Download: CEI Online Supplier Portal
Contents
1. Confirmed Confirmed Confirmed Confirmed Confirmed Status Shipper Name 1 w Clear Consignee CONRAD ELECTRONIC CONRAD ELECTRONIC CONRAD ELECTRONIC CONRAD ELECTRONIC Consignee Name 1 Search Requester Requested Date 2013 06 19 2013 06 07 2013 06 06 2013 05 18 2013 04 09 T SD 46464846 Displaying Booking Summary 1 5 o0f5 Bg Export Excel I Create Shipment Booking Figure 2 Create Shipment Booking The Item Selection page Figure 3 will display listing your Purchase Orders with status ETD Confirmed From this page you can select the PO for which the shipment booking will be created Also you can Search a PO if any of the search parameters are known Create Shipment Booking Item Selection v Filters Issue Start Date E PO No Select 1 or m 4503788197 4504033607 4504083177 504112199 4504187193 4504210665 4504226808 504235256 4504235961 4504239064 4504250445 4504287730 Page 1 of 372 Issue End Date Pos No ultiple gt bi PO No E 60 70 Aa V g Seg No WY N N an N lt WN Clear Search Currency EUR USD USD USD USD USD USD USD USD USD USD USD USD B Price 48 50 48 50 2 50 17 20 9 00 28 09 10 60 307 00 240 30 240 30 3 24 3 80 28 09 2 50 19 65 Qty 500 500 1 000 64 100 200 7 500 255 456 456 200 250 200 1 000 300 Figure2. User can still delete the PO item attached to a package Assigned PO on Package x PO No Art No Art Desc Assigned 4504251833 70 1 239725 4 i D ig 240 x Delete Close Figure 16 View Edit PO assigned to a Package d Additional Information tab Fields in this section are optional Incoterms and Incoterm Location default settings were taken from the Trade Term information from the selected PO during initial creation of the booking request PO on the Booking Addresses Transport and Cargo Details Additional Information Save D Submit Cancel Print amp Help Additional Information a Incoterms FOB Free On Board Incoterm Location YANTIAN Required Documents Supplied Documents v Requested Vessel Flight Document Ready Date FCL Stuffing Required E Survey Required E Solid Wood Packing E Controlled Substance Handling Instructions A Shipper s Remarks References lt Reference Type Select x Ref Value G Oad Type Value Attachment Figure 17 Additional Information Tab 4 ATTACHMENTS You can upload attachments from the References section To upload a file select a Reference Type and enter any Ref Value can be modified from the grid Click on the paper clip icon Select the file to upload which will display on the space beside the icon then click Add button An error message will display if the file format selected is not any of the ff SOIM Shipment Booking User Manual Page 9 ONRA ELECTRONIC
3. p a had e SB Open SB Cancelled SB Pending Cancellation 5 20 1 Figure 32 Order Summary Link to Shipment Bookings Purchase Order Merchandising Site Management Supplier Evaluation My Account gt Online Shipment Booking Create Shipment Booking Shipment Booking Summary v Filters Shipment Booking No PO No Supplier No Request Date Status v 4s Confirmed v Clear Search Booking No Revision No Type Status Shipper Consignee Requester Requested Date CEI13150100001 35 Booking Request Confirmed Shipper Name 1 Consignee Name 1 surnet 2013 04 09 CEICJ500356 3 Booking Request Confirmed kat ES Alenia bt CONRAD ELECTRONIC 7 2013 05 18 CEICM300459 3 Booking Request Confirmed JE GE vuu CONRADELECTRONIC NESE 2013 06 06 CEICM400465 7 Booking Request Confirmed eiui EN ren a CONRAD ELECTRONIC 2013 06 07 CEICO200500 17 Booking Request Confirmed I Eg ook a RE DEG 2013 06 19 d4 4 Page 1 of1 gt Pi Displaying Booking Summary 1 5 o0f5 Export Excel Create Shipment Booking Figure 33 Redirected to List of Bookings Confirmed 8 EDI UPDATES If a response has been received from Panalpina on the submitted shipment booking request s the user who submitted the request will be notified through a popup message of any updates to booking SOIM Shipment Booking User Manual Page 15 QNRAD ELECTRONIC INTL T SD EDI Notification x EDI process has received some r
4. 3 Item Selection Page B Amt 24 250 00 24 250 00 2 500 00 1 100 80 900 00 5 618 00 79 500 00 78 285 00 109 576 80 109 576 80 643 00 950 00 5 618 00 2 500 00 5 895 00 oETD 2012 32 2012 38 2012 15 2012 15 2012 20 2012 30 2014 16 2012 42 2013 22 2013 30 2012 27 2012 27 2012 36 2012 30 2012 37 cETD 2013 19 2013 29 2013 18 2013 17 2013 16 2012 30 2014 16 2013 18 2013 22 2013 30 2013 20 2013 20 2012 35 2013 18 2013 21 Displaying All Confirmed ETD PO 1 15 of 5577 Export Excel To select tick the checkbox beside the desired PO multiple selection is allowed Then click Next button SOIM Shipment Booking User Manual Page 2 te INTL T SD Edit Shipment Booking page Figure 4 will load and display It is recommended that you click Save button before making any changes Edit Shipment Booking CEICO400518 Revision 1 Open Shipment Booking No Traffic Type Shipment Type Shipment Commodity Ocean Freight v Select v PO on the Booking Addresses Transport and Cargo Details Additional Information Save D Submit Cancel ei Print 9 Help PO on the Booking PO No Art No Art Desc Assigned Qty Remain Pkg Pkg Rem F 4504187193 10 1 101392 LESA i De OG 200 200 0 0 200 x Delete Show Available Items Figure 4 Edit Shipment Booking Page e Note that some of the data field entries already have system generated or default data based on the PO selected e Header section o Shi
