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User Manual/Guide

1. Add Bookmarks Preview Pane CONTENTS INDEX Page 35 of 138 gt D E E LC N U Debenu PDF Aerialist User Guide PDF TECHNOLOGY ane 4 3 1 1 Add or Edit Bookmarks To create or edit a bookmark in the Add Bookmark s preview pane 1 2 3 Click Add or Edit to open the New Bookmark dialog In the New Bookmark dialog enter the name and bookmark properties you wish the bookmark to have Click OK Details of bookmark properties can be in the next section Bookmark Properties 4 3 1 2 Bookmark Properties Bookmark Properties Bookmark properties can be viewed when adding or editing a bookmark in the preview pane The following table shows the properties that bookmarks can have Name The bookmark s name that will appear in the document Color The bookmark s font color You can create and use custom colors by scrolling down the available list of colors selecting Custom and creating your custom color from the Custom Color dialog Style Font style can be bold and or italic CONTENTS INDEX Page 36 of 138 gt DEBENU PDF TECHNOLOGY Debenu PDF Aerialist User Guide Stamp Action This designates what action occurs when the user clicks on the bookmark None Nothing occurs when the bookmark is clicked Go To View This action will jump to the specified page in the docume
2. CONTENTS INDEX Page 40 of 138 gt D E E E N U Debenu PDF Aerialist User Guide PDF TECHNOLOGY TERAN 4 3 2 Add Bookmarks to PDF To add bookmarks from the preview pane to the open PDF document click OK Note There are options available when adding bookmarks to the PDF document see Insertion Options and Expand Collapse options 4 3 2 1 Insertion Options The insertion options drop down box has three options that allow you to choose how you want to display the new bookmarks The three options are e Overwrite Bookmarks will overwrite the existing bookmarks Choosing this option then clicking on Update will replace the whole bookmark structure with the newly created one e After Newly created bookmarks will be appended after the existing bookmark structure e Before Newly created bookmarks will be appended before the existing bookmark structure 4 3 2 2 Collapse Bookmarks Options Use this option to set the display default of your bookmarks e Collapse Bookmarks If you want to only display the first level bookmarks the collapse bookmarks option has to be checked This means that the other levels of the bookmarks structure will not be visible e Expand Bookmarks If you want to display all the levels of the bookmarks structure then uncheck the collapse bookmarks box Result of this would be having the bookmarks displayed in an expanded form that is all the levels of the bookmark structure
3. 4 Select the desired page range to scan and create links from If a specific area of the page was scanned then the equivalent area will be scanned on all pages within the specified page range CONTENTS INDEX Page 100 of 138 D E E N U Debenu PDF Aerialist User Guide Links PDF TECHNOLOGY 6 4 6 Create Keyword Links This feature allows links to be dynamically created based on specific text found within the document Links can be set to execute a variety of actions such as open URL or external file go to a specific page or named destination or even the next instance of the word in the document The font color of the found word can also be set automatically enabling a fast and efficient way to visually indicate links and maintain specific style requirements 8 09 Create Keyword Links Dynamically create one or more links based on specific text found within the document Links can be set to execute a variety of actions such as open URL or external file go to a specific page or named destination or pesen even the next instance of the word in the document Style and appearance of links can also be controled PDF FREEDOM Keywords Keyword Link Destination ee _ Exact phrase Regular expres More Info Action type No Action zj Destination Not specified Add to List Replace Keyword Link Properties Link Type Invisible Rect Style Solid Remove from List Line Thickness
4. CONTENTS INDEX Page 50 of 138 gt D E E E N U Debenu PDF Aerialist User Guide PDF TECHNOLOGY ane Creates bookmarks from text that conforms to the specified font size e Font Color Creates bookmarks from text that matches the selected text s color e Left Indentation This will create bookmarks from text with its line indent starting the specified distance from the left hand side of the page An example of line indentation are bullet headings selecting these bullet headings with the Left Indentation and Font Name properties enabled would produce bookmarks from the bullet headings Font Name Font Size Font Color Left Indentation and Text Mask if the Font Name property wasn t enabled all text with the same indentation as the bullets would be turned into a bookmark Note the Bookmarks function will select text whose line indentation starts at the start of the rectangle that you draw It is important to know this because if you select a section of text whose line indent is not included inside your selection rectangle then the Bookmarks function will not create a bookmark from that text For more information on using this property visit the Troubleshooting section e Text Mask Creates bookmarks from text that matches the characters entered into the Text Mask textbox Text masking is great when there are no defining bookmark properties or if you need to selectively filter out certain text that
5. User Guide Links PDF TECHNOLOGY e Check web links When this option is Selected the application checks for the web links in the document The web checking features checks for hyperlinks for the major HTTP protocol Not selected the application does not check for validity of web links e Make reports landscape layout When this option is selected all the report generated will be in landscape format instead of the portrait format e Use CSV database output When this option is selected the reports generated get saved as the CSV Comma Separated Value file format which is often used to exchange data between disparate applications e Report on web links When this option is Selected then the reports generated will include web checking Not selected the reports will not include web checking Note Web checking will only be activated if the Report on web links is selected in Links preferences CONTENTS INDEX Page 119 of 138 D E E N U Debenu PDF Aerialist User Guide Links PDF TECHNOLOGY 6 8 Additional Link Features 6 8 1 Multiple select and drag links The Links feature of the Debenu PDF Aerialist will add a button to your toolbar that allows you to select multiple links Click on a link hold down shift and click on another link It works just as you would expect to be able to select multiple links You can also use the Select All menu to select all links on a page
6. Build to commence creating bookmarks 4 6 2 Importing Exporting Bookmark Build Options With the Import feature you can save your current bookmark settings with the Add Bookmarks preview pane You can then load it at a later date using the Import feature 4 6 2 1 I mporting Bookmarks To load or import your bookmark settings from a file 1 Click the Import button 2 Browse to the location of the file you wish to import 3 Select the file to import and click OK Note mporting will replace any current bookmark settings with those from the imported file 4 6 2 2 Exporting Bookmarks To save or export your bookmark configuration from the Build Bookmarks dialog to a file 1 Click the Export button 2 Browse to the location that you wish to store the file in 3 Enter the filename 4 Click OK 4 6 3 Bookmark Selection Properties There are five text properties that can be used when choosing the properties that the bookmarks will be created from Combining the various properties will create bookmarks that only match the criteria of the combined properties If the text in the document does not meet the requirements of the properties then no bookmarks will be created Font Name Creates bookmarks from the selected font Clicking Update Font Name will update the font menu listing to include all the fonts contained in the document Embedded fonts will not be included Font Size
7. INDEX Page 10 of 138 gt D E G N U Debenu PDF Aerialist User Guide Content Assembly PDF TECHNOLOGY 3 1 Overview The Content Assembly feature is for splitting and merging batches of PDF files The split functionality lets you split one or more PDF files based on page groups page ranges bookmarks and page marks The merge functionality lets you quickly sort and then combine a collection of files into a PDF document Features Split into files of n pages split into files containing n pages per file Split by page marks visually highlight sections of a PDF to split Split by bookmarks split files based on bookmark hierarchy Split by page ranges split individual pages and page ranges Advanced splitting odd and even complex file naming updating bookmarks links and named destinations e Merge files merge files or folders of PDF files together into a single file CONTENTS INDEX Page 11 of 138 gt D E G N U Debenu PDF Aerialist User Guide PDF TECHNOLOGY Content Assembly 3 2 Using Content Assembly Content Assembly consists of a collection of splitting methods and one merging function Split into files of n pages Split by page marks Split by bookmarks Split by page range and Merge files folder split gep Merge 2 Add Edit Page Mark Import Page Marks Export Page Mark C5 Remove Page Marks View Page Marks The Content Assembly toolbar buttons Plug Ins
8. Once you have a group of links selected you can drag them together to move them align them using the alignment palette or cut and paste them using the standard clipboard commands Select and drag links CONTENTS INDEX Page 120 of 138 6 8 2 D E E N U Debenu PDF Aerialist User Guide Links PDF TECHNOLOGY Cut and paste links After you have selected one or more links with the Links feature you can use standard clipboard commands under the Edit menu to cut and paste links You can quickly make multiple copies of the same link if you need several links to all be the same size You can also paste onto other pages or into other documents View Document Tools Certified PDF Advanced AN Undo Ctrl Z Redo Cut Shift Ctrl Z Cut Ctrl x Ea Copy Ctrl C j Paste Ctrl V Delete Copy File to Clipboard Select All Ctri A Deselect All Shift Ctrl A Check Spelling gt Add Bookmark Ctrl B Search Ctrl F Show PitStop Global Change Alt Ctrl G Search Results gt Preferences gt Cut and paste links CONTENTS INDEX Page 121 of 138 D E E N U Debenu PDF Aerialist User Guide Links PDF TECHNOLOGY 6 8 3 Paste links onto multiple pages or multiple files Using the Paste Multiple command you can paste links from the clipboard throughout a document or you can choose a starting page number and an ending page number You
9. inseeviaite 21 33 3 General splitting OPUONS sscccctacccccscescsvccecscescetecssacensosscccrscescvsesttssteetdcasragstoscesttsssuettesscuns ied slzscetestescdiostaceviiscnconddtarstns sizs 23 3 3 6 Destination folder and filename settings sssr 24 3 4 MERGING FILES i cctsssicessuittasndstcsscedanttaebelicssansscosve tntsinsy esvonsusslstndsbescrsayalastisedseuyesaylusesstnsncasascrdivesselusyerdavadisiudshuatabeayerda 25 3 41 Adding Files OF FOIACTS sscsccssestesscsecceesessestesaticcsetssacebcontaienceesaseasesdidenrsevid ii ii ra Ei ai Arn Ei a 26 BAZ Using Control file pisini A R a A A a 27 3 4 3 Saving the merged file scssssessssnesesssnsesssnnesesssnssessssnsesssnsssessssnsssnsssessssnesesssnnsessssnesesssnnssessssnesssssnntessssnnessenness 30 yee 010 A DAN Ce 31 AD OVERVIEW rensie lauusiusi aaia aaeanoa iiaa aaia aidia aiani 31 4 2 USING BOOKMARKS vised entice astra niisiiiiis a avsilieiadainedaiaia E A aiaia addins 32 421 Bookmark Features ciesecseciascteveievzstoettvescucievestesetncssceavtesucsscb cuestvcidvdl ives estucedvaveedessswesdecstucededt EA Aita 32 4 3 ADDING BOOKMARKS Sirisiri a a a i daaa 35 431 ThePrevieWw Pane csccccesccocetcsasccesssseccersscscsacstCscrhteseatcth estcerss etsettessstetecatsedbeasssdsebstsadertasiateodstnteevesusttettdsaseettisadsestieadiarteate 35 43 2 Add Bo km rks LOPDE scvctessctecovsscssttecittscesceszseeteescceriescetivice ccsuvccevadivcsivaadtslbaaibsresdivecteedsviertedDucctveosciincsdb
10. this report does not report on bookmarks To use select Plug ins gt Debenu PDF Aerialist gt Links gt Create Report On gt All Links Link Report All links details C docs documentation pdf Links page page page page page page page page page page page page page page WNRFRF RFP RRR RRRRRER Link to page 1 Action is null Link Link Link Link Link Link Link Link Link URL http www artspdf URL http www this is to to to to to to to to to page 3 page 3 page 3 Page number in this file is out of range page 4 page 4 page 4 page 4 Page number in this file is out of range com an_incorrect_url com Web link address is bad URL http www faulty_link com Web link address is bad Sample report generated for all the links CONTENTS INDEX Page 113 of 138 gt D E E N U Debenu PDF Aerialist User Guide Links PDF TECHNOLOGY 6 6 4 Report on External Dependencies Selecting this function will produce a report containing a listing of all external files and URLs that are referenced by bookmarks link or widget annotations URLs in the list are active and can be clicked allowing you to quickly go through the whole list for verification Examples of external dependencies include external files PDF or other and URLs To use select Plug ins gt Debenu PDF Aerialist gt Links gt Create Report On
11. to the file Merging all pages from a file f full pathname of the output merge file full pathname of the source file For the page range the following can be entered Parameter Function Example Hyphen From To 1 5 would extract pages 1 through 5 into a new PDF Comma Page separator 1 20 30 40 would merge pages 1 20 and 30 40 odd Odd page 1 20 odd would create a single PDF containing only the odd pages within the range of 1 20 even Even page 1 20 even would create a single PDF containing only the even pages within the range of 1 20 For example page range entered is 1 20 odd 21 40 even 41 45 50 CONTENTS INDEX Page 28 of 138 gt D E G N U Debenu PDF Aerialist User Guide Content Assembly PDF TECHNOLOGY Pages from the source file to go in the merge file will be e All odd pages from 1 20 e All even pages from 21 40 e Pages 41 45 e Page 50 page range entered is 50 45 41 40 21 even 20 1 odd Pages from the source file to go in the merge file will be e Page 50 e Pages 45 41 reverse order e All even pages from 40 21 reverse order e All odd pages from 20 1 reverse order Examples of a Control File Content of a control file specifying the page range f C Sample Files Output Merge pdf 1 10 15 18 C Sample Files File1 pdf C Sample Files File2 pdf 1 20 odd C
12. 1 1 Horizontal Vertical copies CONTENTS INDEX Page 123 of 138 7 1 2 7 1 3 7 1 4 7 1 5 D C G N U Debenu PDF Aerialist User Guide Imposition PDF TECHNOLOGY These values determine how many copies will be created when Step and Repeat is selected or how many pages to impose to a single page if using N Up mode The default values of 2 mean that the new PDF will have 2 pages across and 2 down N Up When imposing a multi page PDF selecting N Up means that n number of pages will be placed across and down on the new PDF page If there are fewer pages in the original PDF than are required to fill the imposed page s then a blank page or pages will appear so that a full imposed PDF is created To create multiple copies of a 1 page PDF use Step and Repeat instead Step and Repeat This option causes each page of the current PDF to be copied both across and down on the new page based on the horizontal and vertical copies settings Add crop and registration marks When selected this option will add both crop and registration marks the imposed PDF The new page size will be automatically increased to accommodate the marks Add gutter When this checkbox is selected a gutter will be inserted between the inner joins of the imposed pages When a bleed box defined the joined pages will align at the edge of their bleed box If no bleed box is defined then the distance between the pages will be 6m
13. 3 bookmark o Bookmark name the bookmark name displayed in the Bookmarks tab of Acrobat s Navigation pane o Zoom a numeric value 0 Custom Zoom Magnification Fixed 1 Fit Width 2 Fit Height 3 Fit Page 4 Fit Visible o Destination the page number where the bookmark will link in the document o Zoom Magnification the percentage level for zoom magnification This is required if 0 is set for Zoom CONTENTS INDEX Page 42 of 138 gt D E E E N U Debenu PDF Aerialist User Guide PDF TECHNOLOGY Hit Example Introduction 0 1 100 Contents 0 2 100 Part 1 0 3 100 Part 1 a 0 4 100 Part 1 b 0 5 100 Part 2 0 6 100 Index 0 7 100 OrRNNFOO e Tab delimited files txt Tab delimited file types can be created using a text editor such as Notepad ora spreadsheet application such as Microsoft Excel Tab delimited files must have the following structure for each bookmark entry Bookmark level tab Bookmark name tab Action tab Destination tab Zoom where o Bookmark level a numeric value 0 being the highest bookmark level 0 Level 1 bookmark 1 Level 2 bookmark 2 Level 3 bookmark o Bookmark name the bookmark name displayed in the Bookmarks tab of Acrobat s Navigation pane o Zoom a numeric value 0 Custom Zoom Magnification Fixed 1 Fit Width 2 Fit Height 3 Fit Page 4 Fit Visible o Destination the pa
14. 38 Import Tools 38 Links 40 Sequence See Sequence Split 39 Stamp 40 Bookmarks Add See Add Bookmarks Batch processing 38 Build See Build Bookmarks Customized toolbar button 31 Delete 95 Features 54 73 Find and Replace See Find and Replace Bookmarks Overview 72 Sort 96 Toolbar and menu 73 Build Bookmarks Create 88 Import and export 89 Selection properties 89 Text masking 92 CONTENTS INDEX Debenu PDF Aerialist User Guide Index C Compression Methods 156 Content Assembly Merge See Merge Overview 54 Split See Split Toolbar and menu 55 Customized Toolbar Button Commands See Tool Commands Create 21 Delete 23 Edit 21 Enable and disable 22 Image 22 Import and export 24 Menu text 21 Name 21 Reorder 25 Show and hide 22 Tooltip 21 E Enfocus Certified 175 F FAQ See Frequently Asked Questions Find and Replace Bookmarks Find options 85 Replace options 85 Text masking 86 Forum 195 Frequently Asked Questions 190 Images Menu 159 Overview 153 Preferences 155 Page 136 of 1389 DEBENU PDF TECHNOLOGY Selection Tool 159 Tool button 154 Install 8 K Known Issues 195 L Layers Create 181 188 Menu 178 Overview 176 Preferences 178 Properties 186 Toolbar 178 Link Checking Show dead links on next page 123 Show dead links on this page 123 Show first dead link 123 Link Management Delete links 140 Find and r
15. N U Debenu PDF Aerialist User Guide Links PDF TECHNOLOGY 6 4 2 Set Link s Properties This feature is designed to update the visual properties of multiple links to share common attributes at the same time Some usage examples include updating a selection of visible links to invisible or setting the magnification property to fit width for all links in a particular document Select the link properties you wish to update manually or using the link selection tool select a link with desired properties from the open document m Link Magnification Size Properties From Units inch To Don t Adjust X E Height Oin F Width Oin Link Appearance Link Type Don t Adjust Apply To Highlight Don t Adjust Selection Line Width Don t Adjust D Apply to All Pages Line Style Don t Adjust Pages Color x Apply to visible links only Lock Don t Adjust ox cose Set Link s Properties Dialog 6 4 2 1 Link Magnification The From field designates which type of magnification s to alter to that specified in the To field If All Magnifications is selected all links within the Apply To range will be affected In the To field specify what magnification the desired links will change to If no change is required ensure that Don t Adjust is selected from the drop down combo box CONTENTS INDEX
16. Properties Insert Destination Offset E Bind Documents WE Collapse Expand Bookmarks The Bookmark menu A brief rundown of each function has been provided below All these functions can be automatically performed across multiple documents using Batch Processing See the Batch Processing section for more information CONTENTS INDEX Page 32 of 138 gt D E E E N U Debenu PDF Aerialist User Guide PDF TECHNOLOGY Hiti If you wish to automate and customize Bookmark functions even more or create toolbar buttons that perform custom Bookmark jobs read the section on Using Bookmark Commands 4 2 1 1 Add Bookmarks Use the Add Bookmarks feature to create a set of user defined bookmarks save your set of bookmarks using the Import Export functionality so you can reuse them in batch processes 4 2 1 2 Find Bookmarks Use the Find Bookmarks feature to delete or replace only the bookmarks that match the search criteria you specify once you have entered the content to search for Find Bookmarks scans the bookmark text of all of the PDF files you have selected and updates them based on the text and properties changes you have specified 4 2 1 3 Delete Bookmarks Delete Bookmarks allows the user to simply delete all the bookmarks contained in the selected PDF file s This is a much easier way then having to manually highlight all of the bookmarks and then delete them especially if you need to do this across
