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ProSystem fx® Electronic Filing User Guide - Support

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1. 020 022 00222022000 48 Common Questions from Electronic Filing Participants 2 49 Acknowledgments 200 22 2c ceeece cece ceecccceeecceeeececeecceeeeeees 49 Form 8453 Questions 2222 2 222 eee eee eee eee eee eee eeeeeee 49 General Questions 2 2 0222 oo eee eee eee eee eee eee eens 49 Rejection Questions 2 22 2 2 ooo eee cece cece cece cece ceeeeceeeeeeeeeeees 51 Contents iv Chapter 1 ELECTRONIC FILING Electronic Filing Overview The following is an overview of ProSystem fx Tax Electronic Filing processing Each step is explained in this chapter Complete information can be found in each system s IRS Electronic Filing Instruction Guide J Note If you are using Internet Explorer 7 or higher add the following sites as trusted sites on your Internet options https tc tcsso cchgroup com and https efile prosystemfx com 1 In Office Manager select Configure Applications gt Tax Preparation gt Configure gt Office Group gt Electronic Filing Options and enter the appropriate information on each tab for each office group General tab ERO tab and each product tab 2 In Office Manager select Configure Applications gt Communications gt Configure and enter the appropriate communication information 3 Assign your users Electronic Filing Status access rights in Configure Staff a Select Configure Staff b Select the desired user and clic
2. PREPARING THE RETURN Designating a Return or Extensions for Electronic Filing When entering a return in Tax Preparation you must indicate that you want the return designated for electronic filing Beginning in tax year 2012 you can separately designate that you want extensions electronically filed Individual Returns Designate an Individual return for electronic filing using one of the following methods In Office Manager on the Individual tab of the Electronic Filing Options dialog For details see Configuring Tax Preparation Alternative Filing Options in the Office Manager chapter of the ProSystem fx Tax User Guide or Global fx Tax User Guide Designate all Individual returns for an office group to be electronically filed by checking Electronically file return Designate all Individual return extensions for an office group to be electronically filed by checking Electronically file extension Designate all states for Individual returns for an office group by checking File all applicable states electronically In Tax Preparation enter data as appropriate on Interview Form EF 1 You can enter additional entries on Forms EF 2 EF 3 and EF 4 General gt Electronic Filing Worksheet Form 4868 Designate a Form 4868 for electronic filing on Interview Form EF 1 by entering Y in Box 32 General gt Electronic Filing Worksheet Activate extensions on Interview Form EXT 1 or use the worksheet Other gt Extensions Press F
3. Personal Identification Numbers PIN are now required by the IRS Enter the taxpayer s and spouse s if appropriate five digit PIN and the ERO PIN in the Paperless E file Information section on Interview Form EF 1 General gt Electronic Filing Worksheet The option to randomly generate PIN information can also be selected for an office group in Office Manager Check the box on the General tab to Randomly generate the taxpayer and spouse PIN 1040 only Check the box on the ERO tab to Randomly generate the ERO PIN 1040 only For more information see Configuring Tax Preparation Alternative Filing Options in the Office Manager chapter of the ProSystem fx Tax User Guide or Global fx Tax User Guide To designate a Partnership Corporation S Corporation Fiduciary Exempt Organization or Employee Benefit Plan return for electronic filing use Interview Form EF 1 Box 30 General gt Electronic Filing worksheet You can override additional electronic filing information on Form EF 2 for these products and on Form EF 1A for Exempt Organizations In Tax Preparation press F1 for information on a highlighted field and press F2 for information on the form itself Employee Benefit Plan Forms 5500 and 5500 SF must be filed electronically and require the filing signer to enter their EFAST2 PIN and ID number in the signature information fields of the worksheet General gt Electronic Filing Electronic Filing section Interview Form EF 2 See
4. wolters Kluwer CCH ProSystem fx Electronic Filing User Guide January 2015 2000 2015 CCH INCORPORATED a part of Wolters Kluwer All rights reserved Material in this publication may not be reproduced or transmitted in any form or by any means without prior written permission Requests for that permission should be directed to CCH INCORPORATED 20101 Hamilton Ave Suite 200 Torrance CA 90502 The contents of this publication are believed to be accurate However responsibility cannot be assumed for the information contained herein and the consequences resulting from the use thereof Material in this publication is subject to change without notice This User Manual and the computer software it describes are designed to provide accurate and authoritative information in regard to the subject matter covered They are distributed with the understanding that the publisher is not engaged in rendering accounting legal or other professional service If legal advice or other expert assistance is required the services of a competent professional should be sought ProSystem fx is a registered trademark of CCH INCORPORATED Windows is a registered trademark of Microsoft Corporation All other brand product or company names are trademarks or registered trademarks of their respective owners Contents Chapter 1 Electronic Filing 1 Electronic Filing Overview 0 02 c ccc cece eee e ec ee cece cece eee eeeeee
5. 1040 Misty Torge A TAXPAYE Ready to Release by Customer 10 4 2013 NE Ready to Release by Customer 10 4 2013 1120 KELLY RICE REGRES FL Missing or Incorrect EFIN Corre 10 26 2013 1120 KELLY RICE SIGN OF 1120 Kim amp Hert LA CORP Missing or Incorrect EFIN Correct and Resubmit DX 10 25 2013 Ready to transmit Validation C 10 25 2013 7004S 3S MA_SCORP V MA PART Ready to Release by Customer 10 29 2013 1120 Salley prep Corporat Missing or Incorrect EFIN Correct and Resubmit D3 10 11 2013 1040 Misty Torge TAXPAYE Ready to Release by Customer 10 4 2013 Lee Carpen NY Exerr Ready to Release by Customer 10 30 2013 Y Ready to Release by Customer 10 30 2013 Selley prep 13C 1120_F V1 Corporat Ready to Release by Customer 10 10 2013 1 Return ID Select the Return ID to open a return s history Column Heading Click a column heading to sort 3 Extension type returns Extension type returns display in a different color than regular return type returns Batch Print History Print multiple return histories 5 Batch Export History Export multiple return histories to an Excel spreadsheet 6 Return Type Identifiers See Return Type Identifiers Used in the Search Results List on page 27 for information regarding specific identifiers and their meaning 7 Multi Click Multi to see the status of each return in a multi state return or extension Chapter 4 Transmitting the Return 21 8 Icons See Icons Used in the Search Results List on pa
6. C7P for a 2007 file C8P for a 2008 file For filing purposes you can use Windows Explorer to copy the file to diskette La Note The K 1 files are not deleted from the Wfx32 Magnetic directory automatically by the system You must manually delete the files when they are no longer needed New Jersey Partnership and S Corporation NJ 1080 C File Creation The New Jersey Division of Taxation requires Participant and Nonparticipant Directory information Form NJ 1080 C to be filed on diskette when there are 25 or more participants The NJ 1080 C data file is stored in the X Wfx32 NJ1080C 20YY where X is the drive where ProSystem fx Tax is installed and YY is the tax year of the return The client ID consists of the file name with an extension of PRN for Partnership and S Corporation returns For filing purposes you can use Windows Explorer to copy the file to diskette P Note The NJ 1080 C files are not deleted from the Wfx32 NJ1080C 20YY directory automatically by the system You must manually delete the files when they are no longer needed AR 1000CR Magnetic File Creation Creating the AR 1000CR Magnetic File is available for Partnership and S Corporation On the respective tab Partnership tab and or S Corporation of the Office Manager gt Configure Applications gt Tax Preparation gt Office Group gt Electronic Filing Options dialog indicate that you want to create an AR 1000CR Magnetic file For Partnership you can override
7. and an explanation in Box 42 Corporation 1120 a Enter X in Interview Form X 1 Box 30 b Enter 56 for the explanation code in EF 2 Box 60 and an explanation in Box 67 S Corporation 1120S a Enter 2 in Interview Form 1 Box 68 b Enter explanation code 56 in EF 2 Box 60 and an explanation in Box 67 Individual Return State Electronic Filing and Retransmission The Electronic Filing Status System does not allow the state return to be transmitted subsequent to transmitting the federal return unless an entry is made on Interview Form EF 1 Box 38 or General gt Electronic Filing gt General Worksheet in the X to not transmit Federal Return field To retransmit electronic returns simply repeat the electronic filing procedure The electronic file for all states is created through the export function simultaneously with the federal return As a result the Federal Form 8453 or 8879 will print any time an electronic file is created unless an entry is made on Interview Form EF 1 Box 43 General gt Electronic Filing Worksheet P Note Form 8453 8879 will print if the Print full entire govt copy of electronic return option is selected on the Office Manager gt Configure Applications gt Tax Preparation gt Configure gt Office Group gt Electronic Filing Options gt General tab Third Party Processing Option Office Manager gt Configure Applications gt Tax Preparation gt Electronic Filing Options This op
8. 1040NR cannot be electronically filed ProSystem fx Tax has the following additional limitation Manually calculated forms and schedules disqualify a return All the information must be accessible to the computer to transmit a correct return to the IRS Ineligible Partnership Returns This section lists the most common reasons a Partnership tax return is excluded from electronic filing For more information refer to your Tax Instruction Guide or IRS Publications 4163 and 4164 Returns with years ending prior to December 31 2011 Returns granted approved waivers from electronic filing P Note In ProSystem fx Tax manually calculated forms and schedules disqualify a return All the information must be accessible to the computer to transmit a correct return to the IRS Ineligible Corporation S Corporation Returns The most common reasons a Corporation or S Corporation tax return is excluded from electronic filing are listed below For a complete list of ineligible returns refer to your Tax Instruction Guide or IRS Publication 4163 Returns covering multiple tax periods Prompt assessment Bank Holding Company Tax Act Chapter 5 Additional Information 47 Returns with tax periods ending prior to December 31 2011 1120 L and 1120 PC standalone returns or Parent returns cannot be e filed Ineligible Fiduciary Returns The most common reasons a Fiduciary tax return is excluded from electronic filing are listed below Fo
9. 48 For a complete listing of ineligible return conditions refer to the IRS Web site www IRS gov P Note ProSystem fx Tax will not alter return data without approval from the tax practitioner Chapter 4 Transmitting the Return 36 Viewing the Schema Validation Error Report To view the Schema Validation Error Report for a return do the following 1 Log in to the Electronic Filing Status system 2 Perform a search as described in the section Searching for Returns on page 22 LJ Note If there is more than one page of returns use the navigation arrows at the bottom of the page to go to the additional pages H i The bar and left arrow displays the first page of results the single left arrow displays the previous page b hi The single right arrow displays the next page the bar and right arrow displays the last page of results 3 Click the Schema Validation Error link in the row of the return or if there are multiple states click the Multi link and select the Schema Validation Error link in the pop up window The Schema Validation Error Report window displays P Note To close the Multi pop up window click the X in the upper right hand corner of the window 4 Do one of the following Click Print to print the report Click Export to export the report to an XML Spreadsheet 2003 file Click the X in the upper right corner of the dialog to return to the Electronic Filing Status system P Notes e After you ha
10. Delinquent child support Back payments owed to other states and or Federal agencies Data related to outstanding debts will be displayed under return history in Electronic Filing You should tell taxpayers how to follow up on returns and refunds by pointing out the Where s My Refund feature on IRS gov If taxpayers do not have access to the Internet then you should provide taxpayers with the IRS Tele Tax return information number 800 829 4477 Either of these options gives the date of depositing or mailing of their refund Before checking on refunds taxpayers should wait at least three weeks from the time the IRS acknowledges acceptance of the return data Because the IRS updates refund information each weekend taxpayers should be advised to check only once a week to avoid checking with no possibility of success To check on refunds taxpayers need to enter the first Social Security Number shown on their tax return the filing status and the exact amount of the refund in whole dollars If taxpayers do not receive their direct deposit within one week or refund check within 30 days of the date given they may call the Refund Hotline number at 800 829 1954 which has information about taxpayers refunds when it becomes available Because of disclosure laws the IRS cannot provide information through ProSystem fx Tax regarding refund delays or reasons the refund cannot be honored as a direct deposit Likewise the IRS cannot provide this
