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Title Manager User Manual

1. ANTIQUES amp COLLECTIBLES Furniture ANTO17000 O Accident amp emergency nursin m 2 ANTIQUES amp COLLECTIBLES General ANTODOD00 C Accounting KR EU ee C ANTIQUES amp COLLECTIBLES Glass amp Glassware ANTO18000 O Accounting law LNPA Web Management ia m C ANTIQUES amp COLLECTIBLES Jewelry ANTO21000 O Accounting software Urk onk A C ANTIQUES amp COLLECTIBLES Kitchenware ANT022000 E Accounting study amp revision guides KFCK a C ANTIQUES amp COLLECTIBLES Magazines amp Newspapers ANTO23000 O Acoustic amp sound engineer TTA O ANTIQUES amp COLLECTIBLES Military ANTO24000 Current Book List B Ankia B okan Soret C ANTIQUES amp COLLECTIBLES Non Sports Cards ANTO28000 None E Adroucniee C ANTIQUES amp COLLECTIBLES Paper Ephemera ANTO29000 ER PED DERE C ANTIQUES amp COLLECTIBLES Performing Arts ANTO25000 Nd m C ANTIQUES amp COLLECTIBLES Political ANTO31000 E a peoia RA C ANTIQUES amp COLLECTIBLES Popular Culture ANTOS2000 S M ve C ANTIQUES amp COLLECTIBLES Porcelain amp China ANTO32000 LEE Lire C ANTIQUES amp COLLECTIBLES Postcards ANTO33000 ERR SN wate ANTIQUES amp COLLECTIBLES Posters ANTO34000 El AME cortimpdren romanos Ne ANTIQUES amp COLLECTIBLES Pottery amp Ceramics ANTO35000 E Adult education continuous learning INP Page 1 jfi8 1 2 3 4 5 6 7 8 9 10 gt Page 1 ofil 1 2 3 4 5 6
2. Mandatory Fields All fields considered mandatory in your ONIX feeds are marked with These requirements are based mainly on Nielsen Book Data who is the most rigid in terms of ONIX standards Once you have established that your feeds are compatible with Nielsen then you should have no problem submitting your ONIX messages to other bibliographic data agencies such as Bowker and BDS Bear in mind that it is best to include as much data as is possible for a particular title so do not just fill in the mandatory fields More is better But if you do not fill in the mandatory fields then your ONIX feeds will be rejected by the recipients Update Create Buttons Every screen in the Title Manager system has an Update or Create button at the bottom Always ensure that you click Update or Create when you are satisfied with your changes additions to the fields otherwise the information will not be stored on the system Title Prefixes This is the leading word or words that are normally omitted when titles are alphabetised or indexed Examples of title prefixes A An The All titles added to the system including book titles series titles and sets titles must have the prefix in its correct place Do not for instance in put the information like this History of the World in 100 Objects A The system has been created to automatically pull the prefix out and place it in a separate field The process will not work properly if the prefix is not ini
3. Bread To add more codes click on add another bisac code e CBMC This is the BIC Children s Marketing category and is a required field if the audience readership code 02 or 03 Stison Ltd 47 Wellington Square Hastings TN34 1PN Tel 44 0 20 7183 1476 info stison com www stison com Page 15 Books e LC Class This is the Library of Congress Classification Number that appears in the copyright page of every published book Manually type in the number Subjects and Themes These are the subjects and themes specific to your books and are used to classify and group your titles on your website Click on the drop down menus and choose the relevant items Toallocate more subjects and themes to a title click on Add another subject or Add another theme and choose an item from the drop down menu To delete any themes or subjects click on the red X To add more subjects and themes to the drop down lists you will need to do so through Subjects and Themes Admin See page 27 of this document for more information Key Words Choose a set of key words that best describe your book Key words are useful as they will help further classify titles on your site When visitors use the search option to find specific content it s important to ensure that the most relevant titles to their search come up accordingly Try to think about all possible search words from the perspective of a visitor To add more than one key word
4. Click Update when you are finished Then move in to the Publisher tab where you will add information about the publisher and imprint as well as the book s readership Stison Ltd 47 Wellington Square Hastings TN34 1PN Tel 44 0 20 7183 1476 info stison com www stison com Books Page 12 Imprint If you don t have specific imprints then use your company name here Publisher Your company name may be the same as Imprint above Audience Type Choose an item from the drop down menu There are options for children s books such as Young Adult and Children juvenile Alternatively you can use General Trade for all other books If you need to add more audience types click on Add another audience type Book Ranges This is relevant to children s books leave the items blank if you are working on a general trade title Audience Choose an item from the drop down menu for instance Interest age years Operator Choose either From To or Exact as relevant Value eg 3 EG Interest age years from 2 Book Series This is where you will specify if a book is part of a series Number Within The distinctive enumeration of a product within a series Book Series Choose the relevant series from the drop down menu For information about adding new Series names to this list go to page 25 Product Websites This is where you can add URL s for further rich content on your own w
5. Image Resolution dpi Include in Onix C n 3 see the item uploading in the box When it IUE finishes click on Close and you will be UTE E directed back to the Media tab The item you just uploaded will appear in the list under Other Assets Fill in the following Update Cancel information Name Section Sections are created through the Asset Management menu Teaser A brief description of the item Live If you want the material to show up on your website then you will click on the little box that comes up The site will automatically update the field with a 1 If you are just storing the material then leave this blank Publish Start amp End If you want the item to be added to or removed from your website after a certain period of time then add the relevant date to this field Created This field automatically populates with the date and time that the item was uploaded Stison Ltd 47 Wellington Square Hastings TN34 1PN Tel 44 0 20 7183 1476 info stison com www stison com Page 22 Books Onix Media Files If you add info in this area then the material will go through your ONIX messages to your regular recipients eg the bibliographic data agencies File Type Choose the appropriate item from the drop down menu Link Type Choose the appropriate item from the drop down menu Depending on what you choose the remaining fields needed to be filled in will adjust accordingly Fo
