Installation Guide
Contents
1. Installation Guide 1 1 Introduction References Installation Guide 1 2 Document BaanERP 5 0c Central Deployment for DEM and Baan Windows Worktop 2 1 User Manual BaanERP Windows Client Installation Guide Abbreviation CD DEM BW WT UM WCIG To install Worktop 2 1 This chapter covers the installation of Worktop 2 1 The following topics are addressed System requirements Preinstallation steps Torun the setup Wizard To start Worktop If you use Worktop in a Central Deployment environment the installation and configuration slightly differs from the usual installation and configuration procedure Therefore you are strongly recommended to first read Chapter 4 Central Deployment which describes how to set up a Central Deployment environment in detail System requirements The machine on which Worktop 2 1 is installed requires the following hardware and software Hardware Pentium 90 MHz 32 Mb memory VGA display adapter 20 Mb hard disk space Client Software Windows 95 98 NT 4 0 2000 Baan Windows To start FOS sessions FOS client To start SCS sessions SCS client To view URLs help texts and to use Drag and Relate Internet Explorer 4 0 or later Installation Guide 2 1 To install Worktop 2 1 Baan Server Software One of the following BaanERP 5 0c SP4 or later BaanERP 5 2a or later To use Drag and Relate a BDN 2 5 se2. Worktop mirrors Optimizing performance Baan Windows To use multiple Worktop servers To use Worktop locally and centrally Global access To broadcast messages 5 To uninstall Worktop 2 1 6 Troubleshooting 1 1 1 1 1 2 2 1 2 1 2 1 2 1 2 2 2 2 2 5 2 10 3 1 3 1 3 1 3 6 4 1 4 1 4 1 4 2 4 2 4 3 4 6 4 6 4 7 4 7 4 8 4 8 4 8 4 9 4 9 5 1 6 1 Installation Guide i Table of contents Installation Guide ii About this document This installation guide details the installation and configuration of Worktop 2 1 and contains the following chapters Chapter 1 Introduction provides an introduction to Worktop 2 1 Chapter 2 To install Worktop 2 1 provides detailed information on how to install Worktop 2 1 Chapter 3 To configure Worktop 2 1 provides detailed information on how to configure Worktop 2 1 with Worktop documents Chapter 4 Central Deployment details how to use Worktop 2 1 in a central deployment environment Chapter 5 To uninstall Worktop 2 1 provides detailed information on how to uninstall Worktop 2 1 Chapter 6 Troubleshooting provides some troubleshooting tips If you have any additional questions after you read this installation guide send an e mail to worktop baan com Your questions will be answered as soon as possible Installation Guide iii About this document Installation Guide iv Introduction Worktop 2 1
3. and click Yes if you agree the setup continues Software License Agreement Installation Guide 2 6 To install Worktop 2 1 4 If you have not yet installed a Worktop version onto this client continue with Step 5 If you did install a Worktop version onto this client before and did not uninstall it continue with Step 6 5 Select the folder in which you want to install Worktop Click Browse to select a different folder from the default folder which is C Program Files Baan Worktop Continue with Step 7 Choose Destination Location Installation Guide 2 7 To install Worktop 2 1 6 As you already installed Worktop this setup overwrites the old version Click Next to overwrite the current Worktop installation with this version To install Worktop in a different folder exit this setup and uninstall Worktop first this is discussed in Chapter 4 Central Deployment Installation Guide 2 8 To install Worktop 2 1 7 The Worktop installation is finished Click Finish to end the setup Setup Complete Installation Guide 2 9 To install Worktop 2 1 To start Worktop To start Worktop on the Start menu point to Programs Baan Worktop In this group you find the Worktop application and a readme file Click Worktop to run Worktop NOTE When you run Worktop for the very first time the Worktop directly opens the document Wizard that allows you to create a new Worktop document In Chapter 3 To configure Wo
4. in this Worktop document After you select the Baan Configuration click Next You must have created this BWC file before you start Worktop refer to Preinstallation steps in Chapter 2 Whenever you modify a BWC file you must reload the document in which this BWC file is used before these changes have effect If you create a new BWC file you must restart Worktop to see this BWC file in this step of the Wizard Baan ERP Configuration 2fx r Select a BaanERP configuration File Name Environment Version HostName UserName daytona_iladag Baan IV B40c 59 daytona iladage wolf iladage2 BaanERP Re 7 adage wolf_toptie bwe BaanERPRe 7 2b 118 wolf toptier baan bwe Bw5 7 1a 127 sscemeal baan Boldor bwe BWSE 712 127 boldor riholter boldor_baan b BWS 714 127 boldor baan boldor_iladage BW 712 127 boldor iladage castle_iladage BW 712 127 castle toptier castle_TCS bwe BWS 7 1a 127 castle iladage castle_worktop BW5 7 1a 127 castle worktop dolphin_cc_pl BWS 7 1a 127 dolphin cc_pl si gt After you click Next the following warning message can appear N You are not authorised to use any of the main W orktop components Contact your administrator If this is the case refer to Preinstallation steps in Chapter 2 to give a user Worktop authorization before you continue Installation Guide 3 3 To configure Worktop 2 1 3 NOTE I
