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X422 MFP User`s Reference

1. 5 Reinstall the print cartridge 6 Close the upper front door 7 Pressv Jams in the fuser 93 Clearing jams Exiting to the standard output bin 1 Gently pull the jam straight out 2 If the print media does not pull easily from here continue with Jams behind the rear output bin door on Page 95 3 Press v Exiting to the standard output bin 94 Clearing jams Jams behind the rear output bin door This jam occurs when print media less than 152 4 mm 6 in in length has attempted to exit to the standard output bin 1 Open the rear output bin door Jams behind the rear output bin door 95 Clearing jams 2 Gently remove the jam If the print media resists stop pulling Remove the print cartridge and then pull the jam out Note If you cannot find the jam inside the MFP check to see if the print job has exited to the standard output bin 3 Leave the rear output bin door open to finish printing any additional pages less than 152 4 mm 6 in in length 4 Press v Jams behind the rear output bin door 96 Clearing jams Jams in the multipurpose feeder 1 Gently pull the jam straight out of the multipurpose feeder 2 Press v Jams in the multipurpose feeder 97 Clearing jams Jams in the tray 1
2. 11 Set the paper size and paper type in the menus from the control panel Print media specifications and guidelines 66 Media specifications and guidelines Loading the optional 500 sheet tray The optional 500 sheet tray only accepts paper It is designed with a special cover at the back of the tray to shield legal size paper The cover protects legal size paper from exposure to dust To load paper in the tray 1 Remove the tray 2 Raise the cover Print media specifications and guidelines 67 Media specifications and guidelines 3 Press down on the metal plate until it locks into place Print media specifications and guidelines 68 Media specifications and guidelines 5 Squeeze the length guide tab and the length guide together and then slide the guide to the back of the tray 6 Squeeze the width guide tab and the width guide together and then slide the guide all the way to the right Length guide Width guide 7 Flex the sheets back and forth to loosen them and then fan them Do not fold or crease the paper Straighten the edges on a level surface Hold the paper so the side you want to print on is face down and the front edge of the stack is toward the front of the tray For information on loading letterhead see Printing on letterhead Print media specifications and guidel
3. A4 210 x 297 mm v Jv v v v J Jv 8 27 x 11 7 in A5 148 x 210 mm v Jv x v v J x 5 83 x 8 27 in JIS B5 182 x 257 mm v J v v v v v 7 17 x 10 12 in Letter 215 9 x 279 4 mm J v v v J J 8 5 x 11 in Legal 215 9 x 356 mm v v v v v J J 8 5 x 14 in Executive 184 2 x 266 7 mm Y v v v v Jv J 7 25 x 10 5 in Folio 215 9 x 330 mm v Jv v v v J J 8 5 x 13 in Statement 139 7 x 215 9 mm v x v v v x 5 5 x 8 5 in Universal 216 x 356 mm s v s v v Jv Jv 8 5 x 14 in Print media specifications and guidelines 53 Media specifications and guidelines Supported print media sizes continued E 3 bi 0 mn GC J indicates E oz as 2 support a Baleg a 3 S xX indicates a of op 2 p S no support az as S S ro A E SS Ee Se Ss Print media Dimensions FN FM Oo e Envelopes 7 3 4 98 4 x 190 5mm X x x Envelope 3 875 x 7 5 in Monarch 9 Envelope 98 4 x 225 4mm X x x 3 875 x 8 875 in 10 Envelope 104 8 x 241 3 mm X x x Com 10 4 125 x 9 5 in DL Envelope 110 x 220mm x x x 4 33 x 8 66 in C5 Envelope 162 x 229 mm x x x 6 38 x 9 01 in B5 Envelope 176 x 250 mm x x x 6 93 x 9 84 in Other 356 x 216 mm x x x Envelope 14 x 8 5 in Universal Print media specifications and guidelines 54 Media specifications and guidelines Supported s
4. SE e 3 Adjust the guides so they lightly touch the edge of the stack if you loaded a stack of scan media Note Do not force a stack of scan media under the stack height limiter This may result in ADF jams The ADF can accommodate 50 sheets of 20 lb paper Scan media specifications and guidelines 45 Media specifications and guidelines Orienting scan media correctly in the ADF All scan media loads the same way but the orientation of the printed side of your job makes a difference Use the following illustration to show you how to turn your scan media based on if it has a landscape orientation or a portrait orientation Landscape orientation lz SS Je ee 3 o T eee e si Soo ee 220 Q Sece e ees A m Wir To en E 2 Fs BR o ann M oo Scan media specifications and guidelines 46 Media specifications and guidelines Loading scan media in the scanner flatbed 1 Open the scanner flatbed cover Scan media specifications and guidelines 47 Media specifications and guidelines 2 Position your item face down on the scanner glass with the top left corner of the item placed at the left corner of the glass Scan media specifica
5. Start Press to initiate the current job indicated on the control panel Note This is a large round green From the Home screen press it to start a copy job with the default button settings If pressed while a job runs through the scanner the button has no effect If pressed within the Fax or E mail menus it starts the job When no destination information is defined an error beep sounds Stop Press to cause the printing or scanning to stop Note This is a small red button During a scan job the scanner finishes scanning the current page and then stops which means paper may remain in the ADF During a print job the print media path is cleared before the printing stops The Stopping message displays on the control panel during this process Clear All Press to restore all default settings to a screen and return the MFP to Note A C is molded into it the Home screen When in the Administration menus it cancels all changes that have not been submitted and returns the MFP to the Home screen When in other menus it returns all settings to their default values and then returns the MFP to the Home screen Understanding the MFP control panel 157 Using the MFP control panel and menus Menus Factory defaults are the function settings in effect the first time you turn your MFP on These remain in effect until you change them Factory defaults are restored if you select the Restore value fo
6. 1 Select a type Plain Weight Glossy Weight Trnsprncy Weight Labels Weight Bond Weight Card Stock Weight Envelope Weight Ltrhead Weight Preprint Weight Colored Weight Custom lt x gt Weight where x represents 1 6 2 Select a value Light Normal Heavy To properly handle preprinted paper loaded in a tray whether the job is a duplexed job two sided or a simplexed job single sided 1 Select a print media type Glossy Loading Card Stock Load Bond Loading Ltrhead Loading Preprint Loading Colored Loading Custom lt x gt Loading where x represents 1 6 2 Select a value Duplex Notifies the MFP that the specified print media type is loaded properly for duplex printing two sided If the MFP receives a single sided job using that print media type the MFP inserts blank pages as necessary to print the job properly on preprinted forms This setting may slow single sided printing off MFP assumes preprinted material is loaded for single sided printing Duplexed jobs may not print properly Menus 167 Using the MFP control panel and menus Paper Menu continued Menu item Custom Types Universal Setup Purpose To specify the kind of print media associated with each of the Custom Types available in the Paper Type menu item To determine the default size Values and descriptions Values for Custom Type lt x gt where lt x gt
7. If the passwords from Enter Password and Reenter Password do not match an error beep occurs and the Passwords did not match screen displays You have a choice of selecting Enter password again Of Cancel security change If you select Enter password again you return to the Enter Password screen If you select Cancel security change you return to the Default Menus screen If the two entries match but are blank an error beep sounds and Password needed for protecting menus displays with two choices of Enter password and Do not protect menus Entering a password When a password is needed to access a menu or menu item the Enter Password screen appears On each Enter Password screen the characters appear as asterisks There is a limit of eight characters for passwords If more than eight characters are entered an error beep sounds Menus 199 Using the MFP control panel and menus Set Date and Time Defaults Menu Set Date and Time Menu item Year Month Day Hours Minutes Purpose Specifies the year Specifies the month Specifies the day Specifies the hour Specifies the minute Values and descriptions 2003 2028 January December 1 31 00 23 00 00 59 00 Menus 200 Note Values marked by an asterisk are the factory default settings Setting the year sets the Time Server to None Hours are based on a 24 hour clock Using the MFP control panel and
8. PAIN Solid Prints a solid line border around each page image Menus 182 Using the MFP control panel and menus Defaults Menu Print Settings Finishing Menu continued Menu item Purpose Values and descriptions Multipage To determine the positioning of Horizontal Order multiple page images when using F Multipage Print The positioning Vertical depends on the number of images Rey Horizontal and whether the images are portrait or landscape in orientation Rev Vertical For example if you select 4 Up multipage printing and portrait orientation the results differ depending on the Multipage Order value you select Horizontal Vertical Order Reverse Reverse Order Horizontal Vertical Order Order 1 2 1 3 2 1 3 1 3 4 2 4 4 3 4 2 Multipage To print multiple page images on off Prints 1 page image per side Print one side of a sheet of paper Also 2 Prints 2 id called n up Up rints 2 page images per side 3 Up Prints 3 page images per side 4 Up Prints 4 page images per side 6 Up Prints 6 page images per side 9 Up Prints 9 page images per side 12 Up Prints 12 page images per side 16 Up Prints 16 page images per side Multipage To determine the orientation ofa Autor Lets the MFP choose between View multipage sheet portrait and landscape orientation Long Edge Sets the long edge of the paper as the top of the page l
9. 192 Using the MFP control panel and menus Defaults Menu Print Settings PCL Emul Menu continued Menu item Tray Renumber Purpose assignments for the paper trays Values and descriptions To configure your MFP to work with print drivers or applications that use different source Note Refer to the Technical Reference for more information about assigning source numbers 1 Select a print media source Assign N represents the number of the Tray N tray either Tray 1 or Tray 2 Assign MP Assigns the multipurpose feeder Feeder Assign Man Assigns paper to be manually fed Paper from the multipurpose feeder Assign Man Assigns envelopes to be manually Env fed from the multipurpose feeder 2 Select a value Off MFP uses factory default paper source assignments 0 199 Select a numeric value to assign a custom value to a paper source None Paper source ignores the Select Paper Feed command Other Tray Renumber selections View Factory Def Use the navigation arrow buttons to display the factory default value assigned to each paper source Restore Defaults Select Yes to return all tray assignments to factory default values PCL Emul Settings Defaults Menu Print Settings PCL Emul Menu PCL Emul Settings Menu item Purpose Values and descriptions Point Size To change the point size for 1 1008 Point size refers to the he
10. Canceling fax es appears on the control panel Printing information Avoiding jams when printing If you select appropriate print media paper transparencies labels and card stock for your MFP you re helping to have trouble free printing See Print media guidelines for more information Note We recommend that you try a limited sample of any print media you are considering using with the MFP before purchasing large quantities By carefully selecting print media and loading it properly you should be able to avoid most jams See the following for instructions on loading and using print media e Loading the standard tray or the optional 250 sheet tray e Loading the optional 500 sheet tray e Using and loading the multipurpose feeder If you do experience a jam see Clearing jams for instructions Printing information 36 Printing copying faxing and scanning The following hints can help you avoid jams Use only recommended print media See Print media guidelines for more information Refer to the Card Stock amp Label Guide available on the Lexmark Web site at www lexmark com publications for more information about which print media provides optimum results for your printing environment If you need detailed information before purchasing large quantities of customized print media refer to the Card Stock amp Label Guide Do not load wrinkled creased damp or curled print media Flex fan and straighten print media
11. Lets you see a queue list of outgoing faxes which have not been sent and any incoming faxes and lets you cancel any that are pending or in progress Values and descriptions Menus 217 Highlight Search and press v An alphanumeric keyboard screen appears Use the navigation arrow buttons and V button to enter characters into the Look for field Highlight Search and press vd The search begins Searching appears on the screen When the process is completed a list of fax numbers appears Use the up and down arrow buttons to highlight a number then press V to select the highlighted entry Scroll to Done on the Search Results screen once all selections are made and press V to move the entries to the Fax To list and return to the Fax Destination screen If the search fails No results for text appears where text is the previously entered text string If there are no previously stored fax shortcuts and LDAP is not configured No stored fax numbers appears Highlight this menu item and press Y to send a fax Use the navigation arrow buttons to scroll to a fax number then press V to highlight the number Use the navigation arrow buttons to scroll to Delete on the screen and press vd The faxes highlighted are canceled Use the navigation arrow buttons to scroll to Back on the screen and press V to return to the Fax Destination screen This makes no changes to the fax queue When faxes a
12. Print fax scan e mail or copy Receive Complete The incoming fax job was successfully received No action required Receiving Page The device is receiving the displayed page number of an incoming fax No action required Remote Management Active All functions are temporarily being handled by the remote server Wait for the message to clear Remove paper from Standard Output Bin The standard output bin is full Remove the stack of paper from the bin to clear the message MFP messages 232 Understanding the MFP control panel messages Message Resetting the Printer What this message means The MFP is resetting to the current default settings Any active print jobs are canceled What you can do Wait for the message to clear Scan next page The last page submitted has been scanned Place your next original on the scanner flatbed highlight Scan next page and Done press vd SE Highlight Done and then press v to finish the job Highlight Cancel and then press V to cancel the job Scanner ADF Cover Open The scanner document feeder Close the cover cover is open Scanner locked The protective scanner carriage Turn the MFP off and release the lock release lock under lock is engaged Refer to the Setup Guide for more scanner information Scanning Your document is being scanned Press vd to cancel scan Searching The system is
13. e that the amount of memory installed is correctly listed under Device Information e that the trays are configured for the sizes and types of print media you loaded e that the network information and server information are correct e that the options you installed are correctly listed under Installed Features If an option you installed is not listed turn the MFP off unplug the power cord and reinstall the option Refer to the Setup Guide for information on installing options Printing information 38 Printing copying faxing and scanning Printing a font sample list To print samples of all the fonts currently available for your MFP ao P WO N Make sure the MFP is on Press the Administration key button Press the right arrow button to highlight Print Reports and then press Vv Press the down arrow button until you reach Print Fonts and then press Vv Press the down arrow button until you reach either PCL Fonts or PS Fonts e Select PCL Fonts to print a listing of the fonts available to the PCL emulator e Select PS Fonts to print a listing of the fonts available to the PostScript 3 emulator Press Vv The message Printing Font List appears Canceling a print job from the MFP control panel If the job you want to cancel is printing or in the device print queue 1 Press the Print Profiles or Stop button Press the down arrow button until you reach Cancel Print Jobs Press A list of print jo
14. scan to e mail job either one TIFF file is created containing all the pages or multiple TIFF files are created with one file for each page of the job created for each page Scan log Selects whether the MFP prints a Print Always The MFP prints a page log with details for the job you sent indicating information about the scan to e mail job Print Never The MFP never prints the log Print on Error The MFP prints a page with information if the scan to e mail job failed to be sent Log paper Provides a list of possible print Tray 1 Tray 1 or the standard tray source media sources to send the is the specified print media received scan job to for printing source Note Tray 2 is not listed as a MP Feeder The multipurpose feeder is selection in the values list unless the specified print media an optional 250 or 500 sheet source drawer is installed Tray 2 Tray 2 which can be either the optional 250 sheet drawer or the optional 500 sheet drawer is the specified print media source Menus 180 Using the MFP control panel and menus Defaults Menu E mail FTP Settings continued Menu item Purpose Values and descriptions Enable scan to Sets the MFP to be able to scana On Enables the MFP for this FTP document for file transfer function Off Disables the MFP for this function FTP Prints a log page as a confirmation On A log page prints confirmation that files transferred successfu
15. 3 3 3 Set scale To set the scale of your copies in terms of a percentage of your original document press Copy press the down arrow until Scale is highlighted and then press the right arrow to increase the output scale or the left arrow button to decrease the output scale Set darkness To adjust the darkness of your copies press Copy press the down arrow until Darkness is highlighted and then press the right arrow to increase the darkness or the left arrow to decrease the darkness Specify content To specify the type of content contained in your original document press Copy press the down arrow until Options is highlighted and then press Y Use the left and right arrow buttons to choose the content type that matches your original document Choose among Text Graphics Photo and Text Set the duplex feature To turn duplex copying on or off press Copy press the down arrow until Options is highlighted and then press vd Press the down arrow button until Duplex is highlighted Use the left and right arrow buttons to set duplexing to off long edge or short edge Note To copy double sided original documents you must use the scanner flatbed and scan each side Making copies 28 Printing copying faxing and scanning Set paper saver You can choose to save paper by arranging more than one copied page per output sheet To access this feature press Copy press the down arrow until Options is highlighted and the
16. Verify Print and Confidential may be deleted if the MFP requires extra memory to process additional held jobs Confidential jobs and Verify Print jobs are deleted from MFP memory once all copies are printed Selecting a user name All confidential and held jobs have a user name associated with them If you are on a network the user name is the same as your computer name on the network If you are locally attached to the MFP you must create a user name in the print driver dialog when you send the job To access all held jobs or confidential jobs you must first select your user name from a list of user names for print jobs When the list is presented use the up and down arrows to scroll through the list Press Y once you find your user name for your job Selecting the type of Held Job There are four types of jobs you can hold e Confidential Print Jobs print a confidential job when you can be at the MFP to retrieve it e Reserve Print Jobs delay printing a job e Repeat Print Jobs request extra copies of a job at a later time e Verify Print Joos verify one copy before printing additional copies Confidential jobs When you send a job to the MFP you can enter a personal identification number PIN from the driver The PIN must be four digits using the numbers 1 6 The job is then held in MFP memory until you enter the same four digit PIN from the control panel and choose to print or delete the job This ensures that the job do
17. copying faxing and scanning 8 Select the number of copies you want to print by using the left and right arrow buttons or specify the number using the numeric keypad 9 Press The Selected job submitted for printing message appears Note After printing the job the MFP deletes the confidential job from memory Reserve Print If you send a Reserve Print job the MFP does not print the job immediately but stores the job in memory so you can print the job later Reserve Print jobs may be deleted if the MFP requires extra memory to process additional held jobs See Printing and deleting held jobs for more information Repeat Print If you send a Repeat Print job the MFP prints all requested copies of the job and stores the job in memory so you can print additional copies later You can print additional copies as long as the job remains stored in memory See Printing and deleting held jobs for more information Verify Print If you send a Verify Print job the MFP prints one copy and holds the remaining copies you requested from the driver in MFP memory Use Verify Print to examine the first copy to see if it is satisfactory before printing the remaining copies See Printing and deleting held jobs if you need help printing the additional copies stored in memory Sending a held print job To send a print job and hold it at the MFP 1 From your application click Print and select the MFP 2 Click Properties on the Print dia
18. or the Web pages Print media does not stack neatly e Turn the print media stack over in the tray or multipurpose in an output bin feeder e Lift the paper rest in the standard output bin See Raising the paper rest for more information The print media stacks more neatly Note Legal size paper sent to the rear exit bin stacks improperly when too many sheets accumulate You must remove the paper often from this bin The MFP has missing or damaged Contact the place where you purchased your MFP parts You cannot close the upper front Make sure the print cartridge is positioned correctly door The MFP is on but nothing prints Make sure the print cartridge is installed e Make sure the USB or Ethernet cable is firmly plugged into its corresponding connector on the back of the MFP Solving printing problems 123 Troubleshooting Problem Solution If the Toner Low message appears the MFP stops printing until you The Toner Low message appears and printing stops Press Y You can continue printing for a short time before the print begins to fade Remove the print cartridge To utilize the remaining toner shake the print cartridge gently and then reinstall it See page 108 in Replacing the print cartridge for an illustration of how to shake the print cartridge Press v Replace the used print cartridge with a new one to ensure the print quality is not degraded See Replacing the p
19. the control panel or the Web pages e Verify that the Print Area setting in MarkVision Professional the control panel or the Web pages is correct Print a menu settings page to verify this For more information see Printing the menu settings page e Make sure the margins are set correctly in your application Printing is too dark S ABC DEF e Change the Toner Darkness setting in the print driver MarkVision Professional the control panel or the Web pages e Make sure the lines per inch lpi setting is not set too high in the application Solving print quality problems 129 Problem Troubleshooting Solution Pages are blank Send the print job again You may have a software error Try turning the MFP off and back on Make sure the packaging material is removed from the print cartridge See page 108 of Replacing the print cartridge for information about removing the packaging Check the print cartridge to be sure it is installed correctly See Replacing the print cartridge for more information The print cartridge may be out of toner or defective Replace the used print cartridge with a new one See Replacing the print cartridge for instructions Part or all of the page is printed in black Send the print job again Check the print cartridge to see if it is installed correctly See Replacing the print cartridge for more information You may have a defective print cartridge Repla
20. when an error occurs message Prints an error message before it discards the job PDF Menu Use the PDF Menu to change print settings that only affect jobs using Portable Document Format PDF files Note Values marked by an asterisk are the factory default settings Defaults Menu Print Settings PDF Menu Menu item Purpose Values and descriptions Scale To Fit To specify whether the No The document is not document should be scaled to scaled to fit on the fit on the available print media available print media Text or graphics outside the printable area is clipped Yes The document is scaled to fit on the available print media Orientation To specify the default Portrait Prints text and graphics orientation of the PDF parallel to the short edge of the paper for the PDF Landscape Prints text and graphics parallel to the long edge of the paper for the PDF Halftone To specify whether to use the Printer Use the MFP default MFP default halftone screen or halftone screen ine decliment screen Document Use the document halftone screen Menus 195 Using the MFP control panel and menus Defaults Menu Print Settings PDF Menu continued Menu item Annotations Security Purpose To specify whether to print the annotations within the PDF file Values and descriptions Do Not Print Do not print the annotations in the PDF file Annotation t
21. 165 weight 167 part number USB cable 122 partial page black 130 PCL 6 fonts 148 PCL Emul Menu 192 PCL emulation A4 width 194 automatic carriage return 194 automatic line feed 194 font name 192 font sample print 191 font source 192 lines per page 194 orientation 194 pitch 194 point size 193 resident fonts 148 symbol set 192 tray renumber 193 PDF Menu PostScript Menu 195 personal identification number PIN 40 pick roller assembly ordering 104 pick roller assembly replacing 112 PIN 40 Pitch PCL Emul Menu 146 Point Size PCL Emul Menu 146 PostScript 3 emulation resident fonts 148 PostScript emulation font sample print 191 printing PS errors 195 PostScript Menu 195 PDF Menu 195 power saver configuring 188 print too dark 129 too light 126 Print and Hold function 40 jobs 40 print cartridge installing 108 print cartridge continued ordering 105 recycling 110 replacing 106 storing 105 Print Fonts 191 print job canceling from MFP control panel 39 from your computer 39 print job sending 37 from Macintosh 38 from Windows 37 print media storing 55 Print Net Setup Utilities Menu 192 print options separator sheets 184 See also separator source 184 print quality problems solving background shading 130 blank pages 130 blurred characters 126 faint images 129 incorrect left and top margins 129 jagged characters 129 light characters 126 light printing but Toner Low does not appear
22. 59 loading 77 supported source 51 card stock exiting to rear output bin 81 characteristics media 55 card stock 59 envelopes 57 labels 58 characteristics media continued letterhead 56 paper 56 transparencies 57 characters jagged 129 cleaning ADF cork like part 117 window 118 printhead lens 111 under the print cartridge 107 cleaning the printhead lens 111 clearing jams 84 Collate Copy 212 Defaults Menu Copy Settings 172 collation enabling 182 complex page errors 186 confidential jobs 40 entering user name 40 PIN 40 conserving supplies 104 Content Copy setting 213 Copy Settings 171 E mail FTP Settings 179 Fax 218 Fax Send Settings 174 What will be scanned 221 control panel 154 disabling menus 136 enabling menus 136 LCD 154 Copies 182 Copy 211 Print Settings Finish Menu 182 copies specifying number 182 Copy menus See menus 211 D dark print 129 236 Darkness Copy 213 Default Menus Copy Settings 172 Defaults Menu E mail FTP Settings 179 Defaults Menu Fax Send Settings 174 E mail What will be sent 222 Fax 218 dimensions envelope 54 paper 53 directory list printing 39 disabling control panel menus 136 downloaded resources printing 191 resource save 189 storing 186 drivers obtaining 135 Duplex Copy 213 Copy Settings 171 Fax Receive Settings 175 Paper Loading 167 Print Settings Finishing Menu 182 duplex binding 60 182 enabling 182 Duplex Bind 60 duplex printi
23. Demi Oblique Bookman Light ITC Bookman Light Bookman Lightltalic ITC Bookman Light Italic Bookman Demi ITC Bookman Demi Bookman Demiltalic ITC Bookman Demi Italic Clarendon Condensed Bold Coronet Regular Coronet Courier CourierPS Understanding fonts 148 Administration Supported fonts continued PostScript 3 font names PCL 6 font names Courier Oblique CourierPS Oblique Courier Bold CourierPS Bold Courier BoldOblique CourierPS Bold Oblique CG Omega CG Omega Bold CG Omega Italic CG Omega Bold Italic Garamond Antiqua Garamond Antiqua Garamond Halbfett Garamond Halbfett Garamond Kursiv Garamond Kursiv Garamond KursivHalbfett Garamond Kursiv Halbfett GoldSansMM GoldSerifMM Helvetica Light Helvetica Light Helvetica LightOblique Helvetica Light Oblique Helvetica Black Helvetica Black Helvetica BlackOblique Helvetica Black Oblique Helvetica Helvetica Helvetica Oblique Helvetica Italic Helvetica Bold Helvetica Bold Helvetica BoldOblique Helvetica Bold Italic Helvetica Narrow Helvetica Narrow Helvetica Narrow Oblique Helvetica Narrow Italic Helvetica Narrow Bold Helvetica Narrow Bold Helvetica Narrow BoldOblique Helvetica Narrow Bold Italic Intl CG Times CG Times Intl CG Times ltalic CG
24. EE 36 Avoiding jams when printing E 36 Contents Sending a job to print 5 accceseeccnentiesceterarusettedassdaentaavelecenusdsicttaeateden stysecetesdestdnentereetaes 37 Printing from a Windows Tt ul E 37 Printing from a Macintosh computer cceceeeeeeeeeeeeee eee eeeeeeeteneeeeeeeeeeteeeeaaeees 38 Printing the menu settings page E 38 Printing a font sample list as Sica cece reece tan dencrccaneans Sate dchedcncahanamucoidentcndetanantenedlanieenntsete 39 Canceling a print job from the MFP Control panel c ccceeeceeeeeeeeeeeeeeeeeeeeeeseneeeees 39 Canceling a print job from your Computer E 39 Printing a directory EE 39 Print Held Jobs using the Print and Hold function eeeeeeeeeeeeeeeeeeeerrrreessrrrrrresssrena 40 Selecting a user ENEE 40 Selecting the type of Held Job EE 40 Confidential EE 40 Reserve D E 42 Repeat ee ee Ee 42 Verniy PANI egene 42 Sendinga held print JOD EE 42 Printing and deleting held jobS cexccccacevevacensinerdartantarerdcencexanansenteiameneacanatciadiearandenns 43 Chapter 3 Media specifications and guidelines ccccssssseeeesseeeeerees 44 Scan media specifications and guidelines AE 44 Scan media source specifications E 44 LOAGING SCAN Bu TE 44 Loading scan media in the ADF savecitccrccccsssiesenseradedessacendenteanasatssectieincaeeneiranteneate 45 Loading scan media in the scanner flatbed AAA 47 Print media specifications and guidelines 2 2 cccceesseeccceeeeee
25. ISO 10 Swedish ISO 8859 1 Latin 1 ECMA 94 PCL ITC Zapf Dingbats ISO 11 Swedish for Names ISO 8859 2 Latin 2 PS ITC Zapf Dingbats ISO 14 JIS ASCII ISO 8859 5 Latin Cyrillic PS Math ISO 15 Italian ISO 8859 7 Latin Greek PS Text ISO 16 Portuguese ISO 8859 9 Latin 5 Pi Font ISO 17 Spanish ISO 8859 10 Latin 6 Symbol ISO 21 German ISO 8859 15 Latin 9 PC 8 Bulgarian PC 855 Cyrillic Roman 9 PC 8 Danish Norwegian 437N PC 857 Latin 5 Turkish Roman Extension PC 8 Greek Alternate 437G PC 858 Multilingual Euro Ventura ITC Zapf Dingbats PC 8 Turkish 437T PC 860 Portugal Ventura International PC 8 Latin Greek PC 861 Iceland Ventura Math PC 8 PC Nova PC 863 Canadian French Ventura US PC 8 Polish Mazovia PC 865 Nordic Windows 3 0 Latin 1 PC 8 Code Page 437 PC 866 Cyrillic Windows Cyrillic PC 1004 OS 2 PC 869 Greece Windows Greek PC 775 Baltic PC 8 Latin 6 PC 911 Katakana Windows Latin 1 PC 850 Multilingual Math 8 Windows Latin 2 PC 851 Greece Greek 8 Windows Latin 5 PC 852 Latin 2 Turkish 8 Windows Latin 6 Baltic PC 853 Latin 3 Turkish Roman 8 OCR A Understanding fonts 152 Administration Supported symbol sets continued OCR B 109Y Bar Code 9Y Bar Code 209Y Bar Code Refer to the Technical Reference on the Lexmark Web site for more information
26. Image Received Once your scan output file appears in the list you can select it and launch an application to open the file Note Scan Profiles are not stored Once the window is closed the associated profile is removed from the control panel list Custom Scan Profile settings Menu Settings Description Quick Setup Custom Lets you customize the scan job settings Text BW PDF e Lists preset formats Text BW TIFF e Lets you customize the brightness set the size of your original documents and the orientation of your Text Graphics BW PDF scan file output Text Graphics Color PDF Photo Color JPEG Photo Color TIFF Format Type JPEG PDF TIFF and PS Determines the final output format of the scanned document Content Text Text Graphics Photo Describes the content of the original documents being scanned Color Color 24 bit Gray 8 bit Describes the color scale of the original documents BW 1 bit being scanned BW is Black and White Resolution Sets the resolution of the scanned document output A range is provided file Use the left and right arrow buttons to move through the range Original Size A4 A5 JIS B5 Letter Legal Tells the scanner the scan media size of the original Executive Folio Statement documents being scanned 3 x 5 in Photo 4 x 6 in Photo Business Card Orientation Portrait Landscape Determines the orientation of your scanned document outpu
27. Locate the stack height limiter Do not exceed the maximum stack height by forcing print media under the stack height limiter The maximum stack height for any print media is 10 mm 0 4 in Overfilling the multipurpose feeder could cause jams Stack height limiter Note See Print media source specifications for more information 4 Load the print media e Load paper and card stock with the recommended print side face up and the top edge entering first Print media specifications and guidelines 77 Media specifications and guidelines e Load letterhead with the logo face up and the top edge entering first Note If you load letterhead for duplex printing load the sheets with the logo face down and entering last e Load transparencies with the recommended print side face up and the top edge entering first Warning Never use envelopes with clasps snaps windows coated linings or self stick adhesives These envelopes may severely damage the MFP Print media specifications and guidelines 78 Media specifications and guidelines e Load envelopes with the flap side down and the stamp area entering last Note For best results peel and stick envelopes should exit to the rear output bin Open the rear output bin when printing on these envelopes Do not feed stamped envelopes into the multipurpose feeder The stamp and addresses are shown for envelope orientation only 5 Slide the print media into the multipur
28. Piteh and leie EE 146 Bitmapped and E EE 147 EE EECHER 148 Chapter 8 Using the MFP control panel and Menus cceeeeeees 154 Understanding the MFP Control Game 154 Homescreen WE 155 BUTTONS eege 155 Menus eege 158 On UE 158 eeler 164 Paper Meny deg Eege 164 Default Menus eae ee en ee ee eee ee eee 168 Print ete 90 qe ane ee gee OE me ne cen ee ee ee ae ee 201 N tworK ee 202 Contents ROO eege 211 e n a the ca eu E E E RERE 215 E ace aca eee E E E E T 219 Pri PROMOS susini a a E EA AE AEN a 223 e 223 Managing shortcuts creating entering deleting eee eeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeeenaaes 224 le a fax SIO MOU EE 224 Creating an e mail or FTP shortcut kA 224 Entering E ene 224 Deleting Eu Lei eee eee ne re cee eee er ee neta eee ee ree a ere 224 Chapter 9 Understanding the MFP control panel messages 225 MFP messages entgeet 225 UE 236 Notices Edition notice Trademarks Licensing notice Safety information Cautions and warnings Electronic emission notices Noise emission levels Energy Star Laser notices Statement of limited warranty Notices 8 Notices Edition notice Edition January 2004 The following paragraph does not apply to any country where such provisions are inconsistent with local law LEXMARK INTERNATIONAL INC PROVIDES THIS PUBLICATION AS IS WITHOUT WARRANTY OF ANY KIND EITHER EXPRESS OR IMPLIED INCLUDING BUT NOT LIMITE
29. Recovery Font Name Page Protect Font Source Print Area Lines per Page Power Saver Orientation Print Timeout Pitch Resource Save Point Size Wait Timeout Symbol Set Toner Alarm Tray Renumber PostScript Menu PDF Menu Print PS Error Scale To Fit Orientation Halftone Annotations highlighting and selecting these Default Menus gt Security Copy Functions On Off Password Protect Create Password See Create Password for more information Fax E mail Profiles Key admin Protect Paper Menu Protect Print Reports Protect Default Settings Protect Network USB Protect Manage Shortcuts Note Go to the next page to see a continuation of the menu tree Menus 162 Using the MFP control panel and menus To access Press Copy Copies Copy From Copy To Collate Scale Darkness Options Content Duplex Paper Saver Margin Shift Time Stamp Overlay Press To access Fax Fax To Search Fax It Width Resolution Darkness Content Cancel Faxes Save Options To access hes Search for name E mail Manual e mail address Manual FTP address View To list Send Now Options What will be scanned What will be sent Enter subject Send Now To access Press Print Profiles Profiles Print Held Jobs Cancel Print Jobs Menus 163 Using the MFP control panel and menus Administration Use the Administration menu to set paper size source security functions network setup o