5. Booking button SOIM Shipment Booking User Manual Page 10 ONRAD ELECTRONIC INTL T SD Item Selection 7 Filters Issue Start Date Issue End Date Ca PO No 4 1 E 4504683412 2 4504683413 3 4504683414 4 4504683416 5 4504683417 6 4504839182 7 4504839182 8 4504839182 9 4504839183 10 4504842992 11 v 4504860242 12 4504901149 13 4504940171 14 4504947606 15 4504954464 Page 1 of2 gt bl PO No EG Pos No 10 10 10 10 30 50 60 10 10 10 10 10 10 he Clear Seg No Currency USD USD USD USD USD USD USD USD USD USD USD USD USD USD USD lt ee ee ee ee ee a ee a eo Figure 23 Add another PO to the Booking Search B Price 54 50 54 50 64 50 90 90 145 90 27 50 19 50 45 00 71 90 41 65 4 10 41 50 3 72 1 90 24 50 Qty 50 200 200 200 204 510 495 200 200 300 504 200 504 B Amt 2 725 00 10 900 00 12 900 00 18 180 00 29 763 60 14 025 00 9 652 50 9 000 00 14 380 00 5 997 60 2 066 40 12 450 00 1 874 588 380 00 12 348 00 oETD 2012 52 2013 09 2013 05 2013 05 2013 05 2013 13 2013 13 2013 13 2013 14 2013 12 2013 13 2013 18 2013 17 2013 20 2013 20 cETD 2013 18 2013 20 2013 20 2013 20 2013 18 2013 18 2013 20 2013 20 2013 20 2013 18 2013 18 2013 20 2013 18 2013 18 2013 20 Displaying All Confirmed ETD PO 1 15 of 17 Add to Booking Cancel To Dele
6. DNRAD T SD CEI Supplier Online Portal Shipment Booking Module User Manual Version v1 0 Draft July 6 2013 Angelita Mendoza Revised July 6 2013 Angelita Mendoza te INTL T SD Swe a ey eS e 11 12 13 14 O DW a Table of Contents INTRODUCTION occ terrier errr ne rere nnn EEE EEE NPNENNPNONEREONENEPEENEPEONEREEEONEPEEEEEEOEEEEPEEEEEEE EEN 1 EGON NRL 1 CREATE A SHIPMENT BOOKING REQUEST ssssessesessensrnrnsrnnnrnnrnnnnrnnnrrnnnnrnrnnnnrerrrrerrnrererrererene 1 Pei G10 N A E A 3 POOE E T eet E EE 5 Transport and Cargo Detailstab m rrrvrrrrnessvrsvrirmmsvvirrrrrivrrrrrrrrrrrrsrrrrrrrrrrrrrrrnn 6 Additional Information tab rrssevrrrrrrrrvrrrsrvrerrrrrrsrerrsrrrrrrrrrssrrrssrrarnrrrrsssrrsssrnrnrrrssssrrssrnrnrrrnsene 9 ATTACHMENTS iivsererrerrervsrrrerrerrerrsrrrerserrerreersrrserrerreernernernarrnrrnennnnnnererrnsnnnnnnrnnsnnernennnnnnrnnrrssnnennsenn 9 EDIT SHIPMENT BORN 10 RNA 12 BOOKING STATUS SUMMARY iinvvvvrrvrrrrrrerrnrrsrrrerrerrnersrrnerrerrerrernnrsnrrerranensrnnrnnrrerrnennnrnnennrnnennne 14 FVN 15 CANCELLATION i esererrarrerrsrrserrerrernsrrserserserrrnssrserrerrnennnrnernnrrnennnnnernerrnsrnennnnnnernnnnsnnnnnnrvnersernennsenn 16 CONFIRMATION FET N vr 17 SEARCH A SHIPMENT BOOKING REQUEST ihviveuverrrrrrerrernernsrrnernsrrsrnsrrserserrerrersrrssrrerrversenneene 17 Loe 0 ee eee 18 IE LUNI cats cette at acc eet a cn el rab a wide a Un eld eA E ISA E E 18 DATA FIELD D
7. INTL T SD Notification Invalid File Format Allowed files to upload are only txt doc docx XIS XISX pdf tif jpg and gif Figure 18 File format error notification References lt Reference Type BERO Ret vaue 450055067 Type Value Attachment Figure 19 Upload attachment A message will display if the upload is successful and the References grid will be updated Reference Type Sela G mv Og 2 Om Type Value Attachment Purchase Order No 450956967 Incoterms pdf x Figure 20 References Grid 5 EDIT SHIPMENT BOOKING To re open or edit a shipment booking request from the Shipment Booking Summary Page click on the Edit Shipment Booking icon Booking No Revision No Type Status Shipper Consignee Requester Requested Date CEICK100374 Booking Request Open 2013 0521 I Y CEICK100375 Booking Request Cancelled gt 2013 05 21 Figure 21 Edit Icon from Shipment Booking Summary Page User can still add or remove PO s attached to the booking until it is not yet submitted To add another PO click on Show Available Items button PO on the Booking PO No Art No Art Desc Assigned Qty Remain Pkg Pkg Rem 4504385027 10 2 i x sner s 3 256 256 0 0 0 x 4504452306 20 1 SE ser NA sin 4 j 3 432 432 0 0 0 x Delete Show Available Items Figure 22 PO on the Booking Tab A popup will display the list of PO with status ETD Confirmed Again user can select by ticking the checkbox beside it and pressing Add to
8. 000 0 000 0 000 Description Additional Package Information amp Save Cancel Reset Figure 13 Edit Package popup details Package details can still be modified from here Figure 13 Click Reset to clear all previous data Click Cancel to disregard any changes Click Save if any changes If another PO Is to be added to a package click green button A popup will display to select the available PO s on the booking Packages Packag Gross Wt kg Gross Wit lb Met Wit kg Met Vt Ib LN1 1 0 0 kg 0 0 Ib 0 0 kg 0 0 Ib Add to Package PO on the Booking PONo Art No Art Desc 4504125571 20 4 275460 t sa gir Gi we ye 4504385027 10 2 237514 EEE Add to Package Cancel x Valuable El Sensitive El Assign to Equipment Select B Total O Package Kilogram Quantity 0 000 Piece Meter p Volume 0 000 Cubic meter Marks amp Numbers Volume m Volume f Description 0 0 m 0 0 f a x Assigned 10 000 Figure 14 Add PO to Package Once a PO is added to a package a binocular icon Show edit assigned PO will display beside the package SOIM Shipment Booking User Manual Page 8 ONRAD ELECTRONIC INTL T SD Packages Packag Gross Wit kg Gross Wit Ib Met Wt kg Met Wit Ib Volume m Volume it Description LN1 1 0 0 kg 0 0 Ib 0 0 kg 0 0 Ib oom 0 0 f T LNZ 3 0 0 kg 0 0 Ib 0 0 kg 0 0 Ib 0 0m 00 f dh X Figure 15 Show Edit Assigned PO icon from Package grid