5. is a Windows based application and must be installed on a machine before use After installation at least one Worktop document must be created or copied onto that machine before an end user can start to work with Worktop The main difference between Worktop 2 1 and Worktop 2 0 is that Worktop 2 1 supports Central Deployment To apply Central Deployment install Worktop 2 1 on one central server and create Worktop documents on that machine End users can use these Worktop documents from their own machine without having Worktop or BW installed Chapter 4 Central Deployment describes in detail how to set up such a Central Deployment environment You are strongly recommended to read this chapter carefully if you want to use Worktop in this environment Definitions acronyms and abbreviations Term Description DEM Dynamic Enterprise Modeler ERP Enterprise Resource Planning WINDOWSROOT Location in which Windows is installed for example C winnt BWROOT Location in which BW is installed for example C Program Files Baan WORKTOPROOT Location in which Worktop is installed for example C Program Files Baan Worktop UNC Uniform Naming Convention for example if on a machine called cnl05410 C Program Files is shared under the name Programs the UNC is cnl05410 Programs wtd file Worktop document gct file GUI configuration template sct file Server configuration template CD Central Deployment COM Common Object Model
6. Worktop 2 1 Installation Guide A publication of Baan Development B V P O Box 143 3770 AC Barneveld The Netherlands Printed in the Netherlands Baan Development B V 2001 All rights reserved The information in this document is subject to change without notice No part of this document may be reproduced stored or transmitted in any form or by any means electronic or mechanical for any purpose without the express written permission of Baan Development B V Baan Development B V assumes no liability for any damages incurred directly or indirectly from any errors omissions or discrepancies between the software and the information contained in this document Document Information Code U7588A US Group User Documentation Edition A Date March 2001 Table of contents 1 Introduction Definitions acronyms and abbreviations References 2 To install Worktop 2 1 System requirements Hardware Client Software Baan Server Software Preinstallation steps To run the Setup Wizard To start Worktop 3 To configure Worktop 2 1 To convert old Worktop documents To create a now Worktop document To change server configurations of an existing Worktop document 4 Central Deployment Introduction Worktop server versus Worktop client System requirements General remarks To set up a Central Deployment environment Technical details Worktop documents Transparency of documents Desktop shortcuts Optimizing performance
7. a BWC file with the system it was created on For example a BWC file created on a system called cnl05410 that connects to a Baan server called Runner is named cnl05410_runner bwc Give read only permission to the location in which the BWC files are stored This prevents end users from modifying the BWC files on the Worktop server Local administrator rights required As Worktop uses COM to communicate with the Baan server Worktop needs to register some components in the Windows registry To do so local administrator rights are required Therefore to be able to use Worktop Either the end user must have local administrator rights Or the administrator must have opened Worktop and the Worktop document that will be used on that machine before Central Deployment Error logging Worktop will store all error or warning messages in a file called wtError log This file is located in the Application Data Baan Worktop log directory of the users profile When the Worktop server is not configured well this log file often contains useful information to determine the cause of the problem To Modify BWC files outside BECS Whenever you modify rename move or delete BWC files outside BECS this causes the BWC file to be registered incorrectly Although BW will still run Worktop cannot use the BWC file anymore as it uses the Baan Automation part of BW that must be registered correctly Authorization of server user and client use