30. Toner Low does not appear 128 missing characters 131 poor image quality 129 print too dark 129 repetitive spots 129 solid black on transparencies 128 toner fog 130 Toner Low appears 128 toner rubs off page 127 toner smears on page 127 toner smudges 126 uneven edges 129 unexpected characters print 131 vertical or horizontal streaks 127 white streaks on paper 128 printing problems flushing data while in PCL emulation 125 flushing data while in PostScript 3 emulation 125 printing problems solving incorrect characters 122 incorrect media type 123 jam message remains jam is cleared 125 job not printing 122 media buckles 124 media skews 124 media skews or buckles 124 media stacking is messy 123 media sticks 124 MFP flushing data and Flushing Buffer remains on control panel 125 MFP on nothing prints 123 misfeeds 123 missing or damaged parts 123 multiple feeds 123 multiple sheets feed 124 249 troubleshooting continued printing problems solving continued optional 250 sheet tray paper feed failure 124 optional 500 sheet tray paper feed failure 124 standard tray paper feed failure 124 Toner Low appears and printing stops 124 upper front door will not close 123 USB port 122 wrong source 123 settings software application overrides 154 TrueType fonts 147 typeface description 145 U uneven edges 129 USB cable part number 122 Utilities Menu 190 Print Net Setup 192 V verify print 42 W wait timeout configu
31. Try again when the system is idle 231 Invalid password 231 Invalid PIN for user name 231 Invalid Standard Network Code 231 Job cannot be deleted 231 Line Busy 231 243 messages continued Load lt source gt with lt new media gt 231 Load Manual Feeder with lt new media gt 231 Manual fax turned off by administrator 231 No Answer 231 No dial tone 231 No jobs selected 231 No profiles to select 231 No results for lt x gt Continue 232 No stored fax numbers 232 Number of copies to print 232 Only 1 FTP address possible per job 232 PC Scan Mode 232 Power Saver 232 Profiles turned off by system administrator 232 Programming Flash 232 Queued for sending 232 Ready 232 Receive Complete 232 Receiving Page 232 Remote Management Active 232 Remove paper from Standard Output Bin 232 Resetting the Printer 233 Scan next page 233 Scanner ADF Cover Open 233 Scanner locked release lock under scanner 233 Scanning 233 Searching 233 Searching for Shortcut lt x gt 233 Selected jobs deleted 233 Selected jobs submitted for printing 233 Sending Page 233 Server connection failed 233 Set Clock 234 Shortcut already in list 234 Shortcut is a profile Profiles not available in E mail function 234 Shortcut is for a fax number Fax not available in E mail function 234 Shortcut is for a fax number Fax not available in Profiles function 234 Shortcut is for a profile Profiles not avai
32. a value between 15 and 240 minutes if you want a balance between energy consumption and a shorter warm up period Using the MFP control panel and menus Defaults Menu Print Settings Setup Menu continued Menu item Print Timeout Resource Save Wait Timeout Purpose To specify the amount of time in seconds the MFP waits before printing the last page of a print job that does not end with a command to print the page The print timeout counter does not start until Waiting is displayed Values and descriptions Disabled The MFP does not print the last page of a print job until one of the following occurs e The MFP receives enough information to fill the page e The MFP receives a Form Feed command To determine what the MFP does with downloaded resources such as fonts and macros stored in RAM if the MFP receives a job that requires more memory than is available 1 255 90 off The MFP prints the last page after the specified time MFP retains downloaded resources only until memory is needed It then deletes those resources associated with the inactive printer emulation To specify the amount of time in On Disabled MFP retains all downloaded resources for all printer emulations during language changes and MFP resets If the MFP runs out of memory 38 Memory Full is displayed Disables Wait Timeout seconds the MFP waits to receive addi
33. about font and symbol set support Your MFP supports the following resident PostScript 3 encodings PostScript 3 Encodings StandardEncoding ISOLatin 1 Encoding ISOLatin2Encoding ISOLatin5Encoding ISOLatin6Encoding ISOLatinCyrillicEncoding ISOLatinGreekEncoding WindowsEncoding StandardCyrillicEncoding CEEncoding Understanding fonts 153 Using the MFP conirol panel and menus ke C NNN Understanding the MFP control panel This chapter contains information about understanding the control panel changing print settings and understanding control panel menus You can change most print settings from your application or print driver Settings you change from the application or print driver apply only to the job you are preparing to send to the MFP Changes made to print fax copy and e mail settings from an application override changes made from the control panel If you cannot change a setting from your application use the MFP control panel MarkVision Professional or the Web pages Changing a setting from the MFP control panel MarkVision Professional or the Web pages makes that setting the user default The MFP control panel consists of the following items e 240 x 64 liquid crystal display LCD capable of showing eight lines of text with 40 characters on a line e Four buttons that light up when pressed Copy Fax E mail and Print Profiles PEA Clear All Adminis
34. an alarm when the MFP requires operator intervention To return the MFP settings to the factory default values This menu item is also available in the Utilities Menu Values and descriptions Disabled This value does not appear unless Energy Conserve is set to Off To set Energy Conserve to Off refer to the Technical Reference 15 240 45 Specifies the amount of time after a print job before the MFP goes into Power Saver mode Print the menu settings page to determine the current Power Saver setting When the MFP is in Power Saver mode it is still ready to receive print jobs Select 15 to put the MFP in Power Saver mode 15 minutes after it finishes a print job This uses much less energy but requires more warm up time for the MFP Select 15 if your MFP shares an electrical circuit with room lighting and you notice lights flickering Select a high value if your MFP is in constant use Under most circumstances this keeps the MFP ready to print with minimum warm up time Select a value between 15 and 240 minutes if you want a balance between energy consumption and a shorter warm up period Off MFP does not sound an alarm Single MFP sounds three quick beeps Continuous MFP repeats three beeps every 10 Restore Now seconds e All menu items are returned to the factory default values except Display Language All settings in the Fax Menu E mail FTP Network Menu and U
35. area Print media is jammed in the area under the print cartridge but the jam is not visible 1 Gently pull tray 1 standard tray out and set it aside 2 Pull the jam straight out 3 Push the tray in 4 Press Vv Jams in the tray 1 area 98 Clearing jams Jams in the tray 2 area 1 Gently pull tray 2 optional 250 sheet or 500 sheet tray out 2 Pull the jam straight out 3 Push the tray in 4 Press Vv Jams in the tray 2 area 99 Clearing jams Jams inside a tray after clearing the metal stop The print media jams as it releases from under the metal stop but it has not completely exited the tray This can occur in any of the trays You need to check each tray 1 Pull the tray completely out 2 Reposition the print media under the metal stop Note If the sheet of print media is damaged remove it Do not reposition it 3 Press down on the print media until the metal plate below it locks into place 4 Insert the tray See Page 66 in Loading print media for an illustration of how to insert the tray 5 Press v Jams inside a tray after clearing the metal stop 100 Clearing jams Jams under the MFP Print media can jam under the MFP and above tray 1 when the duplex feature is in use To clear this type of jam 1 Pull tray 1 standard tray completely out 2 Look u
36. assembly from its packaging Replacing the pick roller assembly and the separator pick roller 115 Maintenance 13 Grasp the pick roller assembly and install the larger end on the right side of the ADF in the hole Push the assembly to the right 14 Align the other end of the pick roller assembly with the hole on the opposite side of the ADF and place the end into the hole Turn the assembly gently to make sure it is in place properly 15 Close the top cover of the ADF 16 Turn the MFP on Replacing the pick roller assembly and the separator pick roller 116 Maintenance Cleaning the ADF 1 Turn the MFP off Open the top cover of the ADF If you need help see the illustration on page 112 Remove the pick roller assembly If you need help see the illustration on page 112 through the illustration on page 113 4 Wipe the small area resembling cork with a clean damp cloth moistened with water only 5 Reinstall the pick roller If you need help see step 13 on page 116 and step 14 on page 116 6 Close the top cover of the ADF Turn the MFP on Cleaning the ADF 117 Maintenance Cleaning the ADF window 1 Turn the MFP off Press the button to release the second cover on the ADF Pull the second cover up Since the top cover is attached to the second cover it comes up with it Cleaning the ADF window 118 Maintenance 4 Locate the long narrow ADF window 5 Using a soft clean cloth moistened
37. be used Any functionally equivalent product program or service that does not infringe any existing intellectual property right may be used instead Evaluation and verification of operation in conjunction with other products programs or services except those expressly designated by the manufacturer are the user s responsibility 2004 Lexmark International Inc All rights reserved UNITED STATES GOVERNMENT RIGHTS This software and any accompanying documentation provided under this agreement are commercial computer software and documentation developed exclusively at private expense Trademarks Lexmark Lexmark with diamond design MarkVision and MarkNet are trademarks of Lexmark International Inc registered in the United States and or other countries PictureGrade and Scanback are trademarks of Lexmark International Inc PCL is a registered trademark of the Hewlett Packard Company PCL is Hewlett Packard Company s designation of a set of printer commands language and functions included in its printer products This multifunction printer MFP is intended to be compatible with the PCL language This means the MFP recognizes PCL commands used in various application programs and that the MFP emulates the functions corresponding to the commands Edition notice 9 Notices PostScript is a registered trademark of Adobe Systems Incorporated PostScript 3 is Adobe Systems designation of a set of printer commands langu
38. before reaching the standard output bin 1 Open the rear output bin door Tres _ SS ee Jams behind the upper front door and the rear output bin door 90 Clearing jams 2 Gently remove the jam based on how much is visible e If the middle of the sheet of print media is visible but not the ends grasp the print media on both sides and gently pull it straight out toward you Jams behind the upper front door and the rear output bin door 91 Clearing jams If an end of the jam is visible pull it straight out toward you ee EE SE S Zum DEER A Tab 3 Close the rear output bin door by pushing it in the middle under the tab Note Make sure the door closes on both sides 4 Press v Jams behind the upper front door and the rear output bin door 92 Clearing jams Jams in the fuser 1 Open the upper front door See page 106 in Removing the used print cartridge if you need instructions 2 Remove the print cartridge See Page 107 in Removing the used print cartridge if you need instructions CAUTION The inside rear of the MFP may be hot 3 Locate the jam inside the MFP 4 Gently pull the jam straight out and then up
39. by your support person printing may be interrupted to make a copy quickly 1 2 Press the Stop button to stop the MFP Load the original document face up in the ADF or face down in the scanner flatbed See Loading scan media in the ADF and Loading scan media in the scanner flatbed for more information and illustrations for orientation Press the right arrow button to highlight Insert immediate copy job and press v Set any values for Copies or any other setting that you want Press Start Scanning appears and the copy prints Canceling a copy Once you have started a copy job if you need to cancel it use the navigation arrow buttons to highlight Cancel and then press Vv Faxing information To send a quick fax see Quick fax For all other fax procedures you must press the Fax button to enter the Fax menu Quick fax If you have a fax destination stored as a shortcut you can send a fax to that destination very quickly from the Home screen Press and then enter the shortcut number on the numeric keypad Load Faxing information 32 Printing copying faxing and scanning your original documents face up in the ADF or place your first original document face down on the scanner flatbed and then press Start Sending faxes Your MFP can fax to single or multiple recipients You can send faxes immediately or schedule them to be sent at a later time Load pages to be faxed either face up in the ADF or face down
40. card stock or each time you replace the print cartridge complete the following steps to maintain MFP feeding reliability 1 Print 5 sheets of paper 2 Wait approximately 5 seconds 3 Print 5 more sheets of paper For detailed information on card stock printing characteristics and design refer to the Card Stock amp Label Guide available on the Lexmark Web site at www lexmark com publications Using the duplex feature for printing Duplex printing or two sided printing lets you print on both sides of a sheet of paper For paper sizes that are acceptable for duplex printing see Duplex unit specifications Note Print duplex jobs only on paper weighing 16 24 Ib Select Duplex from your print driver to print individual duplex jobs Warning As the MFP processes a duplex print job it partially ejects a sheet to the standard output bin and then pulls the sheet back inside Do not touch the sheet while it is partially ejected Doing so could damage the MFP or cause a jam Remove pages only after they have fully exited the MFP to a bin For more information on bins see Using the output bins Duplex printing on letterhead When duplex printing on letterhead from the multipurpose feeder load it with the logo face down and entering the MFP last When duplex printing on letterhead from the trays load it with the logo face up and facing toward the rear of the MFP Using Duplex Bind When you select duplex bind printing in the p
41. com publications When printing on labels Set the Paper Type to Labels from the print driver MarkVision Professional the control panel or the Web pages Do not load labels together with paper or transparencies in the same paper source Do not use label sheets with a slick backing material Use full label sheets Partial sheets may cause labels to peel off during printing resulting ina jam Partial sheets also contaminate your MFP and your cartridge with adhesive and could void your MFP and cartridge warranties Use labels that can withstand temperatures of 205 C 401 F without sealing excessive curling wrinkling or releasing hazardous emissions Print media specifications and guidelines 58 Media specifications and guidelines e Do not print within 1 mm 0 04 in of the edge of the label of the perforations or between die cuts of the label e Do not use label sheets that have adhesive to the edge of the sheet We recommend zone coating of the adhesive at least 1 mm 0 04 in away from edges Adhesive material contaminates your MFP and could void your warranty e f zone coating of the adhesive is not possible a 3 mm 0 125 in strip should be removed on the leading and driver edge and a non oozing adhesive should be used e Remove a3 mm 0 125 in strip from the leading edge to prevent labels from peeling inside the MFP e Portrait orientation is preferred especially when printing bar codes e Do not use labe
42. curl Are stuck together Are damaged in any way Contain windows holes perforations cutouts or embossing Use metal clasps string ties or metal folding bars Have postage stamps attached Have any exposed adhesive when the flap is in the sealed or closed position Use envelopes that can withstand temperatures of 205 C 401 F without sealing excessive curling wrinkling or releasing hazardous emissions Adjust the right paper guide to fit the width of the envelopes Load envelopes with the flap side down and position the short edge nearest the return address to enter the MFP first See page 79 of Using and loading the multipurpose feeder for loading an envelope instructions If you are feeding self sealing envelopes open the rear output bin door so envelopes feed straight out the back of the MFP The rear output bin holds about 10 envelopes Labels Your MFP can print on many labels designed for use with laser MFPs These labels are supplied in letter size and A4 size sheets Label adhesives face sheet printable stock and topcoats must be able to withstand temperatures of 205 C 401 F and pressure of 25 pounds per square inch psi Try a sample of any labels you are considering using with the MFP before purchasing a large quantity For detailed information on label printing characteristics and design refer to the Card Stock amp Label Guide available on the Lexmark Web site at www lexmark
43. default settings Station Name Enter your name or company name by using the alphanumeric keyboard screen Use the navigation arrow buttons and the V button to enter the name in the entry field provided Station Number Enter your fax phone number by using the numeric entry field provided Use the navigation arrow buttons and the VY button to enter the number Menus 173 Using the MFP control panel and menus Fax Send Settings Defaults Menu Fax Settings Fax Send Settings Menu item Purpose Values and descriptions Resolution To define quality in dots per inch e Standard dpi A higher resolution gives e Fine greater print quality but it Super Fine increases the fax transmission time Ultra Fin for outgoing faxes a Fine Width Select the width of your document 210 mm Denotes a country region 8 5 in specific factory default value Content Specifies the type of content Text The fax job contains text only i in the fax job Pomak iao Text The fax job contains a mixture of Graphics text and graphics Photo The fax job contains photo images only Darkness Specifies the level of darkness for 1 9 5 the fax job Dial Prefix A numeric entry field is provided to Null The entry field is limited to 57 enter numbers The previously characters If you enter a number entered numbers are shown See string containing more characters The dial prefix c
44. e Incorrect paper settings may be selected See Fax Paper Source for more information Solving fax problems 132 Troubleshooting Solving ADF problems Skewing e The guides are not positioned properly Align them with the edges of the paper e Make sure the ADF tray is properly installed Refer to the Setup Guide for installation instructions Misfeeds multi feeds or mispicks e Make sure the ADF cover is closed e The guides are not positioned properly Align them with the edges of the paper e Print a menus settings page See Printing the menu settings page for more information Verify how many pages have been scanned Replace the pick roller assembly and the separator pick roller after scanning 40 000 pages See Replacing the pick roller assembly and the separator pick roller for more information Vertical lines and streaks on the output Clean the ADF window See Cleaning the ADF window for more information Solving scanner flatbed problems Problem Solution Speckles on the output Clean the scanner flatbed See Cleaning the scanner flatbed for more information Solving option problems Problem Solution Option does not operate correctly Turn the MFP power off wait for about 10 seconds and turn after it is installed or it quits the MFP power on If this does not fix the problem unplug the working MFP and check the connection between the drawer and MFP e Make sure the option is
45. flash detected 227 52 Not enough free space in flash memory for resources 227 53 Unformatted flash detected 228 54 Standard Network Software Error 228 Index messages continued 55 Unsupported Flash in slot lt X gt 228 55 Unsupported Memory in slot lt X gt 228 56 Standard USB Port Disabled 228 88 Toner is low 228 900 999 Service lt message gt 228 Administrator menus turned off by system administrator 228 After pressing the green start button the fax will be transmitted on lt send date gt lt send time gt Continue 228 Answering 228 Busy 229 Call Complete 229 Canceling fax es 229 Canceling print job s 229 Canceling scan job 229 Canceling scan job Clearing scanner 229 Change lt source gt to lt new media gt 229 Close Print Cartridge access door 229 Connect lt baud rate gt bps 229 Connecting 229 Copy turned off by system administrator 229 Could not find Shortcut lt x gt Continue 229 Defragmenting Flash 230 Device must be in Ready state before accessing administration menus 230 Dialing lt number gt 230 E mail turned off my system administrator 230 Enter PIN prompt 41 Fax already in progress 230 Fax Failed 230 Fax turned off by system administrator 230 Flushing Buffer 230 Formatting Fax Flash 230 Formatting Flash 230 FTP disabled by system administrator 230 Incompatible settings selected lt setting gt modified 230 Insert Tray 1 230 Insufficient resources
46. installed and selected in the print driver you are using e Optional drawer Make sure the connection between the optional drawer and the MFP is secure Refer to the Setup Guide for more information e Make sure the print media is loaded correctly See Loading print media for more information e Optional flash memory card Make sure the flash memory card is securely connected to the MFP system board e Optional MFP memory card Make sure the MFP memory card is securely connected to the MFP system board Solving ADF problems 133 Troubleshooting Solving network printing problems Problem This MFP is not responding Cause The MFP may not have power Solution e Make sure the power cord is plugged in e Make sure the electrical outlet is working e Check to see if the other equipment on the same electrical outlet is working e Make sure the MFP is turned on The MFP is not in the Ready State e Press d to clear the message e Press Clear to exit a function or the menus The network cable may be disconnected Reconnect the network cable The network cable may be damaged Replace the network cable with a previously tested network cable The network print port or print driver may be configured incorrectly e Check to see if the print queue on the local workstation is paused e Check to see if the print port and print driver are installed correctly Consider removing an
47. is either missing or not fully inserted into the MFP Insert the tray completely into the MFP Waiting The MFP has received a page of data to print but is waiting for an End of Job command a Form Feed command or additional data Press Stop Press the down arrow to access Cancel print jobs and then press v Highlight individual jobs and then press vd Waiting Select to Print Buffer The MFP has received a page of data to print but is waiting for an End of Job command a Form Feed command or additional data Press V to print the contents of the buffer Press Stop Press the down arrow to access Cancel print jobs and then press v Highlight individual jobs and then press vi Waiting for redial A fax was attempted unsuccessfully the fax recipient will be dialed again after a waiting period No action required MFP messages 235 Index Ce A A4 Width 194 ADF cleaning cork like part 117 window cleaning 118 Administration menus See menus 164 alarms error messages 186 setting 185 toner 190 automatic tray linking 137 avoiding media jams 36 background shading 130 binding duplex 60 bins 80 rear output bin 81 standard output bin 80 raising paper rest 80 bitmapped fonts 147 black partial page 130 C Cancel Faxes Default Menus Fax Settings 178 Fax 217 canceling a print job from MFP control panel 39 from your computer 39 card stock capacity 51 guidelines
48. media is all the same type Then set the Paper Size and Paper Type for each tray Restoring factory defaults 137 Administration Disabling tray linking If you use different print media in the sources each source with a different print media must have the Paper Type set to a unique value to disable the automatic tray linking feature Removing the MFP from an optional drawer You can remove the MFP from either the 250 sheet drawer or the 500 sheet drawer using the same method 1 Turn the MFP power off 2 Unplug the MFP power cord 3 Disconnect all cables from the back of the MFP CAUTION The MFP weighs over 18 kg 39 69 Ib therefore it requires at least two people to lift it to avoid injury Ask someone to help you lift it Make sure your fingers are not under the MFP when you set it down 4 Lift the MFP off of the optional drawer and then set the MFP aside Removing the MFP from an optional drawer 138 Administration Removing optional cards Note You will need a 2 Phillips screwdriver for this procedure Accessing the system board 1 Turn the MFP off and unplug the MFP power cord 2 Disconnect all cables from the back of the MFP 3 Open the upper front door and multipurpose feeder door Removing optional cards 139 Administration 4 Press the tabs on the front and top of the MFP to release the side door 5 Swing the side door away from the MFP and then slide the door toward the back of the MFP to
49. menus Delete Shortcuts 1 Press the Administration key button Press the down arrow button until you highlight Default Menus and press v Press the down arrow button until you highlight Delete Shortcuts and press Vv Note Delete Shortcuts appears in the list of menu items only if a shortcut exists Select either E mail Fax FTP or Profiles and press Vv Use the down arrow button to highlight the shortcut you want to delete and press v Note You may select more than one shortcut 6 Highlight Delete and press Vv For more information on shortcuts see Managing shortcuts creating entering deleting Print Reports From this menu you can select to print different kinds of reports Once you scroll through the menu to select the report you want press The message Printing appears and the report prints Print Reports Menu item Purpose Values and descriptions Menu Settings Page Prints the menu settings page which shows information including e Current settings for each of the menu items for all menus e Cartridge information e A list of installed options and features e Available MFP memory Network Setup Page Prints the current settings for how the network is set up Shortcut List Prints a list of previously defined shortcuts E mail Shortcuts List Prints a list of the e mail shortcuts Fax Shortcuts List Prints a list of the fax shortcuts FTP Shortcuts List Prints a list of the FTP shortcuts Profiles
50. must always exit to the rear output bin Print media that is 165 1 mm 6 5 in or less in length must exit to the rear output bin Note Legal size print media sent to the rear exit bin stacks improperly when too many sheets accumulate You must remove print media often from this bin Print media specifications and guidelines 81 Media specifications and guidelines To use the rear output bin 1 Grasp the tab in the recessed area of the rear output bin door Print media specifications and guidelines 82 Media specifications and guidelines 2 Pull the door down 4 Close the rear output bin door when you finish using it Note Make sure the door closes properly on both sides to prevent jams Print media specifications and guidelines 83 Clearing jams By carefully selecting media and loading it properly you should be able to avoid most jams If jams do occur complete the steps in the following sections If jams occur frequently see Avoiding jams when printing Note You must remove all jammed media from the entire paper path A new copy of the page that jammed prints if Jam Recovery is set to On from the control panel or the Web pages Setting Jam Recovery to Auto does not guarantee that a new copy of the page will print Identifying the media path The following illustration shows the pa
51. only with water wipe the ADF window back and forth to clean it 6 Close the cover 7 Turn the MFP on Cleaning the ADF window 119 Maintenance Cleaning the scanner flatbed 1 Turn the MFP off 2 Open the scanner flatbed cover 3 Using a soft clean cloth moistened only with water wipe the scanner flatbed back and forth to clean it 4 Close the cover 5 Turn the MFP on Cleaning the scanner flatbed 120 Te Troubleshooting ke Solving basic MFP problems Sometimes MFP problems are very easy to solve When you have a problem first make sure that If an error displays on the control panel see Understanding the MFP control panel messages The power cord is plugged into the MFP and a properly grounded electrical outlet The MFP power switch is on The electrical outlet is not turned off by any switch or breaker Other electrical equipment plugged into the outlet is working All options are properly installed If you have checked all of the above and still have a problem turn the MFP power off wait for about 10 seconds and then turn the MFP power on This often fixes the problem Note If any of these do not solve your problem see the other topics listed in Troubleshooting Troubleshooting 121 Troubleshooting Solving printing problems Problem Solution The MFP does not print at all or Make sure that the upper front door is fully closed on both sides prints black splotches down the A
52. ordering 104 separator pick roller replacing 112 serial number 135 Setup Menu 185 shield removing 140 sizes media 10 Com 10 54 7 3 4 Monarch 54 9 envelope 54 A4 53 A5 53 B5 envelope 54 C5 envelope 54 DL envelope 54 executive 53 folio 53 JIS B5 53 legal 53 letter 53 statement 53 universal 53 Index source wrong 123 specifications duplex unit 52 media sizes 53 stack height indicators 64 standard output bin raising paper rest 80 using 80 storing media 55 print cartridge 105 print media 55 supplies conserving 104 ordering 104 print cartridge 105 Lexmark Return Program 105 regular 105 recycling 110 symbol set support 153 system board accessing 139 reinstalling the shield 143 T test printing Hex Trace mode 191 menu settings page 192 timeout print 189 wait 189 toner alarm 190 toner fog 130 transparencies guidelines 57 loading 78 tray linking 137 troubleshooting calling for service 135 MFP problems solving 121 option problems does not operate after installation 133 quits working 133 other problems MFP escape codes 135 obtaining updated drivers and utilities 135 print quality problems 128 131 248 Index troubleshooting continued print quality problems continued jagged characters 129 print quality problems solving background shading 130 black partial page 130 blank pages 130 blurred characters 126 faint images 129 left and top margins 129 light characters 126 light printing but
53. orientation 57 printing 57 Lexmark Authorized Supplies Dealers 104 light print 126 linking trays 137 loading capacities optional 250 sheet tray 51 optional 500 sheet tray 51 standard tray 51 card stock 77 envelopes 79 letterhead 78 optional 250 sheet tray 62 optional 500 sheet tray 67 print media 61 scan media 44 in the ADF 45 in the scanner flatbed 47 standard tray 62 transparencies 78 Index loading media multipurpose feeder 75 optional 250 sheet tray 62 optional 500 sheet tray 67 standard tray 62 logo 78 M maintaining the MFP 104 cleaning the MFP 107 cleaning the printhead lens 111 ordering a print cartridge 105 Lexmark Return Program 105 regular 105 print cartridge installing a new one 108 storing 105 replacing the pick roller assembly 112 replacing the separator pick roller 112 margins incorrect 129 media card stock dimensions supported 44 51 52 envelopes dimensions supported 54 guidelines 55 card stock 59 envelopes 57 labels 58 letterhead 56 letterhead printing 57 loading multipurpose feeder 76 loading optional 250 sheet tray 62 loading optional 500 sheet tray 67 loading standard tray 62 paper 56 transparencies 57 letterhead guidelines 56 loading in multipurpose feeder 78 loading instructions based on source 57 loading multipurpose feeder 77 optional 250 sheet tray 62 optional 500 sheet tray 67 standard tray 62 paper dimensions supported 53 238 Index media continued memory Print a
54. original documents into the ADF or place your first original on the scanner flatbed and press Start The device automatically enters Copy mode and begins copying Select number of copies To select the number of copies for your job from the Home screen type the number of copies on the keypad The device automatically enters Copy mode From any other screen press Copy and then type the number of copies using the numeric keypad You can also highlight Copies on the control panel and then press the left or right arrows to increase or decrease the number of copies Specify copy from size To specify the original size scan media you are copying from press Copy press the down arrow until Copy From is highlighted and then press the right or left arrow until you see the size you need Copying information 27 Printing copying faxing and scanning Set copy to size To choose the size print media your copies will be made on press Copy press the down arrow until Copy To is highlighted and then press the right or left arrow until you see the size you need Your original document is automatically scaled up or down to fit the Copy To print media size Set collation To enable or disable collation for multiple page jobs press Copy press the down arrow until Collate is highlighted and then press the right or left arrow to turn collate on or off Collation orders your multiple page job as 1 2 3 1 2 3 1 2 3 rather than 1 1 1 2 2 2
55. oxidation set or oil based should meet these requirements latex inks might not Printing on letterhead Check with the manufacturer or vendor to determine whether the preprinted letterhead you have chosen is acceptable for laser MFPs Print media specifications and guidelines 56 Media specifications and guidelines Page orientation is important when printing on letterhead Use the following table for help when loading letterhead in the print media sources Top of page Print media source or process Print side Portrait Landecape Tray 1 Face down Front of tray Left side of tray standard tray Tray 2 optional 250 sheet or 500 sheet drawer Duplex printing using Face up Rear of tray Not applicable tray 1 or tray 2 Multipurpose feeder Face up Logo enters the MFP first Left side of tray including feeding individual sheets Duplex printing using Face down Logo enters the MFP last Not applicable the multipurpose feeder Note It is possible to load letterhead for simplex single sided or duplex two sided printing See Paper Loading for more information Transparencies You can feed transparencies from the standard 250 sheet tray or the multipurpose feeder Try a sample of any transparencies you are considering using with the MFP before buying large quantities Do not load transparencies in the optional 250 sheet or 500 sheet drawer To load transparencies in the multipurpose feeder
56. remove it Set the door aside Locate the shield on the side of the MFP Loosen the six screws on the shield but do not remove the screws completely O ON o Slide the shield to the left until the screws fit into the keyholes on the cover Removing optional cards 140 Administration 10 Remove the shield and set it aside Removing optional cards Warning Optional cards are easily damaged by static electricity Touch something metal on the MFP before you touch an optional card 1 Remove the shield See Accessing the system board for more information 2 Locate the optional card you want to remove Removing optional cards 141 Administration 3 Push the connector latches on both ends of the connector away from the optional memory card 4 Pull the card straight out of the connector as shown in the following illustrations for the type of card you are removing e Optional memory card e Optional flash memory card Note The card in the illustration is shown at an angle so you can see the pins and connectors on the card Do not pivot the card to remove it Pull it straight out Removing optional cards 142 Administration 5 Place the optional card in its original packaging or wrap it in paper and store it in a box 6 Reinstall the shield See Reinstalling the shield for more information Reinstalling the shield 1 Align the six keyholes with the six screws on
57. removing 138 optional MFP memory removing 141 ordering supplies 104 ordering print cartridge 105 Lexmark Return Program 105 regular 105 Orientation Defaults Menu E mail FTP Settings 180 E mail What will be scanned 221 PCL Emul Menu 194 PDF Menu 195 orientation PDF Menu 195 Original Size Defaults Menu Copy Settings 172 Defaults Menu E mail FTP Settings 179 output bins 80 rear output bin 81 standard output bin 80 raising paper rest 80 Overlay Copy 215 Defaults Menu Copy Settings 172 P paper guidelines 56 paper continued loading continued multipurpose feeder 76 77 optional 250 sheet tray 62 optional 500 sheet tray 67 standard tray 62 paper exits 80 rear output bin 81 standard output bin 80 paper jams clearing 84 paper path 84 reprinting jammed pages 186 paper loading multipurpose feeder 77 optional 250 sheet tray 62 optional 500 sheet tray 67 standard tray 62 Paper Menu 164 Configure MP 166 Custom Types 168 Paper Loading 167 Paper Size 165 Paper Source 164 Paper Texture 166 Paper Type 165 Paper Weight 167 Substitute Size 166 Universal Setup 168 paper rest raising 80 Paper Saver Copy 214 Defaults Menu Copy Settings 171 paper sizes A4 53 A5 53 executive 53 folio 53 JIS B5 53 legal 53 letter 53 statement 53 universal 53 paper specifying custom type 168 if requested size not loaded 166 preprinted forms 167 size 165 Index paper specifying continued source 164 texture 166 type
58. represents 1 6 Paper Card Stock Transparency Labels Envelope Note If a user defined name is available it is displayed instead of Custom Type lt x gt The user defined name is truncated to 16 characters If two or more custom types share the same name the name only appears once in the Custom Types value list when the Paper Size setting for a tray is Universal 1 Select a unit of measure Inches Denotes a country region Millimeters specific factory default value 2 Select the values Portrait Width 3 00 14 17 in 8 5 in in increments of 0 01 in 76 360 mm 216 mm in increments of 1mm Portrait 3 00 14 17 in 14 17 in in increments of Height 0 01 in 76 360 mm 360 mm in increments of 1mm Feed Short Edge Direction Default Menus Long Edge Use the Default Menus to set MFP settings related to printing copying faxing or e mailing documents and security settings See the following menu items for Default Menus General Settings Copy Settings Fax Settings E mail FTP Settings Print Settings Security Set Date and Time Delete Shortcuts Menus 168 General Settings Using the MFP control panel and menus Note Values marked by an asterisk are the factory default settings Defaults Menu Menu item Display Language General Defaults General Settings Purpose To determine the language of
