User Manual - Cal Poly San Luis Obispo
Contents
1. 2004 24 of 26 Technical Services D epartment 805 756 1410 FAX 805 756 7250 Technical Services Mgr Jim Chernoff jchernof calpoly edu A telephone is provided backstage for your convenience in running your event There is a courtesy phone in the dressing room hallway and a pay phone in the lobby too Be sure everyone is familiar with the contents of this User Guide all the rules Have all scenery amp props ready to use at the first rehearsal on stage If something is not ready by the Final Dress Tech CUT IT Never add or change an element of the show after the last rehearsal In the event of a fire alarm all persons are required to evacuate the building The fire alarm consists of strobe lights a siren and voice announcements to evacuate Hints for Performers All performers parents and guests must enter and exit through the stage door in the loading dock area There will be no access to the PAC from the lobby doors There are no food or beverages permitted on stage or in the auditorium Chewing gum should be discarded Sports bottles with water may be acceptable backstage Smoking is permitted outside the building only Please be quiet backstage Also be aware of sightlines if you can see the audience they can see you Don t run in the halls or on stage the floors are slippery Be especially careful crossing behind the back curtain it shows ripples looks bad Wait quietly off stage until2. 1 Responsibilities A person should consider the show to bea serious commitment You become a member of a work unit that depends on you Therefore the supervisor may reasonably expect you to Report to work at the agreed upon time ready to work e Check in with the person in charge of your crew when you arrive BE ON TIME Plan for parking time Crew are not permitted to park in the loading dock just because they re late Call times are occasionally ESTIMATED and may be modified as details become refined Be flexible 2 NOTE that calls sometimes run through meal times We may or may not break at your mealtime you ought to bring something to eat when we do break We do have a refrigerator and a microwave 2004 20 of 26 Technical Services D epartment 805 756 1410 FAX 805 756 7250 Technical Services Mgr Jim Chernoff jchernof calpoly edu 3 Attend to assigned duties on the job and not conduct personal business while at work 4 Work with a cooperative and positive attitude Every job is important Be willing to do whatever is assigned and do it well Putting on a show is a collaboration a group effort Be prepared to be a team player 2 Awareness Safety 1 During your work here you are exposed to heavy mechanical scenery and equipment Awareness on your part is necessary to maintain a safe operation Good judgement discretion and common sense should prevail at all times If you
3. OCCUPANCY The occupant load shall not exceed the rating of the space i e the number of seats available No standees or aisle sitting No overflow seating is permitted in the booths or backstage Seating of audience on stage requires special advance arrangements See SEATING AUDIENCE ON STAGE OPEN REHEARSALS Open rehearsals require advance notice to the Theatre Operations Manager A House Manager is required ushers may be needed and parking may become an issue OPENING OF HOUSE The House opens 30 minutes prior to performance All pre sets sound and light checks must be completed before that time Lobby doors open to the public at 1 hour OUTSOURCE Outside services and materials can be arranged for by the PAC as a convenience to the 2004 10 or26 Client in accomplishing the needs of the show Costs will be passed through to the client PAYMENT F OR DAMAGE Client agrees to pay costs of repair or replacement for all damages to the PAC or its equipment resulting from use by the client PROSCENIUM Users may not alter remove or attach to the wooden proscenium at any time PYROTECHNICS Client or artist is responsible for obtaining required local licenses or permits for pyrotechnic effects Campus Fire Marshal must approve Client is responsible for any damages arising out of use of pyro such as burns to softgoods or dancefloor See DAMAGES and FIREPROOFING PUBLIC SAFETY Client agrees that at all times he she
4. Order rental drops early sometimes as much as a year in advance Schedule them to arrive in time to be put up before any tech rehearsals begin Again remember how large the stage is when sizing a drop VII Safety 2004 We practice safe theatre this is our workplace and many OSHA rules apply There is a tendency to look for shortcuts or ignore a potential hazard for the sake of speed or cost Everyone working on a show must comply with safety regulations Know this and allow enough time and budget to do it right We must ensure the safety and well being of the audience and all backstage personnel at all times 22 of 26 User Guide v 6 02 Cohan Center Technical Services D epartment San L uis O bispo California U SA 805 756 1410 FAX 805 756 7250 Technical Services Mgr Jim Chernoff jchernof calpoly edu IX A Typical Schedule for local dance opera and theatre groups Sunday PAC Stage Prep Hang amp Circuit lights Monday Load In sets costumes Focus lights Evening Dry Tech crew only Learn amp run all shifts Write some light cues Tuesday Morning Final lighting setup Notes Afternoon Light cue rehearsal Evening First technical rehearsal all show Wednesday Notes Technical Rehearsal Thursday Notes Dress Rehearsal run like a performance Friday Opening Night e After final performance Strike amp Loadout All scenery amp equipment must be dismantled and removed from the PAC Be sure
5. will conduct his her activities will full regard for public safety and will observe and abide by all applicable regulations and requests by duly authorized campus and governmental agencies responsible for public safety RECORDING S ERVICES Technical Services will facilitate any recording requests made by the client However it must be understood by the client that the performance spaces are not recording studios Therefore PAC does not guarantee the control of the performance spaces that would be inherent in a studio Client warrants that all appropriate rights clearances and performance releases have been obtained RIGGING Rigging shall be under the supervision of PAC Staff ONLY with PAC crew as needed and any user scenery crew All flown scenery will be inspected for safety and may be rejected for any cause by the PAC staff person in charge ROSIN The use of rosin or glitter is prohibited in the vicinity of the dance floor RULES By contracting with the PAC client agrees to be bound by all provisions in these rules Client shall ensure that all participants are made aware of these Rules amp Regulations and that they must abide by them SCENERY CONSTRUCTION No scenery construction or painting is permitted touch ups with a drop cloth only SCENERY REMOVAL All scenery props costumes equipment etc belonging to the client must be removed by the client immediately following the User Guide v 6 02 Cohan Cente
6. A client Stage Manager or Technical Director is encouraged This person should be familiar with the show and cast and should become acquainted with the PAC prior to load in 1 All Persons 1 Parking All persons working in the Performing Arts Center must park in non staff parking spaces in the G 1 lot or the Parking Structure off Grand Avenue After 5 00pm daily spaces marked STAFF and Sponsored Guest are also available Additional metered space is available at the Administration Building lot Cal Poly charges for parking Monday thru Thursday 7 am to 10 pm and Friday 7 am to 5 pm permit or paid time on a meter Parking is FREE Friday evening after 5 pm Saturday amp Sunday and University holidays including meters The rules apply year around including breaks between quarters Daily permits may be purchased at the entrance kiosk at Grand Avenue at vending machines in the Parking Structure and lots at Campus Police or from the Technical Office for 4 00 per day Weekly permits are available from Campus Police and the kiosk for 12 00 2004 19 or26 We have limited space in the Loading Zone of the PAC show vehicles have priority to park there Crew may unload or load at the dock but must move to the designated parking spaces when completed Bicycles are not permitted inside campus buildings They are not allowed to be locked to railings A bicycle rack is provided at the South end of the loading dock parking
