ssem 4.2+ user manual 3/2008
Contents
1. Order L Hide View Items Delete view items c Edit your Dictionary g x B t Admin Home 2558 by Software Answers Inc SSEM User Setup Page Choose Bank SSEM Objectives Category war Reading view items Edit Bank c Behavior view items X Edit your Dictionary Mathematics view items X Add New Category Category changes saved Admin Home fa 2 x B t ur m by Software Answers Inc SSEM User Setup Page Choose Bank SSEM Objectives Category view items X Edit Bank Reading view items X Edit your Dictionary view items X Mathematics Add New Category Category changes saved B t Admin Home by Software Answers Inc SSEM User Setup Page Choose Bank SSEM Objectives Category Hide View Items Reading 1 d c Fi Edit your Dictionary Edit Bank view items view items Mathematics d view items Add New Category Category changes saved 7 Revised 080607 HAC LACA SETUP OPTIONS SSEM Version 4 To add items to a ca2. MERONE p EHHE lo CERCA ba ere doc Tra oe u mara ele uer FW eee eee For e peed ae Fw reat 2 doa g C FUB Tiyan ENE GMAT eo Del eee aur F gz oe rra rap pags KEPORT FART C eure ation bor Determine Tho Eihera cl a Species Leareng Disabeity Thee was dateien Pu Fok Rode iif ENT aee arsi Paarl prom iz habe s ta rcu ste acq rorem slaaie ox rm4 Ir rum y Uo canat Lb Vasa or D Leid E giah Lb L nah ifs Peine t Ua tryna Seki ir Based Orkkia Facions eos iam dele Um bare K sages W CHISERVATEHS Tur tiated cum ben sirae on hee mesg accrued aee alant B n ciam acia cs rosas ka dios rcu a whole i mn go orar acid barb skabt a armak 0 in P sana a phil Par kerman axo cm ct Kusma acil reas cee Pam Paol a ecu m residue eaae Cerna miar rare smua qa amu camo chan ran ar aai bi gg Ven ito da raatonar p ad ma eee beer B deny robo during citis moni h k hae h Bod
3. J wa wanani of fw Date of tanan SSEM 4 Manual 26 Revised 073107 HAC FORMS SSEM Version 4 PR 08 Dee Process Complaimt Notice amd Request for Due Procest Hearin OF CERT ALY REREES S Due Dar REQUEST FOR AN IMPARTIAL DUE PROCESS DERNIER HEARING THI OF SHS OE VOTH LINES FIB mede comen eidem IS COE Tua rr uw yapuy CAI SEDED mutum aeg V Rc ve and Fan ay apuma pelle dia aem cma patan imc eile peg d Pe ee propran gradum ie Geren ama m taq ag lem b mbie om mmi Fam ceguecrp Pasar g for made quirbemg U kak puma Du Rak 1 Bab PCC AE Fa rw br D daph w Hep eg purata kr copay epi lb apii deexuwenor adiac proa Lil ta cunt w m w dc ipa seal uunc cu be CI nam
4. Preschool Transition ConferenceDawe a ENST Parent Guardian Consent for Eval Date Li Eea OPS P Co Reeval RIEP Ind Educ Prog m D U jete Serve QUEEN 08012007 ESRIEPC B Disability Category C Prior Disability Category 05 Speech and Language Impairments Date Student Exited Special Education Pieare mote If the students doe not have Disability or Price Dissdility lied above you not required to complete Ge remarsder of this foem D Primary Service Least Reszictive Environment 210 OR Childhood Delivery Option 2170 210013 Special education outside regul v Q 211001 Alternate Placement Scholarship must be reported with 210 eode School Age students must be reported with a 210 code Q 220100 Preschool Itinerant Services XO eee cet OMM be reported with a 217 code Corresponding 210xxx Transition Plan if student will be 16 by Juse 1 211100 Transition Plan in Place s l Date of Test 3o be Amine rne i Mi oo RR 10 Without IEP Acc v maa Isi W riwimiEpacom v v2 Citizenship 0207 amc District Representative Signature Rewived 81 5 27 Int EMIS changes 010827 AARDVARK ALLY Ik y e 59 A Sin 2 Revie
5. Bue Pre Bae fn FADE Seacnpbon oi ihe proposed cor retuned y echo An cd Tar ler cr Post pha ko he dicor A ceacnpbor ota trad yaar concen eo ay oor WIE mekin procedurr besa neon eed s Kor proposed cr nalgas meter A Gemas ol oli acions Told ine imitanda ethos diate ce reel Pree oF PACCO eae ef rail acl aed r iee de pa eee pre eae priim ier arci Far aet Cen Bea epee TELA Ce remo ge pO uper il ab od nale 34 GO 187 355 1571 aperi rasara qi ripae HRA pD ITE pir milii Baii S E Pr 4366 930 arini Lance fd f gna MI DM ROTHONBOD DIFTA cha dej oT amo DP GTF nie Cor peel SOROR oO Tra boeing um E On
6. l a d zi n ng iin rea anni dor arto dub SNP 24 Revised 073107 HAC LACA FORMS PR 06 PAGE 3 EVALUATION TEAM REPORT Part C CRITERIA FOR DETERMINING A SPECIFIC LEARNING DISABILITY 06 PAGE 4 EVALUATION TEAM REPORT ATTACHMENT PAGE SSEM 4 Manual 25 AM REPORT PART Ec umen Tor Hg lUe Of d Speg c Siudert Maru Date of Berth AO Vea a maran aeri or Par boii Longe or w orcum lee apod pake EALAR Tub uides Va mak FQ T L abc Shey erik n ion J Lane OFERE D rten Cb Were po C warmay C aku om Db T ruraa eee nini D wa dap ced by Pee ege P eo The wut mk rag en EET K eo ani ied Dacus pecca See Ora Dearie adis GD Coogee erase T huy Campana b owe Bp b b Waterers Poke aru leprae atur cum priis ane aum amna camel Pag cadem be uppe eerie Thee Geena Tour of eg AH A
7. amp v GHOSTRIDER CITY SCEOOL DIST ALLY AARDVARK Windows Internet Explorer he J Please make sure you have saved your Form Click OK to Close Ehe Farm or Cancel to return f spell check is turned on user will be directed to the Spell Check Review Screen f spell check is turned off user will be directed to the SSEM homepage 18 Revised 080607 HAC LACA FORMS SSEM Version 4 PR 07 PAGE 1 STEPS 1 AND 2 Future Planning Performance Required part of the IEP EMIS Set PR 07 PAGE 2 IEP STEPS 3 THROUGH 6 Goals Objectives Required part of the IEP EMIS Set SSEM 4 Manual Services Plan DE EE INDIVIDUALIZED EDUCATION PROGRAM TEP AE Effective IEP Ostos rom Curent Date Nome DaeolBth 12 Female Student kjer amp hicabon Number Mering Date ias Ep Penodic Renes Chid Student Address Parent Guardian Parent Address Home Phone Work Phone District of Residence Step 2 Onscuss present levels of academe and funcional performance do we about fus chid and how does thal ale in the contest of content standards or for peeachoo chidren i rhe contest of apceopnare acpvibes ant how Me disaodty affects tw student a Nemert in the gener education cumcutum INDIVIDUALIZED EDUCATION PROGRAM Annual Goals and Short Term Objectives Pro
