Home

User`s Manual.rtfd

Contents

1. Redmarklser 7 You now can select the Redmark User Manual in the Digital Library and search it for specific references or browse through it by section m eH dara ry E i 1 ye mg g Ss AF The online Redmark Pa Fach ee OAs loai 3 wni isak User Manual G WSun werils word i Installing the Examples The Redmark distribution contains several example Redmark documents that you can use for testing your Redmark installation or for just playing with These files were produced from different NeXT applications and are already annotated with one or more reviews To install the examples 1 Insert the distribution diskette labelled Documentation into your floppy drive It will automatically mount and appear in your Workspace as a floppy named RedmarkDocs 2 Inside the floppy you will find an Installer package named RedmarkExamples pkg Double click on the RedmarkExamples pkg icon to run the NeXT Installer application Or if you are still running the Installer application choose Open from its Package menu and select RedmarkExamples pkg 3 Click on the Install button in the Installer panel to begin the installation 4 Designate the folder where you want the example files to be installed 5 A folder named RedmarkExamples will be installed in the folder you designated This folder contains the example Redmark documents More About Multi User Licensing If you purchased a multi user license for Redmark a maxi
2. 1 You must be the document author 2 Choose the Distribute Document command from the Distribute menu 3 Use the Distribute Document panel to create a distribution document on disk The name of the distribution document should be different from the review package document 4 Send the distribution document to each of the reviewers by e mail or on removable media See To send a document by e mail or To send a document by removable media below To distribute the document for sequential review 1 You must be the document author 2 Mark the document as distributed in the Document Inspector Choose Document from inspector type Set to mark the doc ument as distrib atibires atis uted This makes _ Caridental ITA an entry in the docu Al reviews zonfidervial ments history Document lnspector gt 3 Send the review package document to the first reviewer by e mail or on removable media See To send a document by e mail or To send a document by removable media below Be sure to include a routing list 4 When the first reviewer has completed their review they send the review package document along to the next reviewer in line To distribute the document for in place review 1 You must be the document author 2 Mark the document as distributed in the Document Inspector 3 Make sure that the review package document is in a folder whose permissions allow it to be accessible by
3. Delete Review removes the current review from display and removes it from the document To delete the current review 1 Choose the Delete Review command from the Document menu 2 Since deletion is irreversible you must confirm the Delete command before the review is actually deleted 3 The current review is removed from the document More About Reviews Only you can modify your reviews The author and other reviewers can only view your reviews Likewise you cannot modify another s review There are several ways to tell if the current review is editable The easiest way is to look at the review name in the reviews pop up list button If the name is italicized you cannot edit the current review she This is editable he This is not editable The Review Inspector also shows whether the current review is editable or not Review inspector D gt Rev ew Atalde yl E dilate When checked the current review is editable This button cannot ke set It is just a sta tus indicator _ curmidertial Eubrmited The Document Inspector lists all reviews for the current document and gives their status The Document Inspector lists all reviews Rewiew name Reviewer login name Status osce o oper 3 submitted c confidential e editable Document lispector gt Docu nea Raw en Ey Stet AL Jobe orn Al Johnson AL Jonson Bah Haar IZIP EAST 111e _HKa30T Pri
4. Redmark cannot successfully print PostScript files whose pages are not truly independent An example of page dependence is when the second page requires a font definition that is created on the first page PostScript files produced by the current Macintosh printer driver define TrueType fonts in a page order dependent manner These Macintosh files can still be marked up using Redmark they just cannot be printed Fixing Non conforming PostScript Files A non conformance problem with a print image PostScript file often manifests itself as a problem in rendering the document image For example the document image may be turned sideways on the page or may be off center You can use the Document Inspector to manipulate the document image and correct many of these problems See Correcting a Non conforming Document Image in Chapter 4 for details Another common problem is garbage characters appearing in a PostScript file This may happen as the result of transferring the PostScript file from another type of computer Redmark tries to ignore obvious garbage at the beginning and end of the PostScript file but internal garbage will cause a PostScript error Since PostScript files are simply text files you can edit them using Edit and often remove the offending garbage Redmark tries to be robust when a PostScript error is encountered It will X out the page containing the problem but attempt to render the other pages in the document q Ary PostSc
5. Roman proofreading mark You can use any drawing or illustration application that can generate an EPS file Or you can use Yap to create a PostScript program directly then sandwich it between an EPS header and trailer Redmark uses the bounding box of the EPS image to determine the original size of the proofreading mark So if you create your PostScript with Yap be sure that there is a BoundingBox comment in the header Once you have created your basic EPS image you will want to customize it to work better as a Redmark annotation You can control how the proofreading mark is resized using Redmark specific PostScript comments and variables You may want to limit the way users can resize the proofreading mark For example you may want the mark to be resized only in the horizontal direction You can constrain resizing by including a tRedmarkResizing type PostScript comment in the EPS header This type Allows resizing ASPECT In horizontal and vertical directions while maintaining the original aspect ratio DISTORT In arbitrary horizontal and vertical directions HORIZONTAL In horizontal direction only VERTICAL In vertical direction only NONE No resizing allowed For example if you want the proofreading mark to be resized only in the horizontal direction include a RedmarkResizing HORIZONTAL comment If you do not include a RedmarkResizing comment the default is ASPECT When you resize i e scale a normal
6. a1 bd Rs set rh does r la re eee r Paste cli EE a ee a tf FIA z We T Lt Hw na Ii w a q ira woeh Mok es Vn Hs Ahma Fea we Seco Ths ACS Ae oe oe Ae es ot oe Test annotation AEE LL Le anal E Graphic annotation ales 2 ee _ _ _ Sam iza me Pe nai Meds Dee Ld ik o ee gia Lp DAFA a Ti ded od m La ode La ule tinn N et 7 Resize bar Reviews pop up list show All button Page field There are two useful borders that can be optionally displayed on a document page a border around the page margins and a border around the original document page These borders are not really part of the document and will never be printed The display of these borders is separately controlled by your individual preferences Optional page borders ee ae Darmnenes amway Create a review to majewanitit ny dock ment Set to show a 3 at ft I a border around uen ravlews hall hare accesso the area within Fj Show zage margins which all annota Show corder arouad dzcumers smaller than page tions must be placed arial es pager ziz2 to wie Letter Default pags wargirs n paints Len l Tupis Set to show a border around Hight 1A Hatt m 14 the original docu ments page if smaller than the review page Wa Mmd btasridak IHH Setting Document Information Information about the document is set through the Document Inspector Document informati
7. 15 Rectangle Square Ellipse Circle Sticky and Slippery Tools The Annotations tools can be used in one of two modes sticky or slippery In sticky mode a selected tool stays active after it is used To change the tool you must choose another tool In slippery mode the current tool is active for only one use and automatically slips back to the selector tool after being used once The selector tool is used for selecting moving and resizing annotations You select the tool mode you prefer as an individual preference references A fens Set to make tools sticky _ Keep sama toci activa afer use _ Keer aniotecion tool akribuces between 265510 15 If you are using sticky tools you can force the selector tool to be active at any time by holding down the Control key The cursor shape will change from the current tool s cursor shape to the pointer shape With the Control key down the cursor can be used just as if the selector tool was explicitly selected Tip Regardless of the tool mode you prefer using the Control key to temporarily force the selector tool to be active is a very useful trick to learn You should remember it Annotation Inspectors You can use the Annotation Inspector to see and change the attributes of tools and of annotations The attributes of a tool or annotation include such things as its line width whether it is framed or unframed and whether it is filled or transparent Each type of an
8. EPS image the line widths are scaled in the same ratio as the image size As the image gets larger the lines get fatter In many proofreading marks you want the line width to remain constant regardless of the size of the mark To let you maintain a constant line width your PostScript code is responsible for scaling the image to fit the size of the proofreading mark Redmark sets two PostScript variables Redmark Width and RedmarkHeight in userdict before executing your PostScript code These variables are set to the scaled size of the proofreading mark Your PostScript code can then use these two variables to scale the paths to be drawn without scaling the width of the line See the CloseUp eps file in the English lproj directory inside the Redmark app as an example of how to do this When you have finished your annotation image put its EPS file into the English Iproj subdirectory remember that in our example the change applies only to English inside the Redmark app application directory Name the file Roman eps for our example Create an icon usually a TIFF image for the button in the Annotations palette Although you can use the same image for both the icon and the proofreading mark a tuned TIFF image usually looks better as an icon in the palette The icon size should be 32 x 32 pixels or smaller You can use Icon Builder or any other application that can create a TIFF image Put the icon image file into the English lp
9. Service for digitized voice Annotations x palette mH Selector A Sticky note for The selected long text Fe toal is high lighted Direct text for short text 4 Fi T Simple graphics Standard proofreading marks Note One Annotations tool will always be highlighted whenever the use of tools is valid If no tool is highlighted you will not be able to choose an Annotations tool Either you haven t created a review for the document or another reviewer s review is the current top review You can t modify another reviewer s review You can create a new review with the New Review command from the Document menu or bring your review to the top by choosing it from the reviews pop up list at the bottom of the document window Using the Tool With a tool selected the shape of the cursor changes as you move the cursor over the current review For example with the rectangle tool selected the cursor changes from the pointer to a cross The change indicates that you can now use the tool Tools fall into two categories those that draw and those that place As you might expect tools that draw are used to create graphical annotations like a rectangle and tools that place are used to create text or symbols like an insert proofreading mark You draw a drawable annotation by dragging out its shape in the review You place a placeable annotation by clicking where you want the annotation placed in the review This too
10. Therefore we make you the following offers e If you find a bug report it and help us reproduce it we will send you free the next update that fixes the bug An update is a new version that fixes problems and may contain minor enhancements The minor version number changes between updates That is going from version 1 1 to 1 2 is an update e If you encounter a crash report it and help us reproduce it we will send you free the next upgrade An upgrade is a new version that contains extensive enhancements The major version number changes between upgrades That is going from version 1 2 to 2 0 is an upgrade e If you have a PostScriptt file that Redmark will not handle send it to us and tell us how you produced it If it roughly conforms to Adobe s structuring conventions and does not have any of the limitations discussed in Chapter 9 we will send you free the next update that supports that file Remember features you don t like are not necessarily bugs But we also welcome any and all suggestions for and criticisms of Redmark We want each Redmark version to be better than the preceding one and we can t fix it if we don t know about it You can contact Redmark customer support in the way easiest for you Voice 615 675 0910 Fax 615 966 2558 E mail 72677 1034 compuserve com Mail Epitome Incorporated 716 Summit Lake Court Suite 100 Knoxville TN 37922 3156 USA Chapter 1 Installing Redmark This chapte
11. _o an Hal ma Original Horizontal Vertical Horizontal and Vertical Note The Document Inspector must be active to reposition the document image by dragging The document image will highlight when it is grabbed You can then drag the image to the desired position If you can see multiple pages only the image on the page that is grabbed will dynamically move but when the mouse is released the images on all pages of the document will be repositioned by the same amount Protecting Document Confidentiality The author determines the level of confidentiality to be enforced during the document review process This confidentiality provides protection in addition to that already provided by the permissions for folders and files that are part of the Mach operating system The Redmark confidentiality protection is simple to use The review package document and individual reviews can be designated as either confidential or not confidential When a document or review is designated as confidential it is given a password In order to access a confidential document or a confidential review the user must know the appropriate password and must have the operating system permissions to read or write it If a document or review is not confidential only the operating system permissions determine who can access them The confidentiality of the document is set through the Document Inspector If document is set as Then Confidential All users even reviewers
12. all the reviewers on the network The reviewers will need read write and execute permission the defaults for the document itself and read and execute permission for all folders in the path to the document The users need execute permission on folders in order to access their contents Folder permissions can be checked and modified using the Inspector tool of the Workspace 4 Notify the reviewers of the file name and location of the document that they are to review To send a document by e mail 1 Create your message in NeXTmail 2 Include the document as an attachment to the e mail message in NeXTmail by a dragging the document s icon from your Workspace and dropping it into the message or b using the Mail Document command from Redmark s Services menu 3 Send the e mail message to all of the reviewers using NeXTmail To send a document by removable media 1 Insert a removable media such as floppy or optical disk 2 Copy the document onto the removable media by dragging the document s icon from the Workspace and dropping it on the media s icon 3 Send the media to the reviewers by normal mail or sneakernet Chapter 4 Distributing a Document for Review This chapter discusses how the author prepares and distributes a document for review using Redmark Distributing the document for review is the first step in the document review cycle There are four basic steps in distributing a document for review 1 Create t
13. an I beam You can select text in a variety of ways Do this Click Drag Alternate click Double click Triple click To Place the insertion point into the text Select the text that you drag across Select the text between the insertion point and the clicked point It extends or shortens a selection Select a word Select a line or paragraph Once you have selected a portion of text then you can easily edit it Do this Type some text Press the Delete key Choose the Delete com mand from the Edit menu Choose the Cut command from the Edit menu Choose the Copy command from the Edit menu Choose the Paste command from the Edit menu Fonts and Formats To Insert the typed text at the insertion point or replace the selected text with the typed text Delete the selected text Delete the selected text Remove the selected text and put it on the pasteboard Put the selected text on the pasteboard Insert text from the pasteboard at the insertion point or replace the selected text with the paste board text You can change the font and format of the text in a note annotation window and in a text annotation However you cannot change the font or format of the title of a note annotation button The font of a piece of text includes its font family Times or Helvetica its typeface medium or bold and its size 10 point or 14 point To tweak the text font 1 Select the portion of text to cha
