Home

CCPS User Manual

1. A BAY AREA SCHOOL SUNNY Proposed Y 2 2 Critical Care CCU Not Specified 2 N Cohort 8 0 par SUNNY oli to 15 00 AUTO DECLINE ed 4 30 2008 Proposed Y 2 2 Critical Care CCU Not Specified v 2 N Cohort 8 0 Tnuoroo ew 1 19 05 KDEGUERRE est to 15 00 om DECLINE oo Sa 4 28 2008 Proposed 10 10 Pediatrics Medical Rehab Not Specified 10 N Cohort 9 o RESPO View 2 17 56 SJENTER iS id E MONDAY to 23 00 PM SUN i Figure 80 View Comments 8 You may select an action for multiple proposals on the screen simply by selecting your choice from the drop down list next to each proposal 9 Once you have made your selections click on the Confirm Changes button at the bottom of the screen 108 10 The next screen will display the changes you selected and include a text box for you to enter a comment to the school For proposals that you are declining you must select a reason for declining CARRILLO du Ga ra Medi MIS Cobo i 00 ARDALES Sat COLLEGE HORTA DAARS Students Sun 076040 1500 Cammda De cline ese Schedules E CABRILLO WedSurg General Medina 3 N 15 Conor 1 10 9252008 100 12006 COLLEGE HORTH DAVIES Students M n Tu 07 00 ta 15 00 Reason dar deciining Comment iii Cannat take any more students E o y l Piesso madii pour request sb mahi iha seo noes fos dolads CABRILLO Beiu General edu 2 NT Coho 1 i
2. student Leved Basic Preclinical ndal ospitale may have Hier specific Paperaork requirements that are not yal met Completed Culo Gh neret ist A ig Start Ff BEERS Gc A EG Merosof Excel ful Revised Vertes Ga Revised verbia Ch 321 twas Figure 15 Edit Courses amp Cohorts sections 1 Enter a cohort name number which can be any combination of letters and numbers up to 20 characters long 11 Enter a brief summary of the cohort if desired up to 2000 characters This information will display on lists and reports 111 Enter the number of students in the cohort iv Select the program type for this cohort from the drop down list v Indicate the level of the students if desired Levels may be defined differently by each school but could be used to indicate the semester that the students are in vi Indicate whether the basic preclinical paperwork such as background checks has been completed for this group of students vii Select the preferred units for the cohort s clinical placements this is a required field and very important information since it will form the basis for how the system searches through unit availability at clinical agencies to show potential placements for your cohort 1 Use the drop down list to select a clinical department The screen will refresh to show the available clinical units for the department 2 Click a unit to select it or sele
3. SHEDE Eii iri Otic Figure 21 Manage Schedules search results 42 8 To edit a schedule only one may be modified at a time click Edit to the left of the schedule details 9 You will be redirected to a screen that allows you to edit the variables in the same fashion used to create the schedule E eB hip oop bondsioerr ang ripe ated ahora Diana de pr COn i ll e be a A H Tie Gi View Firam es Toda Hee ap W o Rs et Coho teeta E Pope L Took r Help ADE GULMAL Coum s and Cohorta ie cont achodula Laera ion click Lipide Sohail DETEP I Wark With tad ri bla ERIRE ia z y Stari bate Meema E Ered Date Darau Ed GSTEP 1 Work With stm ee Pitis use mibtary im binat You may enter bra Por Ue Shs On e Simi Das By dting ihe shart and end hes do maich pour preference Fiacarreni Ae quer scl Coer nator Admin Manage Predsmed Famars Wangor Caandineee E aradaiorn for Salhens Corra algas gt A5 Era Dikena Teta Lee E rai oN os Tistart CRED Biinienone Figure 22 Edit cohort schedule 10 Modify the schedule as needed start date end date days of the week start time end time and or brief summary Note If a schedule is in a proposed or accepted status only the brief summary may be modified The screen will notify you of this and prevent you from modifying the start end dates days and times 11 Click Update Schedule to save the sched
4. oS 4 29 2007 11 05 19 AM JRODRIGUEZSA Declined NOT CURRENTLY HIRING LVNS LPNS System Data DataRow ts Return to previous screen 15 Figure 37 View Comments The selection checkbox and Withdraw Proposal button are only available to School Coordinators and Administrators and only when there is at least one proposal that has not been accepted or declined 10 To withdraw a proposal a Use the checkboxes in the Selected column next to each row to indicate which proposal s you wish to withdraw b Click the Withdraw Proposal button This action will trigger an automated email to the clinical coordinator s for that agency to let them know that you are withdrawing your original request c The screen will refresh to show that the selected proposal s was withdrawn f CPS GO e E hip ao tardan as Sch de to de eS se sere Y xX gt He EM Wewe Fires Took nep We A Eorsi p gt Do mee rage Gres O STEP 1 Work With View Edit Proposals Courses ana Comets STEP 2 Work With Pease provide the fodowing information to search for Conort Schedules hen cick Search Coroa Schedules Schock TEST SCHOOL 9 STEP 3 Work With A Course Nor e Course Name TEST COURSE 9 Piacament Requests Search for schedules w n start dates in Me range Celco tet erent sre Manage Preferred Partners Frome rorzarzoos Gal To ponams Cancer Manage Coordinators Manage instructors
5. Cohort s cin h C TOs Test 2 Course 1 Cohorts I Ty start E A A A E Merennft Exeri Figure 18 List Courses amp Cohorts B Step 2 Work with Cohort Schedules School Coordinators will use this subsection of the School menu in CCPS to manage the schedules for their student cohorts Cohort schedules define the dates time s and day s of the week that the school is looking for a clinical placement These schedules represent the preferred rotation but schools will still be able to view other options for placing students during the matching process Only School Coordinators and CCPS Administrators may create and maintain student cohort schedules A single cohort may have more than one schedule which could be the case if the same cohorts are used for each school term However keep in mind that the cohort details such as number of students and preferred units will be the same for each schedule This allows for previously used cohort schedules to be copied over for use in upcoming terms The Work with Cohort Schedules screen is used to create edit delete and view schedules It also provides you a link to direct you to the Copy Schedules screen This screen is used solely for copying existing schedules over to new dates 39 Creating Student Cohort Schedules Initially School Coordinators will have to create cohort schedules from scratch However once the typical schedules for each term exist in the syste
6. From 07 01 2008 EH To 5 22 2009 E Select Action Filter all O Accepted O Proposed Declined Select School ALL Mi C Show Preferred Partners Only Search Cancel A BAY AREA SCHOOL AUTO DECLINE ad 4 30 2008 2 2 Critical Care CCU Not Specified vif 2 N Cohort 8 0 Tmioroo View 1 19 05 KDEGUERRE 10 Critical Care CVICU Not Specified AUTO to 15 00 PM 10 Critical Care Medical ICU Not Specified DECLINE 10 Critical Care Neuro ICU Not Specified MONDAY 8 8 2008 10 Critical Care Surgical ICU Not Specified SUN 9 25 2008 4 28 2008 2 Critical Care CCU Not Specified 10 N Cohort 9 0 T View 2 17 56 SJENTER MONDAY 2050 PM SUN Figure 82 Unit Flexibility Historical Placements When reviewing requests on the Placement Request Summary screen you will see a Y indicator in the Historical Column to denote a historical placement request Also note that on the Placement Request Summary screen filters have been added to help manage your view and sort your work Placement Requests may be sorted by status code the default view is Proposed status and by school The Show Preferred Partners Only filter is also still available A BAY AREA SCHOOL 5 seca 5 23 2008 Proposed Y 10 Pediatrics PICU Not Specified y 7 0 mwesoroo Mew 10252 SJENTER PM to 15 00 HOUSTON SCHOOL MONDAY 9 25 2008 4 28 2008 10 Pediatrics
7. Select the placement request by placing a checkmark next to Agency Unit County The system will not submit request s that haven t been selected Figure 34 Click Submit Historical Placement Requests Once the request has been submitted the following confirmation is printed Selected Unit has been Proposed and the Agency has Been Notified Schedule Historic Placements Step 3 of 4 School Name A BAY AREA SCHOOL From Date 5 21 2007 To Date 5 21 2009 Historical Placements Detail Summary Your Historical Cohort Schedule Course No EDIT Cohort Name EDIT a 115 00 15 00 Historical Comments No Comments Found Enter a new Start and Eng Date to update this schedule for Reproposal Pediatrics Surgical Date 01 01 2008 12 31 2011 Time 07 00 15 00 Max Los Angeles Students 10 Figure 34 Requesting Historical Placements Step 3 of 4 Step 4 of 4 Click Finish 56 57 Schedule Historic Placements Step 4 of 4 School Name A BAY AREA SCHOOL From Date 5 22 2007 To Date 5 22 2009 Selected Unit has been Proposed and the Agency has Been Notified Your Historical Cohort Schedule Course No AUTO DECLINE Cohort Name AUTO DECLINE 8 4 18 2009 611 2008 Critical Care CCU v Enter a new Start and End Date to update this schedule for Reproposal Historical Placement Unit Details HOUSTON HOSPITAL Not Specified ATACE Critical Care CCU i Date 03 19 2008 12 30 2011 T
8. UDS t H oes ait List of CCPS Units Department Unit Creal Care ECU CYICU Medical IEU Meuro OU Arca IEU Energency Dept Emergency Rosa Trauma Medir General Med Surg Genatricr GUE raa Cimuecology Medical Meurndoss Cincologs DOrth p edis Respratory Surgical Op Anteparton Li NICU Nursery Post Partum Pediatrics Medical A l Hi o Figure 106 List Units C Maintaining CCPS Users The User subsection of the Administration menu provides CCPS Administrators with a place to manage all of the CCPS users adding new users modifying the information for an existing user and removing users from the system There are also options for suspending and reinstating access There is also a List Users option but in this case the list is only available to logged in users to protect CCPS user information from being publicly available to anyone on the Internet Each of the User functions works very similarly to other CCPS maintenance features Adding a New CCPS User If a School Coordinator Instructor or Clinical Coordinator were being added this could also be done from the School or Clinical Agency menus using the School Coordinator Instructor or Clinical Coordinator areas respectively However to add an Administrator to the system the User menu under Administration must be used Only CCPS Administrators have access to this area so coordinators must use their respective sections to add additional coordinat
9. miruclora Mieragedt falernet Espisrar THp 75 iiias Clinical Ageney iat Repani AAminlitratian AICTE SAE DEBORAH SHORTER JONES DANI LED GR GEORGETTE LITALAM J Loo A List of Instructors for BOSTON REED COLLEGE Ter TD Work Plane Cell Phone ADALET DPLEDOER GOLUTMAN Figure 53 List Instructors 76 IV CLINICAL AGENCY This module will discuss all of the functionality contained within the Clinical Agency section of CCPS The Clinical Agency section is used by Clinical Coordinators to complete the following activities Update clinical agency details name address phone numbers etc Maintain which unit locations if any can accept simultaneous cohorts Modify clinical units available for placements add or remove Specify locations for clinical units Create default unit availability Edit and view unit availability Review and respond to placement requests Indicate preferred partners Maintain additional CCPS users for the school Reports and simple lists are available within this section to summarize the information that has been entered in the CCPS Some reports are also accessible from the Reports menu which shows all reports for both school and clinical agency schedule and placement information Only Clinical Coordinators and Administrators will have access to manage the information listed above When a Clinical Coordinator logs into CCPS he she is brought to the Clinical Agenc
10. ADK NW Cr HEALTH AURSING Manage Preferred Parera GY COLLEGE OF SAN FRANCISCO LYN h i Manage Coordinadora COLLEGE UF MARIN Jeu M E CHILDREN AND ADOLE EETA COLLEGE OF SAN MATEO 1444 PROFESSIONAL NURSING PRACTICE CONTRA COSTA COLLEGE Leal CLocianator Report DE ANZA COLLEGE Lest Schools DOMINICAN UNIVERSITY OF CALIFORNIA at Select Al Deselect All Search for se adules in Me date hinge Goce From 1112006 FA raejanmscoos E play Report wesrpelcenCaenda c0_contentdan_SEncCatr E Interet Ma o ig Start A BEES 6 E miim ma Ej FRA The Gay Aen Mura E Report Ca a Figure 25 Cohort Schedules report parameters 47 4 Select one school for which you would like to view information by highlighting it in the left hand box 5 Once a school has been selected all of the courses for that school will appear in the box on the right hand side You may select one some or all of the courses There is a Select All hyperlink below the box which will highlight all of the courses and a Deselect All hyperlink which will clear all the highlights You may also use the CTRL or Shift keys while clicking with your mouse to select some of the courses 6 Scroll to the bottom of the screen and enter the dates to search between Default search dates of current date plus or minus one year will already be present You may use these or enter your own dates by typing directly into the field using MM DD Y Y Y Y format or by using the calendar ic
11. If a schedule does exist consider editing it as needed See the section on Editing Cohort Schedules for instructions on how to do this If one does not exist Click the Create New Schedule link Select the course for which you want to create the schedule Select the cohort s for which you want to create the schedule If you select more than one cohort the same schedule will be created for each one Enter the start date and end date for the placement period by typing it in directly or using the calendar icon 40 Note Itis best to use dates that begin and end the weeks of the term such as the Sunday or Monday of the first week and the Saturday or Sunday of the last week rather than exact dates corresponding to the day s of the week that you have selected This will ensure that you reserve all of the necessary dates at the clinical agency 1f you end up choosing a different day of the week than originally expected 8 Using the checkboxes next to each day select the day s of the week that the students will attend the clinical placement 9 For each day that is selected indicate the times by selecting a shift from the drop down list This will automatically populate the start time and end time with defaults for the selected shift You may modify the times as desired by using the drop down lists next to the hour and minute fields Pie tot View fovorites Toot meo WE e FR CCPS Create Cohort Schede OSTEP 1 Wor
12. 3 5 N221 Cohort Cx 8 Students 1 262008 3 292006 Sat 07 00 to 19 00 v MeeSurg Oncslog 2 N v Me Surp Surgcat 2 1 Update Agency Detats List Clinical Agencies List coordinata Recor N221 Conor CX A Students 1 262008 2792008 Sat 07 00 ta 19 00 EEEF N221 Cohon Cx 8 Students 1 20 2008 42912008 Sat 07 00 to 19 00 INSTITUTE OF MEDICAL EDUCATION 4 1 2000 6242006 Mon Tua Wad Thu Fri Sat Sun 19 00 to 07 00 4 7008 Mon Tue Wed Thu Fri Sat NUR 10 Conan NUR 10 mM Declined Mec Surp Surgica 3 E Studerta View NUR 10 Cohen NUR 10 18 a 1 2008 672 Declined vi Med ga BE na Sun 07 90 to 19 00 tice MURIO Comet NUR 10 18 4 1 2009 6 24 2008 Mon Tue Wed Thu Fri Sat Dechned MeSSup Oncology 2 N Students Sun 07 00 to 19 00 View NUR 10 Comet NUR 10 18 411 2008 6 242008 Mon Tue Wed Thu Fri Sat MeaSurp Surgcat Declined_ Y BW Students Sun 07 00 to 19 00 he Declined y MeSidarg Oncology AY NUR T0 Cohen NUR 10 0 4 1 2000 6242000 Mon Tue Wee Thu Fri Sat den HOSPITAL Studerts 07 00 to 19 00 4 1 2000 624 2000 Mon Tue Wee Thu Fri S34 ene Declines Y MadiSurg Oneslogy 2 N NUR 10 Comert NUR 10 0 Studerts Sun 19 00 to 07 00 AMY FISHER Figure 79 Placement Requests Results 107 7 You may view pop up comments between the school and clinical agency related to that proposal by moving your mouse over the Comments column
13. Paperwork requiremente hal are nod pol melj Complebed Prabarr d Linda Preferred Units los corren cohorl E nel ao 31 Figure 12 Update School link Once you have clicked Update a new screen will display showing the current school information in CCPS G E higpit karoe hal Marian ooo r free P Fia Ef Ves Fienie lo Pe Ta Te Werk Wh Cours ore Coherts fe El gt ip Er El Tos Clinical Agency KDE GURL OSTEP 1 Work With Add Update Remove Courses and Cohorts Courses and Cots OO E List Courses amp Cohorts OSTEP 2 Work With Cohort Schedules Schoo flame TEST SCHOOL Abbrev Hama Test School a STEP 3 Work With Address 2476 Gustar Placemar Request EE aane l Ciir Pleasant HIE sie C o school Coorbrador Admin A Z Himi Zip Plus Mansge Prelered Parinars Pron x Phone Ext Manage Coordinators 1 ARANA Phone z Ward phone oniy is 9999999999 Manage Iinsirucior _ _ __ _ List Cosetinasor Renan Lim Shoots Count Contra Cosla a Wieb tachira Ane Summary iba 3000 Char MOOR cinne Start Comnet E mri mirenei Fu El morwah Ema EJ Hereni vela E Meveed vetas Figure 13 Update School screen 4 Change the information as desired Remember that shaded fields are required so you will not be able to save if any are left blank Other fields are optional but should be completed if possible In the Brief Sum
14. This will provide a quick way to see if more than one school is requesting the same slot 104 p CCPS Display Cohort Schedules Microsoft Internet Explorer Fle gdt yew Fivortes Took Hep i Qua 5 serch Fma 4 2 4 w h a El https 192 18 1 1 C0ORS Schedule Hatehichedule Mateh geney A Agencpkcceptance 2 apar GryPanel 340 ryHLsHLAgencyAcceptance Elco inc e Reduce their operating expenses and improve their facfibes Fuld their information technology mfrasiructures Enhance curriculum through innovation Culirrate staff inawledge in technology increase opportunities for students Provide system wide support Cohort Schedule Summary nit Schedules 0214 2006 06 31 2006 Start Time 07 00 End Time 15 00 Max Students 10 nit Schedule Summary Week of 2113 2006 Hour 10 11 12 m it2idsd amp amp TEY 13 14 15 16 17 18 19 20 H 22 23 Click on a box for details MN Not Avatable Avadable Scheduled Placement Requested Placement Cyverapping Requests Status School Course Cohort of Students Start Date End Date Start Time End Time DOW BRENDA EPPERLY ACADEMY OF NURSING TEST COURSE 1 18 2 11182008 33052008 07 00 15 00 Mo We CHERYL S SCHOOL OF NURSING BEDSIDE MANNER 1 5 1412006 534 2006 07 00 15 00 Ma We 2004 2006 Foundation for Caldormia Community Colleges 221 Pracy Statement Tema of panici hd j Done MD internet Figure 77 View Placement Requests proposal details c
15. however it is always a good practice to save your data first Y COPS Contralized Clinical Placeenont Syntema Mierooedt Internet Explsrer Elo de yew Puertas jok jbp t G x 2 e F Trah hg reverts E cs gt a al a 3 Hime What s Mew COPS weralen 4 0 rakane Aay Ti 3006 Veron 4 0 enfancerrea Apia Ebtamined system naiguhon eth meno changes click foro lor a rossetto Select Schon Clinical Agency no longer neede Manage Schedules screen Gor conde sihes chog proposal process changes CFS Haar Hanya Quick E ne CH Ei Guik Reien OO WIMICAL AGENCIES Click ae bo aw a umman ofall COPS Version 4 0 changed dia dsrumanl greiden a rial dsacipion sad gered Taral damit retar lo the CPS Uber Mgnt Links Notices pingu 2007 Circa fiorai Elgin August Hoepitale ypdate and vallas cdo Fabra 3008 Septambar S Ar Sehonds update coher indare on and pes pacenents Contact Ws Sepleinbal 25 October 15 Clinical agencies review placement request and miaka pHicemenl decisions For mond intonation on the OOPS plast contact Note Hoopes are encounged lo accent lnng chimdingtesioncal plac merts and net propodals hey cannol doton ae quicky as porsibla prior so September 25 as a courtesy do te schools Customs Saphi Dira Eeanheiedadtreataihe era i E HRS Gra 115 325 8975 016661 3253220 mt 133 About CPS fee al borin The Conrad Clinical Macemen Sater is an inermetbaded tool deeegna
16. or Atri pt bere iene bere borer iria Hanape Freteeed Fanner Wanage CGoor inaiws Clinical Aer choot A BAY AREA SCHOOL Enter ino daros do serch for Historical Placmmania jo want fo mai em proa From ar El to Boiss E Unter Meparls Course por Adra ima ral isa Y Comer AR ek shut arca Penne Ed We AS TERA Schodi s Histone Places Siop afd hi o Wanage nstucs Cl VIEN ELT BOT HEW CEHO HOSPITAL Pesme Sourgeesd 10425000 1001600 07 00 145800 YH NANA A ee oe es rr O view EDITO EDIT ABAYAREA HOSPITAL Peaatica PCy OSE TONKS O00 100 MN Y NNA N GaGo 312200811 View EDIT BOT HEN DEWO HOSPITAL Petabica durpecal MG Geo 0700 1500 NNN Y Y HA Gord Vitii Ee O iow EXT EDT ABAYAREAHOSPITAL PediaticsNedicalRshab 050500098 GDL 0700 1500 NNN AHHH Y 05053008 552008 74E Oo wiry EDIT EDT ABAYAREA HOSPITAL PesaincoHadical 1 11116004 11110200 0700 1800 NH Y NAAA Ova coda 3132008 109 O ie NT EDT ADAYARGA HOSPITAL Pesiuinien Liedical DARDOS 05102009 0700 1500 HH Y HAHAHA 00083000 1829000 eos 55 STEELE boordlic Se Dabitid Lorfrra Hy Lo Figure 33 Requesting Historical Placements Step 2 of 4 Step 3 of 4 Enter a new start and end date for each request that you would like to propose to the hospital s Note By default the populated dates are one year out from previous placements Overwrite these dates to request the new from and to dates Enter comments for the hospital optional
17. 2009 4 30 2008 Proposed 2 2 Critical Care CCU Not Specified gt 2 N Cohort 8 0 Thu 07 00 View 1 19 05 KDEGUERRE Proposed y dr to 15 00 e Accepted DECLINE Declined MONDAY Repropose te a i SUN septa 4 28 2008 Proposed v 10 10 Pediatrics Medical Rehab Not Specified 10 N Cohort 9 0 View 2 17 56 SJENTER bias LE B MONDAY Thu 15 00 PM SUN to 23 00 Figure 84 Re Proposal Option 111 Student Counts Clinical Agencies have stated that they would like the unit student counts to be more accurate at the end of each placement cycle To facilitate this request clinical agencies are able to enter the exact of students they are accepting for each placement 8 In the Placing column enter the of students you are accepting for that request 9 Select your action status ACCEPTED from the drop down list 10 Click on CONFIRM CHANGES 11 Enter any notes you want to send to the School Coordinator 12 Click SAVE THESE CHANGES A BAY AREA SCHOOL Stud Conort in Students vs shift Comments Updated Updated By info Cohort Placed AUTO 2 4 2009 DECLINE 3 4 2009 4 30 2008 Accepted vY 3 2 Critical Care CCU Not Specified vi 2 N Cohort 8 0 Thu 07 00 View 1 19 05 KDEGUERRE Proposed PAZIO to 15 00 Pa DECLINE Declined MONDAY Repropose SUN PEOR 4 28 2008 Proposed 10 10 Pediatrics Medical Rehab Not Specified 10 N Cohort 9 0 Thu 15 00 View 2 17 56 SJENTER si
18. All C Show Withdrawn Schedules All Search for schedules with start dates in the range below Proposed Declined From 5 23 2007 to 5232009 EN Reproposed ca Cohort Status oO View Edit Proposed PEDIFRIDAY HOUSTON HOSPITAL Pediatrics Medical Not Specified 04 18 2008 09 01 2008 07 00 15 00 lev De O View Edit Proposed PEDIFRIDAY HOUSTON HOSPITAL Pediatrics Medical Not Specified 04 18 2008 09 01 2008 15 00 23 00 Y O View Edit Proposed PEDIFRIDAY HOUSTON HOSPITAL Pediatrics Medical Rehab Not Specified 04 18 2008 09 01 2008 07 00 15 00 Y a View Edit Proposed PEDI FRIDAY HOUSTON HOSPITAL Pediatrics Surgical Not Specified 04 18 2008 09 01 2008 07 00 15 00 Y View Edi Accepted PEDIFRIDAY HOUSTON HOSPITAL Pediatrics Medical Rehab Not Specified 04 18 2008 09 01 2008 23 00 07 00 Y View c Accepted PEDIFRIDAY HOUSTON HOSPITAL Pediatrics PICU Not Specified 04 18 2008 09 01 2008 23 00 07 00 Y q view Edit Accepted PEDIFRIDAY HOUSTON HOSPITAL Pediatrics Surgical Not Specified 04 18 2008 09 01 2008 23 00 07 00 Y Figure 36 View amp Edit Proposals search results 9 You can click on View in the Comments column to see a history of comments between the school and clinical agency for that schedule 59 TY POoWCaLLON School Clinical Agency User Reports Administration EL The following comments have been exchanged on auto generated emails j Action Comment
19. COLLEGE ClEVEROREEN WALLEY COLLEGE CO uN ACADEMY OF MEDICAL ARTE MERRITT OOLLEGE TI MARA VALLEY COLLEGE DREP VOCATIONAL SEHOL E HAN FRANCO DU GHLONE COLLEGE LO PALO ALTO CENTER FOR HEALTHZART ATS ME PAC PLING LISAMUOEL MERRITT E SLLEGE SAN FRANCHCO STATE UMNERSITY DOisaH JOSE ETATE WAWERSITY LJ SOLAN COMBUNITY COLLIE Car FRANCIS CAREER COLLEGE LI UNTER COLLEGE CWESTERN CAREER COLLEGE SAN JOSE Froen barons Fror OD canRiLLe couman DO CAUFORMIA MUREES AND VOCATIONAL INETITUTE LU CHASOT COLLEGE LICOLLEGE OF HARIH CIONTA COSTA COLLEGE Diobomracar UNWERSIT OF GALE ORNA Dosia COLLEGE Libos ME Dard COLLEGE Esson COLLEGE LINC VOCATIONAL SCHOOL HARD CO MORTMGALG NURSING DIBA UNION COLLEGE DD PRIME CARRER COLLEGE J SAKUDL MERRITT COLLEGE GAN FRANCISCO Osa FRANCHIOO STATE UNWEREINTYICANADA COLLEGE DU SANTA ROBA JOA COLLEGE SONOMA STATE LvER SY CSF ACHODL OF NURSE UNV ERGY OF San FRANCISCO DESTRAN CAREER COLLPGE S8N LEANDRO Figure 96 Report Parameters All clinical agencies or nursing schools in CCPS will be available in the list 3 Select one or more clinical agencies or schools for which you would like to view information You may do so individually or you may use the Select All Deselect All a 6 options at the top of the list Scroll to the bottom of the screen and enter the dates to search between Default search dates will already be present You may
20. Conor Status List Coordinator Repon Selected Comments Eat Agony p tit Location Start ate End Date Shit MT WTF SS Propose tt List Scoots Y drawn TOSI TEST HOSPITAL Padintien Mecical Net Spectied 01 01 2000 05 10 2000 07 00 45 00 Y Y 10 11 2007 TC t ALTA BATES MEDICAL CENTER MedSup GUR Nal 4 EAST 01 01 2008 05 09 2008 07 00 15 00 Y 10 11 2007 TC t ALTA BATES MEDICAL CENTER MedSurp GUR Ea 4 EAST 01 01 2008 05 08 2008 1500 23 00 Y 10 11 3007 Dew Trt EL CAMINO HOSPITAL Med Surg Medical 6 EAST 0324 2008 08302008 1400 23 00 Y 10 11 2007 E View Edt Proposed TGet TEST HOSPITAL Podiarico Medical Not Spectied 01 01 2008 0630r2008 07 00 15 00 Y Y Y Y Y Y Y 1052007 yaw Accepted TC t TEST HOSPITAL Podiavics MecicawRenad Net Spectiod 0101 2008 08202008 0700 15 00 Y Y Y Y Y Y Y 1005 2007 O Yew Eos Proposed TC t TEST HOSPITAL Podiavics PICY Not Species 0101 2008 06 20 2008 0700 15 00 Y Y Y Y Y Y Y 1000 2007 Yew Withdrawn TCa1 TEST HOSPITAL Podistics Surgical Not Spac ed 01012008 04 10 2008 07 00 15 00 Y Y Y Y Y Y Y 10052007 60 Figure 38 Withdraw Proposal 11 You can withdraw multiple proposals from multiple cohorts at one time provided they are associated with the same course Repeat step 9 to withdraw additional proposals from another course Note If you have only declined and or withdrawn proposals for a cohort schedule after following this process you will now be able to request a new schedule match fo
21. DO RHALEZ E ai DRTREETOH E MATHER MECO CATHY OYBLE Dl kate MECLOLUO CHELLE ALLEN OWRSTEN MARTIN O LESLEY FERRER O LINA GAGE KELL Lee LOf LOCKMAN DT LLE Clonal DILORISSOLLETT CILYRETTE APEN O LYHH CHIARELLO CILYNH DOW DOMARGARET OLDMAN T HARINA SAFRO T MICHELLE QROURKF Caw LIANG PETERSON MANETTE TAMIAS Camara RIVERA NIKKI WEST C Pasa HUSTING Birat pag E PAT LYNCH PRESO ADRENICA CISANDRA CASTILLO C Sume UNN LiTEST Creier Goer ER Hifa f Fa EN if l MD nene Figure 112 Revoke Access 4 Select one or more users by placing a checkmark in the box next to the name of the user s for which you want to revoke CCPS access Click Revoke Access 6 Click OK on the confirmation pop up box to proceed to revoke access or click Cancel to abandon the action When OK 1s selected the screen will refresh and remove the user s from the list 7 Repeat steps 4 6 to revoke CCPS access for additional users A D Maintaining CCPS Schools When new schools join the Centralized Clinical Placement System a CCPS Administrator will set up the school in the system School Coordinators can later update the information as necessary using the Edit Courses amp Cohorts screen under the School menu Likewise Administrators can also remove schools from the system if they leave for some reason such as if the nursing program was discontinued This section describes how to add and remove schools from CCPS A Select School function i
22. Drea ateren Lerma st Wee sJ Start f a Ww j bor laa Te cal rea a Figure 78 Placement Requests Summary filters The Bay Area COPS Central Enter a date range in the From and To fields This will result in only the proposals that occur in the range entered being displayed By default the system will show proposals for current date through one year Select whether you would like to search only for your preferred partners by checking or un checking the Show Preferred Partners Only box Click the button labeled Search The next screen will group the requests by the proposing school and unit el y E htm cos andsin org ops Schedule Mat edse Matirgera y AGENCIA y a Y X Ele dt e fpotess rocks jbp HA 3 GACOHS Penent Request Summary a A jer Leporti Administration OSTEP 1 Work With Plocenen Request Summary Una Locations O STEP 2 Work with Make sure to go to the Next Page to confirm your changes Unii Schedules O STEP 3 Work With Search ty Schedules wth Start Dates in the range Delon Pracement Requests from twezo0r BN ro rezoos AR show Pratecred Partners Onty Cancel O ricas Coordinate Admin COLLEGE OF SAN MATEO Manage Pretored Farmers Manage Cocedinators v Medhog Surgcs O E N221 Cohord CX 0 Students 128 0008 3292000 Sal 07 00 lo 19 00 v Mary Goneral Mea Surg 3 N N221 Conor Cx 8 Students 1262008 329r2008 Sat 07 00 to 19 00 MedSurg Goneral MeaSerg
23. El Intemat Figure 100 Modify Department cont Modify the name of the department as desired Click Submit to save your changes The changes will be made throughout CCPS where appropriate and the list to the left will be refreshed Repeat steps 4 6 to modify additional departments Removing a Clinical Department A clinical department may be removed from CCPS as long as there are no units associated with it The system will not allow you to delete the department 1f there are still units To remove a department l Ze Click Administration from the top menu 1f necessary Click the Department button from the left menu to expand and show all available functions Click Remove Department The screen will show a list of the current clinical departments each of which is a hyperlink just like the Modify Department screen see Figure 87 Select the department you wish to delete It will show the department name grayed out in a field next to the list so that you can verify that you have selected the correct one 132 Y COPS hemos Depariment Micreastt jmiarnal Explorer Quo ES y x E e A Samh p Frata E a UU lew el pe 3 CHER SAFNSOM SYSTEM ANAN Tripi Taieri El iB Internet Figure 101 Remove Department Note CCPS will display an error message if you choose a department that still has units Q This department cannot be removed because it has one or more units 5 Click Remove to d
24. Hour nber 2008 gt 4 2345670803 WW 4121314 15 16 17 18 19 0 A 22 23 m L slick an ak clay a far A Tanunita Blaceriinndts Sealed ie montar fo view Limi Availability in ie pad Course Cohor dol Students Start Date End Cate Start Time Find lime DY TEST COURSE N1 TOTI 7 1020102007 111112007 0700 1800 Mo Salus School MN es SCHOO e Trier E 10 e PINAL OOS A OOPS View Un Avain 2 The Bay Ares Nursing E inbox Moroso out 1 Techrical Support Ag Figure 71 View Unit Availability calendar graphic A report is also available that will provide information on all of the unit schedules that have been entered in CCPS Please refer to the following section for instructions on how to access this report Running the Unit Schedules Report A Unit Schedules report will provide information on all of the unit schedules that have been entered in CCPS This may be accessed from the Clinical Agency or the Report menu and works the same regardless of which method is used Clinical Coordinators are encouraged to use the option that is within the Clinical Agency menu so that time is not wasted on extra and unnecessary navigation To run the Unit Schedules report I 2 3 Click Clinical Agency from the top menu if necessary Click on Step 2 Work with Unit Schedules from the left menu Click on Unit Schedules Report link The report search parameters will be dis
25. Jtili O Miter inhi larg JAD FLOOR 19 noe ae ia la Be MAARE mus Oo Mebo ene Metu IRDFLOOR hy mans nacos e eet FORRES Vara Figure 67 Edit Unit Availability search results Each row in the results grid represents a schedule By default there will be a schedule for each shift by department unit location All of the fields except Department Unit and Location are editable and may be changed simply by typing in the white area Vote If you wish to change the location from the system default of Not Specified to a location that you have defined see the Maintaining Unit Locations section You may select a single row by clicking anywhere on the row The selected row will be highlighted in a darker color The selection checkbox at the left may also be used to select one or more rows to copy delete or edit Use the buttons below the grid to make your changes To edit existing schedules one at a time a Changes may be made in any of the white editable fields Clicking in the Start Date End Date Start Time or End Time text boxes will automatically place your cursor in the of Students column From there use the Tab Shift Tab keys to move from field to field within a row Once a field is highlighted you may use either the Delete key or the Backspace key to clear the field and begin typing your new information Please note that the system will place the slashes in your dates and the colons in your times automatically Fo
26. MANAGE SCHEDULES SEARCH RESULTS coooccnccnnccnoconoconccnoconoconccnoronoconocnoronoconocnoronoconccnronocnnccnoronoconccnicanicos 41 FIGURE 22 EDITCOHORTE SCHEDULE li dae 42 FIGURE 23 COPX S CHEDUEE Situada dadas 43 FIGURE 24 COPY SCHEDULES RESULTES uasda ida 44 FIGURE 25 COHORT SCHEDULES REPORT PARAMETERS ccccssscsscccscccssccesccesccesccusccuscceusceusccescceucceusceuscseeseusceuseeenes 46 FIGURE 26 COHORT SCHEDULES REPORT cscccssscocccccesccveccssceccsccvsccaccecesccvsccesceccsecssccacccecsccveccaccsseseccecsaccscesecveccasesess 47 FIGURE 27 REOUEST PLACEMENTS STEP Lasso 49 FIGURE 28 REOUEST PLACEMENTS STEP Zaid bala 50 FIGURE 29 REQUEST PLACEMENTS STEP J a ias 51 FIGURE 30 REQUEST PLACEMENTS STEP 4 sccsccecccccsscosccscceccccccaccscsecsescccccaceacesccsnsessecccaccaccecsesssssecccacancescssesensens 52 FIGURE 31 SCHOOL PROPOSAL COMPLETED dilo 53 FIGURE 32 SCHOOL PROPOSALS REPORT LINK cccccecceccceccenccecseusceeseeccenscenscenseeesenscenseuceenseeeeeneeenes 54 FIGURE 33 REQUESTING HISTORICAL PLACEMENTS STEP 2 OF 4 0 0 0 cece ccc cece eee cee cee c cane eeeeeneeuee wees 55 FIGURE 34 REQUESTING HISTORICAL PLACEMENTS STEP 30F 4 ccc ccc ccc cee cence ec eec eens cusceuveeuceueesees 56 FIGURE 35 SUBMIT HISTORICAL PLACEMENTS STEP 4 OF 3 0000 e cee cence neces cee cues 57 FIGURE 36 VIEW amp EDIT PROPOSALS SEARCH RESULTS cccscccseccsssccscccssscesscescceescccsscess