6. Notify email s If there are recipients who need to be informed when a feed is uploaded to their FTP site add their details here and an email will go out as a matter of course Encoding The default is UTF 8 This is generic coding and can take on any character set The recipients of your ONIX messages will tell you what they prefer Tag Format Recipients will tell you whether they prefer Short or Long Unicode Accepted This will automatically be ticked leave as is Clear Last Timestamp This is the date time when a feed was last sent and ensures subsequent feeds include only new titles or titles that have had changes made to their records By ticking this option you tell your system to send a full title file on next send Send Updates Establish how often your system generates and sends feeds out The Once option is used for test files to establish your ONIX compatibility After a feed goes out once the system will update this field to Off When your files are approved then you can set a feed to go out either Daily Weekly or Monthly These all run on Saturdays Stison Ltd 47 Wellington Square Hastings TN34 1PN Tel 44 0 20 7183 1476 info stison com www stison com Generate ONIX Ros Your Title Manager system is set up to generate ONIX messages automatically on a schedule and to send them out to the recipients established in the ONIX Destinations tab as described above You can however generate separate ONIX me
7. click on Add another key word To delete any key words click on the red X The information added in this tab only needs to be added once All subsequent editions of the book will automatically be updated to reflect the categorisation established for the first edition Click Update when you are finished and then move in to the Supply tab where you will need to fill in the information separately for each edition Stison Ltd 47 Wellington Square Hastings TN34 1PN Tel 44 0 20 7183 1476 info stison com www stison com Page 16 Books Supplier Distributor Will automatically populate based on the information set up on your system by Stison the default will be for the distribution information relevant to your main market If you need to change the supplier for instance when you are sending a feed through to a market for which you have different distribution arrangements from those in the UK then you can update the information in this field through the drop down menu Availability Choose the relevant item from the drop down menu based on the current stock situation of your title If stock has not yet delivered into your warehouse for instance then the appropriate option to choose in the menu would be Not Yet Published This information will need to be updated once the title is in stock X Expected ship date If the availability status is set as Not Yet Published then you will have to fill in the Expected ship date You
8. Toadd more texts click on Add another text field set and follow instructions as above Thisis also where you can add bullet points for your Advance Information Al sheets for more information about generating Als go to page 29 by choosing Description for sales people in the drop down menu and then adding the items each as separate bullets within the text box as displayed in the image below Text Source Title Name Description for sales people Text B Z U s E x EE Styles Format Fontfamily Font size 47 X aa med 4 f 3 35 aE ee QoS 9 Never be short of inspiration again with this book packed with a lifetime s worth of quilting ideas Designs covering many styles and subjects are grouped and numbered A techniques chapter brimming with information on how to get started One of a new series of craft companions Path Words 50 4 Text Source Title Add another other text field set Click Update when finished Stison Ltd 47 Wellington Square Hastings TN34 1PN Tel 44 0 20 7183 1476 info stison com www stison com Books Page 20 Then move on to the Related tab where you can establish relationships between different products This is most useful for bookshops libraries wholesalers etc who are looking for replacement versions if previous editions are out of print or trying to ascertain if there is an electronic version available in addition to the PB and HB Related Boo
9. blank if so Title Text This is a mandatory field and will be the full name of the series itself Title Prefix and Title Without Prefix These fields will populate automatically See page 3 for further information about title prefixes Series Description This is where you can add a bit of short text about the series Then click on Create and you will be taken to the Books tab Editing Blue Kite General Click into the empty field under Book Name Books and a list of titles in your system will come Please fill in the following fields Compulsory fields are marked with u p z Click on the relevant book Content in Series Ste 2r Ste a ite ar st ar Ste ar Ste 4r Ste ar st ar Ste ar St il sit 2r KIA il Add another book To change the sequence drag the aF icon up and down To carry on adding books click on Add Book Name D Seren cies I Peppe cresk vo another book and repeat the above steps Rosemary for Remembrance select until you are finished Q AFine Day for Drool select o The Great Pebble Creek Bike Race select Q MyLifeasaCrow select Mr Zamboni s Dream Machine select Qj Adventure on Thunder Island select AHorse for Josie Moon select eo Mimi and the Ginger Princess select Fishing for Trouble select o Paper Boom Why Real Prosperity Requires a New Apprc select Update Cancel Stison Ltd 47 Wellington Square Hastings TN
10. 34 1PN Tel 44 0 20 7183 1476 info stison com www stison com Page 26 Book Sets Series To change the sequence of the books in the list click on the cross icon and drag it up and down 4 To remove a title from the list click on the red X When finished click on Update To delete a series names from the list go back to the main Series page where all of the names are listed tick relevant box and then click Remove Selected at the top of the scree Sets This is where you can specify which books are included in any box sets You will have encountered this term under the Books section of this manual Here is where you add the information that then populates the drop down menu as described on page 13 To create a new set click on Create New and a set of blank fields will come up they are similar to the fields for Series Names Identifier This is publisher specific and will relate to whatever in house system you have to differentiate between your series You may not have a system in place leave blank if so Title Text This is a mandatory field and will be the full name as displayed on the boxed set for instance The Little Tim Collection Title Prefix and Title Without Prefix These fields will populate automatically See page 3 for further information Click Create when you are finished To remove a set go back to the main Set list tick the box beside the relevant name and then click Remove Selected a
11. 7 8 9 10 gt 5 To add a new BIC code Click on Create New BIC Code eg AVGC6 BIC Description though this is not listed as a mandatory field it is best to fill in the information as the codes themselves aren t always self explanatory AVGCS for instance is 20th century amp contemporary classical music Follow the same instructions when adding BISAC codes Stison Ltd 47 Wellington Square Hastings TN34 1PN Tel 44 0 20 7183 1476 info stison com www stison com Page 29 Generating Als Once you have finished inputting all of your data you can then generate an Advance Information sheet The lay out and template for your Als will be established by you during the system s development stages and thus configured by Stison You can choose which fields from the system to include in your Als bearing in mind that the mandatory fields for the ONIX messages are a good starting point To create an Al Go back into the main Books screen to the full list of active titles When creating an Al for just one title search for the book in the Search for box when it comes up on the screen click on Al toward the end of the columns Anew window will come up prompting you to choose the template click on one of three icons HTML Word or PDF The system will then prompt you to either save the file or open it directly which is demonstrated in the following picture H books pdf Pu Create Ew Combine amp Col