8. ad access permission to BW Therefore share the BWROOT directory You are strongly recommended to give only read access permission no write permission If end users have write access they can mix up your BWC configuration files on the server The share name may not contain any spaces or Worktop will not work in a Central Deployment environment For more information on how to use BW in a Central Deployment environment refer to CD DEM BW and WCIG for the meaning of these abbreviations refer to Chapter 1 Introduction Configure Baan Windows Create BWC files that you will use in the Worktop documents Note that you probably want to leave the user name and password fields empty as all users will use this BWC file and must log on with their own account The names of the BWC files may not contain any spaces or Worktop will simply not work in a Central Deployment environment Install Worktop Install Worktop as detailed in Chapter 2 To install Worktop 2 1 Share the Worktop directory After installation you must at least give read permission to those end users who will use Worktop therefore you must share the WORKTOPROOT directory Do not use spaces in the share name or Worktop will not work in a Central Deployment environment Configure Worktop Now you can create Worktop documents as exactly the same way as discussed in To create a new Worktop document in Chapter 3 However for Central Deploymen
9. at you do not need to run Worktop to allow Worktop clients to connect to this Worktop server as no services are required To run a Worktop client browse to the bin subdirectory of the Worktop share on the client machine For example if a Worktop server called cnl05259 has shared the Worktop directory with the name Worktop open Explorer on the client machine and browse to cnl05259 Worktop bin This folder contains two executables Worktop exe and Worktop_client exe To run the Worktop client you can run either of the following Worktop exe No Worktop related files are stored on the local machine but these files will be loaded into memory When you close Worktop the memory is released The advantage of this method is that no Worktop files except for the personal documents are stored on the client The disadvantage is that each time you start Worktop the Worktop related files must be transferred from the Worktop server to the clients memory which causes significant network load Installation Guide 4 5 Central Deployment Worktop client exe If an end user runs Worktop client exe initially only a very small executable is transferred from the Worktop server to the client The first time this executable runs it copies the Worktop related files to the WINDOWSROOT Application Data Baan Worktop directory After that it runs Worktop exe from this directory Any other time it checks whether some files are missing and w
10. emove programs Select Baan Worktop and click Add Remove A dialog box appears and then you can click Yes to uninstall Worktop Note that the uninstall does not delete any Worktop documents log files or any files created after installation Therefore the Worktop directory then still exists after you uninstall Installation Guide 5 1 To uninstall Worktop 2 1 Installation Guide 5 2 6 Troubleshooting 1 3 I installed Worktop 2 1 If I create a new document and select my bwc file I get the following error message You are not authorized to use any of the main Worktop components Contact your administrator The User Data session on the ERP server ttaad2500m000 defines to what Worktop components you have access This message appears if you do not have access to any of the available components If so open the details of the Baan user account you want to use in Worktop in the User Data session On the Startup Program tab in the Worktop Tree group box you can define to what components this user has access Note that after each change you must select Convert Changes To Runtime DD from the Specific menu of the User Data session Furthermore after each change make sure that the b shell is closed before you retry to create a new document For more information refer to Preinstallation steps in Chapter 2 If I open a Worktop document on the Worktop client I directly get the Connection Failure message Various config
11. er You can either upgrade your version of Internet Explorer to 4 0 or later or download a patch from the Microsoft site http www microsoft com msdownload ieplatform ie comctrlx86 asp The Tabs on bottom and Tabs on top fields do not work at all This bug occurs in Windows 95 systems with an old or no version of Internet Explorer installed See previous item Troubleshooting 10 I changed the share names of the BW or Worktop share and now I have 11 trouble with existing documents As Worktop stores the UNC paths in the Worktop documents the document becomes unworkable if UNC paths Worktop stores are changed Whenever you change the share name of the BW share or Worktop share you must restart Worktop and recreate the Worktop documents The User Manual and the Online Help sometimes refer to BAAN IV Does Worktop support BAAN IV or not No this release of Worktop does not support BAAN IV BAAN IV support will be addressed in a later version of Worktop Installation Guide 6 3 Troubleshooting Installation Guide 6 4
