Human Resources Newsletter - Fall 2015
Contents
1. FALL ISSUE NOVEMBER 2015 Tobacco Free Campus Southern Connecticut State University is now a tobacco free campus As of August 25 2015 the university 1s a tobacco free campus the first public university in Connecticut to implement such a policy Smoking and tobacco use is now prohibited in all areas of the campus If you would like to learn more about the policy or resources available please visit the below links SCSU Tobacco Free Campus Policy Tobacco Cessation Resources for Employees Insurance Provider Resources UnitedHealthcare Cessation Program Anthem Cessation Program State Government Counseling and Resources Employee Assistance Program Department of Public Health THE EMPLOYEE CONNECTION www southernct edu faculty staff hr i I I i I i I l I I i i I i l l i N The Office of Human Resources is pleased to introduce a new Student Worker Process which commenced in the Fall 2015 semester You can access this new system at the following link This new process replaces the paper process of hiring and re authorizing student workers on campus with a new online system In addition to this new Student Worker Process the Board of Regents recently amended the Pre Employment Verification Policy to include certain student worker positions This amended policy has been in effect since the beginning of the Fall 2015 semester The policy is2. for the purposes of recording usage and utilization While system personnel do not review the contents of this material except when necessary in the course of the discharge of official duties and as permitted by law each user should know and is hereby notified that all such information is subject to subpoena discovery the Connecticut Freedom of Information Act and such other disclosure processes as may be authorized by law THE EMPLOYEE CONNECTION FALL ISSUE Name Michele Abrams Shane Beardsley Edward Bethke Gayle Bogel Alan Brown Scott Burrell Therean Byers Edward Caliguri Tracey Campbell Frank Cannatelli Kelly Carrington Kaitlyn Cody Anthony Coppola Mary Crean Heather Evans Marian Evans Pamela Forte William Gambardella Lorrie Gardella Cheryl Ann Green Megan Hill Stephanie Hiriak Mehdi Hossain Dushmantha Jayawickreme Jahkahh Johnson Sara Johnson Bonnie Judge Darcy Kern Jason Lawrence Johnathan Londono Kathryn Lynch Dan Mabesoone Sheryl Marciniec Cheryl Ann Maykel Karreem Mebane Michele Merlo Carrie D amico Michalski Matthew Miller Christopher Moran Position Assistant Professor Assistant Professor Assistant Men s Baseball Coach Assistant Professor Assistant Professor Head Men s Basketball Custodian Assistant Professor Custodian Assistant Professor Assistant Professor Residence Hall Director Custodian Assistant Professor Assistant Professor Assistant Professor Clinical Coordinator Assist
3. included on the Office of Human Resources website at the following link This amended pre employment verification policy applies to all new student workers student workers who transfer to new positions or any student workers with a break in service of a year or more in the following positions Resident Assistants Students assigned to Public Safety Department Students who handle DCL3 data DCL3 data is protected confidential data Examples include social security number and identity data bank account or debit card information credit card number and cardholder information or student loan data Students who have fiduciary responsibility handle cash or credit transactions or have a primary responsibility related to finance or budget Students deemed to be in a safety or security sensitive position If you have questions about the process of hiring student workers or the training please contact Tami LaPlante University HR Administrator at X25572 or et ee gt et ee ee ea Met Segen geg d THE EMPLOYEE CONNECTION om E iE iE TANNIN mE IA Mere a WE e ege e E E El ee E a a e a e eh e Wee ee a E ee ee N PAGE 3 FALL ISSUE Minimum Wage Increase Note to any supervisors of Student workers and University Assistants Effective January 1 2016 the CT minimum wage will increase from 9 15 hour to 9 60 hour Please be aware that if there are student workers in your department who earn less than 9 60 hour their hourly rate will autom
4. ant Professor Associate Professor Assistant Professor Instructor Assistant Women s Basketball Coach Assistant Professor Assistant Professor Residence Hall Director Assistant Professor Assistant Professor Assistant Professor Assistant Professor Custodian Head Women s Basketball Assistant Professor Assistant Professor Assistant Professor Assistant Professor Instructor Associate Professor Assistant Professor Assistant Men s amp Women s Swimming amp Diving Coach PAGE 9 om E RE Se EEE Wm Wm Pm mm Pm eee eee Pm Wm Pm eee Name Jaime Muleiro Michael Papale Jennifer Parzych Thomas Peterson Debra Potrepka Jessica Powell Rebecca Ranucci Natalie Rascati Meurcie Redding Victoria Reid Meredith Ringel Ensley William Rivera Dyan Robinson Ruben Rodriguez Terricita Sass Louise Shaw Amy Smoyer Brooke Suprenant Stephanie Sutton Nicholas Valsamis Robert Vazquez Alison Wall Yan Wei Binlin Wu Olcay Yavuz Sang Won Yoon ee ee ee ee ee ee E De N FALL ISSUE Position Assistant Counselor Assistant Men s Basketball Coach Assistant Professor Instructor Nursing Lab Technician Assistant Professor Assistant Professor Custodian Residence Hall Director Instructor Instructor Police Officer Assistant Director First Year Experience Program Custodian Associate VP for Enrollment Management Assistant Professor Assistant Professor Residence Hall Director Custodian Director Support Se
