ITT or e accepts any responsibility for the information contained in the ITT or for the fairness accuracy or completeness of that information nor shall any of them be liable for any loss or damage other than in respect of fraudulent misrepresentation arising as a result of relying on such information or any subsequent communication 4 14 Inducements Offering an inducement of any kind in relation to obtaining this or any other contract with us will disqualify you from being considered and may constitute a criminal offence 4 15 Contract management If we award a contract you will have to co operate in managing the contract and comply with the contract management requirements as detailed in the Statement of Requirements at Section 3 6e Contract Open ITT 18 Version 09 13 Contr
38. ormats both PDF and MS Word where possible and any training updates as systems develop 1 8 Provide a price for any annual licence costs 1 9 Provide a price for any additional warranty cost TOTAL PRICE Ref Moors Valley Country Park Price 1 1 The site has an entrance which is unmanned with one permanent lane in and one permanent lane out with a two way tidal lane in between The visitor centre building is situated approx 1 km away from the entrance barriers 3 pay stations will be located in a group up to 20 metres from the VC building Please price for the following 2 x ticketless ANPR entry barriers width of 3 5m with intercom facility each with static 6e Contract Open ITT 43 Version 09 13 Contract Open ITT HD ANPR cameras Supply Installation taking into account the work FC Civils will undertake 1 x ticketless entry exit central tidal lane width of 3 5m with intercom both sides and no entry use this lane for exit traffic management screens signs that can be operated remotely This lane will require 2 static or 1 two way HD ANPR cameras Supply Installation taking into account the work FC Civils will undertake 1 X bank of 4 number individual pay on foot ANPR paystation machines with intercom on each machine with the stated pay option Located within 20 metres of visitor facility centre Supply with credit
39. ply to you please write N A If you do not know the answer please write N K Warning Please note that if you answer N A or N K to any question we may reject your submission in full and will not evaluate any further questions 4 2 Supporting documents To make the process straightforward you do not need to provide supporting documents such as accounts certificates statements or policies with your tender unless specifically requested to do so in sections A J However we may ask you for these later You may also be asked to clarify your answers or provide more details Your organisation will only be evaluated based on the information in your tender Note that if you do not mention any previous experience of working with us in your reply we cannot take this into account Please do not send any information that is general company or promotional literature as this will not form part of our evaluation Any additional documents you provide must refer to a question within the ITT and be easily identifiable as the answer 4 3 Costs All costs associated with taking part in this process remain your responsibility We will not return any part of your completed tender to you 4 4 Right to cancel or vary the process We reserve the right to cancel or withdraw from the selection and evaluation process at any stage 4 5 Confidentiality You must treat all information we supply to you in confidence and do not disclose it to third parties un
40. r your contractors had a gangmasters licence refused or revoked for any reason in the past and f had a contract cancelled or not renewed for failure to perform nor been the subject of a claim contractual or otherwise based upon a failure of quality in design work materials or services within the last three years Please state within the box below if there are any specific areas of questioning in this section with which you cannot comply Please note that this may invalidate your submission but you should provide details that will enable the Forestry Commission to decide whether to let you progress further in the process should the reasoning be satisfactory when it applies to one of the discretionary exclusion conditions 6e Contract Open ITT 36 Version 09 13 Contract Open ITT Part B Financial Economic and Financial Standing Regulation Bidder s responses to Part B will be used to undertake an assessment of your organisation s economic and financial standing You will be contacted by us if this assessment identifies that a parent or other type of guarantee is required Weighting This is a Gateway Section Pass Fail B1 Please provide one of the following set out below A copy of your audited accounts for the most recent two years A statement of your turnover profit and loss account and cash flow for the most recent year of trading A statement of your cash f
41. rganised crime contrary to Section 30 1 and or 2 of the Criminal Justice and Licensing Scotland Act 2010 or failing to report a serious organised crime in contravention of Section 31 of the Criminal Justice and Licensing Scotland Act 2010 xiii Knowing or suspecting that an investigation under Section 28 of the Criminal Law Consolidation Scotland Act 1995 was being carried out or was likely to be carried out and falsifying concealing destroying or otherwise disposing of or causing or permitting falsification concealment destruction or disposal of documents which he she knew or suspected or had reasonable grounds to suspect were or would be relevant to such an investigation 6e Contract Open ITT 31 Version 09 13 Contract Open ITT contrary to Section 29 1 of the Criminal Law Consolidation Scotland Act 1995 xiv committing any of the offences against the administration of justice listed in Schedule 2 Offences against the Administration of Justice Article 70 to the International Criminal Court Scotland Act 2001 which relate to giving false testimony when under an obligation pursuant to article 69 paragraph 1 to tell the truth presenting evidence that he she knew was false or forged corruptly influencing a witness obstructing or interfering with the attendance or testimony of a witness retaliating against a witness for giving testimony or destroying tampering with or interf