12. ONIX message will not go out directly to any of your recipients this is a way for you to generate a message that you can then send out yourself at a later date Stison Ltd 47 Wellington Square Hastings TN34 1PN Tel 44 0 20 7183 1476 info stison com www stison com Upload ONIX Bull This can be harmful to your system so it s a support function at present Stison s current turnaround for an ONIX load is 1 day This time is used to check the new data will not harm corrupt the current data Further Reading There are many documents available online that provide further details about the digital supply of bibliographic data We have found the following documents to be the most useful 1 http www bisg org docs Best Practices Document pdf This document was created jointly by the Book Industry Study Group New York and Book Industry Communication London It is the most user friendly of the ONIX manuals 2 http www nielsenbookdata co uk uploads BookData ONIX Guidelines V3 2 pdf This document lays out Nielsen Book Data s specific ONIX requirements 3 http www nielsenbookdata co uk uploads Prov o20Jacket Cov9620lmages pdf This document lays out Nielsen Book Data s image specs 4 http www bowker com products DataSubmissionGuide ONIX pdf This document lays out Bowker s specific ONIX requirements Stison Ltd 47 Wellington Square Hastings TN34 1PN Tel 44 0 20 7183 1476 info stison com www stison com
13. don t need to be 100 accurate simply add a date that is a few months into the future Price All of the below items are mandatory for your ONIX feeds Price Type Choose the appropriate item from the drop down menu 2 RRP including sales or value added tax if applicable is used most often in the UK Use 1 RRP excluding any sales tax or value added text outside of the UK unless the item specifically attracts tax Currency Choose the appropriate item from the drop down menu for instance GBP Pound Sterling Then add in the RRP and the Web Price for instance 9 95 leave the currency symbol out Web Price only needs to be populated if you are using the system to generate a feed for your website Discount codes You can set discounts against your titles where relevant for instance if you want to run a website promotion A drop down menu of codes will be available here only if the discount codes have been configured onto your system If they have not then the field will not be visible Stison Ltd 47 Wellington Square Hastings TN34 1PN Tel 44 0 20 7183 1476 info stison com www stison com Books resent To add other prices for instance US or Canadian click on Add another price and go through the steps as above This is relevant if your distributor supplies to all of these different regions If you have different distributors suppliers for different regions of the world then you will need to Add anot
14. e on the Web This ensures the data will appear on your website Included in ONIX This ensures the data will be included when you generate an ONIX message Archived Deleted You will need to use this when a title has already been submitted to the bibliographic agencies and then subsequently cancelled before publication date Sending a title through to the agencies with this item ticked will ensure that they remove the title from their databases These titles are thus not deleted from your system entirely they are moved into an archived area For more information about archived titles go to page 4 Record Reference This is the unique internal identifier for a product and is automatically added to the title record when you fill in the ISBN13 ISBN This refers to the 10 digit ISBN a duplicated ISBN will be rejected by the system ISBN13 This refers to the 13 digit ISBN a duplicated ISBN13 will be rejected by the system EAN 13 This is the same as the 13 digit ISBN again a duplicated EAN13 will be rejected by the system Stison Ltd 47 Wellington Square Hastings TN34 1PN Tel 44 0 20 7183 1476 info stison com www stison com Page 10 Books Universal Product Code This is the cross industry product numbering and bar coding system administered in the USA by the Uniform Code Council In the US book trade this information is required for mass market editions sold in supermarkets and other non book
15. ebsite If you have a title specific website for instance or a site that has relevant information that you would like to link to you can add it here O Hyperlinks Add the full link starting http O Description This will appear as the name of the link O You can add other websites if necessary and to change the sequence of the links move the cross icon up and down Click Update when you are finished Stison Ltd 47 Wellington Square Hastings TN34 1PN Tel 44 0 20 7183 1476 info stison com www stison com Page 13 Books Then move on to the Sets tab where you can specify if a title is part of a boxed set In order for items to appear in the Set Names drop down menu you will need to first add the relevant information through Book Sets Series located in the left hand Title Manager menu See page 26 for more information A set means a finite number of products grouped together under a title The products may originally be published over a period of time but generally they have become or will become available for simultaneous purchase A set may be traded as a single item or in separate parts or both If traded as a single item a set should have its own product identifier such as an EAN 13 and or an ISBN Click Update when you are finished Then move into the Subject tab where all of the categories are stored They are as follows Editing 1005 Political Life in a Union Title Contributor Forms ISBN P
16. ecify the various formats bindings available for a particular title such as Hardback Paperback and Ebook Electronic Book Text Form Choose the appropriate item from the drop down menu You will notice some of the fields change when you select Electronic book text for instance This change reflects the valid elements for that product type ie for form Electronic Book Text an Epublication Type classification PDF Epub etc is expected Only fill in the Product Form Detail if you want to add more specifics about the format the same goes with Additional Information Neither of these are mandatory Epublication Type will become available when Electronic Book Text is selected Similarly Audio products will enable the Content Type fields amp DVD products will enable the Region field To add more formats click on Add another product form fill in the fields Much of the information already added for the original edition such as the Hardback will populate the data for subsequent formats of the same content You will know when to fill in data separately for each edition because a set of tabs each labelled with a different ISBN will start appearing as you move forward through the Books tabs Editing A Goal in Sight Title Contributor Forms ISBN Publication Publisher Sets Subject Supply Rights KErdback 9781550287790 gt C Paperback 2 aperback 9781550287805 Please fill in the following fields Compulsory fields are mark