27. Medical Rehab Not Specified 10 N Cohort 6 0O ThuFri View 2 18 13 SJENTER SPRING 15 00 to PM MONDAY 23 00 SPRING 8 8 2008 Figure 83 Historical Placements 110 Once a proposal has been accepted the options available will change to Decline and Undo Likewise if a proposal has been declined the available choices will be Accept and Undo Each time any of the three actions is taken a system generated email will automatically be sent to the school coordinator s affected Two reports are available that will provide information on the placement requests by clinical agency Agency Acceptance and Placement Calendar These reports are discussed in the following sections RE Proposal Option If you receive a request and you need the school to make a slight adjustment to the request or need them to select a unit from another department you may use the Re propose option to communicate this information to them You will not need to decline the request From the Placement Request Summary screen 1 From the drop down list select Re proposed Click CONFIRM CHANGE Enter a descriptive note that describes what you need the school to do Click SAVE THESE CHANGES acim AO An auto email notification with your comments will be sent to the School Coordinator A BAY AREA SCHOOL Stud ra in Students do shift Comments Updated Updated By Info Cohort Placed 2 4 2009 pr I ai es AA an DECLINE 3 4
28. Nursery Post Partum Unit schedule Unit availability 21 Pediatrics Medical Medical Rehab PICU Pediatric Intensive Care Unit Surgical Peri op e OR Operating Room e PACU Post Anesthesia Care Unit e Short stay Post Acute e Acute Rehab Home health LTC Long Term Care SNF Subacute Psychiatry e Adolescent e Adult e Alzheimer s e Detox Specialty AIDS Burns Cath Lab Procedures Transplant Telemetry e Telemetry Indicates the days of the week and shift times that a particular clinical unit location is available to accept students 28 Il SCHOOL This module will discuss all of the functionality contained within the School section of CCPS The School section is used by School Coordinators to complete all activities within CCPS Update school details name address phone numbers etc Modify course and cohort information add change or remove Manage cohort schedules create edit delete Find matching unit availability and request placements View and edit proposals View unit availability Indicate preferred agencies Maintain additional CCPS users for the school Reports and simple lists are available within this menu to summarize the information that has been entered in the CCPS The reports are also accessible from the Reports menu which shows all reports for both school and clinical agency schedule and placement information Only School Coordinators and Administrators will have access to manage the
29. O STEP 1 Work With Work With Unit Locations Unil Locations y Sd hdr Urbs Eg Eat Unit Locabona E Arsene iret Gust Clinical units OSTEP 2 Work With LE THES SEAR AMD HISPTAL Lint crees OSTEP 3 Work With The Allene ods and localorna are cutesy err llab s lor placernant scheduling Cink on ite depaciment nar lo ihs wai pow mah Diodi A Placement Resurtts Department See or cc HEA j Q Dinica Coordinator Admin Pogl Apu Subatuit JAD FLOUR Manage Frafered Pariners Pati Adolescent 7TH FLOOR Manage Cosedinalora Baychisiy Aduh FTH FLOOR palo Agency Grias si Clinical Agencies AY avalada locabads ane atone Beia ln De cade of a ner ocelot enter Me nara ir New id Location and click Senet To seien an aning locaton click on ite check bor ul Cose inalor Repar Depart UNC posi Acude SHE New Lecaton gt Cannot be unassigned n schedules exist Deisie Location 1 miata be a Han AE Tra A 3 nimet io ii Start CHUDA E riaa Microsoft Cant Figure 59 Updating Unit Locations The clinical department unit that you have selected will be highlighted In the space below the listing of all units and locations the system will display all of the locations for your clinical agency The location s currently selected for that unit will be checked 5 To add assign a location for this unit place a checkmark in the box next to New Location and type in the new location name or select one of the exi
30. Olinical Agency What s Hew ATTENTION CEPS USEAS THANK YOU far your Te dback la response bo your ide s the COPS Diredopm nt team has mada same sddtbonal changes ba ihe COF boal Most megeuicant we have implernonted enhancements that vell sitamie the process for roqu ste and responding to historical placements Wa have algo added several features that wall ama the clinical placemen process far both chool and hoaplal usen For job aida bo assist you your most common CCPS taske click on ihe appropriate imk baii Giir Aiii lar oben 04 Thank you for your feedback and please continue lo poss along your suggestions bo the CCPS team Motions Fall Winter 2008 Placement Cycle Hospalals are encomaged l extend hen und aaelailty ode year m Agust This wil hopefully result in logs work Los the hospitale accommodate placement pa oda for seheels on vangs jerma and pride sehosle incraaped vinibilty img potential placement opporuniiies March 3 7 2008 CEP S fear lo offer training sessions l user hospitals lo confem hay howd shat a abia hA Desamber 2009 se ideally into Febnasry 2000 moat hospitals hare already done 50 March 10 21 2008 Sonos male quests lor al Courses hal 2294 mid AL lhreugh fee end ofthe Fall on Winker 2000 tenn courses El end by December 31 3006 in ret 25280 here are a salar dew echo hal Fave Cours essed Brough December 20085 into Janay 2004 We hope this tmetame wall abya rhiz iiias do malo
31. RUCTOR S IS canes dan e 74 IN CLINICAL AGENCY ni tias 76 As STEP E AGENCY INFORMATION q ii UN 76 UPDATING CLINICAL AGENCY DEV AIS dere iii 78 SELECTING CLINICAL UNITS AVAILABLE FOR PLACEMENT ccccccssccscccscccusceuscesceccescescessesseucceeeseues 81 MAINTAINING UNIT COCA TION Sicilia dao E AATA 83 REMOVING CLINICAL UNITS oenina eaae a a a a a ioids 86 LIS ECON IC AEG NC ci 87 ESTO AOA UNS ios 87 B STEPZ UNITAVAITABI adas 88 CREATING UINIDA VAIL ABIL Y tase ticies seas tealet inset wart rwoda ii 88 ME IN GP UA A O A eeu aaa eae 90 VIEWING UNIT VAI BUD Y cti iba totes cobos 96 RUNNING THEO NIT SGHEDULES REPORTS o 98 Es STEP Se MATCH SCHEDULES aia 99 REVIEWING PLACEMEN TRECUEST SS O e e 100 PLACEMENT REQUESTS SUMMAR Y A ais a da 105 NTE VIN arses St nec ores ds ota 107 A A O A 108 HISTORICAL PLACEMENTREQUEST St o 109 RE PROPOSAL OPTION o iia 110 RUNNING THE PLACEMENT REQUEST STATUS REPORT 112 RUNNING THE PLACEMENT CALENDAR REPORT cccccsescsescsscccscccsccessccsscesscesscenscesscesccenscesssenssenssenseens 113 Ds PPREFERREDPARTNERS 0 O A a A e a 114 MAINTAINING PREFERRED PARTNERS ltd od 115 EAST PREFERRED PARTNERS caian 115 Ez CLINICAL COORDINATOR nati ted 116 ADDING NEW COORDINA TOR e 116 AUTO ENMATON ORT si a AS odia 117 UPDATING COORDINATOR INFORMATION siiicestancssieechcteiet EA AEE EE 118 REMOVING A COORDINATOR a as 119 LIST COORDINATORS cao cet oe ssa hahaa ec aa ho eee hates e cere 119 Va Oh st
32. The information may be viewed online or you may print or export 1t using the toolbar icons Ss a E3 E Bec era bunihan arg Foca ager y pan Publ ih err a aaa w tp E fe Fe Yer Pirer nici om Hop or lec ust Prefered Parinen fe g ee Page D Tock gt AMY HSHER S STEP 1 Work With i Preferred Partners List eet Locabons Toolbar O STEP 2 Work With LUOLE PACKARD CHILDRENS HOSPITAL Urt Schedules ries Ropon OSTEF J Work With t 9 in Bapur w TNA y crystal os Placerment Radunia List of Preferred Schools for a Cairo hai LUCILE PACKARD CHILDREN S HOSPITAL Beige Prefered Faber Scheel Informatie Selecied Fy Manage Comtdinaters BAN FRANCISCO STATE UNIVERSITY MGELLER pass Agercy Details o LSO Hollym iy Aveo San haacica Licor Reo ot Pama USHIA Kar SAN TRASCISCO STATE USM TRSITW CANADA MALLES DOLLEGE 4200 Famn Hal TDoidtard Redrwobd Cire Frome 223045100 fer SAN JOSE STATE UNIVERSITY Acer pee cinhe One Waskingter Square Ean lese Prom Ent DESF SCHOOL OF NURSE JOELL 11 start E He fT Dinkeratinglonet E FR COPS Leer ma El teen Hersant Cua CATA Figure 89 List Preferred Partners E Clinical Coordinator Admin Besides managing Updating Agency Details and Managing Preferred Partners described in previous sections the Clinical Coordinator Admin subsection is where a Clinical Coordinator or Administrator can add or remove coordinators and update the information about a Clin
33. a cohort for a different course repeat all of the steps described in this section Update a cohort a Select a course from the drop down list b Select a cohort from the drop down list Only the cohorts associated with the current course will be available c Update the cohort information as desired Shaded fields represent required information and must be populated d When all cohort changes have been made click Save All Changes at the bottom of your screen Note Only one cohort may be updated at a time if you select a different cohort without saving your changes will be lost Remove a cohort a Select a course from the drop down list b Select a cohort from the drop down list Only the cohorts associated with the current course will be available c Click Remove next to Select Cohort Only cohorts without schedules may be removed If the cohort you are trying to delete has schedules CCPS will display an error at the top of the page If schedules exist you will need to remove those first Please refer to the Removing Cohort Schedules section for instructions on how to do this List Schools This option is available to all users and visitors and does not require any prior actions List Schools will display a list of all schools participating in CCPS in alphabetical order and will include information about each school such as address and phone numbers website and summary information NM e A PE COPS
34. all in the same status Running the Cohort Schedules Report A report is also available to provide information on all of the student cohort schedules that have been entered in CCPS This may be accessed from within the School or the Report menu and works the same regardless of which method is used School Coordinators are encouraged to use the option that is within the School menu so that time is not wasted on extra and unnecessary navigation To run the Cohort Schedules report l 2 3 Click School from the top menu if necessary Click Step 2 Work with Cohort Schedules from the left menu Click on Cohort Schedule Report link The report search parameters will be displayed which consists of two list boxes and search dates QU CCPS Report Cohort Schedules Windows Internet E lore E E hueco tordo arson r L h qa ee S P Fe Edt ew Fovertes Toda Heb de Be MB COPS Report Cohort Sheds H El mb Pepe E Tons pori Adminiutratiar _ KDEGUERRE OSTEP 1 Work With List Cohort Schedules ia Pis m s pour eta Mhi Giek Daia aT O5TEP 2 Work With Moie Lis Io Contralor SART k y lo ahati mara Han na gatan Conor piihi Set Oly aii achia Sublet OA STEP 3 Work With GAL STATE BAR PR SPIEL CAL STATE EAST BAY Placement Requests CALFORHIA NURSES AND VOCATIONAL INSTITUTE CENTRAL COUNTY OCCUPATIOHAL CENTER d O ichagi Coordinador Admin CHABOT COLLEGE FE H SENES OY COLLEGE OF SAN FRANCISCO
35. available choices will be Accept and Undo Each 105 time any of the three actions is taken a system generated email will automatically be sent to the school coordinator s affected Two reports are available that will provide information on the placement requests by clinical agency Agency Acceptance and Placement Calendar These reports are discussed in the following sections Placement Requests Summary The Placement Requests Summary page allows a clinical coordinator to view multiple requests at one time grouped by the proposing school This page will take the place of the View Placement Requests page in future versions of CCPS Once a school has proposed a clinical placement match in CCPS the Clinical Coordinator must take action however refer to the master calendar on the CCPS home page for timing during planned placement cycles Clinical Coordinators review the requests made by nursing schools and either accept or decline them Prior to visiting this screen to actually take action on the requests it may be helpful to run a report to see all of the proposals that have been made for clinical placements The Placement Calendar report is very helpful in showing all requests in a calendar format which will quickly identify where overlapping requests may have been made and determine what can be accepted Refer to Running the Placement Calendar Report in this section for more details To review the proposals made by school
36. calendar icon EH Click Search to find the schedules The screen will refresh to show a list of schedules that exist for your search criteria see Figure 22 All information about each schedule will be displayed course cohort start and end dates days of the week and times brief summary create date and last updated by user ID The status of the schedule will also be displayed to the right of each schedule a Not proposed schedule exists but has not been matched to any agency availability b Withdrawn the schedule was proposed but all previously requested placements have been withdrawn cancelled c Proposed all placement requests associated with this schedule are still waiting to be accepted or declined by the agency ies d Accepted all placement requests associated with this schedule have been accepted by the clinical agency e Declined all placement requests associated with this schedule have been declined by the clinical agency 8 To view a schedule s proposal details only one may be viewed at a time click the hyperlinked status at the right side of the schedule This will take you to the View amp Edit Proposals screen Refer to the Viewing or Editing a Proposal section for more information on this screen begin with step 3 in that process to view and or edit the proposal f View Details one or more unit locations have been requested but the proposal s are not
37. click Display Coordinator Detail Make the required changes to the coordinator s information Note e A user ID cannot be changed once the user is added to CCPS To change user ID you must delete and re add the user e Typing in the password field will change the user s password Click Update to save your changes Repeat steps 3 5 to update another coordinator s information 70 Removing a Coordinator To remove a School Coordinator from CCPS l ee sh A 8 Click School from the top menu if necessary Go to School Coordinator Admin on the left menu Click Manage Coordinators Click on the amp Remove a Coordinator link Select the coordinator you wish to remove from the drop down list and click Display Coordinator Detail Verify that the correct user is selected x z ee 7 Search Lo Favertes i la a gt a k pe 5 Foundationone ongioone Shoo Schook oandie emre Shk oona asp Ee u Bib a TE Home Fad h Clinical Agency Ust Ripari Ada tira ion CHERYL SWPS OH malian SAH FRANCISCO TATE LINIERS TA orate Seed schoo comdiwior and chow Diani Coordinador Detail hors Coordinates BEA MONTOYA ji aiuis Cici on emos do daloe thia acho condintor fom OTRS ger lE Pasewatd ules er Mane duie Tale iros Cy ER Tip Zip Pias form Phone FAR AA arit HERO A td PROG Figure 48 Remove School Coordinator Click Remove to delete this coordinat
38. cohort schedule e Select search preferences e Review results and select time slots to request e Submit proposal 49 To search for availability and request a clinical placement l Ze 3 4 oo Click School from the top menu if necessary Click Step 3 Work with Request Placements from the left menu Click on 48 Request a Placement link Select a course Once you have selected the course the screen will display the cohort s associated with it Select a cohort from the drop down list You may only work with one cohort at a time Click Show Available Schedules The screen will refresh to show all cohort schedules that are available for matching meaning that they are not in a proposed or accepted status and the start and end date have not passed Select a cohort schedule by placing a check mark in the box next to the schedule you wish to place This will be the schedule for which the system will find potential matches You may select only one schedule at a time A TER A i E A AA A A Tes 3158 Wee Pcie aca Hp A AE EOC Work With Placement Reess Sas Gl A tee Home AQ Mal KOCGULRAL Work With Piacere Requests STEP 2 Work With Ed Request o MHacumen Eg View 4 Coil Proposals Eg Vira Ural Availablity School Propels Hepos a es Sober Scheculus To Adda a Pracemn nt Selec Seno Course and Conor itis creas the Show Avaetadee Schedules Betton O STEP 3 Work With Schoen TE
39. delete the school from the system 6 Click OK on the delete confirmation box to confirm or click Cancel to abandon the action a E Maintaining CCPS Clinical Agencies When new clinical agencies join the Centralized Clinical Placement System a CCPS Administrator will set up the agency in the system Clinical Coordinators can later update the information as necessary using the Update Agency Details screen under the Clinical Agency menu Likewise Administrators can also remove clinical agencies from the system if they leave for some reason perhaps if they no longer will accept student clinical placements This section describes how to add and remove clinical agencies from CCPS A Select Clinical Agency function is also available in this menu since administrators are not assigned to a specific clinical agency and will need to select one before accessing some screens 148 Selecting a Clinical Agency The Select Clinical Agency function is used to indicate the agency for which a user would like to view or edit information This step is not necessary for accessing public information such as reports however a user could select first to avoid having to choose on each report Administrators will use this menu when using the clinical agency menu to maintain information since administrators have access to all agencies 1 Click Clinical Agency from the top menu if necessary Click Clinical Agency from the left menu to expand and show th
40. es Command key as you select or use the double arrows 4 or aa to move all agencies at once Note The functionality will not provide any benefit if every agency is indicated as preferred 5 Click Submit when you are finished 67 List Preferred Partners This public area will produce a listing of the selected school s preferred clinical agency partners To view this information oS ae fe Click School from the top menu if necessary Go to School Coordinator Admin on the left menu Click Manage Preferred Partners Click on Preferred Partners Report link Select a school from the drop down list Click Display Report This will create a listing of all preferred agencies for the selected school The information may be viewed online or you may print or export it using the toolbar icons ed Parinara Mieresolt imiernel Explorar whee jei Halo T B A Pe dye G S D a Aga sndatioconc ongfocos aho Shabi regeres a Ele rin Era E E gt Home FAI Comipcet Ls Help hime Clinical ce 1 Liner Kepir Alia ii afin o CHEE SAFHADA List of Preferred Agencies for SAN FRANCISCO STATE UNIVERSITY Prinrity Agency laimin Selecied Hy l CHILDREN S HOSPITAL AT OARLAMD ESAM A Pity Second Sineak Chana CALIFORNIA PACTO MEEDICAL CENTER BEAM din Franciico Phom EMITE Ert 3 EL CAMEO HOSPITAL BEAR 2200 Grand Road PO Bae 70235 Mitra View Phone 45009407000 Ent a JOT MUIR WALA CREEK CAROS PEA
41. iak 35 ISS CODES 1 a e aadesateoaes 36 LETCOCOURS ESSC COHORT zon a e 37 Be STEPZ lt COHORT S CHE DUE ES a a a aa a a 38 CREATING STUDENI COHORTES CH EDESA de a 39 EDEING EOHORTS CO EDULES a A A iba 41 COPYING COHORTSCOEDULES cdas 42 DELETING COHORTES CHAEDULES dais 44 VIEWING COHORT SCHEDULE Sinai 45 RUNNING THE COHORT SCHEDULES REPORT cssscssssccovsccssccccscccssccecsccesscecscccssccessccescccsscccsscesssccesseeees 46 Es STEP 32 MATCH SCHEDULE Sui ias 48 111 REQUES TING PLACE MENS at ada 48 Requestine Blacem ents Pla come aii did 53 VIEWING OR EDITING A PROPOSA Loa e 57 WIE WoC OMVIMIEN TS E a a a a eal 59 REPROPOSING PLACEMENTS siii AA can 61 VIEWING ONITAVAILABILI TI entlasten delos 62 RUNNING THE SCHOOL PROPOSALS REPORT ccssccsssccsssccssscccsscccscccssccscsccecscccsccccsccessccessccesccessccessceeess 64 D PREFERRED PARTNERS cuisine aana aani 65 MAINTAINING PREFERRED PARTNER St o Ges 66 LIST PRO ERRED PARINE Seo detenta id deco io EDAD SOo 67 Es SCHOOL COORDINA TOR con tii 67 ADDING GIN EWC OORDINA TOR tii 68 AUTO E MAISON OPE kerseenn ne aa obra lrrostr total tease 69 UPDATING COORDINATOR INFORMATION ccnoccnoccnoconoccnnncnnncnnccnnoconoconoconoconoconoconoconoronronoronronaronaronacanarenanos 69 REMOVING A COORDINA TOR ca 70 AOS A II O E 70 E INSTRUCTOR iii 71 ADDING NEW INSTRUCTOR iia 71 UPDATING INSTRUCTOR INFORMATION inona tac ped wetted A 72 IREMOVING AN INSTRUCTOR aa 73 LISTINS I
42. is only required for Administrators for school coordinators your school will be the only option Enter the coordinator s full name in the User Name field Enter all other information requested for the new coordinator Only shaded fields are required but complete all fields to the best of your ability The new coordinator will be able to edit his or her information later if necessary 10 Click Submit when you are done entering information 11 Repeat steps 2 7 to add additional coordinators 69 Auto Email On Off Feature See Updating Coordinator Information Updating Coordinator Information To update a School Coordinator s information 1 Ze gt 4 Click School from the top menu if necessary Go to School Coordinator Admin on the left menu Click Manage Coordinators Click the 88 Update Coordinators link Manage Coordi nator Details 2 Add New Coordinator ig Update Coordinators Remove a Coordinator TEST SCHOOL Select schoo coordinator and click Display Coordinator Detail to modify Update schoo coordinator information and then click Update to save Password Eq Title Address cy dse Work Phone sex _ valid phone entry is 9999999999 Alternate Phone Mobilephone AltemateEmait O OOS Receive Email E Ores Y Mo Figure 47 Update School Coordinator Select the coordinator you wish to update from the drop down list and
43. like the one you wish to add by clicking on the row or select multiple records using the checkbox to the left of each row of data Click Copy This will add an additional row s to the grid defaulting to the same values as the row s you had selected 95 C COPS Edit Unit Schedules Windo 4 K 3 e E Mp keeps fandan opa Sched ie Ait ies tied de spa v x Mee fie Cdi Viem Favornes Tools Heb WO LIN D O vage Toe e KDEGUERAE Lat Una Schecdutes e Successhily copied 1 achodidola STEP 1 Work With brut i ocahons Messe provide Me Saivfowsing inforrmaton to search for urn schedules Men cock Onay Scredules STEP 2 Work With AGENCI TEST HOSPITAL Select Alums Deselect AB Unas nt Schedules k LJOrmca Care CVICU Net Speciied Units F Critical Care CCU Net Spectied O STEP 3 Work With Placemen Requests O Critical Care Medical ICUINO Speciied O Critical Care Surgical ICU Met Specitied O Pedisties MedicalRenabiMe Species MN craical Care Neuro ICUNct Specited l Podiatrics Medical Not Specited O Pediatrics PICLNot Speatios O Omicas A e Oredisnes Surgical Mot Specitied Manage Pretenod Farners Manage Coordinators Soarch for Schedules in Me date range Owo ipdate Agency Details es i mn np os a ust Cirucat Agencies trom 51012005 EEN vo fivenosa EN Mea Canoa List Coorginator Report The last row is now acopy of the 1 ready for Customere AvalablA
44. of fe bamara to inceparing ts number of qualiiad nurses Conrad A eich EE r ETAT E miai i Thi dralen brings logemer acia and clinical agency infecmabon in a tentraliced galin formal This ensbiss schools and clinical agencies do achlewp a higher level of qoeraing performance h schools can rapldy match clireca placement opportunities for student bihari gneve of 18 aludariai and 00 clinical penema cain diaca manage single achedule flee all partcipaling schools wile increasing he number of studens sirin Pair agency WAR provides dingji bosentan and potential denbiicabos aliru eriployoos Thank wou lo te Ariy irene Moone Nursing minate toe their dnancial support tor this project w i Dore AD ireeinet Figure 1 CCPS Home Page ig 510 ce Boe There are several sections of information available on the home page Itis also helpful to understand the layout of the CCPS pages since this will be consistent throughout the application The black CCPS logo in the top left corner will help you to find the Login link located directly below it in the brown shaded area To the right of the logo at the top of the screen there are two horizontal menus The first one in the black stripe is the services menu and below it is the top menu We will discuss these menus later in this section What s New Directly below the CCPS logo and banner photo is a What s New area This portion of the home page will be used for impor
45. sal 121 As UPDATE USER PROFIEE osa aia 122 UPDATING YOUR PROFILE i 122 CHANGING YOUR PASS WORD 123 VE REPORTS 00000 AA IA aiii 124 As CCPS REPORT DESCRIPTIONS ies 125 De RUNNINGA REPORTIN CRS cia a eck veteet ooo a aa aa 125 VIE ADMINISTRATION lt lt lt Aa 128 A MAINTAINING CLINICAL DEPARTMENTS IN CCPS cccsscosssccssccccscccscccsccccsccccsccccscccccccesccceeccees 129 PED DING A CENICAL DEPARTMENT ed DO 129 MODIEYING A CLINICAL DEPARTMENT E tas 130 REMOVING A CLINICAL DEPARTMENT Sucia labial 131 TVS TCDEPARTMENTS dolorido 132 B MAINTAINING CLINICAL UNITS IN CCPS aa sl 133 ADDING CLINICAL UNT a a a a N 133 MODIFYING ACENTO EN ld E 134 IRE MOVING A CLINICAL UNE titi 135 ELTUN dacs Sc te stecatirsace das N cctosasba thc tisuuzcie E 136 Es WEAINFAINING CRS USERS o cicioae 137 ADDING A NEWOCCPS USER eet we le rn en PE We pe Yet rE es Seo OP ae MED NN ecos 138 AUTO LEMSTE ON OE dia oie 139 IMIODIPYINGAN EXISTING COPS USER dd iiO 139 RMON A CP SS ses ashes circa aos tia us labio 140 ES TECOSUSERS ani oa td dat doler selena 140 GRANTING ACCESS TO A SUSPENDED USER cccssecccssseccccscocsvscccscscccscsccescccvscescccescccscsccescecccescecscscsesesees 142 REVOKING A USER S ACCES O E Ue hts 143 Di MAINTAINING CCPS SCHOOLS orescence oeodna soraa aea raea aaa VaN eVa 144 SELECUNCA SCHOO eee tote E T la da 145 ADDING NEWS OO Een E denen arecacton baa eAe 146 REMON NGASCHOO std lla 146 E MAINTAINING CCPS CLINICALAGE
46. school This distinction can be used as a filter criterion by Clinical Coordinators when they are reviewing clinical placement requests refer to previous section 115 Maintaining Preferred Partners Clinical Coordinators use the Maintain Preferred Partners option to add or remove schools of nursing from their preferred list 1 Click Clinical Agency from the top menu if necessary 2 Under Clinical Coordinator Admin on the left menu 3 Click on Manage Preferred Partners e E i B hiii Seu a la hoe ink ee H Fies Edi Wew Amai Too hai AE BCS Manage Preferred Parinari ta E gt Poge tess gt Home Adgmini tration AMY FISHER OSTEP 1 Work With Vos With Praferred Parinera Uni Loci n Ed Proberred Partners List O STEP 2 Work With LILE PACRARD CHER A S Mio PTT Al Uni checas Seled oe tr more school s fon the del hen cick on a riot aci n ercer do edd lo de preferred Mal ven jou dine Mied click OSTEPS WorkWith Some i i ii Plicemenl Requests B n Availabe Schools Agency e Profenred Panmara Cirscal Coon nator Admin TEST SCHOOL a SAN FRANCISCO STATE UNIVERSITY ADVANCED PRO NURSING INSTITUTE SAN FRANCISCO STATE UNIVERSITY CANADA COLLEC Manage Proterred BAKERSFIELD COLLEGE SAN JOSE STATE UNIVERSITY Partners BAY AREA COLLEGE OF NURSING UCSF SCHOOL OF NURSING Manage Coordm dors BOSTON REED COLLEGE E UNIVERSITY OF SAN FRANCISCO els CABRILLO COLLEGE Upa me CAL STATE BAKERSFIELD EI C
47. select different days of the week than your schedule 10 Click Copy If the action is successful the screen will display a message at the top indicating how many cohort schedules were created 11 To copy additional schedules repeat steps 3 9 To edit the schedules you have created using this feature refer to the Editing Cohort Schedules section in this module Note Since only one cohort schedule can be modified at a time we recommend that you pull the Cohort Schedules report to determine if any changes are necessary This will allow you to quickly focus in on only the schedules that require modifications Refer to the Running the Cohort Schedules Report section for details Deleting Cohort Schedules Cohort schedules that have been created by School Coordinators may also be deleted if the schedule is no longer needed Only schedules that have never been proposed to a clinical agency or have had all proposals withdrawn may be deleted To delete student cohort schedules 1 Click School from the top menu if necessary a 45 Click Step 2 Work with Cohort Schedules from the left menu Select the course s for which you want to delete cohort schedules Choose dates to search within the system will look for schedules with start dates in the tme period you enter Enter the start date and end date by typing it in directly or using the calendar icon FE Click Search to find the existing schedules The scre
48. the student cohort schedules in CCPS as well as the status of the schedule proposed accepted declined or no action School Proposals This report lists all of the cohort schedules by school that have been proposed to a clinical agency regardless of their status accepted declined or pending The next section will describe how to run a report B Running a Report in CCPS All of the reports are produced the same way and the only difference in running each one is whether you will choose from a list of clinical agencies or nursing schools Therefore the instructions are the same for all reports To run a report in CCPS Click Reports from the top menu if necessary 2 Click the report you would like to run from the left menu The report search parameters will be displayed which will list either clinical agencies or nursing schools l Y Hapari Cahari Schedules Wliermait interes Feplarer 126 Eds de Yew Figvertes Jok jp Qu 7 x ES A A as le Pavonis El a Ml a g dEl Pte oops Jtourdationeee orgi ReportilstCohortichedules asp Un chale CAROD THE CLOCK EDUCATIONAL CENTER Cobo Scheider Peis lec One oF more Schoo enfer aber cafes and Mer cick on Daci epot ba Propet Flucernent Caleruiar Schaal E TE AGENCY ALOE MADE ADVANCED PRO NURSING INSTITUTE Cinorton ROTO COLLEGD DICAL STATE EAST Bay DICENTRAL COUNTY OCCUPATIONAL CENTER Liem COLLEGE OF DAN FRANCIBCO DICOLLEGE OF SAN MATEO LIDE ANZA
49. the system Note While locations are optional it is recommended that they be used to further describe clinical units The additional information is often helpful to both clinical agencies and schools To maintain the unit locations for your clinical agency l Ze 3 Click Clinical Agency from the top menu 1f necessary Click Step 1 Work with Unit Locations from the left menu Click on 5 Edit Unit Locations The screen will show a list of the clinical units available at your agency along with the location s if any have already been provided otherwise Not Specified will be used de te Pool Me u Mos Work WS ua Locators O a me gt Peg gt Teds O STEP 1 Work With Vio VA Unit Locabora Una Locabons Ey Aki Mew Ureta g US Leet Locabora O Remo Urra T List Carscat teeta OSTEP 2 Work With OSTEP 3 Work With PosiAqie SNF 2ND FLOOR O Oira Coordinator Admin PosiAggs Subecute wep FLOOR oe Peechigty AdsESCEA TTM FLOOR Poutfuaty ADO TTH FLOOR istat CBOD EC Bhtx tonto 84 4 To add or update a location click the hyperlinked department name next to the unit you wish to edit Once you have done so additional options will be displayed for that clinical unit i CR Work With Uiit Locations Wine G a B Fie Edt Wer Favorites Too Pein E Pitt opening devs tape ong ios penca gencyLoceson Anto Cy Don aso ee re eek i in ee KATHY OEGULHAE
50. time slots that are not available to students by shading them in gray The report may be accessed from the Clinical Agency or the Report menu and works the same regardless of which method is used Clinical Coordinators are encouraged to use the option that is within the Clinical Agency menu so that time is not wasted on extra and unnecessary navigation To run the Placement Calendar report 1 Click Clinical Agency from the top menu if necessary 2 Click Step 3 Work with Placement Requests from the left menu 3 Click on Placement Calendar Report The report search parameters will be displayed which consists of two list boxes and search dates 4 Select one or more agencies from the left hand list box and one or more units from the right hand box for which you would like to view information You may do so individually or you may use the Select All Deselect All options at the top of the list You may also use the CTRL or Shift keys while clicking with your mouse to select some of the agencies and units You may filter your search results to show only preferred schools by selecting the appropriate response to the Show Only Preferred Partners question 114 5 Scroll to the bottom of the screen and enter the dates to search between Default search dates will already be present You may use these or enter your own dates by typing directly into the field using MM DD YYYY format or by using the calendar icon EH The system
51. times should be in military time 24 hour clock 00 00 23 59 format d Click Submit to save your changes The copied row will not be saved until you click Submit Note The Global Edit functionality cannot be used to modify rows that you created using Copy but have not saved yet To do this click Submit first and then reselect the copied rows to make changes using Global Edit e If there are any errors with the information you entered a message will display to the right of the row Make your corrections and click Submit again To delete a schedule that has no proposals made to it a Select the row you wish to delete by clicking on it or select multiple rows using the selection checkbox at the left b Click the Delete button 96 c A delete confirmation box will appear asking if you are sure you want to delete the schedule s d Click OK to continue with the deletion or Cancel to abort the delete e If you clicked OK the grid will refresh and the deleted schedule s will no longer be displayed A message at the top will indicate the results of your delete you may not be able to delete all the selected schedules the system will tell you how many could be removed Note To remove availability from a shift that could not be deleted because a proposal has been made to it 1 Select the row you wish to delete by clicking on it or select multiple rows using the selection checkbox at the left 2 Change the
52. together To view and or edit proposals 1 Click School from the top menu if necessary 2 Click Step 3 Work with Placement Requests 3 Click on by View amp Edit Proposals link 58 4 Select the course for which you want to view edit a cohort schedule proposal Once you have selected the course the screen will display the cohort s associated with it 5 Select the cohort s for the schedule that was proposed and needs to be withdrawn If you select more than one cohort the schedules will be displayed for each 6 Choose dates to search within the system will look for schedules with start dates in the date range that you enter Enter the start date and end date by typing it in directly or using the calendar icon fi Default search dates are provided 7 Click Search to find the existing schedules The screen will refresh to show a list of schedules and the details for each schedule that exist for your search criteria Results can be sorted by using the cohort and status filters By default the withdrawn proposals don t show on the screen To view withdrawn requests place a checkmark next to Show Withdrawn Schedules and click Search to refresh the page A View Edit Proposals Please Provide the Following Information to Search for Cohort Schedules then Click Search School HOUSTON SCHOOL J Course No PEDI FRIDAY o Course Name PEDI FRIDAY Cohort AIl i Select Status Filter