11. Filing Tax Instruction Guide for complete details on forms affecting electronic filing Chapter 1 Electronic Filing 4 Chapter 2 CONFIGURING ELECTRONIC FILING Getting Started with Electronic Filing The Electronic Filing Status system is Internet based therefore desktop users need a valid ProSystem fx Internet user ID established to use this system ProSystem fx Internet user IDs are commonly referred to as Single Sign On IDs Single Sign On SSO allows users to log in to multiple ProSystem fx Internet applications using the same user name and password Once a valid SSO ID is established and proper application rights are granted users can access the Electronic Filing Status system as well as other ProSystem fx Internet applications such as Tax Notebook Toolkit online permission keys and secured areas of the CCH Customer Support Web site on a 24 7 basis Your firm administrator can create SSO users and grant access to these Internet applications through the Configure Staff application We recommend you complete the following administrative steps now to prepare your firm and users for the start of the electronic filing season Configure Office Manager for 2014 Electronic Filing preferences Grant user rights in Office Manager for Tax Preparation Convert your ProSystem fx user IDs to SSO IDs to facilitate easy access to the Electronic Filing Status system Permit user access to the Electronic Filing Status system using
12. Once the return has been accepted by the IRS or DOL for processing you cannot change the electronic return You must file an amended return Some amended returns cannot be electronically filed See the IRS Web site or DOL Web site for complete information on which amended returns you can file If you are filing a Corporation or S Corporation return you can also file a superseding return which is a subsequent return filed within the filing period La Note The IRS recommends that you do not file an amended return until the taxpayer has received the refund as it could slow the refund turnaround time have processed a return and it is ready to file except did not select electronic filing How do add electronic filing to the return To add electronic filing for a return reprocess it with Interview Form EF 1 or Office Manager information designating electronic filing for the return included printed the paper copy of my return and a signature form was included but why does it have This is not a Fileable Copy across the form The form that you receive with the return is for your review only When you select File gt Export gt Electronic Filing gt Return the electronic version of the return is created anda fileable copy will print This copy is the one you file with the IRS After creating the electronic version of the return you can print the form pertinent to the type of return you are filing electronically using File g
13. Returns Interview View Make the following entry on the respective return Partnership 1065 Enter Y in Interview Form 1 Box 79 Corporation 1120 Enter Y in Interview Form 1 Box 76 S Corporation 1120S Enter Y in Interview Form 1 Box 70 Chapter 5 Additional Information 43 Superseding Returns Returns that are defined as superseding can be e filed A Superseding return is a subsequent return filed within the filing period including extensions It is considered the original filing because it replaces the other returns Superseding returns can be e filed for Partnership Corporation S Corporation and Fiduciary product types P Note To e file a Superseding Consolidated Return all the information must be entered on each return Consolidated Parent and all Subsidiary returns Superseding Returns Worksheet View For all returns Partnership Corporation S Corporation and Fiduciary on General gt Electronic Filing Worksheet gt General Section check Tax return is a superseded return Superseding Returns Interview View For all returns Partnership Corporation S Corporation and Fiduciary enter N in File all states electronically and enter X in X if tax return is a superseded return Amended Returns Amended returns are regular returns that have been filed and are changed after the filing date of the return Amended returns can be e filed for Partnership Corporation and S Corporation produc
14. and allows you to confirm the selections Click Release Selected Return s on the confirmation window The selected returns will be released to the taxing authorities Select the e filing Status tab to view the status of your e filed returns See Checking the Return s Electronic Filing Status on page 31 for more information Chapter 4 Transmitting the Return 29 P Notes ProSystem fx Tax transmissions to the IRS or DOL will occur 24x7 minus scheduled IRS maintenance windows Transmissions will commence when the IRS is ready to accept tax return data For specific start up dates for Exempt Fiduciary Individual Partnership Corporation and S Corporation returns please refer to updates at www IRS gov or from Pfx News The DOL anticipates Employee Benefit Plan return processing will begin sometime after January 1 2015 Changing the Status of a Return or Deleting a Return Tax Preparation gt Manage gt Electronic Filing Status gt Change Status Use this procedure to stop a return from being transmitted to the taxing authorities or to delete a return from the Electronic Filing Status system 1 Log in to the Electronic Filing Status system The ProSystem fx Electronic Filing Status screen displays 2 Click the Change Status tab Returns with any status other than Accepted by Taxing Authorities display 3 Perform a search as described in the section Searching for Returns on page 22 Locate the file you want to st
15. electronically box on the Fiduciary tab of the Electronic Filing Options dialog in Office Manager In Tax Preparation on Interview Form EF 1 enter Y in Box 30 General gt Electronic Filing Worksheet Activate extensions on Interview Form EXT 1 or use the worksheet Other gt Extensions Press F1 for information on a highlighted field and press F2 for information on the form itself Employee Benefit Plan Returns Designate a Employee Benefit Plan return for electronic filing using one of the following methods In Office Manager globally select all returns for electronic filing for an office group by checking Electronically file returns on the Employee Benefit Plan tab of the Electronic Filing Options dialog in Office Manager For details see Configuring Tax Preparation Alternative Filing Options in the Office Manager chapter of the ProSystem fx Tax User Guide or Global fx Tax User Guide In Tax Preparation place a Y in Box 30 on Employee Benefit Plan Interview Form EF 1 General gt Electronic Filing Worksheet Exempt Organization Returns Designate an Exempt Organization return for electronic filing using one of the following methods In Office Manager on the Exempt tab of the Electronic Filing Options dialog For details see Configuring Tax Preparation Alternative Filing Options in the Office Manager chapter of the ProSystem fx Tax User Guide or Global fx Tax User Guide Designate all returns for an office group by check
16. last date and time the file was modified and the category required or optional It also allows you to view PDF files before the return is exported Note After you select File gt Export gt Electronic Filing gt Return the system verifies the following Files can be located PDF files must exist in the same locations that were specified when the files were attached If a PDF is not located Not found displays immediately after the end of the file name Files are in valid PDF format Attached PDF files must be created using PDF producing software otherwise a message Invalid PDF format displays in the Comments column If you rename a file from one extension to the pdf extension the file will not be in a valid PDF format If a file was not created using PDF producing software there are conversion utilities that can recreate the file in the correct format If you cannot open the PDF file using Adobe Acrobat Reader the file is more than likely in an invalid format Chapter 3 Preparing the Return 15 4 Click Export Lal Notes The Export button is available only when no PDF files are missing The Electronic Filing Status system includes a PDF icon at the end of the return ID in the Return ID column if the return has PDF files attached 5 On the Select Returns for Export or Select Extensions for Export dialog select the returns or extensions to export The Return Status column displays the current electroni
17. prompted to install the Global fx Reader Components a Click Yes on the nstallation of User Reader Required dialog b Click the light yellow bar at the top of the User Reader installation window and select Install ActiveX Control c When prompted with the Internet Explorer Security Warning dialog select Install d Click Finish and Close e Choose Misc Setup gt Convert Users again to continue the copying process Click Get List to display a list of ProSystem fx Tax users P Note If user sign on is enabled in ProSystem fx Tax and you are not currently logged in you are prompted to do so ProSystem fx Supervisor access level is required The conversion import process will verify the imported information meets the field requirements field lengths supported characters etc Some information may require editing In the Application Users list choose the radio button of the user to be converted and click Add to Web The Add Staff page displays The system imports and displays information from corresponding fields in ProSystem fx Tax Enter profile information in the required fields For more information click the Quick Start Guide link at the top of the page or to receive page specific help click the Question Mark icon when present If your firm is using customized groups select one from the Group drop down list Enter additional user contact information as needed Click Next The Licensing Product Access page displays li
18. this option on a return by return basis on Partnership Interview Form AR1 Box 38 Arkansas gt Composite gt Composite Return Worksheet For S Corporation you can override this option on a return by return basis on S Corporation Interview Form AR1 Box 39 Arkansas gt General gt Options Worksheet Chapter 5 Additional Information 46 Returns Ineligible for Electronic Filing Ineligible Individual Returns This section lists common reasons a tax return is excluded from electronic filing For additional information refer to your Tax Instruction guide or www IRS gov The IRS excludes certain returns from electronic filing Amended or corrected returns only one electronic return for the current tax year can be filed for any taxpayer Returns with a power of attorney currently in effect for the refund to be sent to a third party and if Form 1310 Part 1 Boxes A and B are present The taxpayer s Social Security Number must be within one of the following ranges otherwise the return will be rejected 001 01 0001 665 99 9999 667 01 0001 899 99 9999 Returns including Form 2441 with the taxpayer or spouse showing no earned income Returns with an entry on Form 4255 for the tax from property ceasing to be at risk Returns with an overpaid windfall tax amount Returns that require special consideration or procedures for completion such as returns for taxpayers who have received waivers from the IRS Form
19. 1 for information on a highlighted field and press F2 for information on the form itself Chapter 3 Preparing the Return 11 Partnership Returns Designate a Partnership return for electronic filing using one of the following methods In Office Manager on the Partnership tab of the Electronic Filing Options dialog For details see Configuring Tax Preparation Alternative Filing Options in the Office Manager chapter of the ProSystem fx Tax User Guide or Global fx Tax User Guide To designate all returns to be electronically filed for an office group select Required returns only or All returns from the Federal electronic filing method drop down list La Note If you select Required returns only electronic files are produced only for Partnership returns with more than 100 partners To designate all return extensions to be electronically filed for an office group select Electronically file extension In Tax Preparation select to electronically file a Partnership return or extension or both as follows Returns Use General gt Electronic Filing Worksheet Interview Form EF 1 Box 30 Extensions Use General gt Electronic Filing Worksheet Interview Form EF 1 Box 32 Activate extensions on Interview Form EXT 1 or use the worksheet Other gt Extensions Press F1 for information on a highlighted field and press F2 for information on the form itself Partnership State Returns In Office Manager select retur
20. 14 MeF is the only allowable format to transmit Fiduciary returns electronically Employee Benefit Plan Returns The Signature PIN and ID number are required for each filing signer These are input on worksheet General gt Electronic Filing gt Electronic Filing Section Interview Form EF 2 The filing signers must obtain their credentials PIN and ID number by registering with the DOL at http www efast dol gov They must have an EFAST2 PIN and ID even if they already have a PIN and ID for EFAST These credentials may not be shared with anyone including the CPA preparer The client may enter this information remotely P Note Postcard notifications are priced according to the latest Pricing Catalog Form 4868 You are not required to mail Form 4868 to the IRS unless a balance due is being paid by check The taxpayer s PIN is needed only if automatic withdrawal of payment is requested Chapter 3 Preparing the Return 19 Chapter 4 TRANSMITTING THE RETURN Using the Electronic Filing Status System The Electronic Filing Status system provides the following capabilities and much more Export returns from ProSystem fx Tax Preparation to the Electronic Filing Status system Release returns over the Internet directly to taxing authorities Enhanced status reports and support links Launch the status system through ProSystem fx Tax Preparation to check a return s status Convenient 24 7 access to the Internet Electronic F
