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User Manual crossAuthor

1. This is an lt tag gt example lt tag gt The sentence elements an tag and example are not separated by spaces To ensure that the sentence detection in crossTank works correctly in such cases you can define the respective internal tags in such a way that crossAuthor adds a space for the search Add Tag Name b Internal M Normal M Treat missing boundar as missing ry tag spaces Spaces User Manual crossAuthor crossAuthor Linguistic 42 3 Using crossAuthor Application Example XMetaL Treatment of Missing Boundary Tag Spaces Based on crossAuthor for XMetaL the following example demonstrates the treatment of missing boundary tag spaces 1 To demonstrate the function we will examine a sentence in which no spaces are set before and after the Emphasis tags If the missing boundary spaces option is not enabled for the Emphasis tag the respective sentence will be sent to crossTank without spaces before and after the tag In this example the search hit in crossTank is therefore not a 10096 match but merely a fuzzy match of 99 a XMetaL Author Enterprise crossAuthor Linguistics xml File Edit View Insert Tools Table Repository Projects Comment Section Annotations Window Help Ouid eH e 9 2a 09 BF Q4 Y E 9 p TT U trs Em EE 3 d 8 69 4 o3 Au m HB Para v exse cue CrossAuthor Linguistics 35 eie lag Definition qu Z Pers Ignoring an internal tag
2. 6 amp T amp T Type Abbreviation Grammar Orthography Style Terminology Select Al Deselect All L ignore 100 matches Show eror report after completion L Highlight errors with different colors only Word Cancel First you can configure the settings for the extraction of term candidates see page 67 In this connection you can select the crossTerm instance the term candidates are to be sent to crossTerm instances are subsections of the crossTerm database These subsections are self contained and thus have their own input models picklists etc Further information on crossTerm instances is presented in chapter 7 3 1 of the user manual Across at a Glance You can also to determine the text field to which the respective context of the term candidates is to be transferred For example this may be the text field Example sentence The context is the sentence in which the term candidates occur User Manual crossAuthor crossAuthor Linguistic 58 4 Using crossAuthor Linguistic Moreover you can select the CLAT checks see page 61 to be used for live or batch checks In addition you can exclude 10096 matches from the check For example this may be useful if you already have a very extensive translation memory and want to prevent the entries from being modified by the checks e g for cost reasons Finally you can determine whether a report containing the results is to be displayed at the end
3. Cross User Manual Translation Oriented Authoring with crossAuthor crossAuthor Linguistic v6 0 Revision April 13 2015 Copyright 2004 2015 Across Systems GmbH The contents of this document may not be copied or made available to third parties in any other way without the written permission of Across Systems GmbH Though utmost care has been taken to ensure the correctness of the content neither Across Systems GmbH nor the author assume any responsibility for errors or missing content in this document or incorrect interpretation of the content All mentioned brands are property of the respective owners Table of Contents Table of Contents MM ciceellieie RT EORUM 4 1 1 TRANSLATION ORIENTED AUTHORING WITH CROSSAUTHOR 00cceeeceeeeeeeeeeenees 4 ld TOROSSAUTBHOR SEINGUISTIO sek ves vovit eee i vov Eo rv A epe ves ve gere e uoi 5 1 3 A ABOUT THIS DOCUMENTATION es ex ee eee 5 1 3 1 Ss E 6 E E E70 7e 1aie e i e IT Um 6 13 9 zigdiionab mtorbiallOE sione cuco tu pt a e Lo iae cd ui tios ud ad a t dedii i 6 1 3 4 eee ERE ER D RET PIER 6 13959 DOCUMEN Voon S ccez dece iata E a Seas UELLE SUD ILE 7 2 JnslallaHOlluiniavceesous Duas a Eu up QuOUE s o cauce vesu cu a Eva o D a SU UE sabes Desv acu osa En aN Aa 8 2 1 SYSTEM REQUIREMENTS cius EivIb deme Uta v E a avo vespa cta draciu as N Ga IN 8 2 1 1 Hat Wdle ctas in LAM I MI AU AR II IANUE DD hat 8 2 dum SOWA put eui DEP
4. 3 Using crossAuthor Search Mode Finally you can set the idle time in ms after which the search in crossTank and crossTerm is to be started The default value is 200 milliseconds 3 3 2 crossTank ES Settings General crossTank Gross Tenn Penalties Tag Definition Minimum similarity 50 Limit result count to 10 Start concordance or advanced search if amount of 10 characters is longer than Display flags for available translations Display system attributes Allow advanced search Insertion hotkey At icm fv Shit 0 9 Filters L Date L_ Subject L Relation User defined system attributes Created by Modified by LC Project L_ Status v Cancel Click the crossTank tab of the crossAuthor settings to determine the minimum value of the match rate for crossTank hits Thus you can decide what the minimum match rate is for displaying matches in the crossTank window Additionally you can determine the maximum number of the hits to be displayed If less crossTank matches are found than the defined maximum number concordance search hits will additionally be displayed Especially at the beginning of a new sentence the search in crossTank results in inaccurate search results due to the limited number of characters At the same time the resources of the local server and of the Across Server are drawn on Therefore you can now determine the number of characters from which the search in cross
5. 5 5 1 Limitations of the Undo Function In Excel the use of the undo function e g via the icon or via the shortcut key Ctrl Z is subject to certain limitations For example changes that a macro performs in the document cannot be undone as the execution of macros in Excel always deletes the history of the undo function This limitation of the undo function also concerns the interaction of Excel and crossAuthor changes made in the Excel document by inserting crossTank hits cannot be undone If for example you transfer a crossTank hit to your source text the history of the undo function will be deleted Thus neither the insertion of the crossTank hit nor the other changes made before that can be undone 5 5 2 Limitations of the Direct Search Due to limitations of the API interface of MS Excel which crossAuthor for Excel accesses the text cannot be checked immediately as soon as it is entered in a cell The text will only be transmitted to crossAuthor over the API interface when the changes in the cell are User Manual crossAuthor crossAuthor Linguistic 74 5 Special Features of Some crossAuthor Add ons accepted e g by going to another cell or by pressing Enter For the content to be transmitted to crossAuthor and the query to be sent to crossTank and crossTerm you need to go back to the previously edited cell User Manual crossAuthor crossAuthor Linguistic 75 6 Updating Editor Version 6 Updating Editor Version If y
6. Application Example XMetaL Ignoring Internal Tags The following example demonstrates the definition of internal tags as tags to be ignored in crossAuthor for XMetaL 1 For example take a sentence containing the internal tag Annotations If the tag is not defined as a tag to be ignored the contents of the tag will be searched for in crossTank In this example the search hit in crossTank is therefore not a 10096 match but merely a fuzzy match of 7996 User Manual crossAuthor crossAuthor Linguistic 38 3 Using crossAuthor a XMetaL Author Enterprise crossAuthor Linguistics xml File Edit View Insert Tools Table Repository Projects Comment Section Annotations Window Help ae me Oo oe X 42 n EH HB E c S n E 9 reo R amp R m TT U ire Em zE Lg fm gt o J i 6 na d Para vil B F U a ca a C OSSAuthor Linguistic Ese Gm lag Definition qu E Para Ignoring an internal ta MEC tags can also be enored i EllitersiLayout gt Dr 100 AGE x023 Alpha Literalayout s C Para This makes sense for elements with thief content G Para Sometimes tags are inserted Eas wighout spaces lt Emphasis which might be problematic 4 EI LastModDate ast metodo March 16 2015 4 40 28 PM lt JLastModDate lt Article K lese B Article Sec Para jz crossAuthor F N J p crossAuthor crossTank srnelitag Internal Tags gt looks fike
7. Buick Skylark or Federal Clean Car Incentive Program in German Grammar The CLAT grammar check detects grammatically flawed clauses and phrases including incorrect spelling that can only be detected in grammatical context Style The CLAT style check looks for stylistic weaknesses with respect to ambiguity and comprehensibility of sentences or sentence parts which can also have an effect on the ability to translate these sentences otyle errors can arise from the following areas e Typography e Ambiguities e Word choice e Elliptical structures e Complexity Terminology The terminology check too benefits from the linguistic analysis as it enables crossAuthor Linguistic to autonomously identify diverse spelling variants and synonyms You can activate or deactivate the variant detection in UMMT Abbreviations The CLAT abbreviation check examines the correct use of stored abbreviations and reports unknown abbreviations Further information on using UMMT is presented in the UMMT user manual UMMT Manual pdf which is included in the CLAT Server installation package 4 3 2 2 Correction Window The correction window displays the identified errors and correction proposals in compact form The error is automatically marked in the editor and can be corrected directly amp This word is not recognized Does it contain a spelling mistake gp Orthography 9 Retesh lv Proposals Details Examples
8. F vod x amp o The header see 1 indicates the current error In the navigation bar see 2 click lt lt more to access an additional navigation menu User Manual crossAuthor crossAuthor Linguistic 62 4 Using crossAuthor Linguistic This word is not recognized Does it contain a spelling mistake A Less Orthography Refresh Type Proposals Details Examples m Orthography Style Orthography Style Style You can also move between the individual errors with and E The display between the arrow describes the current error type Click Refresh to check the current paragraph anew in order to monitor changes efficiently Click the right hand part of the Update button to make sure that the current paragraph is automatically checked anew after a change The display field see 3 features three tabs The Proposals tab shows correction proposals for the current error This option is always available for terminology errors and often also for spelling and grammatical errors The Details tab contains additional information on the current error including the CLAT error code Based on the error code the type of the error can be determined in the CLAT document on the style rules and directly in UMMT Ak Avoid em dashes B gt gt Less k Style J Refresh Type Proposals D etails Examples Avoid em dashes Orthogr Rephrase the sentence or split it in two Style em dashes intemupt the f
9. File path name Browse C Send file per e mail E mail address 4 Select a location and enter a name for the softkey Then click Save e Save As T E Desktop C Search Desktop p Organize New folder S lt lt EC Desktop Libraries System Folder Sales User 4 System Folder L Computer EXE System Folder v File name crossAPI A cap Save as type Softkey files cap ka Hide Folders Cancel User Manual crossAuthor crossAuthor Linguistic 16 2 Installation 5 Click OK e Generate Generic Softkey File Save file to disk File path name CALUsersiSales LIisenDesktopicrossAP LA cap Browse Send file per e mail E mail addrezs 6 The generic softkey has now been created 2 3 1 2 Sending the generic softkey by e mail To be able to send generic softkeys by e mail the e mail address of the Across Server and the SMTP server must be entered in crossAdmin under gt gt Tools gt gt Settings gt gt E mail 1 Open the crossAdmin administration application via gt gt Start gt gt All Programs gt gt Across gt gt crossAdmin 2 Select the menu command gt gt Tools gt gt Create generic softkey 3 Enable the option Send file via e mail Then enter the e mail address to which the softkey should be sent and click OK The softkey will then be sent e Generate Generic Softkey File Save file to disk File path name Send file per e mail E
10. JustSystems XMetaL Author crossAuthor for XMetaL supports XMetaL versions 4 5 4 6 5 0 5 1 5 5 6 0 7 0 and 8 0 MadCap Flare crossAuthor for MadCap Flare supports MadCap Flare versions 3 0 4 0 5 0 and 6 0 Microsoft Word For deploying crossAuthor for Word you should use the versions Word 2010 Word 2007 Word 2003 Word XP or Word 2000 version Word 2003 and higher recommended Word versions earlier than 2000 cannot be used for crossAuthor for Word Word 2000 does not support the full functions scope for example it does not support smart tags Microsoft Excel For deploying crossAuthor for Excel you should use versions earlier than Excel 2010 Excel 2007 Excel 2003 Excel XP or Excel 2000 version Excel 2003 and higher recommended Versions earlier than Excel 2000 cannot be used Microsoft PowerPoint For deploying crossAuthor for PowerPoint you should use PowerPoint 2010 PowerPoint 2007 PowerPoint 2003 PowerPoint XP or PowerPoint 2000 version PowerPoint 2003 and higher recommended Versions earlier than PowerPoint 2000 cannot be used User Manual crossAuthor crossAuthor Linguistic 9 2 Installation PTC Arbortext Editor crossAuthor for Arbortext supports Arbortext Editor versions 5 1 5 2 M040 5 3 M010 5 3 M050 5 4 and 6 0 2 1 4 Network Connection Internet Connection The workstation using crossAuthor must be either in the local network LAN or be able to access the Across Server through an Internet conn
11. 53 log in 19 login auto patching 21 with Windows authentication 21 shortcut keys 25 start 19 crossAuthor for Arbortext 73 internal tags 73 crossAuthor for Excel 74 direct search 74 undo function 74 crossAuthor for FrameMaker 74 change tracking 74 internal tags 74 crossAuthor for InDesign text recognition in tables 73 crossAuthor for Word 72 forbidden terms 72 smarttags 72 crossAuthor for XMetaL 73 displaying forbidden terms 73 internal tags 73 crossAuthor Linguistic 5 55 administration 56 caching 71 checking existing documents 65 CLAT checks 61 color highlighting of errors 64 correction window 62 icons 65 shortcut keys 65 User Manual crossAuthor crossAuthor Linguistic document check 65 installation 17 linguistic report 70 live search 60 machine review 61 settings 57 shortcut keys 60 tag definition 59 term candidates 67 crossTank window 22 crossTerm Web 25 connect 31 crossTerm window 24 detail report 48 document check 44 editor update 76 editor version update 76 Excel 74 direct search 74 undo function 74 extracting term candidates 67 forbidden terms 24 FrameMaker 74 change tracking 74 defining internal tags 74 InDesign text recognition in tables 73 installation 8 auto deployment 18 crossAuthor 11 crossAuthor Linguistic 17 silent installation 18 JustSystems XMetaL Author 73 licensing 10 linguistic report 70 live search 60 MS Excel 74 MS
12. Annotstion gt 1 Internal Tags looks like this Para External tags can also be ignored LiteralLayout gt Dr 100 AGF x023 Alpha lt LiteralLayout Para This makes sense for elements with irrelevant content Para gt Sometimes tags arelinserted E Emphasis without spaces lt Emphasis which ight be problematic i LastModDate gt Last modified MBnday March 16 2015 4 40 28 PM E LC L d o e Article Secti Para 2 Ik crossAuthor a a E E p crossAuthor crossTank inserted Emphasis without spaces lt Emphasis gt which might be problematic i amp Eg 2 Todo this open crossAuthor settings and go to the Tag definition tab Click Add to define a new tag 4 Specify the name of the tag in this case Emphasis You do not need to enter the angle brackets and gt 5 Additionally enable the option for the treatment of the tag spaces We recommend using the default settings Internal and Normal Add Tag e 6 Then click OK The new tag will appear in the list of the defined tags User Manual crossAuthor crossAuthor Linguistic 43 Source text check 3 Using crossAuthor A Settings General crossTank crossTem Penalties Tag Definition Add Remove Import Export 7 Ifthe option is enabled the respective sentence will be sent to cross T ank with spaces before and aft
13. MAILINGS REVIEW VIEW Acrobat Sign in my X la atl pawl Mp lieve L g M Arial 10 LA A Mae P um s A AaBbCcDc AaBbCcDx AaBbCi E EN y Paste y B I Ucaxx X A ZA Rm ol N TNormal 7 Na Spar Heading Editing Clipboard rz Font IE Paragraph E Styles IE crossAuthor crossTerm ES ES Translating with Across target text vi The crossDesk multiformat editor is designed to meet transla transtation memory L R in the best way possible terminology system vig The translator s main work environment is crossDesk the Across multiformat e translator ip a relevant for the translation is displayed in this editor outside the document forrr segment i li can concentrate on their actual work and do not need to be concerned with the document format in question 1 Besides the source and target texts the translator sees the translation memory system search results that correspond to the text segment at hand The display structure allows quick navigation within the document S The spell check text length check and many other quality assurance features i potential sources of error Accidental formatting of the translation in a way that teroro ror ero coerce text is also prevented to a great extent A record of the editing state is kept for each text segment allowing management of the workflow for example for systematic proofreading and release after the translation is f
14. Word 2 Next start crossAuthor by clicking the corresponding entry in the start menu e g by clicking gt gt Start gt gt All Programs gt gt Across gt gt crossAuthor for Word for crossAuthor for Word 3 The login dialog opens across fy c Standby Ci ient Your Standby Remote Client tums into a Remote Client for a company you work for and you get access to their Across Server when their administrator sends you the appropriate softkey The softkey contains all necessary information for an easy connection to the Server The license terms and conditions of Across Systems GmbH Inc shall apply U P l Cancel 4 Click Import 5 Select the folder in which you saved your softkey select the softkey and click Open User Manual crossAuthor crossAuthor Linguistic 19 3 Using crossAuthor 3 Open T i Local Disk K Across Data Search Across Data Organize New folder Xr Favorites Mame Date modified Type ijf Sonja Wagner cap 9 30 2014 4 23PM CAP File BE Desktop File name Sonja Wagner cap v CAP Files cap 6 The field already contains your user name Enter your password if necessary and then click Login When you work with the online client you have a permanent connection to the Across Server Please login with the 7 crossAuthor is started The two crossAuthor windows for crossTank and crossTerm automatically align themselves below and to the right