17. Q specific bookmark level PDF TECHNOLOGY Bookmark levels All bookmark levels Only bookmark level 1 Bookmark text appearance coor Mek swe om 7 Bookmark text case Text case V Bookmark actions Open in No Changes Z CONTENTS INDEX Page 59 of 138 gt D E E LC N U Debenu PDF Aerialist User Guide PDF TECHNOLOGY canine 4 10 1 nsert Destination Offset Insert Destination Offset is for documents with broken bookmarks as a result of missing or new pages Debenu PDF Aerialist 12 fixes broken bookmarks by inserting a destination offset for the affected number of pages from a specified bookmark downwards m Insert Destination Offset Insert a page destination offset to fix bookmark destinations broken by missing DEBENU pages PDF TECHNOLOGY Options From Page 10 C From Boomark Name Features Page Offset 2 The page offset can be a positive or negative number Use negative number e g 1 to decrease the page count and a positive number e g 1 to increase the page count If there are 10 pages each page is bookmarked where the bookmark points to the page number and for some reason the 7th page is removed this will play havoc with where the bookmarks point to Bookmark 7 will point to page 8 Bookmark 8 will point to 9 etc Insert Destination Offset remove bookmark 7 each subsequent bookmark page destination is decreased by 1 so bookmark 8 now becomes
18. Sample Files File3 pdf odd C Sample Files File4 pdf Result is output file Merge pdf containing e Only pages 1 to 10 page 15 and page 18 of Filel pdf e All pages of File2 pdf e Only the odd pages from page 1 to 20 of File3 pdf e Only odd pages of File4 pdf Content of a control file where all pages from a file is merged f C MyDocuments I nvoice2xx pdf C MyDocuments nvoice234 pdf C MyDocuments I nvoice246 pd f C MyDocuments I nvoice3xx pdf C MyDocuments I nvoice354 pdf C MyDocuments I nvoice321 pdf f C MyDocuments I nvoice4xx pdf C MyDocuments nvoice478 pdf Result is output file Invoice2xx pdf containing e All pages of Invoice234 pdf e All pages of Invoice 246 pdf An output file nvoice3xx pdf containing e All pages of Invoice354 pdf e All pages of Invoice321 pdf And output file Invoice4xx pdf containing e All pages of Invoice478 pd CONTENTS INDEX Page 29 of 138 gt D E G N U Debenu PDF Aerialist User Guide PDF TECHNOLOGY Content Assembly 3 4 3 Saving the merged file Once you have merged the files into a single PDF to save the merged file for later use follow these steps Click on File gt Save As Select the directory path where you want to save the merged PDF file Enter a filename Click on Save to initiate saving of the merged PDF file es CONTENTS INDEX Page 30 of 138 gt D E E LC N U Debenu PDF Aerialist
19. Set the Base URL for links within a document To access the Set base URL dialog choose Plug ins gt Debenu PDF Aerialist gt Links gt Set Base URL Set Base URL Set the base URL www artspdf com Options to append and set the base URL V Set base URL for document Append URL to all relative web links Setting base URL Dialog e If Set base URL for document option is selected then This function sets the base URL for a document If the Base URL changes all other links will be updated to reflect the change e If Append URL to all relative web links option is selected then The specified URL is appended to all web links that do not use absolute addresses Example 1 URI link in the document is debenu_pdf_search asp BaseURL is http www debenu com Convert URI web links option changes to gt http www debenu com debenu_pdf_search asp note the is removed Example 2 URI link in the document is debenu_pdf_search asp Base URL is http www debenu com pdfsearch Convert URI web links option changed to gt http www debenu com pdfsearch debenu_pdf_search asp CONTENTS INDEX Page 98 of 138 gt D E E N U Debenu PDF Aerialist User Guide Links PDF TECHNOLOGY Note A link to an absolute link will not be altered i e http www planetpdf com Would not become http www debenu com http www planetpdf com 6 4 5 Create Pa
20. Thin Color none Magnification inherit Zoom 0 Remove all Font Color none sal Create All Create Find Next Cancel Create Keyword Links dialog To Use 1 Open the PDF file containing the text you wish to scan for keywords 2 From the Links tool button menu select Create Page Links 3 Enter the desired text to search for If Exact phrase is not selected then any words containing the search text at the beginning middle or end will also be found For example searching for pre without exact match selected will produce links for previous and apprehend 4 Set the Action Type and destination as required 5 Set the link appearance properties as desired CONTENTS INDEX Page 101 of 138 6 4 6 1 D E E N U Debenu PDF Aerialist User Guide Links PDF TECHNOLOGY 6 Click Find to locate the next instance of the search text 7 To create this link click Replace or Replace all to find and create all keyword links in the document Note It is only possible to search forwards through the document Searches commence from the current page Regular Expressions Create Keyword Linking by regular expression enables users to automatically generate links for variable words e g a part number or invoice So for example a company might have a datasheet with various part numbers and the part numbers might have their own corresponding PDF files The reg
21. User Guide Stamp PDF TECHNOLOGY 4 1 Overview The Bookmarks feature set provides the ability to add audit edit build replace delete and sort bookmarks across one or more PDF files The tool allows users make almost any PDF file more usable and easier to navigate The Bookmarks feature set has been built to save time creating and managing bookmarks By allowing users to import and export build settings bookmark trees and by providing batch processing functionality users can process and update large collections of PDFs with a minimum of time and effort Additionally it has been engineered to work with the Productivity feature set making it even easier to quickly access and run commonly used bookmark processes CONTENTS INDEX Page 31 of 138 gt DEBENU PDF TECHNOLOGY Debenu PDF Aerialist User Guide Stamp 4 2 Using Bookmarks 4 2 1 Bookmark Features There are four main Bookmark functions Add Bookmarks Find Bookmarks Build Bookmarks Delete Bookmarks and Sort Bookmarks al Bookmarks af Add Bookmarks Pi Eind Bookmarks f Delete All Bookmarks g Build Bookmarks RBY Sort Bookmarks Bookmark toolbar buttons Plug Ins Window Help a a Debenu PDF Aerialist 12 96 Content Assembly gt a Stamps RTE amp Links gt g Find Bookmarks Table of Contents f Delete Bookmarks fsi Imposition Build Bookmarks Mail Merge e Page Bookmarks X 2 Sort Bookmarks T Edit All
22. aaddadielise 63 CONTENTS INDEX Page 2 of 138 gt D E B E N U Debenu PDF Aerialist User Guide PDF TECHNOLOGY Contents 4 8 INSERT DESTINATION OFFSET scsssssssssssssssessesssssesscsnsssssesseacsssussssesseacscsusseasusesssessacsusacaseseseacasesssuacsucasessasauacsesesscassasessesstas 60 STAMP eA E A A E AA T 63 ic OVERVIEW icant acta anced ata a aa 64 5 2 MAIN FEATURE G ots zrinasscsscnsinuctein oss cseanuta cent aasintuctzea Sautyiiucaay aaan aaa iiaa 65 521r Tert SEGUIDS nys ives set eas sent des ices vee deehaset does tnystg bvnstestaaadde ost blaalidud leer tas ide osducsdsttncadhendsaddeestistdeatlertdearbeedvetdsideokert dagrtneidveltaes 65 522 Image SLATS es etscn these saatisastzetsas tee ssestsetdtcsgeti2a steeds tzedacpedgefben an aTe ai Aa a E 66 523 SPIE Stamp Szenna a ai a aaa 66 5 3 USINGSTAMPS ains a a a a a 67 POP P A E 67 53 1 Stamp a GOCUMENE aviiewateaxtaticasaVaniiavataldveveld deimesadaviwanatanduauatravineaivavdiinels 68 5 32 UNOSOM P ooien R A RAA RRR ER 68 5 4 MANAGING STAMPS AND PROFILES ssssssssssssssssssssssssessssessussssesssssssessatessesesesneueesseseaessseseaeesesseaesnssessseseaeeneeseaeenseseaeesseseaeeseas 69 541 Creating a MEW Profile si cccccticcsccsisctcactldccscesiassipeeddsseestlastisuclicsnzesdaetabes duslesicdazectesdizseddyetessdestbayeitesatecdlenatealiesseestinosdeel vsvzecs 70 5 42 CHEATING a new SCOP csccseressccseserescocecrssunsessu stsenssestssearsnigerses
23. be page one anyways you can leave this alone If however you are using a named destination and the intended destination is later moved to another page along with the named destination the link will still point to page one because it is using a name that does not match any name found in the document You may occasionally get the message that the routine went too deep and an object will not be enumerated This is often the case with objects that refer to each other in a circular loop of next and previous objects This setup is valid and is sometimes required by the spec but Debenu PDF Aerialist will not provide details about objects it knows are of this type and will stop after a certain number of iterations if it unknowingly starts reporting in a loop CONTENTS INDEX Page 115 of 138 D E E N U Debenu PDF Aerialist User Guide Links PDF TECHNOLOGY Link Report Created By C docs documentation pdf Annot is broken A link must contain at least a Destination or Action or Additional Action All of these are missing from this link CosDict H gt I Type gt Annot Rect gt CosArray len 4 90 654 6959 524 52 670 4641 Border gt CosArray len 3 0 0 0 BS gt CosDict W gt 0 Type gt Border S gt S Subtype gt Link Report generated on selected link CONTENTS INDEX Page 116 of 138 D E E N U Debenu PDF Aerialist User Guide Li
24. caused by the text in the document not meeting the property requirements set in Build Bookmarks If the text does not meet the properties then no bookmarks will be created at that level For example If a Level 2 bookmark is created in a section of the document where the properties for a Level 1 bookmark aren t met the Level 2 bookmarks will be created under a blank Level 1 bookmark CONTENTS INDEX Page 128 of 138 D E E N U Debenu PDF Aerialist User Guide Troubleshooting PDF TECHNOLOGY Unwanted Bookmark Text The text of my bookmarks contains other unwanted text The Bookmarks feature processes text by lines of text and produces a bookmark out of the whole line of text For example if you specified sales in the text mask field and your PDF document had a line in it with the text and so to conclude our company had no major sales this month The whole line of text will be turned into a bookmark For some cases it is better to modify your selections possibly including some text masking or adding more selection criteria e g Font Size Color etc Other cases might require cleaning up either manually in Acrobat or via the Find Replace function The Line Indentation Tool doesn t work I am using the Line Indentation tool to select specific text but the Bookmarks Build feature is not creating bookmarks from them The line indentation tool selects text from its line indentatio
25. from characters before the only if the proceeding characters are also present The characters after the can be used to create bookmarks irrespective of whether characters before the are present Example Entering a b will create bookmarks from any line of text containing ab abb or just b o Allows characters to be grouped together and be combined with other special characters Example a b will create bookmarks from lines of text containing either a and or b but only if these lines end with a or b o Creates bookmarks from either one set of characters or another Example Entering a b into the Text Mask field will create bookmarks from lines of text containing either a or b CONTENTS INDEX Page 55 of 138 gt D E E LC N U Debenu PDF Aerialist User Guide PDF TECHNOLOGY ala 4 7 Page Bookmarks Generating bookmarks every Nth page enables users to create a bookmark from every Nth page Where N is number set by user There are two practical uses for this For example if a user opens a 20 page document and set the N to 4 then bookmarks will be created for pages 4 8 12 16 and 20 Nf Page Boomarks every Nth page It can be useful if the pages in the document are repeated by DEBENU Page bookmarks creates bookmarks from some pattern PDF TECHNOLOGY Create bookmark for every 10 thpage Page Bookmarks CONTENTS IND
26. gt External Dependencies Link Report List of external dependencies from C docs documentation pdf Bookmarks Visit Us URL www bad_web_addresss net Links page 1 URL http www artspdf com page 2 URL http www this is an_incorrect_url com page 3 URL http www faulty_ link com Sample report generated on external dependencies CONTENTS INDEX Page 114 of 138 6 6 5 D E E N U Debenu PDF Aerialist User Guide Links PDF TECHNOLOGY Report on Selected Link This feature will generate a low level report on the structure of the selected link or annotation This feature is intended to be useful to experienced developers who are familiar with the PDF Specification This report may offer an explanation as to possible strange unexplained behaviors in a link To use 1 Select the Debenu PDF Link Tool in the toolbar 2 Using the Debenu PDF Link Tool select a single link or annotation 3 Click Plug ins gt Debenu PDF Aerialist gt Links gt Create Report On gt Selected Link or Annot Note A GoTOR link to an external file that references a page number or name that does not exist will cause Adobe Acrobat to open the external file to page one Because the user goes somewhere when a link is clicked the link would not seem to be broken But the link is broken and Debenu PDF Aerialist will flag this as a bad link If you find such a link and the desired destination happens to
27. may otherwise become a bookmark As Text Masking contains a number of special characters that can be complicated a section of this User Guide has been dedicated to its use See section Using Text Masking section for more information on special Text Mask characters e Keyword list This feature allows users to include and exclude particular bookmarks based on its name The keyword list file is simply a text file with a list of words If the keyword list is excluded it will only build bookmarks that do not have any of the words in the bookmark name If the keyword list is included then it will only build bookmarks that contain the word in its name For example From the bookmark properties selected the Build Bookmarks function should build bookmarks named e Table Of Contents e Introduction to Debenu PDF e Part Debenu e Part Il PDF e Part Ill Other CONTENTS INDEX Page 51 of 138 gt D E E E N U Debenu PDF Aerialist User Guide Stamp PDF TECHNOLOGY If the user chooses to include a keyword list e g sample txt that contains Debenu PDF The Build Bookmarks function will only build bookmarks e Introduction to Debenu PDF e PartI Debenu e Part II PDF If the user chooses to exclude a keyword list e g sample txt that contains Debenu PDF The Build Bookmarks function will only build bookmarks e Table Of Contents e Part II Other e Ignore repeated headings Creates a bookmark for onl
28. more information on the Merge Options Change the order in which the files are going to be merged Click on Move Up and Move Down buttons to alter the position of the files in the merge list Click Merge CONTENTS INDEX Page 26 of 138 gt D E G N U Debenu PDF Aerialist User Guide PDF TECHNOLOGY Content Assembly 3 4 1 1 Merge Options Select Merge Options Filename D Users Documents ARTS_PDF_Aerialist jpg Total Pages 0 Merge options Merge All pages v Pages Page range 1 Validate page range Slow Merge Options The Merge Options dialog allows you to specify the pages of the file you want added to the final merged file You can set which pages to merge by selecting a predefined range e All pages e Odd pages e Even pages e Last page e First page Alternatively you can define the pages using hyphens and commas to separate the pages i e 2 6 10 20 or by page range from page 1 to 6 for example The Validate page range option is only used for files that are not of an Adobe Acrobat file type pdf If selected the Merge function will convert the file prior to merging it and will determine whether the page range entered is valid If not selected the page range will not be validated and if an error occurs during the merge process it will be stopped Once the Merge function knows the page range of the file i e the number of pages withi
29. multiple files 4 2 1 4 Build Bookmarks Use the Build Bookmarks feature to automatically generate bookmarks based on the font styles and layout used in your PDFs After setting the desired combination of attributes for a bookmark to be generated the Bookmark feature can quickly scan one or more PDF files to build the bookmarks for each document Additionally you can save your Build Bookmarks settings by using the Import Export functionality so you can reuse them to process large collections of PDF files 4 2 1 5 Page Bookmarks Generating bookmarks every Nth page enables users to create a bookmark from every Nth page Where N is number set by user There are two practical uses for this For example if a user opens a 20 page document and set the N to 4 then bookmarks will be created for pages 4 8 12 16 and 20 4 2 1 6 Sort Bookmarks The Sort Bookmarks feature automatically rearranges bookmarks in alphabetical order It has the flexibility to order all bookmarks or a selected range of bookmarks in ascending or descending order 4 2 1 7 Edit All Properties CONTENTS INDEX Page 33 of 138 gt 4 2 1 8 4 2 1 9 4 2 1 10 D E E E N U Debenu PDF Aerialist User Guide Stamp PDF TECHNOLOGY The Edit All Properties feature lets you edit all bookmark properties for the current PDF Change the appearance style and magnification of bookmarks as well as actions Modify all bookmark levels or only a specific bo
30. profile by clicking the Add Stamp button refer to Designing stamps 4 The stamp is automatically saved 5 4 2 Creating a new Stamp To create a new Stamp 1 Select the profile you want the stamp added to 2 Click the Add Stamps button and select a stamp type from the list refer to Designing stamps 5 4 3 Previewing a Profile Stamps To preview a Profile or a Stamp 1 Ensure that a PDF is open in Acrobat 2 Select a profile to view all stamps It is also possible to view individual or a variety of stamps by clicking on the stamp rather than profile hold the Ctrl key to select multiple 3 If the Preview On checkbox is not already checked check it to preview the desired stamps and or profile 5 4 4 Renaming Profiles Stamps To rename a profile stamp from the preview pane 1 Right click the desired profile or stamp 2 Select Rename Stamp or Rename Profile from the popup menu 3 Enter in the new name 3 Previewing large documents and profiles that contain a large number of stamps can result in performance degradation Refer to the FAQ section for tips on reducing this CONTENTS INDEX Page 70 of 138 gt 5 4 5 5 4 6 5 4 7 D E E E N U Debenu PDF Aerialist User Guide PDF TECHNOLOGY Hiii Deleting Profiles Stamps To delete a profile stamp from the preview pane 1 Right click the desired stamp or profile 2 Select Delete Profile or
31. text and so to conclude our company had no major sales this month this whole line of text will be turned into a bookmark Macintosh Macintosh users can simply enter partial words to bookmark a line of text Any line containing the characters will create a bookmark It is not case sensitive Example Entering en will create bookmarks from any lines of text containing en such as Enjoy entertain content burden etc Windows Case sensitive Text Masking is case sensitive so entering ABC will create different bookmarks from abc The matches one instance of any character Example Entering the expression P F into the Text Mask field it would create a bookmark from any lines of text containing PDF PeF PdF etc The only creates a bookmark if the specified text appears at the very start of the line CONTENTS INDEX Page 53 of 138 gt D E E E N U Debenu PDF Aerialist User Guide PDF TECHNOLOGY TERAN Example Entering the text abc will only create a bookmark if the line started with abc If a line of text started with 1 0 abc no bookmark of it would be created o The only creates a bookmark if the specified text appears at the very end of the line Example Entering the text abc will create a bookmark only from text with lines ending with abc so xyzabc would cause a
32. the PDF to be split has page mark s Select By page marks as the method of splitting Select the destination folder where the PDF files will be stored following splitting This can be set to the same as the source folder or in the folder of the user s choice Click the Split button to start processing Note if you have specified the full path and filename within the page mark rather than just a filename then you need to check the option page mark contains full path filename This will ignore the destination folder settings and use the path stored within the page mark for saving the target PDF file CONTENTS INDEX Page 15 of 138 gt D E G N U Debenu PDF Aerialist User Guide PDF TECHNOLOGY Content Assembly 3 3 2 1 Adding page marks To add a Page Mark 1 Choose Plug Ins gt Debenu PDF Aerialist gt Content Assembly gt Add Edit Page Mark from Acrobat s Plug ins menu 2 Alternatively use the Add Edit Page Mark button from the Debenu PDF Aerialist toolbar 3 The Mark Page dialog opens This contains properties of the page mark These include e File Name of the document Title Subject Author Keywords The document information fields metadata will be applied to the resulting PDF file Add Page Mark mark as splitting points The metadata provided int helps to determine which page marks should be use ENUEBE Page marks can be manually added
33. the author as set in the document properties for each file of the selected files Link actions will be set to open the external document using either an absolute or relative address e Custom Using the custom option will allow you to define a combination of static and dynamic text such as filename title subject creation date file size etc The table of contents will list the subject as set in the document properties for each file of the selected files Link actions will be set to open the external document using either an absolute or relative address CONTENTS INDEX Page 106 of 138 gt 6 4 7 2 6 4 7 3 D E E N U Debenu PDF Aerialist User Guide Links PDF TECHNOLOGY Defining Heading Styles Automatically generate a Table of Contents based on the font styles and layout used in your PDFs After setting the desired combination of attributes for each level in the TOC Debenu PDF Aerialist can quickly scan one or more PDF files to build the Table of Contents for each document To define headings 1 Select the Master or Document from the Type drop down 2 Select the Headings and click on Define to set the parameters 3 To set individual Heading styles please follow the instructions in section 5 5 Building Bookmarks Select Heading Levels Click on a heading level button to select compare conditions Clear the heading level conditions by clicking the clear button Level
