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Easy Time Control Training Manual

1. Simple working time will T be calculated without x considering shifts settings You can change a path to your database and define your folders for automatic punches processing Work Directory a stored in your database Required fields History Directory a Database Click Next to continue You have completed all the steps in the Setup Wizard Click Close Wizard 31 Module 2 Exploring the Interface 2 1 Exploring the Main Screen After using the Wizard to setup the company information you can go to the main form Double click the icon on the Desktop or Quick Launch or follow the path Start gt Programs gt Easy Trinity gt Easy Time Control gt Easy Time Control If there are one or more Supervisors in your company the Login screen appears Enter the Login and Password details These are the details you assigned while adding a new employee johndoe aaeeea Login screen In the Getting Started dialog choose the option Open Easy Time Control Main Form If you do not want to display the Getting Started screen while opening the application again select the option Don t show this form again Click OK Easy Time Control Getting Started Please make your selection If you are a novice user you might use our Setup Wizard which will walk you _ through the whole setup process You can also use a sample Company information in order to test all program f
2. 1 2 6 Exception Wizard There might be instances where you want to specify some exceptions For such exceptions click Exception Wizard Exception Rules indicate when the employees should be paid for a set number of hours even though it was their day off holiday or they did not work the full shift on those days You can create many exception rules using different color indication The program will automatically recalculate the working hours considering the rules applied You can apply the rules using Exception Assignment functionality Wizards Add New Exception A Descrip This Wizard will help you O Company Wizard A Department Wizard Easy Time Control Express Edition does not support Employee Wizard Exceptions Easy Time Control Professional Edition O Shift Wizard supports more than one Exception so you will be O Shift Assignment Wizard able to add and manage information for multiple Exception Wizard Exceptions Exception Assignment Wizard O Settings Wizard Exception Wizard Note Using the Free or Express Edition of Easy Time Control you will not be able to create exceptions Only the Professional and Enterprise Editions support the option of creating exceptions In the Exceptions page choose the Company Click Next Wizards Add New Exception You can enter your Exceptions information Company ABC Incorporated deen you cliche Hai button Daily paid hours Color You will be a
3. e Shift The shift assigned to the employee Employees Hours ID FirstName LastName Punches Breaks Exceptions Total Overtime Status 1 Dominic 00 00 38 05 00 35 2 Evan Scott 33 30 03 00 00 00 30 30 00 00 3 Handy Gonzales 34 10 03 00 00 00 31 10 00 00 4 Kegan Carter 17 20 01 30 00 00 15 50 00 00 5 Lenny Campbell 25 10 02 15 00 00 22 55 00 00 6 Jean Williams 34 00 03 00 00 00 31 00 00 00 7 Jerold Moore 34 30 03 00 00 00 31 30 00 00 8 Jerri Jackson 34 20 03 00 00 00 31 20 00 00 9 Maddison Robinson 34 20 03 00 00 00 31 20 00 00 10 Rob Wright 34 50 03 00 00 00 31 50 00 00 Rounded IN Rounded OUT 2 12 2 2 12 2008 3 24 PM 08 36 00 2 12 2008 6 50 AM 2 12 2008 3 20 PM 08 30 00 Day 2 13 2008 6 39 AM 2 13 2008 3 14 PM 08 35 00 2 13 2008 6 40 AM 2 13 2008 3 10 PM 08 30 00 Day 2 14 2008 6 33 AM 2 14 2008 3 21 PM 08 48 00 2 14 2008 6 30 AM 2 14 2008 3 20 PM 08 50 00 Day 2 15 2008 6 58 AM 2 15 2008 3 02 PM 08 04 00 2 15 2008 7 00 AM 2 15 2008 3 00 PM 08 00 00 Day 2 16 2008 6 55 AM 2 16 2008 3 05 PM 08 10 00 2 16 2008 7 00 AM 2 16 2008 3 00 PM 08 00 00 Day Employee Punches 6 1 1 Adding Punches If the Connection to Time Clock is off supervisors can record their time by adding punches This also applies in cases where the Connection to Time Clock is ON and there are missing punches To add a new punch e Click New Punch from the left pane or the New Punch icon from the Employee Hours toolbar i New Punch x Date 1 31
4. the grace time will not be considered for overtime In addition the icon will be displayed in the Status column indicating a problem with the Punch IN Scenario 2 Now if another employee punches IN at 7 07 AM for the same shift the Actual Punch IN will be 7 07 AM whereas the Rounded Punch IN will be 7 10 AM which is the end of the interval Choose the options for indicating the grace period for the Punch IN and Punch OUT timings These options are used to allow an employee to punch before the beginning of the shift or after the end of the shift and still be considered as punched within the shift timings The grace time will be considered as overtime If the grace period values are set to 0 minutes it indicates that every punch IN before the beginning of the shift and the grace period will not be included in the shift timings This also applies to any punch OUT that occurs after the end of the shift For instance consider that the grace Punch IN time is set to 30 minutes Scenario 1 If an employee punches IN at 6 32 AM for a shift beginning at 7 00 AM the Actual IN time will be 6 32 AM and the Rounded IN time will be 6 30 AM The grace time will be considered for overtime Scenario 2 If an employee punches in at 6 26 AM for a shift beginning at 7 00 AM the punch will not be considered as recorded within the shift and the grace time will not be considered for overtime In addition the icon will be displayed in the Status colum
5. Notice the Company Structure displayed in the right pane 4 2 2 Editing a Department To edit the name of an existing department e Select the Company from the Company Structure on the right pane e From Company Structure tree click the department that has to be edited e Click Edt Department from the left pane The name of the department is loaded in the form Department Name git Editing an existing department e Modify the Department Name e Click OK 4 2 3 Deleting a Department To delete an existing department e Choose a company from the Company Structure on the right pane e From Company Structure tree click the department that has to be deleted e Click Delete Department from the left pane The department will be deleted on confirmation Confirm Department Delete _ i Are you sure you want to delete department Y Adminstration Confirmation for deleting a department 4 3 Manage Employee You can manage the list of employees in various departments 4 3 1 Adding New Employees To add a new employee e Choose a company from the Company Structure on the right pane e Click amp New Employee from the left pane or the New Employee icon from the Company Structure toolbar Department Development hi Employee ID 11 First Name Chris Last Name Simpson Role Supervisor v Login Password Active Required fiel
6. then the Login screen appears when you re launch the application Provide a User Name and Password You can assign user name and password to both supervisors and simple users however the difference is explained in Section 3 1 2 Time Clock Specify whether the employee is Active Click Next You have now added an employee to the department 1 2 4 Shift Wizard After adding employees you can create shifts Select Shift Wizard and click Next Note Using the Free or Express Edition of Easy Time Control you will not be able to create shifts Only the Professional and Enterprise Editions support the option of creating shifts Wizards Add New Shift O Company Wizard Department Wizard O Employee Wizard Shift Wizard O Exception Wizard O Settings Wizard Once you have entered your Employees information you can create different Shifts This Wizard will help you manage your Shifts information Easy Time Control Express Edition does not support Shifts Easy Time Control Professional Edition supports more than one Shift so you will be able to add and manage information for multiple Shifts From the dropdown list choose the Company and click Next Wizards Add New Shift Description You can enter your Shift Company ABC Incorporated mommo Soen you cick You will be able to input asili a your Shift parameters List of shifts In the Add New Shift page set the s
7. 2008 v Time hh mm ss 10 50 05 AM Adding new punch e The current Date and Time are displayed If necessary change the date and time e Click OK This date and time will be reflected in the Actual IN column The Punch OUT is calculated as follows e If Time Calculation is set to Advanced Using Shifts then the punches have to be in intervals Shift Start Grace Period In to Shift End Grace Period Out and employee has to be assigned to this shift e If Time Calculation option is set to Simple Punch Pair Only then the next punch placed will be reflected in Actual OUT column 6 1 2 Editing Punches To edit a punch e Select the punch from the Employee Punches list e Click EditPunch from the left pane or the Edit Punch icon from the Employee Hours toolbar You can also double click a punch record from the Employee Punches grid to edit the record Date 1 17 20 Time hh mm ss 06 59 00 AM Editing punches e Modify the punch details e Click OK The changes will be reflected in the list 6 1 3 Deleting Punches To delete a punch e Select the punch from the Employee Punches list e Click DF Punch from the left pane or the Delete Punch icon from the Employee Hours toolbar The punch will be deleted after confirmation _Confirm Punch Delete i Are you sure you want to delete punch Deleting punches 6 1 4 Adding Auto Punches If a punch is missing f
8. Date Holiday 1 10 2008 Exception Name Date Holiday 1 10 2008 Hours 8 00 Handy Gonzales ID 3 Exception Name Date Holiday 1 10 2008 Exception Name Date Holiday 1 10 2008 Exception Assignment report 114 Easy Time Control Training Manual Module 8 6 6 Onsite Presence This report displays the list of employees who have punched in during the time the report is generated This report works only for employees who are assigned to a particular shift for that day and their punch IN times are within the shift timings Report Viewer M4 rH RxG h amp e A A Onsite Presence Report 2118 2008 93T32PM ABC Development Punch s Date amp Time 2 18 2008 9 37 19PM Employees Count Sales First Name Last Name Punch s Date amp Time Dominic Thompson 2 18 2008 9 27 37PM Employees Count 1 Total Employees Count 2 Onsite Presence report 115 Module 8 Easy Time Control Training Manual 6 7 Late Comers Report If the employees punches do not comply with the Punches Rounding Rules for punch IN the employee will be considered as being late This report shows the list of employees who have been coming late during the reporting period The date and time are displayed Report Viewer Hd re wHhxGh de A A Late Comers Report 2 5 2008 7 06 05PM ABC Accounting Period 01 20 2008 01 26 2008 Sales Full Name Date and Time Evan Scott 1 22 2008 11 05 00PM Late Comer
9. Punches Edit and Delete Punches You can also Add Auto Punches a Employee Hours Toolbar The following are the icons present in the Employee Hours Toolbar Add new punches Edit existing punches Delete existing punches Add auto punches Company Structure Provides options to add edit and delete companies departments and employees These options are enabled only when the company structure is active Company Structure Toolbar The following are the icons present in the Company Structure Toolbar ce Add a new company Edit an existing company Delete an existing company Add a new department Edit an existing department Delete an existing department Add a new employee Edit the details of existing employees Delete an existing employee Sree BSB e Shifts Toolbar Contains the options to add edit and delete shifts and also assign the shifts to the employees Shifts Toolbar These icons are present in the Shifts Toolbar PPB Pe Create a new shift Edit an existing shift Delete an existing shift Assign shifts to the employees Exceptions Toolbar Provides options to create new exceptions edit and delete existing exceptions and assign the exceptions to the employees Exceptions Toolbar These following icons are available in the Exceptions Toolbar R e bee Create a new exception Edit an existing exceptio