14. annota tion attributes Rectangle Inspector Anhocati an Selection Dirensions _ Wicth 25 Haight es Frome Framed Lire Width Fil Fillad The changes you make to Annotations tool attributes can be temporary or permanent Temporary changes remain in effect only for the current Redmark session Permanent changes remain in effect for future Redmark sessions until you explicitly change them again Each user has their own set of permanent tool attributes Your changes do not affect any other users You can determine whether your changes to tool attributes are temporary or permanent as part of your individual preferences Preferentes A Set to make changes to Tools Annotations i tool attributes _ keep s3m2 tacl acta arer use permanent _ Keer aiiotaion tool abribuces between 26551015 Chapter 7 Revising the Original Document This chapter discusses how the author collects the reviews submitted by reviewers and incorporates their comments into the revision of the original document Revising the document is the last step in a review cycle iteration Revising a document consists of two main steps 1 Collect the comments submitted by the reviewers using Redmark 2 Incorporate the reviewers comments into the original document using both Redmark and the creating application simultaneously Remember Redmark does not permit the reviewers to modify the origina
15. appear in the inspector instead of Tool 4 Set the attributes of the tool The title reflects the type of annotation being inspected a rectangle in this Case Choose Annotation from inspector type pop up list Tool indicates that an Annotation tool inot an annotation itself is being inspected Use the controls specific to the type of annotation being inspected to set the tool attributes To set annotation attributes 1 Choose the Inspector command from the Tools menu 2 Choose Annotation from the inspector type pop up list in the Inspector panel 3 Select one or more annotations in the current review The word Selection will appear in the inspector indicating that it applies to the currently selected annotation 4 Set the attributes of the selected annotations If several annotations are selected only the attributes for the last annotation that was selected are shown When you change an attribute while several annotations are selected that attribute is changed in every selected annotation for which that attribute is applicable e g some types of annotations do not have a line width The title reflects the type of annotation being inspected a rectangle in this CaSe Choose Annotation from inspector type pop up list Selection indi cates that an anno tation not a toolyis being inspected Use the controls specific to the type of annotation being inspected to set the
16. been given a password cancel the Password panel and contact the author 4 The document is opened in a new window and a new empty review is created unless you are the author The new review is named the same as your login name Since a new review is completely transparent and contains no annotations all you see in the window is the document that you will review You cannot change the document that you are reviewing You can only add annotations to the review overlay on top of the document You can create more than one review if you wish Or the author can create a review To explicitly create a new review 1 Choose the New Review command from the Document menu 2 A new empty review is created Since each review must have a unique name the second review will be named as your login name with the number 1 appended to it the third will have a number 2 appended and so on The author of a document usually does not need a review overlay So by default a review is not automatically created when you use the New Document command to open a PostScript file or use the Open command to open a Redmark document that you created However you can set your preferences so that a review overlay will be created for you automatically every time you open a document if it doesn t already contain a review of yours To set preference for automatic review creation 1 Choose the Preferences command from the Info menu 2 Set your Documents preference
17. creating Redmark can t use this document directly This application document must be revised using the creating application to incorporate the reviewers comments Print image The background print image of the original document PostScript Review package package reviews Distribution Submittal ps eps or epsf upon which review overlays are placed This document is produced from the original document usually by choosing Save instead of Print in the Print panel of the creating application You must choose a print image PostScript document when you create a new document in Redmark The primary document for review The author creates redmk a review package document in Redmark from the print image PostScript document distributes it to reviewers and collects submitted reviews into it The review document contains the print image PostScript the and other document information like the page layout A smaller review package document This document is redmk distributed to reviewers often by e mail Reviewers then add their reviews into it using Redmark A minimum review package document containing only redmk the review s This document is returned to the author often by e mail The author merges reviews from it into the review package document using Redmark A PostScript document A Redmark document ce PS Notice that there are three variations of a Redmark document review package distribu
18. current review is restored Submitting the Completed Review When you have completed your review you should formally submit it to the author This maintains the document history which can be seen using the History Inspector and helps the author to track the progress of the document review process How you submit your review depends upon the review method selected by the author Refer to the Distributing the Review Package section in Chapter 4 for a discussion of the common review methods simultaneous review sequential review and in place review To submit your review during simultaneous review 1 You must be the reviewer of the current review 2 Choose the Submit Reviews command from the Distribute menu 3 Use the Submit Reviews panel to create a submittal document on disk This submittal document is a separate Redmark document that contains only the review and information about it So it is significantly smaller than the review package document The name of the submittal document should be different from the review package document 4 Send the submittal document to the author by e mail or on removable media To submit your review during sequential review 1 You must be the reviewer of the current review 2 Mark the review as submitted in the Review Inspector Choose Review Review inspector P from inspector type pop up list Rey ew Set to mark the review as submit Att lhut Atals ted This makes an _
19. key 3 4 Registration HostlD 1002445 Host Hame wilson status ou have not registered your license License Key ak ah am RL WKO Cancel Demonstrate Register e Met License Manager wersion 6 0 AS Write the Host ID on your Software License Agreement you will need it to obtain your permanent license key Enter your temporary license key from the Software License Agreement and click Register You can now use Redmark for about two weeks before the temporary license expires Note You cannot license Redmark for temporary use by multiple users If you have a multi user license and several users need to run Redmark before you get your permanent license you must install and temporarily license Redmark on each of their computers Get your permanent license key Contact our Redmark customer support as described in Customer Support in the Welcome to Redmark chapter You will need to give us the following information Your name Your organization company university etc Your mailing address Your voice and fax phone numbers Your e mail address The Host ID from the Registration panel We will then issue your permanent license key Write it on your Software License Agreement When you receive your permanent license key you will need to re register Redmark Choose the Register command from the Info menu Enter your permanent license key and click Register Now you are fully registered and can
20. may be existing documents in which that mark has been used The standard proofreading mark can still be displayed you just can t create it anymore We suggest that you don t customize the delete insert or transpose proofreading marks as you will loose their special features Chapter 6 Entering Comments This chapter covers how to enter comments into your review overlay In Redmark your comments are referred to generically as annotations You select a tool from the Annotations palette and use it to create an annotation in the review An annotation can be a long text comment in the electronic equivalent of a sticky note digitized voice using Lip Service a short typed text comment simple drawn graphics a standard proofreading mark an imported image for complex graphics or an imported digitized sound How you use the annotations to review the document is up to you The Annotations Palette and Tools The Annotations palette contains the tools you will use to make your comments The Annotations palette is displayed whenever you create a new review or open an existing review You can also explicitly display it by choosing the Annotations command from the Tools menu Selecting a Tool You choose a fool from the Annotations palette by clicking on it The tool you chose becomes the current tool and the button for that tool becomes highlighted You draw or place your comment into the current review using the tool The Annotations Lip
21. must enter the correct document specific password to open the document in Redmark All reviews confidential All reviewers must protect their reviews by making them confidential If All reviews confidential is not set it is left up to the individual reviewers whether they designate their review as confidential or not To set document confidentiality 1 You must be the document author 2 Choose the Inspector command from the Tools menu 3 Choose Document from the inspector type pop up list in the Inspector panel 4 Set the confidentiality of the document Choose Document from inspector type pop up list Document inspector P Set to make the document confideri tial ou then must a password for the _ artidential document Al reviews zanfiderrial enter and confirm Cues ats tanter Set to require all reviewers to desig nate their reviews as confidential Enter the password to be given to this Pass urd document Pleas enter a pacsword to protezi your dacunen Rescure from unatthor zez c1anges Click to protect the Cancel Sort Prolect Trae lt document with the given password You can determine the default confidentiality of your documents with your individual preferences Your preferences are used every time you create a new document To set preferences for document confidentiality 1 Choose the Preferences command from the Info menu 2 Use the
22. similarly to a rectangle The transpose mark is used to transpose swap two letters words or passages To create a transpose annotation 1 Choose the transpose tool from the Annotations palette The cursor shape will change to a cross when moved over the review 2 Click in the review where you want one corner of the transpose mark to Start 3 Drag the mouse to stretch out the transpose mark You can see the transpose mark being drawn as you move the mouse mL 4 When the transpose mark encloses the two passages to be transposed release the mouse button Pht rdease t 5 Use the selector tool to reposition the center separation line by dragging its handle The separation line should lie in between the two passages to be transposed I 6 You can grab and move the transpose annotation or select and resize reshape it You can use the Proofreading Mark Inspector to change the attributes of a transpose annotation Other Proofreading Marks A T capi y Insert Insert a space Make a para graph Fut in capi tals Transpose Mowe up Transpose Insert a semicolon Insert a lett quotation mark Put in small capitals talicize Mowe right Delete Insert a period Ho para graph Put in upper caze Capitalize Move down Close up spacing Insert a colon Insert a right quotation mark Check spell ing Bald Em dash Line up Insert a comma I
23. text or Rich Text One of these is Edit If you paste a text or note annotation into those applications the text will be an uneditable image For these cases rather than select and copy the entire annotation you should select the text within the text annotation or the note annotation window and copy only the text to the pasteboard Pasting into Redmark For completeness let s see how Redmark handles paste When you paste into Redmark a new annotation is created in the current review from the information on the pasteboard To paste the current review must be editable You can indicate where you want the annotation placed by clicking at that location before pasting The table below shows how Redmark converts various pasteboard formats into annotations Starting from the top of the table the first format that is encountered on the pasteboard is the one that will be used For example if you copy an annotation from Redmark and paste it back you will get a duplicate of the copied annotation If you copy a Rich Text selection from a word processor and paste it into Redmark you will get a text annotation in the review And if you copy a graphic from a drawing application you will get an image annotation when pasted into Redmark If this format is on the This type of annotation pasteboard will be created Redmark annotation The same annotation Rich Text Text annotation Plain ASCII text Text annotation EPS Image annotation TIFF Image an
24. that don t have handles when selected can t be resized Corner handles resize an annotation in both height and width while side handles only resize it in one dimension To resize an annotation 1 Select the annotation to be resized Handles should appear when it is highlighted If not the annotation cannot be resized Handles for resizing 2 Drag one of the handles until the annotation reaches the desired size e ES Corner handles allow resiz Side handles allow resizing ing both width and height in only one dimension 3 The annotation will remain selected after you release it in case you want to nudge it or resize it some more Most annotations use the Alternate key to constrain resizing from a corner handle It usually keeps the aspect ratio the ratio of width versus height of the annotation constant Note that the resizing constraints may be different than those for creating For example a rectangle is constrained to be square during creating but is only constrained to maintain its existing aspect ratio during resizing The Alternate key Forces this constraint on during corner resizing the annotation Text Maintains aspect ratio of border Line and arrow Angle is multiple of 15 Circle No effect Rectangle Maintains aspect ratio Curve Angle of imaginary line between ends is multiple of 15 Polygon Maintains aspect ratio Scribble Maintains aspect ratio Ordering Within a review annotations have
25. the scribble ink to your movements 4 When you finish scribbling release the mouse button 5 You can grab and move the scribble annotation or select and resize it but you can t reshape it You can use the Scribble Inspector to change the line width and arrowhead of a scribble annotation Delete You can draw the delete proofreading mark in the review using the delete Annotations tool The delete mark is drawn just like a line In fact the delete mark is simply a line with a curly q on the end The delete mark is used to strike out a letter word or passage To create a delete annotation 1 Choose the delete tool from the Annotations palette The cursor shape will change to a cross when moved over the review 2 Click in the review where you want the tail of the delete mark to start Hold the Alternate key down when you click if you want the delete mark constrained to angles that are multiples of 15 30 45 60 etc 3 Drag the mouse to stretch out the delete mark You can see the delete mark being drawn as you move the mouse 4 When you have the delete mark drawn like you want release the mouse button 5 You can grab and move the delete annotation or select and resize it You can use the Proofreading Mark Inspector to change the curly q orientation of a delete annotation Transpose You can draw the transpose proofreading mark in the review using the transpose Annotations tool The transpose mark is drawn
26. there are any name conflicts between the existing and the new reviews you must resolve them to keep review names unique T he Merge Review Change the merged review name to the one suggested or Merged review Al_Jaoqaqso0n a332ars to be an olde explicitly entered submittal y existing evlaw Al Jcrrser Yo4ca4 merge as a new eviaw eplace 712 existing review Replace the exist skip the merged review or cancel further merging ing review of the Same Hame Skip the merged review tie dont Wonge os l_Johasort merge it Peplace Cancel the merge Eora Any reviews already skip al merged remain in the document Cancsl 6 After you have merged the submitted reviews save the document using the Save command from the Document menu The Document History Redmark maintains a chronological history of the document s review This history includes all significant events such as the distribution of the document and the submittal of each review That is why it is important though not mandatory to formally distribute the document and to formally submit the reviews Monitoring Review Status You can see the current document s history using the History Inspector With it you can easily monitor the status of the review process Thus you can tell at a glance who has submitted their review and who has not To view the document history 1 Choose the Inspector command from the Tools menu 2 Choose History from th
27. type pop up list in the Inspector panel 3 Select the Lip Service annotation in the review Note For your convenience the Lip Service Inspector is automatically displayed whenever you create a new Lip Service annotation 4 Use the controls in the Lip Service Inspector to record and edit your voice message The Lip Service Inspector operates like Lip Service in NeXTmail that is like a tape recorder Choose Annotation Lip Service Inapector ES from inspector type pop up list Annocatian Select the Lip Ser vice annotation in the review Selec on Waveform of the recorded sound aan Select a segment of Ae e the sound by dragging taal across the waveform Play and Record oper ate on the selected segment Sound lewel meter indicates loudness during recording and playback oe a ey Click Stop to stop siop hey Fause Herord Eras recording or play back Click Play to play the recorded sound Click Pause to suspend recording or playback Click Record to begin record ing through the microphone Click Erase to erase the recorded sound To edit the recorded message 1 Select a segment of the recorded sound waveform 2 You can use the play button to hear and verify that you have selected the correct message segment 3 Edit the selected message segment a Record over the segment using the Record button or b Remove the segment using the Cut command or c Use Cut Copy an