59. searching the stored No action required shortcuts for a match to your entry Searching for Shortcut lt x gt Cancel The system is searching for a shortcut matching your entry Wait for the search to complete Highlight Cancel and press vd to begin typing a new entry Selected jobs deleted The held jobs you selected have been deleted No action required Selected jobs submitted for printing The held jobs you selected will print No action required Sending Page The displayed fax page number is being sent No action required Server connection failed The device failed to connect to the network server For e mail make sure the device is configured correctly for e mail and make sure the e mail server is working properly For FTP make sure the device is configured correctly for FTP the username and password are correct and the FTP server is working properly For Scan to PC make sure the Scan to PC applet is running on the PC and any firewalls are correctly configured Windows XP has a default firewall see your support person if necessary For Lexmark Document Solutions Suite verify the host machine containing the Lexmark Document Solutions Suite server is up and running MFP messages 233 Understanding the MFP control panel messages Message Set Clock What this message means The internal clock time is invalid It must be reset bef
60. see page 78 of Using and loading the multipurpose feeder When printing on transparencies e Be sure to set the Paper Type to Transparency from the print driver MarkVision Professional the control panel or the Web pages to avoid damaging your MFP e Use transparencies designed specifically for laser printers Transparencies must be able to withstand temperatures of 175 C 347 F without melting discoloring or releasing hazardous emissions e To prevent print quality problems avoid getting fingerprints on the transparencies e Before loading transparencies fan the stack to prevent sheets from sticking together Envelopes You can load up to 10 envelopes in the multipurpose feeder Try a sample of any envelopes you are considering using with the MFP before buying large quantities See page 79 of Using and loading the multipurpose feeder for loading an envelope instructions Print media specifications and guidelines 57 Media specifications and guidelines When printing on envelopes Set the Paper Size to MP Feeder Size sub menu from the control panel MarkVision Professional or the Web page Set the Paper Type to Envelope in the MP Feeder Type sub menu from the control panel MarkVision Professional or the Web pages Select the size and type from the print driver Use envelopes made from 75 to 105 g m 20 to 28 Ib bond paper For best performance and fewer print media jams do not use envelopes that Have excessive
61. the Copy Quality Asterisk character Can be used as part of a fax number or as an alphanumeric character Understanding the MFP control panel 156 Using the MFP control panel and menus Button Function Backspace Within the Copy menu accessed by pressing the Copy button press this button to delete the right most digit of the value in the Copy SCH A letanow coma Moldedinio Count If the entire number is deleted by pressing the Backspace button numerous times the default value of 1 is displayed Within the Fax Destination List press this button to delete the right most digit of a number entered manually It also deletes an entire Address book or shortcut entry Once an entire line is deleted another press of the Backspace button causes the cursor to move up one line Within the E mail Destination List press this button to delete the character to the left of the cursor If the entry is in an Address Book selection or shortcut the entire entry is deleted Dial Pause Press to cause a one second dial pause in a fax number The button Note The following icon is molded only functions within the Fax menu or with fax functions into the button Press from the Home screen to re dial a fax number If this button is pressed when outside of the Fax menu fax function or Home screen then an error beep sounds When sending a fax in the Fax To field a dial pause is represented by a comma
62. the requested size and type print media Load Manual Feeder with lt new media gt Print media is required to finish a print job Load the manual feeder with the requested size and type print media Manual fax turned off by administrator Your support person has restricted access to the manual fax function See your support person No Answer The device tried to dial a fax recipient but there was no answer No action required The next fax recipient is dialed The recipient who did not answer is queued for redial after a waiting period No dial tone The device cannot establish a dial tone to begin faxing Check your phone cable connections Check your Behind PABX setting No jobs selected No job from the list is selected shown with an x for printing or deleting Select a job to print or delete No profiles to select No profiles are stored in the system Create a profile using your computer MFP messages 231 Understanding the MFP control panel messages Message No results for lt x gt Continue What this message means The system did not find any shortcuts matching your entry What you can do Highlight Continue and press vd to return to the screen before the search screen No stored fax numbers You cannot perform a search because no fax numbers are stored on the system Enter a fax number manually Number of copi
63. the Lines per Page Paper Size and Orientation menu items Select the correct Paper Size and Orientation before changing Lines per Page A4 Width Auto CR after LF Auto LF after CR To select the width of the logical page for A4 size paper To specify whether the MFP automatically performs a carriage return after a line feed control command To specify whether the MFP automatically performs a line feed after a carriage return control command 198 mm Makes the logical page compatible with the Hewlett Packard LaserJet 5 Printer 203 mm Off Makes the logical page wide enough to print eighty 10 pitch characters MFP does not perform a carriage return after a line feed control command On Off MFP performs a carriage return after a line feed control command MFP does not perform a line feed after a carriage return control command On MFP performs a line feed after a carriage return control command Menus 194 Using the MFP control panel and menus PostScript Menu Use the PostScript Menu to change print settings that only affect jobs using the PostScript emulation Note Values marked by an asterisk are the factory default setting Defaults Menu Print Settings PostScript Menu Menu item Purpose Values and descriptions Print PS Error To print a page defining the Discards the print job PostScript emulation error without printing an error
64. the PostScript emulation use point size to specify the size of both fixed spaced and proportional fonts Understanding fonts 146 Administration Bitmapped and scalable fonts The MFP uses both bitmapped and scalable fonts Bitmapped fonts are stored in MFP memory as predefined patterns of bits that represent a typeface at a specific size style and resolution The following illustration shows an example of a character from a bitmapped font Bitmapped fonts are available in different type styles and point sizes as downloadable fonts Contact the place where you bought your MFP for more information about downloadable fonts Scalable fonts also called outline fonts are stored as computer programs that define the outlines of the characters in the font Each time you print characters from a scalable font the MFP creates a bitmap of the characters at the point size you choose and saves it temporarily in MFP memory P Pre These temporary bitmapped fonts are deleted when you turn off or reset the MFP Scalable fonts provide the flexibility of printing in many different point sizes Your MFP uses different scalable font formats for downloading fonts to the MFP The PCL 5 emulation uses ntellifont and TrueType scalable fonts The PostScript 3 emulation uses Type 1 TrueType Character Identifier CID Compact Font Format CFF and other standard PostScript 3 font formats There are thousands of different scalable fonts available in thes
65. words commonly used to describe the weight of a typeface are bold medium light black and heavy Style refers to other typeface modifications such as tilt or character width Italic and oblique are styles where the characters are tilted Narrow condensed and extended are three common styles that modify the character widths Some fonts combine several weight and style modifications for example Helvetica Narrow Bold Italic A group of several weight and style variations of a single typeface is called a typeface family Most typeface families have four variations regular italic bold and bold italic Some families have more variations as the following illustration for the Helvetica typeface family shows Helvetica ABCDEFGHIJKLMNOPQRSTUVWXYZ Helvetica ltalic ABCDEFGHIJKLMNOPQRS TUVWXYZ Helvetica Bold ABCDEFGHIJKLMNOPQRSTUVWXYZ Helvetica Boldltalic ABCDEFGHIJKLMNOPQRSTUVWXYZ Helvetica Narrow ABCDEFGHIJKLMNOPQRSTUVWXYZ Helvetica Narrow Italic ABCDEFGHIJKLMNOPQRSTUVWXYZ Helvetica Narrow Bold ABCDEFGHIJKLMNOPQRSTUVWXYZ Helvetica Narrow Bolditalic ABCDEFGHIJKLMNOPQRSTUVWXYZ Understanding fonts 145 Administration Pitch and point size The size of a font is specified as either a pitch or point size depending on whether the font is fixed space or proportional In fixed space fonts each character has the same width Pitch is used to specify the size of fixed space fonts It is a measure of the number of characters that will print in
66. you avoid printing problems The following sections contain guidelines for choosing the correct print media For detailed information about print media characteristics refer to the Card Stock amp Label Guide available on the Lexmark Web site at www lexmark com publications Print media specifications and guidelines 55 Media specifications and guidelines Paper For the best print quality use 75 g m 20 Ib xerographic grain long paper Try a sample of any paper you are considering using with the MFP before buying large quantities When loading paper note the recommended print side on the paper package and load paper accordingly See the following topics for detailed loading instructions e Loading the standard tray or the optional 250 sheet tray e Loading the optional 500 sheet tray e Using and loading the multipurpose feeder The following papers are not recommended for use with your MFP e Paper with a rough or heavily textured surface e Coated papers such as erasable bond e Preprinted papers manufactured with chemicals that may contaminate the MFP e Multiple part forms e Synthetic papers e Thermal papers e Recycled paper having a weight less than 75 g m 20 Ib Letterhead Preprinted papers such as letterhead must be able to withstand temperatures up to 200 C 392 F without melting or releasing hazardous emissions Use inks that are not affected by the resin in toner or the silicone in the fuser Inks that are
67. 128 missing characters 131 partial page black 130 poor image quality 129 print too dark 129 repetitive spots 129 solid black on transparencies 128 toner fog 130 Toner Low appears 128 toner rubs off page 127 toner smears on page 127 toner smudges 126 uneven edges 129 unexpected characters print 131 vertical or horizontal streaks 127 white streaks on paper 128 print quality adjusting PictureGrade 185 print resolution 184 toner darkness 185 Index 246 print timeout configuring 189 Print Profiles menus See menus 223 printhead lens cleaning 111 printing directory list 39 duplex from multipurpose feeder 60 from trays 60 font sample list 39 font samples 39 on two sides from multipurpose feeder 60 from trays 60 printing problems solving jam message remains jam is cleared 125 Load lt source gt message appears optional tray is loaded 124 media buckles 124 media skews 124 media sticks 124 MFP flushing data and Flushing Buffer remains on control panel 125 MFP on nothing prints 123 missing or damaged parts 123 multiple sheets feed 124 optional 250 sheet tray paper feed failure 124 optional 500 sheet tray paper feed failure 124 standard tray paper feed failure 124 Toner Low appears and printing stops 124 upper front door will not close 123 problem solving ADF problems misfeeds multi feeds mispicks 133 skewing 133 vertical lines and streaks 133 fax problems blank areas on pages with only text at the top 132 f
68. AM provides The resources are resources remain in the flash automatically stored in memory even when the MFP is flash memory if an turned off optional flash memory Values are only shown if formatted card is installed non defective and not password protected Jam Recovery To establish whether the MFP On MFP reprints jammed reprints jammed pages pages Off MFP does not reprint jammed pages Auto MFP reprints a jammed page unless the memory required to hold the page is needed for other tasks Page Protect To successfully print a page that Off Prints a partial page of may otherwise generate Complex data if memory is Page errors insufficient to process If after selecting On you still the entire page cannot print the page you may On Ensures that an entire also have to reduce the size and page is processed number of fonts on the page or before it prints increase the installed MFP memory For most print jobs you do not need to select On When On is selected printing may be slower Menus 186 Using the MFP control panel and menus Defaults Menu Print Settings Setup Menu continued Menu item Print Area Purpose Values and descriptions To modify the logical and physical Normal printable area Whole Page Menus 187 Note The Whole Page setting only affects pages printed using PCL 6 This setting has no effect on pages printed using PCL XL or PostScript If you try to print any dat
69. Administration Times Bold Times Boldltalic Times Bold Italic TimesNewRomanPSMT Times New Roman TimesNewRomanPS ItalicMT Times New Roman Italic TimesNewRomanPS BoldMT Times New Roman Bold TimesNewRomanPS BolditalicMT Times New Roman Bold Italic Univers Univers Oblique Univers Bold Univers BoldOblique Univers Condensed Univers Condensed Medium Univers CondensedOblique Univers Condensed Medium Italic Univers CondensedBold Univers Condensed Bold Univers CondensedBoldOblique Univers Condensed Bold Italic Wingdings Regular Wingdings ZapfChancery Mediumlitalic ITC Zapf Chancery Medium Italic ZapfDingbats ITC Zapf Dingbats OCR A OCR B C39 Narrow C39 Regular C39 Wide Your MFP also supports the following PCL 6 bitmapped fonts e Line Printer 16 e POSTNET Bar Code Understanding fonts 151 Administration Your MFP supports the following PCL 6 symbol sets Supported symbol sets ABICOMP Brazil Portugal Wingdings ISO 25 French ABICOMP International POSTNET Bar Code ISO 57 Chinese DeskTop ISO German ISO 60 Norwegian version 1 Legal ISO Spanish ISO 61 Norwegian version 2 MC Text ISO 2 IRV Int l Ref Version ISO 69 French Microsoft Publishing ISO 4 United Kingdom ISO 84 Portuguese Russian GOST ISO 6 ASCII ISO 85 Spanish Ukrainian
70. D TO THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE Some states do not allow disclaimer of express or implied warranties in certain transactions therefore this statement may not apply to you This publication could include technical inaccuracies or typographical errors Changes are periodically made to the information herein these changes will be incorporated in later editions Improvements or changes in the products or the programs described may be made at any time Comments about this publication may be addressed to Lexmark International Inc Department F95 032 2 740 West New Circle Road Lexington Kentucky 40550 U S A In the United Kingdom and Eire send to Lexmark International Ltd Marketing and Services Department Westhorpe House Westhorpe Marlow Bucks SL7 3RQ Lexmark may use or distribute any of the information you supply in any way it believes appropriate without incurring any obligation to you You can purchase additional copies of publications related to this product by calling 1 800 553 9727 In the United Kingdom and Eire call 44 0 8704 440 044 In other countries contact your point of purchase References in this publication to products programs or services do not imply that the manufacturer intends to make these available in all countries in which it operates Any reference to a product program or service is not intended to state or imply that only that product program or service may
71. F for more information and illustrations for proper orientation Press Copy Press 3 on the keypad Press the down arrow until Collate is highlighted and then press the left or right arrow until you see On Press the down arrow until Options is highlighted and then press v Press the left or right arrow until you see Photo Content is highlighted Press the down arrow until Paper Saver is highlighted and then press the left or right arrow until you see 4 on 1 port Press Start Making copies 30 Printing copying faxing and scanning Job 4 two sided duplex copies from one sided originals Make a legal size two page document fit on a duplexed letter size page for insertion into a standard size notebook The original documents contain several graphics as well as text 1 Load all pages face up in the ADF See Loading scan media in the ADF for more information and illustrations for proper orientation Press Copy Press the down arrow until Copy From is highlighted Press the left or right arrow until you see Legal Press the down arrow until Options is highlighted and then press vd Press the left or right arrow until you see Text Graphics Content is highlighted Press the down arrow until Duplex is highlighted Press the left or right arrow until you see Long Edge O ON o Om P W ND Press Start Job 5 enlarge copies Enlarge a black and white drawing so you can see it better and make annotations 1 Plac
72. Home screen Within manual fax e Highlight Begin Scanning and press V to scan and transmit a single page on the scanner flatbed or all scan media loaded in the scanner ADF e Highlight Prescan and press vd to scan multiple originals one at a time on the scanner flatoed Highlight Scan Next Page and press VY to scan each new page and then highlight Done and press V to transmit all pages e Highlight Begin Receiving and press V to begin receiving an incoming fax Examples of typical fax jobs Job 1 one page Place the document face down on the scanner flatbed or face up in the ADF Press Fax Enter the fax recipient phone number on the numeric keypad P Go N eh Press Start Faxing information 34 Printing copying faxing and scanning Job 2 multiple pages Load all pages face up in the ADF Press Fax Enter the fax recipient phone number on the numeric keypad P OO N Press Start Job 3 text graphics content Load all pages face up in the ADF Press Fax Enter the fax recipient phone number on the numeric keypad A Go N eh Use the navigation arrow buttons to highlight Options and then press Y Press the down arrow until Content is highlighted Press the left or right arrow until you see Text Graphics 5 Press Start Job 4 photo 1 Place the photo face down on the scanner flatbed 2 Press Fax 3 Enter the fax recipient phone number on the numeric keypad 4 Use the navigation arrow buttons to
73. If the left side of the door is not fully closed the MFP will not right side of a page print If the right side of the door is not fully closed black splotches may print down the right side of a page Job did not print or incorrect e Make sure Ready appears on the control panel before you characters printed send a job to print e Make sure print media is loaded in the MFP See Loading print media and Using and loading the multipurpose feeder e Verify that the correct print driver is being used e Make sure the network cable or USB cable is firmly plugged in at the back of the MFP Note A power cord is supplied with your MFP Other cables such as a USB or Ethernet cable must be purchased separately e Make sure you are using the correct cable If you use the USB port we recommend the cable with Lexmark part number 12A2405 2M e If the MFP is connected through a USB hub switch box try a direct connection e Verify that the correct print media size is selected in the print driver MarkVision Professional the control panel or the Web pages e Make sure PCL SmartSwitch and PS SmartSwitch are set to On in the print driver MarkVision Professional the control panel or the Web pages e If a print spooler is used verify that the spooler is not stalled e If you print across a network see Solving network printing problems You are connected to the USB Make sure you are using a USB capable operating system por
74. LEXMARK X422 User s Reference ETIE Jae Sees Ge ee LE eee ee SS lt 7 EE 1 d Ji 4 CH January 2004 www lexmark com Contents len e a estes ed sas cece ora las seescusincendeansesntianeeebdnanedesendeubieebenencateceeaty 8 SEELEN eet ee EE 9 Licensing notice eee eee eee ne re eee esg 11 Safety information EE 12 RTE ee ae GE 12 Electroni an Ee Beete 12 Noise emission levels cc caceascdaden cenextencas ear ecerecenastswecmetceugnadeceqentntantiaannanceacangutunazeccecaeeyes 14 Luten 14 LaSer OIC OS ng EE 15 Statement of limited Ku EE 15 Chapter 1 e E 19 Chapter 2 Printing copying faxing and scanning sseees 20 Tips on storing Ra 20 erdeelt nu ME 20 Avoiding jams when scanning E 20 Scanning to e mail or FTP E 21 Eu ER EEN 21 S archifor NaMe eeng 21 Manual e mail addresses eene eege GAEREN EENEG 22 Kies kee EES 22 View FO TE 22 Specify ee ET 22 EE eege 22 Specify content eege eege ee ee rege tseedEeEEe 22 Speci TOMAT EE 23 e EE 23 Setresol toN nee eee eee ee een eer eee ee ee ee rere 23 Enter a s bject line cen eee ee eee eee eee ere ee eee ee eee 23 SS CUNNING RR E 23 EE 23 Use ScanBack utility EE 23 Use the Web pages ee ee ee 24 Contents Copying information EE 27 Mie 27 NTU EE 27 Select number Of Copies ue 27 Specify copy from siZe aca a acdsee cack cecal aot Ee 27 Set Copy O S ZE ae eT ee ee ee ee ee ee eer ee e
75. List Prints a list of defined profiles Fax Receive Log Prints a list of the most recent 45 fax jobs that have been received Fax Send Log Prints a list of the most recent 45 fax jobs that have been sent Menus 201 Using the MFP control panel and menus Print Reports continued Menu item Purpose Values and descriptions Fax Delayed Pending Prints a log of the faxes in the send Log queue and faxes received but not printed Once a fax prints it appears in the Fax Receive Log NetWare Setup Page Prints a page listing the NetWare protocol settings Print Fonts Prints a sample of all the fonts available PCL Fonts Prints a sample for the selected printer emulation of all MFP fonts available for PCL emulation PostScript Prints a sample Fonts of all MFP fonts available for PostScript emulation Print Directory Prints a report showing all the resources stored in flash memory This menu item only appears on the control panel if there is an installed optional flash memory card Network USB Note Values marked by an asterisk are the factory default settings TCP IP Internet Protocol IP specifies the format of packets also called datagrams and the addressing scheme Most networks combine IP with a higher level protocol called Transmission Control Protocol TCP TCP enables two hosts to establish a connection and exchange streams of data TCP guarantees delivery of data and also gu
76. MFP you may want to designate a key operator to do the setup and maintenance of your MFP Refer printing problems and maintenance tasks to this key operator Ordering supplies To order supplies in the U S contact Lexmark at 1 800 539 6275 for information about Lexmark Authorized Supplies Dealers in your area In other countries or regions visit the Lexmark Web site at www lexmark com or contact the place where you bought your MFP Ordering a pick roller assembly Order Lexmark part number 56P2274 Ordering a separator pick roller Order Lexmark part number 56P2253 Maintenance 104 Maintenance Ordering a print cartridge To use the remaining toner remove the print cartridge and then shake it gently back and forth yy You need to have a new print cartridge available when the current one no longer prints satisfactorily The recommended print cartridges specifically designed for your MFP are Part number Average yield Lexmark Return Program cartridges 12A4710 6 000 pages 12A4715 12 000 pages Regular cartridge 12A3710 6 000 pages 12A3715 12 000 pages Storing the print cartridge Store the print cartridge in the original packaging until you are ready to install it Do not store the print cartridge in e Temperatures greater than 40 C 104 F e An environment with extreme changes in humidity or temperature e Direct sunlight e Dusty places e Acar fora long period of time e An
77. SB Menu All downloaded resources fonts macros and symbol sets in MFP memory RAM are deleted Resources residing in flash memory are unaffected Do Not Restore Menus 170 User defined settings remain Copy Settings Using the MFP control panel and menus Note Values marked by an asterisk are the factory default settings Defaults Menu Copy Settings Menu item Content Duplex Paper Saver Print Page Borders Purpose Specifies the type of content contained in the copy job To set duplex output off or on by defining the way duplexed two sided pages would be bound and how the printing on the back of the sheet even numbered pages is oriented in relation to the printing on the front odd numbered pages Specifies how many images of pages from a print job to place on one printed page of print media Specifies if a border is printed around the edge of the page at the margins Values and descriptions Text The copy job contains text only Text The copy job contains a mixture of text Graphics and graphics Photo The copy job contains photo images only off Turns duplex printing off Long edge Assumes binding along the long end of the page left edge for portrait orientation and top edge for landscape orientation Short edge Assumes binding along the short edge of the page top edge for portrait orientation and lef
78. See Replacing the print cartridge for instructions Vertical streaks of various widths appear on print jobs with grayscale graphics such as a pie chart or bar graph SN ABC DEF Contaminants such as paper dust or lint have accumulated on the printhead lens Clean the printhead lens See Cleaning the printhead lens for instructions You may have a defective print cartridge Replace the print cartridge See Replacing the print cartridge for instructions Solving print quality problems 127 Troubleshooting Problem Solution The print is light but Toner Low does not appear on the control panel Remove the print cartridge and shake it from side to side to redistribute the toner to extend the life of the cartridge and then reinstall it See page 108 in Replacing the print cartridge for an illustration of how to shake the print cartridge Replace the used print cartridge with a new one See Replacing the print cartridge for instructions Toner Low appears on the control panel Remove the print cartridge and shake it from side to side to redistribute the toner to extend the life of the cartridge and then reinstall it See page 108 in Replacing the print cartridge for an illustration of how to shake the print cartridge Replace the used print cartridge with a new one See Replacing the print cartridge for instructions Solid black areas or white streaks appear on transparencies or paper S
79. Timeout Power Saver Alarm Control Factory Defaults Content Duplex Paper Saver Print Page Borders Collate Original Size Copy To Source Darkness Number of Copies Overlay Allow priority copies Resolution Width Content Darkness Dial Prefix Automatic Redial Redial Frequency Behind a PABX Enable ECM Allow Save Dial Mode Enable Fax Receive Rings to Answer Auto Reduction Fax Paper Source Note Go to the next page to see a continuation of the menu tree The menu values for these menus are on page 162 Finishing Menu Quality Menu Setup Menu Utilities Menu PCL Emul Menu PostScript Menu PDF Menu Transmission Log Receive Error Log Auto Print Logs Log Paper Source Send Log Displays Enable Send Log Enable Recv Log Speaker Mode Ringer Volume Single Ring Pattern Double Ring Pattern Triple Ring Pattern Fax Mode Manual Fax Memory Use Cancel Faxes The menu values for these menus are on page 162 Menus 159 Using the MFP control panel and menus Press Administration To access Network USB Standard Network Standard USB NetWare PCL SmartSwitch PS SmartSwitch NPA Mode USB Buffer MAC Binary PS Address Netmask Gateway Enable DHCP Enable RARP Enable BOOTP AutolP Enable FTP TFTP HTTP Server Enabled HTTP Config Enabled WINS Server Address DNS Server Address View Name View Address Activate Set Zone View Network Number Activate Ethernet 802 2 Ethe
80. Times Italic Intl CG Times Bold CG Times Bold Intl CG Times Boldltalic CG Times Bold Italic Understanding fonts 149 Supported fonts continued PostScript 3 font names Intl Univers Medium Administration PCL 6 font names Univers Medium Intl Univers Mediumltalic Univers Medium Italic Intl Univers Bold Univers Bold Intl Univers Boldltalic Univers Bold Italic Intl Courier Courier Intl Courier Oblique Courier Italic Intl Courier Bold Courier Bold Intl Courier BoldOblique Courier Bold Italic LetterGothic Letter Gothic LetterGothic Slanted Letter Gothic Italic LetterGothic Bold Letter Gothic Bold LetterGothic BoldSlanted Marigold Marigold NewCenturySchlbk Roman Century Schoolbook Roman NewCenturySchlbk ltalic Century Schoolbook Italic NewCenturySchlbk Bold Century Schoolbook Bold NewCenturySchlbk Boldltalic Century Schoolbook Bold Italic Optima Optima Bold Optima Boldltalic Optima ltalic Palatino Roman Palatino Roman Palatino ltalic Palatino Italic Palatino Bold Palatino Bold Palatino Boldltalic Palatino Bold Italic Symbol SymbolPS Symbol Times Roman Times Roman Times ltalic Times Italic Understanding fonts 150 Supported fonts continued PostScript 3 font names PCL 6 font names Times Bold
81. Z BC DEF N A Choose a different fill pattern in your application Try a different type of print media Print media designed for copiers provides the best quality Remove the print cartridge and shake it from side to side to redistribute the toner to extend the life of the cartridge and then reinstall it See page 108 in Replacing the print cartridge for an illustration of how to shake the print cartridge e Replace the used print cartridge with a new one See Replacing the print cartridge for instructions Solving print quality problems 128 Problem Troubleshooting Solution Faint images or repetitive spots appear on the page ABC DEF e Try a different type of print media Print media designed for copiers provides the best quality e Replace the used print cartridge with a new one See Replacing the print cartridge for instructions Characters have jagged or uneven edges or image quality is poor N ABC Blas e Change the Print Resolution setting in the print driver MarkVision Professional the control panel or the Web pages Use a print resolution higher than 300 dots per inch dpi e If you are using downloaded fonts verify that the fonts are supported by the MFP the host computer and the application The job prints but the left and top margins are incorrect Li ABC DEF Make sure the Paper Size setting is set correctly in the print driver MarkVision Professional
82. a and sources e For weights of print media other than paper refer to the Card Stock amp Label Guide e Capacities are for 20 lb paper unless otherwise noted e For more information about printing labels from tray 1 standard tray refer to the Card Stock amp Label Guide e You can send labels and transparencies to the standard output bin however they may print more successfully when sent to the rear output bin e The following sizes or types of print media must exit to the rear output bin Print media 165 1 mm 6 5 in or less in length 3x 5in and 4x6 in index cards and card stock e Envelopes may curl less if they exit to the rear output bin Print media specifications and guidelines 50 Media specifications and guidelines Specifications for print media Print media source specifications Print media Source supported Sizes supported Weight Capacity Tray 1 Paper A4 A5 JIS B5 60 90 g m 250 sheets of paper standard paper labels folio letter legal 16 24 Ib 50 transparencies 250 sheet tray transparencies executive statement 100 sheets of paper labels Tray 2 optional Paper only A4 A5 JIS B5 60 90 g m 250 sheets of paper 250 sheet tray folio letter legal 16 24 Ib executive statement Tray 2 optional Paper only A4 JIS B5 folio 60 90 g m 500 sheets of paper 500 sheet tray letter legal 16 24 Ib executive Multipurpose Paper envelopes Minimum 60 199 g m 100 sheet
83. a for more information From your application open the file you want to print From the File menu select Print Setup Verify the X422 is selected in the Print Setup dialog box Printing information 37 5 6 Printing copying faxing and scanning In the Print Setup dialog box click Properties Options or Setup depending on the application select the print media type and size and then click OK Click OK or Print Printing from a Macintosh computer oa P WO N ch Load print media See Loading print media for more information From your application open the file you want to print From the File menu select Page Setup Verify the X422 is selected in the dialog box From the Paper menu select the page size you are using and then click OK From the File menu click Print Printing the menu settings page The menu settings page shows information including Current settings for each of the menu items for all menus Cartridge information A list of installed options and features Installed MFP memory Device statistics Print a menu settings page to review the default print fax copy and e mail settings and to verify that MFP options are installed correctly kh Go N ch Make sure the MFP is on Press the Administration key button Press the right arrow button to highlight Print Reports and then press Vv Press Y again to select Menu Settings Page Note With the Menu Settings Page you can verify
84. a in the non printable area defined by Normal Print Area the MFP clips the image at the boundary defined by the Normal defined printable area Using the MFP control panel and menus Defaults Menu Print Settings Setup Menu continued Menu item Purpose Power Saver To specify the amount of time in minutes the MFP waits after a job is completed before it goes into a reduced power state This menu item is also available in the General Settings menu Values and descriptions Disabled This value does not appear unless Energy Conserve is set to Off Refer to the Technical Reference for more information on Energy Conserve 15 240 45 Note This setting applies to the scanner and the printer parts of the MFP Menus 188 Specifies the amount of time after a print job before the MFP goes into Power Saver mode Print the menu settings page to determine the current Power Saver setting When the MFP is in Power Saver mode it is still ready to receive print jobs Select 15 to put the MFP in Power Saver mode 15 minutes after it finishes a print job This uses much less energy but requires more warm up time for the MFP Select 15 if your MFP shares an electrical circuit with room lighting and you notice lights flickering Select a high value if your MFP is in constant use Under most circumstances this keeps the MFP ready to print with minimum warm up time Select
85. access Jams under the print cartridge Jams behind the rear output bin door Before reaching the standard output bin Exiting to the standard output bin 230 Paper jam check duplex Jams in the fuser Jams under the MFP 250 Paper jam check MP Feeder Jams in the multipurpose feeder Identifying the media path 85 Clearing jams Jams in the ADF There are several jams that may occur in the ADF Entering the ADF The scan media jammed under the top cover of the ADF 1 Open the top cover of the ADF 2 Grasp the jammed scan media and pull it out 3 Press v Jams in the ADF 86 Clearing jams In the ADF The scan media jammed under the rollers under the top cover of the ADF 1 Open the top cover of the ADF 2 Press the button to release the second cover 3 Lift the second cover 4 Grasp the jammed scan media and pull it out 5 Press v Jams in the ADF 87 Clearing jams Opening top cover during scanning A jam occurs when the top cover of the ADF is opened after the scanning process starts 1 Remove the jam following the directions in Entering the ADF or In the ADF based on how far the jam is under the top cover 2 Pressv Jammed due to missing scan media or poor positioning in the ADF A jam occurs when scan media is not positioned properly in the ADF or media was not placed in the ADF Position the scan media properly in the ADF and press Vv Jams under the pri
86. acement item assumes the remaining warranty period of the original product Replacement is not available to you if the product you present for exchange is defaced altered in need of a repair not included in warranty service or damaged beyond repair Also such product must be free of any legal obligation or restrictions that prevent its exchange Before you present this product for warranty service remove all programs data and removable storage media For further explanation of your warranty alternatives and the nearest Lexmark authorized servicer in your area please contact Lexmark at 1 859 232 3000 or on the World Wide Web at http support lexmark com Remote technical support is provided for this product throughout its warranty period Lexmark offers a variety of extended warranty programs that include an extension of technical support For products no longer covered by a Lexmark warranty technical support may only be available for a fee Statement of limited warranty 16 Notices Extent of warranty We do not warrant uninterrupted or error free operation of a product Warranty service does not include repair of failures caused by e Modification or attachments e Accidents or misuse e Unsuitable physical or operating environment e Maintenance by anyone other than Lexmark or a Lexmark authorized servicer e Operation of a product beyond the limit of its duty cycle e Failure to have installed a maintenance kit as specified i
