Home

FAQ – Traces online

Contents

1. AV Approved Veterinarian BIP Border Inspection Post BO Business Objects CA Competent Authority CCA Central Competent Authority CN code Customs Nomenclature code CO Customs Office CVEDA Common Veterinary Entry Document for Animals CVEDP Common Veterinary Entry Document for Animal Products DWH Data Warehouse EC European Commission ECCP European Commission Contact Point EC User European Commission User ECADM European Commission Administrator EO Economic Operator Business user linked to the LVU authority GIS Geographical Information System HTD Help To Decision making process IntraTrade Intra Trade Animal Health Certificates LCA Local Competent Authority similar to LVU but non EU LMS List Management System LVU Local Veterinary Unit MSADM Member State Administrator person in charge of managing users at Member State level MSCP Member State Contact Point OJ Official Journal OLS Off Line System OPV Official Private Veterinarian PV Private Veterinarian RASFF Rapid Alert System for Food and Feed R C ADM Regional Competent Administrator RCA Regional Competent Authority RCCA Restricted Central Competent Authority RLVU Restricted Local Veterinary Unit ROPV Restricted Official Private Veterinarian RRCA Restricted Regional Competent Authority SLVU Super Local Veterinary Unit TRACES TRAde Control and Expert System Transitair Transitair Business user linked to BIP
2. Aggregation Code Type bi Remove Name badd Address Country Belgium Y Postal Code bSelect Assign Competent Authority Assign Border Inspection Post Name TRACES Unit Number Address Postal Code Country bClear bSelect 7 1 can enter a Number in the organisation search screen Should I enter the aggregation code or the approval number The Number which can be entered in the organisation search screen can be either the aggregation code or the approval number EU TRACES Team sanco traces ec europa eu 34 72 Cons b References gt Traders gt Consignment gt Transport gt Route Details of Consignment Presented Select Company I 1 Consignor Search Criteria Country m Name Postal code Region Address lt lt I sie x TRACES Unit Number 3 gt Search Search Result bCancel bNew Remarks For more information about the aggregation code and approval number please refer to the topic What is the difference between aggregation code and approval number 8 1 do not know the mandatory approval number of the organisation How continue with the certificate anyway You should first try to search for any possible instances of the organisation you are trying to enter in TRACES in order to avoid unnecessary duplications being introduced into the syst
3. Cartificates Certificate Reference Country of Origin CVED for Animals Consignor Consignee CVED for Animal t produs Departure After __ Commodity pBrowse Veterinary Departure Before Means of Transport certificate to EU Empty Certificate Country of Destination Authority of destination P Reporting Postal code of destination Authority of destination IntraTrad Local reference number Authority of origin Transport Animals Certificate Status Authority of origin code e Transport CVED Animal Products Has control Oo lAnimo D In Progress Rejected Consignments CVED for Animals bClear bSearch New Rejected Search Result Pre validated Consignment CVED for Animal Products e Statistics Animals AVR The certificate currently has the status Rejected Parts and Il Only the competent authority can access the certificate and press the button Cancel However this can only be done if a control Part III has not yet been attached to the certificate This way the certificate will be recalled but it will remain in the system with the status Recalled for traceability statistical reasons ea bit bde bsv Pda bsk bro bnw pfi psi bfr blu bmt bpt bcs bel pbg bet bru bil ben bes Phu Ppl binformation bHelp bLogout CCA FRtraces cbt net TRACES Veterinary Do
4. The list of laboratory tests is divided into the following categories Animal Diseases Public Health Residue The correct disease can be selected by clicking the Select button in Part Il of your certificate EU TRACES Team sanco traces ec europa eu 57 72 Certification Certificat reference number INTRA FR 2006 0053188 V1 IL b Local reference number testreplaced II Health information SECTION A I certify that each animal of the consignment described below 1 comes from a holding of origin and an area which in conformity with Community or national legislation is not subject to prohibition or restriction for reasons of animal diseases affecting porcine animals 2 2 is an animal for breeding or production 1 that has been resident as far as can be ascertained on the holding of origin during the past 30 days or since birth if less than 30 days of age and no animal imported from a third country was introduced into that holding during this period unless it was isolated from all other animals on the holding SECTION c 3 After inspection as required by regulations I certify that 1 the above described animals had been inspected on insert date during the 24 hours before scheduled departure and had not shown clinical signs of infectious or contagious disease 2 the holding of origin and where applicable the approved assembly centre and the area they are situated
5. As the e mail address is a unique identifier of an account you cannot create two different user profiles with the same e mail address The EU TRACES Team needs to receive a confirmation from your competent authority indicating that the e mail address can be changed before it can make any modification EU TRACES Team sanco traces ec europa eu 26 72 ORGANISATIONS 1 cannot find the correct city to create the desired organisation What should do To create new postal codes cities in the system the request should come from the MSADM of the country in which the city is should be situated This MSADM may request the EU TRACES Team to create new postal codes cities while specifying the authority to which they belong or even correct the linking of existing cities postal codes and their authorities by means of the document Cities Authorities Template XX This document is accessible on the information website of TRACES CIRCA via the Information button in the top right hand corner of your window when you have logged in to TRACES Please go to LIBRARY CITIES AUTHORITIES Template and send the document back to us for implementation in the Production environment of TRACES Remarks As you will see the document Cities Authorities Template XX contains a column in which you can choose whether to delete or modify the data according to the changes you consider necessary Furthermore in the Excel document you will find
6. Status set by banonyme Cpasmoi Date 30 03 2006 Assign Competent Authority Name TRACES Unit Number Address Postal Code Country Name TRACES Unit Number Address Postal Code Country Saone Et Loire FRO7100 71000 FR bClear Select bCancel bSave bDelete Any changes made to the existing organisation of a user will be reflected directly in the business user s details But if you wish you can go back to User and Organisation gt User Management in order to search the user s details and check that all changes were correctly inserted B Create a new organisation EU TRACES Team sanco traces ec europa eu 15 72 Click the Select button in the Member of Organisation area of the current section User and Organisation Management gt User Management Click the New button in order to create and assign a new organisation to the business user bit pnl pde bsv Pda Psk bro bnw pfi bit psl pfr blu Prnt Ppt bcs bel pbg bet bru bil ben bes bhu Ppl binformation bHelp bLogout TRACES User and Organisation Management User Management Edit User Detail Select Business Search Criteria Country France Name Postal Code Address Number f 1 Type v TRACES Unit Number Search Search Result When creating a new organisation you will need to assign the correct authority to the organisation you are about to create
7. a printer As software a current version of Adobe Acrobat Reader In order to download the latest official and free version of Adobe Acrobat Reader please click the URL http www adobe com products acrobat readstep2 html In order to avoid any confusion regarding the environment chosen and the current status of the certificate diagonal printing labels will be printed out on the certificates as from the next versions in the following cases Production environment 1 Draft DRAFT 2 New no diagonal printing label 3 Save in Progress SAVE IN PROGRESS 4 Valid ORIGINAL 5 Rejected REJECTED 6 Cancelled CANCELLED Please note that controlled is not considered here as a status Training environment EU TRACES Team sanco traces ec europa eu 43 72 All statuses Draft New Save in Progress Valid Rejected Cancelled already show TRAINING as a label to avoid any confusion with the Production environment Remarks You can print out empty certificates by going to the section Veterinary Documents Empty Certificate f you are experiencing printing problems please visit the topic Printing problems cannot print my certificate s What should do 10 1 cannot find access or validate the IntraTrade certificate created To retrieve or access certificates you need to have the same authority in your own profile as the authority of the Place of origin Place of destination Staging or transfer point
8. Date of Declaration 20 04 2006 Veterinary Document Number Name of signatory Date of Issue dd mm yyyy Name PRO Address LEOPOLD II DAM Postal Code 8380 Zeebrugge Brugge Country BE Belgium Ne bAssign bClear bSelect Cancel and Return to Menu bSave as draft Submit for Certification pValidate Delete bPrint EU TRACES Team sanco traces ec europa eu 54 72 The Submit Decision button appears on the screen when accessing Part of an already existing certificate to be validated while logged in as a competent authority or signed by the approved veterinarian of the holding of origin where the Member State of dispatch has introduced a surveillance network system approved under Commission Decision or signed the official veterinarian responsible for the approved assembly centre at the date of departure of the animals Section C of the certificate must be stamped and signed by the official veterinarian of either the holding of origin or the approved assembly centre situated within the Member State of origin or the approved assembly centre situated within the Member State of transit when completing the certificate for dispatch of animals to the Member states of destination 1 delete as appropriate 2 delete if not applicable 3 Not required if a system of surveillance networks is approved by Commission Decision i 5 Or
9. While setting up an organisation in a certificate it can be assigned to as many types as the organisation actually possesses while at the same time the type corresponding to the selected field box of the certificate can be assigned bfr blu Pmt bes bpt bel bit bnl de bet bru bda bsv ben bil bsk bes bfi bnw bit psi bhu bpl binformation bHelp bLogout LVU BE traces cbt net TRACES Veterinary Documents Intra Trade Animal Health Certificate m gt References gt Traders gt Consignment gt Transport gt Route Details of Consignment Presented Create Business I 5 Consignee Approval Numbers Same L Approval number i Approvalnumber certificate Aggregation Code per bRemove Address Commercial transporter bRemove Country Belgium S badd Postal Code bSelect Cancel bSave For example When creating a new IntraTrade certificate and selecting the CN code 0106 90 for Hymenoptera for example you will notice that if you wish to insert a new organisation in box 1 12 Place of origin Place of harvest only those types with an asterisk are permitted in this box of the certificate EU TRACES Team sanco traces ec europa eu 36 72 binformation bHelp bLogout filiep slossegifavv be em bfr blu bmt bes ppt bel bit bnl pde bet bru pda bsv ben bil bsk bes bfi bnw bit bs bhu ppl TRACES Veterinary Documents In
10. http en wikipedia org wiki SSL_ Certificate EU TRACES Team sanco traces ec europa eu 71 72 DATA WAREHOUSE BUSINESS OBJECTS DWH BO 1 How I access the DWH You should be able to log in to the Data Warehouse DWH of TRACES by logging in and clicking the link TRACES Data warehouse pde be bpt bel bit b binformation bHelp bLogout BIP DEQltraces cbt net blu Pmt bes nl t bru bda psv ben bil bsk bes pfi bou psi phu Ppl ZTRACES Welcome Page gt Welcome Page Hints e TRACES Offline System You can use the left hand side main menu to access the different program functionalities TRACES Data You can use the language codes shown at the upper left part of the screen to change the active display language You can use the Help link available in the upper right corner of the screen to open the online help You can use the Logout link shown beside the Help link to conclude you working session Your working session may be finished y Veterinary automatically after a longer time of inactivity Documents Intra Trade H AU TRAINING Environment Certificates CVED for Animals CVED for Animal Products Standard accounts always have the same format For example MSADM DE traces cbt net password MSADM DE CCA DE traces cbt net password CCA DE LVU DE traces cbt net password LVU DE BIP DE traces cbt net password BIP DE Remarks M
11. sanco traces ec europa eu 11 72 Estonia 372 621 14 41 traces vet agri ee 48 68 453 73 08 p nitschka wet zgora pl 3861 3001357 Iceland 354 522 11 60 gisli sverrir halldorsson lan stjr is Switzerland 41 31 323 56 86 rolf frischknecht bvet admin ch 00 376 828 906 agricultura svo andorra ad 3 I receive a Security Alert window when trying to access TRACES What should 1 do The Security Alert window you received when opening accessing TRACES is a configuration setting from TRACES and is therefore fully trustworthy If this Security Alert pops up we recommend you to choose Yes in order to start using TRACES or to click View Certificate in order to see more details before proceeding Security Alert Information you exchange with this site cannot be viewed or e changed by others However there is a problem with the site s security certificate o The security certificate is from a trusted certifying authority o The security certificate date is valid The name on the security certificate is invalid or does not match the name of the site Do you want to proceed View Certificate 4 want create my business account as an EO Transitair What should do First of all we would like to explain that TRACES makes a distinction between two types of business user A business user with an organisation linked to an LVU authority who is called an Economic Operator A business user with an or
12. 02 158 City 02 158 Warszawa Status set by PGW Warszawa Okecie Date 19 04 2005 Assign Competent Authority Siedlce Name PL14001 TRACES Unit Number Ul Kazimierzowska 29 Address 08 100 Postal Code PL Country Name TRACES Unit Number Address Postal Code Country bClose bDelete 2514199 wetgiw gov pl TRACES Unit Number PL14199 First Name aw Name Warszawa Okecie Address ul Wiraiowa 35 Last Name Warszawa Okecie Postal Code 02 158 Notification language Polish Country PL Notification type HTML Phone Number 22 6502808 Additional Information Status Close There are several possibilities regarding the creation of a business in a certificate 1 By a business user The certificate is Submitted for certification Part I the organisation currently has New status a notification e mail will be sent to the competent authority informing it of the creation of the organisation EU TRACES Team sanco traces ec europa eu 63 72 Please note that a business user cannot validate a certificate 2 By a non competent authority The certificate is Submitted for certification Part I the organisation currently has New status a notification e mail will be sent to the competent authority informing it of the creation of the organisation The certificate is Validated Part 1 the organisation currently has Pre valid s
13. Reporting User and Password sessessesss Y Organisation M Management New password Legislation b Modify Confirm new password Legislation F For security reasons a new password needs to be provided after you have requested a new password by e mail We therefore advise you to enter a new and easy to remember password 10 1 didn t receive any notification e mail with a new standard password TR What should I do Please check that you are currently using the Production environment This is necessary because the Training environment doesn t send any automatic e mail notifications regarding passwords organisations certificates etc in order to avoid any confusion with the Production environment of TRACES This also means that if you wanted to carry out the procedure in order to Request a new password see topic forgot my password What should do you won t receive your new standard TR password in your mailbox in order to log in to the Training environment In the Production environment when unblocking your account Check that you completed your e mail address in the login field of the welcome page and check that you did not enter any additional spaces Check that you clicked the button Request a new password In the Production environment when you have created a new account Check that you are registered with a new or valid account in TRACES Please note that ina
14. Transport Information Animal Products Rejected Consignments CVED for Animals Rejected Border Inspection Post FR EAS 2 T Consignment Receiving notification mail CVED for Animal Products V Notification related to CVEDA canceled Notification related to CVEDA creation V Notification related to deleted V Notification related to CVEDA rejection nimals Statistics CVED v Notification related to CVEDA validation v Notification related to CVEDP canceled ig tistics C Animal Products V Notification related to CVEDP creation V Notification related to CVEDP deleted User and Notification related to CVEDP rejection Notification related to CVEDP validation v Organisation Management v Notification related to Intratrade certificate creation V Notification related to Intratrade certificate deleted Select all bDeselect all User Management bSave PCancel f you have created your own business user profile via the welcome page of TRACES you should note that you have personally entered your own private password in TRACES This means that the system will not send you a new standard TR password by e mail In addition we would ask you to check any other settings of your local central mail gateway with your local helpdesk before contacting your competent authority If the problem persists we would ask you to contact your com
15. What should do gt gt LOG 009 Password Your password has expired Please encode new one For security reasons the system requires a new password to be provided at regular intervals If you receive this error message we advise you to enter a new and easy to remember password bHelp bLogout TRACES Security Change Password Welcome Page p Veterinary LOG 009 Password Your password has expired Please encode a new one Documents Empty Certificate Change Password Reporting Gsamand Password LIIIIIIIIIIS Y Organisation Management New password gt TE f Legislation Confirm new password Legislation Modify 13 1 received an error message stating that my account status is invalid although I did not lock my account What should do gt gt LOG 014 Invalid status Please contact the system administrator EU TRACES Team sanco traces ec europa eu 24 72 TRAde Control and Expert System bfr blu Brot bes Ppt bel bit pnl kde bet bru pda bsv ben bil psk bes bfi bnw psl Phu Ppl binformation bHelp bLogout TRACES Security Lo gin LoG 014 Invalid status Please contact the system administrator Login into the System e Mail user nameQtraces cbt net Password bLogin Please specify your user name and password then click login or hit the enter key Request a new password If y
16. compos s inorganiques ou organiques de m taux pr cieux d l ments radioactifs de m taux des terres rares ou d isotopes 30 PHARMACEUTICAL PRODUCTS 31 FERTILISERS 35 ALBUMINOIDAL SUBSTANCES MODIFIED STARCHES GLUES ENZYMES 41 RAW HIDES AND SKINS OTHER THAN FURSKINS AND LEATHER 42 ARTICLES OF LEATHER SADDLERY AND HARNESS TRAVEL GOODS HANDBAGS AND SIMILAR CONTAINERS ARTICLES OF ANIMAL GUT OTHER THAN SILK WORM GUT 43 FURSKINS AND ARTIFICIAL FUR MANUFACTURES THEREOF 51 WOOL FINE OR COARSE ANIMAL HAIR HORSEHAIR YARN AND WOVEN FABRIC 95 TOYS GAMES AND SPORTS REQUISITES PARTS AND ACCESSORIES THEREOF 97 WORKS OF ART COLLECTORS PIECES AND ANTIQUES bCancel Remarks Although you can only select one CN code per certificate you are able to specify multiple species for a CN code in your certificate a t a bit Pnl pde pda Psk bro bou pfi bit psi bfr blu Pmt Ppt bcs bel bbg bet bru bil ben bes Phu Ppl binformation bHelp bLogout LVU BE traces cht net TRACES Veterinary Documents Intra Trade Animal Health Certificate X gt References gt Traders gt Consignment Transport gt Route of Consignment Presented Select Species Type Class Domestic M E Family Model 64 432 F1 Bovine M C Bison bison M Bos taurus C Bubalus bubalus bCancel Assign EU TRACES Team sanco traces ec europa eu 39 72 4 TRACES immediately validated the Intra certifi
17. lec eee 54 2 What does Animo status mean d no e e ede Ee eei deni pte fete oO DR ens 56 22 I cannot find the desired laboratory tests in TRACES What should I do 57 23 How should I use the separators im TRACES nonse tete or er da esses 59 24 Regarding consignments of registered horses Equidae I received the error message Must be one 60 25 I noticed a CITES number in the Import certificate What does it mean ssssessseeeeee 60 NDuicu 61 1 How can I limit the number of notification messages I receive in my mailbox sss 61 2 Ino longer seem to receive notification e mails How is this possible sssssseeeeeeeee 61 3 Im receiving notification e mails of the type Business created What should I do 62 4 received a notification e mail of the type Business created although this organisation is not located within my area Of competence What should P do 7 4 iid e E be o eie edi 64 5 Tm the responsible authority at destination Why am I not receiving notification e mails for newly created Intra Certificates roe deed e ee A UHR dU re NER REV REPRE 64 Printing options S Mera be casse ane Doe E Pe P oa fee oc seit 66 1 FPeannotprmntmy certificates What should 1 46 20 shine ote e ee rese Ee E tite rete Ue cat