9. ESCRIPTION vo cccccccccessccccccceenseeeeeceeeeeeeeneseeeeeeeeneneeneeeneeeeeeeennereeeeueeuenaeneeeaarseegags 19 Header EEU 9 REE EE 19 PO ON the BOOKING Tab mmmmmmeeevrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrsrrsssssrsssrssssssrsrrrrrrrrsrrrrrrssssrene 19 00 EEE 20 TNA 22 Additional information tab arrrarevvrrvrnrrrarrrarensrrrsnrrsarrsarrrsnrrsnsrrasrsrnrrnnernnerrarerunernnernnsrrasernsennnen 24 QNRAD ELECTRONIC INTL T SD 1 INTRODUCTION The Shipment Booking module in the CEI Online Supplier Portal will replace the e Booking tool This move is intended to allow suppliers to immediately create a Shipment Booking directly from the known PO details This will minimize the effort of entering data manually without having to leave the CEI Online Supplier Portal 2 LOGIN AND URL The same URL and Login information to Supplier portal will be used to access the shipment booking module 3 CREATE A SHIPMENT BOOKING REQUEST To start creating a Shipment Booking request scroll to the top menu bar Purchase Order and click on the Online Shipment Booking link as shown below ONRAD reece ELECTRONIC INTL Home Index Purchase Order Order Summary Important Announcement Pending Download gt Pending Download No of online users 3 E Show All Downloaded a DE de ues a ETD Pending Confirmation 3 FT TORO a ETD Pending Approval ETD Confirmation 2013 04 17 On 26th Apr 2013 CEI HK will be relo
10. SE Address EEE AE N en E a Address Klaus Conrad Str 2 Zip Code City Shenzhen Zip Code 92533 City WERNBERG State Country CHINA State Country GERMANY Phone Boke a Fax i dr Phone Fax Contact eee oe Contact Email Cargo Pick Up Not Required i Same as Shipper Different Address Location a Place of Receipt SeaPort of Loading Cargo Ready Date Requested ETD Shenzhen YANTIAN 05 16 2013 16 00 Place of Delivery SeaPort of Discharge Requested ETA WERNBERG 06 20 2013 16 00 Weld Description gt Send notification mail to Emails To accepts multiple email addresses separated by comma or semi colon Copy notification mail to Emails CC accepts multiple email addresses separated by comma or semi colon SOIM Shipment Booking User Manual Page 20 ELECTROWIC INTL T SD Shipper Consignee Pick up Addresses section Supplier No Consignee is provided by default Name Address Zip Code State provne o X State State province City Country Phone Contact Email TI ep gt lt es PE If pickup is required time window Pick Up Date To Location section ship from and ship to information for Air and Ocean Freight Shipment Types Place of Receipt Location where cargo will be received by the carrier Defaults to Shipper City The place where the carrier or the forwarder actually turns over the container Place of Delivery or cargo to the consignee of its agent Defaults to Wernberg Air Port o
11. a Equipment a Container Size Container Container Number Container Seal i Loading v Add Container Containers Sze Type Description Container Number Container Seal Cargo Details Packages a Dangerous Goods Yes No Valuable T Sensitive Weight Volume Content Number of Packages Type Assign to Equipment C Total C Package Select v v Gross Weight Net Weight Kilogram Quantity Select v Dimension enter length 1 enter width w enter height h Meter Volume Cubic meter Description Marks amp Numbers Additional Package Information Add Cargo Package Detail Packages Packa Gross Wt kg Gross Wt Ib Net Wt kg Net Vi Ib Volume m Volume ft Description Figure 9 Transport and Cargo Details tab SOIM Shipment Booking User Manual Page 6 ONRAD o For all bookinos it is required to add Package details From Cargo Details Packages fill in mandatory fields and click Add Cargo Package Detail button Additional fields will appear if Dangerous Goods Set to Yes or Valuable and Sensitive checkboxes are ticked accordingly Cargo Details Packages p Dangerous Goods Yes No Valuable V Sensitive V Weight Volume Content Number of Packages Type Assign to Equipment Total Package Select v v Gross Weight Net Weight Kilogram v Quantity Select v Dimension enter length I enter width w enter heigh