87. age and functions included in its software products This MFP is intended to be compatible with the PostScript 3 language This means the MFP recognizes PostScript 3 commands used in various application programs and that the MFP emulates the functions corresponding to the commands Details relating to compatibility are included in the Technical Reference The following terms are trademarks or registered trademarks of these companies Albertus Antique Olive Apple Chancery The Monotype Corporation plc Monsieur Marcel OLIVE Apple Computer Inc Arial The Monotype Corporation plc Candid Agfa Corporation CG Omega Product of Agfa Corporation CG Times Based on Times New Roman under license from The Monotype Corporation plc is a product of Agfa Corporation Chicago Apple Computer Inc Clarendon Linotype Hell AG and or its subsidiaries Eurostile Nebiolo Geneva Apple Computer Inc GillSans The Monotype Corporation plc Helvetica Linotype Hell AG and or its subsidiaries Hoefler Jonathan Hoefler Type Foundry ITC Avant Garde Gothic International Typeface Corporation ITC Bookman International Typeface Corporation ITC Lubalin Graph International Typeface Corporation ITC Mona Lisa International Typeface Corporation ITC Zapf Chancery International Typeface Corporation Joanna The Monotype Corporation plc Marigold Arthur Baker Monaco Apple Computer Inc New York Apple Computer Inc Oxford Arthur Baker Palatino Linotype Hel
88. an optional 250 or 500 sheet drawer is installed Specifies if a send log displays a Remote dialed phone number or aremote Station Name station name Dialed Phone Number Sets the MFP to track the most On recent 45 sent fax jobs Off Sets the MFP to track the most On recent 45 received fax jobs Off Menus 176 The MFP does not track received fax jobs Using the MFP control panel and menus Speaker Settings Defaults Menu Fax Settings Speaker Settings Menu item Purpose Values and descriptions Speaker Mode Specifies how long the Always Off The speaker is set off speaker remains on On until Connected The speaker is on and issues the noise until the fax connection is made Always On The speaker is set on Ringer Volume Sets the MFP fax speaker Off The speaker volume is off i l ees On The speaker volume is on Distinctive Ring Settings Defaults Menu Fax Settings Distinctive Ring Settings Menu item Purpose Values and descriptions Single Ring Answers calls with a one ring On The one ring pattern is set on Pattern SEN Off The one ring pattern is set off Double Ring Answers calls with a double ring On The double ring pattern is set on Pattern pattern Off The double ring pattern is set off Triple Ring Answers calls with a triple ring On The triple ring pattern is set on Pattern pattern Off The triple ring
89. an administrator may choose to lock the menus to keep others from changing menu settings from the control panel Disabling control panel menus To disable the control panel menus so that changes cannot be made to the MFP default settings 1 Turn the MFP off 2 Press and hold the Start and Stop buttons while turning the MFP on Release the buttons when the Performing Self Test message is displayed Press the down arrow button until you reach Panel Menus and then press Vv Press the right arrow button until you reach Disable and then press VY Submit is highlighted 5 Press v Submitting changes appears briefly and you are returned to the same screen where Panel Menus is located 6 Press the down arrow button until Exit Config Menu is highlighted and then press v Resetting the printer appears briefly The menus are disabled the MFP exits the Config Menu and restarts Enabling menus 1 Repeat steps 1 through 3 in Disabling control panel menus 2 Press the left arrow button once so you reach Enable and then press Submit is highlighted Administration 136 Administration 3 Press v Submitting changes appears briefly and you are returned to the same screen where Panel Menus is located Press the down arrow button until Exit Config is highlighted and then press v Resetting the printer appears briefly The menus are enabled the MFP exits the Config Menu and restarts Restoring factory defaults Factory
90. andle and gently shake it side to side to distribute the toner Replacing the print cartridge 108 Maintenance 3 Hold the print cartridge by the handle and insert it into the MFP a Align the tabs on each side of the print cartridge with the slots on each side of the print cartridge cradle Replacing the print cartridge 109 Maintenance 4 Close the upper front door Make sure the door snaps closed on both sides or the MFP will not function properly Turn the MFP on Follow the instructions in the new print cartridge box to recycle the used print cartridge When you return a used print cartridge you contribute to a worldwide recycling effort at no cost to you For best results use Lexmark supplies with the MFP Damage caused to the MFP by use of third party supplies is not covered under your Lexmark MFP warranty Recycling Lexmark products To return your Lexmark products to Lexmark for recycling 1 Visit our Web site www lexmark com recycle 2 Follow the instructions on your screen Recycling Lexmark products 110 Maintenance Cleaning the printhead lens You can solve some print quality problems by cleaning the printhead lens Turn the MFP off Open the upper front door and the multipurpose feeder door Remove the print cartridge See Replacing the print cartridge Locate the glass printhead lens ao P WO N Gently wipe the printhead lens with a clean dry lint free clot
91. andscape Short Edge Sets the short edge of the paper as the top of the page portrait Menus 183 Using the MFP control panel and menus Defaults Menu Print Settings Finishing Menu continued Menu item Purpose Values and descriptions Separator To insert blank separator sheets None Does not insert separator sheets Sheets between jobs between multiple B i ank sh copies of a job or between each SE nserts a blank sheet between page of a job opies each copy of a job If Collation is Off a blank page is inserted between each set of printed pages all page 1 s all page 2 s and so on If Collation is On a blank page is inserted between each collated copy of the job Between Inserts a blank sheet between Jobs jobs Between Inserts a blank sheet between Pages each page of a job This is useful if you are printing transparencies or want to insert blank pages ina document for notes Separator To specify the print media source Tray 1 Selects separator sheets from the Source that holds separator sheets Tray 2 specified tray Tray 2 is only available if an optional 250 sheet MP Feeder drawer or an optional 500 sheet is installed Quality Menu Use the Quality Menu to change settings affecting the quality of printed characters and images Note Values marked by an asterisk are the factory default settings Defaults Menu Print Settings Quality Menu Menu it
92. aper from the multipurpose feeder until it is empty regardless of the source or size requested for the job Substitutes both Letter A4 and Statement Off MFP prompts the user to load the requested paper size Statement A5 Prints A5 size jobs on statement size paper if only statement size paper is loaded and prints statement size jobs on A5 paper if only A5 paper is loaded Letter A4 Prints A4 size jobs on letter size paper if only letter size paper is loaded and prints letter size jobs on A4 size paper if only A4 size paper is loaded To identify the texture of the paper loaded in a specific source and to ensure that characters print clearly 1 Select a print media texture Plain Texture Card Stock Text Trnsprncy Text Labels Texture Bond Texture Envelope Texture Ltrhead Texture Preprint Texture Colored Texture Custom lt x gt Texture where x represents 1 6 2 Select a value Smooth Normal Rough Note Bond Texture defaults to Rough Menus 166 Using the MFP control panel and menus Paper Menu continued Menu item Paper Weight Paper Loading Purpose Values and descriptions To identify the relative weight of the print media loaded in a specific source and ensure that the toner adheres properly to the printed page Note If a user defined name is available it is displayed instead of Custom lt x gt Weight The name is truncated to 16 characters
93. arantees that packets are delivered in the same order in which they were sent Network USB TCP IP Menu item Purpose Values and descriptions Address Defines a specific address on the 4 field IP network which defines the device address Netmask Defines information that the network 4 field uses to decide how to search for the mask specific IP address Gateway Provides the address of the machine that 4 field IP controls the communication for the sub address network Menus 202 Using the MFP control panel and menus Network USB TCP IP continued Menu item Enable DHCP Enable RARP Enable BOOTP AutolP Enable FTP TFTP HTTP Server Enabled HTTP Config Enabled Purpose DHCP is Dynamic Host Configuration Protocol The network automatically assigns a number for the network information RARP is Reverse Address Resolution Protocol BOOTP is Bootstrap Protocol Provides automatic IP Allows files to be transferred to the device File Transfer Protocol FTP is the protocol used on the Internet for exchanging files FTP uses the Internet TCP IP protocols to enable data transfer TFTP is Trivial File Transfer Protocol which is a simple form of FTP Specifies if Web pages can be seen HyperText Transfer Protocol HTTP the underlying protocol used by the World Wide Web HTTP defines how messages are formatted and transmitted and what actions Web servers and brows
94. at his own expense The manufacturer is not responsible for any radio or television interference caused by using other than recommended cables or by unauthorized changes or modifications to this equipment Unauthorized changes or modifications could void the user s authority to operate this equipment Note To assure compliance with FCC regulations on electromagnetic interference for a Class A computing device use a properly shielded and grounded cable such as Lexmark part number 1329605 for parallel attach or 12A2405 for USB attach Use of a substitute cable not properly shielded and grounded may result in a violation of FCC regulations Industry Canada compliance statement This Class A digital apparatus meets all requirements of the Canadian Interference Causing Equipment Regulations Avis de conformit aux normes de I industrie du Canada Cet appareil num rique de la classe A respecte toutes les exigences du R glement sur le mat riel brouilleur du Canada European Community EC directives conformity This product is in conformity with the protection requirements of EC Council directives 89 336 EEC 73 23 EEC and 1999 5 EC on the approximation and harmonization of the laws of the Member States relating to electromagnetic compatibility and safety of electrical equipment designed for use within certain voltage limits and on radio equipment and telecommunications terminal equipment A declaration of conformity with the requirements of
95. axes are not received automatically 132 faxes are not sent 132 incoming fax has blank spaces or poor quality 132 lines are on the documents you send 132 no dialtone 132 Index problem solving continued fax problems continued shortcuts do not dial correctly 132 some words on the incoming fax are stretched 132 option problems does not operate after installation 133 quits working 133 other problems MFP escape codes 135 obtaining updated drivers and utilities 135 print quality problems background shading 130 blank pages 130 blurred characters 126 faint images 129 incorrect left and top margins 129 jagged characters 129 light characters 126 light printing but Toner Low does not appear 128 missing characters 131 partial page black 130 poor image quality 129 print too dark 129 repetitive spots 129 solid black on transparencies 128 toner fog 130 Toner Low appears 128 toner rubs off page 127 toner smears on page 127 toner smudges 126 uneven edges 129 unexpected characters print 131 vertical or horizontal streaks 127 white streaks on paper 128 printing problems incorrect characters 122 incorrect media type 123 jam message remains jam is cleared 125 job not printing 122 Load lt source gt message appears optional tray is loaded 124 media buckles 124 media skews 124 media stacking is messy 123 media sticks 124 problem solving continued printing problems continued MFP flushing data and Flushing Buffer remains on co
96. before you load it If jams do occur with print media try feeding one sheet at a time through the multipurpose feeder Do not overload the print media sources Make sure the stack height does not exceed the maximum height indicated by the labels in the sources Do not use print media that you have cut or trimmed Do not mix print media sizes weights or types in the same print media source Make sure the recommended print side is face down when loading all trays and the recommended print side is face up when loading the multipurpose feeder Keep print media stored in an acceptable environment See Storing print media for more information Do not remove trays during a print job Push all trays in firmly after loading them Make sure the guides in the trays are properly positioned for the size print media you have loaded Make sure the guides are not placed too tightly against the stack of print media Card stock must fed from the multipurpose feeder and exit to the rear output bin See Using the rear output bin for more information Envelopes may be sent to the standard output bin however if the envelopes exit to the rear output bin there is less curl Make sure all cables that connect to the MFP are correctly attached so they do not interfere with the rear output bin Refer to the Setup Guide for more information Sending a job to print Printing from a Windows environment A OO N Load print media See Loading print medi
97. bs appears Use the up and down arrows to scroll through the list Highlight the job you need to cancel Press Vv Use the left arrow button to highlight Delete Press The print jobs that you highlighted are then deleted The message Canceling print job s appears Canceling a print job from your computer Search on your computer for the correct screens that let you cancel or delete your print jobs Printing a directory list A directory list shows all the resources stored in flash memory To print 1 2 3 Make sure the MFP is on and the Ready message appears on the control panel Press the Administration key button Press the right arrow button to highlight Print Reports and then press Vv Printing information 39 Printing copying faxing and scanning 4 Press the down arrow button until you reach Print Directory and then press Vv The message Printing Directory List appears and remains on the control panel until the page prints Print Held Jobs using the Print and Hold function Print Held Jobs accesses the Print and Hold function When sending a job to the MFP you can specify in the driver that you want the MFP to hold the job in memory When you are ready to print the job you must go to the MFP and use the control panel menus to identify which held job you want to print See Using the MFP control panel and menus for information on using the control panel Note All held jobs Reserve Print Repeat Print
98. button functions l are blocked Using the MFP control panel and menus Password Protect Note Values marked by an asterisk are the factory default settings Defaults Menu Security Password Protect Menu item Purpose Values and descriptions Protect To block access to the Paper Yes A password is required to access the Paper Menu Menu item unless a password is menu entered to access the menu No A password is not required to access the menu Protect Print To block access to the Print Yes A password is required to access the Reports Reports menu item unless a menu password is entered to access l the menu No A password is not required to access the menu Protect To block access to several menu Yes A password is required to access the Default items including General menu Settings Settings Copy Settings Fax Settings E mail FTP Settings No A password is not required to access Print Settings and Set Date the menu and Time unless a password is entered to access the menus Protect To block access to the Network Yes A password is required to access the Network USB menu item unless a menu USB password is entered to access the menu No A password is not required to access the menu Protect To block access to the menu Yes A password is required to access the Manage item unless a password is menu Shortcuts entered to access the menu No A password is not required to ac
99. ce the print cartridge See Replacing the print cartridge for instructions Toner fog or background shading appears on the page IN ABC DEF Check the print cartridge to make sure it is installed correctly See Replacing the print cartridge for more information Change the print cartridge See Replacing the print cartridge for more information Solving print quality problems 130 Troubleshooting Problem Solution Unexpected characters print or e Make sure you are using the correct print driver characters are missing e Turn the MFP off and back on e Make sure the USB or Ethernet cable is firmly plugged into its corresponding connector on the back of the MFP Ki e Restore Factory Defaults See Restoring factory defaults for more information AC Dh Solving print quality problems 131 Troubleshooting Solving fax problems Problem Solution No dial tone e Make sure the phone line is connected properly e Make sure the phone wall socket is working Test it by plugging another phone into it e Check the Behind a PABX setting Shortcuts do not dial correctly e Make sure the numbers are stored in the shortcut correctly Print a fax shortcut list See Fax Shortcuts List for more information e You may need to insert pauses when a number requires an access code or a country code Faxes are not received automatically e Make sure Enable fax receive is set to On Se
100. cess the menu Create Password This menu item lets you create or change a password 1 Press Administrator 2 Select Default Menus 3 Select Security Menus 197 Using the MFP control panel and menus 4 Select Create Password If a password has not been defined previously then these instructions lead you to a screen that lets you create a password If a password exists then the screen lets you change the password The screen appears Enter Password Done abcecdef qgohi eojkiiaM Cancel no p q E Ss Eu vw SZ yz 1234567 Ban Shift Space Alt 5 Enter a password using the alphanumeric keyboard screen Menus 198 Using the MFP control panel and menus 6 Highlight Done and press Vv Note Done leads to the Reenter Password screen and Cancel returns to the Configuration Security screen For the Reenter Password screen use the alphanumeric keyboard screen to reenter your password Reenter Password Done ab ed ef oh A3 KL m Cancel no p q r st uv wX y z 1234567890 Shift Space Alt If the passwords from Enter Password and Reenter Password screens match Configuration changes have been submitted appears The password or password change is submitted and then you are returned to the Default Menus screen If you select Cancel you are returned to the Configuration Security screen and no changes for the password are submitted
101. d reinstalling the print driver and print port software Refer to the Setup Guide e If you are printing through a network print server such as Windows 2000 NetWare 6 5 LINUX UNIX server and so on make sure the print queue is not paused The protocol may be disabled on the print server e Print the network setup page to verify that the protocol is enabled See Print Network Setup Page for more information e Enable the protocol through the control panel See Using the MFP control panel and menus for more information The network is not functioning correctly Contact your support person for assistance The computer may be disconnected from the network or the wireless connection may not be communicating with the closest access point e Try several standard network verification tests such as using the PING command to check connectivity on the network e Check the wireless signal meter to verify your wireless network card has a good signal The MFP may be ina non responsive state Turn the MFP power off wait at least 15 seconds and then turn the MFP on Try printing again The optional wireless print adapter may not have a good signal e Reposition the MFP to receive a stronger signal e Contact your support person for assistance Solving network printing problems 134 Troubleshooting Problem Cause Solution The Web HTTP server is e Try several standard network verificat
102. dasnidxesiatnden 111 Replacing the pick roller assembly and the separator pick roller seess 112 Cl aning the ADE Stes ces bass eaccek can pated ca eaeaes a E EE a E 117 Cleaning the ADF Window EE 118 Cleaning the scanner flatbed AAR 120 Contents Chapter 6 Troubleshooting mtpeteteeeei ergatregEggeehtbefekiesgrAieehEeeegeb e 121 Solving basic MFP ENEE 121 Solving printing problemS dg 122 Solving print Ee Meel EE 126 Solving fax problemS scccecss acecasete cndensceaaianasevaccaseeteenactecheudesneadevedenstdundene tantesheanedeeennse 132 SOWING ADF le En E 133 Solving scanner flatbed Eege steerege eset eet ene Age e 133 Solving option PMO DIS INS aves cecdesentetasecieccrnctiacnctldedesdangaidvdedetelededeadenbindncueanmnelddeccaxpencitdent 133 Solving network printing ProDlOMS 134 Solving other re 135 Calling dE Eesen 135 Ghapter 7 AdministratiOIM sassicsstcteissctsssccsescadsiesetsnisenstibainsveinnaramansiduntacenias 136 Disabling control panel MENUS ANERER An 136 ee ee an EE 136 Restoring factory defaults it ccundsescavcucdecsctiamn ened ceetinandasteeduederee tenaarerctennetaneceauicnteats 137 Linking E 137 Disabling tray WAKING EE 138 Removing the MFP from an optional drawer ccccceesseeeeeeeeeeeeeeeeseneeeeeeeeeeeeneeeees 138 Removing optional cardS i occ occ cscine cecne capac seat cvaedendeaedyaraceencdedidansGaze ences eeoeestedeccetzegs 139 Belg Le Ke 145 Typefaces ne MANS E 145 Weight and EE 145
103. defaults are the function settings in effect the first time you turn your MFP on These remain in effect until you change them Factory defaults are restored if you select the Restore Base or Restore Network menu values in the Factory Defaults menu item To restore factory defaults 1 Press the Administration button 2 Press the down arrow button until you reach Default Menus and then press Vv 3 Press the down arrow button until you reach Print Settings and then press V 4 Press the down arrow button until you reach Utilities Menu and then press Vv 5 Press the down arrow button until you reach Factory Defaults and then press Vv 6 Press the right arrow button until you reach Restore Now and then press Submit is highlighted 7 Pressv Restoring Factory Defaults appears briefly Linking trays If you use the same size and type of print media in two or more sources standard tray optional tray and the multipurpose feeder the automatic tray linking feature is enabled When trays are linked in this way the MFP selects print media from a second tray when the first becomes empty To verify Paper Size and Paper Type settings print a menu settings page see Printing the menu settings page Change the Paper Size and Paper Type settings in the control panel menus so the settings match You may also change the settings from MarkVision Professional or the Web pages If you load the same size print media in each tray make sure the print
104. e Enable Fax Receive for more information Faxes are not sent e Make sure the fax machine you sent a fax to can receive faxes Ask the receiving fax machine recipient to solve the problem e You may need to insert pauses when a number requires an access code or a country code An incoming fax has blank spaces or poor quality e The fax machine that sent the fax may be faulty e The fax machine that sent the fax may have a dirty scanner flatbed also called document glass Have the owner of the other fax machine clean it e The print cartridge may be empty Replace the print cartridge See Replacing the print cartridge for more information e Check your MPF by making a copy e A noisy phone line my cause line errors Some words on the incoming fax are stretched The fax machine that sent the fax had a jam Lines are on the documents you send Make sure the scanner flatbed and ADF are clean See Cleaning the scanner flatbed Cleaning the ADF and Cleaning the ADF window for more information The MFP dials a number but fails to make a connection with another fax machine The other fax machine may be turned off out of paper or cannot answer incoming calls Ask the receiving fax machine recipient to solve the problem Blank areas appear on pages with only a small strip of text printed at the top of pages e Auto reduction is turned off turn it on See Auto Reduction for more information
105. e different font formats from numerous font suppliers If you plan to use many downloadable bitmapped or scalable fonts or if you plan to use many different sizes of scalable fonts you may need to purchase additional memory for your MFP Understanding fonts 147 Resident fonts Your MFP is equipped with resident fonts stored permanently in MFP memory Different fonts are available in PCL 6 and PostScript 3 emulations Some of the most popular typefaces like Courier Administration and Times New Roman are available for all printer emulations The following table lists all the fonts resident in your MFP See Printing a font sample list for instructions on how to print samples of the fonts You can select the resident fonts from your application or from the operator panel if you are using PCL 6 emulation Supported fonts PostScript 3 font names PCL 6 font names AlbertusMT Albertus Medium AlbertusMT Italic AlbertusMT Light Albertus Extra Bold AntiqueOlive Roman Antique Olive AntiqueOlive lItalic Antique Olive Italic AntiqueOlive Bold Antique Olive Bold AntiqueOlive Compact ArialMT Arial Arial ItalicMT Arial Italic Arial BoldMT Arial Bold Arial BoldltalicMT Arial Bold Italic AvantGarde Book ITC Avant Garde Book AvantGarde BookOblique ITC Avant Garde Book Oblique AvantGarde Demi ITC Avant Garde Demi AvantGarde DemiOblique ITC Avant Garde
106. e information Make sure the width and length guides on the print media sources are adjusted correctly and are not too tight Remove the paper from the optional tray 2 and fan it The Load lt source gt with lt new media gt message appears even though there is paper loaded in tray 1 standard tray or the optional tray 2 optional 250 or 500 sheet tray Make sure the tray is pushed all the way in Solving printing problems 124 Troubleshooting Problem Solution A jam message remains on the e Make sure you cleared the entire paper path control panel even though you e Press d cleared the jam Open and close the upper front door to restart the MFP e Make sure the print cartridge is installed While in PostScript 3 or PCL e Make sure you are using the correct PostScript driver emulation the MFP is flushing e The MFP does not have enough memory to print the job data Flushing buffer remains Install more memory Refer to the Setup Guide for information on the control panel about installing optional memory cards Solving printing problems 125 Troubleshooting Solving print quality problems You may be able to correct many print quality problems by replacing a supply or maintenance item that has reached the end of its intended life Use the following table to find solutions to print quality problems you encounter If you cannot fix the problem contact the place where you bough
107. e the document face down oriented properly on the scanner flatbed See Loading scan media in the scanner flatbed for more information and illustrations for proper orientation Press Copy Press the down arrow until you see Scale Press and hold the right arrow to move quickly through the scale Release the button when 125 appears on the display Press the down arrow until Options is highlighted and then press v Press the left or right arrow until you see Text Content is highlighted O N o oO Ff WS ND Press Start Using Duplex with your scan original for a two sided copy If you have a two sided scan media original copy and want to make a two sided copy of it 1 Open the scanner flatbed cover See page 47 for an illustration 2 Place the original document face down on the scanner flatbed and close the cover 3 Press Copy Making copies 31 Printing copying faxing and scanning Press the down arrow button until Options is highlighted and then press Vv Press the down arrow button until Duplex is highlighted Use the left and right arrow buttons to set Duplex to either Long Edge or Short Edge For more information on long edge and short edge see the illustrations on page 61 Press Start The first side is scanned Open the scanner flatbed cover turn the original document over close the cover highlight Scan Next Page and press Vv Highlight Done and press Vv Interrupting a job to make a copy Unless disabled
108. e with a new one See Replacing the print cartridge for instructions Solving print quality problems 126 Troubleshooting Problem Solution Toner smears or rubs off the page Try changing the Media Weight to a heavier setting and the Media Texture to a rougher setting If you are printing on an uneven print surface change the Paper Texture and Paper Weight settings Verify that the print media is within the MFP specifications See Media specifications and guidelines for more information H the problem continues contact the Lexmark Customer Support Center at 1 859 232 3000 or http support lexmark com If you are printing on transparencies card stock or labels be sure you selected the correct Paper Type in the print driver MarkVision Professional the control panel or the Web pages Try a different kind of paper Paper designed for copiers provides the best quality Vertical or horizontal streaks appear on the page B The toner may be low Remove the print cartridge To utilize the remaining toner shake the print cartridge gently and then reinstall it See page 108 in Replacing the print cartridge for an illustration of how to shake the print cartridge If you are using preprinted forms make sure the ink can withstand temperatures of 200 C 392 F Clean the printhead lens See Cleaning the printhead lens for instructions You may have a defective print cartridge Replace the print cartridge
109. earch If the administrator function is available you can print a list of stored shortcuts Press Administration highlight Print Reports and then press v Highlight Shortcut List and then press V to print a list of all stored shortcuts MFP messages 229 Understanding the MFP control panel messages Message Defragmenting Flash DO NOT POWER OFF What this message means The MFP is defragmenting the flash memory to reclaim storage space occupied by deleted resources What you can do Wait for the message to clear No button actions are possible while this message is displayed Do not turn the MFP off while this message is displayed Device must be in Ready state before accessing administration menus A currently processing operation must finish before the administration menus are available Wait for the device to enter Ready mode Dialing lt number gt The device is dialing a fax recipient No action required E mail turned off by system administrator The e mail function is not currently available See your support person Fax already in This message is displayed if you Wait for the current fax job to finish progress try to begin a manual fax job while a queued fax job is already in progress Fax Failed After a set number of unsuccessful Verify the number of your fax recipient attempts to send a fax job a Fax Failed log sheet may print and the fax job i
110. eeeeseceeeeeeeeeeseeeeeeeneneneees 50 Specifications for print media AAA 51 Storing print Media E 55 Print media guidelines EE 55 PAPET seurina Ge eege 56 Letterhead etc ate annaa a a A A AA 56 Transparencies eege Eed EE 57 BN Ss es 2s 2 eh st Ee 57 eebe 58 Card ee EE 59 Using the duplex feature for printing cccccecceececeeeeeeeeseeeeeeeeeeeeeeeseeeaeeeeeeeneseeeneees 60 Duplex printing on letterhead scsi sects sgr Eege sende ENEE EE Eed EES 60 Using Duplex Bind EE 60 Loading feig t 61 Loading the standard tray or the optional 250 sheet tray seese 62 Loading the optional 500 sheet tray REENEN 67 Using and loading the multipurpose feeder ccceeeeeesseeeeneeeeeeeeeeeneeeeees 72 Loading the multipurpose feeder cccccceeeeeeeeeeeeeeeeeeeseseeeeeeeeeeseenseneeseeeeees 75 Using dagegen Eed 80 Using the standard output bin E 80 Using the rear OUPUT EE 81 Contents Chapter 4 Clearing ANS ie eebe dee 84 Identifying the media path deed 84 Jams in UU MMR eer eege 86 Entering the E 86 Ip He ADF eegen ieeb ruen genee EEN i E R A R 87 Opening top cover during SCanning EE 88 Jammed due to missing scan media or poor positioning in the ADF sessen 88 Jams UGEET EE EES 88 Jams behind the upper front door and the rear output bin door eesssssssseeseeesresseeessee 90 Before reaching the standard output DIN ooo eee eeeece cette teeter cnet terre eteeeeaaeeeeeeeeneeed 90 Jams I ihe TUSER e
111. eft and right arrow original document so special Text Graphics buttons to make a selection attention is given in recreating the original copy Photo Duplex Copies can be printed on both off Duplex copying is turned off sides of a piece of print media such as card stock or paper Long edge See Using Duplex Bind for more information There are two binding methods available which are to bind pages Short edge See Using Duplex Bind for on the long edge or the short more information edge For more information on binding see Using Duplex Bind Use the left and right arrow buttons to make a selection Note You cannot duplex Statement A5 and Universal paper sizes with a width less than 182 mm 7 17 in or a length less than 257 mm 10 12 in See Duplex unit specifications for more information Menus 213 Using the MFP control panel and menus Copy continued Menu item Paper Saver Purpose Allows the images of multiple pages to be printed on a single side or page of a sheet of print media Some products refer to this as N up Values and descriptions Off One page image is printed on one side of a sheet 2 on 1 port Two page images are printed on one side of a sheet in portrait orientation 2 on 1 land Two page images are printed on one side of a sheet in landscape orientation 4 on 1 port Four page images are printed on one side of a
112. elope Card Stock Labels Custom Type x c Highlight Done and press Vv On Off Menus 212 Denotes country region specific factory default values For Custom Type x x represents 1 6 Use the left and right arrow buttons to make a selection Note The menu item only shows what sizes are set from the control panel for each print media source or if you use the multipurpose feeder the sizes available are as shown Use the left and right arrow buttons to make a selection Using the MFP control panel and menus Copy continued Menu item Purpose Values and descriptions Scale Creates an image of your scanned Auto Use the left and right arrow copy that is scaled to any size 25 400 buttons to make a selection from 25 to 400 of the original copy Use the Auto setting when you want to copy from one size print media to another such as copying a Legal size original but printing on Letter size You set the Copy From and Copy To print media sizes and the scale is automatically changed so that all the original size information is kept on the Copy To size printout Darkness To lighten or darken printed 1 9 5 Use the left and right arrow output or conserve toner buttons to make a selection Options Highlight Options and press vd to move to the next screen showing the next set of menu items for the Copy menu These are listed as follows Content Indicates the content of the Text Use the l
113. elopes are sometimes referred to as specialty media Scan media specifications and guidelines Scan media source specifications Source Scan media supported Sizes supported Weight Capacity Scanner Paper A4 A5 JIS B5 folio letter 60 120 g m 50 sheets of 20 automatic legal executive statement 16 32 Ib lb paper document feeder ADF Scanner flatbed Paper envelopes labels transparencies card stock or any type of document made of paper that is flat such as a book magazine map pamphlet or receipt A4 A5 JIS B5 letter executive statement 3 x 5in 4x 6 in business card Any size that fits the scanner flatbed window which measures 216 x 297 mm 8 5 x 11 7 in Non applicable Non applicable To avoid jams in the ADF see Avoiding jams when scanning Loading scan media You can load or place all sorts of items to be scanned to make a copy to be scanned to e mail or to be scanned to fax Based on the type of item you have whether it be a stack of pages or a book the ADF or the scanner flatoed accommodates the item Media specifications and guidelines 44 Media specifications and guidelines Loading scan media in the ADF 1 Push the guides to the size you are loading 2 Load the scan media face up in the ADF with the edge going under the stack height limiter Guide Stack height limiter Guide
114. em Purpose Values and descriptions Print Resolution To define the number of dots 300 dpi Offers a lower resolution printed per inch dpi The higher printing option when memory the value the sharper the clarity of is at a premium i h hics Printed chareciers ane SEN 600 dpi Produces high quality output for print jobs that are mostly text 1200 Image Q Uses line screening for print jobs that contain bitmapped images Menus 184 Using the MFP control panel and menus Defaults Menu Print Settings Quality Menu continued Menu item Purpose Values and descriptions Toner Darkness To lighten or darken text images or 1 10 8 conserve toner Select a lower value for finer line width higher definition in graphics and lighter grayscale images Select a higher value for bolder line widths or darker grayscale images Select 10 for very bold text Select a value less than 7 to conserve toner A vertical bar indicates the factory default value which is 8 An arrow symbol V indicates the user default value and this is also shown as the number on the left The number and the location of the V change as you use the left and right arrow buttons to move the symbol to the setting you want Aro sx leet PictureGrade To improve the quality of grayscale On Uses modified screening printing at 300 and 600 dots per parameters to improve print inch dpi in PostScript emulation qualit
115. environment where corrosive gases are present e An environment with salty air Storing the print cartridge 105 Maintenance Replacing the print cartridge Note The manufacturer does not recommend that you use print cartridges from a third party refiller Print quality and MFP reliability cannot be guaranteed if you do For best results use genuine supplies Removing the used print cartridge 1 Turn the MFP off 2 Open the upper front door using the finger grips Eee Finger grips Replacing the print cartridge 106 Maintenance 3 Grasp the print cartridge by the handle 4 Lift the print cartridge up and out Handle 5 Set it aside Cleaning under the print cartridge Using a clean lint free cloth gently clean the shaded areas by wiping toward the front of the MFP Plastic sensor Plastic sensor Transfer roller Replacing the print cartridge 107 Maintenance Installing the new print cartridge 1 Remove the new cartridge from the packaging Remove the red plastic piece and foam Save the packaging and foam to return the used print cartridge For more information see step 6 on page 110 Red plastic piece Packaging Warning Do not touch the photoconductor drum on the bottom of the print cartridge 2 Hold the print cartridge by the h