18. organisation If necessary please validate the organisation before saving the user s details d 4 bInformation bHelp bLogout CCA FR traces cbt net bit Pnl pde Psy pda bsk bro pnw bfi bit psi pfr blu Pmt bpt bcs bel bbg bet bru bil ben bes Phu Ppl TRACES User and Organisation Management User Management Edit User Detail User mese E mail EO FR traces cbt net Name 7 LOT GONNEAU First Name Eo Address MONTBRUN FLEURIMONT Postal Code 97460 St Paul FR Country FR France Notification language English v Notification type HTML M bClear bSelect Phone Number authority Fax TRACES Unit Number 09900 Additional Information GORGE Address Postal Code 97488 Country FR Status Valid Status set by banonyme Cpasmoi Date 30 03 2006 bCancel bSave bDelete bReset Password binactivate In a CVEDP certificate it is only possible to select an organisation in the box Person Responsible for the Load if the organisation contains at least the type Person Responsible for the Load The structure of TRACES is basically founded on the correct linking of competent authorities and their cities and postal codes This means that when the city and postal code of an organisation are linked to an incorrect authority an authority user can gain access to the organisation and its certificates although it is actually no
19. Animal Health Certificate Consignment gt Certification X Current Control gt Checks Infringements gt Actions List of Controls 23 08 2006 CCA FR FROOOOO Dgal Bicma Airport bOpen bClose Print Remarks As a competent authority you are authorised to add multiple Part Ill controls en route at destination etc to a certificate As a competent authority you can activate or de activate the reception of automatic notification messages from TRACES for controlled consignments via the User and Organisation Management gt Modify User Profile section This way you will be notified as soon as a control has been added to a certificate For more general information about the reception of notification messages please visit the topics How limit the number of notification messages receive in my mailbox no longer seem to receive notification e mails How is this possible 15 What does Copy as beneath an existing certificate mean As a business user or as a competent authority you can search for already existing certificates in TRACES If you have found at least one certificate in TRACES and you are authorised to create certificates of that type IntraTrade CVEDA CVEDP Import etc you will notice that the button Copy as new will become visible under the certificate s displayed in the research screen EU TRACES Team sanco traces ec europa eu 47 72 If you
20. Animal Products bOpen bCopy as new bCopy as replacement User and bN Organisation Management liser Remarks The To process button will only work if there are still certificates in the system that need to be validated or rejected as appropriate by your authority If there are no such certificates in the system because your colleague authority users have already performed the necessary actions regarding Part Il you will obtain no results in your research screen If a certificate with Draft status has been created by an authority user only colleague authority users linked to the same authority will be able to see access and modify Part Certification and Part II Validation of that certificate However if a certificate with Draft status has been created by a business user only colleague business users linked to the same organisation will be able to see access and modify Part Certification of that certificate 14 What does Has control in the research criteria mean This button is only available for authority users and helps them to quickly identify all Valid certificates to which at least one control Part 111 has been added EU TRACES Team sanco traces ec europa eu 46 72 bit Pnl pde Psy pda Psk bro bnw bfi dt psl pfr blu Brot Ppt bes bel pbg bet bru bil ben bes Phu Ppl bInformation bHelp bLogout TRACES Veterinary Documents Intra Trade Animal Health Certificate Welcome Page
21. Authority according to the profile you wish to create Remarks As the e mail address is a unique identifier of an account please note that you cannot create two different user profiles with the same e mail address The profile you create is highly dependent on the authority you choose Please note that not every country has Regional or Veterinarian authorities In order to obtain these two kinds of authorities for your country or if an authority needs to be amended the MSADM should make an official request to the ECADM after which the change is published in the Official Journal Click the following link to display legislation regarding the TRACES authorities 2002 459 EC Please note that the list is in the process of being amended This document is meant purely as a documentation tool and the institutions do not assume any liability for its contents As the profiles mentioned above are made by the MSADM they are immediately valid and do not need to be validated by anyone else When creating the profiles as mentioned above an additional notification e mail containing a standard password will be sent to the newly created authority user The profiles of the RCCA and RRCA are restricted at user level while the profiles of RADM and RLVU are restricted at the level of their authorities EU TRACES Team sanco traces ec europa eu 13 72 6 How change the profile of an EO business user to a Transitair business
22. Search for Intra Trade Animal Health Certificates Veterinary Documents ina Trada Search Criteria Animal Health Certificates Certificate Reference Country of Origin v CVED for Animals Consignor Consignee CVED for l E Pr re Departure After Commodity pBrowse Veterinary Departure Before Means of Transport v certificate to EU Country of Destination Authority of destination Empty Certificate gt Reporting Postal code of destination Auot of destination IntraTrade Local reference number Authority of origin Transport Animals Certificate Status Y Authority of origin code e Transport Animal Products Rejected Consignments CVED for Animals Rejected Search Result Consignment CVED for A al D INTRA FR 2006 0053182 France SARL ARMAING FRERES BELLOCCHIA ANDREA 0102 Valid bOpen bCopy as new bCopy as replacement bClear bSearch Statistics CVED Animals Statistics Animal Products bNew This means that as a competent authority you will retrieve all certificates with Valid status and at least one Part completed bit pnl pde psu Pda Psk bro bnw pfi psl pfr blu Prot bpt bes bel pbg bet bru bil ben bes bhu Ppl binformation bHelp bLogout CCA FR traces cht net TRACES Veterinary Documents Intra Trade
23. This means that you should choose between Assign Competent Authority in order to assign automatically the correct LVU authority of the city selected to your organisation Assign Border Inspection Post in order to assign manually the correct BIP authority of the country in which your organisation is situated bit bnl pde Psv pda bsk bro bnw bfi bit psi pfr blu Prnt Ppt bes bel bbg bet bru bil ben bes Phu Ppl bInformation bHelp bLogout CCA FR traces cbt net TRACES User and Organisation Management User Management Edit User Detail Create Business Status Valid v Type Approval number x bRemove Aggregation Code bAdd Name Address Country France Postal Code bSelect Assign Competent Authority Name TRACES Unit Number Address Postal Code Country bClear bSelect Cancel bSave Please click the Save button twice in order to assign the newly created organisation and save the user s details Select the correct instance of your organisation by specifying the correct authority Click the Select button in the Member of Organisation area of the current section User and Organisation Management gt User Management You will be able to select the correct instance of your organisation linked to the correct authority by specifying the authority code or name in the Traces Unit Number search criteria an
24. a second tab called insert in which you can introduce any new city that needs to be created Please do not change anything regarding the number of columns or the column headers of the document Cities Authorities Template XX If you should choose to delete a particular city please specify which other existing city which can be found in the current listing this city can be replaced by We need this information as we will need to re assign any possible organisations linked to the city to be deleted to another valid city 2 How 1 see the creator and or authority responsible for the pre validation of an organisation As an authority user you have access to the section User and Organisation Management Organisations By searching for the organisation in this section and opening the organisation in question you can gain access to the contact details of the creator or the authority responsible for the pre validation by clicking on the hyperlink of the name mentioned after Status set by EU TRACES Team sanco traces ec europa eu 27 72 bfr blu bmt bes bpt bel bit bnl bde bet bru ben bil psk bes bsw bfi bnw bit bsl bhu bpl B a i binformation bHelp bLogout LVU BGQtraces cbt net TRACES User and Organisation Management Organisation City 02 158 Warszawa 19 04 2005 Assign Competent Authority Name Siedlce Name TRACES Unit Number PL14001 TRACES Unit Number Addre
25. as replacement Such a user has the option to modify Part or even cancel delete Draft or New certificates for which his organisation is included in the certificate Please visit the topic How can I cancel a certificate for more information f you have access to a certificate which is not within your competence you can find more information in the topic can access a certificate which is not within my competence What should I do For more information on the Copy as new button please refer to the topic What does Copy as new beneath an existing certificate mean 17 What does Save as Draft in a certificate mean The Save as Draft option is an intermediate stage for Part Certification of a certificate This also means that the Save as Draft button is available for both business and authority users of TRACES EU TRACES Team sanco traces ec europa eu 50 72 bfr blu bmt bes bpt bel bit pnl pde bet bru pda ben bil psk bes Psw bfi bmw bit Psl bhu LE Ja binformation bHelp bLogout BIP FR traces cbt net TRACES Veterinary Documents Common Veterinary Entry Document for Animals X gt Traders gt Animals gt Transport gt Route gt Purpose Details of Consignment Presented References 2 CVED Reference Number E Border Inspection Post Local reference number E fae D TRACES Unit Number FR12999 bClear bSelect 4 Person responsible for the
26. authority 4 How can I see which version of TRACES is currently installed in the environment I m using In order to find this information you should first check whether the status bar of your internet browser for example MS Internet Explorer Firefox Mozilla is activated at the bottom of your screen If not you can do this by going to the menu of your internet browser and clicking on View gt Status EU TRACES Team sanco traces ec europa eu 4 72 TRACES Trade Control and Expert System Microsoft Internet Explorer provided by European Commission File Edit Favorites Tools Help Toolbars Q sxx Status Bar Search Sie Favorites media B Explorer Bar Address 6 Stop Refresh bit Pnl br Text Size bit psi pfr blu bmt bpt bes bel pbg bet bru bil ben bes Phu Ppl fTRAcES Encoding gt Source qnm Privacy Login Eull Screen Fil e Mail Password bLogin Please specify your uber name and password then click login or hit the enter key Request a new password If you do not remerdber your password specify your user name and hit the Send Password link Your current password will be sent t bRequest a new Register a new User Account To subscribe to the TRACES services you must provide some information about yourself After confirmation your request will be valid bP
27. be sent to the registred e mail address bRequest new password Register a new User Account To subscribe to the TRACES services you must provide some information about yourself After confirmation your request will be validated by the local authorities and your account will be activated bPlease click here to register a new user This way you should receive immediately a new standard TR password in your mailbox Remarks f you didn t receive any notification e mail with the new standard password TR after having clicked the Request a new password button please go to the topic didn t receive any notification e mail with a new standard password TR What should I do When you use this password for the first time and log in to TRACES you will receive the error message Your password has expired Please encode a new one blu ben Pda bes bde bet bni bhu bnw bol pfi Psk psl bent bil Ppt bes Pfr bsu bit bit bel bHelp bLogout TRACES Security Change Password Welcome Page y Veterinary LOG 009 Password Your password has expired Please encode a new one Documents Empty Certificate Change Password b Reporting erand Password III Y Organisation Management New password gt aes Legislation Confirm new password Legislation bModify For security reasons a new password needs to be provided after you have requested a new pa
28. can change the profile of an EO business user to a Transitair business user and vice versa via the TRACES GUL se ea site eis HER ne RAE iS AN MORE LW Aa es ORD toes Gebel eee eet enon ay ee OA el seas 14 7 How can change the profile of an LVU authority user to a authority user and vice versa via the TRACES La MEE 18 8 Lforgotmy password What should T do inet dH eg det er m tnt 19 9 my account by making five incorrect login attempts What should I do 21 10 I didn t receive any notification e mail with a new standard password TR What should I do 22 11 I entered my standard password TR which I received by a notification e mail but I don t seem to be able to logi What should E dtes oes eed gt arderet e RI edes ene tt 23 12 I received an error message stating that I should encode new password What should I do 24 13 I received an error message stating that my account status is invalid although I did not lock my account What should T do ios e estt ee te or e E eps ap tede eos ain 24 14 How can chang my current password i e et ege ba e tete tage Na E LR Re E REN et 25 15 How can I change my current e mail address ss 25 OIRE TITSE TECI t EPOE I ELE 27 1 Icannot find the correct city to create the desired organisation What should I do esses 27 2 How can I se
29. certificate EU TRACES Team sanco traces ec europa eu 51 72 18 What does Submit for certification in a certificate mean The Submit for certification option is the last stage for Part Certification of a certificate This also means that the Submit for certification button is available for both business and authority users of TRACES 2A Cn U it bes ppt bel bit Pnl pde bet bru Pda Psu ben bil psk bes bfi bnw bit psl bhu Ppl binformation bHelp bLogout BIP BE traces cbt net bfr blu bm TRACES Veterinary Documents Common Veterinary Entry Document for Animal Products xn Referenc b Traders Commodity gt Purpose Details of Consignment Presented References 2 CVED reference number DRAFT BE 2006 0000201 Je Ss Local reference number BIP Zeebrugge TRACES Unit Number BEO2799 bClear bSelect 4 Person responsible for load 10 Veterinary documents Date of Declaration 20 04 2006 Veterinary Document Number Name of signatory Date of Issue dd mrm yyyy Name P amp O Address LEOPOLD II DAM Postal Code 8380 Zeebrugge Brugge Country BE Belgium M N bAssign bClear Select Cancel and Return to Menu bSave as draft Submit for Certification bValidate bDelete bPrint All types of certificates IntraTrade CVEDA CVEDP and Import must be saved with the complete information regarding the details of th
30. consignment Date of Declaration 02 02 2006 Veterinary Document Number 017845 Name of signatory y Date of Issue dd mm vyyy 02 02 2006 Name ABX LOGISTICS INTERNATIONAL Accompanying Document Number 3 Address Place de la Joliette 10 BP 23224 879524541 Postal Code 13002 Marseille Country FR France badd Ne bAssign bClear bSelect bCancel and Return to Menu as draft Submit for Certification bValidate All types of certificates Intra Trade CVEDA CVEDP and Import can now be saved with a minimum of incomplete information in Part l any further details can be filled in later on However some essential information remains mandatory in order to enable the certificate to be shown and searched for properly in the search screen for certificates Remarks A minimum of data still needs to be filled in to allow display in the search list of certificates If the Save as Draft button is used the certificate will take on Draft status Ty binformation bHelp bLogout CCA FR traces cbt net bit pnl bde bsv Psk bro bnw pfi Dsl pfr bly brnt bpt bes bel pbg bet bru bil ben bes phu TRACES Veterinary Documents Intra Trade Animal Health Certificate Welcome Page Search for Intra Trade Animal Health Certificates Veterinary Documents Search Criteria Intra Trade gt Animal Health a Curtificates Certificate Re
31. in are not subject to any prohibitions or restrictions for reasons of animal diseases affecting porcine animals in conformity with Community or national legislation all applicable provisions of Council Directive 64 432 EEC have been fulfilled 4 2 the above animals meet the additional guarantees for Disease In accordance with Commission Decision bSelect Remove Disease In accordance with Commission Decision bSelect Remove Disease In accordance with Commission Decision bSelect Remove DL 5 the animals did not remain more than six days in the approved assembly centre 2 6 at the time of inspection the above animals were fit to be transported on the intended journey in accordance with the provisions of Directive 91 628 EEC 1 Delete as necessary 2 Delete if not applicable 3 Not to be completed if certificate is used for movement of animals within Member State of origin and only Sections is completed and signed Sections of the certificate must be either stamped and signed by the official veterinarian of the holding of origin if different from the official veterinarian signing Section C signed by the approved veterinarian of the holding of origin where the Member State of dispatch has introduced a surveillance network system approved under Commission Decision i EC signed by the official veterinarian responsible for the approved assembly centre at
32. knows his own password he will receive a confirmation e mail to confirm his own data After he has confirmed his request the user still needs to be validated by his Competent Authority before he can start using the system If workflow 1 is used no additional notification e mail containing a standard password TR will be sent as the business user has inserted this password himself when creating his own profile If workflow 2 is used an additional notification e mail containing a standard password will be sent to the newly created business user 5 want to create my authority account as a RCCA RCA RRCA RADM R LVU R O PV What should do Please note that the MSADM Member State Administrator of your country is the only competent authority to create the accounts as listed below Thus you should request his cooperation to create your new authority profile CCA Central Competent Authority RCCA Restricted Central Competent Authority RCA Regional Competent Authority RRCA Restricted Regional Competent Authority RADM Regional Administrator LVU Local Veterinary Unit BIP Border Inspection Post R O PV Restricted Official Private Veterinarian In order to create these profiles the MSADM should use the following workflow Go to User Management Choose New or New Regional Administrator for RADM Insert the user s data and select the correct
33. the country in which it is situated and ends with the number 99 This kind of authority CCA BIP LVU contains a total of seven characters in its code For example FR12999 Currently a Veterinary authority code PV OPV ROPV begins with the ISO code of the country in which it is situated and ends with the letter V This kind of authority contains a total of eight characters in its code For example BE12910V 6 How can make a print screen of the error message received to communicate it to my competent authority Instead of copying and pasting the information directly into the text of your e mail which can distort the information you want to communicate to your competent authority you can easily make a print screen of the error message you received You can do this by going to the window in which you received the error message and hitting the PrtScr function key which is normally to the right of the F1 F12 keys and above the Insert Home etc keys on your keyboard After doing that you can paste the information into a separate document in say MS Word save and attach it to your message EU TRACES Team sanco traces ec europa eu 7 72 EU TRACES Team sanco traces ec europa eu 8 72 LOGIN PASSWORD 1 How can access TRACES You should contact your Member State Administrator and or Competent Authority to request a new profile to access TRACES See the list below a AT AT BE CH CY CZ D