7. Performing Arts Center is located on the Cal Poly campus where Grand Avenue ends at Perimeter Road From US Hwy 101 Northbound Take the Grand Avenue Cal Poly exit around the curve after California Street exit and turn left at Grand Avenue go under the freeway Technical Services D epartment 805 756 1410 FAX 805 756 7250 Technical Services Mgr Jim Chernoff jchernof calpoly edu From US Hwy 101 Southbound Take Monterey Street Cal Poly exit and stay to the right of the freeway to Grand Avenue then turn right away from the freeway From Hwy 1 Hearst Castle Cambria Morro Bay etc Drive to Hwy 101 and get on Northbound right at Walnut Street Stay right prepare to exit for Grand Avenue Cal Poly as above Equipment Unloading amp Buses e Follow Grand Avenue PAST all parking and PAST the PAC to stop sign where it ends at Perimeter Rd facing the University Union e Turn LEFT and go PAST the driveway and small loading dock on the left e Turn LEFT on Tahoe Road before the red roof Mott Gym Go to the end curves left e Park in a marked space or the large loading dock e Display campus permit AND dock pass obtain from Stage Manager inside e Enter through Stage Door Artist Entrance to right of large loading dock Cars may unload or load at the dock but must move to the designated parking spaces when completed Buses amp trucks may stay at the loading dock By special arrange
8. are there and looks out for the overall best interest of the PAC amp the show permitted to operate sound lighting or rigging 2 Stage Manager Flyman Responsible for equipment Qualified Artist s personnel may also be opening amp closing the PAC and supervision of permitted Under some circumstances volunteer or all activities backstage Runs all curtains and other user provided crew may be used for stagehands flown scenery Calls show cues as needed and additional followspots one must be PAC Crew M E oe They must go through an orientation with the PAC 3 Lightin Technician House Electrician Light technical staff and be willing amp qualified to use the Board amp house lights operator Hookups equipment or do the duties to which they are Responsible for focus notes as needed Does not assigned For safety and liability reasons the approval design light cues of Client or Artist assistance backstage is under the PEN sole jurisdiction of the Technical Services Manager 4 Sound Technician Technician Sound System setup and Stage crew must be under the supervision of at mixer operation Intercom amp interconnect Plays least one PAC crew member especially if flying of tapes or CDs amp controls microphones as needed scenery is involved Rigging shall be under the Records concerts supervision of PAC Staff ONLY with PAC crew as needed and any user scenery crew 3 Troubleshooter Assistant Stage Mana er Clients are enco
9. are not permitted anywhere onstage before during or after a performance or during intermission except by special arrangement Normal policy is for the ushers not to allow audience members to go backstage Guests are welcome to come backstage into the support halls greenroom or dressing rooms if the client wishes but no admittance to or through stage will be allowed This is a safety issue as well as a logistical concern Stagehands need to be able to do their show work and post show work quickly and without obstruction HEATING amp COOLING Most spaces are set to maintain 70 72 degrees F If the system does not seem to be operating properly an authorized representative of the PAC either the Theatre Operations Manager or Technical Services Manager will call Engineering Services Client is not permitted to do so directly INTERRUPTION OR TERMINATION OF EVENT PAC retains the right to cause the interruption or termination of any event when such action is necessary in the interest of public safety See Emergency Procedures for Fire and Earthquake KEYS TO FACILITY No keys to the PAC will be afforded to any client or artist hired by the client Keys are assigned only to employees of the PAC and User Guide v 6 02 Cohan Center San L uis O bispo California U SA Technical Services D epartment 805 756 1410 FAX 805 756 7250 Technical Services Mgr Jim Chernoff jchernof calpoly edu buildings shall be opened only by suc
10. epartment 805 756 1410 FAX 805 756 7250 Technical Services Mgr Jim Chernoff jchernof calpoly edu Rates ALL technical time 30 00 per hour 5 Some selected positions may be filled by client group crew if qualified to PAC standards 6 Crew assignments are based on average crew need per experience and Rider requirements 7 Split shifts are allowed only as reasonable and if there is a person willing to do so Minimum work call is normally 2 hours unless a special arrangement can be made 8 A fire watch person will be required if the smoke detectors are bypassed to accommodate the stage smoke or fog requirements of the show 5 Incremental Costs Running overtime involves a rental overage charge and a labor component 1 Additional hours beyond 10 in one day are charged at 1 10 of the daily rent and 2 Additional labor hours beyond the estimate are charged at the normal rate 3 Hours past 12 00 midnight are charged extra cost Hours worked on a holiday are charged at 1 2 times the regular rate 6 Expendables and Outsource Items in stock are included at a flat charge see Supplies amp Materials Fee such as Gaffers Tape spike tape tie line aircraft cable Gel patterns 2 Outside services and materials can be arranged for by the PAC as a convenience to the Client in accomplishing the needs of the show Costs will be passed through to the client 3 Items purchased specifically for an
11. event will be billed such as tapes or CDs patterns special gel 4 Equipment rented as required will be billed See Contractual Obligations The Rider User Guide v 6 02 Cohan Center San L uis O bispo California U SA 7 Pianos 1 House upright pianos are available at no rental charge 2 Fees for piano rental and tuning services are always the client s responsibility The house pianos 9 foot Steinway D will be tuned by our contract tuner 3 Piano Rental Capurso Steinway Concert grand charge is 300 per performance or 2 on same day 100 per rehearsal if not on same day as performance Music Dept Concert grand charge is 100 per performance or 2 on same day 50 per rehearsal if not on same day as performance 4 Piano Tuning Charge is 95 per tuning Two pianos cost two tunings If a callback for Touch Up is required it is charged as a second tuning 8 Contractual Obligations the Rider The PAC will endeavor to fully comply with the technical rider Variations or changes must be confirmed by the artist s technical staff not the agent or management or presenter The client group or presenter is always responsible for costs of fulfilling the contract obligations when they have engaged a performing artist including but not limited to 1 Hospitality 1 Towels 2 Amenities 3 Catering 2 Additional services craft services 3 Lighting beyond the PAC s owned equipment 4 So
12. it is time to perform Keep hands off all curtains and NEVER peek through the main curtain Problems should be communicated to the Stage Manager or Technical Director immediately User Guide v 6 02 Cohan Center Technical Services D epartment San L uis O bispo California U SA 805 756 1410 FAX 805 756 7250 Technical Services Mgr Jim Chernoff jchernof calpoly edu Analog Telephone Services Making Calls 1 Outgoing Press 7 to obtain an off campus line outside line There is NO 2nd dial tone Dial the number Please use a calling card O or 800 or call collect to numbers outside the local calling area Within the PAC and on campus just dial the 5 digit number beginning with 6 2 Computer FAXs You may connect a FAX or modem to these lines Note that most of our other lines are digital and will NOT work with analog phones modems or faxes A broken or beeping dial tone will alert you to messages waiting You can dial over this but many FAX machines and modems will not sense this as a valid dial tone so you may have to clear waiting voicemail before using your FAX or computer Voice Mail can be turned off Press 21 3 Incoming Voicemail service is available See page 2 for commands Greenroom 109 phone 805 756 7251 Jack Y Extension Box Nbr Room 110 phone 805 756 6280 Jack Y Extension Box Nbr Room 111 phone 805 756 6281 Jack Y Extension Box Nbr Common to all 3 rooms 2nd phone 8
13. on using the Greenroom adjacent hallway dressing rooms or other space for greeting the performers Backstage is a high hazard area and is dangerous Audience members and visitors will be asked to move elsewhere BALLOONS Use of helium balloons in Harman Hall amp the Pavilion is not permitted If used in the lobby they must be tied down or weighted properly Client will be charged for time amp equipment if Center personnel are required to remove any stray balloons BLOCKING OF HOUSE EGRESS Due to fire regulations no aisle or part of an aisle or Exit doorway is allowed to be blocked in any manner No equipment tripods stools podiums tables etc BOOTHS Only running crew personnel are allowed in the control booths BROADCAST AND RECORDING RIGHTS Any broadcasting or televising in any manner in connection to the client s use of the spaces must have written approval Any audio drop connection or any other facility rendered for such activity must have a minimum 2 days notice from the client to the Cohan Center Technical Services Manager Client is solely responsible for obtaining rights clearances See COPYRIGHT and RECORDING SERVICES BUS POWER Hookups for tour buses and other auxiliary equipment are provided at the loading dock Under no circumstances will anyone other than PAC personnel designated by the Technical Services Manager attempt to connect or disconnect to from these switches CAMPUS CLOSING If the U