53. units available for placement 3 Use the drop down list to select a clinical department see Figure 53 The screen will refresh to show the available clinical units for the selected department 4 Click a unit to select it or select several units by holding down the Control Command key as you click them The Shift key may also be used to select units that are adjacent to each other 5 Click the right facing arrow LE to move the selected unit s into the box at the right which indicates the clinical units that will be made available for clinical placements 83 Use the left facing arrow E to move units back out of the selected units listing You may use the double arrows EZ to move the entire list of units back and forth Repeat steps 3 7 to select clinical units from other departments When you are finished selecting units click Submit at the bottom of the page The page will refresh with a success or failure message and if successful the display box at the top of the screen will appear listing the clinical units you have just selected Maintaining Unit Locations This is an optional feature in CCPS that Clinical Coordinators may use to provide additional information about their clinical units Some clinical agencies will need to use it when their site has multiple locations of a particular clinical unit If no locations are provided a default location of Not specified will be assigned by
54. user manual as step by step instructions are provided for completing each activity e Shaded fields When a field is shaded in CCPS light orange on most computer screens this indicates that the information is required The system will not let you save an entry if shaded fields are left blank e When you need help or have feedback The Customer Support Desk will be able to assist you more quickly if you can provide as much information as possible related to your issue Helpful information to submit to the Customer Support Desk is what you were doing when you received an error and the page you are having trouble using Also helpful are the following pieces of information e Screenshots Capture your screen and insert the image into an email Screenshots may be taken on a PC by holding down the Ctrl or Alt key while hitting the Print Screen button on your keyboard usually located at the end of the function F1 F12 keys and on a Macintosh by holding down Ctrl Shift Command Apple 4 This 1s like a copy so when you open an email message you may use the Paste function to insert the screenshot e Browser address This is another way to capture the screen you are on simply highlight copy and paste the URL that is displayed in the Address line of your browser into an email e Screen specific help In addition to the FAQs videos on the Help page and the Customer Support Desk there is also instructional text on many CCPS sc
55. 990 Liria Agur Dad Fax Lint Chases Aganciae List Coordinador Regal COE diirei Web Airesa j Paring Dota 1000 I Briel Summary 000 chart internet RU Figure 55 Update Agency Details accept more than one cohort b Click on this link to see the list of unit locations at your agency and select which are able to accept multiple cohorts 81 i COPS Specify Unite Accepting Owerless Indo Iniernet plore Pie 3 jo 5 E kelem ose e ey ere a wot H Fi Goat Wer Fare es Took Hep cers apecty nta Acepta Derio E El gt dh gt Page E Tooke AA AR RA A AA ls A i a E E LS HOFGUERAF O STEP 1 Work With Pro lomera cre Ieee aro Cerny alate dor bo Ae ro re Ls Feast dlrs eselet fll Liners STEP 2 Work With Lina boheme Padises Magical AMEDICAS Ora Bon OSTEP 3 Work With Badiairics Magical 4 GOTH Coven ime Pianemani Roquesis Pediatriia supa 2 ELURAGICAL Ciya ep O Gina Gocr nator Admin Hane ratero aries Wars Corrd naiorz pasie Lener Deis E IH BA ceeded een be Salia ea Lar od ailige T aj Emea Dar u l Emra pl ew one p q rsarres Aj 100 Jar FBE Be E Foy FOR Ca Lier m E ent e E ame E Internet banae Figure 56 Specify by Unit Location c Click on the Yes button to change the flag for specific unit locations This will prevent overlapping school requests from being automatically declined when o
56. AL CENTER DOCTORS SAH PABLO EDEN MEDICAL CENTER EL CAMINO HOSPITAL Estar AN gt gt ee A e epale AN A A A Boe Agency CALIFORNIA PACIFIC Pa Boo Fa Sam Francisco CA 2470 Deeper iment Url Locabon Loca rt LU DAVIES CAMPWS AGENCY UNIT SCHEDULES for 8 1 2006 12 31 2007 Hon Date ELE Hol Students End Date Da 00s Df aH 1000 a MANDA 1500 3000 a Figure 72 Unit Schedules report Step 3 Work with Placement Requests SoU Ma 110 40 TH 5 Su Ro 10 ito PS 5 aie oy ae PN schedule information cohort schedules and unit availability occurs Clinical coordinators will use the screen and reports in the Work with Placement Requests subsection to review and respond to the clinical placement requests made by the schools When a clinical agency responds to a request regardless of the answer automatic emails will be generated and sent by the system to the coordinators for the affected partner The emails will be sent from a ccpsautoemail address with subject lines that reference CCPS Proposal status alerts sent to school coordinators o CCPS schedule has been Accepted Declined or Proposed No Action by HOSPITAL NAME concerning placement of students in the Department Unit area 100 These emails will provide summary information about the response to the request but are not a substitute for the real time information in the system The emails are intended to be an alert that the
57. AL STATE EAST BAT CALIFORMM HURSES AND VOCATIONAL INSTITUTE CHABOT COLLEGE CY COLLEGE OF SAN FRANCISCO ADH TY COLLEGE OF SANM FRANCISCU LVH a cinhe CEE 100 x ig Start BEB E a Figure 88 Maintain preferred Partners Schools 4 This screen uses a similar convention as the Add New Units screen for selecting available units All available schools are listed in the left box The right box indicates which schools have been selected as preferred by your agency Select the school you wish to update and click the right arrow to move it to the preferred list or the left arrow a to remove it from the preferred list You may also select more than one school at a time by holding down the Control Command or Shift key as you select or use the double arrows c or aal to move all schools at once Note The functionality will not provide any benefit if every school is indicated as preferred 5 Click Submit when you are finished List Preferred Partners This area will produce a listing of the selected agency s preferred schools of nursing To view this information 116 Click Clinical Agency from the top menu if necessary Under Clinical Coordinator Admin on the left menu Click on Manage Preferred Partners Click Preferred Partners List Select a clinical agency from the drop down list Click Display Report This will create a listing of all preferred schools for the selected clinical agency
58. CHOOLS ccccsseccesecccsscccesccceneccenecceececencceeneceeecteeceeencseenseeenesss 115 FIGURE 09 L18T PREFERRED PARTNERS nra xs o 116 FIGURE 90 ADD NEW CLINICAL COORDINATOR cccccscccsccsscceccceccesceuscenccusceuccesccusseuscesscusseeseeseuscessenscuscescenseuss 117 FIGURE 9 lk UPDATE CLINICAL COORDINA TOR io 118 FIGURE 92 REMOVE CLINICAL COORDINATOR cccccsccssccsccssccucccuccsceucceuscusceusceuscusseuscenscussescesseuscessesscuscenscenseuss 119 FIGURE 93 LIST CLINICAL COORDINATORS cccccsccssscsscesscscenscesscessenscusccesseuscesccesseuscesscessescesscessescusccessenscusseuss 120 FIGURE 94 UPDATE PROBIUE siria ri tadas 122 FIGURE 95 CHANGE PASSWORD ssccscccosscossceccecovscceccccceccvscccccecescccsccacecceseeveccnscescseceaccaccnecesccaccsccssececeaccsscneccecosces 123 FIGURE 96 REPORT PARAMETERS css oras iiolcosoe 126 FIGURE 97 REPORTOUTP O Tina NN AAA A io 127 PIGURE 96 ADD DEPARTMEN Dorsal rl siria 129 PIGURE 99 MODIEY DEPARTMENT A A A E 130 FIGURE 100 MODIFY DEPARTMENT CONT ais A sn 131 PIGURE LO REMOVE DEPARTMENT soii ase 132 FIGURE 102 LIST DEPARTMENTS 4d A A A a ii 133 PIGURE 1052 ADDUNE neon 134 FIGURE LO4 MODIFY UNT ti eS do as 135 FIGURE LOS REMOVE UNT aaa 136 EIGURE LOG TEST CIWS tia Neu seeds acetate 137 FIGURE TO SAND DANE V USER and E 138 FIGURE 108 MODIFY USER didas 140 EIGURE TOTS REMOVE USER eos 141 Vil PIGURE VO 2 VIS FUSER S cacas 142 PIGU
59. CPS All of the actions taken on proposals will cause automatic emails to be generated and sent by the system to the coordinators for the affected partner The emails will be sent from a ccpsautoemail address with subject lines that reference CCPS e School proposal alerts sent to clinical coordinators o CCPS request from SCHOOL NAME to place students in the Department Unit area o CCPS request from SCHOOL NAME to place students in the Department Unit area has been WITHDRAWN These emails will provide summary information about the request but are not a substitute for the real time information in the system The emails are intended to be an alert that the user may have action required in CCPS and to provide additional dialogue between users Only Coordinators and CCPS Administrators have access to this piece of CCPS Additionally each coordinator may only take action on the items for their location Other users may see the data associated with CCPS matching by using the Reports section Requesting Placements Once all of the underlying data is updated within CCPS courses amp cohorts units amp locations cohort schedules and unit availability the School Coordinators will use the system to search for unit availability at local clinical agencies that matches the needs of a student cohort schedule This section will describe how to do that The process for proposing clinical placement matches involves 4 basic steps e Select a
60. CPS users for the school Only School Coordinators and System Administrators will be able to update the information but any user or visitor to the site may view the information that has been entered Within the left menu for the School functional area various reporting options are available to all visitors of the site indicated by the name beginning with List or RPT Clinical Agency The Clinical Agency section is the counterpart of the School menu and contains all of the menu options for screens used by Clinical Coordinators The clinical coordinators also take three steps to schedule placements 1 Manage basic information general agency details units unit locations 2 Create and maintain unit schedules availability 3 Review and respond to placement requests Once the Clinical Agency menu has been entered a menu is available on the left side of the screen that provides links to the screens for completing each of these steps There are also optional screens available for designating preferred partners as well as additional CCPS users for the agency Only Clinical Coordinators and System Administrators will be able to update the information but any user or visitor to the site may view the information that has been entered Within the left menu for the Clinical Agency functional area various reporting options are available to all visitors of the site indicated by the name beginning with List 16 User The U
61. Centralized Clinical Placement System USER MANUAL Version 6 May 2008 11 TABLE OF CONTENTS LINTRODUCTION S OVERVIEW cn A AA AA 8 As HOME PAGE S AA aee aea eieae a 9 A AS NS AAA AO 9 IN 10 RELEVANT INFORMATION IN THE COMMUNITY ccsccssccsccssccsccsccesscsscescesscescesscessesscessesscessesscescesscessessees 10 OO e AAA A EAEE STN 10 DOCUMENT AA A a O A A A R 10 A AS 10 CONTA In 10 Di SERVICES MENU ce dccUosasss 11 DOME a a ae loe 11 By A eee aaa ee ne TERE NTN a eS SON NaNT ETE ee NS ee eT EEE E TEaT TRENT TENS ane ea ot etn enS eee RENE ETE 11 CONTACTE a nee ee oe a OR a de 12 A E A AE AS E E TS TAA LAR E EE S E A E E E E E A AAE A ENS 12 E MPT OP MENU ann 13 O Magn ene eda en Tp we Nob PSS EIS RRS EO EOP IS UE Ro SST et pO eT EP En NT 15 ELINICAL AGENCIA an de ao 15 US AAA A II A A O 16 REPOR A pase a maha ee oe a bee Sars alnetiok E E nea 16 BES nS hte det hae cid Sah A Mentor dance sedtisat ate a Manna 16 Il LOGIN AND GENERAL INFORMA TIOON ccssccsssscsssccosscsssscsccssssccsssccsosccessccssscssscccssscsseses 17 As LOGGING IN asses csvesiacas ceca A N O EN NN 18 B TEOGCGING OU Tis A a E es a a a E eden 20 C WEBAPPLICATION CONVENTIONS rre Ea 21 DE GENERAL TIPS caia dada 23 Es EEPSTERVMS e ico at ido 24 TIL SCHOOL A A A A A A 28 As STEP I SCHOOL INEORMA TIO Nini 30 UPDATING gt CHACOL INFORMATION 0 yeieiecanassha einen tec a 30 INUAINTAINING OURSE Sorana did 31 MIAINTAINING COHORTS id dd
62. Clinical Agency from the top menu if necessary Click Step 3 Work with Placement Requests from the left menu Click on Placement Request Status Report The report search parameters will be displayed which consists of two list boxes and search dates Select one or more agencies from the left hand list box and one or more units from the right hand box for which you would like to view information You may do so individually or you may use the Select All Deselect All options at the top of the list You may also use the CTRL or Shift keys while clicking with your mouse to select some of the agencies and units You may filter your search results to show only proposed accepted declined or any combination of the three by selecting the appropriate checkboxes Scroll to the bottom of the screen and enter the dates to search between Default search dates will already be present You may use these or enter your own dates by typing directly into the field using MM DD YYYY format or by using the calendar icon HH The system will search for proposals in the range that is entered Click Display Report to produce the report based on your selection parameters The output will display within the current browser window and a toolbar will provide export and print options Simply click the appropriate icon and fill in the information in the resulting pop up window 113 SLAMELLA COUN MEDIAL CENTER Enbcal Lane Wil ALAMEDA HOSPITAL ALTA BATES ME
63. Crimcal Care Medical ICU bate 0147 2008 05012008 Time 07 00 15 00 Maz Students 1 oa Alameda Date 01152008 050102008 Time 1500 25 00 Max Shrdents 1 T O E 20062000 Feendatico for Cantor Cammunity Colleges v ED Prie E ni Tarma af internet EE ie Start CEECEE E El ita meria Out E ime Furie B doe ae Figure 29 Request Placements step 3 11 Review the search results and select a shift and days of the week at one or more agency unit locations to request for your student cohort If you used the Best Matches filter only the shift that matches your cohort schedule will be displayed The available options will allow you to choose different days and or times for the clinical placement than your cohort schedule Be sure to select both the shift s and the day s that you would like to request Notes e You may select more than one agency unit location to send proposals for if you are trying to build a rotation for your student cohort However please ensure that all unit locations selected are at the same agency e You also have the option to select more than one agency to propose to your cohort will be placed at the first agency that accepts the proposal e If your cohort will visit the agency at different times by day or plans to stay for 12 hours at an agency that uses 8 hour shifts you may select more than one shift for each unit location in your request 12 When you have made your selection cli
64. DICAL CENTER LALIT ORLA PALCIFIL MEDCAL CENTER IMC Care Redal E CHILDRENS HOSPITAL AT OAKLAND CHINESE HOSPITAL COMMUNITY HOSPITAL OF LOS GATOS CONTRA COSTA REGIONAL MEDICAL CENTER DOCTORS SAN PABLO EDEN MEDAL CENTER El CAMINO HOSPITAL me elegi Al Legelari AN Selec Hali of Mequeata Proposed Accepted Declined Toolbar FEATH for OU in Me ane range Delon From ae Tefiaaiaoor El Man Repo E H4 100 v Faatali AENT SCHEDULE BY AGENCY TIMEFRAME 211 2008 12312007 BIOS 11 27 am Page 1 TP gt Scartillatea Shis F oF Daya Agency Mame Sched Mamma Sias tiaia unit Course EndDale Location Cobort Level Program CALIFORNIA PACIFIC SAMUEL MERANTT DEDOS 000 1500 6 Fr3a3u Enbcal Ge CU 1942004 Proposed 10102008 DAVES CAMPUS 2 Level 4 BS ROMAICAN UNIVERSITY ORF LAG 1500 2300 B Tu TA ilical Car vig MES 4100 Proposed 12012009 E SOUTH FPACIFIC 2 BoM DOMAICAN UAVERSITY ORF LARS 1500 2300 H Tu TA NURS 4100 Proposed 12012006 Figure 86 Placement Request Status report Running the Placement Calendar Report The Placement Calendar report shows all of the accepted and proposed clinical placement requests by agency in a calendar format Itis very valuable for showing where overlaps may exist as a final check to ensure that all requests have been accepted or declined and also as a final report of where students will be arriving on the units The report also indicates
65. Dato StartTmEndTm M T W T F 5 5 id i ym E Critical Cane COU ATH FLOOR Pa b ba kad ba kadh Coia Care COU 4TH FLOR cinhe Fcinhe Summary dl Selected lina En Unt Aroa Calendar Veew MBCA Care 4 TH PLGA OCU WEGE OE VO aay Hear Fal gay REI ZERO i Getober 2007 447243445 6 Ff E U WW 12 13 14 15 16 11 12 18 20 31 24 73 we me Te we o AA gt u1 234a n FERRER 2 72 6 3101121 TLl l3 15 De LZ 10 12 22 mh TTL k 2l 22 23 28 25 26 dE 7 TTT ict ao a A BRR eee Behe AERPs 0045067 0 3010 E A Ov da in De a lo er AD CCAA PIECES 58 Su Select he manta lo view bind Aval de iha gril Em iari Stan End Students Doe End Ome tine Time 4 eee PRACTICE ln JEDEN 10 IRIT 12NBBOOTOTOO RDO Tue nih School Course Cohon irme 0 if Start FABER e G El bees ral al E FINAL COPS User m A Dirr Pander ey El mom Ence Figure 42 View Unit Availability calendar graphic A report is available that will provide information on all of the unit schedules that have been entered in CCPS Please refer to the Reports section for information on how to access this data However note that the report only indicates the beginning availability it will not show where that availability has already been scheduled and reserved for a particular cohort To see scheduled placements at agencies other reports are available Running the School Proposals Report A School Proposals report wi
66. E mooo gt e a Excel ful Revised verba Ta Revised verbia ela GA PINAL osu EEE m Figure 14 Add Course b Enter the course number up to 30 characters and course name up to 250 characters c Enter a brief summary if desired up to 2000 characters d Click Save Course Info to store the new course in CCPS without adding any cohorts for the course Otherwise skip this step and go to the next step e If you would like to add a cohort for the new course at the same time continue down the page to the cohort section 33 2 CEPS Work With Courses and Oohorts Windows internet Explorer Fie Edit Wew Favorites Tons Hep WG Biceps Work With Courses and Cohorts E STEP T Work with ET Update Remove Courses and Cohorts Courses and Cohorts A M List Courses amp Cohorts O STEP 2 Work With mj E La Cobol Schedules select Scher TE Placement Requests Lipclate or Agg course normado S ti Select Course Select One Aak j ec ion 0 chen Coordinator Admin Course Name Max 250 char Man 2000 chiar Manage Prefered Famers Manage Ooordinaiore Manage instructora Lisi Cooandinaior Repor List Schools Cohort Information Lindale or led conoid ormabon for e seteciod cosa Dove selec cohort pahor manana Max 20 char Raiet Samaai O Man 2000 i Cohort Tol Shalonis a Program Type Section 12 Beginneng 2 3 Infermeckale 4 6 Moet Advanced
67. EREC ve A Figure 75 View Placement Requests select proposal The drop down list will show the school name followed by the course number and cohort number If a proposal has already been accepted or declined the status will be indicated at the end 9 Once you have selected a school proposal to review the screen will refresh to show you the details of the student cohort and schedule and gives you the option to accept or decline it 103 Plaseeneni Requests Mierenofl nberrsi Explorer 2 A Pres rr O AA ps Foundationcos oralecos Sheila Mat char le Matt gene Pl Agenc ylccsptenceL astor Pene ML Aercycceptance e Eos vw Gum e Bima F i Contari in Hale 5 g E s _ Serhan Clinical Agency Lire Earls LESA i CHER TAFHOM Kiii Bi CALIFORNIA PACIFIC MEDICAL CENTER has schedule requests for the toBowing clinical units alien VIBE abit abi m ETE er SS verdes Feranmi planc Calendar Parris intra ior p sala dor ima Crea Care CCU Critical Care CVICU Citira Care Mecical CL Crittel Cone ewes ICU Erica Can Surgical EU beers Figure 76 View Placement Requests proposal details 10 Review the request that is being made to determine if you can accept this student cohort on the unit location requested At the bottom of the screen there will also be a color coded view of your unit s availability status to help you in your decision making process
68. Ki E Page pots Y A Es C het oheiis bs E RINEGUEHAE O STEP 1 Work With WES anid Lobos STEP 2 Wark With Paaie provide re orig mabon do search for Conn Schedoies neo chew Search Seha TEST SOHO e OSTEP J Work With phy kalac AE Courses Demiri All Comi Ada Come No 7 i i Clez Lla Algcemoni Requests E 111 TEST bohool Corina Admin Sea for chacra wath Stat Datas in 5 range D L 1 z LATAS IfM F HF aa From foumareooa QS re pasooo el Manage Frotered Parner Manage Cosrdnmilers SHAE ET he AAA OL aA JO ay E 111 111 011182009 DADL ODE Mon 0700 1500 10232007 8 0404 Pi KDEGUERRE Wed O7 00 15 00 Taar tee mar asd and dates fo ba used onthe sew se ala fa then cle COPY lieve Sart Date 067112008 ED Mew End Date parrcs EN cer cancer Ty start ae ee ee A E ermit Ereni fi FINAL COPS ue y User Leg ie Figure 24 Copy Schedules results 8 Select the schedule s that you wish to copy remembering that the course cohort day s and time s along with the brief summary will be copied over to the new schedule 9 Enter a start and end date to be used on the new schedule s Itis best to use dates that represent the weeks that define the term such as a Sunday or Monday start date and Friday or Saturday end date rather than exact dates that correspond to certain days of the week to ensure that you request all the necessary weeks when proposing in the event that you
69. LI Depanmen actos wate wilh avda cum ne hie Clinical ane as pour Cones proterrod pried khais Preteen Fallera ATs ell ett baned Dey Ager Mam Ana Unit Manage Cobrimal rs Manage insinacions ii Co ndinator apon Py start BE Be E etiem H Fa Fa aaa L 7 The Bay ra Figure 28 Request Placements step 2 Select the filters that are important to you when looking for potential clinical placement matches This is optional you may also search for availability without using any filters However it is recommended that you use either the preferred agencies or county filter so that the results returned for your review are more manageable You can always re execute the search without filters later if necessary e Best Matches Searches only for availability at units that can match your cohort s number of students preferred units day s of the week and shift times e Only include preferred agencies Includes availability only for units at the school s preferred agencies e County Includes availability only at agencies in the county selected e Department Includes availability for any unit in the same department s as the cohort s preferred unit s Click the Search for availability button Note Click this button only once Clicking it more than one time may cause your request to be sent twice which could result in errors with the system The system will search for unit availability that matches you
70. Lint Schools gt E oe Page D Toos TY S wWhHiroy af uw 7 i lt a snout A Scho Clinical Agency r e y dminiiralior OSTEP 1 Work With List All Schools Using CCPS Toolbar OSTEP 2 Work With pan eee ae te re e Main Repo E 100 w Conor Schedules List of Schools Using CCPS 1023 07 4 44 Paje O STEP 3 Work with 37 Click School from the top menu 1f necessary Under School Coordinator Admin on the left menu Click List Schools The output will display within the current browser window and a toolbar will provide export and print options Simply click the appropriate icon and fill in the information in the resulting pop up window CUPS List Schools Windows Internet Explorer gt B y i fardado ogbo adoa aehos a baine SES P Ple Cot Wiem Fewontes Toos Heb KDEGUERRE Courses and Cohorts TEST SCHOOL Placement Requests e School Coortinatoe Admin 1473 Buskirk ie Mangge Prufermed Pares R P i aL Manage CobianalorE Manage instnaciota List Co rdinator Report Liga Schosi ADVANCED PRO NURSING STITUTE 0 Technology Live Pine li Dn Count Alameda Piano 2 j Hiywand CA 9M3 Faz AKOLAD THE CLOCK EA CATA AL CENTER 2700 nermin Hocldevard Piene 1 9154340031 Mri Coun Alameda Pheer 2 5100 Caldand CA HGH Fax PETEERE DARTESFIELD COLLEGE EP hiene A 100 E start BEEBE E 14 macros otie El pierees ht Deca Ee FWA COPS Liner m gt line
71. M aber Road 1601 Veni Va WALHUT CREER Figure 45 List Preferred Partners Agencies E School Coordinator The School Coordinator Admin subsection is where an existing School Coordinator or Administrator can add update or remove school coordinators The update function will also allow for password resets in case a user has forgotten their password School Coordinators will have access to manage this information only for their school All School Coordinators have the same level of access 68 Adding a New Coordinator To add a new School Coordinator l as Click School from the top menu if necessary Go to School Coordinator Admin on the left menu Click Manage Coordinators Click the 5 Add New Coordinator link e posed Gis A A JAS Jourdtionsne opopo Seha erdei onina anew Ejo bu m i i Hi FAO Cont iig kat CHIA SA martin ERR Aia o a N a E For na gu DAA A padin y e ae do e Obes AO iu Bhd ADWNCED PRO NURSING INSTITUTE e ij arry M1 nemet Figure 46 Add New School Coordinator Create a user ID for the new coordinator we recommend using a convention such as the first letter of the person s first name followed their entire last name Note When a new coordinator is added the initial password will be the same as the user ID A School Coordinator Administrator or the user may change this later Select the school that the coordinator will be assigned to this
72. Manage Preferred Partners Cohort me n o Preferred Partners Report STEP 2 Work With TEST SCHOOL Conon Schedules OSTEP 3 Work With Select one or more agencies fom ine jet Men cick on a Npgntacing arrow 10 add io he preferred Wat When you are finished click Placement Requests _ Available Agencies Schools Preferred Partners iii ALAMEDA COUNTY MEDICAL CENTER A TESTHOSPITAL Manage Preferred ALAMEDA HOSPITAL ALTA BATES MEDICAL CENTER Portners BAKERSFIELD MEMORIAL HOSPITAL EL CAMINO HOSPITAL Manage Coordinators CALIFORNIA PACIFIC MEDICAL CENTER res CHILDREN S HOSPITAL AT OAKLAND 5 i CHINESE HOSPITAL o List Cooronator Repo COMMUNITY HOSPITAL OF LOS GATOS st Schad CONTRA COSTA REGIONAL MEDICAL CENTER ja DOCTORS SAN PABLO EDEN MEDICAL CENTER FREMONT HOSPITAL GOOD SAMARITAN HOSPITAL v 0 3004 2504 Foundstros for Celifcrnia Commaus y Colleges 20 Fursa Siriaren Tane sf Ure Figure 44 Maintain Preferred Partners 4 This screen uses the same convention as the Edit Courses amp Cohorts screen for selecting a cohort s preferred units All available clinical agencies are listed in the left box The right box indicates which agencies have been selected as preferred by your school Select the agency you wish to update and click the right arrow gt to move it to the preferred list or the left arrow to remove it from the preferred list You may also select more than one agency at a time by holding down the Control
73. NCIES liada sceseseseeveiecs 147 SELECTING A CLINICAL AGENC Y ics ccncnin sa A a ouanes easiest aaeecaes 147 ADDING A NEWCLINICALAGENCY cassie late es ott SIS 149 REMOVING ACC LINICAL A GENCY gers vel cate e a ules o at 150 TABLE OF FIGURES GU RE LG Py HOME PACE aves saa ie tee eens A dd Cease eis 9 PIGURE 2 SBR VICES MENU a AAA A SS A oa 11 FIGUR FREQUENTLY ASKED QUE STONE O a e 12 PUREA S HELP PAGE nnana a o tanos E 13 FIGURE 5 TOP MENU FROM THE HOME PAGE panoa E A A E G 14 FIGURE 6 TOP MENU FROM SCREENS OTHER THAN THE HOME PAGE ceccsscccssccscccscccsccesccesccesceesccesccessceesceesseuees 14 PGR LON EINE e a a e tne 18 PIGUREOS LOCIN PAG o e ta no TL ar 19 FIGURED LOGGED IN mass oir rl ri E TE 20 FIGURE LO LOGGING OUT ina sit a ia ala 21 FIGURE L1 SCHOOL MENU tantas a a rl 29 PIGURE 12 UPDATE SCHOOL DINK edad 30 FIGURE 13 UPDATE SCHOOL SCREEN sisisssvatestwelossbedeusdveeselonseanswatabeniedeuereramedseuvedevaeendwesisesuegadebemesotbenu sted seenaeutadeveuveaeanes 31 FIGURE 14 ADD COURSE untitled li road 32 FIGURE 15 EDIT COURSES amp COHORTS SECTIONS ccssccssccsscccscccsscescccsscesscessceesscesscessceesscesscesseesscesscesceesscensceass 33 FIGURE TO SELECT COURSE eii etica e do eo bio des Sita icc a dein de 34 PIGURE TAS TS CHO Si a tenes 37 PIGURE LS ElST COURSES O COHORTS iii a 38 PIGURE 19 MANAGES CHEDUEES si A is 39 FIGURE 20 CREATEINE WO CHEDUBE ii ad 40 FIGURE 21
74. Pew Lite up E ih Page gt A Teo gt A Am mi atin KOCGUCRRL OSTEP 1 Work With Add New Lieut LAA Lean 5 CHILDREN S HOSP AT CALADO O STEF 3 Work With Se The eging Beis one Cheney avalos for piecing arg OSTEP 3 Work With Fediaincs Mogical Ling Schedules Pedivints Surgical Placemenl Requests Setect a CiniGal departmont from tee dr p dowm lish Clinica G Clinical Coordinator Admin ut Birri mido eee Tor plisc reend will hrn is hn th B i To A RE ETE sdd a unt select and click on the nit tao Da ihan pou ara Manage Pretermea Pariners finished CCK the Sammi bution Manage Cosldina oda Gibcal Care af Units that will o mado anilla Lindale Agency Details for clinical placement are List Clinical Agencies Critical Cares EU List Coordinator apor Crea Carel Vic Critical Care Medical IAU Critical Care Hewro IEU Critical Care Surgical OU re El E 2004 2008 Fousqaman fos Calitomin Corren sagas 00 Espana Siamani Tarmi sikha ie internet mom is Start fEbBRhe es E FPL CoP Unser ma a sere ome O Figure 57 Add New Units The list on the top part of the screen shows the units that have already been selected for the agency The bottom section is where you choose additional units to add for your agency Note If no units have been previously selected and saved the first box on this screen will not be displayed and the screen will indicate Agency does not have any clinical
75. Profile There is only one left menu option under the User section of CCPS which is Update User Profile This expands to show options for updating your user profile address title phone numbers etc and changing passwords Note If you are a coordinator or administrator you may use the Update Coordinator screens to change personal information and passwords Updating Your Profile To update your user profile take the following steps l 2 Click User from the top menu 1f necessary Click Update User Profile from the left menu to expand and show the list of available functions Click Update Profile The screen will refresh to show you the available fields to update defaulting to what is currently stored in CCPS Y CEPS Update Laar Pretila Mieracsti ininenot Explorar Eds de y s Pyama Jok jp Qu x x 2 e a 7 Favorites E a iw a el 3 dEl rito ios soundationcee ong CCPS Users prole ChangeProtie apropia LU pdaterrctle lt Eje E A E Ema E PALO Pac dahon Pi C lida Dari Polieges ob Fraga Dile eres e ll g intenet Figure 94 Update Profile All fields except user ID can be modified The shaded fields are required entries the system will not let you save changes 1f they are blank The email address es that you enter will tell CCPS where to send any automatically generated messages during the schedule matching process This also ensures that the Customer Support Desk can include you on any imp
76. R WALLEY CARE HEALTH SYSTEM 070043000 Fauicuden fos Caicara Camm College 50 Ppa iia ma Lie del bore A intenet Figure 105 Remove Unit Note CCPS will display an error message 1f you choose a unit that still has agencies associated with 1t see Figure 93 above i This unit cannot be deleted because it is assigned to agencies See list When agencies are using the unit the system will list those agencies 5 Click Remove to delete the unit The Remove button will only be displayed when it is Okay to delete the unit Click OK on the delete confirmation pop up to proceed or Cancel to abandon the action 7 Repeat steps 4 6 to remove additional units gt List Units Any user or visitor may produce a list of the current clinical units in CCPS The steps are the same as they are for producing lists in any other area of CCPS 1 Click Administration from the top menu if necessary 2 Click the Unit button from the left menu to expand and show all available functions 137 3 Click List Units The screen will show a simple list of all units by department in CCPS It may be viewed online or you may print or export it using the toolbar icons Y COPS Lin Unite Miereaott interned Feplarer Eds de yew Piwortas Jok jp Su 7 x Z e a ip Pavonia El si la a El dEl Peto oops foundstionece orgy OCP Misc Mcrubdc List ints poto Pais sins Ejo inka EE Hom FAO Coriaci Us help Toolbar
77. RE TL GRANTACCESS ios 143 FOORE Z REVORE ACCESS ias 144 FIGURE LI gt SELECT SCHOO aar E aii 145 FIGURE TIA ADD SCD N 146 FIGURE lS REMOVE SCHOOL dd 147 FIGURE LITO SELECT CEINICAL AGENCY ate 148 FIGURE 117 SA DD CLINICAL AGENCY sica 149 FIGURE 118 REMOVE CLINICAL AGENCY ld 150 INTRODUCTION OVERVIEW The Centralized Clinical Placement System CCPS is an internet based tool designed to help address and improve the growing nursing shortage problem Underutilization of existing clinical placement sites for nursing students and an inefficient clinical placement system combine to form one of the barriers to increasing the number of qualified nurses This system brings together school and clinical agency information in a centralized online format This enables schools and clinical agencies to achieve a higher level of operating performance 1 Schools can rapidly match and may be able to increase the clinical placement opportunities for student cohorts groups of 8 10 students 11 Clinical agencies can effectively manage a single schedule for all participating schools while increasing the number of students within their agency which provides direct observation and potential identification of future employees The CCPS along with another web application called the Centralized Faculty Resource Center CFRC is part of the Nursing Resource Center NRC The vision of the NRC is the creation of a nursing community
78. SOLIS Mar County Alameda gt Plis 2 DEREELEY CA PTA Far 31000540001 E Purine w Figure 62 List Clinical Agencies List Clinical Units Clinical Coordinators may view a list of the clinical units that are currently selected by an agency as available for nursing student clinical placements Click Clinical Agency from the top menu if necessary Click Step 1 Work with Unit Locations from the left menu Click on List Clinical Units Use the drop down list to select a clinical agency A i 88 5 Click Display Report The listing of all clinical units for the selected agency will be displayed The information may be viewed online or you may print or export it using the toolbar icons CHER SAFMSOH 5 zam me aiyJhepart IE de a the eryatal List of Clinical Units for SEOUOLA HOSPITAL is Department Unis Laratian Hgts Critical Care CCL Hot Specdied Creu Het Speculed Med Sug Generi Meda IED FLOCH a Lo IRD FLOOR For Acs Aide 70 WHIFFLE AVE Prychialry da LST FLOSR THemriry Telemeary JEAST AND 2 HAIR Tone Climbeal Urdi 7 Figure 63 List Clinical Units B Step 2 Work with Unit Availability In this step of the process a clinical agency will create default 24 x 7 availability for each of the clinical units that have been selected An agency may then edit the default availability for their specific needs by editing the dates shifts and days that are available for accepting nursing stud