34. the date of departure of the animals Section C of the certificate must be stamped and signed by the official veterinarian of either the holding of origin or the approved assembly centre situated within the 1 PR i a iu ts gi Cr t Ee gi er Dore en s menu This enables you to search for the correct laboratory test and test method EU TRACES Team sanco traces ec europa eu 58 72 bbg bcs Pda Pde bel ben bes bet bfi pfr bhu bil bit blu Pmt bol pnw ppl Ppt bro bru Psk Dsl Psv TRACES Veterinary Documents Intra Trade Anim al Health Certificate gt Consignment gt hapon Decision Select Laboratory Test amp Test Method Search Criteria Name Laboratory Test Category Laboratory Test Method m Public Health reearch Names Laboratory Test Category 1 2 3 4 6 7 8 HpCDD Animal Disease bSelect 1 2 3 4 6 7 8 HpCDF Animal Disease bSelect 1 2 3 4 7 8 9 HpCDF Animal Disease bSelect 1 2 3 4 7 8 HxCDD zi Animal Disease bSelect 1 2 3 4 7 8 HxCDF Animal Disease bSelect 1 2 3 6 7 8 HxCDD Animal Disease bSelect 1 2 3 6 7 8 HxCDF Animal Disease bSelect 1 2 3 7 8 9 HxCDD E Animal Disease bSelect 1 2 3 7 8 9 HxCDF z Animal Disease bSelect 1 2 3 7 8 PeCDD s Animal Disease bSelect 1 2 3 7 8 PeCDF Animal Disease bSelect 17 Alpha Methyl 5 Bet
35. user and vice versa via the TRACES GUI First of all we would like to explain that TRACES makes a distinction between two types of business user A business user with an organisation linked to an LVU authority who is called an Economic Operator A business user with an organisation linked to a BIP authority who is called a Transitair user In order to change the profile of an EO business user to a Transitair business user and vice versa via the TRACES GUI you should contact the CCA of the authority that your organisation is currently linked to Only this CCA can access the details of the business user s profile by going to the User and Organisation Management User Management section and searching for the unique e mail address of the business user ie a La binformation bHelp PLogout CCA FR traces cbt net bit Pnl pde pda Psk bro bnw pfi psi pfr blu Pmt bpt bes bel bet bru bil ben bes Phu Ppl TRACES User and Organisation Management User Management Edit User Detail er Member of Organisation E mail EO FR traces cbt net Name Test Organisation EO Address address Postal Code 71370 ABERGEMENT STE COLOMBE L Last Name FR FR France Notification language English FA bClear bSelect Notification type HTML Phone Numbers TRACES Unit Number FR07100 Fax Name Saone Et Loire Add 1 Additional Information ex Postal Code 71000 Country F
36. without inserting at least one of the two mandatory organisation types The area In certificate is greyed out because the organisation types selected are not the correct ones and thus not compatible for the box certificate field of the certificate concerned This explains also why you are unable to search for an organisation which does not have the correct type available A workaround for this query is to ask the competent authority to add the missing type for the organisation Of course this has to respect the real life structure of the organisation a bovine holding which is in fact an ovine holding may not be introduced into the system as such The system has been implemented in this way in order to avoid the allocation of wrong types of organisations to the certificate If you have any additional queries we would ask you to communicate the following information the correct type of certificate INTRA CVEDA CVEDP or IMPORT the CN code of the certificate 0102 the box number of the certificate the type of organisation and the full name of the organisation you are trying to insert This way we will be able to carry out a more detailed investigation and advise you accordingly Remarks This topic is also related to the topic Why can I not find the organisation in the search screen of my certificate Why is an organisation not copied automatically from one box to another EU TRACES Team sanco traces ec europ
37. 666 EC for imported birds and Directive 92 65 for imported domestic carnivores Ship supplier Directive 97 78 EC article 13 1 operators who directly supply cross border means of sea transport with products for the purposes of consumption by staff and passengers of the vessels Slaughterhouse 853 2004 Annex 1 16 Slaughterhouse means an establishment used for slaughtering and dressing animals the meat of which is intended for human consumption Staging point directive 91 628 EEC article 2 c Places to rest feed and water animals approved by Member states Trader means any natural or legal person who buys and sells commercially animals except ovine bovine caprine and porcine animals either directly or indirectly Trader is a business intermediate and in regard with the fiscal legislation must be registered by Member states Legend C Compulsory EU TRACES Team sanco traces ec europa eu 32 72 4 Why can t find the organisation in the search screen of my certificate Why is an organisation not copied automatically from one box to another Searching for an organisation in a particular box of a certificate and automatic copying of an organisation from one box to another is highly dependent on the type of organisation in correlation with the type of box and the type of certificate IntraTrade CVEDA C VEDP Import and CN code you are using For example Regarding box 1 12 Place of o
38. CO Unit D1 Animal Health and Standing Committees Responsible for TRACES Office B232 03 071 Please e mail the EU TRACES team at sanco traces ec europa eu to obtain more contact details for business related enquiries 2 What are the minimum technical software hardware requirements to use TRACES Software requirements The client platform should be equipped with at least the following software e Internet browser IE version 5 or 6 or Opera version 6 or 7 or Netscape version 6 or 7 e Operating system Microsoft Windows Linux or Mac OS e portable document format PDF viewer e mail viewer Microsoft Outlook or other Hardware requirements The minimum hardware requirement for the application is e Memory RAM 128 MB Disk space HDD 500 MB Network connection internet e mail 28 8 Kbps Microprocessor CPU Pentium or equivalent Printer presence of printer no specific requirement he recommended hardware for the application is Memory RAM 256 MB Disk space HDD 500 MB Network connection internet e mail 3 3 Mbps Microprocessor CPU Pentium 111 800 MHz or equivalent 4 e e e EU TRACES Team sanco traces ec europa eu 3 72 e Printer presence of printer no specific requirement 3 What do the following abbreviations mean Abbreviation Meaning 3CP or 3CCP Third Country Contact Point ADM Administrator
39. Code for my certificate What should do for more information EU TRACES Team sanco traces ec europa eu 56 72 Ty bit bde Pda bro bnw bfi plt bsl bfr blu brit bpt bes bel pbg bet bru bil ben bes Phu Ppl binformation bHelp bLogout CCA FRtraces cbt net TRACES Veterinary Documents Intra Trade Animal Health Certificate Welcome Page Search for Intra Trade Animal Health Certificates Veterinary Documents intra Trade Animal Health Cartificates Certificate Reference Country of Origin S CVED for Animals Consignor Consignee CVED for Ai l MENT nma Departure After Commodity bBrowse 4 Veterinary Departure Before Means of Transport v certificate to EU Empty Certificate Country of Destination Authority of destination 9 Reporting Postal code of destination Authority of destination IntraTrad Local reference number Authority of origin Transport Animals Certificate Status Authority of origin code e Transport CVED Animal Products Has control LI Rejected Consignments CVED for Animals bClear bSearch In Progress New Rejected Search Result Pre validated Consignment CVED for Animal Products e Statistics Animals AVR 22 1 cannot find the desired laboratory tests in TRACES What should do
40. E DE DE DK DK DK DK DK EE EE ES ES ES Fl Fl FR FR FR FR GB GB GB GB GB GB GB GB GB GR GR GR HU Overview TRACES MSADM Language Firstname Lastname fr Francesc ALAY jagricultura svoGandorra ad de Ems GRAUMANN ermstgraumannQbmgf gv at de Anton BARTL jantonartiObmgf gv at de Heimo Kren heimokrenQbmgf gvat Traces ADM BE fawv afsca be de Rof Frischknecht rolf frischknecht bvet admin ch hpipis vs moa gov cy o valcl volny cz de Andreas _ andreas micklich wus bfav de de Ronad Schr der ronald schroeder wus bfav de de Detlef KBR detlef kloess wus bfav de da Annette Junker Karpinski ajk fdir dk da Ana Sunesen asu fvst dk da Laila Thornberg Ipth fvst dk da Tie Tegihus Maller ttm fvst dk da Christina Guldborg cguGfvstdk aleksei vet agri ee regina vet agri ee ssanchez mapya es aarriba msc es D Angeles mortegae mapya es Kuosmanen seppo kuosmanen evira fi MSA msafiniland mmm fi andre alix agriculture gouv fr Salem HAFSI agriculture gouv fr geraldine CHARLAT fr Geraldine Charlat SPONY agriculture gouv fr michel aldebert agriculture gouv fr Diana C Musson defra gsi gov uk BEAUDRO uk ibm com mirzet sabirovic DEFRA GSI GOV UK svsitu1 svsitu1 defra gsi gov uk svsitu2 svsitu2 defra gsi gov uk svsitu3 svsitu3 defra gsi gov uk colette black dardni
41. ES 2 As the authority of box 1 12 Place of Origin Place of harvest is the only competent authority that can confirm whether the consignment to be sent is filled out correctly on the certificate and thus can validate this New certificate it is automatically assigned to the certificate 3 Therefore only the competent authority of the certificate linked to the place of origin will receive automatically an e mail notification inviting it to validate reject this New certificate 4a If this authority validates the certificate and only as of that moment the transport consignment gets the go ahead for its departure 4b At the same time as the validation the Destination Authority is informed that a new transport operation has started in its direction and will be notified that a consignment is approaching EU TRACES Team sanco traces ec europa eu 64 72 The application has been implemented this way since we consider that there is no reason for the Destination authority to be informed of any management issues concerning transport operations which a have not New departed yet from the Place of Origin or b will never Rejected depart from the Place of Origin Certificates become of interest to the destination exclusively from the moment when the transport operation gets the go ahead validated and hits the road This way we also try to avoid authority and business users receiving in their inbox too many notification message
42. FAQ V2 TRACES online TABLE OF CONTENTS FAQ V2 TRACES ONLINE riri n va Ea arn Pa EE davit n Fo cu Ea doa n Deo Ee bina ir 1 1 Ur 3 L AWhatis TRACES Ps sinc adie deaths o Bp E es OU petendum ie 3 2 What are the minimum technical software hardware requirements to use TRACES seen 3 3 What do the following abbreviations mean sewin erno eed elo o dte oL URS edet Pe ee UR nent 4 4 How can I see which version of TRACES is currently installed in the environment I m using 4 o sbednnothnd the authority anymore i eee uta eie deett nero tant EE eub metere 6 6 How can I make a print screen of the error message I received to communicate it to my competent authority 7 IDAT tE REAIS R a T E A MM 9 Ls How canlaccess LRAGES antenne E a AE A A A a me A er ne 9 2 TRACES 16 unavailable What should ste a dC ER tet tps 11 3 receive a Security Alert window when trying to access TRACES What should I do sss 12 4 I want to create my business account as an EO Transitair What should I do 12 5 I want to create my authority account as CCA RCCA RRCA RADM R LVU Whatishould dos eiit en he sonst Aisa NI diabete NM Rede 13 6
43. Please click Apply and OK to save any changes Internet Options x General Security Privacy Content Connections Programs Advanced vin FI Print background colors and images A Search from the Address bar When searching Display results and go to the most likely site Do not search from the Address bar Just display the results in the main window Just go to the most likely site Security I Check for publisher s certificate revocation Check for server certificate revocation requires restart Further options to be checked if Internet Explorer is installed Tools gt Internet Options gt Advanced under Security Use S S L 2 0 should be checked Tools gt Internet Options gt Advanced under Security Use S S L 3 0 should be checked Tools gt Internet Options gt Advanced under Browsing Enable third party browser extensions requires restart should be checked Tools gt Internet Options gt Security please make sure that your Security level for this zone is not set to High as less secure features will be disabled this is the least functional setting for your browser Please check if the latest version of Adobe Acrobat Reader is correctly installed on the hard drive of the PC Please note that you can always download the latest version of the free Acrobat Reader software on the official website o
44. R Status Valid Status set by banonyme Cpasmoi Date 30 03 2006 bCancel bSave bDelete bReset Password binactivate As the organisation of the business user is linked to a particular LVU or BIP authority it is essential that you follow one of the following options A B or C A Change the existing organisation Copy and paste the organisation s details as shown in the Member of Organisation area of the business user into an external document for example Click the Cancel button in the current section User and Organisation Management gt User Management in order to close the user s details Go to the User and Organisation Management Organisations section and search for the business user s organisation as saved in your external document Click Open in order to open the organisation s details EU TRACES Team sanco traces ec europa eu 14 72 bit Pnl pde Psv pda bsk bro bnw bfi bit psl pfr blu Pmt bpt Pcs bel pbg bet bru bil ben bes Phu Ppl binformation bHelp bLogo CCA FR traces cht net ut fTRACES User and Organisation Management Organisation Welcome Page e TRACES Offline System gt Veterinary Documents Search for Organisations Search Criteria Country France 4 v Name Test Organisation Intra Trade M Animal Health Postal code Region 71370 Address address Certificates rr CVED for Ani
45. UR Ifa certificate with In progress status has been created colleague competent authorities assigned to the certificate will be able to see access add and modify information in Parts Certification and II Decision of the certificate No notification message is sent to the colleague competent authorities assigned to the certificate informing them about an In Progress certificate 20 What do Validate or Submit Decision in a certificate mean The Validate and Submit Decision options are the last stage for Part II Decision of a certificate This means that the Validate or Submit Decision button is only available for authority users of TRACES For your information The Validate button appears on the screen when you are creating from scratch a totally new certificate while logged in as a competent authority ide Control and Expert System bfr bly Pmt pcs ppt bel bit pnl bde bet bru Psv ben bil bsk bes bfi bmw Psi khu binformation Help bLogout BE traces cbt net TRACES Veterinary Documents Common Veterinary Entry Document for Animal Products C nce b Traders Commodity gt Purpose Details of Consignment Presented References 2 CVED reference number DRAFT BE 2006 0000201 Lenses ARE Local reference number BIP Zeebrugge TRACES Unit Number 02799 bClear bSelect 4 Person responsible for load 10 Veterinary documents
46. a Animal Health 7 EH Certificates Certificate Reference Country of Origin CVED for Animals Consignor Consignee f DR Animal Departure After Co Commodity Browse 4 Veterinary Departure Before Means of Transport certificate to ELI E Empty Certificate Country of Destination Authority of destination V Reporting Postal code of destination autant of destination IntraTrade d Par Local reference number Authority of origin Transport CVED TE Animals Certificate Status Authority of origin code Transport Animal Products Has control LI Rejected Consignments CVED for Animals bClear bSearch Rejected Consignment CVED for Animal Products Statistics CVED Animals PUR If a certificate with Valid or Rejected status has been created all competent authorities assigned to the certificate and the business users whose organisation has been included in the certificate will be able to see and access Parts Certification and Il Decision of the Valid or Rejected certificate A notification message is sent to the colleague competent authorities and the business users whose organisation has been included in the certificate informing them about this Valid or Rejected certificate 21 What does Animo status mean Although Animo status is no longer used in TRACES it is highly likely that fo
47. a Androstan 3 Alpha 17 Beta Diol Animal Disease bSelect 19 Norepitestosterone Animal Disease bSelect 2 3 4 6 7 8 HxCDF Animal Disease bSelect 2 3 4 7 8 PeCDF Animal Disease bSelect 2 3 7 8 TCDD Animal Disease bSelect 2 3 7 8 TCDF Animal Disease bSelect 2 Benzimidazolethiol Animal Disease bSelect 2 Mercapto 1 methyl imidazole Animal Disease bSelect 2 Mercaptoimidazole Animal Disease bSelect 3 O Acetyltylosin Animal Disease bSelect 4 Hexylresorcinol Animal Disease bSelect 5 Ethinyl 2 thiouracil Animal Disease bSelect 5 Methyl 2 thiouracil Animal Disease bSelect 5 Propyl 2 thiouracil Animal Disease bSelect 6 Propil 2 thyouracil Animal Disease bSelect AHD Animal Disease Select AMOZ Animal Disease bSelect AOZ Animal Disease bSelect Abamectin Avermectin B1 Animal Disease bSelect Acariasis z Animal Disease bSelect Acevhate Animal Disease Select Remarks The wildcard 96 enables you to search for a wider range of organisations authorities user accounts etc According to where you put the wildcard you will obtain a different listing of results However it is not really necessary to add a wildcard at the end of your search criteria as the system always tries to find at least the information you inserted at the beginning plus any additional information TRACES always tries to find you data which at least begins with the data entered in the search criteria 23 How should I use the separators a
48. a eu 37 72 CERTIFICATE 1 As an EU user why can t I create a new type of certificate ntraTrade CVEDA or CVEDP As regards EU user accounts there are in fact two types of user in the system Users linked directly or via their organisation to LVU authorities This type of user will be able to create only IntraTrade certificates and not CVEDA CVEDP certificates Users linked directly or via their organisation to BIP authorities This type of user will be able to create only CVEDA CVEDP certificates and not IntraTrade certificates This may explain why you cannot see the New button in the Intra Trade Animal Health Certificates CVED for Animals or CVED for Animal Products section We would therefore refer you to the following A In order to change the linking of your authority profile from LVU to or from to LVU please visit the topic How can I change the profile of an LVU authority user to authority user and vice versa via the TRACES GUI B In order to change the linking of your business profile from LVU to BIP or from BIP to LVU please visit the topic How I change the profile of an EO business user to a Transitair business user and vice versa via the TRACES GUI 2 1 cannot find the correct CN code for my certificate What should do While ANIMO used its own veterinary code TRACES utilises the tariff code In TRACES the species and or the purpose must be specifi
49. a eu for more business related information Production environment https sanco ec europa eu traces Please do not use this environment for training or testing purposes Use the training environment details below instead Training environment https training sanco ec europa eu traces This environment can be used for training or testing purposes Please be aware that it doesn t send any notification e mails regarding user accounts organisations certificates etc Information website on TRACES CIRCA This website is also available via the Information button in the top right hand corner of your window when you have logged in to TRACES and contains manuals DWH Data Warehouse OLS Off Line System etc reference data statistical information detailed information about TRACES website versions and so on EU TRACES Team sanco traces ec europa eu 10 72 TRACES CBT Computer Based Training website This website is also available via the Help button in the top right hand corner of your window when you have logged in to TRACES and contains Help topics and a User Manual Unfortunately this information has not been updated since January 2003 Even more information is accessible by typing directly the following URL http www traces cbt net OLS This application is available by logging in to TRACES and clicking the links TRACES Offline System gt Start TRACES Offline System Note that in order to use the OLS env
50. aluable information regarding the system to system services such as the definition of the types of CN codes a complete and current overview of the Tested Diseases included in TRACES etc 3 Where can export download the TRACES XML data Only the profile of a Member State Administrator is allowed to download or export TRACES XML Data If you have such a profile you should be able to access the Export XML data in the System Management section TRACES Export XML file Welcome Page MM Export XML file gt Veterinary Documents Empty Certificate Downlaod xml file for gt Reporting Countries FEES bRegions Organisation bCities Management bCities of non european countries User bNomenclatures amp Complements Management Legislations third country imports Organisations bApplication Properties Change Password bReference Data y System Management bAuthorities l b Export XML bOrganisations gt Legislation Organisations of non european countries Legislation EU TRACES Team sanco traces ec europa eu 70 72 After you have clicked on one of the options listed in the right hand pane of your screen the application may open an extra window requesting you to Save the compressed file to the hard disk of your computer Open or Cancel it Please choose the desired option File Download 9 Some files can harm your computer If the file information below looks suspicious or