10. click Next button Time From 07 00AM 03 00PM gt You will be able to input Color E Aqua V your Shift parameters r Punches Rounding Rules Shift partitions in 10 minutes intervals Punch IN rounds to beginning minutes passed from beginning of interval time of an interval if less than z Otherwise it will round to end of the interval Punch OUT rounds to beginning aj minutes passed from beginning of interval time of an interval if less than Otherwise it will round to end of the interval Punch IN will be registered within a the shift if it will take place less than 2 2 Minutes before the shifts starts Punch OUT will be registered withing a a sce anes eam Break Lunch Time 30 minutes to be deducted from shift time Setting the shift You have created a shift You can select the Shift Wizard and create more shifts 1 2 5 Shift Assignment Wizard After creating the shifts click the option Shift Assignment Wizard and click Next Wizards Add New Shift Assignment Description Oem vani aoe Department Wizard a eee Please click Next button to O Employee Wizard start O Shift Wizard Shift Assignment Wizard O Exception Wizard O Exception Assignment Wizard O Settings Wizard Shift Assignment Wizard In the Add New Shift Assignment page choose the Company Select an employee from the list of Employees Click Next to assign sh
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12. generate a report for the entire company a particular department or particular employees Below the calendar two lists are displayed The list on the left displays the departments and employees of the selected company To generate a report for the entire company click ETR The company the departments and the employees will be added to the list in the right Now if you want to generate the report for a particular department or specific employees select the department or employee and click to add them to the list in the right To remove the items from the list in the right click either or ee Click the Generate Report button to generate the report 6 2 Report Options The reports are generated in the Report Viewer This viewer has the following options Options Description To navigate to the next page To navigate to the last page in the report viewer To navigate to the first page in the report viewer To navigate to the previous page To go to a particular page in the report viewer In the dialog that pops up enter the page number and click OK To close the report viewer To print the generated report To refresh the report To export the report to pdf doc rtf xls In the Export Report dialog browse to the location where you want to the save the report and click Save To display the group tree in the report viewer This button acts as a toggle Click the button to hide the group tree To zoom the pag
13. option in the file menu is Exit You can also use the shortcut key ALT X to exit the application File File menu View This menu has options to view the Company Structure pane and the various toolbars Company Structure Pane Options Reports Wizards Employee Hours Company Structure Shifts Exceptions Lock the Toolbars View menu o Company Structure Pane Displays the structure of the companies in a tree structure which includes the various departments and the employees in each department o Toolbars Displays a list of available toolbars The selected toolbars are denoted by a tick W mark The toolbars are discussed in detail in the next section If the option Lock the Toolbars is selected you will not be able to move the toolbars e Reports This menu provides access to various reports You can know more about the reports in the Reports section Time Card Employees Assignment Exception Assignment Onsite Presence Late Comers Absence Saved Hours Reports menu e Options Using the menu you can set the various options such as the Time Date Accounting Period and so on Date and Time Time Clock General Restrictions Accounting Period Database Time Calculation Preferences Options menu e Wizards The various wizards are available under this menu These wizards help you setup the company information Refer to Using Setup Wizard for more information Com
14. to the selected employee Wizards Add New Exception Assignment n First you need to select a Company ABC Incorporated v Ieee SST box at the top of this Employee ID First Name Last Name Department Select window Then you need to select an Employee from the list of your Employees Press Next button to go to the next step where you can assign Shifts to the Employee Choosing Employees In the next screen select one of the available exceptions Select the Days from the calendar the exception has to be assigned to the selected employee Note that only when the Days are selected the Next button will be enabled Click Next Wizards Add New Exception Assignment nmmn Description March 2008 Select an Exception Rule 4 April 2008 from the list below and SHT Wet EFS Sa TOW TES using calendar control z 7 2B 2 1 a E select days to which you E g 3 578 want to assign the Exception These days will 1 13 14 15 13 be highlighted with 16 17 8 19 2 21 2 cormesponding color 23 24 25 25 27 28 2 27 30 31 4 Note that you will not be able to assign more than P one shift to a person on the Exceptions same day Click Next button to save the changes you have made Adding New Assignment 1 2 8 Settings Wizard The Settings Wizard helps you manage your program general settings Click Settings Wizard and click Next Wizards Settings Company Wizard Departme
15. which can be changed This is a mandatory field gt Enter the Company Name This is also mandatory Note The Next button will be enabled only when the mandatory fields denoted by asterisk are filled in gt Mention an Abbreviation gt Specify the address details gt Provide a Description gt Click Next You have now registered a company You can select the option Company Wizard again and continue registering another company or select the other available options 1 2 2 Department Wizard Click Department Wizard to create the departments to group the employees The number of Departments is unlimited regardless of the Edition Click Next Wizards Add New Department A oescription This Wizard will help you i manage your Department O Company Wizard infomation Now that you have your Company setup you can create h Departments to group your O Employee Wizard employees Department Wizard O Shift Wizard Easy Time Control Express Edition does not support Departments Easy Time Control Professional Edition O Exception Wizard supports more than one Department so you will be able to add and manage information for multiple O Settings Wizard Departments Close Wizard Departments Wizard The registered companies are displayed in the dropdown list Choose the Company to which you want to add the departments Click Next Wizards Add New Department O Description You can enter your Department inf
16. working time 3 will be calculated O Simple Oo considering shifts settings Simple working time will Folders be calculated without f Work Folder 4 l considering shifts settings You can change a path to i your database and define History Folder your folders for automatic C Program Files Easy Trnity Easy Time Control History Folder Browse punches processing Work Directory a directory for automatic punches that were not stored in your database Required fields History Directory a Database Click Next to continue You have completed all the steps in the Setup Wizard Click Close Wizard Module 8 Working with Reports Easy Time Control provides various reports This module provides an insight into the various reports available and explains the steps to generate the reports B tab is not visible click the Reports i icon To access the reports click the Reports tab from the left pane If the 6 1 General Procedure To generate any report select the Company from the Company Structure on the right pane To use the accounting period of the company select the option Use Company Accounting Period If you do not want to use the company s accounting period you can choose the dates from the calendar that is displayed Click a date and drag through the dates to include them in the report Note that the dates included for the report will be highlighted You can
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18. Easy Time Control Training Manual remy Copyright 2008 Trinity Enterprise Solutions Inc Table of Contents Preface nesae eaoaai bts sud aaa tad E rennin Aaea ENEE iii Eo a aa E E E E E E 5 eiae ESAE La Go ada cae E TT E EE 5 ti Opening the Syslem senie O tat phtaedeaseaatidedadien tact 6 T2 sMo Sot WIZANG eair oaoa ae RER E EE A E A E EEN 7 Teito GOMPANy WR iin E EA A A E Odea abe te ates 7 1 2 2 Department Wizard zmie e a a E a N a TA e 9 Tade Employee Wizard sirena EE E E E TER A 11 1 2 4 Shift Wizard ieont dean ii iinnat ai tai EE eia dal E aN EEA e iiaae 14 1 2 5 Shift Assignment WiZard asermar coinein iiaia sarae UREA ARKE NRTA 18 132 6 Exception Wizard cemin erene TAIA EEA EEA A EE R 21 1 2 7 Exceptions Assignment Wizard eeesessseseseessessirrrseerrirresserteninnteetitinnnnerennn 23 TB Settings Wizard miranti n a e A T A 25 aTeo LUI Cear aE E E T T E EA taeaues ob adaeyaauetheedeasidets 33 Exploring the Interface weiss fiectieacucects acecssanueatecivacandnctbaadwunancsusherdteduesarteraacecice 33 2 1 Exploring the Main Screen ccceccecceceeeeeeseneeeeeeetesaeeeeeeeteeaaeeeeeeesesaaaeeeeeeseeaaeeeeeeene 34 ea P PNE i p O ss scicesisitdesitevsevlescies EAE T 36 a ET So 0 1 AEE E AE E T 39 2 1 3 Company Structure Pane seniscnisiirenornai i ieia eiA a aa aa 45 2 1 4 Understanding the Layout of the Main Form cc ccccceessessereeeeeeseennneeeeeeeeenaas 46 Mod le Steara
19. General Restrictions Minimum Interval Between Two Punches in Minutes 1 x Overtime Regular Weekly Working Time O Regular Daily Working Time Monday 07 30 Friday ou Tuesday 07 30 Saturday Wednesday 0730 Sunday Thursday Setting General Restrictions Easy Time Control allows you to define the minimum interval between two punches You can calculate overtime either based on weekly overtime or daily overtime After making changes click OK 3 1 4 Accounting Period This option allows you to define the accounting period for payroll calculations Click Accounting Period from the left pane or go to Options gt Accounting Period Accounting Period Accounting Period Type User Defined From 1 21 2008 a To 20 2008 O Weekly O Biweekly Period Start Or Monthly Accounting Period There are four accounting period types available e User Defined Allows you to customize the period Select the option and specify the From and To dates e Weekly Considers weekly accounting period e Bi Weekly Considers bi weekly accounting period Select the option and specify the starting date e Monthly Considers monthly accounting period After setting the accounting period click OK The Weekly and Bi Weekly periods start from the First Day of Week that you defined in the Date and Time section 3 1 5 Database The details such as punch records shifts shift as
