Employment Issues and Payroll
Contents
1. You will be returned to the previous screen and will be able to see the changes that you have made reflected there Re tick the entry you have just adjusted and then go on to make any other changes that you need to Unfortunately there is no way to prevent MYOB defaulting to the next unused cheque number This means that you will need to make this same change every time you process wages When completely satisfied click Record The following warning will appear You re about to record paycheques Click Continue to record the selected paycheques or Cancel to return to the Select amp Edit Employee s Pay window Inthe future do not show this message moa At this point you can choose to never see this screen again simply by ticking the box beside In the future do not show this message Its entirely up to you but 52 or 26 times a year would get a bit much for me Click Continue The next screen will be this one MYOB Training Manual Part 2 April 2006 2 118 Processing Transactions in MYOB MS MYOB Accounting Number of papcheques recorded successtulh 1 Click OF to continue Process Payments Cheques Recorded Amount 663 38 Do vou want to print these cheques now Select Pay Period IF so click Print Paycheques Print Paycheques Select amp Edit Employee s Pay Process Payments Electronic Payments Recorded U Amount 0 00 Cash Payments Recorded Amount 0 00 Fal Hel2. icon on the Command Centre To set up a new card click on the Card File icon The following screen will appear Alpha Chart of Accounts Command Centre Seles CARD FILE 7 Kear Card File 6 Frint Mailing Labels Create Personalised Letters ToDo List w Find Transactions Reports w Analysis w Click on Cards List a list of all the cards created so far in your MYOB file will appear We will assume that you have a new employee who is about to be entered into the file To create a new card click on New at the bottom left of the window The following window will now appear notice that you are in the Profile tab default MYOB Training Manual Part 2 April 2006 2 107 Processing Transactions in MYOB J Card Information fc Ed _ Profile Card Details Payroll Details Payment Details Contact Log Jobs History Card Type Employee Designation Individual Inactive Card Last Name First Name Card ID Location Address 1 Address Phone Fhonetz City Fhonet3 State Postcode Fae Country Ena Website Salutation Sa Print amp Letter Email E s ebsite F Help F1 Before you begin to fill in any information make sure the that Card Type has the option Employee selected beside it if not simply click on the drop down menu arrow to the right of the field and make the correct selection As you can see y
3. Employer Expenses Taxes Standard Pay Pay History and Time Billing These are as follows a Personal Details This window allows you to enter all information regarding date of birth gender their start date termination date and employment basis b Wages This window allows you to enter all information pertaining to salary or wage payments and annual and sick leave accrual c Superannuation This section allows you to set up an individuals superannuation details Here you can set up additional superannuation funds or select one from various other options d Entitlements This section shows how many hours of sick and annual leave have been accrued over the quarter or quarters chosen To work out the days owing divide the amount showing by the number of hours commonly worked per day by that employee e Deductions This section allows you to set up any salary sacrifice options that your employee may choose additional superannuation etc f Employer Expenses The only option available here is that of Workcover As this is not deducted from an employee s wage leave this area unchecked g Taxes Here you will enter the employee s Tax File Number TFN and choose which tax rate is applicable to them This information will come from the Tax File Number Declaration that they must fill out as new employees It is important to have the Tax File Number included in their details
4. QUT Queensland Government 2 5 Employment Issues and Payroll All payments to staff should be processed through the Payroll option of MYOB This is the case regardless of whether the employee is employed on a full time part time or casual basis The only instance that a payment for labour would not be processed through the Payroll section would be where the person provided an invoice where not registered for the GST or tax invoice where they were registered for the GST to your organisation for payment This would be the situation in the case of independent suppliers and contractors However for employees MYOB will calculate and keep track of PAYG tax deducted accrued annual leave sick leave and superannuation entitlements Table 3 below summarises the individual tax rates for the year ended 30 June 2005 Table 3 Individual Tax Rates for 30 June 2005 Taxable Income Tax Payable 0 6 000 Nil 6 001 21 600 Nil 17 of excess over 6 000 21 601 58 000 2 652 30 of excess over 21 600 58 001 70 000 13 572 42 of excess over 58 000 70 001 18 612 47 of excess over 70 000 The rates for 30 June 2006 are as follows Table 4 Individual Tax Rates for 30 June 2006 70 001 125 000 16 860 42 of excess over 70 000 125 001 39 960 47 of excess over 125 000 MYOB Training Manual Part 2 April 2006 2 105 Processing Transactions in MYOB These rate