51. any other test approved in accordance with Article 17 of Directive 64 432 EEC 7 Delete if certificate is used for movement of animals within Member State of origin and only Section is completed and signed 8 Point 6 of Section A must be signed by the official veterinarian at the approved assembly centre after documentary and identity checks on animals arriving with an official document or Sections A completed certificate otherwise this point must be deleted Official Veterinarian LVU Number FR01300 Bouches Du Rhone Address Postal Code 13447 Country FR Name bkFR LVLI 0201300 DDSV13 Qualification and title v bCancel and Return to Menu bReject bSave as in progress Submit decision Print All types of certificates IntraTrade CVEDA CVEDP and Import must be saved with the complete information regarding Part II of the certificate including checks before the consignment can be sent to its destination Remarks f the Validate or Submit decision button is used the certificate will take on Valid or Rejected status according to the decision taken by the competent authority Valid TW bit bde bsv Pda bsk bro bnw bfi psi bfr blu bmt bpt bcs bel pbg bet bru bil ben bes Phu Ppl bInformation bHelp bLogout CCA FR traces cbt net TRACES Veterinary Documents Intra Trade Animal Health Certificate Welcome Page Search for Intra Trade Animal Health Certificates Vet
52. are not authorised to create certificates of the type concerned you will only see the Open button beneath the displayed certificate s By clicking the Copy as new button you will in fact create a new certificate while incorporating transferring some of the original information automatically into the certificate you are about to create No information on the existing original certificate is modified you create a totally new certificate The main purpose of this feature is to gain time to enable you to create a new certificate even more quickly by using the information from a similar certificate bit bnl pde Pda Psk bro bnw bfi bit psi pfr blu Pmt bpt bcs bel pbg bet bru bil ben bes bhu Ppl bInformation bHelp bLogout LVU FR traces cbt net TRACES Veterinary Documents Intra Trade Animal Health Certificate Welcome Page Search for Intra Trade Animal Health Certificates Veterinary Documents Intra Trade Search Criteria gt Animal Health 7 s Certificates Certificate Reference Country of Origin v CVED for Animals Consignor Consignee CVED for Animal Products Departure After Commodity bBrowse Empty Certificate Departure Before Means of Transport b Reporting Country of Destination Authority of destination IntraTrade BERE XS Authority of destination Transport Postal code of destination
53. arks As you will see the document Cities Authorities Template XX contains a column in which you can choose whether to delete or modify the data according to the changes you consider necessary Furthermore in the Excel document you will find a second tab called insert in which you can introduce any new city that needs to be created Please do not change anything regarding the number of columns or the column headers of the document Cities Authorities Template XX If you should choose to delete a particular city please specify which other existing city which can be found in the current listing this city can be replaced by We need this information as we will need to re assign any possible organisations linked to the city to be deleted to another valid city This topic is related to the topic can access a certificate which is not within my competence What should I do Once you have validated and corrected the necessary details of the organisation your contact details will be added to the information details of the organisation wm binformation bHelp bLogout LVU BG traces cbt net bfr blu Pmt bes bpt bel bit pnl pde bet bru Pda ben bil bsk bes bsw bfi bnw Psl bhu Ppl TRACES User and Organisation Management Organisation Edit Organisation Detail Pre valid Type Approval number Aggregation Code LOT PLoo000063 Name PLL LOT Address ul Wirazowa 35 Country Poland
54. ates and economic operators EOs This system i allows the production of and exchange of information on all animal health and welfare and public health certificates accompanying animals and animal products and the Common Veterinary Entry Document CVED issued by the EU Border Inspection Posts in all the 20 EU official languages in accordance with relevant Community legislation ii assists the competent veterinary authorities in decision making and reacting rapidly in the event of a disease emergency by tracking back and forth the movements of traded and imported animals and products iii provides consolidated statistical information on animal health and welfare and public health using the data entered into the system iv allows EOs to introduce their requests on line to speed up all the administrative procedures either for intra trade or for import v allows third countries to enter into TRACES export certificates to give electronic notification of goods sent to the EU and speed up the administrative procedures at the border The Customs Nomenclature code currently used by most Border Inspection Posts around the world is used in the system and will in future allow interoperability between systems within the EU and worldwide Policy areas are Animal Health Animal Welfare EU exclusive and Veterinary Public Health For more information Mr Didier Carton European Commission Health and Consumer Protection Directorate General DG SAN
55. cate newly created How is this possible When an IntraTrade consignment remains in one and the same country which means that the organisations inserted in box 1 12 Place of origin and box 1 13 Place of Destination of the certificate are situated in the same country the competent authority doesn t need to validate the certificate The certificate automatically receives the Valid status Moreover no Part II Certification is provided 5 can access a certificate which is not within my competence What should do To retrieve or access certificates you need to have the same authority in your own profile as the authority of the Place of origin Place of destination or Staging or transfer points included in the certificate itself The postal code and city of the organisation mentioned in box 1 12 Place of origin determine the competent authority that can validate the certificate If you can access a certificate which is not within your competence you should contact your Member State Administrator The structure of TRACES is basically founded on the correct linking of competent authorities and their cities and postal codes This means that when the city and postal code of an organisation are linked to an incorrect authority you can gain access to the organisation and its certificates although it is actually not within your competence However the MSADM can correct the linking of the competent authorities of his own
56. ch you can choose whether to delete or modify the data according to the changes you consider necessary Furthermore in the Excel document you will find a second tab called insert in which you can introduce any new city that needs to be created Please do not change anything regarding the number of columns or the column headers of the document Cities Authorities Template XX If you should choose to delete a particular city please specify which other existing city which can be found in the current listing this city can be replaced by We need this information as we will need to re assign any possible organisations linked to the city to be deleted to another valid city 5 I m the responsible authority at destination Why am not receiving notification e mails for newly created Intra certificates The reason why automatic notification messages regarding newly created Intra certificates are not sent to the authority of destination yet is the following Once an Intra certificate is submitted for certification only the Local Competent Authorities linked to the Place of origin will be notified as these are the ones responsible for the Validation or Rejection of the new certificate To clarify this query the workflow currently implemented in TRACES regarding IntraTrade certificates is outlined below 1 Creation of the New Intra certificate which can be entered by any concerned party whether a business or authority user of TRAC
57. country and their cities and postal codes by means of the document Cities Authorities Template which is accessible on the Information website of TRACES CIRCA and is to be sent to the EU TRACES Team for modification The website is available via the Information button in the top right hand corner of your window when you have logged in to TRACES Remarks As you will see the document Cities Authorities Template XX contains a column in which you can choose whether to delete or modify the data according to the changes you consider necessary Furthermore in the Excel document you will find a second tab called insert in which you can introduce any new city that needs to be created Please do not change anything regarding the number of columns or the column headers of the document Cities Authorities Template XX If you should choose to delete a particular city please specify which other existing city which can be found in the current listing this city can be replaced by We need this information as we will need to re assign any possible organisations linked to the city to be deleted to another valid city This topic is related to the topic cannot find access or validate the IntraTrade certificate created 6 How can get into contact with the competent authority for an IntraTrade certificate By accessing TRACES and opening the valid IntraTrade certificate in question you can gain access to the contact detail
58. ctive valid again by searching for your account in the User Management section as described above and clicking the Activate button We would also stress that if and only if your MSADM profile has an invalid status you should contact the EU TRACES Team immediately 14 How can change my current password If you would like to change your current password you can do so by logging in to the Production environment and going to the User and Organisation Management section There you should choose the option Change Password You can then encode a new easier to remember password manie Pewee User and gt Organisation Management User Management Organisation Change Password Modify User Profile gt Legislation Legislation 15 How can change my current e mail address Please note that as your e mail address is a unique identifier for your account you and your competent authority will not be able to make any changes in the GUI by hand We would therefore invite you to send a notification e mail to your competent authority with the EU TRACES Team sanco traces ec europa eu in CC Carbon Copy EU TRACES Team sanco traces ec europa eu 25 72 The subject should state Change of e mail address and the message itself should indicate your current and future e mail address accompanied with your name and first name and if necessary a small explanation of why it needs to be changed Remarks
59. ctive and non validated 2confirmed accounts do not yet receive any confirmation e mails from TRACES In general Does the size of the mailbox still permit you to receive messages is your mailbox full s there a kind of firewall or special such as anti spam software installed which could prevent you receiving notification messages from TRACES Do you currently receive any other notification e mails from TRACES Does your mail gateway accept e mails with an html format Or for example UTF8 confirm e mails Please note that you can check and if you so wish alter the format of TRACES messages by changing this feature in TRACES In order to do this you should log in to the Production environment of TRACES and go to User and Organisation Management Modify User Profile Then change the Notification type to Text instead of HTML EU TRACES Team sanco traces ec europa eu 22 72 TRACES User and Prae didis dad Management Welcome Page Modify User Profile gt Veterinary Documents Authority O 7 Ia Tradu e Mail BIP FR traces cbt net Name BIP FR Animal Health i Address Paris Certificates fiscum cnp j _ Postal Code 70100 CVED for Animals Last name FR Country FR CVED for Animal Notification pe i n Products language English Notification Empty Certificate Reporting IntraTrade Transport cn for Animals Additional
60. cuments Intra Trade Animal Health Certificate Welcome Page Search for Intra Trade Animal Health Certificates Veterinary Documents Intra Trade Animal Health A Certificates Certificate Reference Country of Origin v CVED for Animals Consignor Consignee CVED for Animal E Products Departure After Commodity Browse 4 Veterinary Departure Before Means of Transport v certificate to EU Country of Destination Authority of destination Empty Certificate gt Reporting Postal code of destination Armoni of destination IntraTrade CORNE 3 Local reference number Authority of origin e Transport Animals Certificate Status e Transport CVED Animal Products Authority of origin code Has control oO Rejected Consignments CVED for Animals bClear bSearch Rejected Consignment CVED for Animal Products e Statistics CVED Animals Search Result Calaicaies AVR 8 How can l add a control to a certificate As a competent authority you have the possibility to add one or more controls at destination or on the road to a valid certificate via the button Control EU TRACES Team sanco traces ec europa eu 42 72 bhu binformation bHelp bLogout enu nc CCA FRtraces cbt net bit bnl bde bsv Pda Psk bro pnw bit dsl pfr blu Prat Ppt bes b
61. d the TRACES certificates in order to incorporate them into your national system The WSDL files are available from the following URLs https sanco ec europa eu traces ws searchCertificate WSDL https sanco ec europa eu traces ws pollSearchCertificateResult WSDL All Reference Data regarding TRACES is currently available on the information website of TRACES CIRCA which can be accessed via the Information button in the top right hand corner of your window when you have logged in to TRACES Please follow Library gt REF DATA and open the compressed file in the desired language or click on the following link http forum europa eu int Public irc sanco tracesinfo library l ref_ data amp vm detailed amp sb Title Please contact the EU TRACES Team at sanco traces ec europa eu if you have any further questions remarks 2 Where can find the Reference Data regarding TRACES An update regarding the Reference Data of TRACES is published regularly on the TRACES Information website CIRCA The compressed Excel document is available in different languages via the Information button in the top right hand corner of your window when you have logged in to TRACES Please follow the path Library gt REF DATA and open the compressed file in the desired language or click on the following URL http forum europa eu int Public irc sanco tracesinfo library l ref_ data amp vm detailed amp sb Title This document also contains v
62. d in the search criteria Please note that an e mail address is a unique identifier in TRACES for more information please visit the topic How can I change my current mail address For more information about the creation of a new authority account please visit the topic want to create my authority account as a RCCA RCA RRCA RADM R LVU R O PV What should do In order to find a specific authority please refer to the topic cannot find the authority anymore for more information 8 forgot my password What should do If you cannot remember your current password you should take the following steps which are in fact very similar to what you have to do to unlock your account check that you are currently using the Production environment complete your e mail address in the login field of the welcome page and check that you have not entered any additional spaces click the button Request a new password EU TRACES Team sanco traces ec europa eu 19 72 bly ben Pda bes pde hu pnw pfi Psk Dsl Pmt bil ppt bes pfr Psu bit bel bHelp bLogout TRACES Security Login Login into the System Password bLogin Please specify your user name and password then click login or hit the enter key Request a new password If you do not remember your password specify your user name and hit the Send Password link Your current password will
63. d specifying any other additional criteria as desired EU TRACES Team sanco traces ec europa eu 16 72 bit Pnl pde Psv pda Psk bro bnw bfi bit psl pfr blu Pmt bpt bes bel pbg bet bru bil ben bes Phu Ppl bInformation bHelp bLogout CCA FR traces cbt net TRACES User and Organisation Management User Management Edit User Detail Select Business Search Criteria Country France Name Postal Code Address Number __ v RACES Unit Number FR12999 bSearch Search Result Blue Water Shipping FR290190011 France 18 quai Malbert bSelect COBRECO France 2 I de Lannugat bSelect DISTRIVERT SAS France rue marechal leclerc bSelect DOUX S A France Z I de Lospars BP 22 bSelect FAUVEDER SA France Quai du Commandant Malbert 34 bSelect PAULET S A France Rue Pont Dinou Z I de Pouldavid 4 BP 29177 CEDEX bSelect SAGA France AEROPORT Zone de Fr t bSelect SOVETCO France Quai Cri e Quai de la Douane 6 BP CS 52915 29229 BREST CEDEX 2 bSelect bSelect Union Armoricaine de Transport France bCancel bNew Please click the Select and Save button in order to assign the correct organisation to the business user and save the user s details Remarks Before creating any new organisations in Traces we recommend you to perform a search for the desired
64. d to CVEDP canceled tistics CVED Animal Products V Notification related to CVEDP creation V Notification related to CVEDP deleted User and Notification related to CVEDP rejection Notification related to CVEDP validation v Organisation Management v Notification related to Intratrade certificate creation V Notification related to Intratrade certificate deleted Select all bDeselect all User Management bSave PCancel We would also ask you to check any other settings of your local central mail gateway with your local helpdesk before contacting your competent authority However please note that there may also be a more technical problem involved for example the TRACES mail server may be temporarily out of order We would therefore ask you to contact your competent authority with the EU TRACES Team sanco traces ec europa eu in CC after making the above checks Please note that you should always indicate your TRACES e mail address as this is a unique identifier of your profile 3 I m receiving notification e mails of the type Business created What should do If a TRACES user creates a new organisation the competent authority of that organisation will receive an appropriate e mail notification with the subject Business created in order to fully validate this organisation status Valid The competent authority must always check that a duplicate of this organisation does not already exist in TRACES If the
65. der to correct add information directly in the desired section System bug It involves a more structural application problem the application cannot give you the next screen as there was some kind of error in the script code or another problem 2 I cannot validate my certificate because there are rejected consignments gt gt HTD 021 Similar Rejected Similar rejected certificates exist Please visit the similar rejected certificates in the tab Help to Decision EU TRACES Team sanco traces ec europa eu 68 72 bfr blu pmt bes bpt bel bit pde bet bru Pda Psv ben bil bes Psw bfi bnw bit bhu ppl TRACES Veterinary Documents Common Veterinary Entry Document for Animal Products bInformation Help bLogout BIP FR traces cbt net Consignment M gt Decision Imposed Physical Tests gt Safeguard Measures Similar Rejected gt Reinforced Control HTD 021 Similar Rejected Similar rejected certificates exist Please visit the similar rejected certificates in the tab Help To Decision HTD 018 Safeguard Measures A safeguard measures exists Please visit the safeguard measures in the tab Help To Decision HTD 019 Reinforced Control reinforced control exists Please visit the reinforced control in the tab Help To Decision European Regulations 92 118 bOpen Help To Decicion Basis Legislation Basis Legislation Cancel and Return to Menu This HTD Help To D
66. e consignment before they can be fully validated or rejected as appropriate by the competent authority see What does Validate mean Remarks If the Submit for certification button is used the certificate will take on New status bit pnl pde psv Pda bsk bro bnw pfi dt dsl bfr blu prot bpt bes bel bbg bet bru bil ben bes Phu Ppl binformation bHelp bLogout CCA FR traces cht net TRACES Veterinary Documents Intra Trade Animal Health Certificate Welcome Page Search for Intra Trade Animal Health Certificates Veterinary Documents Intra Trade Search Criteria Animal Health Cartificates Certificate Reference Country of Origin v CVED for Animals Consignor Consignee CVED for Animal i Departure After Commodity bBrowse Veterinary Departure Before Means of Transport certificate to EU Empty Certificate Country of Destination Authority of destination _ Reporting Postal code of destination of destination IntraTrad eee Local reference number Authority of origin Transport CVED ee Animals Certificate Status Authority of origin code e Transport CVED Animal Products Has control Rejected Consignments CVED for Animals Rejected Consignment CVED for Animal Products e Statistics Animals bClear bSearch In Progress Pre val