14. see Non PAC Employee CREW GUIDE and VOLUNTEER STAGEHANDS COMPANY SWITCHES Company switches are located stage left lighting amp sound and upstage right sound Under no circumstances will anyone other than PAC personnel designated by the Technical Services Manager attempt to connect or disconnect to from these switches CONTRACTS RIDERS When the performing attraction is other than the Client i e an Artist Client must furnish the PAC a copy of the signed artist contract including all riders letters of agreement etc and technical contact names amp numbers By contracting with the PAC client agrees to be bound by all provisions in these rules The PAC staff must be permitted to advance the attraction directly as regards technical needs The client shall provide a copy of these PAC client rules to any Artist which may be contracted to appear The client shall inform all of its own participants of the content of the rules as well CONTROL OF P REMISES It is understood that no agreement with the client relinquishes PAC s right to control the management of the Facility and to enforce all necessary laws rules and regulations Client will afford the PAC staff the right to enter any part of the PAC at any time in the performance of their normal job duties CONTROL OF STAGE EQUIPMENT No stage rigging stage lighting or any other stage equipment can be used or changed without the prior approval of the Technic
15. the final billing to help recover the costs of materials used in presenting the event User Guide v 6 02 Cohan Center San L uis O bispo California U SA Technical Services D epartment 805 756 1410 FAX 805 756 7250 Technical Services Mgr Jim Chernoff jchernof calpoly edu D Client Provided Crew Non PAC Employee Crew Guide Rules applying to Client Staff Client provided Crew and Client s Artist amp Artist provided crew Generally only Performing Arts Center staff and technical assistants are permitted to operate PAC sound lighting or rigging equipment Qualified Artist s personnel may also be permitted Some backstage labor may be done by volunteers or employees of the Client They must go through an orientation with the PAC technical staff and be qualified to use the equipment or do the duties to which they are assigned For safety and liability reasons the approval of volunteer assistance backstage and of non PAC employee operation of equipment is under the sole jurisdiction of the Technical Services Manager Load In amp Rigging operations shall be under the supervision of PAC Staff Running stage crew must be under the supervision of at least one PAC crew member All technical crews shall be directly responsible to the Technical Services Manager in all matters regarding the facility or equipment Safety for performers and audience shall be paramount and the Technical Services Manager is the final authority
16. this service is estimated at a flat rate based on experience and will be billed at the actual cost for the crew personnel doing the work SEAT SHIFTS Each Client shall take the seats and lifts in the arrangement found at the date of the show regardless of the estimate and in the event Client desires a different configuration such changes shall be made at the Client s expense In the case of an inserted event Client shall pay also to restore the seats lifts to the as found state otherwise the seats shall be left in the modified state at no further cost to Client A seat shift which is caused by a client s request to make a change will be charged to the client along with a restore 11 Alterations To Premises Each Client shall take the premises in the condition found For major shows requiring a stage strip the client is responsible for the labor costs of stripping and restoring the stage and or auditorium to the house hang Such modifications require prior approval of the Technical Services Manager 12 Cleaning amp Storage Dressing rooms must be left in a neat and orderly fashion or a cleaning charge may be imposed by the Center Storage is not available within the facility Items remaining after the loadout will be considered to be trash There may be an additional charge levied to clean up and remove such debris Subject to scheduling constraints some items may be held for later pickup 13 Pavilion amp Phili
17. 05 756 7132 Jack W Extension Box Nbr 3rd phone 805 756 7133 Jack X Extension Box Nbr Backstage Directory From another phone dial a 6 and the 4 digit number Room Phone Room Phone Jim Chernoff 112 756 1410 Technical FAX 113 756 7250 Tech Services Mgr Greenroom 109 756 7251 Y Eli Zabala 113 756 7245 Production Coordinator Dressing 410 756 6280 Y Joan Strom 208 756 7247 Call Steward Dressing 111 756 6281 Y Tom McPherron 122 756 7248 Common Production Office 756 7132 W Stage Technician 109 110 111 756 7133 X Roger Phillip 122 756 6283 House Manager Station 756 6284 Stage Technician Stage Manager 756 1512 Nate Deack 122 756 7704 Stage Technician Administration Phones Light Booth 302 756 7249 Reception Desk Teresa 756 7555 Ron Regier Director 756 6557 Sound Booth 302 A 756 6279 Nancy Cochran 756 7234 Front of House Box Office 756 2787 Admin FAX 756 6088 Joan s admin asst 756 6595 2004 25 of 26 User Guide v 6 02 Cohan Center Technical Services D epartment San L uis O bispo California USA 805 756 1410 FAX 805 756 7250 Technical Services Mgr Jim Chernoff jchernof calpoly edu To retrieve voicemail messages A broken or beeping dial tone will alert you to messages waiting You can dial over this Voice Mail can be turned off Press 21 1 Call the voicemail access number 6 6245 From off campus 756 6245 If you get a Cal Poly greeting press If you are at a dif
18. Cohan Center Technical Services D epartment San L uis O bispo California U SA 805 756 1410 FAX 805 756 7250 Technical Services Mgr Jim Chernoff jchernof calpoly edu PERFORMING ARTS CENTER a nm Ee Wo WS Oy copus rr sg Christopher Cohan Center User Guide Technical Services Rules Procedures amp Practices 2004 1 of 26 User Guide v 6 02 Cohan Center Technical Services D epartment San L uis O bispo California U SA 805 756 1410 FAX 805 756 7250 Technical Services Mgr Jim Chernoff jchernof calpoly edu 2004 2 of 26 User Guide v 6 02 Cohan Center Technical Services D epartment San L uis O bispo California U SA 805 756 1410 FAX 805 756 7250 Technical Services Mgr Jim Chernoff jchernof calpoly edu User Guide Rules Procedures amp Practices Rev 6 02 September 8 2004 Table of Contents A General Information AO Map to Performing Arts Center 4 Al Lun 5 A2 Contact Numbers 5 A3 How to Get Here 5 A4 Parking Regulations eese 5 AS Event Parking eren 6 A6 Backstage Access sibar asesanti aan an E ah aa Ne 6 AT Loading etre ai da 6 A8 House Information ssseene 6 B General Rules amp Regulations B1 AMS paces 2 er o ea E etn 7 B2 Pavilion 52 Reged eet ere eet 13 B3 Philips Hall 2 need 13 C Technical Costs Cl Crewing Practices 14 C2 Work Rul s esee 15 C3 Estimating amp Bi
19. NT Smart classroom equipment includes ceiling mounted computer projector with interface panel which provides laptop connections and system controls VCR DVD CD player overhead transparency projector slide projector sound system and screen There is a table Use of the computer projector sound system or interface panel requires a brief orientation prior to the event Call 756 7245 for assistance SOUND SYSTEM There is a sound system integrated with the smart room controls One microphone is provided 2004 13 of 26 Ann Landers GOLDEN RULES If you open it close it If you turn it on turn it off If you unlock it lock it up If you break it admit it If you can t fix it call in someone who can 6 If you borrow it return it 7 If you value it take care of it 8 If you make a mess clean it up 9 If you move it put it back 10 If it belongs to someone else and you want to use it get permission 11 If you don t know how to operate it leave it alone 12 If it s none of your business don t ask questions 13 If it ain t broke don t fix it 14 If it will brighten someone s day say it ABWN User Guide v 6 02 Cohan Center San L uis O bispo California U SA Technical Services D epartment 805 756 1410 FAX 805 756 7250 Technical Services Mgr Jim Chernoff jchernof calpoly edu C Technical Costs C1 Crewing Practices Generally only Performing Arts Center staff