5. Information Profile Card Details I Payroll Details Payment Details I Contact Log Jobs Histor MacIntosh Nicola Personal Details Wages Superannuation gt Entitlements Superannuation Fund G AMF Super Fund Employee Membership H 23456 ra Print Superannuation Choice Form Superannuation o gt AMP Superannuation co Employee Additional Employer Additional c Productivity Superannuation o gt Redundancy Superannuation co Salary Sacrifice Superannuation Guarantee expense Employee Additional deduction Employer Additional expense Productivity expense Redundancy expense Salar Sacrifice deduction Spouse deduction Superannuation Guarantee expense Deductions Employer Expenses Taxes gt Standard Pay CG Spouse Superannuation Guarantee Pay History P Time Biling Ea Print E Create New Payroll Category d Entitlements Here Sick Leave Accrual and Holiday Leave Accrual must be selected so that these entitlements will actually accrue in the MYOB database and can be viewed at a later date via Entitlements Simply put a tick beside each category if your employee will actually be accruing these and go to the next section To check that the entitlement will be calculated and accrued correctly click on the zoom arrow to the left of the wording e Deductions This screen allows the user to record additional deductions that an e
6. The screen that appears should look something like this Dated From MELANI Te 31 12 2005 Redisplay View Print Preview Employee Superannuation Advice Summary 1 10 2005 To 31 12 2005 20 12 2005 Page 1 2 58 45 PM Employee Superannuation Category Amount Employee Name James James Superannuation Fund SCG Superannuation Employee Membership Superannuation Guarantee Employee Total Employee Name Macintosh Nicola None Superannuation Fund AMP Super Fund Employee Membership 2 12345678 AMP Super Fund 233 65 Employee Total 293 65 This report shows that for the 2nd Quarter our employees James James and Nicola MacIntosh have accrued individual amounts of 65 77 and 233 65 respectively in Superannuation These are the amounts which need to be paid into their MYOB Training Manual Part 2 April 2006 2 130 Processing Transactions in MYOB superannuation funds by the organisation This report can and should be printed out and kept in a safe place preferably a copy in a Superannuation Folder and another copy showing each staff member on a separate page in the staff members personal file TIP For the sake of record keeping keep copies of these printouts safely Do lt this for the sake of yourself if you have to unravel something later on and definitely do it for the sake of any bookkeepers coming after you who may be trying to follow a paper trail Also be aware that once the new payroll
7. later in this manual This form must be maintained for a period of 5 years from the date of completion Alternatively you can see one at the following web link Web link http www ato gov au content downloads nat3346 pdf lf you do not receive this signed statement and if the supplier has not quoted their ABN on their invoice you are required by law to withhold 48 5 of the total payment Finally you should also withhold if you doubt that the ABN quoted to you is correct If you are unsure you can check the validity of an ABN by using the Australian Business Register website at http Awww abr business gov au If the organisation withholds 48 5 of the payment it is required to complete a Payment Summary similar to a PAYG Payment Summary issued to employees and give it to the supplier at the same time you pay them the net amount ie 51 5 or as soon as possible thereafter The supplier will need this form to claim the withheld amount as a credit in their income tax return A copy of the PAYG Payment Summary form has been included later in this manual Note that for each invoice received from the supplier one of these forms will have to be filled out each time a payment is made Remember to also keep a copy of this statement in your files MYOB Training Manual Part 2 April 2006 2 124 Processing Transactions in MYOB 2 5 6 1 What to Do in MYOB if There is No ABN In MYOB when you enter a purchase from an invoice you ar
8. on an hourly rate wages put the amount they will earn per hour before tax Decide how frequently they will be paid usually fortnightly or weekly From there go down the available list of categories and tick beside the relevant options A typical screen should look something like this Part 2 Processing Transactions in MYOB MYOB Training Manual April 2006 2 111 J Card Information Profile Card Details Payroll Details Payment Details Contact Log Jobs History Macintosh Nicola Personal Details b Pay Basis Salary Wages p Annual Salary 45 000 00 Hourly Rate 21 6346 Pay Frequency weekly Hours in Weekly Pay Period 40 Deductions Wages Expense Account ce 6 0600 S Wages amp Salaries Employer Expenses p Select all the relevant wage categories for this employee Superannuation Entitlements 7 AMES P C gt Base Salary Standard Pay G Bonus CDEP Payments Pay History G gt Commission CG Holiday Leave Loading Time Biling Holiday Pa E Create New Payroll Category Help F1 Use the scroll bar to the right of the Wage window to move through the options If it is likely that your employee will be paid an advance or receive back pay select these options Likewise if overtime is a possibility the options for that need to be selected as well Sick Pay and Holiday Pay need to be selected so that these options can have hours entered against them when the fortnig
9. year has started in MYOB it is impossible to extract any information for the previous financial years in the way of superannuation reports Making sure to keep all of these reports now will potentially solve a lot of problems later on MYOB Training Manual Part 2 April 2006 2 131 Processing Transactions in MYOB