20. O AARE RETRA 82 6 14 Adding Auto Punehes anuid in s a ade 83 6 2 eme Appr vaara E R E A E r A T 83 Mod le T iiccccieuttctesesndaseteancnasanewussunravisseuanecssuuuastauuaseunasevcnsvetavauad Ere aaa Kaiaua piati 85 Using Wizards wccesivnteatnccesasteutssncantcacdanecrastieseavtessaastudestanesaneddeubovsasusanuudestuasans 85 TAs Company WiZard weston etn u A A anette Se eee 86 4 2 Department WiZard yen pisna A a O cathe ceGet aah dae ckte eaten 88 7 3 Employee Wiza Aio eeriser iaren erie viens denies oni ueeevevavuneene neces 90 TAs SPITE WIZ opisna lens nengd chews E E EEE ta A E pehedesendues vatecetontyiaed imental 93 To Shit Assignment Wizard eserita eni eSa ita cater Set etait 96 LO sEXCODUOM WIZA seee EN A E E A a 99 7 7 Exception Assignment WiZard c cccceeeeseeeeeeeeeeeeeeeaeeeeeeeeeeeaaeeeeeeeeceaeeeeeeeeenaaeetess 101 7 8 SONGS Wizard atene st ee es oti ie tonnes Lames Pacer aur cee e et laa 103 781 Dateand Time incarner a ai e dined vie iid oie 104 7 8 2 ACCOUNTING PErOA siiiu iiiaae iaia a a kanido 105 FEB DataBase A E A E N N 106 Mod le 8 aia eeraa aaa aaa aa io tugs aasa raaa aa aeaea aataid 107 Working with Reports iiini iaaiaee aaiae aeaaaee iaraa besa emt cnars 107 6 1 General Procedure esos renei ie A E a A e 108 62 Ropon Opon negen o T T E A OEN 109 6 3 The Time Card Report neers a AEE ARANA EATA a ar ANa 110 6 4 Employees Assignment Report cccceceeeeeeeeeeee
21. ally assigns punches to the shift start time shift end time or both This option reduces the workload on the supervisors as they do not have to assign missing punches manually If the employee shift is set to IN OUT or IN OUT then the Add Auto Punch feature can be applied to employees during shift assignment process If you choose o In The Add Auto Punch option will add missing IN punches o Out The Add Auto Punch option will add missing OUT punches o In Out The Add Auto Punch option will add both missing IN and OUT punches Note The Auto Punches setting will be applied to missing punch records after this option is set however this feature cannot be applied to the history records Click Apply To delete the existing assignments for an employee select the employee and enable the option Delete Existing Assignments 5 3 Exceptions There are instances where there could be exceptions to the general shift hours The Exception Rules indicate when the employees should be paid for a set number of hours even though it was their day off holiday or they did not work the full shift on those days You can create many exception rules using different color indication The program will automatically recalculate the working hours considering the rules applied You can apply the rules using Exception Assignment functionality This section explains the steps to create exceptions edit and delete exceptions You will also learn to assign t
22. ard will help you manage your program Settings Close Wizard 7 8 1 Date and Time This page allows you to set the time and week format e Time Format Sets the time format There are two options available o Civilian Time Displays the time in the AM PM standard format o Military Time Displays the time in the 24 hour military form e First Day of Week Allows you to define the day of the week that would be the starting day for payroll calculations Settings Wizard Date and Time Time Format Civilian Time AM PM O Military Time First Day of Week O Default System O Thursday Monday O Friday Tuesday O Saturday O Wednesday O Sunday Date and Time setup After choosing the relevant options click Next This Wizard will help you manage your program Settings Please select Civilian Time in order to have AM PM time standard Please select Military Time din order to have 24 hour time standard You can decide what week day will be a starting day for your payroll period Close Wizard 7 8 2 Accounting Period This page allows you to define the accounting period for payroll calculations e User Defined Allows you to customize the period Select the option and specify the From and To dates e Weekly Considers weekly accounting period e Bi Weekly Considers bi weekly accounting period Select the option and specify the starting date e Monthly Considers monthly a
23. ble to input your Exception parameters Choosing company In the Add New Exception page Enter the Exception Name which is mandatory gt Provide a Description gt Choose the Daily Paid Hours and the Color and click Next Wizards Add New Exception A escrip You can enter your Exceptions information Holiday when you click Next button Exception Name Description You will be able to input Daily Paid Hours p Aqua your Exception parameters Required fields Adding New Exception Now you have registered your company created departments added employees defined shifts assigned shifts to employees and created exceptions 1 2 7 Exceptions Assignment Wizard After creating the exceptions you can assign the exceptions to the employees click the option Exception Assignment Wizard and click Next Wizards Add New Exception Assignment Description This Wizard will help you assign your custom z Exception Rules that you O Department Wizard created earlier to your Employees O Employee Wizard a Company Wizard Please click Next button to O Shift Wizard start O Shift Assignment Wizard O Exception Wizard Exception Assignment Wizard O Settings Wizard Close Wizard Exception Assignment Wizard In the Add New Exception Assignment page choose the Company Select an employee from the list of Employees Click Next to assign exceptions
24. ccounting period Settings Wizard Accounting Period This Wizard will help you Accounting Period Type manage your program Settings O User Defined User Defined in order to select what dates will be starting and ending dates for your payroll period From Weekly s Weekly so your weekly F T payroll period will start from f O Bi Weekly weekday of your selection Period Start 12 Bi Weekly so you can set starting date to the current O Monthly or previous week according to starting week day that you chose Monthly the dates will be setup within current calendar month Close Wizard Accounting Period Click Next to continue 7 8 3 Database This page allows you to set the Time View and specify the various folder locations Time View o Advanced Calculates working time considering shift settings o Simple Calculates working time without taking into account the shift settings Time Clock Uses the physical time clock Folders Defines the location of the Database and folders for automatic punch data processing To change the location of the folder click the Browse button corresponding to the folder locate the directory and click Open You cannot leave the locations blank as these are mandatory fields Settings Wizard Database Rance Descriptions This Wizard will help you Time View Time Clock manage your program Settings Advanced On Advanced
25. displayed The details displayed include e Punches The number of hours between the Punch IN and Punch OUT e Breaks The break hours availed by the employee e Exceptions Any exceptions qualified as exceptions assigned to the employee e Total hours The total hours after deducting the breaks from the punch hours e Overtime The extra time put in by the employee e Status The status of the employee The icon in the Status column indicates missing punches for the employee This feature allows the Supervisor to make manual changes by filling the missing punches using the Add Punch or Add Auto Punch feature Employees Hours ID FirstName Last Name Punches Breaks Exceptions Total Overtime Status 2 Evan Scott 33 30 03 00 00 00 30 30 00 00 3 Handy Gonzales 34 10 03 00 00 00 31 10 00 00 4 Kegan Carter 17 20 01 30 00 00 15 50 00 00 5 Lenny Campbell 25 10 02 15 00 00 22 55 00 00 Employee Hours 6 1 Employee Punches Click Employee Punches from the left pane to view the punch details of the selected employee For each employee the following details are displayed e Actual IN The actual time of punching e Actual OUT The actual time out e Actual Hours The actual number of hours e Rounded IN The punch in rounded according to the defined rounding rules e Rounded OUT The punch out rounded according to the defined rounding rules e Rounded Hours The number of hours rounded according to the defined rounding rules
26. ds Adding a new employee e Choose a Department e Enter the Employee ID This should be a numeric value and be unique A default value will be displayed which can be changed e Mention the First Name and Last Name e Choose the Role of the employee You can assign two different roles to the employees Supervisor and Simple User You should assign the role of supervisor at least to one employee initially You can also omit assigning roles e Provide a User Name and Password e Specify whether the employee is Active Easy Time Control Training Manual Module 4 e Click OK The OK button will be enabled only when the mandatory fields denoted by asterisk are filled in 4 3 2 Editing Existing Employees To edit the employee details e Choose a company from the Company Structure on the right pane e Select the employee from the list e Click amp EditEmployee from the left pane or the Edit Employee icon from the Company Structure toolbar Editing details of existing employee e Modify the details e Click OK to save the changes The details will be updated in the list The OK button will be enabled only when the mandatory fields denoted by asterisk are filled in 65 4 3 3 Deleting Employees To delete an employee e Choose a company from the Company Structure on the right pane e Select the employee from the list e Click Delte Employee from the left pane or the Delete Employee icon from t
27. e Click the dropdown and choose the zoom percentage You can also customize the zoom Click Customize from the menu enter a value between 25 and 400 and click OK To search for a particular text in the report In the Search Text dialog enter the text and click OK The text if found will be highlighted Click Find Next to go to the next occurrence of the text 6 3 The Time Card Report You can access this Time Card Report from the left pane or from the Reports menu You can generate a Detailed Time Card or Summary Time Card Time Card Report Use Company Accounting Period HT ETES S N ENET FS S HoF N T F SS 26 owe a oe 2S a ee a 23 lt E 7 8 9 7 8 3 BD 2 Ps 4 5 6 7 8 9 E Bip be Gb amp 14 15 16 17 18 19 2 17 Fe Le 2 RB 21 22 23 24 25 2 27 18 19 20 21 22 23 24 SAB BABA DB 28 29 30 31 2 572 aza 31 E ey es ee E m Development a Sales Jean Wiliams Dominic Thompson Jerold Moore Evan Scott Jeri Jackson Handy Gonzales Maddison Robinson Kegan Carter Rob Wright Lenny Campbell Report Options il Detailed Time Card Dedicate Separate Page for Each Employee Summary Time Card 2 21 2008 12 43 PM NUM SCRL Report options for Time Card report Easy Time Control Training Manual Module 8 Detailed Time Card If you choose to generate a detailed time card you have the option to print the details of each employee on separate pag
28. e Click Delte Exception or the Delete Exception icon from the Exceptions toolbar The exception will be deleted on confirmation Confirm Exception Delete __ i Are you sure you want to delete exception Holiday Confirmation for deleting an exception 5 4 Exception Assignments After creating the exceptions you can assign them to the employees To assign the exceptions to the employees e Choose a company from the Company Structure on the right pane e Select an employee from the list e Click Exception Assignments from the left pane or the Exception Assignment eI icon from the Exceptions toolbar The Employees calendar and the existing exceptions will be displayed Exception Assignments Assigning exceptions e On the calendar click the dates on which you want to assign exception to the selected employee The dates will be marked in the color assigned to the exception e You can use the drag and drop technique to assign an exception to multiple days on the calendar control e Click Apply To delete any existing exceptions select the Delete Existing Exceptions checkbox present on the left pane Module 6 Employee Hours The Employee Hours option displays the punches breaks exceptions overtime and so on related to the employees Select a company from the Company Structure on the right pane You can select a Department from the tree structure The Employee Hours of the employees in this Department are
