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APMIS User Manual rev 1 17 January 2006

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1. Z Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON EER Fie Edt View Favorites Tools Help Ay Bak Q Bi E e Pi Search Se Favortes B amp Gi m ren 3 Address http server EFMS_SA default htm gt RSS iy Consultant Direct Payment Update gt 13 Provider Name 1000 nt Payab Commerits ill collect e H projects H Service yes Providers Mr H Generic Data z F Reports in Kig OK Cancel al secon Ka Epone CF Local intranet 7 Change information 8 Click on the OK button Note Revised details are displayed on the Claim Information Consultant Contractor lt Project Name gt page NOTE Direct the printed copy to Finance section personnel for further Y processing APMIS End User Reference Guide 36 2006 01 11 3 12 4 Locking unlocking Claim information for a Contractor or Consultant Open the Project lt Name gt page as described in 3 3 or search for project as described in 3 4 above Click on the C aims hyperlink under Category Data Note The Claims lt Project Name gt page opens Select the Claim Type Service Provider and Funding Source from the drop down lists Click on the SUBMIT button Note The Consultant Contractor Claims lt Project Name gt page opens listing claims per number Click on the desired Claim number hyperlink Note The Claim Information Cons
2. Fie Edt View Favorites Tools Help we O O DAG Pom dom OG a D S Address http flocalhost EFMS_SA defaut htm il gt omnes Name Employment Created Unit measured in people Name Edit Unskilled edit Semi Skilled edit Skilled edit Supervisory edit Clerical edit Managerial edit Professional edit shli Sustainable Woman Youths Disabled D z m edit w edit Y D APMIS End User Reference Guide 85 2006 01 11 3 Click on the Aga hyperlink next to required group Note The lt Chosen Group gt Update page opens F Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON File Edit View Favorites Tools Help Q x Q x ia Pp search se Foverites O fa Ss amp mi Fel 3 Address http lacalhast EFMS_SA default htm Eco ine Name Semi Skillad z W a E projects iH Service __ Providers E Generic Data T D siie Sja 2 lt E Done S Local intranet 4 Enter particulars Click on the OK button Note The new name description appears in the either the chosen Criteria Categories or Sub Categories Type list 3 32 2 Editing a Criteria Categories or Sub Categories 1 Expand the Generic Data menu and click on the KPI Setup hyperlink Note The KPI Types page opens showing the different KPI Types 2 Clic
3. Done 2 Local intranet 3 Change service name as desired 4 Click on the OK button Note The revised name appears in the District Municipality list 3 34 Local Municipality 3 34 1 Adding a Local Municipality 1 Expand the Generic Data menu and click on the Local Municipality hyperlink Note The Local Municipality page opens 2 Click on the Ada hyperlink Note The Local Municipality Update page opens APMIS End User Reference Guide 89 2006 01 11 Z Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON File Edt View Favorites Tools Help a Q OG Pawn gers B 8 H 3 Address flocalhost EFMS_SAjdefault htm veo ie A Local Municipality Update Name Great Kei Cae Enter a Local Municipality name 4 Click on the OK button Note The new name appears in the Local Municipality list 3 34 2 Editing Local Municipality details 1 Expand the Generic Data menu and click on the Local Municipality hyperlink Note The Local Municipality page opens 2 Click on the a t hyperlink next to desired Local Municipality Note The Local Municipality Update page opens APMIS End User Reference Guide 90 2006 01 11 Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON File Edit View Favorites Tools Help g Qw O x AQ Or
4. 3 Click in the appropriate Permission check box es to assign permissions to the role 4 Click on the OK button APMIS End User Reference Guide 109 2006 01 11
5. Project Phase Update gt 13 BODIUM Project Start Date D1 April 2003 Project End Date 31 March 2004 Phase Start Date Base End Date Revised End Date Actual End Date Budget exaluding YAT Budget VAT Budget Total Sequence numenc Active Change information as desired Click on the OK button Note Revised Phase information is displayed on the Project Phases lt Project Name gt page Locking Phase information Open the Project lt Name gt page as described in 3 3 or search for project as described in 3 4 above Click on the Phases hyperlink under Category Data Note The Project Phases lt Project Name gt page opens Click on the Lock hyperlink next to the required phase Note The Project Phases lt Project Name gt page indicates that the phase Is locked APMIS End User Reference Guide Sees 0 19 F Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON Eg File Edt View Favorites Tools Help CF O O DAG Pow gree 8 2 8 Has Address http alsser ver EFMS_SA default htm v E co ime Project Phases gt 13 BODIUM List of current active phases E The following is an indication of the different phases associated with the project Below each phase is the milestones associated with the phase The
6. APMIS End User Reference Guide 87 2006 01 11 A Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON File Edt View Favorites Tools Hep ip Q x x id EA JO arh She Favortes B B rel 3 Address 8 http localhost EFMS _SA deFault htm Eco i District Municipality Update Name AMATOLE DISTRICT MUNICIPALITY OK Cancel S Local intranet 3 Enter a District Municipality name 4 Click on the OK button Note The new name appears in the District Municipality list 3 33 2 Editing District Municipality details 1 Expand the Generic Data menu and click on the District Municipality hyperlink Note The District Municipality page opens 2 Click on the Edit hyperlink next to desired District Municipality Note The District Municipality Update page opens APMIS End User Reference Guide 88 2006 01 11 F Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON ead File Edt View Favorites Tools Help iy Qw x AOD Orm gers O 2 a u Address http localhost EFMS_SA default htm SEBo im a i District Municipality Update Name CHRIS HANI Hi projects ti service Providers Generic Data Funders Types Programmes Project Roles Project Status Budget Status Milestone
7. APMIS End User Reference Guide 11 2006 01 11 NOTE Revised End Date and Actual End Date must be updated as Y project progresses NOTE Make sure to add Budget figures for phase EXCLUDING VAT as Y prompted on the page 5 Click on the OK button Note The Project Phases lt Project Name gt page opens listing the new active phase 6 Repeat the above steps to add all the required phases 3 6 1 Adding Milestones for a Phase 1 Open the Project lt Name gt page as described in 3 3 or search for project as described in 3 4 above 2 Click on the Phases hyperlink under Category Data Note The Project Phases lt Project Name gt page opens 3 Click on the Add Milestones hyperlink next to the required phase Note The Milestone Update lt Project Name gt page opens APMIS End User Reference Guide 12 2006 01 11 Z Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON File Edit View Favorites Tools Help Q ax amp Bl E po search Sie Favortes eh gt Gi m rel 3 Address itp server EFMS_SA defauhen Oi A tite Milestone Update gt EC785492 ye P 102 p 20 Ap p j Date Date set Hi projects H Service Providers H Generic Data H Reports i Security ea ac Organising v OK Cancel Ej Done Local intrane
8. Qx B E cA JO search Se Favortes O 2 amp rel 3 Address a http gisserver EFMS_SA default htm 2 Consultant Direct Payment Update gt EC785492 Provider Names Amount excluding VAT 30000 Amount VAT Amount Payable Comments Supporting Documents Hand Cheque To Mr Janus l Done S Local intranet 7 Enter relevant information 8 Click on the OK button Note The Claim Information Consultant Contractor lt Project Name gt page displays Direct Payment information 3 12 3 1 Editing Direct Payment Request Information 1 Open the Project lt Name gt page as described in 3 3 or search for project as described in 3 4 above 2 Click on the Claims hyperlink under Category Data Note The Claims lt Project Name gt page opens 3 Select the Claim Type Service Provider and Funding Source from the drop down lists 4 Click on the SUBMIT button APMIS End User Reference Guide 35 2006 01 11 Note The Consultant Contractor Claims lt Project Name gt page opens listing claims per number 5 Click on the desired Claim number hyperlink Note The Claim Information Consultant Contractor lt Project Name gt page opens 6 Click on the Edif hyperlink next to Consultant Contractor name Note The Consultant Contractor Direct Payment Update page opens
9. User Information page 3 36 2 1 Assigning a Role to a User 1 Expand the Security menu and click on the Current Users hyperlink Note The Current Users page opens 2 Click on the required user Login Name hyperlink APMIS End User Reference Guide 101 2006 01 11 Note The User Information page opens displaying the users login and personal details 3 Click on the Change hyperlink next to the Roles group Note The Update User Roles page opens A Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON File Edit View Favorites Tools Help A x lt gt r f rf Q x amp E G j Search sp Fovortes O gt amp ci leat ga 3 Address http flocalhost EFMS_SA deFauik htm Eo im ery Update User Roles Role Has Role Denied Administator District Manager Project Manager uy h P t Projects Accountant iti Service Providers H Generic Data cancel H Reports security Current Users Setup Log Out Ei done CF Local intranet 4 Click in the appropriate check box to assign role to the user 5 Click on the OK button Note The new user role is displayed on the User Information page 3 36 2 2 Assigning District Access to a User 1 Expand the Security menu and click on the Current Users hyperlink Note The Current Users page
10. View Al hyperlink Note The Service Providers page opens listing Service companies alphabetically Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON fe fel File Edit View Favorites Tools Help iy Qx x E EA JO Search Sp Favortes OQ 2u m as Address http flocalhost EFMS_SA default htm vE ine k Service Providers m i List of Service Provider Firms Add Name Type Rating A Z Trading cc ABE Good African Agencies CC ABE Good Afrox ABE Good Marie Trac and Auto ABE Good Aaricultural Implements amp ABE Good Gt Projects Bikani Construction ABE Good a Busha Construction ABE Good H service e metiere D and Construction ABE Good 5 Emmah Construction ABE Good View Al Ezamashweme Construction ABE Good Certificates Earmarama ABE Good Generic Data Gebane Fencing Contractors ABE Excellent Reports Ithi Woman Construction ABE Good iH Securit Liquau Lamakwisikezr ABE Good y Likhaya Constractors CC ABE Good Magic Eyes CC ABE Good Maanawal it Construction ABE Good Mpafane Construction ABE Good ND Sons Empowerment Pro ABE Good Neb s Consulting Services ABE Good amp Local intranet 3 20 Adding a Service Provider 1 Open the Service Providers page as described in 3 19 above 2 Click on the Ada hyperlink APMIS End User Reference Guide 55 2006 01 11 Note The Service Provider p
11. Microsoft Internet Explorer provided by AFRICON EER File Edt View Favorites Tools Help iy Qx amp Bi E A JY search Se Fovortes O 3 Se A m ren 3 Address http ecahst EFNS_SAdefaut htm te Service Provider Person Update Title Mr Initials iame i projects StraetAddress Hiservice Providers View All astalAddress _ Certificates it Generic Data Reports H Security Elboe Tolan 7 a toca trance 5 Change contact details 6 Click on the OK button Note The revised details are displayed on the Service Provider Person page 3 21 Viewing Unpaid Certificates for Consultants and Contractors 1 Click on the Programme Management hyperlink on the Module Menu 2 Expand the Service Providers menu and click on the Certificates hyperlink Note The Service Providers Unpaid Payment Certificates page opens listing all unpaid invoices for Consultants and Contractors APMIS End User Reference Guide 59 2006 01 11 F Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON File Edit View Favorites Tools Help Om O AGA frome O B S 8 LHas Address http lacalhost EFMS_SA deFault htm Eao ie Service Providers UnPaid Payment Certificates Consultants Invoice No Amount Payable Project Provider Update R 1
12. Search by Tender Number GO Enter required tender number or part of number in Search text box Click on the GO button Note Project are filtered per selected tender number or part of number APMIS End User Reference Guide 9 2006 01 11 3 5 Adding a Project 1 Click on the Programme Management hyperlink on the Module Menu Note The Projects page opens with projects listed sequentially by tender number 2 Click on the Add hyperlink next to List of Projects Alternatively Click on the Programme Management hyperlink on the Module Menu Expand the Projects menu and click on the Add a Project hyperlink Note The Project page opens oy F Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON File Edit View Favorites Tools Help O O DAO Pam genom O 8 2 a DAS Address http foisserver EFMS_SAjdefault htm JRE gt A sit General Information Tender Number El projects Miew All CET Add a Project p r Personnel pr ed H service _ Providers H Generic Data H Reports H Security j ed Start Dat y Planr E Date ly Category Data Programme i v Int p S Mictrie aya ad L v x Done Local intranet 5 Enter all the General Information Category Data
13. lt A Ix gt ee s a Q O HAG Am wrens O B A a Address httpi oisserverjEFMS_SA defauit htm Eco m Budget Entry gt 13 BODIUM Funder andcare Funding Revision Number o Resolution Number o Vote No o Year Fees excluding VAT Fees VAT Fees Total Implementation excluding YAT o Implementaion VAT 0 00 Implementation Total Other excluding VAT ta Other VAT Othet Total 0 00 4 Modify budget information 5 Click on the OK button Note Revised budget information is displayed on the Project Budget lt Project Name gt page APMIS End User Reference Guide 22 2006 01 11 F Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON File Edit View Favorites Tools Help X ur gt ry Bak a x E Jo Search She Foverites 3 4 A la rel 3 Address http gisserver EFMS_5A default htm sgo ie it Project Budget gt 13 BODIUM Back Tender Number 65492 Add Name Resolution Yote Revision Year Prof Fees Prof Fees Impl Imp at Other Other Yat No No Vat Et projects Landcare Funding o Dip 2003 2004 70 000 00 9 600 00 0 00 0 00 0 00 oao H Service Local Government Funding 0 0 0 2004 2005 6 00 0 00 4 000 000 00 560 000 00 0 06 0 00 Providers Generic Data 70 000 00 9 800 004 000 000 00 560 000 00 0 00