12. cating to our new office at a ETD Show All Confirmed e c A Nina tower We expect our IT service will be resumed by Monday LG Pending Submission morning 29th Apr 2013 6 00am LG Show Submitted ETD Pending Confirmation During this time you will not be able to access supplier portal aie If you have any questions please feel free to contact us at m Open supplier cei hk com a AEN ETD Pending Approval r E a E 2013 04 06 ETD confirmation page is re designed please click here to SB Rejected 5 ETD Show All Confirmed download the instruction a SB Cancelled 2013 02 14 DIRECTIVE 2011 65 EU ROHS recast is in force now Products within the scope of this Directive must comply with ROHS SB Pending Cancellation E Bo oking Online Shipment Booking 4 2013 01 16 PO Download problem is fixed Supplier Profile Figure 1 Online Shipment Booking Link Shipment Booking Summary Page will display Figure 2 This page will list all existing shipment bookings of the supplier logged in Click Create Shipment Booking button SOIM Shipment Booking User Manual Page 1 ONRAD Shipment Booking Summary v Filters Shipment Booking No Booking No CEICO200500 CEICM400465 CEICM300459 CEICJ500356 CEI13150100001 Page PO No Revision No 1 of 1 Supplier No Type Booking Request Booking Request Booking Request Booking Request Booking Request yy Ww ELECTRONIC INTL Request Date Status
13. e Shipment Commodity Ocean Freight v Select M PO on the Booking Addresses Transport and Cargo Details Additional Information Save 9 Submit amp Cancel i Print 9 Help PO on the Booking T PO No Art No Art Desc Assigned Qty Remain Pkg Pkg Rem F 4504187193 10 1 101392 TE Me Pes 200 200 0 0 200 x Delete Show Available Items PO on the Boo king Tab Feld Des ription POND Purchase order number selected for the Booking Article No from the PO SOIM Shipment Booking User Manual Page 19 ONRAD o Art Desc Article Description from the PO Assigned Quantity pieces booked Default to Total from PO Qty Total number ordered from PO Remain Qty less all Assigned Pkg Quantity pieces assigned to a Pkg Pkg Rem Qty remaining not yet assigned to a Pkg c Addresses This section lists all Shipping parties At least Shipper and Consignee specify Pickup if such service is required e Shipper defaults to Supplier e Consignee defaults to Conrad e Pick up is not required by default PO on the Booking Addresses Transport and Cargo Details Additional Information Save D Submit Cancel Print amp Help Addresses a Notifications Emails To Emails CC Enter email address es separated by a comma or semi colon Enter email address es separated by a comma or semi colon Shipper Consignee Search O Save Search O Supplier No a N Supplier No 7090000 Name EGNER tn Name CONRAD ELECTRONIC
14. esponse XML from your submitted Shipment Booking Below are list of Shipment Bookings CEICO000414 RECEIVING SUCCESS UPDATED Figure 34 EDI Notification Likewise upon re opening the shipment booking request a new tab will appear to display response data from Panalpina PO on the Booking Addresses Transport and Cargo Details Additional Information Panalpina Confirmation Save Submt Cancel Print amp Help Confirmed Booking Information a Response Date Time 2013 06 20710 13 58 08 00 House Code File Number HAWB UTN Confirmed Pickup From ETD 2013 08 14T00 00 00 Confirmed Pickup To ETA 2013 09 18T00 00 00 Cargo Delivery Cut Off ISF Cut Off ENS AMS ACI Cut Off Document Cut Off Booked Vessel Actual Carrier CSR Contact Email Panalpina Remarks Voyage Number Panalpina Office Reason Figure 35 Panalpina Confirmation Tab This tab will appear if the ff responses have been received from Panalpina Update Confirm Reject and Cancel 9 CANCELLATION Cancel button is available to the user as long as the booking request Is still not confirmed Once cancellation is initiated you will be asked to specify a cancellation reason SOIM Shipment Booking User Manual Page 16 ENRAD TSD Shipment Booking Cancellation i Please specify select the cancellation reason below 1 PO Cancellation PO Delivery Splitting Update _ PO Delivery Type Update Others please specify Figure 36 Selec
15. est Cancelled Ging 2013 05 21 CEICK200376 lt Booking Request Cancelled Luxe Industrial Co Ltd CONRAD ELECTRONIC SE luxecn 2013 05 22 CEICK200377 3 Booking Request Cancelled NT INTERNATIONAL LTD CONRAD ELECTRONIC SE Ging 2013 05 22 CEICK200378 2 Booking Request Open Guangzhou Chiyuan El CONRAD ELECTRONIC SE Ging 2013 05 22 CEICK200379 5 Booking Request Pending Confirmation Sugo Industrial Co Ltd CONRAD ELECTRONIC SE Ging 2013 05 22 d CEICK200380 Booking Request Pending Confirmation Shenzhen SKYRC Tech CONRAD ELECTRONIC SE Ging 2013 05 22 pay 4 Page 26 of 26 Displaying Booking Summary 376 382 of 382 Export Excel Next Figure 38 Search parameters e Shipment Booking No will search only exact matches and follows the format CEI yyyy workweek counter e Request Date is based on the date the shipment booking request was initially created e Supplier No and Status can be selected from a dropdown list Results can be exported by clicking Export Excel button Similarly you can click on the column header to sort ascending or descending if desired 12 RE USE Re Use button is available for shipment bookings that are Cancelled or Rejected Once clicked a copy of the current shipment booking request will be generated under a new booking ID You can still modify each user entered data fields Edit Shipment Booking CEICN000488 Revision 4 Cancelled Shipment Booking No Traffic Type Shipment Type S