116. ers should take in response to various commands Defines if settings can be changed in the Configuration Link on the Web page Menus 203 Values and descriptions On The function is enabled Off The function is disabled On The function is enabled Off The function is disabled On The function is enabled Off The function is disabled On Off On The function is enabled Off The function is disabled On The function is enabled Web pages can be seen Off The function is disabled On The function is enabled Off The function is disabled Using the MFP control panel and menus Network USB TCP IP continued Menu item WINS Server Address DNS Server Address Purpose A server handles host names by assigning host names to IP addresses Devices have a host name registered with the WINS server Windows Internet Naming Service WINS is a system that determines the IP address associated with a particular network computer This is called name resolution WINS supports network client and server computers running Windows and can provide name resolution for other computers with special arrangements Registers the host name with the DNS server Enables name resolution for the e mail server FTP and other host name entries Domain Name System or Domain Name Service DNS is an Internet service that translates domain names into IP addresses Domain names are al
117. erstanding the MFP control panel messages Message 290 Scanner jam remove all originals from the scanner Replace all originals if restarting job 291 Scanner jam remove all originals from the scanner Replace all originals if restarting job 292 Scanner jam remove all originals from the scanner Replace all originals if restarting job 293 Scanner jam replace all originals if restarting job What this message means The scanner detects a jam What you can do Clear the scanner path and replace original documents in the ADF For more information see Clearing jams 31 Missing or defective Print Cartridge replace cartridge A defective print cartridge is installed or no print cartridge is installed Replace the print cartridge 32 Unsupported Print Cartridge replace cartridge An unsupported print cartridge is installed Remove the print cartridge and install a supported one Highlight Continue and press d 34 Short Paper The MFP has determined that the length of the paper is too short to print the formatted data Highlight Continue and press Vv to clear the message and continue printing The MFP does not automatically reprint the page that prompted the message Make sure the Paper Size setting in the Paper Menu is correct for the size paper you are using If MP Feeder Size is set to Universal make sure your paper is large enough for the formatted data High
118. es not print until you retrieve it and no one else using the MFP can print the job Print Held Jobs using the Print and Hold function 40 Printing copying faxing and scanning Printing a confidential job Send your job to print From the print driver enter your personal identification number PIN Note Your print job and PIN are retained in the MFP memory however if the MFP is turned off the confidential job is discarded Entering a PIN A OO N Press the Print Profiles button Press the down arrow button until Print Held Jobs is highlighted Press the V button A list of user names appears on the display Press the down arrow button until your user name is highlighted and then press v The user name is highlighted when a check mark appears to the left of your user name The following prompt appears where the field lt username gt is your true user name Enter PIN for lt username gt Enter your PIN using the numeric keypad Press Vv A list of all print jobs matching your user name and PIN appears on the display Select the print jobs you want to print by using the up and down arrow buttons Press v to highlight the print job Your selections are indicated by an x that appears to the left of the job name You may select more than one print job Press the left arrow button to highlight Print and then press A Copies screen appears Print Held Jobs using the Print and Hold function 41 Printing
119. es to print The system needs to know how many copies of a held job you want to print Type the number of copies you want for this held job and press Vv If you are printing more than one held job at once each job will be printed with the same number of copies Only 1 FTP address possible per job Multiple FTP recipients are entered but only one is allowed Retype recipient information PC Scan Mode The scanner is transmitting a document to a host computer Wait for the message to clear Power Saver The MFP is ready to receive and process data It is reducing its electricity consumption while idle If the MFP remains inactive for the period of time specified in the Power Saver menu item 45 minutes is the factory default the Power Saver message replaces the Ready message Send a job to print Press any control panel button Profiles turned off by system administrator The Profiles function is not currently available See your support person Programming Flash DO NOT POWER OFF The MFP is storing resources such as fonts or macros in flash memory Wait for the message to clear Do not turn the MFP off while this message is displayed Queued for sending The fax job is stored in memory and will be sent at the time specified Press Stop to access Cancel Fax and cancel stored fax jobs before they are sent Ready The MFP is ready to receive and process jobs
120. et 192 Tray Renumber 193 PDF Menu Annotations 196 Halftone 195 Orientation 195 Scale to Fit 195 PostScript Menu Print PS Error 195 Quality Menu PictureGrade 185 Print Resolution 184 Toner Darkness 185 Setup Menu Alarm Control 185 Auto Continue 186 Download Target 186 Jam Recovery 186 Page Protect 186 Power Saver 188 Print Area 187 Print Timeout 189 Resource Save 189 Toner Alarm 190 Wait Timeout 189 Utilities Menu Defragment Flash 190 Factory Defaults 191 Format Flash 191 Hex Trace 191 Print Directory 191 Print Fonts 191 Print Menu Settings Page 192 menus continued Administration continued Default Menus continued Print Settings continued Utilities Menu continued Print Network Setup Page 192 Security Create Password 197 Functions On Off Copy 196 E mail 196 Fax 196 Key 196 Profiles 196 Password Protect Protect Default Settings 197 Protect Manage Shortcuts 197 Protect Network USB 197 Protect Paper Menu 197 Protect Print Reports 197 Set Date and Time Day 200 Hours 200 Minutes 200 Month 200 Year 200 Network USB 202 Address 202 AppleTalk 210 Activate 210 Set Zone 210 View Address 210 View Name 210 AutolP 203 DNS Server Address 204 Enable BOOTP 203 Enable DHCP 203 Enable FTP FTP 203 Enable FTP TFTP 203 Enable RARP 203 Gateway 202 HTTP Config Enabled 203 LexLink 210 Activate 210 View Nickname 210 Netmask 202 NetWare 209 Activate 209 Index menus continued Administration continued Net
121. ete shortcuts Creating a fax shortcut Once you build a Fax To list you can save it as a shortcut for future use Use the navigation arrow buttons to highlight Save and then press Y The Fax To list is saved as a shortcut and the new shortcut number is displayed You can change the name and number of the shortcut by browsing to the IP address or host name of the MFP Creating an e mail or FTP shortcut Once you have added a group of e mail addresses or an FTP address to the To list you can create a shortcut from it Highlight View To list and press VY Highlight Save List and press Vv Highlight Continue and then press V to confirm your choice Your shortcut is saved You can change the name and number of the shortcut by browsing to the IP address or host name of the MFP Entering shortcuts Using you can access shortcuts from the Home screen e Press and the number of the shortcut to bring up the appropriate function for the shortcut and choose any settings e Press the number of the shortcut and then Start to bring up the appropriate function and begin scanning with the default settings for the shortcut You can also enter shortcuts from within a function screen Press and the number of a shortcut defined for that function to place the shortcut in the To list Deleting shortcuts To delete a shortcut press the Administration key button Highlight Default Menus and press Vv Press the down arrow until Delete Sh
122. ets the size of the document you plan to scan Your choice sets the scan window to your selected size Note Values marked by an asterisk are the factory default settings Values and descriptions 1 999 1 A4 A5 JIS B5 Letter Legal Executive Folio Statement Menus 211 Use the numeric keypad the Backspace button the left arrow button or the right arrow button to enter number of copies Use the left and right arrow buttons to make a selection Denotes a country region specific factory default value Using the MFP control panel and menus Copy continued Menu item Purpose Copy To Collate Values and descriptions Sets the size and type of print media for the printing of copies 1 Select one of the following e Installed size in Tray 1 e Installed size in Tray 2 if an optional drawer is installed Possible sizes are AA A5 JIS B5 Letter Legal Executive Folio Statement e MP Feeder Sets the pages of a job to be copied or stacked in sequence when making multiple copies of the job Output of copies would be ordered as 1 2 3 1 2 3 1 2 3 for a 3 page job of 3 copies If Collate is turned off the same job would stack as 1 1 1 2 2 2 3 3 3 2 For the MP Feeder only a Select a size A4 A5 JIS B5 Letter Legal Executive Folio Statement b Select a type value Plain Paper Transparency Colored Paper Letterhead Preprinted Bond Env
123. ets you cancel a fax job The Cancel have the option of canceling Faxes menu item appears on the fax jobs If this is not control panel allowed the Cancel Faxes menu item in the Fax menu Don t Allow The Cancel Faxes menu item does not is hidden and does not appear on the control panel You appear on the control cannot cancel a fax job panel Menus 178 Using the MFP control panel and menus E mail FTP Settings Note Values marked by an asterisk are the factory default settings Defaults Menu E mail FTP Settings Menu item Format Content Color Resolution Darkness Original Size Purpose Specifies the format of the file you Values and descriptions plan to scan Specifies the type of content contained in the scan job PDF Portable Document Format TIFF Tagged Image File Format JPEG Joint Photographic Experts Group PS PostScript file Text The e mail job contains text only Text Graphics The e mail job contains a mixture of text and Specifies if the MFP recognizes a color image in the e mail or sees the color image in gray shades Specifies the resolution of the scan in dots per inch dpi Specifies the level of darkness for the scan job as a graphic representation of a page that uses a fill pattern to indicate various levels from light 1 to dark 9 Provides a list of possible scanner sizes to select from to specify the size of your orig
124. f applicable e Use of printing media outside of Lexmark specifications e Use of other than Lexmark supplies such as toner cartridges inkjet cartridges and ribbons e Use of other than Lexmark product or component ALL EXPRESS AND IMPLIED WARRANTIES INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE LIMITED IN DURATION TO THE WARRANTY PERIOD NO WARRANTIES EXPRESS OR IMPLIED WILL APPLY AFTER THIS PERIOD Limitation of liability Your sole remedy under this Statement of Limited Warranty is set forth in this section For any claim concerning performance or nonperformance of Lexmark or a Remarketer for this product under this Statement of Limited Warranty you may recover actual damages up to the limit set forth in the following paragraph Lexmark s liability for actual damages from any cause whatsoever will be limited to the greater of 1 5 000 or 2 the amount you paid for the product that caused the damages This limitation of liability will not apply to claims by you for bodily injury or damage to real property or tangible personal property for which Lexmark is legally liable In no event will Lexmark be liable for any lost profits lost savings incidental damage or other economic consequential damages This is true even if you advise Lexmark or a Remarketer of the possibility of such damages Lexmark is not liable for any claim by you based on a third party claim This limitation of remedies a
125. fied by the Copies menu item For example if you set Copies to 2 and send three pages to print the MFP prints page 1 page 2 page 3 page 1 page 2 page 3 Copies To set the number of copies you 1 999 1 want for the MFP default value Set the number of copies required for a specific job from the print driver Values selected from the print driver always override values selected from the control panel Duplex To set duplexing as the default for Off Prints on one side of the paper all print jobs Select Duplex from hep ae to ica On Prints on both sides of the paper specific jobs Duplex means two sided printing Note You cannot duplex Statement A5 and Universal paper sizes with a width less than 182 mm 7 17 in or a length less than 257 mm 10 12 in See Duplex unit specifications for more information Duplex Bind To define the way duplexed two Long Edge Assumes binding along the long sided pages would be bound and end of the page left edge for how the printing on the back of the portrait orientation and top edge sheet even numbered pages is for landscape orientation oriented in relation to the printin SE on the front EE g Short Edge Assumes binding along the short pages edge of the page top edge for portrait orientation and left edge for landscape orientation Multipage To print a border around each None Does not print a border around Border page image when using Multipage each page image
126. flash memory option When Warning Do not turn off the MFP while the flash is defragmenting Note This menu item is only the format operation is displayed if an optional flash complete the resources memory card is installed are loaded back into flash memory No MFP cancels the request to defragment the flash memory Menus 190 Using the MFP control panel and menus Defaults Menu Menu item Factory Defaults Hex Trace Print Directory Print Fonts Print Settings Utilities Menu continued Purpose Values and descriptions To return your MFP settings to the Restore Now e All menu items are factory default values returned to the factory This menu item is also available in default values except the General Settings menu Display Language All settings in the Fax Menu E mail FTP Network Menu and USB Menu e All downloaded resources fonts macros and symbol sets in MFP memory RAM are deleted Resources residing in flash memory are unaffected Do Not Restore User defined settings remain Format Flash To format the flash memory Yes Deletes any data stored Warning Do not turn off the MFP in fash memory and prepares the flash while the flash is formatting memory to receive new Note This menu item is only resources displayed if an optional flash memory card is installed No Cancels the request to format the flash memory and
127. ge bere Een 93 Exiting to the standard output AE 94 Jams behind the rear output bin door sicciacscctcscescantursaresenedetadaansactormonetseananatntndancacnancctnes 95 Jams in the multipurpose feeder cececccceceeeeeeeseeeeeeeeeeeeeeeesseeeeeeeeeeenseeenseeseneeeeneseees 97 Jams in the tray SEENEN a 98 Jams inthetray EE 99 Jams inside a tray after clearing the metal Stop ccc eee eeeeeee eter eeeeeeaaeeeeeeeeeeeea 100 Jams under the MFP tec ct ote cna ceseiracsiee decease he tcteece deena debe cnesbeaucndsnisienctensqeuamese sev ertdenabaneice 101 Chapter 5 Maintenance ee re ne Ne 104 Conserving SUP E 104 Maintaining your MFP 2c pera vesetct ee ccd deratat a cbecec ia cda ces uazcemet saa ceadecatGidentitnescteulteacdandes sant see 104 re leie BEE 104 Ordering a pick roller assembly ticccccscccccicnccteescdctesiick andes cess vast dee ttineae aGiawandsee 104 Ordering a Separator pick roller E 104 Ordering a print cartridge eege ee 105 Storing the print cartridge sa cgccccdstccanickecatctsaneddcnt lasdenedigudcnanuatttemeisanniadediceeaiienedexeieandeas 105 Replacing the print cartridge snc cccceseccees ctcestaneiendeie cxtaneievassheiceccidadestieseestandiavieiccer semua 106 Removing the used print e ee CET 106 Cleaning under the print cartridge EE 107 Installing the new print cartridge EE 108 Recycling Lexmark products EE 110 Cleaning the printhead lenS ccsescanccsancacidaccsctetagenardahedsandeausvastdemessnnesadecsceuened
128. ges 227 Understanding the MFP control panel messages Message 53 Unformatted flash detected What this message means The MFP detects unformatted flash memory What you can do Highlight Continue and press V to clear the message and continue printing You must format the flash memory before you can store any resources on it If the error message reappears the flash memory may be defective and require replacing 54 Standard Network Software Error The MFP cannot establish communications with an installed network port Program new firmware for the network interface by way of the USB port 55 Unsupported Flash in slot lt X gt An unsupported flash option is installed in the specified slot Remove the unsupported flash option from the specified slot 55 Unsupported Memory in slot lt X gt An unsupported memory option is installed in the specified slot Remove the unsupported memory option from the specified slot See the illustration on page 142 for the location of the slots 56 Standard USB Port Disabled Data has been sent to the MFP through a USB port but the USB port is disabled Make sure the USB Buffer menu item in the USB Menu is not set to Disabled 88 Toner is low The print cartridge is low on toner To utilize the remaining toner remove the cartridge by gripping the handles with both hands With the cartridge arrows pointing downward shake the print ca
129. guide together and then slide the guide all the way to the right Length guide Width guide Print media specifications and guidelines 63 Media specifications and guidelines 6 Flex the sheets back and forth to loosen them and then fan them Do not fold or crease the print media Straighten the edges on a level surface Hold the print media so the side you want to print on is face down and the front edge of the stack is toward the front of the tray For information on loading letterhead see Printing on letterhead 7 Place the stack of print media against the left side of the tray and insert it under the metal stop Make sure the print media fits easily under the metal stop and is not bent or wrinkled Do not raise the metal stop or force print media under it Note Do not exceed the maximum stack height indicated by the maximum stack height indicator Overfilling the tray may cause jams Metal stop Print media specifications and guidelines 64 Media specifications and guidelines 8 Squeeze the width guide tab and the width guide together and then slide the guide to the edge of the print media 9 Squeeze the length guide tab and the length guide together and then slide the guide to the edge of the print media Note Sliding the guides too tightly against the print media may cause misfeeds Print media specifications and guidelines 65 Media specifications and guidelines 10 Insert the tray
130. h Warning Do not touch the charge roller Touching the surface will damage the roller Printhead lens 6 Reinstall the print cartridge 7 Close the upper front door and then the multipurpose feeder door 8 Turn the MFP on Cleaning the printhead lens 111 Maintenance Replacing the pick roller assembly and the separator pick roller You need to replace these items when you have scanned 40 000 pages To replace them 1 Turn the MFP off 2 Open the top cover of the ADF SS LU as Ze i gt ine D KEE aS 3 Grasp the plastic part of the used pick roller assembly on each side 4 Push the pick roller assembly to the side of the ADF so one side of the assembly is loose Replacing the pick roller assembly and the separator pick roller 112 Maintenance 5 Angle the pick roller assembly so you can lift it up and out Dispose of it properly Open slot area Replacing the pick roller assembly and the separator pick roller 113 Maintenance 7 Lift it up and back The cover comes completely off Set it aside 9 Remove any packaging from the new separator pick roller Replacing the pick roller assembly and the separator pick roller 114 Maintenance 10 Align the tabs on each side of the separator pick roller with the slots and slide it into place 12 Remove the new pick roller
131. he change and continue with processing the e mail Specify original size To specify the original size of your scan use the navigation arrow buttons to highlight Options from the E mail menu and then press v Use the navigation arrow buttons to highlight What will be scanned and then press V Press the left or right arrow until you see the size you need Specify orientation To specify the orientation of your scan use the navigation arrow buttons to highlight Options from the E mail menu and then press Use the navigation arrow buttons to highlight What will be scanned and then press v Press the down arrow until Orientation is highlighted and then press the left or right arrow to select portrait or landscape orientation Specify content To specify the type of content on your original document use the navigation arrow buttons to highlight Options from the E mail menu and then press v Use the navigation arrow buttons to highlight What will be scanned and then press v Press the down arrow until Content is highlighted Press the left or right arrow to choose the content type that matches your original document Choose among Text Graphics Photo and Text Scanning to e mail or FTP 22 Printing copying faxing and scanning Specify format To specify the format in which your scans are sent use the navigation arrow buttons to highlight Options from the E mail menu and then press Use the navigation arrow buttons to highlight What
132. hese acronyms see page 179 Use the left and right arrow buttons to make a selection Darkness To lighten or darken text and images on the e mail printed pages 1 9 5 Use the left and right arrow buttons to make a selection Resolution Determines the dpi of the image Increasing the resolution increases the file size and scanning time Resolution values available are With Color off 75 150 200 300 400 600 With Color on 75 150 200 300 Use the left and right arrow buttons to make a selection Highlight Enter subject and then press v The E mail subject screen appears Use the Navigation buttons and the VY button to enter characters from the alphanumeric keyboard screen into the Subject field Send Now Starts the process of sending Highlight Send Now and then press v to your e mail to the person s send the e mail listed in the To list Back Highlight Back and press V to return to the previous screen of the first set of menu items for the E mail menu Menus 222 Using the MFP control panel and menus Print Profiles Use the Print Profiles menu to access any profiles sent to the MFP and print functions such as Print and Hold features and Cancel Print Jobs Note Values marked by an asterisk are the factory default settings Print Profiles Item Purpose Values and descriptions Profiles Opens a list of current profiles There are different methods of available called the Profile se
133. highlight Options and then press v Press the down arrow until Content is highlighted Press the left or right arrow until you see Photo 5 Press the down arrow until Resolution is highlighted Press the right arrow until you see Super Fine 6 Press Start Canceling fax jobs You may cancel pending or incoming faxes or faxes that are currently transmitting Canceling a pending or currently transmitting fax job 1 Press Stop 2 Press the down arrow button until you highlight Cancel Faxes and then press V Faxing information 35 Printing copying faxing and scanning 3 Press the down arrow button until you reach the fax job number you sent Press V to highlight it A number is highlighted when an x appears to the left of it Note If you want to cancel more than one fax job at this point highlight other fax job numbers in this list 4 Press the left arrow button to highlight Delete and then press d Canceling fax es appears on the control panel Canceling an incoming fax job Once you hear the ringing tone of an incoming fax notice that the Receiving message appears on the control panel Once you see this message 1 Press Stop Press the down arrow button until you highlight Cancel Faxes and then press Vv Press the down arrow button until you reach Incoming fax Press V to highlight it It is highlighted when an x appears to the left of it 4 Press the left arrow button to highlight Delete and then press d
134. ia path while the job stops This may take a few moments No action required Canceling print job s Print media may be cycling out of the print media path while the job stops This may take a few moments No action required Canceling scan job Scan media may be cycling out of the scan media path while the job stops This may take a few moments Remove any unfed sheets from the ADF Canceling scan job Clearing scanner Scan media may be cycling out of the scan media path while the job stops This may take a few moments No action required Change lt source gt to lt new media gt New print media is required to finish a print job Load the indicated source with the requested size and type of print media Close Print Cartridge access door The upper front door is open Close the upper front door Connect lt baud rate gt bps The device is connected at the displayed baud rate No action required Connecting The system is connecting to a remote server Wait for the message to clear Highlight Cancel and press V to cancel the operation Copy turned off by system administrator The Copy function is not currently available See your support person Could not find Shortcut lt x gt Continue The system could not find a stored shortcut matching your entry Highlight Continue and then press v to return to the screen before the s
135. ied GNU licensed software launch the drivers CD that shipped with your MFP and click Contact Lexmark Licensing notice 11 Notices Safety information e If your product is not marked with this symbol E it must be connected to an electrical outlet that is properly grounded CAUTION Do not use the fax feature during a lightning storm Do not set up this product or make any electrical or cabling connections such as the power cord or telephone during a lightning storm e The power cord must be connected to an electrical outlet that is near the product and easily accessible e Refer service or repairs other than those described in the operating instructions to a professional service person e This product is designed tested and approved to meet strict global safety standards with the use of specific Lexmark components The safety features of some parts may not always be obvious Lexmark is not responsible for the use of other replacement parts e Your product uses a laser CAUTION Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure e Your product uses a printing process that heats the print media and the heat may cause the print media to release emissions You must understand the section in your operating instructions that discusses the guidelines for selecting print media to avoid the possibility of harmful emissions e Thi
136. ield The ftp is already in the field Pressing the Backspace button does not delete it however entering a replaces the ftp with a Shortcut string Only one FTP may be entered at a time If a comma is entered to separate entries the message Only 1 FTP address possible per job appears Highlight Done and press vd to save the changes The E mail Destination screen returns Highlight To list and press V to return to the alphanumeric keyboard screen Nothing is changed in the To list Save List Highlight Save List and press V to save all the entries in the To list as a shortcut The shortcut is saved and a new screen appears to show you the shortcut number and name for the list which are automatically generated Highlight Continue and press V to return to the E mail Destination screen Highlight Cancel and press d to cancel the shortcut and return to the E mail Destination screen Delete Highlight Delete and press Vv to delete any entries selected in the To list The entries are removed from the list Highlight Send Now and press V to send the e mail Menus 220 Using the MFP control panel and menus E mail continued Item Purpose Values and descriptions What will be Specifies information in the Size scanned values about the item to be scanned Options Highlight Options and then press Y to move to the next screen showing the next set of menu items for the E mai
137. if PS SmartSwitch is Off MFP examines data on the network interface connection and selects PostScript emulation if the data indicates that is the required printer emulation Off On MFP does not examine the incoming data The MFP uses PCL emulation to process the job if PCL SmartSwitch is On or uses the default printer emulation specified in the Setup Menu if PCL SmartSwitch is Off MFP performs NPA processing If data is not in NPA format it is rejected as bad data Off MFP does not perform NPA processing Auto Auto MFP examines the data to determine the format and then processes it appropriately MFP automatically calculates the Network Buffer size recommended setting 3K to maximum size allowed Menus 205 User specifies the Network Buffer size The maximum size depends on the amount of memory in your MFP and the size of the other link buffers To maximize the range for the Network Buffer size disable or reduce the size of the USB buffer Using the MFP control panel and menus Network USB Standard Network continued Menu item MAC Binary PS Purpose To configure the MFP to process Macintosh binary PostScript print jobs Values and descriptions On MFP processes raw binary PostScript print jobs from computers using the Macintosh operating system Note This setting may cause Windows print jobs to fail Off MFP filters PostSc
138. ight scalable typographic fonts in increments of 0 25 points of the characters in the font es ONE DOIT equals 12 approximately 1 72 of an inch You can select point sizes from 1 to 1008 in increments of 0 25 points Note Point Size is only displayed for typographic fonts Menus 193 Using the MFP control panel and menus Defaults Menu Print Settings PCL Emul Menu PCL Emul Settings continued Menu item Pitch Orientation Lines per Page Purpose To specify the font pitch for scalable monospaced fonts To determine how text and graphics are oriented on the page To determine the number of lines that print on each page Values and descriptions 0 08 100 in increments of 0 01 cpi 10 Portrait Pitch refers to the number of fixed space characters in a horizontal inch of type You can select a pitch from 0 08 to 100 characters per inch cpi in increments of 0 01 cpi For nonscalable monospaced fonts the pitch is displayed but cannot be changed Note Pitch is only displayed for fixed or monospaced fonts Prints text and graphics parallel to the short edge of the paper Landscape 1 255 60 country region specific factory default values 64 country region specific factory default values Prints text and graphics parallel to the long edge of the paper The MFP sets the amount of space between each line vertical line spacing based on
139. il Destination screen If No stored E mail destinations appears there are no e mail shortcuts and LDAP is not configured If the search fails No results for text appears where text is the previously entered text string Highlight Manual e mail address and press An alphanumeric keyboard screen appears Use the navigation arrow buttons and button to enter characters into the To field Use commas to separate e mail addresses when entering multiple addresses If previous manual e mail address entries exist they appear when the Manual e mail address screen is opened again They have a comma and a space at the end of the last field and the cursor is after the space Highlight Done and press Vv to save the changes The E mail Destination screen returns Using the MFP control panel and menus E mail continued Item Manual FTP address View To list Send Now Purpose Lets you enter an FTP address using an alphanumeric keyboard screen Lets you see how many entries are entered into the To list The entries receive the e mail once you send it This is also called the E mail Destination List Starts the process of sending your e mail to the person s listed in the To list Values and descriptions Back Highlight Manual FTP address and press v An alphanumeric keyboard screen appears Use the navigation arrow buttons and the Y button to enter characters into the FTP address f
140. in the scan profile 2 Load all pages face up in the ADF or face down in the scanner flatbed See Loading scan media in the ADF and Loading scan media in the scanner flatbed for more information and illustrations for orientation On the control panel press Print Profiles Press the down arrow until Profiles is highlighted and then press v Press the down arrow until your profile name is highlighted and then press V to start scanning Note If you are using the scanner flatbed observe the control panel to see messages If prompted to choose Scan Next Page Done Or Cancel place the next page on the scanner flatbed highlight Scan Next Page and then press V to continue scanning Highlight Done and press VY when all the pages have been scanned 6 Return to your computer Your output file is saved in the specified directory or launched in the application you specified Use the Web pages The Web pages are stored in your MFP Note If the pages you browse to are blank see page 135 Scanning to PC 24 Printing copying faxing and scanning Step 1 Set up your Scan Profile 1 Type the IP address or host name of the MFP in the URL field of your browser and then press Enter Click Scan to Profile Click Create Scan Profile Select your scan settings For more explanation about the settings see Custom Scan Profile settings on page 26 5 Click Next Note Some versions of Windows operating systems have firewalls enabled C
141. inal document to be scanned graphics Photo The e mail job contains photo images only Color Sends the e mail job with a color image enclosed Gray Does not send a color image in the e mail job e 75 dpi 75 600 dpi are available for e 150 dpi Gray 75 300 are available 200 dpi for Color See Color listed 300 dpi previously e 400 dpi e 600 dpi 1 9 5 Specifies the level of darkness for the e mail job e Letter Letter and A4 are country Legal region specific factory lt Executive default values e Folio e Statement e A4 e A5 e JIS B5 e Mixed Size Menus 179 Using the MFP control panel and menus Defaults Menu E mail FTP Settings continued Menu item Purpose Values and descriptions Orientation To specify the default orientation of Portrait Sends the original the document to be sent in the document as portrait for the scan job scan job Landscape Sends the original document as landscape for the scan job JPEG Quality Sets the quality of a JPEG image 5 90 75 A 5 setting gives a smaller in relation to file size and the file size but the quality of quality of the image the image is lessened A 90 setting gives the best quality of the image but the file size is very large Use multi page Provides a choice between On Multi page TIFF files are TIFFs single page TIFF files and multi created page TIFF files For a multi page Off One single TIFF file is
142. ines 69 Media specifications and guidelines 8 Place the stack of paper against the left side of the tray and insert it under the metal stop Make sure the paper fits easily under the metal stop and is not bent or wrinkled Do not raise the metal stop or force paper under it Note Do not exceed the maximum stack height indicated by the maximum stack height indicator Overfilling the tray may cause jams Metal stop Maximum stack height indicator 9 Squeeze the width guide tab and the width guide together and then slide the guide to the edge of the paper Print media specifications and guidelines 70 Media specifications and guidelines 10 Squeeze the length guide tab and the length guide together and then slide the guide to the edge of the paper Note Sliding the guides too tightly against the paper may cause misfeeds 11 Close the cover 12 Insert the tray 13 Set the paper size and paper type in the menus from the control panel Print media specifications and guidelines 71 Media specifications and guidelines Using and loading the multipurpose feeder Your MFP has a multipurpose feeder that holds several sizes and types of print media It is located on the front of your MFP and can be closed when you are not using it Reserve the multipurpose feeder for when you print on different sizes and types of print media such as card stock transparencies postcards note cards and envelopes You can load a s
143. information 4 Use the up and down arrow buttons to scroll through the list of job names on the Pick Jobs screen You may highlight jobs and press V to select one or more jobs If you cannot see the entire job name use right arrow button to scroll to the end of the job name 5 Use the navigation arrow buttons to highlight Print and then press Y The Number of Copies query screen appears 6 Press and release the right or left arrow buttons to scroll to the number of copies you want Press v This number of copies prints for each print job you selected in the list The message Selected jobs submitted for printing appears Note If some jobs in the list are not needed you may first highlight these jobs press v and then highlight Delete and press Y The message Selected jobs deleted appears Print Held Jobs using the Print and Hold function 43 Media specifications and guidelines ke This chapter provides specifications for each type of media that can be used with your MFP There are two types of media scan media and print media Scan media is what is placed in the automatic document feeder ADF or on the scanner flatbed Some types of scan media cannot be run through the ADF so it has to be placed on the scanner flatbed Print media which is paper card stock transparencies labels and envelopes is loaded into print media sources which are the trays and the multipurpose feeder Card stock transparencies labels and env