14. 1 Open the Project lt Name gt page as described in 3 3 or search for project as described in 3 4 above 2 Click on the Claims hyperlink under Category Data Note The Claims lt Project Name gt page opens 3 Select the Claim Type Service Provider and Funding Source from the drop down lists 4 Click on the SUBMIT button Note The Consultant Contractor Claims lt Project Name gt page opens listing claims per number 5 Click on the desired Claim number hyperlink Note The Claim Information Consultant Contractor lt Project Name gt page opens 6 Click on the Edit hyperlink next Other group Note The Other Information Update page opens Change Invoice information as required Click on the OK button Note Revised information is displayed on the Claim Information Consultant Contractor lt Project Name gt page 3 12 2 2 Editing Financial Claim Information for a Contractor or Consultant 1 Open the Project lt Name gt page as described in 3 3 or search for project as described in 3 4 above 2 Click on the Claims hyperlink under Category Data Note The Claims lt Project Name gt page opens APMIS End User Reference Guide 33 2006 01 11 3 12 3 Select the Claim Type Service Provider and Funding Source from the drop down lists Click on the SUBMIT button Note The Consultant Contractor Claims lt Project Name gt page opens listing Claims per n
15. Login Name ane Password sa Confirm Password TT User Details Namet S umame Telephone Number Cellphone Number Emall Address Cancel 2 Local intranet 5 Enter new password in Password text box Enter password again in Confirm Password text box Click on the OK button 3 37 Security Setup 3 37 1 Roles 3 37 1 1 Adding a Role 1 Expand the Security menu and click on the Setup hyperlink Note The Security Setup page opens grouped by Roles Permissions and Permissions for a Role 2 Click on the Ada hyperlink of the Roles group Note The Role Update page opens APMIS End User Reference Guide 106 2006 01 11 Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON File Edt View Favorites Tools Help J Q HAG Poe kens O B A Aa Address http localhost EFMS_SA default htm Eo ie Role Update Name Project Manager 3 Enter a role name 4 Click on the OK button Note The new role name is displayed on the Security Setup page 3 37 1 2 Editing a Role 1 Expand the Security menu and click on the Setup hyperlink Note The Security Setup page opens grouped by Roles Permissions and Permissions for a Role 2 In the Roles group click on the Edit hyperlink next to the relevant Role name Note The Role
16. Microsoft Internet Explorer provided by AFRICON fe ei File Edit View Favorites Tools Help Q O AO Pont germ O B S a a Address http flocalhost EFMS_SA default htm Eco tins Project Cost Update gt 13 BODIUM Budget Status Initial xi Tendered Amount excl VAT 4300000 Current Total Estimata Amount excl VAT 4300000 ox 3 Modify information 4 Click on the OK button Note Revised information is displayed on the Project lt Name gt page 3 15 6 Updating Budget Status 1 Open the Project lt Name gt page as described in 3 3 or search for project as described in 3 4 above 2 Click on the Edif hyperlink next to Project Costs Funds Applied Note The Project Cost Update lt Project Number page opens APMIS End User Reference Guide 48 2006 01 11 Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON File Edit View Favorites Tools Help LJ O AO Pn ferns O B a a a Address http localhost EFMS_SA default htm Eo ine Project Cost Update gt 13 BODIUM Budget Status Tendered Amount excl VAT Current Total Estimate Amount excl VAT 3 Modify information 4 Click on the OK button Note Revised information is displayed on the Project lt Name gt page 3 16 Locking Project Information 1 Open the Project lt Nam
17. hyperlink next to the Project Access group Note The Update Project Access page opens APMIS End User Reference Guide 103 2006 01 11 Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON fe felix File Edit View Favorites Tools Help O O DAO Pow from S a DaS address E http localhost EFMS_SA deFault htm v jc ins Update User Project Access ProjectNo Has Project 06 5 z BOOS wy s o R K R z E a E m D Ss O R bs lt oO 2 Local intranet 4 Click in the appropriate Tender Number check box es to assign project access to the user 5 Click on the OK button Note The projects to which the user has access are displayed on the User Information page 3 36 3 Editing User details 1 Expand the Security menu and click on the Current Users hyperlink Note The Current Users page opens 2 Click on the required user Login Name hyperlink Note The User Information page opens displaying the users login and personal details 3 Click on the Edit hyperlink Note The User gt Project Person page opens APMIS End User Reference Guide 104 2006 01 11 Z Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON KER Fie
18. 3 37 14 Addi g a Role icrai span aiai eran a aaea 106 3 37 1 27 SEditi g a ROl adsense aaea Ee riaa isai erii 107 3 37 2 Setting Permissions for a Role cccccssssssscrsccesssssesserenseeeessenes 108 APMIS End User Reference Guide V 2009 04 24 Section 2 APMIS Business Process 1 INTRODUCTION amp BACKGROUND The Eastern Cape Department of Agriculture has numerous programmes running within the Eastern Cape Province In order to manage these programmes and have an effective reporting system a proper information system should be in place guiding the department in terms of priorities and costs 1 1 Objectives and Functionality of the APMIS The Programme Management Module is designed to handle the month to month management of projects Once a scope of work is identified for maintenance or new works it will be packaged into a specific project which will then proceed through normal channels to an implementation phase This Module manages costs and time on a project by tracking budgets invoices payments and timelines Successfully managing projects requires that a large number of factors be adequately dealt with but the first two that one needs to get right are time and cost this is the focus of this module It is this module that will most likely be used the most on a day to day basis Conceptually using this module is easy with the following steps e Create a project by adding it to the programme management module
19. B net Explorer provided by AFRICON PiE Address http localhost EFMS_SA default htm x S amp a z a 1 of b Preview Colosa 5 Masincedana Cathcart Mooiplaas Phakamani mawethu Prudhoe Project Name Coosa Ripplemead i Dandy Construction gt x 2 airn Nun m Rushfontein a huoi Kumber Dale of Clam Dale receo Paymeo Tamel Dale Cap ured Dale Aunerised Dale Fal Tht Gaim A Protesional F a 1pm oo Disbursement nooo Audion tt Seruia Roo Bile Supervision Kono E Rrenilon amounl Ron WAT eA be O EVVSIRT rom Direct Paymenis Rooo Direct Rayment Fee rono E Discount Amount ooo Am ouni Pad 11 400 00 Am ouni trom Budge 11 400 00 Tot Am ovetPaid TowlAmotttom Bridget TowlAmosatFrom Broget Ex VAT Comments Service Provider Farmarama 200601 1 go Links gt roms de PEF stalego Department of Agriculture Consuitart Pay Project Number 18 Tender Number EC895403 14 00 Total to Cnty a opm 00 Rono Roo Roo nooo ran nooo nooo ooo R 11 400 00 R 11 400 00 R 11 400 00 3 35 3 Click on the Export Report button hyperlink S Local intranet Exporting reports in a different format ry on the menu bar on the top of the Report page Note Schedule page opens displaying exported in Export Report The Export Report window the format options the report can be APMIS End User Reference Guide 93 2006 01 11
20. End User Reference Guide 39 2006 01 11 Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON File Edit View Favorites Tools Help i Q FAQ A krens O B A aa Address http olsser ver EFMS_SA default htm v SE Line gt Update Personnel gt 13 E Select the person to add hery Boqwana Select the role for the person Project Manager v 4 Change role details Click on the OK button Note Revised role is displayed on Project Personnel lt Project Number gt page 3 13 4 Removing Project Personnel 1 Open the Project lt Name gt page as described in 3 3 or search for project as described in 3 4 above 2 Click on the Edit hyperlink next to Project Personnel Note The Project Personnel lt Project Number gt page opens 3 Click on the Remove hyperlink next to person s name Note The Name is removed from Project Personne list APMIS End User Reference Guide 40 2006 01 11 3 14 KPIs 3 14 1 Adding KPI employment statistics for a Project 1 Open the Project lt Name gt page as described in 3 3 or search for project as described in 3 4 above 2 Click on the KPIS hyperlink under Category Data Note The Project KPIs lt Project Name gt page opens displaying Project KPIS F Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explor
21. Liyestack Production Extensive ss Crop Production Irrigation s Crap Production Dry Land Infrastructure Livestock Production Intesive Crop Production Irrigation Crop Production Dry Land In Process In Process In Process In Process Initial Scheduled Maintenance Programm Mi Livestock Production Intesive M CACADU DISTRICT MUNICIPALITY Note The New Report Filters page opens APMIS End User Reference Guide 97 2006 01 11 Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON File Edt View Favorites Tools Help iy O 0 AG Pow from OBS WaS Address http flocalhost EFMS_SA default htm v Eco tine New Report Filter Description Agric filter a Specify a new filter name 4 Click on the OK button Note The revised name appears in the filters dropdown list 3 35 5 Modifying Report Filters 1 Select a report filter name under the Setting up the Report Filters page 2 Tick the project no tick box for the project to be added under the filter 3 Tick the applicable tick box under Build project list from criteria APMIS End User Reference Guide 98 2006 01 11 Cape Department of Agriculture Project Managment i ernet Explorer pri y AFRICON File Edt View Favorites Tools Help i O O HAG Paw ke O E D 8 H s Address a http localhost EFMS _SAfdefault
22. Name gt page as described in 3 3 or search for project as described in 3 4 above 2 Click on the Edit hyperlink next to Category Data Note The Update Category Data lt Project Number page opens Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON File Edit View Favorites Tools Help Q mx amp x ia Le j search P Favorites 2 0 m Fell 3 Address 4 http flocalh 7 g v Go Links Lss 8 http lacahost EFMS_SA default htm Bs li Update Sub Programme Data gt 13 BODIUM Programme rm Support Development v Hi Projects tH Service South 32 1235 Providers GPS Location i H Generic Data Eas 30 2323 F Reports i Security OK Cancel Ei Done Local intranet Modify information 4 Click on the OK button Note Revised information is displayed on the Project lt Name gt page 3 15 2 Editing General Information 1 Open the Project lt Name gt page as described in 3 3 or search for project as described in 3 4 above 2 Click on the a t hyperlink next to General Information APMIS End User Reference Guide 44 2006 01 11 3 4 3 15 3 1 2 3 Note The Update General Information lt Project Number page opens Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON File E
23. O DAG Pow trom O BS a Da3 Address http gisserver EFMS_SA default htm Eo ie Consultant Claim Update gt EC785492 Claim Type Fees K Previous This Claim Total To Date A Professional Fees Es Vaty 0 00 40000 00 40000 00 B Disbursements Ex Vat 0 00 0 00 0 00 C Additional Services Ex Vat 0 00 0 00 0 00 Including Project Management D Site Supervision Ex Vat 0 00 0 00 0 00 Subtotal 0 00 40000 00 40000 00 E Retention Amount Ex Vat 0 00 6 00 0 00 Subtotal 0 00 40000 00 40000 00 F Previous Payments Ex Vat 0 00 Subtotal 40000 00 pr an A to D E 5600 00 Subtotal 45600 00 Direot Payments ine Vat 0 00 H Direct Payment Fee Ine Vat 0 00 1 s Discount inc Vat 0 00 Subtotal 45600 00 Add Direct Payment 6 Enter amounts claimed in relevant text boxes 7 Click on the OK button Note The Claim Information Consultant Contractor lt Project Name gt page opens APMIS End User Reference Guide 31 2006 01 11 oy EE Nar Pa ew i O O DAO Dow drm O E D Address http fglsserver EFMS_SA defauit htm m im Informatio Consultant Project 13 Service Provider A Z Trading OC Budget for Service Provider R 342 000 00 Vat Included Funder Landcare Funding Claim Number 1 Claim Type Fees Project Budget Information Funding Agent Revision Year Budget T
24. Total including VAT Revised Implementation excluding VAT 0o00 Revised Implementation VAT Revised Implementation Total including VAT Base Fees excluding VAT 0 00 Base Fees VAT fase Fees Total including VAT 0 00 Revised Fees excluding VAT 0 00 Revised Fees VAT Revised Fees Total including VAT 1 Base Other excluding VAT 0 00 Base Other VAT Base Other Total including VAT o 0 Revised Other excluding VAT 0 00 Revised Other VAT Revised Other Total including VAT El done S Local intranet 4 _ Enter new month and year and relevant Expenditure information 5 Click on the OK button Note New month is listed on the Cashflow lt Project Name gt page 3 11 Adding Service Providers for a Project 1 Open the Project lt Name gt page as described in 3 3 or search for project as described in 3 4 above 2 Click on the Add hyperlink next to Service Providers Application of Funds Note The Service Provider Firm Add lt Project Name gt page opens APMIS End User Reference Guide 26 2006 01 11 Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON File Edit View Favorites Tools Help iy Qw x 2 OD Orn ferns O B Was Address http oisserver EFMS_SAjdefault htm Eo tins gt Service Provider Fi
25. Update page opens APMIS End User Reference Guide 107 2006 01 11 A Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON Sa File Edit View Favorites Tools Help i Q x a x E JO search she Fovortes B amp a Wea 3 Address http flocalhost EFMS_SA defaul htm SEa tie Role Update Name District Manager Elone O anran 3 Change role name 4 Click on the OK button Note The modified role name is displayed on the Security Setup page 3 37 2 Setting Permissions for a Role 1 Expand the Security menu and click on the Setup hyperlink Note The Security Setup page opens grouped by Roles Permissions and Permissions for a Role 2 In the Permissions for a Role group click on the Set Permissions hyperlink next to the relevant Role name Note The Assign Permission for Role lt Role name gt page opens APMIS End User Reference Guide 108 2006 01 11 F Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON File Edit View Favorites Tools Help Om O AAG Poe trom O BS a DES Address a http localhost EFMS _SAfdefault htm Permission Add Edit EditFinancial Security Lock Delete GenericDataAccess EditBudget Assign Permissions for Role gt District Manager Has Permission ooooooso
26. User Reference Guide 17 2006 01 11 roosen OO TE Look in amy Documents x cf EB E My Pictures Sa x Adri tydstaat xls History bert xls My Documents My Computer wa lt File name fs Lied My Network Pu Cancel Files of type met sy _ Cancel Specify file path Click on the OPEN button Note File path is displayed 9 Click on the UPLOAD button Note Document is listed on Project Phase View lt Project name gt lt Phase name gt page 10 Click on document name hyperlink to view The document can only be viewed Any changes must still be NOTE made in source program Repeat steps above to add any revisions ada or new documentation 3 7 Editing Phase information 1 Open the Project lt Name gt page as described in 3 3 or search for project as described in 3 4 above 2 Click on the Phases hyperlink under Category Data Note The Project Phases lt Project Name gt page opens 3 Click on the Edit hyperlink next to the required phase Note The Project Phase Update lt Project Name gt page opens APMIS End User Reference Guide 18 2006 01 11 Z Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON File Edit View Favorites Tools Help QO sex El ce JO search sie Foverites O 2 5 a w a 3 Address E http aisserver EFMS_SA default htm
