Postal Ballot Form
Contents
1. 4 lf a member has opted for e voting then he she should not submit the Postal Ballot form and vice versa However in case members cast their vote both via postal ballot form and e voting then voting through postal ballot form shall prevail and voting done by e voting shall be treated as Invalid irrespective which is cast first 5 The Scrutinizer s decision on the validity of the vote shall be final 6 Any query in relation to the process of Postal Ballot or Resolution proposed to be passed by the Postal Ballot may be addressed to The Company Secretary of the Company at the Registered Office address of the Company or at mcie investors mahindracie com 7 A Member may request for a duplicate Postal Ballot Form if so required However the duly filled in duplicate Postal Ballot Form should reach the Scrutinizer not later than Close of working hours on Wednesday 25 March 2015 www sapprints com 10058_Mahindra CIE P B Form indd 2 2 20 2015 4 52 39 PM2. Ballot Form by Post i _ Initial password is provided at the bottom of the Postal Ballot Form ii Please follow all steps from SI No i to SI No xii above to cast vote c Incase of any queries you may refer the Frequently Asked Questions FAQs for shareholders and e voting User Manual for shareholders available at the download section of https evoting karvy com or contact Mr Varghese P A of Karvy Computershare Private Limited at 040 44655000 or at 1800 3454 001 toll free d You can also update your mobile number and e mail id in the user profile details of the folio which may be used for sending future communication s e The period of e voting starts at 10 00 a m on 24 February 2015 and ends at 5 00 p m on 25 March 2015 E voting shall be disabled by Karvy at 05 00 p m on 25 March 2015 f The date of declaration of results of the postal ballot i e Friday 27 March 2015 at 4 00 p m shall be the date on which the resolution would be deemed to have been passed if approved by requisite majority lll GENERAL INSTRUCTIONS 1 There will be only one Postal Ballot Form E Voting for every Registered Folio Client ID irrespective of the number of Joint Member s 2 Voting rights shall be reckoned in proportion to the paid up value of equity shares registered in the name of the Members as on Friday 13 February 2015 Cut off date 3 Voting rights in the Postal Ballot E Voting cannot be exercised by proxy
3. Mahindracle MAHINDRA CIE AUTOMOTIVE LIMITED Formerly known as Mahindra Forgings Limited CIN L27100MH1999PLC1 21285 Registered Office Mahindra Towers P K Kurne Chowk Worli Mumbai 400 018 Website www mahindra cie com E mail mcie investors mahindracie com Tel 91 2135 663300 Fax 91 2135 663407 POSTAL BALLOT FORM 1 Name s of Shareholder s including joint holder s if any 2 Registered address of the Sole First named Shareholder 3 Registered Folio No DP ID No Client ID No Applicable to shareholders holding Shares in dematerialised form 4 Number of Share s held Postal Ballot No I We hereby exercise my our vote in respect of the Resolutions as proposed to be passed through Postal Ballot including E voting for the business stated in the Notice dated 13 February 2015 by conveying my our assent or dissent to the said resolutions by placing the tick Y mark in the appropriate box below Item No Description No of Shares held by me 1 We assent to the Resolution FOR 1 We dissent to the Resolution AGAINST 1 Special Resolution authorising the Board of Directors of the company to give loans to any of the subsidiaries of the Company to give guarantee or provide security in connection with a loan made by any person to any of the subsidiaries of the company to acquire by way of subscription purchase or otherwise the securities of any body corporate upto an aggregate amou
4. er 9 The duly completed and signed form no other form or photocopy thereof is permitted should reach the Scrutinizer on or before the close of working hours i e 5 00 p m IST on Wednesday 25 March 2015 The Ballot received after the stipulated day and time will be strictly treated as if no reply has been received from the member ll PROCESS FOR SHAREHOLDERS OPTING FOR E VOTING a In case of Shareholders receiving e mail from Karvy i Open your web browser during the voting period and navigate to https evoting karvy com ii Enter the login credentials i e user id amp password mentioned on the Postal Ballot Form Email forwarded through the electronic notice User ID For shareholder s Beneficial Owner s holding Shares In Demat Form a For NSDL 8 Characters DP ID followed by 8 Digits Client ID b For CDSL 16 Digits Beneficiary ID For Members holding shares in Physical Form Folio Number registered with the Company Password Your Unique password is printed on the Postal Ballot Form sent via email forwarded through the electronic notice Captcha Enter the Verification code for Security reasons i e please enter the alphabets and numbers in the exact way as they are displayed iii After entering these details appropriately click on LOGIN iv Members holding shares in Demat Physical form will now reach password change menu wherein they are required to mandatorily change their login pass
5. ially enter any number in FOR and partially in AGAINST but the total number in FOR AGAINST taken together should not exceed your total shareholding If you do not want to cast a vote you may select ABSTAIN ix After selecting the resolution if you have decided to cast vote on the same click on SUBMIT and a confirmation box will be displayed If you wish to confirm your vote click on OK else to change your vote click on CANCEL and accordingly modify your vote x Once you CONFIRM your vote on the resolution you will not be allowed to modify your vote xi Corporate Institutional Members Corporate Fls Fils Trust Mutual Funds Banks etc are required to send scanned copy PDF format of the relevant Board resolution to the Scrutinizer through e mail to sbhagwatcs yahoo co in with a copy to evoting karvy com The file scanned image pdf file of the Board Resolution should be in the naming format Corporate Name xii Members can download Postal Ballot Form from the link URL https evoting karvy com or www mahindra cie com or can obtain duplicate Form from by sending request to the Company s Registrar and Share Transfer Agents Karvy Computershare Private Limited Unit Mahindra CIE Automotive Limited Plot No 17 24 Vittal Rao Nagar Madhapur Hyderabad 500081 or to the Company at its registered office or at mcie investors mahindracie com b In case of Shareholders receiving Postal