12. hether the Worktop server contains a different version of Worktop from the client In both cases the client is updated This method is recommended as the network load is significantly less and Worktop has a faster startup time on the client 10 Distribution of Worktop documents After the installation and configuration of Worktop you probably want to distribute the Worktop documents to the end users The easiest way to do this is by sending a shortcut to Worktop_client exe with the document as startup parameter Take the following steps Create a shortcut to Worktop_client exe right click on Worktop_client exe in Explorer and select Create Shortcut Now right click on the shortcut you created and select Properties On the Shortcut tab in the Target field add the UNC name for the meaning of this abbreviation refer to Definitions acronyms and abbreviations in Chapter 1 of the document to be opened after the path to the Worktop_client executable Therefore the syntax will be lt Worktop_ client path gt lt Worktop document UNC path gt Attach the shortcut to an e mail message and send it to all end users Technical details Worktop documents Worktop 2 1 documents are separated in three parts Worktop document wtd file Server configuration template sct file GUI configuration template a gct file The two templates are saved in the WORKTOPROOT templates directory directly after you crea
13. lient Furthermore running a Worktop server indicates that Worktop is run on the Worktop server while running a Worktop client indicates that Worktop is run on a Worktop client Installation Guide 4 1 Central Deployment System requirements The system requirements for a Worktop server are exactly the same as described in Chapter 1 Introduction The only difference with regard to system requirements for a Worktop client is that on this client Worktop and BW do not both have to be installed General remarks If you want to use Worktop in a Central Deployment environment you must note the following Installation Guide 4 2 How to use spaces in names Sharenames and BWC files must never contain spaces or Worktop simply does not work on the Worktop client However you can use spaces in Worktop document names How to use a system both as Worktop server and Worktop client If you use a system as a Worktop server as well as a Worktop client you can encounter serious connection problems The problem occurs when you run the Worktop client and open a Worktop document with a remote BWC file that has the same name as a local BWC file In this case the Worktop documents that use this BWC file fail to create a Baan connection You are strongly recommended to Either not use a system both as Worktop server and Worktop client or always prefix the BWC files created on a machine with the name of the machine which associates
14. n bin to BWROOT bin The BaanERP sessions on Windows 2000 appear behind Worktop This is caused by changed behavior of Windows 2000 You can use the Microsoft Utility TweakUI which can be downloaded from the Microsoft site and is also available in the resource kit You can use this utility to reset the Prevent applications from stealing focus option This solves the problem When I open a second Worktop document the Login dialog box does not appear How can I log on with a different user You cannot If you use the same BWC file in two Worktop documents and you open them both no log on or password is requested when you open the second document and the program assumes you want to use the same Baan log on that was used when you opened the first document No work around exists for this I cannot broadcast messages I put a message txt file in the msg directory but nothing happens on the Worktop client Make sure that the file name is indeed message txt If you selected the Hide extensions for known file types check box in Windows Explorer a file can have the name message txt in Explorer while it really has the name message txt txt The ENTER key is ignored after I typ a URL in the embedded Internet Browser This bug occurs in Windows 95 systems with an old or no version of Internet Explorer installed This is caused by a bug in the common control dll of Windows called comctl32 dll This file is distributed with Internet Explor