15. You do not need to specify the angle brackets and gt Add Tag Name b Internal M Normal M oe ug T E spaces EC 4 Select Internal and Normal from the drop down lists The option for treating missing boundary tag spaces should be disabled See section Treatment of Boundary Tag opaces on page 42 Add Tag Name b Internal M Normal ing ee ee spaces ccu oo 5 Then click OK The new tag will appear in the list of the defined tags t Settings General crassTank crossTem Penalties Tag Definition Intemal Normal User Manual crossAuthor crossAuthor Linguistic 36 3 Using crossAuthor Application Example XMetaL Defining Internal Tags The following example demonstrates the definition of internal tags in crossAuthor for XMetaL 1 In the current sentence of the XMetaL document crossDesk is marked with the internal tag Strong i e the text is formatted in bold type If Strong is not defined as inline element crossAuthor will assume that this is an external tag and will therefore only search for crossDesk not for the complete sentence The translator s main work Citation cm emi The crossDesk multiformat editor is designed to meet Emphasis InlineGraphic a requirements in ne best way possible n translators e can concentrate o on rra pros work ime ra tk Dedi to da maret with the Fani ue of the Superscript document format in questio
16. a E M ELLE DI DL IM M E 8 2 1 8 Supported Versions of Source Text Edlitors esssssususs 9 2 1 4 Network Connection Internet Connection sees 10 215 Arial UDICcogdedMIS FON rrie iue ease te dete u ctos E dades 10 2 2 LICENSING AND REQUIREMENTS ON THE ACROSS SIDE en 10 2 9 INSTAELATION OF GHOSSAUTHOPRB sss sss eee eenn 11 2 3 1 Creating a Generic Softkey cesses isses eee 16 2 3 1 1 Saving the generic softkey to a data medium sese 16 2 3 1 2 Sending the generic softkey by e mail eee eee 17 2 4 INSTALLATION OF CROSSAUTHOR LINGUISTIC cceeeeen nnn 17 2 5 AUTO DEPLOYMENT SILENT INSTALLATION eene 18 3 Using crossAutliol o ooi eio gius eue iu sane otn A a ceu nr ANES 19 3 1 STARTING AND LOGGING IN TO CROSSAUTHOR 0scccesecceeeeeeeeseneeteneeseneeseeeeaes 19 3 1 1 Login via Windows Authentication esse ee e ee e eee eee 21 BAe JVAULOSFAIGHIO eau usate evene PUB VEvksmu Een Hus FERRO asm sean Toren Nu TEL EM UE sen 21 3 2 WORKING WITH CROSSAUTHOR c0ccceeeceeeeeeceneceneceneceneeeeeeuseeeeeeneeeneeeteesteeetes 21 3 2 1 CIEN RR 21 322 ChOSS TANK VVIDOOWsdastecciaxuus ere ILLI a SUD eae 22 3 2 3 crossTerm WindOW sese eee 24 os JACGOSS TO CIOSSTOIHI Weborri i Dan E Mika ERE t Deck PURA C pres EE Mer en OR UD 25 324 Soo olg c 25 39 ucc MET Tec vc D
17. been corrected or published In this way you can prevent the creation of incorrect terminology If several documents are open from which term candidates could be extracted a dialog window will appear Select the desired document Ak Documents Available documents Across features EM dacx Translating with Across DE docx crossAuthor Linguistic establishes a connection to the Linguistic Engine of CLAT Subsequently you can determine whether the term candidates are to be extracted with user interaction or automatically i e without user interaction If you select automatic extraction the term candidates will automatically be sent to crossTerm without confirmation Moreover you can determine whether the first context is to be added automatically to the terms If you choose the automatic term candidate extraction the first context will automatically be sent along to crossTerm If you decide for term candidate extraction with user interaction the first context will be preselected in the result window see below If the option is deactivated no context will be added or preselected You can now start the extraction by clicking Start Check Across features EN docx Do not open or edit another document in the same A program while the document check is being executed Interactive storing Add context Upon completion of the extraction of term candidates the result window with the list of term candidates is displayed If you s
18. drop down list and click Go Enable the option Label text with smart tags Additionally smart tags must be displayed in the document In Word 2003 make sure that the Smart Tags checkbox is enabled under gt gt Tools gt gt Options View In Word 2007 click the MS Office button go to gt gt Word Options gt gt Advanced and enable the option Show Smart Tags under Show document content Please note that smart tags of Word 2000 and Word 2010 are not supported If you use crossAuthor Linguistic we recommend disabling the smart tag function in Word as this function is already covered thanks to the CLAT integration Otherwise the display of smart tags would be redundant 5 1 2 Treatment of Uppercase Text The All caps option in the font settings in Word enables the presentation of text in uppercase letters If for example a hit with identical text in normal spelling is available in crossTank for an all caps sentence in a Word document crossAuthor will apply a penalty for different uppercase spelling The reason for this behavior is that the implementation and saving in crossAuthor are technically different from those in Word User Manual crossAuthor crossAuthor Linguistic 72 Detecting forbidden terms eo lt 5 Special Features of Some crossAuthor Add ons 5 2 crossAuthor for XMetaL 5 2 1 Definition of Internal Tags XMetaL Author uses tags to indicate formatting styles structures etc By de
19. inserted in the source document are marked with grayed out checkboxes If you wish you can perform further replacements Otherwise you can close the report by clicking the icon at the top right User Manual crossAuthor crossAuthor Linguistic 47 Customizing the detail report 3 Using crossAuthor 3 crossAuthor batch mode report cue SERT 6 am crossAuthor Batch Mode Report Created by Default Created on Tuesday March 17 2015 4 43 39 PM Document name Translating with Across EN docx Statistics Processed sentences 17 Sentences with potential errors 2 Sentences Click on sentence to find it in the source document crossTank results crossTerm results Select All C Select All The translator s main work environment is crossDesk 7195 The translator s main work environment is crossDesk the Across multiformat editor Translators can concentrate on their actual work and do not need to be concerned with the idiosyncrasies of the document format in question 92 Thus translators can concentrate on their actual work and do not need to be concerned with the idiosyncrasies of the document format in question Change selection When using the crossAuthor add ons for Arbortext XMetaL and FrameMaker internal tags contained in crossTank hits are also inserted in the respective documents when copying the hits 3 5 Detail Report Based on existing documents the detail report examines how many cross
20. mail address t testipacross net 2 4 Installation of crossAuthor Linguistic Installation of crossAuthor Linguistic is performed in the same way except for the different names of for instance installation files as the installation of crossAuthor Therefore for installing crossAuthor Linguistic you can use the installation instructions on page 11 The use of crossAuthor Linguistic requires the installation of at least one of the available crossAuthor add ons and crossAPI Interactive see page 4 Therefore we recommend installing these components before installing crossAuthor Linguistic User Manual crossAuthor crossAuthor Linguistic 17 Automatic distribution of crossAuthor 2 Installation To use crossAuthor Linguistic the connection information of the CLAT server and other details must be entered manually Therefore the needed settings must be made after installing crossAuthor Linguistic Information on this topic is available on page 57 Please also note the instructions on administering crossAuthor Linguistic on page 56 To use crossAuthor Linguistic a CLAT server must be installed and correspondingly set up on the server side Please refer to the documentation in the CLAT installation package for details on the CLAT installation and configuration 2 5 Auto Deployment Silent Installation Apart from the normal manual installation crossAuthor can also be installed via auto deployment This automatic s
21. of the window of your editor in this case Word Wil id I 51s Across Fact Sheet_en docx Microsoft Word crossAuthor crossTerm Home Insert Page Layout References Mailings Review View Ie E3 X Arial a A P AaBbCcDc AaBbCc AaBbCc IA d terminology system Ba B Z E m Paste E a p Pb Ti Adresses Normal T No Spaci Change Editing term system AY eu Styles 7 crossTerm Clipboa z Font P P h P Styles F Clipboa on aragrap yle Goss T EVU EXACT Se EN Lt HeJy e Text files TXT files 0009 EEEE Sess The crossTerm Terminology System Consistent Terminology for All Wrench or spanner Tennis shoes or sneakers Consistent terminology is a key element of your corporate identity and shapes the external perception of your enterprise Moreover if you have documentation product information and other documents translated in various foreign languages the corporate terminology offers a significant savings potential Different variants of specialized terms can easily multiply to hundreds of additional translated words In contrast if a standard term is determined it only needs to be translated once The terminology system of Across tells authors and translators which terms they should prefer and which ones are undesirable in the company communication For this purpose the Across Language Server serves as a central pool forthe entire company terminology including suitable translations of the
22. on your computer Click Next to continue or Cancel to exit the Setup Wizard 16 Click the button to start the installation Upon completion of the installation click Finish 17 If the installation package contains a new patch this patch will automatically be extracted and installed 18 crossAuthor and crossAPI Interactive have been successfully installed Across Installer Installation of crossAFI IA and cross 4uthor for Word finished User Manual crossAuthor crossAuthor Linguistic 15 2 Installation 2 3 1 Creating a Generic Softkey The generic softkey is created in crossAdmin the administration software for the Across Server You can save the generic softkey to a storage medium e g hard disk or send it by e mail directly from crossAdmin In most cases only the Across system administrator has access to crossAdmin Please contact the system administrator if you require a generic softkey Follow the instructions below to save the softkey to a data medium Follow the instructions on page 17 to send the softkey by e mail 2 3 1 1 Saving the generic softkey to a data medium 1 Open the crossAdmin administration application via gt gt Start gt gt All Programs gt gt Across gt gt crossAdmin 2 Select the menu command gt gt Tools gt gt Create generic softkey 3 Enable the option Save file to disk and then click Browse e Generate Generic Softkey File Save file to disk
23. sentence are different from the special characters of the retrieved crossTank entry Example e g without a space vs e g with a space vs e g with a non breaking space opecial characters are all characters that do not belong to the following characters Language characters alphabetic characters ideographic characters and syllabic characters Punctuation marks Decimal or hexadecimal digits opecial characters include white spaces e g normal and no break spaces control characters e g line feed horizontal and vertical tab arrow symbols braille characters and mathematical operators A list of special characters is available for download at ftp ftp across net documentation Across special characters csv e Different punctuation The punctuation in the current sentence is different from the punctuation in the retrieved crossTank entry Example am hungry vs am hungry e crossTank entries with the Aligned status The crossTank entry retrieved for the current sentence has the status Aligned The entry was inserted in crossTank within the scope of an alignment e crossTank entries with the Newly inserted status The crossTank entry retrieved for the current sentence has the status Newly inserted The entry was added manually in crossTank e crossTank entries with the Released status The crossTank entry retrieved for the current sentence has the status Released The entry was released by an autho
24. terms The gigg Lorn torranolocss 4 Page 1 of 2 Words 827 lt German Germany IGE BZ 100 crossAuthor crossTank EI The crossTerm Terminology System ossterm Terminology System Web site Across features gm 2 58 The crossTerm terminology system is one of the main components of Across i E mmm 3 C 5pts m second part of the installation is now complete The Across Server has been set up completely including the crossTank translation memory and the crossTerm General P F3 4 C 5pts The crossTerm Window The interface to crassTerm the integrated terminology system of Across U E DU User Manual crossAuthor crossAuthor Linguistic 20 ig Login via Windows Automatic patching 3 Using crossAuthor 3 1 1 Login via Windows Authentication Apart from the normal login with the Across user name the login to crossAuthor can also take place via the Windows user account Thus manual login is no longer necessary as the user is authenticated via the Windows user administration To use the Windows authentication the user must be configured accordingly Detailed information on this topic is available in chapter 2 2 of the user manual Across Step by Step 3 1 2 Auto Patching crossAuthor supports the automatic client side installation of new patches by means of auto patching Every time a crossAuthor user logs in the system automatically checks whether the Across Server and client
25. this U e frs 7996 fgiforing an internal tag lt Annotation gt lt Annotation gt looks like this L EE ER 2 odo this open crossAuthor settings and go to the Tag definition tab Click Add to define a new tag 4 Specify the name of the tag in this case Annotation You do not need to enter the angle brackets and 5 Select Internal and Ignore from the drop down lists Add Tag De J a spaces 6 Then click OK The new tag will appear in the list of the defined tags Ki Settings General crossTank crossTerm Penalties Tag Definition Add Remove Import Export Annotation Intemal Ignore User Manual crossAuthor crossAuthor Linguistic 39 3 Using crossAuthor 7 As you have determined that the internal tag Annotations is to be ignored the contents will no longer be searched for in crossTank The search hit in crossTank thus becomes a 10096 match e XMetaL Author Enterprise crossAuthor Linguistics xml 4 File Edit View Insert Tools Table Repository Projects Comment Section Annotations Window Help m eH e s B BF Qu SBR UL i TT U e L3 Bd se 4 4b o 3 Jd ip e Para v amp x exo C OSSAuthor Linguistic gear aw lag Definition axe E Pars Ignoring an internal tag E Annotation 1 Internal Tags lt Annotation looks Ill Para External tags can also be ignored E E LiteralLayout Dr 100 AGE x023 Alpha LiteralLayout E Para This makes sense for elem
26. to be searched Non native mode Additionally you can enable and configure the non native mode gt Information on using the non native mode is available on page 51 First you can globally enable the non native mode For some reasons e g to achieve a better learning effect the author may generally want to create the source texts in the foreign language instead of writing in the native language and subsequently translating the text to the actual source language with the help of the non native mode For this case you can enable the option to determine that crossAuthor is to automatically return to the option Write in source language e g after creating a sentence in the native language and translating it Additionally you can select your native language select a sub language if available and determine the language in which you want to create source texts in the source language displayed in the upper part of the dialog window option Write in source language or in your native language option Write in native language For the non native mode you can also determine whether only one translation is to be displayed if several translations are available for a source sentence After enabling the corresponding option you can select the translation to be displayed You can choose between e Highest usage count e Last modified e Last created e Last used User Manual crossAuthor crossAuthor Linguistic 27 Search settings
27. For this reason we always appreciate any feedback you send us All information texts and illustrations have been prepared with utmost care Nevertheless errors may occur Please contact us by e mail to documentation across net User Manual crossAuthor crossAuthor Linguistic 6 1 Introduction About This Documentation 1 3 5 Document Versions Across version 5 7 5 7 5 7 Del 5 7 Du 5 7 5 7 5 7 5 7 6 0 Document version 2 7 2 1 2 1 2 2 3 2 4 210 2 6 2 2 8 2 1 9 3 0 Date Mar 28 2013 Apr 20 2013 June 20 2013 Aug 8 2013 Aug 19 2013 Oct 10 2013 Oct 23 2013 Nov 27 2013 Jan 22 2014 Feb 11 2014 Apr 13 2015 User Manual crossAuthor crossAuthor Linguistic Changes Content extension Selective content extension Selective content extension Individual content adjustments Selective content extension Selective content extension Selective content extension Individual content adjustments Individual content adjustments Individual content adjustments Content update 2 Installation 2 Installation In this chapter System requirements page 8 Licensing and requirements on the Across side page 10 Installing crossAuthor page 11 Installing crossAuthor Linguistic page 16 Auto deployment silent installation page 18 Before installing crossAuthor please make sure that the computer on which crossAuthor is to be installed meets the system requireme
28. T 25 3 3 1 General Settings scc recte topi rath Rte ete ra EErEE AEAEE REET pad date etus 27 por MEME COSS TINK ERIT TET 28 D LO COSS TOT eiectus ud du n LA hp tA DEI EAT e E 30 3 3 4 ucc e H 33 399 Fag DOO kosesexsesidemt neta a osx Es RV E mn KM CTUD EE 35 330 Defining Internal AGS titio e db etii E REIR eiie eet io eos 36 9 9 5 2 AIQMONING ME Mal Tags d emu oes careant aepo te ane Hua ped abite ui s 38 e JgnoringdExtermalitagsznsss diede Paccdeneeuedeeno adea niet edite aru ame dicte duoi iondest 40 3 3 5 4 Treatment of Missing Boundary Tag SpaCes esse eee 42 OA BATCH MODE vaaia ctc uu cuu LU MdL LAMP LEE CH Ne MMC LITE 44 3 4 1 Checking Source Documents eese eise esee nennen nna 44 342 ACCO ea lee 47 39 JBEFAIEBEPORT Su buc Suittbesde a La d LL LEAL a eatin 48 9 9 1 Creating Detail Reports eiiis sees sesenta 48 User Manual crossAuthor crossAuthor Linguistic Table of Contents oio JNONSINATIVEIMOBE ndarane entiers ded pive Gesvx va Rut roo NOE um eost dva Oed Cb rad E cu EI 51 Ju CUSTOMIZING CROSSAUTHOR citi st od oda der Ru a CEPR d d o a E n eu Du ve Pa 53 3 0 CLOSING GROSSAUTHOR T 54 4 Using crossAuthor Linguistic sssssssssssssssssssssssssesessseeenene ennenen ennenen 55 4 1 GENERAL adde n ce vance Gare a ai ve ise ea ta caine E SEE a eal dee eaten 55 4 2 ADMINISTRA TION sei eee 56 4 2 1 crossAuthor Linguistic Settings 2 ccscccc
29. THOR FORAXMIETAL c oii eto ritmi bo teu aate Labs uM a e ees id 73 5 2 1 Definition of Internal T AGS siisii Reo Ratisnp ad ao Du ee qu odo M Rome 73 5 2 2 Displaying Forbidden Terms eee eee nene 73 5 2 8 Text Recognition in Tables isses senes 73 5 3 CROSSAUTHORIFOR ABBORTENXT itatesutex tate uc se ope Ete DyT Ra rv Ux Ou Or Dn V ao Ferd 73 5 3 1 Definition or Internal Tags ecce oiran mtn en au nu RA AE A R 73 5 4 CROSSAUTHOR FOR FRAMEMAKER sees 74 5 4 1 Definition or Internal Tags xus E rea ado anime 74 5 4 2 Limitations of the Change Tracking eee eee 74 5 43 Limitations of the Undo Function sss exe eee 74 5 5 3OROSSAUTHOR ROR ECE Le seneniixeescihtcceettnmendtc dana tienda e crine bna 74 5 91 Limitations of the Undo Function csse 74 5 5 2 Limitations or the Direct Search ic EE por Eve E Fete 74 6 Updating Editor Version 2 creen E one ccce oae eee eio a aa aaau 76 E cds 77 B Nde dd pn en EE IEEE rescues LEE 79 User Manual crossAuthor crossAuthor Linguistic Writing translation oriented 1 Introduction Translation Oriented Authoring with crossAuthor 1 Introduction In this chapter Translation oriented authoring with crossAuthor see below crossAuthor Linguistic page 5 About this documentation page 5 1 1 Translation Oriented Authoring with crossAuthor Efficient translating starts with the source text If for t