27. budget amount excludes VAT Total Budget allocated on Phases excluding Vat R 20 000 00 Total Budget allocated on Phases including Vat R 22 800 00 Project Start Date 01 April 2003 Project End Date 31 March 2004 High Level WBS Defined May 7 2003 Preliminary Design Jun 16 2003 Project Created 2 Local intranet Only a user with appropriate Rights e g the Project leader can lock or unlock phase information 3 8 1 Unlocking Phase information 1 Open the Project lt Name gt page as described in 3 3 or search for project as described in 3 4 above 2 Click on the Phases hyperlink under Category Data Note The Project Phases lt Project Name gt page opens 3 Click on the Un ock hyperlink next to the required phase Note The Project Phases lt Project Name gt page indicates that the phase s unlocked 3 9 Adding a Budget for a Project 1 Open the Project lt Name gt page as described in 3 3 or search for project as described in 3 4 above APMIS End User Reference Guide 20 2006 01 11 2 Click on the Budget hyperlink under Category Data Note The Project Budget lt Project Name gt page opens 3 Click on the Add hyperlink Note The Budget Entry lt Project Name gt page opens Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON X Fle Edt View Favori
28. crisis aaa aa 65 3 23 2 Adding a Phase associated with a Project Type 66 3 23 2 1 Editing a Phase associated with a Project Type secsec 67 3 23 3 Editing a Project Type sssssssssssssssssesnsrsrnsnnnnnrrnnssnnnnrnnnsnnnnnnns 68 3 24 PROG AMINES a aa a aa aaa e aaa AA KAANAA Eiaa 69 3 24 1 Adding a Programme sssssensssansssnnnsennnnrnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnne 69 3 24 2 Editing Programme information cccccccesseeeeeeeeeeeeeeeeeeeeeeaes 70 3 24 3 Removing a PrograMMe ssssssssssssrssssnnnsurnnnnnnnnennnnnnnnnnnnnnnennnn 7i 3 25 Project ROIES naraenia a a T A AA 71 325 1 Adding a Project ROl rresiaren aa aaa a Eada 71 3 25 2 Editing a Project ROG iseviith sasascaaccreccuedacetauntantivcnaneensannasamaneon ds 72 3 20 SUD PROGINS ena a aaaea a aiea Ka AEO Aa iaaii En 73 APMIS End User Reference Guide iji 2009 04 24 3 26 1 Adding a SUD Program Meat saassdersrsnessducatuawisenrersata tansy 73 3 26 2 Editing a Sub PROGLAINING snssuneniusvsrasensmncnencnenssenixdneevadieeneaturrene 74 3 26 3 Removing a Sub Programme cceeceeeeeeeeeeeeeeeeeeeaaeeeeeeeeenaaa 75 3 27 Project Stat sesS sisa ia a Aaea a a a aN EAA DNE a Aa TAEA 75 3 27 1 Adding a Project StatuS sssssssesssrnnnessrnnnnnnnnnnnnnnnnnnnnnnnnn nnana 75 3 27 2 Editing a Project StAtUs ics siessisisvescvatessiaracennivusrarstencniegieiacangies 76 3 27 3 Removing a Project Status ssssssssssnssssrrnnsnnnnennnnnnnnnnnsnnnennnn 77
29. e Enter all the key data at the beginning this includes where budget comes from sources available where it is going to service provided budgets what the key phases and milestones are and what the expected cashflows are e Track actual progress in terms of expenditure and milestone achievement Report on the above APMIS End User Reference Guide 1 2006 01 11 Section 3 Terminology used in this manual 2 TERMINOLOGY USED IN THIS MANUAL 2 1 The Web Browser The Web front end allows multiple users access from any point on the network It is assumed that the users are familiar with a Web Browser However just to refresh e To open Internet Explorer click Start point to Programs and then click Internet Explorer Alternatively double click on the Internet Explorer icon on the Desktop e For information about using Internet Explorer click the Help menu in Internet Explorer Button Picture Description Allows you to move backwards through Back Back the sequence of previous pages you have opened Allows you to move forwards through Forward gt E the sequence of previous pages you have opened Q sack x A 7 Property Search Property Search http foisserver bica afr_efms_details http gisserver bica afr_app_login cfm To see a list of the last few pages you Untitled visited click the drop down arrow EFMS Title beside the Back button http gisserver bica afr_propman_searc http
30. frons O B S a UES adress httpiy localhost EFMS_SA defauk htm Eao iins a Local Municipality Update Name Intsika Yethu projects OK H Service Providers i Generic Data Funders Local intranet 3 Change service name as desired 4 Click on the OK button Note The revised name appears in the Local Municipality list REPORTS This section is used to generate reports from projects information using filters 3 35 Viewing reports 3 35 1 Viewing a list of Reports 1 Expand the Reports menu and click on the View Reports hyperlink Note The Reports page opens listing the different reports APMIS End User Reference Guide 91 2006 01 11 F Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON File Edit View Favorites Tools Help A Q O DAG Pam wrom O B S A LE Address http flocalhost EFMS_SA defaul htm Eao Links 3 35 2 View a report 1 Click on the Consultants Payment Schedule hyperlink on the Report page Note The Consultants Payment Schedule page opens displaying the relevant report information APMIS End User Reference Guide 92 2006 01 11 amp Eastern Cape Department of Agriculture Project Managment System Microsoft Inter File Edit View Favorites Tools Help Qx id x a JO search She Fovorites a
31. in the Project Roles list 3 25 2 Editing a Project Role 1 Expand the Generic Data menu and click on the Project Roles hyperlink Note The Project Roles page opens displaying a list of Project Role names 2 Click on the Fait hyperlink next to desired Role name Note The Project Role Update page opens APMIS End User Reference Guide 72 2006 01 11 A Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON File Edit View Favorites Tools Help Qm O DAG Pao prem O S S a D Address 8 httpi localhost EFMS_SA defaukt htm Eo tins Project Role Update Desoriptian Extension Officer A E done S Local intranet 3 Change description as required 4 Click on the OK button 3 26 Sub Programme 3 26 1 Adding a Sub Programme 1 Expand the Generic Data menu and click on the Sub Programme hyperlink Note The Sub Programme page opens 2 Click on the Ada hyperlink Note The Sub Programme Update page opens APMIS End User Reference Guide 73 2006 01 11 A Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON File Edt View Favorites Tools Help Qx 0 la A EA JO search she Favortes O 2 a we 3 Address 48 http localhost EFMS_SA defaut htm Sub Programme Update Name Resource Planning amp La
32. on the Project Phases lt Project Name gt page 3 6 3 Viewing Phase Budget Information 1 Open the Project lt Name gt page as described in 3 3 or search for project as described in 3 4 above 2 Click on the Phases hyperlink under Category Data Note The Project Phases lt Project Name gt page opens 3 Click on the appropriate Phase Name hyperlink Note The Project Phase View lt Project name gt lt Phase name gt page opens APMIS End User Reference Guide 14 2006 01 11 Z Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON File Edit View Favorites Tools Help Q sxx Q x ia p gt Search Sie Favortes B cl lai rel 3 Address 48 http folsserver EFMS_SA default htm Ee hy bu Fi projects H Service Providers Generic Data H Reports i Security FS wa o Project Phase View gt 19 BODIUM gt Organising Budget Information Back iding et at including VAT R 4 605 600 00 Certificates booked against phase Consultants Invoice No Provider Amount Payable Amount Paid Date Paid Contractors Invoice No Provider Amount Payable Amount Paid Date Paid Comments Add Comment Date Edit Documents Add Document Date Update test 2004 09 20 02 37 45 update Local intranet 3 6 4 Viewing a list of Consultant and Contractor Certificates booked against Phase 1 Open the Project
33. opens 2 Click on the required user Login Name hyperlink Note The User Information page opens displaying the user s login and personal details 3 Click on the Change hyperlink next to the District Access group Note The Update User Districts page opens APMIS End User Reference Guide 102 2006 01 11 Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON File Edit View Favorites Tools Help QG O AG Pow Perm O B a aS Address http localhost EFMS_SA default htm Update User District Municipality District Municipality CACADU DISTRICT MUNICIPALITY AMATOLE DISTRICT MUNICIPALITY CHRIS HANI DISTRICT MUNICIPALITY ALFRED NZO DISTRICT MUNICIPALITY NELSON MANDELA METROPOLE UKHAHLAMBA DISTRICT MUNICIPALITY OLIVER TAMBO DISTRICT MUNICIPALITY 0 Cancel 4 Click in the appropriate District check box es to assign district access to the user 5 Click on the OK button Note The districts to which the user has access are displayed on the User Information page 3 36 2 3 Assigning Project Access to a User 1 Expand the Security menu and click on the Current Users hyperlink Note The Current Users page opens 2 Click on the required user Login Name hyperlink Note The User Information page opens displaying the users login and personal details 3 Click on the Change
34. that hindered progress for 5 workirig days Done Socal intranet 5 Add comment in the Comment text box 6 Click on the OK button Note Comment is displayed on the Project Phase View lt Project name gt lt Phase name gt page APMIS End User Reference Guide 16 2006 01 11 3 6 6 Uploading Documents applicable to Phase 1 Open the Project lt Name gt page as described in 3 3 or search for project as described in 3 4 above 2 Click on the Phases hyperlink under Category Data Note The Project Phases lt Project Name gt page opens 3 Click on the appropriate Phase Name hyperlink Note The Project Phase View lt Project name gt lt Phase name gt page opens 4 Click on the Ada hyperlink next to Documents Note The Project Phase gt Document Upload page opens F Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON File Edt View Favorites Tools Help i O O DAO Paw ke O 2 a D S Address 4 httpy gisserver EFMS_SA defaut htm Eo tins gt ProjectPhase gt Document Upload Description 4 Project plan Specify a document to upload CADocuments and Settings francoisd My Documents PL Browse _S Local intranet 5 Enter a description in the Description text box 6 Click on the BROWSE button Note The Choose file box opens APMIS End
35. 0 00 fF iReports Total Excluding Vat R 4 070 000 00 H Security Total Vat R 565 800 00 Grand Total R 4 639 800 00 2 Done A Local intranet The Budget total is displayed on the Project lt Name of Project gt page under Project Costs Funds applied Adding Cashflow Expenditure 1 Open the Project lt Name gt page as described in 3 3 or search for project as described in 3 4 above 2 Click on the Cashflow hyperlink under Category Data Note The Cashflow lt Project Name gt page opens displaying all the months in the Project period sequentially APMIS End User Reference Guide 23 2006 01 11 3 F Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFF File Edt View Favorites Tools Help LJ Q WAG An krens O B S A aa Address 2B bttp sfgsserver EFMS_Sa defauk htm Cashflow gt 13 BODIUM All amounts on this page INCLUDING VAT Fees Other Total l Fees Other Total Implem 2003 April 45 600 00 0 00 0 00 45 500 00 0 00 0 00 0 00 0 00 0 00 2003 May 9 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 2003 June 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 2003 July 0 00 8 00 0 00 0 00 0 00 9 00 0 00 0 00 0 00 2003 August 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 2003 Sentember 0 00 0 00 0 00 0 00 9 00 0 00 0 00 0 00 0 00 2003 October 0 00 0 00 0 00 0 00
36. 0 00 0 00 0 00 0 00 0 00 2003 November 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 90 2003 December 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 2004 January 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 2004 February 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 2004 March 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 0 00 Totals 560000 ooo ooo 45 0000 ooo ooo SC COD Click on the required Month hyperlink Note The Cashflow Update lt Project Name gt page opens Eastern Cape Department of Agriculture Project Managmen File Edit View Favorites Tools Help iy Om O AAO Paw kre O gt 0 Di3 Address httpiy glsserver EFMS_SA defaukt htm Cashflow Update 13 BODIUM Month Year Base Implementation excluding VAT Base Implementation VAT Base Implementation Total including VAT Revised Implementation excluding VAT Revised Implementation VAT Revised Implementation Total including VAT Base Fees excluding VAT Base Fees VAT Base Fees Total including VAT Revised Fees excluding VAT Revised Fees VAT Revised Fees Total including VAT Base Other excluding VAT Base Other VAT Base Other Total including VAT Revised Other excluding VAT Revised Other WAT Revised Other Total including VAT Bully x 2003 30000 00 0 00 0 00 0 00 0 00 io a 0 00 0 00 APMIS
37. 0 2900 2805 Logon Server SERVER EL CPU 4 0 GHz Intel Pentium Iii Memory 512 MB Network Speed 100 Mb s Windows XP Service Pack 2 C 38 28 GB NTFS C 23 08 GB NTFS 4 Click on the report icon to view and edit in the new format APMIS End User Reference Guide 95 2006 01 11 E Microsoft Excel Consultants payment Schedule xls fe fe File Edit View Insert Format Tools Data Window Help r el _8 X ASSAY 4S 3 i 10 2 arta 10 B ZU a arA gt y PF RY G ta ta ad T l he Ce W28 amp _ fe D EFIG H Ti K LING e JORS it UM w x z AA AB IR 3 EJ 6 Project Name Colosa Project 18 Tender Number EC895403 8 Service Provider D and V Construction 3 10 Claim Number 1 VAT rate 14 00 12 Invoice Number 13 Date of Claim 14 Date Received 15 Payment Target 16 Date Captured i7 Date Authorised 18 Date Paid 20 This Claim Total to Date 22 A Professional Fees R 10 000 00 R 10 000 00 23 B Disbursements R 0 00 R 0 00 24 Addiontal Services R000 R 0 00 26 D Site Supervision R 0 00 R000 26 ERetention Amount RO 00 RO 00 27 VAT A to D E VatRT RoOo0 R 0 00 28 F Direct Payments Ro o0 Ro 00 1 29 G Direct Payment Fee R 0 00 R 0 00 30 E Discount Amount RoO 00 R 0 00 32 Amount Paid R 11 400 00 33 Amountfrom Budget R 11 400 00 34 35 Total Amount Paid R 11 400 00 37 Total Amount from Budget R 11 400 00 38 39 Total Amount From Budget Ex VAT R 11 400 00 x 4