28. use Redmark to the full extent of your license If you purchased Redview the view only version of Redmark you must license it separately Notice that your Software License Agreement has separate license keys for Redmark and for Redview To license Redview for use Follow the same procedure to license Redview as you did for Redmark Installing the Online Manual The Redmark distribution contains a pre indexed online user s manual that can be used with the NeXT Digital Librarian To install the online user s manual l Insert the distribution diskette labelled Documentation into your floppy drive It will automatically mount and appear in your Workspace as a floppy named RedmarkDocs Inside the floppy you will find an Installer package named RedmarkUser pkg Double click on the RedmarkUser pkg icon to run the NeXT Installer application Or if you are still running the Installer application choose Open from its Package menu and select Redmark User pkg Redinarklserpkq Click on the Install button in the Installer panel to begin the installation Designate the folder where you want the user s manual to be installed We recommend that you install it into the LocalLibrary folder 5 The Redmark user s manual will be installed in the folder you designated 6 Install the user s manual into Digital Librarian by dragging the RedmarkUser manual folder from the Workspace and dropping it into a Digital Librarian bookshelf
29. Security controls to set the default confidentiality for your documents and reviews Set to make your documents confiden tial by default This corresponds to the Confidential attribute in the Document Inspector Set to make your reviews confidential by default This cor Securky responds to the Sain gt Confidential _ vy dacunens cre confident al attribute in the _ Wi fewlews are Sant dental Review Inspector _ Ra quira reviews rrr darned ts be ranndertia Set to require all reviews in your docu ments to be confidential by default This corresponds to the All reviews confidential attribute in the Document Inspector By default Redmark sets the operating system permissions of the document as Permissions Owner Group Other Read yes yes yes Write yes yes yes Execute yes yes yes If you want to restrict access to the document use the Inspector tool of the Workspace to change the permissions However the author and all reviewers must have read write and execute permissions for the document Since a Redmark document is a file package i e really a directory execute permission is required to access the files within it Saving the Document on Disk To save the document on disk 1 Choose the Save or Save As command from the Document menu 2 If the document hasn t been saved before use the standard Save panel to give the document a filename and save it in the desired folder The print image PostScript fil
30. Stats Hote Copies fo ParorFord Acsoluicn east a an Ap Ej Cptions Frint notes Eyes ft Al cml Tal maw A Hey ew Fa ANCE Punt To set the page layout for notes 1 Choose the Page Layout command from the Format menu 2 Set the page layout for notes using the Page Layout panel Choose standard size paper or enter a custom size Select paper orientation Enter distance from page edge in selected Units You must select Layout for notes and history Click OK to set new values Tech Note Peper Size j PA Page Layout o PTET layout 10 i Un ts wid 65 Heiygt niches Stale z 100 fy Porlia L Dandscace Levoutfor reviews COL yatta notes EnA rise ancal IR If you are printing the text of note annotations they are printed as a second print job As a result you will probably notice that the Print panel disappears briefly between printing the reviews and printing the notes Chapter 5 Reviewing a Document This chapter discusses how a reviewer uses Redmark to review a document As part of the paperless review cycle the author sends each reviewer or gives each reviewer access to a Redmark review package document Each reviewer adds their review into this document then returns it to the author There are three basic steps to reviewing a document with Redmark 1 Create a transparent overlay a review for the document 2 Enter c
31. To help us protect our investment in software development we ask that you put up with the minor inconvenience of entering a license key to register Redmark Redmark will not run unless it is validly registered You will have two license keys The first is a temporary license key so that you can begin using Redmark immediately Your temporary license key is on your Software License Agreement This license key is only good for about two weeks During that time you need to contact Redmark customer support see Customer Support in the Welcome to Redmark chapter to obtain your permanent license key You will need to supply the host ID of the computer where Redmark is installed to obtain your permanent license key If you have a multi user license you will also need to install a license manager on the application server If you have only a single computer license you do not need to install the license manager To install the license manager 1 Check your Software License Agreement to see what type of license you have If you have a single computer license you do not have to install the license manager Or if you have a multi user license but you already have the XNet 6 x license manager named issd6 from Intelligent Software Solutions installed you do not have to reinstall it However if you have a previous version of the XNet license manager installed for licensing another software product you should install the new XNet 6 x license manager i
32. Unlike the markup tools provided by a specific application Redmark can review documents produced from any application Redmark uses the same concept for the markup of documents that you are now using Currently you create a document in for example a word processing application You print out a draft and send it to others for review and comment The reviewers mark their comments on the paper using a red pen and sticky e g Post itl notes They return these paper comments to you You then spread their comments out on your desk or floor while using the word processor to incorporate their recommendations into the document You repeat this review cycle until the final document is ready With Redmark the review cycle becomes completely paperless You create the original document as before using for instance a word processor application However instead of printing the document to paper you print it to disk This creates a print image PostScript file that represents exactly how the document will appear on the printed page You then use Redmark to create a review package containing the PostScript print image and other related information about the document You distribute this review package to one or more reviewers usually using electronic mail Each reviewer uses Redmark to create a transparent overlay on top of the print image of the document These overlays are called reviews A reviewer enters comments into the review using Redmark s ma
33. Welcome to Redmark Welcome to Epitome s Redmark software for the NeXT Redmark complements your standard document processing tools by providing online document markup With Redmark you can implement a paperless review cycle over your network or over the internet and preserve a few trees Satisfaction Guaranteed We fully expect that you will like Redmark and find it useful in your application However Your satisfaction is our primary goal If for any reason you are not completely satisfied with Redmark you can return it within 30 days of purchase for a refund All we ask is that you e Tell us what you didn t like about Redmark e Deinstall it and e Return the full distribution including manual e If you purchased Redmark directly from Epitome we will send you a refund of your full purchase price We encourage all resellers of Redmark to pass our guarantee on to you their customer If the reseller from whom you bought Redmark will not honor our guarantee contact us directly and we will refund the price paid by the reseller Customer Support As a registered user of Redmark you are entitled to no charge customer support to answer any questions you have about Redmark No question is too small or too trivial If you don t know how to use Redmark to its fullest you won t be able to get the most out of it Besides we like to talk to our customers and get their feedback We want Redmark to be as bug free as possible
34. a Show corder arauad dicumencs smallerthan page document Otherwise i anal es patel siza to use Letter only the reviews you own will be opened Default pags wargirs points celfi Tupis Hignt 12 Hatam 1A To explicitly open a review 1 Choose the Open Review command from the Document menu 2 Select the review or reviews to open from the Open panel Click to select a review Reviews Al Jutiisur l ift cli BL Harmur Shift click ta ek atte select multi Disis_Easuri ple reviews Click OF or double click the review name 3 If the reviewer designated the review to be confidential you must supply the correct password before you can see the review 4 The selected reviews are opened and displayed in the current document window To remove some of the clutter of multiple reviews you can selectively close reviews Closing the current review removes it from display and from the reviews pop up list You can reopen any closed review using the Open Review command from the Document menu To close the current review 1 Choose the Close Review command from the Document menu 2 If you have unsaved changes in your review you will be given a chance to save before the review is closed 3 The current review is closed You can also delete the current review from the document Note the difference between Close Review and Delete Review Close Review removes the current review from display but leaves it in the document
35. all of the standard controls for resizing closing and scrolling To Close window Document Miniaturize window Document Move window Resize window Automatically arrange menu windows Bring window to front Windows menu Scroll document by small increment Scroll document by windowful Scroll document dynamically Scroll document to any location Do this Click in close button or choose Close command from menu Click in close button or choose Close command from menu Drag window by title bar Drag resize bar Choose Arrange in Front command from Windows Click anywhere in window or choose its name from Click or press the up and down scroll button Alternate click the up or down scroll button Drag the scroll knob Click in the scroll bar outside of the scroll knob There is also a ribbon of special controls at the bottom of the document window These controls are used to manipulate the review layers and to jump to a specific document page To Do this Jump to specific Enter the label of the page into the Page field A page s label is the document page page number that appears on the printed page and is not necessarily the sequential number of the page within the document For example to go to page 8 enter 8 but to go to page iii enter iii Don t forget to press the Return or Enter key after entering the page label Bring review to front Choose the name of the review from the re
36. an be selected and moved You cannot unlock individual annotations since a locked annotation cannot be selected Working with Text Two types of annotations contain text note annotations and text annotations The same techniques apply to editing the text in these annotations as apply to editing the text in any NeXT application You can edit the test in a test annotation You can edit the title of a note annota tion button Wou can edit the text in a note annotation window Whenever the cur sor is over editable text it becomes an I beam shape MMeke harder hitting ne SINAI er tai The eA concepts bebe do netoonsthe ane doe renio te ideas af the Lauteri Sule the aX Uf pel d i tind us lima ly lle Ji sssi ad Tapie cect Th ou ab Wig to salat wiew tropa chs 121 Philosophical Cweraeur eta Th fa x Jas g Rideg Rike Rene ni mae men itar expression vf aril earar wi T You shculd mzke this section harder h tirg Rene nber ou focus isto getine eased fundi g jicra cause tiat Aa alco tie How ajoutus ny sorne conc ele Afigures showing lhe ling buvgel fad rising custi Aeg Ha cusl r ET OlOzICal danace ornot j SPencing the money on eVeNtIN v fl This section just hits the high points of text editing You can find additional information on working with text in the NeXT User s Reference manual Editing You must first select the text that you want to edit The cursor must be
37. an contain Defaults to Name Any text The name is for the users convenience in Login name of identifying the review However the review name must the reviewer be unique within the document Reviewer A valid login name Only the reviewer can annotate the Login name of review overlay and change review information the reviewer Protecting Review Confidentiality You can designate your review as confidential or not confidential When a review is confidential it is given a password In order to see a confidential review any user other than the reviewer and the document author must know the correct password The document author can see all reviews regardless of whether they are confidential or not The author can designate that all reviews for a document be confidential If All reviews confidential is set for the document see the Document Inspector your review must be confidential If you have not explicitly set your review as confidential you will be required to assign it a password when you save your review for the first time The confidentiality of the document is set through the Review Inspector If Is set Then Review Confidential Users other than the reviewer and the author must enter the correct review specific password to see the review in Redmark Document All reviews You must protect your review by making it confidential If confidential All reviews confidential is not set you can designate your r
38. an ordering from front to back When annotations overlap their ordering determines which annotation lies on top of the other For example if two annotations overlap and are opaque the annotation that is in front will obscure part or possibly all of the one behind it Note Annotations are ordered only within the same review The reviews themselves have a similar ordering from front to back within the document Annotations on the front review can cover annotations on the other reviews Whenever a new annotation is created it is placed at the front You control the ordering of existing annotations by either bringing them to the front or sending them to the back When you select an annotation it temporarily comes to the front When you deselect it it returns to its proper ordering To reorder annotations 1 Select the annotation s to be reordered When an annotation is selected it temporarily comes to the front a Before selection After selection 2 Choose either the Bring to Front or the Send to Back command from the Format menu 3 The annotations are reordered A A Bring to Front Send to Back To select obscured annotations 1 Select the front annotation by clicking on it 2 Alternate click on the selected front annotation to select the one behind it 3 Each time you alternate click the next annotation further back in the order is selected Deleting Duplicating and Pasting To delete annotation
39. and orientation portrait or landscape specified in the print image PostScript file used to create it All comments entered in Redmark must lie within the margins on the paper So for some documents you may want to change the paper size orientation and margins For example if the document has narrow margins that do not leave sufficient space for comments you might want to increase the paper size Or when the document to be reviewed is an EPS illustration for which the paper size is not specified you might want to specify a particular paper size and orientation The paper size orientation and margins must be set before the document is distributed for review Once the document is distributed for review or a review is added to it the paper can no longer be changed even by the author If this weren t the case each reviewer might use a different paper size or orientation and correlation of the reviews would be chaotic To set document page layout 1 You must be the document author 2 Choose the Page Layout command from the Format menu 3 Set the layout for document pages using the Page Layout panel 4l PA Page Layout r Peper size Choose standard etter size paper or EEEE enter a custom ayat size tu oh Ur ts widln 85 Heihi niches ns a Select paper ori 5 L ale entation io Purlia Candsca e i All annotations must lie within mar gins Enter distance c 26 from page edge in
40. ation s Print command However since PostScript is a general page specification language PostScript files created on other computers also can be reviewed using Redmark on the NeXT The only consideration is that the PostScript file conform to the structuring guidelines set forth by Adobe In Redmark the author is the person who is responsible for the review cycle Often the author also created the original document and is responsible for its revision The author could be an engineer a college professor a writer or a student The reviewers are people designated to review and comment on the document A reviewer could be a supervisor a peer an editor or an instructor Redmark can be applied to a variety of review cycle situations For example many review cycles can be labelled as author reviewer The author creates the document and distributes a review package to a group of reviewers or editors These reviewers comment on the document and return those comments to the author The author is then responsible for incorporating the reviewers comments into the document On the other hand the classroom environment can be labelled as student instructor The student creates a paper and submits it to the instructor The instructor creates the review package and grades the student s paper This review package is returned to the student who views the instructor s comments and corrects the paper Chapter 3 Fundamentals of Redmark This chapter intr