17. ed with Is This Title Visible On The Web ff Included in Onix Vf Archived Deleted C Record Reference 9781552775585 ISBN 1552775585 ISBN13 9781552775585 EAN13 9781552775585 To delete a format you must go back into Books click beside the relevant title then click on Remove Selected This is because each format appears as its own title record Stison Ltd 47 Wellington Square Hastings TN34 1PN Tel 44 0 20 7183 1476 info stison com www stison com Page 8 Books Click Update when you are finished Contained Items This should only be used for mixed media products or quantity packs This allows you to specify what products are included in the item for instance a book with two CDs Add individual lines by clicking on Add another contained item for each item within the product and then fill in the fields for each Product Form Choose from the drop down menu Product Detail and Additional Description Only fill in these fields if you need to get more specific with the production information Number of Pieces This is relevant when you have more than 1 of the same item in a mixed media product For instance if you had a book with 2 CDs then you would add the figure for the CDs If you have 1 book and 1 CD then you should leave this field blank Pack Quantity This is the number of copies of the specified item contained in a pack It is relevant for counter packs and retail packs containing a
18. ely after an initial import of your full title information to the Stison Title Manager system After the initial import it is good practice to check this part of the system every month or indeed immediately after you add a new title to the system to make sure all is correct It s much easier to correct mistakes as you go along rather than going back at the end of several months and having to update information for many titles at one time When you are finished checking through the ONIX Preflight move into the ONIX Destinations tab Tel 44 0 20 7183 1476 www stison com ONIX Destinations Page 31 This is the part of your system where you can list the recipients of your ONIX feeds Click on Create New to establish a destination and fill in the following Destination Name The organisation receiving your feeds eg Nielsen Book Data e Sender Details This drop down menu will be populated on your system by Stison and is based on the people in your company responsible for sending ONIX messages Choose the relevant name Destination Type You can send ONIX messages direct to FTP sites or over email Host This is where you put the FTP site URL User Name This is provided by the recipient of your messages Password This is provided by the recipient of your messages Path This relates to specific folders within a recipients FTP site Nielsen for instance has a folder for Images and a folder for Data
19. en You can also change the sequence of the columns by dragging the cross icon up and down Custom Query This option is not yet available When it is it will allow you to choose the columns you wish to see and add what restrictions you wish to place on the data You will be able to choose what constraints are applied across the query with drop downs on greater than less than equals contains etc To add a column of images typically covers To remove this column click on Hide Icon After ticking a set of titles you want to remove from the system click on Remove Selected If the publication date is less than 3 months in the future the titles will be archived instead of deleted as the system assumes you have already sent the records to the biblio agencies To achieve Nielsen s Gold Standard you must submit your title records a minimum of 12 weeks ahead of pub date bearing in mind that most wholesalers and retailers expect title information 6 months ahead of pub date For more information about why you need to archive titles on your Title Manager system go to page 9 To view the titles that missed their pub dates and were cancelled from your publication schedule click on Show Archived To return to your full title list click on Show Active Stison Ltd 47 Wellington Square Hastings TN34 1PN Tel 44 0 20 7183 1476 info stison com www stison com Page 5 Books After manually clicking on the boxes beside a set of titles click o
20. f the number is greater than 0 then you have titles that are missing that information Onix Pre flight Report Mandatory Titles with no contributors or coporate contributors 1 view Titles with no ISBN13 0 view Titles with not included in onix or on web but nearing publication date 0 view Titles with no product form set 0 view Titles with no audience code 43 view Titles with no BIC codes UK 2303 view Titles with no BISAC codes US 1 view Titles with no publication date 1 view Titles with no expected ship date or expected ship date in the past 386 view Titles with no status set 0 view Titles with no number of pages 6 view Titles with no country of publication 2302 view Titles with no price in CAD 29 view Titles with no sales rights 7 view Non mandatory Titles with no width or height 86 view Titles with no thickness 86 view Titles with no weight 8 view Titles with no number of pages set 6 view Titles with no main description 405 view Titles with no short description 453 view Titles with a short description longer than 370 characters 47 view Titles with no thumbnail 2299 view Stison Ltd 47 Wellington Square Hastings TN34 1PN info stison com Click on View and a list of the titles missing the information will be displayed Click on them each individually to update the data You will use ONIX Pre Flight immediat
21. fo stison com www stison com Page 11 Books Height x Width The unit will be established through your system s configuration Most UK publishers will use mm whilst US publishers will use in see general admin configuration Thickness This refers to the thickness of the book s spine Weight Of the product choose from the drop down menu Edition Type Code This is an ONIX code indicating the type of a version or edition Eg Revised Edition Number The number of a numbered edition Normally sent only for the second and subsequent editions of a work Edition Version Number The number of a numbered revision within an edition number To be used only where a publisher uses such two level numbering to indicate revisions which do not constitute a new edition under a new ISBN or other product identifier Edition Statement A short free text description of a version or edition When used it should carry a complete description of the nature of the edition such as 3rd edition revised with an introduction and notes Illustration Note Free text that describes the type of illustrations within the book such as Over 1500 colour photographs see also illustrations on page 18 Promotion Campaign Free text describing the promotion and advertising campaign for the promotion Promotion Contact Free text giving the name department phone number and email address for main point of contact for product