8. Dco arem Erwin d resesuns Procedural Sabepuawda Morncs ipa Hsu ko arai conem oa pag Sie bar PR 01 Attachment PRIOR WRITTEN NOTICE TO PARENTS P fame Dus ATTACHMENT wa to i d aded Fev SOU PR 03 PAGE 1 LASTFESTATIOS DETERMINATION GT Ang d TC HEROICO DEO Dub Meri zd MANIFESTATION DETERMINATION REVIEW Sed fe a is See ae Saati ne W a fie ag eee oer and any irio namo Gee by Tue cd ch d Pall Maree Esir ad Barth oP Ano y aar Tue kausapi decine itor of the of thee of Ciroen bo the Degaksbty kz besten ube xc dacplinaeny acbon she IED aen relevant infe uude s Ne and fee IEPT b Cad che HEP Segen rele ant presented by Tw parenti and ed Fe EP bari delere Ead Fu conduct in wii cand byi had a ird reason i he chi H Vus Ew dre neut of Chuya game ki z he op cd F Faz HEU Berri nde dm m on ier coord 3 abo Bas kaos chanan
9. poderi dame chan TD p aque Chancas Mocamp Education Program dam wis eed Pis naq gee woes Bagua faur mi haai Ta us caedi ka rr mim for rA e OT a do enka ame Oecd r hen impiam m on gaand L The metn har de Euri dene L Boe ife wes ongie From paps L PPD aaia Ede ricm Prepress de uw ie Kine mani m i Chia Man rampa EI M denar n motar Cer icmal Il hasa Bp on rcr fabo ore afa Couples cur fetes Fen TTF N Ud pa hae a Ann Gu ic aen m ree nig dee fue ee emra 1 ME F Til Check x app deierrune fa Ch c B OEC To decus Pros ean chidhood Choo Tae maio plas Ram seno Cd wh p Todaca wann Prom i Te jogp cea maien E ar
10. 6 DISTRICTWIDE TESTING 2007 8 6 PR PRO OTPAGET PUser 1 PAGE 7 SIGNATURE PAGE 0 2007 8 2 PR PR 07 07PAGE3 PUser 123 PAGE 3 _ SPECIAL FACTORS 7 ESSERE E ERES 2007 8 2 PEE CODE include Blank Forms Complete Merge 2007 8 2 PR O7PAGE1 PUser 2 1 Selected Form s to Print 2007 8 2 PR Progress 07PAGE2 PUser 12 Progress Report Form 2007 8 2 gen invite DR 62A SENERAL INVITATION PUser 2 2007 8 2 PR 07 STEPS 1 AND 2 Future 07PAGE1 PUser2 PAGE1 J Planning Performance 2007 8 2 PR PR 07 STEPS 3 THROUGH 6 07PAGE2 PUser 12 PAGE 2 Goals Objectives 2007 8 2 PR PR 07 07PAGE3 PUser 123 PAGE SPECIAL FACTORS 2007 8 2 PR 07 STATEWIDE AND 7 1 6 DISTRICTWIDE TESTING 2007 8 6 PR PR 07 EPACELPU 1 EE Senin sss 2007 8 2 DATE HUEEOHE PE d boh aE 5 29 2007 8 2 07PAGE3 PUser123 97 PAGE 3 2007 8 2 PR 07PAGE2 PUser12 07 PAGE 2 2007 8 2 PR PR 07 PAGE 6 PR 07 PAGE 7 07PAGE6 PUser 2007 8 6 PR 07PAGET PUser 1 ILLE C Revised 080607 PRINT MERGE The selected pages will be Page Numbered based on the Merge Order To modify the Merge Order type the correct order in the desired pass and click Save Order button Save Order Once all desired forms are
11. Create New Blank Page Create From Existing Page SSEM Copy From Existing AARDVARK ALLY the information from one of the forms listed below to form PR 02 End Date 8 6 2007 StartDate 5 1 2007 Enter Form Created Date Range e 0792DATECODEPUsee 1 f DATE CODE e 103531 A e mrezoemierum2 proa 2007 8 24 FormSet PUser 1 2007 8 2 PR 02A PUser 2 GHOSTRIDER CITY SCHOOL DIST ENERAL INVITATIO Date Written Notice Number gg mH AARDVARE From Sepp N UTI MOONBEAM 44585 T D Yes No Ec Parent Signature Date Adobe Acrabat Copies Fintan Fila duikina Fla Pani pars 1 The Form was sent successfully Your Farm has been saved Ehe system 17 Revised 080607 HAC LACA USING FORMS Closing a Form Click Close button on right side of dark blue bar a close confirmation box will appear Click OK to continue closing the form Click Cancel to return to the form Commenting on a Form It is not recommended to utilize this feature due to inefficiency and ineffectiveness of communication SSEM 4 Manual SSEM Version 4 z 2 Progress a by Software Answers Inc SSEM PDF Form Ent WYSIV x AARDVARK ALLY Ik y
12. PR 06 PAGE 1 EVALUATION TEAM REPORT Part A AREAS OF ASSESSMENT PR 06 PAGE 2 EVALUATION TEAM REPORT Part B DISABILITY DETERMINATION SSEM 4 Manual SSEM Version 4 PARENT CONSENT FOR EVALUATION Oo pao d nor EHET com Paik F Geant Conserd sivas Speen goose procedura bales and 2 ioe provides i RR GET kr PT FOR da necne pue warned be Ey hop aed ach dert wil coucabon al records uon regues ki kehoni dama r c or acercan Tur rey granting conati ey ar Eque c parent aqa gama acum or amem P ge or ean enrego LEG Vel H Before C rnana Hol comple Far B8 weg Comrie Par IT Fara b copy my procedura ties Duns und Ee OCT Capa kur auri puqunan fior F aari ba Faroe Be peel arm degre ational meri yaa siis roepa cane bae OP tea Men Hebrbo T peur pi FG Sepia by kaain Fe miaon ard d coy of fw mi bec were eee Dy
13. PR 07 PAGE 6 IEP STATEWIDE AND DISTRICTWIDE TESTING E PR 07 PAGE 7 IEP SIGNATURE PAGE IEP ATTACH IEP ATTACHMENT PAGE E DATE CODE DATE CODE Aror Book x n t SSEM Reports Report Type IEP Due Date Building Cronbaugh High School Select Grade Level IEP Due Date EU Accommodations Blank for All Students Student StartDate End Date 8 6 2007 8 6 2008 Enter Date Range x nt OU Student Selection by Software Answers Inc i SSEM Reports Report Type IEP Due Date v Building Cronbaugh High School Select Grade Level Search by Lastname Leav amp Blank for All Students Student v StartDate End Date 8 6 2007 8 6 2008 Enter Date Range 9 at SSEM Reports Report Type Due Date Building Cronbaugh High School Select Grade Level Search by Lastname Leave Blank for All Students Student v StartDate End Date Enter Date Range 37 Revised 080607 HAC LACA REPORTS SSEM Version 4 To run report for a specific grade 9 x mut level select the desired building by Sotware SSEM