41. cument into sections like a page Redmark does not interpret the PostScript language commands in a print image file That is the job of the NeXT Display PostScript interpreter However it does interpret the structuring comments For example Redmark needs to know where the commands for a page start and stop so it can paginate the document properly on the screen Adobe Systems Incorporated publishes the PostScript Document Structuring Conventions Specification that describes the proper way to organize a PostScript language document file The standard NeXT printing mechanism conforms to this convention so most NeXT applications do too since they use it However most applications or printer drivers on other platforms seem to violate the convention in one way or another Epitome s commitment to you the user is that Redmark will support any PostScript file that roughly conforms to Adobe s structuring conventions If you find a PostScript file that Redmark is not compatible with please let us know See Chapter 1 Welcome to Redmark for customer support information Limitations There are only two known types of PostScript files that Redmark cannot properly handle 1 Redmark cannot handle a PostScript file in which the pagination is done solely with showpage commands and the pages are not delimited by Page comments We have seen some PC applications that produce such files Redmark does handle EPS files which have no pagination 2
42. cunt dential g dilate entry in the docu ments history Eubrmited 3 Send the review package document on to the next reviewer in line by e mail or on removable media To submit your review during in place review 1 You must be the reviewer of the current review 2 Mark the review as submitted in the Review Inspector You can send your submittal as an attachment to an e mail message or as a file on removable media such as floppy or optical disk See To send a document by e mail or To send a document by removable media in the Distributing a Document for Review section of Chapter 4 Opening Closing and Deleting Reviews If you are a reviewer and you open a document all reviews that you own are automatically opened along with it Or you can set your preferences so that all the reviews you have access to which may include those owned by other reviewers are automatically opened If you are the author of the document that you open all reviews in the document are automatically opened for you To set preference for reviews automatically opened 1 Choose the Preferences command from the Info menu 2 Set your Documents preference to determine which reviews will be automatically opened for you when you open a document DoGurREerntS _ Ahvays create a review tor m2 evanitits ny doce ment Set to automatically _ Jen H reviews tal nave access tI OPEL ee eves Show Lage margins vou have access to sede etd when YOU Open
43. d Paste commands to rearrange the message Direct and Boxed Text A You can enter short text comments directly into your review Unlike the note annotation these text annotations appear directly over the document The text annotation is equivalent to typing your comments in the margins or between the lines on a paper document You can select one of two types of text annotation from the Annotations palette direct or boxed The direct text has a transparent background and is equivalent to using a typewriter The boxed text is contained in an opaque bordered box that expands and contracts to fit the text You can change the background and border of either type of text annotation using the Text Inspector To create a text annotation 1 Choose either the direct text or the boxed text tool from the Annotations palette The cursor shape will change to an I beam when moved over the review 2 Place the text annotation into the review by clicking A blinking text insertion bar will appear at that location 3 Type your text comment Now is the time far Now is the time for Direct text Boxed text To edit the text in a text annotation 1 Move the cursor over the text annotation The cursor shape will change to an I beam You do not have to choose one of the text annotation tools 2 Click in the text annotation to place the blinking text insertion bar there 3 Edit the text in the annotation as you would any other text You can
44. e on the page or an image orientation that is off by 90 Most of these PostScript problems can be fixed using the image correction features provided in the Document Inspector All corrections to the document image must be performed before the document is distributed for review Once the document is distributed for review or a review is added to it the document image can no longer be manipulated even by the author To do so would affect the position of the comments relative to the elements e g words in the original document To correct the document image 1 You must be the document author 2 Choose the Inspector command from the Tools menu 3 Choose Document from the inspector type pop up list in the Inspector panel 4 Use image correction controls to adjust the document image Choose Document from inspector type pop up list Document inspector gt Checkmark indi cates that dogu ment image has been mowed from aj ti Pusili t gt Rulale Flip its original position ERAEN fie ou C _JjHorlzorval Image cirer Eeo PENIGE Mu fier Hoey tion controls check and reset igo C 270 Vort cal document image to Use mouse to rzpositizh fd ca decument mage original position Reposition the document image by grabbing it in the document window and dragging it to a new location on the same page Click to rotate document image clockwise r G Set to flip document image
45. e for the document under review is copied into the document when it is saved to disk So after the document has been saved you can delete the original print image PostScript file unless you need it for other reasons Distributing the Review Package There are several ways to review a document when there are multiple reviewers The only differences are in how you distribute the document to the reviewers and how they return their reviews to you All other aspects of the review process are the same Reviewer 1 Gis ition acai ait Saba ital ahora at Simultaneous P ty review Reviewer 3 redt a ar Hepry a packrge alee nant Reviewer 2 F i ann b Roriew Reviewer 1 E mrckrge Sandor ae at flerey Sequential f a Author Reviewer 2 Reviewer 3 N Reviewer 1 in place Reviewer 3 Author IELAS Sears review oe mateak ad file Syrio Rarer pickigs ie eee Reviewer 2 For simultaneous review a distribution document is prepared and transmitted to multiple reviewers at the same time usually by e mail or removable media e g a floppy This distribution document is a separate Redmark document that contains the minimum information that reviewers need So it is somewhat smaller than the review package document For sequential review the review package document is transmitted to multiple reviewers one at a time again usually by e mail or removable media One reviewer will add their review into the document and then forward everything along to
46. e inspector type pop up list in the Inspector panel Choose History fram History inspector gt inspector type pop up list Hiszory Liocuirent Chapter Ee i adir g Document Adhor Al Jokreon information The document ps jec i was distributed for review Document Chsptec G soding wes e dietributed on Fei Jun La 1292 ky This review l oangon n apite Revier Franin asta was svhnitted mn Ep Tar Jun 25 1992 Wy Seow Pusle This submitted Kevlev Lra Kasom was submittec on reine Taw oan 59 1998 by Oise _fason Document merged Review Kedl y Sandecs vas mergec on events in 2 gt L can 26 1992 by Medloy_ Scrderc chronological This review was not order marked as submit ted but was merged anyway Printing the Document History If you want a paper record of the document s history you can print it To print the document history 1 Choose the History command from the Print menu 2 Use the standard Print panel to print fax or preview the document history To set the page layout for history 1 Choose the Page Layout command from the Format menu 2 Set the page layout for history using the Page Layout panel Choose standard size paper or enter a custom size Select paper orientation Enter distance from page edge in selected Units You must select Layout for notes and history Click OF to set new Values Y PA Page Layout p Peper Size etter Layout 10 li Un ts
47. e workstation s LocalApps folder Single workstation The workstation s LocalApps folder Site The server s LocalApps folder or the site s designated folder for shared applications 5 The following items will be installed in the folder you designated This Is Redmark app The Redmark application If you purchased Redview the view only version of Redmark you need to install it as well Redview is distributed in an Installer package on a second diskette To install Redview 1 Insert the distribution diskette labelled Options into your floppy drive It will automatically mount and appear in your Workspace as a floppy named RedmarkOptions Inside the floppy you will find an Installer package named Redview pkg Double click on the Redview pkg icon to run the NeXT Installer application Or if you are still running the Installer application choose Open from its Package menu and select Redview pkg R edview pkg Click on the Install button in the Installer panel to begin the installation Designate the folder where you want the license manager to be installed It can be in the same folder where you installed Redmark Redview app will be installed in the folder you designated Licensing for Use As is the case with all commercial software you don t really buy Redmark software you buy a license to use it Your Software License Agreement is printed on the envelope that contained the Redmark distribution diskette s
48. elected Unless you have the Shift key down any new selection will cause all currently selected annotations to be deselected A Shift click on an already selected annotation will deselect only it leaving other selected annotations still selected Simply clicking on an annotation that is already selected has no effect If you click in the review and not on any annotation all annotations that are currently selected will be deselected You can also deselect all annotations by choosing the Deselect All command from the Edit menu Moving To move an annotation just drag it You don t even have to select it first However if the annotation is selected be careful and don t grab one of its handles or you will resize it instead of move it For fine positioning you can also nudge an annotation using the cursor keys To nudge an annotation select it Now each time you press one of the cursor arrow keys the annotation will move slightly in the direction of the key arrow Annotations must lie within the page margins set for the document If you move an annotation outside of the margins it will automatically snap back within the margins when it is released The page margins are set by the author and cannot be changed by the reviewers You can display the page margins by setting your Show page margins preference using the Preferences command from the Info menu Resizing You resize an annotation using its handles Note that annotations
49. es In the unlikely event that a license does become stuck and unusable xclear can be used to release all active licenses Notice that it should be used with discretion because it clears all active licenses stuck or not Xclear can only be run by the system administrator logged in as root 1 Type the following command at a shell prompt xclear Redmark ISS Licensing epitome 2 All active Redmark licenses will be released Late Breaking News The distribution diskette labelled Program contains a rich text file named RedmarkReadMe rtf d This file contains useful information that supplements or updates the information in this manual This includes the release notes for this Redmark version any manual errata and a list of applications with which Redmark is known to be compatible It is worth reading or at least browsing You can open it with the NeXT Edit application Which Version When you contact us for help or to report a bug we will need to know the version number of your Redmark application You can find it easily from the Info panel in Redmark To see the version number 1 Choose the App Info command from the Info menu 2 The Info panel contains the version number Oo m O 3 Redmark a 6 GOMONIA iecomeretow Your Redmark version varsin 1 1 number wm S92 19823 Epitome lic Al rights reserved Chapter 2 The Concept of Paperless Review This chapter discusses how Redmark fits into the bi
50. everal graphic annotations like lines and circles you might want to group them into one composite annotation Thereafter you can deal with a single grouped annotation rather than several separate annotations A grouped annotation behaves just like a single annotation It can be moved resized sent to back etc You can also create groups that include group annotations To group annotations together 1 Select all of the annotations that you want to group together 2 Choose the Group command from the Format menu 3 The group will become a single group annotation To separate grouped annotations 1 Select the group annotation that you want to separate 2 Choose the Ungroup command from the Format menu 3 The group will be separated into individual annotations Locking An annotation can be locked into place For example if you have a large annotation like an imported image annotation it is sometimes easy to accidently grab and move it while attempting to do something else A locked annotation can t be selected and hence cannot be moved or resized It will remain fixed at its current position until unlocked To lock an annotation 1 Select the annotation s that you want to lock 2 Choose the Lock command from the Format menu 3 The annotation s will be locked and can t be selected or moved To unlock all annotations 1 Choose the Unlock command from the Format menu 2 All locked annotations will be unlocked and c
51. eview as either confidential or not confidential at your discretion To set review confidentiality 1 You must be the reviewer 2 Choose the Inspector command from the Tools menu 3 Choose Review from the inspector type pop up list in the Inspector panel 4 Set the confidentiality of the document Review blnspector gt Choose Review ey ew k from inspector type pop up list Sit ihut s3 Atals Set to make the _ J Curtideritial x dilasle review confidential Wou then must enter Eubrmited and confirm a pass word for the review Enter the password to be given to this Posswurs review cosc erter a password to protoct your c iew Sl dohrsor tom nawhorizegd zhances Click to protect the Cancel Dect Frotect Frote xt z review with the given password You can determine the default confidentiality of your reviews with your individual preferences Your preferences are used every time you create a new review To set preferences for review confidentiality 1 Choose the Preferences command from the Info menu 2 Use the Security controls to set the default confidentiality for your reviews Set to make your reviews confiden tial by default S ecurey This corresponds to the Confidential vy documencs cre ccnfident al attribute in the _ vy reviews are ont dental Review Inspeclor Jagr FAVS CTY Annet he tannderta An Evaluation It is often useful to give a sh
52. g picture of a complete document cycle Redmark works in concert with your other document preparation applications to provide paperless review for virtually any document By using the concept of marking up transparent overlays on a document image Redmark easily fits into your current review process The Document Cycle The document preparation process consists of three major activities authoring reviewing and producing Authoring encompasses not only the creation of the original document but the management of the review cycle as well Reviewing is the process of having editors peers or supervisors suggest or make changes to the document Review and correction is usually an iterative process the review cycle It culminates with the approval of the final document Finally producing takes the electronic representation of the document and converts it to hard copy It may require performing color separations and other pre press activities For some time tools such as word processors and page layout programs have been available to assist in the authoring process The development of page description languages such as PostScript and the emergence of good computer color calibration and separation have helped automate the production process Review however has remained the missing piece required for a truly paperless document preparation cycle Auth oring Producing The Document Cycle Harn Dreces sor D Praag Page Lryowt Review
53. he Text Inspector to change the background and border of a text annotation In fact the only difference between the direct text annotation tool and the boxed text annotation tool is the default attributes of the two tools Lines and Arrows d You can draw lines with or without arrowheads in the review using the line or arrow Annotations tool For example you can use a line to strike out a passage or use an arrow to direct the author s attention to a specific point To create a line or arrow annotation 1 Choose either the line or the arrow tool from the Annotations palette The cursor shape will change to a cross when moved over the review 2 Click in the review where you want the line to start Hold the Alternate key down when you click if you want the line constrained to angles that are multiples of 15 30 45 60 etc 3 Drag the mouse to stretch out the line You can see the line being drawn as you move the mouse 4 When you have the line drawn like you want release the mouse button 5 You can grab and move the line or arrow annotation or select and resize it You can use the Line Inspector to change the line width and arrowhead of a line annotation In fact the only difference between the line annotation tool and the arrow annotation tool is the setting of the default arrowhead attribute Circles and Ellipses You can draw circles and ellipses in the review using the circle Annotations tool For example yo
