Chapter 15 - Forms Engine
Contents
1. Figure 32 Form Adding Users to a Role 24 Page SharpSchool User Manual Chapter 15 Forms Direct Permissions Within Direct Permissions you can assign specific forms security permissions to other users and groups First click Add to select the users to grant permissions to A window will pop up Standard gt Forms Security Form Template Root Administrators Form Template Root Authors Form Template Root Browsers Sarah Thurman Allow Inheritable Permissions From Parent to Propagate to This Object Apply Figure 33 Form Adding Users to Direct Permissions 1 From this window select the users or groups you d like to grant permissions to by clicking their name and clicking Add When you have selected your users click OK 25 Page SharpSchool User Manual Chapter 15 Forms Search Search Groups 1 3 of 3 Users 1 5 of 5 Administrators Admin Registered Users farah fatima Students Jason Whitman EEN Jessica Flint Joseph Murray Add Selected Groups and Users 2 Jason Whitman Jessica Flint Remove ok Cancel Figure 34 Form User Picker Interface 2 To individually assign permissions to each user click on the H beside their name From here you can assign specific permissions Create Can add Form Templates Delete Can delete Form Templates Read Can view t2. Form Building Basics There are two components to the Form system the Form Template and the Form Instance and it is important to understand the distinction between the two a About Form Templates Form Templates ate templates that are used as a standardized form from which individual form instances can be generated They can also be copied and changed to create other new form templates The form template acts as a master copy of the form and individual submissions ate copies of the template Any changes made to the form template will result in a change to all future submissions for that form b About Form Instances Form Instances are submitted copies of the form template that include the submission information Changes to form instances can only be made in the submitted information field Key Information In order to create and manage Form Templates users are required to log into their sites using a Username and Password Signup Forgot Password Figute 1 Form Login Unregistered users can request access to the site by clicking on the Signup link This will prompt a user to create a profile which is then routed for approval by an administrator For more information on registering a new user refer to Chapter 1 4 Page SharpSchool User Manual Chapter 15 Forms For password retrieval users can click on Forgot Password For more information on password retrieval refer to Chapter 3 1 Accessing t
3. Security Roles The Roles tab allows users and groups to be added to pre defined security roles Form Template Root Administrators have full access to access create edit and delete any form categories form templates their revisions and their submissions Only users in this role can access and use the Manage Form Categories interface Form Template Root Authors have the ability to edit all the form templates as well as create new form templates Users in the Authors role are unable to view submissions or configure security to a form template unless they are the creator of that form template Authors do not see the Manage Form Categories link from the Form Library 23 Page SharpSchool User Manual Chapter 15 Forms Users and groups in the Form Template Root Browsers role are able to access the Form Library to be able to fill out forms Browsers do not see the Manage Form Templates and Manage Form Categories links from the Form Library To assign a user or group to a role click Standard gt Forms gt Security the Hsymbol next the role name to expand the list of users in that role Click to open the user picker Form Template Root Administrators Form Template Root Authors window From this window select the usets E Form Template Root Browsers El Guest by clicking their name and clicking Add El Registered Users Group ot groups you d like to grant permissions to When you have selected your users click OK
4. aaa aaa etat aaa tea aese a aesaaaossaaeeeaaossssasossonoeeanoossasosooonoonoonn 28 b Creating Forms on Existing Dages 31 C Editing Form INStances aaa te aaa aaa aaa aa aaa taa aaa east a es taaeesaaassssoosennoeeanooseasososoosoonoonn 32 2 Page SharpSchool User Manual Chapter 15 Forms Introduction The Form Library is an easy to use tool that makes it easy to design organize and implement customized online forms With this tool you can create your own custom forms for your website allow visitors to submit the form online and track all visitor submissions The Form Builder also offers many different features and options during both the form creation process as well as the form submission steps The Form Builder streamlines the online form creation and organization process Some of the ways in which the Form Builder component is important ate Online creation and submission of forms form design and submission tracking can be completely handled online no additional software installations or localized files are required Forms can be fully customized the Form Builder features a similar Rich Text editor as the web content editor allowing you to design and customize your submission forms any way you choose Easy to use reporting options form submission results can be saved online emailed and exported to a spreadsheet file for reporting and tracking purposes 3 Page SharpSchool User Manual Chapter 15 Forms