34. the open PDF document into a series of files which contain n pages in each file 1 Select a Split Method Into files of 50 pages Split into pages To split into n pages Select and open the source PDF file to be split Select Split PDF Into files of by checking on the radio button Enter the number of pages in which to split the PDF file Select the destination folder where the PDF files will be stored following splitting This can be set to the same as the source folder or in the folder of the user s choice 5 Enter the base filename and the destination folder The base filename will be used as a Starting point in the file name of the resulting output 6 Click Split to start processing EA Oa CONTENTS INDEX Page 14 of 138 9 D E G N U Debenu PDF Aerialist User Guide Content Assembly PDF TECHNOLOGY 3 3 2 Split by page marks Using the Add Page Marks feature add a page mark to pages in the document Each page mark indicates the start of a new file when the document is split When splitting by page marks all subsequent pages will be added to the new PDF until the next page mark or the end of the file is reached Page marks are added using the Add Edit Page Mark feature By page marks page mark contains full path amp filename Split by page mark To split by page marks ae oa oak 5 Select and open the source PDF file to be split Verify that
35. will be visible 4 3 3 Importing Exporting Bookmark Settings With the Import feature you can save your current bookmark settings with the Add Bookmarks preview pane You can then load it at a later date using the Import feature CONTENTS INDEX Page 41 of 138 gt 4 3 3 1 D E E E N U Debenu PDF Aerialist User Guide PDF TECHNOLOGY Stamp I mporting Tools To load or import your bookmark settings from a file 1 Click the Import button 2 Select From settings file 3 Click on the button and browse to the location of the file you wish to import 4 Select the file to import and click OK In the Add Bookmarks function you can import bookmarks from a PDF file Debenu PDF Bookmarks settings Comma delimited files or Tab delimited files PDF files pdf The bookmarks will be copied from the selected PDF document Add Bookmarks settings files ina Add Bookmarks settings files can be created using the Export function of Add Bookmarks Comma delimited files csv Comma delimited file types can be created using a text editor such as Notepad or a spreadsheet application such as Microsoft Excel These files must have the following structure for each bookmark entry Bookmark level Bookmark name Zoom Destination Zoom where o Bookmark level a numeric value 0 being the highest bookmark level 0 Level 1 bookmark 1 Level 2 bookmark 2 Level
36. wish to create the bookmarks from These properties are detailed in the Bookmark Properties section 3 Move the mouse over the PDF document The pointer will change to a crosshair Select the text you wish to grab the properties from and drag a rectangle around it with the mouse Alternatively you can use the pull down menus provided to select the properties manually or you can use a combination of both mouse and manual selections 4 Once you have made your selections click OK 5 You can now create a Level 2 bookmark To create a Level 2 bookmark just follow Steps 1 4 Once you have created a Level 2 bookmark you can go on to create a Level 3 bookmark and so on CONTENTS INDEX Page 49 of 138 gt ooo 10 D E E E N U Debenu PDF Aerialist User Guide Stamp PDF TECHNOLOGY If you wish to remove a bookmark level simply click its corresponding Clear button in the main dialog If you clear a bookmark level when there are bookmark levels created below it they will also become unavailable Set the Magnification Options you wish the bookmarks to open the pages with Set the Insert Options and Expand Collapse Options Set the Bookmark exact text only option Select this option to create bookmarks from text that matches the exact font style If this option is not selected the whole line of text where this font style is found will be bookmarked When you are happy with your configuration click
37. your Text Stamp window 5 Enter your Stamp name 6 Under Settings for Dynamic Text select Bates No Click on the Insert button to add BatesNo 1 to the Text 7 To set the value you wish the bates number to begin with adjust the value within the square brackets For example to set the starting number on 9 set the macro to BatesNo 9 Settings Text S BatesNo 1 r 4 gt Line Spacing Single El word wrap Dynamic Text none sei 8 To set the length of the bates number go to Edit gt Preferences gt Debenu PDF Aerialist gt Stamp and adjust the fixed length to the desired length CONTENTS INDEX Page 80 of 138 gt D E E LC N U Debenu PDF Aerialist User Guide PDF TECHNOLOGY annie Stamp Preferences File Handling Write stamp to new file V Enable logging Ignore page rotations Defaults BATES fixed length Use Roman Numerals o J Cancel 9 Change other properties for your text such as the layout font style or action 10 Click OK to save your stamp and return to the main Stamp window 11 Select the profile name so that the profile is highlighted 12 Click the Stamp button when you are ready to stamp your PDF document 5 5 2 5 Adding Page Numbers To add page numbers i e Page 1 of 10 1 Open the PDF document you wish to stamp 2 Open the Stamp feature Plug ins
38. 3 3 4 Split by page range This method of splitting will split a PDF file into smaller PDF files containing one or more pages in the destination folder specified by the user By page range eg 1 4 6 8 9 comma to separate page ranges semicolon to separate files 1 2 3 6 8 9 Split by page range To split by page range NF Select and open the source PDF file to be split Select Split PDF by page range Select the destination folder where the PDF files will be stored following splitting This can be set to the same as the source folder or in the folder of the user s choice Enter the page ranges you wish to split into each file Page ranges should be separated by commas and semicolon used to separate files See the table following for detailed instructions Enter the base filename for the split process and then specify the destination to save the files to The base filename will be appended to the resulting smaller PDF files after the split process Click the Split button to initiate processing CONTENTS INDEX Page 21 of 138 gt D E G N U Debenu PDF Aerialist User Guide Content Assembly PDF TECHNOLOGY Parameter Function Example Semicolon File separator 1 20 21 40 would create two new PDFs one containing pages 1 20 the other containing pages 21 40 Hyphen From To 1 5 would extract pages 1 through 5 into a new PDF 5 1 w
39. 7 of 138 gt D E E LC N U Debenu PDF Aerialist User Guide PDF TECHNOLOGY annie e Ascending or Descending This option allows you to select whether you want to sort your bookmarks in ascending or descending order e Apply to child nodes If selected all child bookmarks to the bookmarks specified in Level Node will also be sorted For example Take the initial bookmark structure as follows B A 3 2 two four three one 1 Example 1 Settings Level Node L2 Apply to child nodes not selected Order ascending Result Only the level two bookmarks will be sorted B A 1 2 two four three one 3 Example 2 Settings Level Node 2 2 Apply to child nodes selected Order ascending Result Bookmarks under the second bookmark s second node will be sorted B A 3 2 four one three two 1 CONTENTS INDEX Page 58 of 138 gt D E E E N U Debenu PDF Aerialist User Guide PDF TECHNOLOGY Stamp 4 9 Edit All Properties The Edit All Properties feature lets you edit all bookmark properties for the current PDF Change the appearance style and magnification of bookmarks as well as actions Modify all bookmark levels or only a specific bookmark level Edit All Bookmarks Properties Change the appearance and style of bookmarks as well as actions Modify all bookmark levels or only a DE Edit all bookmark properties for the current PDF
40. Debenu PDF Aerialist Version 12 DEBENU PDF TECHNOLOGY D E B N U Debenu PDF Aerialist User Guide PDF TECHNOLOGY Contents Table of Contents Tiss CINTRODUG TION A E 5 2k SETUP A E E A E A A E A E 7 Ze SYSTEM REQUIREMENTS traina a AA A RAAN AA A maeaees 7 22 INSTALLA MON crisisen eaaa ad e daaa aa raa Aa aa a i a aaea A 7 2 32 ACTIVATION iaeiiai aan aada aiana i AA ERROR BOOKMARK NOT DEFINED 2 4 UNINSTALL oiana a a aaa iadaaa TaT aa dated tects as taada ess ta eaaa aara aaa a 10 3 CONTENT ASSEMBLY cccssssssssssssssesseseessseseeeersnonsneneneeseneeneseeceseaeeeneseseatauacenenseeasneneeceseseaseenesesnavanenenenenseeeeeeeeneaeaes 11 2 OVERVIEW annn N E E E a a a S 11 3 22 USING GONTENT ASSEMBLY zistite anata iaaa aaien aaiae a a deena Na aaa a danda aiaia 12 3 3 SPELT TING PDE RILES aidia a aaa aaa aa a aaa ns eaten oa aaae aare aaa aaa 13 3 3 1 Split into fles of M PAGES esicsscsecsticeesestervessiecestestteencesstienteesavensessacencesd dsvensibbaselassiecvadeveeglestsdestisesesteransugsitounepnectiensiitesdts 14 33 27 Split by page Marks ocenu a aa a R a it 15 333 OPUEDY DOOKIMNGIKS iii asccastessccnsecssecestessccnstescsuststsscedecbasestetbasacesteduiulseradestcduitestedushert duaterseesttvsts vatertsevatesecdtbieedddbbersdestbved 20 Side Split by PAGO TONG E sxeisiicecsiseccescastececsenscanvteceswvcivesavvcestiscectee sweet tau cscetissiitecaivicetoawsceescasccbvbecscgueteeseaecresawees aattbedt
41. Degrading Performance T have created a custom tool but every time I try to use it it seems to degrade the performance of Debenu PDF Aerialist s Productivity feature If you create a tool with many multiple commands e g 200 the performance will decline based on the system specifications You should rethink the way in which you are performing the task so as to utilize less commands Missing Predefined Tools I ve looked at your list of tools and not all of them are in my predefined toolbar Some toolbar buttons have been removed for Acrobat 5 0 6 0 compatibility No Tool Manager can t see the Add or Remove Tool The Tool Manager button anywhere It s not even under the Debenu PDF Aerialist menu item Where do find it For this button to display you must have an existing Debenu toolbar not including the Debenu PDF Aerialist toolbar You have the option of either creating or importing a new toolbar Remember to restart Acrobat after creating or importing the toolbar and ensure that the toolbar is not hidden for the toolbar button to display Folders not read When open the watched folders dialog get a message One or more watched folders are not read What does this mean A sequence associated with one or more of the watched folders has been deleted Asa result the watched folder has been removed from the list General lam having a problem with Debenu PDF Aerialist and it is
42. Delete Stamp from the popup menu 3 Press Yes or No to confirm the delete action Note If the Profile contains several stamps deleting the profile will delete all the stamps within the profile Delete actions cannot be undone Rearranging Stamps The Stamp feature provides a number of ways to rearrange edit and share stamps between profiles To cut or copy stamps from one profile to another 1 Select the desired stamps using the mouse cursor 2 Right click an item in the selection 3 Select Cut or Copy 4 Right click the destination profile and select Paste Note Stamps can also be dragged from one profile to another by holding the left mouse button and dragging the stamps to another document To create a copy of a profile 1 Right click the desired profile 2 Select Copy 3 Right click somewhere within the frame and select Paste Importing Exporting Profiles To export profiles to file to archive or share 1 Select the desired profile from the Stamp Management dialog 2 Either right click and select Export Profile or click the Export button 3 Navigate to the desired destination and enter the filename To import profiles 1 Open the Stamp Management dialog 2 Click the import button 3 Navigate and select the desired profile to import Note When importing profiles only the settings are imported Any links to the source image PDF files may be broken and it is importa
43. EX Page 56 of 138 gt D E E LC N U Debenu PDF Aerialist User Guide PDF TECHNOLOGY canine 4 8 Sorting Bookmarks The Sort Bookmarks feature allows the user to sort their bookmarks in alphabetical order The bookmarks can be sorted in ascending or descending order You can sort an entire level of bookmarks or select a particular node of bookmarks roy Sort Bookmarks Automatically rearrange bookmarks in alphabetical order It has the flexibility to order all bookmarks or a selected range of bookmarks i DEBENU ascending or descending order For even greater control you car W LEBEN U specify a range of bookmark levels to sort using the Advanced level PDF TECHNOLOGY sorting feature e g L1 L3 L5 Level Nodes Simple level sorting a Advanced level sorting Apply to child nodes Descending Asceding Sorting bookmarks e Level Nodes Entering a level To enter a level you must put L in front of the bookmark level value Level one L1 is the highest bookmark level For example If you want to sort all level one bookmarks you would enter L1 If you want to sort all level two bookmarks you would enter L2 Entering a node Enter a node value and separate node values with a comma For example If you only wanted to sort bookmarks that are in the third 3 bookmark s second 2 child bookmark you should enter 3 2 CONTENTS INDEX Page 5
44. OLOGY Troubleshooting Range e Form Field Options O Auto map Fields automatically maps fields between data source and PDF template Highlight Fields highlights certain form fields based on form field value Flatten output PDF documents removes form fields but leaves the data displayed on the page in the PDF Make all form fields read only Remove 0 from the end of numeric values Format dates as convert data format to alternative data format CONTENTS INDEX Page 127 of 138 gt D E E N U Debenu PDF Aerialist User Guide Troubleshooting PDF TECHNOLOGY 9 1 Frequently Asked Questions This section provides some answers to common questions and details on what to do if a problem is encountered concerning the following BOOKMARKS e Blank Bookmarks Unwanted Bookmark Text The Line Indentation Tool doesn t work Batch Processing the Build Bookmarks function Color changes not shown in Add Bookmark s preview pane Bookmarks not displayed in Add Bookmark s preview pane CONTENT ASSEMBLY e Control File error message e Files on a network drive STAMP e Wrong stamp applied e The preview pane PRODUCTIVITY Tool and Toolbar Limits Degrading Performance Missing Predefined Tools No Tool Manager Folders not read e General Blank Bookmarks Sometimes when use the Build Bookmarks function it produces bookmarks with no text This problem is
45. PDF Aerialist toolbar 3 Edit a Page Mark a Highlight the page mark you want to edit by checking on the page mark in the dialog box as shown below b Click on Edit c The Mark Page dialog opens Users can then modify the properties 4 A list of Page Marks can be viewed edited and removed onan E View Edit Page Marks dialog CONTENTS INDEX Page 18 of 138 gt 3 3 2 4 3 3 2 5 D E G N U Debenu PDF Aerialist User Guide Content Assembly PDF TECHNOLOGY Exporting page marks This feature allows you to export page mark information into a tab delimited text file You can store the text file and apply your page mark settings onto a PDF document by exporting the file The tab delimited file logs information for all the page marks present in the document The data logged in the text file includes Page Number The page number of the start of the fragment e File name The name that the file fragment is to be called e Title The title of the new file fragment e Subject The subject of the new fragment Author The author of the document e Keywords Any keywords for the new file fragment The format of the tab delimited text file is Page Number tab File Name tab Title tab Subject tab Author tab Keywords enter Import page marks This feature allows you to import page marks from a tab delimited text file to your PDF document Importing a tab delimited text fi
46. PDF Aerialist gt Stamp menu Stamps can only be removed using the undo feature if the document has not been saved If the document has been saved use Acrobat s built in editing tools to remove unwanted stamp objects The preview pane really like using Stamp feature but switching between profiles in the Stamp Management dialog results in the application taking some time to refresh the preview pane How can improve this The preview pane is designed to offer a very accurate representation of how the output document will appear It s possible to navigate through pages in a document to verify your stamp settings Consequently clicking on multiple stamps requires the preview pane to refresh at every click For large documents or profiles with many stamps we recommend that you uncheck the preview option to minimize unnecessary processing If you wish to preview the output simply recheck it CONTENTS INDEX Page 131 of 1389 D E E N U Debenu PDF Aerialist User Guide Troubleshooting PDF TECHNOLOGY Tool and Toolbar Limits Are there any limits to the number of tools or toolbars can create For performance reasons there is a limit of 20 toolbars loaded at a time and a limit of 100 tools per toolbar If you want to keep your tools or toolbars but keeping them will exceed the limit use the export feature to save those tools or toolbars that you don t regularly use and just import them when needed
47. PDF Aerialist User Guide Stamp PDF TECHNOLOGY 4 3 1 4 Import Bookmarks from a PDF This function enables you to import existing bookmarks from the active PDF document into the Add Bookmark s preview pane It will retain the same bookmark level structure as displayed in the PDF document To copy or extract bookmarks from the open PDF document into the preview pane 1 Click on the Import button 2 Select From current PDF 3 Click OK Import Bookmarks From current PDF From TOC of current PDF C From settings file _ From folder structure OK Cancel Importing bookmarks from the current PDF 4 3 1 5 Moving Bookmarks From the Add Bookmark s preview pane you can select and drag bookmarks around using your mouse To move a bookmark 1 Select the bookmark you wish to move If you wish to move a bookmark that contains child bookmarks then the child bookmarks will also be moved 2 Holding the mouse button down drag the bookmark to the desired location When dragging a bookmark the following symbols may appear t Indicates bookmark will be on the same bookmark level 2e Indicates bookmark will become a child node S Indicates that the bookmark cannot be moved to this location For example If you wish to move a bookmark Bookmark 1 below another bookmark Bookmark 2 1 Select Bookmark 1 2 Hold down the mouse and drag Bookmark 1 until Bookmark 2 is highlighted and or appears
48. PDF document CONTENTS INDEX Page 73 of 138 gt 5 5 1 2 5 5 1 3 5 5 1 4 D E E E N U Debenu PDF Aerialist User Guide PDF TECHNOLOGY Stamp By adjusting the stamp order in the Profile dialog it s possible to create a number of different variations Pages Options Set which pages to stamp on by selecting a predefined range e All pages e Odd pages e Even pages e First page e Last page Alternatively define your own page range i e 2 5 9 16 or by page groups stamp from page 2 every 4 pages i e 2 6 10 14 Border and Outline Font Apply a rectangular border around the edge of your text image or PDF stamp Set the color line style dashed and weight Fill the border with a color from the drop down or define your own by selecting Other Color When using this option in conjunction with text stamps there is a choice of including the border as an outline to the text or to apply a border around the text 000006 000006 Standard border Text outline Applying Actions to Stamps The Stamp feature also allows actions to be associated with stamps To do this select one of the following actions e None No action is related to the active stamp e Go To View This action will jump to the specified page in the document This page must be specified using the To Page spin box e Go To Remote View This opens a specified PDF document at the designated page Various page magni
49. Page 93 of 138 gt 6 4 2 2 D E E N U Debenu PDF Aerialist User Guide Links PDF TECHNOLOGY As an example to change all links to Fit Width in the document select All Magnifications in the From field and Fit Width in the To field ensuring that All Pages is chosen from the Apply To options Link Appearance Link appearance settings are used to change the appearance of those links specified in the Apply To range Link Type e Don t adjust the visible state of selected links will not change e Invisible Rectangle links will be made invisible e Visible Rectangle links will be made visible please refer to further appearance settings below The following settings are only activate if Visible Rectangle is selected Highlight Set the highlight style for the link Line Width Set the width of the line bordering the link Line Style Set the line style i e solid dashed underline for the link Color Select the line s color from the color palette Lock This is enabled for both visible and invisible links Use it to lock the position of the link To move a locked link first unlock it To Use 1 Select Set Link s Properties from the Debenu PDF Aerialist toolbar This will open the dialog seen below 2 Populate the controls in this dialog by either a Activating the Link Select Tool and double clicking a specific link The Set Link s Properties win