54. he document in any document preparation application 2 Save the document as PostScript from the document preparation application e g by printing it to disk 3 Create a review package from the document s PostScript file using Redmark 4 Distribute the review package to the reviewers often by e mail using NeXTmaili Remember Redmark is only used for the review cycle It works in concert with other applications to provide the entire paperless review cycle Preparing the Document You don t have to do anything special when you create a document that is to be reviewed using Redmark You prepare your document just as you normally would using your document preparation application of choice You can use a word processing page layout illustration spreadsheet database or any other type of program Printing the Document as PostScript Once you have the document ready for review your next step is to create a PostScript file that describes how that document will appear when printed It is this PostScript file that Redmark uses to display the document as a background image on top of which reviewers will place their comments Redmark uses PostScript because it is the accepted standard for describing printed pages By using PostScript Redmark can be used to review documents from virtually any application without having to translate the various proprietary file formats used by each of those applications Since PostScript output is ava
55. icense manager daemon will be run automatically when needed by Redmark or Redview The installation script also creates a directory ISS_Licensing for use by the license manager Later the license manager will automatically create a subdirectory named ISS_Licensing epitome which will contain the licensing information and usage statistics for Redmark and Redview The following is an example of running the installation script The characters you type are shown in italics install_license_mgr The license manager needs to be installed only if you have a network site license for Redmark You can determine this from your Epitome Software License Agreement Do you have a network license for Redmark y n y Installing ISS XNet license manager Installing issd6 in etc inetd conf The license manager keeps license information and statistics in the license administration directory ISS Licensing This directory is required for license management to work properly Create ISS Licensing y n y done To license Redmark for use 1 Check your Software License Agreement to see what type of license you have If you have a multi user license install the license manager first as described above 2 Run Redmark The Registration panel will appear automatically since Redmark has never been registered Write your Host ID on your Software License Agreement Enter your license key Click Register to enter your license
56. ilable on virtually any type of computer documents from non NeXT computers can also be reviewed To create a PostScript file from your document 1 If your document preparation application can save its documents as PostScript or Encapsulated PostScript EPS save the document in one of these formats using the application s Save As command This will produce a document file with an extension of ps or eps Some applications can save directly as PostScript or EPS A Save Image Jage 1 Haw lo elec 2 Bit EPS Select save as i ra EPS i z e mi iz lo C Zmz ela ore an7 el Save the document OR 2 Print your document to disk using the Save button in the Print panel of the application This will produce a PostScript file with the extension of ps Print the document to disk as a PostScript file Save as Post Script instead of printing BATE oa Ator Status Note Cupis 79k ir ele a oe a Al cm Eo laper ezd Resoluicn caste Caseate J mwm 400 400 4pi pate ra A Bray ew Fax ANCE Pint Sam You may want to print to disk even from those applications that can save in PostScript format since this print image file will reflect exactly what the document will look like when it is printed All standard NeXT applications can print their document to disk through the Print command in their main menu Tip Do not choose the Preview button in the Print pane
57. ing Typesetting Sra pliss Sapaniions Es The review cycle Red nrar Some level of document markup could always be accomplished with the standard document creation applications However reviewers had to modify the original document and it was often difficult to differentiate the reviewer s comments from the original document text Reviewers had to resort to kludges like putting all their comments in italics So review has remained largely a paper based process Two recent advances have now made paperless review practical greater internetworking and the availability of standalone or integrated markup tools With local area networks wide area networks and the internet e mail is routinely available to almost anyone with a computer Thus it has become easy to send documents electronically to a widespread group of reviewers Further many document creation programs now include some capability for non destructive markup of their documents However this markup capability can be used only on their own documents and one application s implementation differs substantially from another s Standalone markup applications like Redmark provide the needed document independent means for the electronic review of documents Reviewing with Redmark Redmark s role lies exclusively in the review activity As such it complements the traditional document tools provided by word processor page layout illustration or drawing and pre press programs
58. l document It is up to the author to evaluate all of the returned comments and revise the original document accordingly Collecting Reviewer Comments 4 You the author need to collect the reviews which you receive as separate submittal documents into one place the original Redmark review package document See Distributing the Review Package in Chapter 4 for the different ways to review a document Having only one document that contains all of the reviews lets you easily monitor the status of the review cycle It also allows you to flip through the reviews quickly when you revise the original document Note You only need to merge reviews that are received in documents separate from the original review package document If the reviews are already a part of the original review package document there s no need to merge Review method Need to see Chapter 4 Review received in merge Simultaneous Separate submittal document Yes Sequential Routed review package document No In place Shared review package document No To merge reviews into the review package 1 Open the original Redmark review package document using the Open command from the Document menu 2 Select the review package document from the Open panel 3 Choose the Merge Reviews command from the Distribute menu Select the submittal document from the Merge Reviews open panel 5 The submitted reviews will be added to those already in the review package document If
59. l and then print to disk from the Preview application While this will work it creates a larger file that is more difficult for Redmark to work with and is an unnecessary step You can also produce a PostScript or EPS file from applications on other popular computers Most non NeXT computers provide some type of a Save as PostScript file option that can be selected when a document is printed If you can produce a file with extension of ps eps or epsf Redmark can probably handle it See Chapter 9 Compatibility Issues for more information about producing PostScript files on non NeXT computers Creating the Review Package Up to this point all the steps in creating a reviewable document have been done in applications other than Redmark Now you will use Redmark to convert the PostScript print image file into a Redmark document the review package Creating a review package is simple You the author specify the print image PostScript file for the document set the paper size for the reviews make any adjustments in the document image establish the security if any to be enforced and save the review package as a Redmark redmk document To create a new review package document 1 Choose the New Document command from the Document menu 2 Select the print image PostScript file of the document to be reviewed from the Open panel There are a few important observations to make at this point e In Redmark unlike most applications
60. l type Creates annotations by Sticky note Placing Lip Service Placing Direct text Placing Simple graphics Drawing Delete and transpose proofreading marks Placing or drawing Other proofreading marks Placing To draw a drawable annotation 1 Select a drawable tool for example a rectangle 2 Click where you want one corner of the annotation to lie click 4 3 Drag the mouse across the diagonal of the area you want covered by the annotation You can see the annotation being drawn and reshaped as you move the mouse 4 When you have the annotation drawn like you want release the mouse button _ release T To place a placeable annotation 1 Select a placeable tool for example an insert proofreading mark 2 Click where you want the center of the annotation to lie click 4 a 3 The annotation is placed where you clicked A If you didn t draw the annotation exactly like you wanted don t worry You can easily move and resize the annotation Or just press the Delete key to delete it and start over We ll discuss moving and resizing in detail later in the Working with Annotations section Constraints Some tools use the Alternate key to enforce a constraint during the creation of an annotation For example the ellipse annotation tool draws a circle when the Alternate key is depressed The Alternate key with Forces this constraint on this tool the annotation Line and arrow Angle is multiple of
61. mand from Redmark s Document menu 3 You are now ready to review the document If you received the document on a removable media we recommend that you copy it onto your local hard disk before starting your review Just drag the Redmark document icon from the removable media into a folder in your Workspace You could leave the document on the removable media and review it from there however it will be slower If the document is to be accessed through a networked file system you are immediately ready to proceed Creating a Review Each reviewer must create at least one review Each review provides a transparent overlay on the document into which the reviewer enters comments and annotations Each review is independent and is a separate layer A review provides the computer equivalent of laying a mylar sheet over a paper document and marking on it with a red grease pencil A review will be created for you automatically the first time you open the document to be reviewed if you are not the author The author usually doesn t need a review overlay However you can override this default behavior with your preferences as will be described shortly To open the document 1 Choose the Open command from the Document menu 2 Select the document to be reviewed from the Open panel 3 If the author designated the document to be confidential you must supply the correct password before you can work on or even see the document If you have not
62. move the note annotation button but you cannot resize it The note annotation is initially given the unimaginative name Note n but you can change the name to anything you wish When created the name of the note annotation is automatically selected so you can simply type in a new name If you want to change the name later click in the name and edit it as you would any other text Note that the cursor changes to an I beam shape whenever it is over the name of a note annotation to indicate that the name is editable The name of a note annotation is just a reference for your and the author s convenience and has no other significance within Redmark To open a note annotation window 1 Double click on the note annotation button in the review 2 A separate note annotation window will open to display the text comments This window will be titled with the name of the corresponding note annotation button To enter comments into a note annotation 1 Click in the open note annotation window to make it the key window a black title bar 2 If you can edit the note text the cursor will change to an I beam when it is over the note window 3 Enter your comments into the note annotation window 4 Use the commands in the Font and Format menus and the standard Font Panel to change the style of your text comments e g using bold for emphasis 5 Move and resize the window as you wish Note that moving the window does not move the correspo
63. mum number n of users can run Redmark concurrently A single copy of the Redmark application resides on a server on your network the application server Each network user can access and run Redmark from that application server A license manager daemon called issd6 also runs in the background on a server on your network the license server Normally the application server and the license server are the same computer Entering your license key during registration creates a pool of n licenses for Redmark These licenses are administered by the license manager daemon The license manager keeps the license information for Redmark in files within the license administration directory ISS_Licensing epitome This directory and the license manager daemon are created during the installation of Redmark Whenever you run Redmark a license is checked out of the pool for you by the license manager When you quit Redmark your license is checked back in and becomes available for another user If you try to run Redmark when all licenses are checked out you will not be able to continue until a current user finishes and frees up a license See the Running and Quitting Redmark section in Chapter 3 You can use the License Information panel within Redmark to see who is currently using Redmark This can be especially useful if all licenses are checked out and you have a deadline to meet Your or your system administrator can also use the License Informa
64. n addition to the previous version 2 Log into the application server as root Parts of this installation procedure require you to have root privileges If you do not have root privileges have your system administrator install the license manager Insert the distribution diskette labelled Program into your floppy drive It will automatically mount and appear in your Workspace as a floppy named RedmarkProgram Inside the floppy you will find an Installer package named LicenseMer pkg Double click on the LicenseMer pkg icon to run the NeXT Installer application Or if you are still running the Installer application choose Open from its Package menu and select LicenseMgr pkg LicenseMlgr pkg Click on the Install button in the Installer panel to begin the installation Designate the folder where you want Redview to be installed We recommend that you install it into the LocalApps folder The following items will be installed in the folder you designated This Is issd6 The license manager daemon install_license_mgr A script file that installs the license manager daemon xactive xclear Some useful license administration utilities xhostid xstat xwho 8 Complete the installation of the license manager by running the install_license_megr script This script installs the license manager daemon issd6 as a service for the internet super server inetd It does this by adding a line to the etc inetd conf file The l
65. nd a new send message opened To lookup a definition in Webster 1 Select the word in a text or note annotation 2 Choose the Define in Webster command from the Services menu 3 The definition will be presented in Webster If necessary the Webster application will be run automatically Customizing the Annotations You can customize some or all of the proofreading marks in the Annotations palette For example if you never use the em dash mark and would like to use rom to indicate a change to a Roman plain typeface you can replace the standard em dash mark button with one for your own Roman mark Before you customize any proofreading marks consider the following e Any customization will apply to all users of Redmark That is you cannot customize proofreading marks on a per user basis e The customized proofreading marks will only appear to users that run the customized version of Redmark This may be a problem if you are sending marked up documents to remote users To customize a proofreading mark you need to know how to use the Edit and Interface Builder applications and how to create a PostScript image You should also know a little about PostScript programming In the following example we assume you want to replace the em dash proofreading mark named EmDash with a new proofreading mark we ll call Roman We also assume that you only want to do it for the English language 1 Create an EPS image of your new
66. nding note annotation button To close a note annotation window 1 Click the close button of the note annotation window The window will shrink into the corresponding note annotation button Lip Service cr The Lip Service tool is used to create a Lip Service annotation that contains digitized voice or other sounds A Lip Service annotation is much more expressive than mere text and provides that personal touch It is often used when you want to convey emotions in your comments like anger or elation Don t get carried away however as voice does make the review larger a possible consideration if you are tight on disk space or return your comments via Internet e mail To create a Lip Service annotation 1 Choose the Lip Service tool from the Annotations palette The cursor shape will change to small lips when moved over the review 2 Place the Lip Service annotation into the review by clicking A Lip Service annotation button will appear at that location lt r 3 You can grab and move the Lip Service annotation button but you cannot resize it To play a Lip Service annotation 1 Double click on the Lip Service annotation button in the review 2 The sound will be played You can click in the Lip Service annotation while the sound is playing to stop it before the end To record digitized voice in a Lip Service annotation 1 Choose the Inspector command from the Tools menu 2 Choose Annotation from the inspector