5. the form identified by its Name attribute To delete a form submission click on D in the Action column at the right side of the table To download and save form submissions to your own computer click Export to Excel This saves the form submissions table as a CSV file which can be opened by Microsoft Excel and other spreadsheet programs The Export to Excel link appears after there is one or more submission to be able to save x Delete All will delete all the form submissions associated with the displayed revision 22 Page SharpSchool User Manual Chapter 15 Forms Reminder The submissions tab only displays submissions for one version of a form at a time If you are missing older submissions use the Version drop down menu to choose the revision that was previously in place 6 Forms Security There are two levels of security that can be configured for forms using SharpSchool first at the Form Library level and secondly for particular form templates a Form Library Security Security at the Form Library level http www youtsite com form is controlled through the Form Builder At the main view of the Form Library click on Manage Form Templates to access the Form Builder Clicking on the Security tab you are presented with three more tabs View Edit Security Roles Fer Form Template Root Administrators Form Template Root Authors Form Template Root Browsers Figure 31 Form Form Template Root
6. Snarpsch l elping schools succeed User Guide Chapter 15 Forms Engine SharpSchool User Manual Chapter 15 Forms Table of Contents Li Introduction EE 3 2 Form Bull din g Basis eke 2000252 yenki aka kok tee ae sea ee E Dako at DO kai kin Go vs Ee Ea 4 a About Form Templates s c22csscceeevie abit save bas de aiid a keene aed Re 4 b About Form INStANGES ii v se die v s dos dan dev biin des gate see a sis s v dead ARENS Seene EE 4 3 Kev MfONNALON See titel R n ae ia kal ven so e poto f Ce e ked da kato Y SAA den ve kadav kad F 4 A Accessing the Form Library wew sw rek deed Se eege degen fok 5 5 Managing Form Template 6 a How to add a new Form Template 6 b How to dit a Form TEM plate f 446s6s v t sese zo asanado kisyze verdee REENEN 11 6 How to configure Form Template Input Helde 12 a e Ee E WEE 12 Dh Rado BUTON EE 14 O Tek 3 gt gt gt E 15 We TEE 17 Selection FIE A aenneren 19 ZT Managing R VISIONS is sssazas dessas sa gozs gedo dede sya d ass TAT EE de 21 8 How to view SUDMISSIONS csccccsccessseecsnecessaecssseeceseseceeessuecssauecseeecaeecsusuesseeeeseesessaesssaesesaeeees 22 9 Forms Security E 23 al Forn Library Secunty ooume NA e k duo Di te E NAAN AAA CAN AGAR A aki ase 23 b Form Template Serbien EENEG 27 10 Managing Form INStANC S i ki vii kk m k k a kk kk kk ki ke e n Ek kn A n n a S k 28 a Creating a Form Page aaa aaete
7. ation Check button to ensute that all the input fields have been configured correctly If any fields require additional configuration a message will be displayed above the Rich Text editor area detailing the necessaty changes Complete the configurations and click the Validation Check button again When the Successful indication text appears click the Next button 9 Page SharpSchool User Manual Chapter 15 Forms Check off any fields you wish to be mandatory A form cannot be submitted unless the mandatory fields are populated You can also enter in a customized Error Message to display when the Mandatory fields are not filled out on submission Mandatory Input Input n Mandatory Error Message First Email r Last m r r Email Me Figure 8 Form Form Template Creation Step 2 Click Publish Form Template to create the new form template This will create the first version of your form template To continue editing the form template before publishing click Back to return to the editor page D Pitfall Clicking Cancel will return you to the form page and exit the form template creation process 10 Page SharpSchool User Manual Chapter 15 Forms b How to edit a Form Template Click the name of the custom form you wish to edit in the Manage Form Templates interface This opens up the View page First Name Last Name Email Contact Me By Email 7 Figure 9 Form Form Template Vie
8. aximum number of characters to allow on input no limit Type Text display text entered in the field normally or Password display bullets ge or asterisks instead of normal input text y Tip It is also possible to access the text field properties window by right clicking on the text field and selecting Text Field Properties D Pitfall The Name and Id fields are case sensitive and should not include any special characters or spaces Underscores are accepted Enter the Name and Value for your text field You can also define the Character Width and Maximum Characters for the text field if you do not specify values for these fields they will be set to their default values Select the Type of input Click OK Tip You can add reminders or indicators in the Value field for your text box to guide users through your online form For a text field asking for the user s name the Value field might contain Please enter your name here 16 Page SharpSchool User Manual Chapter 15 Forms Text Field Figure 20 Form Text Field Properties populated d Text Area gt El Figure 21 Form Text Area The text area input field is an extension of the text field and allows for a large block of content instead of limiting input to a single line You can configure the size of the text area to be as large or as little you like When the Text Area button is selected in the editor a pop up window appears that pr