144. ion tests such as using the pages you disabled PING command to check connectivity on the network browse are e Contact your support person blank Scanned Firewalls are Some versions of Windows operating systems have firewalls enabled profiles fail enabled Contact your support person for assistance with the firewall to work Solving other problems Problem Solution How do get updated print drivers Refer to the Lexmark Web site at www lexmark com for print or utilities drivers Where are the MFP PCL escape The drivers CD that was shipped with your MFP contains an codes listed Adobe Acrobat file with a complete list of Printer Command Language PCL escape codes Calling for service When you call for MFP service be prepared to describe the problem you are experiencing or the error message on the control panel display You need to know your MFP model type and serial number Refer to the label on the inside cover of the upper front door of the MFP for this information The serial number is also listed on the menu settings page See Printing the menu settings page for more information For service contact the Lexmark support site for customer service at http support lexmark com and report a description of the problem Solving other problems 135 Administration ke The following sections are for a support person in charge of the MFP Since many people could be using the MFP
145. ions from the main Fax screen and then press v Press the left or right arrow until you see the size you want Set resolution To set a resolution for your fax use the navigation arrow buttons to highlight Options and then press Press the down arrow until Resolution is highlighted and then press the left or right arrow to select the resolution you want The higher the resolution you use the longer each page takes to send Faxing information 33 Printing copying faxing and scanning Specify content To specify the type of content on your original document use the navigation arrow buttons to highlight Options and then press vd Press the down arrow until Content is highlighted Press the left or right arrow to choose the content type that matches your original document Choose among Text Graphics Photo and Text Set darkness To adjust the darkness of your faxes use the navigation arrow buttons to highlight Options and then press Press the down arrow until Darkness is highlighted Press the right arrow to increase the darkness or the left arrow to decrease the darkness Manual Fax If your MFP shares a phone line with a telephone through the use of a line splitter you can use manual fax to begin sending or receiving faxes after beginning a phone call To enter manual fax mode press Fax Highlight Options and press v Highlight Manual Fax and press Vv You can also begin manual fax by pressing and then 0 from the
146. l AG and or its subsidiaries Edition notice 10 Notices Stempel Garamond Linotype Hell AG and or its subsidiaries Taffy Agfa Corporation Times New Roman The Monotype Corporation plc TrueType Apple Computer Inc Univers Linotype Hell AG and or its subsidiaries Wingdings Microsoft Corporation Other trademarks are the property of their respective owners Licensing notice The MFP resident software contains e Software developed and copyrighted by Lexmark e Lexmark modified software licensed under the provisions of the GNU General Public License version 2 and the GNU Lesser General Public License version 2 1 e Software licensed under the BSD license and warranty statements e Software licensed under other agreements Click the title of the document you want to review gt i BSD License and Warranty statements gt GNU General Public License 2 Other legal statements The Lexmark modified GNU licensed software is free software you can redistribute it and or modify it under the terms of the licenses referenced above These licenses do not provide you any rights to the Lexmark copyrighted software in this MFP Since the GNU licensed software that the Lexmark modifications are based upon is supplied explicitly without warranty use of the Lexmark modified version is similarly provided without warranty See the warranty disclaimers in the referenced licenses for additional details To obtain source code files for the Lexmark modif
147. l menu These are listed as follows Choose from these sizes Letter Country region specific default Legal Executive Folio Statement A4 Country region specific default A5 JIS B5 Mixed Sizes flatbed Note Legal and Folio are not supported on the scanner All scan media used with the scanner flatbed or ADF must be loaded short edge first Use the left and right arrow buttons to make a selection Orientation Selections are Portrait Landscape Content Menus 221 To control how the scanner processes the content of the original document Selections are Text Text Graphics Photo Use the left and right arrow buttons to make a selection Using the MFP control panel and menus E mail continued Item What will be sent Enter subject Purpose Specifies some general information about the e mail to be sent Lets you enter an e mail subject which is the same as a regarding line The field is limited to 64 characters Note You may set an Enter subject from the Web pages however setting one from the control panel overrides the one set on the Web page Values and descriptions Color Select one of these values e Gray e Color Use the left and right arrow buttons to make a selection Format Format lets you select the file type of how the scanned information is saved Select from PDF JPEG TIFF PS For explanations of t
148. lable in Fax function 234 Shortcut is for an e mail address E mail not available in Fax function 234 messages continued Shortcut is for an e mail E mail not available in Profiles function 234 Std Bin Full 234 Stopping 234 System busy preparing resources for job 235 Toner Low 235 Tray 1 Missing 235 Waiting 235 Waiting Select to Print Buffer 235 Waiting for redial 235 MFP model type 135 serial number 135 MFP problems solving 121 incorrect characters 122 incorrect media type 123 job not printing 122 media stacking is messy 123 misfeeds 123 multiple feeds 123 USB port 122 wrong source 123 MFP system board accessing 139 reinstalling the shield 143 MFP testing Hex Trace mode 191 network setup 192 print defaults 192 print hardware statistics 192 print network statistics 192 model type 135 multipage print border settings 182 configuring 183 order settings 183 view settings 183 multiple page feeds 123 multipurpose feeder capacities 51 configuring 166 guidelines 72 loading 75 envelopes 79 letterhead 78 Index multipurpose feeder continued loading continued paper 77 transparencies 78 location 72 maximum stack height 77 media dimensions supported 52 media sizes supported 51 media supported 51 opening 73 paper weights supported 51 stack height limiter 77 using with various media 72 weight range of media 52 N numerical values selecting 156 O option problems 133 optional drawer
149. leaves current resources stored in flash memory To help isolate the source of a print job problem With Hex Trace selected all data sent to the MFP is printed in hexadecimal and character representation Control codes are not executed To exit Hex Trace 1 Press Stop 2 Press the right arrow button to enter the list of menu items 3 Press the down arrow button until Reset Printer is highlighted and then press V Resetting the Printer appears on the control panel To print a list of all the resources stored in flash memory Note Print Directory is available only when an optional flash memory card is installed To print a sample of all the fonts PCL Fonts Prints a sample of all available for the selected printer MFP fonts available for emulation PCL emulation PS Fonts Prints a sample of all MFP fonts available for PostScript emulation Menus 191 Using the MFP control panel and menus Defaults Menu Print Settings Utilities Menu continued Menu item Purpose Values and descriptions Print Menu To print a listing of the current user default values the installed options the amount of Print Network Setup Page Settings Page installed MFP memory the status of MFP supplies and key statistics about MFP usage To print information relating to the internal print server and the network settings defined by the Network Setup menu item in the Network Menu Use the PCL Emul Menu to change print se
150. left and right arrow buttons to make a processes the content of the Text Graphics selection original document Photo Back Highlight Back and press V to return to the previous screen of the first set of menu items for the Fax menu Menus 218 Using the MFP control panel and menus E mail Use the E mail menu called the E mail Destination screen to scan documents and e mail them to one or more people directly from the MFP Note Values marked by an asterisk are the factory default settings E mail Item Search for name Manual e mail address Purpose Lets you look for a previously stored e mail or FTP address The address may be stored internally or retrieved from LDAP For more information on LDAP see page 217 Lets you enter an e mail address using an alphanumeric keyboard screen Menus 219 Values and descriptions Highlight Search and press Y An alphanumeric keyboard screen appears Use the navigation arrow buttons and d button to enter characters into the Look for field Highlight Search and Dress The search begins Searching appears on the screen When the process is completed a list of e mail addresses appears Use the up and down arrow buttons to highlight an address then press V to select the highlighted address Scroll to Done on the Search Results screen once all selections are made and press v to move the entries to the To list and return to the E ma
151. light Cancel and press vd to cancel the current job 35 Insufficient memory to support Resource Save feature The MFP lacks the memory needed to enable Resource Save This message usually indicates too much memory is allocated for one or more of the MFP link buffers Highlight Disable Resource Save continue and press vd to disable Resource Save and continue printing Install additional memory MFP messages 226 Understanding the MFP control panel messages Message 37 Insufficient memory for Flash Memory Defragment operation What this message means The MFP cannot defragment flash memory because the memory used to store undeleted flash resources is full What you can do Install additional memory Turn the MFP off wait 15 seconds and then turn it on Print and Hold jobs will be lost 37 Insufficient memory to collate job There is not enough memory to collate the print job Press V to print the portion of the job already stored and begin collating the rest of the job Highlight Cancel and press V to cancel the current job 37 Insufficient memory some Held Jobs may be lost Held jobs will be deleted in order to process the current job To avoid this error in the future install more memory 38 Memory Full The MFP is processing data but the memory used to store pages is full To avoid this error in the future Simplify the print job by reducing the amo
152. lly Off A log page does not print Print Settings Note Values marked by an asterisk are the factory default settings See the following menu items for Print Settings which are sub menus containing more menu items and values for each Finishing Menu PCL Emul Menu Quality Menu PostScript Menu Setup Menu PDF Menu Utilities Menu Finishing Menu Use the Finishing Menu to define how the MFP delivers the printed output Note Values marked by an asterisk are the factory default settings Defaults Menu Print Settings Finishing Menu Menu item Purpose Values and descriptions Blank Pages To specify whether to include Do Not Print Does not print application generated blank pages application generated blank pages as part of your printed output as part of your job Print Prints application generated blank pages as part of your job Menus 181 Using the MFP control panel and menus Defaults Menu Print Settings Finishing Menu continued Menu item Purpose Values and descriptions Collation To keep the pages of a print job Off Prints each page of a job the stacked in sequence when printing number of times specified by the multiple copies of the job Copies menu item For example if you set Copies to 2 and send three pages to print the MFP prints page 1 page 1 page 2 page 2 page 3 page 3 On Prints entire job the number of times speci
153. log 3 Select the Other Options tab from the Properties dialog 4 Click Print and Hold 5 Click the type of Held Print Job you want to send Confidential Verify Reserve or Repeat 6 If your user name is not automatically detected enter a user name For Confidential Held Print Jobs enter a four digit PIN range from 1 6 7 Click OK Click OK Print Held Jobs using the Print and Hold function 42 Printing copying faxing and scanning Printing and deleting held jobs Once held jobs are stored in MFP memory you can use the MFP control panel to specify what you want to do with one or more of the jobs You can select either Confidential Job or Held Jobs Repeat Print Reserve Print and Verify Print jobs then you select your user name from a list If you select Confidential Job you must enter the personal identification number PIN you specified in the driver when you sent the job See Confidential jobs for more information 1 To access held jobs from the control panel press the Print Profiles button Press the down arrow button to highlight Print Held Jobs Press Vv Use the up and down arrow buttons to highlight the user name on the jobs Note If a confidential job exists which is recognizable in the list because after your user name a space and the word Confidential follows you are prompted to enter your PIN number by the PIN request screen Enter your PIN number using the numeric keypad See Confidential jobs for more
154. ls that have exposed adhesive MFP maintenance when printing on labels After continuously printing approximately 10 000 pages of labels or each time you replace the print cartridge complete the following steps to maintain MFP feeding reliability 1 Print 5 sheets of paper 2 Wait approximately 5 seconds 3 Print 5 more sheets of paper Card stock Card stock is single ply and has a large array of properties such as the orientation of paper fibers and texture that can significantly affect the print quality You may only print card stock from the multipurpose feeder Card stock must always exit to the rear output bin Try a sample of any card stock you are considering using with the MFP before purchasing a large quantity See Specifications for print media for information on the preferred weight of print media When printing on card stock e Set the Paper Type to Card Stock from the print driver MarkVision Professional the control panel or the Web pages e Do not use preprinted card stock manufactured with chemicals that may contaminate the MFP Preprinting introduces semi liquid and volatile components in the MFP e Do not use card stock that is perforated or creased It may cause print media jams e We recommend the use of grain short card stock Print media specifications and guidelines 59 Media specifications and guidelines MFP maintenance when printing on card stock After printing approximately 10 000 pages of
155. lso applies to any developer of materials supplied to Lexmark Lexmark s and the developer s limitations of remedies are not cumulative Such developer is an intended beneficiary of this limitation Statement of limited warranty 17 Notices Additional rights Some states do not allow limitations on how long an implied warranty lasts or do not allow the exclusion or limitation of incidental or consequential damages If such laws apply the limitations or exclusions contained in this statement may not apply to you This warranty gives you specific legal rights You may also have other rights which vary from state to state Statement of limited warranty 18 Overview The following illustrations show the standard Lexmark X422 multifunction printer MFP the MFP configured with an optional 250 sheet drawer and the MFP configured with a 500 sheet drawer L wae Standard MFP Optional 250 sheet i drawer Optional 500 sheet drawer Note You may only use one of the optional drawers at a time Overview 19 Printing copying faxing and scanning CO This chapter provides examples of typical jobs as well as information on avoiding jams printing certain types of jobs and canceling a print job from the control panel Tips on storing media There a
156. mulation Off MFP does not examine the incoming data The MFP uses PCL emulation to process the job if PCL SmartSwitch is On or uses the default printer emulation specified in the Setup Menu if PCL SmartSwitch is Off MFP performs NPA processing If data is not in NPA format it is rejected as bad data Off MFP does not perform NPA processing Auto Menus 207 MFP examines the data to determine the format and then processes it appropriately Network USB Standard USB continued Menu item USB Buffer MAC Binary PS Using the MFP control panel and menus Purpose To configure the size of the USB input buffer Values and descriptions Disabled Job buffering is disabled Auto MFP automatically calculates the USB Buffer size recommended setting 3K to maximum size allowed User specifies the USB Buffer size The maximum size depends on the amount of memory in your MFP the size of the other link buffers and whether Resource Save is set to On or Off To maximize the range for the USB Buffer size disable or reduce the size of the network and LocalTalk buffers MFP processes raw binary PostScript print jobs from computers using the Macintosh operating system Note This setting may cause Windows print jobs to fail MFP filters PostScript print jobs using standard protocol Note This setting may cause Macintosh print jobs to fail To c
157. n press Y Press the down arrow until Paper Saver is highlighted and then press the left or right arrow until you see the paper saver format you want Set margin shift You can adjust the margin on your copies to provide extra margin width for binding Press Copy press the down arrow until Options is highlighted and then press Press the down arrow until Margin Shift is highlighted and then press the left or right arrow until you see the extra width you want for the margin from 0 25 to 2 inches Set time stamp To enable or disable the time and date stamp on your copies press Copy press the down arrow until Options is highlighted and then press v Press the down arrow until Time Stamp is highlighted and then press the left or right arrow to turn Time Stamp on or off Time stamp prints the current time and date in the upper left corner of your copies if the device has previously been set to the current time Set overlay Choose a text to be displayed in gray background lettering on your copies Press Copy press the down arrow until Options is highlighted and then press Press the down arrow until Overlay is highlighted and then press the left or right arrow until you see the overlay message you want Standard selections are Urgent Confidential Copy Draft and Custom You can also create a custom overlay through the Web page which appears on the control panel once you ve created it Custom is the word on the control panel for you
158. navigate through screens on the LCD Press this button to scroll up through menu items within a menu or settings called menu item values within menu items scroll through numeric values or to scroll between screens Each press causes one move up one line on the screen Down arrow Press to navigate through screens on the LCD Press this button to scroll down through menu items within a menu or settings called menu item values within menu items scroll through numeric values or to scroll between screens Each press causes one move down one line on the screen Select Note A check mark v icon is molded into it Press this button to e Open the menu and display the first item in the menu e Open the menu item and display the default setting e Save the displayed menu item as the new user default setting e Make a selection from a menu Pound or number character Press this button e For a shortcut identifier e Within phone numbers If you start a Fax number with a enter it twice e From the Home screen the Fax Destination List menu item E mail Destination List menu item or Profile List menu item to access shortcuts 0 9 Note Referred to as the numeric keypad Press these numbers to enter numbers when the LCD screen has a field that accepts the entry of numbers Note If you press a number when on the Home screen without pressing the button first the Copy menu opens and changes
159. nd Hold function 40 paper continued menu map 158 loading multipurpose feeder 77 menus loading optional 250 sheet tray 62 loading optional 500 sheet tray 67 loading standard tray 62 sizes supported 10 Com 10 54 7 3 4 Monarch 54 9 envelope 54 A4 53 A5 53 B5 54 C5 54 DL 54 envelopes 54 executive 53 folio 53 JIS B5 53 legal 53 letter 53 paper 53 statement 53 universal 53 sources 51 specifications 44 storing 55 transparencies guidelines 57 loading in multipurpose feeder 78 loading in standard tray 62 type incorrect 123 media jams avoiding 36 37 clearing 84 media types card stock 55 labels 55 paper 44 51 52 transparencies 55 media specifications sizes 53 sources 51 multipurpose feeder 51 optional 250 sheet tray 51 optional 500 sheet tray 51 standard 250 sheet tray 51 weights 44 51 52 Administration 164 Default Menus 168 Copy Settings Allow priority copies 172 Collate 172 Content 171 Copy To Source 172 Darkness 172 Duplex 171 Number of Copies 172 Original Size 172 Overlay 172 Paper Saver 171 Print Page Borders 171 Delete Shortcuts 201 E mail FTP Settings Color 179 Content 179 Darkness 179 Enable scan to FTP 181 Format 179 FTP confirmation 181 JPEG Quality 180 Log paper source 180 Orientation 180 Original Size 179 Resolution 179 Scan log 180 Use multi page TIFFs 180 Fax Settings Cancel Faxes 178 Distinctive Ring Settings 177 Double Ring Pattern 177 Single Ring Pattern 177 Triple Ring Pa
160. nder the MFP on the left side to locate a green lever 3 Press down on the green lever 4 Look for the jam If it is not visible from the front continue with step 6 5 Gently pull the jam toward you Note If the jam does not come out easily continue with step 6 Jams under the MFP 101 Clearing jams 6 From the back of the MFP open the rear door using the tab Jams under the MFP 102 Clearing jams 7 Look under the MFP on the right side to locate a green lever 8 Push down on the lever 9 Gently pull the jam toward you 10 Close the rear door 11 Insert the tray 12 Pressv Jams under the MFP 103 Maintenance ke Conserving supplies Conserving supplies lowers printing costs e When printing drafts conserve toner by changing the Toner Darkness setting to a value less than 8 in the print driver e Reduce paper consumption by using the duplex feature to print on both sides of the paper Set the MFP to Duplex in the print driver for individual print jobs e Use the Paper Saver setting Maintaining your MFP Periodically you need to replace the print cartridge and clean the MFP to maintain optimum print quality See Replacing the print cartridge and Cleaning under the print cartridge for more information If several people are using the
161. nding a profile which include Selection screen ScanBack Scan to PC from Web pages and the Lexmark Document Solutions Suite Print Held Jobs To print any type of held job Select one or For more information see Print such as a confidential job multiple jobs Held Jobs using the Print and reserve print job repeat print from the list Hold function and Printing and job or verify print job displayed deleting held jobs Cancel Print To cancel a print job previously For more information see Jobs sent to the MFP Canceling a print job from the MFP control panel Profiles There are different methods of sending a profile which include ScanBack Scan to PC from Web pages and the Lexmark Document Solutions Suite The ScanBack Utility is an easy way to create Scan Profiles You can also browse to the IP address or host name of the MFP to create Scan Profiles For more information see Scanning to PC Note If you press from the Print Profiles screen or the Profiles Selection screen this opens the same Searching for Shortcut screen that is available from the Home screen See Home screen for more information Menus 223 Using the MFP control panel and menus Managing shortcuts creating entering deleting Shortcuts let you send documents more easily to routine recipients You can create or delete shortcuts either from the MFP or through the MFP Web pages This section describes how you create enter and del
162. ng definition 60 from multipurpose feeder 60 from trays 60 selecting 60 duplex unit printing definition 60 sizes supported 52 using 60 weight supported 52 E electronic emission statement 12 e mail destination list 220 emission statement 12 enabling control panel menus 136 Enter PIN 41 envelope sizes 10 Com 10 54 7 3 4 Monarch 54 Index envelope sizes continued 9 54 B5 54 C5 54 DL 54 envelopes guidelines 57 loading 79 F factory defaults restoring 137 191 Fax menus See menus 215 FCC statement 12 Finishing Menu 181 flash memory defragmenting 190 formatting 191 printing downloaded resources 191 setting as download target 186 flash memory removing 141 font sample list printing 39 font samples printing 39 fonts bitmapped 147 choosing in PCL emulation 192 description 145 Intellifont 147 pitch 146 point size 146 printing sample list 39 printing samples 191 resident 148 PCL6 145 148 PostScript 3 145 148 scalable definition 147 symbol sets supported 192 TrueType 147 understanding 145 weight and style 145 G guidelines avoiding jams 36 media 55 printing letterhead 57 237 H held jobs entering user name 40 l Intellifont fonts 147 J jagged characters 129 jams avoiding 37 clearing 84 clearing paper path 84 in the ADF 86 See also paper jams job 40 L labels guidelines 58 loading 77 laser notices 15 letterhead guidelines 56 loading in multipurpose feeder 78 page
163. nt cartridge Since the jam may occur farther back in the MFP behind the print cartridge area you may need to reach in farther to remove the jam 1 Open the upper front door 2 Remove the print cartridge See Removing the used print cartridge for instructions CAUTION The rear portion of the inside of the MFP may be hot Note The ends of the print media may not be visible Jams under the print cartridge 88 Clearing jams 3 With both hands pull the print media to the right and then out Note If the print media resists stop pulling and access it from the rear output bin door See Jams behind the upper front door and the rear output bin door to continue 4 Reinstall the print cartridge See pages 108 through 109 of Installing the new print cartridge for instructions Close the upper front door Press Vv Jams under the print cartridge 89 Clearing jams Jams behind the upper front door and the rear output bin door Jams in these areas require opening the rear output bin door and the upper front door e The print media jams before reaching the standard output bin See Before reaching the standard output bin e The print media jams before exiting completely into the standard output bin See Exiting to the standard output bin Before reaching the standard output bin The print media jams
164. ntrol panel 125 MFP on nothing prints 123 misfeeds 123 missing or damaged parts 123 multiple feeds 123 multiple sheets feed 124 optional 250 sheet tray paper feed failure 124 optional 500 sheet tray paper feed failure 124 standard tray paper feed failure 124 Toner Low appears and printing stops 124 upper front door will not close 123 USB port 122 wrong source 123 scanner flatbed problems speckles 133 scanning number is dialed but connection failure with another fax machine 132 problems calling for service 135 PS emulation See PostScript emulation Q Quality Menu 184 R rear output bin card stock exiting to 81 using 81 recycling products 110 used supplies 110 recycling cartridge 110 reinstalling shield on system board 143 removing metal shield 140 MFP from an optional drawer 138 optional drawer 138 optional flash memory 141 optional memory cards 141 optional MFP memory 141 repeat print 42 reserve print 42 resident fonts 148 Resolution Defaults Menu E mail FTP Settings 179 Defaults Menu Fax Send Settings 174 E mail What will be sent 222 restoring factory defaults 137 S safety information 12 scalable fonts definition 147 scalable fonts resident 148 scan media sources 44 scan media specifications sources 44 scan to fax 215 Scan to PC customizing settings 26 profile 25 setup 25 selecting numerical values 156 sending a job to print 37 from Macintosh 38 from Windows 37 separator pick roller
165. nued Menu item Purpose Values and descriptions Overlay Creates a watermark or message Off Custom is displayed only if a that prints over the copy content Urgent special word is defined by a on each page of the job As with all Confidential support person on the Web watermarks the word you select pony page SE lightly in large print across Custom Use the left and right arrow e page buttons to make a selection The overlay looks similar to the following on a page amp S Es Ka S Back Highlight Back and press v to return to the previous screen of the first set of menu items for the Copy menu Fax Use the Fax menu called the Fax Destination screen to scan items and fax the image to one or more people directly from the MFP This is called scan to fax Note Values marked by an asterisk are the factory default settings Menus 215 Fax Item Fax To Using the MFP control panel and menus Purpose To let you enter fax numbers using the numeric keypad Separate fields appear on the screen to let you send a fax to multiple numbers at once This is also called the Fax Destination List Values and descriptions Menus 216 The cursor starts on the left and moves over one space to the right for each number entered using the numeric pad Press the Start button once a fax number is entered to send the fax job If a number entry is too long for the field the entered numbe
166. nvelope DL Envelope C5 Envelope B5 Envelope Other Envelope Manual Pap Size A4 A5 JIS B5 Letter Legal Executive Folio Statement Universal Manual Env Size 7 3 4 Envelope 9 Envelope 10 Envelope DL Envelope C5 Envelope B5 Envelope Other Envelope Note Select Universal when you load print media that does not match any of the other available sizes The MFP automatically formats the page to the Universal Setup size You can then set the actual page size from your application Select Other Envelope when you load an envelope that does not match any of the other available sizes The MFP automatically formats the envelope for the Other Envelope size You can then set the actual size from your application Paper Type To identify the type of print media installed in each source Use this menu item to e Optimize print quality for the specified print media Select sources through your application by selecting type and size e Automatically link sources Any sources containing the same type and size of print media are automatically linked by the MFP if you have set the Paper Size and the Paper Type to the correct values Note If a user defined name is available it is displayed instead of Custom Type lt x gt The user defined name is truncated to 16 characters If two or more custom types share the same name the name only appears once in the Paper Type value list 1 Select a print media source 2 Select a value Deno
167. oming fax The print media source is automatically selected by the MFP Tray 1 or the standard tray is the specified print media source The multipurpose feeder is the specified print media source Tray 2 which can be either the optional 250 sheet drawer or the optional 500 sheet drawer is the specified print media source The incoming fax job is duplexed Purpose Allows fax jobs to be received by On the MFP Off The MFP rings a set number of 1 25 1 rings to indicate an incoming fax job Scales an incoming fax job so it fits On the size of the print media loaded in the designated fax source See Off Fax Paper Source as follows for more information Specifies the print media source Auto selected to supply print media for the MFP to print an incoming fax Tray 1 MP Feeder Tray 2 if an optional 250 or 500 sheet drawer is installed Sets duplex printing two sided On printing either on or off for off incoming fax jobs Menus 175 The incoming fax job is not duplexed Fax Log Settings Using the MFP control panel and menus Defaults Menu Fax Settings Fax Log Settings Menu item Transmission Log Receive Error Log Auto Print Logs Log Paper Source Send Log Displays Enable Send Log Enable Recv Log Values and descriptions The MFP prints a page indicating information about the fax job sent which includes the fax number and the
168. on the scanner flatbed This section describes the different settings available for fax jobs Once you have built a Fax To list and chosen the settings you want press Start to begin faxing Build a Fax To list You can add multiple recipients to the Fax To list For each recipient use the numeric keypad to enter the phone number and any special dialing codes or and the shortcut number The button represents a dial pause Press V after you enter each phone number if you have another number to enter The Fax To list scrolls up to give you space for your next entry To add a recipient stored as a shortcut highlight Search and Dress Search for your shortcut based on the recipients name or based on the shortcut number assigned when you first saved the shortcut A list is presented Highlight the numbers you want to select in the list Each number is highlighted when a check mark appears to the left of it Highlight Done and then press v All numbers highlighted become shortcuts Save a Fax To list Once you build a Fax To list you can save it for future use Use the navigation arrow buttons to highlight Save and then press v The Fax To list is saved as a shortcut and the new shortcut number is displayed You can change the name and number of the shortcut by browsing to the IP address or host name of the MFP Specify original size To specify the original size of your fax use the navigation arrow buttons to highlight Opt
169. one horizontal inch of type For example all 10 pitch fonts print 10 characters per inch cpi and all 12 pitch fonts print 12 cpi Courier 10 Pitch 1234567890 Courier Bold 10 Pitch 1234567890 Courier 12 Pitch 123456789012 Courier Bold 12 Pitch 123456789012 1 inch In proportional or typographic fonts every character can have a different width Since proportional fonts have characters with different widths the font size is specified in point size not pitch Point size refers to the height of the characters in the font A point is defined as 1 72 inch The characters in a font printed at 24 point will be twice as large as the characters in the same font printed at 12 point The following illustration shows samples of a font printed in different point sizes 48 point 36 point 24 point 18 point 12point 10 point The point size of a font is defined as the distance from the top of the tallest character in the font to the bottom of the lowest character in the font Due to the definition of point size different fonts printed at the same point size may appear quite different in size This is because there are other font parameters that affect how the font looks However the point size of a font is an excellent specification of the relative size of a font The following examples illustrate two very different proportional fonts at 14 point ITC Avant Garde abcdefghABCDEFGH ITC Zapf Chancery abcdefgh ABCDEF GH Note Many applications and
170. onfigure the MFP to On process Macintosh binary PostScript print jobs Off Auto Menus 208 MFP processes print jobs from computers using either Windows or Macintosh operating systems NetWare Using the MFP control panel and menus Network USB NetWare Menu item View Login Name View Print Mode View Network Number Activate Ethernet 802 2 Ethernet 802 3 Ethernet Type II Ethernet SNAP Packet Burst NSQ GSQ Mode Purpose Values and descriptions Specifies the login name for View only Set this from the Web page NetWare which is the same as the adapter name Specifies the print server for View only Set this from the Web page the remote MFP Specifies the NetWare number View only Set this from the Web page which is part of the hardware address To turn the NetWare protocol On on activated or off Off de activated Specifies the Internetwork On Packet Exchange IPX frame type which is NetWare Off Protocol Defines the frame types that the adapter can use to initiate conversations Specifies the Internetwork On Packet Exchange IPX frame type which is Transfer Off Protocol Defines the frame types that the adapter can use to initiate conversations Defines the cabling An On Ethernet Type II cable is used Off as the frame type Subnet Access Point SNAP On allows for managing devices on the network Off Specifies a mode for rapid On data
171. ontact your support person for assistance with the firewall Step 2 Select a storage location 1 Specify a path and file name for saving the scan output file to your computer For example browse to your desktop find the appropriate directory and type in a file name 2 Assign a Profile Name This is the name that appears in the profile list on the MFP control panel 3 Click Submit A Scan Profile window appears on your desktop indicating that your computer is waiting to receive the scan output file Step 3 Scan your original documents 1 Locate the MFP you specified in the scan profile 2 Load all pages face up in the ADF or face down in the scanner flatbed See Loading scan media in the ADF and Loading scan media in the scanner flatbed for more information and illustrations for orientation On the control panel press Print Profiles Highlight Profiles and then press Vv Press the down arrow until your Profile Name is highlighted and then press Select to start scanning Note If you are using the scanner flatbed observe the control panel to see messages If prompted to choose Scan Next Page Done or Cancel place the next page on the scanner flatbed highlight Scan Next Page and then press V to continue scanning Highlight Done and press VY when all the pages have been scanned Scanning to PC 25 Printing copying faxing and scanning 6 Return to your computer when the job is finished The job status window changes to
172. ools provide a variety of methods for marking up text and attaching notes and commentaries to PDF documents Functions On Off Print Print the annotations in the PDF file Note Values marked by an asterisk are the factory default settings Defaults Menu Security Functions On Off Menu item Purpose Values and descriptions Menus 196 Copy Lets the support person block the Copy On The Copy button functions are not button so if a user presses the Copy button blocked h Me GOY MENUS COTO APPAR Off The Copy button functions are blocked Fax Lets the support person block the Fax button On The Fax button functions are not so if a user presses the Fax button the Fax blocked do not appear eee PP Off The Fax button functions are blocked E mail Lets the support person block the E mail On The E mail button functions are not button so if a user presses the E mail blocked he E mail f BEER Off The E mail button functions are blocked Profiles Lets the support person block the On The Print Profiles button functions are Print Profiles button so if a user presses the not blocked Print Profil he Print Profil SC Ge SERIES Off The Print Profiles button functions are blocked Key Lets the support person block the On The Administration button functions admin Administration button so if a user presses are not blocked he Admini i he Admini i BAR e e t Off The Administration
