SEASWeb User Manual Computer Automation Systems, Inc. • For
Contents
1. left side of the screen The number in parentheses at the end of the word Timeline informs you of how many unread messages are in that folder Step 3 gt You ll notice three 3 headings to the right of the folder From Subject and Received To open the message click on the link located under the Subject heading User Message Folder Users have the ability to send messages to one another from within the SEAS program These messages can be retrieved using the following steps Step 1 gt If you are not already in the Messages portion of our program click on Messages on the main menu Step 2 gt Click on the User folder located under the Inbox heading on the left side of the screen The number in parentheses at the end of the word User informs you of how many unread messages are in that folder Step 3 gt You ll notice three 3 headings to the right of the folder From Subject and Received To open the message click on the link located under the Subject heading Composing Messages Computer Automation Systems Inc For technical assistance please call 877 221 7327 SEASWeb User Manual Two types of messages can be composed from within the SEAS program District and User Administrators are the only users that are able to compose District messages All users may compose a User message District Messages Administrators have the ability to send messages to every user in the di2. to forward received messages to other users This can be done in two 2 areas e District Timeline or User folders e Opened messages To forward a message while in a folder follow these steps Step 1 gt Find the message you wish to forward Step 2 gt Select the checkbox next to the message You may only forward one message at a time therefore you must only have one check box checked Step 3 gt Click on the Forward button located on the Navigation bar at the top of the page To forward while viewing an opened message simply click on the forward button Once you ve clicked on the forward button you must choose the message s recipients Do this by clicking on the address book icon then making your selections You may want to reply to a message that you received from another user Please note you are NOT able to reply to District or Timeline messages Sometimes you may need to reply to a message This can be done in two 2 areas e District Timeline or User folders e Opened messages To reply to a message while in a folder Step 1 gt Find the message you wish to reply to Step 2 gt Select the checkbox next to the message You may only forward one message at a time therefore you must only have one check box checked Step 3 gt Click on the Reply button located on the Navigation bar at the top of the page Step 4 gt The sender s name will automatically populate the To field To make changes
3. SEASWeb User Manual Computer Automation Systems Inc For technical assistance please call 877 221 7327 SEASWeb User Manual Chapter 9 Messages SEASWeb has functionality that allows the user to send and receive messages within the program After logging in you will be directed to the Message portion of the program Three 3 types of messages exist District System and User These will be discussed later in this document Two types of settings screens exist that allow users to define specific message attributes District Settings and User Settings Let s discuss these in further detail District Settings District settings allow the administrator to set rules for when timeline compliance messages should be received who should be copied on them and what colors district and timeline compliance messages should appear in Only administrators have the ability to make changes to District Settings however all users have the ability to view the settings To access the District Settings screen Step 1 gt If you are not already in the Messages portion of our program click on Messages on the main menu Step 2 gt Click on the District Settings link located under the Settings heading on the left side of the screen Timeline Compliance Message Settings Timeline Compliance Message settings allow the administrator to determine the number of days before an Upcoming Timeline Compliance message s
4. click on the address icon Step 5 gt Click in the body of the message Previous message content will be displayed within the body of the message Step 6 gt Type the desired message To reply while viewing an opened message Step 1 gt Click on the Reply button Computer Automation Systems Inc For technical assistance please call 877 221 7327 SEASWeb User Manual Deleting Messages Messages may be deleted in two 2 areas e District Timeline or User folders e Opened messages Timeline compliance messages are not actually deleted from the system however they are removed from your inbox To delete a message while in a folder Step 1 gt Find the message s you wish to delete You may delete more than one message at a time Step 2 gt Select the checkbox next to the message s Step 3 gt Click on the Delete button located on the Navigation bar at the top of the screen To delete while viewing an opened message Step 1 gt Click on the Delete button Refresh The Refresh button is used to check for new messages that have been sent The SEAS program automatically checks for new messages when moving from screen to screen however if you have remained idle in one of the inbox folders and would like to see if you have new messages click the Refresh button Computer Automation Systems Inc For technical assistance please call 877 221 7327
5. hould be sent SEASWeb uses the dates entered in the conference tab in conjunction with the number of days weeks set in the Timeline Compliance Message settings screen when determining when to send reminder messages to the Teacher of Record To set the number of days follow these steps Step 1 gt Find the phrase Initial Upcoming Timeline Compliance messages should be sent located in the upper left portion of the screen Step 2 gt Click in the field after the word sent Step 3 gt Type the desired number Step 4 gt Select days or weeks from the drop down Step 5 gt Be sure to save your changes Administrators also have the ability to determine if administrators and or building administrators should be copied on Past due timeline compliance messages Step 1 gt Find the phrase Receive copy of past due timeline compliance messages Step 2 gt Click in the checkbox next to Administrators or Building Administrators depending on who you want to receive copied messages Step 3 gt Be sure to save your changes Message Colors Computer Automation Systems Inc For technical assistance please call 877 221 7327 SEASWeb User Manual The color in which messages will display in the recipients inbox can be set by administrators as well Colors may be set for Urgency which applies to District messages The three 3 settings for Urgency include High Medium and Lo
