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1. 9 Frequently Asked Questions 10 Contract Administration amp Contractor Performance Survey eee 4 January 2014 1 Introduction 1 1 This user guide is designed to provide customers with all the necessary information needed to utilise contract 1001 Automated Auditory Brainstem Response Unit for the NSW State Wide Infant Screening Hearing Program SWISH 1 2 Health Support Services Tendering amp Contracting Team provides a full range of procurement services for NSW Health and other eligible organisations Services include contract management of common use period contracts These are period contracts ona rolling one to five year renewal cycle for the supply of products and services in common use across many agencies Under these contracts suppliers provide a range of products and services at prices established on the basis of aggregated whole of government buying power achieving significant savings 1 3 The Contract is for the supply of Automated Auditory Brainstem Response Unit for the NSW State Wide Infant Screening Hearing Program for a term of 4 years expiring on 5 September 2014 with one 12 month extension options Pricing is fixed for the first 12 months of the contract then subject to review at twelve 12 monthly intervals 14 This period contract allows users to achieve considerable cost savings if vo2. n not otherwise be provided if an ear tip was used Excessive electrical and myogenic noise is 1 6 ofaverage time taken to al so automatically detected and again algorithm temporarily disregards the evoked complete test anithe ignal until the electrical and myogenic activity are within acceptable levels The conditions for response signal unti d myoge y wi operator is alerted to excessive acoustic electrical and myogenic interference through a visual achievement of this displ he devi hich iu ak Im the inf limi isplay on the device which prompts them to take steps to calm the infant or eliminate and average interference Both the visual alerts and advanced artefact rejection system help to prevent ume unnecessary referrals to Audiology high refer rates The operator is not able to override the automatic artifact rejection mechanisms ALGO is designed for any available location including the NICU special care nursery and post natal ward and does not require acoustical isolation Restrictions on use A reasonably settled infant is a prerequisite for successful UNHS screening with any device It is indicated that the ALGO not be used in an environment where it continuously displays myogenic interference muscular and electrical or excessive ambient noise The ALGO should not be used on infants less than 34 weeks gestational age or greater than 6 months see 1 9 amp 1 10 below Technical ALGO AA
3. 3 If the sweeps or likelihood ratio LR should be displayed on the screening window please refer to ALGO 5 User Manual p 69 93 for more information on all levels of customisation that are available Health User Guide Version 4 January 2014 Page 14 of 23 ALGO AABR has automatic mechanisms in place to control for excess electrical myogenic and ambient noise An advanced artefact rejection system has been incorporated into the AGO 3i and ALGO 5 to manage the influence of myogenic and ambient noise 4 These systems protect the data being collected from contaminating interference 5 This ensures the data being analysed is optimised the screen maintains accuracy and the test time is kept to a minimum even when something in the environment changes for further details please refer to the User Manuals ALGO 3i p 58 ALGO 5 p 46 ALGO Acoustic Transducer Assembly Does the screening test ATA cables contain microphones that sense ambient noise in the environment Ambient take minimal time noise exceeding approximately 50dB SPL measured inside the ear coupler will cause whilst maintaining the statistical detection algorithm to temporarily disregard the evoked response signal until the accuracy noise level decreases to below 50dB SPL The ear couplers used to present the click stimuli to ear provide some insulation from ambient noise in the screening environment which would Please provide evidence
4. NAT040927 2 438 33 Trolley wheeled height adjustable pole with two baskets NATBR736 700 00 IV Pole with Ramshead wheels NATPOLEIV 250 00 Dressing Trolley stainless steel with leg mounted IV NATTROSS pole socket and IV pole NATTROPC 730 00 4 January 2014 Consumables Product ID Quantity Price Ex GST TGA ALGO Pak screening supplies Each box contains 36 sets of FlexiCoupler disposable hydrogel earphones and 40 triplets JellyTab sensors One case equals 8 boxes NAT040546 Box 36 529 20 172629 VALU Pak screening supplies each box contains 300 sets of Valu Pak pressure sensitive neonatal adhesive and 320 triplets JellyTab sensors NAT040670 Box 300 4 130 00 172629 JellyTab Sensors 40 triplets NAT040587 Box 163 33 172629 NuPrep Prepping Gel 4 02 tube NATNuPrep4 ea 58 80 172743 NuPrep Prepping Gel 25g tube NATNuPrep25 ea 34 30 172743 4 January 2014 7 4 Volume Break Discounts Note that discounts are only offered on consumables Price 10 000 25 000 50 000 100 000 Consumables Product ID Ex GST units units units units ALGO Pak screening supplies Each box contains 36 sets of FlexiCoupler disposable hydrogel earphones and 40 triplets JellyTab sensors One case equals 8 boxes NAT040546 529 20 5 529 20 521 26 513 32 502 74 VALU Pak screening supplies each box contains 300 sets of Valu Pak pres
5. Deed of Agreement is applicable for this contract Free Into Store The pricing of all items on this Contract is Free Into Store FIS GST free pricing All items on this Contract are GST free Latex Free All items and packaging on this Contract are latex free Therapeutic Goods Administration TGA All items on this Contract are TGA listed Delays and Emergencies From time to time the supply of goods from the Contractor may be delayed The Contractor will take all reasonable steps to minimise the effect of the delays An excusable delay is one which a Unavoidably delays the Contractor in the performance of its obligations under the Agreement b Is beyond the reasonable control of the Contractor and C Could not have been reasonably contemplated or allowed for by the Contractor before entering into the Agreement The Contractor will inform you of the occurrence of any event which is likely to adversely affect its performance of its obligations under the Agreement If you consider that the event which the Contractor claims to be the cause of the delay is such as to justify an extension of the time for the delivery of the supplies you may grant and notify the Contractor of such extension of time usually within 2 working days after receipt of the Contractor s claim for an extension Settlement of Disputes If a dispute arises then both you and the Contractor must use your best efforts to resolve the dispute Try to resolve the ma
6. Please provide evidence equipment and medical electrical systems ME systems EN 60601 1 2 applies to of compliance to electromagnetic compatibility EMC of ME equipment and ME systems EN 60601 1 2 standards or equivalent specifies the general requirements and tests for electromagnetic compatibility of ME systems and ME equipment Equipment Algorithm Health User Guide Version 4 January 2014 Page 15 of 23 Is the algorithm and stimulus level able to detect hearing loss in the moderate to Unlike other newborn hearing screening devices the algorithm within the ALGO has been designed specifically based on the normal maturational changes of the infant auditory brainstem response ABR during the first 6 months of life This enhances the accuracy of the ALGO for screening the newborn population The algorithm in the ALGO AABR devices has 1 9 profound range in been validated to detect infants with a hearing loss in the moderate to profound range from 34 infants from birth to 3 weeks gestational age to 6 months inclusive 1 2 6 9 months of corrected age Please provide evidence Please provide The algorithm has been validated so that it can be used on infants aged 34 weeks gestation up information on the to 6 months of age 1 10 14 please refer also to the ALGO User Manuals ALGO A3i minimum and Intended Use p 6 ALGO 5 Intended Use p 1 1 10 maximum ages that the algorithm will support Ple