67. e the creator and or authority responsible for the pre validation of an organisation 27 3 What kinds of organisation types are there and which one should I choose in my certificate 29 4 Why can t I find the organisation in the search screen of my certificate Why is an organisation not copied automatically from one box to another finement IEEE SR NER NI aeree Eee lattes 33 5 How can I search more easily for an organisation in the search screen wildcard 33 6 What is the difference between aggregation code and approval number ss 34 7 I can enter a Number in the organisation search screen Should I enter the aggregation code or the approval number a en MIL MM ELI UR eta cb amer 34 8 Ido not know the mandatory approval number of the organisation How can I continue with the certificate MAPLE 35 9 What does In certificate mean c oue on ePi e PI ede tai ee Re Ta A A 36 38 1 As an EU user why can t I create a new type of certificate IntraTrade CVEDA or 38 2 cannot find the correct CN code for my certificate What should I do ss 38 EU TRACES Team sanco traces ec europa eu 1 72 3 How should I proceed if I need to dispatch a consignment containing multiple ty
68. ecies embryo team approved structure for collection treatment and storage of embryos and ova for all species not listed above Other species location All other breeding premises regarding species not described above equidae carnivore bees ornamental birds reptiles Other species semen centre collecting centre and storage centre for semen for all the other species not listed above Ovine Caprine semen centre collecting centre and storage centre for semen for ovine caprine Ovine Caprine holding Directive 90 425 article 2 4 agricultural establishment for ovine caprine Ovine Caprine embryo team approved structure for collection treatment and storage of embryos and ova for ovine caprine Pet Food establishment Establishment in which meat is produced as classified in 1774 2002 Annex I Specific Definitions Point 41 petfood means food for pet animals containing Category 3 material Person responsible for the load Directive 97 78 EC article 2 e any natural or legal person who is in charge of the consignment of products and animals when presented to the Border Inspection Post and make the necessary declaration to the competent authorities on behalf of the importer This person is compulsorily resident in EU according to the regulation 199 2913 except for the transit and temporary admission declarations and for occasionally declarations Porcine embryo team approved structure for collec
69. ecision notification message does not at all prevent you from adding Part II Decision and thus validating signing the certificate However you will not be allowed to continue if you have not visited consulted quickly the tab Similar if there is a safeguard measure linked to the product establishment combination or a tightened check has been introduced or a similar consignment has been rejected Rejected which is available Consultation must take place before the competent authority can take a decision Access to Part II Decision can only be obtained when these sections have been consulted Where consignments are rejected a full list of consignments over a period determined in relation to the nature of the goods is presented and each consignment can be consulted EU TRACES Team sanco traces ec europa eu 69 72 SYSTEM TO SYSTEM S2S 1 How can l access the System to System You can find all the necessary documentation regarding the latest version of the System to System TRACES V2 02 S2S zip on the Information website of TRACES CIRCA Log in to TRACES and click the Information button in the top right hand corner of your window LIBRARY gt MANUALS gt 525 System to System The compressed file is primarily meant for your IT Department and contains among other information the document TRACES STS 001 System To System Specifications v2 01 doc which defines the interface to recover not uploa
70. ed if you put a cross in box 18 For transit to third country or box 17 Transhipment to inserting the name of a third country Overview In the tab Traders of Part I Box 3 Consignee must remain empty as it concerns a trader outside the European Union Box 5 Importer must remain empty as it concerns a trader outside the European Union Box 8 Delivery address must remain empty 12 How do I proceed as EU user when goods are being re imported CVEDP Where goods are being re imported into the European Union CVEDP boxes 6 Country of origin and 10 Veterinary Documents in the tab Consignment gt Commodity Name and Veterinary Approval number must not be filled in if you check box 20 For Re Import in the tab Consignment gt Purpose Overview In the tab Commodity of Part I Box 6 Country of origin must remain empty you can clear it if necessary In box 10 Veterinary document the country code name and veterinary approval number must remain empty Remarks If you fill in the mandatory box 7 Country from where consigned you will see that box 6 Country of origin is automatically filled in You have to delete this information 13 What does To process in the research criteria mean This button is only available for authority users CCA excluded and helps them to quickly identify all certificates that still need to be processed This means that as a competent authori
71. ed too You can find an overview of the codes by clicking the title FAQ CodificationANIMOTRACESCorrespondanceRev2 xls on the TRACES information website click the link Background information Before 2004 an information network called ANIMO was used by the Member States the countries of the EEA Norway Iceland Andorra San Marino some candidate countries Slovenia Malta Cyprus and Switzerland to trace and monitor the exchange of information for intra Community trade in animals and animal products However as from 1 April 2004 TRACES has taken over the task of ANIMO as there was an urgent need to reconsider the approach of the ANIMO network and to implement additional functionalities required by the Member States Today DG SANCO has developed a system that takes into consideration any additional required functionality and integrates data coming from both ANIMO ANImal MOvement system and SHIFT System to assist with the Health controls of Imports of items of veterinary concern at Frontier inspection posts from Third Countries 3 How should proceed if need to dispatch a consignment containing multiple types of animals products Please note that it is not yet possible to insert a single certificate containing multiple CN codes As a consequence you should encode a separate certificate for each CN code EU TRACES Team sanco traces ec europa eu 38 72 at Jp bit Pnl pde psu pda Psk bro bnw fi bit psl pfr blu Pmt
72. eeding Stuff Establishment Regulation EC No 178 2002 Article 3 feed or feedingstuff means any substance or product including additives whether processed partially processed or unprocessed intended to be used for oral feeding to animals Free warehouses Directive 97 78 EC article 12 1 concerns the free zones the free warehouses and the customs warehouses Structure approved by competent authorities Freezing Vessel 853 2004 Annex 3 3 Freezer vessel means any vessel on board which freezing of fishery products is carried out where appropriate after preparatory work such as bleeding heading gutting and removal of fins and where necessary followed by wrapping or packaging Game Handling Establishment 853 2004 Annex I 1 18 Game handling establishment means any establishment in which game and game meat obtained after hunting are prepared for placing on the market Importer any natural or legal person who proceeds to importation in EU He must be EU resident Intermediate Plant 1774 2002 Annex I Specific Definitions Point 8 Category 1 or Category 2 intermediate plant means a plant in which unprocessed Category 1 or Category 2 material is handled and or temporarily stored for the purpose of further transportation to its final destination and where certain preliminary activities such as removal of hides and skins and performing post mortem examinations may take place amp Po
73. een wildcard As a business and authority user you can use the wildcard 96 in the search criteria of TRACES in order to search for a wider range of organisations authorities user accounts etc According to where you put the wildcard you will obtain a different listing of results Remarks tis not really necessary to add a wildcard at the end of your search criteria as the system always tries to find at least the information you inserted at the beginning plus any additional information TRACES always tries to find you data which at least begins with the data entered in the search criteria Please note that a business user has to enter at least three additional characters if he uses the wildcard 96 to ensure the confidentiality of business data in TRACES If not he will receive the error message BUSS 008 gt Specify at least 3 characters for name or code The result is no longer limited to one organisation all those corresponding to the search criteria are presented EU TRACES Team sanco traces ec europa eu 33 72 bfr blu Pmt Pcs Ppt bel bit Pnl bde bet bru Pda Psu ben bil bsk bes bsw bfi bnw bit Psi bhu bpl at Information bHelp E bLogout EO1 FR traces cbt net TRACES Veterinary Documents Intra Trade Animal Health Certificate b References gt Traders Details of Consignment Presented Select Co Consignment b Transport gt Route any 1 5 Consi e Search Criter
74. el bet bru bil ben bes TRACES Veterinary Documents Intra Trade Animal Health Certificate gt Certification gt Traders Consignment gt Transport gt Route Details of Consignment Presented References 1 2 Certificate reference number INTRA FR 2006 0016916 1 2 a Local reference number 1 6 No s of related original certificates e 1 6 Related CITES Certificates Identification of Applicant 1 4 Local Competent Authority FRO1400 Calvados Name bSonia DROUET 1 3 Central Competent Authority FROOOOO Dgal Bicma Date of Declaration 08 03 2006 Official Veterenarian bFR LVU 0201400 DDSV14 Submission Date 07 06 2006 bClose bCancel certificate Control Print This control can contain the following topics depending on the type of the certificate Documentary check dentity check Physical check Welfare check Laboratory tests carried out Specification of the infringements Follow up actions etc Remarks When a control is added to the certificate an automatic e mail is sent informing the persons interested in the consignment namely the LVU of origin BIP of origin CCA of origin and CCA of destination You can only add controls if you are an authority linked to an organisation mentioned in the certificate 9 How can print out a certificate In order to print out a certificate you only need to have installed As hardware
75. elete or modify the data according to the changes you consider necessary Furthermore in the Excel document you will find a second tab called insert in which you can introduce any new city that needs to be created EU TRACES Team sanco traces ec europa eu 44 72 Please do not change anything regarding the number of columns or the column headers of the document Cities Authorities Template XX If you should choose to delete a particular city please specify which other existing city which can be found in the current listing this city can be replaced by We need this information as we will need to re assign any possible organisations linked to the city to be deleted to another valid city This topic is related to the topic can access a certificate which is not within my competence What should do 11 How do I proceed as an EU user when products are transiting or being transhipped from a third country to another third country TRACES does not allow you to register in some boxes of a CVEDP a person located in a third country To avoid introducing any corrupted information as the residence of that person in the EU you are reminded that when products are transiting or being transhipped from a third country to another third country you must not introduce information in the following boxes box Consignee box 5 Importer and box 8 Delivery address These three boxes must be left blank and no error message will be generat
76. em You can do this by searching by name type address etc and using for example the 96 wildcard see topic How can I search more easily for an organisation in the search screen wildcard However even after also trying to contact the person responsible competent authority of the organisation you may still not know the mandatory approval number of the organisation you wish to create if you are the authority business user at destination We therefore invite you to use the following format instead of entering any incorrect information gt gt INIT ISO code of the country of destination your TRACES unit number a number given by the unit gt gt For example INITDE01205051 Remarks More information about the aggregation code and approval number can be found in the topic What is the difference between aggregation code and approval number Every country has its own format for the aggregation code approval numbers they can therefore differ from country to country The aggregation code and approval number are considered to be more important in TRACES than the address or the organisation itself An overview of the ISO codes to be used for all different countries can be found via the following URL http www iso ch iso en aboutiso introduction index html The authority at destination should change this preliminary approval number when validating the organisation to the actual one In addition he should inform the pe
77. enarts Status 7 How can I cancel a certificate There are three possible situations where a certificate can be cancelled 1 The certificate currently has the status New Part 1 a The certificate has been created by a business user The business and authority user can access the certificate and press the button Delete This way the certificate will no longer be accessible or visible in TRACES b The certificate has been created by a competent authority The business and authority user can access the certificate but only the authority user has the option to Delete the certificate This way the certificate will no longer be accessible or visible in TRACES 2 The certificate currently has the status Valid Parts and Il Only the competent authority can access the certificate and press the button Cancel This way the certificate will be cancelled but it will remain in the system with the status Cancelled for traceability statistical reasons EU TRACES Team sanco traces ec europa eu 41 72 L bit pde Pda bsk bro bou pfi dt psl bfr blu brit bpt bes bel pbg bet bru bil ben bes Phu Ppl binformation bHelp bLogout CCA FRGtraces cbt net TRACES Veterinary Documents Intra Trade Animal Health Certificate Welcome Page Search for Intra Trade Animal Health Certificates Veterinary Documents Intra Trade Search Criteria Animal Health
78. erinary Documents Intra trade Search Criteria Animal Health Certificates Certificate Reference Country of Origin v CVED for Animals Consignor Consignee CVED for Animal E Products Departure After Commodity Browse Veterinary Departure Before Means of Transport certificate to EU Country of Destination Authority of destination gt Reporting Postal code of destination Authority of destination IntraTrad ntraTrade Local rafsrance number I Authority of origin Transport CVED Empty Certificate Animals Certificate Status Authority of origin code Transport CVED Animal Products Animo Has control oO Canceled Fnac bClear bSearch Draft Consignments CVED for Animals Rejected Consignment CVED for Animal In Progress New Search Result Pre validated Products e Statistics CVED Animals AR or Rejected EU TRACES Team sanco traces ec europa eu 55 72 a bit pde psv Pda bsk bro bnw pfi dsl bfr blu brnt bpt bes bel pbg bet bru bil ben bes Phu Ppl binformation bHelp bLogout CCA FR traces cbt net TRACES Veterinary Documents Intra Trade Animal Health Certificate Welcome Page Search for Intra Trade Animal Health Certificates Veterinary Documents r s rade Search Criteri
79. ertificates Departure Before Means of Transport Documents Intra Trade gt Animal Health Certificates Certificate Reference Country of Origin v CVED for Animals Consignor Consignee CVED for Animal Bisque i Departure After Commodity bBrowse Reporting Country of Destination Authority of destination IntraTrade a Authority of destination Transport CVED Postal code of destination du Animals Local reference number Authority of origin Transport CVED Animal Products Certificate Status v Authority of origin code Rejected Consignments CVED for Animals Has control LI To process Rejected Consignment bClear bSearch CVED for Animal Products NI Statistics CVED Search Result Animals Statistics CVED INTRA FR 2006 0053067 France MULTIGENE SA MITJANETA CANES SCP 0103 New Animal Products bOpen bCopy as new as replacement User and bN Organisation a Management To Remarks Regarding the information copied over The CN code is automatically re selected in the new certificate It is not possible to modify all the existing information in the new certificate Depending on the CN selected the information inserted in the boxes of the existing original certificate will be copied transferred automatically into the new certifica
80. es 66 Error messages of the type nate ta se toss seta se tone seta se sona seta se tona seta setas a stesse tones nas 68 1 GEN 002 An unexpected error has occurred ID XXXXXXXXXXXXX uen 68 2 HTD I cannot validate my certificate because there are rejected 68 System toO System S2S c czesscsessceossasseassdeessosesasensssenscasswessesscisovvesevsdswasdvesasasvdessadsecoeasocasods LLLILILL ULIS 70 1 How can T access the System to System s ree e Pee ere ea eere deti tenir ut sise 70 2 Where can I find the Reference Data regarding TRACES eee 70 3 Where can I export download the TRACES XML data sise 70 4 What is the status of the SSL TLS security certificate see 71 Data Warehouse Business Objects DWH BO ecce eee eee eee ee eee esten seen nest seta sese sees so se toss seen seta see 72 ty How can Laccess the DWH 5 e tools te pectore berto id o pec capere 72 EU TRACES Team sanco traces ec europa eu 2 72 GENERAL 1 What is TRACES The Health and Consumer Protection Directorate General DG SANCO has established a modern multilingual network architecture called TRACES which stands for TRAde Control and Expert System TRACES is a web based system networking veterinary authorities in all Member St
81. f Macromedia http www adobe com http www adobe com products acrobat readstep2 html After the language selection EU TRACES Team sanco traces ec europa eu 66 72 RAde Control and Expert System pfr blu pmt bes Ppt bel bit bde bet bru Pda Psu ben bil psk bes bfi bnw bit Psl bhu ppl binformation bHelp bLogout LVU BE traces cbt net TRACES Veterinary Documents Intra Trade Animal Health Certificate X t Certification gt Control b References gt Traders b Consignment gt Transport gt Route Language selection for printing Certificate C Polish Hungarian C Slovenian Cl Lithuanian LNonegisn Cl Finnish Oo Spanish ur L stevak J Icelandic LE M English L Swedish C Danish Russian L Estonian L German rtatian L1 Portugese Li Greek CI maltese Cl czech French Latvian bCancel Print you should receive a Security Information alert when you are using Internet Explorer which indicates that the page you are about to open contains both secure and non secure items Please click Yes in order to display the PDF print version of the certificate Security Information 5 This page contains both secure and nonsecure items Do you want to display the nonsecure items In addition please check with your local internet server helpdesk whether any other modifications regarding your local browser or server installation of filters firewa
82. ference Country of Origin v CVED for Animals Consignor Consignee CVED for Animal E Y brod ds Departure After Commodity bBrowse 4 Veterinary Departure Before Means of Transport v certificate to EU Empty Certificate Country of Destination Authority of destination Reporting Postal code of destination of destination IntraTrade Local reference number Authority of origin e Transport Animals Certificate Status Authority of origin code Transport CVED Animal Products Has control a Rejected Consignments CVED for Animals Rejected Consignment CVED for Animal Products e Statistics CVED Animals PUR bClear bSearch Search Result In Progress New Pre validated If a certificate with Draft status has been created by a business user only colleague business users linked to the same organisation and their authority users LVU BIP CCA super users will be able to see access and modify Part Certification as from Version 3 f a certificate with Draft status has been created by an authority user LVU BIP CCA only colleague authority users linked to the same authority and if applicable their authority user CCA will be able to see access and modify Part I Certification as from Version 3 No notification message is sent to the competent authority to inform it of a Draft