21. 8453 for any tax system to the IRS unless you are certain that the return has been accepted for processing by the IRS If you have already mailed Form 8453 and have a rejected return you must contact the IRS In most cases you can write a letter explaining that you inadvertently sent the wrong form to the IRS If you continue to submit Form 8453 on rejected returns the IRS will probably contact you mailed my 8453 forms to the wrong IRS Service Center What do do now Contact the proper IRS Service Center and explain what happened They will most likely contact the IRS center where the forms were sent General Questions Who is the Electronic Return Originator ERO The person or firm that collects the actual return from the taxpayer or firm for the purpose of electronically filing with the IRS is considered to be the ERO Officially the ERO is the person whose name appears on Form 8633 as a person authorized to sign for your firm How do become an authorized e file provider Effective October 1 2012 the IRS no longer accepts Form 8633 Application to Participate in the IRS e file Program You must submit an online application to become an IRS e file provider Chapter 5 Additional Information 49 Modifications to existing account information must be completed using e Services on the IRS Web site See the IRS Web site for information have a correction to make to the return Can call the change to the IRS or DOL No
22. Accessing GoToMeeting in the Tax Preparation chapter of the ProSystem fx Tax User Guide or Global fx Tax User Guide for more information including how to allow secure and confidential remote entry of these fields While in Tax Preparation calculate the return and then view the return s diagnostics Select File gt Export gt Electronic Filing gt Return or Extension to create the IRS file for the return or extension if the return or extension is qualified for electronic filing Have the taxpayer sign the following Form 8879 PE 8879 B 8453 PE or 8453 B for a Partnership return Form 8453 F or 8879 F for a Fiduciary return Form 8879 EO or 8453 EO for an Exempt Organization Form 8879 for an Individual return Forms 8879 C and 8879 S for Corporation and S Corporation returns The taxpayer and ERO are required to sign a return with a PIN entered on Interview Form EF 1 General gt Electronic Filing Worksheet For Employee Benefit Plan returns Interview Form EF 2 should contain PINs and EFAST2 IDs for the Admin Sponsor and DFE _OR_ the Service Provider and a PDF scan of the signature page hand signed by the Administrator others Chapter 1 Electronic Filing 2 9 Authorize release the return or extension for transmission to the IRS in the Electronic Filing Status system Note You must review IRS Publication 1345 Individual IRS Publication 4163 Partnership Corporation S Corporation or Exempt Organization I
23. Group and Staff column are displayed If a staff member is assigned to a group check marks will display next to functional rights associated with that group in both the Group and Staff columns These fields cannot be edited You can grant functional rights only for product options this member has not already acquired from his or her assigned group 14 Click Next You will be returned to the Staff home page 15 Repeat steps 6 through 14 for all applicable users The new staff member displays in the Web Users list and is temporarily removed from the Application Users list 16 Click Close when complete Linking the Desktop User ID to the SSO Staff ID Office Manager gt Tools gt Link SSO for Global Configure Staff In ProSystem fx Tax you have the option to launch the Electronic Filing Status system from the Manage menu To save time if you link the desktop user ID to the SSO staff ID you will not need to enter your SSO login information to access the Electronic Filing Status system La Note You must log in to the desktop version of Office Manager not Global fx as a supervisor to assign the links The local ProSystem fx Tax desktop user must also be configured with a password The system will allow only a one to one association link Linking several desktop users to a single SSO user is not permitted 1 In Office Manager select Tools gt Link SSO for Global Configure Staff The Login to Internet dialog displays 2 Enter your S
24. LP Payment category Amended type Composite category Regular type for the City of Andover Chapter 4 Transmitting the Return 42 Chapter 5 ADDITIONAL INFORMATION Other Electronic Filing Information Short Year Returns Returns that are defined as short year can be e filed Guidelines for short tax year returns include the following They are for a period of fewer than 12 months There is no minimum period of time for a short year return A short year return may be required when a taxable entity has one of the following characteristics The entity has not existed for an entire tax year The accounting period has been changed Short year returns can be filed for the business return types listed below Short Year Returns Worksheet View Make the following entry for the respective return type Fiduciary 1041 Enter a fiscal year period less than 12 months on the Basic Data worksheet General gt Return Information section Partnership 1065 Select Yes on the Basic Data worksheet General section Line 33 Corporation 1120 Select Yes on the Basic Data worksheet General section Line 33 S Corporation 1120S Select Yes on the Basic Data worksheet General section Line 33 Employee Benefit Plan 5500 Enter a plan year period less than 12 months on the Basic Data worksheet General section Exempt Organization 990 Select Yes on the Basic Data worksheet General section Line 24 Short Year
25. RS Publication 1437 Fiduciary before you process any electronic filing returns with ProSystem fx Tax You can also find information about Employee Benefit Plan filing on our Web site http support cch com answers Enter sw26780 in the Your Question search field 10 Check the status of the return or extension in the Electronic Filing Status system 11 Mail the appropriate Form 8453 to the IRS 8453 for Individual if required or 8453 F for Fiduciary If a fiduciary or representing officer is authorized to sign more than one Form 1041 return a multiple tax return listing can be used with Form 8453 F instead of separate Form 8453 Fs If you are electronically filing a Partnership return Form 8453 PE or 8453 B should be scanned and attached as a PDF on Interview Form EF PDF1 Electronic Filing gt PDF Attachment Worksheet when Personal Identification Numbers are not being used to produce the 8879 PE instead of the 8453 PE on the EF 1 If a return has been rejected make the necessary corrections and reprocess the return Viewing which Returns can be Filed ELF QuickLook Please see ELF QuickLook for a complete list of the Federal and State returns that can be electronically filed After you login to the Electronic Filing Status system do the following to view ELF QuickLook 1 Click Quick Look The Customer Support Web site opens Welcome lt Name View Close Help gt Quick Look gt Support gt Federal State Refere
26. SO User ID and Password and click Login The Link an SSO User dialog displays which lists all desktop user IDs including those already linked to an SSO staff ID Unlinked desktop IDs are blank in the Staff Name and Staff ID columns J Note Click the column headings to sort by that item 3 Select the unlinked desktop user ID you want to link Click Link User to display the Select an SSO User dialog which displays all SSO staff IDs that are not currently linked to a desktop user ID Select the SSO user ID to link Click OK to save your selection and return to the Link an SSO User dialog Repeat steps 3 through 6 for any additional desktop IDs you want to link 5 o N O U Click Close when you have finished linking IDs Chapter 2 Configuring Electronic Filing 9 Removing the Desktop User ID SSO Staff ID Link 1 In Office Manager select Tools gt Link SSO for Global Configure Staff The Link an SSO User dialog displays 2 Select the desktop user ID for which you want to remove the link Click Remove Link 4 Click Yes on the confirmation dialog to remove the link and return to the Link an SSO User dialog Printing the Desktop User ID SSO Staff ID Link Report 1 In Office Manager select Tools gt Link SSO for Global Configure Staff The Link an SSO User dialog displays 2 Click Print A report detailing the desktop user IDs SSO staff ID links prints Chapter 2 Configuring Electronic Filing e 10 Chapter 3
27. alculating and Uploading an Electronically Filed Return 15 Viewing the Electronic Filing Diagnostic Report 022220000 17 Points to Remember 22 2 eee eee ence cece nce e ee eee eee enaceneseneeenaeens 18 Individual Returns 2 02 0 2 c cece ccc cece nce c eee ec cence ec eeeeeneeneeeeee 18 Partnership Returns 2 0 cee e cece e eee eee cece eee eeeeees 18 Fiduciary Returns cccccccccccccc cee ceceeeceteeceeteeeeteeteneneeene 19 Employee Benefit Plan Returns 0 cceccceeceeeeeeeceeeeeeeeees 19 Chapter 4 Transmitting the Return 20 Using the Electronic Filing Status System 0 0 eee eee eee cece eee 20 Transmitting a Return for Electronic Filing 0 c cece eee ee eee 29 Changing the Status of a Return or Deleting a Return 30 Checking the Return s Electronic Filing Status 0 22 e cece eens 31 Viewing the Reject Report 0 0 2 00 oe e eee ee ee eeeeee 35 Viewing the Schema Validation Error Report 00 eeeceeeeeeeees 37 Viewing the Alert Report 0 0 00000 occ cece eee cece eee eee e ee eee eeneee 37 Sending Signature Form e mail Reminders 222 c2eeeeeeeeeeeeeee 38 Receiving Refunds for Individual Returns 2 220ccceeeceeeeeeeeeees 39 Contents iii Contents Individual Balance Due Returns os Sess fide tess a
28. ange The return was stopped by CCH because IRS pre defined rules have changed You need to recalculate the return on the newest version and re upload the return Stopped by Support at Customer Request The return was stopped by CCH because a client was not able to do so Stopped Recalc and Resubmit State Only The return was stopped because of a calculation problem Recalculate the return and submit it as a state only record State Record is too Large Resend as Federal Only Processing was stopped due to the excessive size of the state record Return should be sent to federal only Stopped for State Schema Change Processing of the return was stopped for a change to the state schema Stopped Please Recalculate on Latest Release The return was stopped and must be re processed on the latest release Transmission incomplete please re process Transmission of the return failed to complete Re process the return Duplicate or Incorrect SSN Correct and Resubmit The return was stopped due to either a duplicate or incorrect social security number Correct the SSN and then resubmit the return Incorrect EIN Correct and Resubmit The return was stopped due to either a duplicate or incorrect employer identification number Correct the EIN and then resubmit the return Missing and Incorrect EFIN Correct and Resubmit The return was stopped due to either a duplicate or incorrect EFIN Correct the number and then resubmit th
29. artnership returns where magnetic media is being used to file K 1 data the Magnetic Media file is not included with the Federal return when it is filed electronically The data file is created separately and placed in the Wfx32 Magnetic directory You must copy the Magnetic Media file from the Wfx32 Magnetic directory to diskette print California Form 3604 and submit the diskette and form to the taxing authority California Form 3604 is not printed with the tax return but can be printed using File gt Print This Form Chapter 3 Preparing the Return 18 The New Jersey Division of Taxation requires Participant and nonparticipant Directory information Form NJ 1080 C to be filed on diskette when there are 25 or more participants See the Help files for additional information When you have e filed a return you can choose to notify your Partnership clients by e mail by postcard or by postcard only if the e mail address has not been input Unless you have changed this option in Office Manager gt Configure Applications gt Tax Preparation gt Configure gt Office Group gt Electronic Filing Notifications the default setting is Notify all clients by e mail J Note Postcard notifications are priced according to the latest Pricing Catalog A postcard for each taxing authority is mailed for example if you have a return for federal and four states five postcards will be sent and charged for Fiduciary Returns As of tax year 20
30. as rejected the return for processing See the following section Viewing the Reject Report on page 35 for more information You need to make any necessary corrections recalculate re upload and resend the return Rejected by Federal State Not Submitted The return was rejected at the federal level with no state level return being submitted Amendment Required Timely filed The Foreign Bank Account Report FBAR has been accepted as timely filed with the Department of the Treasury however additional Chapter 4 Transmitting the Return 32 information MUST be provided by the preparer to the Department of the Treasury within 30 days in order for the return to stay as timely filed Sub Category Stopped Action Required Paper Filing Required If a return was rejected you can change the status of the return to Paper Filed from the Change Status dialog or within the Rejection Report This section allows you to indicate which taxing authority returns you will paper file Stopped by Customer If you stopped transmission of a return on the Change Status tab the Stopped by Customer status will display See Changing the Status of a Return or Deleting a Return on page 30 for more information You may also receive this status for one of the following reasons if the state record is too large because of a multi state extension because of a state schema version change or the transmission was incomplete Stopped for IRS Schema Ch