10. User Entered Amount per Pay Period ceFom Equals d Percent of Gross Wages cd a Equals 0 00 Dollars per Pay Period al deduction hal expense Exclusions Exclude the first 40 00 of eligible wages fram expense calculations expense deduction Limit amp Mo Lirit duction l Equals 0 Percent of Gross Wages f irantee expense C Equals 0 00 Dollars per Pay Period Threshold Calculate once eligible wages of 450 00 have been paid for the month 2 2 Help F1 FEE At the very top you will enter the name of the Superannuation Fund at Superannuation Name Next make sure that the Linked Expense Account is 6 0607 Superannuation It is important that this be correct otherwise the expense may well accrue somewhere else and confuse things completely Likewise the next account shown at Linked Payable Account MUST show 2 1190 Superannuation Payable MYOB will automatically default to the one shown PAYG Withholding Payable This is incorrect for this instance and must be changed Simply click on the drop down menu arrow to the right of the field and select the correct account At the next field make sure that you have Superannuation Guarantee Expense showing Tick the box under that Print on Pay Advice At Calculation Basis select the option that allows a percentage of Gross Wages to be entered Make this percentage 9 Should the gover
11. choose from when processing salaries and wages through Payroll Double click on the employee in question either on the name or on the zoom arrow to the left MYOB Training Manual Part 2 April 2006 2 121 Processing Transactions in MYOB From the options that appear click on Payroll Details and then Entitlements The window will show in hours the exact amounts owing to the employee both year to date and whatever may have been carried over from the previous year If any adjustments need to be made because holiday or sick leave was not recorded when payroll was put through these can be made here The only section that will allow amendment is the Carry Over column so type your amendment here and press Tab After a few seconds MYOB will record the change Provided the result in the Total column is correct this will be all you will need to do Alternately Pay History will give you a complete break down of all payroll advice of the employee which can be viewed by quarters with three months per quarter or by Year to date which will give you total summaries for each quarter of the dollar values involved 2 5 5 Printing Payslips and Annual PAYG Payment Summaries From time to time you may wish to print out an employee s payslip To print a payslip without having processed payroll first go to the Command Centre and select Reports from the options listed along the bottom Simply clic
12. e Inactive Card option this means that the card will still show up when looked at through Card File but will no longer be available when processing staff salary and wages Personal Details will look something like this when finished MYOB Training Manual Part 2 April 2006 2 110 Processing Transactions in MYOB Card Information Genie Card Details I Macintosh Nicola Personal Details p Wages P Superannuation P Entitlements Deductions p Employer Expenses H Taxes b Payroll Details Payment Details Date of Birth 6 08 1972 Calculated Age 33 Gender Female Start Date 1701 2006 Termination Date Employment Basis Individual Employment Classification Contact Log EE Jobs History Standard Pay P Pay History Time Billing a Print E Create New Payroll Category r Help F1 If the correct award classification is not available at the list shown at Employment Classification it is possible to add one that applies to your employee To do this click on the drop down menu arrow to the left of the field On the screen that appears click New and fill in as possible Click OK when you have finished and then select your new option for the screen above b Wages Here you can choose whether your employee will be on a fixed salary or an hourly wage rate If you choose salary the field below will require their Annual Base Pay If they are to be
13. e required to assign this purchase to a supplier card When the supplier card is filled out you are required to enter the supplier s ABN If no ABN is entered MYOB will produce the following warning EE MYOB Accounting MOB has detected that this Supplier does not have an SEN recorded in the Card File Ibis recommended that a No SBA TFN type tas code of 40 548 be applied to the lines of this purchase order Would you like to change the tas code used Mo Yez If you decide that you do not want to withhold the 48 5 tax simply click No If you do withhold the 48 5 tax click Yes MYOB will automatically highlight the tax code currently being used for the purchase entry You will then be able to click on the drop down arrow and choose instead the No ABN TFN tax code This amount will automatically be withheld and collected in the liability account entitled ABN Withholding Tax Payable Account 2 1175 Having said all of this in most cases it will not be necessary to withhold as most suppliers will provide you with a valid ABN Those who do not can be encouraged to do so usually the threat of losing virtually half of their income works wonders 2 5 7 Superannuation In Australia every employer regardless of their taxation status is required to pay an amount equivalent to 9 of each employee s gross earnings This is often referred to as the employer sponsored superannuation contribution Howe