38. 1 400 00 11 Farmarama update R 11 400 00 11 Farmarama update R 11 400 00 12 Mpafane Construction update R 11 400 00 14 Ehi Woman Construction update R 34 200 00 14 Ezamashweme Construction update R 5 700 00 14 Ezamashweme Construction update R 11 400 00 18 D and V Construction update R 34 200 00 18 Farmarama update R 34 200 00 17 Mpafane Construction update R 22 800 00 18 Farmarama update R 10 260 00 123 Mpafane Construction update R 9 120 00 18 Farmarams update Contractors Invoice No Amount Payable Project Provider Update EC75849 R 45 600 00 09 Ligugu Lamakwisikazi update R 36 480 00 10 Bikani Construction update R 70 0001 Bikani Construction update R 16 188 00 03 Ligugu Lamakwisikazi update R 38 190 00 01 Bikani Construction update l bone S Local intranet 3 21 1 Updating Payment Certificates for Consultants and Contractors 1 Click on the Programme Management hyperlink on the Module Menu 2 Expand the Service Providers menu and click on the Certificates hyperlink Note The Service Providers Unpaid Payment Certificates page opens listing amount payable to Consultants and Contractors 3 Click on the Update hyperlink next to desired Invoice number Note Update Certificate Status page opens APMIS End User Reference Guide 60 2006 01 11 Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON File Edit View Favorites Tools Help i
39. 1 Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICOM JE View Favorites Tools Heip a Qw x AOD Pawn grons O B a Dus Address httpiy localhost EFMS_5A default htm S EJ ine x amp pja a 4 T of be gt dh erystal ese Preview Colosa Masincedana Cathcart Fis Edt Department of Agriculture Tender Number EC835403 P R piect Number 18 Export Report lear Service Provider Farmarama 20060171 2 Select the format for the report to be exported in and specify a File name tem Microsoft Internet Explorer provided by AFRICON Colosa E Masincedana Cathcart Mooiplaas i Phakamani mawethu E Prudhoe 7 Ripplemead 3 RushFontein Department of Agriculture Tender Number EC895403 Export Report File Format Microsoft Excel z p Page Range al Pages From 1 To fi File namet Consultants payment Schedule Service Provider Farmarama APMIS End User Reference Guide 94 2006 01 11 3 Click on the OK button to export the report that is saved on the Desktop User Name francoisd Host Name FRANCOISEL Boot Tim 2006 0117 08 21 AM DHCP Seru 10 10 62 11 IP Address 10 10 52 118 Subnet Mask 255 255 254 0 Default Gateway 10 10 5624 DNS Server 40 40 52 14 10 10 32 6 10 10 32 48 IE Version 6
40. 11 Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON File Edit View Favorites Tools Help Q OG Pow irons O B a haa Address http gisserver EFMS_5A default htrn vi gt G Links Eog KPI Monthly Information Update gt 13 BODIUM Year 2003 Month July a Trained Persons M w Y D Unskilled id o o 0 Semi Skilled o o o 0 Skilled o o o o Supervisory 0 1 o 0 Clerical o D o i 0 Managerial o 0 5 o Professional 2 o qo o Cancel 5 Enter applicable information 6 Click on the OK button Note Training provided statistics are displayed on the KPI Monthly information lt Project Name gt page 3 14 3 Viewing KPI Details per project 1 Open the Project lt Name gt page as described in 3 3 or search for project as described in 3 4 above 2 Click on the KAY hyperlink under Category Data Note The Project KPI lt Project Name gt page opens displaying the totals of all the different KPI s under the project Project Quantity and SMME KPI s are added the same as under 8 15 1 and 8 15 2 APMIS End User Reference Guide 43 2006 01 11 3 15 Editing Project Information 3 15 1 Editing Category Data 1 Open the Project lt
41. 18 Changing Project State 1 Note The Active Inactive Projects page opens Expand Projects on the Menu Bar and click on the State hyperlink APMIS End User Reference Guide 53 2006 01 11 Eastern Cape Department of Agriculture Projec File Edit View Favorites Tools Help Microsoft Internet Explore Q x 2 CD search she Favores oean Dus vided by Address http jflocalhost EFMS_SA defaul htm 123 1467 Active Inactive Projects Description Gxdothindsla Masincedana Cathcart Gods Ark Dongaba Disabled Phakamani mawethu Imyeliso Khulasizwe Lumiko Caba Ripplemead Prudhoe BODIUM Rushfontein Toleni Colosa Mooiplaas Lambasi Colosa Masizakhe poultry project Description2 Vegetable Production Vegetable Production Vegetable Production Vegetable Production Beef Crops amp Poultry Vegetable Production Ostrich Production Goat farming Soil Conservation Vegetable Production Massive Food Chicory Massive Food Veg Production Massive Food Veg Massive Food Veg Prod Massive Food Veg Prod Massive Food Veg Massive food Dairy Project Veg Massive food Poultry Production EE di PRRRERERESREREERER 2 Click on the Change hyperlink Note The Update Active Inactive Projects page opens File Edit View Favorites Tools Help astern Cape Department of Agriculture Project Managment System Micros
42. 3 28 B dget StatUSES piiri ai N a i AEA 77 3 28 1 Adding a Budget Status isi c cs naxaiecivawtestaradensputextveveswenyerkinenenge 77 3 28 2 Editing Budget Status description ssssssssssrssssrrrnsrrnressnresnns 78 3 29 Mil stohe TYPOS sir r a a aai 79 3 29 1 Adding a Milestone Type scidesasedeccrcceuednuncsentstsdesteevetranntane 79 3 29 2 Editing a Milestone Type a crsseudasanesiencons accvenscccansanntnreranmnnnnnuinees 80 3 30 Changing the VA Pate e a a e a e a a aaa aa Eaa aaa antes 81 SSL Services Provided kona a vers aaa anana E ia aa Aa A EE aaa aeaa aaa 82 3 31 1 Adding a SEN ICE oii sevlsiacesndreniaud comesanavniepepisinea abeebdeerioestnete 82 3 31 2 Editing Service details aiwciccsesscadunsvewstesssvusecessseusduntuvicssavssdeiabess 83 3 32 KPI SetU D aena a t a aa cus uuntauenttediins hia Maaletnels 84 3 32 1 Adding a Criteria Categories or Sub Categories 84 3 32 2 Editing a Criteria Categories or Sub Categories cccceseeeeee 86 3259 District M icipality sia a aa aaa aa aE aa iaai 87 3 33 1 Adding a District Municipality i aciccccicces a setuendnihivertrensenvediunintous 87 3 33 2 Editing District Municipality details cceeeeeeeeeeeeeeeeeeeeeeeeeaee 88 33A Local MUNICIPAL ssis a re E a EEE 89 3 34 1 Adding a Local Municipality sssessssssnnsesnsnnnnnsnnnnnnnnnnnnnnnnnnnnna 89 3 34 2 Editing Local Municipality details cccccsssssseeeeeeeeeessseeeeeeeees 90 REPORTS aciscncccsn
43. 4 gt Sheet1 I lt tT Read NUM 5 Report can be exported in Crystal Reports Microsoft Word Microsoft Excel Microsoft Excel Data only Adobe Acrobat and Rich Text Format 3 35 4 Setting up Report Filters 1 Expand the Reports menu and click on the Fi ters hyperlink Note The Setting up Report Filters page opens APMIS End User Reference Guide 96 2006 01 11 stern Cape Department of Agriculture ject Managment stem Micr ft Internet Explorer pr File Edit View Favorites Tools Help O O HAG Pow grr E oS Waa Address El http flocalhost EFMS_SA default htm Setting up the Report Filters Filters first filter Y Add a new fiter m 3 a ol 2 ProjectNo Description BODIUM Caba Gods Ark Imveliso Lumko Masincedana Cathcart Mooiplaas Phakamani mawethu Ripplemsad Rushfontein Toleni Project Status Budget Status Programme Typex District Programme Farmer Support Development Farmer Support Development Farmer Support Development Farmer Support Development Administration Farmer Support Development Farmer Support Development Administration Farmer Support Development Farmer Support Development Farmer Support Development Click on the Add a new filter hyperlink Status Type In Process Crop Production Dry Land Infrastructure Crop Production Dry Land Livestock Production Intesive
44. 67 2006 01 11 F Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON File Edit View Favorites Tools Help O O DAO Powe kre O 8 2 a DS Address http localhost EFMS_SA default htm Eo i Update Phase Name Execution l pone 2 Loca intranet 4 Change information as required 5 Click on the OK button 3 23 3 Editing a Project Type 1 Expand the Generic Data menu and click on the Funders hyperlink Note The Project Types page opens displaying a list of Project Types 2 Click on the hyperlink of the required Project Type name Note The Type page opens 3 Click on the Edit hyperlink Note The Project Type Update page opens APMIS End User Reference Guide 68 2006 01 11 F Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON File Edit View Favorites Tools Help iy Qx lt i gt E m JO search She Fovorites O B B lJ a 3 http localhost EFMS_SA default htm Eo tink gt A Address Project Type Update Name Infrastructure OK Cancel 4 Change information as required Click on the OK button 3 24 Programmes 3 24 1 Adding a Programme 1 Expand the Generic Data menu and click on the Programmes hyperlink Note The Programmes page opens 2 Click on the Ada hy
45. AGRICULTURE PROGRAMME MANAGEMENT INFORMATION SYSTEM APMIS User Manual January 2006 Notice of Copyright This document may not be reproduced in whole or in part in any form without prior permission of Africon Ltd Copyright Africon Ltd 2011 All Microsoft products mentioned are trademarks or registered trademarks of Microsoft Corporation All other product names that are mentioned in this manual are trademarks registered trademarks or service marks of their respective owners Africon Engineering PO Box 905 Pretoria 0001 012 427 2479 012 427 2558 or 043 721 0900 Africon East London Office Table of Contents 1 INTRODUCTION amp BACKGROUND sssssssnsnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnna 1 1 1 Objectives and Functionality of the APMIS ccsseceeeeeeeeeeeeeeeeeeeeeeeaeanees 1 2 TERMINOLOGY USED IN THIS MANUAL sssssssnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 2 Zid THE Web BrOWSER nai a E a A 2 2 2 Terminology used in the Programme Management Module nassen 3 3 PROGRAMME MANAGEMENT sssssssssnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnnn 6 3 1 Opening the APMIS HOME Page sviieisiciveciscssiivshedenesetaveetvereesteiventneniees 6 82 NLOGGING intothe Systemi oerna a a a aa A EEEa 7 diken en p T 8 Bed Viewing Projects esines usns uonane wanana svensnsedun MN AANEEN KEEVA E UETA PaK aknea EN 8 33 1 Viewing all Projects sirsiran na A EAR 8 3 3 2 Filtering Projects per Type ssssssnsssssssnnnnrnnnnn
46. Edt View Favorites Tools Help Q x x E Search Sie Fovorttes O B Wea 3 Address 8 http flocalhost EFMS_SA defaul htm SE inc User gt Project Person Login Details Login Name fianel User Details i Name Dae sd Sumame Lyle Telephone Number 040 609 9078 Cellphone Number 073 33 Email Address ane argmduk ecape go za E El done _ 4 Change details as desired Click on the OK button Note The altered user details are displayed on the User Information page 3 36 4 Changing a User s password Expand the Security menu and click on the Current Users hyperlink Note The Current Users page opens 2 Click on the required user Login Name hyperlink Note The User Information page opens displaying the users login and personal details 3 Click on the Edit hyperlink Note The User gt Project Person page opens 4 Click on the Change Password hyperlink Note The User gt Project Person page opens APMIS End User Reference Guide 105 2006 01 11 Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON File Edit View Favorites Tools Help Qax B ia amp JO search She Fovortes B S os Wea S Ardross http lacalhost EFMS_Sa deFauit htm Eo inc User gt Project Person Login Details EAT
47. End User Reference Guide 24 2006 01 11 4 Enter figures for Base and Revised Estimated expenditure NOTE Make sure to add all figures EXCLUDING VAT as prompted on the Y page The programme will add VAT automatically 5 Click on the OK button Note Estimated Expenditure is displayed on the Cashflow lt Project Name gt page NOTE Actual Expenditure figures information will only materialize once Y Claim information has been added as described in 3 12 2 below 3 10 1 Adding an additional Month to Cashflow period 1 Open the Project lt Name gt page as described in 3 3 or search for project as described in 3 4 above 2 Click on the Cashflow hyperlink under Category Data Note The Cashflow lt Project Name gt page opens displaying all the months in the Project period sequentially 3 Click on the Add Financial Month hyperlink Note The Cashflow Update lt Project Name gt page opens APMIS End User Reference Guide 25 2006 01 11 F Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON File Edt View Favorites Tools Help iy Q h GQ Pow rs O B a aa Address http olsserver EFMS_SA defauit htm vE inie Cashflow Update gt EC785492 BODIUM Month April x vear 2004 Base Implementation excluding YAT 0 00 Base Implementation VAT 6 0 Base Implementation
48. Login to the system by entering the user name and pazssword Note The Projects page opens with projects listed sequentially by tender number Alternatively 2 Expand the Projects menu and click on the View AIl hyperlink Note The Projects page opens with projects listed sequentially by tender number 3 3 2 Filtering Projects per Type 1 Open the Projects page as described above in 3 3 1 APMIS End User Reference Guide 8 2006 01 11 3 3 3 3 3 4 3 4 1 2 3 4 Select the Per Project Type radio button Per Project Type Routine Maintenance Select required Project Type from the drop down list Note Project are filtered per selected Project Type Filtering Projects per Programme Open the Projects page as described above in 3 3 1 Select the Per Programme radio button Per Emergency Programme Programme Select required Project Programme from the drop down list Note Project are filtered per selected Project Programme Filtering Projects per District Open the Projects page as described above in 3 3 1 Select the Per District radio button Per District PORT ELIZABETH Select required District from the drop down list Note Project are filtered per selected District Searching for a Project Open the Projects page as described above in 3 3 1 Select the Search by Tender Number radio button
49. Note The Sub Programme is deleted 3 27 Project Statuses 3 27 1 Adding a Project Status 1 Expand the Generic Data menu and click on the Project Status hyperlink APMIS End User Reference Guide 75 2006 01 11 Note The Project Status page opens 2 Click on the Ada hyperlink Note The Project Status Update page opens Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON File Edit View Favorites Tools Help i Q x Gh Pr ras 3 a a Address 48 http localhost EFMS_SA default htm sE ie i E a Project Status Update Name Description a S Local intranet Enter a name and description 4 Click on the OK button Note The new name appears in the Project Status list 3 27 2 Editing a Project Status 1 Expand the Generic Data menu and click on the Project Status hyperlink Note The Project Status page opens 2 Click on the Edif hyperlink next to desired Status Note The Project Status Update page opens APMIS End User Reference Guide 76 2006 01 11 Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON File Edit View Favorites Tools Help i Q x Q E F Search hp Fovortes O i LJ rel 3s Address ht locahosteFM5_5AjeFaut htm EE See A 1 ony Project Stat
50. OQ x AO Psa Geran O B S a HES Address http localhost EFMS_SA default htm Eo iin al Amount Paid 11400 vate Paid 017 0172004 at I Update Certificate Status i m i H projects Hi Service Providers View Al Certificates Hi Generic Data Reports H Security Elone Local intranet 4 Enter amount payable and payment date 5 Click on the OK button NOTE The invoice is removed from this list Payment details can now be Y viewed under Claims on the Project home page GENERIC DATA 3 22 Funding Sources 3 22 1 Adding A Funding Source 1 Expand the Generic Data menu and click on the Funders hyperlink Note The Funding Sources page opens 2 Click on the Ada hyperlink Note The Update Funder Information page opens APMIS End User Reference Guide 61 2006 01 11 Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON EENE Fie Edt View Favorites Tools Help O O DAO Pow frome O 8 2 a Da3 Address http localhost EFMS_SA default htm Eo i gt A Update Funder Information Name Local Government Funding Abbreviation LGF E Enter Name and Abbreviation for funder 4 Click on the OK button 3 22 2 Editing Funding Source information 1 Expand the Generic Data menu and click on the Funders hyperlin