79. SRT Mon Tue Ora COLLEGE NORTH DAVIES Students 07 00 lo 15 00 Comment Figure 81 Confirm Changes 11 You can click the Cancel button to go back to the previous screen and none of your changes will be saved or you can click the Save These Changes button to complete the process Clicking Save These Changes will trigger the system to send an automated email to each school affected notifying them of the status of their proposal Unit Placement Flexibility If you receive a request for a specific unit and you no longer have space on that unit but you do have space on another unit within that department you may use this feature to assign a different unit to this cohort group You should always review the comments to ensure that the school has not indicated they specifically need this unit before employing this feature 1 Select the Placement Request you want to work with After determining you do not have space on the requested unit use the drop down arrow to display a listing of the other units you do have available in that department Select another unit Enter the of students you are accepting Select ACCEPTED from the drop down list Click on CONFIRM CHANGES Enter any comment for the School Coordinator Click on SAVE THESE CHANGES An auto email notification with your comments will be sent to the School Coordinator a S ES 109 Agency A BAY AREA HOSPITAL v Search for Schedules with Start Dates in the range below
80. ST SCHODL ie Plscement Requests O Sched Coeeelinatior Admin Ceres Mer Fi at Mage Prefered Parlners Minas Ceardhmalore Course Hare BASK HUA SIRS aT Ceredigion Pepo Dohos 111 5 Select Schoduda Falesii core ocheeckate rom iha bH eli Gren click fha Selec earch Prelerences ation Note Fa cobod as no Drea LO you mil pal De ade jo See ihe schadu a 2 JE Student Start Date End taie Prete Dese Y niere hou Figure 27 Request Placements step 1 8 Click Select Search Preferences This will take you to the next screen and step which is to select your search preferences for finding matches 10 50 CRS Rust Placements Windows intertet Explorer A I G E hitos tardar egg ee atra at irradia ey A eel ME a A A Fie St Ves Frapi Dia Hell WE OOPS Regent Pacers A a we Ete tHE Liner Reports Adra A da SA Le i i i EDEGULRRE Eegent Piacemenin Siap 2 of 4 Schoo Hame TEST SCHC Corea Ha RASKE HUR Sihi Cohort aema 111 G STEP 1 Work With Curtis 20d Conorta e STEP 2 Work With E Select Unit Availability Search Preferences Select filters Cohen Scheduiee saleci ona or mora iter criera do be applied to pour earch Ci Best machas ode und aaiae with io draa ata nda da dad m s Seite Dy poor ong z T7 optional OSTEP 5 Work With El Only include predtrred agencies sates daly ihe sonics pos Ran Beech J piirid pataan Cl Couty 5 School Coondinator Admin
81. Support Please also send your feedback about the site 12 COPS Frequently Arkad Questions blero Internet Esplerar Fla dit Wee Favorites Took helo F Qm O AAO Ps fr O A D A zein e bes flecos ardhi e orafccr Public lzenaces hon Y AAA thaal Clinical Ageniy Uiar Ba pert Ailin hi brat ide Frequently Asked Questions RONG mn hole Sabaneta Clinical AQ en ciBe Ahora Meer oes Myt cannol find Mo ones bo you es bore On thee pape pitite ine Ta Pollen Watch a Tren video Check the t C ntacl thd CES Cuetos Supe Desk Ot cm SMR rd PTR 2200 for bob at ieee the 2 COHMERAL CES THs Tie long queen ae lo avy SSI ar Ch Wiel should def cain crees ty user Eon paro AL Contacting CEPS uso Supotel Ok at Cocca pair rca Cate 32575 10100 m0 A Wb be ee a A Ch Whai should de Wl encoumer a stem error such as Sener cok non hill youn pequesd iT A Please aca ihe OOPS Cusomar Sunee Desk alecashelgeleveshRc om crea 91 6 125 0575 della 05133000 JI ph sway Pisasa close any information thed will help diapnare ht problem uth aS whal ask you were ying lo cometote the Steps you tolosod ana which bu ons pou clicked Win are peme of the men lodo es grayed cam A There could be ten peace why you ara peeing manu choices hat am geayped oul First a echool usar wii not howe access do adiing pages for ihe clinical agencias and a clinical agercy uaar wii not hie attesi lo edAno piped Tu he schools Those phys el be nadi
82. WUN SA toto ett do aan od eno ieee 82 PIGURE 3 8 MANTAN UNIT LOCATIONS ida 83 FIGURE 39 UPDATING UNIT EOCATION Su cia 84 FIGURE 60 OVERWRITE NOT SPECIFIED AVAILABILITY ccccccscccssccscccsscesccescccsscesceusccussceusseesceesceuseceusceuceuess 85 FIGURE Gd REMOVE UNTES desatar dl seeceuteutuadewesbecsustntaacenl 86 FIGURE 62 L1ST CLINICAL AGENCIES oi ci 87 FIGURE G5 DIST INTC AI UNES oie A E E A E E E E EEE E E EE EATE E EEE EE a EE E 88 FIGURE 64 CREATE UNIT AVAILABILITY iS 89 FIGURE 65 CREATE UNIT AVAILABILITY CONFIRMATION cccccscccssccssccscccsscesccesccescceusceesccesscesceesceesccuseseusceeceenss 90 FIGURE OOS EDM UNITAVAIABII TY cruna a a cdi 91 FIGURE 67 EDIT UNIT AVAILABILITY SEARCH RESULTS cccccsccsssccsscccscccsscesccesscesscessceesscesscesseesscesscessseusseusscenes 92 FIGURE 68 EDIT UNIT AVAILABILITY GLOBAL EDIT cccscccssccsscccsscesscccscccsscesscessceesscesscessceesscesscessseesscesscesss 94 FIGURE 69 EDIT UNIT AVAILABILITY COPY ROW 0 cccccssccsssccssccsscccsscesscesceesscesscesccesscesscessceesscesscessensscessceass 95 FIGURE 70 VIEW UNIT AVAILABILITY ua AAA iii 97 FIGURE 71 VIEW UNIT AVAILABILITY CALENDAR GRAPHIC ccccccscccsccceccucccnccesceuccesccessenscesscussenccesseescenscesseuseensees 98 FIGURE 72 UNI SCHEDULES REPOR Tunas veulociavewlax A E E EAA Aa 99 FIGURE 73 VIEW PLACEMENT REQUEST FILTERS ccssccecoscsscsscceccccc
83. With Hec Schoot TES SCRE w AG Cohort Scheculas G STEF 3 Work With Cours information Pisemne Requests Lipda e or dod coureeia mation Seloci Course Soleo Ona Add 6 hau Casiirarior Ain Wandge Preferred Farners Course hame Wanage Coodinalom Man 220 char Qo instructor Brief Summary haa 20 che Cott ihor t Dodas or igo coit information for dhe selected couta abc Soc ohut Cobort Pii tas Mar 30 ghar Briod Summary diiis a char sor Cirio Program Type 1 3 hagni 2 3 paimtais qurani Lerak 446 Mes Arance Has Preciinical P ibaan hospitals moy have other specific Paperwork requirements hai aro nod pot mit Completed Preferred Unis Prefered Units lor current cohort atu EN se nose Aom El Heimo Ene E reri estas E tirar veras E 12 1013 Figure 16 Select Course E E E E E G A 35 b Update the course details as desired c If you only wish to update the course click Save Course Info If you would also like to add update or remove cohort s associated with the selected course do not click Save Course Info and continue to the next step d To work with cohort information 1 Select a cohort from the drop down list Only the cohorts associated with the current course will be available If you would like to add a new cohort click Add next to Select Cohort 11 Update the cohort information as desired Remember shaded fields represent required i
84. ability that was created automatically by the system or add and delete records that will further define availability For example the 91 coordinator may add an additional record for only one month in order to indicate that the unit 1s not available during that time As long as there aren t any proposals against a shift an entire record can be deleted if a shift is no longer available for clinical placements See To delete a schedule below to learn how to remove availability for a shift that has proposals against it The screen provides functionality for copying deleting and updating one or more pieces of unit availability at once To edit the unit availability at your clinical agency 1 Click Clinical Agency from the top menu if necessary 2 Click on Step 2 Work with Unit Schedules from the left menu 3 Click on the 48 Edit Unit Schedules link Pie di Wee Ferna Toa ep F i et A E A O OSTEP 1 Work With Edi Lina Schedule S STEP 3 Work With Sener TEST HOSPITAL AT tte AL Pate oiia Case OCLs Speed Ccrtea Care CCL Speciiad SSTEP Ye Work With Cenes Cara Mica CLA pea LC Crpcal Cara Mins ECU decides a LJ Cabcal Care Surgical POL Species Cipriano Medical Mot Spend O Pediatrics deso a Specie CPesiatics PELI pesid Pediatrics Eupan Mol Speo ena opa Ag i ha Figure 66 Edit Unit Availabili a FAL CEPSA rl ty 4 Select which units you would like to edit by placing a check
85. ak A CE ong 10131250575 ar 56 119 122 11 73 Monday Fnday Y am 5 pm MOORE Tener al domain pth ere edly tinig Conrad Ou ec li Hate MBE ony MEEI rE SET e A aa 610 295 9588 TARD fds i CHA CAAA Caladail Priode Slide bt Ute glia ED internet Figure 6 Top menu from screens other than the home page Notice that the banner photo changes between the two pages as well this will serve as an additional clue about which screen you are currently viewing Other ways to determine which 15 part of the system you are in are page titles and the title showing in your Internet browser s window header Regardless of which page you are viewing the items contained in the top menu will remain the same The following section summarizes each of the menu options The user manual is also organized around these functional areas of CCPS School The School section contains all of the menu options for screens used by School Coordinators The coordinators take three steps to schedule placements 1 Manage basic information general school details course and cohort information 2 Create and maintain cohort schedules 3 Find matching unit availability and request placements Once the School menu has been entered a menu is available on the left side of the screen that provides options for completing each of these steps There are also optional screens available for designating preferred partners as well as additional C
86. and submil He clinical placernen request for your coho The View Unit Availablity link can be used lo see where clinical placements are possible and what has already Deen scheduled but is nota pro cursor to requesting placements Check on View amp Eda Proposals to view ha proposats you have made and to widraw your request in the case of an error or change Schoo Coordinators may also dick on the School List Schoots Proposals Report ion 10 dew a Complete sing of all the School Proposals that have heen submi od for EA M ORI thet location This repor wit also show he status of all proposals Note The reports hal are available wilhen each of he steps mentoned above have been created lo assist cinhc coor nators in rewiewing he information win CCPS AN h6ts and reports are accessible by any ves or to the site no login is required School Coordinator Admin Click on Manage Preferred Partners link lo select specific clincial agencies al are a 900d match for your Schoo This will serve as a valuable as fiter crea when searching foe matching unit avatadilay Click on Manage Coordinators or Manage instructors to adaupcate or remove school coordinators and instuctors for your school O 7004 2005 Fajyrastisa tor Calitermig Cormastity Colleges 9 Preece Utatenent lemma of Ue internet 4 100 gt f E E w E o E wre lm Maron ES Pow Figure 9 Logged in While you are logged in to the system all screens acces
87. and edit courses and Cohort information create and edit Cohort schedules request placements and pecform other School Grayec ws y 4 o STEP 2 Work With perra Grayed out words will indicate funcions hat you do not have he appropriate e i Cohort Schedules NDA Typically School Coordinators will use OCPS by w ning down Ma list of menu ophons on he len The steps indude 9 STEP 3 Work With Step 1 Placement Roquests Chick on Work with Courses amp Cohorts to enter of modify tormation about a school courses and cohorts Users may also adc anc remove Courses and cohorts on Tes screen School Coordinators May O Schon Coortirsator Admin sizo Chek on the List Courses and Cohorts report icon to yew a complete listing of all Me Courses and ee Cohorts hey have created for thew location Marge Preferred Purine Manage Coordinators bow Manage instructors Click on Work with Cohort Schedufes to create eo delete and or dew a schedule The proposal status List Coordinator Report of a cohort schedule can also be viewed on this screen Click on Copy Schedules lo use exsting schedule information to create new schedules with diferant dates tor future placements School Coordinators may also dick on the Cohort Schedule Report icon 10 dew a complete Esang of all the Cohort Schedules they have created for their location Step 3 Chuck on Work with Placement Requests to search for unit availability Mat matches your neecs
88. available clinical departments and units in CCPS After clicking on any of the functional menu buttons the side of the screen will update with options related to that section the left menu In the User and Administration areas these options are expandable so it will show the available screens for that option when you click one 17 Il LOGIN AND GENERAL INFORMATION This module will show users how to log in and out of the Centralized Clinical Placement System and provide some general information to assist in using CCPS such as web application conventions general tips and CCPS terms A Logging In 18 The Login link will be available from any page and is always located in the brown strip on the left below the black CCPS logo As discussed earlier many pieces of general information are also available to site users without logging in All lists and reports are publicly accessible You will need a user ID and password in order to log in to CCPS This is provided by an Administrator usually the Customer Support Desk when your location first joined the CCPS and received training After that additional users are created by the site coordinator If you do not have a user ID and password yet please contact Customer Support or your site coordinator To log in to CCPS 1 Click Login from the home page or any other CCPS screen 2 Enter your user ID and password in the space provided on the screen then click Login 1
89. bmit Update and Save are used to provide actions to the user Expect something to occur in the application when you click a button The Control Command and Shift keys can be used in conjunction with your mouse when selecting items in a list 23 Shift keys e Control CTRL or Command Apple select non adjacent items by holding down the Control Command key as you click items Shift select adjacent items by clicking the first item holding down the shift key and clicking the last item Enter key The Enter key is used as a carriage return when typing and as an action key like clicking on a button In CCPS it can be used to start a new line within a text box but it is not recommended to use it in place of clicking a button since some pages have multiple options All procedures in this manual will instruct you to click the appropriate button Print icon The printer icon indicates that you have the option to send data on your screen to a printer When you click it you will be provided with additional printing options The lists and reports in CCPS will show this icon to indicate that you have the option to export the information you are viewing on the screen Additional options will be provided once selected D General Tips This section is intended to list some general tips for using the CCPS application aside from the basic web conventions outlined above Additional references to these items will be made within the
90. cal 12112005 SURG Cobort 2 15 pal 1000202008 Mo 4315 1430 AR SECU HOEPITAL 12 100012004 04 45 14 428 Ty 12112008 Tu 630 1430 Proposed Medg Surp Ganeral Medun 12102005 IRD FLOOR Fi DSTI BECAJOLA HOSPITAL 1000202008 14 45 23 45 lo Preposed MegSurg Genenal MedGurg 12112008 3RD FLOR Chimia fel Cahot 1 15 pa 925200 Mo 414 A43 1200063 SANTA CLARA WALLEY 10 05252004 07 00 15 0 o Tu 125112008 Tu 410 14 30 Accepliad Pedistica Miedical 12112004 PER Coles HB Coho 7 15 pal E HCI TALE Loe al a Pee ee ef Ta Figure 43 School Proposals report D Preferred Partners School Coordinators use the Preferred Partners section to select one or more clinical agencies as preferred partners which may include agencies with whom you have agreements have used for 66 previous placements or who are simply in the same geographical area The clinical agency must be a CCPS user in order to be selected as a preferred partner This distinction can be used as a filter criterion by School Coordinators when requesting clinical placement matches in the Match Schedules step Maintaining Preferred Partners School Coordinators use the Maintain Preferred Partners option to add or remove clinical agencies from their preferred partners list 1 Click School from the top menu if necessary 2 Goto School Coordinator Admin on the left menu 3 Click Manage Preferred Partners link 3 f l L KDEGUERRE O STEP 1 Work With
91. cal department and unit location Select the unit location that you wish to review from the drop down list next to its clinical department The list of schedule requests will refresh based on your selection Note The units may be surrounded by green or red borders if action has already been taken on one or more requests Green indicates that at least one request has been accepted for that unit while red indicates that a schedule has been declined and none were accepted gt CCPS View Placement Requests Windows Internet Explorer E http ams Soundetoncec org ome Schedule Matchochedule Ma tchAgency i L AgencyAcoeptance 12 60x QryPanel IA Agency Acceptance v X P Fie Edt View Fevomes Toos Heb w Bars venPacenent Requests me O ib gt 5 Page D Took gt KDEGUERRE STEP 1 Work With l View Piocement Requests O STEP 1 Work With Unit Locations O STEP 2 Work With __ EL CAMINO HOSPITAL nas scheduled requests for the following clinical units conce Unit Schedules Medical 6 EAST Medical 6 EAST Medical 6 WEST Placement Requests wychiatry Surgical 5 EAST 2 nicks 4 O STEP 3 Work With PARA Select a request to review 9 Cinca Coon nalos Admin Manage Preferred Par ners Manage Coordinalor Update Agency Details Select Unit Location E 2004 2008 F cundatise for Cahors Community Colleges 20 Prea Camera Lerma sf Une wf Star
92. cess to CCPS An Instructor is set up like a School Coordinator but does not have access to change any information Publicly available information in CCPS that provides listings of data entered by School and Clinical Coordinators Defines the physical area where a clinical unit is located in the facility such as 4West 3North and 6Central This is used to provide additional information to schools that are used to identifying the unit by its location The term used to describe the process of matching student cohort schedules with clinical unit availability using filters and program logic The preferred partner for a school or clinical agency using the CCPS indicates that an agreement exists between the two sites previous placements have been scheduled between the partners or the facility is in the same geographical area This classification can be used as a filter during the matching process Each cohort will have preferred units identified that meet the clinical experience requirements so that placements can be suggested based on availability at those units This is set at a cohort level and will then apply to all schedules for that cohort The preferred units for a cohort may be selected from one or more clinical areas During the matching process schools search for clinical unit availability that satisfies their cohort schedules and makes proposals to the clinical agency 1es to request those time slots The school s requests are onl
93. ceusccesscesceusscesccesseusseesccunes 58 FIGURE 3 VEW COMMENT Si di A adios 59 FIGURE 36 WEHDRAW PROPOS AL oasis 59 FIGURE 39 EDIT PROPOSTA 60 FIGURE 40 VIEW amp EDIT RE PROPOSALS 00 occ ccc ccc cece cnn rcnncnnr orar cnn cnn cnn nora rana canas 02 FIGURE AL VENUS ec touese Asne O eaneesehcvta E aoa iaiomeneeds 63 FIGURE 42 VIEW UNIT AVAILABILITY CALENDAR GRAPHIC csccsccssccsccsccsccsscsscesccscescessesscsccescescescessesscescescescencs 64 FIGURE 49 SCHOOL PROPOSALS REPORT ca 65 FIGURE 44 VIAINTAIN PREFERRED PARTNERS as 66 FIGURE 45 LIST PREFERRED PARTNERS AGENCIES cscccccsseccccesecsccesccceeneccceusececesccseusecscesccseuscsseuseceseuecceeenecess 67 FIGURE 46 ADD NEW SCHOOL COORDINATOR arora E AE OE AA E O 68 FIGURE 47 UPDATE SCHOOL COORDINATOR ai 69 FIGURE 48 REMOVE SCHOOL COORDINATOR kesetiaan a a 70 FIGURE 49 LIST SGHOOL COORDINATORS ta a a a 71 FIGURE SOS ADD NEWINSTRUCTOR niron ni a a a a S T2 FIGURES T S UPDATE INSTRUCTOR ar a te aa a aA a et a a a 73 FIGURE 52 REMOVE INSTRUCTOR a Ouse a cone ent a e esa OL 74 FICURE D S LIST ENTRO Ce o A On eRe Cr 75 yi FIGURE 54 UPDATE CLINICAL AGENCY DETAILS aean a cono cano nccncconocroorecnaccnocnnns 79 FIGURE 55 UPDATE AGENCY DETAILS ACCEPT MORE THAN ONE COHORT ccccsscccssccssccesccesccesceesccuscsesceesceesseeees 80 FIGURE 30 SPECIFY BY UNIT LOCATION A seas ae ashen dena eeaaces bata 81 FIGURES ADD NE
94. ck the Review and finalize button at the bottom of the screen This will take you to the final step which is to check your proposal and provide additional information to the clinical agency before submitting 13 14 15 16 52 Jea 6 Pete oop Polat og oe e nd Matrices Ur pei ei Schoarogcesl SF K ibs Pe ES fe Fieti foo Se Hi ee ee 7 D ih r bpe j Teon Hiiri DE GLERRE STEP 1 Work With fomes Puacementn Search Preferences Gebect Une Ayala Saep 4 of 4 gt Schoo Mame TEST SCHOD Course Moc BASIC AUR SING Consort Hama 111 iubii aod Cobra O STEP 3 Wark With ETET 2 Wark WRI Your original cohort schedule ft tetas STEP Y Wark With Placsimard Fegi Lrul shane Your requested schedule Mine Meerel Miter Mans Grana A tana ALTA BATES MEDCAL CENTER TE TEE apo Cita Can CEU Baader gura 05010004 Tie 0700 15 00 llos Sen 1 li There ar adit mado pou vel A bo pcs bt in agency toie Thee deal m appear de Breed mal Pal ds eet lo ee Oana cocaina POLA pour nega berrea H de e OO PL Igual you en do a das de A and ari dl tds pedo by thee ied schedule Barre Mis al eerie pout ogee Coho ais crop if erp e rre a Fed AAA AAA TEN s IDE ES EA ad Py gt F start PA Raf ri IM rbaa Maat Dai Gj Piui Oo Figure 30 Request Placements step 4 Review the requested schedule s against your cohort schedule to ensure that the dates days and tim
95. csccsccsccecceaccacceccsssscseccaccecesccecsssscccceccaceecsssseves 100 FIGURE 74 VIEW PLACEMENT REQUESTS SELECT UNIT LOCATION ccccsccsccsccsscsccscesccsccsscescescessessescesscescescesses 101 FIGURE 75 VIEW PLACEMENT REQUESTS SELECT PROPOSAL c ccseccssccsccssccssccsccsccnscesccescesscesccescenscesscuscesscesceuss 102 FIGURE 76 VIEW PLACEMENT REQUESTS PROPOSAL DETAILS ccccssccsccssccssccscccsccscccsscesccsscesscescesscesccescesscessenes 103 FIGURE 77 VIEW PLACEMENT REQUESTS PROPOSAL DETAILS CONT cccccccssccsccssccssccsscescescesscuscessesscussessenseuss 104 FIGURE 78 PLACEMENT REQUESTS SUMMARY FILTERS cccesccsccsscsscssccsccsccsscsccsscescescessesscsscscescessessessesccescescesses 106 FIGURE 9 PLACEMENT REQUESTS RESULTS icciss tel Bick et Molec ai ede a ie ee iol lees 107 FIGURE VTE WW OMIM NES soars ase cen aac ii 107 PIGURE 9 CONPIRINUC HAN GES a a cee 108 PIGURE O62 UNI Bs BUEN enana sawenndans sere Gum eee ea taste aid a a 109 FIGURE 63 Fils TORIC AL PLACE MEN Ds ia elas ac alee ead ie eee ede ess 109 FIGURE S4 RE PROPOSALC OP FION La eaa Daweek 110 FIGURE 65 0 TU DENT COUNTS A tio Lil FIGURE 86 PLACEMENT REQUEST STATUS REPORT ccccssccsccsscccsccscccscsesccscccsssesccsccessscsccsacesssesccsacessseccesacessseccesecesss 113 FIGURE SVP GACEMENT CALENDAR REPOR ds sso nates a a a a cel ataigsincls slow a a 114 FIGURE 88 MAINTAIN PREFERRED PARTNERS S
96. ct several units by holding down the Control Command key as you click them 34 3 Click the right facing arrow to move the selected unit s into the box at the right which indicates the preferred units for the cohort aah to move the entire list of units back and forth f Click Save All Changes to store all course and cohort information currently displayed on the screen O if required fields those that are shaded are missing entries an error message will be displayed at the top of your screen Y CCPS will display a message at the top of the screen to let you know when the information was stored successfully The Select Course and Select Cohort drop downs will also refresh to show the new course and cohort that were added They will be in the top of the drop down lists g To add another cohort related to the course click Add next to Select Cohort and repeat the steps outlined above beginning with e h To add another course click Add next to Select Course and then repeat all of the steps described above Update a course a Select the course you wish to update from the drop down list The course information will be displayed i LPS Wark With Courses and Charte Winders Internet Explorer Fis ot Wee Peoi Tome hiep E goos Werk Wih Courses ard Chris CA A A G STEP 1 Work With ied Updaio Remana Courses and Cohorts Courses and Cohorta list Courses amp Conste GS STEP 2 Wark
97. currently with course updates as described in the previous section This section will provide you with the steps to manage cohort information independently of courses 1 Click School from the top menu if necessary 2 Click Edit Courses amp Cohorts from the left menu under Step 1 School Information 3 Take the appropriate action depending on what you would like to do 36 Add a cohort a Select a course from the drop down list Only existing courses for your school will be displayed b Add a cohort by filling in the fields in the cohort section Only shaded fields are required but we recommend that you complete the optional fields as well Refer to the Maintaining Courses Add a Course section for additional details regarding the fields and how to select preferred units c Click Save All Changes to store all course and cohort information currently displayed on the screen You will need to use this button even if you did not make any changes to the course information If required fields those that are shaded are missing entries an error message will be displayed at the top of your screen Y CCPS will display a message at the top of the screen to let you know when the information was stored successfully The Select Course and Select Cohort drop downs will also refresh to show the new cohort that was added d To add another cohort to the same course repeat the steps outlined above beginning with b To add
98. d a brief summary Instructors and students may reference this for their scheduled placements Clinical Coordinators and Administrators can update this information using the following steps Click Clinical Agency from the top menu if necessary Under Clinical Coordinator Admin from the left menu Click on Update Agency Details link Edit the information as desired Remember that shaded fields are required so you will not be able to save if any are left blank Other fields are optional but should be completed if possible In the Brief Summary field you can enter information about orientation or any general information that might be helpful to other users Please note that the summary field has a 2000 character limit oe a 79 cp dato Agancy Diala Windor inierrel Explorer ge J E hiiio tardan et gon Menta i y Ay ia Ple Edt Wem Fevontes Tous Hep W Bor Leda Agency Deisis chal Clinical Agency User Report Aiirsbnistragian KDCGUERRE O STEP 1 Work With Und Locabons CIOLORENE HOSPITAL AT OAKLAND Linden Canin Agancy ibadan Ad prasa gudia Clinical Agency Mam HL DRENG HOSPITAL AT OAKLAND O STEP 3 Work With Aness TT Fil Second Sheet LNA cr Placement Regquesis Slate ca otro Do 94503 pus Manage Prefered Fannars Prone 1 Phone Ext Updale Agency hia hase List Clinica agencies HOE er Phone 2 vaia proms art un 0090900099 i Coominator Apar
99. d la help address and regeis lhe greeting nursing shortage PETET hiai tiii probl m Underuilizaton of fishing clinical placemant sles for nursing Students and an in fici n c nical placernert epesena Centon 16 fare one of hee hamar do incrancing The number of led FUSER Conrad aeih Lrg sh ati ae Thit rate beings logeteer acea and clinical agpeney infecmabon in a tentralcsd calin format This enetig schools and clinical agencies ig achleso a higher level of coeraing peetoemance h schools can rapidi maich clir cal placement opportunities te student bihari gneve of 10 sludenta and 00 clnital penea can elche manage single schedule ler all partcipaling schools while incresging he number of shuderts sirin Pair agency WHA prides dich obseratin and potential dentiicabos al igh empris Thank you lo the Arty irene Moone Nursing Inflate toe holrinancial support tor this project w gt SI dEl Dare Inema Figure 2 Services menu CELL org e E Home The Home link will return you to the CCPS Home Page that was discussed in the previous section This 1s a standard feature available on most websites FAQ The FAQ list will take you to a page of frequently asked questions regarding the CCPS application This is one of the many ways to access help online prior to contacting the Customer Support Desk This page will be updated often but if you do not see your question answered here please contact CCPS Customer
100. d lo assisi ORONO in reten The informados within OOPS Al ieis and reports are accessible by any shor lo made no login required School Coordinator Admin Click on Manage Prelerred Parinors br lo selec optie dinda agencies a aie a piod match do pour School This wil sere as a valuable ds Mor entera when searching lor matching uni ralla bibi ChE On Manage Coomdinalors oF Ulsa instructora do anor mos col iaiia and instructors for pour school Se Pedals dor Callioras Compe Comes 50 Page Suh BAE naad od A Kg Internet ETIE stan Figure 11 School menu 30 A Step 1 Work with Courses and Cohorts The Step 1 Work with Courses and Cohorts subsection on the left menu is where users will enter information about the schools participating in CCPS and the courses cohorts requiring clinical placements When a school coordinator logs into the system their school is automatically selected and they edit information only for their affiliated location However school coordinators will be able to view public information under lists and reports for any school using the CCPS One screen is used for updating school information describing courses and managing cohorts Within this step are lists of course cohort information The following sections will provide step by step instructions on how to use each of these options Updating School Information Information about each school
101. dules STEP 3 Work With Placement Roquests School Coordinator Admin f tast Manage Preferred Pares p Requested Scheck s Manage Coordinators Manage instu ALTA BATES MEDICAL CENTER ITC Critical Care CCU Date 01 17 2008 08 01 2008 Time 07 00 18 00 Max Students 1 NIMEN es Make Ancthor Placerment Regues O 2004 2000 Hontcaros for Calitartia Commumty Colleges 01 Prea Del Terms af Lee 1i start egre c Bita neran Out D FINAL COPS User m Figure 31 School Proposal completed The Clinical Coordinator s will receive an email indicating that you have requested a clinical placement at their facility prompting them to review it in CCPS and accept or decline your proposal You will receive an email when they have taken action on your request A report is available to view all of the proposals you have made the schedule that was requested and its status Refer to the Running the School Proposals Report section for information about this report Requesting Historical Placements Any previously accepted placements are considered Historical Placements and can be re submitted by using the Historical Placement wizard Historical placements will be proposed to the same hospital s unit s days of week and shift s as previously accepted If the new request needs modification other than entering new dates the historical placement feature cannot be used Please see Requesting Placeme
102. e bol appi greed out Or could also be Brit pou hee not legged in or thal Ine tratam has automabt ety logged you oul Theresa 30 minute fim out period which meang yoo have nod dicken on a baton or link in GOPE for 30 minutes the system wall discontinue your session pos Canmot click on a gamen thalyou usual Hive access lo and A appeais grayed gul Check he message post abies Ine side menu opbens Nihe wond Login appears pelo the dale you were rol lopped in or haw beer logged oul auloma calle tthe word Logout appears netigo the dain and pou shill canno access the screens fat pou need please contact the OOPS Customer Suppor Desk at cepahalnga msna HAGN oF ll DB Qo ee Bee ee a 2 tl Ck Wg ite tame Melis shee A The systom requires 26 entre in somo of the Nels In sedes for ihe geslom do Saw your dala seu must tl Gut all pde Shaded ambag da matid orange tobe on m s compul ss betaude ase art mquitmd faldi El are z o pem Figure 3 Frequently Asked Questions Contact us This link will provide the same contact information that 1s provided on the CCPS Home Page Help Under the Help menu in addition to contact information for the CCPS Customer Support Desk you will find several videos outlining the features of the application While these are intended for beginning users and only briefly describe the highlighted topics they are also useful for existing users if a quick refresher is needed The videos are updated as significan
103. e Er So Peele oe Se Dad E Py tee lr RnB Laon ee jet Coe rirasor et ink Ach Eai Aa achacLle E pou migi lo cop m H TEH TUR 0400200038 Toe 0 1420 ATTAT 323339P4U BJENTER Tiro 07 00 14 00 O mi Tot 0101500 0400004 ben 0700 1400 10511007 40044 PU K Ue Wes 0705 1500 o H T ti 01640006 04200004 Bai 0700 1200 10416007 46 38 4d SUENTER oO mi Test Poe 1400200 Won 0700 1200 9172007 60437 Pa SJENTER i Wed 0700 1500 m n Tort Ce DADAGo0d len 0765 1400 10017007 154537 441 STE O m Tem 01000 SOS Wes 0709 1200 100110007 4 17 50 FM BTR Enter he stat and and dates fo 64 Lasa cet e nes scada Mar cbc COPY hera Stari Ca a E ewer cate JE PERA E For zh Tir Pma Lao Dor E raet S po D Moret te J ro com Fi ure 23 Copy Schedules Select the course s for which you wish to copy schedules You may select more than one or use the Select All Courses and Deselect All Courses options Enter dates to search between The system will return all cohort schedules with a start date in the range you have entered For example if you want to create a new set of schedules for the fall term enter the approximate dates of the previous fall term Click Search to find the existing schedules CCPS will show you a list of the schedules that meet your criteria courses and dates with one schedule per row 44 Tik G Y E rita foursieronces ong opa schedule Cohorichedude ConeCohori oedule anon a Ba D He G t ew Pirrenibes l t H
104. e being asked to re propose one of your placement requests please do one of the following 1 If you would like to re submit your request for a different shift or department unit you can edit your proposal see Edit Proposals 2 If you need to make changes to your cohort schedule in order to request different dates days of the week etc you will need to e Withdraw your request see Withdraw Proposal e Edit your cohort schedule see Editing Cohort Schedules e Make your new request see Requesting Placements 62 AAA View Edit Proposals Please Provide the Following Information to Search for Cohort Schedules then Click Search School A BAY AREA SCHOOL v Course No SUNNY Course Name SUNNY Cohort All de Select Status Filter Reproposed _ Show Withdrawn Schedules Search for schedules with start dates in the range below Cohort Status CO Vie Edit Reproposed SUNNY ABAYAREAHOSPITAL Critical Care CCU Not Specified 06 02 2008 07 01 2008 07 00 15 00 Y Figure 40 View amp Edit Re Proposal Viewing Unit Availability Any logged in user may choose to view unit availability for any clinical agency The display is very similar to what Clinical Coordinators use to modify the unit availability and also includes a color coded calendar that will indicate by week where the unit location is still available The screen will first list all of the schedules that define total availabi