20. SM necessary crew to be available Responsible for Generally PAC equipment will be operated by PAC attendance control payroll human resources and personnel Additional stagehands may be necessary billing work depending on production options chosen Multiple curtains or scenic pieces moving at once will require 10 Projectionist Operates video or slide projection additional flymen If follow spots are used an equipment as needed operator is required for each followspot Any situation where it is deemed prudent for safety or 11 Parking Attendant Secures parking area for efficiency an additional stagehand may be required exclusive use by Client Artist when needed Minimum crew call is 2 hours 12 Security Protect backstage areas from intrusion Typical House Crew Positions 1 Technical Director Supervisor Responsible for opening amp closing the PAC and supervision of all activities backstage The TD supervises all persons in the hall regardless of why they are 2004 14 of 26 by unauthorized unwanted persons User Guide v 6 02 Cohan Center San L uis O bispo California U SA C2 Work Rules 1 When 6 or more persons are working on a project a Job Steward may be assigned whose duties include making crew calls monitoring time amp attendance Human Resources facilitating and billing for Settlements 2 6 The PAC is a non union house Work rules for IATSE employees working on Yellow Card shows sh
21. a single contact person the one voice who has decision making authority and can authorize expenditures This person should consider all aspects of the production to ensure that they are properly integrated This is the person that the PAC staff will look to for answers Make no assumptions Spell out all details Think through all aspects of the production before arriving at the PAC Discuss problems questions uncertainties Be thorough Plan Ahead Hire appoint a stage manager or technical director This person should learn the show A How it flows B Figure out all cues and be ready to call them in the show C Plan the shifts fully knowing what moves where it goes and when Pre decide who will be moving what D Know the cast who is who when they re on and where they re supposed to be Work up cue sheets samples are available This helps everyone understand how the show runs Order specialized materials or equipment in advance it is at times impossible to jury rig with local materials at the last minute Schedule Tightly Time in the theatre is golden Make effective use of it Use a critical path certain tasks MUST be completed before others can be done for example A Lights hung before scenery B Lights focused before scenery that can t be moved which blocks access C All scenery amp props available for focusing D Shift rehearsal before any performer rehearsals Allow enough time to do each job rig
22. al Services Manager such person may be required to leave the building The Stage Manager may conduct a short safety meeting prior to a loadin covering basic safety considerations and rules The client s employees amp volunteers are required to attend the meeting which will occur prior to the start of any work It is the responsibility of the Client to familiarize themselves their agents volunteers and employees with the safety procedures and regulations governing all parts of the facility used by the Client Center employees and guests may not be exposed to unsafe conditions including excessive sound levels SEATING AUDIENCE ON STAGE Requirements 1 Adequate exiting with ushers to direct patrons 2 Adequate aisles on the risers and on the floor 44 3 Safety railings at back amp sides of risers We can accommodate this and provide 114 seats using the Portamaster seated risers SOUND LEVELS User s event shall not exceed maximum sound decibel levels as established by the Performing Arts Center maximum 95db measured at the mix position all frequencies The Performing Arts Center has the audience enjoyment of the performance and their safety to consider therefore PAC staff will have final responsibility to adjust house sound levels as necessary Client contracts with artists shall have this clause made a part of the agreement TELEPHONE A telephone with Voice Mail is provided backstage for convenience in
23. al Services Manager CONTROLLED SUBSTANCES No use or possession of controlled substances is permitted at the PAC 2004 8 of 26 COPYRIGHT Royalty payment and copyright clearance is the sole responsibility of the Client Client must accept all responsibility for and absolve the PAC from any liability or expense arising out of the use of any composition work or material covered by copyright CURTAIN TIMES Curtain will not be held beyond advertised time except for the following reasons Equipment malfunction weather or traffic conditions as determined by the House Manager illness or tardiness on the part of a performer Stage Manager makes the final decision determining the holding of a curtain in consultation with the client and House Manager See LATECOMER POLICY DOORS Doors to the auditorium open at half hour All pre sets sound and light checks must be completed before that time Lobby doors open to the public at 1 hour DANCE FLOOR The use of rosin or glitter is prohibited in the vicinity of the dance floor No sharp objects are allowed on the dance floor It may not be painted nor may scenery be painted near it DAMAGES Damages to any PAC property or rental property as a result of an event are the exclusive financial responsibility of the Client regardless of who caused the damage DRESSING ROOMS Dressing rooms must be left in a neat and orderly fashion or a cleaning charge may be imposed Usage assignmen
24. all be as established by the IA Local having jurisdiction 442 Santa Barbara All stagehands require a 1 2 to 1 hour meal break after 5 continuous hours of work Client s amp Artist s employees shall observe all meal breaks at the same time as PAC stagehands Dry rehearsals or work not requiring operation of technical equipment may continue In an emergency the client and PAC Supervisor may mutually agree to waive the meal break A fire watch will be required if the smoke detectors are bypassed to accommodate the stage smoke or fog requirements of the show This requires an additional person A 10 minute break is required approximately every 2 hours 2004 15 Technical Services D epartment 805 756 1410 FAX 805 756 7250 Technical Services Mgr Jim Chernoff jchernof calpoly edu of 26 User Guide v 6 02 Cohan Center San L uis O bispo California U SA C3 Estimating amp Billing Practices 1 Estimated Costs We will give the best estimate of your event s expenses based on what we know about it Clients are responsible for all costs associated with the setting up and taking down of their event as well as all costs while in the PAC 2 Equipment Clients are afforded the full use of all PAC equipment at no additional charges subject to prior commitments or room assignments The client is responsible for all labor charges to set up the equipment for their specific use ADDITIONAL EQUIPMENT Client
25. are open only when an audience is expected All performers parents and guests affiliated with the show must enter and exit the Performing Arts Center through the loading dock area Stage Entrance or the Grand Avenue Stage Door located past the Box Office on the right side of the PAC There is an Artists Entrance adjacent to the Greenroom which is available by special arrangement Passenger amp instrument drop off pickup will be allowed at the YELLOW CURB in the Loading Dock area for Harman Hall events There is no on street parking near the building including along Tahoe Road or in the driveway 2004 6 of 26 Clients using the Pavilion are required to enter via the Grand Avenue Stage Door near the Lecture Hall not through the Harman Hall Backstage Door at the loading dock Passenger amp instrument drop off pickup will be allowed at the WHITE CURB 5 min zone on Grand Avenue in front of the Box Office There is no on street parking near the building After dropoff park in the general parking lot or Parking Structure and walk to the appropriate Stage Door A7 Loading There is a 3 bay loading dock at 48 inches height fully paved There is a ramp 2 feet in 30 feet up to a roll up door 8 feet wide x 14 feet high onto a service hallway 12 feet wide x 14 feet high Stage access is via a 16 foot wide door upstage center There is also a long handicap ramp from pavement up to the loading dock A8 House Infor