42. riminal Law Consolidation Scotland Act 1995 perjury or any of the following offences as defined by the legal systems in each of the constituent parts of the United Kingdom namely aa conspiracy within the meaning of section 1 or 1A of the Criminal Law Act 1977 or article 9 or 9A of the Criminal Attempts and Conspiracy Northern Ireland Order 1983 where that conspiracy relates to participation in a criminal organisation as defined in Article 2 of Council Framework Decision 2008 841 JHA b corruption within the meaning of section 1 2 of the Public Bodies Corrupt Practices Act 1889 or section 1 of the Prevention of Corruption Act 1906 where the offence relates to active corruption c the offence of bribery where the offence relates to active corruption 6e Contract Open ITT 29 Version 09 13 Contract Open ITT ca bribery within the meaning of section 1 or 6 of the Bribery Act 2010 d fraud where the offence relates to fraud affecting the European Communities financial interests of the European Communities as defined by Article 1 of the Convention on the protection of the financial interests of the European Union within the meaning of i the offence of cheating the Her Majesty s Revenue and Customs including but not limited to a Revenue and Customs offence in terms of Section 23A sections 23B to 23P and 26A of the Criminal Law Consolidation Scotland Act 1995
43. rs given rise to a No Yes criminal conviction for tax related offences which are unspent or to a penalty for civil fraud or evasion and or have any of your organisation s tax returns submitted on or after 1 October 2012 been found to be incorrect as a result of a HMRC successfully challenging it under the General Anti Abuse Rule GAAR or the Halifax abuse principle or b A tax authority in a jurisdiction in which the supplier is established successfully challenging it under any tax rules or legislation that have an effect equivalent or similar to the GAAR or the Halifax abuse principle or c the failure of an avoidance scheme which the supplier was involved in and which was or should have been notified under the Disclosure of Tax Avoidance Scheme DOTAS or any equivalent or similar regime in a jurisdiction in which the supplier is established If answering yes to question A20 above you should provide details of any mitigating factors that you consider relevant and that you with us to take into consideration This could exclude for example gt Corrective action undertaken by you to date gt Planned corrective action to be taken gt Changes in personnel or ownership since the OONC or gt Changes in financial accounting audit or management procedures since the OONC In order to consider any factors raised by you we will find it helpful to have the following information gt A
44. see section C below 7 Provide your specification for the provision of CCTV cameras at pay stations 8 Comply with Equality Act 2010 requirements particularly in respect to use by people with disabilities In your submission please detail how your terminals comply with this legislation C Discovery Pass Season Ticket sales through the pay station Forestry Commission England currently operates a membership scheme at Alice Holt which is called the Discovery Pass Moors Valley Country Park operates a separate season ticket scheme One of the main benefits to pass season ticket holders is free car parking at the site for which a pass is purchased It is also possible that a National FC England pass which allows access to all sites across England will be introduced in the future There are currently around 21 000 Discovery Pass holders in England at 25 sites Discovery Passes are purchased all year round and each pass lasts for 12 months expiring at the end of the month in which they were purchased At the time of purchase we ask Pass holders for a registration number we allow them to register up to two vehicle registration numbers though we do only allow one of their vehicles access at once As Discovery Pass holders are regular and core visitors it is essential that a process for enabling straightforward and seamless access is achieved A Discovery Pass can be purchased by several means onsite online and by phone As some of our P
45. tate how you will achieve this requirement in both situations remembering that entry egress locations may be up to 1 km away from the centre in a rural wooded location State if your system allows for the display of CCTV and ANPR images on one or several monitors 3 The ability to export back office reports into Excel B Pay on Foot Pay Point The pay on foot pay point will consist of one or more terminals We need our pay stations to be interactive payment tools that encourage the use of cashless payment We also need them to be easily updated preferably by site staff in terms of payment rates as each site will have different payment structures and also allow for different tariffs at different times of the year We will assess the following requirements and will be taking into account the flexibility of your equipment Essential Requirements 1 Provide the following range of payment options e Coins and notes e credit card or debit card compatability with Worldpay e on line payment 2 A minimum of three coin hoppers cash collection boxes per pay terminal should be provided to allow for exchange on collection and a spare for emergencies please provide your specifications 3 We require that each terminal should open with a unique key but all machines on one site should also open with one master key 4 We require a warning signal sent to the remote monitoring location visitor centre mobile FC office to warn when the machine is