15. ng distances you can install extra Worktop servers or actually mirrors End users can use this local Worktop server to launch Worktop Worktop exe or Worktop client exe while still using the Worktop documents located on the central Worktop server see transparency of documents In this case only the Worktop document is sent over the long distance which is only a few Kbytes about 50 Kbytes is already a large document Note that the Worktop mirror only prevents Worktop related files from being sent over a long distance This does not apply to BW related files To prevent BW related files from being sent over long distance refer to the following section Optimizing performance Baan Windows If you have a local Baan Windows installation of the same version as used by the Worktop server Worktop automatically uses the local installation instead of loading the BW related files from the server This reduces network traffic To use multiple Worktop servers You can run a Worktop client from multiple Worktop servers at the same time However Baan does not recommend this If you do so and two BWC files have the same name on two different Worktop servers this gives a conflict They are both registered under the same name on the client one overwriting the other To use Worktop locally and centrally You can both have Worktop locally installed and run the Worktop client from a different Worktop server However Baan does not recommend this T
16. nstallation Guide 3 4 If this user has no Worktop authorization for the Baan Process Browser DEM application the Wizard continues with Step 4 Select the DEM company you want to work on in the left area of the dialog box After you select the DEM company all Version Project Model Optimization Phase combinations for which the user is authorized appear in the right area of the dialog box Select the combination you want to use in this Worktop document After you select both the DEM company and Project Model Version Optimization Phase combination click Next Dynamic Enterprise Modeling Configuration Select a company and a related DEM model Company DEM Model Model Version Optimization Phas leen Idroogen WT mo d Try WT mod PRBCO2 WT mod PRBCO1 WT_mod DEMO1 WT_FUT WT 2 WT_Demo PDemo WTWFDT PMwH WORKFL DTD ViNOMCl 590 democompany lt Back Cancel Sometimes the user has Worktop authorization to use the Baan Process Browser but the administrator did not configure the corresponding DEM employee correctly For example the employee is not be linked to a DEM employee at all or has no roles In that case an error message appears that indicates the problem and both columns are filled with the text Not Available You can continue by clicking Next but the user cannot use the Baan Process Browser NOTE To configure Worktop 2 1 4 To enable the Drag and Relate functionalit
17. orktop reads from the test wtd file to which it points to the templates on the Worktop server and loads these templates Desktop shortcuts When Worktop is launched for the first time on a machine a shortcut to the Worktop executable is automatically created on the desktop End users can start Worktop the next time by activating the shortcut and Worktop automatically opens the last opened document However the automatic creation of these shortcuts is a default which you can also change The WORKTOPROOT directory on the Worktop server contains a file called Worktop ini which holds administrator settings By default the AutoShortcut field is set to 1 If this field is set to 0 no Worktop shortcut is created on the desktop automatically Installation Guide 4 7 Central Deployment Optimizing performance Worktop mirrors The Worktop server is not much more than a distributor of all Worktop files It only shares the files needed by the Worktop clients and therefore the hardware specifications of the Worktop server are not the bottleneck but rather the speed of the network For example if you connect to a Worktop server located in the Netherlands from your office in Japan about 8 MB of data is transferred from that server to your client This only happens the first time if you run Worktop client exe or each time you run Worktop exe In both cases this amount of data is excessive To minimize the amount of data transferred over lo
18. oyment Introduction Worktop 2 1 supports Central Deployment If you use Worktop this way this offers a lot of advantages mainly for system administrators who now only have to install configure and maintain one system instead of all end user machines Generally the advantages are No client side installation or automatic installation and update Global access only if Windows NT 2000 is used with roaming Profiles The administrator can create Worktop document templates and the end user does not have to configure anything Although personalization is supported end users cannot change configurations reserved by the administrator The following section details how to set up a Central Deployment environment Chapter 1 Introduction provides some additional technical details and features that are useful for system administrators Chapter 6 Troubleshooting contains a list of often encountered problems most of which are configuration issues If you encounter any problems with Worktop refer to this chapter Worktop server versus Worktop client In a Central Deployment environment Worktop is installed on one machine This installation can be used by any other client by launching the Worktop executable shared on that machine The machine on which Worktop is installed is referred to as the Worktop server Any other machine from where Worktop is run but on which Worktop is not installed is referred to as a Worktop c