29. e shown at actual punch time without considering any rounding rules Click OK after selecting the required time calculation 3 1 7 Preferences This section allows you to choose between small and large buttons Click q Preferences or go to Options gt Preferences Preferences i Preferences Large Buttons Small Buttons Show Getting Started Form Setting Preferences You have to the option of displaying large or small buttons To skip the Getting Started dialog which is displayed while launching the Easy Time Control application de select the option Show Getting Started Form Click OK after making changes Module 4 Managing Company Structure Module 4 Easy Time Control Training Manual After setting the options the next step is to setup the company structure This module explains the procedure to create the company structure without using the Wizard Click the Company Structure tab from the left pane If the tab is not visible click the Company Structure ia icon 4 1 Manage Company There are options to add a new company edit the details of the existing company and delete the company 4 1 1 Adding a Company Follow these steps to add a new company 4 Click Gj New Company XYZ Incorporated Form to enter details of new company 5 Provide the Company ID This should be a numeric value and be unique A default value will be displayed which can be changed This is a mandatory fie
30. eatures Or you can skip these steps and open the main form of the program right away ON r What would you like to do O Use Setup Wizard Open Sample Company Open Easy Time Control Main Fom C Dont show this form again Getting Started Dialog Easy Time Control Training Manual Module 2 The main form is displayed The main form contains three sections emooyes tours overil ad ABC Last Name Thompson 4 3 Sales a Dominic Thompson amp vertime Approval g Evan PURE isn rusneuesrurmnetresites Kegan Carter 1720 01 30 00 00 15 50 00 00 Pars New Punch Lenny Campbell 25 10 02 15 00 00 22 55 00 00 g E bel Edit Punch Delete Punch E Development Add Auto Punches Actual OUT Actual Hours RoundedIN Rounded OUT Rounded Hours Shift 2712 2008 3 24 08 36 00 2 12 2008 6 50 2 12 2008 3 20 08 30 00 Day 2 13 2008 3 14 08 35 00 2132008 6 40 2 13 2008 3 10 08 30 00 Day 2 14 2008 6 33 2 14 2008 3 21 08 48 00 2714 2008 6 30 2 14 2008 3 20 08 50 00 Day 2115 2008 6 58 2 15 2008 3 02 08 04 00 2 15 2008 7 00 2 15 2008 3 00 08 00 00 Day 2716 2008 6 55 2 16 2008 3 05 08 10 00 2 16 2008 7 00 2 16 2008 3 00 08 00 00 Day 2 10 2008 2 16 2008 The main form 2 1 1 Menu The standard menu options are available Let s explore the menu options in this section File The only
31. eeeenneeeeeeeeeseaeeeeeeereneneeeeeeeseennaneeess 113 6 5 Exception Assignment Report eseeseesssssnnneneneeeeeeeeeeeeeeeeeeeeeeeteeteeteeeeeennenenggas 114 8 67 Opsie PrESONCE orrei cni rerien Vaai cvs AE A A E AEA e AE ATE EEEN ENTE 115 6 7 Late Comers Report anibani a aian a a e a A O a A a 116 D8 ADEST OT aa I oO a a AES 117 6 9 Saved HOUrs csvset tet Bia E cee Mekhi ta PEIE EEEE aac PE RE 118 Preface Easy Time Control Software is an all inclusive Time and Attendance business solution that interfaces with the existing payroll systems and allows organizations and individuals to electronically collect and track real time workforce data thus helping to streamline the payroll process This training manual helps you to use the features of Easy Time Control reducing the processing time and decreasing the errors associated with a manual time keeping process Conventions Used The following conventions are used in this manual Bold face Menu items button names field names Italics Emphasis Module 1 Getting Started 1 1 Opening the System To open Easy Time Control follow either of the steps e Double click the icon on the Desktop or Quick Launch or follow the path Start gt Programs gt Easy Trinity gt Easy Time Control gt Easy Time Control The Getting Started screen opens If you do not want this screen to be opened every time you log in select the option Don t show this form agai
32. ered within Si the shift if it will take place less than 22 Minutes before the shifts starts Punch OUT will be registered within inididiwvitisdasiesieat a nome mess sam Break Lunch Time 30 _ minutes to be deducted from shift time Setting the shift You have created a shift You can select the Shift Wizard and create more shifts 7 5 Shift Assignment Wizard After creating the shifts click the option Shift Assignment Wizard from the Wizards d J menu or the Shift Assignment icon from the Wizards toolbar Wizards Add New Shift Assignment Description This Wizard will help you O Company Wizard assign existing Shifts to l Department Wizard pe E aise Please click Next button to O Employee Wizard start O Shift Wizard Shift Assignment Wizard O Exception Wizard Exception Assignment Wizard O Settings Wizard Shift Assignment Wizard Click Next In the Shift Assignment page choose the Company Select an employee from the list of Employees Click Next to assign shifts to the selected employee XYZ Departments Wizard Add New Shift Assignment Description 1 First you need to select a Company from drop down box at the top of this Employee ID First Name Last Name window Then you need to select an Employee from the list of your Employees Press Next button to go to the next step where you can assign Shifts to the Employee Assigning Shifts In t
33. es Choose the option Dedicate Separate Page for Each Employee After making the selections generate the report For each employee this report displays the e Time IN Time OUT e Total Hours e Shift e Exception Hours e Break Hours e Actual and Paid Hours e Overtime Hours Morn Rx BE wt Q A Time Card Report 2 5 2008 3 41 40PM Accounting Period 01 20 2008 01 26 2008 ABC Dominic Thompson IN OUT ID 14 Tuesday January 22 2008 6 50 00 am 3 20 00 pm Wednesday January 23 2008 6 40 00 am 3 10 00 pm Thursday January 24 2008 6 30 00 am 3 20 00 pm Friday January 25 2008 7 00 00 am 3 00 00 pm Saturday January 26 2008 7 00 00 am 3 00 00 pm Break Hours 3 45 Exceptions 0 00 Actual Hours 41 50 00 Paid Hours 38 05 00 Overtime Hours 0 35 00 Detailed Time Card report Module 8 Easy Time Control Training Manual Summary Time Card For each employee and the department this report displays the e Break Hours e Exception Hours e Actual and Paid Hours e Overtime Hours Note When you generate the summary time card the option Dedicate Separate Page for Each Employee will be disabled Report Viewer tre W Rx BE wt Aa A Time Card Report 2 5 2008 6 58 17PM ABC Accounting Period 01 20 2008 01 26 2008 Sales Dominic Thompson Break Hours Exceptions Actual Hours Paid Hours Overtime Hours Evan Scott Break Hours Exceptions Actual Hours Paid Hours Over
34. form that is displayed when you launch the application 7 1 Company Wizard The Company Wizard allows you register your company To use the wizard e Follow the menu path Wizards gt Company Wizard or click the Company Wizard icon from the Wizards toolbar Wizards Add New Company A oescription This Wizard will help you manage your Company Company Wizard information The first thing you need to do is to register your Company Easy Time Control Express Edition only supports one Company Easy Time Control Professional Edition supports more than one Company so you will be able to add and manage information for multiple Companies O Settings Wizard Close Wizard Company Wizard Note Based on your edition of Easy Time Control you will be able to add companies For instance Free and Express Editions support only one company whereas the Professional and Enterprise Editions support multiple companies e Click Next The Companies Wizard page displays the list of companies Easy Time Control Training Manual Wizards 4 Wizards Module 7 Add New Company EE Description Company ID Company Name Abbreviation Address List of companies Click Next to add a new company ABC Inc 35 Walter Avenue Adding a new company 87 You can enter your Company information when you click Next button Company ID is a numeric value that you need to assign
35. fresh Date and Time Time Clock General Restrictions Accounting Period Database Time Calculation Preferences Refreshes the application Allows you to set the time format and defining the first day of the week Allows you switch on or off the connection to the physical time clock device Allows you to define the time interval between punches and overtime working hours Allows you to define the accounting period for payroll calculations Allows you to define the location of the database Allows you to choose the type of time calculation Allows you to set preferences Reports Toolbar Provides access to various reports These are the options present under the Reports menu Reports Toolbar The following are the icons present in the Reports Toolbar Time Card Report Employees Assignment Report Exception Assignment Report Onsite Presence Report Late Comers Report Absence Report Saved Hours Report EBEBEDE e Wizards Toolbar Contains various icons to access the wizards You can also access these options by going to the Wizards menu a i Wizards Toolbar The following are the icons present in the Wizards Toolbar PREPPESE Companies Wizard Department Wizard Employee Wizard Shifts Wizard Shift Assignment Wizard Exceptions Wizard Exception Assignment Wizard Settings Wizard Employee Hours Toolbar Contains the options to Add New
36. he Add New Assignment page select one of the available shifts Select the Days the shift has to be assigned to the selected employee Note that you will not be able to assign more than one shift to a person on the same day Note that only when the Days are selected the Next button will be enabled Click Next XYZ Departments Wizard Select a Shift from the list below and using calendar control select days to which you want to assign the Shift You can also use week day s check boxes below in order to assign the shift to multiple days corresponding to a week day that you select These days will be highlighted with coresponding color Note that you will not be able to assign more than Morning one Shift to a person on the same day Using this Wizard you can also manage Auto Punches feature Click Next button to save the changes you have made Adding New Assignment Assign shifts to all employees by selecting the Shift Assignment Wizard again 7 6 Exception Wizard There might be instances where you want to specify some exceptions Exception Rules indicate when the employees should be paid for a set number of hours even though it was their day off holiday or they did not work the full shift on those days You can create many exception rules using different color indication The program will automatically recalculate the working hours considering the rules applied You can apply the rules using Excepti