26. are unaware or having a problem doing something don t be afraid to ask how 2 Safety Guidelines e Fall protection gear must be worn on the loading bridge by all personnel Refusal to follow safety procedures will result in immediate suspension Sandals or open toed shoes are not permitted while working If an accident or injury occurs or you see a safety hazard be sure to report it immediately to your supervisor Equipment in the theater can be extremely dangerous If you are unclear on any aspect of the safe operation of any equipment please ask for instruction BE ALERT BE SAFE 3 Clothing Tennis shoes or other full coverage shoes are recommended Your clothing shouldn t be loose as it is apt to get caught in something or get damaged Shorts are generally not permitted on running crews For a long day you might want to bring set up clothes and running crew clothes Running clothes should be black incl socks amp shoes If you do not own these items you need to get them Lockers are available 4 Atthe End Have you returned all borrowed materials i e radios keys tools gloves User Guide v 6 02 Cohan Center Technical Services D epartment San L uis O bispo California U SA 805 756 1410 FAX 805 756 7250 III IV 2004 Technical Services Mgr Jim Chernoff jchernof calpoly edu E The 10 point Advance Preparation List Organize Internally discuss needs for the show Designate
27. area near the Parking Structure and outside the dressing rooms near the Spanos Theatre 2 Event Parking The Parking Structure is reserved for public parking for campus events after 5 00 pm or 3 hours before curtain Crew may utilize this A fee of 5 00 per car is charged at the driveway No permits or passes will be honored in the Event Parking area A vehicle already inside when Event Parking begins incurs no additional fee if it does not leave Client members performers and crew may park in the surface lots with a permit as needed by identifying themselves to the lot attendant the NO EVENT PARKING lot 3 Access During rehearsal or setup periods there will be no access to the PAC from the lobby The front doors are open only when audience is expected Access to the backstage and dressing room areas is strictly through the doors by the loading dock Stage Entrance Passenger amp instrument drop off pickup will be allowed at the YELLOW CURB in the Loading Dock area There is no on street parking near the building including along Tahoe Road or in the driveway Fire Lane Clients holding rehearsals in the Pavilion are required to enter via the Grand Avenue entrance near the Lecture Hall not through the Harman Hall backstage door This is especially important when Harman Hall is in use Passenger amp instrument drop off pickup will be allowed at the WHITE CURB 5 min zone on Grand Avenue in front of the Bo
28. available from the kiosk or Campus Police for 12 00 By special arrangement a limited number of vehicles may unload and remain parked in the loading dock area They must obtain a special loading dock pass from the PAC Technical Office This is in addition to any paid campus permit that may be required A fire lane is designated adjacent to the PAC curb and 20 feet out and other red painted areas No vehicles may be parked in this area Bicycles are not permitted inside campus buildings They are not allowed to be locked to railings A bicycle rack is provided at the South end of the loading dock parking area near the Parking Structure and outside the dressing rooms near the Spanos Theatre AS Event Parking The Parking Structure is reserved for public parking for campus events after 5 00 pm or 3 hours before curtain Crew may utilize this A fee of 5 00 per car is charged at the driveway No permits or passes will be honored in the Event Parking area A vehicle already inside when Event Parking begins incurs no additional fee if it does not leave Client members performers and crew may park in the surface lots with a permit as needed by identifying themselves to the lot attendant the NO EVENT PARKING lot Clients should coordinate their parking needs with Parking Administration at 756 6675 A6 Backstage Access During rehearsal or setup periods there is no access to the backstage from the lobby The front doors
29. e code regulations which include but are not limited to 1 All scenery and softgoods provided by user shall be flame retardant treated or non flammable in nature Cardboard is NOT permitted 2 No flashpots open flame or flammable fluids shall be permitted Candles are acceptable as part of a production in approved and stable candle holders Lighted hand held candles are prohibited 3 No scenery drops properties decorations or other combustible effects shall be used unless treated for flame retardancy 4 No obstructions shall be placed in the exit ways including auditorium aisles 5 Operation of the fire curtain shall not be impaired such as by scenery crossing the proscenium line 6 No flammable materials such as bunting tissue paper crepe paper etc are permitted to be used for decorations All other materials used for decorative purposes banners posters etc must be flame proofed and be able to pass a Fire Department flame test Oilcloth tarpaper sisal paper nylon and certain other plastic materials cannot be made flame retardant and their use is prohibited Exceptions require the advance written approval of the Fire Marshal and may require additional safety measures See also PYROTECHNICS FIRE ALARM Clients and artists engaged by clients are required to shut down operations i e sound amp lighting systems in the event of a fire alarm All persons are required to evacuate the building The f
30. ferent phone press When the system answers you may hear Please enter the box number 2 Enter the 5 digit extension number beginning with 6 Enter your password 3 The password is the 5 digit extension number also Then you will hear You have no new messages OR You have XX new messages and will play first message While Listening to a message Erase Delete play next message Skip to next message this message stays new Fast Forward a bit 66 or 666 for more Rewind a bit 77 or 777 for more PAUSE Unpause Copy Mark to Keep amp skip to next message this message is now played Hear the Date Time stamp EXIT v 0 Ui t2 dE ANG W After listening to a message Reply Copy Erase Delete play next message Skip to next message this message stays new Mark to Keep amp skip to next message this message is now played Repeat last message from beginning Hear the Date Time stamp EXIT After ALL messages Listen to previously saved played messages if any Send message to someone Remove sent message To turn Voice Mail back ON Press 21 2004 26 of 26 User Guide v 6 02
31. h employees Floater keys to the dressing rooms are available to clients and artists during their tenure LOADING DOCK Clients are encouraged to use the loading dock on the west side of the Cohan Center to unload their equipment The dock has a ramp for convenience Immediately after unloading vehicles must be removed This is a multi venue facility and multiple clients use the spaces simultaneously University personnel need access at all times too see Client amp Artist Loading amp Parking Regulations MEDIA All media personnel you invite must check in with the Theatre Operations Manager or House Manager and or the Technical Director or Stage Manager upon arrival They should be cautioned to arrive early to allow for set up and to allocate seats audio feeds electrical hookups etc and tape down cables Late arrival disruptions will not be allowed NAILS amp TACKS ETC No client shall allow nails tacks stage screws or similar material to be driven or placed in any part of the premises or equipment without the approval of the Technical Services Manager Repair of all damage is the financial responsibility of the client Poster putty amp scotch tape are not permitted on the walls NON EXCLUSIVE RIGHTS The PAC shall retain the right to use and license use of portions of the PAC not covered in the contract with any individual client provided that such use will not interfere with the client s activities
32. he rehearsal from the concert hall must enter and exit this area from the backstage access It is presumed that your rehearsals are CLOSED REHEARSALS This means no audience is permitted paid or free Should it become apparent that a significant number of people are in the auditorium additional staff may need to be on duty for their safety and charges will go up accordingly See OPEN REHEARSALS When in concert hall mode performers may be excluded from the stagehouse area Access to the concert stage is readily available from the side corridors ACCIDENTS INJURIES Report all accidents and injuries immediately to a supervisor regardless of how insignificant it seems Emergency service can be obtained by dialling 911 from any telephone ALCOHOLIC BEVERAGES No alcoholic beverages are allowed on campus property but may be served at Client request by Campus Dining ANIMALS PROHIBITED Animals are not allowed in the spaces for any reason other than use in a show or assistance dogs AUDIENCE STEPS Use of steps from the audience to the stage is OK as long as a part of the production We have some step units available Generally it is recommended that audience members use the stairs in the access tunnels at the sides of the stage to get on stage There is a lift available for wheelchair access 2004 7 of 26 BACKSTAGE GATHERINGS We discourage the use of the stagehouse area for gatherings after the performance Please plan