46. that i the work and involvement of that other person is made manifestly clear and acknowledged in the body of the tender and ii in the reasonable opinion of the Forestry Commission the acknowledged work does not amount to collusion and exchanged information with any of the other bidding organisations in respect of this tender save to the extent that i the exchange of information is made manifestly clear and acknowledged in the body of the tender and ii in the reasonable opinion of the Forestry Commission the acknowledged exchange 6e Contract Open ITT 33 Version 09 13 Contract Open ITT of information does not amount to collusion 6e Contract Open ITT 34 Version 09 13 Contract Open ITT Part A Form C Grounds for discretionary rejection Important Notice We are entitled to exclude you from consideration if any of the following apply but may decide to allow you to proceed further If you answer Yes to any question in this section it is very unlikely that we will accept your application and you should contact us for advice before completing this form In the event that any of the following do apply please set out in a separate Annex full details of the relevant incident and any remedial action taken subsequently We will take into account the information you provide when considering whether you will be able to continue with this procurement exercise We are also entitled to excl
47. the tender e enter any agreement with any other person whereby they will refrain from tendering or as to the amount of any tender to be submitted e offer or pay or give or agree to pay any sum of money or valuable consideration directly or indirectly to any person for doing or having done or causing or having caused to be done in relation to any other tender or proposed tender for this work any act or thing of the sort described above wW In this certificate the word person includes any individual partnership association or body either corporate or unincorporated and any agreement or arrangement includes any such transaction formal or informal and whether legally binding or not Signature Date Name Position Signed for and on Behalf of Address Contact Tel Email 6e Contract Open ITT 50 Version 09 13
48. tract In some circumstances some information will be made unreadable before they are published so we comply with existing law and for protecting national security As part of the tendering process when submitting your bids you should identify which pieces of information you regard as being sensitive and would not want published We will then assess this information along with the rest of the contract against the exemptions set out by the Freedom of Information Act when considering which contractual information should or should not be published 4 6 Consortia arrangements If you are bidding as a consortium you must provide the following information e full details of the consortium and e the information sought in this ITT for each of the consortium s constituent members as part of a single complete response You should provide details of the actual or proposed percentage shareholding of the constituent members within the consortium in a separate Annex If as a consortium you are not proposing to form a corporate entity please provide full details of alternative proposed arrangements in the Annex However please note we reserve the right to require a successful consortium to form a single legal entity under Regulation 28 of the Public Contracts Regulations 2006 We recognise that arrangements about consortia may within limits be subject to future change You should therefore respond in the light of current arrangements We remind
49. ude you in the event you are guilty of serious misrepresentation in providing any information referred to within Regulations 24 or 25 of the Public Contracts Scotland Regulations 2012 or Regulations 24 or 25 of the Public Contracts Regulations 2006 as amended from time to time or you fail to provide any such information requested by us Please state Yes or No to each question Is any of the following true of your organisation a being an individual is a person in respect of whom a debt relief order has been made or is bankrupt or has had a receiving order or administration order or bankruptcy restrictions order or a debt relief restrictions order made against him or has made any composition or arrangement with or for the benefit of his creditors or has made any conveyance or assignment for the benefit of his creditors or appears unable to pay or to have no reasonable prospect of being able to pay a debt within the meaning of section 268 of the Insolvency Act 1986 or article 242 of the Insolvency Northern Ireland Order 1989 or in Scotland has granted a trust deed for creditors or become otherwise apparently insolvent or is the subject of a petition presented for sequestration of his estate or is the subject of any similar procedure under the law of any other state b being a partnership constituted under Scots law has granted a trust deed or become otherwise apparently insolvent or is the subject o