50. Premium Upgrade Protection to be entitled to free upgrades whether it be minor or major release versions over a period of 12 months from the initial purchase Premium Upgrade Protection can be purchased at the same time you buy the associated product If you wish to renew a subscription or if you wish to purchase a subscription for a product you already own please contact your reseller or Debenu directly at sales debenu com CONTENTS INDEX Page 134 of 138 D E E N U Debenu PDF Aerialist User Guide Troubleshooting PDF TECHNOLOGY 9 6 Technical Support Before contacting us please read the complete Troubleshooting section as the answer to your problem may be found in the FAQs or on the Debenu Forum To contact Debenu Technical Support please e mail Support debenu com and supply the information below to help us replicate the problem you are experiencing a D T55 Q The exact version of Debenu PDF Aerialist you are using this is located by running Debenu PDF Aerialist and then clicking Help gt About Third Party Plug Ins gt Debenu PDF Aerialist Please also specify whether you are using a demo or full registered version Whether or not you purchased Maintenance with Debenu PDF Aerialist If you did purchase Maintenance please supply your Debenu PDF Aerialist serial number The exact version of Adobe Acrobat you are using this is located by running Adobe Acrobat and then click
51. Stamp feature uses stamp profiles allowing users to apply any combination of stamps in a single action Stamp profiles also allow users to copy and share stamps between profiles For example an individual copyright footer company logo and page numbers can be stored within a single profile When stamping with this profile all stamps are applied to the open document s when processed The stamp profiles are saved for reuse Profiles can also be shared by different users using the import and export features Saved profiles are stored with a nxp extension in the Profiles subfolder of the installation directory i e C Program Files Adobe Acrobat 6 0 Acrobat plug_ins Debenu PDF Stamper Profiles Stamp Profile Manager Select Stamp Profile Profiles gt E3 Actions Profile gt EJ Bates Number Profile gt EJ Debenu Edit Stamp gt Footer Profile Debenu PDF fav gt EJ Header Profile peek SEMENN Image Types Profile Version 12 gt Letter Head Profile amp PDF Stamp Profile amp Text Stamp Profile Move Down Add Stamp Y Move Up DEBENU PDF TECHNOLOGY Stamp Main Dialog Managing all stamp profiles CONTENTS INDEX Page 69 of 138 gt D E E E N U Debenu PDF Aerialist User Guide Stamp PDF TECHNOLOGY 5 4 1 Creating a new Profile To create a new Profile 1 Open the Manage Stamp dialog 2 Click New Profile 3 Add stamps as required to this
52. U Debenu PDF Aerialist User Guide Links PDF TECHNOLOGY 6 1 Overview The Links feature extends Adobe Acrobat s tools for editing links in PDF files Use the Links feature to copy paste edit convert and check links The Links feature set is essential for anyone distributing interactive PDFs that contain links across a single document or a collection of files Using the checking reporting features you can check for any dead links including web links and write the results out to a saveable report for cross referencing Some of the powerful features available in the Links feature are listed below Link Management Link Alignment Palette Automate setting the appearances of links and notes Set Link Magnification Find and replace destinations in links bookmarks and form fields Delete all or dead links only Link checking Identify broken links and bookmarks Validate links to websites and web pages Flash dead links for easy identification Dead Links Page Numbers Link creation Create links to specific pages based on numbers found in the page Automatically create links around specific words in the document Generate a Table of Contents on the fly Use the Reporting function to create saveable reports in PDF or CSV format Create reports on All links Bookmark destinations External dependencies web pages links to other files Batch Processing Copy links across multiple files Report o
53. User Guide PDF TECHNOLOGY sac 4 12 Collapse and Expand Bookmarks The Collapse Expand Bookmarks feature lets you collapse and expand all bookmarks in the current PDF Change all bookmark levels or only specific levels To change multiple bookmark levels use the Collapse defined bookmark levels option with the letter L for level followed by the bookmark level number e g L1 L3 4 Collapse Expand Bookmarks Collapse or expand bookmarks in the current PDF Change all bookmark levels or only specific levels To change multiple bookmark levels use the Collapse defined bookmark levels option with the letter L for level DEBENU followed by the bookmark level number e g L1 L3 PDF TECHNOLOGY Action Settings CONTENTS INDEX Page 63 of 138 gt D E E LC N U Debenu PDF Aerialist User Guide PDF TECHNOLOGY acta 5 1 Overview Using Debenu PDF Aerialist stamp text watermarks and backgrounds to pages on a PDF document With Debenu PDF Aerialist s Stamp features users can customize the content appearance and action of each stamp as well as combining multiple stamps into one stamp profile This includes aligning and setting the size of each stamp or even making your stamps behave like hyperlinks Using the Stamp feature you can e Stamp text and dynamic text e Apply Page and Bates Numbering e Apply image watermarks BMP RLE DIB GIF JPG PCX PNG EPS and TIFF e Stamp on
54. age 116 Page number 115 PDF 116 Text stamp 111 Support See Technical Support System requirements 8 T Technical Support 197 Tool See Customized Toolbar Button Tool Commands Batch sequence execute 28 Bookmark 31 Link 32 Menu item execute 27 CONTENTS INDEX Debenu PDF Aerialist User Guide Index Open file 26 Select toolbutton 30 Split 33 Stamp 33 World Wide Web link 29 Toolbar Create 15 Delete 15 Import and export 17 Rename 15 Sample 46 Show and hide 17 Toolbar Button Copy 16 Move 16 Remove 17 Troubleshooting 190 U Uninstall 10 Updates 196 Ww Watched Folders 42 Create 42 Log File 44 Running 44 Windows Install 9 System requirements 8 Uninstall 12 Page 138 of 138
55. age groups page ranges bookmarks and page marks use merge functionality to sort and combine large PDF document collections e Stamps Insert PDF text and image stamps watermarks and overlays Add page and bates numbering add headers and footers e Imposition N up Step amp Repeat 2 Up Booklet 4 Up Booklet e Mail Merge Merge data from spreadsheets or text files into PDF form template and save the output a unique PDF file Se ht o BH ASe Debenu PDF Aerialist toolbar CONTENTS INDEX Page5 of 138 gt D E D E N U Debenu PDF Aerialist User Guide PDF TECHNOLOGY Introduction Note This document contains information on both the Mac and Windows versions of Debenu PDF Aerialist Wherever appropriate the differences are clearly indicated This document specifically covers the features in Debenu PDF Aerialist version 12 CONTENTS INDEX Page 6 of 138 gt 2 1 2 2 D C D i N U Debenu PDF Aerialist User Guide Setup PDF TECHNOLOGY System Requirements Windows e 1 3GHz or faster processor e Microsoft Windows XP Home Professional or Tablet PC Edition with Service Pack 3 32 bit and 64 bit Windows Server 2003 32 bit and 64 bit Service Pack 2 required for 64 bit Windows Server 2008 or 2008 R2 32 bit and 64 bit Windows Vista Home Basic or Premium Business Ultimate or Enterprise with Service Pack 2 32 bit and 64 bit Windows 7 Starter Home Premi
56. amp feature allows you to apply image or PDF stamps to your documents Note that image and PDF stamps share a number of similar properties Some properties common to both are described in this section Stamp name Pages osmo Aina Settings ua Select File fi Pages Size 100 i From page 1 every 1 pages Border Units Color none Weight Layout P To F zE j ndh Dashed Vertical 0 inch E Rotation 0 H i sE Opacity 100 za Type none y Overlay l gt Designing Image Stamps CONTENTS INDEX Page 83 of 138 gt 5 5 3 1 5 5 3 2 D E E N U Debenu PDF Aerialist User Guide PDF TECHNOLOGY Stamp stampon Pages Frompage 1 every 1 _ pages Border Color none v Weight Dashed Action Toe 8 Designing PDF Stamps Size Adjust this setting to resize your image or PDF The adjustment affects both horizontal and vertical ratios Note changing the scale of your image PDF may affect image quality Page Number PDF Stamps only Adjust this setting to choose which page number of the PDF document to use for the PDF stamp Note The total number of pages is validated by the selected PDF CONTENTS INDEX Page 84 of 138 gt D E E LC N U Debenu PDF Aerialist User Guide Stamp PDF TECHNOLOGY 5 6 Logging To enable logging open the Stamps preferences from the Edit gt Preferenc
57. arch for External File Find all of this type Find what Replace with Options Down Search in links Replace All Options Search Down Match case V Search in links Match complete string Search in bookmarks E Convert to web link Search in form fields Find amp Replace Destinations CONTENTS INDEX Page 95 of 138 gt D E E N U Debenu PDF Aerialist User Guide Links PDF TECHNOLOGY Destination Search for Select the desired action type to search in Action types to be searched within are e External files only actions including Open File GoTo Remote Page and GoTo Remote Named Destination will be scanned e WWW address only Open Web Link URL actions will be scanned e Page Number only internal GoTo Page actions will be scanned e Named Destination actions of type GoTo Named Destination are scanned This will find both internal and external Named Destinations Find all of this type By checking this option Debenu PDF Aerialist will ignore any parameters specified in the Find what criteria Use this option to simply iterate through links bookmarks and form field actions that are of the type specified in the Search for drop down box Find what Enter a value here to narrow your search further For example entering 5 with type Page Number selected will only find destinations to page 5 in the document Entering www debenu com
58. arge collections of PDF files Build Bookmarks Build Bookmarks can automatically generate bookmarks based on the font styles and layout used in your PDFs Specify the combination of attributes that must exist for a bookmark to be generated for each bookmark level Click DEBENU on a bookmark level button to select compare conditions Clear the bookmark PDF TECHNOLOGY level conditions by clicking on the dear button Bookmark Levels NHTJMK Arial BoldMT Size 18 00 NHTJMK Arial BoldMT Size 14 00 NHTJMK Arial BoldMT Size 12 00 Level 5 Collapse Bookmarks Bookmark exact text only Building Bookmarks Dialog CONTENTS INDEX Page 48 of 138 gt D E E LC N U Debenu PDF Aerialist User Guide Stamp PDF TECHNOLOGY 4 6 1 Creating Bookmarks Creating bookmarks using the Build Bookmarks function is simple Using the selection criteria you can be very selective in what text is created into bookmarks To build bookmarks follow this basic outline 1 Inthe Build Bookmarks dialog click Level 1 This will open up the Select Bookmark Attributes dialog 48 with tolerance 0 5 Font Color HE Custom Left Indentation 24 4922 with tolerance 9 Indude Exdude V Ignore repeated headings Multidined headings Dialog 1 Bookmark Attributes N Enable the checkboxes of the properties that you
59. ber starting at an incrementing number padded with leading zeroes You can specify a starting point for the number or padded number options in the box labeled Number following the target filename combo box e The page range pxx pyy the start and end page of the pages from the original document e A letter an incrementing letter eg A Z AA ZZ etc e Nothing used in splitting by bookmarks or page marks where the base filename changes for each file The files are saved in the folder specified in the Destination Folder box or the source folder if that option is selected CONTENTS INDEX Page 24 of 138 gt D E D L N U Debenu PDF Aerialist User Guide PDF TECHNOLOGY Content Assembly 3 4 Merging Files The Merge function allows you to merge a set of files together into a single PDF document You can select either all pages or a page range from a document you wish to merge as well as reordering the files as required It supports a number of file types Adobe PDF Files pdf AutoCAD dwg dwt BMP bmp rle dib Compuserve GIF gif JPEG jp jpeg jpe JPEG2000 jpf jpx jp2 j2k j2c jpc Microsoft Excel xls Microsoft PowerPoint ppt Microsoft Project mpp Microsoft Visio vsd Microsoft Word doc rtf PCX pcx PNG png PostScript EPS ps eps TIFF tif tiff De Abrew Desktop Temporary 2 Setup PDF ALL 1 ew Desktop Te
60. bookmark 7 and bookmark 9 becomes bookmark 8 and so on Here is a visual example Normal no missing pages Page 1 pointed to by bookmark 1 Page 2 pointed to by bookmark 2 Page 3 pointed to by bookmark 3 Page 4 pointed to by bookmark 4 Page 5 pointed to by bookmark 5 CONTENTS INDEX Page 60 of 138 gt D E E LC N U Debenu PDF Aerialist User Guide PDF TECHNOLOGY ene Page 6 pointed to by bookmark 6 Page 7 pointed to by bookmark 7 Page 8 pointed to by bookmark 8 Page 9 pointed to by bookmark 9 Page 10 pointed to by bookmark 10 Irregular missing pages Page 1 pointed to by bookmark 1 Page 2 pointed to by bookmark 2 Page 3 pointed to by bookmark 3 Page 4 pointed to by bookmark 4 Page 5 pointed to by bookmark 5 Page 6 pointed to by bookmark 6 gt gt gt Page 7 lt lt lt missing pointed to by bookmark 7 missing page Page 7 pointed to by bookmark 8 Page 8 pointed to by bookmark 9 Page 9 pointed to by bookmark 10 Fixed with Debenu PDF Aerialist 12 Insert Destination Offset Page 1 pointed to by bookmark 1 Page 2 pointed to by bookmark 2 Page 3 pointed to by bookmark 3 Page 4 pointed to by bookmark 4 Page 5 pointed to by bookmark 5 Page 6 pointed to by bookmark 6 gt gt gt Page 7 lt lt lt pointed to by bookmark 7 missing page Fix outlined below Page 7 pointed to by bookmark 7 Page 8 pointed to by bookmark 8 Page 9 pointed to by bookmark 9 Bookmark 7 is removed and each
61. bookmark of that line to be created but abcxyz would not have a bookmark created o If you only want to create bookmarks from lines that only contain the exact text you specify use both the and characters o LJ Any lines containing characters inside the will be created into a bookmark Characters can be specified literally or as a range of characters Example abc will create bookmarks from any lines containing either a b or c This is opposed to only creating a bookmark from text containing abc if abc is entered a dA D will create bookmarks from lines containing any of the characters between a d that is a b c and d in both lower and upper case o Any text containing characters inside the and after the will not be turned into bookmarks This feature is very handy when applied with in conjunction with other bookmark selection properties to stop unwanted bookmarks from being created Please be aware that conversely this means that any other text not in the will be considered as potential bookmark material Therefore it is suggested that another bookmark selection property is used in conjunction with this one Example Entering 0 9 will still create bookmarks containing numbers if the text line contains any other character 1 0 will be turned into a bookmark because it contains a If you really want to exclude numbers like 1 0 yo
62. bove URL link CONTENTS INDEX Page 103 of 138 D E E N U Debenu PDF Aerialist User Guide Links PDF TECHNOLOGY 6 4 7 Table of Contents The Table of Contents TOC builder is a feature of Debenu PDF Aerialist only It is used to build a listing of files and or sections of files and to control its layout This list is visually displayed as either new pages on a specific PDF or a new file The TOC Builder can be opened from the Links tool button group or via Acrobat s plug ins menu If no document is open in Acrobat only a Master TOC can be built To build a document TOC first open the source PDF SL Build Settings Options Type v Swe Section numbers Leave as is Text source Bookmarks mp Define ji Line spacing Single o Links Relative The following settings will be used to format the text in the Table Magnification Inherit Zoom of Contents Click to edit the font and or layout lt _ Separator Title Table of Contents Helvetica 10 Black m Page Size amp Margins Size Autosize v Level 1 Helvetica 10 Black Indent 0 00 inch Helvetica 10 Black Indent 1 00 inch 2 A F F Orientation Portrait Landscape Level 3 Helvetica 10 Black Indent 1 50 inch Level 4 Helvetica 10 Black Indent 2 00 inch i Top 1 Margin units inch Level5 Helvetica 10 Black Indent 2 50 i
63. cnenesenenensesstbaqned eersbuiensbunssiodentsduadersosgesneuenenenenestocnenisunensibeeren 70 5 4 3 Previewing a Profile StAiMS eesssescsssssscssssesssesessssesssnssessnasesssesesssaseessnatesssssesssusessasesssnsesssnstessnatessnasesssaeessnseessnatessnaestsy 70 5 44 Renaming Profiles StQMp Seimis aaa aaa 70 5 4 5 Deleting Profiles StQMpS ivciscncstawnnaviiavevavivevvaiivanndeeansannuannuevvidamsuaviauet 71 546 REGITANGING StOMDS iircihiedianaad sede aniiatan radian ates ioscan national abana a a el take 71 547 Importing Exporting Profues sixvcweventuaneveeivevaiis ein aualdintndivaatinieanencivaued 71 548 Editing SCOT Ssscssstsescucaciessizecasesbietientsetl20sTeelisssagecidyslbalazscusetidesduetddytesliseevsetitesdueldsieszeadiusdesditvcagstieaslielbanarestiai dieletesuneniestionds 72 549 Right Click Men s ss cccicsesisciczentacecessibetasncits cnvegelsnseyileveuss ibetaperetsiapeg decd dbetanepitatansdlaseareyeinoanyeldaavestdaantedievapnteaiona dlatae 72 59 DEJGNINGSTAMPS cerir t aaa a a a nani aA 73 5 5 1 General Stamp Settings weessesccssssscsssesesssssesssesesssasesssnsesssneesssssesssasesssneessnseessnssesnstessaasesssnsesssnseessnstessnavesssasesssnseessnatessnasesssy 73 3 32 Text Stamp Properti Senssirriirrinintiniiiiia iniii iiei iA a A A A i LA a a AT 77 5 3 3 Amag e PDF Stamp Settings ormesnianiinaniiiiiii ai aA RA REA A 83 5 6 DOGGIN G tase acters a A aaa a 85 56 1 View Log Fil ccs cxtscutsescusetteatzscsesetesdtesesetedesag
64. dentation Create a bookmark level for each dot point Bookmark Level 1 Bookmark Level 2 Bookmark Level 3 Bookmark Level 4 pooma Level 5 O O Also try playing around with the tolerance to see how that effects the text selection and the resulting bookmark creation Batch Processing the Build Bookmarks function can t use the mouse to select text in the Build Bookmarks function when setting up a Batch Process Acrobat s Batch Process does not allow the user to interact with anything else in Acrobat whilst it is operating This means that you cannot use the mouse to select text in the Build Bookmarks function when creating a batch sequence in the Batch Process To work around this create the settings you require and Export them to file before opening Batch Processing Once you open Batch Processing simply import them in using the Import button Color changes not shown in Add Bookmark s preview pane have specified a font color for my bookmark text yet it is not shown in the preview pane of the Add Bookmarks function Currently the preview pane does not display bookmark font color Once you add the bookmarks to the document you will see that the bookmarks have your specified font color Bookmarks not displayed in Add Bookmark s preview pane have a document already containing bookmarks but the Add Bookmarks preview pane does not display them The Add Bookmarks function is not an editing tool
65. dow will inherit properties from the selected link b Adjusting each property manually on the dialog itself 3 Using the mouse cursor select the links whose properties you wish to update or specify the page range to update 4 Click OK to update the properties CONTENTS INDEX Page 94 of 138 gt 6 4 3 D E E N U Debenu PDF Aerialist User Guide Links PDF TECHNOLOGY Find And Replace Destinations The Find amp Replace Destinations feature is a powerful feature for iterating through all links bookmarks and form fields in the document and replacing incorrect or modified destinations Links bookmarks and form fields buttons typically have an action associated with them Commonly this action is set to GoTo a page in a document open a web link or open a file In some cases the page path or URL in the destination may change requiring you to update the source file a time consuming and tedious task Using the Find amp Replace Destinations feature in Debenu PDF Aerialist you can quickly step through links bookmarks and form fields one at a time or change all ina single step To narrow your search enter in the page number or destination to find and even filter by the type of action to be executed i e GoTo GoToR or URL It is also possible to perform powerful conversions for example converting URL to Open File links or GoTo named destinations into GoTo page actions Destination Se
66. e If a new file is created then it is recommended you specify the full path and filename especially if you wish to use relative rather than absolute links 6 4 7 5 Preview The Preview feature enables user s to produce a soft proof of the Table of Contents before actually creating At preview stage user s can edit any entry in the TOC and well as add new items To regenerate the preview thumbnail and any changes made to the TOC simply hit refresh CONTENTS INDEX Page 108 of 138 gt D E E N U Debenu PDF Aerialist User Guide Links PDF TECHNOLOGY Table of Contents ARTS PDF I Aerialist v Version 1 2 2 2 1 System Requirements 2 2 Installation 2 3 Activation Move Up 2 4 Registration cccsesseseeeseee 2 5 Uninstall Move Down vy PRODUCTIVITY 3 2 Using Productivity 3 3 The Toolbar Manager 3 3 1 Creating or Renaming T 3 3 2 Deleting Toolbars 3 3 3 Managing Toolbar Tool 3 3 4 Showing and Hiding To 3 3 5 Importing and Exportin TOC Preview Window 6 4 7 6 Saving amp Loading Settings Settings can be saved for reuse using the Save Settings amp Load Settings buttons This will save the type and layout for the create TOC dialog These settings can be saved and reused again as necessary CONTENTS INDEX Page 109 of 138 gt D E E N U Debenu PDF Aerialist User Guide Links PDF TECHNOLOGY 6 5 De