51. Tools Help Q x x a Search sie Foverttes O B amp a 3 Address http localhost EFMS _SA default htm vi Eo ini Setting Update VAT 1 0 Cancel SB Local intranet 3 Enter a new VAT rate 4 Click on the OK button Note This new current rate will be used in all new calculations 3 31 Services Provided 3 31 1 Adding a Service 1 Expand the Generic Data menu and click on the Services Provided hyperlink Note The Services Provided page opens 2 Click on the Ada hyperlink Note The Services Update page opens APMIS End User Reference Guide 82 2006 01 11 F Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON EER File Edt View Favorites Tools Help Q O WAG Pawn kren O B a a Address http flocalhost EFMS_SA defaulk htm Spo ie Services Update Service Agronomist S Local intranet 3 Enter a service name 4 Click on the OK button Note The new name appears in the Services list 3 31 2 Editing Service details 1 Expand the Generic Data menu and click on the Services Provided hyperlink Note The Services Provided page opens 2 Click on the Edit hyperlink next to desired Service Note The Services Update page opens APMIS End User Reference Guide 83 2006 01 11 Eastern Cape Department of Agriculture Project Managment S
52. above 2 Click on the required Service Provider name hyperlink Note The Service Provider lt Name gt page opens displaying general and contact information 3 Click on the Edit hyperlink Note The Service Provider page opens Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON File Edit View Favorites Tools Help i Os ix 21 amp Jo search she Favorites O Bs a LJeas Address http flocalhost EFMS_SA defaul htm v Eco inc Service Provider General Name Agric Trac and Auto Supplier Number 1 Type ABE v Cansultant Contractor Consultant xi Contact Person Mr vitjoer j Street Address Postal Address a Phone Number 043 7486006 Fax Number 043 7483261 Email OK Cancel 2 Local intranet 4 Change information 5 Click on the OK button Note The revised details are displayed on the Service Provider lt Name gt page 3 20 2 1 Adding a Contact Person for a Service Provider 1 Open the Service Providers page as described in 3 19 above 2 Click on the required Service Provider name hyperlink APMIS End User Reference Guide 57 2006 01 11 4 5 3 20 2 2 1 2 3 4 Note The Service Provider lt Name gt page opens displaying general and contact information Click on the Adda hyperlink next to Ser
53. age opens F Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON File Edit View Favorites Tools Help Q AO Pan Perms O B S a a Address http flacalhost EFMS_SA defaut htm vi Eco tris Service Provider General Name Afrox Bupplier Number N161450L Type AB SalI Cansultant Contractort Consultant vl Contact Person Street Address Postal Address 1400 Phone Number Ca Fax Number 01 Email afrox co za Local intranet Enter Service Provider details 4 Click on the OK button Note The Service Provider lt Name gt page opens displaying general and contact information 3 20 1 Rating a Service Provider 1 Open the Service Providers page as described in 3 19 above 2 Click on the required Service Provider name hyperlink Note The Service Provider lt Name gt page opens displaying general and contact information 3 Click on the Change hyperlink next to Rating Note The Update Service Provider Rating page opens 4 Select a Rating from the drop down list Click on the OK button Note The rating is displayed on the Service Provider lt Name gt page APMIS End User Reference Guide 56 2006 01 11 3 20 2 Editing Service Provider information 1 Open the Service Providers page as described in 3 19
54. and Development Information 6 Click on the OK button Note The Project lt Name gt page opens displaying all related project detail APMIS End User Reference Guide 10 2006 01 11 3 6 Adding Phases for a Project 1 Open the Project lt Name gt page as described in 3 3 or search for project as described in 3 4 above 2 Click on the Phases hyperlink under Category Data Note The Project Phases lt Project Name gt page opens 3 Click on the Ada hyperlink Note The Project Phase Update lt Project Name gt page opens Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON File Edit View Favorites Tools Help ag Q wx Q Bi a po Search Sp Fovortes O fp S42 a mm a 3 Adress E hp loiserver EFMS_SAVdefaut hem Ae ie Pee t Date D1 April 2003 nd Date 31 March 2004 ery Project Phase Update gt 13 BODIUM y k t Date El projects iH Service Providers iH Generic Data H Reports H security OK Cancel Bi done i Le Local intranet 4 Enter all the relevant information The System Administrator should assign Phases to a Project Type first If you cannot assign a Phase contact your System Administrator Start and end dates for Phase must fall within start and end period for Project E
55. dit View Favorites Tools Help Qx lt x ia EA JO search Pe Foverites O 2 amp x y iad a 3 Address http localhost EFMS_SA default htm Eco iie Update General Information Tender Number EC7B5492 Project Number 13 Name BODIUM Descnption Veg Production Massive Food Comments 400 Hal Order Number EC478129 Contract Number 01 04 2003 k Planned Start Date a FeO u 31 03 2004 Planned End Date 93 08 2002 w xi Elboe S Local intranet Modify information Click on the OK button Note Revised information is displayed on the Project lt Name gt page Updating Works Description Open the Project lt Name gt page as described in 3 3 or search for project as described in 3 4 above Click on the Edit hyperlink next to Works Description Note The Project Works lt Project Number page opens Click on the Ada hyperlink Note The Update Project Description lt Project Number page opens APMIS End User Reference Guide 45 2006 01 11 Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON File Edit View Favorites Tools Help Q AG Pom Ferm O BS a a address http flocalhost EFMS_SA default htm apao ie Update Works Description gt Work Item Ploughing Ploughing of lands for vegetable production Besoription Qua
56. e gt page as described in 3 3 or search for project as described in 3 4 above 2 Click on the Lock hyperlink next to Category Data Note Information is locked for editing APMIS End User Reference Guide 49 2006 01 11 3 16 1 3 17 Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON File Edit View Favorites Tools Help ie Qx x a Search Pe Favores O 62 2a m a 3 Address 4 http localhost EFMS_SA default htm v Eco Line gt a ry Project gt 13 BODIUM m J Category Data Unlock Back Phases Budget Cashflow Claims KPI Programme Pr H projects Hi Service Providers iH Generic Data H Reports 4 security Imber Number Works Description Edit Work Item Description Quantity Ploughing Ploughing of lands for vegetable production 35000 00 ha Inputs 67500 00 Project Status tatu F ascriptio Last Milestone Achieved Phase Milestone Achieved In Project Personnel N Done Local intranet Unlocking Project Information Open the Project lt Name gt page as described in 3 3 or search for project as described in 3 4 above Click on the Un ock hyperlink next to Category Data Note Information is unlocked and can be edited Personnel NOTE Once personnel have been listed in this generic table they can be added to projects as shown in sec
57. e opens 2 Click on the Edit hyperlink next to desired Status Note The Update Budget Status page opens APMIS End User Reference Guide 78 2006 01 11 F Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON File Edit View Favorites Tools Help Qw x AOD Pw eras O 2 5 a u Address http flocalhost EFMS_SA default htm pao ie a ay Update Budget Status Description Final OK Cancel Hi projects i Service _ Providers H Generic Data Funders Types Programmes Project Roles Sub Project Status Budget Status Milestone Seress Provided Kel Setup Provider Types Le Local intranet 3 Change description 4 Click on the OK button Note The new description appears in the Budget Status list 3 29 Milestone Types 3 29 1 Adding a Milestone Type 1 Expand the Generic Data menu and click on the Milestone Types hyperlink Note The Milestone Types page opens 2 Click on the Ada hyperlink Note The Milestone Types Update page opens APMIS End User Reference Guide 79 2006 01 11 A Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON File Edt View Favorites Tools Help Qx 0 la A EA JO arch she Favortes O 2 a we 3 Address 48 http localhost EFMS SA default htm Miles
58. eereeseeseeees 38 3 13 3 Editing Roles for Project Personnel cecsseeeeeeeeeeeeeeeeeeeeeaee 39 3 13 4 Removing Project Personnel ccccssseeesseeeeeeseeeeeeesaeeeeesaaeeeeea 40 314 KPIS anA A Aai dvasnavabsva a NA av dodadadaus tn waka saatavtsvevenabens 41 3 14 1 Adding KPI employment statistics for a Project 41 3 14 2 Adding KPI training statistics for a Project 42 3 14 3 Viewing KPI Details per project cccccccessseseeeeeeeeeesseeeeeeeeees 43 3 15 Editing Project Information Avwasisiiceaeasvineindeseisiie tenia web tasted 44 3 15 1 Editing Category Datassist eiiie aaia 44 3 15 2 Editing General Information c cssssccccccessssssserseeessssseeserenses 44 3 15 3 Updating Works Description ssssssssssssssrrnresrnresnnrnnnnnrnsnnnnsnns 45 3 15 4 Updating Project Status ssessssesssesssrnsenrnnnnnnrssnnsnsnnnresennennns 46 3 15 5 Updating Project COStS ssssssssssnsssnrsssrrnrnnnnresnnnnnnnnrnsnnnnnnnn 47 3 15 6 Updating Budget Status ssssssssssnsssserrnnnnnnsnnnnnnnnnnnnnnnnn nenna 48 3 16 Locking Project Information ssw sevevcctevsacveenesevavesvevccvscesvavaxsusveecessseoacerees 49 APMIS End User Reference Guide ij 2009 04 24 3 16 1 Unlocking Project Information ccceececeeeeeeeeeeeeeeeeeeeeeeeeeeaas 50 JTA Peso e esses soe causa fads Siac Voss vsuuandonadenanncam a a AA i uerueuun Gu tiaysvarag 50 3 17 1 Editing Personnel details ccccccssssserceecessesss
59. efautt htm Bo Project Budget gt 01 Caba eae Tender Number Eces9034 2 TETP Resolution Yote Revision Year Prof Fees Prof Fees Impl Impl Vat Other Other Vat Name No No Vat Departmental Funds o 0 o 2009 2004 7 500 00 1 050 00 0 00 0 00 0 00 0 00 Departmental Funds 0 0 0 2004 2005 2 500 00 350 00 5 000 00 700 00 000 0 00 0 0 0 0 2004 2005 36 000 00 4 200 00 0 60 0 00 0 00 0 00 40 000 00 5 600 00 5 000 00 700 00 0 00 0 00 Total Excluding Vat R 45 000 00 Total Vat R 6 300 00 Grand Total R 51 300 00 6 S Local intranet 3 23 Project Types 3 23 1 Adding a Project Type 1 Expand the Generic Data menu and click on the Types hyperlink Note The Project Types page opens 2 Click on the Ada hyperlink Note The Project Types Update page opens APMIS End User Reference Guide 65 2006 01 11 Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON fei File Edit View Favorites Tools Help OG ex s amp x E EA JO Search Shp Favortes B 5 gi wf 3 Address http flocalhost EFMS_SA deFault htm SEa tins Project Type Update Name Crop Production Irrigation ca E3 E local intranet Enter a name 4 Click on the OK button Note The Project Type is listed together with the phases associated with the type 3 23 2 Adding a Phase associated with a Project Type 1 Ex
60. em prompts you to confirm deletion 3 Click on the YES button Note Service Provider is deleted from list APMIS End User Reference Guide 29 2006 01 11 3 12 Claims 3 12 1 3 12 2 Viewing a Summary of Claims made by Contractors and Consultants Open the Project lt Name gt page as described in 3 3 or search for project as described in 3 4 above Click on the Claims hyperlink under Category Data Note The Claims lt Project Name gt page opens Click on the View Summary hyperlink Note The Service Providers gt Claims Summary lt Project Name gt page opens displaying amount paid to Contractors and Consultants Adding a Claim made by a Contractor or a Consultant Open the Project lt Name gt page as described in 3 3 or search for project as described in 3 4 above Click on the Claims hyperlink under Category Data Note The Claims lt Project Name gt page opens Select the Claim Type Service Provider and Funding Source from the drop down lists Click on the SUBMIT button Note The Consultant Contractor Claims lt Project Name gt page opens Click on the Ada hyperlink Note The Consultant Contractor Claim Update lt Project Name gt page opens APMIS End User Reference Guide 30 2006 01 11 Z Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON Fie Edit View Favorites Tools Help O
61. er provided by AFRICON fei File Edt View Favorites Tools Help iy 5 7 a eB pg s Qx x E yp Search she Favortes O E Wea 3 Address http gisserver EFMS_SA default htm Elo im Project KPI s gt 13 BODIUM Back Employment Created people Total View Monthly Information Temporary Sustainable Total M wW yY D M w Ne D M w Y HD Unskilled 4 8 Ss i G o D o 4 G 5 o Semi Skilled o a o i a o D o D o 0 o Skilled a o G a o D o 6 G a 0 Supervisory o o 1 G Q D D oO D a S 0 Clerical a o o 4 o o D o D o a 4 Managerial o G o 0 o o D o D o 0 Professional o 0 o o o o D o D i a oO Training Provided Total View Monthly Information Trained Persons Total M w Y D M w y NE Unskilled o 9 a o 0 a i o Semi Skilled a i a 0 0 a 0 0 Skilled a 9 a 9 0 j 0 a Supervisory o 0 a oO o o a o Clerical o 0 a 0 o ae nee g Managerial o i a oO 0 o o D Professional 0 0 a i 0 0 6 i Project Quantity amp Type Total View Monthly Information New Renovated Total Number Number Number Fencing G 8 g Dip Tanks G i 0 Workshops G o 0 Toilets G 8 0 Admin Offices Starercoms iy o 0 x Elone S Local intranet 3 Click on the View monthly information hyperlink under Employment Created people 4 Click on Add monthly information hyperlink Note The KPI Monthly information Update lt Project Name gt page opens APMIS End User Reference Guide 41 2006 01 11 Eastern Cape De
62. escription Text boxes are used to enter words numbers or dates into the system Drop down list Select a year 2000 2001 A drop down list is a text box that contains a list of options These are used to minimise typing errors and to limit the choice that you make by displaying specific options that have to be used Click on an option to select it Button Click on a button to perform a specific task The task is indicated by the name or picture on the button Vertical scroll bar Click on UP or DOWN scroll buttons to move through page bit by bit Drag Scroll to move faster Horizontal scroll KI E bar Click on LEFT or RIGHT scroll buttons to move through page bit by bit Drag Scroll to move faster Radio button Per District Click in this button with the mouse to select it Only one option can be selected at a time APMIS End User Reference Guide 2006 01 11 Section 3 Terminology used in this manual Term Check box Date selector Picture Has Permission Iv ic sun 2003 gt Su M Tu W Th F Sag jt 2 3 4 s5 617 8 9 fro faa 12 13 14 15 16 17 18 19 20 24 22 23 24 25 26 27 28 j29 3o 1f2fs 4 s Ls 7 8 9 1of1 12 Today 16 Jun 2663 Description Click in this box with the mouse to select it Use to enter a date everywhere in t