7. Schedule 1 and Pricing Schedule 2 tabs of this spreadsheet 1 21 associated with the AABR unit be available for the life of the unit Is your organisation We have four factory trained in house technicians and also provide technical support from able to provide trouble Australia for all NATUS installations in Asia and Oceania from our Sydney office We provide shooting and technical telephone technical support and on site support 7 30am to 5pm weekdays and also have 24 support during New hour 7 day telephone support for troubleshooting if required South Wales working hours 9 00am 5 00pm 5 daysa week 1 22 Will reporting of faults be possible on non working days between 9 00am and 5 00pm for quick resolution Please define your company s support arrangements Will your organisation It is our policy to have available 1 loan system for each 20 installed ALGO systems as our be able to provide experience has shown this to be more than adequate The ALGO 3i is currently utilised in the 1 23 backup equipment in QLD VIC and WA UNHS programmes and we meet this level of support in all regions We the event of equipment keep on hand a minimum of month of screening supplies and also the necessary spare parts failure Please define to support the entire Asian and Oceania regions for NATUS your capability Will the algorithm and Yes It is very unlikely that the algorithm will be altered for the life of the system as this is the
8. 172683 ATA Acoustic Cable NAT040520 1 866 67 172687 ATA Cable short version NAT040655 1 866 67 172687 Patient Connection Assembly PCA 3 Cable NAT040740 245 00 172674 Pre Amp 3 Cable NAT030697 971 83 172683 ALGO 31 rollstand adapter NAT040710 228 67 172689 Assy USB to Serial CBL Kit A3i NAT040769 105 00 172690 CBL IR Dongle PTR SLP 200 A3i NAT030670 266 00 172690 Cable IR Adapter DUS A3i NAT900617 266 00 172690 Cable USB RS232 Adaptor DUS A3i NAT900624 157 50 172690 ALGO Equipment Check Kit NAT040527 81 67 172724 ALGO 3i battery charger w o power cord NAT90061 1 285 83 172693 ALGO Li lon battery NAT900610 163 33 172691 ALGO carrying case backpack NAT030672 98 00 Cable protection pouch NAT030695 27 77 Power cord AU power cord for Seiko desktop printer and A3i battery charger NAT700138 35 00 Power supply for Seiko printer NAT900616 57 17 172694 Printer Labels for Seiko Printer one roll contains 140 labels NAT900404 40 83 172695 Soft Clip A3i NAT030683 75 79 172689 ATA 5 Acoustic Cable NAT000699 1 866 67 172687 PCA 5 Patient Cable 00696 245 00 172674 PreAmp 5 Cable 00698 971 83 172683 Page Printer Inkjet NAT040950 269 50 172685 Page Printer Laser NAT040951 939 17 172697 Barcode Scanner NAT040947 530 83 172696 LAN Isolator NAT040948 686 00 172690 ADAM stand along data management program for A3 and
9. BR has automatic mechanisms in place to control for excess electrical myogenic and ambient noise An advanced artefact rejection system has been incorporated into the AGO 3i and ALGO 5 to manage the influence of myogenic and ambient noise 4 These systems protect the data being collected from contaminating interference 5 This ensures the data being analysed is optimised the screen maintains accuracy and the test time is kept to a minimum even when something in the environment changes for further details please refer to the User Manuals ALGO 3i p 58 ALGO 5 p 46 ALGO Acoustic Transducer Assembly Does the AABR unit ATA cables contain microphones that sense ambient noise in the environment Ambient have automatic noise exceeding approximately 50dB SPL measured inside the ear coupler will cause mechanisms in placeto the statistical detection algorithm to temporarily disregard the evoked response signal until the control for excess noise level decreases to below 50dB SPL The ear couplers used to present the click stimuli to electrical myogenicand the ear provide some insulation from ambient noise in the screening environment which would 17 ambient noise not otherwise be provided if an ear tip was used Excessive electrical and myogenic noise is i Please describe and also automatically detected and again the algorithm temporarily disregards the evoked specify levels of response signal until the electrical and myogenic activity are within acce
10. CONTRACT GUIDE HealthShare Business Procurement Services Nerida Eames Contract Management Officer PO Box 1770 Chatswood NSW 2067 2 02 8907 1479 D or 02 8644 2000 NSW H ea IthS ha re om nerida eames hss health nsw gov au Contract 1001 Automated Auditory Brainstem Response Unit for the NSW State Wide Infant Screening Hearing Program Contract Period 6 September 2010 to 5 September 2014 With extension option of 12 months Table of Contents MEM I Gem 2 Accessing the 3 Placing an Order isis sexe ssa kan ERE RREREAYAMAYEEEERENRRNEEKRE RE RIrEERI ARENR RR EFRFEE AL CS ne 5 Range of Products oosoiie ics en xEuR RA VER EVA MEEEEAEE CN EE SAI RR EE RIENE RE KE MI UNE EN RAE 6 Technical Information 7 siuusEaxESGM ER CARE CV E DKa NEN ERES MON NEMUS MM ME 8 Contract Condltlons
11. LS Contract Number 1001 Contract Name Automated Auditory Brainstem Response Unit for the NSW State Wide Infant Screening Hearing Program Order Number Order Description Date of Order Value Completion Date Complete where applicable for orders placed under Standing Offers SUPPLIER S DETAILS Mr David Gibson Scanmedics Pty Ltd ABN 54002598914 T 02 98822088 CLIENT DETAILS Contact Name Telephone Fax e mail Reporting Area Health Service Hospital SUPPLIER S PERFORMANCE please mark selected rating with an x RATING Question Unsatisfactory Marginal Satisfactory Good Superior Quality of Services Goods delivered Time Management Delivery Customer Service Contract Management and Compliance Warranty and Maintenance Services Overall Performance 4 January 2014 Contract No 1001 AABR SWISH Overall Comments attach a separate sheet if necessary Reporting Officer In my opinion 4 January 2014 Technical Information 1 Ease of Use Does AABR unit provides a pass refer result upon the Attachment 1 Mandatory Requirement The ALGO 3i and ALGO 5 have both been approved by US Food and Drug Administration FDA specifically for use by non audiological staff trained to operate the device
12. SCREENING ALGO hydrogel adhesive SES SOU SWS SYD SSW TAM 532372 PAK 1 x Baby Preparation Guide WAG WMD WST WSY 4 January 2014 4 Prices 41 Prices are subject to variation and will change in accordance with the price variation conditions of the contract Always ensure you obtain the latest version of the User Guide before making a purchase Updated versions of this and other User Guides are available from the contact officer above 5 Range of Products 5 1 The range of products services available under the contract include Category Name AABR Equipment Accessories Consumables Rental e Free Into Store The pricing of all items on this Contract is Free Into Store FIS e GST free pricing All items on this Contract are GST free e Latex Free All items and packaging on this Contract are latex free e Therapeutic Goods Administration TGA All items on this Contract are TGA listed 6 Technical Information Technical information is provided in Attachment 1 of this user guide 7 Contractor There is only one supplier under this contract Scanmedics Pty Ltd 4 January 2014 Scanmedics Pty Ltd Australian Business Number ABN Registered Office if a company Site Address principal place of business Postal Address principal place of business Contract Administration Contact Name Contract Administration Contact Telephone No Contract Administration Contact E mail Address Sale
13. TA calibration fee includes calibration but does not include replacement of faulty cables See replacement purchases table on page 6 The list of standard items included in the device packs are as follows ALGO 3i Part number NATALGO3i ALGO 5 Part number NATALGO5 Algo 3i Sample Pack USB Serial Adapter IEC Power cable Serial IR Adapter Label printer Sample Pack Check Kit IEC Power cable x 2 Algo 5 including cart keyboard and monitor Label printer ATA cable Roll stand adapter PCA cable Check Kit User Manual CD 4 January 2014 Preamp CD installation guide ATAcable Quick reference guide PCA cable ATA certificate of calibration User Manual CD CD installation guide Quick reference guide ATA certificate of calibration A3i Backpack carry case Power pack Battery charger Printer IR adapter Annual calibration at the end of the first 12 months use is included in the purchase price Below is the list of accessories for replacement purchase as required Accessories Product ID Price Ex GST TGA Desktop printer Seiko for A3i power cord not included Power cords are listed individually P N s 700090 700091 700092 700138 NAT040882 1 008 58 172685 Pre Amp 3i Cable short version NAT040656 971 83
14. The ALGO 3i has won an Industrial Design Award for this purpose Whilst the FDA has no bearing on Australian approval it is our understanding that many other so called Automated ABR devices do not have FDA clearance for automated ABR and a condition of their FDA approval requires that a qualified person interprets the results The ALGO 5 was Please list any other configuration parameters which can be changed a conclusion of the test developed to meet the requirements of New South Wales Health based on feedback forwarded and can be used by non to Natus over the last 8 years during which NSW Health has used ALGO devices in the audiology trained staff SWISH programme A pass refer result based upon statistical detection of the ABR response is automatically provided at the completion of each screen and the ALGO is FDA certified such that no interpretation of results is required refer to User Manuals ALGO 3i p 8 ALGO 5 p 4 The software on ALGO AABR devices provides visual and written prompts to help guide screening personnel through the entire screening process The device also alerts the user to Does the AABR unit any condition which requires their attention during the screen such as high impedance level 1 2 intuitive controls and high ambient noise and high myogenic activity Additional prompts are provided throughout software the screen and more detailed information can be found in the relevant se