67. e PDF onto another e Specify the position scale and angle of rotation for text and image stamps e Set actions for individual stamps e Combine single stamps into a profile for faster application e Copy and paste stamps between profiles e Save profiles for later use e Set up batch processes to apply stamps across many files at Manage Stamps Stamp document gt Undo kE Clear log Debenu PDF Aerialist s stamp tool button CONTENTS INDEX Page 64 of 138 gt D E E E N U Debenu PDF Aerialist User Guide Stamp PDF TECHNOLOGY Select Stamp Profile Profiles gt Actions Profile gt Bates Number Profile gt E Debenu Edit Stamp gt EJ Footer Profile gt Header Profile gt amp Image Types Profile Version 12 gt Letter Head Profile Move Up gt PDF Stamp Profile Text Stamp Profile Move Down Add Stamp Y Debenu PDF Pm Delete Aerialist wc ake Export The Stamp feature s main window 5 2 Main Features The main features of Debenu PDF Aerialist s Stamp set are e Stamp text on a PDF file e Stamp an Image on a PDF file e Stamp a page from a PDF document on another PDF document 5 2 1 Text Stamps Use this feature to create single or multi line text stamps Text stamps are often used for headers footers and hyperlinks A variety of Dynamic Text options are available to allow you to easily insert date time page numbers and document info
68. ecsteseescaietilvasiecsies 41 4 3 3 Importing Exporting Bookmark Settings sssi 41 4 4 FINDING AND REPLACING BOOKMARKS sssssssssssssssesssscsssssesscsesussssesseacsnsesscessseacscesesesususassesseaesesassssssseacassssseassesesssessatassasesaes 44 441 Find Opti Ons svsleccicsasstvecsdavectcssaptcbeesdgaccceddelagoedsulstead atanesidututeed eseesd uteseed e E aaaea aaria ia aaa Ea a aR iaai 45 FAD Replace OPC OMS visssisccntesariectessieencesicectiaricestseeisecsisctdesherstssertertesehesdasestesieserserteaesitsiehasieshcisbriehdeeyvehdechivbdustiasidnetbdetdesie eneloued 45 FAS USING Text MOSKING stissccttetvesstvccsvsecvscsecsvecescostccrscestecestenucsbebetcitbcrbadeesdiecenvaaitenevadtecrbediWicrscasvsetveascervsavcsnvtercsaavedtbuawvcites 46 4 52 BUILDING BOOKMARKS uccisa aN 47 B51 Creating BOOKINOTHS iisccscecvessccsivesesscitziagscesesszecettiseestescescsarect apitecevssstesteaieettessitesteussesdneedtustveesstscreebavesisisvesietiececietitsasrecstes 49 4 5 2 Creating Bookmark Every nth page nsss Error Bookmark not defined 4 5 3 Importing Exporting Bookmark Build OptionS sssssssssssssss 50 4 5 4 Bookmark Selection Properties sssri 50 4 6 DELETING BOOKMARKS sessnsasiucsssesevssrsessisecssudsxssienstsestessnce veeavnadtvansseastseostessniasessncsatassuthdayuatassaseskstvndar estxsedrveetesseaedieasseestuiend 47 4 7 SORTING BOOKMARKS iissidinietsssevtens isctsderselesdeteeaedelcdyaad a dditely a delnaesiin nathan E nlite iain
69. ent Assembly is all Bookmarks gt amp Stamp Document gt amp Links gt B Undo Table of Contents amp 5 Log gt fsi Imposition mme i ES Mail Merge CONTENTS INDEX Page 67 of 138 gt D E E LC N U Debenu PDF Aerialist User Guide Stamp PDF TECHNOLOGY Stamp a document 5 3 2 To apply a stamp open a PDF document and select or create your desired stamp profile To select a stamp either e Open the Manage Stamps dialog and select the profile from the list Click Stamp to process e Select a stamp profile from the Stamp menu e Click the drop down tool button Once selected the active document will be stamped with the chosen profile Note All the stamps within a profile are applied to the document If a stamp is selected rather than the profile the Stamp button is disabled Undo Stamp To remove or undo the last stamp applied simply select Undo from the Stamp menu or tool button You cannot undo a stamp if the document was saved after being stamped 2 a Manage Stamps E Stamp document b Undo 4 Clear log Undo a stamp CONTENTS INDEX Page 68 of 138 gt D E E LC N U Debenu PDF Aerialist User Guide PDF TECHNOLOGY aa 5 4 Managing Stamps and Profiles To activate the Stamp Management dialog click the Stamp tool button or select Manage Stamps from the Plug ins gt Debenu PDF Aerialist gt Stamp menu item The
70. eplace filenames 127 Set base URL 130 Show hide alignment palette 124 Links Batch processing 40 Checking See Link Checking Customized toolbar button 32 Management See Link Management Overview 121 Paste multiple links 152 Preferences 148 Reporting See Reporting Toolbar and menu 122 M Macintosh Install 8 9 System requirements 8 Uninstall 10 Maintenance 196 Merge CONTENTS INDEX Debenu PDF Aerialist User Guide Index Add files 68 Add folders 68 Control file 69 Options 68 Overview 67 Page Marks Add 58 Edit 60 Export 61 Import 61 Remove 59 View 60 Productivity Overview 12 Preferences 45 Tool Manager 19 Toolbar Manager 14 R Register 10 Reporting All links 143 Bad actions 141 Bad bookmarks 142 Count links 147 External dependencies 144 Selected link or annot 145 S Sequence Create 35 Execute 37 Split Batch processing 39 By bookmarks 62 By page marks See Page Marks By page range 63 Customized toolbar button 33 Destination 66 Into pages 57 Options 65 Page 137 of 138 gt DEBENU PDF TECHNOLOGY Overview 56 Stamp Batch processing 40 Create profile 104 Create stamp 104 Customized toolbar button 33 Designing Stamps 107 111 116 Features 99 Logging 118 Overview 98 Preferences 120 Stamp document 102 Toolbar and menu 101 Type See Stamp Type Undo 102 Stamp Type Bates number 113 Dynamic text stamp 112 Im
71. er to the following sections of this user guide e Adding Bates Numbers e Adding Page Numbers CONTENTS INDEX Page 78 of 138 gt 5 5 2 3 5 5 2 4 D E E E N U Debenu PDF Aerialist User Guide PDF TECHNOLOGY Stamp Font Debenu PDF Aerialist allows you to customize the appearance of your text stamp Choose from System or Standard fonts change the color size and even the underline style used Note that only one style can be set per stamp Font type Choose from either System or Standard font types System refers to the fonts present on your computer Standard fonts also known as Base 14 are those native in Acrobat Adobe Reader When using system fonts it may be desirable to select the Embed font option This will embed the appropriate font in the PDF so that all users will see the font as intended Note embedding the font in the PDF may result in an increase in file size Font Size Set the size of your font Font Color There are a number of standard colors to choose from Click the drop down arrow to select a color Choose Other Color to define a custom color Colors are defined in the RGB color space Underline Select from a number of underline types Adding Bates Numbers Numbers in Bates format contain padded zeros When applied like page numbers a Bates number increment by one throughout the document collection Bates numbers can be implemented u
72. es gt Debenu PDF Aerialist gt Stamp menu and ensure that the checkbox to enable logging is selected Stamp Preferences File Handling F Write stamp to new file V Enable logging T Ignore page rotations Defaults BATES fixed length 6 Use Roman Numerals x J cawe Logging preference 5 6 1 View Log File To view the log file from Acrobat menu Plug Ins gt Debenu PDF Aerialist gt Stamp gt Logging gt View log The log file records processing details One log file is used to record details from all stamp processes The general structure being e Data Time e File s processed e Status e Summary Information 19 06 03 14 19 16 Processing Profile LetterTemplate Processing file C temp Introduction_3 pdf Processed OK CONTENTS INDEX Page 85 of 138 gt D E E LC N U Debenu PDF Aerialist User Guide PDF TECHNOLOGY sais Files to process 1 Files processed 0 Not processed files 1 Insert Text Text is out of the page Select another position or angle Insert Text Text is out of the page Select another position or angle Source Image file does not exist If any unexpected errors occur refer to the log file for debugging details Please contact support debenu com if the problem persists Note The log file will only be created if the Enable Logging option is checked in the Stamp Preferences 5 6 2 Clear Log File Selecting
73. essing When creating stamps that execute an open file or GoTo remote page action it is possible to specify whether to use absolute or relative file addresses Absolute Addresses Absolute Addresses are best used when it s likely that the stamped document may need to be moved or copied to a different location in the file system without any target files moving in relation By default browsing to the target file using the Open File dialog produces an absolute address i e C target pdf Relative Addresses Relative Addresses are most appropriate for PDFs published to CDs DVDs or when the entire file system is copied and must remain relative to the source Relative addresses describe the path to a file relative to the source PDF CONTENTS INDEX Page 75 of 138 gt D E E LC N U Debenu PDF Aerialist User Guide PDF TECHNOLOGY aan To use relative addressing please follow the following syntax For example You have the stamped PDF file stamped pdf and is stored in a directory C directory 1 directory 2 i e C directory 1 directory 2 stamped pdf e If the file to open with the action stamp is in the same directory as the stamped document stamped pdf i e C directory 1 directory 2 target pdf then use target pdf e If the file is in one directory above the stamped document i e C directory 1 target pdf then use target pdf e If the file is in two directories above the stamped documen
74. et file using the Open File dialog produces an absolute address i e target pdf CONTENTS INDEX Page 38 of 138 gt D E E E N U Debenu PDF Aerialist User Guide PDF TECHNOLOGY Hiii e Relative Addresses These are most appropriate for PDFs published to CDs DVDs or when the entire file system is copied and must remain relative to the source Relative addresses describe the path to a file relative to another file in most cases the Bookmarker file that was loaded last To use relative addressing please follow the following syntax For example If the file is in the same folder then use target pdf If the file is in one folder above then use target pdf If the file is in two folders above then use target pdf If the file is in one folder below then use directorybelow target pdf 4 3 1 3 Removing Bookmarks To remove a single bookmark from the preview pane 1 Select the bookmark you wish to remove 2 Click the Remove button 3 Click Yes Note If the bookmark has any child bookmarks i e bookmarks with lower level bookmarks attached to it they will also be deleted To remove multiple bookmarks from the preview pane 1 Hold down Ctrl and click on the bookmarks you wish to remove Alternatively you can press Ctrl A to select all bookmarks 2 Click the Remove button 3 Click Yes CONTENTS INDEX Page 39 of 138 gt D E E E N U Debenu
75. etbessazncidysadelestadeticesatbagaceestleytagetdesatelbastazecddusatylidsdagsdieasazelbay A Aiii 85 5 6 2 Cler Log Filesrnernrisnraaanr a AE A RA E AARAA a 86 5 7 CONFIGURING STAMP PREFERENCE ssssssssssssssssscssssessescscsssscsscssessesesuescsuesueacsusasesesuessesessesseseseseesesseacsueassaesseaseaessesseaeaseoes 87 571 File Handling vests sola sentaestdeccsn ca octtaca Guests doesenyo dp evade rvtgn deeb ertea Annine innean iiai na iii 87 9 72 Defaults siestastavienavnvevnvaiieuavnwavinavinvaavauhuavnueaviaxdadituainuavh vaunlavblannuavnteavill 87 A MI Ee aaaea E E E E E E A E T 88 6 1 OVERVIEW cmoa a a nade decease A a a aca 88 1TA E eA A UN E EE AT AE N N E ENE AAA T 89 6 3 EXPORT IMPORT LINKS is ctcseassay ete ctusstovevtetescateestetesesziza d ia i aa 89 631 EXPOTELINKS corani naa TEA A AEE E A AOA anaes AA AA AA A E 89 632 IMPOrt LINKS weisiecieence ii aunties anodic miauadadteaiaelidvauened a i i a 90 LINK CHECKING annen n a a a A A aE aa S ea S aaa Ta 91 6 3 3 Show Dead Link ToOlDaTsumnsimdnsimi tarii aA i EE Ti E iT 91 6 3 4 Find Next Dedd LINK sssia udna a a R a a a a 91 6 3 5 Find Previous Dead Link vesssesccsssesessssessesssnssesssnnessssssnessessssnssesssnessessssnssessissesssnnessesssnaseesssanesessesnessesssnnenessssneniessennasees 91 6 3 6 Find Dead Links On TRIS Pag eC iisciescasesenetinndvnianoveraniidnutuinatanaudiinievatiovidvavusaduvianauaul l 91 S TGINK MANAGEMENT E E soseshosssceecsdacstescansrsestcascetsed
76. f range Links page page page page page A link must contain at least a Destination or Action or Additional Action All of these are missing from this link Page number in this file is out of range Page number in this file is out of range Web link address is bad Web link address is bad Sample report generated on all bad actions CONTENTS INDEX Page 111 of 138 D E E N U Debenu PDF Aerialist User Guide Links PDF TECHNOLOGY 6 6 2 Report on Bad Bookmarks This function produces a report detailing broken bookmarks Bookmarks are deemed broken if the target page view named destination file or URL is unavailable To use click Plug ins gt Debenu PDF Aerialist gt Links gt Create Report On gt Bad Bookmarks Link Report List of broken bookmarks from C docs documentation pdf 1 3 System Requirements gt Page number in this file is out of range Index gt Page number in this file is out of range Visit Us gt Web link address is bad Sample report generated on bad document bookmarks CONTENTS INDEX Page 112 of 138 DEBENU PDF TECHNOLOGY 6 6 3 Report on All Links Debenu PDF Aerialist User Guide Links Use this feature to produce a report on all the links present in the document The report identifies both valid and broken links Broken links are prefixed with an X symbol to assist identifying n links and missing destinations Note
77. fication options are also available see Magnification Options This can be configure using relative or absolute addressing see Absolute Relative Addressing CONTENTS INDEX Page 74 of 138 gt 5 5 1 5 D E E E N U Debenu PDF Aerialist User Guide PDF TECHNOLOGY Stamp e Open File Opens the specified file This file can be of any type but only files with a pdf extension will be opened in Acrobat all other file types will be opened in their default viewers The path to the file can be configured using an absolute or relative address see Using Absolute Relative Addressing e Open a web Link Clicking on the bookmark opens a web browser to the URL specified within the WWW Link textbox e Read Article Selecting this action will link or display the bookmark to an article thread in the active document e Show Hide Field Provides the option of either showing or hiding fields in a PDF document e Submit Form This will send the form data to a specified URL e Reset Form Resets all form fields to their original default value e Import Form Data Imports in form data from another file and displays it in the active form e JavaScript This option will run a specified JavaScript e Execute Menu Item Executes a specified menu command as the action when the bookmark is clicked e Movie Plays a specified QuickTime or AVI movie e Sound Plays a specified sound file Using Absolute Relative Addr
78. fl Window Help a aon anes 12 Content Assembly SS Split lt gt Stamps gt 9 Merge 1 ay Bookmark gt y pii aii gt Add Edit Page Mark inks i a 1 Table of Contents pees Page Manu fsi Imposition Export Page Mank Py Mail Merge Remove Page Marks ae View Page Marks The Content Assembly menu CONTENTS INDEX Page 12 of 138 gt D E D L N U Debenu PDF Aerialist User Guide PDF TECHNOLOGY Content Assembly 3 3 Splitting PDF files The Content Assembly feature offers a rich set of methods for extracting pages from a PDF file to separate files Split into files of n pages split into files containing n pages per file Split by page marks visually highlight sections of a PDF to split Split by bookmarks split files based on bookmark hierarchy Split by page ranges split individual pages and page ranges Advanced splitting odd and even complex file naming updating bookmarks links and named destinations 1 Select a Split Method Into files of 50 pages By page marks page mark contains full path amp filename By bookmarks starting at Level 1 to 5 By page range eg 1 4 6 8 9 comma to separate page ranges semicolon to separate files CONTENTS INDEX Page 13 of 138 gt D E G N U Debenu PDF Aerialist User Guide Content Assembly PDF TECHNOLOGY 3 3 1 Split into files of n pages This method splits
79. for bookmark editing we recommend you use the Find Replace tool As such it does not display any bookmarks that are already on the document CONTENTS INDEX Page 130 of 138 D E E N U Debenu PDF Aerialist User Guide Troubleshooting PDF TECHNOLOGY Control File error message When attempt to merge PDF files using the Control File method get an error message What does the error message mean Typically you may get errors such as Control file is malformed or The file x pdf doesn t exist The reason for these errors may be one of the following e You have moved or deleted a PDF file e You have spelt the pathname of a file incorrectly e You have used spaces instead of tabs e You used quotes before after the pathname Please see Using a control file for the correct structure of a control file Files on a network drive Can the Content Assembly feature work if all my files are stored on a network drive Yes Content Assembly features will work even if the files are stored on a network drive The only exception is the control file function for the merge feature The merge will not work if the control file is stored on a network drive it must be stored locally Wrong stamp applied ve stamped my document and it was the wrong stamp need to remove the stamp how do do it To remove a stamp select Undo Stamp from the Stamp tool button or Plug ins gt Debenu
80. ge Links This feature is designed to automatically create links around numbers in the document Numbers suspected to designate page links will be set to execute a GoTo Page action where the page number will be determined by the value of the number found For example if text is found containing the number 4 then a link pointing to page 4 of the document will be created around the text 4 Note If a number is found in the scanned area and the value of this number exceeds the number of pages in the document then a link will not be created For example the number 160 is found but there are only 125 pages in the document no link will be created Create Page Links Page links will automatically be created from numbers found within the selected area Link Type Visible Rectangle Line Thickness Thin Magnification Inherit Zoom Pages Scan Current Page Range Create page links dialog with created links visible To Use 1 Open the PDF file containing the numbers you wish converted to page links 2 With the mouse cursor draw a rectangle around the area of the page you want scanned Link suspects will be highlighted If no area is drawn then the entire page will be scanned for potential page links 3 Set the desired appearance visibility color etc and magnification options CONTENTS INDEX Page 99 of 138 gt D E E N U Debenu PDF Aerialist User Guide Links PDF TECHNOLOGY
81. ge number where the bookmark will link in the document o Zoom Magnification the percentage level for zoom magnification This is required if 0 is set for Zoom Example 0 LinkPagel 0 1 100 0 LinkPage2 0 2 100 0 LinkPagel3 0 13 100 0 LinkPage20 0 20 100 4 3 3 2 Exporting Tools To save or export your bookmark configuration to a file 1 Click the Export button 2 Browse to the location that you wish to store the file in 3 Enter the filename 4 Click OK CONTENTS INDEX Page 43 of 138 gt D E E N U Debenu PDF Aerialist User Guide Stamp PDF TECHNOLOGY 4 4 Finding and Replacing Bookmarks The Find Bookmark function allows you to delete or replace only the bookmarks that match the search criteria you specify once you have entered the content to search for Find Bookmarks scans the text of all the bookmarks of the PDF files you have selected and updates them based on the text and properties changes you have specified Find Bookmarks Replace whole name Find and Replace Bookmarks CONTENTS INDEX Page 44 of 138 gt D E E E N U Debenu PDF Aerialist User Guide PDF TECHNOLOGY TERAN 4 4 1 Find Options When searching the Bookmark text the following two options are available in order to make it as relevant as possible e Is complete bookmark name This will only perform Find Replace actions on bookmarks that completely match the
82. gt Debenu PDF Aerialist gt Stamp gt Manage Stamps or click on the Manage Stamps toolbar button 3 Click on the New Profile button and a new profile will be added 4 With the new profile highlighted click on the Add Stamp button and select Text to open the Design your Text Stamp window 5 Enter your Stamp name 6 In Text type Page 7 Under Settings for Dynamic Text select Page No Click on the Insert button to add PageNo 1 to the Text 8 In Text type after PageNo 1 of 9 Under Settings for Dynamic Text select Total pages Click on the Insert button to add TotalPages to the Text CONTENTS INDEX Page 81 of 138 gt D E E LC N U Debenu PDF Aerialist User Guide Stamp PDF TECHNOLOGY Settings Text Page PageNo 1 of TotalPages 4 p Line Spacing Single C Word Wrap Dynamic Text none X Insert 10 Change other properties for your text such as the layout font style or action 11 Click OK to save your stamp and return to the main Stamp window 12 Select the profile name so that the profile is highlighted 13 Click the Stamp button when you are ready to stamp your PDF document CONTENTS INDEX Page 82 of 138 gt D E E E N U Debenu PDF Aerialist User Guide Stamp PDF TECHNOLOGY 5 5 3 Image PDF Stamp Settings The St