16. f Departure for Traffic Type Air Freight The port at which cargoes or containers are loaded onto vessels Seaport of Loading for Traffic Defaults to Incoterm location but can be modified Type Ocean Freight Air Port of Destination for Traffic Type Air Freight Seaport of Discharge for Traffic Type Ocean Freight The port at which cargoes or containers are discharged from vessel This is system generated and read only fixed to Nuremberg and Hamburg respectively Specific date when the shipper also Known as vendor supplier has the cargo Cargo Ready Date ready for handover to a transportation provider The place where the carrier or the forwarder actually turns over the container Final Destination or cargo to the consignee of its agent Requested ETD Shipper expected date and time of departure Requested ETA Customer expected date and time of arrival SOIM Shipment Booking User Manual Page 21 ONRAD ELECTRONIC INTL T SD d Transport and Cargo Details Tab Contains the booked Containers for Ocean Freight FCL FCL only and or Packages required for all bookings M ultiple containers and packages are supported Package can be linked to Container when required PO on the Booking Addresses Transport and Cargo Details Equipment a Container Size Container d Loading Add Container Containers Sze Type Description Cargo Details Packages Dangerous Goods Yes No Weig
17. fragile cargo that is vulnerable to jolting shocks or tilting that can be Dangerous Goods Sensitive easily damaged and that requires special handling Tick if commodity tendered for transport is high value and is susceptible to Valuable theft and pilferage Select Total or Per Package If Total required fields Gross Net weight Quantity Volume If Per Package required fields Number of Packages Type Dimensions Weight Volume Content Number Of Packages Number of packages Type ISO package type Lists Container numbers added in Equipment section mandatory for Ocean Assign to Equipment Freight HS Code Custom code up to 10 numeric characters Gross Weight Gross weight Net Weight Net weight Unit of gross net weight Quantity Quantity of items in the package Unit default Piece Dimensions I w h Length Width Height The unit of Lx W x H Volume Volume Unit of Volume Description Nature of goods Marks amp Numbers Shipping M arks for cargo identification Dangerous UN Class If Yes to Dangerous Goods UN code mandatory 4 digit chars DG numeric classification DG Description from the general index or alphabetical list of dangerous goods in the appropriate code Temperature when certain inflammable cargo will trigger soontaneous Proper Shipping Name ignition It is an IM CO standard information requirement for dangerous goods Flashpoint Flash point temperature unit Celsius or Fahrenhei
18. hipment Commodity Reason PO on the Booking Addresses Transport and Cargo Details Additional Information Panalpina Confirmation Print GJ Help Figure 39 Re Use Button 13 PRINT Print button Is available but function is for future development SOIM Shipment Booking User Manual Page 18 ONRAD o 14 DATA FIELD DESCRIPTION a Header section Edit Shipment Booking CEICO400518 Revision 1 Open PO on the Booking Addresses Transport and Cargo Details Additional Information ms Save Submit Cancel i Print 9 Help PO on the Booking T PO No Art No Art Desc Assigned Qty Remain Pkg Pkg Rem F 4504187193 10 1 101392 i 7 aoe e hes 200 200 0 0 200 x Delete Show Available Items Weld Description gt System generated unique ID of the booking in the shipper customer s system Shipment Booking No Format CEI yyyy 2 digit workweek 4 digit counter Required transport mode Air Freight Logistics Ocean Freight Overland Rail Traffic Type or Overland Road Shipment Type Options depend on selected Traffic Type FCL LCL Air Consolidation etc Shipment Commodity System generated Fixed to Electronics b PO on the Booking Tab This section lists all the Purchase Orders selected for the Booking Data are entered by default but Assigned Qty and PO are still amendable by the user Edit Shipment Booking CE100400518 Revision 1 Open Shipment Booking No Traffic Type Shipment Typ
19. ht Volume Content Total Package Gross Weight Dimension Description Additional Package Information a HS Code Dangerous Goods Dangerous UN Flashpoint Valuable Goods Value Sensitive Goods Package Commodity Add Cargo Package Detail Transport and Cargo Details enter length 1 Electronics Valuable Number of Packages Net Weight Additional Information Container Number Type min arith fine antar hnirht enter width tw enter neid Package Identification Class Celsius v Currency yr DG Contact Sensitive Kilogram Meter Marks amp Numbers Save Submit Cancel Print amp Help Container Seal Container Number Container Seal VI Assign to Equipment Quantity Select v Volume Cubic meter v Proper Shipping Name DG Contact Phone Meld Description gt Equipment Section for Ocean Freight FCL FCL only The size of container in foot The UN container type code and description Container Options depend on selected Container Size net ISO container number 4 alphabetic 7 numeric characters Container Seal Container Security Seal number if known SOIM Shipment Booking User Manual Page 22 DJNRAL ELECTRONIC INTL T SD Cargo Details Packages Section At least 1 Package required to fill for all bookings Yes If this package contains DG No otherwise Tick if