83. fference between the temporary data stored in the database and the data received from the user after his actual saving action Submit for certification or Validate the save is refused with an error message mostly of the type Gen 002 or Gen 008 Explanation A reason for this type of error can be that in the meanwhile the original data has been changed by someone else so that the re saving at that time destroyed the changes In TRACES this most probably occurs if someone uses the Back or Refresh button of his internet browser Internet Explorer Firefox Mozilla etc Example Someone saves a certificate pushes the Back button and tries to save the same data once again This awkward but exceptional situation occurs when someone wants to save a certificate but receives an error the first time for example Gen 002 or wants to re change add some data in his certificate If the user then presses the Back button in order to try to re save his certificate this action can result in an error Gen 008 because the system has already changed the internal states and as a consequence believes that this is a matter of access Solution The user should not use the Back button or the Refresh button in order to re change data or avoid bypass errors shown by the system You are advised to use the Cancel button of TRACES itself in order to cancel the whole certificate or to use the tabs such as Traders Consignment in or
84. g point is notified of the consignment going past o EO the Economic Operator who requested the certification is notified once the certificate has been validated 2 Once the competent authority rejects the certificate the following actors are notified o EO the Economic Operator who initiated the certificate is notified o LVU the responsible LVU is also notified when the Official Private Veterinarian or the Approved Veterinarian rejects the certificate Please note that the organisation mentioned in box 1 12 can be linked to an incorrect authority The structure of TRACES is basically founded on the correct linking of competent authorities and their cities and postal codes This means that when the city and postal code of an organisation are linked to an incorrect authority you can gain access to the organisation and its certificates although it is actually not within your competence However the MSADM can correct the linking of competent authorities of his own country and their cities and postal codes by means of the document Cities Authorities Template XX which is accessible on the Information website of TRACES CIRCA and is to be sent to the EU TRACES Team for modification The website is available via the Information button in the top right hand corner of your window when you have logged in to TRACES Remarks As you will see the document Cities Authorities Template XX contains a column in which you can choose whether to d
85. ganisation linked to a BIP authority who is called a Transitair user There are two workflows for creating a business account 1 The business user Economic Operator Transitair can create his own profile Go to the TRACES welcome screen Choose Please click here to register a new user Insert the user s data and select the data of the organisation or create a new organisation Please note that when creating a new organisation you should insert the data of the new organisation and assign it to the desired Competent Authority LVU or BIP in order to create a business user of the type EO or Transitair EU TRACES Team sanco traces ec europa eu 12 72 2 The CCA of your country LVU or BIP of the authority to which you should belong can create this type of account for you Go to User Management Choose new Insert the user s data and select the data of the organisation Insert the user s data and select the data of the organisation or create a new organisation Please note that when creating a new organisation you should insert the data of the new organisation and assign it to the desired Competent Authority LVU or BIP in order to create a business user of the type EO or Transitair Remarks As the e mail address is a unique identifier of an account please note that you cannot create two different user profiles with the same e mail address If the business user has registered in TRACES and thus has introduced
86. gov uk michelle mcilwaine dardni gov uk jeffrey mcwatters dardni gov uk minagric otenet gr a381u088 minagric gr ka6u026 minagric gr en Gabor Eva evag oai hu EU TRACES Team sanco traces ec europa eu 9 72 HU Gabor Hatvany hatvanyg oai hu IE PEE NE suzanne betts agriculture gov ie IE en Seamus Monaghan Seamus Monaghan agriculture gov ie IE ronan halpin agriculture gov ie IS gisli sverrir halldorsson lan stjr is IS annatho fiskistofa is IS hjoriste fiskistofa is IT G Greco sanita it IT C Apicella sanita it LT jazgeviciene vet it LU jean brasseur asv etat lu LV zanda turka pvd gov lv LV Uldis Sausins pvd gov lv MT lucienne cassar gov mt NL n Manon j Wejrs VWATRACES MSA2 VWANL NL Ria Bethe riabetckeQvwanl NO en Tere Sandbakken terje sandbakken mattilsynet no NO nils opsahl mattilsynet no NO espen tagestad mattilsynet no PL teresa wojtalik wetgiw gov pl PL pawel nitschka wetgiw gov p PT mazevedo dgv min agricultura pt PT ifeio dgv min agricultura pt PT vitormarcal dgv min agricultura pt SE gunilla henriksson sjv se SE msadm slv se SE annica wallennorell sjv se SE elisabeth mustonen sijv se SE cca slv se SI aleksander hropot gov si SK en Lubomir Janiuk janiuk svssr sk en Peter Kurucz kurucz svesr sk SM it Maurizio Berardi veterinaria omnimail sm Please contact the EU TRACES Team at sanco traces ec europ
87. ia bCancel bNew Country Name tes Postal code Region Address Number Type v TRACES Unit Number bSearch Test Approved body FR France wfdg 54610 Select Test Org Establishment 54782145 FR France address 54610 Select Test Org Establishment 5478521 FR France address 54610 bSelect Test_multiple Type Assembly center a123456 FR France address 63200 bSelect Test multiple Type Establishment 2456789 FR France address 63200 gt Select Test_multiple Type Responsible for the load 2654321 FR France address 63200 Sele amp Test multiple Type Dealer s premise 2987654 FR France address 63200 bSelect 6 What is the difference between aggregation code and approval number The aggregation code designates the organisation in its entirety while an approval number must be specified for each type of the organisation In TRACES The aggregation code of an organisation must be unique in a given country The aggregation code of an organisation may be the same as the approval number s of that organisation The aggregation code is not mandatory while the approval number s may be mandatory depending on the type of organisation Please look at the topic What kinds of organisation types are there and which one do choose in my certificate tor more information
88. idated Search Result PUR EU TRACES Team sanco traces ec europa eu 52 72 If a certificate with New status has been created by a business user only business users of the organisations included in the certificate and competent authority users assigned to the certificate will be able to see access and modify Part Certification If a certificate with New status has been created by an authority user only colleague business users of the organisations included in the certificate and competent authority users assigned to the certificate will be able to see and access the certificate However only the competent authority users assigned to the certificate will also be able to modify Part Certification of the New certificate If an authority user doesn t have the competence to validate the consignment and tries to access the certificate he will receive a security exception message in TRACES of the following type Validation can only be performed by the authority in charge of the certificate A notification message will be sent to the competent authority assigned to the certificate to inform it of a New certificate and invite it to validate or reject the certificate as appropriate 19 What does Save as in Progress in a certificate mean The Save as in Progress option is an intermediate stage for Part II Decision of a certificate This means that the Save as in progress but
89. ier for Member States that wish to do so 25 1 noticed a CITES number in the Import certificate What does it mean In the Import certificate you can find a reference to the number s of CITES in box 1 17 CITES stands for the Convention on International Trade in Endangered Species of Wild Fauna and Flora CITES entered into force in 1975 and became the only global treaty ensuring that international wildlife trade is based on sustainable use and management of wild and captive populations It provides a framework for cooperation and collaboration among nations to prevent further decline in wild populations of animals and plants More than 160 countries implement CITES with new countries joining each year Remarks More information can be found in the PDF document What is CITES pdf click link EU TRACES Team sanco traces ec europa eu 60 72 NOTIFICATION E MAILS 1 How can limit the number of notification messages receive in my mailbox If you wish to limit the number of notification messages you receive in future or even stop receiving them altogether you can do so by logging in to the Production environment of TRACES going to the User and Organisation Management section and choosing Modify User Profile There you can choose which notification messages you would like to receive nt a R 4 bInformation bHelp bLogout CCA FR traces chbt net bit pnl pde Psy pda bsk bro bnw pfi bit Psi bfr blu Pmt Ppt bcs bel
90. ify your user mame and password then click login or hit the enter key Request a new password If you do not remember your password specify your user name and hit the Send Password link Your current password will be sent to the registred e mail address bRequest a new password Register a new User Account To subscribe to the TRACES services you must provide some information about yourself After confirmation your request will be validated by the local authorities and your account will be activated bPlease click here to register a new user This way you should receive immediately a new standard TR password in your mailbox Remarks f you didn t receive any notification e mail with the new standard password TR after having clicked the Request a new password button please go to the topic didn t receive any notification e mail with a new standard password TR What should do When you use this password for the first time and log in to TRACES you will receive the error message Your password has expired Please encode a new one EU TRACES Team sanco traces ec europa eu 21 72 bly ben bda be w bpl pfi bsk psl Prot bil Ppt bes bfr bsu bit bel bHelp bLogout TRACES Secu rity Chan ge Password Welcome Page y Veterinary LOG 009 Password Your password has expired Please encode a new one Documents Empty Certificate Change Password gt
91. in the list of certificates If the Save as in Progress button is used the certificate will take progress status EU TRACES Team sanco traces ec europa eu 53 72 bit pde Pda bro bnw pfi dt dsl bfr blu brit bpt bes bel pbg bet bru bil ben bes Phu Ppl binformation bHelp bLogout CCA FRtraces cbt net TRACES Veterinary Documents Intra Trade Animal Health Certificate Welcome Page Search for Intra Trade Animal Health Certificates Veterinary Documents Intra Trade Search Criteria Animal Health Cartificates Certificate Reference Country of Origin CVED for Animals Consignor Consignee CVED for Animal 2 Departure After Commodity Browse Veterinary Departure Before Means of Transport certificate to EU Empty Certificate Country of Destination Authority of destination P Reporting Postal code of destination Authority of destination IntraTrad Sn Local reference number Authority of origin Transport Animals Certificate Status Authority of origin code Transport CVED p Animal Products Animo Has control Oo Rejected Canceled Consignments bClear bSearch Draft CVED for Animals New Rejected Search Result Pre validated Consignment CVED for Animal Products e Statistics CVED Animals P
92. int 12 Category 3 intermediate plant means a plant in which unprocessed Category 3 material is sorted and or cut and or chilled or deep frozen into blocks and or temporarily stored for the purpose of further transporting to its final destination Meat Preparation Plant Plant in which meat is produced as classified in Regulation EC 853 2004 Annex Definitions 1 15 Meat preparations means fresh meat including meat that has been reduced to fragments which has had foodstuffs seasonings or additives added to it or which has undergone processes insufficient to modify the internal muscle fibre structure of the meat and thus to eliminate the characteristics of fresh meat EU TRACES Team sanco traces ec europa eu 30 72 Mechanically Separated Meat Plant Plant in which meat is produced as classified in Regulation EC 853 2004 Annex Definitions 1 14 Mechanically separated meat or MSM means the product obtained by removing meat from flesh bearing bones after boning or from poultry carcases using mechanical means resulting in the loss or modification of the muscle fibre structure Minced Meat Plant Plant in which meat is produced as classified in Regulation EC 853 2004 Annex Definitions 1 13 Minced meat means boned meat that has been minced into fragments and contains less than 1 96 salt Non Approved Establishment Establishment which doesn t need to be prelisted Other sp
93. ironment you should have installed the Java Webstart software first Please take a look at the topic How can I access the Off Line environment for more information user manuals reference data etc about this 2 TRACES is unavailable What should do If TRACES is unavailable there is a CONTIGENCY PLAN If TRACES is unavailable in a Member State for more than 24 hours the Central Competent Authority of the place of origin or each TRACES unit according to the organisation implemented in that Member State will send to the designated contact point see below in the country of destination Part of every IntraTrade certificate and every Common Veterinary Entry Document setting out the details of the consignments that have to be provided to the authorities of the place of destination As soon as TRACES is re established every unit has to introduce all the information into the system Country Fax E mail France 33 1 49 55 55 91 Philippe AUSTRUY agriculture gouv fr import mcsi dgal agriculture gouv fr bicma sdspa dgal agriculture gouv fr agricultura pt Spain Live animals NHC Products 34 91 347 82 sganimal mapya es 99 NN HC Products 34 91 596 20 47 saniexteyvet msc es Sweden Live animals NHC Products 46 36 16 38 28 traces sjv se United Kingdom 44 207 904 6428 DEFRA TRACES defra gsi gov uk faassen Cyprus 357 22805176 animal health vs moa gov cy akonis vs moa gov cy Czech Republie 420 227 010 198 EU TRACES Team
94. lated to Import certification canceled User and M Notification related to Import certification modified Notification related to Import certification validation Y Organisation m Management Y Notification related to Intratrade certificate canceled Notification related to Intratrade certificate validation User Notification related to Intratrade control Management bSelect all bDeselect all Organisations bSave Cancel Change Password Profile 2 1 longer seem to receive notification e mails How is this possible Please check the following Are you registered with a valid new account in the Production environment of TRACES Please note that inactive and non validated 2confirmed accounts do not yet receive any confirmation e mails from TRACES Are the checkboxes regarding the reception of notification e mails in your user profile activated You can verify this by going to the section User and Organisation Management Modify User Profile Does the size of the mailbox still permit you to receive messages is your mailbox full s there a kind of firewall or special such as anti spam software installed which could prevent you receiving notification messages from TRACES Do you currently receive any other notification e mails from TRACES Does your mail gateway accept e mails with an html format Or for example UTF8 confirm e mails Please note that you can check and if you so wish a
95. lease click herefto register a new user Shows or hides the status bar E3 4 support You can check the version of TRACES by dragging the arrow pointer of your mouse over the logo of TRACES which is the picture of the cow and the European map with stars situated in the top right hand corner The current TRACES version number and the release installation date of this version will then appear in the status bar at the bottom left EU TRACES Team sanco traces ec europa eu 5 72 RAde Control and Expert System E bit pnl pde bsu pda bro bnw bfi bit bsi pfr blu Prot Ppt bes bel pbg bet bru bil ben bes Phu Ppl bInformatio Help ogou TEY TRACES Security Login Login into the System e Mail Password Login Please specify your user name and password then click login or hit the enter key Request a new password If you do not remember your password specify your user name and hit the Send Password link Your current password will be sent to the registred e mail address bRequest a new password Register a new User Account To subscribe to the TRACES services you must provide some information about yourself After confirmation your request will be validated by the local authorities and your account will be activated bPlease click here to register a new user 5 I cannot find the authority anymore In most of the search screens of TRACES
96. lls etc have been carried out and whether changes have been made to the settings installation of Adobe Acrobat Reader EU TRACES Team sanco traces ec europa eu 67 72 ERROR MESSAGES OF THE TYPE GEN HTD 1 GEN 002 An unexpected error has occurred IDz xxxxxxxxxxxxx Please contact as soon as possible the EU TRACES Team at sanco traces ec europa eu adding your competent authority in CC Carbon Copy in your message Please include the following details in your message The e mail address of the user who encountered the Gen 002 error The date dd mm yyyy and if possible the time when the Gen 002 error was encountered A brief description of precisely how the error was encountered workflow This kind of error message can be the result of a Timed Out Exception Since the server took too long to send a response more than 90 seconds the application returned a Gen 002 error indicating that it took too long to show you the next screen This can be because there were at the time too many users performing very demanding operations server or internet connection speed problems etc Manipulation error The user interfered with the logical order of the application by using the back and forward buttons of the internet browser which are not specific to the application itself General If a user asks TRACES to save his data into the database by saving his certificate and if the application detects at that point a di
97. lter the format of TRACES messages by changing this feature in TRACES In order to do this you should log in to the Production environment of TRACES https sanco ec europa eu traces and go to User and Organisation Management gt Modify User Profile Then change the Notification type to Text instead of HTML EU TRACES Team sanco traces ec europa eu 61 72 TRACES User and Organisation Management User Management Welcome Page DU u Modify User Profile gt Veterinary Documents ER d intra Trade e Mail BIP FR traces cbt net Name BIP FR Animal Health LL Cp Address Paris Certificates First namei 8 1p pu Postal Code 70100 for Animals Last name Country FR CVED for Animal Notification S n pare language LEnglish Notification Empty Certificate Reporting IntraTrade Transport CVED for Animals Additional Border Inspection Post FR Transport CVED Information Animal Products Rejected Consignments CVED for Animals Rejected Consignment CVED for Animal Receiving notification mail Products V Notification related to CVEDA canceled Notification related to CVEDA creation V Notification related to deleted V Notification related to CVEDA rejection nimals Statistics CVED v Notification related to CVEDA validation v Notification relate
98. mals Number Coo o Type for Animal Status M TRACES Unit Number Products bClear bSearch Veterinary certificate to EU Empty Certificate gt Reporting IntraTrade Transport Search Result Test Organisation France address 71370 Valid bNew bNew Non Memberstate Animals Transport CVED Animal Products Rejected Consignments CVED for Animals In order to reassign the organisation to another correct authority you should choose between Assign Competent Authority in order to assign automatically the correct LVU authority of the city selected to your organisation Assign Border Inspection Post in order to assign manually the correct BIP authority of the country in which your organisation is situated If necessary change any other details of the organisation and click the Save button in order to save all modified details bit bnl pde Psu pda Psk bro bnw pfi bit psl bfr blu brnt Ppt bes bel pbg bet bru bil ben bes Phu Ppl binformation bHelp bLogout CCA FRtraces cbt net TRACES User and Organisation Management Organisation Edit Organisation Detail Status Valid v Type Approval number Bovine holding 478541 PRemoue Aggregation Code badd Name Test Organisation Address address Country France FAI Postal Code 71370 bSelect City 71370 ABERGEMENT STE COLOMBE L
99. nd in TRACES The separators comma and point should be used in TRACES as follows comma should be used when inserting numbers smaller than 0 into the application please note only two characters after the comma 1 234 567 one thousand two hundred and thirty four comma five hundred and Sixty seven becomes 1234 57 one thousand two hundred and thirty four comma fifty seven in the printed certificate point does have to be used for specifying thousands in a number in the application 1 234 567 one thousand two hundred and thirty four comma five hundred and sixty seven becomes 1234 57 one thousand two hundred and thirty four comma fifty seven in the printed certificate Remarks The printed certificate displays a point to indicate numbers smaller than O EU TRACES Team sanco traces ec europa eu 59 72 24 Regarding consignments of registered horses Equidae received the error message Must be one gt gt INTRA 121 Consignment 1 20 Number Quantity Must be 1 According to Directive 90 426 EEC Annex B the certificate must now be completed for only one registered horse at a time as required by legislation It is no longer mandatory to enter the consignee place of destination or transporter given that a route plan can no longer be entered Remarks The use of TRACES for IntraTrade Community movements of registered horses is still optional but there should no longer be any technical barr