15. and outcomes A total of 12 presentations have been arranged by Scanmedics to facilitate ongoing education and speakers have included Dr Judith Marlowe Florida United States Professor Christie Yoshinaga Itano Colorado United States and Dr Pamela Palasanthiran CMV specialist at Sydney Children s Hospital Australia The details regarding presentation content and participant evaluation forms are listed in Appendix H Ongoing Technical and Clinical Communication Updates Goal To provide the most current technical updates and clinical information Programmes are updated on any technical aspects of the screening equipment including software and hardware changes which enhance the use of the device Appendix I Scanmedics Acoustic Transducer 4 January 2014 Assembly document Ongoing updates to Coordinators are also provided by utilising electronic distribution of other relevant upcoming events e g national conferences workshops and clinical articles JCIH Will any consumables and replaceable parts NATUS policy is to have the consumables and replacement parts associated with the AABR unit available for 7 years after the last sale date of manufacture of that model of the device 1 25 this included in the service agreement Describe the process i e user upgrade or return to service centre required Does the unit have TGA approval Please provide TGA Number in the relevant columns of the Pricing
16. ase provide validation for these ages Binomial statistics were chosen for the ALGO AABR algorithm because of the significantly reduced chance of passing a hearing impaired baby whilst achieving low false positives refer rates 15 Theoretically the chance of passing two deaf ears in the same baby is one million Unlike other ABR devices ALGO uses a unique patented proprietary approach based on binomial statistics to automatically detect the newborn ABR In conventional ABR incoming evoked response from baby is averaged on the theory that the very tiny ABR Please provide the i signal will become detectable despite the background EEG in which it is embedded mathematical basis Unfortunately since everything picked up by the electrodes goes into the averaging signals behind the pass refer 4 er d cision for the with large amplitudes noise will carry more influence than smaller signals By way of analogy this would be the equivalent of giving tall people more votes than short people Most 1 11 algorithm used in the i AABR unit importantly if the large amplitude signals are sufficiently periodic and intense they can mimic an ABR sufficiently to mislead examiner With ALGO AABR amplitude is not influential Provide evidence ials recorded fi h Oif tine testinr f Incoming evoked potentials recorded from the sensors each have a single vote 0
17. ctions of the User Manuals ALGO 3i p 57 ALGO 5 p 34 and Instructions for use Quick Guide appendix A The AABR unit requires ALGO 3i A User Preferences password is required to allow program at least two levels of managers coordinators to make adjustments to time amp date details An advanced level access Biomedical Preferences password is used to allow access to required fields and screening 1 A basic level for parameters refer to User Manual ALGO A3i p 42 Device set up The units can be pre screeners which uses configured with relevant passwords and parameters to reflect the particular needs of NSW preconfigured settings Health prior to delivery ALGO 5 The ALGO 5 screener is highly customisable and defined by the Biomedical level password access is required to allow changes to the configuration settings A Department User level password can also be configured The main preference menu consists of seven 13 2 An advanced level choices including ALGO 5 preferences data management preferences field label editor user with restricted access manager profile manager and system control refer to User Manual ALGO 5 p 69 by password so that Preferences amp Profiles The layout of the patient data window can also be customized to suit trained personnel can individual screening programs override preconfigured settings The unit should reset automatically to the default settings 35dBHL Pass Refer The s
18. d on the bassinet utilising the inbuilt bassinet grip on a flat surface or on an Intravenous pole the and quickly carried out by screening staff Please describe the calibration process 241 the equipment optional pole clamp is required ALGO 5 The ALGO 5 is a mobile screening device rather Is the equipment than a hand held device Nothing else is required for the screening process device includes required for screening the ATA and PCA cables Earphones and sensors are consumables Ref ALGO 5 Brochure entry or retrieval of Weight 63 5 kg Patient results can be retrieved using a variety of export formats The ALGO data 5 can place an export file of patient records in a user specified network location Networking A laptop computer can be wired or wireless or you can use USB flash drive or CD DVD for both import and required export functions Ref ALGO User Manual Export Format Network Settings p 83 85 No a A trolley required laptop is not required A trolley Cart is an integral component of the ALGO 5 Yes The only calibration of NATUS ALGO systems is that an annual calibration of the Acoustic Transducer Assembly ATA is required and this is accomplished on a cable exchange basis to ensure no disruption of screening We keep a replacement pool of ATA cables in Sydney and calibrate them at our special soundproof calibration facility in our CHATSWOOD technical centre We normally cover the calibrat
19. d onto the plastic card in their package for re use on the same baby at a later time if required There are no hidden costs relating to the need to send any components away to undergo the necessary sterilization procedure The Acoustic Assembly Cable ATA is cleaned according to the health facility protocol on cleaning equipment that has come into contact with patients see Algo User Manuals ALGO 3i p 25 ALGO 5 p 42 1 17 Once applied does the earpiece s remain secure Describe how the earpiece is secured Yes the earpiece remains secure The ALGO Flexicoupler earphone forms a complete seal around the baby s ears and connects to the ALGO screener through the earphone cable avoiding the introduction of probe tips into the infant s ear canal They are made with a pressure sensitive latex free adhesive designed specifically for newborns see Appendix D ALGO Newborn Hearing Screening Supplies The Flexicouplers are manufactured under strict quality and technical standards to deliver uniform sound to the baby s ear see User Manuals ALGO 3i p 10 ALGO 5 9 10 This ensures a consistent stable and accurate stimulus level to the baby s ear which can be more difficult to achieve using an insert earphone transducer 20 or hand held transducer The optimized stability of the stimulus level will in turn prevent unnecessary referrals lowest possible refer rates to audiology The transparent Flexicouplers which allow
20. de bi directional data capability to upload worklists to the ALGO 3i ALGO 3i Ref ALGO 3i User Manual Data entry in the ALGO 3i Device p 13 1 ALGO 5 The ALGO 5 has the ability to enter all required data fields as the data fields are user definable under password control Data entry can be manual via the inbuilt qwerty keyboard or demographic data can be uploaded with patient list via a network connection wired or wireless The ALGO A5 also has the option of utilising an optional bar code reader device as a method of reading information e g Medical record no into the screening device error free ref ALGO 5 PPT no 11 13 ALGO 5 Ref ALGO 5 User Manual Patient Data Window p 13 14 Is the AABR unit portable Please specify Is the unit is handheld Is any additional equipment is required What is the weight of ALGO 3i Yes The ALGO 3i is a fully hand held AABR screening device Nothing else is required for the screening process device includes the Acoustic Transducer Assembly ATA Sensor Cable Patient Cable Assembly or PCA Earphones and sensors are consumables Ref ALGO 3i Brochure A backpack carry pack is included Weight ALGO 3i 0 93 kg including battery and cables Yes To download the screening data an external MS Windows based computer is required to link to the ALGO 3i via infrared link The infrared link kit is provided with the ALGO 3i system No a trolley is not required The ALGO 3i can be place