105. e list of available functions 3 Click Select Clinical Agency Y OPS Select Clinteal Apency Microse Internet Explerer ney P LTT Edi tian CHER STAFNSOM SYSTEM ANAN Select an agency hamn fhe iiim dol and oreda Sekect Gane ALAMEDA COUNTY MEDIAL CENTER TAPADO Faden Pol dle an ala dl Peg pry Puget oe iy Figure 116 Select Clinical Agency 4 Select the clinical agency from the drop down list and click Select 5 The screen will update to show your selection at the top and will print a message that the clinical agency is now selected as the current agency This selection will be used on subsequent clinical agency pages that you visit Vote The selected clinical agency will be displayed on subsequent screens as well If you attempt to use a CCPS data management function without selecting a clinical agency as described above you will receive this error 149 O CCPS does not have an agency reference Please select agency first Use the steps outlined in this section to select an agency and then return to the area you were attempting to access Adding a New Clinical Agency Adding a clinical agency to CCPS requires entering some basic information about the hospital or other clinical facility To add a clinical agency in CCPS 1 Click Administration from the top menu 1f necessary 2 Click the Clinical Agency button from the left menu to expand and show all available functions 3 Click Add Cli
106. ed page This will work with CCPS screens in case you forget to save or clicked to another screen by mistake Refresh This button reloads the content currently showing on your screen a You can also use the F5 key to refresh mo Bookmark Favorites 7 Favorites Drop down lists Select One Radio buttons E Checkboxes Selection arrows Grayed out List Departments Timeout Success icon Error failure icon Calendar icon Hyperlink Buttons Control Command Apple and 22 All Internet browsers provide an option to save commonly visited website addresses for easy re use The CCPS application will support bookmarks if you would like to store direct links to pages Drop down lists are selection boxes with pre defined list options You make your selection by clicking on the arrow at the right side of the box this expands and shows you the options and then highlight your choice from the list Radio buttons generally allow you to select just one option from a list of choices so they are often used with Yes No questions Select the appropriate choice by clicking in the circle it will fill in with a dot to indicate your selection Checkboxes are similar to radio buttons but are generally used when multiple selections may be made Like radio buttons you may click in the box to place a check and click again to remove the checkmark These arrows are used in CCPS and other websites to
107. ed to the Work with Cohort Schedules screen Your new schedule will be displayed if it fits the search criteria course s and date range previously entered Note If you did not complete a search earlier nothing will be displayed upon returning to the screen 12 Repeat steps 4 11 to create additional student cohort schedules Editing Cohort Schedules Once schedules have been created by School Coordinators they may be edited 1f any of the variables need to change If a cohort schedule has already been proposed to a clinical agency no changes to the dates days or times can be made However the brief summary is always available for editing to provide more information to the clinical agency To edit student cohort schedules l A a Click School from the top menu if necessary Click Step 2 Work with Cohort Schedules Click 48 Edit Schedules Select the course s for which you want to edit cohort schedules Choose dates to search within the system will look for schedules with start dates in the time period you enter Enter the start date and end date by typing it in directly or using the calendar icon 4 Click Search to look for the existing schedules The screen will refresh to show a list of schedules that exist for your search criteria LOPS Work Wih Cohort AA Windows iehmonet lononer E ie E E Ree im Boo nee ong een hile Ae ceil Peper Pichi nas A ei ego cle kaiii A
108. ed with a particular school Instructors have access to view unit availability and student cohort schedules using the View amp Edit Proposals screen in addition to all of the publicly accessible information such as lists and reports However instructors cannot add remove or edit any data such as courses and cohorts Instructors are not associated with any cohort or cohort schedule in particular except as referenced in a brief summary area Adding a New Instructor To add a new school instructor 1 Click School from the top menu if necessary 2 Goto School Coordinator Admin on the left menu 3 Click Manage Instructors 4 Click on 2 Add New Instructor link 2 Sia 72 Paton dudes arena 1 intemet Figure 50 Add New Instructor Create a user ID for the new instructor we recommend using a standard convention such as the first letter of the person s first name followed by their entire last name Note When a new instructor 1s added the initial password will be the same as the user ID A School Coordinator Administrator or the user may change this later Enter the instructor s full name in the User Name field Enter all other information requested for the new instructor Only shaded fields are required but complete all fields to the best of your ability The new instructor will be able to edit his or her information later 1f necessary Click Submit when you are done entering information Repea
109. edules for a single shift if a time period has special availability 10 A color coded calendar will be displayed at the bottom of the screen showing the overall availability for the unit location that is currently selected indicated by a highlighted row The graphic will display one week of information at a time beginning with the current week You may scroll through the month s using the Previous Week and Next Week buttons at the bottom The legend below the calendar shows what each color represents You may also click on any hourly time block to view details m na po L f fe OOPS View Unit Availability Windows internet Explorer i E hipiai fundatore org bra iheir Una ee ihein w e E Te Edt Wee Fawonmtes Tools Map 5 sh p s a at de BE COPS View Lirit Anlag a E mi 7 Page ip Tots 0 Schoo Coordinator Admin Manage Prelerrad Farners Manage Cobrdnalors Manage Instructors Lisi candine Renan List Shows ES MODE cinhe TF start caco O Pediatrics MedicalRehabMNot Spectied O Pediatrics PICUIMNot Speed O Pediatrics Surgical Mos Specified Search dor Schedues in ine date range Baliw From 12005 amp To Maem E Unit Schedules List PE ears rr o ar So SS ee ee AE e y A x h teard semai haas ma paa pia co summary of Selected Unti ET Uni Availabaety Calendar View Podialrics Mot Specified gt Medical Wenk O 115 2007 wees
110. elete the department 6 Click OK on the delete confirmation pop up to proceed or Cancel to abandon the action 7 Repeat steps 4 6 to remove more departments List Departments Any user or visitor may produce a list of the current clinical departments in CCPS The steps are the same as they are for producing lists in any other area of CCPS 1 Click Administration from the top menu 1f necessary Click the Department button from the left menu to expand and show all available functions 3 Click List Departments The screen will show a simple list of all departments in CCPS which may be viewed online or printed or exported using the toolbar icons 133 Qu j x 2 e t sem ip Peni E i oe E WA Bs dEl ttc toons Ioundationccr orgy CPS is Pui tet init Typos aportes Cy SAL etl int Types Elo ie Gat pt e Home FAO rick Ua del Toolbar Add Lie Prien Wodiy Deparment t i a MainJueport E HH 100 w crystal es Fame Deparment List Departments List of CCPS Departments Total Departments LO el iD Ircemet Figure 102 List Departments B Maintaining Clinical Units in CCPS The Unit subsection provides System Administrators with a way to maintain the list of clinical units that are associated to the departments covered in the previous section The units are at the core of the CCPS functionality clinical placement scheduling Each student cohort has preferred units indicating the type of clinical experience
111. emoved if there are no courses associated with it and it does not have any agreements with clinical agencies This would also mean that there are no cohorts or cohort schedules associated with the school due to the hierarchical fashion of CCPS data Only CCPS Administrators have access to remove schools To remove a school from CCPS 1 Click Administration from the top menu if necessary 147 2 Click the School button from the left menu to expand and show all available functions 3 Click Remove School The screen will show a blank form with a drop down list of all schools at the top GB ox 7 x ES p A Seer sp Frite a al A a dEl pto oops tordetorcoc org CPS School Mainban ieemove School asco tin Panels Ory Remoseschoo Ejo one E Bt CHEF SMSO SYSTEM ACHIN A J 1 i i Y CIR He dad OA Ky i A F Ceniralized Clinical COO Oban i Cre Aa dTe 5 Flacement Syitem E Mol Clinical Agency Liar arpa dimitir Thi achat Saatana a a O Use ihaz Mar Agnes el ireemet Figure 115 Remove School 4 Select the school you wish to delete from the drop down list If you select a school that has courses or agreements the system will display an error message Once you have selected the school the current information will be displayed so that you may verify that you have selected the appropriate school The information will be grayed out you will not be able to edit it Click Remove to
112. en will refresh to show a list of schedules that exist for your search criteria see Figure 22 Use the checkbox to the left of each schedule to select those you wish to delete You may select as many as you like at one time Schedules that have been proposed and therefore cannot be deleted will not have a checkbox available Click Delete at the bottom of the screen to delete the selected schedule s Click OK on the confirmation pop up to continue or Cancel Repeat steps 7 9 to delete additional student cohort schedules for the same courses and dates or steps 3 9 to delete schedules for a different course or date range Viewing Cohort Schedules Only School Coordinators may view cohort schedules using the Work with Schedules screen However Instructors and Clinical Coordinators may view cohort schedules using the View amp Edit Proposals screen Refer to the section titled Viewing or Editing Proposals for instructions on how to do that To view cohort schedules l AE a a A Click School from the top menu if necessary Click Step 2 Work with Cohort Schedules from the left menu Select a school from the drop down list your school will already be selected Select the course s for which you want to view cohort schedules Choose dates to search within the system will look for schedules with start dates in the time period you enter Enter the start date and end date by typing it in directly or using the
113. end using a standard convention such as the first letter of the person s first name and their entire last name Note When a new coordinator is added the initial password will be the same as the user ID A Clinical Coordinator Administrator or the user may change this later 6 Select the clinical agency that the coordinator will be assigned to this is only required for Administrators for clinical coordinators your agency will be the only option 7 Enter the coordinator s full name in the User Name field 8 Enter all other information requested for the new coordinator Only shaded fields are required but complete all fields to the best of your ability The new coordinator will be able to edit his or her information later if necessary 9 Click Submit when you are done entering information 10 Repeat steps 3 7 to add additional coordinators Auto Email On Off Feature See Updating Coordinator Information 118 Updating Coordinator Information To update a Clinical Coordinator s information 1 Click Clinical Agency from the top menu if necessary 2 Under Clinical Coordinator Admin on the left menu 3 Click Manage Coordinators 4 Click on Ly Update Coordinators Ma nage Cli nical Agency Coordinators 2 Add New Coordinator Mi kanoe a Cocina NEW DEMO HOSPITAL Select clinical copra a Sk Display Coordinator Detail to modify Coordindtors NH Display Coordinator D
114. ent cohorts This section describes how to create edit and view unit availability Creating Unit Availability Once the units available for clinical placements at the agency have been selected see Selecting Units Available for Clinical Placement under the previous section a Clinical Coordinator can quickly and easily establish default 24 hour 7 day availability for them by providing just three key pieces of information The system will automatically create the appropriate unit schedules that are necessary to represent this availability Clinical Coordinators will be able to edit them on a separate screen if necessary 89 Even if you are not planning to make your clinical units available on a 24 hour 7 day basis you will still need to first create the availability as described below l 2 3 Click Clinical Agency from the top menu 1f necessary Click Step 2 Work with Unit Schedules from the left menu Click Add Unit Schedules The screen will display the list of units by location that can be selected for creating default availability it Availabe lity Miersaott eterna Explorar CHERYL AFA OA Wai SECUCIA HOSPITAL Fis org unta ano cabana ane correctly neta cdo for placer aohecoiing vou nena intenet Figure 64 Create Unit Availability By default none of the locations will be selected When a location is grayed out that means that default availability was already created for i
115. eports are also easily printed and exported This section will describe the reports and how to use the search parameters to access data for each of them Every report is run against one or more clinical agencies or schools depending on the report and returns data within a certain time period 125 A CCPS Report Descriptions There are several reports available in the Centralized Clinical Placement System Agency Reports include Unit Schedules This report provides a listing by clinical agency unit and location of the schedules that represent a unit s availability Unit Schedules Export This is the same information as the report above It provides a listing by clinical agency unit and location of the schedules that represent a unit s availability however this report exports into excel Placement Calendar This report shows the proposed and accepted placement requests by clinical agency in a calendar format organized by department unit location and shift Placement Request Status Lists all of the placement requests made by schools by clinical agency and indicates the status of each proposal The report will show the information for the cohort and the unit School Reports include List Clinical Agencies This report provides a listing of all Clinical Agencies that are participating in CCPS It provides pertinent information about these agencies Cohort Schedules This report provides a listing by nursing school of
116. es amp Cohorts to enter or modify information about a school courses and cohorts Users may also add and remove courses anc cohorts on this screen School Coordinators may O school Coordinator Admin al also cick on he List Courses and Cohorts report icon lo view a complete Esing of all the Courses and Cohorts hey have created for thew location Mursaye Prefered Purty Manage Coordinators e Manage instructora Click on Work with Cohort Schedules to create est celete and or view a schedule The proposal status List Coor mator Report of a cohort schedule can also be viewed on this screen Click on Copy Schedules lo use existing ata ale Schedule information to craate new Schedules with Gifferent Gates for future placements School Coordinators may also click on the Cohort Schedule Report icon to view a complete listing of all the Cohort Schedutes they have created for thet location Siop 3 Click on Work with Placement Requests to search for unit avatadilty hat Matches your needs and subm the clinical placement request for your conon The View Unit Availability link can be usec to see where dinical placements e possible and what has already been scheduled bul ts not a pre cursor to requesting placements Chick on View amp Edi Proposals to view the proposals you have mace and to withdraw your request in the case of an emor or change School Coordinators may also click on me School Proposals Report icon lo view a complete Esting of all t
117. es are acceptable If desired enter additional information for the clinical agency into the text box in the middle of the page This text will be embedded in the automatically generated email that will be sent to the agency s Clinical Coordinator when you submit the proposal If you are proposing your cohort schedule to more than one agency the same text will be in each coordinator s email If you are proposing your cohort to a unit that does not have availability exactly matching your cohort schedule be sure that you accept the terms before submitting This means that you agree to the terms of the agency s unit availability the number of students they can accept and the dates days and times that you are requesting Click the Submit Request button to send your proposal for the agency s consideration and confirm on the pop up question that you accept the terms The screen will refresh to show the proposal that you have made this indicates that your request has been entered in the system 53 e v hikas foundationeee orgias Schedule MatchSchecide Matchiochoal 1 SchooProposal 15 sapr aneis O shl Shoo rocosa A Fie Edt Vew Ferris Tos Heb w BCS Rennt Penent gt Request Rietin f A mm gt iip Page C Toos KDEGUERRE OSTEP 1 Work With Request Placements Request Subenmod Es School Hama TT ST SCHOOL Course No BASIC NURSING Cohort Nama 111 unes and Cohorts OSTEP 2 Work W Cohon Sche
118. etail Update clinical coordinator information and click Update to save Password _ ae a Address cy stated Zp p tus Work Phone sss ext Vali phone entry is 9999999999 AltematePhone MobilePhone Work Email qgowens foundationccc org atemate Ema Receive Email No 2004 2008 Foundation for Calitomia Community Colleges v5 0 Privacy Statement Terms of Use Figure 91 Update Clinical Coordinator 5 Select the coordinator you wish to update from the drop down list and click Display Coordinator Detail 6 Make the required changes to the coordinator s information Note e User ID cannot be changed once the user is added to CCPS To change user ID you must delete and re add the user e Typing in the password field will change the user s password e Next to Receive Emails o Select Yes to receive emails o Select No to stop receiving emails 7 Click Update to save your changes 8 Repeat steps 3 6 to update another coordinator s information 119 Removing a Coordinator To remove a Clinical Coordinator from CCPS Click Clinical Agency from the top menu if necessary Under Clinical Coordinator Admin on the left menu Click on Manage Coordinators Click on amp Remove a Coordinator Select the coordinator you wish to remove from the drop down list and click Display Coordinator Detail Verify that the correct user is selected A A A E E Hs eee orders rp
119. etail Verify that the correct user 1s selected e ee te fe 8 74 n ruectar Miersantt internal Explorar pats jes jh Pi ARO P tem e 2 3 2 04 a Foundstoncocogfccosfsoolrstrucio enc Inetnuctor ae Eje u Gi El gt Contact Us Ha A Home Fad cher chin Clinical Agency Uit Appar Admin iraia CHERYL SWEA OH Meal BOS TOH HEED COLLEGE ai Selec achoo insbuctor fon the dal anal click Diale Lapur tos Chata horts ingia tes ALGIE DALE e Deeply lorititactos atad suis CEN On Mamire la Ghee Mir acy a a CP paea asinyisar 10 Piisi l mi s Ingteuchir Mand tubes rita iv ae address ma E_A AAKAKAKAAA br lO O Sate boa ap Zip Flue o Work Phone Vaid pans any ia Goo Father Amal Phone Hobia Phone net i Werk Er n larra Erhi Eiichi thar FIA 1i bar i l Figure 52 Remove Instructor Click Remove to delete this instructor Repeat steps 2 5 to remove another instructor List Instructors To view this information APRE eet Click School from the top menu if necessary Go to School Coordinator Admin on the left menu Click Manage Instructors Click on 1 List Instructors Report Select a school from the drop down list Click Display Report This will create a listing of all instructors for the selected school The information may be viewed online or you may print or export it using the icons on the toolbar
120. eviously revoked user 1 Click Administration from the top menu if necessary 2 Click the User button from the left menu to expand and show all available functions 3 Click Grant Access The screen will show a list of all CCPS users who currently have their access locked or revoked A 143 COPS Grami Uhar Areas Microoedt Internet Esplsrar Fla Tdp Wiwe Paves Tosk ti a O O NAD Pe tem 00 32 a DUSI Home tehea Clinical agency Lrt Mejit Aciminidraian o CHER SAFNSOM SYSTEM ANAN Finga che goo nikae von a as ES ds urea fo ezine Cat DESA CERETTO BRETT Ecom Add Hia gee CICHERYL SDHC SYETEM ADMIN CJ ORANT CAMPAN IREME PAKEL Madii Use DIRENE PAKEL C IRENE PAKEL Cane GOHEN area Lier E 7 LIRAMA PATEL LIST Leger Geant Acces Riola Abies School 0 Eirical Aguera 4 IH OA Fam daian Pe C lida Comey Polieges oi Ergo Haro er ot Lig El WB Internet Figure 111 Grant Access Select one or more users by placing a checkmark in the box next to the name of the user s for which you want to reinstate CCPS access Click Grant Access Click OK on the confirmation pop up box to proceed to restore access or click Cancel to abandon the action When OK 1s selected the screen will refresh and remove the user s from the list Repeat steps 4 6 to restore CCPS access for additional users Revoking a User s Access CCPS provides functionality to temporarily suspend privileges to an existing use
121. ft menu Take the appropriate action depending on what you would like to do Add a course a Click Add to the right of Select Course Note If Course No and Course Name are already blank you do not need to click Add before entering information E CCPS Work With Courses and obortis Windows internet Explorer Fie Frit Vew Favorites Tons Heip A i qa OF WOR BOC Work With Courses and Coon ts En El oh Lf Page d Tech OSTEP 1 Wo rk With Ak Update Remove Courses and Cohorts Courses and Cohorts rea E List Courses E Cohorts a STEP 2 Work With H Select Schou TEST SCHOOL o Update Cobod Schedules 1 o STEP 3 Work With Course intormabon Pilacemen Fequesta Schon Coordinator Admin Course Ho Manage Preferred Pariners Course Name Manage Coordinators Maz 230 char a i Brini Summary Manage instructors 7 Max 2000 Lisi C ordinator Repor List Schools Save Course info Cohort information Uingate or 40d coon intormabon For he Siaced corsa Boog Sehect ohori J j Cohort manana Max 20 char Baie Surmnary Mian 2000 cinhe aah Tal Stumblers Ear Program Type 14 Beginneng 23 Intermediale Student Lavet 4 6 Moet Advanced Basic Precinical indridual hospitals may have other specific Paperwork requirements that are not yet met Completed Preferred Units Preferred Unets for current Conor tal al intere 10 ig Start BEES OG
122. he School Proposals thet have been subenitied for Meir locadan Thes 1600 will aiso Show He status of all proposals Note The reports Mat are avadable wiin each of he steps Menhoned above have been creaind to assist cinhe coordinators in reviewing he information within CCPS All ists and reports are accessible by ary visitor to Pre site mo login is required School Coordinator Admin Click on Manage Preferred Partners link 10 Select specific Cinca agencies that are a good match tor your school This will serve as a valuable as filler crtana when searching for matching unit availability Click on Manage Coordinators or Manage Instructors to edd uodete or remove school coordinators and mstruciors for your achool inernet 100 gt TEO A Bitten scce ea Figure 10 Logging Out After clicking Logout you will be returned to the CCPS Home Page Please note While you may open CCPS in more than one browser window we do not recommend it if you intend to log in on both with the same user ID However if you would like to open a second window just to view public information reports FAQ contacts help etc that will not cause any problems C Web Application Conventions CCPS is a web based application so many of the standard Internet browser conventions may be used with it The following table provides a quick summary of some of the most common features Use this button to return to a previously visit
123. he clinical education experiences that students require rather than an exhaustive list of all possibilities The following are the departments available in CCPS Critical Care Emergency Dept Med Surg OB Pediatrics Peri op Post Acute Psychiatry Specialty Step down Data in CCPS exists in hierarchies where information is grouped Location or Unit Location Preferred Partner Preferred Units 25 and maintained in levels There are three basic hierarchies e Department gt Unit e School gt Course gt Cohort gt Cohort Schedule gt Proposal e Agency gt Unit gt Location gt Unit Availability gt Placement Requests Each step has a one to many relationship for example each school has one or more courses each course has one or more cohorts each cohort has one or more schedules and each schedule has one or more proposals against it With this structure it is best to keep the information more and more general the higher up you get in the hierarchy This will decrease the amount of maintenance that is required For example keep all date information at a schedule level rather than courses or cohorts Because the data in these hierarchies 1s interrelated an item cannot be deleted if it is still tied to something lower in the structure e g a course cannot be deleted if one or more cohorts still exists for it One of the faculty members at a nursing school that will have ac
124. i Pe Gi Ver Frertcs fess Hop a de oc War MiB Cohort Fredes ni E m r ieg Peor e STEF 1 Work With Work With Cohort Schedules Pee and Cahana n aes aa IE Create Meo Schedule Sy HIE Sihhi 4 Copy Siedl F ohori Sohbet Report O STEP 2 Work With Chon Emails egos pride o oming or do hiran Lor aN OT ainas Evan CNCA Beane G STEP 3 Work With School EST School i SLAM Core IE A Coma Flacamant Requests Course Bec irlen lag Cha Soho Cookies Habr n i 111 E TESTA H Pial t Hanaga Coordinators Search for eging acheighes we sari olas in DH range Dai Miri mabuo rr Bann EZ 4 Aaaa From poeme E te pasza E Shp 000 of more aeua ond pri ha Cee Geto of he botan of ine pago fo ce onl UnproooroO cheda may be dodo Tie Saisi iar miU eke ou fo a Viar oe Prop ae PLA Seant lo ree a daal Update Seaeciod ScPedubes SE NE EE CELTS CC COIS VEO EVENTS CONES BUTS 1 Tor piigi 06007000 Tus 0700 1400 Views 072007 JENTIA Thu 67 00 1400 Testi Gohod Schedule Edi 1 Tor OURS 05106008 don 0700 1506 Beings 1041007 KDEGUERRE Wed 0700 1500 TEREI Conta Schedule C con 1 TOET OTe 0324850604 Sal 0700 1500 Pandigen Tio SENTER Edn M1 TORT Mee 065002008 Won 07 00 1800 Decined 60 S TER Wod 07 00 1500 Tee 1 Coheed Schedule C can TOH Le 05053000 Wen 0700 1500 Malerspesed 190472007 SENTER al Cda 1 Toe 0501054 051105990 Wed 97 06 1500 Mol crsposed IPLSOOT MENTIR Tenisi Conta Sotredule w Done k intenet A Log
125. i An Search lor acheci ss m e dale range belcr From 11112008 To jarisezona EN Display Report Cancel Toolbar t4 jain Report se H 1000 ise crystal sis SCHOOL COHORT SCHEDULES FOR 1112008 8 15 2008 bY Geos ee Pape Cohort information Mol Siudents Start Dato Days Hours Program End Dwie Lawal School CAL STATE BAKEASFIELO S004 Stockdale HeT B kai CA COURSE Hid FUNDAMENTAL E Of MUR S400 PRACTICE Cowi SECTION 1 10 Cua Tuesday 7 00 am 12 30 pm ADL Vista FO and SO madcicns BSH OSS Wedn sdas 7 00 ami 12 30 pm Denari peure ADL Visis PO and 55 medications Caneral procedures Ca ort SECTION 1 10 01022000 Tuesday PO am 1 00 pm J AAA A sad Pi APA PA aaa Aid AAA ise de AA AA n E E Internet A 100 E The Day Area HD F r oof Figure 26 Cohort Schedule Or s report 48 C Step 3 Work with Placement Requests The Step 3 Work with Placement Requests subsection is where school coordinators will access the clinical placement matching functionality School Coordinators will search for potential clinical placement matches and make proposals to the agencies for availability that meets the school s needs Clinical Coordinators will then review the schools proposals and either accept decline or Repropose them Schools may also make changes to the proposals if mistakes were made or needs have changed Additionally schools can view the current unit availability for any agency and unit location in the C
126. ical Coordinator The update function will also allow for password resets in case a user has forgotten his her password Clinical Coordinators will have access to manage this information only for their clinical agency Adding a New Coordinator To add a new Clinical Coordinator 117 Click Clinical Agency from the top menu if necessary Under Clinical Coordinator Admin on the left menu Click Manage Coordinators Click on Da Add New Coordinator NN AR A la G r E hittee bore fundatoncoc orpiccps ence Coordrator dddigenc loc no een ef A Ho Fie Eds ew Fanyim Took Help Ur e cers ade ria Coordinate Ni i a ciini 7 ent Liner Peorcte ministration AMT HSHEH S STEP 1 Work With LAT LOCA f STEP 2 Work With fier Civica coorcnator imoran amd click Sprit Umer Eki For ina aa Later es padamo e 5 ri ft Lera TO Li Schedules Aena LUCILE PACKARD CHILDREN G HOSPITAL ai O STEP 3 Work With a u u u u u auauua MAA Placement Hequests rn aml stave L_1 Q Clinical Coordmusor Admi ha aia tefani Puri Manage Cocedinaton Pipe dp Puk pidi Agence Detads Work Phone Ext Vang poor dirty a PO List inden A Agentas Ahermaa Phone f Mobile Phone at Gogin e Works Email A ora to Email i internet A 100 EE FINAL COPS Liber ma Ej Fior eos Dut E ai AiP hannie E Figure 90 Add New Clinical Coordinator 5 Create a user ID for the new coordinator we recomm
127. iew Unit Schedules 3 Select an agency from the drop down list at the top of the screen when you are logged in as a clinical coordinator your agency will already be selected You will only be able to view availability for one agency at a time 4 Select which unit s you would like to view by placing a checkmark in the box to the left of the unit location name it will be displayed in Department Unit LOCATION format You may also use the Select All Deselect All options at the top right corner of the list to make your selections 97 Note Be selective in how many units you wish to view at the same time there could be a long list of records returned which will make it more difficult to use the screen 5 Enter the dates of availability that you wish to search within the application will look for availability that falls within this window Default dates are provided for you 6 Click Display Schedules The records representing availability for the unit s you selected will be displayed on the screen i T E hiia niono sdhedule Lin ehee pur A qe ris Fis ve Facies To males uw de ct gt F oo OCA gt View Unit ada p J TE ad a ees e AAA Biatan porde ls rnp amaban fo sosrch Aor Lind Ecrodules Man otk Danay Schedules OSTEP 2 Work With ao AGENCY TEST HOSPITAL S Setect an es Darpetet al Lines O STEP 3 Work With mts 7 Cries Care COLINA Specified O Cre
128. ill not be distributed when updates are made Therefore only the electronic version available on the CCPS home page will be considered the current version Itis the user s responsibility to ensure that the most current version is being referenced at all times Watch for notices on the home page to alert you that updates have been posted Links The Links section is used to provide users with quick access to related websites or information such as a return link to the Nursing Resource Center portal page and lists of the schools and agencies that use CCPS Contact us For help using the application or for more general information contact information is provided on the home page The email addresses are hyperlinks that will automatically start a new mail message using your default email application if possible 11 The CCPS Customer Support Desk is available to answer your questions regarding online access and help using the application There are also several online help options for CCPS users which will be detailed in the next section B Services menu The horizontal black stripe at the top of the page is the services menu The options on this menu will be available from within any CCPS application screen Please note that these links will use the page you are viewing to display information so be sure to save information if necessary before accessing them The Back button on your browser should return you to the previous page
129. ime 23 00 07 00 Max Los Angeles Students 10 Finis Cancer Figure 35 Submit Historical Placement Request Step 4 of 4 Viewing or Editing a Proposal In addition to reports the proposals that have been requested by schools may be viewed using the View amp Edit Proposals screen The details of the request such as agency unit location dates shift s and day s of the week will be displayed The date of the request and the status is also available Coordinators and Instructors have access to view proposals here If an error was made during the proposal process or the school s needs have changed a proposal may be edited or withdrawn by School Coordinators Instructors do not have access to the Withdraw Proposal feature Only proposals that are still pending and have not been accepted or declined by a clinical agency may be withdrawn This option may also be used to cancel a portion of a proposal such as if an extra unit location or agency was selected by mistake A cohort schedule will be available for schedule matching again if only declined and withdrawn proposals exist against it In order to re propose to the same agency unit location and shift that was previously requested the earlier proposal must be withdrawn not declined Since the process required to withdraw a proposal is exactly the same as that of viewing the request with two additional steps both are discussed in the following section
130. indicate movement of information The single arrow moves one at a time while the double arrow moves all current information Selections are moved in the direction of the arrow generally from one list to another This term refers to text that is washed out compared to other text around it see the first three options in the graphic to the left vs List Departments Most often this is used to indicate that the option is a hyperlink but is not currently available Websites that have login functionality which provides you with additional access to data will have a timeout feature that logs the user out of the application after a certain period of inactivity CCPS will also do this simply log back in when this occurs This icon will precede a system update message telling you that the action was completed successfully This icon will precede a system update message warning you that the action could not be completed due to an error You can click the icon to open a calendar that allows you to choose a date rather than typing it in manually Underlined text on websites often indicates that the text is a link to another site or page within the website Most hyperlinks on CCPS are underlined all except for the menu options You will also know that something is a hyperlink if your mouse cursor changes to a hand when you pass over it Generally the link will be displayed in the bottom bar of your web browser Buttons such as Su