37. he Company Structure toolbar e The employee will be deleted on confirmation Confirm Employee Delete i Are you sure you want to delete employee Jerri Jackson Confirmation for deleting an employee Note If you make changes to any form and without saving the details if you try to access any other form a dialog box will be displayed _Easy Time Control Enterprise i The changes will be lost Do you want to continue Information dialog Click Yes if you want to continue Note that the changes will not be saved Click No to go back to the form and save the changes Module 5 Managing Shifts and Exceptions Module 5 Easy Time Control Training Manual In Module 4 you created the company structure by defining companies adding departments and assigning employees to the departments In this Module you will define shifts and exceptions and assign them to the employees 5 1 Shifts You can add new shifts edit or delete existing shifts To access these options click the Shifts Eses tab from the left pane If the tab is not visible click the Shifts La icon 5 1 1 Adding Shifts To add a new shift e Choose the Company for which you want to define the shift e Click ew Shift from the left pane or the New Shift icon from Shifts toolbar 2 18 2008 03 00PM Adding new shifts e Provide the Shift Name 68 Specify the date from which the shift is applicable By defaul
38. he Company to which you want to add the employees Click Next Wizards Add New Employee EE Description Company ABC Incorporated v First Name Last Name You can enter your Employee infomation when you click Next button You will be able to assign your new Employee to an existing Department mE List of employees The Add New Employee page opens Wizards Add New Employee Department Not Defined v Employee ID FirstName John Last Name Doe Role Not Defined Login Active Required fields Adding new employees You can enter your Employee information when you click Next button You will be able to assign your new Employee to an existing Department In this page gt gt Choose a Department Enter the Employee ID This should be a numeric value and be unique A value will be displayed which can be changed Mention the First Name and Last Name Note The Next button will be enabled only when the mandatory fields denoted by asterisk are filled in Choose the Role of the employee You can assign two different roles to the employees Supervisor and Simple User If you want to use different roles you should assign the role of supervisor at least to one employee initially You can also omit assigning roles If you assign one or more users as Supervisors
39. hese exceptions to employees To access the options click the Exceptions fi Exceptions tab from the left pane If the tab is not visible click the Exceptions 3 icon 5 3 1 Creating Exceptions To create an exception e Choose a company from the Company Structure on the right pane e Click Mew Exception from the left pane or the New Exception icon from the Exceptions toolbar i New Exception Exception Name Daily Paid Hours 2 2 Description Color oO Aquamarine v Required fields Adding new exceptions e Enter the Exception Name which is mandatory e Provide a Description e Choose the Daily Paid Hours and the Color e Specify a Color to mark the exception e Click OK This button will be enabled only when the mandatory fields denoted by asterisk are filled in 5 3 2 Editing Exceptions To edit an existing exception e Choose a company from the Company Structure on the right pane e Selection the exception that has to be edited e Click Edit Exception or the Edit Exception icon from the Exceptions toolbar Exception Name Holiday Daily Paid Hours 2 Description Color Aqua v Required fields ai Editing exceptions e Modify the necessary details e Click OK 5 3 3 Deleting Exceptions To delete an exception e Choose a company from the Company Structure on the right pane e Selection the exception that has to be edited
40. hift parameters gt gt Provide the Shift Name Specify the date from which the shift is applicable By default the current date will be displayed which can be changed Choose the shift timings Select the Color for the shift indication Set the Punches Rounding Rules The shifts should be divided into intervals for the purpose of rounding Set the interval by selecting the number of minutes in the Shift partitions in dropdown list o Choose the options for rounding the Punch INs and Punch OUTs For instance consider that the shift interval is set to 10 minutes and the Punch IN and Punch OUT round options are set to 5 minutes each Scenario 1 Consider that for a shift beginning at 7 00 AM an employee punches IN at 7 03 AM Here the Actual Punch IN will be 7 03 AM and the Rounded Punch IN will be 7 00 AM Scenario 2 Now if another employee punches IN at 7 07 AM for the same shift the Actual Punch IN will be 7 07 AM whereas the Rounded Punch IN will be 7 10 AM which is the end of the interval Choose the options for indicating the grace period for the Punch IN and Punch OUT timings These options are used to allow an employee to punch before the beginning of the shift or after the end of the shift and still be considered as punched within the shift timings The grace time will be considered as overtime If the grace period values are set to 0 minutes it indicates that every punch IN before the beginning of the shift a
41. ick Submit They can also print their Time Card report The Time Card report displays the following Break Hours Exception Hours Actual and Paid Hours Overtime Hours o Supervisors can record their time using the Easy Time Control application itself using the New Punch option Easy Time Control requires two folders if a physical time clock is used Work Folder and History Folder By default these folders are located within the installation directory To change the default folders click the respective Browse button look for the folder and click OK If you want to create a new work or history folder click the Make New Folder button Browse For Folder B Easy Trinity H Easy Card Creator O Easy Time Control Data O History Folder 4 O Icons ru O Work Folder H O Easy Time Logs M _ v gt Make New Folder H f Browsing for a folder The time clock devices have a standard number of digits allowed in the IDs The default value for the Maximum number of digits allowed to be used for IDs in your time clock device is 8 Note The Folders and Options sections will be disabled if the option Connection to Time Clock OFF is selected Click OK after making all changes 3 1 3 General Restrictions Under General Restrictions you can define the working hours Click General Restrictions from the left pane or follow the path Options gt General Restrictions General Rectrictions
42. ifts to the selected employee XYZ Departments Wizard Add New Shift Assignment Description 7 Company XYZ Employee ID First Name Last Name Department Select Doe Not Defined Choosing Employees First you need to select a Company from drop down box at the top of this window Then you need to select an Employee from the list of your Employees Press Next button to go to the next step where you can assign Shifts to the Employee Close Wizard In the next screen select one of the available shifts Select the Days the shift has to be assigned to the selected employee Note that you will not be able to assign more than one shift to a person on the same day Note that only when the Days are selected the Next button will be enabled Click Next XYZ Departments Wizard Add New Shift Assignment Select a Shift from the list March 2008 i below and using calendar April 2008 control select days to gt se TW UF which you want to assign the Shift You can also use week day s check boxes below in order to assign the shift to multiple days coresponding to a week _ day that you select These days will be highlighted with corresponding color Morning Wizard you can also manage Auto Punches feature Click Next button to save the changes you have made Adding New Assignment Assign shifts to all employees by selecting the Shift Assignment Wizard again
43. ill be enabled only if you make changes to the form 72 5 1 3 Deleting Shifts To delete a shift e Select a shift from the list e Click Deste Shit from the left pane or the Delete Shift icon from Shifts toolbar Confirm Shift Delete a i Are you sure you want to delete shift Night Confirmation for deleting a shift e The shift will be deleted on confirmation In the left pane select the option Show Shift History to view the history details of a particular shift To display the inactive shifts select the option Show Inactive Shifts 5 2 Shift Assignments The next task after defining the shifts is to assign it to employees To assign shifts to the employees e Choose a company from the Company Structure on the right pane e Select an employee from the list e Click Shift Assignments from the left pane or Assign Employee to Shift icon from the Shifts toolbar Note The icons in the Shifts toolbar will be disabled when you are in the Shift Assignment page Shift Assignments Emgloyee 10 First Name 1 Domac Assigning shifts to employees For each day assign a shift to the employee You cannot assign two shifts to an employee on the same day When you assign shifts the calendar will be marked in the color chosen for the shift Click a date and drag the dates to assign a shift to multiple days on the calendar control Choose the Auto Punches options In case of missing punches this option automatic
44. ion You can enter your Exceptions infomation when you click Next button Exception Name Description You will be able to input Daily Paid Hours 8 Color E Aqua your Exception parameters d Required fields EE Adding New Exception Now you have registered your company created departments added employees defined shifts assigned shifts to employees and created exceptions 7 7 Exception Assignment Wizard After creating the exceptions you can assign the exceptions to the employees click the option Exception Assignment Wizard and click Next Wizards Add New Exception Assignment Description This Wizard will help you Company Wizard Department Wizard Employee Wizard O Shift Wizard O Shift Assignment Wizard Exception Wizard Exception Assignment Wizard O Settings Wizard Exception Assignment Wizard assign your custom Exception Rules that you created earlier to your Employees Please click Next button to start In the Add New Exception Assignment page choose the Company Select an employee from the list of Employees Click Next to assign exceptions to the selected employee Wizards Add New Exception Assignment mmm First you need to select a Company from drop down box at the top of this Employee ID First Name Last Name window Then you need to select an Employee from the list of your Employees C
45. iple O Settings Wizard Departments Close Wizard Departments Wizard The registered companies are displayed in the dropdown list Choose the Company to which you want to add the departments Click Next Wizards Add New Department Description You can enter your Department information when you click Next button Company ABC Incorporated You will need to select an existing Company to which you will assign your new Department O i Next gt Close Wizard List of Departments In the Add New Department screen enter the Department name This is a mandatory field Click Next Wizards Add New Department A escri You can enter your Department information when you click Next button Department Information Technology You will need to select an existing Company to which you will assign your new Department EE Adding a department You have now added a department You can add additional departments or select the other available options 7 3 Employee Wizard Click Employee Wizard icon from the Wizards toolbar or follow the menu path Wizards gt Employee Wizard to enter the information of the employees The number of active employees that can be maintained at the same time depends on edition you have purchased Free Edition is limited to 10 employees the other editions can have unlimited number of employees Click Next Wizards Add New Employee EE CC eescripti