22. her supplier distributor and fill in the relevant availability and price information Returns and Stock items under Supplier Distributor if visible can be left blank as your distribution company will generally be responsible for sending up to date availability information to the bibliographic agencies on a regular schedule Click Update when you are finished Then move on to the Rights tab where you will specify where in the world you can sell your book This is called the sales rights and does not refer to the editions you sell to other publishers who translate and publish them in different languages For UK publishers for instance this refers to the English language edition You will need to fill in this information separately for each edition HB or PB Use either the country OR the territory for each row NOT BOTH use multiple rows for multiple countries Editing 1837 A History A Play Title Contributor Forms ISBN Publication Publisher Sets Subject Supply Rights Other Marketing Related Media Amazon Sales Rights Contracts Content Rights Sales amp Returns Profit amp Loss Hardback 9780888621184 Paperback 9780888621191 Please fill in the following fields Compulsory fields are marked with Use either the country or the territory for each row NOT BOTH Use multiple rows for multiple countries Sales Rights Rights Type Territory OrCountry 1 For sale with exclusive right WORLD World Select an opt
23. ing a subject as an example First click on Create New and then fill in the fields New Subject Parent Unless your new category is associated with a previously added category then leave this field as is Main Subject Please fill in the following fields Compulsory fields are marked with Parent Master subject zl Code ws Subject Name Water Sports Code Keep the code as simple as possible for Subject Desc B Z U aE iin iam E instance WS to represent Water Sports If you have lots of subjects ensure your coding is distinct enough to satisfy all subjects Subject Name eg Water Sports Description Click Create when you re finished and the code will automatically be added to the list Stison Ltd 47 Wellington Square Hastings TN34 1PN Tel 44 0 20 7183 1476 info stison com www stison com Book Bic Bisac Page 28 This is where you will find lists of the industry standard categorisation codes BICs are for the UK market illustrated in the picture below left BISACs are for the North American market illustrated in the picture below right Your Stison Title Manager system will be supplied with the most up to date list of codes already uploaded however you must bear in mind that over time the lists may be adjusted by the industry The lists on your system may thus become outdated You can add new BICs and BISACs to your lists through this part of the system when these changes occ
24. ion Add another sales rights restriction Update Cancel Rights Type Choose the appropriate item from the drop down menu The item most often used for books originated by you as the publisher will be 1 For sale with exclusive rights in the specified country ies Territory Use the drop down menu this will most likely be WORLD World Leave this blank if you intend to specify the countries below Stison Ltd 47 Wellington Square Hastings TN34 1PN Tel 44 0 20 7183 1476 info stison com www stison com Page 18 Books Adding new territories You may want to add new territories to your system to avoid having to list out a set of countries If you have only European rights for a title for instance it will be much easier to simply grab Europe from the drop down menu rather than having to tick every country within Europe individually You can establish new territories that will then appear in your drop down menu through General Admin Country Choose the appropriate item from the drop down menu use multiple rows for multiple countries where necessary Leave this blank if you have specified the Territory Click Update when you are finished Then move on to the Other tab where you will add further rich content about your book Illustrations Type Choose the appropriate item from the drop down menu Count Manually type in the number of illustrations To add more illustration notes c
25. ks In the first drop down menu choose the appropriate item depending on what the relationship is with the book such as Replaced by Ifyou use Replace By under the Related Books section then you will need to click in the blank field beside it to choose the book from the list Click on the appropriate title If there are many editions available then each edition will have its own tab on this screen Other Related Books Referencing This Title This is automatically populated when you add new editions under the Forms tab see page 7 for more information as shown below Bear in mind that this won t appear for titles where only one edition is available Tite Contributor Forms ISBN Publication Publisher Sets Subject Supply Rights Hardback 9780888625519 Paperback 9780888625502 Please fill in the following fields Compulsory fields are marked with Related books examples hardback paperback ebook of same content Related Books Alternative format 7 1005 Political Life in a Union Other Related Books Referencing This Title Title ISBN Form Lists this title as an 1005 Political Life in a Union Alternative format edit Update Cancel Click Update when you are finished Then move in to the Media tab where you can upload further content such as audio or video clips downloadable PDFs such as teacher s resources images etc You can upload items to each format edition of the book or yo
26. l for instructions To change the sequence of the contributor names drag the cross icon up and down To delete a contributor click on the red X To add another contributor click on Add another contributor and follow the instructions as written above You are then ready to move on to the next tab Contributors Statement This is a single statement that is relevant to a particular book but it does not replace the biographical note A contributor may have a contributor statement assigned to content although it is suggested that biographical notes be used in preference for ease of maintenance See page 23 for more information 9 Copy Biographical Note By clicking on the contributor names the biographical notes against their names will appear in the Contributors Statement box below You can then adjust the text where necessary Contributors Statement Or you can manually type in the statement for example Written and illustrated by Fred and Emily Jackson Stison Ltd 47 Wellington Square Hastings TN34 1PN Tel 44 0 20 7183 1476 info stison com www stison com Books neve Click Update when finished You are then ready to move on to the next tab Corporate Contributors This works in much the same way as the Contributor tab as described above Click Update to save your changes Once you are finished working in the main Contributor tab move into the Forms tab This opens up the following tabs Product Forms This is where you will sp