63. he Programme Management Module Click on the button to open the calendar Use month and year arrows Efun z 203 2 So move to next previous dates Click on day to select it Viewing items in a list on screen Previous Next Not all the items in a list can be displayed simultaneously on screen Click on NEXT button to view subsequent items in a list or PREVIOUS button to view preceding items APMIS End User Reference Guide 5 2006 01 11 3 PROGRAMME MANAGEMENT 3 1 Opening the APMIS Home Page 1 Double click on the APMIS System icon on your Desktop Note The APMIS System Home Page opens Alternatively 2 Click on the START button on your Windows Taskbar Point to Programs 4 Click Internet Explorer Note Internet Explorer window opens 5 Type in the Home Page address for the APMIS System in the address bar e g Attp 10 219 9 253 EFMS_SA default htm 6 Press ENTER Note The APMIS System Home Page opens Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON f fe File Edit View Favorites Tools Help a x El e Search se Favorites 4 2 Ga m Fel 3 sess hp NocahostEFMS_SA default Htm gt Kai m Eastern Cape Department of Agriculture 4 he PROGRAMME MANAGEMENT INFORMATION SYSTEM PMIS Home Lonin This site is best view with Internet Explorer 5 5 or higher Screen Resoluti
64. htm Filters Agric filter 2 N Add new filter __ ProjectNo Description Programme Status Type Budget Status m 13 BODIUM Farmer Support Development In Process Crop Production Dry Land Initial o oi Caba Farmer Support Development In Process Infrastructure jm 04 Gods Ark Farmer Support Development In Process Crop Production Dry Land m 02 Imveliso Farmer Support Development In Process Livestock Production Intesive Initial 10 Lumko Administration In Process Livestock Production Extensive Initial Oos Masincedana Cathcart Farmer Support Development In Process Crop Production Irrigation Initial O17 Mooiplaas Farmer Support Development In Process Crop Production Dry Land Oo Phakamani mawethu Administration Approved Infrastructure al 11 Ripplemead Farmer Support Development In Process Livestock Production Intesive O14 Rushfontein Farmer Support Development In Process Crop Production Irrigation Ois Toleni Farmer Support Development In Process Crop Production Dry Land E Project Status Proposed wi O Budget status P ragearnme B ies EB District CACADU DISTRICT MUNICIPALITY M 4 Save filter Note The page shows Current filter Updated oft Internet Explorer provided by AF Q O WAG Pow germ O B S 8 WAS Address https fflocalhost EFMS_SA deFauit htm Filters Current Filter Updated arc filter 1 Y Add a new filter Pro
65. igisserver bica afr_efms_details EFMS Title 3 History Ctrl H APMIS End User Reference Guide 2 2006 01 11 Section 3 Terminology used in this manual Button Picture Description Click the Refresh button in the following cases e If the Web page doesn t seem to be working Refresh e Ifa page is taking too long to open e If you get a message that a Web page cannot be displayed or you want to make sure you have the latest version of the page To return to the page that appears each Home a time you start Internet Explorer click the Home button 2 2 Terminology used in the Programme Management Module Term Picture Description Paa The sign on the Menu Bar View All allows you to expand and Sarria contract the available menu M SE options Click on the sign to enu Tree 2 Service expand a sub menu for the adc Programme Module menu Click View All eee on the El sign to collapse the H Generic Data menu Underlined text that links to another place in the same Add Programme Management Module window or to an entirely Hyperlink different window Phases Budget Cashflow Claims KPI s When you place your cursor over the text it turns into a hand Click on the hypertext to follow the link APMIS End User Reference Guide 2006 01 11 Section 3 Terminology used in this manual Term Text Box AMATOLE DISTRICT MUNICIPALITY Picture x D
66. jectNo Description Programme Status Type Budget Status os Masincedana Cathcart Farmer Support Development In Process Crop Production Irrigation Initial Oo Gods Ark Farmer Support Development In Process Crop Production Dry Land w o8 Phakamani mawethu Administration Approved Infrastructure fm Imveliso Farmer Support Development In Process Livestock Production Intesive Initial O10 Lumko Administration In Process Livestock Production Extensive Initial mor Caba Farmer Support Development In Process Infrastructure M Ripplemead Farmer Support Development In Process Livestock Production Intesive m 13 BODIUM Farmer Support Development In Process Crop Production Dry Land m 14 Rushfontein Farmer Support Development In Process Crop Production Irrigation o 15 Toleni Farmer Support Development In Process Crop Production Dry Land ad 17 Mooiplaas Farmer Support Development In Process Crop Production Dry Land Project Status Proposed Budget Status Programme School Routine Maintenance Progr M Typex Livestock Production Intesive District CACADU DISTRICT MUNICIPALITY APMIS End User Reference Guide 99 2006 01 11 NOTE Once filters have been modified they can be used to view reports Y with the projects and criteria specified SECURITY This section is used by the System Administrator to add or edit user particulars and set roles and permissions 3 36 Users 3 36 1 Viewing a
67. k Note The Funding Sources page opens displaying a list of funding sources 2 Click on the hyperlink of the required Funding Source name Note The Funder Information page opens 3 Click on the Edit hyperlink Note The Update Funder Information page opens APMIS End User Reference Guide 62 2006 01 11 3 22 3 Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON File Edit View Favorites Tools Help Ox BAO Pam ferme O B a a Address http jlocalhost EFMS_SA default htm Eco i i a Update Funder Information Name Local Government Funding Abbreviation LGro4 o5 El done 2 Loca intranet Change information as required Click on the OK button Viewing the budget for a Funding Source Expand the Generic Data menu and click on the Funders hyperlink Note The Funding Sources page opens displaying a list of funding sources Click on the hyperlink of the required Funding Source name Note The Funder Information page opens Click on the View Budget hyperlink Note The Budget page opens APMIS End User Reference Guide 63 2006 01 11 F Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON X File Edt View Favorites Tools Help J Q x x a cA Search She Fevortes O 3 4 amp mn as Add
68. k on the Training provided hyperlink on the Module Menu Note The KPI Details page opens showing the different KPI details 3 Click on the Edit hyperlink next to required name Note The lt Chosen Name gt Update page opens APMIS End User Reference Guide 86 2006 01 11 Z Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON File Edit View Favorites Tools Help a Q x amp x E po search she Foverttes B gt Gi m rel 3 Address 48 http flocalhost EFMS_SA default htm p o Links gt a ONET NT EL a Name Trained Persons Y KPI Category Update OK Cancel Hi projects H Service Providers Generic Data Funders Tones Programmes Project Roles Sub programmes Project Status Budget Status Munici _ Proiect x m _ Done Local intranet 4 Change particulars 5 Click on the OK button Note The revised name description appears in the either the chosen Criteria Categories or Sub Categories Type list 6 Adding and editing KPI details is done the same way for all KPI types 3 33 District Municipality 3 33 1 Adding a District Municipality 1 Expand the Generic Data menu and click on the District Municipality hyperlink Note The District Municipality page opens 2 Click on the Ada hyperlink Note The District Municipality Update page opens
69. list of Current Users 1 Expand the Security menu and click on the Current Users hyperlink Note The Current Users page opens listing the login names alphabetically 3 36 2 Adding a User 1 Expand the Security menu and click on the Current Users hyperlink Note The Current Users page opens 2 Click on the Ada hyperlink Note The New User page opens APMIS End User Reference Guide 100 2006 01 11 Z Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON Eelk Fie Edt View Favorites Tools Help Q O HAG Poo trom O E D a Dua Address 2 http localhost EFMS _SA default htm Eco inis gt User gt New User Login Details User Type Login Name Password Confirm Password User Details Name Sumame Telephone Number Cellphone Number Email Address Garg Project Group x Cancel S Local intranet Enter Login details and User details 4 Click on the OK button Note The new user details are displayed on the User Information page Alternatively 1 Click on the Programme Management hyperlink on the Module Menu 2 Expand the Security menu and click on the Add User hyperlink Note The New User page opens Enter Login details and User details 4 Click on the OK button Note The new user details are displayed on the
70. lt Name gt page as described in 3 3 or search for project as described in 3 4 above 2 Click on the Phases hyperlink under Category Data Note The Project Phases lt Project Name gt page opens 3 Click on the appropriate Phase Name hyperlink Note The Project Phase View lt Project name gt lt Phase name gt page opens displaying a list of Certificates booked against Phase NOTE This information will only materialize once Claim information has been added as described in 3 12 2 below APMIS End User Reference Guide 15 2006 01 11 3 6 5 Adding Comments for a Phase 1 Open the Project lt Name gt page as described in 3 3 or search for project as described in 3 4 above 2 Click on the Phases hyperlink under Category Data Note The Project Phases lt Project Name gt page opens 3 Click on the appropriate Phase Name hyperlink Note The Project Phase View lt Project name gt lt Phase name gt page opens 4 Click on the Ada hyperlink next to Comments Note The Project Phase Comment Update page opens amp Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON EER Fie Edit View Favorites Tools Help EJ a 5 se 4 Q O WAG Pon germ O B S a a Address 48 http oisserver EFMS_SA defauit htm SJE ime Project Phase Comment Update Comment overdue due to heavy rain
71. nd Managem S Local intranet 3 Enter a name 4 Click on the OK button Note The new name appears in the Sub Programme list 3 26 2 Editing a Sub Programme 1 Expand the Generic Data menu and click on the Sub Programme hyperlink Note The Sub Programme page opens 2 Click on the Edit hyperlink next to desired Sub Programme Note The Sub Programme Update page opens APMIS End User Reference Guide 74 2006 01 11 Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON File Edit View Favorites Tools Help i Q x Q E F Search hp Fovortes O cH LJ rel 3s Address ht localhost eFMS_5AjeFaut htm z Bo m a Name Comprehensive Agric Fund Support iy Sub Programme Update Cancel El projects tH Service _ Providers amp Generic Data Program me jas Project Roles Sub PE Project Status Budget Status Milestone VAT Provided KPI Setup Provider Types District bocal Proiect y amp Done 4 Local intranet 3 Change details 4 Click on the OK button Note The new details appear in the Category list 3 26 3 Removing a Sub Programme 1 Expand the Generic Data menu and click on the Sub Programme hyperlink Note The Sub Programme page opens 2 Click on the Remove hyperlink next to desired Sub Programme
72. nnnnnnnnnnnnnnnnnnnnnnnnnn 8 3 3 3 Filtering Projects per ProgramMe sssccccscccssesssssrssessssssseeeeeesees 9 3 3 4 Filtering Projects per District ssssssssssssrnnnsnnsrnnnnnnnnnnnnnnnnnnnnnna 9 3 4 Searching for a Project tose secsseus sutncveysenievenbettessudnendnesestuses toneidaenieevinetbes 9 3 5 Adding a Projecti raa aa a a aa aaaea Ka Aaa aT A aaia 10 3 6 Adding Phases for a Project ss ssssssssssssssressssnnnrnnnsnnnnnrnnnnnnnnnnnnnnnnnnnne 11 3 6 1 Adding Milestones for a PhaS s ssssecccccesssssssereeeesssseseerenses 12 3 6 2 Editing Milestone information sssssssssssssssrnnssssrrrnnnnnnnnrnrnnnnnn 13 3 6 3 Viewing Phase Budget Information cccsseeeeeeeeeeeeeeeeeeeeeaee 14 3 6 4 Viewing a list of Consultant and Contractor Certificates booked against Phasen a ea a atara E Aaaa T 15 3 6 5 Adding Comments for a PhaSe ssssscccccccssssssserseesssssseeserenses 16 3 6 6 Uploading Documents applicable to PhaSe cccceseeeeesseeeeees 17 3 7 Editing Phase information ices sss urswecuaedncexpepnes exinaeennnnadsayvandvansadeutuadeuernas 18 3 8 Locking Phase information ss sasscsseasnhasnkaecGenbuntvan vivkueatudacenorneatnentameatanend 19 3 8 1 Unlocking Phase information csssssscrcccccssssssserssecsssssssserenses 20 3 9 Adding a Budget for a Project ccsssesscessssssseceeeessseessseeseeessesssessnrenses 20 APMIS End User Reference Guide i 2009 04 24 3 9 1 Editing Budget Informa
73. ntity 35000 00 ha E 4 Modify information Click on the OK button Note Revised information is displayed on the Project lt Name gt page 3 15 4 Updating Project Status 1 Open the Project lt Name gt page as described in 3 3 or search for project as described in 3 4 above 2 Click on the Edit hyperlink next to Project Status Note The Update Project Status lt Project Number page opens APMIS End User Reference Guide 46 2006 01 11 Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON File Edt View Favorites Tools Help Ox BAO Par ferme O B a a Address http jlocalhost EFMS_SA default htm Update Project Status gt 13 BODIUM Status Xi FA Project Performance Assessment Bad Drought affecting production f Project Performance Description Modify information 4 Click on the OK button Note Revised information is displayed on the Project lt Name gt page 3 15 5 Updating Project Costs 1 Open the Project lt Name gt page as described in 3 3 or search for project as described in 3 4 above 2 Click on the Edif hyperlink next to Project Costs Funds Applied Note The Update Project Costs lt Project Number page opens APMIS End User Reference Guide 47 2006 01 11 4 Eastern Cape Department of Agriculture Project Managment System
74. oft Internet Explorer provided by AFRICON O O AAO Pare krens O BS 8 H S Address 8 http flocalhost EFMS_SA defauit htm TenderNo T 44556 23 EC67989 34 TO45987732 EC 789783 EC689348209 EC5849023 Ec75902 390274893 Ec859034 2 DoA 574892 Ec59201 EC785492 E04323 Ecs9190 EC895403 EC589024 Ee7858092 T2347 T345 Description Gxdothindala Masincedana Cathcart Gods Ark Dongaba Disabled Phakamani mawethu Imveliso Khulasizwe Lumko Caba Ripplemead Prudhoe BODIUM Rushfontein Toleni Tolosa Mooiplaas Lambasi Colosa Masizakhe poultry project K Further Description Vegetable Production Vegetable Production Vegetable Production Vegetable Production Beef Crops amp Poultry Vegetable Production Ostrich Production Goat farming Soil Conservation Vegetable Production Massive Food Chicory Massive Food Veg Production Massive Food Veg Massive Food Veg Prod Massive Food Veg Prod Massive Food Veg Massive food Dairy Project Veg Massive food Poultry Production Active Inactive ONO FO SEO Oeeo oo APMIS End User Reference Guide 54 2006 01 11 3 Click in the Active Inactive check box to indicate state 4 Click on the OK button Note State is displayed on the Active Inactive Projects page SERVICE PROVIDERS 3 19 Viewing a list of Service Providers 1 Expand the Service Providers menu and click on the