67. ng for misspelled words 3 If a word that might be misspelled is found it is selected and highlighted 4 To see guesses at the correct spelling of the selected word choose the Spelling command from the Edit menu 5 Use the Spelling panel to correct the spelling of the selected word or to add it to your local dictionary Spelling Ea Double click one ofthe guesses to correct the selected word Click Learn to add the selected word to your local dictionary Learn Forget Find Next Click Forget to remove the selected word from your local dictionary Click Find Nestor choose the Check Spelling com mand again to continue Services from other Applications During your review you can take advantage of services provided by other applications through Redmark s Services menu The services available to you depend upon the applications you have installed Two types of services are available e document for the current document e selection for the selected annotation or its contents An example of each type of service is given below These services are provided by standard NeXT applications Many other services are possible To attach current document to a NeXTmail message 1 Bring the document window to the front 2 Choose the Mail Document command from the Services menu 3 The document will be placed into the current e mail message in NeXTmail If necessary the NeXTmail application will be run a
68. nge 2 Choose the appropriate command s such as Bold or Italic from the Font menu to incrementally change the font To change the text font 1 Select the portion of text to change 2 Choose the Font Panel command from the Font menu 3 Select the family typeface and size 4 Click Set to change the font While font changes apply only to the selected text characters format changes apply to the entire paragraph A paragraph is the text between Return characters The format of a paragraph includes properties like its alignment To change the paragraph format 1 Place the insertion point or make a text selection in the paragraph to change 2 Choose the appropriate command such as Align Right from the Format menu Find and Replace You can search for and optionally replace words or phrases within note annotation windows and within text annotations However you can search only within a single annotation at a time For example to search for a word in all note annotations you must search in each one individually To find and replace text 1 Place the insertion point in the text where you want the search to start usually at the beginning 2 Choose the Find Panel command from the Find submenu in the Edit menu 3 Enter the text to find and click Next to begin the search 4 If text is found it is selected and highlighted 5 Use the Find panel to replace the selected word or to search for another occurrence Find Panel
69. nishes or you can try again later If this happens often please contact Redmark Sales to find out howto purchase an increase to your number of concurrent Users Click to put into demo mode fro save or print Demonstrate License Info uit Wait a Click to show who current users are Click to just quit and try later Click to wait in a queue for the next available license When you are finished using Redmark choose the Quit command from the main menu If there are any open documents containing unsaved changes you will be given the opportunity to save them before Redmark actually quits You should quit Redmark only when you are completely finished working in it If you just want to get its windows out of the way temporarily while you work on something else use the Hide command from the main menu instead Hiding miniaturizes Redmark s menu and all open windows into its application icon To unhide Redmark double click its application icon This causes Redmark to be reactivated All of the open document windows will be redisplayed just as if they had never been hidden Hiding and unhiding takes much less time than quitting and restarting Working with Documents An open document is displayed in a standard window You can have many documents open at the same time The document in the main window in front with black title bar is active and will be referred to as the current document A Redmark document window has
70. nnotation s once by a Choosing Copy then Paste or b Choosing Duplicate Eh Move the duplicate annotation to the desired spacing from the original Do not deselect it before moving it LJ CO k 4 Choose Paste A second duplicate will be created with the same spacing from the first duplicate that the first duplicate has from the original d 5 Repeat Paste to create as many duplicates as desired You can also paste TIFF or EPS images or sounds from the pasteboard into the current review Pasting an image creates an image annotation Pasting a sound creates a Lip Service annotation Pasting is an alternative to the drag and drop importing described earlier To paste images or sounds from another application 1 Copy the image or sound onto the pasteboard from another application 2 Make the Redmark document window the main window so its title bar is black 3 Indicate where you want the annotation placed in the review by clicking at that location with the selector tool 4 Paste the pasteboard contents into the review as an annotation by choosing the Paste command from the Edit menu Using Copy and Paste between applications is discussed further in the Incorporating Comments into the Original Document section of Chapter 7 Revising the Original Document Grouping It is often convenient to consider several annotations as a single group annotation For example if you make a drawing which is composed of s
71. non selected Units Left uss E 1 25 Piglr Ith Botham Vou must select C Levouttor reviews Layout for reviews rol Fu Mt toe antas A FISY ancal Click OK to set new Wales You can set the smallest default paper size that Redmark will use you can explicitly set it smaller and the default review margins as an individual preference Your preferences are used every time you create a new document To set preferences for paper size and margins 1 Choose the Preferences command from the Info menu 2 Set the preferences appropriately LOMAPO NES away create arewiew to ma evan itits ny dock ment _ en EIl raviews al have acstess tI Fj Show age margins Enter smallest standard paper Show corder around dcumerrs smaller than page size to use Srial es pagel size to use Leter Enter default Default page wargirs i n paints Len l Top l margins There are 72 points per Hignt 12 Hnttam 12 inch Correcting a Non conforming Document Image Some print image PostScript files do not completely conform to the standard structuring conventions established by Adobe This usually only happens with print image PostScript files produced on computers that don t use PostScript as their primary imaging model i e computers other than NeXT In these cases the image of the document to be reviewed may not be correctly rendered on the page These problems usually appear as a shift or offset of the document imag
72. notation Sound Lip Service annotation Paste also works as expected for text selections If you have text selected and there is a compatible text format on the pasteboard Paste will replace the selected text with the text from the pasteboard For example you can paste text into entry fields in the Inspector Another use is to create a note annotation open it and paste text from the pasteboard into its window Chapter amp Using Redview for View Only A view only version of Redmark called Redview for Redmark viewer is available Redview provides all of the view functionality of Redmark but none of its markup functionality In other words you can use Redview to open a Redmark review package document and view the reviews However you cannot create a review package document and you cannot create or modify a review The following table lists all the functions of Redmark mostly as menu items commands and indicates which ones can be performed in Redview Redmark Redview License Yes Preferences If applicable Open document Yes Open Review Yes New Document New Review Save Save As Save Review Revert to Saved Delete Review Miniaturize document Close document Close Review Cut Copy Paste Delete Find Spelling Check Spelling Select All Deselect All Bring to Front Send to Back Group Ungroup Lock Unlock Alignment paragraph Page Layout Font Arrange in Front windows List of documents Cl
73. notation e g rectangle or Lip Service has its own inspector There are also a few types that do not have any changeable attributes and so do not have an inspector The attributes of a tool are applied to the annotation created whenever that tool is used For example if you prefer that most rectangles have a thick frame you can set the tool line width to thick using the Annotation Inspector Any rectangles you create will have a thick frame If you later decide that one of the rectangle annotations should have a medium width frame instead you can select that particular annotation and change its line width to medium using the Annotation Inspector The tool line width will remain thick Whether the inspector applies to a tool or to an annotation depends on whether any annotations are selected in the current review If no annotations are selected the Annotation Inspector applies to the current Annotations tool the one highlighted in the Annotations palette If any annotations are selected in the current review the Annotation Inspector applies to those annotations regardless of the tool that is selected To set Annotations tool attributes 1 Choose the Inspector command from the Tools menu 2 Choose Annotation from the inspector type pop up list in the Inspector panel 3 Choose a tool from the Annotations palette Make sure that no annotations are selected in the current review If an annotation is selected the word Selection will
74. ns to perfect circle Constrains to square No effect No effect No effect Constrains to angle that s multiple of 15 No effect No effect Image Dragging and dropping Yes No effect TIFF or EPS file icon Working with Annotations Once you have created an annotation you may wish to modify it For example you may need to move it slightly resize it or even delete it These operations are performed in the same manner regardless of the type of annotation Selecting An annotation is usually left selected after it is created Selected annotations are highlighted Resizable annotations are highlighted by showing rectangular handles at each corner and side These handles are used for resizing Non resizable annotations are shown highlighted with a gray background since they don t need handles Handles for resizing tf Just a note A selected resizable A selected non annotation resizable annotation You use the selector tool to select an annotation Remember holding down the Control key temporarily activates the selector tool Do this To Click on annotation Select the annotation Shift click on annotation Add annotation to selection Alternate click on annotation Select the annotation behind another Drag selection rectangle around Select all annotations completely enclosed annotations Alternate drag selection rectan Select all annotations touched gle across annotations To select annotations one at a
75. nsert an apostrophe Put in lower CASE Small caps Mowe left You can place standard proofreading marks in the review using the appropriate Annotations tool The standard proofreading marks form an established shorthand for indicating changes to the document To create a proofreading mark annotation 1 Choose a proofreading tool from the Annotations palette The cursor shape will change to a checkmark when moved over the review 2 Place the proofreading mark annotation into the review by clicking The proofreading mark will appear at that location 4 You can grab and move the proofreading mark annotation or select and resize it You can use the Proofreading Mark Inspector to change the attributes of a proofreading mark annotation Importing Images and Sounds You can import images and sounds into your review by drag and drop from the Workspace Images can be in either Tag Image File Format TIFF or Encapsulated PostScript EPS format Sounds are contained in a sound file one with an extension of snd TIFF EPS SND A TIFF file An EPS file A sound file To import an image 1 From the Workspace drag the icon of the TIFF or EPS file over the review and drop it there 2 The image within the file will appear where it was dropped It is now appropriately called an image annotation 3 You can grab and move the image annotation or select and resize it Note Unlike other annotations the color of an image annota
76. nting Reviews Although one of the purposes of an online document review cycle is to eliminate paper you can print the reviews if you wish What you see displayed for the current document is what is printed That is if one review is shown one is printed along with the underlying document of course If all reviews are shown all are printed If no reviews are shown only the document is printed Optionally the text of any note annotations can be printed at the end Of course you will not be able to print the contents digitized voice or sound of Lip Service annotations Note As a reviewer you have no control over the page layout for the reviews and document The author must establish the review page layout before distributing the document for review See the Setting Document Page Layout section in Chapter4 However you can set the page layout for the text of any note annotations To print the displayed reviews 1 Choose the Reviews command from the Print menu 2 Use the Print panel to print fax or preview the reviews Enter the number of copies to print Choose All or enter the begin hing and ending document pages to print Set to print the text of any note annotations after the reviews Save the pages in a PostScript print image file Preview the pages on Screen before commit ting them to paper Fax the pages Cancel the printing Print the pages on the selected printer Rame senai Peete
77. o a cross when moved over the review 2 Click in the review where you want the polygon to start 3 Drag the mouse holding the button down to stretch out the first side of the polygon You can see the curve being drawn as you move the mouse 7 4 Release the mouse button to establish a corner of the polygon This fixes the end of one side and starts the next side Click and drag to stretch out the second side clid rdease t 5 Double click to establish the last corner This fixes the end of the last line segment click click CJ 6 If the Closed attribute is set for the polygon tool the polygon will be closed automatically That is a line will be added to connect the end of the last line segment to the start of the first line segment Q 7 You can grab and move the polygon annotation or select and resize it but you can t reshape it You can use the Polygon Inspector to change the line width closure and fill of a polygon annotation Scribbles er You can do freehand drawing in the review using the scribble Annotations tool To create a scribble annotation 1 Choose the scribble tool from the Annotations palette The cursor shape will change to a pencil when moved over the review 2 Click in the review where you want the scribble to start 3 Drag the mouse to draw the freehand shape You can see the scribble being drawn as you move the mouse Move the mouse slowly to get the best fidelity of
78. o the revised document You can copy text including its formatting and font information graphics images and even sound from annotations in the current review and paste them into the revised document To copy and paste comments 1 Click in the Redmark document window to make it the key front window It s title bar will be black 2 Make the review that contains the comments the current review by choosing it from the reviews pop up list at the bottom of the document window 3 Select the desired annotation or its contents 1 e text 4 Choose the Copy command from Redmark s Edit menu The comments will be copied to the pasteboard 5 Click in the creating application s document to make it the key window 6 Select the location where the comments are to be placed in the revised document How one does this depends upon the particular creating application 7 Choose the Paste command from the creating application s Edit menu 8 The comments will be copied from the pasteboard into the revised document More About Copy and Paste Copy and paste sounds simple and usually is even between two different applications That s because the right thing magically happens when you copy and paste information between applications through the pasteboard However unexpected but explicable things do happen so a brief discussion of the copy paste mechanism is in order The pasteboard can contain the same information in multiple formats F
79. oduces the basic terminology used in Redmark For example author has a specific meaning within Redmark This chapter also discusses the fundamentals of using Redmark You are expected to already know how to use a NeXT application That is you should know what a window is and how to use the mouse to operate the NeXTstep user interface This information is covered in the NeXT User s Reference manual Authors and Reviewers In Redmark two types of people participate in the review of a document the author and one or more reviewers The author is the person responsible for the review cycle Often but not always the author also created the document There is only one author for each document The author is responsible for e Creating the document review package from the original document e Distributing the document review package to the reviewers e Collecting the reviews from the reviewers e Revising the document The reviewers are people designated to review and comment on the document There can be one or many reviewers of a document The reviewers are responsible for e Creating a review overlay e Marking up the review overlay with their comments e Submitting the review back to the author Types of Documents During the review of a document you deal with the following types of documents This document Is Of type Original The real document It is created by an application Depends on other than Redmark such as a word processor