19. r differs If the administrator creates a Worktop document they must use a Baan login that has some specific component authorization Now if the Worktop component authorization of this user so Menu Browser and or Baan Process Browser access differs from the authorization of the end user s Baan login the end user is notified about this fact each time they open the document Baan recommends to create Worktop documents for a group of users that all have the same authorization with regard to the Worktop components To set up a Central Deployment environment This section details how to set up Worktop 2 1 in a Central Deployment environment Take the following steps to set up a Worktop server 1 Install Baan Windows First of all install Baan Windows on this machine Note that each BW version on BaanERP is always backwards compatible and therefore for example a BaanERP 5 2a BW can be used in combination with a BaanERP 5 0c server 2 Copy Baan Windows files To use BW in a Central Deployment environment you must copy the contents of WINDOWSROOT Baan bin to BWROOT bin Windows asks you whether you want to overwrite the files already present in the directory Click Yes to all this does not matter as the duplicate files are exactly the same Installation Guide 4 3 Central Deployment 3 NOTE 4 NOTE 5 6 NOTE 7 Installation Guide 4 4 Share the Baan Windows directory You must give the users that will use Worktop re
20. rktop 2 1 this Wizard is discussed Welcome to Worktop Installation Guide 2 10 To configure Worktop 2 1 You can configure Worktop 2 1 by creating Worktop documents A Worktop document holds all server configuration and UI configuration information and is the actual Worktop working environment The first section of this chapter provides the conversion of Worktop documents created by earlier Worktop versions The second section details how to create a new Worktop document in Worktop 2 1 The third section describes how to change server configuration settings of an existing document To convert old Worktop documents In Worktop 2 0 you can open Worktop documents created by Worktop 1 0 Worktop 2 1 does not support loading Worktop documents created in earlier versions as many changes have been made to the architecture of Worktop documents To create a new Worktop document To create a new Worktop document which is the basis of an end users working environment click New on the File menu in the Worktop application Note that if this is the very first time you start Worktop the Wizard appears automatically Installation Guide 3 1 To configure Worktop 2 1 To create a Worktop document the Wizard guides you through the following steps 1 Click Next in the Welcome screen Welcome to Worktop Installation Guide 3 2 NOTE NOTE To configure Worktop 2 1 2 Select the Baan Configuration BWC file you want to use
21. rver To use the Baan Process Browser DEM Together with BaanERP 5 0c SP4 a BaanERP 5 0c SP3 Tools Patch CD is distributed This update is required to run Worktop on SP4 Preinstallation steps Before you install Worktop you must install Baan Windows and create a BWC Baan Windows Configuration file to connect to the Baan server on which you want to work with Worktop You must install BW as Worktop uses BW to integrate the Menu Browser and to launch Baan sessions You can install Worktop first and install Baan Windows and a BWC file later on But you must do this before you start to use Worktop After you create the BWC file s you must specify authorizations Open the BWC file to run Baan Windows Open the User Data ttaad2500m000 session open the details session of the Baan user and click on the second tab Select the checkbox in front of the Worktop Tree group and select each of the components for which the user who uses Worktop must be authorized Note that although a third component called Baan Workflow can exist Worktop 2 1 does not support Baan Workflow Do not forget to click Convert Changes to Runtime DD on the Specific menu in the User Data overview session after you modify these entries and to close BW before you continue Installation Guide 2 2 To install Worktop 2 1 In the remainder of this section three session examples are displayed that show how the Worktop authorization can be changed on different Baan ver