30. Tank and crossTerm hits there are for the analyzed document Moreover the detail report indicates how much could be saved by using crossAuthor and Across The detail report can be customized to your individual needs For further information on this topic please contact our Professional Services team e g by e mail to professional servicesS across net 3 5 1 Creating Detail Reports Proceed as follows to create a detail report 1 2 Open the document for which you would like to create a detail report Then right click the crossAuthor icon Wh in the system tray at the bottom right edge of the screen In the menu that opens up select 2 5Reports gt gt Detail Report The detail report can also be generated with the shortcut key Ctrl Shift Alt D If several documents are open for which the detail report could be created a dialog window will appear Select the desired document User Manual crossAuthor crossAuthor Linguistic 48 3 Using crossAuthor K Documents Available documents Across Fact Sheet en dacx crossTerm Facts EM docx 4 Now you can define various parameters for the detail report You can define the match ranges 90 99 etc that the report is to present For every match range you can also determine the probability that the editor will apply a match to the source text and replace the current sentence A smaller match rate usually means a lower probability Moreover you can specify the translation
31. Tank is to start When using the advanced search the entered value applies to each search word due to the OR operation of the search words see below Enable the corresponding checkbox to display search hits in crossTank for the respective crossTank entry or not If you enable this option the flags of the respective languages will be displayed behind every crossTank entry In addition you can determine by means of a corresponding option that in addition to the crossTank hits the respective system attributes Relation Subject Project and user defined system attributes are to be displayed as well 100 Besides the source and target texts the translator Band web site Across featur I T User Manual crossAuthor crossAuthor Linguistic 28 Advanced Search Hotkeys Search filters 3 Using crossAuthor The Allow advanced search option enables an OH search in crossTank The normal concordance search is based on an AND search when two words are entered in a source document crossAuthor searches crossTank for entries containing word 1 and word 2 If no such crossTank entry is found it is now possible to automatically start an OR search for crossTank entries containing word 1 or word 2 Furthermore you can activate the key sequence for transferring crossTank hits to your source document and define the keys of your choice Alt Ctrl or Shift Subsequently crossTank hits can be transferred by pressing the selected key
32. Word 72 non native mode 51 settings 27 PTC Arbortext 73 requirements on Across side 10 system 8 requirements on Across side 10 ROI calculation 48 settings 25 CLAT 57 context sensitive check 57 crossAuthor Linguistic 57 19 8 Index crossTank 28 crossTerm 31 general 27 Linguistic 58 non native mode 27 penalties 33 tag definition 35 external tags 40 internal tags 36 shortcut keys crossAuthor 25 crossAuthor Linguistic 60 correction window 65 silent installation 18 smarttags see Word system requirements 8 hardware 8 software 8 NET 3 5 9 User Manual crossAuthor crossAuthor Linguistic tags define 35 external tags 40 internal tags 36 placeholders 38 term extraction 67 translation oriented authoring with crossAuthor See crossAuthor uninstalling 77 Word forbidden terms 72 smarttags 72 uppercase text 72 XMetaL 73 change tracking 66 defining internal tags 73 displaying forbidden terms 73 XMetaL Author 73 80
33. able the checkbox to confirm that you have read the license conditions EULA and accept them Then click Next gt Installed Across components are automatically detected and displayed To uninstall all Across components select the option Uninstall Across E In this case continue with step 7 If you merely want to uninstall an individual component or certain components select the option Hemove components This option is recommended for experienced users only Then click Next gt Across Installation Wizard v6 0 Add remove components 5 Across v6 0 is already installed on this computer with the following components CTOSSAPI Interactive crossAuthor for Word Select an option O Apply patch v6 0 61394 O Add components only for advanced users Rex eur Les L Select crossAuthor add on to be installed e g crossAuthor for Word by enabling the corresponding checkbox If you are sure that you will also not need the Across component crossAPI Interactive please enable the corresponding checkbox Then click Next gt User Manual crossAuthor crossAuthor Linguistic 77 7 Uninstalling Across Installation Wizard v6 0 Select a product 4 k All available Across products are listed below Please select the Across products you want to remove Version CrossAPI Interactive 6 0 62055 crossAuthor for Word 6 0 62055 mex eur Cmm L 7 Click Yes to confirm the two following notifications Across In
34. add ons naar Across Language Server crossAuthor for Word l 2 2 ER EE crossAuthor crossAuthor for FrameMaker for PowerPoint Z E f E Tr crossAuthor gt 5 crossConnect crossAuthor crossAuthor aR k d for Arbortext for Excel crozsAuthor pr G for Noxum e D j il 4 a iE E Author rd d L for InDesign xem Connecting Translation Correction 2 other team members 3 E D 1 crozzAuthor for MadCap Flare Final release Term extraction Term translation User Manual crossAuthor crossAuthor Linguistic 4 Y 7 crossAuthor CLAT crossAuthor Linguistic Office elp 1 Introduction crossAuthor Linguistic The following crossAuthor add ons are currently available e crossAuthor for Adobe FrameMaker e crossAuthor for Adobe InDesign e crossAuthor for JustSystems XMetaL Author e crossAuthor for MadCap Flare e crossAuthor for Microsoft Excel e crossAuthor for Microsoft Word e CrossAuthor for Microsoft PowerPoint e crossAuthor for PTC Arbortext formerly Epic 1 2 crossAuthor Linguistic crossAuthor Linguistic presents an expanded solution of crossAuthor featuring seamless integration of CLAT in Across CLAT Controlled Language Authoring Tool of the Institute for Applied Information Science at the University of Saarland IAI is one of the leading solutions for terminology consistency and style checking Thanks to the integration users of the
35. art of a ship and bow weapon 3 3 4 Penalties Under the Penalties tab of the crossAuthor settings you can define penalties for the displayed cross Tank hits E Settings General crossTank crossTem Penalties Tag Definition Penalties for in gt 3 E different sublanguage 10 switched words 1 different special characters 5 different punctuation 0 state aligned 0 gt state newly inserted 0 state released 0 state smartly inserted 0 different inline elements Cancel When a crossTank entry is found in the editor for the current sentence the match rate may be reduced on the basis of penalties For example in the event of a crossTank hit whose content fully matches the current sentence but which contains different special characters a penalty of 5 may be deducted from the actual match rate of 100 The following penalties can be defined in the form of percentages e Different sublanguage The sublanguage of the current sentence is different from the sublanguage of the retrieved crossTank entry Example American English instead of British English User Manual crossAuthor crossAuthor Linguistic 33 3 Using crossAuthor e Switched words The sequence of the words in the current sentence is different from the sequence in the retrieved crossTank entry Example the installed software vs the software installed e Different special characters The special characters in the current
36. cally and are not to be translated Therefore the contents should not be searched for in crossTank If the tag is not defined as a tag to be ignored the contents of the tag will be searched for in crossTank XMetaL Author Enterprise crossAuthor Linguistics xml File Edit View Insert Tools Table Repository Projects Comment Section Annotations Window Help nu S d 9 BP dq BB m TT U Me EB 2 ma amp o 3 54 Gut Ws LiteralLayout v mm Ll IS P4 exa cue Cl OSSAuthor Linguistica cm ee lag Definition Para Ignoring an internal tag E Annotation 1 Internal Tags looks like this Zi Para External tags can also be ignored lt Para LiteralLayout gt Dr 100 AGE x023 Alpha Para This makez sense for elements with irrelevant content L Para gt Sometimes tags are inserted L Emphasis without spaces lt Emphasis which might be problematic a E LastModDate ast modified Monday March 16 2015 4 40 28 PM B ER m S ea 9 Article Sect LiteralLayout crossAuthor a mg B v crossAuthor crossTank Lj e 4 1 99 REGE x024 AB y E g 2 Todo this open crossAuthor settings and go to the Tag definition tab Click Add to define a new tag 4 Specify the name of the tag in this case LiteralLayout You do not need to enter the angle brackets and gt 5 Select External and Ignore from the drop down lists Add Tag oa Mame LiteralLayout Ex
37. cccesneeeeeeeeaneeeeeseeaneeeeesseaneseeeseaas 57 S CA ee PHI 57 42 2 ingulsliecesassoscenuoressncud R E e e ud he eiu ace US eee 58 q22 Lad DONO useosiceiieesuesetnduecotudek EA 59 4 3 WORKING WITH CROSSAUTHOR LINGUISTIC esee eene 59 43d Shoneub lt T icon meses ee Omm IPAE aps E ana ird 60 dO EVES CAC scc eats ecu redeem ostio taba sed oed E ELE 60 43 21 GLAT Ghecksri Detalle coto oett ea a eet o voc E Een E aE 61 43 2 2 Correction WINGOW ea eto ee eoe cea cope obe aon aep eee ETE 62 4 3 2 3 Color Highlighting of Errors in Word Documents sees sese eee eee 64 4 3 2 4 Icons in the Correction Window eeeee nnn 65 4 3 2 5 Correction window shortcut Keys sse eee eee ee 65 433 DOGument Check scettur asiento Rees eps ipd ces 65 4 3 3 1 Executing the Batch Check for an Existing Document 66 4 3 4 Extraction of term Candidales 2 e Ea o eta Tri cet aca eus 67 4 3 4 1 Extracting Term Candidates 68 4 3 4 2 Term Candidate Extraction ICONS sss eee 70 N35 LINOUISHC REDON vnica tiat x sen iu dat est pU Lupa Ue risu eei UE 70 4 3 6 Caching Check Hesults eee 71 5 Special Features of Some crossAuthor Add ons 72 5 1 CROSSAUTHOR FOR WORD sese 72 5 1 1 Handling Forbidden Terms esses enean 72 5 1 2 Treatment of Uppercase Text sss senes 72 o2 GHOSSAU
38. ce packs A minimum screen resolution of 1024 x 768 pixels is required 1280 x 1028 pixels recommended User Manual crossAuthor crossAuthor Linguistic 8 2 Installation crossAuthor Linguistic The use of crossAuthor Linguistic requires CLAT Controlled Language Authoring Tool to be installed Only version 5 3 1 is supported In addition version 3 5 of Microsoft NET should be installed on the server on which the Across Language Server is installed It is required for terminology exchange between the Across Language Server and the CLAT Server Please refer to the documentation in the CLAT installation package for details on the CLAT installation and configuration 2 1 3 Supported Versions of Source Text Editors crossAuthor supports the following source text editors in the product versions listed below Please note that source text editors are supported as 32 bit versions only The use of 64 bit versions is currently not possible However documents that were created with a 64 bit version but opened with a 32 bit version can be processed with crossAuthor Adobe InDesign crossAuthor for InDesign supports InDesign versions CS2 CS3 CS4 CS5 CS5 5 and CS6 Please note that due to limitations on the InDesign side crossAuthor for InDesign does not support parallel installation of InDesign versions 5 0 and 5 5 Adobe FrameMaker crossAuthor for FrameMaker supports FrameMaker versions 7 0 7 1 7 2 8 0 9 0 10 0 and 11 0
39. ch crossTank and crossTerm are searched for matching entries can be set in the respective settings see page 27 If several crossAuthor add ons are installed on one computer and several source text editors are open at the same time only one add on needs to be started In this case crossAuthor automatically identifies the source text editor in which text is currently being entered and performs the needed search queries User Manual crossAuthor crossAuthor Linguistic 21 Smart search o Inserting search hits crossTank attributes 3 Using crossAuthor 3 2 2 crossTank Window crossAuthor crossTank E i The crossTerm Terminology System 1 100 The crossTerm Terminology System Web site Across features dp B E 2 58 The crossTerm terminology system is one of the main components of Across i E mm 3 C 5pts second part of the installation is now complete The Across Server has been set up completely including the crossTank translation memory and the crossTerm ip 4 C 5pts The crossTerm Window The interface to integrated of Across FOO While you enter your source text in the editor the search for matching entries is automatically initiated in the Across translation memory crossTank The search which is carried out in crossTank means first of all the so called fuzzy search crossTank is searched for sentences which wholly or partially correspond to the current sentence or a sentence fragment in the so
40. characteristics of the font 66 However the limited size of these displays makes the localization of display texts a challenge For example the translator needs to observe text length or pixel count restrictions as well as the characteristics of the font Change selection 7 The sentences containing potential errors are displayed To check a potential error click the source sentence in the report to go the corresponding sentence in the source document Click the icon to print the report Use the icon to copy the report to the clipboard From here you can use the keyboard shortcut Ctrl V to paste it into another User Manual crossAuthor crossAuthor Linguistic 46 Changes to the source 3 Using crossAuthor application e g Microsoft Word for further editing Click the icon to save the report as an HTML or XML document Found crossTank entries can be inserted directly in your source document Further information on this topic is available in the following chapter 3 4 2 Accept Changes In addition to checking source texts you can have changes performed to your source document directly from the report of the batch mode Thus crossTank entries found during the batch check can be inserted in your source document The inserted crossTank entries will replace the corresponding sentences in the source document 1 To perform changes select the crossTank entries to be inserted in y
41. costs per word crossAuthor Detail Report Across Fact Sheet en do Please define the desired match ranges and the probability for sentences in this range to be applied You can also adjust the translation costs for every match range From Z gt mat Probability to be applied Price 100 ILU 0 00 90 20 TU 60 Add Edit Delete Do not open or edit another document in the same program while the document check is being executed Checked 0 paragraphs of 30 5 Click Add to define a new match range First enter the bottom limit of the match range i e 90 for the match range 99 90 The top limit of the match range is automatically determined by the existing match ranges Additionally enter the probability of application of the respective match and the translation costs per word in Euros Then click OK Define Parameters From match Probabaity Price 90 100 50 03 Cancel 6 Proceed in the same way to define all desired match ranges Then start the analysis of the current document by clicking the corresponding button 7 Following the analysis the detail report is displayed automatically Apart from the total number of sentences and words in the document the report shows the number of terms found sorted by standard terms and do not use words Furthermore the report contains the crossTank matches found for the document Apart from the individual match ranges 100 90 99 etc the repetitions wit
42. cument SIS eke 4 3 2 5 Correction window shortcut keys The following shortcut keys guide your work with correction window Keys Function Ctrl Shift Alt Left Arrow Go to previous error Ctrl Shift Alt Right Arrow Go to next error Ctrl Shift Alt Up Arrow Go to previous proposal Ctrl Shift Alt Arrow Down Go to next proposal Ctrl Shift Alt Enter Apply proposal Ctrl Shift Alt backspace Check current paragraph again for errors Ctrl Shift Alt Switch between correction window tabs German keyboard layout Ctrl Shift Alt English keyboard layout 4 3 3 Document Check Checking existing With the batch check existing source texts can be checked for spelling grammar style documents terminology and abbreviations A special correction window enables the quick and efficient correction of the errors User Manual crossAuthor crossAuthor Linguistic 65 4 Using crossAuthor Linguistic Further information on individual CLAT checks and or correction window is available on page 61 and 62 respectively 4 3 3 1 Executing the Batch Check for an Existing Document Proceed as follows in order to check an existing document 1 Open the document you want to check in the respective editor and start crossAuthor Linguistic First you should determine which checks are to be carried out To do this go to the Linguistic tab of the crossAuthor Linguistic settings Right click the crossAuthor icon X in the system tray at the b
43. d in to crossTerm Web with the user ID with which you are currently logged in to the Across Server In addition to terminology research this enables you to create new terminology and or edit existing terminology depending on your rights Finally you can also define various filters for refining the search in crossTerm These filters can be combined freely The following filters are available System attributes Z System attributes V Entry level TD pae CIReatons j E Manual Term level L Users Date Using the search filter System attributes you can search for entries and or terms to which specific system attributes have been assigned You can search for entries and or terms containing the standard system attributes Project Relation and Subject and for those containing user defined system attributes Instances r v Default Across Server FL indexes T Term picidists C Users m B User Manual crossAuthor crossAuthor Linguistic 31 3 Using crossAuthor The search filter Instances enables the filtering of entries or terms by crossTerm instances The filter is organized hierarchically At the top level you can first select the required crossTerm instance At the next level you can filter the entries or terms by the utilized entry and term picklists or text fields Users Users Sonja Wagner 2 E Modified by L L Date C Homographs The search fi
44. document wid I Ole Across features_EN docx Microsoft Word D Home Insert Page Layout References Mailings Review View Acrobat A OQ m A l BIH i i dE P ka Arial 13 A a Aari TD AaBbCcDe AaBbCcD AaBbCt _ PA B Paste Bl Uc dex x S Avoid em dashes mE fomes Clipboard A Font F Q Style Ref pr Type Proposals Details Examples E ramma Avoid em dashes E o Rephrase the sentence or split it in two is 2 Orthography em dashes intemupt the flow of sentence processing F 3 Orthography s811en 4 Style 5 Orthography EIE NN Translating with Across The BIBSSBESN Multiformat editor is Ml HeSiged to meet translators requirements in the best way possible The translator s main work environment is crossDesk the Across multiformat editor All information relevant for the translation is displayed in this editor outside the document format Thus translators x can concentrate on their actual work and do not need to be concemed with the idiosyncrasies of the document format in question Z 4 m Il gt Page 1 of2 Words 819 lt English U S lea 120 A different color is used for each of the CLAT error categories spelling grammar style terminology abbreviations When an identified highlighted error is corrected the color highlighting is removed automatically and does not need to be removed manually from the document The color highlighting of CLAT