46. l read employees Ti eI Deca EE EER HH punch records that come from your time clock and transfer the data into your Connection to Time Clock OFF oO If you select this option your Easy Time Control program will not read employees punch records that come from any time clock i Folders Working Folder c Program Fies Easy TrintyiEasy Tine ControhWorkFokier History Folder C Program Files Easy 7 Trinity Easy Time ControliHistory Folder Options Time Clock Length a Time clock You can switch on or off the connection to the physical time clock device e If the connection to the time clock is on Easy Time Control reads the punch records of employees that come from the time clock and transfers the details In other words the employees use a physical time clock to punch in and out If this option is on o Simple users of your company having a user name and password will get the following screen while logging in Access denied to simple users when the time clock connection is on o Supervisors will be able to login and access the application in normal mode If the connection to the time clock is off the employees can use the application to punch records If this option is off o Simple users can use Easy Time Control to punch in and out When they login the following screen is displayed Terminal Rob Chappell Date 1 31 2008 Tim 9 35 00 AM Screen for simple users They can record the time by cl
47. ld 6 Enter the Company Name This is also mandatory 7 Mention an Abbreviation 8 Specify the address details 60 Easy Time Control Training Manual Module 4 9 Provide a Description 10 Click OK Note The OK button will be enabled only when the mandatory fields denoted by asterisk are filled in 4 1 2 Editing a Company To edit the details of the company 1 Choose a company from the Company Structure on the right pane 2 Click GQ Edit Company The details of the company will be loaded in the form A Editing details of the company 3 Make the necessary changes 4 Click OK 4 1 3 Deleting a Company To delete a company 1 Choose a company from the Company Structure on the right pane 2 Click 2 Company The company will be deleted on confirmation Confirm Compz i Are you sure you want to delete company ABC Confirmation for deleting the company 4 2 Manage Department You can add a new department to a company or edit and delete the existing department details 4 2 1 Adding a Department To add a new department e Choose a company from the Company Structure on the right pane The new department will be added to this company e Click New Department from the left pane Department Name if Reunes teis Adding a new department e Enter the Department Name The department name should be unique e Click OK The new department will be added to the company
48. mple users of your company having a user name and password will get the following screen while logging in Access denied to simple users when the time clock connection is on e Supervisors will be able to login and access the application in normal mode If the connection to the time clock is off the employees can use the application to punch records If this option is off e Simple users can use Easy Time Control program to punch in and out When they login the following screen is displayed Terminal Rob Chappell Current Da Date 1 31 2008 Tim 9 35 00 AM Screen for simple users They can record the time by click Submit They can also print their Time Card report The Time Card report displays the following o Break Hours o Exception Hours o Actual and Paid Hours o Overtime Hours e Supervisors can record their time using the Easy Time Control application itself using the New Punch option Folders Defines the location of the Database and folders for automatic punch data processing To change the location of the folder click the Browse button corresponding to the folder locate the directory and click Open You cannot leave the locations blank as these are mandatory fields Easy Time Control Training Manual Module 1 Settings Wizard Database r This Wizard will help you Time View i manage your program Settings Advanced working time will be calculated considering shifts settings
49. n Delete an existing exception Assign exceptions to the employees 2 1 3 Company Structure Pane If the option View gt Company Structure Pane is selected the structure of the company you created is displayed in the right pane You can expand the departments to view the employees Company Structure ax gb ABc ER gt Sales Dominic Thompson Evan Scott Handy Gonzales Kegan Carter Lenny Campbell 5 Development Jean Williams Jerold Moore Jerri Jackson Maddison Robinson Rob Wright The company structure To hide this structure click the AutoHide La icon You will see a tab named Company Structure and the details will be displayed when you move the mouse over the tab To disable the auto hide feature click a 2 1 4 Understanding the Layout of the Main Form As discussed earlier the main form is divided into three sections the left pane containing various options and the accounting period the center pane where the details are displayed and actions are performed and the right pane showing the company structure The image shows the options on the left pane Employees Hours g Employee Punches Overtime Approval New Punch 2 Add Auto Punches Accounting Period From 1 14 2008 Mi To 1 27 2008 Mi When you click each tab the options of the active tab are displayed and the center pane also changes accordingly For instance when you click C
50. n If users have been added to the system and were assigned a role either Supervisor or Simple user and a username and password they will have to log into the system providing the User Name and Password Easy Time Control Getting Started Getting Started Please make your selection If you are a novice user you might use our Setup Wizard which will walk you _ through the whole setup process You can also use a sample Company information in order to test all program features Or you can skip these steps and open the main form of the program right away What would you like to do _ Use Setup Wizard Open Sample Company Open Easy Time Control Main Form L Dont show this form again Getting Started screen There are three options 1 Use Setup Wizard If you are using Easy Time Control for the first time select this option This option will take you through the setup process 2 Open Sample Company This option provides the details of a sample company for you to test the features 3 Open Easy Time Control Main Form This option opens the main form e While opening the application again and you don t want the Getting Started screen to be displayed select the option Don t show this form again e Click OK 1 2 Using Setup Wizard The Setup Wizard helps you manage your company s information 1 2 1 Company Wizard The first step is to register the company Follow these steps 1 Ensure that the o
51. n indicating a problem with the punch IN For instance consider that the grace Punch OUT time is set to 30 minutes Scenario 1 If an employee punches in at 3 23 PM for a shift ending at 3 00 PM the Actual OUT time will be 3 23 PM and the Rounded IN time will be 3 20 PM The grace time will be considered for overtime Scenario 2 If an employee punches out at 3 31 PM for a shift ending at 3 00 PM the grace time will not be considered for overtime In addition the icon will be displayed in the Status column indicating a problem with the Punch OUT Mention the Break Lunch Time that has to be deducted from the shift time e Click OK to save the shift details To simulate the various punch IN and punch OUT timings click Simulate Enter the Punch IN and Punch OUT timings and click Calculate to see how the timings are rounded off based on the Punches Rounding Rules you had set Simulator 07 00 00 AM 7 Rounded To 07 00 00 AM 02 34 00 PM Rounded To 02 30 00 PM Calculate Simulating punches Module 5 Easy Time Control Training Manual 5 1 2 Editing Shift Details To edit a shift e Choose a company from the Company Structure on the right pane e Select a shift from the list e Click Edit Shift from the left pane or the Edit Shift icon from Shifts toolbar 2 18 2008 Editing shifts e The details of the shift will be loaded in the form Make necessary changes e Click OK This button w
52. nd the grace period will not be included in the shift timings This also applies to any punch OUT that occurs after the end of the shift For instance consider that the grace Punch IN time is set to 30 minutes Scenario 1 If an employee punches IN at 6 32 AM for a shift beginning at 7 00 AM the Actual IN time will be 6 32 AM and the Rounded IN time will be 6 30 AM The grace time will be considered for overtime Scenario 2 If an employee punches in at 6 26 AM for a shift beginning at 7 00 AM the punch will not be considered as recorded within the shift and the grace time will not be considered for overtime In addition the icon will be displayed in the Status column indicating a problem with the punch IN For instance consider that the grace Punch OUT time is set to 30 minutes Scenario 1 If an employee punches in at 3 23 PM for a shift ending at 3 00 PM the Actual OUT time will be 3 23 PM and the Rounded IN time will be 3 20 PM The grace time will be considered for overtime Scenario 2 If an employee punches out at 3 31 PM for a shift ending at 3 00 PM the grace time will not be considered for overtime In addition the icon will be displayed in the Status column indicating a problem with the Punch OUT Mention the Break Lunch Time that has to be deducted from the shift time gt Click Next Shifts Wizard Shift Name was fag 7 EF You can enter your Shift ame Early Mor a 2 1 2008 information when you
53. nt Wizard O Employee Wizard O Shift Wizard O Shift Assignment Wizard O Exception Wizard Exception Assignment Wizard Settings Wizard Settings Wizard This Wizard will help you manage your program Settings Date and Time This page allows you to set the time and week format gt Time Format Sets the time format There are two options available Civilian Time Displays the time in the AM PM standard format Military Time Displays the time in the 24 hour military form gt First Day of Week Allows you to define the day of the week that would be the starting day for payroll calculations Settings Wizard Date and Time Time Format Civilian Time AM PM O Miltary Time First Day of Week O Default System O Thursday Monday O Friday O Tuesday O Saturday O Wednesday O Sunday Date and Time setup After choosing the relevant options click Next This Wizard will help you manage your program Settings Please select Civilian Time in order to have AM PM time standard Please select Military Time vin order to have 24 hour time standard You can decide what week day will be a starting day for your payroll period Accounting Period This page allows you to define the accounting period for payroll calculations gt User Defined Allows you to customize the period Select the option and specify the From and To dates gt Weekly Considers weekly accounting peri