22. sions Za ttaad2100m000 Maintain User Data 000 BU YAONG Ho Menu Browser M fc Jeon p0000000 Example 2 To change Worktop authorization on BaanERP 5 0c Installation Guide 2 3 To install Worktop 2 1 User Data Example 3 To change Worktop authorization on BaanERP 5 2a Installation Guide 2 4 To install Worktop 2 1 To run the Setup Wizard The installation of Worktop 2 1 has a Wizard that guides you through the installation process To install Worktop 2 1 take the following steps 1 Insert the Worktop 2 1 CD in the CD ROM drive If the installation wizard does not start automatically or if you want to install Worktop from a share double click or start setup exe 2 Click Next in the Welcome screen to continue the setup Welcome Welcome to the Worktop Setup program This program will install Worktop on your computer It is strongly recommended that you exit all Windows programs before running this Setup program Click Cancel to quit Setup and then close any programs you have running Click Next to continue with the Setup program WARNING This program is protected by copyright law and international treaties Unauthorized reproduction or distribution of this program or any portion of it may result in severe civil and criminal penalties and will be prosecuted to the maximum extent possible under law Installation Guide 2 5 To install Worktop 2 1 3 Read the License agreement
23. t the big difference is that this document can also be used by multiple end users Whenever an end user opens a Worktop document from the Worktop server for the very first time it is copied to the users profile and the user can personalize the document and save it The Worktop document created on the Worktop server is actually a template All settings such as shortcuts and visible or hidden panes are initially available to all end users Central Deployment A very important note is that although users are allowed to personalize their Worktop documents they cannot change server configuration settings You can only change these settings on the Worktop server This is supported by automatically disabling the following options in Worktop whenever Worktop is run on a client New on the File menu Save as on the File menu Host name and Port number entry on the Drag and Relate tab in the Tools Options dialog box Changing policies Consider disabling the options for end users to configure the bwc file and to save their password How to do this is discussed in more detail in the documents CD DEM BW and WCIG Running Worktop After installation two Worktop related executable files are located in the WORKTOPROOT bin directory on the Worktop server Worktop exe and Worktop_client exe If you want to run the Worktop server you must run Worktop exe on the Worktop server usually you launch Worktop from the Start menu Note th
24. te a Worktop document A Worktop document is only a pointer to two of these templates the only information contained by a Worktop document is what sct and gct file you must use Installation Guide 4 6 TiP Central Deployment When an end user opens a Worktop document for the first time the corresponding gct file is copied from the server to the users profile in the Application Data Baan Worktop documents directory The next time the users open the Worktop document Worktop finds this gct file in the users profile and uses that one instead of the one located on the server The user has write access to the local gct file but not to the gct and sct files on the server The sct file is not copied to the client but is always read from the server As the gct and sct files really separate GUI settings and server settings you can reuse them For example if you created a document with a lot of shortcuts and want to create a second document with the same GUI settings but different server settings you can either modify the reference in the Worktop document to the other gct file or overwrite the gct file Transparency of documents Worktop documents not the templates can be copied and opened anywhere as it contains pointers to the UNC name of the corresponding templates Therfore for example you can create a Worktop document on the Worktop server with the name test wtd and copy it to your local machine and open it from there W
25. types of server configurations You can change these server configurations for an existing document in the following ways To modify the Baan Windows Configuration To change the contents of a BWC file use BECS As soon as you reload the Worktop document in which this BWC file is used these changes are automatically applied by Worktop To use a new Baan Windows Configuration To use a newly created BWC file you must always create a new Worktop document The BWC file that is used is selected during the creation of the document and cannot be changed afterwards Changes in Project Model If changes are made in the Project Model you use in a Worktop document Worktop automatically applies these changes when the document in which this Project Model is used is opened The changes can also be applied at runtime by refreshing the Baan Process Browser in the Worktop application To use different DEM Company Version Project Model or Optimization Phase To use a different DEM Company Version Project Model or Optimization Phase you must always create a new Worktop document These parameters are selected during creation of the Worktop document and cannot be changed afterwards To change Drag and Relate settings To change Drag and Relate server configuration settings of an existing Worktop document open the document first On the Tools menu click Options and modify the server configuration settings on the Drag and Relate tab Central Depl