45. double click or shortcut key A crossTank hit is displayed even if no translation is available in the native language but only in another target language crossAuthor crossTank E lt Localizing Display Texts 1 E 10096 Localizing Display Texts censal j GN 5 s s s s s s s s lt lt lt Zu 2 ES 5496 Localizing apps EB Apps lokalisieren x This increases the number of crossTank search hits that you can use for writing the source text in the foreign language You can enable the source text creation in the foreign language by selecting the option Write in source language under the General tab of the crossAuthor settings see page 27 Writing source texts in the native language In this variant of the non native mode you can first write source texts in your native language Both in crossTank and in crossTerm the search hits are displayed in the native language along with translations in the foreign language i e in the language in which you want to write the source text Simply insert the translations from crossTank in your source text via double click or shortcut key You can enable the source text creation in the native language by selecting the option Write in native language under the General tab of the crossAuthor settings see page 27 Example Your native language is English The language in which you want to prepare source texts Is German Selected setting Write in source language Th
46. e 6 0 Setup ze Welcome to the crossAPI Interactive Setup Wizard The Setup Wizard will install crossAPI Interactive on your computer Click Next to continue or Cancel to exit the Setup Wizard Back Next Cancel 13 Now the generic softkey is defined This softkey is responsible for authenticating the crossAPI Interactive user against the Across Server Click Select to select the generic softkey Instructions for creating generic softkeys are available on page 16 Click Next to continue with the installation User Manual crossAuthor crossAuthor Linguistic 14 2 Installation 3j crossAPI Interactive 6 0 Setup Connection to Across Server Select and register a softkey CAP file You can create softkeys or generic 5 Location of the softkey or generic softkey C Users support Desktop crossAPI_IA cap Select Details of the softkey or generic softkey Installation Name Across Systems GmbH Database Type Microsoft SQL Server Database Name across Database Location WIN CGSAAPSLLRD Server Address WIN CGSAAP6LLRD 2309 cane 14 Click the button to start the installation Upon completion of the installation click Finish 15 Now crossAuthor will be installed using crossAuthor for Word as an example Click Next gt to begin the installation ty crossAuthor for Word 6 0 Setup Welcome to the crossAuthor for Word BP Setup Wizard tw Sell b The Setup Wizard will install crossAuthor for Word
47. e available the softkey will be deactivated automatically Further information on creating softkeys and on configuring Across users is available in the Administrator Manual and User Manuals of Across and in the respective online help 2 3 Installation of crossAuthor The following instructions describe the client side installation of crossAuthor including the required Across component crossAPI Interactive Before installing crossAuthor you should make sure that there are no processes of the corresponding source text editor currently active Meaning that e g Word should be closed MS Outlook should also be closed if you use Word as an e mail editor To install the required component crossAPI Interactive you need a generic softkey which you will have to enter during the installation This softkey is responsible for the authentication with the Across Server If you do not have a generic softkey please contact your Across system administrator who will be able to create one for you If you are an Across system administrator follow the instructions starting on page 16 to create a generic softkey 1 Login to your PC as a user with administrator rights 2 f necessary unzip the archive file with the Across installation files e g if you downloaded the Across installation files and save the extracted files to your hard disk 3 Execute the file setup exe to launch the Installation Wizard that will lead you through the installatio
48. e language direction for the text display is German English You write the source text in German and can insert any German search hits from crossTank in the document Selected setting Write in native language The language direction for the text display is English German You write the source text in English and can insert any German search hits from crossTank in the document Using the T icon in the crossTank window you can toggle the selected variant of the non native mode whenever necessary while working with crossAuthor User Manual crossAuthor crossAuthor Linguistic 52 Adapting the position and size 3 Using crossAuthor crossAuthor crossTank H Zn no results found gt Checking Source Texts Written in the Non Native Mode With the help of the batch mode you can check whether the created source text still contains any sentences in the wrong language For this purpose the batch mode report lists the sentences below a defined match rate under Sentences not considered When using the non native mode one reason for this may be that the sentences found are not available in the actual source language but in a wrong language If you write the source text in your native language and subsequently translate the text to the foreign language with the help of the crossTank hits the sentences found may still be available in your native language not in the actual source language 3 Customizing crossA
49. e the State filter to filter the search according to this criterion 3 3 3 crossTerm E Settings General crossTank crossTerm Penalties Tag Definition Maximum word combination length 3 URL cross Term Web http localhost cross Tem Web cross Term Web dll Anonymous access Filters System attributes L Users s Cancel User Manual crossAuthor crossAuthor Linguistic 30 o crossTerm Web Search filters 3 Using crossAuthor Click the crossTerm tab of the crossAuthor settings to determine the maximum number of hits to be displayed Furthermore you can determine the maximum length of word combinations A word combination consists of individual semantically linked words such as New Testament or table of contents You can additionally enable the connection between crossAuthor and crossTerm Web by entering a corresponding web address URL if crossTerm Web is configured on the server side crossTerm Web enables browser based access to the terminology system via the Internet This makes it possible for a user working in crossAuthor to view existing crossTerm entries and if needed create new entries via crossTerm Web Using the option Anonymous access you can determine how you want to access crossTerm Web If the option is enabled authentication will not take place and the use of crossTerm Web will be limited to terminology research If the option is disabled you will automatically be logge
50. ection 2 1 5 Arial Unicode MS Font The font Arial Unicode MS is required for working with Across otherwise the Across desktop cannot be adequately displayed Arial Unicode MS Standard contains the characters of nearly all character sets used throughout the world This guarantees that in addition to the crossAuthor interface documents can be displayed correctly in nearly any language including documents in Arabic or Asian languages If the font Arial Unicode MS Standard has not been previously installed Across will indicate this in a corresponding dialog after installation Across Installer Arial Unicode MS font is not installed If you have a legal MS Office license please press Yes and you wil continue and install the font if you do not please press No Ma Click Yes if you have the needed Microsoft Office license The required font will then be automatically installed 2 2 Licensing and Requirements on the Across Side For you to be able to use crossAuthor certain requirements are to be met It is necessary for example that crossAuthor be licensed both on the server and on the client side Moreover an Across Language Server must be configured On the server side the licensing takes place by means of an additional license for crossAuthor For the client side licensing an additional license is required for each crossAuthor Client For the licensing of crossAuthor Linguistic an additional license is r
51. ed The project must be entered in exactly the same way as it was saved in UMMT In addition you can enable a context sensitive check This function enables the application of different rules for various parts of source texts The rules are defined in a file individually provided by Across For certain tags or formats of the source texts e g headlines and list User Manual crossAuthor crossAuthor Linguistic 5 4 Using crossAuthor Linguistic elements it is possible to define rules that determine how the respective contents are to be treated Currently the context sensitive check is available for MS Word XMetaL Arbortext and FrameMaker For further information on the context sensitive check and on the file containing these sets of rules please contact our Across Professional Services team e g by e mail to professional services across net Click Clear cache to delete the cache file of the opened document Further information on cache files is available on page 71 4 2 1 2 Linguistic Under the Linguistic tab you can configure settings for the extraction of term candidates and check criteria for the machine review Please note that it is not possible to restrict the write rights for crossTerm E Settings General cross Tank cross Tem Penalties Tag Definition Linguistic CLAT Tem candidates Instance Default across Server Choose text field forthe context Sample sentence Ternm vi Check criteria qi I 6
52. efault crossAuthor for FrameMaker does not know whether the tags are external or internal tags and therefore assumes that the tags are external tags Therefore before you start working with crossAuthor for FrameMaker define the internal tags you are going to use in your FrameMaker documents in crossAuthor In this way you can make sure that search requests especially in crossTank will be duly executed and the search results will be correct The internal tags are defined in the Tag definition tab of the crossAuthor settings Instructions on defining internal tags are available on page 36 5 4 2 Limitations of the Change Tracking FrameMaker features an option for tracking text changes in the document Due to limitations of the API interface of FrameMaker which crossAuthor for FrameMaker makes use of text changes made with crossAuthor in the FrameMaker document cannot be tracked Therefore the changes in the text are displayed as normal text and are not highlighted 5 4 3 Limitations of the Undo Function When using FrameMaker in connection with crossAuthor or crossAuthor Linguistic the FrameMaker function Undo is not available For example the insertion of a sentence from the crossTank window or the adoption of a proposal from the crossAuthor Linguistic correction window cannot be undone by means of the respective FrameMaker function However the Undo function is generally available in FrameMaker 5 5 crossAuthor for Excel
53. elected the extraction of term candidates without user interaction no result window will be displayed as the term candidates have already been sent to crossTerm User Manual crossAuthor crossAuthor Linguistic 68 4 Using crossAuthor Linguistic E Term Candidates E Candidates Total 55 approved 55 with attachment 55 Term candidate Termminokxyy System cross Desk document format Attached term context The translator s main work environment is crossDesk the Across multiformat editor All information relevant for the translation is displayed in this editor outside the document 34 format Thus translators can concentrate on their actual work and do not need to be e The translators main work environment is crossDesk the Across multiformat editor All information relevant for the translation is displayed in this editor outside the document format Thus translators can concentrate on their actual work and do not need to be concerned with the idiosyncrasies of the document format in question i m Select All Unselect all The results window consists of three parts The upper part see 1 shows the identified term candidates By enabling the checkboxes you can select the term candidates that are genuine terms to be created automatically in crossTerm Confirm and the ones that are to be included in the term candidate filter in UMMT Reject Moreover you can select the term candidate with the left
54. ents with irrelevant content E Para Sometimes tags are inserted Emphasis gt without spaces lt Emphasis which might be problematic 4 e this lt Para E LastModDate ast modifigd Monday March 16 2015 4 40 28 PM E lese 2 Article Sect Para zx T crossAuthor P crossAuthor crossTank IR 4 14 0100 gne ing an internal tag lt Annotation gt lt Annotation gt looks like this i 3 3 5 3 Ignoring External Tags By default crossAuthor hides external tags and merely displays the texts and internal tags they contain In some cases however you may want external tags to be ignored entirely by crossAuthor including all information they contain Ignored tags are not searched for in crossTank which is especially useful for excluding non translatable strings generated by the respective source text editor from the search For this external tags can be set to Ignore These external tags including any texts and internal tags will not be searched for in cross Tank Add Tag Mame sample_tag External bd Ignore TT boumi og porc s spaces User Manual crossAuthor crossAuthor Linguistic 40 3 Using crossAuthor Application Example XMetaL Ignoring External Tags The following example demonstrates the definition of external tags as tags to be ignored in crossAuthor for XMetaL 1 For example assume that the contents of the external tag lt LiteralLayout gt are generated automati
55. equired on the client side for each crossAuthor Client Moreover a user with any name belonging to a group with the read rights for crossTank e g translators must be created in Across To do so enter the Users module in Across via gt gt Administration gt gt Users select the respective user and click Properties In the Membership tab you can allocate the user to the respective groups User Manual crossAuthor crossAuthor Linguistic 10 eu 2 Installation For working with crossAuthor a softkey is required Softkeys are used to connect crossAuthor to the Across Server and to authenticate users with the server and are created in the Softkeys module of the crossAdmin the administration software of the Across Language Server If necessary contact your Across language Server system administrator for additional information Information on creating softkeys is available in the administrator manual of the Across Language Server which can be downloaded e g from the documentation section on the Across website at www across net en documentation If the crossAuthor user for which the softkey was created only uses crossAuthor and does not use Across otherwise the softkey can be deactivated after creation by means of the corresponding button in the Softkeys module of crossAdmin In this way you can ensure that no additional client license of Across is used for this crossAuthor user If there is no more client licens
56. er the tag The search hit in crossTank now is a 100 match XMetaL Author Enterprise crossAuthor Linguistics xml File Edit View Insert Tools Table Repository Projects Comment Section Annotations Window Help Qui e d 9 BF qq YER O p TT U Pre G S e 4 o0 3 AU d LJ Wu ES Para v mm Ul Ri Pol ou cu CrossAuthor Linguistic cm eie lag Definition RR Ignoring an internal tag E Annotation 1 Internal Tags looks like this L Para External tags can also be ignored EiLiteralLayout Dr 100 AGF x023 Alpha QLiteralLayout zi Para This makes sense for elements with irrelevant content CIR Sometimes tags ardlinserted ERED without spaces ERI which night be problematic EJ LastModDate ast modified Moftday March 16 2015 4 40 28 PM d e e Article Sectl Para s crossAuthor crossAuthor crossTank problematic 1 100 e ee 2s tags are inserted lt Emphasis gt without spaces lt Emphasis gt which might be problematic i EW 3 4 Batch Mode You can use the batch mode to check if crossTerm and or crossTank entries have been used or not in legacy documents and if necessary make changes regarding unused crossTank entries 3 4 1 Checking Source Documents Proceed as follows to start the batch mode and to check a source document 1 Start crossAuthor and open the document you wish to check 2 Start the batch mode by right clicking the crossAuthor icon Xa in the system
57. erm Web must be configured in the crossTerm settings of crossAuthor see page 30 Please note that you need to be a member of the respective user group and have the appropriate rights in order to be able to work with crossTerm Web The normal crossTerm rights will apply if you are not a member of the crossTerm Web user group 3 2 4 Shortcut Keys The following shortcut keys guide your work with crossAuthor Keys Function Ctrl Shift Alt A Show or hide cross Tank window Ctrl Shift Alt E Show or hide crossTerm window Ctrl Shift Alt B Start batch mode see page 44 Ctrl Shift Alt D Create detail report see page 48 3 3 Settings Right click the crossAuthor icon Sy in the system tray at the bottom right edge of the screen to access the crossAuthor settings Select the command Settings from the context menu User Manual crossAuthor crossAuthor Linguistic 25 3 Using crossAuthor Show crossTerm Window Strg Umschalt AIL E Show crossTank Window Strg Umschalt Alt A crossAuthor Linguistic Reports EE Help About Exit A dialog for configuring the settings appears K Settings Penalties Tag Definition Linguistic CLAT General cross Tank cross Term Source Language E English w Sublanguage EJ United States v Non native mode Enable non native mode Enable automatic switch to Write in source language Native Language B Geman w Sublanguage BB Gemany 2 Write in source language Write in native lan
58. errors can be activated by means of an option in the Linguistic tab of the crossAuthor Linguistic settings t Settings General crossTank crossTem Penalties Tag Definition Linguistic CLAT Term candidates Instance Default across Server v Choose text field for the context Sample sentence Tem v Check criteria Type Abbreviation Grammar Orthography Style Terminology p SIMS Select All Deselect All lgnore 100 matches Show error report after completion v Highlight errors with different colors only Word User Manual crossAuthor crossAuthor Linguistic 64 4 Using crossAuthor Linguistic Following colors are used for highlighting error categories Color Error category Style e g avoid first person green opelling e g upper and lower case red Terminology referring to company terminology blue L4 Grammar e g wrong comma yellow ES Abbreviation e g unknown or not official abbreviation pink 4 3 2 4 Icons in the Correction Window The correction window contains the following icons Icon Description Go to the previous error or to the previous correction proposal Go to the next error or to the next correction proposal Adopt the correction proposal for the current error Adopt the correction proposal for all occurrences of the error in the document Reject the correction proposal for the current error Reject the correction proposal for all occurrences of the error in the do