21. decline rate for both years is 0 396 which tells us something about how well the screening and the equipment is accepted with parents see Appendix F email Shirley Glennon Project Manager Healthy Hearing Programme QLD Evidence from international programmes has demonstrated that the acceptability of the screen by parents is optimised when information on Newborn Hearing screen is provided during the ante natal period 23 Education of the public the supporting medical and nursing Health User Guide Version 4 January 2014 Page 18 of 23 staff about the goals and objectives of the programme is essential The lower the refer rate in a Universal Newborn Hearing screening programme the less unnecessary emotional cost to the parent It is noted that for the false positive results that does occur any long lasting and detrimental emotional impact between mother and infant seems to be small and could be reduced even more with improved understanding about UNHS 23 Written material describing the screening pathway has demonstrated the improvement in acceptance of Newborn Hearing Screening Programmes from the parents 24 1 20 Does your organisation provide ongoing annual training Please provide a course outline and content We are passionate about our commitment to provide strength to programs by maintaining robust clinical partnerships throughout the life of the programme A large component of this relat
22. e Screening in the Progress window If impedances reach 12 kOhms at any time during the screening the ALGO 3i screener will pause screening and display the Impedances Too High message and the problem site will be indicated If a sensor falls off or if the sensor clip becomes disconnected from the sensor the ALGO 3i screener will pause screening and display the Impedances Too High message The impedance monitor will display gt 99kOhms at the problem site Screening cannot be initiated or resumed until the impedance level at each sensor is below 12 kOhms Correct the site s with the high 12 kOhms or greater impedances and click OK to resume screening The ALGO 5 Impedance readings in the form of an indicator bar allow you to watch for changing impedance between the sensors refer to step 4 Whenever an impedance reading rises to 12 kOhms or above the screening pauses Also the appropriate sensor and border of the corresponding baby illustration flash red and an accompanying message will appear indicating the problem sensors Screening cannot resume until you correct the high impedance condition Yes the algorithm and stimulus level are able to detect hearing loss in the mild to profound range in infants from birth to 3 months of corrected age Herrmann et al 1995 reported that 21 25 babies referred for follow up testing had a hearing loss worse than 25dB Likewise Van Kerschaver amp Stappaerts 2000 JAM Kind amp Gezin al
23. e sensor white clip should be Is the electrode centred on the back of the neck not on the skull or back The common sensor green clip placement easy to should be placed on the back or front of either shoulder not on the chest or back Using Natus achieve with minimal required sensor montage will help achieve faster test times and less myogenic interference disturbance to the Gently hold each sensor in place for a few seconds to allow them to warm and create good infant adhesion to the baby s skin see also User Manuals ALGO 3i P N 051145 rev B Page 18 Describe the process ALGO 5 p 31 35 Does your organisation Yes in consultation and as required please refer to 1 20 Clinical Manager Clinical offer additional onsite Consultant Audiology Clinical Director Technical Service Manger training for screeners 29 where required Please identify potential staff and detail the training programme Does your organisation Only basic Biomedical access to the device is required as all device servicing requires factory offer training to accredited technician training Biomedical Engineers 2 10 where relevant Please provide a course outline content Doers your Yes User training DVD s are provided ALGO 3i Natus ALGO 3i tutorial Parent DVD organisation provide Your baby s Hearing Screen ALGO 5 Video tutor F5 which brings up a list of tutorial 211 training videos 14 to movies which demon
24. ed from the ALGO 5 by several methods Please refer to Part C Performance Requirements for Electrodes Yes the electrode placement is easily achieved using the recommended method of application Babies can be held by mother father and screened during breastfeeding The baby can be screened in the most comfortable position for both the mother and the infant with minimal disruption Prepare baby Attach sensors and earphones Cables should be connected to sensors and earphones prior to attachment to the infant To ensure quick and accurate screening results it is important to select a baby in a condition appropriate for screening and to correctly place the sensors and earphones and ensure no exclusion criteria for Natus ALGO screening are present Ensure that baby is in a quiet relaxed or sleeping state preferably after a feeding or bath Evaluate baby s skin type particularly at the vertex site to determine whether skin preparation is necessary The sensor clips on the preamp cable are colour coded for placement 2 8 on the appropriate location on the infant BLACK clip for sensor attachment to Vertex site centred high forehead WHITE clip for sensor attachment to Nape site centred back of neck GREEN clip for sensor attachment to Common site shoulder Place the nape and common sensors onto the infant ensuring that the cables lay in the same direction Gently tilt baby s head forward to expose the back of the neck The nap
25. ed so that program managers can ascertain what demand the screening process is likely to place on follow up services Lower specificity higher refer rates not only cause unnecessary parental concern but increase the work load on screening personnel to repeat the screen and increase waiting times to diagnostic audiology services Overall the equipment validation process should demonstrate that in the real working environment the device is able to refer the lowest number of babies for follow up testing with the greatest level of confidence The ALGO AABR algorithm has undergone independent validation studies using the gold standard conventional ABR in both the neonatal intensive care and well baby setting The 4 January 2014 sensitivity and specificity determined during these studies have been documented in international peer reviewed publications 1 10 13 17 18 thus providing program managers with the greatest level of confidence regarding the information they are working with 1 13 1 14 Please provide technical documentation of the equipment algorithm Please provide information on the limitations of the AABR unit to screen infants with craniofacial abnormalities at birth to 3 months of corrected age is provided Please justify your response ALGO devices have been specifically designed and validated to be used on babies with no syndromic features including cranio facial abnormalities 19 The manu
26. ener User Manual Natus P N051145 provided with each Ref ALGO 5 Newborn Hearing Screener User manual Natus P N000737A AABR unit Please 1 28 provide a copy Additional Information to this RFT Will a quick user guide Yes Ref 31 The Quick Reference Guide for using the ALGO 3i Newborn Hearing be provided for each Screener P N051179A The ALGO 3i has help function key with access via key and 129 AABR unit Please Trouble Shooting Guide Ref ALGO 5 Newborn Hearing Screener Instructions for Use IFU Additionally the ALGO 5 provides an on screen help function key F12 and Trouble Shooting Guide Highly Desirable Feature Yes the demographic can be entered in a timely and logical manner The ALGO 1 currently has demographic entry fields for Medical Record Number Date of Birth Screener ID number First and Last name Comments The ALGO 1 does not currently have specific fields for Aboriginal or Torres Strait Islander status Place of Birth or Gender The Comments field is free form and thus can have the relevant data entered in simple and easy to enter format such as A M RNS for the Aboriginal Status Gender and Hospital NATUS has currently a working plan to introduce several new features to the ALGO 3i and it is expected that current devices will be able to be provided with updated software in the second quarter of 2010 The current plan is to add extra user definable data fields and also inclu