31. ase by Customer 10 11 2013 PA Ready to Release by Customer 10 11 2013 Ready to Release by Customer 10 2 2013 Mult Ready to Release by Customer 10 7 2013 Mult Ready to Release by Customer 10 4 2013 Ready to Release by Customer 10 4 2013 wV Ready to Release by Customer 10 4 2013 La Notes The icons and return type identifiers in the search results list are not included in the printed document or the export With the ability to add numerous columns to the e Filing Status tab and the Release Return s tab printing of the search results list may result in some of the columns printing outside the page range Current printing in portrait or landscape works when the column default view is selected Otherwise at this time you may need to balance the amount that is selected to show in the print Icons Used in the Search Results List Icon Description e Password protected return To view the return history you will be required to enter the password to view all return history fields PDF attachment This displays if a PDF file is attached to the return and the return is a Corporation S Corporation Partnership or Exempt Organization Not Accepted This return is either in a rejected or stopped status For an FBAR p return this indicates that further action is required in order for the return to remain timely filed See Viewing the Alert Report on page 37 for more information Alert This indicates that an alert has been ap
32. c filing status of the unit for export The Electronic Filing Status column displays the status of the electronic file and is updated automatically once the return is opened and again after the return has been exported for the first time If the return is exported multiple times the Electronic Filing Status column will not be updated You must close and reopen the return for the column to be updated with the current status If selected the Send for eSign checkbox prepares the 8879 eSign return package and prompts you to upload the package to for eSign The Publish eSigned copy to Portal sends the document to Portal after it has been signed 6 Click Export The Electronic Filing Options dialog displays allowing you to choose whether or not to print the forms you are electronically filing If you do not want to print the forms select Export to electronic filing only To export the forms to electronic filing to send for electronic signature select Export to electronic filing and send for eSign P Note If you click Cancel on the Electronic Filing Options dialog the export or print for electronic filing is canceled No forms or files are produced You must run the export process again to electronically file or print this return a Select one of the following print destinations To printer To PDF file To PDF file and to printer b For PDF files only choose the watermark to display in the print background The watermark options a
33. e return Return Canceled Upload of Updated Return Failed from Tax The previous upload of a return was not released and a subsequent attempt to upload the same return has failed Disqualified or Not Yet Available for Filing This return was exported with a disqualified or not approved State Please resubmit as State only when ready to electronically file This status is also available under category Paper Filed Not e filed Sub Category Stopped CCH Reviewing You have received this status because of one of the following circumstances Stopped for CCH Review Byte Count Error The return was stopped for review by CCH because of an incorrect byte count You need to recalculate re export re upload and resubmit the return Chapter 4 Transmitting the Return 33 Blank Form Error PDF Error Schema Validation Error Missing State Information Missing or Incorrect ProSystem fx Account Number Previous Upload in Process Category Accepted Accepted The return has been accepted by the IRS or DOL for processing Conditional Acceptance Individual returns only certain states When a state issues a conditional acceptance it allows the state additional time to do further processing to see if they need any additional information The state will sometimes send out letters or notifications to ask taxpayers for additional information Once that additional information is supplied on paper by the preparer taxpayer the state i
34. easons an Exempt Organization tax return is excluded from electronic filing are listed below For additional information refer to your Tax Instruction Guide or IRS Publication 4163 Filings from organizations not recognized as exempt such as an application pending Filings showing a name change Filings showing a change in accounting period Filings using a non U S return address this applies only to Form 990 PF Filings with non IRS forms attached or non numbered attachments Chapter 5 Additional Information 48 Filings from organizations and government agencies that are excluded from the filing requirement Short period returns except for short period final returns Private foundations in 60 month terminations Common Questions from Electronic Filing Participants Acknowledgments released a return for transmission to the IRS and transmitted it yesterday and have not received an acknowledgment When can expect to receive it Check the Electronic Filing Status system If the return status is still showing the Ready to Release status it did not get released or transmitted It takes 24 to 48 hours to receive an acknowledgment from the IRS If this answer does not fit your situation call ProSystem fx Technical Support at 1 800 739 9998 option 3 Form 8453 Questions reprocessed a rejected return and received a new Form 8453 had already submitted the original form to the IRS What do do Do not mail Form
35. ees 1 Viewing which Returns can be Filed ELF QuickLook 3 Basic Rules for Electronic Filing 2 cee eeeee eee ceccceeeeecccceeeeeees 3 Chapter 2 Configuring Electronic Filing 5 Getting Started with Electronic Filing 00 0 0 0 ccc c eee e eee cece cece eee 5 Setting Default Electronic Filing Options 2 20 ccceeeecceeeeceeees 6 Assigning Staff Electronic Filing Access via Global fx Configure Staff 7 Linking the Desktop User ID to the SSO Staff ID 1 00 20 ccc eee eee 9 Removing the Desktop User ID SSO Staff ID Link 0 000 000000002002 10 Printing the Desktop User ID SSO Staff ID Link Report 2 10 Chapter 3 Preparing the Return 11 Designating a Return or Extensions for Electronic Filing 11 Individual REtUINS 2 scecesseeceeceeedancs ieseueetleececevegseyegeweeeseversesncees 11 Form 4B 68 occ scsi ts decadacecsined a a ates nated des asbdeiccendbiemenaceens 11 Partnership Returns 2 00 0 2 cccccccceeecccccecececccecccececccceeceeeeeueeees 12 Corporation and S Corporation Returns 0 00 02 2 cee eee eee ee eee e eee ee 13 Fiduciary Returns ccccccccc cece cece cee ececeeeeeceeteeeeteneenteeeneees 13 Employee Benefit Plan Returns 2 cccccceeeceeeeeeeeeeeeeeneeeees 14 Exempt Organization Returns 0 000000 cece cece eee cece cece ee eee eeeeeeees 14 C
36. ete listing of ineligible return conditions refer to http www irs gov J Note ProSystem fx Tax will not alter return data without approval from the tax practitioner Sending Signature Form e mail Reminders Use this tab to send an e mail to clients who have not returned a completed Signature Form for the rows selected An email reminder is sent if the following criteria are met A return has a status of Ready to Release by Customer The Signature Form Received column is blank The Taxpayer email address is available To send reminders 1 Log in to the Electronic Filing Status system Select the Reminder s tab Perform a search as described in Searching for Returns on page 22 The Show Returns with Signature Forms Not Received option is selected by default The grid is populated with returns that have not received a Signature Form back from the client Select the rows that contain the returns you want to send a reminder for using one of the following methods Select the check box next to the return Click Select All Displayed to choose all of the returns displayed on the page Click De Select All Displayed to de select all of the returns displayed on the page La Note If there is more than one page of returns you can select returns from multiple pages Use the navigation arrows at the bottom of the page to go to additional pages The selections you made on the previous page are maintained The bar and left a
37. g Status system will not allow you to e file a state only return after transmitting the federal return unless an entry is made on Interview Form EF 1 Box 38 General gt Electronic Filing Worksheet indicating to not transmit the Federal return When you have e filed a return you can choose to notify your Individual clients by e mail by postcard or by postcard only if the e mail address has not been input Unless you have changed this option in Office Manager gt Configure Applications gt Tax Preparation gt Configure gt Office Group gt Electronic Filing Notifications the default setting is Notify all clients by e mail The options can be overridden on General gt Electronic Filing gt Electronic Filing Notification Overrides worksheet Lines 1 6 or Individual Interview Form EF 1 Boxes 85 90 Note Postcard notifications are priced according to the latest Pricing Catalog i Note Postcard notificati iced according to the latest Pricing Catalog A postcard for each taxing authority is mailed for example if you have a return for federal and four states five postcards will be sent and charged for Partnership Returns The general partner and the paid preparer s signature are required on Form 8879 PE 8879 B 8453 PE or 8453 B All Forms 8879 PE must be signed on or before the day of the electronic transmission See IRS Publication 4163 for complete details on signatures required on Form 8879 PE For California P
38. g the Batch Print History or Batch Export History option located at the bottom of the page The return histories will include the same information listed in the previous section Viewing Printing or Exporting a Return History on page 27 P Note Depending upon your access rights some of the information may be unavailable To view and print or export the return history do the following 1 Log in to the Electronic Filing Status system To print multiple return histories at once you must be on the e filing Status tab Perform a search as described in the section Searching for Returns on page 22 Click Batch Print History or Batch Export History at the bottom left of the screen Chapter 4 Transmitting the Return 28 Note Password protected returns will not display sensitive information in the Return Histories list unless the password was provided when looking at the individual return history See the previous section Viewing Printing or Exporting a Return History on page 27 for more information Transmitting a Return for Electronic Filing Tax Preparation gt Manage gt Electronic Filing Status gt Release Returns Use this procedure to submit a return for electronic filing You must first upload the return to the Electronic Filing Status system See Calculating and Uploading an Electronically Filed Return on page 15 for more information To release returns to the taxing authority if you did not choose the option Upload a
39. ge 26 for information regarding specific icons and their meaning 9 Page Navigation Use the arrows or enter a page number to navigate through the list of returns Accessing the Electronic Filing Status System In Tax Preparation select Manage gt Electronic Filing Status If your desktop user ID has been Ed linked to your SSO staff ID or you are working on Global fx you can click the ELF icon and you will not be required to enter your SSO login information See Linking the Desktop User ID to the SSO Staff ID on page 9 for more information You can also log in to Global fx and click the Electronic Filing Status link on the Global fx home page https office prosystemfx com La Notes If you are using Internet Explorer 7 or higher add the following sites as trusted sites on your Internet options https tc tcsso cchgroup com and https efile prosystemfx com You must have a minimum resolution of 1024 x 768 to view the Electronic Filing Status system properly Searching for Returns You can search for returns for multiple or single clients To search for multiple clients do the following a Select the Product from the drop down list b Select any additional filtering criteria from the drop down lists or options provided c Click Go To search for a single client use the Specify Client by section and do the following a Select a search method Return ID Name Last First or SSN FEIN all digits are req
40. gnetic file box You can override this option on a return by return basis for Arkansas on Partnership Interview Form AR1 Box 38 Arkansas gt Composite gt Composite Return Worksheet Corporation and S Corporation Returns Indicate that you want a return designated for electronic filing using one of the following methods In Office Manager on the Corporation tab or S Corporation tab of the Electronic Filing Options dialog For details see Configuring Tax Preparation Alternative Filing Options in the Office Manager chapter of the ProSystem fx Tax User Guide or Global fx Tax User Guide Designate the specific product returns in an office group for electronic filing by checking Electronically file return Designate the specific product return extensions in an office group by checking Electronically file extension Designate all states for Corporation or S Corporation returns for an office group by checking File all applicable states electronically on the respective tabs of the Electronic Filing Options dialog in Office Manager In Tax Preparation select to electronically file a Corporation or S Corporation return or extension or both as follows Returns Use General gt Electronic Filing Worksheet Interview Form EF 1 Box 30 Extensions Use General gt Electronic Filing Worksheet Interview Form EF 1 Box 32 Activate extensions on Interview Form EXT 1 or use the worksheet Other gt Extensions Press F1 for informa