14. oT L TiLa VET im E ka Fili min pl immi ud cuin uaria dr dar ru ml br azam ed rar ug ur za check IJ Paras of a ct xp wives Paare sari H iarrar tr Wel mi Feii mmi midi Drain m s Imas LE raz m taqi 1 vans ipm gras Pu Kequecmp hacar Dam PR 08 Attach REQUEST FOR AN IMPARTIAL DUE PROCESS UU DOTEM IUE HEARING ATTACHMENT c smananyamaman C ontinurd H Rx olatisn SSEM 4 Manual 27 Revised 073107 IMPORT FROM BANK SSEM Version 4 Once user banks are built in Setup Options the items in the banks can be added to the PRO 7P2 Goal Page and the PRO7P6 Testing Page using Import from Bank While working on the desired form Save any changes made to the form Click Import from Bank button on left side of dark blue bar The banks screen will open displaying the fields items can be added to in the left side light blue bar Click on the section name to select it To add a specific item select the Category the item is in then select the item from the list Once selected click Add Item button to add to workspace Click Save button prior to choosing another section State Indicators can also be access for reference on the form To add an indicator save the
15. arenis Of senec and ze meds od the student fea beam decided ud in d sepa de Lucili y aprende sec mre INDIVIDUALIZED EDUCATION PROGRAM Eflective Dates trom 020197 Peor 21 Revised 073107 HAC LACA FORMS DATE CODE EVENT DATE TYPE CODE Required part of the IEP EMIS Set PR 02A GENERAL INVITIATION PR 02 PARENT INVITIATION SSEM 4 Manual 22 DATE CODE L sg i Kana qha Pum N FUP es dee ey IYOT be weed for xe for chen aps chokes Tis sos ita dr recone Py Daro dms herd va dw med nice Ka pcs Ese Led i pawa panka pan mier Boma Pen Parr 1 ba peporred wor mm Crece O gt pic LE F Prim ori A Drabaarisa Team Taria 1 Laus Papert PRL damp duni be rapawiad sap D ws ac Ea decreed be doc eer ws 7 07 ba amp p sa ds dais cnc a
16. rale of Eod EID eee Tn Tus The parens fable ale B F rus Ege win torreon provided in nate language er mode ol comunicar of vaa He F as rese Gee Of puce Of Coren i B wien rose clon che ricco aad Ehe parent uence Content of fra notos ope Panem Rajar Fin Fis ALL ATION TLAM FAET Esp 2 Se ug MAA Coe noma ee cuin ino phon ko Sores iJ Dicir sh RSS pia of Eviluwor Dies VALUATION TEAM REPORT FART B EEelermenalien 5 E riya Speed Eu seson Doce Daas for Elig bilicy Determination Sagruriure Eck Furia Pola F r Fol Sarreh Dip aed dichos docu ph de Foie red ed ase ub redd anan tg uer HL ALAR A A Lyra HL ai Eam IP mmi s araban ee kara rad eee mani random ree pease sma Tala aq eral broa Cam HER Emm Cgmm forme o Ux Cam Hw oU The Tarata Ds ra Lra euer iin nu iagi Pan rri iini ka Work
17. 7 Student ID LastName FirstName DistrictStudentlD SchoolName Grade Level IEP Due Date School Name I M CHARLES Cronbaugh High School 10 03 27 2008 Grade Level PLUM STEPHANIE Cronbaugh High School 10 04 02 2008 EP Due Date SCOTT Cronbaugh High School 04 17 2008 Based on the date range chosen on BAYSTER SUZANNA 021 Cronbaugh 25 School CENE 04 18 2008 DELL eme ign Ser i PEE the selection screen The Accommodations Report 0 Special Services n the gene Last Name First Name Student ID LastName FirstName DistrictStudentID SchoolName Accommodation to Assessment School Name AARDVARK 008 OGT StMathTest Without IEP igh School Accommodations 2 CC MINE ubject Area of Assessment Manner of Testin g AARDVARK rige 10th OGT StCitizenshipTest Without IET Cronbaugh T With IEP Accommodations CARTWRIGHT CHARLIE High School 110 StWritingTest Accommodations large Pencil Cronbaugh 2 Alternate Based on the date range chosen on BAYSTER SUZANNA Cronbaugh 1ot OGT StWritingTest Atemate the selection screen FY08 SSEM Manual 38 Revised 080607 HAC LACA ACCESSING DATA COLLECTION FORM SSEM Version 4 The EMIS Data Collection Form can be generated from the IEP data once the IEP has been finalized as an IEP EMIS Set T
18. fand ate 2 Furbcpated J Esse ree consent to ieducamon and ior n mi CI i res 3 Era el rhe paren meee ef precepta x es we Fee nhe comer consent Yo viene Special education and pecie in Tus YEN for m L Fark and a copy of I 122 eet gres consent for education perci ac Pis or Parent Sign b Wore The siden ponas molior of procedun a der ye poor hisha 38 Commend ka Change Pilsner Sagan Dav Ll i consent tor the change of placement as in thes IER Le consent dor apena educaton and related services spibcifasd in thee 5 Ll isa kani r show eee BP bba 10 iac ect consent or change cf placement 34 in This IEP XUE en trae and relied WC spiscihed in fi consent lor Special Education sen cr L id ares correr iz pismeni HOT ani agree weh tha Frane Tau Tyson Rovers This IE Serene prie mela if Bere or in LT TUE inp EB green mien esent irat Sees pror eerie iobor
19. 2 PR PR 5 5 3 THROUGH 6 07PAGE2 PUser 12 PAGE 2 Goals Objectives 2007 8 2 PR PR 07 07PAGE3 PUser 123 PAGE 3 SPECIAL FACTORS 2007 8 2 PR 07 EP STATEWIDE AND 07PAGEG PUser1 6 DISTRICTWIDE TESTING 2007 8 6 PR PR 07 07PAGE7 PUser1 PAGE7 SIGNATURE PAGE 2007 8 2 DATE DATECODE PUser1 copE EVENT DATE TYPE CODE SSEM Version 4 Complete Merge Add All Selected Form s to Print 2007 8 2 PR 07PAGE1 PUser 2 PR 07 PAGE 1 2007 8 2 PR 07PAGE3 PUser123 97 PAGE 3 2007 8 2 PR 7 2 12 07 PAGE 2 2007 8 2 PR 07PAGEG PUser1 PR 07 PAGE 6 2007 8 6 PR 07 PAGE 7 07PAGET PUser 1 LN Complete Merge Selected Form s to Print oe ee O07PAGE7 PUser 1 http ssemdemo laca org ssemdemo SpServices temp 164UIDOqcviv55o3ibxvjvzdybxvqd 164NUM200 70806 Windows Internet Explorer SEE Links D2D DASL IMDb LACAStaff PA PBLive http ssemdemo laca org ssemdemo SpServices temp 164UIDOqcviv55o3ibxvjvzdybxvqd 164NUM200708061 v x oogle gt Snaalt Ep amp http Issemdemo laca orglss http lissemdemo laca or http ssemdemo laca org ssemdemo SpServices temp 164UID qcviv55o3ibxvjvzdybxvqd 164NUM200708061 v gt X oogle File Edit GoTo Favorites Help Links 0