131. information listed above When a School Coordinator logs into CCPS he she is brought to the School section by default The School menu is organized around the three steps that must be completed to schedule placements Step 1 Work with Courses and Cohorts The course and cohort information that is entered for each school is the first step in using the CCPS clinical placements It is very important because the preferred units selected at the cohort level will form the basis for how the system searches through unit availability at clinical agencies to show potential placements for a cohort All of the data entry provides information to either the system or other coordinators so that each has the information it needs to complete the process of scheduling placements Step 2 Work with Cohort Schedules For each clinical experience that is needed school coordinators must define the cohort schedule This indicates the preferred time period days of the weeks and times that the students would attend clinical rotations It is not absolute but rather a starting point for the system along with the cohort s preferred units to find agency availability Once created schedules may be easily copied for future school terms Step 3 Work with Placement Requests Once the cohorts and schedules have been defined the system can search for potential matches at clinical agencies Several filters are available to narrow or widen the search results Once a p
132. inical Agencies This option is available to all users and visitors and will display a list of all agencies participating in CCPS in alphabetical order along with information about each agency such as address and phone numbers website and summary information pa Click Clinical Agency from the top menu if necessary Under Clinical Coordinator Admin from the left menu D 3 Click on List Clinical Agencies This will create a listing of all clinical agencies in CCPS The information may be viewed online or you may print or export it using the toolbar icons cal Apencias Microsed Internet Esplsrar yrorkes oct palo Pid x zj E F Search php Forter E j Lua a a a 5 Foundstioncoc angionrefagencrTagencyPubie Listiupercesn sero Eje o God El Ti tact Ua Help A ETET Clinical dgency Liner Rr pura ABA ree ion CHR SFR OR ara tala n t CA Pecot w j H 100014 5 crystal es izi List of Clinical Agencies Using CCPS ELA 10033 pon dta oe ALAMEDA COUNTY MEDICAL CENTER Toolhar mity ippo pd se HU dali Eai Iiet Street Plons 1 SGTS For Coin Alameda Phone J Y Cilia CA Daas Fax Py Parking tiles rps pea Brief fumma Rr A A a a a cece sick we cai a a dae EA An _ ALAMEDA HOSPITAL Paberi hipalase nea 2070 Tinton A ride Plone l SIZE Fii Caine Abana dle Plis 2 5000014605 l ALAMEDA CA or Fax itor at bak Parking Briel fimmary gt ALTA FATES MEDICAL CENTER MO Ashby Area Pi i 1
133. ion about a school cowses and ono Users may mso add and remove courses and cohorts on this sereen School Coonimeiors may 9 School Coorknaior Admin also dick on the Lisd Courses aid Coborta trepar icon lo ew a Complete listing of all fe Courses and a ni LAA Comore hy hawt oeaiei for thet locaton Mangge Preferred Farina Manage Coordinators atte Manage MHstutdors lick on Wok viih Cobor Scbedules lo create edil delele andor ver a schedule The proposal sialis List Benaaia achedube information to create how Schedules with diferent dates tor future placements Schoo Cosrdina ara m y ab clic on M Cohort Sohodi n Repor ited lo view a c mplel o hatig of all eb Cohort Scheduisa Gey have created foc iheir locahon Ship 1 SCE on Work wath Placement Requesis io search for und rada Tat males pour needs and submit he clinical placement requesi for pour cohort The View Unit Availability link can be used lo sen Whe cir cal placarmaer s are possible and who hae read been achedubad bul i nol a precursor be requesting plascemants Click on View Edi Proposals 16 view he proposa you have made and la withdraw yout eguas in he Gade of an ented of Change School Coordmalors may also Check on the School Proposals Roper en lo vetar d complete lista of all ee School Proposals hea have been sutenitied for moi location This opgi wii Ao Ora ho saara of al proposes Mole The reporta hal e arabe wilhin each of the epa mentioned above have been creale
134. is now selected Note The selected school will be displayed on subsequent screens as well e If you attempt to use a CCPS data management function in the School menu without selecting a school as described above you will receive this error U CCPS does not have a school reference Please select school first Use the steps outlined in this section to select a school and then return to the area you were attempting to access 146 Adding a New School Adding a school to CCPS requires entering some basic information about the nursing school To add a school in CCPS 1 Click Administration from the top menu if necessary 2 Click the School button from the left menu to expand and show all available functions 3 Click Add School You will be provided with a blank form with fields for all of the school attributes Y COPS Add Mew Sees Mierasshi Internet Esplsrar ti Aci rT iron CHERYL SANE OA SYA TEM AO Ender ac hoo inrabon and cick Sune ay Zip Pius Phont Ext pa o aniy APA Figure 114 Add School 4 Fill in as many of the fields as possible Those that are shaded are required and the school cannot be added without them School Coordinators will be able to edit this information later to make corrections or update data 5 Click Submit to add the school to the system Removing a School If a school leaves the CCPS for some reason 1t can be removed from the system A school can only be r
135. is stored in CCPS address phone numbers website and a brief summary School Coordinators and Administrators may update this information using the following steps pa Click School from the top menu 1f necessary Click Step 1 Work with Courses amp Cohorts from the left menu 3 Click Update to the right of the school name P E COPS Work With cures and Cohorts Windows Internet Explorer i we UB mipigo fouls Somcoc ong lors cho Manta choot cure hotas wtr Fe E Yew Favorites Too Heo ir rm a s az OTS Work With Courses and Cohorts PE El gt Be e ar Page E Tou STEP 1 Work With Courses one Cohorts OSTEP 2 Work With Soho chela Selaci School TEST SCHOOL OSTEP 3 Work With Fl tam ni Regbi O had Cosrdinator Admin d Add Update Remove Courses and Cohorts Es List Courses amp Cone A Course information Lipdeds or Adal course ntormabon Selec Course Solod Ono pal Cour Noe bensaa Preferred Parinens Course Hami Manage Coons Minz 250 char langaa nene Bnet Summary Max 2000 Ginalor Repo cher Cohort information Lioga s or do cobor formato for He sa ectod courte Diowa Select Cohort Cohort Hane AS A Max 20 char Bret Summary Max 2000 cinhe can fof Studenis Program Typi i i Beginning 2 3 intermediate Shane Lieve 4 6 Most Advanced Hasie Preclir cal individual hospitais may have other specific
136. it interest Explorer parey fi p r x Z e A E lg receto E Sa al la el El E httocJocps Aourdabiancer orgy CCP Sy agency Manta erre apro rra Leh Removadgency bl Eu Li z G imi iT FAO orita Lis det iB irtemet Figure 118 Remove Clinical Agency Select the agency you wish to delete from the drop down list If you select an agency that has units the system will display an error message Once you have selected the agency the current information will be displayed so that you may verify that you have selected the appropriate one The information will be grayed out you will not be able to edit it Click Remove to delete the clinical agency from the system Click OK on the delete confirmation box to confirm or click Cancel to abandon the action rev 05 27 08
137. k MONDAY PM SUN to 23 00 Figure 85 Student Counts The Placement Calendar report will reflect the actual of students that have been accepted for each placement request Also note that on the Placement Request Summary screen filters have been added to help manage your view and sort your work Placement Requests may be sorted by status code the default view is Proposed status and by school The Show Preferred Partners Only filter is also still available Reports Available for STEP THREE If you would like a report that provides information on all the Placement Requests w status that have been submitted to your Clinical Agency Click on Placement Calendar Report or TPlacement Request Status Report 112 Running the Placement Request Status Report The Placement Request Status report will provide information on all of the school proposals that have been entered in CCPS by agency The report includes the current status of each Proposed Accepted or Declined so it is a quick snapshot of everything that 1s shown on the View Placement Requests screen This report may be accessed from the Clinical Agency or the Report menu and works the same regardless of which method is used Clinical Coordinators are encouraged to use the option that is within the Clinical Agency menu so that time is not wasted on extra and unnecessary navigation To run the Placement Request Status report I e 3 4 Click
138. k With Create New Schedule e STEP 2 Work With 2 Select Shift O STEP 3 Work with School Coonbnator Admin r 290 Pretered Fariners orl Manso sgh ci OOo Start Date 01 15 2008 E End dose sovzooe EN dinat Report 1 Select day e Det scnecasos o pes 3 Modif Please use military Orne format You may enter time tor m o Ghats on he same day by editing the start and ena imas to a y i your praferance n Ca times 1f j Monday 00 00 gt 00 meee necessary y ednesd venings 00 6 o 0 ES MOORE hagihtts Thursday 12 Hour Days 12 Mour Night ra Saturday Y nitro E 100 E Moros ure 20 Create New Schedule gt Une ma Fig Note e Scheduling will occur in shifts based on the shift times that are available at the clinical agencies e Unit availability will be consumed by shift even if the cohort will not be present for the entire length of the shift However it is important to enter the times that the cohort will be there so that the clinical coordinators have that information 10 Enter a brief summary of the cohort schedule 1f desired For example this field could be used to indicate whether the cohort rotates through other units if there will be a different group of students switching out halfway through the schedule term or if there are any special needs such as a conference room for debriefing 41 11 Click Submit to save the schedule You will be return
139. l oho achedi s component dl hop aro dieron PEO B 8 0 Mim imin TE Paco ue A EY Micromet ical Figure 39 Edit Proposal c Select the shift or shifts and days of the week for each unit you would like to re propose to d Click on the Agree to Terms amp Submit Request button to complete your edit This action will trigger a series of events First your original proposal will be withdrawn and the new proposals will be submitted Secondly an automated email will be sent to the clinical agency notifying them that your original proposal 61 was withdrawn Thirdly another automated email will be sent to the clinical agency notifying them that there is another proposal from your school for them to consider e Repeat step 11 for each schedule you would like to edit Repropose a Placement Request Clinical Coordinators can place your students onto different units within the same department you requested If there is a need to request a different department shift or make changes to your cohort schedule such as changing the dates days of the week the hospital will use the Repropose option asking you via comments to modify and re submit your placement request If a request is in Repropose status school coordinators can edit or withdraw the request to make changes before they re submit Hospital coordinators are not able to accept or decline the request until it has been re submitted by the school If you are notified that you ar
140. l produce a listing of all users entered in CCPS You may view it online or use the toolbar icons to print or export the information 142 COPS List OEPS Umaras Miereantt internal Explorar Ela de yew Puertas jok eh P Qu r J x E e A Sark Le Pevontes amp Ta an Li Las Fe a 4 dEl pto toons oudste ora OCP isos Lille cepacia ne List boss lt Eje ome E o FAO L Lace Ls le Home eer eae o E i a Ramrezor w HH 100 5 crystal os Add Mitra Let 5 Fa 4 ad Modify Usar List of C PS User E Farma User Lisu User Mame UserID ane Last Login Fiewo he Artes ABBIE ME GREL YY AMCOAEE FT O school Sell cdo dao eli EN pm PTY COLLES OF SAH FRACS 0 Trial Agrey Fhar Pm hem giil com JE hoa Coprabmator EVEROREEH TALLEY COLLEGE 25 Viha Porna Read Phage SITE SAH DORE Fell Adrienne Bien ree oc ACHES LEDIG ACEO Schon Cocrebuator CITT COLLEGE OF SAH FRANCISC Thane Cual deongicce edu ALEX J CHAVEE AJCHAFEZ School Dora buti iN pon AROUND THE CLOCK EDDA TIONAL CENTER IFA Misye ave Plane 1104540511 CONCORD Email ia sharia iman cron El Breet Figure 110 List Users Granting Access to a Suspended User When you are ready to re instate a CCPS user s access to the system you may grant access to them from within the User subsection of the Administration menu Once access is granted the user will again have system access according to his her user type To grant access to a pr
141. lity for each unit location it is the sum of all schedules that determines overall availability The graphic will help to depict this along with any requests that have been made against the original availability Note It is not necessary to look here for availability prior to the placement request process The system will search for availability for you based on your cohort cohort schedule and search parameters which will be much more efficient than looking at a particular availability However this screen is helpful if you are interested in a specific clinical agency s unit and would like to see the current state of availability School Coordinators view unit availability from the School Menu 1 Click Step 3 Work with Placement Requests 2 Click on 88 View Unit Availability 3 Select an agency from the drop down list at the top of the screen You will only be able to view availability for one agency at a time 4 Select which unit s you would like to view by placing a checkmark in the box to the left of the unit location name it will be displayed in Department Unit LOCATION format You may also use the Select All Deselect All options at the top right corner of the list to make your selections 63 Note Be selective in how many units you wish to view at the same time there could be a long list of records returned which will make it more difficult to use the screen 5 Enter the dates of availability that y
142. ll provide information on all of the cohort schedules that have been proposed in CCPS This may be accessed from the School or the Report menu and works the same regardless of which method is used School Coordinators are encouraged to use the option that is within the School menu so that time is not wasted on extra and unnecessary navigation To run the School Proposals report 1 Click School from the top menu if necessary 2 Click on Step 3 Work with Placement Requests Click on School Proposals Report link The report search parameters will be displayed which consists of two list boxes and search dates 3 Select one school for which you would like to view information By highlighting it in the left hand box 65 4 Once a school has been selected all of the courses for that school will appear in the box on the right hand side You may select one some or all of the courses There is a Select All hyperlink below the box which will highlight all of the courses and a Deselect All hyperlink which will clear all the highlights You may also use the CTRL or Shift keys while clicking with your mouse to select some of the courses Additionally you may filter your results to include only proposed accepted declined or any combination of the three by clicking on the appropriate text boxes above the search dates 5 Scroll to the bottom of the screen and enter the dates to search between Default search dates of current date plus or
143. longer use the CCPS To remove a user from CCPS Ae E RN gt gt 141 Click Administration from the top menu 1f necessary Click the User button from the left menu to expand and show all available functions Click Remove User Select the user you wish to remove using the drop down list Click Display User Detail The screen will show you all of the user s current attributes so that you can verify you have selected the appropriate user Y COPS Remova Liser Miersanit lmternai Explorar Elda de Yew Fgvertes nok eb bd Quo 7 j x 2 e am IP Pvt J E Aa WU Low ral a 3 46 hito oops Jtoundationcre arroces Usa lero ber pa r ae Leo Eje in Gm ll E CHER STAFNSOM SYSTEM ANAN Peace pac Loner ora ibp Coe ara PRAI NATA LU LPL Work Feria dEl Dora iiemet Figure 109 Remove User Click Remove to delete this user from the system Click OK on the delete confirmation pop up to proceed to remove the user or click Cancel to abandon the action Repeat steps 4 7 to remove additional users List CCPS Users The List Users option is available only to a logged in user It will list all of the current CCPS users along with pieces of information from their profiles To view a list of all CCPS users L Zi 3 Click Administration from the top menu 1f necessary Click the User button from the left menu to expand and show all available functions Click List Users The system wil
144. m they may be easily copied for use in later terms see Copying Cohort Schedules in this section for instructions on this procedure To create a new schedule I Click School from the top menu if necessary 2 Click Step 2 Work with Cohort Schedules from the left menu gt E nomas foundationccc org caps Schedule ride ManageCohor tocedwes sspx dear Search True tt A He Oot Wew Fevor es Tos Hep w OPS Werk WI Cohort Schedules w El dm Page E roots Help KDEGUERRE OSTEP 1 Work With Work With Cohort Schedules Create Now Schecute Eg Edi Schechtes 2 Copy Schedules Conan Schedute Report OSTEP 2 Work With Cohort c Pinese provide mo following informatan to search for existing cohort schedules then cick Search O STEP 3 Work With Schoot TEST SCHOOL Select AR Courses Depotect an Courses pie Course to Jm a School Coordinator Admin Crest y Start Fa a E ii erson oiee EG bcrnseet Eure E ee Os Liser ma Lines Leg in iini Figure 19 Manage Schedules 3 Before creating a new schedule it is a good idea to check what currently exists to prevent A creation of duplicate schedules To do this a Select the course for which you want to create cohort schedules b Enter a date range for the start date of the schedule c Click Search d Review the results to ensure that a schedule does not already exist for the course cohort dates day s and time s needed
145. mark in the box to the left of the unit location the screen will display the unit in Department Unit Location format You may also use the Select All Deselect All options at the top right corner of the list to make your selections The screen will refresh each time you select a shift so 1t may take a few moments to complete this step Note Be selective in how many units you wish to edit at the same time unless you are planning to make the same changes for all of your availability 1t may be easier to work with only a few select units at a time 5 Enter the dates of availability that you wish to search within the application will look for availability with start dates in this window Default dates are provided for you 6 Click the Display Schedules button The records representing availability for the unit s you selected will be displayed on the screen 92 Diy icrnl li etre Tos Heb Y 3 Pa gree O Ds JAS iun acc ea E cedi in Els m na y amp a e y rr CIL FALSO PR AO To DA O CA AO AA Peo ck Dacia Dita Agency RE OLA HOSPITAL i PERLA CAERA m Auro Generel egbe RO LO oa LORD FLOOR Post Acute a e WHIPPLE ave ET ST LOO Cl Tebernariry Toben EAST AMD 2 BAI Bar i dr a i n 00 ce ee boia Er trom frios EM ro fear Comer Aral gee NELLA Fr Ad dd a ce Pra Por ee oe E Results att fa E EE HL l ras de Emit Maria i a ues Medir Generel Meany SAILOR po oo me teat E
146. mary field you can enter information about the school s programs or students or any general information that might be helpful to other users Please note that the summary field has a 2000 character limit 5 Click Save School Info once all changes have been made or click Cancel School Update to exit the screen without modifying the information Both actions will return you to the Add Update Remove Courses and Cohorts screen Maintaining Courses The Add Update Remove Courses and Cohorts screen provides a single location for managing all school course and cohort information This data is interrelated and has a logical hierarchy in CCPS School gt Course gt Cohort A cohort is associated with a course and each course is associated with a school There may be one or more courses for each school and one or more cohorts for each course Information cannot be deleted when something ties it to data lower in the hierarchy e g you cannot delete a course that still has one or more cohorts 32 Therefore course and cohort information may be updated concurrently or independently using the Add Update Remove Courses and Cohorts screen under Step 1 Work with Courses and Cohorts This section will focus on managing your course information while also describing how to concurrently manage cohort data oS Click School from the top menu if necessary Click Step 1 Work with Courses and Cohorts from the le
147. minus one year will already be present You may use these or enter your own dates by typing directly into the field using MM DD Y Y Y Y format or by using the calendar icon H The system will search for cohort schedules with start dates in the range that 1s entered 6 Click Display Report to produce the report based on your selection parameters The output will display within the current browser window and a toolbar will provide export and print options Simply click the appropriate icon and fill in the information in the resulting pop up window DOMINICAN UNIVERSO OF CALIFCIHALA EVERGREEN VALLEY COLLEGE GY GAVILAN COLLEGE GURME ACADEMY OF MEDICAL ARTS LOS MEDANOS COLLEGE ACE MERRITT COLLEGE k Led ISSO COLLEGE HARA VALLEY COLLEGE HGF WOCA TONAL SCHOOL HAT YARD paz NCP VOCATIONAL SCHOOL 5 SAN FRANCISCO MSATIAGALE NURSING se Bele aia eel rn aae kiria Fhior curra m rra rd er a ee tae ar haf ha a a Deere ar Trim tate EF Proposed Accepted EF Declined Seach dor eohodeles in he alo Rango boc mr se 3S h onne Ea PLACEMENT PROPOSALS BY SCHOOL FOR 381112008 1431 2007 Paba 1114 pm Ene Agency Mane sa Sur Palt Daje irag Mar E mari Dale Enable Dar Time Status Location Emit Shits Dave DE ANZA COLLEGE j COHORT SCHEDULE PROPOSED To Course NOBEL Coat 1 155 10022008 Mo EM 1430 01200063 SANTA CLARA WALLEY t 10022003 07 00 15 00 Mo Tu 12112008 Tu 635 1430 ec pted MedrSurg Surgi
148. n Gi Jane O8 Committed te SF 30 Carada 111 Shifts Han sum DOF day shift Th minar Sept O6 Dec 06 Committed to 5F3U Canada day shift BF and Ped FH shifc to 4 7 cap Daba ista E Fr oo Cocabe Un Arab ered Global piraso ented the aser to he applied te all elected nowe flame blank Eno change aie 4 Edit area Sart Date enter in bannie teana Erid Chote ender in MADONY formai Sant Time eor in 00 00 24 hour Termal Enel iinne ester in 00200 24 hou Formal _ Oe OT Ow Cir Cle Cle Cia i internet Figure 68 Edit Unit Availability Global Edit d Enter the value s that you want applied to all the selected rows Only the values you enter will be changed the fields that are left blank will remain as is The days of the week can also be modified the selected days will be applied to all the rows you are modifying Note You may add additional days to an existing schedule but the additional days will only be added to schedules going forward The system cannot go into the past and add days to a schedule The additional days entered will become available as of the day time you make the new entry Days of the week may always be added to a unit schedule but they can only be removed if no proposal has been made against it Click OK to make the changes or Cancel to abort the action and leave the current information unchanged To add copy a new schedule a b Select a record that is most
149. name in the text box Click Submit to save the department The list will refresh to show the department you have just added if the action was successful Repeat steps 4 and 5 to add additional departments Modifying a Clinical Department The names of existing clinical departments can be changed by System Administrators The new name will be updated throughout the database as appropriate To change a department name I 2 Click Administration from the top menu 1f necessary Click the Department button from the left menu to expand and show all available functions Click Modify Department The screen will show a list of the current clinical departments each of which is a hyperlink Eds de Yew Fgvertes Jok jp O O 120 Pe ye 00 32 a DUSI 46 Rito boone Fourdabiorcor orqrocra Mec UnkTypejMod yUr Tyee porra Gey Lihat ink Type hol Eu uba 5 so iT T Home Fag Ce iat 3 sel CHERYL SAFNSOM SYSTEM ANAN S SIT Pan hs Dalias Carr Ealing 0 Fiag Pili Tarta si lhis Figure 99 Modify Department Select the department that you wish to modify The screen will refresh to show the department s name in an editable field 131 Elda de Yew Pyjamas nok ep Qu 7 j x 2 p A Seah 7 Forces E E j Los a e 3 dEl pto ops foundetioncee ogy CPS sc fine ypa Moet yin Tyce aportas Cry tU pate Type Eje oe Gm llo TE Home FAO C iaci Lis apj CHER SAFNSOM SYSTEM ANAN Add Lieparmerd
150. ne is accepted Note If you have not defined the clinical units and locations available at your site yet it will be premature to update this setting Select units and assign locations first and then return to this screen d Click Submit to save your changes or Cancel to discard the changes and return to the Update Agency Details screen 6 Click Submit once all changes have been made Selecting Clinical Units Available for Placement This is the first step for a Clinical Coordinator to take to indicate where the clinical agency can accept nursing student cohorts The CCPS Administrators have defined a standard list of clinical departments and units that are most common at hospitals From this list Clinical Coordinators select which units are available at their agency Note The departments and units available in CCPS are meant to describe typical clinical experiences not necessarily the exact name of the department or unit for a particular 82 hospital Please select the unit s that most closely describes what is available at your facility To select the clinical units available for placement scheduling at your agency 1 Click Clinical Agency from the top menu if necessary 2 Click Step 1 Work with Unit Locations Click on 3 Add Unit Schedules The following screen will be displayed G r E htrcitos fourdatoncoc opipa agency Uns Addgenci init ap 7 4 OA we Pe Ede ew Fevontes Tools Fep s E 2 ot JN COPS Adel
151. ne can use to view the existing departments Adding a Clinical Department A CCPS System Administrator may add a new clinical department to CCPS on this screen Before adding any departments be sure that there is not one already available that could be used Also determine whether the new department is truly needed based on how common it is whether students would need clinical experiences in that department if there is a similar department already listed that could be used etc The list of clinical departments should be kept as short and standardized as possible so that schools can quickly locate the department that describes the clinical experience needed to meet course requirements To add a new department 1 Click Administration from the top menu if necessary 2 Click the Department button from the left menu to expand and show all available functions 3 Click Add Department The screen will provide an area to enter the name of the new department and will list the current departments Y COPS Add New Deparimeni Microsoft internat Explorar Elo ae yew Piratas nok sb y Qu r x ES e A Sew Ip Frere E a ar aa Bia lay a pin dEl hito oops Jtoundstioncee ori OCRS Msc ink T ype Addin Type ascot Cry arde Uber LAGUNA Type Eja im Gm a o CHERYL TAFNSOM SYSTEM ANAN 8 JOAO Faw iahon des Palas Pammy Palla 10 Epa Pilar Tere sd ihig del A rose Figure 98 Add Department 130 Enter the new department
152. nformation and must be populated Or click Remove to the right of Select Cohort to delete the selected cohort Refer to the previous section for details about the cohort information and how to select preferred units e When all course and cohort changes have been made click Save All Changes at the bottom of your screen Note Only one cohort may be updated at a time if you select a different cohort without saving your changes will be lost Remove a course a Select a course from the drop down list see Figure 18 b Click Remove Only courses with no cohorts may be removed If cohorts exist for the course you are trying to delete CCPS will display an error at the top of the page 1 To remove the cohort s associated with this course select a cohort and click Remove Only cohorts without schedules may be removed If the cohort you are trying to delete has schedules CCPS will display an error at the top of the page If schedules exist you will need to remove those first Please refer to the Deleting Cohort Schedules section for instructions on how to do this 11 Repeat the previous step until all cohorts for the course have been deleted then repeat step b c Once CCPS has successfully removed the course a message will be displayed at the top of your screen Maintaining Cohorts To manage cohort information you must first select a school and a course Due to this you may choose to update cohort information con
153. nical Agency You will be provided with a blank form with fields for all of the agency attributes 3 CEPS Add Clinical Aparey Wiermaii internet Explorer parey p De pe yew Paone jok lp e Quo 7 x 2 e ia Ip Frites E la a a 3 dEl Biko hoops fouredstione ce ong ocg Penta lleno epoca y eL Anc Eje o Gm llo TE Home FAO Comiaci Us ep el iD rise Figure 117 Add Clinical Agency 4 Fill in as many of the fields as possible Those that are shaded are required and the agency cannot be added without them Clinical Coordinators will be able to edit this information later to make corrections or update data 5 Click Submit to add the agency to the system 150 Removing a Clinical Agency If a clinical agency leaves the CCPS for some reason it can be removed from the system An agency can only be removed if there are no units associated with it This would also mean that there are no unit schedules associated with the agency due to the hierarchical fashion of CCPS data Only CCPS Administrators have access to remove clinical agencies To remove a clinical agency from CCPS l ze A Click Administration from the top menu if necessary Click the Clinical Agency button from the left menu to expand and show all available functions Click Remove Clinical Agency The screen will show a blank form with a drop down list of all clinical agencies at the top Y COPS Ramawa Clinical Aparey Mierevo
154. not be unassigned see Figure 54 7 On this screen you may also modify the name of existing locations and or delete them entirely Note Deleting a location removes it from the database completely If you wish to simply remove it from a particular unit refer to the previous step a To modify an existing location name simply make your changes in the text field containing the name and click Submit An error will be generated if a modified name duplicates any existing locations b To delete a location name click on the Delete Location link to the right of the name You will only be able to delete a location that does not have availability against it and that is not assigned to any units If this is not the case the link will be grayed out and unavailable 8 Click Submit at the bottom of the screen when you are finished modifying the location s for the unit The screen will refresh to show your changes 9 Repeat steps 3 7 to add or update the location s for additional clinical units 86 Removing Clinical Units If there are no schedules for a clinical unit Clinical Coordinators may remove it from the list of units available for clinical placement at their agency When schedules exist for a clinical unit they must be deleted first refer to the Editing Unit Availability section To remove a clinical unit I 2 gt Click Clinical Agency from the top menu if necessary Click Step 1 Work with Unit Loca
155. nts on page 47 Step 3 Work with Historical Placements Step 1 of 4 School Proposals report link This report will display what s already been requested to avoid adding duplicate entries optional 54 Schedule Historic Placements Step 1 of 4 Reminder Before using the Historical Placement Wizard please take a moment to run your School Proposal Report This extra step will ensure that duplicate proposals are not made for your school Tips for running your report a Select your school Select all courses Select the Proposed filter a Enter dates that cover the first date and last date for the placement requests that you are planning to propose This report will indicate if any requests have already been proposed If your proposals have not been made please proceed with Step 1 to Schedule Historical Placements T School Proposals Report Click the NEXT Button to Enter the Search Dates for Historical Placements you want to Re Propose Figure 32 School Proposals Report link Click Next Step 2 of 4 To view historical placements click Search or change the default from and to dates select a course and cohort to filter and help manage your view Select all historical placements you would like to submit by placing a checkmark in the left column Click Next OSTEP 1 Werk With Coupes ame Cohords ESTER a Work Wat ahil odhadu STEP 3 Work With Flaca Requests Hissancal Placemats O Schoo Cocrdina
156. o find potential matches for their cohort schedules and request the time slots As they make placement requests their proposals will show up in the queue for clinical agencies Using screens and reports Clinical Coordinators review each placement request and decide whether to accept or decline it then update it appropriately in the system Optionally preferred partners may be designated to help with the matching process All users may visit this section to views lists of agencies units locations coordinators and to see an agency s preferred schools 78 A Step 1 Work with Unit Locations The Step 1 Work with Unit Locations subsection on the left menu is where users will find information about the locations available for scheduling When a clinical coordinator logs into the system their agency is automatically selected and they edit information only for their affiliated location However clinical coordinators will be able to view public information under lists and reports for any agency using the CCPS This section provides screens for updating agency details such as address phone and website selecting units and specifying their locations removing units and viewing the agencies and units that are in the CCPS The following sections will provide step by step instructions on how to use each of these options Updating Clinical Agency Details Information about each agency is stored in CCPS address phone numbers website an
157. of students field to 0 and include a comment for those shifts that you can no longer accept students at that time In this way schools should be clear that you can no longer take students on this shift 3 Click OK and the grid will refresh A message at the top will indicate 1f the change was successful 4 When preparing for the next placement cycle do not extend availability for these shifts you would like removed Once the end date has passed for those shifts the shift will no longer appear in the system as available to schools Viewing Unit Availability Any logged in coordinator may choose to view unit availability for any clinical agency The display is very similar to what Clinical Coordinators use to modify the unit availability and also includes a color coded calendar that will indicate by week where the unit location is still avallable The screen will first list all of the schedules that comprise total availability this generally consists of starting with 24 hour 7 day availability and then additional schedules that may remove periods of availability For each unit location 1t 1s the sum of all schedules that determines overall availability The graphic will help to depict this along with any requests that have been made against the original availability Clinical Coordinators view unit availability from the Clinical Agency Menu 1 Click on Step 2 Work with Unit Schedules from the left menu 2 Click 8 V