33. hether they are paid or volunteer Load In Bring all materials you need Scripts cue sheets pencils clipboards Remember screws nails tools battery chargers and charged batteries necessary lumber for final assembly masking materials etc You lose serious expensive time making repeated runs to the hardware store Plan the order of arrival of the sets amp props so that the items needed first arrive first Scenery design Flown scenery is tricky work with us before construction begins Thickness balance amp shape all affect how well pieces will work Hints A Cardboard is not allowed it s too flimsy and is flammable B Thin materials need stiffeners C Any piece requires at least 2 pickup points to fly They must be structural and should carry the weight from the bottom Special hardware is available if needed D Cable attachment points are critical and should be considered from the start E Always allow plenty of time to install scenery usually more than you think All scenery must be finished when it arrives at the PAC There is no time nor space to start building that last piece Construction amp painting are not allowed on site All scenery should be built fully assembled and painted at your shop then broken down for transport It can really help the show if the cast amp crew can rehearse with the sets before arriving at the PAC too The PAC stage is large consider this in proportioning scenery
34. ht Many technical effects need to be worked out amp practiced separately then integrated into the show This should be done in advance or during dry tech at the latest Allow time outside of rehearsals for Notes Notes are work done that is based on what was learned during a rehearsal Your Volunteer Crew e Lineup crew members early Be sure the same people can work each job throughout the run of the show Meet with the crew and discuss the show amp their jobs before arriving at the PAC All crew client and PAC should meet for a first tech and discuss all relationships the crew organization who is who etc Work out final details during dry tech Everyone should be told to bring paper and pencil small flashlights are essential for everyone on the running crew Print up cue sheets for everyone even if they re only in draft form It provides a skeleton to add meat to as the tech progresses Not knowing or forgetting details is a major source of mistakes 21 of 26 User Guide v 6 02 V VI VII Cohan Center Technical Services D epartment San L uis O bispo California U SA 805 756 1410 FAX 805 756 7250 Technical Services Mgr Jim Chernoff jchernof calpoly edu Facility Orientation Be sure all performers and crew are familiar with PAC house rules including parking before anyone comes to the hall They will be expected to abide by them All technical crews are responsible to the PAC Technical Director w
35. ind to ensure that it will be acceptable for use This is especially important for flown scenery All scenery provided by the user must be flame retardant treated or non flammable in nature Cardboard is not permitted Pyro requires advance approval by the Fire Marshal Be sure to view the production from all locations in the hall including far side seats and all balconies Sight lines are tricky here and many things are visible that you would not expect to be or not visible from some seats If you have younger performers in your company there should be chaperones as youngsters can get rambunctious and easily be injured You may be charged for damage they incur as well Backstage space in the wings is limited Performers not immediately involved should clear to the Green Room or dressing rooms There are monitor speakers in all dressing rooms and the Stage Manager can page to them Parents friends or others not directly involved in rehearsals should not be permitted in the wings or the auditorium Dressing rooms will be assigned based on the needs of the event Restrooms and showers are in the dressing rooms During some rehearsal periods dressing rooms may not be made available Restroom provisions will be indicated at that time Dressing rooms must be left in a neat and orderly fashion or the Center may impose a cleaning charge Only running crew are permitted in the control booth The light booth windows DO NOT open
36. ire alarm consists of strobe lights a siren and voice announcements to evacuate FIRE WATCH A fire watch will be required if the smoke detectors are bypassed to accommodate the stage smoke or fog requirements of the show This requires an additional crew person FLOOR amp PLATFORMS The PAC stage floor and any portable platforms may not be painted Nailing into 2004 9 of 26 the stage floor or platforms is not permitted Tek screws or lag screws may be used on the stage floor by prior arrangement only Users may bring their own floor a groundcloth or deck No scenery construction or painting is permitted touch ups with a drop cloth only FOOD amp DRINK No food or drink is allowed on stage or in the auditorium at any time Sports bottles or spill proof mugs may be acceptable on stage All catered food must be arranged through Campus Dining Chewing Gum should be discarded before entering the stage GEL Technical Services carries many colors of Roscolux and Lee gel We will supply this gel to clients as part of the basic service Any other brand of gel or depleted colors must be supplied by the client or purchased at client expense GREEN ROOM The Green Room is a common area for all cast and crew If client requires privacy the appropriate area is within the dressing rooms assigned By special arrangement the greenroom may be used as a dressing room or production office or for receptions GUESTS BACKSTAGE Guests
37. lling esses 16 D Client Provided Crew sssessemmRRR 19 E Advance Preparation List sssssesess 21 F Production Hints ssssssssseeHHHe 24 G Telephone Services 25 2004 3 of 26 User Guide v 6 02 Cohan Center Technical Services D epartment San Luis O bispo California USA 805 756 1410 FAX 805 756 7250 Technical Services Mgr Jim Chernoff jchernof calpoly edu a GRAND AVENUE STAGE DOOR 6 KA GENERAL 4 PARKING LOT ENTRANCES LOADING DOCK STAGE DOOR 2004 4 of 26 User Guide v 6 02 Cohan Center San L uis O bispo California U SA A General Al Address 1 Grand Avenue California Polytechnic State University San Luis Obispo CA 93407 www pacslo org A2 Contact Numbers Managing Director Ron Regier 805 756 6557 Email rregier calpoly edu Fax 805 756 6088 Theater Operations Manager Nancy Cochran 805 756 7234 Email ncochran calpoly edu Fax 805 756 6088 Box Office Manager Terri Hopson 805 756 7235 Email thopson calpoly edu Fax 805 756 6088 Technical Services Manager Jim Chernoff 805 756 1410 Email jchernof calpoly edu Fax 805 756 7250 Production Coordinator Eli Zabala 805 756 7245 Email ezabala calpoly edu Fax 805 756 7250 Event Staff Call Steward Joan Strom 805 756 7247 Email jetrom 2calpoly edu Fax 805 756 6088 A3 Directions to the Loading Dock The
38. mation Grand Opening September 27 1996 Continental Type Seating Orchestra main floor 607 Orchestra Pit Lifts 201 Lift 41 771 Lift 42 124 Dress Circle 153 Balcony 169 Gallery 152 Stage Boxes not usually sold 16 Total all seats 1298 Total main lift 42 1221 Total orchestra concert 1097 Full volunteer usher staff Lobby Opens outer doors 7 00 PM House Opens audience seating 7 30 PM Curtain 8 00 PM Standard Intermission 20 minutes User Guide v 6 02 Cohan Center San L uis O bispo California U SA Technical Services D epartment 805 756 1410 FAX 805 756 7250 Technical Services Mgr Jim Chernoff jchernof calpoly edu B General Rules amp Regulations ACCESS DURING REHEARSALS During rehearsal or setup periods there will be no access to the Cohan Center from the Grand Avenue lobby doors The front doors are open only when audience is expected All performers parents and guests affiliated with the show must enter and exit the Cohan Center through the loading dock area Stage Entrance or the Grand Avenue Stage Door located past the Box Office on the right side of the Center There is an Artists Entrance adjacent to the Greenroom which is available by special arrangement No one is allowed in the main lobby grand staircases dress circle balcony or gallery areas including lobbies elevators stage boxes or lower lobby and balcony restrooms Those guests and production staff who need to view t