41. he last page of results Filter Search Panel The Filter Search Panel may be collapsed to allow presentation of more rows per page A collapsed Filter Search Panel may be expanded to make the panel once again visible Status Codes The following status codes are available within the Electronic Filing Status system Category Not Released Ready to Release by Customer The return is ready to be released to the IRS or DOL Upload Failed please re process The file upload process failed to complete and the return must be re processed Upload Cancelled The file upload process has been cancelled and the return will not be uploaded to the CCH server Upload Started The file has been queued for upload to the CCH server Category Released Released for Transmission Validation in Progress The return has been released by the tax preparer and is ready to be transmitted to the IRS or DOL Check back to find out if the return receives an Accepted status Ready to Transmit Validation Complete The return has been released by the tax preparer and is ready to be transmitted to the IRS or DOL Transmitted The return has been transmitted but no acknowledgments have been received from the IRS or DOL Holding for Transmission No Action Required by Customer The return was held for Legislature extensions This applies to Individual returns only Category Not Accepted Sub Category Rejected Rejected The IRS or DOL h
42. he version of the CCH product the forms were released on or projected to be released on 9 View Set preferences for the page view by adding or removing specific columns Filter Search Panel Use the Platform view options to view returns from ProSystem fx Global fx or CCH Axcess Tax or both Use the Filter Search Panel to search for returns by selecting filter options You can search for multiple or single clients Platform View Returns Filed from ProSystem fx Global fx View Returns Filed from CCH Axcess Tax View Both Collapse Filter Search Panel Tax Year 2014 Office All Date From Specify Client by amp Return ID Return Type 1040 X Office Group All X Date To Name Last First Federal State V FBAR Preparer All SSN FEIN Status All bd Go Search Exclude Returns On Extension Show Returns with Signature Forms Not Received List of Filtered Returns This section displays the returns selected in the Filter Search Panel See the list below for descriptions of specific items on this screen Print JE vort E Product Preparer Return ID Name Federal Status Federal Date State State Status State Date 1040 Kelly Rice REGRES Missing or Incorrect EFIN Correct and Resubmit D3 10 29 2013 e 1040 TAXPAYE Ready to Release by Customer 10 7 2013 MN Ready to Release by Customer 10 7 2013 1040 Misty Torge PAYER 1 Ready to Release by Customer 10 22 2013 AZ Ready to Release by Customer 10 22 2013
43. hority to upload the selected return to the Electronic Filing Status system and release the return to the taxing authority automatically 9 Click Start An IRS or DOL formatted file is created and uploaded For Individual returns a fileable Form 8453 or 8879 prints For Partnership Corporation S Corporation Fiduciary and Exempt Organization returns a fileable Form 8453 PE 8453 B 8879 PE 8879 B 8879 C 8879 S 8453 FE 8879 F or Form 8879 E0 prints T Notes Employee Benefit Plan returns use the Signer ID and PIN to produce a paperless return See Points to Remember on page 18 for information regarding the requirements confidentiality and entry of these credentials Partnership and Fiduciary Massachusetts extensions are entirely paperless After the IRS formatted file is created fileable Forms 8453 and 8879 can be printed by selecting File gt Print gt Selective Pages or File gt Print gt Entire Return until the return is recalculated If the return is recalculated the return or extension must be re exported for the forms to be fileable If an electronic return must be recalculated a non fileable message appears on the respective Form 8453 or Form 8879 until you generate a new electronic return file by selecting File gt Export gt Electronic Filing gt Return or File gt Export gt Electronic Filing gt Extension Viewing the Electronic Filing Diagnostic Report Tax Preparation gt File gt Print gt P
44. ide as etna se eee eee ses 40 Invoice Abbreviations 22 2 02 00 22 o 2 ee ec eeeceeeeeceeeeeeee eects eee 40 Chapter 5 Additional Information 43 Other Electronic Filing Information 00 2 cc cceeee cece eee cece 43 Short Year Returns 2 222 22 202 c ec ce cc eeeceeeeeeeeeeeee eee ee eee ee ee eee 43 Superseding Returns 2000 0 cece cece cece cece cee aaa anaona anann 44 Amended Returns 22 0 2 000 c cece eee e eee e eee ee nno eens sees 44 Individual Return State Electronic Filing and Retransmission 45 Third Party Processing Option 20 0 0 cece eee e cee ecec ce eeceeeeee 45 California Partnership Magnetic Media Filing 220 20222 46 New Jersey Partnership and S Corporation NJ 1080 C File Creation 46 AR 1000CR Magnetic File Creation 1 2 2 2 0 200000 e cece cece eee eee 46 Returns Ineligible for Electronic Filing 0000 0000000 0 220022 e eee eee 47 Ineligible Individual Returns 0 0 0 000 2220 c cece cece eee eee eee 47 Ineligible Partnership Returns 2 2 20 0222 2 eee eee eee eee eee eee 47 Ineligible Corporation S Corporation Returns 222 222 222 47 Ineligible Fiduciary Returns 00 0 200 2222 ccc eee eee eee eee eee 48 Ineligible Employee Benefit Plan Returns 0 020 2220 0222 48 Ineligible Exempt Organization Returns
45. iling Status system Send email reminders to clients who have not returned a completed Signature Form Overview of the e filing Status Tab Open the Electronic Filing Status system to display the e filing Status tab The three major sections of the screen are described below Menu Options The following items are available on the Electronic Filing Status system main window Wolters Kluwer The Professional s First Choice ProSystem fx Electronic Filing Stat 2 3 w gt Quick Look gt filing Status Release Return s Status Reminder s E filing Status Click to view the status of returns This is the default page Release Return s Click to select returns to release to the appropriate taxing authority Change Status Click to change the status of selected returns and or applicable units Reminder s Click to send a reminder e mail to clients who have not returned a completed Signature Form 5 Quick Look Access a complete list of tax products for Federal State and City returns for different types of electronic filing such as consolidated combined extensions and magnetic filing 6 Support Access the CCH Support Web site 7 Federal State Reference Access the reference Web site A WN Chapter 4 Transmitting the Return 20 8 Forms Release Status Access a list of forms that can be electronically filed for Federal and State whether or not the forms have been Released or Not Released as well as t
46. in the Declaration of Electronic Return Originator ERO and Paid Preparer section on Federal Form 8879 PE Partnership 8879 C S Corporation S Corporation Form 8453 F or 8879 F Fiduciary and Form 8879 EO Exempt Organization To override the entries in Office Manager use the worksheet General gt Electronic Filing or use Interview Form EF 2 for Partnership Corporation and S Corporation Interview Form EF 1A for Exempt Organization and Interview Form EF 1 for Employee Benefit Plan If there are no entries in a return or on the ERO tab the signature block information for each office group will be used for the ERO information La Note For detailed information on configuring Individual Partnership Corporation S Corporation Fiduciary Employee Benefit Plan and Exempt Organization electronic filing options see Configuring Tax Preparation Alternative Filing Options in the Office Manager chapter of the ProSystem fx Tax User Guide or Global fx Tax User Guide 7 Click OK when finished Assigning Staff Electronic Filing Access via Global fx Configure Staff Before you can use the Electronic Filing Status system you must be given licensing product access users are assigned a user license as well as given read only access and functional rights Functional rights for the Electronic Filing Status system include releasing returns deleting returns from the status system changing the status of returns and stopping transmission of retu
47. information to the practitioner unless a current power of attorney is on file Chapter 4 Transmitting the Return 39 at the IRS The client will need to contact the IRS for detailed information regarding offsets and delays Individual Balance Due Returns For balance due returns filed electronically Form 1040 V Payment Voucher must accompany the payment which prints upon export if paying by check The mailing address for e filed returns is in most cases different than paper returns Refer to the instructions for Form 1040 V or the transmittal letter and filing instructions generated by ProSystem fx Tax which reference the correct mailing address Electronic Funds Withdrawal is available to pay a balance due for e filed returns Basic Data worksheet gt Direct Deposit Electronic Funds Withdrawal section BNK 1 is used to make the necessary entries to use Electronic Funds Withdrawal Invoice Abbreviations You will see the following abbreviations on your invoice for items electronically filed Abbreviations for Types of Returns Abbreviation For Type of Return AME Amended EXT Extension FAM Final Amended FIN Final FSU Final Superseded REG Regular SUP Superseded SYA Short Year Amended SYR Short Year SYS Short Year Superseded Abbreviations for Categories of Returns Abbreviation For Category of Return AEXT Additional Extension 1040 Business Income and Receipts BIRI Tax Chapter 4 Transmitting the Re
48. ing Electronically file returns Designate all return extensions for an office group by checking Electronically file extension In Tax Preparation select to electronically file an Exempt Organization return or extension or both as follows Returns Use General gt Electronic Filing Worksheet Interview Form EF 1 Box 30 Extensions Use General gt Electronic Filing Worksheet Interview Form EF 1 Box 32 Activate extensions on Interview Form EXT 1 or use the worksheet Other gt Extensions Press F1 for information on a highlighted field and press F2 for information on the form itself P Notes When you calculate the return see the following section a diagnostic report becomes available that displays its eligibility for electronic filing On January 12 2005 the IRS released regulations that require certain tax exempt organizations to file annual exempt organization returns electronically beginning in 2006 For tax year 2005 returns due in 2006 the regulations require organizations with total assets Chapter 3 Preparing the Return 14 of 100 million or more to file electronically The electronic filing requirements apply only to entities that file at least 250 returns including income tax excise tax employment tax and information returns during a calendar year fl Example If an organization has 245 employees it must file Form 990 electronically because each Form W 2 and quarterly Form 941 is considered a se
49. int or export a return history including a detailed report for all activity on the client s return The following information for a return may display Product Category Federal not displayed for Regular Return or Extension Types Name IRS Center Chapter 4 Transmitting the Return 27 e Postmark FEIN Business returns only Plan Number 5500 returns only Type of Notification sent Bank Info when applicable Fiscal Year Begin Date when applicable Fiscal Year End Date when applicable IRS Message when applicable Date of Activity Type of Activity Submission ID column Refund Due Updated by La Note Depending upon your access rights some of the information may be unavailable To view and print or export the return history do the following Log in to the Electronic Filing Status system Perform a search as described in the section Searching for Returns on page 22 Click the return ID for which you want to view the history If the return is password protected click Enter Password to view all return history fields Enter the password and click OK 5 Do one of the following Click Print to print the return history AWN Click Export to export the return history to an XLS file Click the X in the upper right corner of the dialog to return to the Electronic Filing Status system Batch Printing or Exporting Return Histories You can print or export all return histories on a page usin
50. ived my EFIN from the IRS for filing Individual Partnership Corporation and S Corporation returns and have verified that it is the correct EFIN but my returns are rejecting because of an invalid EFIN Why is this happening IRS approval is a two step process When the IRS receives your application to participate in electronic filing they will send you a letter with your EFIN included At a later date they will send you a second letter indicating whether or not you have been approved to participate in electronic filing If you have not received the second letter then you have not been approved and cannot submit returns to the IRS until you are If you received the second letter indicating you have been approved and your returns are still rejecting you should contact the IRS before authorizing any more returns for transmission Also verify that the correct EFIN has been entered It is also possible that you originally signed up for only Individual e file and need to add business e file to your application or vice versa My Individual return was rejected on April 15 Is it considered a late filed return Individual returns transmitted and rejected on April 15 have until midnight ERO s local time on April 20 to be accepted meaning that you have five days to correct a rejected return and release it for retransmission to the IRS If the return has not been accepted by April 20 you should file a paper return Include a note to the IRS with the pa
51. ject Report window displays 4 Note To close the Multi pop up window click the X in the upper right hand corner of the window Do one of the following Click Print to print the Rejection Report Click Export to export the Rejection Report to an XLS file Click Change status to paper filed to mail the return instead of filing electronically when applicable Click the X in the upper right corner of the dialog to return to the Electronic Filing Status system P Note If the return is password protected click Enter Password to view all fields Enter the password and click OK After you have determined the reason for the rejection and fixed the return recalculate and resubmit the return electronically or by paper ProSystem fx Tax users are responsible for tracking and resolving rejected returns and for resubmitting the return electronically or by paper If a rejection is related to a transmission problem ProSystem fx Tax will retransmit the data until acceptance is achieved P Note Failure to take action on a notification could result in the state return being rejected See the following pages for a partial list of reasons returns can be rejected Ineligible Individual Returns on page 47 Ineligible Partnership Returns on page 47 Ineligible Corporation S Corporation Returns on page 47 Ineligible Fiduciary Returns on page 48 Ineligible Employee Benefit Plan Returns on page 48 Ineligible Exempt Organization Returns on page