158. omme Cohon of Student Stat Dmie End Date Stan lime End time DOW 10 ToT Thee 15 00 2300 SullaTui s TN ES 10 Stan e E a E E G E nen birmo Di Y Caer 6 ketei grire Figure 41 View Unit Availability 7 None of the fields will be editable since this is a view only screen To understand the overall availability for the unit you must consider all rows schedules for the department unit location and shift since rows where of Students is zero indicates no availability and there may be several schedules for a single shift 1f a time period has special availability 8 A color coded calendar will be displayed at the bottom of the screen showing the overall availability for the unit location that is currently selected indicated by a highlighted row The graphic will display one week of information at a time beginning with the current week You may scroll through the month s using the Previous Week and Next Week buttons at the bottom The legend below the calendar shows what each color represents You may also click on any hourly time block to view details 64 75 in Unit Availability Windows Internet Explorer ti E hip osa Pou bent org fees rida hi a a P Pis fhi Wea Finnie Tapi rege z P Pa r n WO ow g TA fe Do o ph Pace Tm SS a lt 2s Search for Soha m e date rango maiigi a gt Vin cdas Lise Department Unit Location fot Siu StartDete End
159. on The system will search for schedules with start dates in the range that is entered 7 Click Display Report to produce the report based on your selection parameters The output will display within the current browser window and a toolbar will provide export and print options Simply click the appropriate icon and fill in the information in the resulting pop up window f COPS Report Cohort Schedules Windows Internet Ceplorei Go yr E hitos buda ono Benet Lsti cher edeg E AU p fide Wee Favontes Toda eb de de BCS Report Cohort Schedules ce Gl A EL AA oSTEP 1 Work With List Cohort Schedales Courses and Cohoits Place mate poor selectona then click Display Depor G STEP 2 Work With Note Line the Control or Ghat hey lo select more nan one tebon Cohod Schedule Sal gnay 0 CHO O058TEP amp Work With GAJL E A HA PUR DAMIER TALS OF NURSING PRA TE az CAL STATE EAST BAY HAGI HEALTH CARE GF ADLA Placement Requests CALFORHA NURSES AND VOCATIONAL INSTITUTE Hao FUNDAMENTAL F CENTRAL COUNTY OCCUPATOMAL CENTER x CAR School Coordinator Admin CHAB OT COLLEGE AT THROUGH SEHE ETY COLLEGE OF SAN FRANCISCO ADH HEALTH NURSING Manage Fietariea Panas CITY COLLEGE OF SAH FRANCISCO LVH Manage E carino COLLEGE DF ATA Y IAEA COLLEGE OF SAN MATEO Manage ingiruicioca CONTRA COSTA COLLEGE Lis Coordinador Ripi DE ANZA COLLEGE List Senocis D NAN UNIVERSITY OF CALIFORALA ka See A Desolec
160. onda cg ico onesie rare de Mahaney Lleno Acentos sare Tie dt Yes Feces Jools fem Se cers week A ie E STEP 1 Work With Work With Placement Regata iS Click on ane of she nen aprions below te respond so Placement Requaars O STEP 2 Work With Gg Piacomnm Requests Summary ieee Ran GLPlcementCalendarRenon O Piacement Request Status Report G STEP J Work With Agency EL CAMINO HOSFITAL Piceri Kequesis Select fiers aed search des o fd Placemen Requests Ciria Coceirator Amin E mire Supe A Figure 73 View Placement Request filters 101 Select which filter criteria if any you would like to filter on to narrow the number of proposals that will be shown to you see Figure 68 o Only include preferred schools those schools which you have selected as preferred partners refer to the section on Maintaining Preferred Partners for more information o Only include cohorts with basic preclinical paperwork completed By using these filters you can review the proposals made by your preferred partners first The filters are optional simply leave them blank to see all proposals Enter a date range in the From and To fields This will result in only the proposals that occur in the range entered being displayed By default the system will show proposals for current date through one year Click the button labeled View Placement Requests The next screen will group the pending requests by clini
161. ont You can click on any of the hourly time blocks to see details for that slot as shown in Figure 72 11 Enter any additional information that you would like to provide about your decision in the text box below the Accept Decline buttons This text will be embedded in the automatically generated email that will be sent by the system to the School Coordinator once you accept or decline the proposal 12 Click Accept or Decline Clinical Coordinators always have the final approval on a schedule match the system merely suggests possible matches but does not automatically schedule them A clinical placement is not scheduled until the school s proposal is accepted by the clinical agency Once accepted your availability for the entire shift on the day s requested will be blocked out for that school s cohort placement and no other schools will be able to request it Note When a request is accepted any proposals that overlapped with it by even one day will be automatically declined by CCPS to prevent over scheduling the unit If you want to accept more than one cohort on a unit simultaneously a flag can be set to bypass this auto decline logic Refer to the Updating Agency Details section for instructions on how to do this 13 Repeat steps 6 11 to review and respond to additional requests Once a proposal has been accepted the buttons available will change to Decline and Undo Likewise if a proposal has been declined the
162. op menu 1f necessary Click the User button from the left menu to expand and show all available functions Click Modify User Select the user you wish to modify from the drop down list Click Display User Detail The screen will show the user s current attributes 140 Please select user from the list and click Display User Detail Afer all changes have been made click Update Users AH User Type Agency Coordinator Agency ACME HOSP aai Address sd aa state zp ip Ps Work Phone sex walidphone entry is 9999999999 Alternate Phone MlobilePhone _____ Work Email Kdequerre foundationccc org Receive Emails Yes No Figure 108 Modify User 6 Update the fields as necessary Those that are shaded are required and the user cannot be saved without them Note that user ID user type and location school or clinical agency cannot be modified Note To reset a user s password type a new password in the password field This will overwrite the existing password with the one you have entered 7 Click Update to save your changes Any changes you made will overwrite what was stored in the database previously 8 Repeat steps 4 7 to modify additional users Removing a CCPS User CCPS Administrators may remove a user from the system Since there is a way to revoke a user s access delete someone only when you must change their user ID school or agency or when they will no
163. or Repeat steps 3 5 to remove another coordinator List Coordinators The List Coordinators function is available to all users and visitors in CCPS This data may be useful to clinical agencies when reviewing clinical placement requests other schools in the case of conflicting requests or to CCPS Administrators To view this information l 2 3 4 Click School from the top menu if necessary Go to School Coordinator Admin on the left menu Click List Coordinator Report Select a school from the drop down list 71 5 Click Display Report This will create a listing of all coordinators for the selected school The information may be viewed online or you may export or print it using the toolbar icons Coordinatara Mercal interes Explorer ibas jei ado E g A ash p Forter gt 7 F eal eat lia Fs po 3 ardin afro uble ListSchooloondinators apo Eje ins Giner El gt Home Fa Comipce Lik Help i i Clinical Agency T Liner Kipara duira IIA et l o l CHEF SEMA t B ones ita List of Coordinators for SAN FRANCISCO STATE UNIVERSITY Ceardiisdar Name Teer TO Email Wark Phone Auld cra Cell Phan HEA MONTOYA ERA rare basctoya fir 4 cha ora Arran AL JOANIE CHIA AMGEN JEANNET Total Coordinators El tere Figure 49 List School Coordinators F Instructor School Coordinators and Administrators use this section to add update and remove instructors associat
164. or all of the user attributes COPS Add Weer Miersuaft internal Explorar CHERYL SAFNSOM SYSTEM ANAN cinhe Figure 107 Add New User 139 4 Fill in as many of the fields as possible Those that are shaded are required and the user 5 6 cannot be added without them e User ID The suggested convention is to use first initial last name The user s password will initially be set to the same value as the user s ID Neither user ID nor password is case sensitive e User Type Choose one of the security types see descriptions above 1 If School Coordinator Clinical Coordinator or Instructor is chosen an additional field will appear requesting the school or clinical agency that the user is associated with this further controls access e User Name Type the user s full name first and last here e Work Email Not only is this required it 1s important because the system will send auto generated emails during placement scheduling to this address Click Submit to add the user to the system Repeat steps 3 5 to add more users Auto Email On Off see Modifying an Existing CCPS User Modifying an Existing CCPS User CCPS Administrators may modify a user s profile at any time This 1s also how an Administrator could reset a user s password if he she had forgotten it and turn on off auto generated emails To modify a user in CCPS l de i Click Administration from the t
165. ors or instructors 138 There are 5 different security levels in CCPS e System Administrator has access to all areas of CCPS e Program Administrator has access to all areas of CCPS except department and unit maintenance e Clinical Coordinator full access to the Clinical Agency menu and the clinical pieces of the Schedules menu along with view access for school cohort schedules e School Coordinator full access to the School menu and the school pieces of the Schedules menu along with view access for unit availability e Instructor read only access same as a visitor but with additional read only access to view schedules both unit and cohort The levels are generally hierarchical with System Administrators having the most access and Instructors having the least School and Clinical Coordinators are the same but have access to different areas Be sure to determine the proper level of access before setting up a new user once you have added the user there 1s no way to change the security level or the location the user is assigned to school or clinical agency Remember a visitor Someone without a CCPS login can view almost all lists of information as well as the Reports section To add a user to CCPS 1 Click Administration from the top menu if necessary 2 Click the User button from the left menu to expand and show all available functions 3 Click Add New User You will be provided with a blank form with fields f
166. ortant CCPS communications 123 5 Click Submit to save your changes To discard your changes simply navigate to a different page without clicking Submit Changing Your Password Once you have logged in to CCPS you can change your password yourself However if you cannot remember your current password in order to login please contact CCPS Customer Support for assistance A coordinator at your location could also assist by resetting your password for you To change your CCPS login password take the following steps 1 Click User from the top menu if necessary 2 Click Update User Profile from the left menu to expand and show the list of available functions 3 Click Change Password The screen will give you areas to enter your new password D COPS Chanpa Paaeword Microsoft Iniarnet Explorer inp meer pander ara re baio Waer Mime CHER SWENSON T j 6720043004 Fayada n fe Cala Camme Collegey a40 Prong iia ol arna oe iin Figure 95 Change Password 4 Enter the new password in the first field and then enter it again in the second to confirm that they are the same 5 Click Submit to change your password or click Cancel if you do not wish to change it 124 VI REPORTS The Reports section is available to all users and visitors of CCPS The reports provide access to general information such as schedules and the schedule matching process which visitors cannot access directly from the Schedules menu The r
167. ou wish to search within the application will look for availability that falls within this window Default dates are provided for you 6 Click Display Schedules The records representing availability for the unit s you selected will be displayed on the screen laceren Hequests A ler Care Tanica LHe Speched LJ Pacisdrica Medical Pel Specibed O choco Coordinator Admin O Penang MescabFenabiria Speotied O Pesistnes Proce Spectied Manage Preferred Farinas Pediatics Surgical Hol Spaced Manage Conor Manage In lisct ra Search for Scheduias a fa daie range Devo Liat Coordinalor Bagel List achos From 14112008 ED tappona EN Tr ET oca in y E 1 ia Endr t ini T ai TE MT y i SERES y so IRCILICICIC _ q i i f rd Cen ates ada femal ao Pesce ar bal Cci Care COW Hol Epecibed Cica Cara GCU Hot Specibod Sir ol eater ril Chit can oniy Sake SELENA AC A TIPA E Uris mian Calendar Mine Critical Care Hol Specified COU Wask OM 17008 SS A Jr Hoan 5 Jeneary 2005 k M1 3 S G F 8 8 10199 12 13 14 15 16 17 18 19 20 21 22 23 fa Ha To We Th Fr fame Ll wana 2 3 4 ajm EE E 0 E E 4 0 2 i i vi 13 12 15 16 17 18 19 Th BESSES sis E 40 21 22 21 24 25 26 l je e az 2222 OU 1 2 1 4 3 1 F CU 3 cect he ova Do Wi Lindl Avaat in me gad Chei an a day ia Me gid jo er Aaina phende eg vested Placements a Fee ee A O ae Situs School C
168. p page To start a video click the Launch video link to the right of the video s description The videos contain audio as well as video so check the volume on your computer or wear headphones C Top menu Also visible from every CCPS screen is a functional menu which is referred to as the top menu This menu is located towards the top of the screen directly below either the services menu just discussed or the banner photo The location of the menu depends on the page you are viewing From the CCPS Home Page the menu will be below the services menu E VIRKE ighid Olinkcal Agency Unt Arjani BR ii atini What s Mew ATTENTION OCP S USERS THANK YOL far yout rodback l mspanso bo yout ideas Ihe COPS Deretionmant team haa made same addtional changes ba tha CCPS bool Most sn cant we hive implernanted unhanceme nts hat vell stream ne the process for requesting and responding to historical placements Wa have aleo added several features that wall ameby the clintcal placement process for both shool and hoaprlal ween For job aids bo assist you your most common CCPS taska click on ihe appropriate lirik Esteve Eso Sibert lp Big ee ly bi Migi ia eae Thank ou for your leedback and please continue io poss along four suggestions to the CCPS team Hotices FallWinter 2008 Plecoment Cyele Hospa ls are encomaged lo edend iher und aaelaialty atela m Augual This al hoperully res
169. played which consists of two list boxes and search dates Select one or more agencies from the left hand list box and one or more units from the right hand box for which you would like to view information You may do so individually or you may use the Select All Deselect All options at the top of the list C The third and final step in the clinical placement process is where the actual matching of 99 You may also use the CTRL or Shift keys while clicking with your mouse to select some of the agencies and units Scroll to the bottom of the screen and enter the dates to search between Default search dates will already be present You may use these or enter your own dates by typing directly into the field using MM DD YYYY format or by using the calendar icon HH The system will search for unit schedules with availability in the range that is entered Click Display Report to produce the report based on your selection parameters The output will display within the current browser window and a toolbar will provide export and print options Simply click the appropriate icon and fill in the information in the resulting pop up window ie ge re TEST SCRIPT AGENCY ALAMEDA COUNTY MEDICAL CENTER ALAMEDA HOSPITAL ALTA BATES MECICAL CENTER EDICAL CE CALIFORMIA PALEE MEDCAL CENTER CHILORENS HOSPITAL AT GARLAND CHINESE HOSPITAL TUNMUMIY HOSPITAL OF LOS GATOS CONTRA COSTA REGIONAL MEDIC
170. r Log ln Mindo List Courses Cohorts Any user may access a summary listing of the courses and cohorts for a particular school Use the following steps to list course and cohort information oo sh Click School from the top menu if necessary Click Step 1 Work with Courses and Cohorts Click on List Courses Cohorts Select a school from the drop down list Select one or more courses by clicking on the checkbox next to the course You may also select all courses using the Select All Courses link Click Display Report to produce the list based on your selections 38 ax CPS Report List Courses amp Cohorts Windows Internet Explorer E httoc ecps Soundatoncec org eas School SchooPubic Or Des acon FPR x P Fie Edi Vew Favor es Toos Heb We de OS Report Ust Courses amp Cohorts p gt El Ge Pope Drk uit KDE GUERRE STEP 1 Work With List Courses Courses anc Cohorts O STEP 2 Work With Schock TEST SCHOOL J Select Al Courses Deselect AN Courses Toolbar Cohort Schecuies Course No cz ar Display Report Cancet OSTEP 3 Work with es Placement Requests Y 5 sin Resort vi E 100 EAatal School Coordinator Admin List of Courses amp Cohorts for TEST SCHOOL Er Mingu Prefered Pantenn Manage Coordinators Manage Instructors Course 1 TEST COURSE 1 Testing Cohori s Tes Testing Course 2 Tcs2 nator Repon est2
171. r by revoking their access This allows the user and their information to remain in the system rather than deleting the user entirely so that they may be given access again at a later date To revoke a user s access I 2 3 Click Administration from the top menu 1f necessary Click the User button from the left menu to expand and show all available functions Click Revoke Access The screen will show a list of all CCPS users who currently have access based on their user type 144 Y OEPS iternkn Liner Azema dieras inieenet Explares Ale Bap fem Paari Joh hp T Q O DAO Pus geen O A D m aga hiere eps J numedseionece aa OT e eae sone h ana rL aLe w Qu inte rn py dE gt Nelp mF Rede FT Las Baperti CEA SAUS OH Pat COCA an checos on hon Of or os ces Ab requiero lo eeu LI ASDA DARE CACHES LIO DD ALICIA Perec CTAARBARA KING C Bea certo C BRENDA EFPPEALY CECILE Curia O CHEAYL HOEFITAL C CHEAT SHO OODCHADAYL SGH UD HERA SADO DO CAL BAMA Oh CICHEAYL SWENSON SYSTEM ADMIN E CHRIS ETEVENSOM CU CHRISTINA MWA Oconee mea CO CRISTINA SALAJANU O CURTIS FISCO Chevy racy C DOMORAN SHORTER ONES CJ DANE STUD Cane HELMER TD DONMA FATE C Eco CONNELL BLO ARAYAN BETE CD FMEA ZOLEZO CIENEA JOLEEN DT FELICIA MESA CI FRAN BRON Fran KORTEA GALE CARL O GavLE DUDIN JANE BATTER ane MIO lar JOHANA CEN WALKER JOHNSON Lenn eR C Z2NNPER RODM UEZ Gere TURNBULL MA TEHADA CAME DRIRGOLL O JULIANA
172. r cohort schedule based on the filters you selected and will display a list of your options on the next screen sorted by agency name and unit 51 G E bbb A ete e Haaa Ahoa Er Schl roel Ale Edi Ves Favoriten feo Hag e a ors Aiii Places Fe n Shows which step of the process you are at Clinical Anene Lier Becher OSTEP 1 WeFk With peques Placements Search Preferences Step 3 of 4 Courses snd Conan Schon Hame TEST SHODL Course Ho DASE HUR SNG Cohort Hame 111 OSTEP 2 Work With sie E r ee Select Clinical Unit Locations Shifts and Days Cohort Soneculeg Your Tohari Echodubo SSTEP 3 Work With escoria Start Hate Jena ato Preterren unis AAA 10 owszona oseneo0e Critical Care CCU x Q Schoen Coordnator Admin tegi Manage Prefered Partners Manage Coordinstore u a i j Matching Cirecal Lil Aveilatetity Mainage Instudors ie Place a checkmark im be ships and day s you would Moo lo reques lor esch unil location and een click Hever and Finalna GU may sebct moro TAT on una location fos wood Biot fo m k mulbpl proposals or if ya ane iring t set up Aeon for pour Como Pivase ensure ihat all umis ara dos The same ogay If you are building a notation Lia Cocia dor Roc n ALTA BATES MEDICAL CENTER ITC CH Cara OCU Dase 0112008 gt 0201 2008 Time 00700 15 00 Max Sheers 1 nn Alameda 7 Data 01153004 050102004 Time 1500 3300 Max Student 1 E o ALTA BATES MEDICAL CENTER Brey
173. r it Refer to Requesting Placements for help with this process 12 To edit a proposal a Click on the Edit link next to the proposal you would like to change b A table will display below the Withdraw Proposal button with the availability for that agency during the dates specified by your schedule ds Ub Latit Prr seo Lad Wires lier E peor ET 6 Bre eres ese A ie ee eer ee ee ot amp Br Fi mara E Preta lua Ha a oS cers A w D o oe Otome OSTEP 1 Work With Damia and Cobra DETER J Work With Plead proce Pe ihdorng formatos lo pearc lor Conor Sendai Pan COCA GANT eer ae a riie echt Ca on Soba iehask TEST SCHOOL me ia Nanai Cone a 111 toe tae DAE WE SPP Albom HERRE Faith lr och meh clad adas in rr Bete Manage Prefered Partners free ana ED to rozazoos En arca conca Large Ossa Mana Fibude E T ust Coca cc E SR E A O DS Es We qh Proposed 114 ALTA BATES MEDICAL CENTER Gia Car CE T Oe 0101200 0700 41 L0 Yo Ibor ALTA DATS o CONTA ME ua Cale 01457008 05 01 2009 Time 15 00 2 00 Me Stuart tf E damea ut ALTA DATES AIDICAL CONTA Enw CUCA Case CU E Dale 014172008 05 01 2008 Time 07 00 15 00 Mas Seudenta 1 aja Dala SEDO ES Tira 15 00 23 00 Mia dene 1 Oo Jo Teta i he open accept podi PERAL peu egresado ha dates dayi bra ame aim E of eia ipecifca by Te hand chedala abren Mii wl cvertido pour origina
174. r the days of the week you may check uncheck them by clicking on the box The brief summary for the b 93 current row as soon as you click to make a change the row will be selected will be displayed and available to modify Note e Dates must be entered in MM DD Y YYY format and times should be in military time 24 hour clock 00 00 23 59 format e You may add additional days to an existing schedule but the additional days will only be added to schedules going forward The system cannot go into the past and add days to a schedule The additional days entered will become available as of the day time you make the new entry e If you have accepted proposals against a unit schedule you may not change the start date An error message will be generated to alert you that this field cannot be changed Instead you may add a new schedule with the desired start date e Days of the week may always be added but only removed if there is no proposal against the unit schedule Click Submit to save your changes If you change your mind before clicking submit and do not want to save the changes you have made click Reset This will restore all of previous values If there are any errors with the information you entered a message will display to the right of the row Make your corrections and click Submit again To edit existing schedules multiple schedules at one time a Select the rows you wish to modify using the checkboxes in
175. ral MediGurg M727 Rajeclad 131008 IRD FLOOR aS ADK COLLEGE OF AN MATEO 1017006 06 45 14 45 13 Tnfr NIIF Rajactad 141 Dns Dex ADH TAN FRANCISCO STATE 1000115505 06 45 14 45 13 Mo LLE Acrapdes 1H Os 2 Liven 1 BEN SAN FRANCISCO STATE 1001006 06 45 14 45 12 Fr AAD Accepted 105008 4 Lyt 1 BEN GAN FRANCISCO STATE 1001006 14 45 17345 12 Wo Bits Acta ped 131 Sis 5 Lever 1 BEN BCP WOsDATIORLAL an 11308 06 46 1s b Mo TR Fr OBL MATERNAL CHILD Fiejected Caras 1 Lew 2 LVN HCF VOCATIONAL 00111004 06 48 14 45 8 MOR MATERNAL CHILO Rejected eases a EE l O imt Figure 97 Report output 128 VII ADMINISTRATION The Administration section of CCPS is accessible for data management only by CCPS Administrators Within this area Program Administrators may complete the following activities e Add and remove schools e Add and remove clinical agencies e Maintain CCPS users System Administrators have an additional level of access that allows them to e Maintain clinical departments e Maintain clinical units All users and visitors may visit this section to view lists of the standard clinical departments and units 129 A Maintaining Clinical Departments in CCPS The Department subsection provides System Administrators with a way to maintain the list of clinical departments that are used in CCPS Like many other maintenance areas of CCPS there are options for adding updating and removing There is also a list option that anyo
176. reens specific to 24 the page you are visiting This text will be displayed for each of the main functional areas after you click from the 2 tier menu as well as most left menu options after you have expanded the menu E CCPS Terms Administrator A CCPS user with the highest security access to the system able to make any changes and not restricted to a specific school or clinical agency Clinical agency Any clinical location using CCPS that will accept nursing student cohorts Clinical agencies may be hospitals skilled nursing facilities etc Clinical Coordinator A site coordinator for a clinical agency in CCPS A clinical agency should have at least one Clinical Coordinator that will be responsible for keeping information up to date and reviewing school requests Cohort A group of nursing students typically 8 12 that will complete a clinical experience together Cohort schedule Indicates the start and end dates day s of the week and shift time s that a particular cohort would like to receive a clinical experience Clinical placement requests are made at the cohort schedule level Course A course taught as part of the nursing school s curriculum and for which there are one or more cohorts of students that need clinical time to satisfy the course requirements Department The department in CCPS defines the major service areas that are most common in hospitals and other clinical agencies They are intended to represent t
177. required and clinical agencies define their clinical placement capacity at the unit level Students and clinical agencies can then be matched by unit along with other preferences Again like other maintenance functions of CCPS there are options for adding updating and removing units There is also a list option that anyone can use to view the existing clinical units grouped by department Adding a Clinical Unit A CCPS System Administrator may add a new clinical unit to CCPS on this screen Before adding any units be sure that there is not one already available that could be used Also determine whether the unit is truly necessary based on how common it 1s whether students would need clinical experiences in that particular unit if there is a similar unit already listed that could be selected etc The list of clinical units like departments should focus on the types of clinical experiences needed To add a new unit NO me A 134 Click Administration from the top menu 1f necessary Click the Unit button from the left menu to expand and show all available functions Click Add Unit The screen will provide an area to enter the name of the new unit and to specify the department it belongs to Below this is a list of the current units each unit name is preceded by its department COPS Add Mew Linii Micreeett Iniernet Explorar Elda de Yew Pyras Jok ep Quo r x E e A Samh 27 Favorites E Ea a m ia a pa 4 dEl
178. roposal placement request has been made in the system it can be reviewed on a screen and a report School Coordinators also have the option to edit the proposals 29 Optionally preferred partners may be designated to help with the matching process All users may visit this section to views lists of schools and lists of coordinators The School menu is the only menu needed by school coordinators to complete their data entry and scheduling in the CCPS Every screen and report needed for the process is available within the steps or from the left menu once the School functional menu is selected E GOPS School Mrema Windows Internet i Fa Lice ea e 7 toas ounce boncor opa o echo ae fait apo SAHA edi Ple Est Wes Favorites Toots Mel Wo cers A ps El dh heme tee Drinn Clinical Agency User Repair Arminia KDE RRE OSTEP 1 Work With School Courses and Cohorts School Cocedinaion wal visit he School section lo update school information create and edit courses ana cohoriimirmabon genie ana edi coher schedules request piacemannis and perform iver Sena TEP Work Cosrdina or asks CGrayed 007 words wall indicate tuncions hai yeu de nl have he appropriate STEP 2 Work With pemmiasions io use Conga Senate Typically Schos Coardinaters will use CCPS by working down the list of menu cetens on thee bat The OSTEP F kWth sepa include Sipp d Placement Requests Click on Work with Courses amp Cohorte to enter or modify dormat
179. s 1 Click Clinical Agency from the top menu if necessary 2 Click Step 3 Work with Placement Requests from the left menu 3 Click on 8 Placement Requests Summary 106 gt CCPS Placement Request Summary Windows Internet Explorer G E hojas fundaron oral Schedule Matchochecule Matchigency Agenty Acceptancesummary aspx Pp Fie EGt View Fewor es Toos Heb wW BB cers Pacement Request Summary gt QD abe pee Gtx TUC Culto KDEGUERRE Placemem Request Summary OSTEP 2 Work With Make sure to go to the Next Page to confirm your changes o Agency TEST HOSPITAL Unit Schedules O STEP 3 Work With Placement Requests From 11 8 2007 EM 10 1118 2008 EM O Show Pretorred Partners Only Search Cancel o Cluwcal Coon nalosr Admin Manage Preferred Parners Manage Coordinators oase Agenor Deane Proposed Y Pedaticsaladesi Dist Specta Fl CANONTCFT 2 112008 8702008 Mon Tue Wed Mu FA SaL Sun yay DIRE Provozed y Pediatrics MedicalRehab Not 1 Cohort TCA1 2 1 122008 8 30 2008 Mon Tue Wed Thu Fri Sat Sun A poses El specified Students 07 00 to 15 00 dex Accepted S Pedatics PICU Net Spacitea FI Coho TC 1 2 1 12008 62072008 Mon Tue Wed Thu Fi Sat Sun Accopted Critical Care CCU Not Specifies igor O 1 1 2000 5 1 2000 Tue Thu 07 00 to 15 00 View NAAA ee aaa o Cancet S004 2008 foundado for Conteris Command Colleges SOl
180. s Care CCU Species sun l Ll Critical Care Medical EUa Spoched CO Cisca Care Neuro IELN o Spectied Ea Critics Care Surgem OUa pacifad Patyna Lipcical Pio Spariiea School Cooribrialos Admin C Pediatrics MedicalRohabiHot Speciied O Pedais PICLM Mo Spenat Manage Protened Patras Padisties Surgical het Specified Wan ge Coordinates Manage Inplruchos SAA fos STL A M dado rana Doiii Lis Coordination Rerin Caras Det Echechales Lint J Taataa a Fromc wines EB to vwezooo ER Dieper Scheer Department nl Location FofStud Start Date ieee Ll Bad iad Panda a al Summary ol Sobeciod Lirit cinhe E Unit Aradabarty Calendar Viina Podesincs MO Epecibod M dica W cck OE 1D 00F Septem 7 3 5 6 F7 amp amp 40 414 12 13 14 15 16 17 148 18 20 31 22 713 LLL A EC O AY Sai 2 EERE BERR eee 2 2000310101214 LIII A4 15 is ir 1 aaa 5 222222 l LT TT Ty E a BEEEEEE ERR Re Eee om Rane ae rodea E on ne pra fo kiaw Availabe Schedules equected Placements Availity 1 She pred 20 ME Figure 70 View Unit Availability 9 None of the fields will be editable since this is a view only screen To understand the overall availability for the unit you must consider all rows schedules for the department unit location and shift since rows where of Students is zero indicates no availability and there may be several sch
181. s Mew COPS Vergion 4 0 talaaged Aay Ti 3006 Version 40 enini aaa maminti system navigdhon eth manu changes click foro tr a roca refe ente Salar School Clinical Agency no longer needed Manepe Schedules screen for conde achedules Echon proposal process changes COPS Haa Hanya DUER anid MCHOOL Quick Esferanes OLINICAL Acai MC iS Clickee ta aw 8 ammar ef all COPS Version 4 0 changes dls dscumaniproddar a bref dssernpion srd errar Ayl elas remir to tha Links Motlces Dey Area Hynjing F Spring Sumner 2007 Circa Pracoroant Planning n Ex i cinan CES Faricing Maca Ami August Hospitals update wai saiia do Febraary 2008 ns Co Sspiembar 5 Hr Sehonls updaja cher imomnision snd request placeenente Contact Us Seplemivet 25 ctobar 15 Clinical agencies review placemenl request and mak plcemen decisions For mone interm t n on tie OOPS plose opntiit Vote Axi ph a encouniged lo acer longesmdingtesioncal plac rnents and lo mojod proporals hey cannol soromra ae quickr as porsibla pior io September 35 as a courtesy to te schools Customer crac PEA TE 4575 pr BGG 335 533 mt 129 About CCPS aie al brie tt Jen pe owe per Tha Gentkeiged Clinical Placemat Sater le an intermet based tool designed da help addres and ieee the grainy nursing shortage prebl m Lindertlzatssn of ddebry clinical placomantalos for nursing Students and an viseiclart AAE pledantanl EA Gakibina 16 farra ona
182. s Their pets around Spring brea Figure 7 Login link Documents COPS Oebraboa Manual LES Paticnants SCA OOLS3 ch Paros DAA AL LOCHNER Contact Us For more mionmaion on Pre CLS please contact Cuniomer Suppert Desk T E ETE gree DIG 500 poor 1565 2253 i 13 Gone information ds Wesi 15100 235 9390 ati DaGuere 4161 325 1663 19 Y Welese e ta OC Login biizrmnit Intermed Explorer Fla d View Favores Took heh F Ou O ABO Pan trem O83 a DAEs dicots Mite locos Jourdlationere oaee lers Lagin ses Eje is Gea pr Eh FAO TER Hame YF Hoon i iar pee Daar 10 ar Pasar Man 2002 Ma Losin Gen tor Need Hato EJU IAA Paid Pol lr an College al Pr i Gane ara Figure 8 Login page Note User ID and password are not case sensitive so you do not need to worry about using all upper or lower case letters Once you are logged in to CCPS the link will change to read Logout and your user name will appear in the top right corner After logging in you will automatically be taken to the School section if you are a School Coordinator Instructor or to the Clinical Agency section if you are a Clinical Coordinator 20 E E mos android oO aspx ws A Pee Oot Wew Pavertes Tools Heb 2 E PCPS School Heru 2 E mm Page Op Tools gt Courses and Cohorts School Coordinators will ves the School section to update schoo information create
183. s a hyperlink just like the Modify Department screen see Figure 87 136 4 Select the unit you wish to delete by clicking on the hyperlinked unit name The screen will refresh to show the unit and department grayed out in a field next to the list so that you can verify that you have selected the correct one 3 COPS Remeve Linii Mieresett indernet Explorar fis de Yew Fgvertes nok jp Gu x Z e ie ip Frate Ea hae Md g dEl reto fJocps Iourdativncec ongi CFS Ps rica Renove ssp h i anelar v Ej in Gant elo TE Home CHERYL SWENSOA SYSTEM ANAN This uni canned be deleted became F ia id to agenciag Les lint More OFF an eet link Aled ce On ree bation eit Marit al Deparment m Liset Agenais z school Department ut ALAMEDA HOSPITAL O Elimia Agency Grisa Care ECU ALTA BATES HEDOCAL CENTER Enbeal Care GYLL CALIFORNIA PACII MEDICAL CENTER Griteal Gare Modical i COMTRA COSTA REGIONAL MEDICAL CENTER CitienlCara gyre ici EDEN MEDICAL CENTER Plate pi TALA JOHN HUR CORR CAMP LE Emengdnty Den Emergency Bonny JOHN MG WALNUT CREEK CAMPIE Emergency Dept TuT KASER Hato WadGurg General Med Sura KAIER OAKLAND ModiEurg miali EAGER SANTA ROSA Madhur CF onal MORTHSAY MEDICAL CENTER Madura Cansrolos AAN LEANDRO HOSPITAL MedrSurg Medical SETIH MEDAL CENTER Hadhira Haurhig s AT FRANCIE MEMORIAL HOSPITAL STANFORD HOSPITAL ANC GLINKA SUMMIT MEDICAL CENTER SUTTER DELTA SUTTER SOLAHO MEDICAL CENTE