59. existing crossAuthor add ons for translation oriented authoring for MS Word MS PowerPoint MS Excel Adobe FrameMaker Adobe InDesign JustSystems XMetaL Author PTC Arbortext and MadCap Flare now have access to the crossTank and possibly crossTerm matches as well as to the results of the rule based quality assurance from CLAT This allows checking the correct use of spelling grammar style terminology and abbreviations in texts Moreover the CLAT connection enables the direct integration of the editor in the terminology creation process Thanks to IAl s smart term candidate extraction the editor can directly save auto detected and extracted terminology as entries in the crossTerm database Further information on crossAuthor Linguistic is available on page 55 1 3 About This Documentation This manual addresses users who want to install and use one of the various crossAuthor add ons crossAuthor for Word crossAuthor for FrameMaker etc This manual does not contain information on the use of Across For these instructions please consult the Across user manuals and the Across Online Help This documentation does not contain any instructions on how to use the respective source text editor Word FrameMaker etc either See the documentation of the respective editor for instructions on how to do this This documentation was created using OfficeHelp www officehelp de User Manual crossAuthor crossAuthor Linguistic 5 1 Introductio
60. fault crossAuthor for XMetaL does not know whether the tags are external or internal tags and therefore assumes that the tags are external tags Therefore before you start working with crossAuthor for XMetaL define the internal tags you are going to use in your XMetaL documents in crossAuthor In this way you can make sure that search requests especially in crossTank will be duly executed and the search results will be correct The internal tags are defined in the Tag definition tab of the crossAuthor settings Instructions on defining internal tags are available on page 36 5 2 2 Displaying Forbidden Terms If you use XMetaL Author as a source text editor every word marked as forbidden in crossTerm will be highlighted in color in the document In this way you can correct the unintentional use of these do not use words even during the composition of the source text In the crossTerm settings of crossAuthor you can determine the area of the source document for which the do not use words are to be highlighted Further information on this topic is available in the section on crossTerm settings of crossAuthor on page 30 5 2 3 Text Recognition in Tables InDesign does not support direct text focus in tables i e when you position the cursor in a table or table cell the text contained is not selected automatically This only happens when you execute another action e g when you enter text or click the table anew Generally
61. ge in which he needs to compose the source text Additionally the non native mode can be used in a different variant in which the author writes the source text directly in the foreign language Subsequently he can check and correct his foreign language texts by comparing the texts with the translation in the native language The non native mode is activated and configured by means of options under the General tab of the crossAuthor settings see page 27 K Settings Penalties Tag Definition Linguistic CLAT General cross Tank cross Term Source Language English v Sublanguage United States v Non native mode Enable non native mode Enable automatic switch to Write in source language Native Language B German Sublanguage EB Germany Write in source language L Write in native language _ Limit translation displayto Highest usage count Search Mode Search on idle 500 ms User Manual crossAuthor crossAuthor Linguistic 51 3 Using crossAuthor The two different variants of the non native mode are explained below e Writing source texts in the foreign language In this variant of the non native mode you can write source texts in a foreign language Both in crossTank and in crossTerm the search hits are displayed in the foreign language and additionally in your native language You can correct your foreign language text manually or insert the foreign language search hits from cross T an in your source text via
62. guage L Limit translation display to Highest usage count Search Mode Search on idle 500 ms Cancel The crossAuthor settings cover the following fields e General see page 27 e crossTank see page 28 e crossTerm see page 30 e Penalties see page 33 e Tag definition see page 35 In case of using crossAuthor Linguistic additional CLAT and Linguistic tabs are available featuring all CLAT related settings Information on this topic is available on page 57 Please note that you must exit crossAuthor by clicking Exit see page 54 for the changes to be saved in the crossAuthor settings User Manual crossAuthor crossAuthor Linguistic 26 ig SUsigerossAuhor S 3 3 1 General Settings E 2 Settings EJ Penalties Tag Definition Linguistic CLAT General crossTank crossTem Source Language English y Sublanguage United States v Non native mode v Enable non native mode v Enable automatic switch to Write in source language Native Language E Geman v Sublanguage EB Germany y L Write in source language Write in native language Limit translation display to Highest usage count Search Mode Search on idle 500 ms In the General tab of the crossAuthor settings you can configure general settings Source language First you can select the language and if necessary the sublanguage in which you are currently writing the source text and in which crossTank and crossTerm are
63. have the same patch level If the patch level is identical on both sides the Client can log on to the Server If the patch level is different the Client will download the patch made available by the Server After the patch is downloaded it is installed automatically Subsequently the crossAuthor user can log in as usual Please note that the crossAuthor user should have administrator rights in order to be able to carry out the auto patching If the crossAuthor user does not have the administrator rights for installing the patch the system administrator can selectively expand these rights during the installation Technically this means that the user or user group is granted write access to the crossAuthor program directories thus the crossAuthor user can overwrite the program files in the crossAuthor directories with new patches 3 2 Working with crossAuthor 3 2 1 General crossAuthor assists you in writing consistent documents of a high linguistic quality While you enter your source text in your editor e g Word crossAuthor searches the Across translation memory crossTank and the Across terminology system crossTerm for matching entries The results are displayed in both respective windows of crossAuthor As crossAuthor is designed to write consistent documents crossTank displays similar sentences in the language in which the document is being composed Similarly crossTerm displays synonyms in the same language The language in whi
64. he check a report will show the errors found in an overview The report will be shown if the corresponding option is activated in the Linguistic settings of crossAuthor Linguistic see page 58 Click OK User Manual crossAuthor crossAuthor Linguistic 66 4 Using crossAuthor Linguistic Ak Report Paragraphs checked 37 Errors found 4 Orthography 1 Grammar 1 Style 1 Ternminokxy 0 Abbreviations 1 7 The results are displayed in a compact correction window At the same time the error is marked in the editor and can be corrected directly gt Further detailed information on correction window is available on page 62 wid 9 Ole Across features EN docx Microsoft Word J Home Insert Page Layout References Mailings Review View Acrobat A Q EM X oe 2 jm i te ee P ga Arial 10 A A Aa ka r3 2r c zn in AaBbCcDc AaBbCt l PA d y R i A W A M i Editi Paste y B Z U s amp ex x ab A ENTRE YR d Normal TNoSpaci Heading cete Clipboard Font Paragraph Styles Fg CA I SZICALIIELT NY IIT 7 Wet MM i l l This construction uses passive voice p The crossDesk multiformat editor is e E m gt gt S v requirements in the best way possil ire ae terial d The translator s main work environment is crossL Type Proposals Details Examples K relevant for the translation is displayedinthisedi 4 sts a uses passive voice A can concentrate on their actual wo
65. he wording employed a translation has already been saved in crossTank and crossTerm this minimizes the subsequent translation outlays crossAuthor the solution for translation oriented authoring offered by Across enables you to create documents that are both of high linguistic quality and of a company wide consistency thereby reducing the time and effort needed and of course the costs of their translation crossAuthor consists of an add on for the respective source text editor e g Word and the interface crossConnect for crossAuthor The crossAuthor add on sends the sentence the user is currently working on in the source text editor via an interface to the Across Language Server the Across central platform for all language resources and translation processes This sentence will then be searched for in crossTank the translation memory of Across Relevant search hits are then passed again via the interface to the crossAuthor add on and are displayed in the corresponding crossTank window of crossAuthor At the same time crossTerm the terminology system of Across is searched for any corresponding words in the current sentence Here too the relevant search hits are transmitted to the crossAuthor add on via the interface and displayed in the crossTerm window of crossAuthor The following picture describes the way crossAuthor works Connecting Interface l e editors by means of xoc 1 Central repository 1 crossAuthor
66. hin the document are also shown For example if a sentence occurs three times in a document the sentence is listed once in the respective match range and twice as repetition The New section lists all sentences for which no hits were found in crossTank or whose User Manual crossAuthor crossAuthor Linguistic 49 3 Using crossAuthor match rate is below the defined threshold The price of the lowest match range is automatically used as price per word for this section Finally the saving potential from using crossAuthor and Across is calculated on the basis of the specified costs per word Finally the estimated translation costs for the document are calculated as follows cost of translation total word count in the document x price per word less savings from pre translation repetition word count 100 match word count x price per word and savings potential from the recycling of sentences 3 crossAuthor Detail Report 5 BS crossAuthor Detail Report Document infomation Document name Across Fact Sheet en docx Created on Monday October 20 2014 2 42 45 PM Document Analysis Sentences 57 Words 839 1 Terminology Recommended 25 Do not use 0 2 Translation memory Matching range in Repetitions 100 100 90 99 80 89 70 79 Matching segments 0 55 0 0 0 Total words in matching segments 0 803 0 0 0 Translation cost per word 0 00 0 00 0 03 0 03 0 06 Monetary Analysis Range to be applied Saving pote
67. ilter to activate it and then click Add attributes Name Value Add Attribute M Select the required attribute from the drop down list e g the user defined attribute Document type Name Value Then select the desired value of the user defined attribute in the Value column and confirm your selection User Manual crossAuthor crossAuthor Linguistic 29 eo Combined search 3 Using crossAuthor Mame C List item Paragraph Save Cancel 4 Thus the system attribute filter is set and can be used By clicking Add attribute you can add an additional user defined attribute which you can use to make your search more detailed Moreover you can combine the user defined attributes filter with other search filters Created by The Created by filter can be used to filter Cross Tank entries by specific authors All users created in Across are listed automatically Modified by The Modified by filter can be used to filter crossTank entries by specific users who edited the entries All users created in Across are listed automatically Project The Project filter can be used to search crossTank for translations created within the scope of one or several projects All projects created in Across are automatically displayed State In crossTank there are four options for indicating the state of a crossTank entry Newly inserted Smartly inserted Aligned and Released You can us
68. imported into Across and processed with crossDesk Office applications Text processing Oo 4 e Microsoft Word DOC DOT DOCX and DOCM files 4 m Page 1 of2 Words 818 3 English U S Alaa 2 120 O_O Grammar 1 error s X Click to correct p Right click the crossAuthor icon N in the system tray at the bottom right edge of the screen and select gt gt crossAuthor Linguistic gt gt Check live to activate the live check function 29 You can continue to process your document as usual even when the live search is active However any errors are displayed at the bottom right edge of the screen in the form of pop up alerts in the event of errors User Manual crossAuthor crossAuthor Linguistic 60 4 Using crossAuthor Linguistic how Grammar 1 error s Click to correct To correct the identified error immediately right click the alert A correction window displaying the errors that the program has found so far appears Further information on the correction window is available in the corresponding chapter on page 62 If you do not want to correct the identified error or if you want to correct it later on you can ignore the pop up alert and resume your work The pop up alert will disappear after a short while You can display the correction window at any time by right clicking the crossAuthor icon X5 in the system tray at the bottom right edge of the scree
69. information the editor can easily identify any errors and correct them immediately if necessary A special correction window see page 62 facilitates the quick and efficient correction of the errors wl id O l Across features EN docx Microsoft Word c Home Insert Page Layout References Mailings Review View Acrobat e Qg sx i A a7 idc pg E PA b Pad 10 A a Ar G ese t AaBbCcDc AaBbCeD lt AaBbC a Ss y d Paste B Z U s amp ex x A M A a4 Normal No Spaci Heading1 Change Editing F 2 A A MESS L T g Styles lt Clipboard m Font Paragraph Styles mi CL oa L T ee ea era PELLE LL T T nr eer RO d LOO 5 E3 document format in question Besides the source and target texts the translator sees the translation memory and terminology system search results that correspond to the text segment at hand The display of the document s s structure allows quick navigation within the document The spell check text length check and many other quality assurance features immediately report potential sources of error Accidental formatting of the translation in a way that differs from the source text is also prevented to a great extent A record of the editing state is kept for each text segment allowing management of the workflow for example for systematic proofreading and release after the translation is finished The following document formats can be directly
70. inished The following document formats can be directly imported into Across and processed with crossDesk PAGE1OF2 818 WORDS ENGLISH UNITED STATES crossAuthor crossTank E 2 Besides the source and target texts the translator sees the translation memory and terminology system search results that correspond to the text segment at Marketing IDML Test 3 8 Closing crossAuthor To exit crossAuthor right click the crossAuthor icon Ne in the system tray at the bottom right edge of the screen Select the command Exit from the context menu Show crossTerm Window Strg Umschalt Alt E Show crossTank Window trg Urmschalt Alt A crossAuthor Linguistic K Reports K Settings Help About Please note that you must exit crossAuthor as described above for the changes to be saved in the crossAuthor settings User Manual crossAuthor crossAuthor Linguistic 54 i ij Linguistic intelligence 4 Using crossAuthor Linguistic 4 Using crossAuthor Linguistic In this chapter General see below Administration page 56 Working with crossAuthor Linguistic page 59 4 1 General By integrating CLAT crossAuthor Linguistic adds linguistic intelligence to crossAuthor Thus itis possible to check the spelling grammar terminology style and abbreviations of source texts at a very high quality level by means of automated checks referred to as machine review Moreover crossAuthor Li
71. ition Linguistic CLAT Strong Intemal Normal 7 Due to the definition of Strong as internal tag crossAuthor will now search for the complete sentence in crossTank not only for crossDesk Citation ew The crossDesk multiformat editor is designed to meet Emphasis InlineGraphi translators uirements in best way possible a a the translation is d Tin t rmat Thus translators can concentrate on their m work hd do not need to be concerned with the idiosyncrasies of the document format in question lt Para 2 TT Para Besides the source and target texts the translator sees the translation memory and terminology system gan search results that corresnond to the text segment at hand The denk of the document s structure allows v Underscore Je B Article Sectl Para Strong gt Change Insert Ai translating w Py Ls Rules Checking On NUM gt crossAuthor crossTank ES 3 3 5 2 Ignoring Internal Tags In certain cases you may want to ignore internal tags and their contents when searching crossTank e g to get better search results Some translation memory systems store the non translatable content of internal tags as so called placeholder tags e g lt 1 gt To support these special placeholder tags in crossAuthor you can select Ignore to ignore the tags and their contents Add Tag Name Annotation Internal M Ignore M B Se DOCE E spaces
72. low of sentence processing Orthography 81 len 5 Style Additionally the Examples tab shows an example for the current problem Examples are especially usefully in the case of style problems without correction proposals K This construction uses passive voice 8 4 Style Type Proposals Details Examples Error Orthograph uw After the tap has been tumed off the shaft will move Style Rewrite Orthography After you have tumed the tap off the shaft will move Style Style The correction bar see 4 enables the selection of correction proposals with the arrow keys Additionally correction proposals can be adopted for the current error xl or for all errors in the entire document x by means of the green checkmark or ignored once th or in the entire document S with the red cross If several correction proposals are displayed these can be selected with the mouse or with the arrow keys e and w In this case the icons for changes in the entire document are not active as unambiguous error correction is not possible User Manual crossAuthor crossAuthor Linguistic 63 5 4 Using crossAuthor Linguistic The correction window always remains visible while editing the text however it can be moved to the background using the l icon 4 3 2 3 Color Highlighting of Errors in Word Documents Errors that crossAuthor Linguistic finds in Word documents are now highlighted in color directly in the