20. Plan Schedules settings to allow new window to Assignment Details Assignment Marks open Add a Recurring Assignment Setup Grade Book Access Grade Book Grid 5 Day View an as Setup Groups Within Classes Enter Report Cards Enter Interims Setup Custom Options Group Classes Together Student Information Transfer Student Marks Update Email Address Change your password Setup Grading Scales The SSEM Homepage is made of e45Book up three parts by Software Answers Inc Special Services Education Module Homepage Selection Options Class Student H Form Listings Select Form Group Special Education v Select Form Type EP lt User Options pean oaser K 2 Form Listings User Options Version 4 0 1 C To return to the Homepage from Homepage kon P x t any screen in SSEM click the by Sollwore stock a Special Services Education Module Homepage Homepage icon m Student i SSEM 4 Manual 2 Revised 072007 HAC LACA SELECTION OPTIONS SSEM Version 4 The information in SSEM is student driven so users must select a student to work with before a form can be accessed The Selection Options allow the user to select the desired student from the classes or buildings depending on their access level There are two types of Selection Option setups class based access and district wide
21. Reports bor then select thedesired grade RED mU level within that building from the Search by Lastname Leave Blank for All Students Student Select Grade Level drop down StartDate End Date nter Date Range box 8 6 2007 8 6 2008 Modify dates to the desired date range and click Run Report button To run report for a specific student select the desired building from the Building drop down box then key all or part of student s last Report Type IEP Due Date v Building Cronbaugh High School name in the tt Search by Lastname Search by Lastname Leave Blank for All Students field and dick Go button Student Enter Date Range 2 098 list will populate with student s matching search criteria select the desired student Modify dates to the desired date range and click Run Report button 3 Special Services To sort report listing click on the ogreutook Ka column heading onedlick sorts in ascending order two clicks sorts in descending 4 LastName FirstName DistrictStudentID SchoolName Grade Level IEP Due Date b order PLUM STEPHANE foot CronbaughHigh School 10 04 02 2008 To dose the report click Close button on right side of dark blue paysrer suzama GenbaehHghSenen us Due Date Report displays the by Software Answers Inc G Special Services Last Name First Name
22. Yeu may enter te 60 charsetera 22 characters Spring SSEM 4 Manual 5 Revised 073107 HAC LACA SETUP OPTIONS SSEM Version 4 The first set up option is the ability to create and maintain a bank of phrases for use in the Goals Objectives and Accommodations sections of the IEP document These banks are user specific but banks shared across the district can be created and shared with building staff Each bank can also be organized into categories Click Setup Options icon in User y I Admin Home 8 9 X t Options toolbar to access features initio Cronbaugh High School sunu AARDVARK ALLY B Select Form Group Special Education v Select Form Type IEP PDF View PR 02 A GENERAL INVITATION Ee PR 02 PARENT INVITATION pell f PR 07 PAGE 1 STEPS 1 AND 2 Future Planning Performance Ege PR 07 PAGE 2 STEPS 3 THROUGH 6 Goals Objectives ELME PR 07 PAGE 3 IEP SPECIAL FACTORS Ee _ D PR 07 PAGE 4 IEP CHILDREN STUDENTS WITH VISUAL IMPAIRMENTS 222 PR 07 PAGE 5 DISCUSS AND DOCUMENT A STATEMENT NEEDED TRANSITION SERVICES The user s custom banks be 3 Admin x t accessed by clicking the Edit Y i SUM tees belga Pact Banks icon on User Setup Page Edit Bank c ER
23. access Class Based Access users are restricted to the classes they have access to in ProgressBook and can only access students enrolled in those classes District Wide Access users are not restricted and can access students by school building throughout the entire district Users with Class Based Access SEE ist Period GRIMM ANASTASIO TREY have two drop down lists Class and Student Class is a listing of all classes to which the user has access Users cannot select the class of another teacher unless that teacher has 151 Period GRIMM 1st Period GRIMM 2nd Period GRIMM Case Management GRIMM shared the class Select the class in which the desired student is enrolled Student is a listing of all students Case Management GRIMM v AARDVARK ALLY Select Form Group lucation ANASTASIO TREY Select the desired student from the BAMBI BRADLEY drop down list BAYSTER SUZANNA CARTWRIGHT CHARLIE DANGER DANIELLA Users with District Wide Access have a search field and two drop down lists Building and Student Building is a listing of all active rue School Special Education Select Form Select the building in which the desired student is enrolled Last Name is a search field used to narrow down the student listing NIMM Cronbaugh High School BOO ANAST
24. benefits this also allows the EMIS reportable data to be populated on the EMIS Data Collection Form Select IEP EMIS Settofinalizethe Z Admin Home Q E t IEP forms by ebook SSEM Form Merge mM Cronbaugh High School AARDVARK system will verify all the Choose Finalization type to begin Select Form Status required forms have been Proposed for the IEP EMIS Set i PRO7P1 Cover Page Upload additional student files 7 2 Goal Page 7 Special Factors PRO7P6 Testing Page 7 7 Signature Page DATE CODE Page If all required forms are present the green Selected Form s to SSEM Form Merge Finalize list automatically populates with the required forms Cronbaugh High School AARDVARK ALLY Choose Finalization type to begin Data will be able to report to EMIS Select Form Status SEPVEMIS Set C Other Proposed w Chense Farmis t Upload additional student files The system will also add any Beca name forthe uploaded for additional IEP related forms if they ee exist PRO7P4 Visual Impair Page PRO7P5 Transition Page ET Attachment Page 2 Parent Invitation PR02 A General Invitation DEN To add additional forms click the blue plus icon beside the desired for