9. e a Form Page on the site control bar hover over Page Properties scroll down and select Add New Page When the page types selection extend to the right click on Form Page Blog Page Calendar Content Space Page Discussion Forum Document Container Page External Link Page Ea Page News Section Page Photo Gallery Teacher Page W zou zuvoJnarpounuol Figure 36 Form Add New Form Page Process A page will appear prompting for a Title Once you ve entered a title press Create New Page New Page Tite Teacher Contact Form Name teacher contact form Page Owner Michael Chang Lay Icon Select Icon Create Page Cancel Figure 37 Form Creating Form Page On the page you ve created hover the cursor over Advanced on the Site Control bar and click ge y gt 3 Switch to Design Mode Clicking the EE button on the Form portlet will bring you to the Form Details page where this form instance is configured 28 Page SharpSchool User Manual Chapter 15 Forms Form Details Title Contact Me Form Template Contact Me Browse Button Position Left Do not save data Save data to default location Save data to specified folder Save and attach to specified Workflow On Submission Reload current page Redirect to specified URL Show specified message After Submission Thank you Your submission has been received Send email notifica
10. e configuration may differ slightly a Checkbox Field Figure 12 Form Checkbox The checkbox field puts a checkbox on your custom online form The checkbox can be either Selected or Not Selected and the Value of the checkbox is displayed when it is submitted as S elected When the Checkbox button is selected in the editor a pop up window appears that prompts for these values 12 Page SharpSchool User Manual Chapter 15 Forms Id the identification name for the input field Name the display name of the input field as it would appear in submission reports Value the display value in submission reports when the checkbox is Selected Selected sets whether the checkbox is Selected by default Figure 13 Checkbox Properties Tip The checkbox can be used in a Contact Me form to indicate whether the user would Y like to be emailed The checkbox can also be used to ask whether or not a student has completed a pre requisite course of study D D d y Y Tip It is also possible to access the checkbox properties window by right clicking on the checkbox and selecting Checkbox Properties D Pitfall The Name and Id fields are case sensitive and should not include any special cc 99 characters or spaces Underscores are accepted Enter the Name and Value for your checkbox You can also specify if you want the checkbox to be selected by default by checking the Selected checkbox Click OK A Note When cr
11. e user to the default Figure 40 Form Instance After Submission Dialogue location You can select Send email notification to specified users or addresses to send an email with the form contents each time the form is submitted To add users already on the site click on E to open the user picker When the pop up window appears select the groups and site users to be emailed on form submission and click 4 Once all the users to be contacted have been added to the list at the bottom half of the user picker select lt Send email notification to specified users or addresses Users Si support sharpschool com farah fatima Email Addresses 4 II Figure 41 Form Instance Notification Dialogue To add e mail addresses not associated with user accounts on the site enter them into the Email Addresses field If there are multiple addresses they should be separated by a semi colon 5 In email notifications the Title field appears as the subject line of the notification message To complete the configuration process of your Form Page click the update Form n 30 Page SharpSchool User Manual Chapter 15 Forms b Creating Forms on Existing Pages To add form instances on an existing page we would use Form portlets To create a form instance in a portlet hover the cursor over Advanced on the Site Control bar and click Switch to Design Mode Click the Add Portlet to Region link in the area of
12. eating a new checkbox field it is not necessary to fill in the Id field the Id field is automatically be Figure 14 Form Checkbox Properties Populated generated when the form is being validated 13 Page SharpSchool User Manual Chapter 15 Forms b Radio Button Figure 15 Form Radio Button Radio buttons can be set up to allow users to select one option from a list of choices Radio buttons are similar to checkboxes but are generally not used as a standalone input field since they cannot be deselected once they are selected unless they are a part of a group This feature makes radio buttons very useful for multiple choice type lists When the Radio Button icon is selected in the editor a pop up window appears that prompts for these values Radio Button Id the identification name for the input field Name the display name of the input field as it would appear in submission reports Value the display value in submission reports when the radio button is Se ected Figure 16 Form Radio Button Properties Selected sets whether the radio button is Se ected by default W Tip It is also possible to access the radio button properties window by right clicking on the radio button and selecting Radio Button Properties D Pitfall The Name and Id fields are case sensitive and should not include any special a characters or spaces Underscores are accepted Enter the Name and Val
13. ed By default the form will reload the page that the form was accessed from The user can be redirected to a specific URL once the form has been filled out Show Specified Message will display a custom message after the form is submitted before returning the user to the default location D Redirect to default location D Redirect to specified URL Show specified message After Submission Figure 6 Form After Submission 8 Page SharpSchool User Manual Chapter 15 Forms You can select Send email notification to specified users or addresses to send an email with the form contents each time the form is submitted To add users already on the site click on H to open the user picker When the pop up window appears select the groups and site users to be emailed on form submission and click 4 Once all the users to be contacted have been added to the list at the bottom half of the user picker select H 7 Send email notification to specified users or addresses Users Lari support sharpschool com farah fatimat Email Addresses Figure 7 Form Notification Dialogue To add e mail addresses not associated with user accounts on the site enter them into the Email Addresses field If there are multiple addresses they should be separated by a semi colon In email notifications the Title field appears as the subject line of the notification message Once the infotmation has been filled out click the Valid