54. od Bi Weekly Considers bi weekly accounting period Select the option and specify the starting date gt Monthly Considers monthly accounting period Settings Wizard Accounting Period Accounting Period Type O User Defined From Weekly O Bi Weekly Period Start Monthly Accounting Period Click Next to continue This Wizard will help you manage your program Settings User Defined in order to select what dates will be starting and ending dates for your payroll period _ Weekly so your weekly payroll period will start from weekday of your selection Bi Weekly so you can set starting date to the current or previous week laccording to starting week day that you chose Monthly the dates will be setup within current Database This page allows you to set the Time View and specify the various folder locations gt Time View Advanced Calculates working time considering shift settings Simple Calculates working time without taking into account the shift settings gt Time Clock Uses the physical time clock You can switch on or off the connection to the physical time clock device If the connection to the time clock is on Easy Time Control reads the punch records of employees that come from the time clock and transfers the details In other words the employees use a physical time clock to punch in and out If this option is on e Si
55. ompany ABC Incorporated Press Next button to go to the next step where you can assign Shifts to the Employee Close Wizard Choosing Employees In the next screen select one of the available exceptions Select the Days from the calendar the exception has to be assigned to the selected employee Note that only when the Days are selected the Next button will be enabled Click Next Wizards Add New Exception Assignment Description Select an Exception Rule 4 March 2008 April 2008 gt from the list below and FETES T Ww FS using calendar control 6 27 28 29 i 2 a R select days to which you Se ga ae nS want to assign the Exception These days will t 42 13 14 15 15 16 be highiighted with 16 17 18 19 20 21 22 2 3 corresponding color 3243 B27 a Be 29 30 j i 0 Note that you will not be 30 31 6 9 1 i able to assign more than one shift to a person on the Exceptions same day Exception Click Next button to save the changes you have made Adding New Assignment 7 8 Settings Wizard The Settings Wizard helps you manage your general program settings Click Settings Wizard from the Wizards menu or the Settings Wizard icon from the toolbar Click Next to continue Wizards Wizards Company Wizard Departments Wizard O Employees Wizard O Shift Wizard O Shift Assignment Wizard Exception Wizard Settings Wizard Settings Wizard Descrip This Wiz
56. ompany Structure the details of the employees are displayed in the center pane A Easy Time C Enterprise Employees Hours 3 ay ABC Sales Employee Punches 2 mema Overtime Approval g Evan Scott a Handy Gonzales PUNHOS cucu 5 Kegan Carter New Punch Edit Punch Delete Punch g Lenny Campbell Development Add Auto Punches Rounded OUT Rounded Hours Shift 2 12 2008 6 50 2 12 2008 3 20 08 30 00 Day 2 13 2008 6 40 2 13 2008 3 10 08 30 00 Day 2 14 2008 6 33 2 14 2008 3 21 08 48 00 2 14 2008 6 30 2 14 2008 3 20 08 50 00 Day 2 15 2008 6 58 2 15 2008 3 02 08 04 00 2 15 2008 7 00 2 15 2008 3 00 08 00 00 Day 2 16 2008 6 55 2 16 2008 3 05 08 10 00 2 16 2008 7 00 2 16 2008 3 00 08 00 00 Day lt n 5 Ready 2 22 2008 6 45 PM NUM Main form showing company structure In the left pane click the Configure buttons la icon and click Show Fewer buttons Only a few tabs will be available and the remaining tabs will be displayed as icons Click the Configure buttons icon again and choose Show More buttons to display the tabs Employees Hours Employee Punches Overtime Approval _ Punches New Punch Dun Left pane showing fewer buttons Module 3 Setting up Options In Module 1 you learned to use the Setup Wizard to create the company information In the forthcoming modules you will learn to setu
57. on This Wizard will help you manage your Employees Company Wizard information You will be able to enter as many Employees as many user licenses you have Department Wizard Employee Wizard O Shift Wizard O Exception Wizard O Settings Wizard Close Wizard Employees Wizard From the dropdown list choose the Company to which you want to add the employees Click Next Wizards Add New Employee A _C esscription You can enter your E Employee infomation when Company ABC Incorporated he you click Next button You will be able to assign your new Employee to an existing Department rs First Name Last Name List of employees The Add New Employee page opens Wizards You can enter your Add New Employee Employee information when 2 t i Department Not Defined you click Next button Employee ID You will be able to assign your new Employee to an FirstName John existing Department Last Name Doe Role Not Defined Login Password Required fields Close Wizard Adding new employees In this page Choose a Department Enter the Employee ID This should be a numeric value and be unique A value will be displayed which can be changed Mention the First Name and Last Name Note The Next button will be enabled only when the mandatory fields denoted by asterisk a
58. on Assignment functionality For such exceptions follow the menu path Wizards gt Exception Wizard or click the Exceptions Wizard icon from the toolbar Click Next to continue Wizards Add New Exception Descriptic This Wizard will help you manage your Exceptions O Company Wizard Department Wizard O Employee Wizard O Shift Wizard O Shift Assignment Wizard Exception Wizard Exception Assignment Wizard O Settings Wizard Exception Wizard information Easy Time Control Express Edition does not support Exceptions Easy Time Control Professional Edition supports more than one Exception so you will be Table to add and manage information for multiple Exceptions Close Wizard Note Using the Free or Express Edition of Easy Time Control you will not be able to create exceptions Only the Professional and Enterprise Edition support the option of creating exceptions In the Exceptions page choose the Company Click Next Wizards Add New Exception You can enter your Exceptions information when you click Next button Company ABC Incorporated Dail id hours eii Color You will be able to input your Exception parameters Close Wizard Choosing company In the Add New Exception page e Enter the Exception Name which is mandatory e Provide a Description e Choose the Daily Paid Hours and the Color and click Next Wizards Add New Exception O Descript
59. or an employee then the Supervisor can activate the Add Auto Punches option To Add Auto Punches e Click Add Auto Punches from the left pane or the Add Auto Punch icon from the Employee Hours toolbar The Add Auto Punch function adds Actual IN Shift Start or and Actual OUT Shift End based on Auto Punch settings to all employees with missing punches for current payroll period Note Auto Punches can be added only within the selected payroll period between the date on which the Auto Punches option was set for a particular employee during the Shift Assignments procedure and the current date Assignments 4 February 2008 March 2008 April 2008 S M L w T F 5 5 M T w T F E Shift Mon Tue Fri Sat Sun Auto Punches olor Wed Thu Setting Auto Punches during Shift Assignment 6 2 Overtime Approval Some employees might put in extra hours of work These hours have to be approved so that it is taken into account for payroll To approve overtime e Select an employee from the listing e Click Overtime Approval from the left pane e Check Approval checkbox The overtime for the selected employee on that particular date will be saved automatically to the database Module 7 Using Wizards In the previous modules you learned to manage the company details manually Easy Time Control provides various wizards for making the task of managing the company details easier You can also access the Wizards from the Getting Started
60. ormation when you click Next button Company ABC Incomorated You will need to select an existing Company to which you will assign your new Department EE List of Departments In the Add New Department screen enter the Department name This is a mandatory field Click Next Wizards Add New Department A escri You can enter your D 3 ii l Department information A rt i when you click Next button You will need to select an existing Company to which you will assign your new Department Nees Adding a department You have now added a department You can add additional departments or select the other available options 1 2 3 Employee Wizard Click Employee Wizard to enter the information of the employees You can add as many employees as the number of employee licenses you have The number of active employees that can be maintained at the same time depends on edition you have purchased Free Edition is limited to 10 employees the other editions can have unlimited number of employees Click Next Wizards Add New Employee A _COC escription This Wizard will help you manage your Employees Company Wizard information You will be able to enter as many Employees as many user licenses you have Department Wizard Employee Wizard O Shift Wizard O Exception Wizard O Settings Wizard Close Wizard Employees Wizard From the dropdown list choose t
61. p the company information using the main form available This module explains the steps to set the various options 3 1 Options This section explains the steps to set up various options in Easy Time Control To access the options click the Options i Options tab from the left pane If the tab is not visible click the Options o icon The various options available are e Date and Time e Time Clock e General Restrictions e Accounting Period e Database e Time Calculation e Preferences 3 1 1 Date and Time This option is for setting the time format and defining the first day of the working week Click Date and Time from the left pane or follow the menu path Options gt Date and Time The changes can be made in the center pane Date and Time i Time Format Civilian Time AM PM O Miltary Time 24 hrs First Day of Week Defaut System v OK Cancel Date and Time option There are two time formats available Civilian Time AM PM and Military Time 24 hrs The default format is the civilian time Select the required option Choose a day from the First Day of Week dropdown list You can also set the first day of the week to be the default system After setting the time format and first day of the week click OK 3 1 2 Time Clock Click amp Time Clock from the left pane or follow the path Options gt Time Clock i Time Clock If you select this option your Easy Time Control program wil
62. pany Wizard Department Wizard Employee Wizard Shift Wizard Shift Assignment Wizard Exception Wizard Exception Assignment Wizard Settings Wizard Wizards menu e Help This option provides options to get help from the technical support to register Easy Time Control software and so on Easy Time Control Home Page Contact Technical Support Request New Feature Activate License Change Edition About Easy Time Control The Help menu o Easy Time Control Home Page Loads the home page of Easy Time Control website o Contact Technical Support Opens the mail client to get in touch with the Technical Support You can email your concerns and queries o Request New Feature Opens the mail client with the address and subject added by default You can email to request the new features o Activate License Allows you to activate the license The Select license file dialog opens Browse to the location having the license file choose the file and click Open o Change Edition Allows you to change the edition of Easy Time Control The sub menu includes Free Basic Professional and Enterprise The current edition is indicated with a tick mark and is disabled The corresponding features will be disabled or enabled according to the edition you switch to Help Easy Time Control Home Page Contact Technical Support Request New Feature Free a About Easy Time Contra Expre