27. es to high quality training and ongoing education We provide training at a number of levels during both the initial phase of implementation of screening and on a continual basis as is required by the individual programme We understand the importance of providing the highest quality of training as this underpins the overall success of a Universal Newborn Hearing Screening Programme During our training we emphasize with all screening personnel the importance of good technique to ensure lowest possible refer rates with the highest level of confidence in the screening result The screening personnel develop an intrinsic understanding of the goals of the screening programme i e to get those referred babies into the audiology pathway as efficiently as possible to ensure early diagnosis and intervention which is the greatest motivating source for screening staff within the programme Our overall goal is to promote quality screening and facilitate progress beyond the screening pathway and as such we have qualified clinical trainers and an Audiologist on staff Yes We can provide training on an ongoing annual basis as might be recommended or requested We are actively involved in partnering Newborn Hearing Screening programmes in all Australian states which allows us and the programme providers to best identify the most effective training content which may vary from state to state thus maximising the relevance of the training Some of the models we have d
28. eveloped have been refined by the working closely with the screening personnel in each state Our training is constructed to provide education relating to the factors that influence whole of programme success A basic outline of the training progression is encompassed in the following points Train the Trainer model Goal To develop a self sustaining programme that promotes long term programme viability This includes advanced preparation of core components e g why you screen rationale for early detection didactic training practical training and consolidation of all of these areas see Appendix G Scanmedics Training Overview Document Training incorporates the involvement of relevant professionals such as the Audiologists The training is designed to create a full understanding of the entire screening pathway from initial screen to diagnosis and intervention As programmes evolve and develop we tailor our training on a consultative basis to best support these processes Our training is evidence based and promotes best practice and highest quality improvement in accordance with current JCIH 2007 recommendations and those of the individual programmes Programme Specific Training Goal Individual programme specific training and consolidation As individual programmes start to develop beyond initial training our experience has demonstrated that Programme Managers identify unique areas that may benefit from more programme specif
29. facturer is required to submit to regulatory authorities FDA in the U S all claims that relate to the performance of the device its accuracy and safety Remembering that the ALGO was the first and only ABR device with fully automated results and intended for use by non professional personnel Natus qualified how the device should be used in keeping with appropriate clinical practice see User Manuals ALGO 31 Intended Use p 6 ALGO 5 Instructions for Use Quick Guide Selecting Optimal Screening Conditions This continues to mean that the approved and validated purpose of the device is screening exclusively Thus by definition of screening the ALGO device is intended for use on an asymptomatic population in order to separate those most likely to have a hearing impairment from those who are least likely Infants with craniofacial anomalies are not asymptomatic and present a clear indication that hearing impairment is a risk Although the literature is replete with references on the variety of hearing losses configurations etc associated with the conditions cited in the Natus User Manual there was no need for Natus to prove that it was allowed to exclude infants with these conditions On the contrary it would have been necessary to document the performance of the algorithm for each of these conditions a requirement that would have been daunting if Natus had claimed that the ALGO screener should be used on these babies With
30. false sense of security and be less likely to return for a diagnostic evaluation even if it is recommended 4 January 2014 1 15 Does the electrode provide good impedance with minimal preparation Describe the process Yes the gel sensors provide good impedance with minimal preparation Achieving good impedance can considerably reduce interference that may otherwise increase the screening time As part of our training program screening personnel are educated specifically about the implications of good impedance on screening time and refer rates In our experience working as clinical partners for ALGO AABR programmes within Australia and New Zealand we have found that applying a minimal amount of soap free baby wash directly to the gel surface of the sensors facilitates optimal impedances and promotes ideal screening conditions i e a settled baby This product is readily available in the majority of hospitals Additional skin preparation may be required for some babies who have particularly hairy or oily skin For further information please see User Manuals ALGO 3i Baby Preparation p 28 explains skin preparation ALGO 5 p 49 Prepping Techniques 1 16 mance eq emen Does the earpiece enable effective infection control management Describe infection control procedure Yes The ear couplers and Jelly tabs used for screening are single use only and are disposed of at the end of the screen They can be replace
31. ic training The areas of specific need are identified and addressed through consultation between programme coordinators and Scanmedics This training may address such things as Trouble Shooting Risk Factors and Parental Communication in the format of workshops and seminars and is provided as identified Ongoing Professional Development Goal Improve programme quality outcomes to promote a progressive and forward thinking working UNHS environment Current standards are reviewed in an environment which encourages continued educational growth of screening personnel and programme performance Motivation is enhanced through the exchange of both personal and programme experience Information is exchanged in a structured and productive manner which facilitates positive change within UNHS programmes Opportunities are provided to bring guest speakers from pertinent areas neonatal paediatric audiology parental together with screening personnel to educate in the diversities and the challenges of other national and international programmes Areas that have proven to be of value include risk factors for hearing loss e g CMV Craniofacial anomalies risk management language outcomes for children identified in a UNHS programme and parental experience within the screening pathway Scanmedics have also had the opportunity to provide national and international guest speakers specialising in all areas of screening diagnosis intervention
32. if only noise is p ae m 8 is detected and 1 if an ABR is detected The polarity and timing of the evoked response is the tusa gontam basis for detection and the statistical test that determines if the criteria of gt 99 likelihood of true ABR has been reached Only then is the pass result obtained With other Automated ABR methods analysis using the frequency content of the response can be susceptible to mistaking interference for a true response and thus incorrectly passing a baby with a significant hearing loss For more information comparing the accuracy of other analysis methods see reference 16 Based on peer reviewed publications using the ALGO AABR device the sensitivity is reported to be 100 and the specificity has been reported to be between 94 96 7 10 13 Additional information regarding the detection rates in the VIHSP have also been provided by Dr Melinda Barker see Appendix C It is important to note that the inventors of the ALGO AABR algorithm were clinical and academic professionals affiliated with Harvard University and the Massachusetts Eye and Ear Infirmary rather than beginning as a commercial entity The ALGO was the very first Automated ABR newborn hearing screening device that went through the validation process required to obtain Food and Drug Authority FDA approval in the US and is thus considered to be the De Novo device The significance of being a De Novo device is that the most rigorous processes of