52. k Setup c Select Electronic filing Enable release of return s to taxing authority in the Tax Preparation functional rights section and click OK P Note For all users including those with supervisor access the default status of this box is cleared Repeat these steps for each Tax Preparation user who will release returns to the taxing authority 4 If you are using the desktop version of ProSystem fx Tax in Office Manager link the Desktop User ID to the SSO Staff ID For more information see Linking the Desktop User ID to the SSO Staff ID on page 9 5 In ProSystem fx Tax Preparation enter the data to qualify a return for electronic filing Select to electronically file an Individual return or extension or both as follows For returns use General gt Electronic Filing Worksheet Interview Form EF 1 Box 30 e For extensions use General gt Electronic Filing Worksheet Interview Form EF 1 Box 32 Chapter 1 Electronic Filing 1 6 7 8 To designate that all states be filed electronically use General gt Electronic Filing Worksheet Interview Form EF 1 Box 33 The option to file all states electronically can be globally selected using the File all applicable states electronically option in Office Manager gt Configure Applications gt Tax Preparation gt Configure gt Office Group gt Electronic Filing Options gt Setup This must be selected within each return type tab not on the General tab
53. nce gt Forms Release Status 2 Enter your E Mail Address and Password 3 Click Sign In The ProSystem fx Electronic Filing Quick Look window displays 4 Click Download next to Elf Quick Look to open the PDF Basic Rules for Electronic Filing Review the following basic rules for electronic filing All return information must be submitted electronically to be e filed You cannot use Individual Forms 19 20 or 21 to include manual forms or schedules Electronic filing is available for the following 2014 returns Individual returns filed after January 21 2015 Individual Form 4868 until April 15 2015 Individual Form 2350 until June 15 2015 Partnership returns filed after January 5 2015 Chapter 1 Electronic Filing 3 Corporation and S Corporation returns filed after January 5 2015 Fiduciary returns filed after January 5 2015 Employee Benefit Plan returns filed after forms release Exempt Organization returns filed after January 5 2015 Use the following Interview forms to select options select preferences and designate a return for electronic filing or use the General gt Electronic Filing worksheet Individual Interview Forms EF 1 EF 2 EF 3 and EF 4 Partnership Corporation S Corporation and Employee Benefit Plan Interview Forms EF 1 and EF 2 Fiduciary Interview Forms EF 1 EF 2 and EF 3 Exempt Organization Interview Forms EF 1 EF 1A and EF 2 Refer to your Electronic
54. nd release to tax authority when creating the electronic file do the following 1 Log in to the Electronic Filing Status system The ProSystem fx Electronic Filing Status screen displays Click the Release Returns tab Only returns with a current status of Ready to Release by Customer will be listed on this tab Perform a search as described in the section Searching for Returns on page 22 La Note If a return does not appear in the list either it was not successfully exported for electronic filing it has been deleted or it has a status other than Ready to Release Select returns to release using one of the following methods Select the check box next to the return Click Select All Displayed to choose all of the returns displayed on the page Click De Select All Displayed to de select all of the returns displayed on the page Note If there is more than one page of returns you can select returns from multiple pages Use the navigation arrows at the bottom of the page to go to additional pages The selections you made on the previous page are maintained The bar and left arrow displays the first page of results the single left arrow displays the previous page The single right arrow displays the next page the bar and right arrow displays the last page of results Click Release to Taxing Authorities to send the returns to CCH for transmission to the IRS or DOL The Selected Returns Summary Page displays the selected returns
55. nership Corporation S Corporation Fiduciary Employee Benefit Plan Exempt Electronic Retum Originator ERO information ERO contact name Preparer e mail address ERO PIN all retum types f Randomly generate the ERO PIN 1040 only Print the ERO name in the signature block of the 8879 Electronic Retum Originator ERO overrides ERO name ERO address ERO city ERO state ERO ZIP code ERO country ERO EIN ERO SSN Altemate ERO ID no PTIN ERO telephone number I Self employed 4 4 Cancel Help In the Electronic return originator ERO information section enter the state ERO contact name preparer s e mail address and ERO PIN You can select Randomly generate the ERO PIN 1040 only to automatically generate an e file ERO PIN for 1040 returns Beginning in Chapter 2 Configuring Electronic Filing 6 tax years 2011 and later you can also select to print the ERO name in the signature block of Form 8879 was Reserved for future use 4 in 2011 LJ Note Currently the option to randomly generate an ERO PIN applies to Individual returns only If you want to override the signature block information select the Replace signature block information with ERO overrides box to activate the fields Fill in all the fields in the Electronic Return Originator ERO overrides section The Electronic Return Originator ERO overrides entered here are used
56. ns for electronic filing for an office group by checking the File all applicable states electronically box on the Partnership tab of the Electronic Filing Options dialog In Tax Preparation you can override this option for a particular return on the General gt Electronic Filing Worksheet or on the state interview forms Partnership California Magnetic Media Returns On the Partnership tab of the Office Manager gt Configure Applications gt Tax Preparation gt Configure gt Office Group gt Electronic Filing Options dialog indicate that you want to create K 1 Magnetic Media files by selecting the Create California magnetic file box You can override this option on a return by return basis on Partnership Interview Form CA1 Box 66 Partnership New Jersey NJ 1080 C Magnetic Media Returns On the Partnership tab of the Office Manager gt Configure Applications gt Tax Preparation gt Configure gt Office Group gt Electronic Filing Options dialog indicate that you want to create a NJ 1080 C data file by selecting the Create New Jersey NJ 1080 C diskette file box You can override this option on a return by return basis on Partnership Interview Form NJ14 Box 36 Create AR 1000CR Magnetic File On the Partnership tab of the Office Manager gt Configure Applications gt Tax Preparation gt Configure gt Office Group gt Electronic Filing Options dialog select the Create AR 1000CR Chapter 3 Preparing the Return 12 Ma
57. nymous Return ID This column is required Signature Form Received This column is read only from the Release Return s tab From the e filing Status tab this column allows you to enter the date the signed paper form is received from the taxpayer Click Save at the top of the grid to save the date Upon completion of electronic signature s for a return requesting eSign the Signature Form Received date column is automatically updated in real time with the electronic signature date which displays in blue font Note If the return is selected for eSign and the Signature Form Received date column is still blank said return will not display in a Filter Search on the Release Return s page State FBAR State and Foreign Bank Account Reports This column is required Printing or Exporting the Search Results List Use these options to print or export a report reflecting the current list of returns and their status at the time of printing To print or export the search results list do the following 1 2 3 Log in to the Electronic Filing Status system Perform a search as described in the previous section Searching for Returns on page 22 Do one of the following Click Print to print the results list The column headings print only on the first page Chapter 4 Transmitting the Return 25 Click Export to export the results list to an XLS file Federal Status Federal Date State State Status State Date Ready to Rele
58. op transmission of or to delete then do one of the following Click Stop to prevent both the federal and state returns from being transmitted to the taxing authority Click Paper if you will mail the return instead of filing electronically This option is available for rejected returns only e Select each taxing authority return to be paper filed e Click Paper File Click Delete to delete the selected return from the Electronic Filing Status system Use the delete option to remove a return that you are certain will never be released for transmission to the IRS or DOL This option is not available for returns with a status of Accepted or Transmitted Chapter 4 Transmitting the Return 30 P Notes If there is more than one page of returns use the navigation arrows at the bottom of the page to go to the additional pages The bar and left arrow displays the first page of results The single left arrow displays the previous page The single right arrow displays the next page The bar and right arrow displays the last page of results The options available will depend on your permission levels as set in Configure Staff See Assigning Staff Electronic Filing Access via Global fx Configure Staff on page 7 for more information Ifa return is deleted in error it cannot be retrieved It must be re calculated and re exported to recreate the electronic file You can customize the columns on the Search Results View See Cu
59. parate return therefore the organization files a total of 250 returns 245 W 2s four 941s and one 990 Calculating and Uploading an Electronically Filed Return Tax Preparation gt File gt Export gt Electronic Filing Once you designate a return for electronic filing and complete data entry on the return do the following to create an electronic file 141 2 1 In Tax Preparation click the Calc button to calculate the return 2 Review the return s diagnostics to ensure that the return qualifies for electronic filing See Viewing the Electronic Filing Diagnostic Report on page 17 If the return does not qualify use the diagnostics to determine the reasons for disqualification If the return qualifies it is prepared for release authorization 3 Select File gt Export gt Electronic Filing gt Return Extension New York IT 204 LL or File gt Export gt Electronic Filing gt Report of Foreign Bank and Financial Accounts to create the IRS file for the return extension form New York IT 204 LL specialized returns or Form TD F 90 22 1 respectively If there are no PDF files attached to the return the Select Returns for Export or Select Extensions for Export dialog displays Skip to step 5 If the return is Individual Partnership Corporation S Corporation Exempt Organization or Employee Benefit Plan and a PDF file is attached to the return the Export Return dialog displays This dialog displays the file name
60. per return explaining that the return was filed by April 15 but was rejected Chapter 5 Additional Information 51
61. plied to this return For returns in accepted status the alert contains details provided by the taxing authority IRS and or State applicable For returns in another status the alert may contain details provided by CCH See Viewing the Alert Report on page 37 for more information Stop return Within the Change Status page the return may be stopped Paper filed return Within the Change Status page the return may be flagged as Paper Filed N A Within the Change Status page the Paper Filed flag is not applicable for the Delete return Within the Change Status page the return may be deleted d return Chapter 4 Transmitting the Return 26 Return Type Identifiers Used in the Search Results List Icon Return Type X Amended P7 eSign Selected Estimated Payment mF Final FX Final Amended SFS Final Superseded aSY Short Year m SYX Short Year Amended SYS Short Year Superseded 3 CCH Axcess Tax S Superseded Multi state with non regular return or extension type s 4 Note At times the text equivalent of an icon will appear instead of the icon as follows x Amended f Final fx Final Amended fs Final Superseded sy Short Year syx Short Year Amended sys Short Year Superseded s 1 Superseded Multi state with non regular return or extension type s Viewing Printing or Exporting a Return History Use this option to view and either pr
62. q EFAST2 html The EFAST2 Guide for Filers and Service Providers also contains information regarding submissions to the EFAST2 system The guide is available from the Forms Instructions and Publications page on the efast dol gov Web site All Other Tax Products IRS acceptance of the transmission indicates that the electronic filing process was successful and will most likely proceed as expected An IRS acceptance acknowledgment is usually issued from 24 to 48 hours after sending the return P Note For the taxing authorities that only support insource acknowledgements we cannot supply a postcard or email acknowledgement of acceptance Notifications For returns accepted by the IRS and DOL ProSystem fx Tax allows you to choose to Notify all clients by e mail to Notify all clients by postcard or to Notify clients by postcard only if the e mail address has not been input You have the option to Send e mail notification to preparer in lieu of clients or to send an e mail notification to a specified e mail address in lieu of preparer g Note For detailed information on configuring Individual Partnership Corporation S Corporation Fiduciary Employee Benefit Plan and Exempt Organization electronic filing options see Configuring Tax Preparation Alternative Filing Options in the Office Manager chapter of the ProSystem fx Tax User Guide or Global fx Tax User Guide E mail notifications are free of charge Since e mail provides more space