50. ust comply the essential requirement in G1 providing evidence of how you comply To pass this gateway you must comply with the essential requirement in H1 providing evidence of how you comply 6e Contract Open ITT 2i Version 09 13 Contract Open ITT E 2 2 1 2 2 2 3 Specific Award Questions Please provide the specification of the ticketless barrier system with ANPR that you propose The response should take into account all functional requirements outlined within A Please provide the specification of the pay on foot pay station that you propose The response should take into account the functional requirements outlined within B amp C Please outline how the proposed ticketless barrier system and pay station will take into account functional requirements outlined in D E Weight 20 20 20 The following evaluation system will be applied 0 No response or totally inadequate No response or an inadequate response 1 Major Reservations Constraints The response simply states that the supplier can meet some of the requirements set out in the question or statement of requirements but have not given information or detail on how they will do this 2 Some Reservations Constraints Bidder has provided some information about how they propose to meet most of the requirements as set out in the question or statement of requirements There is some doubt
51. we may contact your referees without telling you again Hi Reference 1 Organisation name Customer contact name phone number and email Contract Start date contract completion date and contract value Brief description of contract max 150 words including evidence as to your technical capability in this market H2 Reference 2 Organisation name Customer contact name phone number and email Contract Start date contract completion date and contract value 6e Contract Open ITT 47 Version 09 13 Contract Open ITT Brief description of contract max 150 words including evidence as to your technical capability in this market H3 Reference 3 Organisation name Customer contact name phone number and email Contract Start date contract completion date and contract value Brief description of contract max 150 words including evidence as to your technical capability in this market If you cannot provide at least one example please briefly explain why 100 words max 6e Contract Open ITT 48 Version 09 13 Contract Open ITT Part I Declaration Weighting This is a Gateway Section Pass Fail I declare that to the best of my knowledge the answers submitted in this ITT are correct I understand that the information will be used in the process to assess my organisation s suitability to be invited to tender for
52. y switched as necessary during the day There are membership schemes running on both sites The FC has a Discovery Pass at Alice Holt and East Dorset District Council EDDC runs a season pass at Moors Valley Both membership schemes give free parking and both are renewed annually throughout the year There will also be a number of non paying vehicles requiring access including staff delivery lorries Disability Tax Exempt Scheme Holders Moors Valley only and emergency vehicles Effective access and egress is crucial for all of these vehicles A Ticketless Barrier System with ANPR We are looking for a road entry exit barrier and operating system which is integrated with an automatic entry High Definition ANPR system This should provide free flowing access into site through fixed and tidal lane barriers suitable for all road vehicles including cars buses coaches lorries horse boxes and vehicles with trailers The system will need to be ticketless and provide easy operation for the on site staff We would require an intercom system linking barriers pay stations and visitor service staff We require the facility to divert the intercom to a mobile device and to be able to interrogate the system remotely via internet enabled devices Essential Requirements 1 Barriers must be able to cater for a minimum road width of up to 3 5m and be able to regulate access for cars lorries and coaches It must be possible to lift the barriers through us
53. you that you must tell us about any future proposed change to your consortia so we can make a further assessment by applying the selection criteria to the new information you provide 6e Contract Open ITT 16 Version 09 13 Contract Open ITT 4 7 Sub contractors Where you propose to use sub contractors please give all information we ask for about the prime contractor Where sub contractors will play a significant role in the delivery of the services or products under any ensuing contract please indicate in a separate annex by inserting the relevant company or organisation name the composition of the supply chain showing which member of the supply chain will be responsible for the elements of the requirement We recognise that arrangements about sub contracting may change However you need to remember that where sub contractors are to play a significant role any changes to those sub contracting arrangements may constitute a material change and therefore may affect your ability to proceed with the procurement process or to provide the goods and or services 4 8 Tender validity All details of the tender including prices and rates must be valid for 90 days from receipt of tender 4 9 Language The completed tender and all accompanying documents must be in English 4 10 Applicable Law Any contract concluded as a result of this ITT will be governed by English law 4 11 Pricing All prices will be in sterling and exclusive
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