25. lost data The Save Form buttons are located on every form in both the upper right and bottom right corners Clear Form Clear Form Clears all information keyed on the form except the demographic information which pre populates on the form Ifthe data is cleared and then saved there is no way to retrieve the cleared data It is located on the bottom left corner of forms In the event of multiple page form the Clear Form button will be located on the last page SSEM 4 Manual 14 Revised 073107 HAC LACA USING FORMS SSEM Version 4 The majority of the work done in SSEM is on the forms While there are several different forms they all function in the same manner Creating a New Form Click on the Create Form icon beside the desired form When the Create New Form screen opens the form will be named using a default naming convention All form names cannot exceed 45 characters in length The default page name consists of four parts Today s Date Form Short Name Creator Name Instance Itis recommended to change at least the Form Short Name to a more descriptive word or phrase Once the form is named click the Create New Blank Page button to create the form Viewing an Existing Form Click on the Edit Form icon beside the desired form When the Select Page to View screen open click on the View Form Edit icon beside the desired page to open the form If Form allows multiple copies all created copi
26. section and click Add Indicator button On the Add Indicators screen select the desired content area and grade level Check the desired indicators and click Add selected items button to move indicators to workspace When adding indicator software will also add the corresponding Standard and Benchmark Once all sections contain desired items and have been saved click Return to IEP to see items on the form itself FY08 SSEM Manual 2 f ProgressB agp by Software Answers Inc VEL ILL O Cinpor From Bani BBA lt SSEM PDF Form Entry WYSIWYG cs h AARDVARK ALLY Ik Y amp 66 1 GHOSTRIDER CITY SCHOOL DIST Goal Content Area v by Software Answers Inc Import From Bank Edit Goals Section Edit Objectives Benchmarks Section Edit Accommodations Section page 1 of 2 Annual Goals and Short Term Objectives Edit Goals AARDVARK ALLY Add From 2nd grade reading Edit Goals S01 Earth and Space Sciences D Identify that the lithosphere contains rocks and minerals and that minerals make up rocks Describe how rocks and minerals are formed and or classified 01 Describe the rock cycle and explain that there are sedimentary igneous and metamorphic rocks that have distinct properties e g color texture and are formed in different ways 02 Explain that rocks are made of one or more minerals S02 Life Sciences plain that th
27. the finalized set will be accessible in the EMIS Tools section 36 Revised 080607 HAC LACA 5 55 Version 4 The Reports section allows the user to run reports off of information on finalized IEPs Information on reports can easily be copy and pasted into Excel spreadsheets for further data manipulation Reports can be run by building by grade level within a building or by a specific student The Reports screen can be accessed by clicking the Reports icon on the User Options section of the SSEM Homepage The Reports screen opens with a selection screen allowing user to choose one of two report types IEP Due Date Accommodations The remainder of the selection screen is comprised of the student selection section and the date selection section The date selection section corresponds to the IEP effective dates keyed on the cover page PRO7P1 of the finalized IEP To run report for an entire building select desired building from Building drop down box Modify dates to the desired date range and click Run Report button FY08 SSEM Manual 3 x Select Form Group Special Education 4 Select Form Type V m PR 07 PAGE 3 IEP SPECIAL FACTORS r asa PR 07 PAGE 4 IEP CHILDREN STUDENTS WITH VISUAL IMPAIRMENTS BAS PR 07 PAGE 5 DISCUSS AND DOCUMENT A STATEMENT OF NEEDED TRANSITION SERVICES Finalize Forms
28. yaaa conference sil be B3 ona wd xo geo Temphana Confer Cursos DE ar enki ied 15 Med rers Cb necu Tear b erres DE andi Langage Theresa T birsen Teacher Aemene D Gudra D ohne jii 03 Ging ETA GI A OF A ET EC Ro t Tg You may beng one who echado Cr epee pirg your ir ir inii poe F p gt wana Hw dae ur pee karaa t 5 m w m m m m m um m m m ug m as m as dm Er Ir ie tee Cab bo IU ai Pru ha dome of Papa Ta machete dor Ce _ Tima J dad eee iks Tua Fun fusca fhe Tr Cac em lani tra dor Ta CO nrw For 1 haha L RAP 0 Oen PETER DR Ned Ym Lb F F
29. 20 IMDb Q LACA Staff PA PBLive W t 1 A 2 http ssemdemo laca org ssemdemo SpServices temp 164UIDOgcvivSSo3ibxvjvzdybxvqd 164NUM200708061 v 4 X oogle File Edit GoTo Favorites Help Links 020 IMDb Q LACA Staff 6 PBLive gt Snag 30 Revised 080607 HAC LACA PRINT MERGE SSEM Version 4 The software can also generate a blank set of forms when paper copies are necessary To print BLANK copies of forms select a student with no proposed forms Check Include Blank Forms checkbox To include selected student s demographic information on form leave Auto Populate demographics on blank forms check For completely blank forms uncheck Auto Populate demographics on blank forms Blank forms are easy to identify as they have no Page Name listed in the blue Choose Form s to Print box To add a blank form to the green Selected Form s to Print list dick on the blue Add icon beside the desired form Repeat for all desired forms Once all desired forms are selected dick Complete Merge icon to open merged forms Print and close merged forms as usual using the Adobe print icon FY08 SSEM Manual Admin Home m by Software Answers Inc Cronbaugh High School is Student Choose to Print SSEM Form Merge No