14. e slightly 2 5 3 Holiday Annual and Sick Leave In order to keep track of each employee s entitlements any leave taken should be processed during the week in which it occurs To do this it is a good practice to get into the habit of putting the pays through each week in MYOB rather than just waiting for the bank statement to arrive and going off that We will now assume that our employee has taken 15 hours of holiday or annual leave and 7 5 hours of sick leave over the past fortnight This will be dealt with in the following way 1 Have in front of you the usual Pay Employees screen for information on this see Section 2 5 2 2 Now notice the options Sick Pay and Holiday Pay Ordinarily they will show up as zero hours as none are claimed For this week however Nicola has taken 15 hours of holiday leave and 7 5 hours of sick leave Click on the zero beside each option and type in the relevant hours and tab across A dollar value for the hours will appear in the relevant Amount column If these are left there the wages will be increased by that amount As this is not what you want simply click on the dollar value shown and delete MYOB Training Manual Part 2 April 2006 2 120 Processing Transactions in MYOB it using the backspace key The hours will be recorded against the employee s accrued entitlement but the amount of pay for the period will remain unchanged The difference will be howev
15. e than one employee that you wish to print a payslip for leave the selection at All and using the options on the Finishing tab put a tick beside the option for Separate Pages Selecting this option means that each employee will be printed on a separate page making distribution much easier When you have decided on the details simply click on Display If you are happy with the results print the report 2 5 6 Australian Business Numbers and 48 5 ABN Withholding Tax All businesses registered for the GST are issued with an ABN or Australian Business Number This is a unique 11 digit number which must be displayed by the supplier on all tax invoices issued However there are some entities including individuals who are required to have an ABN regardless of whether they are registered for the GST or not According to the Act any person carrying on an enterprise this is usually a business must quote their ABN in relation to goods or services supplied to another business If the person does not quote an ABN on their invoice the payer is required by law to deduct 48 5 of the amount shown on the invoice This amount referred to as ABN Withholding Tax is remitted to the ATO on the next Business Activity Statement BAS The remaining amount ie 51 5 is paid to the supplier In other words if an organisation receives an invoice from a supplier that is not registered for the GST that supplier must still nevertheles
16. ecting to use and relates more to the likes of a lawyer or an accountant where employees are costed at an hourly rate and then billed out to clients For further details on how to use this feature please consult the MYOB User s Manual accompanying your software When satisfied that all is correct click OK This will return you to the original Card List window However if you wish to fill in further details such as Payment Details where you can record bank account details click instead on the tab marked such Likewise going to Contact Log is done in the same manner Contact Log is to be used to record any letters e mails or telephone calls made to the employee which you wish to keep a file note of When you are completely finished simply click on OK at the bottom of the screen You will be returned to the main Card List window You will now be able to choose your new staff member s details from the list available when processing payroll MYOB Training Manual Part 2 April 2006 2 115 Processing Transactions in MYOB 2 5 2 Paying your Employees To record a payment of salary or wages in MYOB click on the Payroll icon on the Command Centre Click on Process Payroll The following screen will appear Process Payroll Select Pay Period Process all employees paid C Process individual employee Select Pay Period Payment date ff 01 2006 Bg Pay leave in advance Pay period s
17. er that now 15 hours will have been removed from Nicola s accrued and still owing holiday leave entitlement and 7 5 hours will have been removed from her accrued and still available sick leave entitlement To check these entitlements see the next section For now though if satisfied that the date bank account and cheque number are correct click on Record and proceed as normal 2 5 4 Holiday Annual and Sick Leave Entitlements Staff are always interested to know how much holiday or annual leave they have owing This information can be generated by MYOB To view staff entitlements click on the Card File icon on the Command Centre The following screen will appear Alpha Chart of Accounts Command Centre Seles CARD FILE FETT Accounts Banking Time Billing Purchases Payrall Invento Card File Contact Log Frint Mailing Labels Create Personalised Letters To Oo List w Find Transactions w Reports w Analysis w Click on Card List A number of options will appear this where all of your Customer Supplier Employee and Personal card information is held For more information on this file see Section 2 6 3 Using the Card File For now we are interested in employees so click on the Employee Tab You will find a list of all of the organisation s employees both past and current While they will all show up here only those with a currently Active card will be available to