63. r a complete list of ineligible returns refer to your Tax Instruction Guide or IRS Publication 1437 Returns for part year residents of a state or cities associated with that state Returns reporting liabilities for nonresident tax for cities associated with the particular state The decedent s Social Security Number must be within one of the following ranges otherwise the return will be rejected 001 01 0001 699 99 9999 700 01 0001 733 99 9999 750 01 0001 763 99 9999 764 01 0001 899 99 9999 Returns with any dollar amount greater than 99 999 999 999 Returns with refund amounts equal to or greater than 1 000 000 Ineligible Employee Benefit Plan Returns The most common reasons a Employee Benefit Plan tax return is excluded from electronic filing are listed below For additional information refer to your Tax Instruction Guide or the Department of Labor Web site Form 5500EZ Form SSA and Form 5558 Filings partially filed electronically and partially on paper Filings for which sections of the form are filed at different times rather than filed at the same time Unsigned filings which are filings submitted without the PIN and Signer ID as an electronic signature a Note In ProSystem fx Tax PDFs are the only attachments allowed You cannot attach files such as Word documents Excel spreadsheets or basic text files to your electronic file Ineligible Exempt Organization Returns The most common r
64. ral Due Date Form 8453 Notes Refund Due 4 Selected Columns Account Product Preparer Return ID Name Federal Status Federal Date State FBAR State Status State Date gt Up Down y Required column view is noted with an asterisk Restore Default View Save Changes Cancel b Release Return s tab View e filing Stat Available Columns gt Bank Info Calc Version Category Elec Debit Deposit Elec Debit Deposit Amt Federal Due Date Form 8453 Notes Refund Due Return Group A Restore Default View Selected Columns Account Product Preparer Return ID Name Federal Status Federal Date State FBAR State Status State Date Up Down X Required column view is noted with an asterisk Save Changes Cancel Chapter 4 Transmitting the Return 23 3 Do any of the following Add a column Select a column for your view from the Available Columns list and click the right arrow The following columns can be added to the custom view Bank Info Calc Version Category Elec Debit Deposit Elec Debit Deposit Amt FBAR BSA ID Federal Due Date Form 8453 Notes Refund Due Return Group Signature Form Received Spouse Name State Bank Info State Category State Elec Debit Deposit State Elect Debit Deposit Amt State Refund Due State Submission ID Submis
65. re Confidential Copy Do Not File Draft and File Copy Watermarks can be added or deleted by office group in Configure Applications gt Tax Preparation gt Print Options from Office Manager c If you selected To PDF file or To PDF file and to printer select Print to Portal to transfer the file directly to ProSystem fx Portal This option is enabled only if your firm is licensed to use Portal you have been granted access to use this option and a PDF print option is selected d If you are not using TrueType fonts and are printing to a printer click Load Fonts to download fonts to the selected printer e Click OK If you selected To PDF file or To PDF file and to printer the Save PDF Files As dialog displays Do the following i To change the folder where the PDF is created enter the path in the Save in field or click Browse If you enter a path to a folder that does not exist after Chapter 3 Preparing the Return 16 you click Save the system asks if you want to create the folder ii If needed enter a new file name in the E file Document field iii Click Save The Upload Returns dialog displays 7 Select your connection type from the list Dial up 56k DSL Cable 256k DSL Cable 600k or T1 1 5m 8 Select one of the following options Upload and hold to upload the selected return to the Electronic Filing Status system and hold it for manual release to the taxing authority Upload and release to taxing aut
66. reparer Reports gt Diagnostics If a return is disqualified you can view or print a diagnostic report detailing why the return was disqualified See the following pages for information on ineligible returns neligible Individual Returns on page 47 Ineligible Partnership Returns on page 47 Ineligible Corporation S Corporation Returns on page 47 Ineligible Fiduciary Returns on page 48 Ineligible Employee Benefit Plan Returns on page 48 Ineligible Exempt Organization Returns on page 48 Chapter 3 Preparing the Return 17 Use this procedure to view or print a diagnostic report 1 In Tax Preparation select File gt Print gt Preparer Reports Choose Diagnostics 3 If you want to view the report select the View report box and click OK Otherwise click OK to print the diagnostic report The diagnostic report indicates whether the return qualified for electronic filing If the return did not qualify the reason is included in the diagnostics You can reprocess the return with the appropriate corrections or if necessary file a paper return 4 Click Close to close the Diagnostics window P Note You can also select Review gt Interactive Diagnostics or click the diagnostics toolbar button to view the diagnostics and move interactively to a section of a return discussed in the diagnostic Select File gt Print gt This Page to print the diagnostic report Points to Remember Individual Returns The Electronic Filin
67. rns You can also assign these functional rights to a group The main advantage of using groups is that when any user is assigned to a group they automatically inherit that group s rights For many firms groups can provide a time saving alternative for assigning functional rights Staff members are not restricted to the functional rights inherited from their designated group They can be individually assigned additional rights For more information click the Quick Start Guide link at the top of the page in Configure Staff to view the Configure Staff Quick Start Guide P Note You must be an administrator to assign Electronic Filing access To set up Electronic Filing access do the following 1 On the Office Manager menu select Help gt ProSystem fx on the Web gt My Account Your default browser opens to the ProSystem fx support site 2 Click the Looking for ProSystem fx Account Services notice on the right side of the page 3 Scroll down and select Staff Access Rights Chapter 2 Configuring Electronic Filing 7 4 10 11 12 13 At the login prompt enter your SSO user ID and password and then click Go to access Configure Staff LJ Note You may need to select Staff Access Rights again Select Misc Setup gt Convert Users from the navigation bar The Convert Users to Web page displays LJ Note If you have not previously accessed Configure Staff and selected to convert users to the web you will be
68. rrow displays the first page of results the single left arrow displays the previous page Chapter 4 Transmitting the Return 38 gt gt i The single right arrow displays the next page the bar and right arrow displays the last page of results 5 Click Send Reminder to preview a list of reminders to be sent The Reminder Summary Page displays the selected reminders and allows you to confirm the selections All reminders are selected 6 Select reminders using one of the following methods De select the check box next to the reminder if a reminder should not be sent Click Select All Displayed to choose all of the reminders displayed on the page Click De Select All Displayed to de select all of the reminders displayed on the page 7 To print or export a report reflecting the current reminders do of the following Click Print to print the list Click Export to export the list to an XLS file 8 Click Send Selected Reminder s The Reminder Results page displays showing the number of reminders successfully sent and the number of reminders selected but not sent 9 Click Close to close the window Receiving Refunds for Individual Returns Certain liability conditions can cause a refund amount to be offset after the Individual return has been accepted The IRS acknowledgment will contain information if any of the following conditions exist Delinquent Federal tax Delinquent state tax Delinquent student loan
69. s able to officially accept the return and issue a new acceptance acknowledgment State Notification Additional Info Required Individual returns only certain states For states that issue a notification of missing information such as Forms W 2 1099 and 8453 the return will not be processed by the state until the missing information is received Imperfect Return Fix for Next Year Individual returns only The IRS will accept a previously rejected return that has been rejected for Reject Code 501 or 504 rejections for the dependent Social Security Number if Interview Form EF 3 Box 50 General gt Electronic Filing worksheet is marked This alerts the IRS when they are processing the return the second time that the taxpayer knows the SSN is incorrect but wants to file electronically anyway The IRS will accept these returns but they will display a status code of Imperfect Return These returns will go through additional checks at the IRS and the IRS may disallow the EIC credit or dependent exemption for the dependent whose SSN is in question The returns with this status will take additional processing time at the IRS meaning the refund for the taxpayer could be delayed up to 4 to 6 weeks Return Delivery Receipt For certain Michigan and Ohio cities a receipt of delivery of the return to the city is received This is not an official e file acknowledgment An alert will be provided containing a link to contact information for ob
70. sion ID Telephone Number Year End e down arrow left arrow settings Account Product Preparer Return ID Name FederalStatus FederalDate State FBAR State Status State Date 4 Click Save Changes to retain your customized view Chapter 4 Order columns Select a column in the Selected Columns list and click the up or Remove a column Select a column in the Selected Columns list and click the Restore default view Click Restore Default View to display the system s default Transmitting the Return 24 You can also do the following in your customized view Category and State Category These columns can provide additional information for the type of return FBAR BSA ID This column is available for the e filing Status tab only Form 8453 For Individual returns only From the e filing Status tab when you click on Forms Attached in this column an information dialog displays the attachments documents to be mailed Notes This column is read only from the Release Return s tab From the e filing Status tab do the following to enter a form free note of up to 1 024 characters a Click the Notes icon and do either of the following Add a note Enter text in the Notes pane and click OK Delete a note Click Clear b Click Save at the top of the grid to save the Note Refund Due and State Refund Due These columns can provide a refund amount or amount due Return Group Return Group and Office Group are syno
71. sting products for which your firm is licensed Do one of the following To grant view only access to the Electronic Filing Status system select the Electronic Filing Status box If you do not want this user to have access to the Electronic Filing Status system click Return to Staff Home to save any changes Click Next The Functional Rights page displays To grant a user the ability to upload and release returns to the taxing authority you must select the following options in the Tax functional rights section a Click the Expand Collapse arrow located next to the Tax section to display a list of options for which you can grant functional rights b Select Electronic Filing to enable the release of returns to the taxing authority from Tax Preparation Chapter 2 Configuring Electronic Filing 8 c Click the Expand Collapse arrow located next to Electronic Filing Status to display the list of product options for which you can grant functional rights d Do one of the following To select individual options select the box in the Staff column adjacent to an option for which you want to grant this user access To select all options click the Select all link located above the listed options to give this staff member access to all of the product s features To deselect all options click the Deselect all link located above the listed options to remove all functional rights for this user Note For each functional right a
72. stomizing Columns for the Search Results View on page 23 for more information 5 Click Yes on the confirmation dialog Checking the Return s Electronic Filing Status Tax Preparation gt Manage gt Electronic Filing Status gt e filing Status The Electronic Filing Status system maintains a record of your electronic returns To view the e filing status for a return do the following 1 Log in to the Electronic Filing Status system The ProSystem fx Electronic Filing Status screen displays Perform a search as described in the section Searching for Returns on page 22 Review the e filing status in the data grid located directly below the Filter Search Panel Federal Status Federal Date State State Category State Status State Date Ready to Release by 10 4 2013 MT Ready to Release by Customer 10 4 2013 Ready to Release by 10 3 2013 Missing or Incorrect 40 7 2013 Ready to Release by 10 7 2013 Ready to Release by 10 2 2013 Ready to Release by 10 7 2013 Ready to Release by 10 14 2013 j 10 14 2013 10 14 2013 10 14 2013 10 14 2013 Chapter 4 Transmitting the Return 31 P Notes If there is more than one page of returns use the navigation arrows at the bottom of the page to go to the additional pages H 4 The bar and left arrow displays the first page of results The single left arrow displays the previous page bhi The single right arrow displays the next page The bar and right arrow displays t