63. ption Company Wizard is selected and click Next Wizards lt p Md New Company SE Descrip N This Wizard will help you manage your Company O Company Wizard infomation The first thing 4 you need to do is to register Y c your Company Easy Time Control Express Edition only supports one Company Easy Time Control Professional Edition supports more than one Company so you will be able to add and manage information for multiple Companies O Settings Wizard Company Wizard Note Based on your edition of Easy Time Control Software you will be able to add companies For instance Free and Express Editions support only one company whereas the Professional and Enterprise Editions can support multiple companies 2 Click Next The Companies Wizard page displays the list of companies Module 1 Easy Time Control Training Manual Wizards You can enter your r a 4 Company information when ci sin you click Next button Company ID is a numeric value that you need to assign to the Company and it has to be unique List of companies 3 Click Next to add a new company Wizards Company ID is a numeric value that you need to asc ne assign to the Company and it has to be unique 3s Walter Avenue i New York Adding a new company In this page gt Provide the Company ID This should be a numeric value and be unique A value will be displayed
64. re filled in Choose the Role of the employee You can assign two different roles to the employees Supervisor and Simple User If you want to use different roles you should assign the role of supervisor at least to one employee initially You can also omit assigning roles If you assign one or more users as Supervisors then the Login screen appears when you re launch the application Provide a User Name and Password You can assign user name and password to both supervisors and simple users however the difference is explained in Section 3 1 2 Time Clock Specify whether the employee is Active Click Next You have now added an employee to the department 7 4 Shift Wizard After adding employees you can create shifts Select Shift Wizard from the Wizards menu or click the Shift Wizards icon from the Wizard toolbar Note Using the Free or Express Edition of Easy Time Control you will not be able to create shifts Only the Professional and Enterprise Editions support the option of creating shifts Wizards Add New Shift O Company Wizard Department Wizard Employee Wizard Shift Wizard O Exception Wizard KCe Assianme O Settings Wizard Shift Wizard Description Once you have entered your Employees information you can create different Shifts This Wizard will help you manage your Shifts information Easy Time Control Express Edition does not support Shifts Easy Time Control Profe
65. s report 116 Easy Time Control Training Manual Module 8 6 8 Absence This report displays the employees who were absent during the reporting period The report shows the dates on which the employees were absent Hd re WH hxGh de Absence Report 2 5 2008 7 14 03PM ABC Accounting Period 01 20 2008 01 29 2008 Sales ID 1 Dominic Thompson Date of Absence 21 January 2008 28 January 2008 29 January 2008 Absence report 117 Module 8 Easy Time Control Training Manual 6 9 Saved Hours This report shows the hours saved in minutes for each employee the department and the company Saved hours is the difference between the actual total working time of the employees and the total time paid for which is calculated after applying the rounding rules Report Viewer M4 rw hx amp B amp t Aa th Saved Hours Report 2 5 2008 7 16 50PM ABC Accounting Period 01 20 2008 01 29 2008 Sales Full Name Saved Hours min Lenny Campbell 3 Kegan Carter 2 Handy Gonzales 2 Evan Scott 4 Dominic Thompson Sales Total Saved Hours ABC Total Saved Hours Saved Hours report 118
66. signments and so on are stored in a database This option allows you to define the location of the database Click J Database from the left pane or go to Options gt Database Database H Database Settings Database Path C Program Pies Easy Tanty Easy Tine Corro Data TrCommon mdb Check Connection Database settings By default the database is located in the installation folder In the center pane click Browse locate the database and click Open After specifying the location click OK To check the connection to the database click Check Connection If the connection is correct a message popup is displayed Easy Time Control Enterprise e jl Connection to the database was successful Message popup 3 1 6 Time Calculation To access the time calculation click Time Calculation or follow the path Options gt Time Calculation Time Calculation i Time Calculation Advanced Using Shifts O Simple Pair Only Time Calculation Two types of time calculations are available If Time Calculation is set to Advanced Using Shifts then the rounding rules be applied to the round punch time within the intervals defined in Shifts Wizard under Rounding Rules section or in the Shifts New Shift Edit Shift section of the program provided employees have to be assigned to this shift If the option is set to Simple Punch Pair Only the next punch will be considered as the time out In this case all punches will b
67. ss Professional Help menu o About Easy Time Control Provides information about the Easy Time Control software such as the Version Database Version the Mode and the days of trial period remaining in case of the trial version You can also find e mail and website address Click OK to close the dialog About Easy Time Control Easy Time Control Enterprise Edition Version 4 0 101 TRIP TY eesin 02 Enterprise Solutions inc Trial Mode Day s remaining 14 Website http Awww easytimecontrol com E mail su inity com The About dialog 2 1 2 Toolbars You can opt to show or hide the toolbars Go to the View menu and click the toolbars that you want to show When you move the mouse pointer on any of the icons on the toolbar the tool tip displays a short description about the icon The selected toolbars are indicated by a tick Vv mark The following toolbars are present Standard Toolbar Contains the option to Exit the application This option is also available under the File menu poa Standard Toolbar Options Toolbar Using the menu you can set the various options such as the Time Date Accounting Period and so on This toolbar also has the Refresh icon which will be disabled where the screen cannot be refreshed These are available except Refresh under the Options menu Options Toolbar The following are the icons present in the Options Toolbar S a Ss G EER a Re
68. ssional Edition supports more than one Shift so you will be able to add and manage information for multiple Shifts Close Wizard Click Next to continue From the dropdown list choose the Company and click Next Wizards Add New Shift A o eescription You can enter your Shift information when you click ABC Incorporated Nei bulton You will be able to input Time From your Shift parameters lt Back Close Wizard List of shifts In the Add New Shift page set the shift parameters e Provide the Shift Name e Specify the date from which the shift is applicable By default the current date will be displayed which can be changed e Choose the shift timings e Select the Color for the shift indication e Set the Punches Rounding Rules e Mention the Break Lunch Time that has to be deducted from the shift time e Click Next Shifts Wizard You can enter your Shift information when you click Next button You will be able to input your Shift parameters Punches Rounding Rules Shift partitions in 10 minutes intervals Punch IN rounds to beginning minutes passed from beginning of interval time of an interval if less than Otherwise it will round to end of the interval Punch OUT rounds to a jee passed from beginning of interval time of an interval if less than Otherwise it will round to end of the interval Punch IN will be regist
69. t the current date will be displayed which can be changed Choose the shift timings Select the Color for the shift details Set the Punches Rounding Rules O The shifts can be divided into intervals Set the interval by selecting the number of minutes in the Shift partitions in dropdown list Choose the options for rounding the Punch INs and Punch OUTs For instance consider that the shift interval is set to 10 minutes the Punch IN and Punch OUT round options are set to 5 minutes each Scenario 1 Consider that for a shift beginning at 10 00 AM an employee punches IN at 10 03 AM Here the Actual Punch IN will be 10 03 AM and the Rounded Punch IN will be 10 00 AM Scenario 2 Now if another employee punches IN at 10 07 AM for the same shift the Actual Punch IN will be 10 07 AM whereas the Rounded Punch IN will be 10 10 AM which is the end of the interval Choose the options for indicating the grace the Punch IN and Punch OUT timings These options are used to indicate overtime If the values are set to 0 minutes it indicates that overtime will not be considered For instance consider that the grace Punch IN time is set to 30 minutes Scenario 1 If an employee punches in at 6 32 AM for a shift beginning at 7 00 AM the Actual IN time will be 6 32 AM and the Rounded IN time will be 6 30 AM The grace time will be considered for overtime Scenario 2 If an employee punches in at 6 26 AM for a shift beginning at 7 00 AM
70. time Hours Handy Gonzales Break Hours Exceptions Actual Hours Paid Hours Overtime Hours Kegan Carter Break Hours Exceptions Summary Time Card report 112 Easy Time Control Training Manual Module 8 6 4 Employees Assignment Report This report displays the shift assignment for the employees Maar xsSAAT Aa A Employees Assignment 2 5 2008 6 59 33PM ABC Assignment From Assignment To Tue Wed Thu 01 21 2008 01 27 2008 Yes Yes Yes 01 28 2008 02 03 2008 Yes Yes Yes 02 04 2008 02 10 2008 Yes Yes Yes 02 11 2008 02 17 2008 Yes Yes Yes 02 18 2008 02 24 2008 Yes Yes Yes 02 25 2008 03 02 2008 Yes Yes Yes 03 03 2008 03 09 2008 Yes Yes Yes 03 10 2008 03 16 2008 Yes Yes Yes 03 17 2008 03 23 2008 Yes Yes Yes 03 24 2008 03 30 2008 Yes Yes Yes 03 31 2008 04 06 2008 Yes Yes Yes 04 07 2008 04 13 2008 Yes Yes Yes 04 14 2008 04 20 2008 Yes Yes Yes 04 21 2008 04 27 2008 Yes Yes Yes Assignment From Assignment To 01 21 2008 01 27 2008 01 28 2008 02 03 2008 ANANMAN AWANI Employees Assignment report 113 Module 8 Easy Time Control Training Manual 6 5 Exception Assignment Report This report displays the exceptions assigned to the employees The exception name the date the hours are displayed Report View Maay xA Aa A Exception Assignment Report 2312008 TOASRPMI ABC Accounting Period 1 20 2008 1 26 2008 Sales Dominic Thompson ID 4 Exception Name
71. to the Company and it has to be unique You can enter your Company information when you click Next button Company ID is a numeric value that you need to assign to the Company and it has to be unique In this page gt gt Provide the Company ID This should be a numeric value and be unique A value will be displayed which can be changed This is a mandatory field Enter the Company Name This is also mandatory Note The Next button will be enabled only when the mandatory fields denoted by asterisk are filled in Mention an Abbreviation Specify the address details Provide a Description Click Next You have now registered a company 7 2 Department Wizard Click Departments Wizard icon from the Wizards toolbar or follow the menu path Wizards gt Department Wizard to create the departments to group the employees The number of Departments is unlimited regardless of the Edition Click Next Wizards Add New Department A SCCo escriptiond This Wizard will help you manage your Department Company Wizard information Now that you have your Company setup you can create Departments to group your O Employee Wizard employees Department Wizard O Shift Wizard Easy Time Control Express Edition does not support Departments Easy Time Control Professional Edition O Exception Wizard supports more than one Department so you will be able to add and manage information for mult

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