20. ion page is re designed please click here to download the instruction 2013 02 14 DIRECTIVE 2011 65 EU ROHS recast is in force now Products within the scope of this Directive must comply with ROHS 2013 01 16 PO Download problem is fixed NAN MNA AF METT CEES ss am Mee Om eee Te Ves a SB Open a SB Pending Confirmation SB Confirmed SB Rejected a SB Cancelled SB Pending Cancellation Bor 1S SIS iu MED SSe NIS Figure 31 Order Summary Shipment Bookings e SB Open Total number of Shipment bookings not yet submitted e SB Pending Confirmation Total number of Shipment bookings submitted to Panalpina e SB Confirmed Total number of Confirmed Shipment bookings e SB Rejected Total number of Rejected Shipment bookings e SB Cancelled Total number of Cancelled Shipment bookings e SB Pending Cancellation Total number of User Initiated Cancellation pending response from Panalpina Each of the SB Status number count Is a hyperlink to redirect you to the Shipment Booking Summary Page It will display the list of shipment bookings filtered according to the status selected See example below SOIM Shipment Booking User Manual Page 14 JNRAD Tsp t Home Index Order Summary a Pending Download 68 a Show All Downloaded 3906 e ETD Pending Confirmation 1304 e ETD Pending Approval 124 a ETD Show All Confirmed 5294 e LG Pending Submission 1170 e LG Show Submitted 800 fa
21. l Information Addresses Notifications Emails To Emails CC Enter email address es separated by a comma or sen on Enter email address Shipper Consignee Search Search Supplier No Sad Supplier No 7090000 Name Ai Name CONRAD ELECTRONIC Address en Address Klaus Conrad Str 2 Zip Code City Shenzhen Zip Code State Country CHINA State Phone Fax i Phone Contact o eee oe Contact Cargo Pick Up Not Required Same as Shipper Different Address Location a Place of Receipt SeaPort of Loading Cargo Ready Date Shenzhen YANTIAN Place of Delivery SeaPort of Discharge WERNBERG Figure 7 Addresses Tab me JE Shipment Commodity Save D Submit Cancel ps Print amp Help A es separated by a comma or semi colon City Country GERMANY Fax Email Requested ETD 05 16 2013 16 00 Requested ETA 06 20 2013 16 00 e The Shipper and Consignee Addresses are already populated by default according to your PO details Note that for multiple PO s within a booking default data will be based only on the first PO selected e Place of Receipt and Place of Delivery default to the same city as Shipper and Consignee respectively e SeaPort of Loading defaults to the Trade Term Location this is AirPort of Departure for Traffic Type Air Frei ght e Requested ETD and ETA also have default values from the PO e Data fields are still amendable except for the greyed out fields which are read only You can s
22. number e g invoice number SOIM Shipment Booking User Manual Page 24
23. pment Booking No is a unique system generated ID with format CEI yyyy workweek counter Traffic Type by default will be set to Ocean Freight You can still change this if desired Shipment Type is optional and selection list will depend on Traffic Type ex For Ocean Freight Shipment Type can be FCL FCL LCL FCL or LCL LCL o Shipment Commodity is fixed to Electronics e The Edit Shipment booking page is divided into 4 tabs which will be discussed in detail in the succeeding sections o POonthe Booking tab will list the PO s you selected for the shipment booking o Addresses tab contains the contact information of all parties involved as well as relevant ETD and ETA details o Transport and Cargo Details tab has the container and package information needed for the shipment booking o Additional Information tab is where the supplier provides other details such as supporting documents and specific instructions e All mandatory fields are indicated by a red asterisk e Buttons available are o Save Submit Cancel Print Help O O O O a PO on the Booking tab The Assigned quantity column already defaults to the PO Quantity SOIM Shipment Booking User Manual Page 3 ONRAD o e Pkg and Pkg Rem columns pertain to the Item Quantity assigned to a package which will be added later in Section 4c These columns are system generated If you need to modify the Assigned quantity click the Notebook and Pen icon Update Assig Quantit
24. t Flashpoint DG Contact DG Contact Phone Emergency contact person Emergency phone If Sensitive Package Commodity Default is electronics user can modify and add more details If Valuable Value Currency Commercial value of the goods in the package Currency unit SOIM Shipment Booking User Manual Page 23 ONRAD ELECTRONIC INTL T SD e Additional information tab PO on the Booking Addresses Transport and Cargo Details Additional Information Save D Submit Cancel Print Help Additional Information Incoterms FOB Free On Board v Incoterm Location YANTIAN Required Documents Supplied Documents v Requested Vessel Flight Document Ready Date FCL Stuffing Required E Survey Required nH Solid Wood Packing Controlled Substance Handling Instructions Shipper s Remarks References Reference Type __ Select M Ref Value G Oad Type Value Attachment Incoterms Incoterms Location Required Documents Shipper provide documents to Panalpina commercial invoice DG Supplied Documents declaration etc Requested Vessel Flight Customer preferred vessel Document Ready Date Document Ready Date S FCL Stuffing Required Survey Required Solid Wood Packing Controlled Substance Document Ready Date Aircraft Type Handling Instructions Shipper s Remarks References section es Reference Type Type of reference e g invoice number DG declaration etc Ref Value Reference