100. ng Plant C 853 2004 Annex I 1 17 Cutting plant means an establishment used for boning and or cutting up meat EU TRACES Team sanco traces ec europa eu 29 72 Dealer means any natural or legal person who buys and sells ovine bovine caprine and porcine animals commercially either directly or indirectly cf definition directive 64 432 article 2 q and directive 91 68 article 2 11 Dealer must be registered and approved by Member states with an approval number Dealer s premise only for ovine and caprine as defined in Directive 91 68 EEC art2 b 12 Egg packing Centre 853 2004 Annex I 5 4 Packing centre means an establishment where eggs are graded by quality and weight Equine embryo team approved structure for collection treatment and storage of embryos and ova for equine Equine semen centre collecting centre and storage centre for semen for equine Establishments only for products of animal origin or by products as defined in Directive 89 662 EEC art 2 3 Exporter any natural or legal person who proceeds to exportations or shipments to EU He cannot be a EU resident Factory Vessel 853 2004 Annex 3 2 Factory vessel means any vessel on board which fishery products undergo one or more of the following operations followed by wrapping or packaging and if necessary chilling or freezing filleting slicing skinning shelling shucking mincing or processing F
101. organisation to be validated is a duplicate it must be deleted from the system and the creator must be contacted to inform him that there is already an entry available in TRACES If the organisation to be created is not a duplicate it must be checked and if necessary corrected name address assignment of the correct LVU or BIP authority aggregation code assignment of the different and correct types to the organisation also in accordance with the assigned LVU or BIP authority approval number s If necessary the creator of the organisation must be contacted to inform him about the corrected data EU TRACES Team sanco traces ec europa eu 62 72 The structure of TRACES is basically founded on the correct linking of competent authorities and their cities and postal codes This means that when the city and postal code of an organisation are linked to an incorrect authority you can gain access to the organisation and its certificates although it is actually not within your competence However the MSADM can correct the linking of the competent authorities of his own country and their cities and postal codes by means of the document Cities Authorities Template XX which is accessible on the Information website of TRACES CIRCA and is to be sent to the EU TRACES Team for modification This website is available via the Information button in the top right hand corner of your window when you have logged in to TRACES Rem
102. ou do not remember your password specify your user name and hit the Send Password link Your current password will be sent to the registred e mail address Request new password Register a new User Account LU RER LL LLLLLLLLLZ LL21L 2LLELLLLLLLLGGILLLZLLUL1 LULA ADD D OASLSLL E To subscribe to the TRACES services you must provide some information about yourself After confirmation your request will be validated by the local authorities and your account will be activated Please click here to register a new user There are two possible reasons for this error message 1 If you created your business account via the welcome page of TRACES it is possible that your competent authority has not yet validated your request although you have already confirmed your personal data by means of the automatic confirmation e mail from TRACES Your account is still confirmed but not valid 2 However it is also possible that your account has been set automatically to in de active because you have not logged in to the Production environment of TRACES recently for more than three months Your account is inactive instead of valid Please note that any competent authority can also set the status of a user manually to inactive by logging in to the system and going to User and Organisation Management gt User Management We would therefore invite you to contact your competent authority as he can set the status of your account to a
103. ound at least one new or valid certificate in TRACES and you are authorised to create certificates of that type ntraTrade CVEDA CVEDP Import etc you will notice that only as a competent authority the Copy as replacement button will become visible under the certificate s displayed in the research screen If you are not authorised to create certificates of the type concerned you will only see the Open button beneath the displayed certificate s By clicking the Copy as replacement button you will in fact replace the existing original certificate by a new one while incorporating transferring some of the original information automatically into the certificate you are about to re create The existing original certificate will take on the status Replaced and will contain the Reference number of the Replacing certificate for more information see Hemarks EU TRACES Team sanco traces ec europa eu 48 72 The main purpose of this option is to gain time to enable you to cancel and replace quickly the existing original certificate while using the already encoded information in the new certificate bit pnl bde psu Psk bro bnw bfi Dsl pfr bly bot bpt bes bel pbg bet bru bil ben bes bhu binformation bHelp bLogout LVU FR traces cbt net TRACES Veterinary Documents Intra Trade Animal Health Certificate Welcome Page Veterinary Empty Certificate Search for Intra Trade Animal Health C
104. pbg bet bru bil ben bes Phu Ppl TRACES User and Organisation Management User Management Welcome Page Modify User Profile n Veterinary Documents authority Intra Trade e Mail CCA FR traces cht net Name Dgal Bicma Animal Health First name Address Certificat CCA PEU Postal Code 75732 CVED for Animals Last name FR 1 CVED for Animal Notification language Products English vi Notification type HTML Phone Veterinary certificate to ELI Empty Certificate Faxi gt i M Reporting Additional Information IntraTrade Transport CVED Animals e Transport Animal Products Rejected Consignments CVED for Animals Receiving notification mail Rejected V Notification related to CVEDA canceled Notification related to CVEDA control Consignment V Notification related to CVEDA rejection Notification related to CVEDA validation CVED for Animal Products 1 Notification related to CVEDP canceled Notification related to CVEDP control Statistics V Notification related to CVEDP rejection Notification related to CVEDP validation Animals m SUED Notification related to Establishment List Committee Decision Notification related to Establishment List Member State Votes tatistics p Animal Products V Notification related to Establishment List decided by Committee Notification re
105. pes of animals products 38 4 TRACES immediately validated the Intra certificate I newly created How is this possible 40 5 access a certificate which is not within my competence What should I do 40 6 How can I get into contact with the competent authority for an IntraTrade certificate 40 ds Howcanlcancela ceruficate ce ee edo ee a ae ae 41 8 Howcanl add a control to sk S RR n eie 42 9 10 11 How do I proceed as an EU user when products are transiting or being transhipped from a third country to another third country sb s ses ee dore reed e ied 45 12 How do I proceed as EU user when goods are being re imported CVEDP 45 13 What does To process in the research criteria mean iu ede eet eet bee prt Pr Eee itn 45 14 What does Has control an the research criteria mean i i itae ende I odi Ge ree 46 15 What does Copy as new beneath an existing certificate mean sss eren ene 47 16 What does Copy as replacement beneath an existing certificate mean 48 17 What does Save as Draft certificate mean sais eie ehe Cip e T REB ted 50 18 What does Submit for certification in a certificate mean nennen eene eene enne 52 19 What does Saye as in Progress in a certificate mean 53 20 What do Validate or Submit Decision in a certificate mean oo
106. petent authority or MSADM with the EU TRACES Team sanco traces ec europa eu in CC Carbon Copy after checking the above features Your TRACES e mail address should be included in the description as this is a unique identifier of your profile This way we can track down any refused undeliverable etc e mails through the server 11 1 entered my standard password TR which I received by a notification e mail but don t seem to be able to log in What should do gt gt LOG 009 Password Your password has expired Please encode a new one For security reasons a new personal password needs to be provided the first time you sign in to the system with a standard TR password received automatically by e mail from TRACES We therefore advise you to enter a new and easy to remember password EU TRACES Team sanco traces ec europa eu 23 72 ovsIe bly ben bes Pde bet bol bhu bnw ppl pfi bsk bsl brnt bil bpt bes bfr bsu bit Plt bel bHelp bLogout TRACES Security Change Password Welcome Page y Veterinary LOG 009 Password Your password has expired Please encode a new one Documents Empty Certificate Change Password gt Reporting User and Password Y Organisation Management New password gt Legislation Confirm new password Legislation bModify 12 1 received an error message stating that should encode a new password
107. pieni Animals Local reference number Authority of origin Transport Animal Products Certificate Status Authority of origin code Rejected Consignments Has control 0 CVED for Animals To process Rejected Consignment bClear bSearch CVED for Animal Products Statistics CVED Animals Statistics CVED INTRA FR 2006 0053067 France MULTIGENE SA MITJANETA CANES SCP 0103 New Animal Products bOpen Copy as new Copy as replacement User and Organisation Management bNew Remarks Regarding the information copied over The CN code will need to be reselected for the new certificate No information entered in free text boxes in the original certificate will be copied Depending on the CN selected the information inserted into the boxes of the existing original certificate will be copied transferred automatically into the new certificate f you have access to a certificate which is not within your competence you can find more information in the topic can access a certificate which is not within my competence What should do For more information on the Copy as replacement button please refer to the topic What does Copy as replacement beneath an existing certificate mean 16 What does Copy as replacement beneath an existing certificate mean As a competent authority you can search for already existing certificates in TRACES If you have f
108. pproved body C body institute or centre officially approved as defined in Directive 92 65 EEC art 2 1 c and particularly approved zoos and research laboratories Aquaculture holding C Directive 90 425 article 2 4 agricultural establishment for aquaculture animals as defined in Directive 91 67 article 2 1 live fish live crustacean live molluscs Assembly centre C only for bovine porcine ovine caprine and equidae as defined in Diriective 91 68 EEC art 2 b 9 10 and in Dir 64 432 EEC art2 0 Approved structures by the Member states Bovine embryos team C approved structure for collection treatment and storage of embryos and ova as defined in Directive 89 556 EEC article 2 b for bovine Bovine holding C Directive 90 425 article 2 4 agricultural establishment for bovine Bovine semen centre C collecting centre and storage centre for semen as defined in article 2 b Directive 88 407 EEC for bovine Cold Stores C Collection Centre C 1774 2002 Annex 18 collection centres means premises collecting and treating certain animal by products intended to be used for the feeding of the animals specified in Article 23 2 Commercial transporter C Directive 91 628 EEC article 2 i any natural or legal person transporting animals on his own account or for the account of a third party or by providing a third party with a means of transport of animals where such transport is of a commercial nature and carried out for the purpose of gain Cutti
109. ppt bes bel pbg bet bru bil ben bes bhu Ppl bInformation bHelp bLogout LVU BE itraces cbt net TRACES Veterinary Documents Intra Trade Animal Health Certificate X gt References gt Traders gt Consignment gt Transport gt Route Details of Consignment Presented Select Commodity Code Nomenclature Code bAssign bSearch O1 LIVE ANIMALS 0101 Live horses asses mules and hinnies 0103 Live swine 0104 Live sheep and goats 0105 Live poultry that is to say fowls of the species Gallus domesticus ducks geese turkeys and guinea fowls 0106 Other live animals 02 MEAT AND EDIBLE MEAT OFFAL 03 FISH AND CRUSTACEANS MOLLUSCS AND OTHER AQUATIC INVERTEBRATES 04 DAIRY PRODUCE BIRDS EGGS NATURAL HONEY EDIBLE PRODUCTS OF ANIMAL ORIGIN NOT ELSEWHERE SPECIFIED OR INCLUDED 05 PRODUCTS OF ANIMAL ORIGIN NOT ELSEWHERE SPECIFIED OR INCLUDED 12 OIL SEEDS AND OLEAGINOUS FRUITS MISCELLANEOUS GRAINS SEEDS AND FRUIT INDUSTRIAL OR MEDICINAL PLANTS STRAW AND FODDER 15 ANIMAL OR VEGETABLE FATS AND OILS AND THEIR CLEAVAGE PRODUCTS PREPARED EDIBLE FATS ANIMAL OR VEGETABLE WAXES 16 PREPARATIONS OF MEAT OF FISH OR OF CRUSTACEANS MOLLUSCS OR OTHER AQUATIC INVERTEBRATES 19 PREPARATIONS OF CEREALS FLOUR STARCH OR MILK PASTRYCOOKS PRODUCTS 21 MISCELLANEOUS EDIBLE PREPARATIONS 23 RESIDUES AND WASTE FROM THE FOOD INDUSTRIES PREPARED ANIMAL FODDER 28 produits chimiques inorganiques
110. r statistical information on 2004 you will find certificates with such a status This status was used in the transitional period during the first year of operation of TRACES to indicate which certificates were imported from the information network ANIMO into TRACES Background information Before 2004 an information network called ANIMO was used by the Member States the countries of the EEA Norway Iceland Andorra San Marino some candidate countries Slovenia Malta Cyprus and Switzerland to trace and monitor the exchange of information for Intra Community trade in animals and animal products However as from 1 April 2004 TRACES has taken over the task of ANIMO as there was an urgent need to reconsider the approach of the ANIMO network and to implement additional functionalities required by the Member States Today DG SANCO has developed a system that takes into consideration any additional required functionality and integrates data coming from both ANIMO ANImal MOvement system and SHIFT System to assist with the Health controls of Imports of items of veterinary concern at Frontier inspection posts from Third Countries Remarks As the nomenclature CN code does not fully correspond between ANIMO and TRACES please refer to the overview of the codes by clicking the title FAQ CodificationANIMOTRACESCorrespondanceRev2 xls on the TRACES information website click link Please visit the topic cannot find the correct CN
111. rigin Place of harvest of the IntraTrade certificate for CN code 0106 90 Hymenoptera for example you will notice that the organisation to be searched for has to be at least one of the two types Approved body or Other species location You will be unable to search for the organisation in box 1 12 if it has neither of these two types available A workaround for this query is to ask the competent authority to add the missing type for the organisation via the section User and Organisation Management Organisations Of course this has to respect the real life structure of the organisation a bovine holding which is in fact an ovine holding may not be introduced into the System as such The system has been implemented in this way in order to avoid the allocation of incorrect types of organisations to the certificate If you have any additional queries we would ask you to communicate the following information the correct type of certificate INTRA CVEDA CVEDP or IMPORT the CN code of the certificate 0102 the box number of the certificate the approval number and if desired the aggregation code and the full name of the organisation you are trying to search for This way we will be able to carry out a more detailed investigation and advise you accordingly Remarks This topic is also related to the topic What does In certificate mean 5 How search more easily for an organisation in the search scr
112. rint bit pnl pde psv Pda Psk bro bnw bfi psi pfr blu Pmt bpt bcs bel bbg bet bru bil ben bes bhu Ppl binformation bHelp bLogout CCA FR traces cht net TRACES Veterinary Documents Intra Trade Animal Health Certificate Welcome Page Veterinary Search for Intra Trade Animal Health Certificates Documents Intra Trade Search Criteria gt Animal Health ya A SE Cartificafes Certificate Reference Country of Origin v CVED for Animals Consignor Consignee CVED for Animal Products Departura After Commodity bBrowse Veterinary Departure Before Means of Transport v certificate to EU A Empty Certificate Country of Destination Authority of destination gt Reporting Postal code of destination of destination IntraTrade Local reference number Authority of origin Transport CVED Animals Certificate Status Authority of origin code Transport CVED Animal Products Animo Has control Rejected Consignments CVED for Animals Rejected Consignment CVED for Animal Products Statistics Animals bClear bSearch In Progress New Pre validated Recalled Rejected Search Result APR Even a rejected certificate can be copied as replacement to create new certificate A business user does not have the authority to make a Copy
113. rsons involved of this number this can be done easily as the party setting up a destination organisation can now be identified Even the competent authority to which the organisation is attached is now shown EU TRACES Team sanco traces ec europa eu 35 72 bInformation bHelp bLogout LVU BGQtraces cbt net bfr blu bmt bes bpt bel bit bnl bde bet bru ben bil psk bes bsw bfi bnw bit bsl bhu bpl TRACES User and Organisation Management Organisation Edit Organisation Detail Pre valid Type Approval number Aggregation Code LOT Private transporter PLoo000063 Name PLL LOT Address fur Wirazowa 35 Country Poland 02 158 City 02 158 Warszawa 19 04 2005 Assign Competent Authority Assign Border Inspection Post Name Siedlce Name TRACES Unit Number PL14001 TRACES Unit Number Address Ul Kazimierzowska 29 Address Postal Code 08 100 Postal Code Country PL Country bClose bDelete E mail 2514193 wetgiw gov pl TRACES Unit Number PL14199 First Name Name Warszawa Ok cie Address ul Wira owa 35 Last Name Warszawa Okecie Postal Code 02 158 Notification language Polish Country PL Notification type HTML Phone Number C 48 22 6502808 Fax Additional Information Status Close 9 What does In certificate mean An organisation with all of its types can now be set up directly when a certificate is drawn up
114. s or RCA CCA included in the certificate itself This means that you can introduce the consignment on behalf of for example an exporter but you will not be able to have a look at the newly created certificate Part 1 either to validate or to check the certificate Parts Il and Ill if you are not the competent authority at the Place of origin The postal code and city of the organisation mentioned in box 1 12 Place of origin determine the competent authority that can validate the certificate The Security Exception error Cert 900 security exception you do not have the right to perform the requested operation can explain why TRACES has behaved correctly Overview View an IntraTrade certificate LVU The Local Veterinary Units will be able to see the certificates where they appear as o LVU of origin o LVU of destination o LVU of staging or transfer points Validate an IntraTrade certificate LVU The LVU of the place of origin is the only competent authority that has the ability to validate the certificate 1 Once the competent authority validates the certificate declares the certificate as Acceptable the following actors are notified CCA the CCA of the place of origin the CCA of each crossed country and the CCA of destination are notified of the consignment o LVU the Local Veterinary Unit of the destination is notified of the arrival of the consignment o Staging Points the responsible LVU of each stagin
115. s concerning certificates for which they are not directly or primarily responsible In other words if users were to receive an automatic notification each time they are somehow mentioned in a certificate as Consignor Consignee Transit or Transporter etc their inbox would in no time be filled up with messages concerning certificates that will perhaps never be sent However to ensure that users are aware of the creation of new certificates in which an organisation linked to them has been selected TRACES lists the newly created certificates on the first page search page of the related section i e the INTRA CVEDA or CVEDP section EU TRACES Team sanco traces ec europa eu 65 72 PRINTING OPTIONS 1 I cannot print my certificates What should do Although a checklist is set out below to help you solve any printing problems we would stress that the printing services of TRACES depend exclusively on the local settings of your computer and the correct installation of the Acrobat Reader software and are thus not linked directly to TRACES If you use Internet Explorer we recommend you to check your local browser settings by going to Tools Internet Options gt Advanced under Security the box Do not save encrypted pages to disk should be unchecked As the TRACES certificates to be printed are first saved in a Temporary file on your local disk this setting can also be a cause of the problems you are experiencing