80. omments using the Annotations tools e g Lip Service sticky notes or proofreading marks 3 Submit the review to the author This chapter covers the first and last steps Chapter 6 Entering Comments will cover the middle step of markup Receiving the Document AS a reviewer you will receive the document to review in one of three ways e an attachment in an e mail message e a file on removable media like a floppy disk or e adocument directly accessible over a networked file system If you received the document in an e mail message you will need to extract it before you can begin your review To extract the document from an e mail message 1 Open the mail message in NeXTmail The distributed document will appear as a Redmark document icon within the message m Alive nbu l O El Y z 4 Jelele Zer Yla Eass E ai l unu PLAS An or RIPICH e li Bob_H m ng whats soln on amp oo LU Ales r tli Serr Co OpErT b i0 Aty hiw amp 4 Lule Rics iy Mim Anli C apla kh Ferie 4 Date Tuz 5 ul z2 2 17 15 227 From 5 2k Vil ia To Rio _ ut Subgect 4 otier Chapter to Rev ew Hor l lere s hapte D Sate reveal at DOM Be yOu Can Redmark document T icon Es at l ank s 2 Extract the document by a dragging the document icon from the e mail message and dropping it into a folder in your Workspace or b double clicking on the document icon to run Redmark Then save the document using the Save As com
81. on includes its name the author and its revision level Only the author can change the document information the reviewers cannot To set document information 1 Choose the Inspector command from the Tools menu 2 Choose Document from the inspector type pop up list in the Inspector panel Choose Document from inspector type Document Inspector x Docu nea 1 pop up list Harte Chaple 6 cuding Athor Hiekan Iari RAcvicion 1 Sibu gt Salus gt _ e oridennal vsti 3 Modify the Name Author or Revision information in the Document Inspector Enter document name Document information Enter login name of the author Enter revision level Field Can contain Defaults to Name Any text The name is for the users convenience in identifying Filename the document It does not have any significance to Redmark and without is independent of the document s filename extension Author A valid login name The author has special privilege Only the Creator s author can change all document information and can view all login name reviews even ones designated as confidential Revision A valid login name The author has special privilege Only the 1 author can change all document information and can view all reviews even ones designated as confidential Setting Document Page Layout The paper for the review package document is initially set to the paper size e g letter or legal
82. or example you can represent text in an editable format such as Rich Text or in an image format such as Encapsulated PostScript EPS When you copy to the pasteboard the sending application supplies the information in as many formats as possible Then when you Paste from the pasteboard the receiving application can determine which of the available formats it prefers and use that one for the paste For example a word processing application would choose Rich Text while a drawing application might choose EPS Copying from Redmark Redmark copies all annotations to the pasteboard in Redmark annotation internal EPS and TIFF formats Thus they can be pasted back into Redmark as annotations and they can be pasted into other applications as images Some annotation types copy additional formats The following table indicates all of the formats that are copied onto the pasteboard when a Copy or Cut is performed on a particular type of annotation Puts these format in order of Copying or cutting preference on the pasteboard Note annotation Redmark annotation Plain ASCII text Rich Text EPS TIFF Text annotation Redmark annotation Plain ASCII text Rich Text EPS TIFF Text within a note or Plain ASCII text text annotation Rich Text Lip Service annotation Redmark annotation Sound EPS TIFF Other annotations Redmark annotation EPS TIFF Tip There are some applications that unexpectedly prefer EPS or TIFF over plain
83. ort perhaps quantitative evaluation to a document in addition to detailed comments The most obvious example is the assignment of a grade to a student s paper You enter your evaluation in the field provided in the Review Inspector To enter review evaluation 1 You must be the reviewer 2 Choose the Inspector command from the Tools menu 3 Choose Review from the inspector type pop up list in the Inspector panel 4 Enter the evaluation of the document Review inspector 2 Choose Review ey ey from inspector type pop up list Enter a brief ewal uation such as a Evalualiur grade of the doc umerit Creating Annotations Selector k The selector tool is used to select move and resize existing annotations in the current review If another tool is in effect you can force the selector tool temporarily active by holding down the Control key The use of the selector tool is discussed in the Working with Annotations section later in this chapter Sticky notes 2 The note tool is used to create a note annotation that conveniently holds long text comments You use note annotations in reviews like you use yellow sticky notes on paper There are two types of annotations that hold text comments note annotations discussed here and text annotations discussed later Note annotations consist of two parts the note annotation button that appears in the review and the separate note annotation window tha
84. ose Window Annotation tools Document Inspector Review Inspector History Inspector Annotation Inspector Yes No Yes Yes No No No Yes Yes Yes No Yes No No Yes Yes but no correction Yes No No No No No No No No No Yes No Yes Yes Yes No View only View only Yes No can t select an annotation Submit Reviews No Distribute Document Yes Merge Reviews Yes Print Reviews Yes Print History Yes Services Yes Hide application Yes Quit application Yes Chapter 9 Compatibility Issues By design Redmark must work with documents produced by many other applications This brings up the issue of compatibility To cover the broadest range of documents Redmark uses a print image PostScript file as the interchange document format However even though the structure of a PostScript file is a well documented standard from Adobe there is considerable variability in conformance to this standard This chapter discusses the compatibility of Redmark with the print image PostScript files produced by other NeXT applications and by applications on other computers Conforming PostScript A print image PostScript file contains a complete description of how to produce the formatted pages of a document This file contains two types of elements e PostScript language commands like lineto or show that draw elements onto the page e PostScript structuring comments like 3 Page that organize the do
85. play user name and host of all current Redmark users Click to display status of license e g whether for single computer or multiple users There are several license administration utilities provided with Redmark xstat xwho xactive and xclear These utilities are run from the command shell and their output can be piped to other programs With one exception xclear the same functionality is available from the License Information panel within Redmark To see Redmark usage statistics 1 Type the following command at a shell prompt xstat Redmark server ISS Licensing epitome d w m y You can display usage statistics by day d by week w by month m or by year y The default is by day 2 The usage statistics for Redmark by the specified time period will be displayed on standard output To see who is currently running Redmark 1 Type the following command at a shell prompt xwho Redmark server ISS Licensing epitome 2 The username and hostname for each current Redmark user will be displayed on standard output To determine if the license manager is running on a server 1 Type the following command at a shell prompt xactive server 2 The state i e active or inactive of the license manager daemon on the specified server will be displayed on standard output To release any stuck licenses Even if Redmark crashes or is killed its license should be recovered by the license manager within a few minut
86. r explains how to install Redmark and activate it You will be installing e the Redmark or Redview application e the online manual into the Digital Librariani e the license manager if you have a multi user license and e aset of example files Installing the Application s Redmark is distributed as a single compressed Installer package So to install it you use the NeXT Installer application To install Redmark 1 Insert the distribution diskette labelled Program into your floppy drive It will automatically mount and appear in your Workspace as a floppy named RedmarkProgram 2 Inside the floppy you will find an Installer package named Redmark pkg Double click on the Redmark pkg icon to run the NeXT Installer application Redm ark pkg 3 Click on the Install button in the Installer panel to begin the installation Click Install to Redi iak peg Frak arh a begin the instal roe D Y E Taa lation R w a P Fy nite Cedr ri u T f Fedmels aot 1h lad Hras 1AF nah Ad Aas ranpa Es r LTE Lo Bores ile Lizabcre tiysa Pes Iptrn Sadivalk pits ASTE n AE parah Ap lke 15 Hog mart LE Kg Tanpa AHE 0 no arent a Jap shes soe d Zup Paw Tais accion install the carteats otie Meer ack packeace athe desiratienic cer Minah Auca OLB SaL lr ga are Y a Inel hiace Gum Lis MPSS cones ers Sarivel Iris ll If used by Install in Single user Your Apps folder or th
87. ript PA Non conforming PostScript Errors encou tered are dis played Past cr pl eror on document page rror undefree Gfeadng omrerc ae The page con taining a Post Script error cannot be ren dered and will be ed out Known Compatible Applications Redmark is continually being tested for compatibility with applications especially new applications for the NeXT It is also being tested for compatibility with applications on other major computer platforms and operating systems the IBM PC and compatibles running DOS and Windows the Apple Macintosh the Sun Microsystems 3 and SPARC series and the Digital Equipment Corporation VAX line just to name a few In order to provide you with the most up to date information on compatibility a list of applications that Redmark has been tested with is contained in the readme file included in the distribution If you are using an application that is not listed contact Redmark customer support for information Redmark User s Manual is copyright 1992 1993 by Epitome Incorporated All Rights Reserved
88. rkup tools text annotations an electronic equivalent of the sticky note a palette of standard proofreading marks simple graphics imported images and digitized voice The reviewers cannot change the original document they can only mark their comments on it Each reviewer returns their comments to you again usually by e mail You use Redmark to view their comments while simultaneously incorporating the recommendations into the document using the word processor During this revision process you can easily cut and paste between the comments in the reviews and the original document being revised Paperless review with Redmark Background document Print to disk as ya Transparent overlay PostScript TRCN Mores Oe Woe rex Distribute document by CPPS ex Troail network file PROSE e MS system or floppies Create document in any application Rewiew document using Redmark Submit reviews by NexTmail network file system or floppies Revise document in creating application while viewing com ments in Redmark A document can be anything that can be produced on or scanned into the computer It can be a letter a manual an illustration a presentation a spreadsheet or even sheet music The only restriction is that it must be fooithor L Dearie _ L Author describable by a print image PostScript file Any NeXT application can create such a file using the Save option in the applic
89. roj subdirectory within Redmark app the same one as the EPS file By convention name the icon file RomanIcon tiff since you are creating the Roman proofreading mark If you use separate images for the icon and the proofreading mark they MUST be named differently yes even if they have different extensions 3 Put the new icon into a button in the Annotations palette in Redmark using Interface Builder Open the Redmark nib file in the English Iproj subdirectory within Redmark app You will see that the Annotations panel consists of two Matrix objects containing ButtonCells the bottom one containing proofreading marks Replace the em dash icon EmDashIcon with your new icon RomanIcon for the appropriate ButtonCell 4 Annotations are defined in the Annotations strings file in the English Iproj subdirectory within Redmark app In this Annotations strings file each proofreading mark has a definition line such as EmDashIcon ProofImage EmDash The left side of the assignment gives the name of the icon file i e EmDashIcon tiff while the second parameter on the right side gives the name of the EPS file i e EmDash eps The first parameter on the right side is the name of the object that handles the annotation Edit the Annotations strings file to add a line defining your new proofreading mark Romanicon ProofImage Roman You should leave the definition of the standard proofreading mark in the file because there
90. s 1 Select the annotation s to be deleted 2 Delete the selected annotation s by a Pressing the Delete key or b Choosing the Delete command from the Edit menu or c Choosing the Cut command from the Edit menu This also copies the annotations to the pasteboard from which they can be pasted Note Be careful deleting annotations there is no undo However if you inadvertently Cut something you didn t mean to say you really meant to Copy you can simply Paste it back To duplicate annotations with Copy and Paste Select the annotation s to be duplicated Copy the selected annotation s to the pasteboard by choosing the Copy or Cut command from the Edit menu Indicate where you want the annotation placed in the review by clicking at that location with the selector tool Paste the annotation s into the review by choosing the Paste command from the Edit menu Using Copy and Paste with text is discussed in the next section Working with Text To duplicate annotations with Duplicate L 2 Select the annotation s to be duplicated Duplicate the selected annotation s by choosing the Duplicate command from the Edit menu The Paste and Duplicate commands are smart You can create a sequence of equally spaced duplicate annotations by successively pasting or duplicating To create several equally spaced annotations L De Select the annotation s to be duplicated Duplicate the selected a
91. t contains the actual text comments Normally only the note annotation button appears in the review so the text comments don t obscure any of the document The note annotation window can be easily opened to view or enter the text comments SITMA Ard tgz The etd conc2p ts beley do nevtoonsitte ace nds6 Dectoe te ideas sf the Kal autors Mule the ax UIE d i bed us livia iy Sled Lie ossi a Tapan mont th ou ab Liye to salbat o wienen irapa che A note annotation button The corresponding note annotation window Mke harder hitiny e 13 1 fess ACL Feka E Prlloso phical Lyvernaeur Fuaite j Riding Pil The ecco nba meae men ie ar expression social are ii f You shculd mike this coction harder h tirg Renenber ou focus is to getine eased fandi g fora cause tiat s critizal votive ture of the garte wang 3 Paye f How azout us ng sore conc ele figures showing lhe taling bucgel aud rising cusl Aree is cusl ri ezolozical danace afnot spencing the money oan vi p eventinn A note annotation button can have three states depending upon the text it contains Se Empty note Full note Open note To create a note annotation 1 Choose the note tool from the Annotations palette The cursor shape will change to a small notepad when moved over the review 2 Place the note annotation into the review by clicking An empty note annotation button will appear at that location 3 You can grab and
92. the current review and the other reviews references gt Reviews Shu all raview sinalaneuusly Color or tie carent itogp resic Set the color in m p the color wells Clore Lalar ar Pe Aer Pa eee CIT See Saving and Reverting the Review As with any work you do on a computer you should periodically save your review to disk If you have made any changes to your review like adding a new annotation or editing an existing one since you last saved it the icon in the close button for the document s window will be a broken X This indicates that one or more of the reviews in the document are different from the versions saved on disk E Saved Ei Needs to be sawed To save the review on disk 1 Choose the Save or Save Review command from the Document menu Document Save amp Saves everything Save Review Saves only the current review 2 The review is saved into the current document If you have made changes to your review that you don t like you can restore revert to the last saved version of the review All changes you have made in the current review will be lost If the document contains other reviews that have been modified they are not restored To revert to the last saved version of the review 1 Choose the Revert to Saved command from the Document menu 2 Since all of your changes will be lost you must confirm the Revert to Saved command 3 The last saved version of the
93. the next reviewer in line Note that the document will grow in size as it is passed along the review chain You don t need to create a separate distribution document with this distribution method For in place review the reviewers add their reviews directly into the review package document over a networked file system Several reviews can review the document simultaneously with this method You must make sure that the review package document is in a shared folder to which all reviewers have read and write permission When you notify the reviewers that the document is ready to review be sure and tell them the name of the document where it is located and its password if confidential The different means of review can be mixed and matched That is you can use simultaneous review via Internet e mail for remote reviewers and in place review for local reviewers Regardless of the review method you use you should formally distribute the document so that a complete chronology of document history is maintained for tracking the review process The document s history can be seen using the History Inspector Creating a distribution document using the Distribute Document command places a distributed entry in the document s history For sequential or in place review you can simply set the Distributed status in the Document Inspector This also makes a distributed entry in the document s history To distribute the document for simultaneous review