39. ment a limited number of cars may stay A4 Client and Artist Parking All campus parking regulations are strictly enforced by Campus Police year around including breaks between quarters and summertime These parking rules apply to all client group personnel performers and artists management and staff show crew volunteer or paid local or with the show and PAC personnel including union workers Parking in the loading dock is limited and specific individuals may be determined by Client All persons working in the Performing Arts Center must park in designated parking spaces in the G 1 lot or the Parking Structure off Grand Avenue or the lot adjacent to the Loading Dock See also EvENT PARKING below All vehicles require a paid campus parking permit Monday thru Thursday 7 am to 10 pm and Friday 7 am to 5 pm or paid time on a meter No campus permit or meter is required Friday night Saturday or Sunday or on a holiday However the 2004 5 of 26 User Guide v 6 02 Cohan Center San L uis O bispo California U SA Technical Services D epartment 805 756 1410 FAX 805 756 7250 Technical Services Mgr Jim Chernoff jchernof calpoly edu loading dock always requires an additional special pass see below Daily permits may be purchased at the entrance kiosk at Grand Avenue at vending machines in the Parking Structure and lots at Campus Police or from the Technical Office for 4 00 per day Weekly permits are
40. niversity declares an emergency and closes the campus the PAC will consult with the President s office and the Director of Public Safety to make a determination as to whether a performance at the Center should be cancelled CHANGES TO RULES PAC reserves the right to make changes in or add further clauses to the rules amp regulations which shall immediately become effective CHAPERONING OF CHILDREN Events incorporating groups of children must have adult supervision at all times in the performance and support areas If the client does not provide chaperones additional PAC crew will be assigned at client expense User Guide v 6 02 Cohan Center San L uis O bispo California USA Technical Services D epartment 805 756 1410 FAX 805 756 7250 Technical Services Mgr Jim Chernoff jchernof calpoly edu CLIENT S EQUIPMENT USED ON S TAGE Any equipment used onstage or in any support area that is supplied by the client i e special effect devices must have the approval of the Technical Services Manager CLIENT PROPERTY In accepting delivery of property addressed to the client the PAC is acting for the accommodation of the client and shall not be liable for any loss or damage thereof Client assumes all responsibility for any property which may be placed in storage during or between the event s No construction painting etc of sets will be allowed in a performance space See SCENERY REMOVAL CLIENT P ROVIDED CREW Please
41. ps Setups Seating and equipment setups and teardowns are charged to the User Guide v 6 02 Cohan Center San L uis O bispo California U SA client Direct labor cost The minimum crew required will be one lead chair person and the normal crew will be 2 persons 14 Cancellation In case of a cancellation for any reason the Client shall be responsible for any out of pocket expenses already incurred such as supplies materials and labor time already put in on the event Client is responsible for costs to restore any changes made in preparation for the event Crew reductions less than 24 hours before an event may result in being charged for standard minimum call time anyway 15 No Show When Client does not show up at all on the day of the event no cancellation notice they are still responsible for all costs including crew 2004 18 of 26 Technical Services D epartment 805 756 1410 FAX 805 756 7250 Technical Services Mgr Jim Chernoff jchernof calpoly edu costs up to the time at which it is determined that the event is not going on and any strike and reset work which is necessary 16 Day Of Show Settlement Labor costs will be projected for work time scheduled to occur after the settlement cut off A job steward may be added to the show call to expedite current billing for the settlement 17 Supplies amp Materials Fee A flat charge of 10 or 20 depending on the nature of the event will be added to
42. r San L uis O bispo California U SA Technical Services D epartment 805 756 1410 FAX 805 756 7250 Technical Services Mgr Jim Chernoff jchernof calpoly edu final performance All items not removed will be assumed to be trash and disposed of accordingly There may be an additional charge levied to clean up and remove such debris Subject to scheduling constraints some items may be held for later pickup SCENERY STABILITY Tall or unstable scenic pieces will be made stable before their use is permitted SCENERY USE BY OTHERS Scenery amp props and the look amp feel of a setting are considered the exclusive property of a Client Use by others must be approved in writing by the owner presenter artist This includes stage settings scenery painted drops and certain special effects It does not apply to house softgoods legs amp borders scrims or any basic platform setups STORAGE Storage is not available within the facility Everything must be removed at the time of the loadout unless temporary arrangments have been made Subject to scheduling constraints some items may be received early for later use See CLIENT PROPERTY and SCENERY REMOVAL SECURITY OF VALUABLES No lockbox is provided to clients of the performance spaces It is suggested that anything valuable not be brought into the backstage area Lockable drawers are provided in the dressing rooms SECURITY Only those persons involved with the produc
43. running the event It is not to be used for extended personal calls There are pay phones in the dressing room hallway User Guide v 6 02 Cohan Center San L uis O bispo California U SA and in the lobbies plus one outside the adjacent Spanos Theatre Please don t ask to use office phones Additional lines are available Special services must be ordered at least two weeks in advance Contact the Technical Services Manager for details TIME A sound check and technical time is always required for every event TOOLS Users are responsible for providing all of their own tools and hardware for scenery USES No part of the premises shall be used as living quarters VOLUNTEER LOCAL STAGEHANDS Some backstage labor may be done by volunteers of the Client They must go through an orientation with the PAC technical staff and be qualified to use the equipment to which they are assigned For safety and liability reasons the approval of volunteer assistance backstage is under the sole jurisdiction of the Technical Services Manager WALLS No posters or signs may be attached to painted walls using tape nails tacks or poster putty 2004 12 Technical Services D epartment 805 756 1410 FAX 805 756 7250 Technical Services Mgr Jim Chernoff jchernof calpoly edu of 26 User Guide v 6 02 Cohan Center San L uis O bispo California U SA Technical Services D epartment 805 756 1410 FAX 805 756 7250 Technical Se
44. rvices Mgr Jim Chernoff jchernof calpoly edu The Pavilion PAVILION REHEARSALS Clients holding rehearsals in the Pavilion are required to enter via the Grand Avenue entrance near the Lecture Hall not through the Harman Hall Backstage Door This is especially important when HH is in use Make advance arrangements for equipment loading ACCESS Passenger amp instrument drop off pickup will be allowed at the WHITE CURB 5 min zone on Grand Avenue in front of the Box Office There is no on street parking near the building FLOOR The Pavilion floor may not be painted Users may bring their own floor a groundcloth or deck Nailing into the floor is not permitted Tek screws or lag screws may not be used under any circumstances No scenery construction or painting is permitted touch ups with a drop cloth only RIGGING Rigging shall be under the supervision of PAC Staff ONLY with PAC crew as needed and any user scenery crew EQUIPMENT Client is responsible for all costs of setup and restore of tables chairs platforms lights or sound Philips Electronics Hall RESET AFTER USE When the room is used bya PAC scheduled user the room must be reset to the instructional setup at the end or the way it was found Many users are re arranging the equipment for their event sometimes putting it in the closet and then leaving it This includes the curtain on the big window Put everything back the way it was STANDARD E QUIPME
45. shall have the right to install any additional sound and or lighting equipment for the performance s subject to approval by the Technical Services Manager Clients requiring equipment not owned by the PAC or presently inoperative for any reason will be accommodated by outsourcing and will be charged for it See Expendables amp Outsource Artist technical rider requirements will be met or negotiated and the costs are the responsibility of the Client 3 Rental Hours The first 10 hours are included in the base rent each day 1 Starts at load in call 2 Includes all hours of occupancy regardless of breaks except for split days 4 Crew Hours 1 All hours are charged except for meal breaks and split shifts Crew goes on the clock at the scheduled start time whether client is present and ready or not Time runs until everything is put away amp everyone is gone 2 Waiting time is part of working regardless of who is waiting for whom or why 3 Rather than charging overtime the PAC uses a One Rate system all hours are charged at the same rate This prevents conflict with the continuity of service The PAC does not employ separate work crews in key positions on the same event to avoid overtime charges 4 Tech charges are estimated in advance and will be billed for the actual number of hours worked job assignment based upon skills and availability 2004 16 of 26 Technical Services D