18. have been paid for the month 7 Help Fl Employee At the very top right hand side of the window you will see the two linked accounts mentioned earlier In the main body of the window you will notice that the box beside the words Print on Pay Advice has been ticked This means that when you provide your employees with a payslip they will also be given notice of the amount of Superannuation accruing for them This however does not qualify as sufficient notification a separate memo or letter must be given them stating the exact amount of Superannuation paid by you per quarter to their fund The most important section is just below that The selection in Calculation Basis should be like this Calculation Basis User Entered Amount per Pay Period Equals 4 Percent of Gross Wages Equals 0 00 Dollars per Pay Pernod If this is so MYOB is calculating the correct amount of superannuation If something different to this appears change it so that it matches this option When satisfied simply click OK until all the windows have closed Check the other employees that you may have MYOB Training Manual Part 2 April 2006 2 128 Processing Transactions in MYOB 2 5 8 Printing a Superannuation Entitlements Report As previously mentioned from 1 July 2003 employers now must make the 9 superannuation guarantee contribution into each employee s superannuation fund each quarter Howeve
19. htly pay is put through MYOB see Section 2 5 2 c Superannuation This section allows you to set up individual card entries for each employee s superannuation fund One employee may have a superannuation fund with AMP whilst another employee may have a superannuation fund with ING It is possible within this section of MYOB to have a list of these and to be able to create a detailed printout at a later stage to work out exactly how much needs to be paid to each fund on a quarterly basis lf you do not want to create a separate category for each fund simply click the option SCG Superannuation in this way a superannuation liability will be accrued for each employee with each payroll processing which can then be checked at a later date with a report See Section 2 5 8 Printing a Superannuation Entitlements Report lf you do want to create individual Superannuation Fund options click on the Create a New Payroll Category at the bottom left of the window The following window will open MYOB Training Manual Part 2 April 2006 2 112 Processing Transactions in MYOB Card In Superannuation Information ia B Profile Superannuation Name New Shperannuation Haclint Linked E spense Account 6 D607 S Superannuation Linked Payable Account 2 1190 Superannuation Payable Superannuation Information Contribution Type Superannuation Guarantee expense gt Pap Advice if Print on Pay Advice Calculation Basis
20. in MYOB It is now possible for employees to choose which superannuation fund you the employer will contribute their Superannuation entitlement to To ensure that each employee s entitlement is accruing to the correct fund in MYOB it is possible to set up individual cards for the various Superannuation Funds and link these to individual employees To do this see Section 2 5 1 Setting up Employee Cards especially page 2 108 You should consult your accountant for more information on superannuation or visit the ATO s website at the following link Web link htto www ato gov au print asp doc content 22619 htm 2 5 7 1 What to Do in MYOB to Track Superannuation Provided that you have set up your payroll card files correctly MYOB will automatically calculate the amount of superannuation each employee is entitled to on a pay by pay basis It will also automatically keep a record of the total accrued amount in both an expense account and a liability account so that these amounts will show up on both the Profit and Loss Statement and the Balance Sheet allowing you to have an accurate picture of the organisation s financial position at any time MYOB will also create reports for you that will give you specific details of each employee s entitlement Firstly ensure that MYOB is accruing the employer superannuation contribution of 9 MYOB should automatically default to that but you should nevertheless double check that
21. it has been set to 9 To do this follow these steps click on the Card File icon on the Command Centre click on Card List and then on the Employees Tab along the top A list of employees will appear double click on the name of the employee that you wish to check or on the zoom arrow to the left of their name A card like that shown in Section 2 5 1 will appear click on the Payroll Details tab and then on the Superannuation wording This will take you into the screen which shows you all of the superannuation options available Double click on the zoom arrow to the left of their chosen superannuation fund The following screen will appear MYOB Training Manual Part 2 April 2006 2 127 Processing Transactions in MYOB J Superannuation Information Superannuation Hame Mew Sliperannuation Linked Expense Account 6 060 Superannuation Linked Payable Account 2 1190 Superannuation Payable Superannuation Information Contribution Type Superannuation Guarantee expense Pay Advice W Print on Pay Advice Calculation Basis User Entered Amount per Pay Period f Equals Ez Percent of Sross Wages f Equals 0 00 Dollars per Pay Period Exclusions Exclude the first 0 00 of eligible wages from calculations Limit amp Mo Limit C Equals ox Percent of Grass Wages C Equals 0 00 Dollars per Fay Feriod x Threshold Calculate once eligible wages of 450 00
22. k on the drop down arrow to the right of the word and choose Payroll The following options will now be available Index to Reports Sele GST cles Ta te Purchases f Payroll Inventor Card Custom For the selected date range lists the total wages tares deductons entitlements and employer expenses Activity Summary for each selected employee Activity Detail Register Summary Register Detall Payroll Advice Payroll List Superannuation Accrual by Category Accrual by Fund Summary Accrual by Fund Detail Employee Advice Summary Employee Advice Detail HYOB M Powered superannuation Paid Employee Contributions View Sample wa Customise gy P id Cust Send To You ll notice that the list of options is extensive to see the rest of it simply use the scroll bars to the right of the list window The option which will give the best Payslip detail is Payroll Advice To activate simply double click on it Once open it will give you the option to select individual employees and to set a specific date range This screen should look something like this MYOB Training Manual Part 2 April 2006 2 122 Processing Transactions in MYOB Report Customisation Payroll Advice Employees All Custom List 1 Custom List He Custom List 3 Advanced Filters Report Fields Finishing Dated From 170172006 To 31 70172006 At this stage all employees have been selected If you have mor