27. laborate a Secure J sign E Forms By Multimedia EP comment ogane o RO Sees eam COLLINS amp BROWN A Anova Books Group ADVANCE INFORMATION SHEET 1000 Great Cross Stitch Designs By Maria Kelly Designs ideal for embellishing linens cushion covers gift bags 1000 Designs cover many styles and subjects and are grouped and Great C Stitch D numbered A technique chapter brimming with information on how to get ted One of a new collection of craft companions anniversary or the birth of a baby Furthermore a resour the back of the book gives the DMC thread recipe for BIC CATEGORY each of the 1000 designs used You can also generate more than one Al at a time Tick the relevant titles and then click on Generate Al for selected toward the top of the screen Note that the Als are generated in one big file rather than as separate items Open it or save it accordingly Stison Ltd 47 Wellington Square Hastings TN34 1PN Tel 44 0 20 7183 1476 info stison com www stison com ONIX Preflight Page 30 Your system will automatically run through all of your active titles to check the status of the fields to ensure that you have created ONIX compliant records It separates the fields into two lists based on Nielsen Book Data s requirements The headings for the lists are Mandatory and Non mandatory Beside each item listed is a number within brackets If the number is 0 then there is no problem I
28. lick on Add another illustration and fill in as before Prizes Name eg Booker Prize Awarded Code eg Winner Year eg 1999 Country Choose from the drop down menu eg US X Jury Free text listing the members of the jury that awarded the prize variable length text suggested maximum length 500 characters To add more prizes click on Add another prize and fill in the fields as above Stison Ltd 47 Wellington Square Hastings TN34 1PN Tel 44 0 20 7183 1476 info stison com www stison com Books Other Text You have all sorts of options here you can add a chapter of the book the back cover copy a long description of the book a review quote etc The other text section is very important The more information you add here the more discoverable your book will be Nielsen will only pass on all this information if you are subscribed to their advanced service On the standard service only short description and main description are passed to retailers The information in this tab only needs to be added once and will then be registered against all editions Name Select an option from the drop down menu for instance Review quote from a review of the product Text Then add the text in the text box Text Source Title The title of the publication from which the text originates for instance if it is a review quote Text Author The name of the author of the review or promotional quote
29. n Show Currently Selected and a list reflecting those specific titles will come up on the screen You can adjust the order of the books as they appear in the list by clicking on the column heading for example Title this will reverse the order of alphabetisation To amend the information of a book already on your system click on the title name and make changes to the fields where appropriate To create a new title record click on Create New and fill in the following fields under the Title tab ISTC International Standard Text Code This code is used to link different formats of the same content for example an E Book with its HB and PB counterparts This means you don t have to create several different records of the same content but can link it with this number For more information visit www istc international org These numbers aren t used very often at the moment but may be used more so in the future Full Title The complete name of a published product as it appears on the book s title page inclusive of the prefix Title Prefix This field will automatically populate if there is a prefix in your title See page 3 for more information Subtitle A secondary or explanatory title that follows the main title This field must be supplied if applicable Former Title This field should only be filled in if you have sent the title record through to the agencies with a title that was not yet final Every time a ti
30. number of copies of the same item or a quantity of each of two or more different items such as a dump bin carrying copies of two different books or a classroom pack containing a teacher s text and twenty student texts e ISBN13 Each item within the mixed media product should have its own ISBN13 entered if each contained product has an ISBN13 Click Update when you are finished Extents This particular tab is used only for media products such as CDs and DVDs so that you can specify running time Whilst there are options in the drop down menus for page and word count do not use these items You will need to add the page count extents for the books under the Publication tab which we will see on page 10 If you do not have media items then leave the fields in this tab blank If you do have a media item then the following fields are mandatory Stison Ltd 47 Wellington Square Hastings TN34 1PN Tel 44 0 20 7183 1476 info stison com www stison com Page 9 Books Extent Type eg Duration running time Value eg 120 Unit eg Minutes Click Update when you are finished and move into the next main tab ISBN This is where you will add all of the product numbers to define your product s There will be more than one tab in this screen if you have different formats for the same product see page 7 for more information Fill in the following fields 9 Is this title Tick on the relevant options below X Visibl
31. on page 6 Click on Create when you are finished and the new contributor will appear in the main list After the basic initial data has been added for a particular contributor you can then go back into the record by clicking on the name A new set of tabs will open up and are as follows Name amp Bio as above This information will have already been filled in when the contributor was originally added to your system You can amend if necessary Address If you want to use the system as a central database for contributor info then it s useful to fill in the data in full Stison Ltd 47 Wellington Square Hastings TN34 1PN Tel 44 0 20 7183 1476 info stison com www stison com Page 24 Contributors Other Details No items in this tab are mandatory however as stated above if you are using the system as a database for contributor contact details then it s useful to fill in the information on this screen including email addresses phone numbers and websites blogs Events This tab will take you to a new set of options through which you can add information about contributor events news blog posts or RSS feeds Click on Create New first Then to establish which element you are adding information for click on the tick box beside the relevant option A set of fields will then become available As an example when adding information about an Event the following fields will come up Post Name Name your even