14. editor where you can design and create your custom online form Enter a Name for your form This will be the display name for your form On sites with multiple language support Locale is used to describe the language of the form To add the template to one or more categories click the D icon to the right of the Category field A list of categories and subcategories will appear Form Template Details Name Locale English Hale z vui ROlwiok 2 E Source la 4 E B iB F amp vi I 4 8 z ae x x DE l Io OSDir c F F E ER Format H Fort Else eaa Do not save Data KH i On Submissi 2 Save data to default location Save data to specified folder Save and attach to specified Workflow Redirect to default location Redirect to specified URL Show specified message Send email notification to specified users or addresses Validation Check Next Cancel Figure 3 Form Template Creation Interface 6 Page SharpSchool User Manual Chapter 15 Forms Figure 4 Form Category Selection The Template Content area is the body of your form The Rich Text editor grants you the ability and freedom to design the form as you choose You may design and customize the form to your specifications In addition to the normal formatting functions available in the Rich Text editor additional form onl
15. he Form Library The Form Library can be accessed by adding the form extension to your website domain URL in the address bar Note For example if your domain is www yourdomainhere com then the URL to access the Form Library would be www yourdomainhere com form Form Categori Search Find Hl view an gt Forms for Parents 2 Forms for Staff 1 Transportation Request Form Et Fill Out Form G Interactive Website Forms Teacher Contact Forms This form is required for staff members planning on transporting students outside of school property Form Template Administration Manage Form Templates 2 Teacher Contact Form Ef Fill Out Form Manage Form Categories This form template is used on teacher pages to allow page visitors to send messages to teachers 3 Student Council Election E Fill Out Form This form is set up to allow students to vote online for the student council election Figure 2 Form Form Library Main View From the Form Library users can search among the forms available and are able to click E Fill Out Form to fill out any of the forms on the site 5 Page SharpSchool User Manual Chapter 15 Forms 2 Managing Form Templates a How to add a new Form Template At the form library select the E Manage Form Templates link This brings you to a list of all the Form Templates in the current category Clicking on the P Add Form Template wil open up the Rich Text
16. he Form Library Write Can make changes to Form Templates All of the above as well as the ability to manage Form Categories assign permissions Full Control to others and view submissions on forms they did not create 26 Page SharpSchool User Manual Chapter 15 Forms Actual Permissions Actual Permissions allows you to view what permissions specific users have on your Form Library Users higher up the security hierarchy may already have permissions to your Form Library Users with entire site permissions or higher tiers of security hierarchy may have permissions to your Form Library if you have the Allow Inheritable Permissions From Parent to Propagate to This Object checkbox selected on the Direct Permissions screen b Form Template Security The ability to manage security settings for a particular form template allows Administrators to assign some users the ability to access and maintain a particular form without necessarily giving them the access to control all the forms on the site Figure 35 Form Form Template Security To configure security for a specific form template it is the same process to add specific users and groups to the Direct Permissions as in the Form Library 27 Page SharpSchool User Manual Chapter 15 Forms 7 Managing Form Instances a Creating a Form Page Creating a form page on your site is a similar process to adding any other type of page In order to creat
17. in submission reports Size the number of lines to display Selection Field ection Fiel Allow multiple selections check this to allow more than one item to be selected Name Size lines Available Options Text Value pa Value the value stored when corresponding text Up is selected emm Down Add includes Text and Value item into the list _ Setasseleciedvaue _Dekte Text the display text for the list items Modify replaces the selected item in the list with OK l the current Text and Value fields http concord sharps E Internet Protected Mode Off a Figure 25 Form Selection Field Properties Up moves the selected item up the list j p Down moves the selected item down the list Set as selected value sets selected item as the default selection 19 Page SharpSchool User Manual Chapter 15 Forms Delete removes selected item from the list 9 Tip It is also possible to access the text field properties window by right clicking on the text field and selecting Text Field Properties W Tip To generate a dropdown menu set Size to 1 Larger values will instead generate a selection box D Pitfall Allow multiple selections will only work for selection field Sizes greater than One Enter the Name of the selection field and specify Selection Field the Size Determine if you want to Allow multiple selections Name Selection Field Value Value 7 Enter items in the list b