26. uration issues can cause this problem To get an indication of what is wrong the log file on the Worktop client located in the Application Data Baan Worktop log directory of the users profile most likely provides useful information If you get the Connection Failure message directly the BWC file used by the document is almost certainly not registered correctly on the client Make sure that you have local administrator rights or that the administrator opened this document before on this machine Also validate whether the sct file to which the Worktop document refers points to a valid and BWC file that is registered correctly Make sure you did not move delete or rename BWC files outside BECS This causes the BWC file to be registered incorrectly A third check box exists in the User Data session namely Baan Workflow but if I select it nothing happens in Worktop Worktop 2 1 and any later versions of Worktop does not support Baan Workflow Ignore this check box Installation Guide 6 1 Troubleshooting Installation Guide 6 2 I get the following error message Cannot create configuration object on the Worktop client This error is probably due to the fact that you did not copy the contents of WINDOWSROOT Baan bin to BWROOT bin If this is the case the log file on the client states BW pointed to not configured to be used in Central Deployment environment To fix the problem copy the contents of WINDOWSROOT Baa
27. wo remote BWC files with the same name but located on different machines give a conflict on the Worktop client Installation Guide 4 8 Central Deployment Global access Worktop 2 1 supports global access however this only applies if roaming profiles are used which is supported on Windows NT and 2000 As Worktop writes the personalized documents to the users profile global access is supported when it is roaming To broadcast messages You can broadcast messages to all users with Worktop To broadcast a message simply put a raw text file with the name message txt in the WORKTOPROOT msg directory Each user automatically receives this message in a dialog box that appears in front of all other Windows with a maximum delay of 15 seconds Note that messages are displayed only once Worktop compares the last modified date of the message txt file with the last date on which it displayed a message to the user to check whether a new message arrived To check for new messages each 15 seconds is set to default However you can also disable this By default the AutoMessage field equals 1 If this field is set to 0 the Worktop clients never check the Worktop server for new messages Installation Guide 4 9 Central Deployment Installation Guide 4 10 To uninstall Worktop 2 1 To uninstall Worktop make sure the Worktop application is closed On the Start menu point to Settings and click Control Panel double click Add R
28. y select the Enable Drag and Relate checkbox Specify the host name port number and login of the BDN server you want to use Specify the mode you want to start HyperRelational data in see the user manual Click Finish to finish the creation of a new Worktop document Drag and Relate Configuration I 2fx IV Enable Drag and Relate r Communication Host Jeni0s259 baan com Port 3999 User iadagd On Activate Start as Web Page Start as Baan Session lt Back Cancel The Host and Port number can be entered automatically This is the case whenever this is performed in the Baan Data Navigator Parameters ttgfd4124m000 session on the Baan server To specify the host name and port number of the BDN server open this session and enter the host name and port number separated by a colon as shown in the following example I Baan Data Navigator Server Parameters 2fx TopTier server ttafd4124m000 590 Only if the host name and port number are filled in correctly in this session and these settings are used in the Worktop document the Start as Baan Session mode is enabled The Baan server must know the parameters of the BDN server to support running Baan sessions with HyperRelational data Installation Guide 3 5 To configure Worktop 2 1 Installation Guide 3 6 To change server configurations of an existing Worktop document A Worktop document holds many different
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