173. oper print media loading helps prevent jams and helps make your printing trouble free Before loading print media know the recommended print side of the print media you are using This information is usually indicated on the print media package Print media specifications and guidelines 61 Media specifications and guidelines Do not remove trays while a job prints or while Busy displays on the control panel Doing so may cause a jam Loading the standard tray or the optional 250 sheet tray The following instructions work for loading the standard tray or the tray for the optional 250 sheet drawer Your MFP has one standard 250 sheet tray You may use the optional 250 sheet drawer or the optional 500 sheet drawer as a print media source however you may use only one of these options at a time See your Setup Guide for installation information For the sizes and types of print media these trays support see Print media source specifications To load the tray for the optional 500 sheet drawer see Loading the optional 500 sheet tray To load print media in a tray 1 Remove the tray Print media specifications and guidelines 62 Media specifications and guidelines 3 Locate the tabs on both of the guides 4 Squeeze the length guide tab and the length guide together and then slide the guide to the back of the tray 5 Squeeze the width guide tab and the width
174. or a Lexmark remarketer referred to in this statement as Remarketer Warranty Lexmark warrants that this product e Is manufactured from new parts or new and serviceable used parts which perform like new parts e Is free from defects in material and workmanship e Conforms to Lexmark s official published specifications e Is in good working order If this product does not function as warranted during the warranty period contact a Remarketer or Lexmark for repair without charge If this product is a feature or option this statement applies only when that feature or option is used with the product for which it was designed To obtain warranty service you may be required to present the feature or option with the product If you transfer this product to another user warranty service under the terms of this statement is available to that user for the remainder of the warranty period You should transfer proof of original purchase and this statement to that user Warranty service The warranty period is 12 months and starts on the date of original purchase as shown on the purchase receipt To obtain warranty service you may be required to present proof of original purchase Warranty service will be provided at a Lexmark designated location When warranty service involves the exchange of a product or part the item replaced becomes the property of the Remarketer or Lexmark The replacement may be a new or repaired item The repl
175. ore fax operations are available What you can do Press Administration to access the administration menu and set the clock Pressing Fax or beginning any fax related operation will automatically launch the Set Date and Time screen Shortcut already in list The requested shortcut has already been placed in the list of fax recipients No individual shortcut may appear more than once in this list No action required Shortcut is a profile Profiles not available in E mail function You are in the E mail function do not enter a profile shortcut Enter an e mail shortcut See Managing shortcuts creating entering deleting Shortcut is for a fax number Fax not available in E mail function You are in the E mail function do not enter a fax shortcut Enter an e mail shortcut See Managing shortcuts creating entering deleting Shortcut is for a fax number Fax not available in Profiles function You are in the Profiles function do not enter a fax shortcut Enter a profile shortcut See Managing shortcuts creating entering deleting Shortcut is for a profile Profiles not available in Fax function You are in the Fax function do not enter a profile shortcut Enter a fax shortcut See Managing shortcuts creating entering deleting Shortcut is for an e mail address E mail not available in Fax function You are in the Fax function do no
176. ortcuts is highlighted and then press v Highlight the type of shortcut you want to delete fax e mail FTP or profile and press v Highlight the shortcut s you want to delete and then press V to mark the shortcut s for deletion Highlight Delete and press vd to delete the shortcut s You can also delete shortcuts by browsing to the IP address or host name of the MFP Note The MFP does not ask you to confirm your selection when you delete a shortcut Managing shortcuts creating entering deleting 224 Understanding the MFP control panel messages The control panel displays messages describing the current state of the MFP and indicates possible problems you must resolve This topic provides a list of all messages explains what they mean and tells you how to clear the messages Clear All Administration Stop Backspace E mai Print ___ Profile b Start Navigation arrow buttons Select Dial pause MFP messages Message What this message means What you can do 200 Paper jam remove The MFP detects a jam Clear the print media path of all jams Print Cartridge to See also Identifying the media path access 201 Paper jam remove Print Cartridge to access 202 Paper jam open rear door to access 230 Paper jam check duplex 250 Paper jam check MP Feeder Understanding the MFP control panel messages 225 Und
177. ory Invalid password The password entered does not match the password protecting administrative functions Re enter the password See your support person Invalid PIN for user name The Personal Identification Number PIN you entered does not match the user name you selected After three seconds the screen returns to the list of user names Reselect your user name and enter the correct PIN For more information see Entering a PIN Invalid Standard Network Code The code in an internal print server is not valid The MFP cannot receive and process jobs until valid code is programmed into the internal print server Download valid code to the MFP internal print server No button actions are possible while this message is displayed You can download network code while this message is displayed See also Technical Reference Job cannot be deleted Fax jobs already received cannot be deleted Print jobs may be also be made undeletable with PJL commands Wait for the job to finish Refer to the Technical Reference for more information on PJL commands Line Busy The device tried to dial a fax recipient but the line was busy No action required The next fax recipient is dialed The recipient with the busy line is queued for redial after a waiting period Load lt source gt with lt new media gt Print media is required to finish a print job Load the indicated source with
178. ould be a country the field is truncated code or code businesses use to dial an outside line Automatic Specifies the number of times the 0 9 5 Redial MFP automatically tries to send the fax job again by resubmitting the Fax To number Redial Select a range in minutes for the 1 200 3 Frequency number of redials to occur in that time span Behind a PABX Enables or disables switchboard On Do not wait for a dial tone li iali ith ial blind dialing without a dial tone off Wait for a dial tone Enable ECM Enables Error Correction Mode for On ECM is enabled faxj hich makes faxi ee icn makes taxing more off ECM is disabled Allow Save Specifies if the Save button On A Save button appears on the appears on the Fax Destination screen bli t th SCH de E dee Ke Off A Save button does not appear on the screen Dial Mode Specifies the dialing sound either Tone A tone sounds for each number as atone or a pulse dialed Note This setting may not be Pulse A pulsating noise sounds for each available in all countries or regions number dialed Menus 174 Using the MFP control panel and menus Fax Receive Settings Defaults Menu Fax Settings Fax Receive Settings Menu item Enable Fax Receive Rings to Answer Auto Reduction Fax Paper Source Duplex Values and descriptions Fax jobs can be received Fax jobs cannot be received Scales the incoming fax Does not scale the inc
179. pattern is set off Fax Modes Defaults Menu Fax Settings Fax Modes Menu item Purpose Values and descriptions Fax Mode Sets which fax method or Analog The fax method is by a telephone line mode that is used Fax Server The fax job is sent to a fax server for transmission Manual Fax Sets the MFP to manual fax On Manual fax is set on only which requires a line splitter and a telephone hand set You use a regular telephone to answer an incoming fax job and to dial a fax number Note Press 0 on the numeric keypad to take you directly to the Manual Fax menu item Off Manual fax is set off Menus 177 Using the MFP control panel and menus Defaults Menu Fax Settings Fax Modes continued Menu item Purpose Values and descriptions Memory Use Defines the amount of All receive All the memory is set to receive fax non volatile memory used jobs in relation to fax for a fax i job The default setting Mostly receive Most of the memory is set to receive fax splits an equal amount of jobs memory between sending Equal Splits the memory for sending and and receiving fax jobs receiving fax jobs into equal amounts However when one of the values is set then the Mostly sent Most of the memory is set to send fax memory is not set equally jobs All send All the memory is set to send fax jobs Cancel Faxes Sets the MFP so you can Allow L
180. pecial print media types D Bel SE o S E vJ indicates Ss es 2 iS rt K GR GR OO gt suppo e 279 Se D ro E X indicates 2 o9 o9 2 p S no support ae as as S S gt gt ER e De D o s Q Print media En Fw Oo o Card stock x x x v x v x Paper labels x x x v v x Transparencies x x v v v x Labels and transparencies may be sent to the standard output bin however they may print more successfully when sent to the rear output bin For feeding other types of labels from Tray 1 and the multipurpose feeder refer to the Card Stock amp Label Guide available on the Lexmark Web site at www lexmark com publications Storing print media Use the following guidelines for proper print media storage These help avoid paper feeding problems and uneven print quality e For best results store print media in an environment where the temperature is approximately 21 C 70 F and the relative humidity is 40 e Store cartons of print media on a pallet or shelf rather than directly on the floor e If you store individual packages of print media out of the original carton make sure they rest on a flat surface so the edges do not buckle or curl e Do not place anything on top of the print media packages Print media guidelines Selecting the appropriate print media paper transparencies envelopes paper labels and card stock for your MFP helps
181. phabetic therefore they are easier to remember The Internet is really based on IP addresses Every time you use a domain name a DNS service must translate the name into the corresponding IP address Menus 204 Values and descriptions 4 field IP address 4 field IP address Using the MFP control panel and menus Standard Network Network USB Standard Network Menu item PCL SmartSwitch PS SmartSwitch NPA Mode Network Buffer Purpose To configure the MFP so it automatically switches to PCL emulation when a print job received through the network port requires it regardless of the default printer emulation To configure the MFP so it automatically switches to PostScript emulation when a print job received through the network port requires it regardless of the default printer emulation To specify whether the MFP performs the special processing required for bidirectional communication following the conventions defined in the Network Printing Alliance NPA Protocol To configure the size of the network input buffer Values and descriptions On MFP examines data on the network interface and selects PCL emulation if the data indicates that is the required printer emulation Off MFP does not examine the incoming data The MFP uses PostScript emulation to process the job if PS SmartSwitch is On or uses the default printer emulation specified in the Setup Menu
182. pose feeder slot as far as it will go without damaging the print media Y Dp d r ee SS it Make sure the print media fits loosely in the multipurpose feeder and is not bent or wrinkled 7 Set the paper size and paper type in the menus from the control panel Print media specifications and guidelines 79 Media specifications and guidelines Using the output bins Using the standard output bin The standard output bin holds 150 sheets of print media The MFP automatically sends print jobs to the standard output bin All jobs collate face down in this bin Standard output bin Raising the paper rest The paper rest holds printed jobs at an angle to keep them from sliding out of the bin Pull the paper rest forward to raise it Print media specifications and guidelines 80 Media specifications and guidelines Using the rear output bin The MFP automatically sends print jobs to the rear output bin when you open it The rear output bin reverse collates pages 4 3 2 1 all jobs face up The rear output bin holds 20 sheets of paper You may want to use the rear output bin when you print on different sizes and types of print media such as paper transparencies postcards note cards and envelopes e Labels and transparencies may print more successfully when sent to the rear output bin e Envelopes may curl less if sent to the rear output bin e Card stock
183. ptions screen Scanning to PC Create a Scan Profile A scan profile includes important information about your original document and presets the MFP control panel to those settings The ScanBack Utility is an easy way to create Scan Profiles You can also browse to the IP address or host name of the MFP to create Scan Profiles Use ScanBack utility The ScanBack Utility is shipped on the drivers CD Scanning to PC 23 Printing copying faxing and scanning Step 1 Set up your Scan Profile 1 Launch the ScanBack Utility If you installed the software using the default directories click Start gt Programs gt Lexmark gt ScanBack gt ScanBack Utility 2 Select the MFP you want to use If none are listed see your support person to obtain a list or click the Setup button to manually search for an IP address or hostname You must select an MFP to continue creating a profile 3 Follow the instructions on the screens to define the type of document being scanned and the kind of output you want to create Available settings are determined by the capabilities of the MFP you select 4 Make sure to check e Show MFP Instructions if you want to view or print the final directions e Create Shortcut if you want to save this group of settings to use again 5 Click Finish A dialog box displays your scan profile information and the status of the received images Step 2 Scan your original documents 1 Locate the MFP you specified
184. r ee ee ee 28 Set OOM ATOM EE 28 Se INS UE 28 Set darkness eet geed dite adcansbedesauaateasesveeactyaedeneddansecacmeae ws tede 28 El E 28 Set the duplex feature sacscccesetsdaceasanceradeceadecansanteiadincedacehqantenannciaateivedanalaticatauannoiaaes 28 Set paper SAVON ee EE 29 Set margin E 29 Set time stamp EE 29 Serova EE 29 Examples of typical E 29 Job 1 single page TEE 30 Job 2 mixed content begeestert 30 Job 3 Use pap r SAVEM Zesaseee gier aiei aasin ia rakaa NE ANEA ATA NaS iE 30 Job 4 two sided duplex copies from one sided originals cccccccceeeeeeees 31 Job 5 enlarge Te TEE 31 Using Duplex with your scan original for a two sided COPY sesser 31 Interrupting a job to make a COPY REENEN REENEN 32 Canceling a COV imena a a zee er eee ern RPE ea ae ere ere eee ree 32 Faxing information EE 32 NUNS LE EAE E E E E E A 32 Sending ker 33 EIER KE 33 Savea EE eebe ege 33 Specify original Size s seian niti iaaea ein EE i Ea iiaii dii iai Ra Ni 33 UL WEE 33 SCOT EE 34 Set E ie 34 Ewe 34 Examples of typical fax jobS EE 34 Job 1 One page sess icccddcccntcxetis santeinelea metas ere ilantids eexdicmmnnateenas tauecbesiencenns eee eacumaneeas 34 Job 2 multiple pages E 35 Job 3 text graphics CONTENT sisstin oriento a a a aea Tai 35 lee le e EE 35 Canceling fax EE 35 Canceling a pending or currently transmitting fax job ssssssssessesssresssrressserrssee 35 Canceling an incoming fax job EE 36 Printing information
185. r the Factory Defaults menu item See Restoring factory defaults for more information User defaults are the settings you select for different MFP functions and store in MFP memory Once stored these settings remain active until new ones are stored or the factory defaults are restored Note Settings you choose for faxing scanning e mailing copying and settings for printing from your application may override the settings you select from the control panel Menu tree The following menu tree starting on page 159 provides an overview of the menus and menu items available from the control panel Select a menu or menu item for more details For values or settings for each menu item see the individual descriptions of menu items following the menu tree Menus 158 Press Administration To access Paper Menu Paper Source Paper Size Paper Type Configure MP Substitute Size Paper Texture Paper Weight Paper Loading Custom Types Universal Setup To access Default Menus General Settings Copy Settings Fax Settings E mail FTP Setting Print Settings Security Set Date and Time Delete Shortcuts Format Content Color Resolution Darkness Original Size Orientation JPEG Quality Use multi page TIFFs Scan log Log paper source Enable scan to FTP FTP confirmation Functions On Off Password Protect Create Password Using the MFP control panel and menus Display Language General Defaults Date Format Screen
186. re canceled Canceling fax es appears on the screen Using the MFP control panel and menus Fax continued Item Purpose Values and descriptions Save To save the current Fax To list Use the navigation arrow buttons to scroll to as a shortcut The shortcut Save and press This opens a screen number and name are showing the assigned shortcut number and assigned automatically name Select Continue or Cancel as needed and press Vv Options Highlight Options and press vd to move to the next screen showing the next set of menu items for the Fax menu These are listed as follows Width Specifies the width of the 210 mm Use the left and right arrow buttons to make a original document 8 5 in selection Denotes Note Scan media must be loaded short edge country first in both the scanner flatbed and the ADF region specific factory default values Resolution To define print quality in dots Standard 200 x 100 dpi for use with most documents inch dpi FREIER Fine 200 x 200 dpi for use with small print Super Fine 300 x 300 dpi for use with documents with fine detail Ultra Fine 400 x 400 dpi for use with documents with drawings or photographs Use the left and right arrow buttons to make a selection Darkness To lighten or darken text and 1 9 5 Use the left and right arrow buttons to make a images on the fax printed selection pages Content To control how the scanner Text Use the
187. re two types of media scan media and print media Scan media is what is placed in the automatic document feeder ADF or on the scanner flatbed Some types of scan media cannot be run through the ADF so it has to be placed on the scanner flatbed Print media which is paper card stock transparencies labels and envelopes is loaded into print media sources which are the trays and the multipurpose feeder Card stock transparencies labels and envelopes are sometimes referred to as specialty media Store your print media properly For more information see Storing print media in Media specifications and guidelines Scanning information Avoiding jams when scanning Place scan media in the appropriate place either the automatic document feeder ADF or the scanner flatbed If you are unsure if your document will cause a jam in the ADF we recommend that you scan it using the scanner flatbed The ADF only accommodates paper in the following sizes A4 A5 JIS B5 folio letter legal executive statement The ADF can handle paper weights up to 60 120 g m 16 32 Ib You may place up to 50 sheets of 20 Ib paper in the ADF Some tips for scan media to avoid jams in the ADF are e Do not load wrinkled creased damp or curled scan media e Do not overload the ADF The ADF can accommodate 50 sheets of 20 Ib paper e Do not force a stack of scan media under the stack height limiter Printing copying faxing and scanning 20 P
188. ring 189 Lexmark and Lexmark with diamond design are trademarks of Lexmark International Inc registered in the United States and or other countries 2003 Lexmark International Inc All rights reserved 740 West New Circle Road Lexington Kentucky 40550 www lexmark com
189. rint cartridge for instructions The media skews or buckles Do not overfill the trays See print media capacity levels in Media specifications and guidelines Make sure the guides are flush against the edges of the print media The print media sticks together or the MFP feeds multiple sheets of print media Remove the print media from the tray and fan it Do not overfill trays See print media capacity levels in Media specifications and guidelines The paper fails to feed from tray 1 standard tray Remove the paper and fan it Make sure Tray 1 is selected from the print driver or from the Paper Source menu item in the Paper Menu in the Administration menu Do not overfill the tray Make sure the width and length guides on the print media sources are adjusted correctly and are not too tight The paper fails to feed from the optional tray 2 250 sheet tray or 500 sheet tray Note Optional trays support paper only Make sure the optional tray 2 is selected from the print driver or from the Paper Source menu item in the Paper Menu in the Administration menu Make sure the tray is pushed in completely Make sure the metal plate inside the tray is pressed down before inserting it into the MFP Note After the tray is inserted the metal plate springs back up Make sure the paper does not exceed the stack height indicator Make sure the paper is under the paper stop See Loading print media for mor
190. rint driver or Duplex Bind in the Finishing Menu you must select either long edge or short edge binding The purpose of Duplex Bind is to define the way duplexed pages are bound and how the printing on the back of the sheet even numbered pages is oriented in relation to the printing on the front odd numbered pages Print media specifications and guidelines 60 Media specifications and guidelines The two values for Duplex Bind are Long Edge The asterisk indicates this is the factory default Assumes binding along the long end of the page left edge for portrait orientation and top edge for landscape orientation The following illustration shows long edge binding for portrait and landscape pages Back of sheet Front of next Front of gt next sheet setting Binding gt next sheet Binding sheet Portrait Landscape Short Edge Assumes binding along the short edge of the page top edge for portrait orientation and left edge for landscape orientation The following illustration shows short edge binding for portrait and landscape pages Binding Binding Back of Front of next sheet Landscape Portrait Loading print media Your MFP has two standard sources the 250 sheet tray standard tray and the multipurpose feeder For more information see Using and loading the multipurpose feeder Load the print media you use for the majority of your print jobs in the standard 250 sheet tray Pr
191. rinting copying faxing and scanning The following cannot be fed by the ADF e Paper with clip or staple attached e Paper with ink not totally dry e Paper with inconsistent thickness such as envelopes e Paper with wrinkles curls folds or tears e Paper that is too large or too small use the scanner flatbed instead e Paper with an odd non rectangular shape e Paper with perforations on its side e Tracing paper coated paper carbonless paper e Items other than papers such as cloth metal or overhead projector OHP film e Notched paper e Photographic paper e Very thin paper Scanning to e mail or FTP Note You must set up e mail and FTP before you can use them See E mail FTP Settings for information about setting up e mail and FTP You can scan a document directly to an e mail address or File Transfer Protocol FTP site This section describes the settings and options available Once you have built a To list and chosen the settings you want press Start to begin scanning at any time Note FTP is the protocol used across a network for exchanging files Build a To list You can add multiple e mail recipients or one FTP destination to the To list Search for name Press E mail highlight Search for name and press the Select button Y Use VY and the navigation arrow buttons to enter the name you are looking for When you have entered the name or the first part of the name highlight Find and then press vd When the result
192. ript print jobs using standard protocol Note This setting may cause Macintosh print jobs to fail Auto Menus 206 MFP processes print jobs from computers using either Windows or Macintosh operating systems Standard USB Using the MFP control panel and menus Network USB Standard USB Menu item PCL SmartSwitch PS SmartSwitch NPA Mode Purpose To configure the MFP so it automatically switches to PCL emulation when a print job received through the USB port requires it regardless of the default printer emulation To configure the MFP so it automatically switches to PostScript emulation when a print job received through the USB port requires it regardless of the default printer emulation To specify whether the MFP performs the special processing required for bidirectional communication following the conventions defined in the Network Printing Alliance NPA Protocol Values and descriptions On MFP examines the data on the USB interface and selects PCL emulation if the data indicates that is the required printer emulation Off MFP does not examine the incoming data The MFP uses PostScript emulation to process the job if PS SmartSwitch is On or uses the default printer emulation specified in the Setup Menu if PS SmartSwitch is Off MFP examines data on the USB interface and selects PostScript emulation if the data indicates that is the required printer e
193. rnet 802 3 Ethernet Type II Ethernet SNAP Packet Burst NSQ GSQ Mode Press Administration To access Home PCL SmartSwitch PS SmartSwitch NPA Mode Network Buffer MAC Binary PS View Nickname Activate Note Go to the next page to see a continuation of the menu tree Menus 160 Press Using the MFP control panel and menus Administration To access Print Reports Menu Settings Page Network Setup Page Shortcut List E mail Shortcuts List Fax Shortcuts List FTP Shortcuts List Profiles List Fax Receive Log Fax Send Log Fax Delayed Pending Log NetWare Setup Page Print Fonts Print Directory Note Go to the next page to see a continuation of the menu tree Menus 161 Using the MFP control panel and menus These menus are accessed by pressing Administration and then highlighting and selecting these Default Menus gt Print Settings Finishing Menu Blank Pages Collation Copies Duplex Duplex Bind Multipage Border Multipage Order Multipage Print Multipage View Separator Sheets Separator Source Utilities Menu Defragment Flash Factory Defaults Format Flash Hex Trace Print Directory Print Fonts Print Menu Settings Page Print Network Setup Page These menus are accessed by pressing Administration and then Print Resolution Toner Darkness PictureGrade Setup Menu PCL Emul Menu Alarm Control A4 Width Auto Continue Auto CR after LF Download Target Auto LF after CR Jam
194. rs appear to move off to the left side of the screen An ellipsis appears at the end of the field on the right if a number is hidden due to the length of the field Use the left and arrow buttons to scroll across the field to see the entire number if it becomes hidden due to the length of the field Use the Backspace button to back up one entry at a time and erase a number Use the up and down arrow buttons to move up or down in the Fax To list Press the down button an additional time once at the end of the Fax To list and the cursor moves to the Search menu item Using the MFP control panel and menus Fax continued Item Search Fax It Cancel Faxes Purpose Lets you look for a previously set fax number Selecting Search opens a keyboard field where you select letters for a person s name so you can search on aname Your search shows a list of internal or Lightweight Directory Access Protocol LDAP numbers You may select from these The fax number is either stored internally or a number retrieved from LDAP Lightweight Directory Access Protocol is a software protocol which lets you locate organizations individuals and other resources such as files and devices ina network whether on the public Internet or ona corporate intranet LDAP is a lightweight or a smaller amount of code version of Directory Access Protocol DAP Lets you send a fax without pressing the Start button
195. rtridge back and forth Reinstall the cartridge You may notice reduced print quality Replace the print cartridge 900 999 Service lt message gt Messages 900 999 relate to problems that may require service Turn the MFP off and check all cable connections Turn the MFP back on If the service message recurs call for service and report the message number and description of the problem See also Calling for service Administrator menus turned off by system administrator The support person has restricted access to the administration menus See your support person After pressing the green start button the fax will be transmitted on lt send date gt lt send time gt Continue The fax job is queued at the time displayed for delayed send Press Start to queue the fax job for delayed sending Answering The device is answering an incoming fax No action required MFP messages 228 Understanding the MFP control panel messages Message Busy What this message means The MFP is busy receiving processing or printing data What you can do Wait for the message to clear From the Home screen press Stop to access the job queue Functions in the Profiles menu are available when the MFP is busy Call Complete The fax call was completed successfully No action required Canceling fax es Scan media may be cycling out of the scan med
196. s are displayed use the up and down arrows to highlight the name you want and then press Vv Scanning to e mail or FTP 21 Printing copying faxing and scanning Manual e mail addresses Press E mail highlight Manual e mail address and then press Use VY and the navigation arrow buttons to enter the recipient s e mail address You can enter multiple e mail addresses by separating each address with a comma Highlight Done and then press V to return to the E mail menu Manual FTP address Press E mail highlight Manual FTP address and then press v Use VY and the navigation arrow buttons to enter the FTP address You can only enter one FTP address Highlight Done and then press V to return to the E mail menu View To list Press E mail and then highlight View To list to view the list you have built to verify you have the correct recipients If you need to remove a recipient use the up and down arrow buttons to highlight the recipient s address and then press V to select that recipient Use the navigation arrow buttons to highlight Delete and then press V to delete the recipient s name from the To list Once you build a To list you can save it for future use Use the navigation arrow buttons to highlight Save List and then press V The To list is saved as a shortcut and the new shortcut number is displayed You can change the name and number of the shortcut by browsing to the IP address or host name of the MFP Save t
197. s canceled Fax turned off by system administrator The fax function is not currently available See your support person Flushing Buffer The MFP is flushing corrupted print data and discarding the current print job Wait for the message to clear Formatting Fax Flash The device is formatting the fax flash memory Wait for the message to clear No button actions are possible while this message is displayed Do not turn the MFP off while this message is displayed Formatting Flash DO NOT POWER OFF The MFP is formatting the flash memory Wait for the message to clear Do not turn the MFP off while this message is displayed FTP disabled by system administrator The FTP function is turned off See your support person Incompatible settings selected lt setting gt modified Incompatible settings were selected Whichever of these settings was turned on last is kept No action required Insert Tray 1 The tray is either missing or not fully inserted Insert the specified tray completely MFP messages 230 Understanding the MFP control panel messages Message Insufficient resources Try again when the system is idle What this message means System resources are dedicated to finishing other jobs so no new jobs can be set up What you can do Wait for all jobs to finish processing Delete print and hold jobs Install additional mem
198. s of paper feeder transparencies 76 2 x 127mm 16 53 Ib card stock 3 x 5 in envelopes 20 transparencies Maximum 216 x 355 6 mm 10 sheets of card stock 8 5 x 14 in Supports all sizes listed in Supported print media sizes Print media specifications and guidelines 51 Media specifications and guidelines Print media output specifications Output device Print media supported Sizes supported Capacity transparencies card stock statement universal 7 3 4 envelope Monarch 9 envelope 10 envelope Com 10 DL envelope C5 envelope B5 envelope other envelope Rear output bin Paper envelopes A4 A5 JIS B5 folio 60 199 g m 20 sheets of paper labels letter executive 16 53 Ib transparencies card statement 7 3 4 stock envelope Monarch 9 envelope 10 envelope Com 10 DL envelope C5 envelope B5 envelope other envelope Standard output bin Paper envelopes A4 A5 JIS B5 folio 60 199 g m 150 sheets of labels letter legal executive 16 53 Ib paper Note Print duplex jobs only on paper weighing 16 24 Ib Duplex unit specifications Exits to the standard output bin Exits to the rear output bin Sizes supported A4 JIS B5 folio letter legal A4 JIS B5 folio letter legal Weight 60 90 g m 16 24 Ib 75 90 g m 20 24 Ib 1 Print media exits to the rear output bin if it is open 2 Legal si
199. s product contains mercury in the lamp lt 5mg Hg Disposal of mercury may be regulated due to environmental considerations For disposal or recycling information contact your local authorities or the Electronic Industries Alliance www eiae org Cautions and warnings CAUTION A caution identifies something that might cause you harm Warning A warning identifies something that might damage your MFP hardware or software Electronic emission notices Federal Communications Commission FCC compliance information statement The Lexmark X422 MFP Type 7001 001 has been tested and found to comply with the limits for a Class A digital device pursuant to Part 15 of the FCC Rules Operation is subject to the following two conditions 1 this device may not cause harmful interference and 2 this device must accept any interference received including interference that may cause undesired operation The FCC Class A limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment This equipment generates uses and Safety information 12 Notices can radiate radio frequency energy and if not installed and used in accordance with the instruction manual may cause harmful interference to radio communications Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference
200. sheet in portrait orientation 4 on 1 land Four page images are printed on one side of a sheet in landscape orientation Margin Shift Creates an additional left margin 0 50 mm short of Use the left and right arrow when the copy job has narrow the Ee buttons to make a selection margins pul te EES We EAR d If the additional margin is too binding l 0 mm wide the copy on the page is cropped 0 2 inches short of the print media width in 1 4 inch increments 0 0 Time Stamp Prints the date and time at the top Off Turns the time stamp off so it of every page The representation does not print erie dele ance Ganges On Turns the time stamp on so it based on the country or region The default U S setting shows this as a two digit month two digit date four digit year two digit hour and two digit minutes MM DD YYYY hh mm and default international countries regions setting shows this as a a two digit date two digit month four digit year two digit hour and two digit minutes DD MM YYYY hh mm The date and time stamp is accurate for each printed copy if previously set For a visual representation of portrait and landscape orientation see page 61 Use the left and right arrow buttons to make a selection does print on each job Use the left and right arrow buttons to make a selection Menus 214 Using the MFP control panel and menus Copy conti
201. similar to the following on a page ki Q Le E Ka S O Lets you interrupt a network print job so you can use the MFP asa copier to copy a page or document Values and descriptions On Copies the entire job the number of times specified For example if you set Copies to 2 and have three pages to copy the MFP output is page 1 page 2 page 3 page 1 page 2 page 3 Off Copies each page of a job the number of times specified For example if you set Copies to 2 and have three pages to copy the MFP output is page 1 page 1 page 2 page 2 page 3 page 3 e Letter Denotes a country region specific Legal factory default value e Executive e Folio e Statement e A4 e A5 e JIS B5 e Tray 1 Tray 2 is not listed as a selection in the MP Feeder values list unless an optional 250 or Tray 2 500 sheet drawer is installed 1 9 5 1 999 1 Confidential Note The Custom value is not shown Copy unless text is entered into the Custom Overlay text field from the Web page The Draft text used for the overlay is what you Urgent entered on the Web page but you still Custom select Custom in the menu Off On Interrupts the print job at the next page Off Interrupts the print job at the next job boundary which means between incoming individual print jobs Menus 172 Using the MFP control panel and menus Fax Settings Note Values marked by an asterisk are the factory