73. lter Users enables the filtering of terms by Across users It is possible to search for terms created or modified by these users The two search areas Created by and Modified by are connected by an AND operation By activating both areas you can for example search for terms created by a specific user and modified by another user Date Users in the last day s C in the last months O between 13 o 204 E and e Jo pons The search filter Date can be used to filter all entries or terms by modification or creation date The search can be limited to a certain number of days or months back or to a period between two dates State Instances Users pas In crossTerm there are two options for marking the state of a terminological entry Released and Not released You can use the State filter to filter the search results according to these criteria User Manual crossAuthor crossAuthor Linguistic 32 3 Using crossAuthor Homograph filter System attributes Users Pee Da gt With homographs only C Without homographs onby Using the Homographs filter you can search crossTerm on the basis of homographs You can either search for terms for which crossTerm contains homographs or for terms without homographs Homographs are terms that are spelled identically but have a different meaning and origin and therefore designate different concepts such as bow front p
74. matic extraction of term candidates as new terms can be defined and created even while the source text is being composed One of the advantages of this approach is that the terminology reaches the responsible terminologist faster Term candidates are words that meet certain criteria and have a high probability of being terminology User Manual crossAuthor crossAuthor Linguistic 67 4 Using crossAuthor Linguistic The automatic extraction of term candidates is limited to nouns Other word types like adjectives or verbs are not taken into consideration by the term candidate extraction Words defined as stopwords in Across in the corresponding section of the system settings are never proposed as term candidates 4 3 4 1 Extracting Term Candidates Proceed as follows to extract term candidates from an existing document and subsequently create the terms automatically in crossTerm 1 First open the document from which you want to extract term candidates in the respective editor and start crossAuthor Linguistic otart the extraction of term candidates by right clicking the crossAuthor icon X in the system tray at the bottom of the screen on the right and selecting gt gt crossAuthor Linguistic gt gt Term candidates You can also start the extraction of term candidates with the shortcut key Ctrl Shift Alt T The term candidate extraction can be started at any time However we recommend using only documents that have already
75. matically The newly created terms are tagged with the attribute unreleased In addition you will be added as a user in the categories Created by and Modified by In this way new created terms can be easily found in crossTerm using corresponding filters The term candidates marked as reject are added to the ignore list in UMMT User Manual crossAuthor crossAuthor Linguistic 69 4 Using crossAuthor Linguistic Click Cancel to terminate the processing and close the term candidate window All changes in the window will be discarded 4 3 4 2 Term Candidate Extraction Icons The dialog window of the term candidate extraction contains the following icons Description Go to the previous term candidate context Go to the next term candidate context Term candidate is already stored in crossTerm as a term The term candidate has context Flush the text field for the context For each term candidate insert the first context from the source text in which the term candidate appears Copy the selected text passage to the context area Elie e s 2 4 3 5 Linguistic Report A special linguistic crossAuthor Linguistic report presents all errors found in a document including correction proposals in a clearly structured form 3 crossAuthor Linguistic Report B EE E crossAuthor Linguistic Report Created by Default Created on 3 18 2015 8 35 06 PM Document name Across features EN docx Error type Checked Count Abbreviati
76. mouse button in order to adapt it manually Simply enter the desired change in the text field The Occurrence column shows how often the term candidates occur in the current document Click the head of the Occurrence column to sort the term candidates by their occurrence If a context is available for the term candidate it will be marked with a Ll icon see below The a icon shows that the corresponding term candidate is already stored in crossTerm as a term You can navigate between the individual term candidates with the help of the arrow keys E 1 and w The center part see 2 contains the text that is sent to crossTerm along with the respective term The text will be inserted in the text field which has been selected in the crossAuthor Linguistic settings in the Linguistic tab see page 58 The text can be entered either automatically or manually Using the s and fg icons you can flush the text field or automatically insert the first context from the source text in which the term candidate appears The lower part see 3 only contains context proposals If a term candidate occurs several times in a document you can navigate between the contexts with the arrow keys t and EJ The 5j icon copies the text passage you selected with the mouse to the center part 6 After processing the list of term candidates click Save to send the selected term candidates including any context to crossTerm where new terms will be created auto
77. n About This Documentation 1 3 1 Icons This manual makes use of icons and conventions to facilitate orientation Icon Description Attention This icon indicates information that is essential for a correct use of crossAuthor o on i This icon indicates tips and useful recommendations that facilitate the m work with crossAuthor Additional information This icon indicates additional information and explanations intended to improve your understanding of the feature described Pointer gt This icon points to more detailed information in other chapters or documents G y Optional components Features marked with this icon are only available if you have purchased a corresponding license C crossAuthor Linguistic y Features marked with this icon are only available if you are using crossAuthor Linguistic 1 3 2 Conventions For improved legibility and clarity this manual makes use of the following spelling conventions e Key labels names of menus and commands are presented in bold and spaced typeset e Technical terms are printed in italics 1 3 3 Additional information As the product line of Across and crossAuthor is subject to ongoing development In turn the documentation is also being expanded and updated For the latest version of the documentation and further Across related information visit www across net 1 3 4 Feedback Our objective is to provide all crossAuthor and Across users with optimum working conditions
78. n Pars S Para Besides the source and target texts the translator sees the translation memory and terminology system pans search results that corresnond to the text segment at hand The dienlas of the document s structure allows w Underscore E d gt Article Sect1 Para Strong gt O Change insert translating w Es g A Rules Checking On NUM P crossAuthor crossTank EX no results found 2 Therefore define the Strong tag as internal tag To do this open crossAuthor settings and go to the Tag definition tab Settings General crossTank cross Tem Penalties Tag Defintion Add Remove Import Export Name Type Mode Empty spa 3 Click Add to add an internal tag 4 Add the name of the respective tag in this example Strong bold You do not need to enter the angle brackets lt and gt Then click OK Add Tag Name Strong Internal M Normal nf TH HES R T tir spaces 5 Select Internal and Normal from the drop down lists The option for treating missing boundary tag spaces should be disabled See section Treatment of Boundary Tag Spaces on page 42 Add Tag Mame Strong Internal v Normal M METEO DOE DS spaces User Manual crossAuthor crossAuthor Linguistic 37 3 Using crossAuthor 6 Enter any additional internal tags if needed and confirm your input with OK Settings General cross Tank cross Tem Penalties Tag Defin
79. n and selecting Show correction window We do not recommend executing the live check at the same time as the batch check or the term candidate extraction as this would require two CLAT licenses Please note that the live document check is not available for Excel documents 4 3 2 1 CLAT Checks in Detail The machine review of CLAT is based on CLAT internal system dictionaries grammar and Mpro a program that detects all German morphemes and their possible combinations With this system crossAuthor Linguistic can reliably check documents for spelling grammar style terminology and abbreviations Under the Linguistic tab in the crossAuthor Linguistic settings you can select the CLAT checks to be applied during the machine review Information on this is available on page 58 The following CLAT checks are available Spelling The CLAT spell check detects incorrectly written or unknown words The checks are based on the latest Duden rules Misspelling includes e g e Upper and lower case and e Writing compounds separately or as a single word To clarify unknown words generally means typing errors However unknown words can also be specialized or company specific expressions that are not in the CLAT system dictionary e g e Company names e Product names e Type designations User Manual crossAuthor crossAuthor Linguistic 61 4 Using crossAuthor Linguistic e Terms derived from another language e g the terms
80. n of the crossAPI Interactive Please note that you should run the file setup exe with administrator permissions To do this right click the file and select the command Run as administrator from the context menu 4 Once the wizard has started click Next gt 5 Select the language in which the crossAuthor interface should be displayed and click Next gt User Manual crossAuthor crossAuthor Linguistic 11 2 Installation Across Installation Wizard v6 0 Select product language L k Please select the user interface language in which Across is to be installed on this computer English v A If you are performing an installation of Across the selected language will affect some texts in the SQL database such as workflow names etc If you are applying a patch the default language of the SQL database will not be changed by this setting This setting will only affect the language of the software GUI For more information press F1 z Back Cancel Help 6 Enable the checkbox to confirm that you have read the information and wish to continue with the installation Click Next and select the language in which you want to use Across 7 Enable the checkbox to confirm that you have read the license conditions EULA and accept them Then click Next gt 8 Select the user defined installation In addition a location is suggested for the installation of crossAuthor To change the location click the button and select a different l
81. ncy of the source text Moreover the subsequent translation of the source document would encounter a 10096 match instead of a mere 9596 match The option also ensures that even sentences below the match rate defined above are displayed separately In this way you can get an overview of the sentences that do not yet exist in crossTank or whose match rate is low When using the non native mode the sentences found may exist not in the actual source language but in a wrong language see page 51 5 Now start the verification by clicking the corresponding button 6 The results of this check are displayed in a report 3 crossAuthor batch mode report iim EES crossAuthor Batch Mode Report Created by sonja wagner Created on Monday October 20 2014 2 34 52 PM Document name Across Fact Sheet en docx Statistics Processed sentences 57 Sentences with potential errors 2 Sentences Click on sentence to find it in the source document crossTank results crossTerm results Select All Select All However the limited size of these displays makes the localization of display texts a challenge _ 54 However the limited size of these displays makes the localization of display texts a challenge For example the translator needs to observe text length or pixel count restrictions as well as the characteristics of the font For example the translator needs to observe text length or pixel count restrictions as well as the
82. nguistic enables the automatic extraction of term candidates from existing documents and the transmission of these terms to crossTerm where they can be created as entries These expanded functions of crossAuthor Linguistic are seamlessly integrated in crossAuthor and thus enable the efficient interaction of translation oriented authoring controlled language and term candidate extraction This is possible thanks to the communication between crossAuthor and CLAT the Controlled Language Authoring Tool of the Institute for Applied Information Sciences IAI CLAT is equipped with a linguistic engine i e artificial intelligence that is able to break down and understand the morphological structure of words thereby ensuring the consistency of texts at the linguistic level crossAuthor Linguistic interacts with all editors crossAuthor add ons for which crossAuthor is currently available see page 4 For Word Arbortext XMetaL and FrameMaker CLAT additionally offers a context sensitive search function that enables the individual treatment of individual tags or style sheets With the help of a DTD that must be created especially for CLAT the CLAT server can process tags and style sheets differently and ignore their contents entirely or only for individual style rules For further information on this topic please contact our Professional Services team e g by e mail to professional services across net Apart from the expanded functions cro
83. nitiated in the Across terminology system crossTerm The search is carried out exclusively for source language terms including synonyms do not use terms etc For every term found in crossTerm additional information can be displayed over tooltips this includes attributes such as relation e g customer product group subject project as well as creation and modification date You can determine the information to be displayed in the form of tooltip individually The information to be displayed is set in a separate section of the crossTerm settings of the Across Client Additional information on this topic is available in the corresponding chapter of the user manual Across at a Glance The terms found in crossTerm may be marked with the following icons Symbol Description j There is additional information about this term mt The usage of this term is recommended e This term should not be used cross Tenn cross Tenn Additionally do not use terms are displayed in red By contrast normal or recommended words are displayed in blue crossAuthor supports stemming in crossTerm searches For example if the term engine exists in crossTerm and the current sentence in the editor contains the plural form engines crossTerm will return the entry engine A lot of additional information on the terms found can be viewed by means of tooltips For example information is displayed on the author of the respective term or available definitio
84. ns The definitions are displayed in the language in which the term was searched for You can determine the information to be displayed in the form of tooltip individually The information to be displayed is set in a separate section of the crossTerm settings of the Across Client Additional information on this topic is available in the corresponding chapter of the user manual Across at a Glance User Manual crossAuthor crossAuthor Linguistic 24 1 Terminology work via crossTerm Web 3 Using crossAuthor In the crossTerm settings of crossAuthor you can define filters for refining the search in crossTerm Information on this topic is available on page 30 Handling forbidden terms with crossAuthor for Word While using crossAuthor for Word you can easily identify forbidden words by means of smart tags which are directly displayed in the source text and replace them with suitable synonyms Information on this topic is available on page 72 Displaying do not use terms while using crossAuthor for InDesign 3 2 3 1 Access to crossTerm Web You can use the E icon in the crossTerm window of crossAuthor to access crossTerm Web for viewing and editing existing crossTerm entries and creating new entries via the Internet using only a browser Alternatively you can double click a term displayed in the crossTerm window to open crossTerm Web and display the respective entry In order to use these functions crossT
85. nternal tags and other characters in the crossTank window When using the crossAuthor add ons for Arbortext XMetaL and FrameMaker internal tags contained in crossTank hits are also inserted in the respective documents when copying the hits In certain cases the text can only be transferred from crossTank to the source text without the respective tags For example this is the case if the tags in the current sentence in the source text and the tags in the corresponding crossTank hit are different e g due to a different order and or a different number of tags In cases in which only the text without the tags can be transferred to the source text this is now indicated by means of the amp icon next to the respective search hit in the crossTank window crossAuthor crossTank E This revolutionary device wil significantly improve the quality of your technical documentation without implementing an additional work step 1 A 1pts This repair cannot be carried out on 1 ABS lt 1 gt and 2 ASA 2 amp g ip E 2 A 1pts There is only one way of replacing this part dp E o PF User Manual crossAuthor crossAuthor Linguistic 23 Tooltip information 3 Using crossAuthor 3 2 3 crossTerm Window crossAuthor crossTerm terminology system tem system cross Tenn cross enn While you enter your source text in the editor the search for words contained in the current sentence is automatically i
86. ntial 100 100 100 0 00 90 99 100 0 00 80 89 100 0 00 70 79 100 0 00 60 69 100 1 26 Total 1 26 Summary Total translation cost 50 34 Savings Pretranslation 48 18 Savings Sentence reuse 1 26 Estimated final translation cost 0 90 User Manual crossAuthor crossAuthor Linguistic Percent vR 60 69 New 1 0 21 0 0 06 0 06 50 ig Writing in foreign tongues SUsigerossAuhor S 3 6 Non Native Mode In the field of technical documentation it is not uncommon that authors need to create source texts in a language that is not their native but a foreign language A non native mode is available for such special work situations The non native mode not only enables the display and adoption of crossTank and crossTerm hits in the source language but also of hits in a target language to be defined g kd S5 O lt New Microsolt Word Document docx Word D os crossAuthor crossTerm HOME NSERT DESIGN PAGE LAYOUT REFERENCES MAILINGS REVIEW VIEW Acrobat gn in Lil n r s Sme m b Calibxi Light 16 JA a M7 AaBbCcUx AaBbCcOx AaBbt Paste x B I U lt da x w a yA 4n E NN P Z Normal T Ne Spac Heading Introdu Lion crossAuthor crossTank Et Z introsucton E Eg 100 Introduction ve Eg Einf hrung With the help of the non native mode the author can write in his native language and subsequently adopt the hits from crossTank in the foreign langua