5. atically be increased to the new minimum wage It is NOT necessary to complete a pay rate change in the student worker system Please plan your student worker budget for the Spring accordingly Please keep in mind that the minimum wage ts also scheduled to increase again on 01 01 17 to 10 10 Prudential Prudential Retirement is the new third party administrator managing the State of Connecticut s defined contribution plans The State of Connecticut Defined Contribution Plans can give you tax advantaged investment options and can help you save for a more financially secure retirement The Defined Contribution and Deferred Contribution Plans are voluntary retirement savings plans that permit you to defer income into the retirement plan either on a pre tax basis or after tax Roth basis The plans offer a wide variety of investment options and accept pre tax funds rollovers from other 401 403 b and 457 b governmental plans and traditional IRAs Review the below plan highlights to see which plan is right for you Alternate Retirement Plan current members http www3 prudential com email retirement IMFPWeb hosted_ websites ts ctdcp pdf arp plan highlights 0279287 00001 00 pdf 457 Plan http www3 prudential com email retirement IMFPWeb hosted websites ts ctdcp pdf 457 plan highlights 0279217 00001 00 pdf 403 b Plan http www3 prudential com email retirement IMFPWeb hosted websites ts ctdcp pdf 403b plan highligh
6. e transfer or reassignment of one or more employees In the event of a Sexual Harassment Charge Anyone who enters into a romantic dating or sexual relationship where a professional power differential exists must realize that if a charge of sexual harassment is subsequently filed it may be difficult to defend the charge by claiming that there was mutual consent Employees could be held personally liable in a criminal or civil lawsuit Sanctions All violations of this policy should be reported to Human Resources for investigation and appropriate administrative action up to and including disciplinary action Electronic Monitoring Policy There are several information technology devices in use in the CSUS These devices are the property of the State of Connecticut and use thereof by the user is restricted to the performance of official State business or activities approved through the collective bargaining process Information related to usage and utilization of these devices and the overall CSUS technological environment is constantly being collected The CSUS Information Technology infrastructure includes a telephone system a communications network internet access computer servers and computer workstations Information related to the usage of this infrastructure is collected and logged All users of these devices are hereby advised and notified that these devices produce data and reports related to information stored sent and retrieved
7. ind out if there will be a delayed opening classes are canceled or the university is closed You can sign up for the Alerts and view more information here http www southernct edu student life safety southernalert html Weight l Watzhers aan how to start a Weight Watchers 17 week At Work Meeting Series l If interested in learning more about this offer and the Weight Watchers at Work program contact Francesca Poole at ext 25059 or PooleF 1 southernct edu I This program will be based on the number of participants additional details will be l available to SCSU Faculty and Staff members who are interested in joining THE EMPLOYEE CONNECTION PAGE 6 FEATURED POLICIES rari issue In each of the newsletters the Office of Human Resources will highlight particular policies to provide information and to remind employees of their obligation under the policies Consensual Relationships Policy The Board of Regents for Higher Education BOR of the Connecticut State Colleges and Universities respects that the educational mission of its institutions 1s founded on an atmosphere of mutual trust and respect between all members of the academic community Faculty members as well as those individuals upon whom the institution confers managerial supervisory or evaluative responsibilities including graduate assistants or undergraduate teaching assistants carry a special responsibility to adhere to the highest ethica
8. l and professional standards and to avoid any actions that may appear to undermine this atmosphere of trust and respect and thereby hinder the institution s educational mission Because of the inherent imbalance of power and need for trust faculty members supervisory staff and those with evaluative authority should be aware that dating or sexual relationships that might be appropriate in other circumstances have inherent dangers when they occur between a staff member and a student as well as when they occur between a supervisor and employee Such relationships can create real conflicts are susceptible to an appearance of exploitation and can impair the trust and integrity of the teaching coaching or other supervisory or evaluative relationship and may cause a perception of favoritism or bias on the part of the staff In addition although these relationships may begin and remain consensual they may easily be later characterized as non consensual and could potentially lead to sexual harassment charges Policy Prohibited Between employee and student Consensual romantic dating or sexual relationships between any employee and any student over whom that employee exercises direct or otherwise significant academic supervisory or evaluative authority or influence are prohibited at all State Universities and Colleges The evaluative relationship can take a variety of forms such as teacher to student advisor to advisee coach to athlete su