33. in their Regulatory approvals other devices do not claim to offer a final decision but rather a recommendation that can be accepted modified or rejected by a clinician Consequently since they do not claim to deliver a reliable automated result without the final review of a professional and thus they apply no restrictions in their FDA submission or Instructions for use Natus has always defined the use of the ALGO to ensure that infants and their families receive the earliest possible detection and access appropriate care pathways Children with craniofacial anomalies neurological conditions etc should receive immediate attention by a licensed audiologist rather than screening by another person who cannot discern the subtleties of the condition or provide appropriate guidance to the parent Screening babies with atresia is contraindicated see User Manuals ALGO 3i p 6 Exclusion criteria I have also included a comment that you may find of some interest from Dr Judith A Marlowe Ph D FAAA Executive Director Audiology and Professional Relations Natus Medical Inc Since the purpose of screening is to apply a procedure to an asymptomatic population in order to identify who needs further evaluation there is no plan to modify this precautionary information which is labelled Important since it is provided to help ensure correct clinical results The logic behind this exclusion is that these babies present with clearly visible sig
34. ion of ATA cables as well Calibration Can the regular as replacement of fair use damaged cables under our service contract The user would request calibration of screening that a newly calibrated cable be sent to them by our office and once received the user would then send the date expired cable to our office to be recalibrated and returned to the pool We 2 2 equipment be easily maintain segregated pools of cables for each state programme for Quality Assurance purposes It is important to note that this calibration process ensures that there is no interruption to the screening programme due to calibration requirements The ALGO 3i and ALGO 5 provide a 3 month pre warning to the user that calibration will be required on a certain date which is 12 calendar months after the newly calibrated ATA cable was first used in an ALGO device Attempting to screen more than 90 days post calibration date is forbidden for quality purposes Active records of calibration schedules are maintained by Scanmedics Natus acoustic cable calibration procedures are validated to yield a calibration that remains within specification for a period of twelve months Therefore daily calibration is not necessary This provides an Health User Guide Version 4 January 2014 Page 21 of 23 added benefit to ALGO users Stimulus calibration is accomplished by storing calibration data into an EEPROM that resides inside the ATA cable assembly duri
35. lume commitment triggers are achieved It offers value for money including competitive rates and a quality range of products 2 Accessing the Contract 2 1 Period contracts are established under the authority of the Health Administration Corporation and administered by the NSW Department of Health 3 Placing an Order 31 Official orders are to be placed with the Contractor through Oracle or Webreq placing an order you are entering into a contract with the supplier and as a minimum the following information should be included in the Official Order Contract Number and Name and address of Supplier and Customer Customer s Order Number Date of Order and Date of Delivery product code contract price quantity and any accessories HIMF number please see below table rae HIMF Generic Description Long Description Organisation Assigned Consists of 300 x Valu Pak Earphones pressure sensitive adhesive BLK BRH CHR CHW FWT HOR EAR PHONE AND SENSOR PACK 960 x Jelly Tab Sensors HSC HWA HWM ILS MUR NBM NEWBORN HEARING SCREENING VALU hydrogel adhesive ORA SEI SES SOU SSW SWS 508809 PAK 1 x Baby Preparation Guide SYD WAG WMD WST WSY Consists of BLK BRH CCO CHR CHW FNU 36pr x FlexiCoupler Hydrogel HCA HNE HOR HSC HSP HSU Earphones disposable HWA ILS MNC MUR NBM LIS EAR PHONE AND SENSOR PACK 120 x JellyTab Sensors NCC NEW NSY ORA SEI NEWBORN HEARING
36. ng events e g national conferences workshops and clinical articles JCIH 8 Contract Conditions This section contains the key features of the contract conditions that may be of interest to customers It does not contain all of the conditions of contract a copy of which can be obtained by contacting Contracting Services 4 January 2014 8 1 8 2 8 3 8 4 8 5 8 6 8 7 8 8 8 9 8 10 8 11 4 Government Taxes Duties and Charges All taxes duties and charges imposed or levied in Australia or overseas in connection with the performance of this Agreement will be borne by the Contractor Title and Risk Title and Risk shall pass to the Customer on satisfactory delivery of the Deliverables in accordance with the Customer Contract Insurance The Contractor has arranged with a reputable insurance company a A Broad Form Liability Insurance Policy for at least the amount of AUS20M in respect of each claim for both Public Liability and Product Liability b Workers compensation insurance as required by all relevant laws of Australia relating to worker s compensation Price Variations The following price variation conditions apply a As per the contractors selected price basis in accordance with Clause 3 5 Price Adjustment of the Deed of Agreement Note that pricing is fixed for the first twelve months of the contract then subject to review at six monthly intervals Best Price Clause 3 6 Best Price of the
37. ng the calibration process This calibration data is read by the ALGO electronics and is used to adjust the drive signal to the acoustic transducer to ensure that the stimulus has the proper intensity when used with the Natus Flexicoupler earphones Linkage Equipment Algorithm Can the AABR waveform can be accessed if required Please specify process Can the electrode impedance be checked at regular intervals during the test session Please specify how this occurs and the outcome of high impedance i e abandon or pause Is the algorithm and stimulus level able to detect hearing loss in the mild to profound range in infants from birth to 3 months of corrected age Please provide evidence to Data Systems Is the screening and demographic data compatible with a HL7 standard compliant data management system The ALGO device utilises a prorietary binomial statistic algorithm to determine the presence or otherwise of a valid ABR The raw data from the AABR waveform analysis is saved in the ALGO device and once archived can be reviewed within an Expanded Review process should this be required at some future date Yes when using ALGO the impedance readings are visible and displayed on the ALGO screen throughout screening and updated every 20 seconds Ref User Manual ALGO 3i p 22 ALGO 5 User Manual p 38 Understanding Impedance The ALGO AABR provides two impedance readings Vertex Im
38. ns that indicate a high likelihood of hearing impairment and sending them directly to diagnostic evaluation makes more sense from the standpoint of appropriate care as well as cost benefit It also means that from the beginning parents will receive information from an audiologist who will be able to answer questions that depend upon more extensive data obtained from the battery of tests performed during a diagnostic evaluation as well as provide appropriate counselling and support It is well recognized that infants with atresia and other congenital malformations may pass ABR screening any ABR not just ALGO due to unusual audiometric configurations associated with a loss or when hearing loss is confined to specific frequency regions along with other unpredictable effects created by structural anomalies You may be interested in knowing that California revised their inpatient provider standards in April 2009 and are now sending babies with craniofacial anomalies directly to diagnostic services and early intervention rather than screening them Parent perception If a baby with cranio facial abnormalities passes a screen but the parent is still told to return to Audiology for a full assessment they may be left with the impression that the screen mustn t have been accurate This may influence their confidence in whether the audiological assessment is accurate also If a baby with cranio facial abnormalities passes a screen the parents may develop a
39. of earpiece s cause minimal distress to infants being screened Is the screening tool acceptable to parents Yes the application and removal of the earpiece s earphones causes minimal distress to the infant being screened An effective seal is required to reduce the potential for ambient noise to reach the ear and the stimulus leaking out Optimising both of these settings reduces the screen time and improves refer rates thus improving the efficiency of the program as a whole Parental Acceptability Yes It is estimated that over 25million screens have been performed internationally using the ALGO screening devices which is a good indicator that the devices used have been acceptable to parents Parental acceptance has been reported to be excellent in peer reviewed literature 21 22 Our clinical partners in the Queensland Healthy Hearing State Programme have shared the results of their Parental Survey which indicated very good parental acceptance This survey is done routinely and is used as part of the hospital accreditation process to improve clinical practice see Appendix E Healthy hearing Parent survey Jan Oct 2009 Royal Brisbane amp Women s Hospital Figures from the Queensland Healthy Hearing State Programme also demonstrate low numbers of declines for screening highlighting parental acceptance of the ALGO AABR programme Queensland s Healthy Hearing programme Manager quotes but I can happily say that our