83. he document with the Find Next Find Previous and Flash Dead links on this Page commands Dead Link Toolb ROV Recccceceseso The Dead Link Toolbar Find Next Dead Link Use this function to perform a search for dead links from the current page The first dead links found are flashed using a blinking effect To find the next dead link click this tool button again Find Previous Dead Link This command will commence scanning backwards from the current page of the active document and find the next instance of a dead link To continue scanning through the document click either the Find Previous or Find Next button again Find Dead Links On This Page This function will cause all dead links on the current page to flash for a few seconds allowing for easy identification and correction of dead links To use this feature click the Find dead links on this page tool button on the Dead Link Toolbar CONTENTS INDEX Page 91 of 138 gt 6 4 6 4 1 D E E N U Debenu PDF Aerialist User Guide Links PDF TECHNOLOGY Link Management Show Hide Link Alignment Palette The Links feature allows you to align two or more links horizontally or vertically The alignment options available are left center right top middle or bottom Please Note You cannot use the Edit gt Undo function to undo link or note alignment It is therefore recommended to save the file pri
84. iccatses cs eeecestbccevescceavesstecuesssvecveesMeceecgstccecedsenecusNccestastccevtestesnctectcqiwtuivecevteatsaccebs sauvectesquveertiastientiiviertiauien 117 6 7 CONFIGURING LINK PREFERENCES ssssssssssssssssssssssesssessssesssssssessescsnsusssssssescscsssseacsusassseussnsesusaseausassssesseacsnsacassssaeanseaeanss 118 6 8 ADDITIONAL TANK FEATURES sneren ia aa a aa Oo natant an aat 120 6 8 1 Multiple select and drag liNKS eeeesssescssssssessesesssssesssnssessnssesssisesssnsesssnsessnatesssnsesnanesssaesssnseessnatessnasesssaeessnstessnatessnins 120 6 8 2 CUE CTA paste links sscceszsssenssescossvsctiactscscsbresnestotaYeyesneneejeivieass believer tal ieellensda tdetaanpitatops oiaateg Hea eieeretieap dentinal 121 6 8 3 Paste links onto multiple pages or multiple filCS eesseescssescssseecssesssessssesssnsessneessnsesssnsesssnstessnsessnatessnateesiins 122 Pa AMPBOSLTION P E ondedsdutuastonsasisucuaistnaeai foaasess 123 Fede IMPOSITION LAYOUT inion aaa sabuala iadaaa aa iaaa a aaan aaa aa a 123 7 1 1 Horizontal Vertical COPICS escssssccsssscsssesessssesssnssessssessssesssssesssnsessnacessnssessnsessnasesssnsesssnatessnatessnasesssasesssneessntessnaestsy 123 Z112 N UPenonigni n a aa a a a aa a aa AA A N 124 71 3 Step and Replat sasictiviccesiehesetdeesavescsthercsdeestasddestaasdlessiastlussteni sitseidelivsiduninncidanstetd beets fisiertleastesdieriediheinestdsdnniaatiaselas 124 7 14 Add crop and registration MAYKSisisininisiirina
85. iicci i a A 134 9 6 TECHNICAL SUPPORT scsssessasesdsssvcnviestectvessestnstsectiassvssssesscsidsuciastanviisessteutad ussinycoisdeskute viatvasdvvasiisdsisdsstssvarariescndsiuinestecaradisscel 135 TOs INDEX OA E r N E A T 136 CONTENTS INDEX Page 4 of 138 gt D E D E N U Debenu PDF Aerialist User Guide PDF TECHNOLOGY Introduction Debenu PDF Aerialist takes Acrobat to the next level with its advanced tools for bookmarks links table of contents TOC generation splitting merging and stamping Suitable for government agencies and industries including pharmaceutical legal finance IT and publishing Debenu PDF Aerialist helps users efficiently prepare electronic documents for exchange archives submission and publishing Debenu PDF Aerialist comprises features from the following functional groups e Table of Contents TOC Generate table of contents TOC automatically from bookmarks headings files etc e Bookmarks Make PDF documents more usable and easier to navigate Add edit build replace and delete bookmarks across one or more PDF documents e Links Edit and update multiple links and their properties in batch automate the painstaking task of auditing links for validity examine all links and bookmarks between documents to named destinations and to Web pages e Content Assembly Split merge and append pages and whole documents to create new PDFs split documents based on p
86. in this example is bsplit ting ted s b CONTENTS INDEX Page 102 of 138 D E E N U Debenu PDF Aerialist User Guide Links PDF TECHNOLOGY 6 4 6 2 Append Keyword Links to URL This option will append a keyword onto the end of a URL This is a powerful feature and can be used with the regular expression support in the Create Keyword Links feature to generate dynamic URL s based on found keywords For example if you wanted to create keyword links in a PDF that used the found keyword as a search term in Google then this would be very easy To Use 1 Select the action type Open web link 2 Add in the URL that you wish to use e g https www google com gws_rd ssl q 3 Select Append found keyword to above URL link 4 Click on OK and then create the keywords S Create Keyword Links xs execute a variety of actions such as open URL or external file go to a specific page or named destination or Q Dynamically create one or more links based on specific text found within the document Links can be set to even the next instance of the word in the document Style and appearance of links can also be controled 4 PDF TECHNOLOGY Keyword Link Destination Keywords Find psplit ting ted s b bsplit ting ted s b E Exact phrase V Regular expression More Info 7 Edit URL Enter URL for this link https www google com qws_rd ssl q Append found keyword to a
87. ing Help gt About Acrobat Whether you are running it on a PC or Macintosh and the exact version of the Operating System you are using The amount of free disk space remaining The CPU speed and amount of RAM for the system on which Debenu PDF Aerialist is running e g Pentium 233 MMX 32MB RAM Any other programs that are running at the time of the error e g Outlook Internet Explorer etc All error messages that were displayed when the error occurred The exact series of steps that led to the error Whether this error occurs on every PDF document or just a selected amount If possible please send us a sample of the file that caused the error What program was used to create the PDF documents E g Acrobat Distiller Crystal Reports Zeon PDF Driver etc Feedback If you have ideas and suggestions on how we could improve Debenu PDF Aerialist we would love to hear your thoughts Please send them to contact debenu com Legal Notes Acrobat and Exchange are registered trademarks of Adobe Systems Incorporated Debenu PDF Aerialist is Copyright 2014 Debenu CONTENTS INDEX Page 135 of 138 DEBENU PDF TECHNOLOGY A Activate 9 Add Bookmarks Add 81 Add to list 76 Change bookmark properties 76 Collapse bookmark option 81 Copy from PDF 80 Edit 76 Import and export 81 Insert option 81 Move in list 80 Preview pane 75 Remove from list 79 Batch Processing 35 Bookmarks
88. le containing page mark information will apply page marks to your PDF to prepare for splitting Importing page marks will enable you to apply your page mark settings at a later stage or on other PDF documents 1 A tab delimited text file can be created by the Exporting page marks feature CONTENTS INDEX Page 19 of 138 gt 3 3 3 D E G N U Debenu PDF Aerialist User Guide Content Assembly PDF TECHNOLOGY Split by bookmarks This method will split a PDF file by its bookmarks Each page that is bookmarked will be the start of a new PDF and the title of the bookmark will be used as the name of the file All subsequent pages will be added to the new PDF stopping at the next bookmarked page You will be given a chance to choose the level of bookmarks to use in the Split function By bookmarks starting at Level 1 oy s Split by bookmarks To split by bookmarks Select and open the source PDF file to be split Verify that the PDF to be split has bookmarks Select By bookmarks starting at Level as the method of splitting Browse for the destination folder where the PDF files will be stored following splitting This can be set to the same as the source folder or in the folder of the users choice 5 Click the Split button to initiate processing cae ee a CONTENTS INDEX Page 20 of 138 gt D E G N U Debenu PDF Aerialist User Guide Content Assembly PDF TECHNOLOGY
89. lete Links The Links feature can be used to delete all links or dead links only from a document To use this feature navigate from the Acrobat plug ins menu to Plug ins gt Debenu PDF Aerialist gt Links gt Delete Links There are two options available delete all links or only delete the dead links in the PDF file e i What type of links do you want to delete Deleting the links in the document Note Be careful when using this function as Acrobat cannot undo the deletion of links If you have accidentally deleted them the only way to retrieve them is to exit the document without saving and re open CONTENTS INDEX Page 110 of 138 6 6 6 6 1 D E E N U Debenu PDF Aerialist User Guide Links PDF TECHNOLOGY Reporting Report on Bad Actions This feature searches an entire document and produces a list of all actions link or widget annotations and bookmarks that are bad This report can be executed in batch using Acrobat s batch processing engine Each item in the report has a link to where the problem is located To use select Plug ins gt Debenu PDF Aerialist gt Links gt Create Report On gt Bad Actions Link Report Report on bad actions from C docs documentation pdf Number of pages 4 Document action none Bookmarks 1 3 System Requirements gt Page number in this file is out of range Index gt Page number in this file is out o
90. m or 0 24 inches CONTENTS INDEX Page 124 of 138 gt D E E N U Debenu PDF Aerialist User Guide Troubleshooting PDF TECHNOLOGY 8 1 Overview Mail merge is a term that describes the production of multiple and often large numbers of documents from a single template form and a structured data source The Mail Merge feature in Debenu PDF Aerialist enables you to merge data from spreadsheets or text files into PDF form template and save the output a unique PDF file It is a great tool for a myriad of mail merge forms filling and other variable data printing applications Merges variable data with PDF forms Uses text delimited data files from spreadsheets and text files Save to single or multiple PDFs Mail merge is a convenient way to produce tens hundreds or thousands of personalized letters bank statements invoices pre addressed envelopes and many other uses with just a few simple steps Mail Merge Data Source Options Save each copy of the filled form as separate PDF Custom Filename M Figure 1 Mail Merge Dialog CONTENTS INDEX Page 125 of 1389 8 2 8 2 1 8 2 2 8 2 3 D E E N U Debenu PDF Aerialist User Guide Troubleshooting PDF TECHNOLOGY Using Mail Merge Mail Merge enables quick generation of customized PDF files based on a given data source Please note that a PDF with form fields must be
91. may also select whether the links will be pasted on even odd or all pages If you choose the batch button you can paste links onto the selected page range for a batch of documents To use 1 Activate the link selection tool 2 Select the desired links to copy 3 Select copy from the Edit gt Copy menu 4 Select Paste link s across multiple pages from the Debenu PDF Aerialist Links menu 5 Enter the desired page range to copy the links across Paste link s across multiple pages Set Link s Properties Dead Link ToolBar Link Alignment Palette Reports gt Create Page Links Create Keyword Links Delete Links Table of Contents Paste links onto Multiple Pages or batch process onto multiple files CONTENTS INDEX Page 122 of 138 D E G N U Debenu PDF Aerialist User Guide Imposition PDF TECHNOLOGY Debenu PDF Aerialist includes an imposition feature which allows you to perform both n up and step and repeat impositions on the current PDF document To launch the imposition tool click on the button on the Acrobat toolbar or select File gt Debenu PDF Aerialist gt Imposition from Acrobat s Menu Saddle Stitched PerfectBound 2 H Sheets per fold Imposition Layout Window 7 1 Imposition Layout This window allows the user to setup how their PDF will be imposed and which options will be applied when the new PDF is created 7
92. me for where the exported links should be saved The next step is to select the export options Export All Links on the Page CONTENTS INDEX Page 89 of 138 gt D E E N U Debenu PDF Aerialist User Guide Links PDF TECHNOLOGY There are two options for Export All Links on Page If you select Scan then you will be able to choose from a variety of predefined page ranges such as All Pages Odd Pages and so on If you select the Range option then you will be able to specify the exact page range that you would like to use e g 1 2 3 10 15 Export Header Footer This option enables you to export header and or footer links the current page in the PDF You can define the area of the header and footer by clicking on the Select Area button Only links found in the specified area will be exported 6 3 2 Import Links In order to import links you need to open the Export Import Links window and select Import in the Action type section and then click on the Browse button to choose the links position file that you wish to import Import Options When importing a links position file you can specify CONTENTS INDEX Page 90 of 138 gt D E E N U Debenu PDF Aerialist User Guide Links PDF TECHNOLOGY Link Checking 6 3 3 6 3 4 6 3 5 6 3 6 Show Dead Link Toolbar Enable this toolbar to quickly navigate through broken links in t
93. mporary 2 3 Activation PDF ALL 1 Desktop Temporary 2 4 Registration PDF ALL 1 3 Split by Control File Full Path PDF ALL 1 Move Up Move Down Edit Remove Merge File Dialog CONTENTS INDEX Page 25 of 138 gt D E G N U Debenu PDF Aerialist User Guide PDF TECHNOLOGY Content Assembly 3 4 1 Adding Files or Folders To add files or folders and merge the files into one PDF document 1 2 3 Choose Plug Ins gt Debenu PDF Aerialist gt Content Assembly gt Merge Files from Acrobat s Plug in menu Alternatively select the Merge File tool from the Debenu PDF Aerialist toolbar Browse and add the files that you want to merge Click Add Files from the Merge Files dialog to open the browser window and select the files that have to be merged The Merge Options dialog will open allowing you to enter a specific page range for the selected file See below for more information on the Merge Options Additionally you can browse and add a folder containing files that you want to merge Click Add folder from the Merge Files dialog to open the browse for folder dialog Only one folder can be selected at a time and all files within the folder of supported file types will be added A complete list of the selected files will be displayed in the Merge dialog Selecting a file and clicking Edit can modify the Merge Options See below for
94. n not it s position Line indentation and position are different properties and sometimes selecting a section of text will not convert it into a bookmark To work correctly the text s line indent must be included within the selection For the following examples the document s Line Indent will be shown with a red line Example number 1 uses the incorrect way to select text Example 2 uses the correct way 1 Example Text incorrect misses the line indent 2 More Example Text correct the line indent is included PDF files created from Microsoft Word text with the alignments of J ustified Center Right and Left all have the same default line indent position even though they are positioned differently on the page For example the following texts have the same line indention point This Left aligned text has the same line indentation as this is Center aligned text and the line indentation is also the same for Right aligned text and the same for This text which has its alignment set as Justified CONTENTS INDEX Page 129 of 138 gt D E E N U Debenu PDF Aerialist User Guide Troubleshooting PDF TECHNOLOGY As an example of line indentation try creating bookmarks using the line indentation property from the following dot points or bullets When dot points are created in MS Word the line indentation is changed also so each different level of dot points has a different line in
95. n dialogs are used to tailor the content alignment spacing and placement of a stamp These properties are described below General Stamp Settings Settings common to text image and PDF stamps are outlined in this section Layout Units Select cm mm or inch from the drop down Horizontal Position Select the horizontal point of reference for the stamp Adjust by entering a value in the text box e From right right justified incrementing moves stamp to the left e From left left justified incrementing moves stamp to the right e From center centered positive increment moves stamp right negative move left Vertical Position Select the vertical point of reference for the stamp and using by entering a value in the text box e From top Stamp is applied to top of document Incrementing moves stamp down e From left Stamp is applied to bottom of document Incrementing moves stamp up e From center centered positive increment moves stamp up negative move down Rotation Rotate your stamp by a value between 360 and 360 Opacity Apply opacity to your stamps to create a watermark effect Enter a value in the range of e 100 no transparency e 0 completely transparent Overlay amp Underlay Options Select one of two options by checking the radio button next to it e Overlay places the stamp on top of all objects on the PDF document e Underlay places the stamp below all objects on the
96. n links and bookmarks across multiple files Convert and edit links in batch CONTENTS INDEX Page 88 of 138 gt D E E N U Debenu PDF Aerialist User Guide Links PDF TECHNOLOGY 6 2 Using Links After installation Link functions can be accessed via the Plug ins gt Debenu PDF Aerialist 12 gt Links menu item in Acrobat Plug Ins Window Help 9 Content Assembly gt amp Stamps gt A Bookmarks gt n a clas Find Replace Destinations Table of Contents Set Base URL fsi Imposition F Mail Merge Activate Link Selection Tool Set Link s Properties Link Alignment Palette le Reports Bral FA Audit Links 4 Create Page Links Create Keyword Links 2 Delete Links t f ZB Export Import Links ues The Links menu 6 3 Export I mport Links The Export I mport Links feature lets you export all links in a PDF or in a specified area or on a specified page and then import those links into another PDF As an example if you have manually added 20 links to a PDF then discover an error in the PDF that requires it to be re generated you can simply export all links from the PDF re generate the PDF and then import the links back into the new PDF 6 3 1 Export Links In order to export links you need to open the Export Import Links window and select Export in the Action type section and then click on the Browse button to choose a folder and filena
97. n the file is known this option will be disabled It is recommended that when possible always have this option selected to ensure that no out of range errors occur during the merge process 3 4 2 Using a control file A control file lets you perform multiple merging of PDF documents in one process Using a control file you can specify the output filename and the pages to be copied from other CONTENTS INDEX Page 27 of 138 9 D E G N U Debenu PDF Aerialist User Guide PDF TECHNOLOGY Content Assembly PDF documents into the merged file A control file is simply a text file detailing the output filename and files to be used in the merge process To use a control file 1 Click on the Merge files button from the Debenu PDF Aerialist toolbar or select Plug Ins gt Debenu PDF Aerialist gt Content Assembly gt Merge Files from Acrobat s Plug in menu In the Merge files dialog click on the Control files button Navigate to the desired control file txt and click Open A message in the Merge files list box will appear When you are ready to start the process click Merge eee The structure of a merge within a control file is shown below Merging a range of pages from a file f full pathname of the output merge file page range tab full pathname of the source file Note the f switch will start a new merge file and you can add an unlimited amount of pages
98. nch Left 1 m Destination A Document Table of Contents can be created from existing bookmarks or example headings in the active document Each Current file First Page entry in the table of contents will be linked to the corresponding section in the active document New file Sreser Lenten re Table of Contents dialog CONTENTS INDEX Page 104 of 138 D E E N U Debenu PDF Aerialist User Guide Links PDF TECHNOLOGY Type There are two types of Table of Contents that can be built using the TOC builder e A Document Table of Contents o A Document Table of Contents can be created from existing bookmarks or example headings in the active document Each entry in the table of contents will be linked to the corresponding section in the active document e A Master Table of Contents o A Master Table of Contents is built from many files and can be created from existing bookmarks example headings or document information fields such as Title Subject or Filename o Ifa Master Table of Contents is selected you must also define the source files to be processed To do this click Files Select Files Move Up Move Down File list for Master TOC CONTENTS INDEX Page 105 of 138 D E E N U Debenu PDF Aerialist User Guide Links PDF TECHNOLOGY 6 4 7 1 Text Source The options in this list determine where to gather the text u