25. t h Meter v Volume Cubic meter v Description Marks amp Numbers Additional Package Information HS Code Package Identification Dangerous Goods Dangerous UN Class Proper Shipping Name Flashpoint Celsius v DG Contact DG Contact Phone Valuable Goods Value Currency v Sensitive Goods Package Commodity Electronics v Figure 10 Cargo Details Packages section Packages grid will update and a popup will appear for the user to select the PO to attach to the package Add to Package x PO on the Booking PO No Art No Art Desc Assigned 4504251833 70 1 239725 Patt Bann esas AR dantas FAP AA i MGE mh a 240 Add to Package Cancel Packages ackages S l 0 oO x Figure 11 Packages grid and Add PO to Package Check the PO to attach and click Add to Package button Success notification will display From the grid you can add more details such as weight and dimensions by clicking on Edit Package icon Figure 12 SOIM Shipment Booking User Manual Page 7 DNRAD ELECTRONIC INTL T SD Volume ft 0 0 Volume m Description 0 0 m Figure 12 Edit an Added Package Packages Packag Gross Wt kg Gross Wt Ib Net Wt kg Net Wt Ib LN1 1 0 0 kg 0 0 Ib 0 0 kg 0 0 Ib Edit Package Dangerous Goods ves l No Temp Control E Number of Packages 1 Type Select Update Equip Totals M Weight Volume Content Gross Weight 0 000 Net Weight 0 000 Dimension 0
26. t Booking Request CEICK200380 has been rejected for submission Please check validation error message below No PO item has been assigned to the Package Please assign at least one 1 PO item to the package Figure 29 Failed submission error and additional details If submission IS Successful a popup message appears as below SOIM Shipment Booking User Manual Page 13 ODNRAD ELECTRONIC INTL T SD Submission Complete x Your Shipment Booking Request CEICK 200360 has been submitted Figure 30 Submission successful notification Status of the shipment booking will change to Pending Confirmation 7 BOOKING STATUS SUMMARY In the Home Page gt Order Summary you will see a Summary list of all Shipment Bookings you have created as shown in Figure 1 below CONRAD EE ne ELECTRONIC INTL Home Index Order Summary important Announcement a Pending Download No of online users 3 7 s Show All Downloaded a ETD Pending Confirmation a ETD Pending Approval a ETD Show All Confirmed a LG Pending Submission a LG Show Submitted Date Event 2013 04 17 On 26th Apr 2013 CEI HK will be relocating to our new office at Nina tower We expect our IT service will be resumed by Monday morning 29th Apr 2013 6 00am During this time you will not be able to access supplier portal m If you have any questions please feel free to contact us at supplier cei hk com 2013 04 06 ETD confirmat
27. t Cancellation Reason To confirm click Cancel Request and a message will notify you if cancellation is successful Edit Booking page will refresh and become read only Cancellation reason will also display accordingly Edit Shipment Booking CEICN000488 Revision 4 Cancelled Shipment Booking No Traffic Type Shipment Type Shipment Commodity Reason Figure 37 Cancelled Booking header If the booking request was Pending Confirmation at the time of cancellation the status will change to Pending Cancellation This will change to Cancelled upon acknowledgment from Panalpina If the booking request was Open not yet submitted at the time of cancellation the status will change to Cancelled 10 CONFIRMATION REJECTION Upon confirmation or rejection from Panalpina status of the shipment booking request will automatically update in SOIM When opening a confirmed or rejected shipment booking the booking request Is locked and no changes will be allowed 11 SEARCH A SHIPMENT BOOKING REQUEST You can search for a shipment booking request from the Summary Page according to the following criteria SOIM Shipment Booking User Manual Page 17 ONRAD o Shipment Booking Summary v Filters Shipment Booking No PO No Supplier No Request Date Status w Clear Search Booking No Revision No Type Status Shipper Consignee Requester Requested Date CEICK100374 Booking Request Open sugo 2013 05 21 CEICK100375 Booking Requ