40. olve and develop we tailor our training on a consultative basis to best support these processes Training is evidence based and promotes best practice and highest quality improvement in accordance with current JCIH 2007 recommendations and those of the individual programmes Programme Specific Training Goal Individual programme Specific training and consolidation As individual programmes start to develop beyond initial training our experience has demonstrated that Programme Managers identify unique areas that may benefit from more programme specific training The areas of specific need are identified and addressed through consultation between programme coordinators and Scanmedics This training may address such things as Trouble Shooting Risk Factors and Parental Communication in the format of workshops and seminars and is provided as identified Ongoing Professional Development Goal Improve programme quality Outcomes to promote a progressive and forward thinking working UNHS environment Current standards are reviewed in an environment which encourages continued educational growth of screening personnel and programme performance Motivation is enhanced through the exchange of both personal and programme experience Information is exchanged in a structured and productive manner which facilitates positive change within UNHS programmes Opportunities are provided to bring guest speakers from pertinent areas ne
41. onatal paediatric audiology parental together with screening personnel to educate in the diversities and the challenges of other national and international programmes Areas that have proven to be of value include risk factors for hearing loss e g CMV Craniofacial anomalies risk management language outcomes for children identified in a UNHS programme and parental experience within the screening pathway Scanmedics have also had the opportunity to provide national and international guest speakers specialising in all areas of screening diagnosis intervention and outcomes A total of 12 presentations have been arranged by Scanmedics to facilitate Ongoing education and speakers have included Dr Judith Marlowe Florida United States Professor Christie Yoshinaga ltano Colorado United States and Pamela Palasanthiran CMV specialist at Sydney Children s Hospital Australia The details regarding presentation content and participant evaluation forms are listed in Appendix H Ongoing Technical and Clinical Communication Updates Goal To provide the most current technical updates and clinical information Programmes are updated on any technical aspects of the screening equipment including software and hardware changes which enhance the use of the device Appendix Scanmedics Acoustic Transducer Assembly document Ongoing updates to Coordinators are also provided by utilising electronic distribution of other relevant upcomi
42. pedance Impedance between the vertex and common sensors in kOhms Nape Impedance Impedance between the nape and the common sensors in kOhms These readings indicate how much the electrical conductivity of the skin is blocked by dry skin debris or oil Skin preparation soap free baby wash which removes oil and debris increases conductivity and decreases impedance Both impedance readings must be less than 12 kOhms before the screener will begin screening In general the lower the impedance the faster the screen will run The ALGO devices pause automatically if the impedance level is greater than 12kOhms The ALGO 3i monitors the impedances at each sensor location At any time during screening the impedance numbers are displayed on the screen The ALGO 3i screener has a built in impedance monitor which is designed to verify low impedances prior to starting the hearing screening Low impedances result in faster screening times and fewer false refers If impedances are above 7 kOhms check the skin preparation of the infant When both impedances fall between 8 and 11 kOhms the ALGO 3i screener will display an Impedances Marginal message The green OK button will become selected and screening may begin at this point but it is recommended to check skin preparation of the infant When impedances fall below 8 kOhms the ALGO 3i screener will display an Impedance OK message Begin screening by clicking OK The ALGO 3i screener will advance to th
43. ptable levels The immunity operator is alerted to excessive acoustic electrical and myogenic interference through a visual Are there any display on the device which prompts them to take steps to calm the infant or eliminate restrictions on the use interference Both the visual alerts and advanced artefact rejection system help to prevent of the AABR unit unnecessary referrals to Audiology high refer rates The operator is not able to override the automatic artifact rejection mechanisms ALGO is designed for any available location including the NICU special care nursery and post natal ward and does not require acoustical isolation Restrictions on use A reasonably settled infant is a prerequisite for successful UNHS screening with any device It is indicated that the ALGO not be used in an environment where it continuously displays myogenic interference muscular and electrical or excessive ambient noise The ALGO should not be used on infants less than 34 weeks gestational age or greater than 6 months see 1 9 amp 1 10 below Both ALGO 3i and ALGO 5 screeners comply with EN60601 1 2 EN 60601 1 2 is an Does the AABR unit international standard for use by manufacturers of medical electrical equipment test houses interfere with any other and hospitals that connect equipment up to form medical electrical systems EN 60601 1 2 18 electrical equipment applies to the basic safety and essential performance of medical electrical equipment ME
44. s Order Contact Name Sales Order Phone Number Sales Order E mail Address Sales Order Fax Number Switch Board Telephone Number 54002598914 30 Blake Street Wagga Wagga 2650 Unit 6 15 17 Gibbes Street CHATSWOOD NSW 2067 David Gibson 02 98822088 dg scanmedics com Alison Offner 98822088 ao scanmedics com 98823549 02 98822088 Company Website Address http scanmedics com 7 1 Guarantees and Servicing Arrangements 7 2 7 3 All devices offered are warranted against faulty manufacture or components for 12 months from the date of invoice Consumables are time sensitive and as such are warranted against faulty manufacture or components up to the expiry date listed on the packaging Price Basis Please see attached Excel sheet for prices Price Variation Mechanism Prices are firm for the first twelve 12 months of the Standing Offer agreement then subject to review on a yearly basis at 12 monthly intervals based on Exchange Rate variation Service and Replacement Pricing Services Product ID Price Ex GST Full Service contract ALGO 5 NATSERA5F 2 424 00 Full Service contract ALGO 3i NATSERASIF 1 515 00 ATA cables calibration NATSER ATACAL Notes Full service contract includes annual calibration and fair use replacement of cables and other components of the device Basic service contract Includes all components of the device except cables and does not include annual calibration fees A
45. screening personnel to observe the correct positioning over the ear also isolate the ear from noise in the environment The flat external surface of the Flexicouplers allows simultaneous screening with minimal handling of the baby to be performed efficiently in any environment where the parents and infant are most settled e g parents arms whilst the adhesive helps them to remain secure These factors reduce the impact of environmental and myogenic noise on the screen decreasing both the screen time and the refer rate The following outline provides a description of how to attach the earphones Attach the ATA cable to Natus earphones by inserting the acoustic transducer into the round opening and clicking it into place along the side of the earphone Place earphones on baby by rolling the earphone from behind the ear forward RED transducer is for the baby s Right ear BLUE transducer is for the baby s Left ear Ensure that the transducer is in the front i e towards the baby s face This ensures that the clicks are directed into the infant s ear and will speed the test time Avoid placing the earphones over hair if possible Be sure that the entire ear is enclosed within the earphone Gently press the adhesive ring to ensure a good seal around the ear Ensure that both cables lay in the same direction For further information please see the User Manuals ALGO 3i p 19 ALGO A5 p 35 36 1 18 1 19 Does the application and removal