99. nks PDF TECHNOLOGY 6 6 6 Count Links Count the number of links widgets and bookmarks in the active PDF document And display the number of each that is broken To use click Plug ins gt Debenu PDF Aerialist gt Links gt Create Report On gt Count links Link Report List of broken bookmarks from D Users Desktop Generationx UserGuides df No bookmarks found Total number of links in the document CONTENTS INDEX Page 117 of 138 D E E N U Debenu PDF Aerialist User Guide Links PDF TECHNOLOGY 6 7 Configuring Link Preferences The Links feature preferences can be accessed from Edit gt Preferences gt Debenu PDF Aerialist gt Links Link Preferences General Options V Check web links V Use base URL on convert web links Check bad links when counting Check named destination in external file V Report on web links Use CSV output for reports Make report landscape layout Links Preferences Dialog e Count links without checking for bad links Selecting this option will confirm that the links total will not include bad links e Check named destination in external file When this option is Selected then the application will not check for named destinations Not selected then application will check named destinations CONTENTS INDEX Page 118 of 138 D E E N U Debenu PDF Aerialist
100. not covered in this FAQ What can do CONTENTS INDEX Page 132 of 138 gt D E E N U Debenu PDF Aerialist User Guide Troubleshooting PDF TECHNOLOGY e Visit our Debenu Forum http forums debenu com to talk with Debenu technical support and other Debenu product users Search the existing discussions and or post your own questions Each Debenu product has its own dedicated discussion area e Email support debenu com and one of our team will reply as soon as possible 9 2 Forum Are you having a problem that you can t find in the Frequently Asked Questions Then perhaps you ll find it on the Debenu Forum Visit the Debenu Forum on our website at http forums debenu com 9 3 Known Issues Known issues of Debenu PDF Aerialist LINKS e When using the Productivity feature for All Links Report Bad Actions Report Bad Bookmarks Report Count links report and External Dependencies Report commands no reports are created However these functions will work with Acrobat s Batch Processing feature e Creating a report on External Dependencies the report on external dependencies does not generate in CSV format even when the option Use csv format option is checked in Preferences STAMP e A Text Stamp containing a broken dashed line to outline the font characters will be invalid e When creating a new Profile the drop down menu from Debenu PDF Aerialist tool button is not rep
101. nt Various page magnification options are also available see Magnification Options Go To Remote View This opens a specified PDF document at the designated page Various page magnification options are also available see Magnification Options This can be configure using relative or absolute addressing see Absolute Relative Addressing Open File Opens the specified file This file can be of any type but only files with a pdf extension will be opened in Acrobat all other file types will be opened in their default viewers This can be configure using relative or absolute addressing see Absolute Relative Addressing WWW Link Clicking on the bookmark opens a web browser to the URL specified within the WWW Link textbox Read Article Selecting this action will link or display the bookmark to an article thread in the active document Show Hide Field Provides the option of either showing or hiding fields in a PDF document Submit Form This will send the form data to a specified URL Reset Form Import Form Data Resets all form fields to their original default value Imports in form data from another file and displays it in the active form Execute Menu Item JavaScript This option will run a specified J avaScript Executes a specified menu command as the action when the bookmark is clicked Movie Plays a specified QuickTime or AVI movie Sound Plays a s
102. nt these are checked validated and repaired as required CONTENTS INDEX Page 71 of 138 gt D E E LC N U Debenu PDF Aerialist User Guide Stamp PDF TECHNOLOGY 5 4 8 Editing Stamps To edit an existing stamp select the desired stamp and click the edit button The Edit Stamp function allows users to modify the properties of individual stamps Editing is disabled unless a profile is selected More detail in section Designing Stamps 5 4 9 Right Click Menus As mentioned above a number of editing features are available by right clicking a stamp or profile Select Stamp Profile Pri ay TS ei A Text l Rename Profle Image A SubmitForm Delete Profile PDF A ResetForm Export Profile p A Import Forr Cut A Javascript z Jy Bates Number PY E Ze Book Copy Right click profile menu Select Stamp Profile Ze Actions Profile New Profile A Text A RUGE Edtstamp A ResetForm Rename Stamp A ImportForm Delete stamp A Javascript Cut amp Bates Number Pr amp amp Book Copy i e Footer Profile Se Header Profile Copy Right click stamp menu 4 For Mac users use standard shortcut keys to copy Apple C cut Apple X and paste Apple V CONTENTS INDEX Page 72 of 138 gt D E E E N U Debenu PDF Aerialist User Guide Stamp PDF TECHNOLOGY 5 5 Designing Stamps 5 5 1 5 5 1 1 The stamp desig
103. nu Item Movie Play a movie Sound Play a sound World Wide Web Link 4 4 3 Using Text Masking Debenu PDF Aerialist User Guide Stamp Text masking can be used to perform complex find and replace matches Text masking would be used in the Find text box See section Using Text Masking for full details on the correct text masking syntax CONTENTS INDEX Page 46 of 138 gt D E E LC N U Debenu PDF Aerialist User Guide PDF TECHNOLOGY sa 4 5 Deleting Bookmarks This is the easiest function to use simply click on the Delete Bookmarks button or the menu item Plug ins gt Debenu PDF Aerialist gt Bookmarks gt Delete Bookmarks Be careful when using this function as Acrobat cannot undo the deletion of bookmarks If you have accidentally deleted them the only way to retrieve them is to exit the document without saving and then open it again CONTENTS INDEX Page 47 of 138 9 D E E LC N U Debenu PDF Aerialist User Guide PDF TECHNOLOGY saa 4 6 Building Bookmarks The Build Bookmarks function can automatically generate bookmarks based on the font styles and layout used in your PDFs After specifying the combination of attributes that must exist for a bookmark to be generated the Bookmarks function can quickly scan one or more PDF files to build the bookmarks for each document Use the Import Export functionality so you can reuse Build Bookmarker settings to process l
104. of the split process in the Acrobat status bar Users may find that this will make the split process run slower but it will give a description on the status of each stage of the splitting process Support identical form field Inserts pages into the target files page at a time Whilst this is much slower it will ensure that PDF files that contain form fields with identical names will still function correct CONTENTS INDEX Page 23 of 138 gt 3 3 6 D E G N U Debenu PDF Aerialist User Guide Content Assembly PDF TECHNOLOGY Update title using output filename Uses the filename without the pdf extension as the document information s title for all output files Bookmarks After processing the following options can be applied to bookmarks within the target files e Expand all e Collapse all e Expand local This advanced option will expand the bookmarks that link to pages within each split file e Do not change Destination folder and filename settings The filename for the files resulting from the split is constructed by adding a changing suffix to a specified base filename The base filename can be specified in the Base filename edit box or derived from each file dynamically by selecting the Use filename checkbox You would normally select this option during Batch Processing The target filename additions are as follows e A number a number which is incremented for each new file e A padded num
105. okmark level I nsert Destination Offset The Insert Destination Offset feature is for documents with broken bookmarks as a result of missing or new pages Debenu PDF Aerialist fixes broken bookmarks by inserting a destination offset for the affected number of pages from a specified bookmark downwards Bind Documents The Bind Documents feature lets you interlink PDFs by automatically generating a set of bookmarks based on the folder and file names of the selected root folder The set of bookmarks is then applied to each file separately in the root folder or alternatively all the PDFs are merged into one PDF and the set of bookmarks is applied to it Collapse and Expand Bookmarks The Collapse Expand Bookmarks feature lets you collapse and expand all bookmarks in the current PDF Change all bookmark levels or only specific levels CONTENTS INDEX Page 34 of 138 9 D E E LC N U Debenu PDF Aerialist User Guide PDF TECHNOLOGY sa 4 3 Adding Bookmarks The Add Bookmarks function creates a set of user defined bookmarks Use the Import Export features to save and reuse a set of bookmarks in other documents using batch processes or with the Productivity feature 4 3 1 The Preview Pane The preview pane allows you to view and easily edit a bookmark structure The bookmark structure can then added to any PDF document Add Bookmarks Bookmarks E ARTS PDF E Version 1 2 2 iE Introduction
106. on using the following steps 1 In Acrobat select Help gt About Third Party Plug Ins gt Debenu PDF Aerialist 2 Ensure you have a valid version 12 license key If you do not already have a version 12 license key you can purchase one through the Debenu www debenu com website 3 Select the License Information tab page and click on Register License Key 4 Enter your license details If you do not have a company name enter NA including your license key and click OK CONTENTS INDEX Page 9 of 138 gt D E G i N U Debenu PDF Aerialist User Guide Setup PDF TECHNOLOGY 2 4 Uninstall Mac To uninstall on a Mac platform 1 Make sure that Adobe Acrobat is not open 2 Go to the Applications folder in Finder 3 Double click on the Adobe Acrobat folder name 4 Right click on the Adobe Acrobat Pro app file and select Show Package Contents from the context menu 5 Double click on the Contents folder and then double click on the Plug ins folder 6 Select the plug in e g DebenuAerialist acroplugin that you want to remove and drag it into the Trash to uninstall Windows To uninstall on a Windows platform Verify that Adobe Acrobat is not running Open the Control Panel Start gt Control Panel Open Uninstall a program Select Debenu PDF Aerialist from the menu Click Uninstall WR WN E CONTENTS
107. ons of Windows If you attempt to install using an account without Administrator privileges you will be prompted for Administrator login details during the installation process If you downloaded Debenu PDF Aerialist as an executable exe to install 1 Verify that Adobe Acrobat is not running 2 Execute the installation file provided 3 Follow the prompts to install Debenu PDF Aerialist Read the Installer Options information below about installing for All Users or Current User To install from a CD ROM 1 Verify that Adobe Acrobat is not running 2 Insert the CD ROM 3 If the CD ROM does not automatically start navigate to the CD in Windows Explorer and execute the Windows I nstaller exe file 4 Navigate to Debenu PDF Aerialist 5 Click Install 6 Follow the prompts to install Debenu PDF Aerialist Installer Options The Windows installer for Debenu PDF Aerialist gives you two installation options 1 Install for anyone using this computer installs for all user accounts on that installation of the Windows operating system Anyone with a valid account can login and use the software 2 Install for just me installs only for the user who is installing the software CONTENTS INDEX Page 8 of 138 gt D E G E N U Debenu PDF Aerialist User Guide Setup PDF TECHNOLOGY 2 3 Registration If you have the demo version of Debenu PDF Aerialist installed register the full versi
108. open in Adobe Acrobat before the Mail Merge feature can be used Data Source Options Mail Merge supports the use of text files and CSV files as data sources Supported delimiters include Comma Tab Semi colon Space Single quote and double quote qualifiers are also supported for handling strings from the data source You can determine which delimiter and qualifier should be used by opening the text files and CSV files in plain text editors and examining the data PDF Output The end result of the mail merge is that you should have one or more new PDF files filled with data In the PDF Output section on the Mail Merge dialog you can specify the folder in which the newly generated PDFs should be placed It is possible to specify if each record from the database should be contained within its own PDF or if all records should be added to the same PDF as different pages You can also control the naming of the generated PDFs by providing your own custom name or specify a form field from the data source that should be used as the filename Advanced Options Mail Merge includes several advanced options to give you greater control over the mail merging process e Print Records o All processes all records from the data source o Range processes the specified range of records from the data source e Page Range o All CONTENTS INDEX Page 126 of 138 O D E E N U Debenu PDF Aerialist User Guide PDF TECHN
109. opulated with new profiles Once Acrobat is restarted the list is displayed correctly e Debenu PDF Aerialist only supports stamping J PEG and TIFF images in Acrobat 5 0 To stamp other image file formats we recommend first converting the image to PDF then stamping as a PDF stamp LAYERS e Attempting to create layers with a secured PDF document may force Acrobat to quit e The preference Remember Windows Position does not work under Windows 2000 e Layers created from pages cannot be deleted if the preference Group objects in page layer is not selected e New pages or documents use the media box for the page size For more information please contact support debenu com CONTENTS INDEX Page 133 of 138 gt D E E N U Debenu PDF Aerialist User Guide Troubleshooting PDF TECHNOLOGY 9 4 Updates To ensure you are up to date with the most recently released bug fixes and new features check that you have the latest version of Debenu PDF Aerialist installed To check if your version is the latest 1 Start Adobe Acrobat 2 On Macintosh choose Acrobat gt About Third Party Plug Ins gt Debenu PDF Aerialist On Windows choose Help gt About Third Party Plug Ins gt Debenu PDF Aerialist 3 Choose Product Info and click Updates 9 5 Premium Upgrade Protection At times Debenu will release updates that may include significant enhancements to the product It is recommended that you take up
110. or to aligning If you are not satisfied with the alignment option you selected you will be able to revert to the previous state by closing the file without saving it and then opening it again 1 If the alignment palette is not already open choose Plug ins gt Debenu PDF Aerialist gt Links gt Link Management gt Show Link Alignment Palette the alignment palette should then appear E Hori i a2 3 orizontal Alignment Vertical Alignment po fiona lato Click the Link Select Tool from the Debenu PDF Aerialist toolbar Existing links will be made visible by a frame Please note you must select the tool button itself not the dropdown menu Links Select the links or notes you wish to align To select multiple links hold shift and click on links the desired links for more information see tutorials Click the appropriate alignment button in the alignment palette then selected links or notes should be aligned accordingly To close the alignment palette click its Close button or choose Plug ins gt Debenu PDF Aerialist gt Links gt Link Management gt Hide Link Alignment Palette When using center or middle alignment the centers of selected links or notes are averaged When left aligning selected items are aligned using the leftmost item as a reference point top alignment uses the topmost item as its reference and so on CONTENTS INDEX Page 92 of 138 gt D E E
111. ould extract pages 5 through 1 into a new PDF reverse order is only Comma Page separator 1 20 30 40 would create a single PDF containing page 1 20 and 30 40 odd only Odd page 1 20 odd would create a single PDF containing only the odd pages within the range of 1 20 even only Even page 1 20 even would create a single PDF containing only the even pages within the range of 1 20 An example string is shown below inverted commas are for demonstration purposes only 1 20 odd 21 40 even 41 45 50 50 45 41 40 21 even 20 1 odd The example string would perform the following 1 Create one PDF containing the following in this order e All odd pages from 1 20 e All even pages from 21 40 e Pages 41 45 e Page 50 2 Create a second PDF containing the following in this order e Page 50 e Pages 45 41 reverse order e All even pages from 40 21 reverse order e All odd pages from 20 1 reverse order CONTENTS INDEX Page 22 of 138 gt D E G N U Debenu PDF Aerialist User Guide Content Assembly PDF TECHNOLOGY 3 3 5 General splitting options 2 Set General Options V Enable Fast Web View L Support identical form fields Slow V Update Navigational Elements Update title using output filename E Show Progress Report Slow Bookmarks Collapse all v General Options Enable Fast Web View Rest
112. pecified sound file CONTENTS INDEX Page 37 of 138 gt D E E E N U Debenu PDF Aerialist User Guide PDF TECHNOLOGY iii Magnification Options This option is available in the action bookmark properties Go To View and Go To Remote View The option is also available when building bookmarks using the Build Bookmarks feature The following magnification options are available e Inherit Zoom Displays the destination window at the magnification level that the user is using when they click on the bookmark e Zoom Displays the page at a magnification specified by the user e Fit Width Displays the width of the current page in the destination window e Fit Height Displays the height of the current page in the destination window e Fit Page Displays the current page in the window e Fit Visible Displays the width of the visible contents of the current page in the destination window This usually means the margins are not displayed Absolute Relative Addressing Absolute or relative addressing can be used in the action bookmark properties Open File and Go To Remote View It allows users to configure the method of referencing to a file e Absolute Addresses These are best used when it s likely that the source document may need to be moved or copied to a different location in the file system without any target files moving in relation Note By default browsing to the targ
113. riniiniiininiiini ainia iaiia 124 ZAS Add QUe rinin nira aA REEE E A ARR AAE AR naire aoe ated emcees 124 8 MATL MERGE ceeeseseseseeeeeessnsneneesersnsnaneneneeeeeeneeruananeneneseavavaneneneeesseneeeeseseseneneseseavanenenenesasneeseseseaeaeneerseanavaneneneessesoes 125 Shes VIVE WY deca cadn deceit state E 125 6 2 SUSING MAIL MERGE tistetsnstasetvaichtalnateatediea atelerad tae i a a a i anes 126 BZ 1 Data Source OPTONS resssesteccsccccecsccessteascnvsusicceslsacebesivsasse teattscvceatiotsteavstvactsssveeassersinetstsviatsceativrascebses secaesrsieteeenderiicaeraetete 126 8 22 PDF Oufp toiros iiaii aiaa iaiia i NEEE i iE 126 8 2 3 Advanced OPTIONS sz cacecteesscecsastecettecsesateccucartentadecdasthcntle cadybleetaestbuetbl chestistadecsanetbociaduelanttisile iaaiiai iai dadana iani 126 9 TROUBLESHOOTING sscsiiisdisississosusssninsissdssinssantdintansanesdusasuunbas annenin nonea aduni an can addonissdddds aidossa Sada nunn sa bia isdnEidaidinni siia 128 9 1 FREQUENTLY ASKED QUESTIONS cts catesaciscidycrscahictncusiansfantgeresstionessandeaiavansdts ouariaidoartabignernantittadisrecieindinintginraieanataciaiae 128 92s FORUM sraisanna besten sie daseusecsnettbessersshens tas cesuresabesterss cistesectesteedivesscesetaucastecs eiasnubsheesa cesdbesstenvncietantentutennitiaiccsuneuneens 133 93 KNOWN ISSUES minean aai va bevel desea bd evdavald nde saa nia e aaa a 133 94 UPDATES aia e a a p a a a A 134 9 5 PREMUM UPGRADE PROTECTION wssisiici
114. rmation such as Author Title and Subject at runtime CONTENTS INDEX Page 65 of 138 gt D E E LC N U Debenu PDF Aerialist User Guide PDF TECHNOLOGY Hita 5 2 2 Image Stamps Image stamps enable you to stamp single or multiple images on PDF document Debenu PDF Aerialist supports a number of different image types These include BMP RLE DIB GIF JPG PCX PNG EPS and TIFF formats 5 2 3 PDF Stamps Stamp a page from a PDF onto another document You can modify the placement layout and action of the PDF stamp in the same way as text and the image stamps CONTENTS INDEX Page 66 of 138 gt D E E LC N U Debenu PDF Aerialist User Guide Stamp PDF TECHNOLOGY 5 3 Using Stamps To use the Stamp feature first locate the Stamp tool button or menu item under Acrobat s Plug in menu Use either the toolbar or the menu items from Acrobat s menu to create edit mange or apply a stamp to a document Once a stamp profiles is created you can use it to easily stamp the active document by selecting it from either the tool button drop down or Plug ins gt Debenu PDF Aerialist gt Stamp menu Sli FF Peas Actions Profile Bates Number Profile Debenu Footer Profile Header Profile Image Types Profile Letter Head Profile PDF Stamp Profile Text Stamp Profile The Stamp toolbar button The Stamp menu Plug ins indow H Debenu PDF Aerialist 12 gt 86 Cont
115. ructures the PDF file so that it can be served a page at a time over the Web This is referred to as Fast Web View within Adobe Acrobat Update Navigational Elements This is a Plus only feature that updates all of the bookmarks links and named destinations such that they remain connected to the proper page GoTo links which are links within the document are adjusted to stay connected to the proper page even if the pages end up in a different order in the final document If pages are arranged such that the page linked from ends up in a different file than the page linked to the GoTo link is changed into a GoTOR link which is a link that goes from one file to another GoTOR links and Launch actions both of which reference an external file that use a relative pathname will be adjusted to take into account the difference if the files created by splitting are in a different directory from the original file If you split a file with named destinations the named destinations will be inserted into the files and each adjusted to continue pointing to the correct page Links that use named destinations within the original document will be changed from GoTo to GoTOR links as necessary if source and destination end up in different files The links will still use named destinations Bookmarks are copied into all files and are adjusted just as the links are Show Progress Report This is a Plus only feature that when selected will show a description