9. on This is a reminder that you must notify the Office of Human gov State of Connecticut Favortes Main Menu Self Service Personal Information Personal Information Summ lt b V lt wm Core CT Help Personal Information Summary Resources to update dependent information by submitting the required documentation and signing the required forms within 31 days of a qualifying event to change health ili E b Qualifying events include the following e name ene fits Type s pa 8 ntry Address Marital Status any event that changes your legal marital status including marriage divorce death of a spouse and legal separation eee oo Number of dependents any event that changes your SE number of dependents including birth death divorce adoption and legal guardianship Employment status any event that changes your employment status or the employment status of your dependents resulting in gaining or losing eligibility for coverage Dependent status any event that causes your dependent to become eligible or ineligible for coverage Residence a significant change in your place of residence that affects your ability to access network providers THE EMPLOYEE CONNECTION PAGE 5 FALL ISSUE M Southern er ALERT emergency alert system Use the Southern Alert Emergency Alert System On days when snow and or ice is in the forecast students faculty and staff can receive a text email or call to f
10. on FMLA Supplemental Benefits Tuition reimbursement for classified employees poolefl southernct edu Darci Carson Associate in Human Resources x25075 Lecturers Unclassified Employees Dual Employment Retirement carsond1 southernct edu Phil Marchese Assistant in Human Resources x28848 University Assistants Lecturers Website Dual Employment Forms International student employment Employment postings marchesep1 southernct edu BethAnn Johnson Administrative Assistant x25253 Provides administrative support to the Office of Human Resources johnsonb3 southernct edu THE EMPLOYEE CONNECTION
11. pervisor to student employee or similar relationship Strongly Discouraged Between employee and student Romantic dating or sexual relationships between employees and students over whom said employee does not have supervisory or evaluative authority are strongly discouraged Such relationships are not only susceptible to future conflicts of interest but also may present the appearance of impropriety If this situation exists no employee should agree to supervise or evaluate a student with whom he or she has or formerly had a consensual relationship A faculty member should inform the Dean if such a student wishes to enroll in a credit bearing course that he or she is teaching so that alternate arrangements can be made Nor should a faculty member direct the student s independent study internship or thesis participate in decisions regarding grades or write letters of recommendation or reference THE EMPLOYEE CONNECTION PAGE 7 FALL ISSUE Consensual Relationships Policy continued Between employee and employee BOR discourages employees with supervisory or evaluative authority from engaging in romantic dating or sexual relationships with employees who they supervise or evaluate If such a relationship exists or develops the supervisory employee must notify his her manager so that arrangements can be made for the unbiased supervision and evaluation of the employee These situations are handled on a case by case basis and may requir
12. rvices Custodian Assistant Professor Assistant Professor Assistant Professor Assistant Professor Assistant Professor A warm welcome to all the new part time faculty for the Fall 2015 semester You add a great deal to each department and we are happy to have you Thank you for all of your hard work and dedication to our students THE EMPLOYEE CONNECTION N l l l i l l I l i l i i l l l l l I i i i l l i l l l i i i l i l d emm wm wm mm emm mm emm mm emm mm emm wm emm mmm mmm mmm mmm wm mmm wm mmm wm mmm wm mmm wm wm wm mmm wm mmm em PAGE 10 FALL ISSUE Who to contact in HR Diane Mazza Chief Human Resources Officer x25405 Labor relations and contract administration FOI Officer mazzad3 southernct edu Kim Massores Assistant in Human Resources x26962 Provide administrative support to the Office of Human Resources massoresk 1 southernct edu Marlene Cordero Interim University Human Resources Administrator for Unclassified Services Faculty SUOAF Management Lecturers Retirement Litigation Support Labor Relations santiagom4 southernct edu x25537 Tami LaPlante University Human Resources Administrator for Classified Services x25572 Clerical Police A amp R 1199 amp Maintenance Contracts Student Workers Graduate Assistants and Graduate Interns laplantet1 southernct edu Francesca Poole Associate in Human Resources x25059 Benefits Worker s Compensati
13. ts 0279216 00001 00 pdf For those who wish to enroll in the 457 or 403 b plan or log into your account click on the below link http www3 prudential com email retirement IMFP Web hosted_websites ts ctdcp your plan html You may also enroll by contacting Giancarlo DiRoma Lead Retirement Counselor at 860 819 6972 or by email at Giancarlo diroma prudential com This is a great opportunity to save invest and prepare for retirement THE EMPLOYEE CONNECTION PA 7 Loreb f Update Your Demographic Information As we enter into the new year it is important to have the most up to date information on file including Emergency Contacts for each employee It is also imperative that all employees update their home address or demographic information now in Core CT to ensure you receive your 2015 W 2 on time Please take the time to update your E Profile in CORE by following the steps below gt gt gt gt O Log into CORE https corect ct gov psp PEPRD cmd login For additional assistance E Profile User Manual http www southernct edu faculty staff hr eProfileUserManual_ pdf is available Select Main Menu Select Self Service Select Personal Information Select Emergency Contacts Add Emergency Contact Click Save Thank you for taking the time to update this important personal information Forgot your password Problems logging in Contact the Payroll Department at 203 392 5430 Update Dependent Informati
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