202. t but the MFP did not print supported by your MFP Solving printing problems 122 Troubleshooting Problem Solution Print media misfeeds or multiple e Make sure the print media you are using meets the feeds occur specifications for your MFP See Media specifications and guidelines for more information e Flex print media before loading it in any of the sources e Make sure the print media is loaded correctly e Make sure the paper width and length guides on the print media sources are adjusted correctly and are not too tight e Do not overfill the print media sources Use the maximum stack height indicators to avoid overfilling Fill the source below the maximum stack height indicator e Do not force print media into the multipurpose feeder e Remove any curled print media from print media sources e Ifthe print media has a recommended print side load the print media as described in Loading print media and Using and loading the multipurpose feeder e Turn the print media over or around and try printing again to see if feeding improves e Do not mix print media types in the same source e Do not mix reams of print media e Remove the top and bottom sheets of a ream before loading the print media e Load a print media source only when it is empty Job prints from the wrong source Check the Paper Type setting in the print driver MarkVision or on the wrong print media Professional the control panel
203. t enter an e mail shortcut Enter a fax shortcut See Managing shortcuts creating entering deleting Shortcut is for an e mail address E mail not available in Profiles function You are in the Profiles function do not enter an e mail shortcut Enter a profile shortcut See Managing shortcuts creating entering deleting Std Bin Full or lt std bin name gt Full The standard output bin is full Remove the stack of print media from the bin to clear the message Stopping Media is being cycled out of the scan media path and print media path while the job stops This may take a few moments No action required MFP messages 234 Understanding the MFP control panel messages Message System busy preparing resources for job What this message means The system is preparing the necessary memory and connections to begin the requested job What you can do Wait for message to clear and the job to begin To cancel the operation use the navigation arrow buttons to highlight Cancel and then press v Toner Low The print cartridge is low on toner To utilize the remaining toner remove the cartridge by gripping the handles with both hands With the cartridge arrows pointing downward shake the print cartridge back and forth Reinstall the cartridge You may notice reduced print quality Replace the print cartridge Tray 1 Missing The tray
204. t edge for landscape orientation Off Places the image of one page from the print job onto one printed page 2 on 1 port Places the images of two pages from the print job onto one printed page with portrait orientation 2 on 1 land Places the images of two pages from the print job onto one printed page with landscape orientation 4 on 1 port Places the images of four pages from the print job onto one printed page with portrait orientation 4 on 1 land Places the images of four pages from the print job onto one printed page with landscape orientation On A page border prints when Paper Saver is set to 2 on 1 port 2 on 1 land 4 on 1 port or 4 on 1 land Off A page border does not print Menus 171 Using the MFP control panel and menus Defaults Menu Copy Settings continued Menu item Collate Original Size Copy To Source Darkness Number of Copies Overlay Allow priority copies Purpose To keep the pages of a print job stacked in sequence when making multiple copies of the job Provides a list of possible scanner sizes to select from to specify the size of your original copy document Provides a list of possible print media sources to send the copy job to for printing Specifies the level of darkness for the copy job Specifies the number of copies for the copy job Specifies the selection for overlay text to print on each page of the copy job The overlay looks
205. t file Compression JPEG Zlib Packbits CCITT G4 None There are different compression types for each format Darkness A scale of 1 to 9 with 1 being To lighten or darken text and images on the printed the lightest setting and 9 being page the darkest JPEG Quality A scale of 5 to 90 with 5 being As the JPEG Quality increases the size of the output the least amount of quality and 90 being the best file increases also Scanning to PC 26 Printing copying faxing and scanning Custom Scan Profile fields within the menus Field Settings Description Save to Type in the path or browse to the Path where scanned file is to be located location Profile Name Type in a unique name e Name that appears in the MFP control panel e Select this name in the MFP control panel to activate the scan profile Copying information Making copies Load pages to be copied either face up in the automatic document feeder ADF or face down on the scanner flatbed See Loading scan media in the ADF and Loading scan media in the scanner flatbed for more information This section describes the different settings available for copy jobs Once you have chosen the settings you want press Start to begin copying Note If the MFP is processing a job you may interrupt to make a copy See Interrupting a job to make a copy for more information Quick copies To make one copy of a document load your
206. t your MFP Solution Problem Light or blurred characters If Toner Low appears remove the print cartridge To utilize the remaining toner shake the print cartridge gently and then reinstall it See page 108 in Replacing the print cartridge for an illustration of how to shake the print cartridge Increase the Toner Darkness setting If you are printing on transparencies card stock or labels be sure you selected the correct Paper Type in the print driver MarkVision Professional the control panel or the Web pages If you are printing on an uneven print surface adjust the Paper Weight and Paper Texture settings Use recommended paper and other print media Refer to the Card Stock amp Label Guide available on the Lexmark Web site at www lexmark com for detailed specifications Make sure print media you load in the sources is not damp You may be out of toner or have a defective print cartridge Replace the print cartridge See Replacing the print cartridge for instructions Toner smudges appear on the front or back of the page Make sure the print media is straight and unwrinkled Toner is on the transfer roller To help prevent this do not load print media that is smaller than the page size of the job to be printed Specify the correct page size in your driver To clean the transfer roller open and close the MFP upper front door The MFP automatically runs its setup cycle Replace the used print cartridg
207. tack of print media or you can load single sheets you do not keep in a tray If the MFP displays Load MP Feeder you should load the multipurpose feeder Load the print media and then press V If you load a single sheet the message is displayed again to prompt you to load the next sheet See Loading the multipurpose feeder for more information See page 51 of Media specifications and guidelines for a listing of supported types and sizes Note When printing from the multipurpose feeder be sure to set the Paper Size and Paper Type Follow these guidelines when using the multipurpose feeder e Load only one size and type of print media at a time e To achieve the best possible print quality use only high quality print media that is designed for use in laser printers See Print media guidelines for information on selecting types of print media e To prevent jams do not add print media to the multipurpose feeder when it already contains print media e Do not close the multipurpose feeder while a job is printing Doing so may cause a jam e Load print media with the top edge going into the multipurpose feeder first e Do not place objects on the multipurpose feeder Also avoid applying excessive force to it Print media specifications and guidelines 72 Media specifications and guidelines Opening the multipurpose feeder 1 Locate the finger grips on the multipurpose feeder door Finger grips 2 Use the finger grips to p
208. tes country region specific factory default values Tray lt n gt Type Tray 1 Plain Paper Card Stock Transparency Labels Bond Letterhead Preprinted Colored Paper Custom Type lt x gt where x represents 1 6 MP Feeder Type Plain Paper Card Stock Transparency Labels Bond Letterhead Preprinted Colored Paper Custom Type lt x gt where x represents 1 6 Envelope Manual Pap Type Plain Paper Card Stock Transparency Labels Bond Letterhead Preprinted Colored Paper Custom Type lt x gt where x represents 1 6 Manual Env Type Envelope Custom Type lt x gt where x represents 1 6 Menus 165 Using the MFP control panel and menus Paper Menu continued Menu item Configure MP Substitute Size Paper Texture Purpose To determine when the MFP selects print media loaded in the multipurpose feeder To have the MFP substitute the specified print media size if the requested size is not loaded Values and descriptions Cassette MFP treats the multipurpose feeder like any other paper tray If a print job requests a size or type that is only loaded in the multipurpose feeder the MFP pulls paper from the multipurpose feeder for the job Manual MFP treats the multipurpose feeder like a manual feed tray and displays Load Manual when you need to insert a single sheet of paper in the feeder First All listed MFP pulls p
209. th that media travels through the MFP The path varies depending on the input source trays and multipurpose feeder and output bin you are using Front view of the scanner and ADF Side view of the MFP Optional drawer Note To avoid tearing scan media or print media pull all jams out gently and slowly Clearing jams 84 Clearing jams Use the following table to locate instructions for jam removal based on the jam message Message 290 Scanner jam from the scanner remove all originals To clear this jam see instructions in these sections Entering the ADF 291 Scanner jam from the scanner remove all originals In the ADF 292 Scanner jam from the scanner remove all originals Opening top cover during scanning 293 Scanner jam replace all originals if restarting job Jammed due to missing scan media or poor positioning in the ADF 200 Paper jam remove Print Cartridge to access Jams under the print cartridge Jams in the tray 1 area Jams in the tray 2 area 201 Paper to access jam remove Print Cartridge Jams under the print cartridge Jams behind the upper front door and the rear output bin door Jams in the tray 1 area Jams in the tray 2 area Jams inside a tray after clearing the metal stop Jams in the fuser 202 Paper jam open rear door to
210. the directives has been signed by the Director of Manufacturing and Technical Support Lexmark International S A Boigny France This product satisfies the Class A limits of EN 55022 and safety requirements of EN 60950 Radio interference notice Warning This is a Class A product In a domestic environment this product may cause radio interference in which case the user may be required to take adequate measures Electronic emission notices 13 Notices Noise emission levels The following measurements were made in accordance with ISO 7779 and reported in conformance with ISO 9296 1 meter average sound pressure dBA Printing simplex 51 Copying from the automatic document feeder 52 Scanning from the automatic document feeder 47 Idling 30 Energy Star Louth The EPA ENERGY STAR Office Equipment program is a partnership effort with office equipment manufacturers to promote the introduction of energy efficient products and to reduce air pollution caused by power generation Companies participating in this program introduce products that power down when they are not being used This feature will cut the energy used by up to 50 percent Lexmark is proud to be a participant in this program As an ENERGY STAR Partner Lexmark International Inc has determined that this product meets the ENERGY STAR guidelines for energy efficiency Noise emission levels 14 Notices Laser notices Laser ad
211. the shield Removing optional cards 143 Administration Reattaching the side door 1 Align the three tabs on the back of the side door with the slots on the MFP 2 Align the tabs on the bottom of the side door with the slots at the bottom of the MFP 3 Press the side door firmly into place making sure that the two tabs are in place and that the ridge on top of the side door aligns with the ridge on the MFP Removing optional cards 144 Administration 4 Close the upper front door and multipurpose feeder door 5 Reconnect all cables on the back of the MFP 6 Plug in the MFP power cord and then turn the MFP on Understanding fonts Typefaces and fonts A font is a set of characters and symbols created with a distinct design The distinct design is called a typeface The typefaces you select add personality to a document Well chosen typefaces make a document easier to read The MFP has numerous resident fonts in PCL 6 and PostScript 3 emulations See Resident fonts for a listing of all resident fonts Weight and style Typefaces are often available in different weights and styles These variations modify the original typeface so you can for example emphasize important words in text or highlight book titles The different weights and styles are designed to complement the original typeface Weight refers to the thickness of the lines that form the characters Thicker lines result in darker characters Some
212. the text on the control panel display Specifies the defaults based on geographical location Values and descriptions English Deutsch Fran ais Espa ol Italiano Dansk Norsk Nederlands Svenska Suomi Portugu s U S International Setting the menu item to one of the values affects these settings Copy From Letter A4 e Fax Original Letter A4 e E mail Original Letter A4 e Date Time Stamp representation MM DD YYYY DD MM YYYY e Tray 1 Tray 2 MP Feeder and Manual Pap Letter A4 e Manual Env 10 Envelope DL Envelope Universal Units of Measure inches mm e Margin Shift units of measure inches mm 169 Date Format Specifies the format based on MM DD Month Day and Year U S the geographical location YYYY Day Month Year International ed Denotes a country region specific factory default value YYYY MM DD Screen Timeout Sets the time in seconds on 5 300 30 when the control panel returns to the Home screen due to inactivity Menus Using the MFP control panel and menus Defaults Menu General Settings continued Menu item Power Saver Alarm Control Factory Defaults Purpose To specify the amount of time in minutes the MFP waits after a job is completed before it goes into a reduced power state This menu item is also available in the Setup Menu To establish whether the MFP sounds
213. ther settings involving print media and to print reports This menu contains additional levels of sub menus menu items and values To access the Administration menu press the Administration button which has a key icon on it Paper Menu Use the Paper Menu to define the paper loaded in each tray and the default paper source Values marked by an asterisk are the factory default settings Paper Menu Menu item Purpose Values and descriptions Paper Source To identify the default print Tray lt n gt Only installed sources are shown on the media source Tray 1 control panel MP Feeder If you loaded the same size and type of Env Feeder paper in two paper sources and the Paper Size and Paper Type menu items are Manual Paper correctly set the trays are automatically Manual Env linked When one paper source is empty paper automatically feeds from the next linked source Menus 164 Using the MFP control panel and menus Paper Menu continued Menu item Purpose Values and descriptions Paper Size To identify the default size for each print media source 1 Select a print media 2 Select a value SOUNGE Denotes country region specific factory default values Tray lt n gt Size Tray 1 A4 A5 JIS B5 Letter Legal Executive Folio Statement Universal MP Feeder Size A4 A5 JIS B5 Letter Legal Executive Folio Statement Universal 7 3 4 Envelope 9 Envelope 10 E
214. time the fax job was sent The MFP never prints the log The MFP prints a page with information if the fax job failed to be sent The MFP never prints a log The MFP prints a log The MFP prints a log of sent or received fax jobs The MFP does not print a log of sent or received fax jobs Tray 1 or the standard tray is the specified print media source The multipurpose feeder is the specified print media source Tray 2 which can be either the optional 250 sheet drawer or the optional 500 sheet drawer is the specified print media source Displays the remote station name a fax job was sent to in the log Displays the phone number a fax job was sent to in the log The MFP tracks sent fax jobs The MFP does not track sent fax jobs The MFP tracks received fax jobs Purpose Selects whether the MFP printsa Print Always log with details about the fax job sent If the fax job failed to send the header on the page reads Fax Failed instead of Transmission F Lo Print Never g Print on Error Sets the MFP to print a log of Print Never received fax jobs for each one with E an error when it was received Print on Error Specifies that a log prints after 45 On fax jobs have been sent or received Off Specifies the print media source Tray 1 selected to supply print media for the MFP to print a log of all sent and received faxes MP Feeder Tray 2 if
215. tional bytes of data from the computer When this timeout expires the print job is canceled Wait Timeout is only available when you use PostScript emulation This menu item has no effect on PCL emulation print jobs 15 65535 40 Menus 189 Specifies the amount of time the MFP waits for additional data before it cancels the job Using the MFP control panel and menus Defaults Menu Print Settings Setup Menu continued Menu item Purpose Values and descriptions Toner Alarm To specify how the MFP responds Off A warning message is when it is low on toner displayed about replacing the print cartridge Single MFP stops printing displays an error message and sounds three quick beeps Continuous MFP stops printing displays an error message and repeats three beeps every 10 seconds until the toner cartridge is replaced Utilities Menu Use the Utilities Menu to print a variety of listings relating to available MFP resources settings and print jobs Other menu items let you set up MFP hardware and troubleshoot problems Note Values marked by an asterisk are the factory default settings Defaults Menu Print Settings Utilities Menu Menu item Purpose Values and descriptions Defragment To retrieve storage area lost when Yes MFP transfers all Flash resources are deleted from flash resources stored in flash memory memory to MFP memory and then reformats the
216. tions and guidelines 48 Media specifications and guidelines b For an item with landscape orientation the item is placed this way Note If you load a book note that the cover of the scanner flatbed automatically adjusts to accommodate the depth of the book 3 Close the scanner flatbed cover Scan media specifications and guidelines 49 Media specifications and guidelines Print media specifications and guidelines Your MFP provides high quality printing on a variety of print media You must consider a number of things concerning print media before you print This section provides information to help you make print media selections how to care for the print media and how to load it in the standard tray 250 sheet letter size tray and the optional tray which is part of the optional 500 sheet drawer For detailed information about print media characteristics refer to the Card Stock amp Label Guide available on the Lexmark Web site at www lexmark com publications Specifications for print media details the types and quantities of print media you can load in each of the sources For more information on selecting specific print media see Print media guidelines We recommend that you try a limited sample of any print media you are considering using with the MFP before purchasing large quantities The following information refers to items in the Print media source specifications table and provides helpful tips about print medi
217. to select but the overlay message prints the text you created See Overlay for more information Examples of typical jobs The following examples show how to change the settings to perform specific copying jobs If you are using the scanner flatbed follow the control panel messages If prompted to Scan Next Page place the next page on the scanner flatbed and then press Start or Y to continue scanning Highlight Done and press when all pages are scanned Making copies 29 Printing copying faxing and scanning Job 1 single page 1 2 Place the document face down on the scanner flatbed or face up in the ADF See Loading scan media in the ADF and Loading scan media in the scanner flatbed for more information and illustrations for proper orientation Press Start Job 2 mixed content Make eight copies of a two page letter size document containing one illustration 1 O oo P W N Load all pages face up in the ADF See Loading scan media in the ADF for more information and illustrations for proper orientation Press Copy Press 8 on the keypad Press the down arrow until Options is highlighted and then press v Press the left or right arrow button until Text Graphics appears Content is highlighted Press Start Job 3 use paper saver Make three copies of a four page document which contains only photographs but minimize paper usage 1 Load all pages face up in the ADF See Loading scan media in the AD
218. transmission On Nearest Service Queue NSQ On searches with a limited scope a only for the file servers Off General Service Queue GSQ searches for all services and file servers Menus 209 Using the MFP control panel and menus AppleTalk Network USB AppleTalk Menu item Purpose Values and descriptions View Name Names the devices View only Set this from the Web page The setting is used to advertise the print services Macintosh uses names instead of a string of numbers View Address Allows you to see View only Set this from the Web page the address Activate To turn the On AppleTalk protocol on activated or off Off de activated Set Zone Specifies the R is the default if no other value is setting for the List of zones from the set acts as a wildcard for network zone Network Default is the everything on the network default zone of the network LexLink Network USB LexLink Menu item Purpose Values and descriptions Lets you view the LexLink adapter View only Set this from the Web page nickname Activate To turn the LexLink protocol either on activated or off de activated Menus 210 Copy Using the MFP control panel and menus Use the Copy menu to specify settings to make copies from an original document Copy Menu item Copies Copy From Purpose Sets the number of copies to make from each scanned original document S
219. tration Stop Backspace Dial pause Start Navigation arrow buttons Select Using the MFP control panel and menus 154 Using the MFP control panel and menus Home screen Once the MFP is turned on the LCD shows the following screen which is referred to as the Home screen Press any button on the left to begin Ready Date Time The top two lines direct you to press any button to the left The buttons to the left are the Administration button which has a key icon on it and the Copy Fax E mail and Print Profiles buttons The last three lines on the Home screen are used for status messages If you cannot see a complete message you can use the left and right arrow buttons to move through the entire message For more information on buttons see Buttons as follows Buttons Use the control panel buttons to open a menu scroll through a list of values make a selection to change settings and respond to messages Use the numbered buttons to specify the number of copies to enter shortcuts or your personal identification number PIN after you send a confidential print job from the print driver or to dial phone numbers for faxes A confidential job is one type of job from the Print and Hold jobs For more information see Print Held Jobs using the Print and Hold function The following table includes descriptions or the function of each button See the illus
220. tration on page 154 of the control panel to identify the placement of the buttons Button Function Administration key Press to access the administration menus These menus are only Note A key icon is molded into it available when the MFP is in the Ready state Copy Press to access the Copy menus If the Home screen is displayed press a number to access the Copy menus too Press Start to launch a copy Fax Press to access the Fax menus E mail Press to access the E mail menus Print Profiles Press to access the Print Profile menus Understanding the MFP control panel 155 Using the MFP control panel and menus Button Function Note The following four buttons are collectively called the navigation arrow buttons Left arrow Press to navigate through screens on the LCD Pressing it causes you to go from one menu item to another or select a different setting for a menu item For menu items with numeric values such as Copies press and hold this button to scroll through the values Release the button when the number you want is displayed Right arrow Press to navigate through screens on the LCD Pressing it causes you to go from one menu item to another or select a different setting for a menu item For menu items with numeric values such as Copies press and hold this button to scroll through the values Release the button when the number you want is displayed Up arrow Press to
221. ttern 177 Fax Log Settings 176 Auto Print Logs 176 Enable Recv Log 176 Enable Send Log 176 Log Paper Source 176 Receive Error Log 176 Send Log Displays 176 Transmission Log 176 Fax Mode 177 178 Fax Receive Settings 175 Index menus continued Administration continued Default Menus continued Fax Settings continued menus continued Administration continued Default Menus continued Print Settings continued Fax Receive Settings 175 Auto Reduction 175 Duplex 175 Enable Fax Receive 175 Fax Paper Source 175 Rings to Answer 175 Fax Send Settings 174 177 Allow Save 174 Automatic Redial 174 Behind a PABX 174 Content 174 Darkness 174 Dial Mode 174 Dial Prefix 174 Enable ECM 174 Redial Frequency 174 Resolution 174 Width 174 Speaker Settings 177 Ringer Volume 177 Speaker Mode 177 Station Name 173 Station Number 173 General Settings 169 Alarm Control 170 Date Format 169 Display Language 169 Factory Defaults 170 General Defaults 169 Power Saver 170 Screen Timeout 169 Print Settings 181 Finishing Menu 181 Blank Pages 181 Collation 182 Copies 182 Duplex 182 Duplex Bind 182 Multipage Border 182 Multipage Order 183 Multipage Print 183 Multipage View 183 Separator Sheets 184 Separator Source 184 240 PCL Emul Menu Font Name 192 Font Source 192 PCL Emul Settings A4 Width 194 Auto CR after LF 194 Auto LF after CR 194 Lines per Page 194 Orientation 194 Pitch 194 Point Size 193 Symbol S
222. ttings that only affect jobs using the PCL emulation PCL Emul Menu Note Values marked by an asterisk are the factory default settings Defaults Menu Print Settings PCL Emul Menu Menu item Purpose Values and descriptions Font Source To determine the set of fonts Resident Displays all fonts resident in MFP displayed in the Font Name menu RAM when the MFP ships from the item factory Download Displays all fonts downloaded to MFP RAM Flash Displays all fonts stored in flash memory All Displays all fonts available to the MFP from all sources Font Name To choose a specific font from the RO Courier The font name and font ID for all specified font source 10 fonts in the selected font source are displayed The font source EE Ser EE abbreviation is R for resident F for i flash and D for download Symbol Set To choose a symbol set for a 10U PC 8 A symbol set is a set of alphabetic specified font name country and numeric characters region punctuation and special symbols specific used when printing with a selected factory default font Symbol sets support the values different requirements for languages or specific applications 12U PC 850 such as math symbols for scientific country text Only the symbol sets eer supported for the selected font ispl factory default SEHR RS values PCL Emul Emulation settings See PCL Emul Settings Settings for more information Menus
223. ubject 222 Send Now 222 What will be scanned 221 What will be sent 222 Search forname 219 Send Now 220 View To list 220 Fax 215 Back 218 Cancel Faxes 217 Content 218 Darkness 218 Fax It 217 Fax To 216 Options 218 Resolution 218 Save 218 Search 217 Width 218 Print Profiles 223 Cancel Print Jobs 223 242 lt std bin name gt Full 234 200 Paper jam remove Print Cartridge to access 225 201 Paper jam remove Print Cartridge to access 225 202 Paper jam open rear door to access 225 230 Paper jam check duplex 225 250 Paper jam check MP Feeder 225 290 Scanner jam remove all originals from the scanner Replace all originals if restarting job 226 291 Scanner jam remove all originals from the scanner Replace all originals if restarting job 226 292 Scanner jam remove all originals from the scanner Replace all originals if restarting job 226 293 Scanner jam replace all originals if restarting job 226 31 Missing or defective Print Cartridge replace cartridge 226 32 Unsupported Print Cartridge replace cartridge 226 34 Short Paper 226 35 Insufficient memory to support resource save feature 226 37 Insufficient memory for Flash Memory Defragment operation 227 37 Insufficient memory to collate job 227 37 Insufficient memory some Held Jobs may be lost 227 38 Memory Full 227 39 Complex page some data may not have printed 227 41 Unsupported Firmware Card 227 50 PPDS Font Error 227 51 Defective
224. ull the door open Print media specifications and guidelines 73 Media specifications and guidelines 2 Pull the extension out Note If you plan to load envelopes do not extend the other extension as mentioned in step 4 on page 74 and step 5 on page 74 Having the first extension out and the second one not extended works best with envelopes Print media specifications and guidelines 74 Media specifications and guidelines Loading the multipurpose feeder See Specifications for print media for information on sizes and types of print media you can load in the multipurpose feeder 1 Slide the width guide all the way to the right Print media specifications and guidelines 75 Media specifications and guidelines 2 Prepare print media for loading Note Do not load different sizes or types of print media in the multipurpose feeder at the same time Doing so may cause a jam e Flex sheets of paper back and forth to loosen them and then fan them Do not fold or crease the print media Straighten the edges on a level surface e Hold transparencies by the edges and fan them to prevent feeding failures Note Avoid touching the print side of the transparencies Be careful not to scratch them e Fan envelopes back and forth to loosen them Do not fold or crease the envelopes Straighten the edges on a level surface Vi Q Print media specifications and guidelines 76 Media specifications and guidelines 3
225. unt of text or graphics on a page and deleting unnecessary downloaded fonts or macros Install additional memory 39 Complex page some data may not have printed The page may not print correctly because the print information on the page is too complex To avoid this error in the future Reduce the complexity of the page by reducing the amount of text or graphics on the page and deleting unnecessary downloaded fonts or macros Set Page Protect to On in the Setup Menu Install additional memory See also Setup Menu 41 Unsupported Firmware Card The MFP detects an unsupported version of firmware on the installed firmware card Turn the MFP off and then press and hold Start while turning it on The MFP reads the code on the system card and bypasses the code on the firmware card Remove the firmware card See also Setup Guide 50 PPDS Font Error The MFP has received a request for a font that is not installed Highlight Continue printing and press v to clear the message and continue printing the current job 51 Defective flash detected The MFP detects defective flash memory You must install different flash memory before you can download any resources to flash 52 Not enough free space in flash memory for resources There is not enough space in the flash memory to store the data you are trying to download Install flash memory with more storage capacity MFP messa
226. visory label A laser notice label may be affixed to this MFP as shown 7 af fu invisible 8 s obre d tancament Intern no s correcte Eviteu exposar vos hi MERA AE TE ENBNRA WERT hy Fhi EMISERT YFL EECH De WIER ESL Hes CERO da Al col call Ne aa side aas ga eg EM BAIS Laser statement The MFP is certified in the U S to conform to the requirements of DHHS 21 CFR Subchapter J for Class 1 laser products and elsewhere is certified as a Class laser product conforming to the requirements of IEC 60825 1 Class laser products are not considered to be hazardous The MFP contains internally a Class IIIb 3b laser that is nominally a 5 milliwatt gallium arsenide laser operating in the wavelength region of 770 795 nanometers The laser system and MFP are designed so there is never any human access to laser radiation above a Class level during normal operation user maintenance or prescribed service condition Statement of limited warranty Lexmark International Inc Lexington KY This warranty applies to the United States and Canada For customers outside the U S and Canada refer to the country specific warranty information that came with your MFP Laser notices 15 Notices Lexmark X422 This Statement of Limited Warranty applies to this product if it was originally purchased for your use and not for resale from Lexmark
227. will be sent and then press Press the down arrow until Format is highlighted Press the left or right arrow to choose the type of file to be attached to your e mail Choose among PDF PS TIFF and JPEG For information on these types see Format Set darkness To adjust the resolution of your scanned documents use the navigation arrow buttons to highlight Options from the E mail menu and then press Use the navigation arrow buttons to highlight What will be sent and then press v Press the down arrow until Darkness is highlighted Press the right arrow to increase the darkness or the left arrow to decrease the darkness Set resolution To adjust the resolution of your scanned documents use the navigation arrow buttons to highlight Options from the E mail menu and then press Use the navigation arrow buttons to highlight What will be sent and then press Press the down arrow until Resolution is highlighted Press the right arrow to increase the resolution or the left arrow to decrease the resolution The higher the resolution you choose the larger the file size is Note Color impacts the resolution range See Color in What will be scanned for more information Enter a subject line To enter a unique subject line use the navigation arrow buttons to highlight Options from the E mail menu and then press vd Use Y and the navigation arrow buttons to type the subject Highlight Done and then press V to return to the E mail menu O
228. work USB continued NetWare continued Ethernet 802 2 209 Ethernet 802 3 209 Ethernet SNAP 209 Ethernet Type Il 209 NSQ GSQ Mode 209 Packet Burst 209 View Login Name 209 View Network Number 209 View Print Mode 209 Standard Network 205 207 Mac Binary PS 206 Network Buffer 205 NPA Mode 205 PCL SmartSwitch 205 PS SmartSwitch 205 Standard USB 207 Mac Binary PS 208 NPA Mode 207 PCL SmartSwitch 207 PS SmartSwitch 207 USB Buffer 208 TCP IP 202 WINS Server Address 204 Paper Menu 164 Configure MP 166 Custom Types 168 Paper Loading 167 Paper Size 165 Paper Source 164 Paper Texture 166 Paper Type 165 Paper Weight 167 Substitute Size 166 Universal Setup 168 Print Reports 201 E mail Shortcuts List 201 Fax Delayed Pending Log 202 Fax Receive Log 201 Fax Send Log 201 Fax Shortcuts List 201 FTP Shortcuts List 201 Menu Settings Page 201 NetWare Setup Page 202 Network Setup Page 201 241 Index menus continued menus continued Administration continued Print Profiles continued Print Reports continued Print Held Jobs 223 Print Directory 202 Profiles 223 Print Fonts 202 selecting Profiles List 201 numerical values 156 Shortcut List 201 messages Copy 211 Back 215 Collate 212 Content 213 Copies 211 Copy From 211 Copy To 212 Darkness 213 Duplex 213 Margin Shift 214 Overlay 215 Paper Saver 214 Scale 213 Time Stamp 214 E mail Manual e mail address 219 Manual FTP address 220 Options 221 Back 222 Enter s
229. y of graphics Off Uses standard screening parameters Setup Menu Use the Setup Menu to configure a variety of MFP features Note Values marked by an asterisk are the factory default settings Defaults Menu Print Settings Setup Menu Menu item Purpose Values and descriptions Alarm Control To establish whether the MFP Off MFP does not sound an sounds an alarm when the MFP alarm i tor int tion e E Single MFP sounds three quick beeps Continuous MFP repeats three beeps every 10 seconds Menus 185 Using the MFP control panel and menus Defaults Menu Print Settings Setup Menu continued Menu item Purpose Values and descriptions Auto Continue To define the amount of time in Disabled MFP does not resume seconds the MFP waits after printing until someone displaying an operator intervention clears the error error message before it resumes message printing Ss 5 255 MFP waits the specified amount of time and then automatically resumes printing This timeout value also applies if the menus are displayed and the MFP is offline for the specified period of time Download Target To specify the storage location for RAM All downloaded downloaded resources resources are Storing downloaded resources in automatically stored in flash memory is permanent MEP emery RAN storage rather than the temporary Flash All downloaded storage that R
230. ze paper sent to the rear output bin stacks improperly when too many sheets accumulate Remove paper often from this bin The multipurpose feeder accepts print media within the following dimensions 216 mm 8 5 in Width 76 2 mm 3 in Length 127 mm 5 in 355 6 mm 14 in 16 53 Ib The multipurpose feeder accepts print media within a weight range of 60 199 g m Print media specifications and guidelines 52 Media specifications and guidelines The following information refers to items in the Supported print media sizes table and provides helpful tips about print media sizes your MFP supports e Legal size paper sent to the rear exit bin stacks improperly when too many sheets accumulate Remove the paper often from this bin e Select Universal size when using a nonstandard size sheet of print media Set the actual size from your application e Envelopes may be sent to the standard output bin however they may curl less if sent to the rear output bin e Select Other Envelope size when using a nonstandard size of envelope The MFP formats the envelope for the maximum size 9 02 x 14 in Set the actual size from your application Supported print media sizes v indicates support X indicates no support Tray 1 250 sheet Tray 2 optional 250 sheet drawer Tray 2 optional 500 sheet drawer Multipurpose feeder Standard output bin Rear output bin Print media Dimensions

X422 MFP User`s Reference

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