23. mployee has requested be made To activate these place a tick beside each applicable one and click on the zoom arrow to fill in the relevant information If nothing is to be filled out in this section go on to the next f Employer Expenses The only option available here is that of Workcover which is not normally deducted from an employee s wages Leave unticked MYOB Training Manual Part 2 April 2006 2 114 Processing Transactions in MYOB g Taxes PAYG Withholding will have to be checked here In this screen you also have the facility to record the employee s Tax File Number TFN and the tax code by which they will have the PAYG Withholding removed from their regular salary To see the various options click on the drop down arrow to the right of the field Read the Tax File Declaration carefully when it has been submitted to you It will contain information regarding HECS debts and so on which will determine which tax option will be chosen h Standard Pay This section allows you to view a standard pay and make adjustments It also allows you the option of resetting the amounts to their original calculations which can be very useful h Pay History Pay History allows you to see how much an employee has earned over a given period of time Nothing needs to be checked on this screen but it is useful to look at from time to time i Time Billing Again this is a section the organisation would not be exp
24. name We will choose to make a change to the wages of Nicola MacIntosh Your next screen will look like this Pay Employee Pay from Account 1 1110 Cash at Bank Unrestricted Payment Method Cheque Employee Macintosh Nicola Payee gt 33 Bedford Parade Brighton GLO 4650 Mera Paycheque Net Pay Payroll Category Hours Account Holiday Leave Loading Holiday Pay Sick Pay Base Salary PAYG withholding Wages amp Salaries Wages amp Salaries Wages amp Salaries Wages amp Salaries Patri Withholding Payable EMPLOYER EXPENSES M Already Printed Payment Date Pay Pernod Start Pay Period Ending Balance Gt 4 607 50 Cheque Mo auto H ef 01 2006 20 01 2006 26 01 2006 663 38 Amount Number of Pay Periods 1 Category Print Joumal MYOB Training Manual April 2006 2 117 Cancel Part 2 Processing Transactions in MYOB Once at this screen you can change the cheque number to something other than the next in the cheque book unless you really are paying your employees by cheque If making the payment electronically EFT will suffice By scrolling down through the middle section of the window using the scroll bars to the right of that section you will be able to change wages the amount of tax taken out and the superannuation liability To make changes simply click on the Amount section and type as necessary Once finished click OK
25. nment change this in the near future you will have to remember to make the change in your MYOB file There are no exclusions just as there is no upper limit to the amount of superannuation that the employee will be entitled to The final section Threshold needs to have a dollar value filled in This is currently 450 if an employee earns less than 450 per month the employer is not required to pay the 9 employer sponsored superannuation contribution If the employee is earning more than 450 per month selecting this option will mean that their entitlement is calculated automatically by MYOB each time his pay is put through When you are satisfied that the information is correct and complete click OK at the bottom You will be returned to the previous screen showing the new superannuation option Put a tick beside it and at the very top of the window at Superannuation Fund click on the drop down menu arrow More than likely your new superannuation fund s name will not appear Click on the New button at the bottom of the window and create a mini card for the new superannuation fund When you have finished filling in the MYOB Training Manual Part 2 April 2006 2 113 Processing Transactions in MYOB information click OK You will now be able to select the correct fund name for your employee and enter their member number if you have it available Your finished screen will look something like this Card
26. o for This Window lf you use pre printed cheques with your organisation s logo or similar on this is the screen that will allow you to process cheques using this stationery Otherwise simply click Next The following window will appear MYOB Training Manual Part 2 April 2006 2 119 Processing Transactions in MYOB Process Payroll Seles Print Payroll Advice As an employer jou need to provide your employees with a pay advice showing their pay details You can do this by printing the Payroll Advice report or by printing a customised paycheque stub Select Pay Period Select amp Edit Employee s Pay Click Display Payroll Advice to print the Payroll Advice Hena Paol Adie P Report rocess Payments Print Payroll Advice oR Click Print Customised Payslips to print the e e customised paycheque stub ga Help for This Window Finally This window allows you to do two things print Payroll Advice slips for each of the employees that you have just paid and Finish the process To print the Payroll Advice simply click on Display Payroll Advice A report will appear with the option to print at the bottom Once you have printed click Close to close the report and then when back at the screen above click Finish You will be returned to the Command Centre Generally speaking the process outlined will not change greatly week to week However if holiday or sick leave is being taken things will chang