18. ompts for these values Id the identification name for the input field Name the display name of the input field as it would appear in submission reports Columns the width of the text area to display measured in character spaces e g 20 Figure 22 Form Text Area Properties 17 Page SharpSchool User Manual Chapter 15 Forms Rows the number of rows of the text area to display e g 2 W Tip It is also possible to access the text field properties window by right clicking on the text field and selecting Text Field Properties D Pitfall The Name and Id fields are case sensitive and should not include any special cc 99 characters or spaces Underscores are accepted Enter the Name of your text area You can also define the number of Columns and Rows if you do not specify values for these fields they will be set to their default values Click OK Figure 23 Form Text Area Properties populated wi Tip Text Areas are used where extensive input is expected such as a Questions or Comments area 18 Page SharpSchool User Manual Chapter 15 Forms e Selection Field Figure 24 Form Selection Field The selection field can be configured as a dropdown menu a single item selection box or a multiple item selection box When you click the Selection Field button the selection field properties window pops up Name the display name of the input field as it would appear
19. t a fotm instance hover the cursor over Advanced on the Site Control Bar click Switch to Design Mode Click the button on the Form portlet This will bring you to the Form Details page Apply any desired changes to your form template and click the button 32 Page
20. the page where the form is to be added On the Edit Contents page that pops up choose Content Management in the Select a Category Content Management selection field Click the checkbox next to Form Click Update Page This action navigates back to the page in design mode to which the portlet was added Click the EH button on the Form portlet The Form Details page is shown Form Template Browse Button Position se O Do not save data On Submission Save data to wien location Save data to specified folder Save and attach to specified Workflow Reload current page After Submission Redirect to specified URL O Show specified message Send email notification to specified users or addresses Email Users Kek Email Addresses Separated by Notifications Update Form Cancel Figure 42 Form Details Page 31 Page SharpSchool User Manual Chapter 15 Forms Only the Form Template field is a mandatory field Notifications fields only require input if the Send email notifications to specified users or addresses checkbox is checked In email notifications the Title field appears as the subject line of the notification message Click the Browse link The Browse window pops up Choose the desired template by clicking the Select link Once the page refreshes click the button The form instance has been created c Editing Form Instances To edi
21. tion to specified users or addresses Update Form Cancel Figure 38 Form Form Instance Details The Form Template field is the only mandatory field Click the Browse link to the right of the field The Browse window pops up Choose the desired template by clicking the Select link The On Submission option allows you to control how the form submissions are saved Save data to default location will save the form submissions in the Form Builder along with the template Do not save Data Save data to default location Save data to specified folder Save and attach to specified Workflow On Submission Figure 39 Form Instance Save Options Save data to specified folder will save each Form Submission as an entry in a folder in the Workspaces or eLearning Server Save and attach to specified Workflow connects the form submission to a workflow which can be used to trigger a series of tasks 29 Page SharpSchool User Manual Chapter 15 Forms After Submission allows the author of the form template to specify what a user sees after the form has been submitted By default the form will reload the page that the form was accessed from Redirect to default location The user can be redirected to a specific Redirect to specified URL Show specified message URL once the form has been filled out nie ou Show Specified Message will display a custom message after the form is submitted before ae th
22. ue for your radio button You can also specify if you want the radio button to be selected by default by checking the Selected checkbox Click OK 14 Page SharpSchool User Manual Chapter 15 Forms Tip To group a set of radio buttons so that users can only select one of the choices in a W group the Name and Id of those radio buttons must be exactly the same The Value field will indicate which of the options was selected in that grouping Note When creating a new radio field it is not necessary to fill in the Id field the Id field is automatically generated when the form is being validated Figure 17 Form Radio Button Properties populated c Text Field Figure 18 Form Text Field A text field can take any input and store that submission Text fields offer a single line of input and can be configured to allow either a set number of characters or be without limit When the Text Field button is selected in the editor a pop up window appears that prompts for these values Id the identification name for the input field 15 Page SharpSchool User Manual Chapter 15 Forms Name the display name of the input field as Text Field it would appear in submission reports Value the default value to display in the text field Character Width the display width of the text field in character spaces e g 30 Figure 19 Form Text Field Properties Maximum Characters the m