6. ng the Registration No of the PoA with the Company or enclosing a copy of the PoA authenticated by a Notary 3 Incase of shares held by corporate or institutional shareholder i e companies societies etc the duly completed Postal Ballot Form should be accompanied by a Certified Copy of the Board Resolution appropriate letter of authorization giving the requisite authority to the person voting on the Postal Ballot Form 4 The self addressed envelope bears the name and postal address of the Scrutinizer appointed by the Board of Directors of the Company 5 Incomplete unsigned improperly or incorrectly tick marked Postal Ballot Forms will be rejected 6 The Members holding Equity Shares in dematerialised form are advised in their own interest to get their signatures verified by their Bankers Depository Participants DP The signature should be verified by the Banker DP by affixing a rubber stamp seal mentioning name and address of the Banker DP and name stamp and signature of the Authorized Signatory 7 A Member need not cast all his her votes in the same manner 8 The Members are requested not to send any document other than the Resolution Authority Letter as mentioned above along with the Postal Ballot Form in the enclosed self addressed postage pre paid envelope as all such envelopes will be sent to the Scrutinizer and if any extraneous matter be found in such envelope this will not be considered and would be destroyed by the Scrutiniz
7. nt not exceeding Rs 25 000 000 000 Rupees Two Thousand Five Hundred Crore including the existing loans guarantees securities provided or investments made by the Company Special Resolution approving Related Party Transactions entered into or to be entered into with Mahindra and Mahindra Limited upto Rs 12 000 000 000 Rupees One Thousand Two Hundred Crore being the maximum Value of Transactions per annum with effect from 1 April 2014 and every year thereafter Special Resolution pursuant to the provisions of Section 14 and all other applicable provisions of the Companies Act 2013 read with Companies Incorporation Rules 2014 for alteration of Article 144 5 Article 179 Article 148 2 and Article 148 6 of the Articles of Association of the Company Appointment of Mr Suhail Nathani DIN 01089938 as an Independent Director of the Company for 5 five consecutive years commencing from 12 December 2014 Appointment of Mr Pedro Jesus Echegaray Larrea DIN 06713892 as a Director liable to retire by rotation Approval of Appointment and Remuneration of Mr Pedro Jesus Echegaray Larrea DIN 06713892 as a Whole time Director Executive Director of the Company for a period of 3 three years with effect from 21 October 2014 Approval of Appointment and Remuneration of Mr Hemant Luthra DIN 00231420 as a Whole time Director Executive Director of the Company for a period of 3 three years with effect f
8. rom 1 April 2015 Approval of appointment and remuneration of Mr K Ramaswami DIN 00517598 as a Managing Director of the Company for a further period of 3 Three years with effect from 4 October 2014 to 3 October 2017 Place Date ELECTRONIC VOTING PARTICULARS Signature of Member Electronic Voting Event Number USER ID EVEN PASSWORD NOTE Please read the instructions printed overleaf carefully before exercising your vote 10058_Mahindra CIE P B Form indd 1 2 20 2015 4 52 39 PM INSTRUCTIONS l PROCESS FOR SHAREHOLDERS OPTING FOR VOTING BY POSTAL BALLOT IN PAPER FORM 1 A Member desirous of exercising vote by Postal Ballot should complete this Postal Ballot Form no other form will be permitted in all respects and send it to the Scrutinizer in the attached self addressed envelope However envelope containing Postal Ballot Form if sent by registered post courier at the expense of the Member or if deposited with the Company in person will also be accepted 2 The Postal Ballot Form should be completed and signed by the Member as per specimen signature registered with the Company furnished by the Depositories In case shares are jointly held this form should be completed and signed by the first named Member and in his her absence by the next named Member Holder s of Power of Attorney PoA on behalf of a Member may vote on the Postal Ballot mentioni
9. word in the new password field The new password has to be minimum eight characters consisting of at least one upper case A Z one lower case a z one numeric value 0 9 and a special character like etc Kindly note that this password can be used by the Demat holders for voting for resolution of any other company on which they are eligible to vote provided that such company opts for e voting through Karvy s e Voting platform System will prompt you to change your password and update any contact details like mobile email ID etc on first login You may also enter the Secret Question and answer of your choice to retrieve your password in case you forget it It is strongly recommended not to share your password with any other person and take utmost care to keep your password confidential Kindly ensure that you note down your password for future reference v You need to login again with the new credentials vi On successful login system will prompt to select the Event i e Mahindra CIE Automotive Limited vii If you are holding shares in Demat form and had logged on to https evoting karvy com and casted your vote earlier for any other company then your existing login id and password are to be used viii On the voting page you will see Resolution Description and against the same the option FOR AGAINST ABSTAIN for voting Enter the number of shares under FOR AGAINST ABSTAIN or alternatively you may part
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