32. r instance if you choose filename then the next field will give you the option to browse your computer for the file Include in ONIX Tick this if you want the item to be included in your ONIX feed Image Resolution Manually type in the size of the file in DPI such as 300 72 etc if you are sending through images such as front cover images Click Update when you are finished Stison Ltd 47 Wellington Square Hastings TN34 1PN Tel 44 0 20 7183 1476 info stison com www stison com Contributors Page 23 Many of the options available for Contributor data have been covered under the Books heading on page 6 Under the main Contributors Admin option in the left hand Title Manager menu you will see a complete list of contributors currently on your system and will have options to add further data In order to delete a contributor from the list you will need to tick on the box beside the contributor s name and then click on Remove Selected at the top of the screen To add a new contributor to your list click on Create New and fill in the following fields First Name Last Name Image You can upload the contributor s photograph here Title eg Sir Qualifications and Honours eg MA PhD Titles eg Duke of Edinburgh Biographical Note Free text giving a brief description of the contributor s credentials and biography This information is preferred over the Contributors Statement discussed
33. ssages yourself if the need ever arises To do so Current destination default Change Destination Title Management Show All Records Changes Since Last Send Select Titles Book count 2305 Send Onix les Royalties Management Current Destination This field is pulling in information about encoding and tag setting in other words items Tag Format and Unicode Accepted as described above If Nielsen Book Data for instance prefers to have UTF 8 and Short tags then the ONIX message generated by establishing Nielsen as your Current Destination in this screen will be in UTF 8 and will have short tags Show There are three options here to establish which records you want in your ONIX message All Records By clicking on this you will send a full title feed Changes Since Last Send When you click on this option the number under the Book Count field will change to reflect a smaller set of titles rather than the complete set of titles on your system Select Titles When you click on this option your list of active titles will come up You can then choose the relevant books manually You can see the Book Count at the top of the page increasing and decreasing as you tick and untick the titles Send ONIX Once you are satisfied with the type of feed you are generating click on Send Onix and the system will prompt you to save your ONIX message somewhere on your computer Remember this
34. stison PUBLISHING SOLUTIONS Title Manager System Product User Manual Stison Ltd 47 Wellington Square Hastings TN34 1PN Tel 44 0 20 7183 1476 info stison com www stison com Table of Contents bio s T Tp eie PUD SGASON 2 ccc eeceeceecceceececececeeceeceecaeceecueeaeceeueeeeeeeaees Book Bic BiSAC 0 ccccccccceeeceececccecceeececececeucecsectececeeeaeeeeeeeers a 1 eee ee or Destination Siec tace ran Dedi ea en doas dip aps qud Ma ed Generate eepose amet eneeas Bjiiacom Further Fe toD seas Em Stison Ltd 47 Wellington Square Hastings TN34 1PN info stison com Tel 44 0 20 7183 1476 www stison com Introduction paoe 3 Title Manager Summary Your Stison Title Manager system is capable of serving as an in house database and of generating Advance Information sheets and Catalogues Through the generation of ONIX or XML it can also populate your company website with title information and allow you to announce your frontlist to the industry This manual describes in detail the range of fields in Title Manager as well as the industry standards for what data must be included in your ONIX messages By the time you have finished reading through this manual you will have a comprehensive understanding of how to ensure your title feeds are ONIX compliant and how best to use your new Title Manager system SOME USEFUL TIPS ABOUT THIS MANUAL AND STISON TITLE MANAGER
35. t this will appear as the heading Speaker Name Perhaps the author or illustrator Location Where the event will take place Date You can add the date through the provided calendar To Date If the event is running over a series of days weeks as with a literary festival then you can add the end date here through the provided calendar Excerpt Short Description This is where you add a brief description Post Description This is where you can add a longer description Publish Status Draft ensures that the information does not get filtered through to your website in an ONIX feed If you click Publish then it will Author This is for internal housekeeping as it allows you to keep a record of who has added particular events to your system Books All of the books attributed to the contributor will appear in this tab e Revenue See royalties documentation when available Click Update when you are finished Stison Ltd 47 Wellington Square Hastings TN34 1PN Tel 44 0 20 7183 1476 info stison com www stison com Book Sets Series Page 25 This area of the system allows you to establish series names as well as to specify books within sets Series To create a new series click on Create New and fill in the following fields Identifier This is publisher specific and will relate to whatever in house system you have in place to differentiate between your series You may not have a system leave
36. t the top of the screen Stison Ltd 47 Wellington Square Hastings TN34 1PN Tel 44 0 20 7183 1476 info stison com www stison com Page 27 Categorisation Adding categories to your titles is important as it allows you to organise your full list into smaller more manageable and searchable lists In this part of the Title Management system you have 4 levels of categorisation available to you Subjects All titles added to your system must have an accompanying subject as this field can be used to drive your website menus for your Al sheets and for internal searching Themes Some publishers use these for further deeper levels of classification Categories Mainly used for import Pub Season This is where you create your pub season codes Click on Create New Type in the name of your season and click Create For more information see page 10 Before your Title Manager system is installed you should provide Stison with a complete list of subjects relevant to your titles This will ensure that your subjects are already waiting for you on the system when you start adding new frontlist titles You also have the facility here to add subjects themes and categories manually This is useful when you start adding titles to the system that don t fit into the previously uploaded list of subjects themes or categories The instructions for creating new subjects themes or categories for your lists are similar We will take add
37. tially in the right place Also bear in mind that whilst the system will automatically pull out the prefix in some cases the prefix will need to stay where it was for instance The Hague A Guide to the City Simply override the change by manually adjusting the fields the system will accept the change For more information about this go to page 14 in the Book Industry Study Group Best Practices document You can find this link under Further Reading at the end of this manual on page 33 Stison Ltd 47 Wellington Square Hastings TN34 1PN Tel 44 0 20 7183 1476 info stison com www stison com Books dl This is where you can see a complete list of your active books Search for Go Advanced Filters Show Icons Create New Remove Selected Show Archived Records Found 2305 The total number of titles on your system is displayed under the Records Found heading In the sample to the left the system has 2 305 titles on it There are options available through this window To search for a title manually type the name into the Search for box and click Go To round up a specific set of titles on the screen click on the Advanced Filters button A new window will pop up with the option to Select Filters to apply Choose accordingly Custom Columns To add or remove columns from the screen click on Columns Choose the relevant item from the drop down menu and a new column reflecting the data will be added to your scre