30. ASIO TREY v Key last name search criteria and keying ba lists all students whose last name begins with ba while keying bays dick the Go button to lists only those whose last name is bays or begins with the letters bays repopulate Student list based on keyed criteria Student is a listing of all students based on the search criteria Cronbaugh High School ba sucus BAMBI BRADLEY BAMBI BRADLEY v Select VES NS Special Education Select Form Group Select the desired student from the drop down list FY07 SSEM Manual 3 Revised 072007 HAC LACA USER OPTIONS SSEM Version 4 User Options allow the user to specify settings for how they prefer to work Users can also access different functions of things they can do with the forms once they are created b ind PDF View v Spell On Print Merge Setup Options Finalize Forms Form View allows the user to select the desired view for working on forms between PDF View and Form Wizard View Clicking on the icon will toggle between view selections PDF View allows the user to type information directly onto an electronic form very similar to writing directly on the form If Adobe Reader is installed on the user s machine this will be the default selection Form Wizard view allows the user to type information into fields which will then be posted on
31. Check Spelling 3 IEP 5 O Paridi Review 10 Enter PanentGuardian Address You may enter up to 55 characters 55 characters 11 Enter Werk Parent Guardian Work Number You may enter op to 23 characters 22 chacacters Check Speling 12 Select the District of Residence best 000000 Save Form 13 Enter the District of Service best i The Form Wizard View displays the demographic information in green at the top of the page This information is automatically populated from SIS DASL and cannot be changed In PDF View the demographic information displays when the You may enter up Do 745 charactors 746 characters et form is originally created and also cannot be HIC CE modified All changes must be made in SIS DASL p ESS SS and will update nightly into SSEM 14 Step 1 Ciscoe future planning Family and student prederonce ond i x The blue section of the Form Wizard View displays all the cells that can be keyed checked or Yeu may enter up ta 4600 characters 486 characters selected Italso displays the character counter for text boxes to know how much text keyed m each field You entar up bs 53 charactors 53 charmeters Check Spelling 17 Enver Disarics Address You may enter up to 55 characters 85 characters let 18 Enter ParentiGuardian Address COURT MOCOHSEAM OH 44555
32. E Welcome to the User Options Setup Form Dictionary Select one of the icons on the left to configure your Personal settings The custom banks open allowing Admin Home 0 x t the user to select the desired bank by Software Answers Inc ia SSEM User Setup Page SSEM Accommodations SSEM Goals Choose Bank SSEM Accommodations 7 SSEM Obj ectives SSEM Accommodations SSEM Objectives Environment w i Edi s Format view items Dictionary Response view items Timing Scheduling view items mH nn Category link egory Tm Category Name Order Hide View Items Delete Behavior view items X lc New Category Edit your Dictionary FY08 SSEM Manual 6 Revised 080607 HAC LACA SETUP OPTIONS Key name of new category and click Add New dd New button Repeat process to add additional categories Categories will be automatically sorted in alphanumeric order To customize category order retype desired order in Order column and click Save Categories button Categories will be sorted in specified order To prevent a category from displaying when accessing banks from a form check hide box for desired category To delete a category and all its contents click Delete icon associated with desired category FY08 SSEM Manual SSEM Version 4 Choose Bank SSEM Objectives Edit Bank
33. Form to View SSEM Select Page to View AARDVARK ALLY 2 SSEM Create New Form AARDVARK ALLY 007 8 2 PR 02A PUser 2007 2008 Create New Blank Page Create From an Existing Page Grade len Create New Blank Page Create New Blank Page button to seu S create the form SSEM 4 Manual 16 Revised 080607 HAC LACA USING FORMS Creating a New Form using data on an Existing Form After naming the form on the Create New form screen click on the Create From an Existing Page button When the Copy From Existing screen opens locate the desired original form and click the red pin on either side of the form row This will create a new form but copy the information keyed on the original form The original form will not be changed Blank Finalized Group Name indicates form still in proposed state Narrow list by modifying the Form Created Date Range Sort listing by clicking on any column heading Saving a Form To save information keyed on any form click one of the Save Form buttons located on the form There are two Save Form buttons located on every page of the form one at the top right corner and one at the bottom right corner Once the form has been saved the Save confirmation box will display to confirm the save completed Click OK to continue working on the form SSEM 4 Manual SSEM Version 4 Grade Ten v
34. Forms selected for print merge x m t Admin Home ETE by Software mom SSEM Form Merge Cronbaugh High School v FERGENE EIGHTH JANET 4 Diar Add All Delete All v Auto populate demographics on blank forms Choose Form s to Print No Forms selected for print merge PR 08 REQUEST FOR AN IMPARTIAL DUE PROCESS HEARING SES REQUEST FOR AN IMPARTIAL DUE Admin Home fai 2 x Bt by Software SSEM Form Merge Cronbaugh High School v 707 m Eu EIGHTH JANET lt Include Blank Forms Auto populate demographics on blank forms Selected Form s to Print ENS SM Complete Merge Choose Form s to Print prog REQUEST FOR AN IMPARTIAL DUE PROCESS HEARING PR 08 REQUEST FOR AN IMPARTIAL DUE Attach PROCESS HEARING ATTACHMENT REFERRAL FOR EVALUATION PR 05 PARENT CONSENT FOR EVALUATION PR 06 EVALUATION TEAM REPORT Part PAGE 1 AREAS OF ASSESSMENT inm ac http ssemdemo laca org ssemdemo SpServices temp 164UID qcviv5So3ibxvjvzdybxvqd 164NUM200708061 ogle Links 020 IMDb Q LACA Staff PA R PBLive gt amp k dit GoTo Favorites Help pend http llssemdemo laca orglss httpslissemdemo laca or x e 31 Revised 080607 HAC LACA FINALI