116. s Helvetica Size 10 00 evel 3 evel 4 evel 5 EVEI J Options Extract exact text only The Select Heading Levels Dialog Text Format The layout of the final TOC is completely customizable It is possible to customize the font used for the TOC as well as the indent for each line font size and color The title of the TOC is static text and can be customized as required To edit any of these settings click the associated button and enter in new settings as desired CONTENTS INDEX Page 107 of 138 Options D E E N U Debenu PDF Aerialist User Guide Links PDF TECHNOLOGY Use these settings to control some important minor options Section Numbers Add remove or ignore the presence of section numbers in the TOC Line Spacing Set line spacing between TOC entries to either single 1 5 or double Links o Relative Links will be created using relative addressing provided that the final destination of the TOC is specified o Absolute Links will be created with absolute addresses Magnification Links in the TOC will maintain the view as set in this dialog Separator Entries in the TOC are justified Select the desired separator dots hyphens underscores none to control what character will separate the text from it s associated page number 6 4 7 4 Destination The settings here control whether the Table of Contents will be inserted into the open document or a new fil
117. sed for each entry in the Table of Contents e Bookmarks The Table of Contents will be built based on bookmarks already defined in the document For a master table of contents the table of contents will be concatenated in the same order as the files are processed Link actions will be inherited from the bookmarks e Headings The Table of Contents is built dynamically from distinct section headings in the document Headings styles can be defined by a combination of font size color indentation and text e Filename The table of contents will be based on the filename as defined by the selected files This option will use write filename only and not the full path Link actions will be set to open the external document using either an absolute or relative address e File path The table of contents will list the full path and filename of the files as set Link actions will be set to open the external document using either an absolute or relative address e Title The table of contents will list the title as set in the document properties for each file of the selected files Link actions will be set to open the external document using either an absolute or relative address e Subject The table of contents will list the subject as set in the document properties for each file of the selected files Link actions will be set to open the external document using either an absolute or relative address e Author The table of contents will list
118. sing the BatesNo 1 and BatesTotalPages macros Bates Properties e Fixed Length the fixed length number of padded zeros is configured in the options window This setting is applied to both BatesNo 1 and BatesTotalPages variables e BatesNo the Bates Number Dynamic text allows inputting the starting number BatesNo 3 would mean that the Bates number start would be 3 instead of 1 The default is however set to always start with 1 e BatesTotalPages this variable equals the total number of pages in the job from the starting number If there are one hundred pages in the job starting at point 00025 BatesTotalPages 000125 CONTENTS INDEX Page 79 of 138 gt D E E E N U Debenu PDF Aerialist User Guide PDF TECHNOLOGY TERAN e Applying in Batch When applying Bates stamps in batch the Bates number increments over documents the counter does not reset When applying in batch you must stamp over a folder not a selection of files otherwise the total number of pages will not be calculated correctly To add bates numbers 1 Open the PDF document you wish to stamp 2 Open the Stamp feature Plug ins gt Debenu PDF Aerialist gt Stamp gt Manage Stamps or click on the Manage Stamps toolbar button 3 Click on the New Profile button to add a new stamp profile 4 With the new profile highlighted click on the Add Stamp button and select Text to open the Design
119. specified search text e Case sensitive This will only perform the action on bookmarks whose text is exactly the same case as that specified Find Chapter T Is complete bookmark name Case sensitive Finding Bookmarks E g A case sensitive search of And will not perform any actions on a bookmark containing and 4 4 2 Replace Options e Delete Deletes any bookmarks that match the Find criteria e Replace with Name Replaces the text entered in the Find textbox with the text in the Replace textbox If you enable the Replace whole text checkbox all of the bookmark text is replaced e Replace with Color Replaces the bookmark font colors You can choose from the standard Acrobat colors and also create your own custom colors using the custom color palette The custom color palette can be found by selecting custom from the color list e Replace with Style Replaces the current font style with o Plain o Bold o Italic o Bold and Italic CONTENTS INDEX Page 45 of 138 gt DEBENU PDF TECHNOLOGY e Replace with Action Replaces the current bookmark action with the specified one For information on what each action does see the Action section in Bookmark Properties O o0 ms an am Oa mn ae me a None Go To View Go To Remote View Open file Read Article Show Hide Field Submit Form Reset Form Import Form Data JavaScript Execute Me
120. subsequent bookmark page destination is decreased by 1 so bookmark 8 now becomes bookmark 7 and bookmark 9 becomes bookmark 8 and so on CONTENTS INDEX Page 61 of 138 gt DEBENU 4 11 Bind Documents Debenu PDF Aerialist User Guide PDF TECHNOLOGY The Bind Documents feature lets you interlink PDFs by automatically generating a set of bookmarks based on the folder and file names of the selected root folder The set of bookmarks is then applied to each file separately in the root folder or alternatively all the PDFs are merged into one PDF and the set of bookmarks is applied to it E Bind Documents Bookmarks make navigating around PDF files easy This operation lets you interlink PDFs S by automatically generating a set of bookmarks based on the folder and file names of the root folder or alternatively all the PDFs are merged into one PDF and the set of bookmarks is applied to it Source Options Root folder C AerialistDemo Bookmarks Bookmark Options Generate bookmark tree based on folder structure and filenames and add to each file Insertion Options After a V Use relative paths D Generate a single bookmark tree and PDF based on folder structure and filenames Save to selected root folder The set of bookmarks is then applied to each file separately in the DEBENU PDF TECHNOLOGY CONTENTS INDEX Page 62 of 138 gt D E E LC N U Debenu PDF Aerialist
121. t i e C target pdf then use target pdf e If the file is in one directory below the stamped document i e C directory 1 directory 2 directory 3 target pdf then use directory 3 target pdf CONTENTS INDEX Page 76 of 138 gt Debenu PDF Aerialist User Guide Stamp DEBENU PDF TECHNOLOGY 5 5 2 Text Stamp Properties Settings Text F Word Wrap 4 re ero e Dynamic Text fonek Insert Layout Units Horizontal o Vertical 0 Rotation 0 Opacity 100 Overlay 5 5 2 1 Line spacing H v Weight Color none Ee nch Dashed v Fill color none vv Qutine font Action Type none Z Underlay Designing Text Stamps When creating multi line text stamps alter this setting to adjust the space between lines Lines are created using the enter key Note line spacing adjustments will appear only in the preview pane or output file not in this text box CONTENTS INDEX Page 77 of 138 gt 5 5 2 2 DEBENU PDF TECHNOLOGY Dynamic Text Debenu PDF Aerialist User Guide Stamp Dynamic Text is used to insert variable data such as document information fields and information that is calculated at runtime such as page numbers and time To use dynamic text select an item from the drop down list and press Insert A specific macro to identify the dynamic text will be inserted into the tex
122. t box Dynamic Text Macro Notes Page Number PageNo 1 Page number in document starting at 1 Total Pages TotalPages Total pages in document Batch Page Number BatchPageNo 1 Current page in the batch process is 1 Batch Total Pages BatchTotalPages Total pages in the batch process Bates Number Bates Total Pages BatesNo 1 BatesTotalPages A number in Bates format starting at 1 Total number of pages in Bates format Title PDInfoTitle Document title field Author PDI nfoAuthor Document author field Subject PDInfoSubject Document subject field Keywords PDI nfoKeywords Document keyword File Name FileName Name of file with the file extension File Path FilePath Local path of the file Date Date Date format is dependent on regional settings Time Time Time format is dependent on regional settings Day Day Day of the month numerical Month Month Month numerical Year Year Year numerical Hour Hour Hour 24 hour Minute Min Minutes Second Sec Seconds Dynamic text options can be concatenated with any text entered manually For example entering Page PageNo 1 of TotalPages will result in a stamp like Page 1 of 5 for example The starting page number would be relevant to the number in the square brackets of the PageNo dynamic text For examples on using dynamic text within a stamp please ref
123. the value specified in the Replace with field CONTENTS INDEX Page 96 of 138 gt Search in bookmarks bookmark actions Search in form fields form field actions DEBENU PDF TECHNOLOGY Debenu PDF Aerialist User Guide If checked the search will include destinations within Links If checked the search will include destinations found within Convert to This feature is dynamic and changes depending on the type of action searched for Please refer to the table below for more information Page Number Named Destination Type Convert to Description External File Web Link Open file actions are converted an Open web page action Destinations containing absolute paths are not converted WWW Address Open file Open web page actions are converted to open file paths Only destinations with relative paths are converted GoTo page actions are converted named destinations New named destinations are created in the document itself to coincide Named Destination Page Number Actions set to GoTo a Named Destination are converted to GoTo Page Named destinations are not removed from the document itself User s should consider using Acrobat s PDF Optimizer feature to remove unused named destinations CONTENTS INDEX Page 97 of 138 gt D E E N U Debenu PDF Aerialist User Guide Links PDF TECHNOLOGY 6 4 4 Set Base URL
124. to pages that yo cay PDF TECHNOLOGY F FREEDOM Filename Field ox File name 1 of 129 Cancel De benuPDFAerialistUserGuide pdf Document Information Fields Title Subject User guide for Debenu PDF Aerialist Author Debenu Keywords user guide manual help aerialist debenu Add Edit Page Mark Dialog Box CONTENTS INDEX Page 16 of 138 gt D E G N U Debenu PDF Aerialist User Guide Content Assembly PDF TECHNOLOGY 3 3 2 2 Removing page marks To remove all of the page marks within a document 1 2 Choose Plug Ins gt Debenu PDF Aerialist gt Content Assembly gt Remove Marks from Acrobat s Plug ins menu Alternatively click on the Remove Marks tool in the Debenu PDF Aerialist toolbar This prompts to confirm if the page marks should be removed Also there is a warning that this action cannot be undone Clicking OK removes the page marks on the PDF Clicking Cancel returns to the document without removing the page marks CONTENTS INDEX Page 17 of 138 gt D E D L N U Debenu PDF Aerialist User Guide Content Assembly PDF TECHNOLOGY 3 3 2 3 Viewing editing page marks To view and edit a list of all marked pages within a document 1 Choose Plug Ins gt Debenu PDF Aerialist gt Content Assembly gt View Edit Marks from the Acrobat menu 2 Alternatively check on the View Edit Marks button from the Debenu
125. to run the Clear Log File feature will erase the log file saved previously To clear the log file from Acrobat menu Plug Ins gt Debenu PDF Aerialist gt Stamp gt Logging gt Clear log CONTENTS INDEX Page 86 of 138 gt D E E LC N U Debenu PDF Aerialist User Guide Stamp PDF TECHNOLOGY 5 7 Configuring Stamp Preferences Stamp preferences can be accessed from Edit gt Preferences gt Debenu PDF Aerialist gt Stamp Stamp Preferences File Handling Write stamp to new file V Enable logging Ignore page rotations Defaults BATES fixed length Use Roman Numerals o cancel_ Preferences Dialog 5 7 1 File Handling e Write stamp to new file Creates a new file to apply stamp on e Enable logging Choose to keep a log of all the processes in a text file e Ignore page rotations Choose to apply stamps similar to on an A4 size page even if the pages in a document are rotated 5 7 2 Defaults e BATES fixed length Set the default length zero padding used with Bates numbers i e entering 6 will stamp Bates numbers of format 000001 000002 000003 etc Please see Adding Bates numbers for more details on Bates numbering e Use Roman Numerals Choose to have the numbering in roman numerals opting for the lower case or upper case This option is unchecked by default CONTENTS INDEX Page 87 of 138 gt D E E N
126. u would need to modify it to 0 9 The is explained below and is needed because is a considered special character in text masking o The character is used when you wish to actually match a special character such as Or These special characters are used in the Text Mask field to perform special text matching Example Entering will search and create a bookmark from text on the document containing a ignoring the normal text mask command o Use the character to create bookmarks from more than one set of characters at the same time CONTENTS INDEX Page 54 of 138 gt D E E E N U Debenu PDF Aerialist User Guide PDF TECHNOLOGY TERAN Example Entering a b will create bookmarks from any line of text containing either a and or b o Use the character to create bookmarks from a set of characters arrayed in a certain order Bookmarks can be created from the first character s before the however characters after the can only be bookmarked if the characters before the are also present Example Entering a b will create bookmarks from any line of text containing ab aab aaab etc Any text like ba or cb will be ignored o Like the character the character creates bookmarks from a set of characters arrayed in a certain order but in this case bookmarks can be created
127. ular expressions let you capture all the different part numbers in the doc without having to explicitly list every single part number and it can then link to the corresponding file or web page ra pa x S amp Create Keyword Links Dynamically create one or more links based on specific text found within the document Links can be set to execute a variety of actions such as open URL or external file go to a specific page or named destination or A even the next instance of the word in the document Style and appearance of links can also be controled PDF TECHNOLOGY Keyword Link Destination Keywords Find bsplit ting ted s b bsplit ting ted s b E Exact phrase V Regular expression More Info Action type Open Web Link A Destination Open URL https www google com gws_rd ssl q Link Properties Uni Type MsbleRecangle stve ee Remove from List Une Thine Cor Remove all Magnification Inherit Zoom Z z Font Color Black X en ct tne ae More information about regular expressions can be found here e Regular expression Wikipedia e RegExr use website for learning how to create regular expressions Regular expressions are a powerful tool for dynamically finding variable keywords As an example the below regular expression will find the following keywords n u dynamically split splitting splitted and splits The regular expression used
128. um Professional Ultimate or Enterprise 32 bit and 64 bit e 512MB of RAM 1GB recommended Windows 8 Pro or Enterprise e Note For Windows Server 2003 SP2 Microsoft Update KB930627 is required e Adobe Acrobat version 9 0 or later Macintosh e Intel processor e Mac OS X v10 5 x to v10 10 x e 512MB of RAM 1GB recommended e Adobe Acrobat version 9 0 or later Note Batch processing is only supported in the Professional version of Adobe Acrobat For technical support queries please consult the Troubleshooting section of this manual or email Support debenu com Installation You may have received this software on either CD ROM or as a downloaded file Macintosh To install from a CD ROM Verify that Adobe Acrobat is not running Insert the CD ROM Open the CD and double click the Install file Navigate to Debenu PDF Aerialist Click install O ae a as oe CONTENTS INDEX Page 7 of 138 gt D E c i N U Debenu PDF Aerialist User Guide Setup PDF TECHNOLOGY 6 Follow the prompts to install Debenu PDF Aerialist If you downloaded Debenu PDF Aerialist to install Verify that Adobe Acrobat is not running Decompress the distribution file provided Execute the installation file Follow the prompts to install Debenu PDF Aerialist ee ee Windows Please note Administrator privileges are required to install Debenu PDF Aerialist on Windows Vista and later versi
129. vastacecieatndecsiveds iabssdcuciatenast E A 92 6 4 1 Show Hide Link Alignment PALCtte i ccc scccccscsesescccsceseetsosstesescecsesunceronsestestsstesestbeaveestencterveereousieseeseteaieeerbudesetisseies 92 642 SetLink S PrOPCriles sciatic cies cece Sacsdnsdieeadeseciacet cesta nani AA EA A a 93 CONTENTS INDEX Page 3 of 138 gt D E B E N U Debenu PDF Aerialist User Guide PDF TECHNOLOGY Contents 6 4 3 Find And Replace Destinations wnsescssesccsssessssessssesssecsssnesssasesssnsesssnseesssstesssesesssncessasesssneessnatessnanessnaesssnatessnatessnaness 95 GAA SCC Base UR borcsi a iiei adaa R Er ERAN aea E e Ea EN 98 6 4 5 Greate Pag LINKS srein a a E E E dane 99 6 4 6 Create Keyword Linksniai a a A a a a A r A ra AEri irs 101 647 Table Of Contents sicrctessdensece endiemindiread aaa AAAA NEAN AENEA 104 6 5 DELETE LINKS uicirianiinnirianai iA EN A eat seca 110 6 6 REPORTING ain T E E A 111 6 6 4 Report on Bad ACtONS ivi deci ce nner Ais aad a AA 111 6 6 2 Report on Bad Bookmarks wa cesssscssescsssvssssssesssesssssnsesssnssessnseesssasesssasesssnstessnacssnatessnaessnaseessntessnatessnaessnaeessnatessnatessians 112 6 6 3 Report on All LINKS risinn AAT Aai adai ii aa 113 6 6 4 Report on External Dependencies sescsssssscsssessseessseessssessnsesssnsssssnsessnsesssasesssneesssesssntessnatessnasessnnsessntessnatessnins 114 66 5 Reporton selected Link ir iiaeaa aa a i a s 115 6 6 6 COUNCLINKS siciesces
130. with type WWW Address selected will find web links with www debenu com in the URL Replace with This text field should be used in conjunction with the Find what box to alter any errant destinations For example searching for 5 with replace 23 and type Page Number selected will alter all destinations pointing to page 5 to page 23 Searching for P1 255 with replace P2 asd 55 and type Named Destination selected will replace the P1 255 with P2 asd 55 in any named destination found that contains P1 255 Options This contains a summary of the preferences selected in the Options box 6 4 3 1 Options The options group can be hidden or made visible by toggling the Less or More button This group provides extra criteria to refine your search Search Choose between Up or Down to change which direction through the document to iterate Match case The find text must match the exact case of the link destination This does not affect page number destinations Match complete string Only destinations that match the entire text as specified in the Find field will be found Search in links If checked the search will include destinations found link actions 5 If the option to match complete string is selected the named destination must match the find criteria exactly If the exact match is found the named destination will be replaced with
131. y the first occurrence of a repeated bookmark name e Multi lined headings Creates bookmarks from text spanning over more than one line e Leading numbers This feature allows you to add or remove leading numbers to bookmarks For example 1 Suppose Debenu PDF Bookmarker is to build bookmarks named e Introduction e Contents e Install e Windows e Macintosh e Quick Start Up e Where To Start e Index If you choose to add leading numbers Debenu PDF Bookmark will build bookmarks e 1 Introduction e 2 Contents e 2 1 Install e 2 1 1 Windows e 2 1 2 Macintosh e 2 2 Quick Start Up e 2 2 1 Where To Start e 3 Index CONTENTS INDEX Page 52 of 138 gt 4 6 3 1 D E E E N U Debenu PDF Aerialist User Guide Stamp PDF TECHNOLOGY Suppose Debenu PDF Bookmarker is to build bookmarks named e 1 0 Introduction e 2 0 Contents e 3 0 Install If you choose to remove leading numbers Debenu PDF Bookmark will build bookmarks e Introduction e Contents e Install Using Text Masking The text masking property has a number of special characters allowing you to selectively create bookmarks They are described in detail below with simple examples provided Note The user should be aware that the Bookmarks feature processes text by lines of text and produces a bookmark out of the whole line of text For example if you specified sales in the text mask field and your PDF document had a line in it with the

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