38. tle is changed the Former Title field will need to be updated with the most recently supplied title Language This field refers to the language in which the text is written Choose the appropriate language in the drop down menu Stison Ltd 47 Wellington Square Hastings TN34 1PN Tel 44 0 20 7183 1476 info stison com www stison com Page 6 Books 9 Original Language This field refers to books that have been translated from their original editions If your book was originated in the language added to the Language field above then keep this field on Text Not Translated Otherwise choose the appropriate item from the drop down menu When you are finished adding information to the above fields click on Update and then move into the Contributor tab Contributors are all of the individuals involved in producing a book s content such as the author the editor of a collection of material the photographer etc Three tabs will come up as follows Contributors Contributor s Role First you must define the contributor s role If the contributor is an author for instance then you will click on By author in the drop down menu Contributor s Name Click on the blank field to access the full list of contributor names already on the system Choose the appropriate contributor If the relevant contributor does not already appear in the list then you will need to add the name to the system See page 23 of this manua
39. trade outlets Digital Object Identified DOI This is the international identifier for intellectual property in the digital environment See www doi org for more information Click Update when you are finished Then move in to the Publication tab where you will add most of the title specific information including City of Publication Country of Publication Announcement Date Choose the date from the calendar 9 Copyright Year Such as 2005 Publication Date Choose the date from the calendar Year first published The year when the work first appeared in any language or edition if different from the copyright year Publication Season The items in this menu will vary depending on the publisher s requirements For instance some publishers may use Autumn whilst other publishers may use July Dec to denote the autumn season For more information about adding items to this menu go to page 27 Number of Pieces This refers to the number of items within the product If the title record is for 1 book without extra pieces then leave this field blank If it is for a boxed set for instance then type in the number of books included in the set You only want to add this when the items within the pack are all the same size and format For items in different media you will need to use Contained Item see page 8 for information Stison Ltd 47 Wellington Square Hastings TN34 1PN Tel 44 0 20 7183 1476 in
40. u can add the information under the tab Shared so that the item will be displayed across all editions of the title Cover Image If you will be using the system to populate information and images to your catalogue files then it s best to upload a CMYK high res TIFF here The system will then appropriate the image type depending on where any feeds are going For a web feed via ONIX for instance the system will automatically change the images to RGB JPGs Stison Ltd 47 Wellington Square Hastings TN34 1PN Tel 44 0 20 7183 1476 info stison com www stison com Books Page 21 Editing 1837 The Farmers Revolt A Play Other Assets This area can be used as a Title Contributor Forms Cover Image Other Assets LJ File Name Onix Media Files Shared Paperback 9780888621252 Please fill in the following fields Compulsory fields are marked with Upload Remove Selected ISBN Publication Publisher Sets Subject Supply Rights Other repository for material and can also filter through to your website so that the material appears as downloadable items for your visitors Click on Upload A new window will Name Section Tosser Live Publish Star appear on the screen prompting you to There ara no record avallable to dapi Uploadify File Upload Click on Browse and find the file on your computer You will Q File Type Link Type File Link Format Code Add another media file
41. ublication Publisher Sets Subject Supply Rights Other Marketing Related Media Amazon Please fill in the following fields Compulsory fields are marked with Bic Codes Main Description o o Cooking with chocolate select Add another bic code Bisac Codes Main Description o 9 COOKING Courses amp amp Dishes Chocolate Add another bisac code BIC Codes These are UK specific categories Main Tick this circle to establish which category is the most relevant Description Click into this field and choose the relevant code from the list To add more categories click on add another bic code and fill in the description It is encouraged to add as many relevant BIC Codes as possible 3 being the ideal Also Nielsen will reject the title if you submit it level 1 or 2 codes WM Gardening for instance is not specific enough but WMPH Gardening Herbs is acceptable Stison Ltd 47 Wellington Square Hastings TN34 1PN Tel 44 0 20 7183 1476 info stison com www stison com Page 14 Books BISAC Codes These are categories specific to North America Main Tick this circle to establish which category is the most relevant Description Click on this field and choose the relevant code from the list Make sure you get as specific as possible when choosing a BISAC code For a cookbook about bread do not use CKB000000 COOKING General but rather use CKB009000 COOKING Courses amp Dishes
42. ur ETT Z3 Create New Books Contributors O Description Bic Code C Description Bisac Code Book Sets Series EJ Mit progaaviing UMN ANTIQUES amp COLLECTIBLES Americana ANTOD1000 2 B 20h cmntuy w ANTIQUES amp COLLECTIBLES Art ANTO02000 Ei Ahina KONNTE Reais COS C ANTIQUES amp COLLECTIBLES Autographs ANTOD3000 EJ 20th century history c 1900 to c 2000 a C ANTIQUES amp COLLECTIBLES Books ANTO0S000 Categorisation perm p C ANTIQUES amp COLLECTIBLES Bottles ANTOO6000 Subjects E ist century history from c 2000 HX C ANTIQUES amp COLLECTIBLES Buttons amp Pins ANTO007000 Themes E cogis AEN UMKB C ANTIQUES amp COLLECTIBLES Canadiana ANTOS4000 Categories Ej FD ages A optical Miss TER ANTIQUES amp COLLECTIBLES Care amp Restoration ANTODS000 Pub Season E 3D graphics A modeling i C ANTIQUES amp COLLECTIBLES Cocks amp Watches ANTO10000 o raphi l Book Bic Bisac EJ 309n lo pese pA WEE C ANTIQUES amp COLLECTIBLES Coins Currency amp Medals ANTO11000 o raphics rammi tc Colin El NELE IR an C ANTIQUES amp COLLECTIBLES Comics ANTO12000 o udy amp revision gui B s C ANTIQUES amp COLLECTIBLES Dolls ANTO15000 Bisac Codes ibnormal psychology C ANTIQUES amp COLLECTIBLES Figurines ANTOS3000 Production B Access UNSC eT PE C ANTIQUES amp COLLECTIBLES Firearms amp Weapons ANTO16000 C Accident amp emergency medicine T Ex LL E sauces cir

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