116. s location em FR France Fontvieille 13990 bSelect Comatransit Dealer s premise FR France Bd Gay Lussac 63 13014 bSelect Domaine De La Denise Dealer s premise 13540 FR France rt du puy st reparade 13540 bSelect FAISANDERIE VAHANIAN Poultry farm FRO0000199 FR France MASSANE 13920 bSelect HADDAD GEORGES Other species location FR00000241 FR France 61 BD DE LA LIBERATION 13001 bSelect MIGUEL HERNANDEZ GILBERT Importer 00000174 FR France CHEMIN DE GOUR 13840 bSelect MIGUEL HERNANDEZ GILBERT Other species location FRO0000176 FR France CHEMIN DE GOUR 13840 bSelect Mar e Phoc enne Establishment FROO000066 FR France MIN de Saumaty 13016 bSelect Nefati Abudher Poultry farm TE FR France P O Box 80851 Tripoli 13000 bSelect PORT DE MARSEILLE Approved body DDSV13F06 FR France Hotel des services publics 13002 il bSelect Patrick Laugier Bovine holding fr49393779434 FR France Raphele les Arles 13280 bSelect SAUVAIRE DENIS Poultry farm FROO000204 FR France LES BATISDONS 13590 bSelect TROSSET Other species location FROO0000193 FR France CHEMIN DE LA CROIX 13400 bSelect Cancel New Remarks You can find an overview of the ISO codes to be used for all different countries via the following URL http www iso ch iso en aboutiso introduction index html Click the following link to display legislation regarding the TRACES authorities 2002 459 EC a consolidated text Currently a BIP authority code begins with the ISO code of
117. s of the competent authority at the Place of Origin by clicking on the name of the Official Veterinarian in the tab References beneath box 1 3 The name is actually a link EU TRACES Team sanco traces ec europa eu 40 72 om bfr blu bmt bes bpt bel bit pnl bde bet bru Pda Psu ben bil bsk bes pfi bnw Dit psi phu Ppl bInformation bHelp bLogout LVU BE traces cbt net TRACES Veterinary Documents Intra Trade Animal Health Certificate gt Certification Traders gt Consignment Transport gt Route Details of Consignment Presented References 1 2 Certificate reference number INTRA BE 2006 0006146 1 2 reference number 1 6 No s of related original certificates I 6 Related CITES Certificates Identification of Applicant 1 4 Local Competent Authority BE00404 Oost vlaanderen Name 1 3 Central Competent Authority BE00000 Brussel Bruxelles Favv Afsca Date of Declaration 19 05 2006 Official Veterenarian Submission Date 19 05 2006 bClose bCancel certificate bControl Print Official Veterenarian CE 7 775 CNN LVU BEQtraces cbt net TRACES Unit Number BEO0404 FirstName LVU Name Oost Vlaanderen Zuiderpoort Blok B 10 Verd Gaston Last Name fee adress Crommenlaan 6 1000 Notification language Dutch Postal Code 3050 Notification type HTML ERA EE Phone Number 0032 3 2686380 Fax 0032 9 2243304 Additional Information Dier
118. ss Ul Kazimierzowska 29 Address Postal Code 08 100 Postal Code Country PL Country Edit Organisation Detail Pre valid Type Approval number Aggregation Code LOT Private transporter PLoo000063 Name PLL LOT Address fur Wirazowa 35 Country Poland 02 158 Assign Border Inspection Post bClose bDelete E mail 2514199wetgiw gov pl Warszawa Ok cie Polish HTML 4 22 6502808 Fax First Name Last Name Notification language Notification type Phone Number Additional Information Status TRACES Unit Number Name Address Postal Code Country PL14199 Warszawa Ok cie ul Wira owa 35 02 158 PL Close Remarks Please note that a business user doesn t have access to the section User and Organisation Management gt Organisations as different profiles possess different functionalities and have different access rules EU TRACES Team sanco traces ec europa eu 28 72 3 What kinds of organisation types are there and which one should choose in my certificate The selection of the type is highly dependent on the kind of organisation you are dealing with and also depends on the kind of authority to which the BIP or LVU is linked The following types are currently available in TRACES C approval number compulsory TRACES Establishment types Type Appr n Legislation A
119. ssword by e mail We therefore advise you to enter a new and easy to remember password f you have entered an e mail address which is currently not present in the database of TRACES you will receive the error message LOG 010 e Mail Unknown user EU TRACES Team sanco traces ec europa eu 20 72 LOG 010 e Mail Unknown user Password Reminder Request Password by e Mail e Mail wrong mail com bCancel bRequest new password Please check the correct spelling of your e mail address the environment which you are currently using and that you are already registered in TRACES 9 I locked my account by making five incorrect login attempts What should do gt gt LOG 003 Account locked due to too many invalid login attempts If your account is locked after five failed login attempts invalid login data you should take the following steps which are in fact very similar to what you have to do to request a new password check that you are currently using the Production environment complete your e mail address in the login field of the welcome page and check that you have not entered any additional spaces click the button Request a new password e Control and Expert System bly ben Pda bes Pde bet Pnl phu bnw bpl bfi Psk bsl bent bil Ppt bcs Pfr Psu bit bit bel bHelp TRACES Security Loain Login into the System Password bLogin Please spec
120. t within his competence The MSADM can correct the linking of the competent authorities of his own country and EU TRACES Team sanco traces ec europa eu 17 72 their cities and postal codes by means of the document Cities Authorities Template which is accessible on the Information website of TRACES CIRCA and is to be sent to the EU TRACES Team for modification The website is available via the Information button in the top right hand corner of your window when you have logged in to TRACES The wildcard which can be used in TRACES is the percent sign This character will enable you to search for a wider range of organisations authorities user accounts etc According to where you put the wildcard you will obtain a different listing of results Please note that it is not really necessary to add a wildcard at the end of your search criteria as the system always tries to find at least the information you inserted at the beginning plus any additional information TRACES always tries to find you data which at least begins with the data entered in the search criteria An e mail address is a unique identifier in TRACES for more information please visit the topic How can I change my current e mail address For more information about the creation of a new EO or Transitair business account you should visit the topic want to create my business account as an EO Transitair What should do In order to find a specific au
121. tatus 3 By a competent authority The certificate is Submitted for certification Part I the organisation currently has New status a notification e mail will be sent to the competent authority informing it of the creation of the organisation The certificate is Validated Part 11 the organisation currently has Valid status no notification e mail will be sent to the competent authority as the organisation is already valid 4 received a notification e mail of the type Business created although this organisation is not located within my area of competence What should do The structure of TRACES is basically founded on the correct linking of competent authorities and their cities and postal codes This means that when the city and postal code of an organisation are linked to an incorrect authority you can gain access to the organisation although it is actually not within your competence However the MSADM can correct the linking of the competent authorities of his own country and their cities and postal codes by means of the document Cities Authorities Template XX which is accessible via the Information website of TRACES CIRCA and is to be sent to the EU TRACES Team for modification The website is available via the Information button in the top right hand corner of your window when you have logged in to TRACES Remarks As you will see the document Cities Authorities Template XX contains a column in whi
122. te In box 1 2 of the replaced and replacing new certificate the TRACES certificate reference number of both certificates will be shown In order to keep track of the number of replacements the version of the replacement is added If there has been for example one replacement you will see the number of the new certificate followed by Vf bit bde bsv Pda Psk bro bnw pfi bit Psi pfr blu Prnt Ppt Pcs bel pbg bet bru bil ben bes bhu Ppl binformation bHelp bLogout LVU FR traces cbt net TRACES Veterinary Documents Intra Trade Animal Health Certificate X gt Traders Consignment gt Transport gt Route Details of Consignment Presented References 1 2 Certificate reference number INTRA FR 2006 0053067 bINTRA FR 2006 0053188 1 2 a Local reference number Replaced by I 6 No s of related original certificates 1 6 Related CITES Certificates m Identification of Applicant 1 4 Local Competent Authority FROO200 Aisne Name bIUNOD yasmina 1 3 Central Competent Authority FROOOOO Dgal Bicma Date of Declaration 12 07 2006 bClose bPrint EU TRACES Team sanco traces ec europa eu 49 72 The replaced original certificate will take on the status Replaced Such a certificate can no longer be replaced nor can any more information Part II or III be added to or modified in it The only buttons still available are Copy as new Open or P
123. the Select button in the Authority area of the current section User and Organisation Management gt User Management You will be able to select another existing authority from the system by specifying the authority code or name in the search criteria EU TRACES Team sanco traces ec europa eu 18 72 wa bit bnl pde Psv bda Psk bro bnw pfi psi pfr blu Brot Ppt bes bel bbg bet bru bil ben bes Phu Ppl binformation bHelp PLogout MSADM FR traces cbt net TRACES User and Organisation Management User Management Edit User Detail Select Authority Country France Name bSearch RACES Unit Number FR12999 Search Result Brest A P FR12999 FR France 29283 Cancel Please click the Select and Save button in order to assign the correct authority to the authority user and save the user s details Remarks The wildcard which can be used in TRACES is the percent sign 96 This character will enable you to search for a wider range of organisations authorities user accounts etc According to where you put the wildcard you will obtain a different listing of results Please note that it is not really necessary to add a wildcard at the end of your search criteria as the system always tries to find at least the information you inserted at the beginning plus any additional information TRACES always tries to find you data which at least begins with the data entere
124. thority please refer to the topic cannot find the authority anymore for more information 7 How I change the profile of an LVU authority user to a authority user and vice versa via the TRACES GUI In order to change the profile of an LVU authority user to a BIP authority user and vice versa via the TRACES GUI you should contact the MSADM of the country in which your authority is currently situated The MSADM can access the details of the authority user s profile by going to the User and Organisation Management User Management section and searching for the unique e mail address of the authority user v9 bit bal kde Psv Pda Psk bro bou pfi bit psi pfr blu bes bel bbg ket bru bil ben bes khu Ppl binformation bHelp bLogout MSADM FR traces cht net TRACES User and Organisation Management User Management Edit User Detail Use f authority 0000000000000 E mail LVU FR traces cht net TRACES Unit Number FROO200 First Name Lyu Name Aisne Address Essais FR Postal Code 02007 Notification language English v Country FR Notification type HTML athe psc Phone Number Fax Additional Information Status Valid Status set by bSalem HAFSI Date 09 08 2006 Last login 21 08 2006 bCancel bSave bDelete bReset Password binactivate As the profile of the authority user is linked directly to a particular LVU or BIP authority it is essential that you click
125. tion treatment and storage of embryos and ova for porcine Porcine holding Directive 90 425 article 2 4 agricultural establishment for porcine Porcine semen centre collecting centre and storage centre for semen for porcine Poultry farm Directive 90 425 article 2 4 agricultural establishment for poultry with the definition of Directive 90 539 hens geese ducks turkeys pigeons quails pheasants partridges and ratite as well as hatching eggs of all these species Private transporter Directive 91 628 EEC article 2 i any natural or legal person transporting animals on his own account or for the account of a third party where such transport is of a private nature and free of charge or not covered by Directive 91 628 CEE individual animal accompanied by a natural person who has responsibility for the animal during transport to the transport of pet animals accompanying their owner on a private journey distance up to 50 km and for seasonal transhumances Processing Plant 1774 2002 Annex 1 46 processing plant means an animal by products processing plant EU TRACES Team sanco traces ec europa eu 31 72 Production Areas 853 2004 Annex 2 5 Production area means any sea estuarine or lagoon area containing either natural beds of bivalve molluscs or sites used for the cultivation of bivalve molluscs and from which live bivalve molluscs are taken Quarantine Decision 2000
126. ton is only available for authority users of TRACES fa 5 bfr blu pmt bes bpt bel bit bnl pde bet bru Psy ben bil psk bes bsw bfi bnw Dit Psl bhu Ppl bInformation bHelp bLogout BIP FR traces cbt net TRACES Veterinary Documents Common Veterinary Entry Document for Animals gt Consignment E b Checks gt Acceptance gt Refusal Decision on Consignment Control Authority 27 CVED Reference Number FR 2006 0000021 Local reference number BIP Brest A P 43 Customs Document Reference TRACES Unit Number FR12999 Name bFR BIP 0212999 PIF BREST DDSV29 New seal no R Date 02 02 2006 L Cancel and Return to Menu save as in progress as in progress bSubmit decision Print All types of certificates INTRA CVEDA CVEDP and Import can now be saved with a minimum of incomplete information in Part Il in order to allow documentary physical or laboratory checks to be split up and each one to be saved at different times while respecting the logical sequence This enables for example competent authorities to insert information regarding documentary checks already and to insert the results of laboratory tests later on In addition it is now possible to reject goods following an unsatisfactory documentary check without having to complete the identity and physical checks Remarks A minimum of data still needs to be filled in to allow display
127. tra Trade Animal Health Certificate b References Traders p Consignment p Transport gt Route Details of Consignment Presented Create Business 1 12 Place of origin Place of harvest Approval Numbers Name Type Approval number In certificate R mu bRemove badd Aagregation Code Address Aquaculture holding Assembly center Bovine embryo team Bovine holding Bovine semen centre Country Andorra Postal Code bSelect Commercial transporter Dealer Dealer s premise Equine embryo team Equine semen centre Establishment Exporter Free warehouses Importer Other species embryo team Other species location Other species semen centre bCancel bSave Ovine Caprine embryo team Ovine Caprine holding Ovine Caprine semen centre Porcine embryo team Poultry farm Private transporter Quarantine Responsible for the load Ship supplier This means that for box 1 12 and this CN code your organisation has to be at least one of the two types Approved body or Other species location Of course you can add other types to your organisation as circumstances require As you will notice the system will not activate the radio button n certificate it remains greyed out and will even give you an error message if you try to insert an organisation in the certificate
128. ty you will retrieve all certificates with the status Draft New and In progress in order to Validate or Reject these certificates as appropriate EU TRACES Team sanco traces ec europa eu 45 72 bit Pnl pde Pda bro bnw pfi bit bsi pfr blu pmt Ppt bcs bel bbg bet bru bil ben bes Phu ppl binformation bHelp bLogout LVU FR traces cht net TRACES Veterinary Documents Intra Trade Animal Health Certificate Welcome Page Search for Intra Trade Animal Health Certificates Veterinary Documents Intra Trade Search Criteria gt Animal Health T x Certificates Certificate Reference Country of Origin x CVED for Animals Consignor Consignee CVED for Animal x Products Departure After Commodity bBrowse Empty Certificate Departure Before Means of Transport v 4 Reporting Country of Destination Authority of destination IntraTrade ALAS Pre Authority of destination Transport CVED Postal code of destination CRETA Animal abad Local reference number Authority of origin e Transport Animal Products Certificate Status v Authority of origin code Rejected Consignments Has control CVED for Animals Rejected Consignment bClear bSearch CVED for Animal Products Statistics ESSEMS Animals Statistics CVED INTRA FR 2006 0053067 France MULTIGENE SA MITJANETA CANES SCP 0103 New
129. ultiple users should be able access the Training environment with one and the same standard account As Business Objects BO uses an instance of the Production environment database it is highly likely that you will be unable to log in with a particular personal profile if that profile has not yet been activated in BO An error message such as Your login or password is wrong or Your account is disabled Contact your administrator Error INF 00320 will appear on the screen Nevertheless the standard accounts should permit you to carry out the necessary actions in the Training environment BUSINESS OBJECTS Welcome to Info View the personal gateway to your enterprise information capital InfoView lets you access and distribute documents from home the office or around the world New Users Click here to check your current browser configuration and to optimize it for use with InfoViewr d To select a different language click here Name Password ES Your account is disabled Contact your administrator Error INF 00320 EU TRACES Team sanco traces ec europa eu 72 72
130. you can as of now also specify TRACES authority parameters such as authority name and or authority code As from version 2 01 however the first two characters of the TRACES authority code are no longer identified by the number of the country 01 for Germany 02 for France etc but by the two letters that go to make up its ISO code DE for Germany FR for France etc This may be why you are currently unable to find a particular LVU BIP CCA RCA authority in TRACES For example 0100108 should be DE00108 You should not include empty spaces before in or after the code For example DE 00108 DE00108 or DE00108 should be DE00108 EU TRACES Team sanco traces ec europa eu 6 72 bfr blu bmt pcs ppt bel bit Pnl pde bet bru Pda Psv ben bil bsk bes bsw bfi bnw bit phu bpl E L binformation bHelp bLogout BIP FR traces cbt net TRACES Veterinary Documents Common Veterinary Entry Document for Animals References gt Traders Search Criteria Search Result X gt Decision Details of Consignment Presented Select Coi Animals gt Transport gt Route any 3 Consignee Purpose Country NEED Name Postal code Region Address Number Type bSearch Chapiteau Des Festivals Dealer 2 FR France Fontvieille 13990 bSelect Chapiteau Des Festivals Other specie
131. you do not fully trust the source do not open or save this file File name countries 1 xml zip File type WinZip File From training sanco cec eu int Would you like to open the file or save it to your computer Always ask before opening this type of file 4 Whatis the status of the SSL TLS security certificate Regarding the HTTPS SSL Secure Sockets Layer SSL and Transport Layer Security TLS certificate please note that in fact this kind of protocol is in general imported by the client from the server into the local key ring i e the local application or environment declaring it as trusted This query is therefore in fact not directly related to TRACES but to the server on which it is hosted The host name Server Domain Name in the certificate must correspond to the host that uses the certificate thereby ensuring the authenticity of the interlocutor As you will understand this means that as soon as there are any modifications at the level of the SSL protocol these changes must be installed as soon as possible consequently no overlapping period is technically possible Please note that while we are committed to informing and even warning all concerned Member State Administrators in reasonable time by means of a notification e mail unfortunately we are also dependent on information coming from the Data Centre situated in Luxembourg For more general information regarding SSL certificates please refer to

Download Pdf Manuals

Related Search

Related Contents

Descargar Manual en PDF  ASUS TP500LA User's Manual  User manual  POWERFUL SCENT · DISINFECTS Poderoso Aroma · Desinfecta  詳細はこちら  “ELECTROFON” Mod. CDA-2006, 28 min, pant    NL BE - M  Motorola P730 Pager User Manual  

Copyright © All rights reserved. Failed to retrieve file