27. ober the report must be made by 27 November The written report must include the amount of contributions made the name of the superannuation fund and if possible their contact phone number and if Known the employee s account or membership number The advice can take one of the following forms aletter or memo to the employee signed and dated by the employer or other person authorised to sign on their behalf an e mail sending the written report an option for employers who usually communicate with their employees via e mail a notification from the employer s business software package for example on a payslip or acopy of a receipt for contributions from the superannuation fund Employers who do not meet their superannuation obligations by the 28 day of the month following the end of each quarter must lodge a Superannuation Guarantee Statement and pay the superannuation guarantee charge on the employee s salary and wages to the ATO by the 14 day of the second month following the end of that quarter These requirements are shown below in Table 5 Table 5 Quarterly Superannuation Guarantee Due Dates from 1 January 2006 Superannuation Cut off date for Due date for lodgement of a Guarantee Quarter superannuation superannuation guarantee statement guarantee and payment of the SGC if contributions contributions are not made on time MYOB Training Manual Part 2 April 2006 2 126 Processing Transactions
28. ou can now fill in all of the available name and address information simply by typing and tabbing to the next screen which will look something like this Card Information Seles Profile Card Details Payroll Details Payment Details Contact Log Jobs History Macintosh Nicola Card Type Employee Designation Individual Inactive Card Last Marne Macintosh First Marne Nicola Card ID None Locations Address 1 Address Bedford Parade Phone l 0 3389 9873 Phone e 0402 056 078 City Brighton PhoneH3 State LD Postcode 4650 Eye Country E mail Website Salutation Print q Letter Email ss Website ee MYOB Training Manual Part 2 April 2006 2 108 Processing Transactions in MYOB You will notice that in the Location option you can choose to enter more than one address five in fact This can be very useful if your employee has a Post Box address An emergency contact could also be entered here as well Once satisfied that the information is entered correctly next click on the Card Details tab at the top of the window beside Profile This section will allow you to insert a picture of your employee if such is available The next section is Payroll Details arguably the most important Click on it Down the left side of the window you will see Personal Details Wages Superannuation Entitlements Deductions
29. r each employee may have a different superannuation fund In order to work out how much goes where click on the dropdown arrow to the right of the word Reports at the bottom of the Command Centre choose Payroll and from the screen that appears choose Employee Advice Summary The screen that appears should look something like this Fame a red aa C a _ Report Customisation Employee Advice Summary Employees All Advanced Filters Report Fields Finishing Period Date Range Dated From 1707 2005 To 20 1 2 05 Help F1 As we are printing a report for all employees select All The next step is to select the period for which the entitlement is to be made By clicking on the dropdown arrow to the right of the field the following options will appear MYOB Training Manual Part 2 April 2006 2 129 Processing Transactions in MYOB i Date Range l y Date Range July August September October Movember December January February March April May June st Quarter m 2nd Quarter a ard Quarter I Ath Quarter Yearto Date As you can see it is possible to select the accrued amounts by the month quarter or simply view what has been accrued for the Year to Date We will assume that the quarter to be viewed is the 2nd quarter for the financial year that is 1 October 2005 to 31 December 2005 You should now click the Display button at the bottom of the window
30. s are available at the following web site Web link http www ato gov au individuals content asp doc con tent 12333 htm Should these rates change you will need to download the new tax rates into MYOB MYOB will provide these on a data file which will be sent to you early in the new financial year If you are not a member of the MYOB Support Service you will need to contact them to enquire about the purchasing of just the MYOB file or information regarding the integrating of the new tax rates into your existing software lf you are upgrading from an earlier version of MYOB eg Version 11 or 12 all of your employee information including entitlements should come across and once the new tax rates are loaded the correct amount of tax should be removed from weekly or fortnightly salaries and wages Click on the Payroll icon on the Command Centre It should look something like this Alpha Chart of Accounts Command Centre PAYROLL Accourits Banking Sales Time B iling Purchases EEE Payroll Categories Prepare Electronic Payments Print Paycheques a Transaction Journal To Do List w Find Transactions w MYOB Training Manual April 2006 2 106 Analysis w Part 2 Processing Transactions in MYOB 2 5 1 Setting up Employee Cards Each employee needs to have a card in the Card File and where there is a new employee a new card must be created This is performed through the Card File