75. on 1024 x 768 Screen Colour 16 bit Version 1 0 1 Send mail to reinierb africon co za with questions or comments about this web site Copyright 2004 Africon i Eloa intranet j APMIS End User Reference Guide 6 2006 01 11 3 2 Logging into the System The APMIS System Administrator automatically allocates you with a password when your profile is added to the system 1 Open your Web Browser 2 Open the APMIS home page 3 Click on the login hyperlink below the home hyperlink Note The Login screen opens 4 Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON fei File Edt View Favorites Tools Help i Qw AG Or Serves O B S a GES Address http localhost EFMS_SA default htm v G Links gt hf Login Please supply a valid username and password to log inta the system Username root Passware Login Home Loain E done l Local intranet 4 Enter your user name in the User Name text box Enter your password in the Password text box 6 Click on the LOGIN button Note The Projects page opens with projects listed sequentially by tender number NOTE For security purposes the System will automatically log out Y inactive users after 10 minutes APMIS End User Reference Guide 7 2006 01 11 Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Ex
76. otal Budget Total Ex VAT Inc VAT Landcare Funding o 2003 2004 70 000 00 79 800 00 Local Government Funding O 2004 2005 4 000 000 00 4 560 000 00 ws Chart Of Accounts Fund Chart Of Accounts Objective Chart Of Accounts Responsibility Chart Of Accounts Item i el This Claim _ Total To Date Professional Fees Ex Vat R 0 00 R 40 000 00 R 40 000 00 Disb Ex Vat Ex Vat Ex Vat z 000 00 Ex Vat R000 S R 40 000 00 Previous Payments Ex Vat Subtotal R 40 000 00 R 5 600 00 R 45 600 00 Ro 8 Click on the Edit hyperlink next to Other Note The Other Information Update page opens ft Internet Explorer provided by AFRICON File Edt View Favorites Tools Help O O HAO Pas ken O S a DaS Address B httpi faisserver EFMS_SAjdefault htm Other Information Update Invoice Number bgricoosss O Date of Claim boos W Date Received oi Payment Target 20 05 2003 Ww Date Captured 0570572003 Date Authorised osvosy2o03 W Date Paid fowseoos Community Claim Oo Commerits None Supporting Docurnents Hand Cheque To Mrans APMIS End User Reference Guide 32 2006 01 11 9 Enter applicable Invoice information 10 Click on the OK button Note Invoice information Is displayed on the Claim Information Consultant Contractor lt Project Name gt page 3 12 2 1 Editing Claim Information
77. page project as described in 3 4 above Application of Funds Note The Service Provider Person gt page opens Click on the Edit hyperlink Note The Service Provider Person Update gt page opens Editing details for a Service Provider Contact Person Open the Project lt Name gt page as described in 3 3 or search for Click on the Contact name hyperlink under Service Providers APMIS End User Reference Guide F Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON ead File Edt View Favorites Tools Help LJ O O DAO Pow from O 8 2 a WAS Address 12 http gisserver EFMS_SA default htm v 8 Go Links Service Provider Person Update Title Mr Initials BA First names Bill Sumama Mayekisa Code StreatAddress PostalAddress Telephone Number Fax Number Cellphone Number Email OK Cancel 4 Change details 5 Click on the OK button Note Revised Service Provider Person contact details are displayed on the Project lt Name gt page 3 11 1 2 Removing a Service Provider from a Project 1 Open the Project lt Name gt page as described in 3 3 or search for project as described in 3 4 above 2 Click on the Remove hyperlink next to Service Provider name under Service Providers Application of Funds Note The syst
78. pand the Generic Data menu and click on the Funders hyperlink Note The Project Types page opens displaying a list of Project Types 2 Click on the hyperlink of the required Project Type name Note The Type page opens together with the phases associated with the type 3 Click on the Ada hyperlink Note The Add Phase to Type page opens APMIS End User Reference Guide 66 2006 01 11 A Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON File Edit View Favorites Tools Help i O O DAO Pow ke O 8 2 a DaS Aridress 8 http flocalhost EFMS SAfdefault htm Eco iw e Add Phase To Type Add a newly defined phase Name OR Add a phase already defined Name E S Local intranet 4 Enter name for newly defined phase 5 Click on the ADD button Alternatively 5 Select a name from the already defined drop down list 6 Click on the ADD button 3 23 2 1 Editing a Phase associated with a Project Type 1 Expand the Generic Data menu and click on the Funders hyperlink Note The Project Types page opens displaying a list of Project Types 2 Click on the hyperlink of the required Project Type name Note The Type page opens together with the phases associated with the type 3 Click on the Edit hyperlink next to desired phase Note The Update Phase page opens APMIS End User Reference Guide
79. partment of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON File Edit View Favorites Tools Help CF O O DAO Paw kras O o Da Address 4B http gisserver EFMS_SA default htm gt Ke Links gt KPI Monthly Information Update gt 13 BODIUM Year 2003 Month June x Temporary Sustainable M w Y D M w D Unskilled o o E E p p o o j Semi Skilled fo fo fe a p bo b Skilled EE fe p fe fe ff a o Supervisory b Me Sit it Sie e e Bio Clerical 0 E fi c a we AE Managerial b j fo fe fo oj fb fo fo professions m E E om Cancel Bi bone S Local intranet Enter applicable information 6 Click on the OK button Note Staff statistics are displayed on the Project Staff lt Project Name gt page 3 14 2 Adding KPI training statistics for a Project 1 Open the Project lt Name gt page as described in 3 3 or search for project as described in 3 4 above 2 Click on the KAY hyperlink under Category Data Note The Project KPI s lt Project Name gt page opens displaying Project KPI s 3 Click on the View monthly information hyperlink under Training Provided 4 Click on Add monthly information hyperlink Note The KPI Monthly information Update lt Project Name gt page opens APMIS End User Reference Guide 42 2006 01
80. perlink Note The Programme Update page opens APMIS End User Reference Guide 69 2006 01 11 Z Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON File Edit View Favorites Tools Help Qx x E EA JO search Se Favores amp B amp x m rel 3 Address 48 http localhost EFMS_SA deFault htm Eco Lins gt Programme Update Name Veterinary Services Beseription Il funds allocated far Veterinary sd Enter a name and description 4 Click on the OK button Note The new Programme name appears in the Programmes list 3 24 2 Editing Programme information 1 Expand the Generic Data menu and click on the Programmes hyperlink Note The Programmes page opens displaying a list of Programme names 2 Click on the Programme Name hyperlink Click on the Edit hyperlink Note The Programme Update page opens APMIS End User Reference Guide 70 2006 01 11 Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON X Fie Edt View Favorites Tools Help g OC wx x a q po search She Favortes OQO 2 a in as ae MB hoehoe SA Sao i qB mw xa Programme Update Name Technology Research and Developn Desoriptior Develpoment of new technology OK Cancel H projects i Service Providers H Generic Da
81. plorer provided by AFRICON CER File Edt View Favorites Tools Help iy O O DAO Powe ire E D aa S Address http Jolsserver EFMS_SA default htm Eo e ary Projects 1 to 10 of 19 Projects listed bht List of Projects Add All Projects O per Project Type O Per Programme Per District Search by Project Number ca 10 Projects per page 12 Project Performance Project Name Type Programme Project Hip Status Number Status Ei projects e 13 BODIUM Crop Production Ory Farmer Support Development In Process iti Service Land Providers OL Caba Infrastructure Farmer Support Development In Process fla Generic Osta e a Colosa Crop Production Farmer Support Development Proposed H Reports Irrigation security e 5 Colosa Crop Production Farmer Support Development In Process Irrigation e 03 Dongaba Crop Production Dry Farmer Support Development In Process Disabled Land e 7 Gods Ark Crop Production Dry Farmer Support Development In Process Land e Gxdothindala Crop Production Dry Farmer Support Development In Process Se 02 Imveliso Livestock Production Farmer Support Development In Process Intesive o re Khulasizwe Livestock Production Farmer Support Development Approved ae Intesive e 3 Lambasi Livestock Production Technology Research and In Process Intesive Development Services Done Local intranet PROJECTS 3 3 Viewing Projects 3 3 1 Viewing all Projects 1
82. ready been added Y in the generic table as described in section 3 17 3 13 2 Editing Project Personnel Details 1 Open the Project lt Name gt page as described in 3 3 or search for project as described in 3 4 above Click on the Personnel Name hyperlink under Project Personnel Note The Project Personnel page opens 3 Click on the Edit hyperlink Note The Project Person Update page opens APMIS End User Reference Guide 38 2006 01 11 F Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON fei File Edit View Favorites Tools Help Qa o neag JO Search Shp Fovortes a B WES Address http gisserver EFMS_SA default htm Eo i Project Person Update Title First Namet Last Name Telephone Number Cellphone Number Email Address as Elone 4 Make desired changes 5 Click on the OK button Note Revised information is displayed on the Project Personnel page 3 13 3 Editing Roles for Project Personnel 1 Open the Project lt Name gt page as described in 3 3 or search for project as described in 3 4 above 2 Click on the Edit hyperlink next to Project Personnel Note The Project Personnel lt Project Number gt page opens 3 Click on the Edit Role hyperlink next to person s name Note The Update Personnel lt Project Number page opens APMIS
83. ress AE http focalhost EFMS_SA deFaut htm ENN gt Roane A Local Government Funding gt Budget ja The following excludes Vat Project Fees Impl Other Total Ex Vat 13 o 4000000 0 4000000 projects i 30000 0 0 30000 Service _ Providers F Generic Data Funders Types Project Roles Sub Project Status Budget Status Milestone Done Local intranet 4 Select the required Financial Year from the drop down list Note The desired budget information is displayed 3 22 4 Viewing the Project Budget interrelated with a Funding Source 1 Expand the Generic Data menu and click on the Funders hyperlink Note The Funding Sources page opens displaying a list of funding sources 2 Click on the hyperlink of the required Funding Source name Note The Funder Information page opens 3 Click on the View Budge hyperlink Note The Budget page opens 4 Select the required Financial Year from the drop down list Note The desired budget information is displayed 5 Click on the Project Number hyperlink Note The Project Budget lt Project Number gt page is displayed APMIS End User Reference Guide 64 2006 01 11 Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON Sai File Edit View Favorites Tools Help Q lt x a ce pO search she Favertes A amp o Da 3 Address http flocalhost EFMS_SA d
84. rm Add gt 13 BODIUM Select the firm A Z Trading Cc x Budget Amourit Ex Vat 400000 Budget Vat Amount 1 56000 00 Total 7 6000 r Contact x Service Provided Community facilitator Sal Work Order Number Aqric4321 a Enter Service Provider details 4 Click on the OK button Note Service Provider Details are displayed on the Project lt Name gt page 3 11 1 Editing Service Provider details 1 Open the Project lt Name gt page as described in 3 3 or search for project as described in 3 4 above 2 Click on the Service Provider name hyperlink under Service Providers Application of Funds Note The Service Provider Firm Add lt Project Name gt page opens APMIS End User Reference Guide 27 2006 01 11 Z Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON File Edt View Favorites Tools Help Q x AQ sean Gerrans O B S a a Address E http aisserver EFMS_SA default htm Select the firm Service Provider Firm Add gt 13 BODIUM 2 trading Budget Amourit Ex Vat Budget Vat Amount Total Contact Service Provided Work Order Number 300000 2000 0 anity facilitator Change details Click on the OK button Note Revised Service Provider Details are displayed on the Project lt Name gt
85. serscessssssesserenses 52 3 18 CHANGING PrOJECE States igea aia pi a a aa 53 SERVICE PROVIDERS scisvisissccsscaiiisissivncdsssannisiiisisiiisnsnsssissiisininnisesseniie 55 3 19 Viewing a list Of Service Providers cccccccssssssecseeeessesssserseeessessseseererees 55 3 20 Adding a Service Provider iciaiiiaiircestiviaiacacseciarsatiiniacaatarentienginaianiaes 55 3 20 1 Rating a Service Provider ccsccccsssscserceseesessseeereesennesseneecenses 56 3 20 2 Editing Service Provider information ssssssssessrrrrsssnrrrrrrnnnn 57 3 20 2 1 Adding a Contact Person for a Service Provider cccccssseeeseeeeees 57 3 20 2 2 Editing Service Provider Contact Person detailS ccsscesseeeeees 58 3 21 Viewing Unpaid Certificates for Consultants and Contractors cccseee 59 3 21 1 Updating Payment Certificates for Consultants and Contractors 60 GENERIC DATA iiicsissssicincicticcnnciiccciccciaiitadindiinidiiniiniiiididdiiniiinniiniiediniies 61 3 22 FENCING SOURCES aiin eat Matsduiedrgb ear aan Aa e e Eana 61 3 22 1 Adding A Funding Source ic iesccesecevsisavevssdavcstviavavsvausxVaetisveentsvect 61 3 22 2 Editing Funding Source information ssesssssssssssrrrrrnsserrrrrressns 62 3 22 3 Viewing the budget for a Funding SOUFCEe sssssssssssssrrrrsssrrssens 63 3 22 4 Viewing the Project Budget interrelated with a Funding Source 64 3 23 Project Types niaaa aaa aaa aa AEA aa iana aaa Ea Taaa 65 3 23 1 Adding Project Ty Pe
86. ssncescnstussestesussuschsussiensdidcasadisddgazsecccccetspssccsceessecscaunastaees 91 3 35 Viewing repo riS ear ae a aa sudan seth aA aaa aaa akaa ENa EAN aa Aan EEA ENAT 91 3 35 1 Viewing a list of Reports dear neiiusesinndenmnunensceaatannanc raluntuniten 91 335 2 View a report anireu aaae aai raaa aa ten tadiecusevexaaxieememnaeens 92 3 35 3 Exporting reports in a different format ssssssssssssssrrrressrrssnns 93 APMIS End User Reference Guide iv 2009 04 24 3 35 4 Setting up Report Filters aati tse teresue tacts Bude LetecesSacetek ences 96 3 35 5 Modifying Report Filters scat ccairawsierersnnnueneadsininctecannuites 98 SECURITY eee eeee eer eeeeeEeEPeeeereereeerreereerereerrr err rrtrr adadad rrrrrrerrrrrr rrr errr tre rr 100 3 30 USGS i cece i ih a a Wen beni aa A eSEE ENE 100 3 36 1 Viewing a list of Current USEIS ccssssccssceesssssessersstsssessseres 100 3 36 27 Adding a USEPA A aN 100 3 36 2 1 Assigning a Role to a USer ssssssssssssssrsssssrrssrrrnnssnrrnnennnnnnnnn 101 3 36 2 2 Assigning District Access to a USer ssssssesssssrsssrrsrrrnrrrrerrrernns 102 3 36 2 3 Assigning Project Access to a USer ssssssssssrsrresssrrrrrnrnsrrnrnns 103 3 36 3 Editing User details nsin aaa 104 3 36 4 Changing a User s paSSWord ccccccssssseeeeeeeessssseeeeeeessaaesseeees 105 3 37 Security SEUUP satecene vi vbo endeared evoke caiunwussienst oberon tuvauae dauana ka aaia EE 106 BuO Tak ROIGS a a a a E A E E E A 106