46. so reported on a distribution of hearing loss in their newborn population which included infants with hearing losses in the 21 40dB range Using a stimulus less than 35dB would increase refers of normal infants hence cost and even in the case of a borderline child would not result in active treatment during the neonatal period The JCIH has not officially changed their 30 40dB targeted loss criteria but is committed to the goal of identifying all degrees and types of hearing loss they only recently officially adopted the position that auditory neuropathy is now targeted and requires AABR in the NICU JCIH p 901 Ref Natus Bibliography no 13 Universal infant hearing screening by automated auditory brainstem response measurement Mason JA Herrmann KR NATUS ALGO systems have the capability of data output in HTML format which is compatible with the HL7 standard To retrieve data from the ALGO 3i system data download via infrared link to a compatible computer is required first ALGO 5 can be coonected directly to a network Pls see Part C Health User Guide Version 4 January 2014 Page 22 of 23 2 7 Can backup of data can be performed easily by screening staff Please describe backup process Data download from ALGO 3i can be accomplished simply by connecting a Windows compatible computer via Infrared link The Link and software is provided with the ALGO 3i Data download can be easily accomplish
47. strates how to prepare a baby attach the sensors and earphones Ref be left on site for ALGO 5 User manual p 16 DVD ALGO 5 Tutorial ongoing education and training Health User Guide Version 4 January 2014 Page 23 of 23
48. sure sensitive neonatal adhesive and 320 triplets JellyTab sensors 40670 4 130 00 4 130 00 4 068 05 4 006 10 3 923 50 JellyTab Sensors 40 triplets NAT040587 163 33 163 33 160 88 158 43 155 17 NuPrep Prepping Gel 4 tube NATNuPrep4 58 80 58 80 57 92 57 04 55 86 NuPrep Prepping NATNuPrep2 Gel 25g tube 5 34 30 34 30 33 79 33 27 32 59 7 5 Delivery FIS No minimum order fee 8 1 1 Standard Arrangements e Sydney Metro Area 24 hours e Regional NSW 48 hours 8 1 2 Emergency Arrangements e Sydney Metro Area 12 hours e Regional NSW 24 hours 7 6 Help Desk 02 98822088 7 7 In service Education and Training A basic outline of the training progression is encompassed in the following points Train the Trainer model Goal To develop a self sustaining programme that promotes long term programme viability This includes advanced preparation of core components e g why you screen rationale for early detection didactic training practical training and consolidation of all of these areas see Appendix G Scanmedics Training Overview Document Training incorporates the involvement of relevant professionals such as the Audiologists The 4 January 2014 training is designed to create a full understanding of the entire screening pathway from initial screen to diagnosis and intervention As programmes ev
49. tatistical detection algorithm used in all ALGO devices including the ALGO 3i and criteria Itis mandatory ALGO 5 was designed and validated specifically for newborns and infants up to age of 6 that the AABR units months birth age to provide a pass refer result based on a screening level of 35 dBHL and to provide pass refer identify babies with a developmentally significant hearing loss 1 2 result based on criteria of 35dBHL Both the ALGO 3i and ALGO 5 will revert to the default settings as configured under the password protected function Password protected adjustments can be made to technical parameters such as ALGO3i Screening intensity level ALGO 3i only 35 or 45dBHL Simultaneous Sequential or Separate ear screening defaults to simultaneous screening mode For more detailed information please refer to the User Manual ALGO A3i p 20 ALGO 5 Password protected settings 1 Simultaneous Sequential or Separate ear screening can be 15 selected The system defaults to simultaneous screening mode 2 If the Left Ear Right Ear Only Screening Mode should be available during the screening process For more detailed information please refer to the A5 User Manual ALGO A5 p 71 72 Preferences amp Profiles NOTE Current screening recommendations by the JCIH 2007 Position Statement are for bilateral screening including rescreens 3 For this reason single ear screening methods are hidden by default Ears come in pairs
50. tter through discussions with the Contractor s Customer Service Representative see Section 4 for contact details If however you are unable to resolve the matter then you should contact Contracting Services If the matter cannot be resolved by mutual agreement of both parties in January 2014 consultation with Contracting Services the matter will be referred to expert determination This more formal process will require you to keep a higher level of detailed documentation and records 9 Frequently Asked Questions Q How can get the latest copy of the User Guide A Please contact the contract officer listed at the front cover to obtain the latest copy Q What if am experiencing an issue with a supplier such as incorrect pricing A Please contact and report the issue to the contract officer for appropriate action 10 Contract Administration amp Contractor Performance Survey 10 1 Contact Numbers The Contract has been arranged and is administered by Health Support Services If you have any questions relating to the operation of the Contract then contact Contract Officer Nerida Eames T 02 8907 1479 E nerida eames hss health nsw gov au 10 2 To help us maintain a high level of service we seek your feedback concerning suppliers performance under contracts established by the Health Administration Corporation 10 3 Your feedback will be acknowledged within 10 days 4 January 2014 Performance Survey CONTRACT DETAI
51. user software within one of the critical validated components of the device that provides the validated sensitivity the AABR unit be and specificity of the ALGO devices Yes the user software within the ALGO AABR unit can upgraded easily where be upgraded easily User upgrade of system software is possible for the ALGO 5 and the improvements have ALGO 31 In instances where the user is not comfortable with their level of computer skill our 124 been developed and is technicians can upgrade the software Yes 1 26 Will your organisation comply with the manufacturers specifications for the AABR unit Yes we will comply with the manufacturers specifications for the ABBR unit 1 27 Will a technical service manual be provided for the AABR unit as required Please provide a copy as Additional Information to this RFT Yes Health User Guide Version 4 January 2014 Page 20 of 23 2 Ease of Use provide a copy Additional Information to this RFT Can demographic data can be entered into the AABR unit in a timely and logical manner Minimum demographic data to include Aboriginal and or Torres Strait Islander status place of birth date of birth first and last name Medical Record Number gender and screener identification number Describe the demographic data entry procedure in Part C2 Will a User Manual be Yes in CD format Ref ALGO 3i Newborn Hearing Scre
52. validation were required in order to gain FDA approval for the ALGO AABR device to be used on newborns after which other automated ABR devices were able to follow without such rigorous scrutiny Equipment Validation Sensitivity amp Specificity What does it mean to the whole program For a device to be validated it needs to go through a process whereby assessors compare the Please provide details of OUS performance of the device against the most relevant competencies and standards In the case screening sensitivity DOMINE an of newborn hearing screening devices the gold standard for validation is to compare the result 1 12 and specificity and evidence underpinning these figures obtained from the device to that of a conventional auditory brainstem response ABR Studies should also include infants both with and without a hearing loss in the evaluation process to ensure the sensitivity of the algorithm to the target condition is high Without these studies the end user may be put in the position whereby they have to recall a population of babies for repeat evaluations to ensure that no newborn with a hearing loss has incorrectly passed their hearing screen This outcome is both detrimental to the long term future of the baby and the confidence of the public in the newborn hearing screening program as a whole From a program cost perspective the specificity of the algorithm within the device also needs to be validat
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