73. t Print gt Selective Pages and selecting Form 8453 If the return is recalculated the non fileable message reappears on the signature form until the electronic return is again created unintentionally sent a return to ProSystem fx Tax What do do If you unintentionally transmit a return see Changing the Status of a Return or Deleting a Return on page 30 for information on stopping a return yourself For more assistance call ProSystem fx Technical Support at 1 800 739 9998 option 3 They will make every effort to assist you in stopping the return but no guarantee is made regarding this If the return has already been sent to the IRS or DOL we must wait to see if the IRS or DOL accepts it If it is accepted there is nothing more we can do At this point you may want to contact the IRS or DOL If the return is rejected it is not considered a filed return and can be resubmitted Chapter 5 Additional Information 50 Rejection Questions Some of my returns were rejected and have to rerun them for corrections When reprocess will receive a new Form 8453 8879 8879 PE 8879 B 8879 C 8879 S 8453 PE 8453 B or 8453 F Does the taxpayer have to sign the new form Probably not Since most rejected returns can be corrected with a nonsubstantive change you can mail the original Form 8453 to the IRS If the change to the return was substantial according to IRS Publication rules the taxpayer must sign a new form have rece
74. t types P Note To e file an Amended Consolidated Return all the information must be entered on each return Consolidated Parent and all Subsidiary returns Amended Returns Worksheet View Do the following for the respective return Partnership 1065 Making the following entries a Select Amended return on worksheet General gt Basic Data gt General Section gt Line 24 b Enter 29 for the ELF Code in worksheet General gt Notes gt Section 1 Federal and State Footnotes gt Line 3 and an explanation starting in Line 5 Corporation 1120 a Select the box on Other gt 1120X Amended Returns gt Section 1 Information from Original Return Section gt Line 1 Transfer original information or as previously adjusted b Enter 56 in the Explanation code in General gt Electronic Filing gt Section 5 gt Line 1 and an explanation on Line 8 Chapter 5 Additional Information 44 S Corporation 1120S a Make the applicable selection on worksheet General gt Basic Data gt General Section gt Line 26 Amended return and Schedule K 1 Amended return and Schedules K 1 Amended return ONLY Amended federal return ONLY b Enter 56 in the Explanation code on General gt Electronic Filing gt Section 5 and an explanation on Line 8 Amended Returns Interview View Partnership 1065 a Enter your selection on Interview Form 1 Box 74 b Enter e file code 29 on Interview Form 10 Box 34
75. taining an official city acknowledgment For additional information refer to the following Knowledge Base articles Michigan Cities http support cch com answerdoc aspx id sw37653 Ohio Cities http support cch com answerdoc aspx id sw37654 Category Paper Filed Not e filed Paper Filed by Customer This return must be paper filed Status Set to Paper Filed as Customer Request This return has had its status set to a paper filing per the customer s request Extension Stopped Return Already Accepted The return has been accepted but the extension has not been sent Return Canceled at Customer Request The return has been canceled and the return will not be uploaded to the CCH server Disqualified or Not Yet Available for Filing This return was exported with a disqualified or not approved State Please resubmit as State only when ready to electronically file This status is also available under category Not Accepted gt Stopped Action Required Chapter 4 Transmitting the Return 34 Employee Benefit Plan The EFAST2 system on behalf of the DOL provides an acknowledgment for processable filings as soon as they are received and the acknowledgment is sent back to the software provider The status of a filing is available within 20 minutes of submission of the filing Filers must make corrections electronically by submitting an amended filing Please refer to online FAQs 35 through 41 at http www dol gov ebsa faqs fa
76. than a postcard e mailed notifications for Individual clients contain more information from Form 9325 such as how to check on the status of the refund the date the return was accepted by the IRS and the IRS Service Center to which the return was transmitted Therefore your clients will have fewer questions for you concerning their e filed returns Postcard notifications are priced according to the latest Pricing Catalog A postcard for each taxing authority is mailed for example if you have a return for federal and four states five postcards will be sent and charged for Viewing the Reject Report Tax Preparation gt Manage gt Electronic Filing Status gt e filing Status To view the Reject Report for a return do the following 1 Log in to the Electronic Filing Status system 2 Perform a search as described in the section Searching for Returns on page 22 Chapter 4 Transmitting the Return 35 J Note If there is more than one page of returns use the navigation arrows at the bottom of the page to go to the additional pages The bar and left arrow displays the first page of results the single left arrow displays the previous page The single right arrow displays the next page the bar and right arrow displays the last page of results Click the hyperlink in the row of the return next to the Not Accepted indicator If there are multiple states click the Multi link and select the hyperlink in the pop up window The Re
77. the Configure Staff application Link your desktop user IDs to your newly converted SSO IDs in Office Manager Note You must have user sign on enabled on your desktop installation and each user ID must have a password Chapter 2 Configuring Electronic Filing 5 Setting Default Electronic Filing Options Office Manager gt Configure Applications gt Tax Preparation ProSystem fx Tax allows you to reduce data entry time by configuring default electronic filing settings for Individual Partnership Corporation S Corporation Fiduciary Exempt Organization and Employee Benefit Plan The settings are office group specific Use this procedure to set default electronic filing options 1 In Office Manager click Configure Applications Select Tax Preparation and click Configure 3 Select an office group with clients for whom you want to perform electronic filing and click OK The Configure Tax Preparation dialog displays 4 Select Electronic Filing Options and click Setup The Electronic Filing Options dialog displays 5 The information on the General tab applies to all return types Enter the Electronic Filing Identification Number EFIN in the ID number field The EFIN can be entered on a return by return basis on Interview Form EF 1 General gt Electronic Filing Worksheet 6 Select the ERO tab The information on the ERO tab applies to all return types Electronic Filing Options xa General ERO Individual Part
78. tion allows electronic returns created with ProSystem fx Tax to be transmitted through a third party other than ProSystem fx Tax The entry for this option can be found in Office Manager gt Configure Applications gt Tax Preparation gt Configure gt Office Group gt Electronic Filing Options within each specific return type tab or on Interview Form EF 1 for Individual Partnership Corporation S Corporation Fiduciary Exempt Organization and Employee Benefit Plan returns When this option is selected the IRS or DOL file is created with an extension of IRS or IRQ for first extensions The files reside in the Wfx32 Client YYP IRS directory where YY is the tax year and P is the tax product Chapter 5 Additional Information 45 California Partnership Magnetic Media Filing If you are working with California Partnership returns a magnetic media file which can be copied to diskette or CD is created when the Federal Partnership electronic filing return is created using File gt Export gt Electronic Filing gt Return Form 3604 Transmittal of Paperless Schedules K 1 is also created and can be printed when the return is open to that form by selecting File gt Print gt This Form The magnetic media file is stored in the X Wfx32 Magnetic directory where X is the drive where ProSystem fx Tax is installed The file name consists of the client ID with an extension of CYP where Y equals the tax year of the return For example
79. tion on a highlighted field and press F2 for information on the form itself La Note Corporations with assets of 10 million or more and filing at least 250 returns annually are required to e file their 1120 1120S income tax returns for tax years ending on or after December 31 2007 These electronic filing requirements were announced in Treasury Regulations issued January 2005 Create AR 1000CR Magnetic File On the S Corporation tab of the Office Manager gt Configure Applications gt Tax Preparation gt Configure gt Office Group gt Electronic Filing Options dialog indicate you want to create the AR 1000CR magnetic file You can override this option on a return by return basis on S Corporation Interview Form AR1 Box 39 Arkansas gt General gt Options Worksheet Fiduciary Returns Designate a Fiduciary return for electronic filing using one of the following methods In Office Manager on the Fiduciary tab of the Electronic Filing Options dialog For details see the Office Manager chapter of the ProSystem fx Tax User Guide or Global fx Tax User Guide Designate all returns for an office group for electronic filing by checking Electronically file returns Chapter 3 Preparing the Return e 13 Designate all return extensions for an office group for electronic filing by checking Electronically file extension Designate all states for Fiduciary returns for an office group by checking the File all applicable states
80. turn 40 Abbreviation For Category of Return BPTI BPTX C568 CLOS COMB COMP CONR CONS CTAC CTAX DISE FBAR FRAN FRPY FSCL INFO LLCP N210 NJ10 NPTI NPTX PASS PPTI PPTX PRIO PROP RCT1 SPOU 1040 Initial Privilege Tax Initial Privilege Tax CA 568 Closing Certificate Combined Composite Composite Non Resident Consolidated CT 3 A C Corporate Income Tax Disregarded Entities Foreign Bank Account Report Franchise Franchise Prior Year Fiscal Information Return LLC LLP Payment NYC 210 NJ Part 100 1040 Net Profits Tax Net Profits Tax Pass Through Entity 1040 Business Privilege Tax Business Privilege Tax Prior Year Property Tax 1040 RCT 101 Spouse Return Chapter 4 Transmitting the Return 41 Abbreviation For Category of Return SPPY T104 T170 T173 T1PY TINY TECH TXRP Vout VOU2 VOU3 VOU4 VOUC 1127 112S 2350 9TEX 9TAE 47EX ATAE Spouse Prior Year TX Franchise TN FAE170 TN FAE173 TX Prior Year TX Next Year Extension Technical Termination Tax Report Voucher Payment 1 Voucher Payment 2 Voucher Payment 3 Voucher Payment 4 Voucher Filing Fee NYC 1127 NYC 1127 Spouse 2350 990 T Extension 990 T Additional Extension 4720 Extension 4720 Additional Extension Sample Abbreviations with Descriptions Sample Abbreviation Sample Descriptions REG AME REG LLCP AME COMP REG ANDOVER Regular type of return Amended type of return Regular type LLC L
81. uired hyphens are optional b Enter the search term in the text box c Click Search The results of your search display in the bottom section of the screen If necessary click ona column heading to alphabetically sort by that item in ascending order If you click the column heading again the sort will change to descending alphabetical order P Notes There are several reasons a return may not appear in the list The return was not successfully exported for electronic filing The return was deleted The return was selected for eSign and the Signature Form Received date column is still blank this applies to the Release Return s page only f there is more than one page of returns use the navigation at the bottom of the page to go to the additional pages Chapter 4 Transmitting the Return 22 Customizing Columns for the Search Results View You can customize and save your column preferences for the Search Results View on the electronic filing Status or the Release Return s tabs To customize the columns on the Search Results View do the following 1 Click View on the ProSystem fx Electronic Filing Status screen navigation menu The View Preferences dialog displays 2 Select desired page to apply preferences to a e filing Status tab View Release Return s Available Columns gt Bank Info Calc Version Category Elec Debit Deposit Elec Debit Deposit Amt FBAR BSA ID Fede
82. ve determined the reason for the schema validation error and fixed the return recalculate and resubmit the return electronically or by paper e You are responsible for tracking and resolving schema validation error returns and for resubmitting the return electronically or by paper Viewing the Alert Report Tax Preparation gt Manage gt Electronic Filing Status gt e filing Status To view the Alert Report for a return do the following 1 Log in to the Electronic Filing Status system Perform a search as described in Searching for Returns on page 22 A 3 Click the hyperlink in the row of the return next to the Alert indicator If there are multiple states click the Multi link and select the hyperlink in the pop up window The Alert Report window displays J Note To close the Multi pop up window click the X in the upper right hand corner of the window Chapter 4 Transmitting the Return 37 4 Do one of the following Click Print to print the report Click Export to export the report to an XML Spreadsheet 2003 file Click the X in the upper right corner of the dialog to return to the Electronic Filing Status system P Note If the return is password protected click Enter Password to view all fields Enter the password and click OK P Notes Failure to take action on a notification could result in the state return being rejected An alert may also be contained within the Reject Report For a compl

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