35. M homepage Reports allows the user to generate reports off the information contained on finalized IEP sets Reports can be run by building grade level within the building or by individual student Due Date report provides a listing of the date each student s next is due Accommodations report provides listing of the tests each student is required to take and their testing accommodations as outlined by their IEP EMIS Tools allows the user with appropriate security access to generate an EMIS report and student data collection forms pulling EMIS related data for special education students off their finalized IEP forms Also allows the user to generate and EMIS extract file to be imported into EMIS reducing the need for double entry of information District Transfer allows the user with appropriate security access to send finalized forms to another district when a student transfers as well as receive forms from other districts using SSEM District Transfer Version 4 0 2 1 Current Version of the SSEM software SSEM 4 Manual 4 Revised 073107 HAC LACA FORM WIZARD TO PDF COMPARISON SSEM Version 4 Student Fama AARDVARK Sudent Female Shadert Phone Humber 1418 455 1125 Student ID 008 Barth Date sge 16 Siudent Grade Lawl Grade Eleven w The Form Wizard View left displays the form as a listing with cells for entry where th
36. SSEM USER MANUAL SSEM Version 4 Table of Contents AccesingSSEM Selection Options 3 UserOptions ____________ 4 FormWizard PDF View Comparison 9 Setup Options 446 Form Listing O 2 11 lconLegend O 14 oe es eg D Forms 44444442 9 Import from Bank 28 Print Merge UU 29 Finalize Forms 2 2 32 ViewPorms 4 36 Reports 444444444422 37 _Accessing Data Collection 39 1 Revised 073107 HAC LACA SSEM 4 Manual ACCESSING SSEM SSEM Version 4 The Special Services Education Module SSEM is a component of ProgressBook used for the creation and storage of student specific forms While designed to assist Special Educators in completing state required documentation it can also be used for other form needs It is most commonly accessed by first logging into ProgressBook Thelink to SSEM is located in the Click link to pesce upper right hand corner of the Teacher Home Page user s ProgressBook homepage Clicking on the Special Services link will open the SSEM Homepage Welcome Staff 1 Case Management GREY Seating Chart Class Pr R ogress Report in a new browser window Lunch Counts Period Attendance Enter Lesson Plans If your browser is set up with pop Search Lesson Plans 2 2 y p p p Setup Calc Methods amp Weights 5 Day Lesson Plan View blocker software adjust mport Lesson
37. TR 12 MED MEDICAL DIAGNOSTIC EVALUATION amp REQUEST 5 Supplemental Tools form Select Form Group Spec Ed Supplementals v Select Form Type ST Supplemental Tools type includes a variety of additional forms mm am pormenor fowenaosoes conetoresmncor freemen CRT a _ O fewer f YAY SSEM 4 Manual 13 Revised 073107 HAC LACA ICON LEGEND SSEM Version 4 Several icons are used repeated in the SSEM software This legend provides quick explanation of the features the icon designates SSEM Homepage Navigates from any screen back to the SSEM homepage It is located in the upper right corner of the SSEM screens Does not appear when forms are open as the forms must be closed to navigate to the SSEM homepage Create Form Creates a new blank form Edit Form Views existing form in proposed state not finalized If specific form allows for multiple copies will allow user to create another new form Comments em Allows users to leave comments to one another without information displaying on the forms Not recommended tool as no distinction between no comments comments left by current user or comments left by another user Save Form Save Form Saves the information keyed on the form It is recommended to save as the forms are being worked on to prevent
38. ZE FORMS SSEM Version 4 Finalize Forms is used to convert editable forms into a read only group for archiving purposes It is necessary to finalize the forms for users with Read access level 100 to see the forms as well as to run reports off the data contained on the forms The Finalize Forms screen can be Admin f Q t accessed by clicking the Finalize by Software Answers Inc Special Services Education Module Homepage Forms icon on the User Options section of the SSEM Homepage Select Form Group Special Education Select Form Type ze ze Ln The Finalize Forms screen opens Admin Home 0 t with the selected student and by Answers Inc SSEM Form Merge requires user to select desired form Building LEM type to finalize Choose Finalization type to begin Select Form Status O IEP EMIS Set Other Proposed Upload additional student files Enter a name for the uploaded form No Forms selected for Finalization File cannot exceed 5 Upload Form Finalize the Form Group Browse Enter a name or description for this form set 08 55 32 Revised 080607 FINALIZE FORMS SSEM Version 4 Once the IEP meeting has occurred and the forms updated with any changes made at the meeting the IEP EMIS Set should be finalized In addition to the other finalization