87. nts stated in the following chapter For using crossAuthor the Across Language Server should be licensed and configured accordingly Further information on this is available starting on page 10 The client side installation of crossAuthor will be explained using crossAuthor for Word as an example Installation of other crossAuthor add ons as well as crossAuthor Linguistic is performed in the same way except for the different names of for instance installation files Therefore you can use the installation instructions on page 11 for installing any other crossAuthor add on or crossAuthor Linguistic Further information on installing crossAuthor Linguistic is available on page 16 2 1 System Requirements Before you install crossAuthor make sure that the computers on which you want to install the software fulfill the following hardware and software requirements If necessary install any missing components prior to installation In addition to the following system requirements the requirements of the respective source text editor must be met 2 1 1 Hardware To run crossAuthor on your workstation it should be equipped with a CPU with a clock speed of 1 GHz 2 GHz or more recommended In addition at least 1 GB free RAM 2 GB or more recommended must be available For deploying crossAuthor Linguistic at least 3 GB free RAM are recommended 2 1 2 Software The required operating system is Windows 7 or Windows 8 with the latest servi
88. ny available patches Select the corresponding setting and click Next If you selected the rights customization for Windows users or Windows groups or if you selected not to customize the rights continue with step 12 Otherwise continue with the following step Across Installation Wizard v6 0 Rights adjustment k Across v6 0 offers a functionality called auto patch This feature reduces the administrative efforts after patching the Across Language Server environment It requires to set some specific rights to the Across sub directory for updating Across system files if needed By default this feature is enabled and rights will be set now amp Activate rights for Windows users or groups recommended Activate rights for user defined Windows users or groups only for advanced users O Do not activate any rights not recommended Back Next gt Cancel Help User Manual crossAuthor crossAuthor Linguistic 13 2 Installation 11 Select the users or groups from the list for which you wish to adjust the auto patching rights Click Add to add further users or groups Then click Next gt Across Installation Wizard v6 0 Advanced rights adjustment k The following Windows users or groups are allowed to use auto patching Usergroup name FT users Add Remove m Back Next gt Cancel Help 12 Installation of crossAPI Interactive will start Click Next gt ty crossAPI Interactiv
89. ocation Click Next gt Across Installation Wizard v6 0 Type of installation G y Across detected a clean system without existing Across installation You can choose between a default installation or the user defined installation for advanced users Across Personal Edition with Standby Remote Client O Across Client Across Language Server Across Client Install Across to C Program Files x86 Across tack Ge Ha 9 Enable corresponding checkboxes to install the corresponding crossAuthor add on and crossAPI Interactive Then click Next gt User Manual crossAuthor crossAuthor Linguistic 12 2 Installation Across Installation Wizard v6 0 Select a product 4 9 All available Across products are listed below Please select the Across products you want to install update or remove Product Version Across Client Environment Not installed Not installed Not installed Mot installed Remove E Remove selected products from this computer Install Across to C Program Files x86 Across mex eus Cmem Heb 10 Select whether you wish to adjust the rights for auto patching and if so for which user s The auto patching function will only work if you also use the Across Personal Edition for translations from a customer who has an Across Language Server The auto patching function compares the Across version on your computer with the version of your customer s server and automatically installs a
90. of the batch check see step 6 on page 66 Finally you can determine that the errors identified by crossAuthor Linguistic are to be highlighted in color in the document see page 64 Currently this option only applies to the checking of Word documents 4 2 2 Tag Definition oource text editors for creating XML documents XMetaL InDesign and FrameMaker use tags to indicate formatting styles structures etc By default crossAuthor Linguistic does not know whether the tags are external or internal tags and therefore assumes that the tags are external tags Therefore before you start working with crossAuthor Linguistic define the internal tags you are going to use in your documents created with the corresponding editor In this way you can make sure that search requests especially in cross T an and CLAT will be duly executed and the search results will be correct The internal tags are defined in the Tag definition tab of the crossAuthor settings Instructions on defining internal tags are available on page 35 4 3 Working with crossAuthor Linguistic Apart from the crossAuthor standard functions crossAuthor Linguistic offers the following expanded features e Check Live to check documents during their creation For further information see page 60 e Check Document to check already existing documents For further information see page 65 e Extraction of term candidates to automatically extract terms from already exi
91. oftware distribution mechanism is executed via the network from a central source e g by the system administrator For this the files to be installed must be on hand in the form of installation packages in the MSI format Especially if you need to install a large number of crossAuthor Clients the workload can be reduced substantially by means of an installation via auto deployment Please note that after installing crossAuthor via auto deployment the latest patch must be installed For further information on auto deployment please contact our support User Manual crossAuthor crossAuthor Linguistic 18 3 Using crossAuthor 3 Using crossAuthor In this chapter Starting and logging in to crossAuthor see below Working with crossAuthor page 21 Settings page 25 Batch mode page 44 Detail report page 48 Non native mode page 51 Customizing crossAuthor page 53 Closing crossAuthor page 54 3 1 Starting and Logging in to crossAuthor The following instructions will explain how to start and log in to crossAuthor For logging in to crossAuthor you will require e The softkey you received from your system administrator or customer Softkeys are used to connect crossAuthor to the Across Server and to authenticate users with the Server e Your Across user name and password if applicable both of which you received from your system administrator or customer 1 First open your source text editor e g
92. on Yes 12 Grammar Yes 25 Orthography Yes 40 Style Yes 29 Terminology Yes 0 Details Hide Abbreviation Show Grammar Hide Server context Details Proposal Check whether this is a sentence that should have a punctuation mark at the end Insert a Translating with Across punctuation mark such as if appropriate g523en The crossDesk multiformat editor is e g desiged to meet translators requirements in the best way possible Should these words be separated by a blank g331en The translator s main work environment is crossDesk do d cccaficr Should these words be separated by a blank g331en The translator s main work environment is crossDesk iin Anim llic editor This determiner takes a noun phrase Check if there is a mistake gESL453en Besides the source and target texts the translator sees the translation memory and terminology system search results that correspond to the text segment at hand Body parts are accompanied by possessives like my your his her its our their gESL343en The following document formats can be directly imported into Across and processed with crossDesk Should these words be separated by a blank g331en Check whether this is a sentence should have a punctuation mark at the end Insert a Microsoft Word DOC DOT DOCX and DOCM files punctuation mark such as 1 if appropriate p v i In the report problematic sentence
93. ottom right edge of the screen to access the crossAuthor settings Select the command Settings from the context menu Show crossTerm Window Strg Umschalt Alt E Show crossTank Window Strg Umschalt Alt A crossAuthar Linguistic K Reports K Enable the checkboxes of the required checks Only the error categories marked with a checkmark are displayed upon completion of the machine review Furthermore you can exclude 10096 matches from the check For example this may be useful if you already have a very extensive translation memory and want to prevent the entries from being modified by the checks e g for cost reasons otart the batch check by right clicking the crossAuthor icon X in the system tray at the bottom of the screen on the right and selecting from the opening menu gt gt crossAuthor Linguistic gt gt Check document You can also start the batch check with the shortcut key Ctrl Shift Alt B Please note that the batch check of very large documents e g Excel files with tens of thousands of rows will take some time At times the check may exceed the load capacity of the respective editor We recommend deactivating the change tracking for batch checks of XMetaL documents If several documents are open for which the batch check could be conducted a dialog window will appear Select the desired document T Documents Across Fact Sheet en dacx Available documents crosslerm Facts EN docx After t
94. ou install a new version of the editor for which you use crossAuthor crossAuthor must always be reinstalled after the version update Therefore before updating the version you check whether crossAuthor is available for the new editor version If necessary contact your account manager at Across Systems in order to get the latest version of crossAuthor and the latest patch To update the editor version proceed as follows 1 First uninstall crossAuthor The best way to do this is to use the setup exe file which is contained in the crossAuthor installation package Select the option Remove components and then the respective crossAuthor add on e g crossAuthor for Word For information on uninstalling crossAuthor is available on page 76 2 Subsequently install the new version of the editor 3 Then install the latest version of crossAuthor Again use the setup exe file to do so Further information on installing crossAuthor is available on page 11 4 Finally install the latest patch of crossAuthor if such a patch is available User Manual crossAuthor crossAuthor Linguistic 76 7 Uninstalling 7 Uninstalling Proceed as follows to uninstall crossAuthor 1 6 The best way to uninstall is by running the setup exe which you have already run for installing crossAuthor Once the wizard has started click Next Confirm that you have read the information and wish to uninstall Across Then click Next gt En
95. our document by activating the respective checkboxes To check whether you want to have a sentence in the source document replaced by a retrieved crossTank entry you can click the particular source sentence in the report crossAuthor will go to the selected position in the source document and mark the sentence After having marked all needed changes click Change Selection in order to start the replacement process of the selected crossTank hits 3 crossAuthor batch mode report Eus 58s Li crossAuthor Batch Mode Report Created by Default Created on Tuesday March 17 2015 4 43 39 PM Document name Translating with Across EN docx Statistics Processed sentences 17 Sentences with potential errors 2 Sentences Click on sentence to find it in the source document crossTank results crossTerm results C Select All Select All The translator s main work environment is crossDesk 71 The translator s main work environment is crossDesk the Across multiformat editor Translators can concentrate on their actual work and do not need to be concerned with the idiosyncrasies of the document format in question v 92 Thus translators can concentrate on their actual work and do not need to be concerned with the idiosyncrasies of the document format in question Change selection 3 The replacements will be carried out Upon completion of the replacement process click Finish y crossAuthor The crossTank hits
96. pelling of the tag name is case sensitive Therefore the spelling of the a tag in crossAuthor must correspond to the spelling of the tag in the respective source Uppercase documents For example if the document contains the internal tag lt strong gt be sure to lowercase spelling enter strong not Strong for the tag definition in crossAuthor User Manual crossAuthor crossAuthor Linguistic 35 o SUsigerossAuhor S You can edit the settings of existing tags by making the required changes directly in the list of tags Use the Import and Export buttons to import a list of tag definitions as XML file or to export the existing list of defined tags as XML file 3 3 5 1 Defining Internal Tags By default crossAuthor does not know whether the internal tags are external or internal tags and therefore assumes that the tags are external tags For the individual editors you can define which tags are internal tags Therefore before you start working with crossAuthor add ons crossAuthor for XMetaL Arbortext and FrameMaker define the internal tags you are going to use in the respective documents in crossAuthor In this way you can make sure that search requests in crossTank will be duly executed and the search results will be correct Proceed as follows to define an internal tag 1 To do this open crossAuthor settings and go to the Tag definition tab 2 Click Add to define a new tag 3 Then enter the tag name
97. r must be entered in the crossAuthor Linguistic settings see following chapter User Manual crossAuthor crossAuthor Linguistic 56 4 Using crossAuthor Linguistic 4 2 1 crossAuthor Linguistic Settings When using crossAuthor Linguistic the two additional tabs CLAT and Linguistic in the crossAuthor settings feature all CLAT related settings Right click the crossAuthor icon Wh in the system tray at the bottom right edge of the screen to access the crossAuthor settings Select the command Settings from the context menu Show crossTerm Window Strg Umschalt Alt E Show crossTank Window Strq Umschalt Alt A crossAuthor Linguistic Reports K Help Abaut Exit 4 2 1 4 CLAT Under the CLAT tab you can configure basic settings for the use of crossAuthor Linguistic K Settings General cross Tank cross Term Penalties Tag Definition Linguistic CLAT CLAT Server location lacalhast CLAT Server port 5300 CLAT Project Across i Context sensitive check Clear cache Cancel Initially the IP address or the name of the CLAT server and the port on which the CLAT server can be reached must be specified By default this is port 5300 for German and 5400 for English These details must be entered manually before the first use of crossAuthor Linguistic Additionally you can determine the project you want to access for the document in question To be able to access the CLAT server a project must always be enter
98. rized person e crossTank entries with the Smartly inserted status The crossTank entry retrieved for the current sentence has the status Smartly inserted The entry was inserted in crossTank by means an automatic function without user interaction e Different inline elements The inline objects in the current sentence are different from the inline elements of the retrieved crossTank entry Inline elements in Across include placeables editable fields and tags Example Siehe www across net Siehe www across net User Manual crossAuthor crossAuthor Linguistic 34 3 Using crossAuthor 3 3 5 Tag Definition some source text editors use tags to indicate formatting styles structures etc In the Tag definition tab you can define how crossAuthor should handle these tags Settings General crossTank cross Tenn Penalties Tag Definition Add Remove Import Export Name Type Mode Empty spa OK Cancel Defining tags Click Add to define a new tag Add Tag Name b Internal M Normal M ee eS T spaces ok j Cava The following options can be selected e internal tags Normal see page 36 Ignore see page 38 e external tags Ignore see page 40 The definition of external tags as Normal does not have any further impact on the work with crossAuthor Furthermore you can determine the treatment of missing boundary tag spaces for internal tags see page 42 Please note that the s
99. rk and do not r En document format in question obscures the initiator of the action Active voice reinforces a cause effect relationship between the initiator the action and the result Be aware Besides the source and target texts the translatc however that passive constructions may be required system search results that correspond to the text when discussing legal issues such as for disclaimers structure allows quick navigation within the docu The spell check text length check and many other quality assurance features immediately report potential sources of error Accidental formatting of the translation in a way that differs from the source E text is also prevented to a great extent z oO A record of the edting state is kept for each text sement allowing managment of the workflow for n Mig m a Page 1 of 2 Words 3 819 3 English U S Baas 12 g 4 3 4 Extraction of Term Candidates Term extraction Term candidates can automatically be extracted from an existing document Term candidates can automatically be extracted from an existing document These can be sent to crossTerm where they will automatically be created as new terms For the automatic extraction of the term candidates crossAuthor Linguistic makes use of the linguistic analysis of the entire document in order to achieve a high hit rate for genuine terms Thus the terminology work is further enhanced by the auto
100. s are listed in a table divided into error categories The errors are highlighted in red Each error is accompanied by a brief description and if available a correction proposal found by CLAT The respective error category can be hidden by clicking Hide To create the crossAuthor Linguistic report right click the crossAuthor icon X in the system tray at the bottom right edge of the screen select gt gt Reports gt gt Linguistic report and click Start User Manual crossAuthor crossAuthor Linguistic 4 Using crossAuthor Linguistic 4 3 6 Caching Check Results Caching of check results While checking a document with crossAuthor Linguistic a cache file containing the results of the check for every sentence of the document is generated automatically The advantage of this approach is that only new or modified sentences need to be checked during a repeated check Moreover the check can be interrupted and resumed later on without having to run the entire check anew The cache files have the file extension cache and are stored in the folder containing the checked document The file name of the cache file corresponds to the file name of the checked document plus the file extension cache If you check a newly created document that has not been saved yet the cache file will be stored at localappdata Please note that the cache files always refer to the state of the projects in UMMT at the time of the document check The cache file