6. message from the Messages portion of SEASWeb follow these steps Step 1 gt Click on the User folder located under the Inbox heading on the left side of the screen Step 2 gt Click on the Compose button Step 3 gt Click on the address book icon to select the staff members that will receive the message Please be aware the addresses do NOT pull from your outside email account Every user in the SEASWeb program will be listed for you to select from Step 4 gt When the pop up appears with staff members listed place check marks next to those that should receive the message Step 5 gt Click Ok If you wish to add or remove recipients click on the address book icon again Step 6 gt In the Subject field type the desired subject This subject will be displayed in the recipients inbox Step 7 gt Click in the body of the message Step 8 gt Type the desired message o Message content can be spell checked bolded underlined italicized etc by utilizing the editor located directly above the message content Total number Computer Automation Systems Inc For technical assistance please call 877 221 7327 SEASWeb User Manual of words and characters are displayed below the message content at the bottom of the screen on the left side Step 9 gt Once you are satisfied with your message click on Send located on the Navigation bar at the top of the screen Sometimes it is necessary
7. n the upper left portion of the screen Step 2 gt Click in the field after the word sent Step 3 gt Type the desired number Step 4 gt Select days or weeks from the drop down Step 5 gt Be sure to save your changes Daily reminders may be sent starting with the date set by you or your administrator whichever comes first To do this simply click the checkbox next to the phrase Send daily reminders of upcoming due dates starting with the reminder set by me or my administrator You may set the program to send a message in addition to the message that you will receive based on the date your administrator chose For example if your administrator chose to have messages sent to you fourteen 14 days before the due date you may opt to have a second message sent seven 7 days before the due date as well To do this Step 1 gt Find the phrase Send a reminder of upcoming due dates Step 2 gt Click in the field after the word dates Step 3 gt Type the desired number Computer Automation Systems Inc For technical assistance please call 877 221 7327 SEASWeb User Manual Step 4 gt Select days or weeks from the drop down Step 5 gt Be sure to save your changes Past Due Timeline Compliance Message Settings You may decide you want to receive reminders for past due dates To do this find the Past Due Timeline Compliance Messages heading and follow the same steps
8. strict If you are an administrator to send a district message follow the steps below Step 1 gt If you are not already in the Messages portion of our program click on Messages on the main menu Step 2 gt Make sure the District folder located under the Inbox heading on the left side of the screen is highlighted Step 3 gt Click on the Compose button located on the Navigation bar at the top of the screen Step 4 gt In the Subject field type the desired subject This subject will be displayed in the recipients inbox The From field will automatically pull your name Step 5 gt Select High Medium or Low from the Urgency drop down This will determine what color the message will appear in the recipients inbox Colors are defined in District Settings which is explained in the District Settings section of this document Step 6 gt Click in the body of the message Step 7 gt Type the desired message Message content can be spell checked bolded underlined italicized etc by utilizing the editor located directly above the message content Total number of words and characters are displayed below the message content at the bottom of the screen on the left side Step 8 gt Once you are satisfied with your message click on Send located on the Navigation bar at the top of the screen User Messages Users have the ability to send messages to one another To send a User
9. that were described in the Upcoming Timeline Compliance Message section Messages can be sent from an administrator to every user in the district These messages can be retrieved using the following steps Step 1 gt If you are not already in the Messages portion of our program click on Messages on the main menu Step 2 gt Make sure the District folder located under the Inbox heading on the left side of the screen is highlighted The number in parentheses at the end of the word District informs you of how many unread messages are in that folder Step 3 gt You ll notice three 3 headings to the right of the folder From Subject and Received To open the message click on the link located under the Subject heading Timeline Compliance Message Folder SEASWeb uses the dates entered in the conference tab in conjunction with the number of days weeks set in the Timeline Compliance Message settings screen when determining when to send reminder messages to the case manager administrator and or building administrator You will automatically receive a message on the day the message is due regardless of what is entered in the settings screens These messages can be retrieved using the following steps Step 1 gt If you are not already in the Messages portion of our program click on Messages on the main menu Step 2 gt Click on the Timeline folder located under the Inbox heading on the
10. w When composing a district message one of these options must be selected Colors may also be set for Timeline Compliance messages The three 3 settings include Upcoming Due and Past Due To change colors for these messages follow these steps Step 1 gt Click on the color next to the setting you wish to change Step 2 gt Select a color from the options that appear Step 3 gt Once all changes have been made be sure to save User Settings You have the ability to determine specifics about when you would like to receive messages for Upcoming and Past Due Timeline Compliance messages in addition to the settings predetermined by the administrator You will automatically receive a message on the due date To access the User Settings screen Step 1 gt If you are not already in the Messages portion of our program click on Messages on the main menu Step 2 gt Click on the User Settings link located under the Settings heading located on the left side of the screen Upcoming Timeline Compliance Message Settings You may only enter an amount of days greater than that set by your administrator This ensures that you will at least be reminded of an upcoming date in the amount of time your administrator deems necessary If you feel you need to be reminded before that date follow these steps Step 1 gt Find the phrase Initial Upcoming Timeline Compliance messages should be sent located i
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