31. s have an ABN MYOB Training Manual Part 2 April 2006 2 123 Processing Transactions in MYOB If the invoice does not include an ABN the organisation is required to deduct and remit 48 5 of the amount of the invoice to the ATO However the organisation does not need to deduct the 48 5 ABN Withholding Tax if z the invoice is for 50 or less excluding any GST the supplier is an individual under 18 years of age is not your employee and the payment made to that person does not exceed 120 per week m the supply is input taxed under GST As previously mentioned this includes most financial supplies supplies of residential rent residential premises some precious metals and food supplies by school tuckshops the supply is made in the supplier s private capacity or as their hobby n the payment is exempt income for the supplier for example the supplier is a nonprofit body m the payment is to a non resident who is not carrying on a business in Australia or through an agent in Australia or 7 the supplier is not an enterprise because they have no reasonable expectation of profit or gain however for this to apply the supplier must supply you with a written statement stating this If you are unsure you should ask the supplier to provide you a written statement that the supply is excluded for one of the above reasons The ATO have drafted a form entitled Statement by a Supplier A copy of this form has been included
32. tark 20 01 2006 Fee Fap period end Marian AE a Help for This Window At this screen you will be able to select which employees you will pay initially by selecting the time basis which they are paid on whether it be weekly fortnightly or some other option Next choose the Pay Period start and end dates Click Next when ready to move on The next screen will look like this MYOB Training Manual Part 2 April 2006 2 116 Processing Transactions in MYOB Process Payroll Select amp Edit Employee s Pay Payment date 27 01 2006 Pay period stark 20 01 2006 Select Pay Period Pap period end 26 01 2006 Select amp Edit Employee s Pay Click on G to edit an employee s pay E EditPay Employee Card ID i MacIntosh Nicola Hone q1 employees selected a Help tor This Window Close Payment Method Total Net Pay 663 38 Sel Weekly Pays Met Fap E6339 a Cheque If you are happy with the details shown here that your employee will be paid for the amounts click record Note however that MYOB will assign the payroll transaction the next available cheque numbers which may well not be what you want To make changes to the employee wage details first untick each one by clicking on the tick to the left of the names column The names and details will appear to fade out do not worry this is ok Once you ve unselected them click once on the arrow pointing to the
33. ver if an employee earns less than 450 per month the employer is not required to pay the 9 employer sponsored superannuation contribution The employer is required to keep a record of all Superannuation contributions made for each employee and how they report their superannuation contributions to their employees Prior to 30 June 2003 employers were required to have paid the superannuation into each employee s superannuation fund by 30 June 2003 in order to claim a tax deduction for the 2003 financial year If the superannuation was not paid into the employee s fund by 28 July 2003 then the employer was subject to the Superannuation Guarantee MYOB Training Manual Part 2 April 2006 2 125 Processing Transactions in MYOB Charge This charge involves a combination of an administrative penalty a shortfall penalty and interest calculated at a flat 10 of the shortfall From 1 July 2003 employers now must make superannuation guarantee contributions into each employee s superannuation fund each quarter The amount must be paid into each employee s superannuation fund within 28 days after the end of each quarter Employers must also inform each employee in writing the amount and the name of the destination fund of Superannuation contributions made on his or her behalf An employer can be subject to penalties if this is not done within 30 days of making the final contribution for the quarter For example if the last contribution is made on 28 Oct
34. without it you will not be able to issue the PAYG Payment Summaries at the end of the financial year MYOB Training Manual Part 2 April 2006 2 109 Processing Transactions in MYOB h Standard Pay This section shows a calculation of what each employee s standard wage will be i Pay History This section allows you to see exactly how much your employee has earned during the time he or she has been with your organisation It is possible to select a month a quarter or a year to date breakdown j Time Billing This is a section your organisation would not be expected to use and relates more to the likes of a lawyer or an accountant where employees are costed at an hourly rate and then billed out to clients For further details on how to use this feature please consult the MYOB User s Manual accompanying your software We will now discuss these sections in more detail a Personal Details Under the Personal Details icon fill out your employee s date of birth gender and their starting date DO NOT fill in the Termination Date field until AFTER the employee has left the organisation s employ even if you know when he or she will be leaving until all payout entitlements and superannuation have been sorted and made Once the Termination Date is filled in and entered MYOB erases this information impossible to retrieve At the time of a termination date being entered it is also a good idea to tick th
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