101. s do not take subsequent changes of the projects into consideration To update a cache file simply delete it A new cache file will be generated on the basis of the current state of the project in UMMT User Manual crossAuthor crossAuthor Linguistic 71 Word smart tags 5 Special Features of Some crossAuthor Add ons 5 Special Features of Some crossAuthor Add ons In this chapter crossAuthor for Word see below crossAuthor for XMetaL page 73 crossAuthor for Arbortext page 73 crossAuthor for FrameMaker page 74 crossAuthor for Excel page 74 5 1 crossAuthor for Word 5 1 1 Handling Forbidden Terms If you use Word as a source text editor every word marked as forbidden in crossTerm will have a smart tag You can easily recognize it due to the yellow highlighting and the purple dotted underscore This smart tag allows you to replace the do not use word with a normal term or a term marked as preferred To do this move the cursor over the smart tag Click the icon select the Replace command in the context menu and select the desired term The replacement is then carried out Before After crossTransform omart tags and particularly the crossAuthor smart tag must be enabled in Word Enable them in Word 2003 by clicking gt gt Tools gt gt AutoCorrect options gt gt Smart tags In Word 2007 click the Microsoft Office button and select gt gt Word Options gt gt Add Ins select Smart Tags from the
102. s in combination with a number indicating the desired crossTank hit For example if you selected Ctrl and Alt you can insert the second hit from the current crossTank hit list in your text by pressing Ctrl Alt 2 Do not use the number pad to enter the number As the inserted text will overwrite the sentence you started in the source text you do not need to delete it manually Finally you can also define various filters for refining the search in crossTank These filters can be combined freely For example the search can be restricted to crossTank entries of a specific relation and a specific subject The following filters are available Date The Date filter enables you to filter all entries by the entries most recently modified or the entries most recently added You can also specify a month or day or limit the search to a specific period Subject The Subject filter can be used to limit the search to one or several subjects or sub subjects All available subjects are automatically displayed in the selection pane Relation When you filter according to relation e g customer product group the search can be limited to the entries of one or more relations User Defined System Attributes The user defined attributes filter can be used to limit the search to crossTank entries which have one or more user defined attributes Proceed as follows in order to select the user defined attributes filter Click the checkbox of the required f
103. sTerm these do not use words are marked with the attribute forbidden In the crossTerm window they are displayed with a icon crossAuthor crossTerm ES Knopf e L Q Button B Schaltfi che TEE Preferred terms Moreover the system can search for terms that have not been used but whose use is recommended in the corresponding crossTerm entries In crossTerm these terms have the attribute preferred In the crossTerm window they are displayed with a v icon The batch mode will report an error if source language synonyms not marked as preferred are used instead of these recommended terms e g hard drive instead of the recommended term hard disk User Manual crossAuthor crossAuthor Linguistic crossTank entries 3 Using crossAuthor crossAuthor crossTerm Ls Button 4 Knopf evi Schaltfiiche M dg In addition the document can be checked for crossTank entries that resemble the source sentences contained in the current document to a high degree For this the match rate can be defined This option assumes that in the case of a high degree of correspondence between a source sentence and a crossTank entry e g 95 a spelling error may be the reason for the matching difference The matching difference may also be caused by a slight difference in the wording of the source sentence In this case it would be good to use the crossTank hit instead of the source sentence This would result in a higher consiste
104. ssAuthor Linguistic is identical to crossAuthor Accordingly you can use crossAuthor Linguistic in the same way as crossAuthor Therefore this chapter merely explains the additional functions of crossAuthor Linguistic as compared to crossAuthor Information on using regular crossAuthor functionalities is available in the chapter on paget9 User Manual crossAuthor crossAuthor Linguistic 55 4 Using crossAuthor Linguistic 4 2 Administration To use crossAuthor Linguistic crossAuthor needs access to the CLAT server which enables the communication with the linguistic engine Usually the CLAT server can be run on a single machine alongside the Across Language Server However if there are more than 20 clients we recommend setting up the CLAT server on a separate machine in order to prevent any performance losses The CLAT server must be accessible over a static IP address and a suitable port by default port 1099 within the LAN The communication of the individual components takes place via the interfaces of Across crossAPI and CLAT CLAT API The following illustration shows the integration of Across and CLAT A A Bi y Across CLAT Integration C 94 p Similar sentences in crossTank style errors spelling mistakes Similar terms in crossTerm term candidates Browser crossAPI IA crossTerm Web crossAPI IA CLAT API EA l Pa k dhia l mm u Possibilities to
105. staller A Do you really want to remove the selected productis No Across Installer WARNING You are about to uninstall and NOT to update Across Your Across data will be lost We highhy recommend that you backup your Across installation before proceeding to the next step Press OK to proceed with uninstaling or Cancel to abort UK 8 crossAuthor and if applicable crossAPI Interactive will now be removed from your computer Uninstalling crossAuthor via the Control Panel Instead of uninstalling crossAuthor via setup exe you can also uninstall the software in via the Control Panel via gt gt Start gt gt Control Panel gt gt Programs and Features or gt gt Control Panel gt gt Add or Remove Programs Select the entry of the corresponding crossAuthor add on click Remove or Uninstall and if necessary confirm the following message with Yes If you are sure that you no longer need crossAPI Interactive either proceed in the same way with the entry crossAPI Interactive User Manual crossAuthor crossAuthor Linguistic 78 8 Index 8 Index NET 3 5 9 add ons 4 Adobe FrameMaker 74 Arbortext 73 defining internal tags 73 auto deployment 18 auto patching 21 batch mode accept changes 47 checking documents 44 checking documents 44 65 CLAT 5 context sensitive check 57 context sensitive check 57 creating a generic softkey 16 crossAuthor 4 add ons 4 CLAT integration 5 close 54 customize
106. sting documents For further information see page 67 e Linguistic report Provides an overview of all problematic passages in the entire document For further information see page 70 e Caching of check results Serves the storing of check results of crossAuthor Linguistic For further information see page 71 To access the crossAuthor Linguistic functions right click the crossAuthor icon We in the system tray at the bottom right edge of the screen A menu containing crossAuthor Linguistic commands along with the general crossAuthor functions will then open User Manual crossAuthor crossAuthor Linguistic 59 4 Using crossAuthor Linguistic Show crossTerm Window Strg Umschalt Alt E Show crossTank Window Strg Umschalt Alt A crossAuthor Linguistic Check Document Strg Umschalt AI S Check Live Strg Umschalt Alt L Show Correction Window Strg Umschalt Alt C Extract Terminology Strg Umschalt Alt T 4 3 1 1 Shortcut Keys The following shortcut keys guide your work with crossAuthor Linguistic Keys Function Ctrl Shift Alt S Start document check Ctrl Shift Alt T Start extraction of term candidates 4 3 2 Live Search Checking the Thanks to the live check crossAuthor Linguistic allows a source text to be checked for opened document spelling grammar style terminology and abbreviations even while it is being composed After finishing a sentence suitable correction proposal are displayed By means of this timely
107. synchronize the terminology Manually via CSV export of Across Client CLAT Server r r r crossTank Server crossTerm Serve v Automated with crossAPI IA or crossAPI SI Moreover crossAuthor Linguistic should first be configured in UMMT Utility for Mandate Management Tasks UMMT is a separate administration tool that enables the setup of projects with individual rules sets By default the tool is included in the product scope of the crossAuthor Linguistic and is installed along with the CLAT server Further information on using UMMT is presented in the UMMT user manual UMMT Manual pdf which is included in the CLAT Server installation package Accessibility of the CLAT Server To be able to connect to the CLAT server while working with crossAuthor Linguistic the following conditions must be met 1 The login name of the machine on which crossAuthor Linguistic is executed must be granted an access permission for the project in UMMT see UMMT manual 2 In UMMT the project must have the released state see UMMT manual 3 he project must be entered in the crossAuthor Linguistic settings in exactly the same way as it was saved in UMMT see following chapter 4 The CLAT server must be started and must be accessible over a static IP address and a suitable port within the LAN see installation guide Installation txt in the installation package of crossAuthor Linguistic Moreover the IP address and the port of the CLAT serve
108. ternal i Ignore M TT T spaces 6 Then click OK The new tag will appear in the list of the defined tags User Manual crossAuthor crossAuthor Linguistic 41 3 Using crossAuthor k Settings General crossTank crossTerm Penalties Tag Definition Add Remove Import Export 7 As you have determined that the external tag lt LiteralLayout gt is to be ignored the contents will no longer be searched for in crossTank a XMetaL Author Enterprise crossAuthor Linguistics xml File Edit View Insert Tools Table Repository Projects Comment Section Annotations Window Help SMI IA aml OleOle lag LLL W g L mo rr U ie Em XE n Bd Ba a gt 4 amp o B85uei T 9 LiteralLayout B z ou i ou cu CrossAuthor Linguistic s E Em lag Definition a Para gt Ignoring an internal tag E Annotation 1 Internal Tags looks like this Para External tags can also be ignored GPara gt This makes Sense for elements with irrelevant content ZiPsra Sometimes fags are inserted Emphasis without spaces lt Emphasis which might be problematic 4 L EiLastModDate Last modified Monday March 16 2015 4 40 28 PM N E a B a o 6 3 9 Aricle Sect LiteralLayout gt crossAuthor m v crossAuthor crossTank PIE 3 3 5 4 Treatment of Missing Boundary Tag Spaces Some source text editors allow text bordering on a tag to be written without a space between the text and the tag e g
109. this does not affect the normal work with InDesign However in the interaction between InDesign and crossAuthor the result is that crossAuthor will only recognize the text in the table cell if you click the text twice This is necessary for sending the text to crossTank and crossTerm for the analysis Within tables and table cells in InDesign documents you must therefore click the cell twice in order for its contents to be sent to crossAuthor 5 3 crossAuthor for Arbortext 5 3 1 Definition of Internal Tags PTC Arbortext uses tags to indicate formatting styles structures etc By default crossAuthor for Arbortext does not know whether the tags are external or internal tags and therefore assumes that the tags are external tags Therefore before you start working with crossAuthor for Arbortext define the internal tags you are going to use in your Arbortext documents in crossAuthor In this way you can make sure that search requests especially in crossTank will be duly executed and the search results will be correct The internal tags are defined in the Tag definition tab of the crossAuthor settings Instructions on defining internal tags are available on page 36 User Manual crossAuthor crossAuthor Linguistic 73 5 Special Features of Some crossAuthor Add ons 5 4 crossAuthor for FrameMaker 5 4 1 Definition of Internal Tags In structured documents FrameMaker uses tags to indicate formatting styles structures etc By d
110. tion on this topic is available on page 28 and 33 You can copy a sentence found in crossTank to your source text by double clicking the respective crossTank hit Alternatively you can insert crossTank hits by means of a shortcut key The shortcut key can be defined in the crossTank settings of crossAuthor For example if you select the Ctrl and Alt keys you can insert the first hit from the current crossTank hit list with Ctrl Alt 1 the second hit with Ctrl Alt 2 and so on Please note that the number must not be inserted via the number pad As the inserted text will overwrite the sentence you started in the source text you do not need to delete it manually At times crossTank hits may contain more than one sentence For example this is the case if one source text sentence was translated with two sentences in the target text In this case all sentences included in the crossTank hit will be inserted in the source text in crossAuthor Accounting Project Product Group 1 Accounting Apart from the actual search hits the crossTank window also shows additional information The system attributes of the crossTank entries are displayed in gray after every crossTank hit This is information that can be stored for every crossTank entry The information User Manual crossAuthor crossAuthor Linguistic 22 Available translations EH State of crossTank hits ir L 3 Using crossAuthor S comprises the relation e g a cus
111. tomer or product group the subject the project and user defined system attributes of the respective hit You can enable and disable the display of system attributes in the crossTank settings of crossAuthor The flags behind each search hit show that there are translations in respective languages for the corresponding entry in crossTank Additionally a crossTank state is displayed behind each search hit This is the information about the way a crossTank entry was created For example it can be created manually or come from an alignment of text pairs A crossTank entry can have the following states Symbol State Description E Newly inserted The entry was added manually Smartly inserted The entry was inserted by an automatic function without user interaction s Aligned The entry was inserted within the scope of an alignment Released The entry was released by an authorized person 555 penalty for different punctuation 155 penalty for special characters 3656 penalty for different text second part of the in A lot of additional information can be viewed by means of tooltips For example the match rate including any penalties can be displayed Click the J icon to display information such as the author the date of creation and of the last change and the usage count in translations of the respective crossTank hit crossAuthor supports the so called Rich TM In this way crossTank hits are displayed along with styles i
112. tray at the bottom of the screen on the right Select the command gt gt Reports gt gt Batch mode from the context menu You can also start the document check with the shortcut key Ctrl Shift Alt B User Manual crossAuthor crossAuthor Linguistic 44 3 Using crossAuthor Show crossTerm Window Ctrl Shift AIL E Show crossTank Window Ctrl Shitt Alt A crossAuthor Linguistic Reports r Batch Mode Ctrl Shift Alt B Settings Linguistic Report Ctrl Shitt Alt R Help Detail Report Ctrl Shift Alt D About Exit 3 If several documents are open for which the batch modus could be conducted a dialog window will appear Select the desired document E Documents Available documents Across Fact Sheet en dacx crossTerm Facts EM docx 4 Now determine which checks should be carried out crossAuthor Batch Mode Document name Across Fact Sheet en docx Check options Check for used DoNotUse terms Check for unused Recommended terms Check for unused crossTank matches Min crossTank similarity 50 Display matches below minimum crossTank similarity Do not open or edit another document in the same program while the document check is being executed Checked 0 paragraphs of 30 Found issues 0 Start check Cancel Forbidden terms The system can check whether the selected document contains terms whose use the corresponding crossTerm entries forbid e g hard drive instead of hard disk In cros
113. urce text editor If this search does not yield any or only few search results a concordance search is then carried out Here individual words contained in the current sentence or a sentence fragment are searched for Fuzzy search hits are displayed together with their match rate This is the degree of similarity between the current sentence or sentence fragment written in the source text editor and the entry found in crossTank The hit with the highest match rate is always listed at the top A match rate of for example 9096 means that the contents and formatting of the current sentence in the editor correspond to the crossTank hit to 9096 There are however the so called penalties which are deducted from the match rate under certain conditions e g for transposed words In this way a 9096 match could mean that the current sentence in the editor corresponds to the sentence in crossTank in terms of content and format to 10096 but a penalty of 1096 is applied due to different word order t rains today vs Today it rains A score is displayed for concordance search hits The hit with the highest score is listed at the top The score indicates the similarity between the sentence or a sentence fragment written in the editor and the entry found in crossTank In the crossTank settings of crossAuthor you can also set filters for refining the search in crossTank Besides you can determine crossTank penalties in the Penalties settings Informa
114. uthor You can customize crossAuthor by displaying or hiding the crossTank or the crossTerm window To hide or display one of these windows right click the crossAuthor icon X5 in the system tray at the bottom right edge of the screen crossAuthor Linguistic K Reports d Settings Help About Exit Select the Show crossTank window or the Show crossTerm window command from the context menu The corresponding window will be hidden or displayed Alternatively you can show and hide the two windows by means of shortcut keys You can show or hide the cross T ank window with the shortcut key Ctrl Shift Alt A and the crossTerm window with the shortcut key Ctrl Shift AlIt E You can change the display style of the windows by right clicking the crossTank or crossTerm windows Auto hide Always on top Close Using the context menu you can determine the behavior of the windows You can close the windows auto hide them or always show them on top To move a window to a specific position on the screen click the border of the window with the left mouse button and keep it pressed Drag the window to the desired position and User Manual crossAuthor crossAuthor Linguistic 53 3 Using crossAuthor release the left mouse button To resize the window click the corner of a window with the left mouse button keep it pressed and drag the corner to the desired size B MH o FILE HOME INSERT DESIGN PAGE LAYOUT REFERENCES

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