46. tion are permitted backstage At no time are guests allowed backstage Guests may greet performers in the Greenroom or Dressing Room area Please see Non PAC Employee CREW GUIDE SMOKING POLICY Smoking is not permitted anywhere in the buildings at PAC The closest smoking area is outside on the loading dock or adjacent to the dressing rooms STANDARDS OF CONDUCT 1 All individuals have the responsibility to conduct themselves in a manner that is not sexually harassing to others Sexual harassment will not be tolerated 2 Any form of violence is unacceptable behavior and cause for removal or further action This includes belligerance physical violence and using obscene abusive or threatening language 3 Intoxication whether from alcohol use or drugs is a safety hazard and endangers everyone Intoxicated persons will be suspended and or ejected immediately 2004 11 of 26 STAFFING All clients production needs are coordinated through the office of the PAC s Technical Services Manager All crews are assigned through the Call Steward Technical Services retains the right to determine the appropriate number of staff to service an event and to name the specific personnel assigned SAFETY Final approval or denial of potentially dangerous client equipment or processes rests with the Technical Services Manager If a client s employee or volunteer is deemed unsafe in skill or manner by the supervisor or Technic
47. to schedule enough crew and trucks etc to accomplish this and have tools ready X Communication e Our goal at the PAC is for you to have the best possible production Our staff are professional stage technicians who are dedicated to supporting your activity PAC audiences have major expectations in relation to the quality of productions Staging a show at the PAC requires a lot of expertise and these techs bring that level of experience to your production team They are accustomed to a team effort with lots of dedication communication and a professional approach between members For further information or clarification call Jim Chernoff Technical Services Manager 805 756 1410 jchernof calpoly edu updated 2 9 98 2004 23 of 26 User Guide v 6 02 Cohan Center San L uis O bispo California U SA F Production Hints Every client is required to attend a minimum of one production meeting although more may be needed if the event is technically complex At this meeting the client will be asked questions regarding times equipment staging etc Client committee members need to discuss their needs prior to the production meeting and designate their spokesperson It is imperative that one voice representing the client coordinate the event That spokesperson should consider all aspects of the production to insure that they are properly integrated Check with the Technical Services Manager before building scenery of any k
48. ts may be made by the Client subject to approval by the Technical Services Manager and coordination with other users needs Not all rooms may be available Signs are available DRAPERIES Stage draperies may not be altered pinned or taped Removal or relocation must be under the supervision of PAC technical staff ELEVATORS The elevator is strictly off limits except as needed See CHAPERONING OF CHILDREN EJECTION The PAC reserves the right to eject any objectionable person EQUIPMENT USE PAC equipment is not available for use in locations other than PAC venues nor for rental NO PAC property may be moved to other locations on campus without the permission of the Technical Services Manager All equipment owned by the PAC is available for client s use at no additional cost subject to prior commitments Clients requiring equipment User Guide v 6 02 Cohan Center San L uis O bispo California USA Technical Services D epartment 805 756 1410 FAX 805 756 7250 Technical Services Mgr Jim Chernoff jchernof calpoly edu not owned by the PAC or presently inoperative for any reason will be accommodated by outsourcing and charged back accordingly Artist technical rider requirements will be met or negotiated and the costs are the responsibility of the Client FIREPROOFING All scenic materials brought in by client must be flameproofed and or conform to the Uniform Fire Code The user must conform to University fir
49. und beyond the PAC s owned equipment 5 Specialty rigging truss winches etc 6 Additional instruments or musicians local performers 7 Backline equipment typically 1 Drums 2 Guitar amps 3 Instrument stands 4 Keyboards 8 Sufficient technical personnel to meet the requirements of the artist 9 Union staffing and benefit requirements 10 Extra telephone service long distance calls etc 11 Runners 12 Security 13 Medical Physical Therapy Massage 2004 17 of 26 Technical Services D epartment 805 756 1410 FAX 805 756 7250 Technical Services Mgr Jim Chernoff jchernof calpoly edu The PAC can locate and arrange for the use of needed equipment and for services but the cost is the responsibility of the client Client must advise PAC which rider items are being covered by Client directly 9 Setup Time Please do not assume that the scheduled tech rehearsal time is the only tech time needed for any given show We still need set up time and time to focus lights write light and sound cues and work out set shifts This time appears on estimates amp bills as Preset usually Such additional tech work totally involves the space and often requires that the sets be set up and operable A sound check and technical time is always required for every event 10 Orchestra Lift Seats Seats may have to be moved on or off the lifts to obtain the desired seating or staging configuration Cost for
50. uraged to have their own Stage Assists with staging problems equipment Manager who is familiar with the show and cast who failures or needs lights or sound Can stand fire can run the show This person should become watch if smoke is used in the show and other acquainted with the theatre prior to load in and be duties permit willing to enforce all House Rules as would a staff member 6 Folo Spot Operators As needed a minimum of one PAC staff operator ign ients i SEXE TRET asi Tents AN En P poducuon needs a 7 Lighting Designer Designs light cues for coordinated thr ugh the office OF the PAC s overall show and each segment Confirms that Technical Services Manager via the Call Steward tandard t lishti ti tel The PAC retains the right to determine the SAN AT OCEN ET NE P OCT qe TN focused Communicates with director or appropriate number of staff to service an event and h hei des d l A tlic speci R eL ed ome d choreographer s as to their desires and translates that into stage looks Calls light cues if needed Crew Size Every event in Harman Hall requires a 8 Such additional crewas may be requested by the minimum of 3 PAC staff crew They serve the Company OR deemed necessary by the functions of f Technical Services Manager for proper or safe 1 Stage manager Technical Lead operation of the facility Lighting Technician House Electrician 9 CallSteward Job Steward Arranges for 3 Sound Technician Asst
51. x Office There is no on street parking near the building 4 House Rules for any and all crews 1 There are no food or beverages permitted on stage or in the auditorium You may eat and drink in the backstage hallways and the dressing rooms if company policy permits 1 Sports bottles or non spill commuter mugs may be acceptable backstage 2 Smoking is permitted outside the building only User Guide v 6 02 Cohan Center San L uis O bispo California U SA A telephone is provided backstage for convenience in running the event It is not to be used for extended personal calls There are pay phones in the dressing room hallway and in the lobbies plus one outside the adjacent Spanos Theatre Please don t ask to use office phones 5 Quests backstage are subject to Client and Artist s approval No guests are permitted in the booths or catwalks during rehearsals or performance 6 Standards of Conduct 1 All individuals have the responsibility to conduct themselves in a manner that is not sexually harassing to others Sexual harassment will not be tolerated 2 Any form of violence is unacceptable behavior and cause for removal or further action This includes belligerance physical violence and using obscene abusive or threatening language 3 Intoxication whether from alcohol use or drugs is a safety hazard and endangers everyone Intoxicated persons will be suspended ejected immediately 2 Notes for Local Crews
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