87. t 4 Enter relevant information The Milestone s dates must fall within the overall Phase s start and end date You cannot assign a Milestone to more than one Phase 5 Click on the OK button Note The Project Phases lt Project Name gt page opens displaying new milestone 3 6 2 Editing Milestone information 1 Open the Project lt Name gt page as described in 3 3 or search for project as described in 3 4 above 2 Click on the Phases hyperlink under Category Data APMIS End User Reference Guide 13 2006 01 11 Note The Project Phases lt Project Name gt page opens 3 Click on the a t hyperlink next to the required milestone Note The Milestone Update lt Project Name gt page opens Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON File Edit View Favorites Tools Help i Qx X x ia EA Search she Favorites O B amp Wa 3 address http folsserver EFMS_SA defauit htm Eo ine Milestone Update gt 13 Phase Base Start Date 21 April 2003 Phase Base End Date 15 May 2003 Phase Revised End Date Date not set Milestone Baseline Date 07705 2003 Revised Data Actual Datei caleales Phase assigned to Planning x x 4 Change information as desired Click on the OK button Note Revised Milestone information is displayed
88. ta Funders Types Programmes Project Roles Sub Programmes Project Status Budget Status Milestone Types vat Services Provided KPI Setup Service _ Provider Types District Municipality ici l Proiect Y 7 E Done Local intranet 4 Change name or description Click on the OK button Note The revised Programme information appears in the Programmes list 3 24 3 Removing a Programme 1 Expand the Generic Data menu and click on the Programmes hyperlink Note The Programmes page opens displaying a list of Programme names 2 Click on the Remove hyperlink next to desired name Note The Programme name is deleted from the list 3 25 Project Roles 3 25 1 Adding a Project Role 1 Expand the Generic Data menu and click on the Project Roles hyperlink Note The Project Roles page opens APMIS End User Reference Guide 71 2006 01 11 2 Click on the Ada hyperlink Note The Project Role Update page opens Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON File Edit View Favorites Tools Help Qx x id ce JO search Pe Foverites B amp We 3 Address 2 https flocalhost EFMS_SA default htm Eo tints Project Role Update Description Project Manager OK Cancel Enter a description 4 Click on the OK button Note The new name appears
89. tes Tools Help iy Q AO Pan Perms O B a aa Address http foisserver EFMS_SA default htm Jo me Budget Entry gt 13 BODIUM Funder andcare Fundine Revision Number Resolution Number Vote No Year Fees excluding VAT Fees VAT Fees Total Implementation excluding VAT Implementaion VAT Implementation Total Other excluding VAT Other VAT Othet Total a S Local intranet 4 Enter budget information Make sure to add all figures EXCLUDING VAT as prompted on the page The programme will add VAT automatically 5 Click on the OK button Note The new budget information is displayed on the Project Budget lt Project Name gt page 6 Repeat the above steps to enter all the required budgets APMIS End User Reference Guide 21 2006 01 11 3 9 1 Editing Budget Information 1 Open the Project lt Name gt page as described in 3 3 or search for project as described in 3 4 above 2 Click on the Budget hyperlink under Category Data Note The Project Budget lt Project Name gt page opens 3 Click on the required budget name hyperlink Note The Budget Entry lt Project Name gt page opens Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON FER File Edt View Favorites Tools Help a
90. tion 3 13 1 1 Expand Projects on the Menu Bar and click on the Personnel hyperlink Note The All Personnel page opens APMIS End User Reference Guide 50 2006 01 11 Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON File Edit View Favorites Tools Help O O DAG Powe krs D a Di3 address httpi jlocalhost EFMS _SA default htm gt E Name Telephone Cellphone Email Cheryl Boawana 043 7068753 0726700079 Christina Erasmus 043 6831276 0832079632 Ceza 047 4913695 0833535986 Pumla Gogela 046 6459005 0725707137 Siprojects Geasamba 047 4891616 0834308018 k INtshebe 040 6733303 0828214067 Kenneth Mafu 043 7068713 0828223695 shweme agrmduk ecape gov za Jin Armstrong 043 7068709 0834471516 Luis Amaral 043 7068711 0823212333 Z Maleza 043 7068773 0828510996 zoem agrmduk ecape gov za Tabata 043 7068708 Gavin Bicknell 043 7068714 08344711512 Vusani 040 6542219 0822250839 TP Boko 047 4991361 Xotvent 043 7068756 Pumza Vitshima 047 5027788 0847885905 vitshima aarmduk ecape goy za Nomvuyo Landu 7068762 98255652323 vuyu agrmduk ecape gov za 2 Click on the Ada hyperlink Note The Project Person Update page opens APMIS End User Reference Guide 51 2006 01 11 A Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON File Edt View Fa
91. tion sank sacccneneesecnaseat teddventreens dans a caane 22 3 10 Adding Cashflow Expenditure ccsssssscecsssssssscseeessseessserseeessesssesserenses 23 3 10 1 Adding an additional Month to Cashflow period ccceee 25 3 11 Adding Service Providers for a Project ccscsssssscscecsssecsssetreeessessseseneenees 26 3 11 1 Editing Service Provider Getails ccsccccccctsssssserseeesssssesserenses 27 3 11 1 1 Editing details for a Service Provider Contact Person sessen 28 3 11 1 2 Removing a Service Provider from a Project esseere 29 ade CIALIS soso acrae ts uewsa tins a tg cts Ansecvabens A E 30 3 12 1 Viewing a Summary of Claims made by Contractors and Consultants 32544 cote a tats ose he ant entunure Aca G ventana sass edad tens 30 3 12 2 Adding a Claim made by a Contractor or a Consultant 30 3 12 2 1 Editing Claim Information cccceceeeeeeeeeeee cette eeaaeeeeeeaaaeeeeeas 33 3 12 2 2 Editing Financial Claim Information for a Contractor or Consultant 33 3 12 3 Requesting a Direct Payment for a Contractor or Consultant 34 3 12 3 1 Editing Direct Payment Request Information ssec 35 3 12 4 Locking unlocking Claim information for a Contractor or Consultant site oa nin ele a Lg an an E A E 37 3 13 Project Personnel ssania a E a 37 3 13 1 Adding Project Personnel ncesteruGrexeeansndecnanntnnensnnesasenenanureses 37 3 13 2 Editing Project Personnel Details c scccssseereess
92. tone Type Update Type Name High Level WBS Defined Sequence Numeric i S Local intranet 3 Enter a name 4 Click on the OK button Note The new name appears in the Milestone Types list 3 29 2 Editing a Milestone Type 1 Expand the Generic Data menu and click on the Milestone Types hyperlink Note The Milestone Types page opens 2 Click on the Edit hyperlink next to desired Status Note The Milestone Types Update page opens APMIS End User Reference Guide 80 2006 01 11 Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON EER File Edt View Favorites Tools Help Qx x id ce JO search he Favorites 2 amp We 3 address http flocalhast EFMS_Sa default htm Eo tints SEE Milestone Type Update Type Name Final Design Sequence Numeric ____ a Change name as desired 4 Click on the OK button Note The revised name appears in the Milestone Types list 3 30 Changing the VAT rate 1 Expand the Generic Data menu and click on the VA7 hyperlink Note The VAT page opens 2 Click on the Edit hyperlink Note The Setting Update page opens APMIS End User Reference Guide 81 2006 01 11 Z Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON Eelk Fie Edt View Favorites
93. ultant Contractor lt Project Name gt page opens Click on the Lock or Un ock hyperlink Note Claim Information page Is locked for editing unlocked for editing IS Only a user with appropriate Rights can lock or unlock Claim information 3 13 Project Personnel 3 13 1 Adding Project Personnel Open the Project lt Name gt page as described in 3 3 or search for project as described in 3 4 above Click on the Edit hyperlink next to Project Personnel Note The Project Personnel lt Project Number gt page opens Click on the Ada hyperlink Note The Update Project Personnel lt Project Number page opens APMIS End User Reference Guide 37 2006 01 11 Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON File Edit View Favorites Tools Help Qx amp x E E po Search P Favortes O i m Fel 3 Address 48 http gisserver EFMS_SA default htm ai Update Personnel gt 13 Select the person ta add Ohe J Select the role for the person Proc ger v E Hl projects H Service Providers H Generic Data 5 Reports H Security Done 2 Local intranet 4 Enter information 5 Click on the OK button Note Personnel details are displayed on the Project Personnel lt Project Number gt page NOTE Personnel can only be added here if they have al
94. umber Click on the desired Claim number hyperlink Note The Claim Information Consultant Contractor lt Project Name gt page opens Click on the Edit hyperlink next Financial group Note The Consultant Contractor Claim Update lt Project Name gt page opens Modify figures as desired Click on the OK button Note Revised amounts are displayed on the Claim Information Consultant Contractor lt Project Name gt page Requesting a Direct Payment for a Contractor or Consultant Open the Project lt Name gt page as described in 3 3 or search for project as described in 3 4 above Click on the Claims hyperlink under Category Data Note The Claims lt Project Name gt page opens Select the Claim Type Service Provider and Funding Source from the drop down lists Click on the SUBMIT button Note The Consultant Contractor Claims lt Project Name gt page opens listing claims per number Click on the desired Claim number hyperlink Note The Claim Information Consultant Contractor lt Project Name gt page opens Click on the Ada hyperlink next to Direct Payments APMIS End User Reference Guide 34 2006 01 11 Note The Consultant Contractor Direct Payment Update lt Project Name gt page opens amp Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON File Edit View Favorites Tools Help
95. us Update Name D A Desoription raj is on hold Cancel Hi projects Service _ Providers Generic Data Le Local intranet Change details 4 Click on the OK button Note The new details appear in the Project Status list 3 27 3 Removing a Project Status 1 Expand the Generic Data menu and click on the Project Status hyperlink Note The Project Status page opens 2 Click on the Remove hyperlink next to desired Status Note The Project Status is deleted 3 28 Budget Statuses 3 28 1 Adding a Budget Status 1 Expand the Generic Data menu and click on the Budget Status hyperlink APMIS End User Reference Guide 77 2006 01 11 Note The Budget Status page opens 2 Click on the Ada hyperlink Note The Update Budget Status page opens F Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON fe felix File Edt View Favorites Tools Help i a j P s A wy as Q O WAG Paw germ O B S a ES Address 8 http localhost EFMS_SAjdefault htm JE tn gt oT Update Budget Status Desoription Revised Coritract Price Caveat Enter a description 4 Click on the OK button Note The new name appears in the Budget Status list 3 28 2 Editing Budget Status description 1 Expand the Generic Data menu and click on the Budget Status hyperlink Note The Budget Status pag
96. vice Provider Persons Note The Service Provider Person Update page opens Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON X File Edt View Favorites Tools Help ay Q m amp a re Jp search sp Favores O 2 a amp iw a 3 Address http flocalhostJEFMS_SAdeFaut htm aAa me xik Service Provider Person Update ee Title Mr Ir JN ne projects StreatAddress Fi Service Providers View All astalAddress _ Certificates H Generic Data H Reports Security Done Local intranet Enter all the applicable contact details Click on the OK button Note The Service Provider Person page opens displaying details Editing Service Provider Contact Person details Open the Service Providers page as described in 3 19 above Click on the required Service Provider name hyperlink Note The Service Provider lt Name gt page opens displaying general and contact information In the Service Provider Persons group click on desired contact person name hyperlink Note The Service Provider Person page opens Click on the Edit hyperlink APMIS End User Reference Guide 58 2006 01 11 Note The Service Provider Person Update page opens Eastern Cape Department of Agriculture Project Managment System
97. vorites Tools Help Qx 9 x E JO search she Fovortes 23 amp we 3 Address http flocalhost EFMS_SA defaul htm Project Person Update Title Ms First Name Last Name Telephone Number Cellphone Number 7 37 Email Address pum a agrmduk ecape Bidone Enter details 4 Click on the OK button Note New Personnel details are displayed on the All Personnel page 3 17 1 Editing Personnel details 1 Expand Projects on the Menu Bar and click on the Personnel hyperlink Note The All Personnel page opens 2 Click on the desired Personnel Name hyperlink Note The Project Personnel page opens 3 Click on the Edit hyperlink Note The Project Person Update page opens APMIS End User Reference Guide 52 2006 01 11 F Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON File Edit View Favorites Tools Help Q O HAG Ps krens O B A A Address http localhost EFMS_SA default htm Title First Name Last Name Telephone Number Cellphone Number Email Address Ms Cheryl Bogwana 043 70687523 0726700079 boqwana agrdmuk ec ran kak A AE ATA a Spo im Project Person Update 4 Make desired changes Click on the OK button Note Revised Personnel details are displayed on the All Personnel page 3
98. ystem Microsoft Internet Explorer provided by AFRICON File Edit View Favorites Tools Help Ox i AD Or Peron O B S a ya Address http localhost EFMS_SA default htm v Eco ins a ay Services Update Service Monitoring amp Evaluation OK Cancel Hi projects iH Service Providers Generic Data amp Local intranet 3 Change service name as desired 4 Click on the OK button Note The revised name appears in the Services list 3 32 KPI Setup 3 32 1 Adding a Criteria Categories or Sub Categories 1 Expand the Generic Data menu and click on the KPI Setup hyperlink Note The KPI Types page opens showing the different KPI Types APMIS End User Reference Guide 84 2006 01 11 Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON Fie Edt View Favorites Tools Help OO Om O BO Poe irm O BS a DUS address http ilacalhost EFMS_SA defauk htm i E e tne A Description Unit measured in Employment Created people Training Provided 2 SMME of contract value wlll 2 Click on the Employment Created hyperlink on the Module Menu Note The KPI Details page opens showing the different KPI details Eastern Cape Department of Agriculture Project Managment System Microsoft Internet Explorer provided by AFRICON

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