94. time 2 4 Make the selector tool active so the cursor appears as a pointer a Choose the selector tool explicitly or b Hold down the Control key to temporarily activate the selector tool Hold the Shift key down if you want to add this annotation to other annotations that are already selected Click on a non transparent portion of the annotation For example to select a rectangle annotation you must click on its border not on its inside assuming the inside is transparent You don t have to hit the annotation exactly but you do have to be reasonably close The annotation will become highlighted To select several annotations at once 2 Drag the selection rectangle around the annotations to be selected If you Make the selector tool active so the cursor appears as a pointer a Choose the selector tool explicitly or b Hold down the Control key to temporarily activate the selector tool Click in the review but not on an annotation held the Alternate key down when you clicked the selection rectangle only needs to touch an annotation to select it Otherwise an annotation must be completely enclosed to be selected The selection rectangle some text L k reast t 4 The annotations will become highlighted L Boome text m E 1 L To select all annotations at once 1 Choose the Select All command from the Edit menu 2 All annotations in the current review will become s
95. tion and submittal They all have the same extension and icon The only distinction between them is the amount of information they contain about the document under review and hence their size Redmark handles these internal differences transparently so that the main difference to you is in what they are used for Tech Note Redmark documents are actually file packages That is they are folders directories that masquerade as single files A Redmark document contains several files One is a copy of the print image PostScript file Another contains information on the document such as the author the page layout and the document history Each review is also kept as an individual file inside the file package Running and Quitting Redmark To run Redmark double click its application icon or select Redmark app in the File Viewer and choose the Open command from the Workspace File menu The Redmark application icon If you have a multi user license for Redmark the number of people who can concurrently use Redmark is limited to the number specified on your Software License Agreement If all licensed copies are in use you will get the following panel You must wait until one of the current users quits before you can use Redmark If you see this you need to buy more Redmark licenses a There are 10 other users running Redmark atthis time This is the maximum number permitted by wourlicense You can wait until a current user fi
96. tion is not affected by the color of the review That is annotations on the current topmost review are normally displayed in a different color or shade of gray than other lower reviews However an image annotation is always displayed in its original colors exactly as drawn regardless of whether it is on the topmost review or not To import a sound 1 From the Workspace drag the icon of the SND file over the review and drop it there 2 A Lip Service annotation containing the sound will be created at that location 3 You can grab and move the Lip Service annotation but you can t resize it 4 You can play the sound by double clicking on the Lip Service annotation and you can edit it using the Lip Service Inspector Summary of Tools Annotation Sticky note Lip Service Direct text and boxed text Line and arrow Circle Rectangle Curve Polygon Scribble Delete Transpose Other proofread ing marks Created by Placing with tool Placing with tool or dragging and dropping sound file icon Placing with tool Drawing with tool Drawing with tool Drawing with tool Drawing with tool Drawing with tool Drawing with tool Placing or drawing with tool Placing or drawing with tool Placing with tool Resiz able No No Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Alternate key No effect No effect No effect Constrains to angle that s multiple of 15 Constrai
97. tion panel to monitor Redmark usage and to troubleshoot any licensing problems The usage statistics are particularly helpful in determining whether your current number of Redmark licenses is sufficient To see the license information from within Redmark 1 Choose the License Info command from the Info menu 2 The License Information panel lets you display a the status of your license For example it shows whether your license is for this single computer or is for several concurrent users from an application server b the status of the license server It shows whether the license manager daemon is active or not on the license server c the username and hostname for all users that are currently running Redmark d statistics on the usage of Redmark including the number of users who were denied access because all licenses were in use The usage statistics can be displayed by day by week by month or by year License Information Displays license information Here ranr Poquoata Tasucd Ecard it shows monthly Wes 1953 156 i usage statistics Puc 1955 Lad 15 apr 1953 225 Li Enter name of the license server where aa the license manager Network daemon runs 3 Licen 3 Semar wizon Click to display Se er Salus arent Users status of license manager daemon Monthly Usage ctat stics CENCE Select time period for usage statistics Click to display usage statistics License Statue Click to dis
98. to determine when a review overlay will be automatically created for you a LANA ENTS Set to automatically aways create areview tot ma evanitit ny cock ment create a review 3 al yc I ie whenever YOU Cre oaen HI ravlews tall hawe access ti ate or open a new Fi Show zage margins document Other Show corder around d cumems smaller than page wise a review is only created if you are not Oral 657 pager siza to Use Letier the documents author Default paga wargina i n paints Len li Tup l Hint 1A Hatt 15 Setting Review Information Information about the review is set through the Review Inspector Review information includes the review s name and the login name of the reviewer who created it Only the reviewer can change the review information other reviewers and the author cannot To set document information 1 Choose the Inspector command from the Tools menu 2 Choose Review from the inspector type pop up list in the Inspector panel Choose Review from inspector type pop up list Review inspector Rey cht Enter review name The review name must be unique within a document Mare Al_Jon soa Reviewer Al_Joh soa ATHIYA Enter login name af the reviewer Micon IIe Pye When the review Wee eh Noong LiocLmant Chanerg Codi g reame Filename of the document Rewiew information 3 Modify the Name and Reviewer information in the Review Inspector Field C
99. u can circle a passage about which you are commenting To create a circle or ellipse annotation 1 Choose the circle tool from the Annotations palette The cursor shape will change to a cross when moved over the review 2 Click in the review where you want one corner of the circle to start Hold the Alternate key down when you click if you want to draw a perfect circle If you don t hold down the Alternate key you will draw an ellipse 3 Drag the mouse to stretch out the circle You can see the circle being drawn as you move the mouse 4 When you have the circle drawn like you want release the mouse button 5 You can grab and move the circle annotation or select and resize it You can use the Circle Inspector to change the line width and fill of a circle annotation Rectangles and Squares You can draw rectangles and squares in the review using the rectangle Annotations tool For example you can create a simple illustrative diagram To create a rectangle or square annotation 1 Choose the rectangle tool from the Annotations palette The cursor shape will change to a cross when moved over the review 2 Click in the review where you want one corner of the rectangle to start Hold the Alternate key down when you click if you want to draw a square 3 Drag the mouse to stretch out the rectangle You can see the rectangle being drawn as you move the mouse 4 When you have the rectangle drawn like you want release the mouse b
100. use the commands in the Font and Format menus and the standard Font Panel to change the style of your text comments e g to use bold for emphasis The changes apply to whatever portion of the text is currently selected or to the entire text if the text annotation is selected You can move and resize a text annotation Whenever the text annotation is resized its text automatically wraps to fit the new size However because the current tool changes to the text editing tool beam whenever you are over the body of a text annotation you must take special care to resize and move a text annotation Using the selector tool click on the border of the text annotation to select it There is an invisible border around an unbordered text annotation To resize the text annotation grab one of the rectangular handles and drag it To move the text annotation grab its border in any place except on a handle and drag it to the desired location Be sure that you grab the text annotation on its border because if you stray into the text your cursor will become the editing tool and you will end up editing instead of resizing or moving You can avoid this problem by holding down the Control key This temporarily forces the selector tool to be active even when the cursor is positioned over the text of a text annotation With the selector tool forced active you can select and move the text annotation without needing to be precisely on its border You can use t
101. utton 5 You can grab and move the rectangle annotation or select and resize it You can use the Rectangle Inspector to change the line width and fill of a rectangle annotation Curves r You can draw curves in the review using the curve Annotations tool For example you can use curves to build neat things To create a curve annotation Choose the curve tool from the Annotations palette The cursor shape will change to a cross when moved over the review Click in the review where you want the curve to start Drag the mouse to stretch out the curve The direction of your first mouse move determines the shape of the curve i e whether the curve extends horizontally or vertically from the start point You can see the curve being drawn as you move the mouse If the shape is wrong you can reset it by dragging the end point back to the start point then drag it out in the proper direction N o Nat When you have the curve drawn like you want release the mouse button You can grab and move the curve annotation or select and resize it You can use the Curve Inspector to change the attributes of a curve annotation Polygons You can draw open or closed polygons in the review using the polygons Annotations tool For example you can use an open polygon to easily draw a sequence of connected lines To create a polygon annotation 1 Choose the polygon tool from the Annotations palette The cursor shape will change t
102. views pop up list or use its assigned numeric keyboard alternative shortcut key For example the first review opened is assigned the keyboard alternative Command 1 the second is assigned Command 2 and so on The keyboard alternative is shown in the reviews pop up list alongside the review name Show all reviews Check the Show All button simultaneously A Redmark document window Close button Document filename Miniaturize button PLAC DB ma 7D wt LE ae Scroller ou piaraan l Lables Au wae dea aa d dy hva Taaa aE IAO FE Agw Ligga Shae oe be akyan OE SCT TS ea lot ca we he ote far Poe ne ee n akte ba dhr irade wee crete ft She ie ar ar s de hein ee cm dea ep a do a ee teie li Lip Service annotation aia Darang oe SU woe aa ie ee eee d ia on a So deer cee Ge ETL pe sce ok es as oes d eee oe a he ote concen EE beeen proce u T kon cdslin da ii Tea ala maia i Tyi aida an lir take s een al aad El a my elici aig relh n uceear malar 1 ee Tegel di a as eo oe eee eee oe de p n arh ee se oer Sticky note annotation in oS peices cA th ow MTD ered eres tte er Dae Ll hE a7 Tree aT LAI Trihell Odie Proofreading mark annotations Tr sia alea opp ncl 1 are i t a qe rrei ahb reb cee cd or miar D Aog rianda fomno n er De y ace Stas dE an i r Iy DLS i YE PF TAR IE ab L Tea EE a ha EE m lt gant an 7 x lee e He E lt 1 iwani Ta e ie E A tae TS
103. widbe 65 Heigh I nchis J Puorlia l Candscace Margins Top 1 26 Left E Fight Yh Botar C Levoutfor review eyniittn natas 2nd FISY ancal K Incorporating Comments into the Original Document The real goal of the review cycle of course is to revise the original document to make it better based on the comments received from the reviewers The easiest way to do this is to use Redmark side by side with the application that created the document Then you can view the comments in Redmark while revising the document in the creating application Also you can easily copy comments from the reviews and paste them into the document Viewing the Reviews You can use the ribbon of controls at the bottom of the document window to flip through the reviews For more information on viewing reviews see Multiple Reviews in Chapter 5 Choose the current review from the review pop up list YOu can also use the assigned keyboard alternatives e g Command 1 Donme ows o Dixie_Easom 2 Shew Al Set Show All to see all reviews simultaneously Otherwise only the current review is shown Jump to a particular page by enter ing the page label Copy and Paste By using Redmark and the creating application the one used to create the document originally and to revise it now simultaneously you can easily copy comments from the reviews and paste them directly int
104. wn simultaneously otherwise only one review the current one is shown at a time You can easily toggle back and forth between all reviews or just one review by clicking the Show All button The default state of the Show All button is controlled by the Show all reviews simultaneously preference setting using the Preferences command from the Info menu Multiple reviews are controlled from the ribbon at the bottom of the document window Choose the current review from the reviews pop up list You can also use the assigned keyboard alternatives e g Command 1 Dometo o Aomen 1 Desom o fa Sow A Mote that review names must be unique YoU can also show just the document no Previews Set Show All to see all reviews simultaneously Otherwise only the current review is shown default Pe Terenoes Aeviews Shu all raviews sinalaneuusly Color or tie carrent top revicw Calor nr Me aer Peeve IT Sh ey ae See eee When all reviews are shown simultaneously the annotations in the current review are displayed in either a different color or a different shade of gray from the others This helps you distinguish the annotations of one review from those of another The colors for the reviews are set as part of your individual preferences To set review colors 1 Choose the Preferences command from the Info menu 2 Use the Colors panel to set the colors for
105. x Enter the text to find Fiad enac ronistic Enter the replace Foplace wih srehac ment text e i z Check Ignore C sa e Options Case if capitaliza Paer paani ie y icnore Case tion doesn t matter Click Replace All to replace all Foplace l Replace Feplace amp nd Pro ous best occurrences of the search text Click Replace to replace the selected text Click Replace amp Find to replace the selected text and find the next occurrence of the search text Click Previous to find the previous occurrence of the search text Click Nest to find the nest occur rence of the search test 6 You can also use the commands from the Find submenu of the Edit menu to find other occurrences of the search text Find Next and Find Previous are equivalent to the Next and Previous buttons in the Find panel Enter Selection is equivalent to typing the selected text into the Find field of the Find panel Spelling You can check the spelling of words within note annotation windows and within text annotations However spelling is checked only within a single annotation at a time For example to check the spelling in all note annotations you must check each one individually To check spelling 1 Place the insertion point in the text where you want the checking to start usually at the beginning Do not place the insertion point within a word 2 Choose the Check Spelling command from the Edit menu to start checki
106. you must specify an existing file for a new document You can only review something that already exists e The contents of the document to be reviewed cannot be edited In Redmark the document under review is simply a background over which the reviewers will place their comments e Redmark does not change the print image PostScript file Redmark will make a copy of the print image PostScript file and include it in the review package when you Save the review package document e The review package document is not stored on disk until you Save it e For the remainder of the manual we will usually refer to the Redmark review package document as simply the document Multiple Reviews You can think of reviews as layers over the document The review that is on Reviews are transparent layers over the document The current top review top is referred to as the current review Only the current review is active and can be manipulated You choose the current review from the reviews pop up list at the bottom of the document window The reviews pop up list contains the names of all of the reviews that are currently open for this document The name of the current review is shown in the button of the reviews pop up list You have the choice of viewing all reviews simultaneously or only one at a time This is controlled by the Show All button at the bottom of the document window With the Show All button checked all reviews are sho

Download Pdf Manuals

Related Search

Related Contents

GUÍA AVANZADA DEL USUARIO  Beppe Grillo: opera omnia  • MACCHINA PER POPCAKE - MANUALE DI ISTRUZIONI  Philips SBCSC490  Operating instructions RES-406  1.7MB  Product Selection and Installation Manual  取扱説明書 - 有限会社 図工  ダイアミド ZX2900 ブラック  Manuel d`utilisation - dsl  

Copyright © All rights reserved. Failed to retrieve file