184. s also available in this menu since administrators are not assigned to a specific school and will need to select one before accessing some screens Selecting a School The Select School function is used to indicate the school for which a user would like to view or edit information This step is not necessary for accessing public information such as reports however a user could select first to avoid having to choose on each report 145 Administrators will use this feature when using the school menu to maintain information since administrators have access to all schools 1 Click Administration from the top menu if necessary 2 Click School from the left menu to expand and show the list of available functions 3 Click Select School 3 COPS Select Serhan dierent interned beplorer Dis de Yew Pps Jok jp Qu y x Z e e Seach ip receto e p ot m 1d B 3 dEl ritccijops tourdetionccc ong CPS khoa hoP ubi ethan epr aeeie Eja im Gm a o Home fe edtcoticn chica Clinical nor 1 Lint Apart Adminis n o CHER SAFNSOM SYSTEM AAA Selecta school hora ihe Pirang fist and iiih Teter School ADVANCED FAO NUR INSTITUTE Select cinhe 22S 2 Paoidaen fe Calihan Cannone Colleges 340 Errar Arenai ec oe Lim el A rose Figure 113 Select School 4 Select the school from the drop down list and click Select The screen will update to show your selection at the top and will show a message that the school
185. ser section allows all users to update their personal contact information and to change their password Anyone with a valid user ID and password will be able to access this menu and modify the information for the user ID they are currently using Note These activities can also occur within the School and Clinical Agency menus using the Update Coordinator screen see Updating Coordinator Information under either the school or clinical agency section Reports The Reports section is publicly accessible by any visitor to the site and does not require a user ID and password These reports are also available from within the School and Clinical Agency functional areas within the appropriate step s menu grouping Information about clinical agency unit availability and school cohort schedules may be viewed here Site users and visitors may also run reports to see which student cohort schedules have been proposed to clinical agencies as well as which schedule matches have been accepted for clinical placements This information is available for all schools and clinical agencies participating in CCPS Administration The Administration section is used solely by System Administrators for overall updates and user maintenance This section allows Administrators to update the available clinical departments and units used in CCPS add or remove schools and clinical agencies and maintain users Any user may visit this area to view lists of the
186. sible by the security level of your user ID will be available for your use When a selection is grayed out you do not have permission to use that functionality Note If an item is grayed out that you believe you should have access to check first to see if you have been logged out automatically by the system due to an extended period of idle time If you are logged in but still cannot access certain functions please contact the CCPS Customer Support Desk CCPS will log you out automatically if you are inactive for a period of time To re enter the system simply follow the steps above to log back in B Logging Out Once you have completed your work in CCPS you may log out simply by clicking on the Logout link from any CCPS page 21 A fardi orgie School Schoo dike SDi apx v A gt Fie Edt Vem Feroe es fous Neb dx KR Bors scodmew fe ED db pee tou KDEGUERRE School School Cocedinators will wen he School sechon to update school information create and eda courses and cohort information create and edit cohort schedules request placements and perform other School STEP 2 Work With Coordinator tasks CGrayed out words will indicate functons that you do not have the appropriate f Percussions 10 ute Typically School Coordinators will uze CPS by working down the list of menu options on the lef The steps include O STEP 3 Work With Step 1 Placement Requests Click on Work with Cours
187. sting location names An error will be generated if the new location name is a duplicate of any existing locations If it is you may simply select it to assign the location to that unit a If you add or select a location for a unit that currently uses the system default Not Specified and for which there are already schedules unit availability was created the system will ask whether you would like to overwrite your existing schedules with this new location 85 de Unii Lecalioma Miersaoit interned Explorar wti os Hab x E e F Saach Favores E gt Ta i i a laa al 4 sundstiononc ong ocoa Agency lngenc relocation Mental ocacion am Eje ois Bow El E gt Hom Fa Comincet Lis i j CHERI SAWEMSIOM f Emka Cara CL Mal a Sper Med Y Mod yuy Ganini MidSwy IRO FLOOR oi uo Coplas AJUR Mr Takei Arg you suna YOU WISH to oenania your seasting schedules with ihis rar locaton meme bier Figure 60 Overwrite Not Specified availability If you choose Yes your existing availability under the Not Specified location for the selected unit will be updated to reference the new location you have indicated Click No to cancel and return to the Maintain Unit Locations screen Figure 55 6 Before clicking Submit you may also remove locations from a unit by deselecting the location However if availability has already been created for that unit and location the checkbox will be grayed out and can
188. t enhancements and changes are made to the system 13 Y COPS Comiralizod Clinical Placeenani System Mieranali internet Esplesrar ie d Wee Faverbes Took tel y Qw 20120 Qs Pres E O JO SS bein i hie flecos hardhi eao Publ rele heey bs i Linke seat ET Help Cool ppt Desk CLDSNe lng ee NE 6 2 0575 or 066 795 1992 0173 200 500 ileso L Hom do Gel Haske introduces te warius support sources malabhe to COPS usen Launch Peles ed 2 OCES kariinin al Lagh Cemonsiradas Ihe bo beate and login lo fre COPS reb Hte aunt video Wiio 3 heaven of Mein Working Abed Iinferm bos on Te aches comedstad in dach of Mo migor COPE sacbons Laynch wed Video d Howto Ciare Coberrs Demnpretrabas new Sehgal Cosrdaatora erate and adi shiden cobharta Lauseh ideo Video 5 Hor to Offer Clinical Unis Demornsir bes how Clinical Co r inaltes can manage he s lection of clinica unid eal are aeailabte foe chnical peacernents Launch vigen Miro G Hoy do Sihi Colts Dernonsiratos how School Gocedinatom create cohort schedules Launch ideo daa 7 How ta Shade Unia Dernobriirabas how Glinka Soor nalors cteale unii echedules Linch vidat Mio IL Hom lo Propose Schedide icles Diemnontirabos hw Sched Cosedrat ra propose a mak bohebin to o and urit Schedules Leuneh adig Wikked 0 How To Peder Proposals Cemipreiraias how Clinical Coordina rede and acreplened arheciuling prsecaala Launch see ba 5 Do iros Figure 4 Hel
189. t go to the Edit Availability screen to view and modify that availability see Editing Unit Availability for details on how to use the Edit Unit Availability screen Select the unit location s for which you would like to create availability or use the Select All feature to choose all available unit locations Availability is created at the unit and location level 1f you have more than one location for a particular unit each location may have its own availability Indicate the shift length for the selected unit location s either 8 hour shifts or 12 hour shifts The default selection is 8 hour shifts Note If some units at your agency are 8 while others are 12 be sure that all of the units you have selected are on the same shift length You can create availability separately for those with a different shift length Indicate the start time for your day shift using the drop down lists for hour and minute The default selection is 07 00 7 am This variable will be used by the system to calculate the shift start and end times for all shifts 3 per day if 8 hour shift length is selected 2 per day if 12 hour is chosen 90 8 Enter the maximum number of students that could be accepted for clinical placement on these units The default is 10 students 9 If desired enter a brief comment to accompany the unit s availability This information will be viewable to users when working with the schedules either to view or modify
190. t County Aiamada i Wie Address Parking gt Bie Summary 2000 chart Pcinhe Can you nccepi mora an at awh one cohort on a umit aia YOR CE Mo name bno dh 2004 2008 Enyncaison for Calama Gout Cottages 201 iren boa Tera le Ft Excel soft Office Oi H ir start CHODE Ej FPL OOPS User ma ES hirm E 440 Figure 54 Update Clinical Agency Details Optional If one or more units at your clinical agency could accommodate multiple cohorts being on the unit simultaneously select the Yes button next to Can you accept more than one cohort on a unit at the same time a After changing this to Yes the field defaults to No a link will appear to Specify by Unit Location 80 CPS Uplate Apc Dataik Windows Iniernot Explorer ga E nipi iom bardhen ong ones enc erty ber ane w ip N Hs Fe Edi Yer Prre es Tom hep bal a GE COPS Update Agency Deisis SA GO toe thon Clinteal Agency Uae Eeporia Arbre ii beat ion KODGUPART OSTEP 1 Work With Iiprlate Agency Halaia Und Loca ons CHILDREN S HOSPITAL AT OWKL ANC o STEP 2 Work With Lint Schedules Liodale Cinica bgay haon dvd prada duced Clinical Agency Mame CHILDRENS HOSPITAL AT QAKLAND OSTEP 3 Work With address FaF Fii Second Sheet Hicener Requests l A oH a Gakand inte Ca ete ECT J apwe C Wanage Preformed Parioera met oo Prena Est ff hanaga Coca Phone 2 Valig phone stry is 9505090
191. t f w gt The Bay Ata erro Figure 74 View Placement Requests select unit location 102 8 Select the school proposal you would like to review CCPS View Placement Requests Windows Internet Explorer ga B pipojiccpa feumaahencos ong jopa Tehed de arate de Mach gency i Laigeneyacerpiance LI Aae M a A e ell Agency Arrepiar E A As Ele Eit Wee Feventra Toss Help DE SP MB crs ven Pikeman Requests te Go dbs Gera ES SSTEP 1 Work With View Placement Requests Uni Locations OSTEP 2 Wark With EL CAMINO HOSPITAL nas schetted requests lor the Toledo clinical unta Uni Echodubes Department Unita Locations SehoeliCoursetCehert Jacl Sug Seloci a hquest bo ian W r ay Soc j eguis to fier DE ANZA COLLEGE N 084L 1jAcceps DE ANZA COLLEGE N 064L Accepi MISSION COLLEGE VH 5581 4 Declima MISSION COLLEGE Wi 581 2A Decine eA MISSION COLLEGE VN 5562 3 Dochne Manage Preferred Partrers SAN JOSE STATE UNIVERSITY NURS 145 02 Aeccopt Menage Coormingiors SAH JOSE STATE UNVERSTY NURS 145 02 Accepi adele Agena Catena SAN JOSE STATE UNIVERSITY NURS 145 15 Accept a E SAN JOSE STATE UNIVERSITY NURS 145 15 Accopl List Clinica Apancies SAN JOSE STATE UNIVERSITY NURS 44 08 Accopt List Coprdingior Rerin SAN JOSE STATE UNIVERSITY NURS 44 15 Deckna a STEP 3 Work With Placerment Regueets Select proposal D 20042008 Fonrdabos he Calilor is Commun Colleges s 50 Pr y HiT stari C
192. t ra Breve eer ordain eae oe i3 pit Pe Ca Ves Pewee Tea eu de a BOOM Beet rca Corda E T E A A AY FEA O STEP 1 Work With Hemera Cocerimator Led Locations LUCIE PACU CML DEE BO SPTTAL STEP 2 Work With r cocicinidor do clink Cearday Codeine Dita el See Condition JEMEFERUOGLLER Display Coona Dela SSTEP D Work With A Cira Corbin Admin Panew A temate Phor _ bisita Pron Work Emad Anemnaie Ema Hu Figure 92 Remove Clinical Coordinator PR 7 Click Remove to delete this coordinator 8 Repeat steps 3 6 to remove another coordinator List Coordinators The List Coordinators function is available to all users and visitors in CCPS This data may be useful to schools to identify the clinical coordinators at agencies where they are requesting placements to communicate with an agency regarding agreements or to CCPS Administrators To view this information 1 Click Clinical Agency from the top menu 1f necessary 2 Under Clinical Coordinator Admin on the left menu ae a 120 Click List Coordinators Report Select an agency from the drop down list Click Display Report This will create a listing of all coordinators for the selected clinical agency The information may be viewed online or you may print or export it using the toolbar icons lett eps hunda teneo org ico Agency Agency bd la lAgers yCoordinetr taux vera gt r LPS Lis G Fle Eset Ve
193. t steps 2 6 to add additional instructors Updating Instructor Information To update a school instructor s information 1 gt 3 4 Click School from the top menu if necessary Go to School Coordinator Admin on the left menu Click Manage Instructors Click on DS Update Instructor link 73 x F p F Search php Favoritas e La Ll la A k 4 5 Foundstioncoc angionreschooy instructor Mody renie asp founds Hi el gt i Te Comact Us i mealha BOS TOH REED COLLEGE aheri inakucior and chick Dacia Ineirge Detail do modiy hors inginarizes ALIGIE DALE ij ty biri hules AD internet Figure 51 Update Instructor 5 Select the instructor you wish to update from the drop down list and click Display Instructor Detail 6 Make the required changes to the instructor s information Note e User ID cannot be changed once the user is added to CCPS To change user ID you must delete and re add the user e Typing in the password field will change the user s password 7 Click Submit to save your changes 8 Repeat steps 2 5 to update another instructor s information Removing an Instructor To remove a school instructor from CCPS 1 Click School from the top menu if necessary Goto School Coordinator Admin on the left menu Click Manage Instructors Click on 3 Remove Instructor link Select the instructor you wish to remove from the drop down list and click Display Instructor D
194. tant announcements of new users and or application changes This information will often be communicated via email as well but the What s New area provides an online forum for posting it 10 Notices Directly below the What s New section is a similar area for Notices This section will be used to alert users to data entry deadlines known system issues planned downtime for system maintenance and or documentation changes The planning cycle master calendar with deadlines for data entry is also displayed in this area Relevant Information in the Community In this section users can read about information in the community that may be affecting clinical placements About CCPS This section provides users with a brief description of the CCPS its purpose and objectives Documents On the right side of the screen and below the banner photo is more information to assist users The first is Documents This is where you may access up to date documentation on CCPS including items such as the Operating Manual this User Manual and other helpful references The Operating Manual describes the policies and procedures associated with using the Centralized Clinical Placement System all users should be familiar with this document prior to using CCPS The User Manual is your how to guide for navigating and effectively using the CCPS Please note that while you are welcome to print these documents for easy reference printed copies w
195. the Selected column You may also use the Select All Schedules Deselect All Schedules options at the top right corner of the results grid see Figure 59 to select schedules Click the Global Edit button Note This button is grayed out until at least one schedule is selected A new section will be displayed at the bottom of the page that provides you with a place to specify the value s you wish to modify for the selected schedules 94 Pity kicroeet Internet Explorer m s Took hib x E e Search e ravortes e Es a Mm la al E 4 sundlationcoc song loc hedda Und Datla cheie asp Ejo lite 7 as a Eis gehad Clinical Agency Ust Repara Adimintilsalion CHERYL SAFHS OH Pippa prod 160 lc infermabon do poih Por piat ceca An ciety Dacia Sica PecEr SEQUOA HOEPITAL SelectAll Minis Desoleci dl nd Unis Y MedTng Gereral Medi Sun AD Loan L On LOAD FLOOR Dl Post Acuw Syubaruieg2940 WHIPPLE ave Ll Psycho Ag ST FLOOR O Tenint Tetemetyts EAST AMD 2 MAINS mach for acute in the dato nage Dew Y From LA 13065 m to anor ES i SES Customize alaba Pirae e MOI Y YY Y for dales and a M how una for alar A end lines add Srnhedulag ps MONO ceros imam Ja JE Ej Mediurg Generel Mediu IRDFLOOR 45 mazos mamo las eas el Gl Fl el Gl nou Py Med ury General Medfieeg IRD FLOOR et 1539 rt E v EA Ea fea fel bl E El 12 04082006 112810006 244 0645 4H E E E YE E E Sunani H Seed UnA da
196. them or when schools are reviewing possible placement options Note If several unit locations are selected this summary information will be applied to each one 10 Click Submit once all entries are completed 11 A pop up box will display A Confirm Default Schedule Web Page Dialog Below is an example of how unit availability will be displayed in the system The default is 24 hrs day 7 days week Click OK to close or click Edit to be taken to the screen where you may customize this availability http 192 168 1 19 CCPS Agency AgencyLocation Schedulepopup aspx D Internet Figure 65 Create Unit Availability confirmation The box displays a graphic of the availability that will be created by the system using the default start time of 07 00 so that you can visualize what is being done 12 Click OK to accept the default availability and stay on the current screen Click Edit to be taken directly to the Edit Unit Availability screen so that you may customize the default availability or indicate blackout days dates or times If you choose to go directly to the Edit Unit Availability screen you may click the cancel button to return you back to the Add Unit Schedules screen 13 Repeat steps 3 11 to create availability for additional unit locations Editing Unit Availability Clinical Coordinators have access to modify the availability for their agency s clinical units Coordinators may modify existing default avail
197. tions from the left menu Click on Remove Units The screen display will be very similar to that of Add New Units L From Apeney Miereaoll interned Explorar whee jek heh x 2 e F Saach p Favoritos kan k 1 eal l laa dl 3 andino ongfomme agency funds Delstedgencallnid aspo x es nia 5 Sagi Ef E z DIT E E sore Lik telo CHEF SWEMSIOM ei SEGUIA HOSTAL PositAcida Evbacubo Ponha Ajut Telam lry Telemetry Select a clintcal ung fom te Gai rta ech caos fan premia Theme are Critical C re ECU Cribcal Care KREK Figure 61 Remove Units The top half of the screen will list all of the units that are available for the current clinical agency In the left box of the bottom half there will be a list of units that do not have schedules and can therefore be removed Click a unit to select 1t or select several units by holding down the Control Command or Shift key as you click them Click the right facing arrow to move the selected unit s into the box at the right which indicates the clinical units that will be removed from the agency and therefore not available for clinical placements Use the left facing arrow AL to move units back out of the listing You may use the double arrows E and E to move the entire list of units back and forth Click Remove Units when the right hand box accurately displays the list of the units you would like to remove from your agency List Cl
198. tte oops Inundalioncor orgrOCPa hs iniciaran dirt td Eje in Gima llo TE yy e A CHERYL SAFNSOM SYSTEM ACA Cabal Car EC Critical Caen CWE Cotical Oeee Wadieal Cl nical C r e Neuro EU Cobc l rt Gaga WE Emergency Deptimegence oon Emergency Dept Trauma Beep Ginti Meio Madr rg nradios E OA OA Pa ci fit C lida Dari Polieges obi Finga Pier urta e ll del bore A temet Figure 103 Add Unit Enter the new unit name in the text box Select the department to associate the unit with by using the drop down list Click Submit to save the unit The list will refresh to show the unit you have just added if the action was successful Repeat steps 4 6 to add additional units Modifying a Clinical Unit The names of existing clinical units can be changed by System Administrators The new name will be changed throughout the database where appropriate This option can also be used to change the department that a unit is grouped under To modify a unit name l 2 gt Click Administration from the top menu if necessary Click the Unit button from the left menu to expand and show all available functions Click Modify Unit The screen will show a list of the current clinical units by department each of which 1s a hyperlink just like the Modify Department screen see Figure 87 135 4 Select the unit that you wish to modify by clicking on the unit name The screen will refresh to show the
199. ule changes You will be returned to the Manage Schedules screen and your changes will be reflected To return to the Work with Cohort Schedules screen without saving any changes click on the cancel button 12 Repeat steps 7 10 to modify additional schedules for the same course s and dates or steps 3 10 to edit schedules for other courses or date ranges Copying Cohort Schedules Once cohort schedules have been created for a particular term the schedules can be copied The existing information course cohort day s times and comments 1s used to form new schedules but the user specifies new start and end dates that represent the coming term Note This functionality does not allow for copying schedules between courses or cohorts it is only to copy cohort schedules from one period to another To copy student cohort schedules NO m 43 Click School from the top menu if necessary Click Step 2 Work with Cohort Schedules from the left menu Click on Copy Schedules link JEA 5 E hipika a p rr et oe ice ca se iTA Pp Pie di Wes Pepa Tio ren r H W CS cap an paadi A A toe OSTEP 1 Work With pra Toues and Gots OTEP 2 Work With Pakis Se Da ic iors lo car Bor Did Sted ain Sick Sah Cobu Schein School TEST SCHOO x O STEP 3 Work With HSL AN Cures Distri 40 Couraes z Cone i n 5 Elm mp mi Fikem Aes T ere Chr Owes 6 triad Conrdinator imis Wanage Premces Pans ar
200. ult in loss work Los the hospitals accomnrodale placemera panoda for echeels on vancas lema and pride schools increased waibirty imig potential placement opportunities March 47 2008 COPS bean lo afer iraining sessions lo users hospitals lo confem thay have shen aby hrug December 2009 er ideally inio Febnamy 2000 imoat hospitals hawe already done so March 10 21 2008 Etho s male queste lor ol dor 6 hal 214 id es thraugh Be end of the Fall or Wine 2000 len courses hal end by December 31 3005 in masi casen hara ore a pelar iew echesia thal Aae CRUE miend rough Gscember 2006 into January 20001 Vie hope his tmetramre wall allow echt cobranaters lo malos Tdi PS around Spring break 14 Documents ee abo Manual Links CCEA Pormionants SCHOOLS E PU ALAN AL LONER Contact Ws Ep moro mignmdbon on he CCPS please contact Tutia Support aak cea AAC ong Samd donin ESS APA a a General information Mido Meg 15101 235 9539 Kathy Decuere 11613251853 Figure 5 Top menu from the home page e the top menu will be just below the banner J COPS Condrallcod Clinical Placement Syulem Micsesoll Iniarnol Explorer Fie Edi Wer Favorites Took Fen Q O 0120 fae grew oS 1 16 33 sade it foc Forales agiep Pub orita hie ee ve Gima m t photo Clinical Agency Leet Reprarii Jdimlntstralier Contact Us Formar ifareation on ine COPE please comert Customer Suppo h
201. unit s name in an editable field along with a drop down list to specify the department 3 COPS Mediify Unit eros interned Explerar fis de Yew Ppa nok jp pm j x Z e e ie lp Fretes E a m idA El dEl pto oops Jtouretstioncoe oriol Mon apor ranas LEA Ejo on Gima ll CHERYL SWENSOA SYSTEM ANAN ae CACK an eet Ank Cik l Gare Cis Remove Unk Cribral Care Bey Liet Write Grilizal Gare Wadical holy 3 Liaw Enbeal Care Hui WoL Critical Chane uakai Wat Gmergeancy Depi Emegeng Room i Cone nanet Figure 104 Modify Unit Modify the name of the unit as desired You may also change which department the unit is associated to if necessary Simply select a different department from the drop down list Click Submit to save your changes The changes will be made throughout CCPS where appropriate and the list to the left will be refreshed Repeat steps 4 7 to modify additional clinical units Removing a Clinical Unit A clinical unit may be removed from CCPS as long as there are no clinical agencies that have selected it The system will not allow you to delete the unit 1f there are agencies using the unit To remove a unit l Ze 3 Click Administration from the top menu 1f necessary Click the Unit button from the left menu to expand and show all available functions Click Remove Unit The screen will show a list of the current clinical units by department each of which i
202. use these or enter your own dates by typing directly into the field using MM DD YYYY format or by using the calendar icon The system will search for information in the range that is entered Note When running reports for Unit Schedules keep in mind that clinical availability is created for a one year time period beginning with the current date as the start date If you do not use the default search dates be sure that you enter a range wide enough to encompass when an agency might have created their current availability Click Display Report When the report is complete it will display at the bottom of your browser window following the list of schools or clinical agencies You will be able to view it on the screen using your browser s scroll bar or you may print or export it 127 COPS Lin Apeney Acceptaness Mieroes l internet Explerer E Edo de yew mpate Jok thp O O Wi Pe deem O Sy 4 Wh es ELERA Abens retorno gts A en l Eo eree e me DIST LUKES HOSPITAL CET ROSE HOSPITAL UCSF MEDICAL CENTER l VA MEDICAL CENTER BAN FRANCISCO CIVAPALO ALTO CVACAWALLEY HOSPITAL Search acces in Me e nara Dei A HEDLILE BY AGENCY TIMEFRAME 8012006 12 31 2006 DEGLI 11 05 pet Sanie Shin sor Day Apencytlame Schoolllume Calas 7 Dhilerts Lint oursoha Emale Losalien Cobol Level Program BE QUO HOSPITAL COLLEGE OF RAN MATEO 1017008 06 45 14 45 17 Tue Th Fr MadiGurg Gene
203. user may have action required in CCPS and to provide additional comments between users Only Coordinators and CCPS Administrators have access to this piece of CCPS Additionally each coordinator may only take action on the items for their location Other users may see the data associated with CCPS matching by using the Reports section Reviewing Placement Requests Once a school has proposed a clinical placement match in CCPS the Clinical Coordinator must take action however refer to the master calendar on the CCPS home page for timing during planned placement cycles Clinical Coordinators review the requests made by nursing schools and either accept or decline them Prior to visiting this screen to actually take action on the requests it may be helpful to run a report to see all of the proposals that have been made for clinical placements The Placement Calendar report is very helpful in showing all requests in a calendar format which will quickly identify where overlapping requests may have been made and determine what can be accepted Refer to Running the Placement Calendar Report in this section for more details To review the proposals made by schools 1 Click Clinical Agency from the top menu if necessary 2 Click Step 3 Work with Placement Requests from the left menu 3 Click on by Placement Requests w Availability Calendar F2 DCPS Wark With Placement Be gumis Windows Internet Explorer p Peares f
204. w Favorites Tees ep WD BCC Lint Chesca Com naroy m Do rr Grs Adminiwtration AMY HSHER OSTEP 1 Work With Agency Coordinatess Report Unai Locaboris OSTEP 2 Work With EPA LUCRE PACKARD CHILDRENS HOSPITAL w Toolbar Und Schedules O STEP 3 Work With TA gt 7 7 Placement Requests ty A amp n Repost S t un Crystal O Cirici Coor neror Admin List of Coordinators for Manage Freteres Parnas LUCILE PACKARD CHILDREN S HOSPITAL Manege Coordrate SSS Update Agency Details Coardinater Name y User ID List C nical Agencies a be wwe List nalor Repon AMY FISHER AFISHER anfisherZipch org Liers Workiorul St 6407367690 ext JENNIFER MOELLER IMOELLER pock Zip lt h org 1500 Page MA Read 6507243956 ext PALO ALTO 44505 Total Coordinators Done Q internet 0 gt B se new A H daret a FINAL COPS User ma Figure 93 List Clinical Coordinators 121 V USER The User section of CCPS provides users with a place to update their profile information address title phone numbers etc and to change passwords Only logged in users have access to this area and you will only be able to make changes to your own information for the user ID you have used to login to CCPS Administrators can change any user s information using a separate menu under the Administration section The following module will describe how a user can update their profile and password using the User section 122 Update User
205. will search for placements in the range that is entered 6 Click Display Report to produce the report based on your selection parameters The output will display within the current browser window and a toolbar will provide export and print options Simply click the appropriate icon and fill in the information in the resulting pop up window ALAMEDA COLI MRELNCAL CENTER ALAMEDA HOSPITAL ALTA BATES MEDICAL CENTER CALIFORNIA PACIFIC MEDICAL CENTER CHILDRENS HOSPITAL AT OAKLAND CHINESE HOSPITAL COMMUNITY HOSPITAL OF LOS GATOS CONTRA COSTA REGIONAL MEDICAL CENTER DOCTORS SAN PADLO EDEN MEDICAL CENTER ok EL CAMIHO HOSPITAL w ile cal Solid AlN O rt Al oli Fill Dusclort All Ropati will display Proposed and Accoplod acha andy a Toolbar Stace Ca rro parror Ora E No Search losas in he dale finge below Frofifaricoos Y FA refipaicco EN Display Report j A Maen Repor de be 100 e crystal PLACEMENT CALENDAR k 7 E MOORE Primi Date sA2DOT From 2152006 Ta 127112007 Page Hoc CALIFORNIA PACIL MEDCAL CENTER Thi tiene Dae F afa Critics Cave acu DAVES CAMPUS Cribcal Care US og USF E pg USF I pei JET Di ma Qu HU gr ACU Figure 87 Placement Calendar report D Preferred Partners Clinical Coordinators use the Preferred Partners section to select one or more schools of nursing as preferred partners The school must be a CCPS user in order to be selected as a preferred
206. with dramatically improved quality of nursing education leading to measurable improvements in patient care The CCPS User Manual is organized around the primary users of the system schools clinical agencies and administrators Using the CCPS for scheduling clinical placements is essentially a three step process regardless of whether it is being done from the school or clinical agency perspective The CCPS and this user manual are designed to walk users through these three steps For additional information regarding the use of CCPS you may also refer to the CCPS Operating Manual available on the CCPS home page This module introduces the menus available for navigation within the Centralized Clinical Placement System to lay the framework for the application s organization A Home Page The Centralized Clinical Placement System is web based and accessible using any computer with a web browser and Internet access Recommended browsers are Internet Explorer for PCs and Safari for Macintosh other browsers are not fully supported for all CCPS features Once you reach CCPS using either a direct link or through a Nursing Resource Center portal page you will be at the CCPS home page Y COPs Contralized Clinical Placeenent Syuters Microoelt Internet Explerer Ele de yew Puertas jok jip P p r J x E e F Zeat De Perte I i a lad i a z 01 AE mite orps Jhoundationeer ongiena Pubic irae him Ea ome Goat H amp What
207. y Ploss0 ute INWONYY YY for dates and a 24 hour Sy mart amp y stan S ond times Pisasse click anywhere On Ma Senred row lo De acted Fat Saida rom laf to right or ves versa uang your TaDShit Tad Suton fo move rom feild to Sala mimin a Cw and hit ether me Backspace or the Delete buton to Clear the field botoro ping Remember oniy values need to De entared tne system wil enter mo Mashed in be date and ihe colon in Ihe fre herds eufornaticaly Sater AB Schenk ses Duseleci Al 5chehte gt Unit Schedule List changes to be made Critical Care CCU Not Spectied 10 94 2007 10 77 7008 07 00 15 00 Y mM Mm mM Y 10 24 2007 10 22 2008 23 00 07 00 E ooga erda vo Js BEBA a oppg 18 y y f 10 24 2007 10 22 2008 15 00 2300 E cinhe O Cmca Care CCU NotSpected y D 0 Ceca Care CCU Not Spec od 0 0 0 T 2 Eriicad Care Sumenary of Selected Unit Above Unit can only care 5 students at time CS Fie OFS User ma Figure 69 Edit Unit Availability Copy Ro c Make your changes to the new schedule s by typing directly in the editable fields shown in white You must enter new dates for the copied schedule For the days of the week you may check and uncheck them by clicking on the box The brief summary for the current row as soon as you click to make a change the row will be selected will be displayed and available to modify Note Dates must be entered in MM DD Y Y Y Y format and
208. y section by default The Clinical Agency menu is organized around the three steps that must be completed to schedule placements Step 1 Work with Unit Locations Entering the unit and location information for each agency is the first step for Clinical Agencies using the CCPS clinical placement system The units that are selected will form the basis for those that will have availability to accept nursing students and define what information the schools will see when searching for placement matches While locations are optional it 1s recommended that they are used so that schools have additional information about each of the units All of the data entry provides information to either the system or other coordinators so that each has the information it needs to complete the process of scheduling placements Step 2 Work with Unit Schedules For each unit that was selected in the first step availability must be created that indicates which time slots are actually available to accept nursing students by dates shifts and days of the week Clinical Agencies also specify the maximum number of students that can be accommodated on the unit The system creates 24x7 availability by default using four parameters selected by the user Once the availability 1s created coordinators have the option to customize it for their needs T1 Step 3 Work with Placement Requests Once the units and availability for each have been defined schools will be able t
209. y proposals the agencies must 26 _ nares scheduled clinical placements schedules and matching process School Coordinator Unit Any school of nursing that is a CCPS user and has student cohorts that need clinical experiences in order to meet course requirements A site coordinator for a nursing school in CCPS A school should have at least one School Coordinator that will be responsible for keeping information up to date and requesting clinical placements at agencies Units in CCPS are the actual clinical areas within major service areas departments that will accept nursing student cohorts They are organized under departments All scheduling and availability is completed at the unit level and location The names of units have been selected to designate a particular clinical experience not the actual name of the unit in the individual hospital The following units are available in CCPS listed by department Critical Care CCU Cardiac Care Unit also used as Critical Care Unit CVICU Cardiovascular Care Unit Medical ICU Medical Intensive Care Unit Neuro ICU Neurological Intensive Care Unit Surgical ICU Surgical Intensive Care Unit Emergency Dept e Emergency Room e Trauma Med Surg e General Med Surg Geriatrics GU Renal Gastrointestinal Renal Gynecology Medical Neurology Oncology Orthopaedics Respiratory Surgical O es Antepartum L D Labor and Delivery NICU Neonatal Intensive Care Unit

CCPS User Manual

Contents

Download Pdf Manuals

Related Search

Related Contents