23. used for the template is indicated by the word Live appearing in the right hand Action column To bring another revision into use click on the Make Live link Revisions can be deleted by clicking the Delete link in the Action column Pitfall All the form submissions are attached to the revision version to which they were submitted If a revision is deleted all submissions to that version of the form are deleted as well 21 Page SharpSchool User Manual Chapter 15 Forms 5 How to view Submissions Figure 29 Form Submissions Tab Submissions to the form can be viewed directly from the form template interface Clicking on the Submissions tab will bring up a table containing all the submissions that have been made to the current version of the form The Name column displays the name of the form instance that was submitted to and User shows the identity of the user that submitted the form If the form is submitted by a visitor that has not logged in to the site the user column will display Guest Vien jen retan dominen Seer aana Version 1 Live Version Search User Name i Search View all Form Submissions Delete All Export to Excel Name User Submitted On Position1 Position Action Job farah fatima 6 6 2008 11 14 21 AM Science Parent OO Figure 30 Form Submissions Interface After the Submitted On column containing the date of submission there is a column for each input field in
24. w Click the Edit tab to access the Rich Text Editor Editing the form allows you to rename your form change or add input fields as well as reorganize the layout of the form Figure 10 Form Editing Form Template Apply any desired changes to your form template Click on the Next button to proceed Reminder If you made any input field changes to your form template click the b Validation button to check that the settings are configured correctly match the new name D Pitfall If you change the name of any input fields you must also change the ID field to Apply any changes to the Mandatory checkboxes or Error Message fields Click the Publish Form Template button to publish the changes 11 Page SharpSchool User Manual Chapter 15 Forms Your first name is required Last Email Please enter your email address Email Me Back Save As Draft gt Publish Form Template Cancel Figure 11 Form Edit Form Template Step 2 populated Note The Save As Draft button can be used to save any changes you ve made without creating a new version of the form This feature can be used when additional changes to the form are required before a new version should be published 3 How to configure Form Template Input Fields The most important elements in designing a custom online form are the input fields These are the areas that will take a user s input on submission Depending on the type of input field th
25. y features are included in the editor Radio Button Makes a button for selecting a single option among a group of options Makes a field for text input with multiple rows The next section will go into more detail on how to set up each of these individual form input components 7 Page SharpSchool User Manual Chapter 15 Forms Tip To have a more organized form structure use m Tables to organize your input fields and field descriptions The On Submission area gives options which allow you to control how the form submissions are saved Save data to default location will save the form submissions in the Form Builder along with the template D Do not save Data Save data to default location Save data to specified folder On Submission Save and attach to specified Workflow Figure 5 Form Template Save Options Do Not Save Data can only be selected if the Email Notifications are enabled there will not be any online record of the submission if this option is selected example usage a form that contacts one person Save data to specified folder will save each Form Submission as an entry in a folder in the Workspaces or eLearning Server Save and attach to specified Workflow connects the form submission to a workflow which can be used to trigger a series of tasks The After Submission area allows the author of the form template to specify what a user sees after the form has been submitt
26. y providing a display name Size D lines JK Allow multiple selections in the Text field and the corresponding Value Se Text Value The order of the items in the list can be Display 1 Value 1 Add Modiy d by using the U d Down buttons i rearranged by using the Up and Do uttons Zen Value 2 u Set the default value to be displayed in the selection field by clicking the Set as selected Dee value button with the desired item selected Click OK Figure 26 Form Selection Field Properties Populated 20 Page SharpSchool User Manual Chapter 15 Forms 4 Managing Revisions Figure 27 Form Revisions Tab The form builder features version control on any form templates you create What this means is that every time you click the Publish Form Template button a new version of the form template is created and added to the form template Revisions tab view Edit Revisions Submissions Security Activity Revisions of Contact Me Version Revision Name Publish Date Creator Action 2 Contact Me 5 9 2008 8 37 48 PM joe ho Delete Live 1 Contact Me 5 8 2008 6 37 56 PM alex brandao Delete Make Live Figure 28 Form Revisions Interface In the Revisions tab you will see a list of versions of the form along with their creator and date of publishing In order to view a previous revision of the form template click on the Revision Name of the version you would like to access The revision that is being currently
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