28. te a PO user can either click on the X button or tick the checkbox beside the PO and click Delete button PO on the Booking PO No Art No 4504125571 20 4 re 4504385027 10 2 _ V 4504452306 20 1 F DE Show Available Items Art Desc Figure 24 Delete a PO on the Booking Assigned Qty 10 000 10 000 256 256 432 432 Remain 0 0 0 Pkg A popup will confirm the add remove action of the user and once clicked OK Yes page will refresh and update the PO on the Booking grid SOIM Shipment Booking User Manual Page 11 QINRAD ELECTRONIC INTL T SD Confirm Delete Line Item Selected items in PO on the booking will be deleted re you sure you want to delete these line item EN Figure 25 Confirmation to Delete To save changes click Save button A message will briefly display at the bottom right corner to indicate if successfully saved References Reference Type _ Select izl Ref Value i A Yer Type Value Attachment The ae ote en sce Figure 26 Save successful notification If a PO has been selected on another booking a Show Related Booking icon binoculars will display beside the PO PO on the Booking Addresses Transport and Cargo Details i Additional Information Save Submit Cancel Print Help PO on the Booking PO No Art No Art Desc Assigned Oty Remain Pkg Pkg Rem F 4504971258 10 1 751403 zs r RY 500 500 0 0 500 Delete Show Available I
29. tems I Related Booking x PO Number 4504971258 10 1 Shipment Booking Number CEICN000488 Close Figure 27 Show Related Booking Icon and popup Click on this icon A popup will display the Shipment Booking Number that already has the same PO attached 6 SUBMISSION SOIM Shipment Booking User Manual Page 12 QNRAD ELECTRONIC INTL T SD It is recommended to click on Save button first prior to submitting the shipment booking request Upon submission you will be redirected to the page where mandatory fields are blank M issing data will be highlighted in red as in Figure PO on the Booking Addresses Transport and Cargo Details Additional Information Save Submit Cancel Print Help Addresses a Notifications Emails To Emails CC Enter email address es separated by a comma or semi colon Enter email address es separated by a comma or semi colon Shipper Consignee Search Q save Search Save Supplier No 7040457 Supplier No 7090000 Name Name CONRAD ELECTRONIC SE Address ante 1 Address Klaus Conrad Str 2 Zip Code cty Zpcode 92533 City WERNBERG State Country CHINA State Country GERMANY Phone Ste Rei ee Phone Fax Contact Email i Contact Email Figure 28 Mandatory field missing notification If any items are still missing such as no Package added or no PO added to a package user will be notified accordingly Submission Failed x Your Shipmen
30. till update the Address or Contact Details by filling them in the appropriate fields then clicking Save button beside the Search field SOIM Shipment Booking User Manual Page 5 ELECTRONIC INTL T SD Shipper Consignee Search 709000 Search Address Tooltip O save Supplier No rea sonar gz ELECTRONIC SE i To search enter the Supplier Number Fe EE sn Ex 2353642 Name Wernberg K blitz GERMANY 92533 I To search all just enter i i To search for supplier name just enter few characters of the supplier name Address koss I Ex Conrad Ow Page 1 of 1 v Figure 8 Type and Search Supplier details To retrieve Supplier record details type on the Search field the Supplier Number or Name and it will automatically return matches for you to select c Transport and Cargo Details tab The container section is required for Traffic Type Ocean Freight To add a container select the Container size 20 40 45 or 53 and then the Container Container Number should be unique and composed of 4 alphabetic characters followed by 7 numeric characters All container numbers will be listed under the Assign to Equipment dropdown in order to link the container to a package Click Add Container button Container Seal is optional and can be modified later within the grid PO on the Booking Addresses Transport and Cargo Details Additional Information Save D Submit Cancel i Print amp Help Transport and Cargo Details
31. y and enter the desired quantity to ship Figure 5 PO on the Booking Addresses Transport and Cargo Details Additional Information n Save D Submit Q Cancel Hi Print PO on the Booking PO No Art No Art Desc Assigned Qty Remain Pkg Pkg Rem J 4504187193 10 1 101392 11 000 counts LCR meter dark light grey Voltcraft LCR 100 200 200 0 0 200 x rs F Quantity Update Delete Show Available Items 100 Update Cancel Figure 5 Assigned Qty Update Click Update button and the Remain column will update automatically Figure 6 I Edit Shipment Booking CEICO400518 Revision 1 Open Shipment Booking No Traffic Type Shipment Type Shipment Commodity Ocean Freight M Select x PO on the Booking Addresses Transport and Cargo Details Additional Information Save Submit Cancel Print Help PO on the Booking T PO No Art No Art Desc Assigned Qty Remain Pkg Pkg Rem 4504187193 10 1 101392 11 000 counts LCR meter dark light grey Voltcraft LCR 100 100 200 100 0 200 x Delete Show Available Items Notification Record successfully updated Figure 6 Updated PO Quantity assigned Save any changes SOIM Shipment Booking User Manual Page 4 FONRAD ELECTRONIC INTL T SD b Addresses Tab Edit Shipment Booking CE100100496 Revision 1 Open Shipment Booking No Traffic Type Shipment Type Ocean Freight v Select v PO on the Booking Transport and Cargo Details Additiona
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