39. abetically FY08 SSEM Manual Admin Home 2 x HT i by Soliwore Answers Inc SSEM User Setup Page Welcome to the User Options Setup Form Select one of the icons on the left to configure your Personal settings by Soltware Answers Inc Admin Home x Bt SSEM User Setup Delete Edit Bank 1 Edit your Dictionary Admin Home by Soltware Answers Inc SSEM User Setup Page Edit My Dictionary Words Edit Bank Edit your Dictionary x5 Cancel Add New Word to Dictionary 9 Revised 080607 HAC LACA SETUP OPTIONS SSEM Version 4 To delete a word click on the red Delete icon X beside the desired Word Words can also be added to the custom dictionary by clicking Add button while running spell check on a form FY08 SSEM Manual Edit My Dictionary Words Delete a C rk e fe lt gt Add New Word to Dictionary Suggestions d Add Change Change Finish 10 Revised 080607 HAC LACA FORM LISTING SSEM Version 4 The forms in SSEM are divided into two groups Special Education and Spec Ed Supplementals The Special Education group contains the state Model Procedure forms where the Spec Ed Supplementals group contains the additional tools developed locally to aid in recording information Each group is also divided into severa
40. e PDF View below displays the actual form with fields for entry The requested information is the same on both forms Student Address 449 2000 AND COURT Answer the following Carostionms Below Denotes Read Only Fields 1 Services Plan Jj Enter Effective IEP Date Froen You enter up to 10 characters 10 characters GHOSTRIDER CITY SCHOOL DIST ALLY AARDVARK J Enter Elfectiee Date To 1 Services Plan INDIVIDUALIZED EDUCATION PROGRAM Save Form ius inducaned all service une zh the sehesal calendar You may enter up to 10 characters 10 characters le tp Current Date Name ALLY AARDVARK i 9 Grade Level 1 in gt E Female 4 Enter Current MFE Date Student Identification Number 008 El Intl IEP Q Periodic Review Child Student Address 449 ZOOLAND COURT MOONBEAM 44586 You may enter up to 10 characters characters Check Speling 4 Select Students Grade Level Select Sridents Grade ow se re edge ere academic and functional performance What d we know about this oid and how does that the context of content standards or preschool amacha fhe Enter Meeting Daie 2 of appropriate activities and how tha disability fhe student s involvement in the general acucation cumcufum You entar up bs characters 10 chaeneters
41. e basic functions of organisms are ra Add Indicators plain that the basic functions of organisms are P Add indicators D SSEM Add Indicators Content Area English Language Arts Reading Grade Level 01 Identify rhyming words with the same or different spelling patterns 02 03 Blend phonemes sounds of letters and syllables to read unknown words with one or more syllables 02 04 Use knowledge of common word families e g ite or ate to sound out unfamiliar words 02 05 Segment letter letter blends and syllable sounds in words 02 06 Determine the meaning of common compound words e g lunchroom baseball by explaining the relationship between the words contained in the compound 02 Add selected items Explain that the basic functions of organisms 452 Add Indicators Return to IEP k 8 Revised 080607 HAC LACA PRINT MERGE SSEM Version 4 Print Merge is used to print more than one form into a group with automatic page numbering This feature can be used to print out the pages of an IEP prior to the IEP meeting or all of a student s Progress Reports at report card time The Print Merge screen can be accessed by clicking the Print Merge icon on the User Options section of the SSEM Homepage The Form Merge screen opens with the selected student s proposed forms in the blue Choose Form s to Print list To add a form to the green Select
42. e porto m iorra D Iker n pum Dae Nor Dee Fic lia mes iran of ma Peel charges J Arcor adl accomparsy re a hs n b Fas ed Pace to eie fron reacheeuiad tor iyin tosgeged date and ch recurrit Dh vw D Ho acecfy anguageimode of communicat beor Tapukuna Sav EST Revised 073107 HAC LACA SSEM Version 4 FORMS Progress Report PR 04 REFERRAL FOR EVALUATION SSEM 4 Manual Farem form so repon your chal t progrest poshi and obyectyues buad on bot ber Sochi you hare any qrni please do bewtate 55 contact voz pecial ede stion tre her Student Name School Year Progress Codes school M Mastered thet Making Adequate Progress Homeroom Teacher Le Limited Progress Special ducation Teacher Not Making Progress Retated Services Providers Goat Orsecove Not Yet Goals Peveed 0650 lt r 23 REFERRAL FOR prow my llaman 4 od Fini a Piae arcos P gal I eel Teachers Poirier foe curent cs prageamie
43. e re Seer risulti deci Saut i ird Sr Mar Ma Fut edocatoradhy ered ratin od pou Inu ce cert desi Star Mi ord Su Su Mar Ma Fut REPT ATOH CH PASTS Trek annis b an notae acu 1 amont eod nado 2 dale Pd wu ba deu Pa NJ Lap HERD Dep ul d Three Lukusbin Takes Pad pipe 204 Lo TEAM REPORT PART Taare cortical on page Serie She ST SSEM Version 4 Revised 073107 HAC LACA FORMS SSEM Version 4 PR 01 PRIOR WRITTEN NOTICE TO PARENT Duces PRIOR WRITTEN NOTICE TO PARENTS Then a xz nae fua Icon exa 1 Type of actor tom Ch Ro niae ih nme Gal Scb cnni E punchami Tre B Tropcmesa go range Bw denn or ache plo of Sak ch sd or presion c F a FT fo c placement o fas Che oe Change Of Pore ELE T P meee rire e n aiit Dig Pana q EME ai Dus ted vee Pera Pe bry me dapat diih aa Pagh
44. ed Form s to Print list click on the blue Add icon beside the desired form Once the selected form has been added to the list repeat for any additional forms To add all proposed forms to the green Selected Form s to Print list click Add All button A 4 To delete a form from the Selected Form s to Print list click on the red Delete icon X beside the desired form To delete all selected forms from the Selected Form s to Print list click Delete All button Peste FY08 SSEM Manual by Software Answers Inc ProgressB n by Softwore Answers Inc Admin Home a 3 x Bt Special Services Education Module Homepage Cronbaugh High School v uua AARDVARK ALLY lt Select Form Group Special Education Select Form Type Tu s INE i 2 Z Admin Home fai 2 SSEM Form Merge Cronbaugh High School v ksi 9 AARDVARK ALLY gt Add All Delete All Include Blank Forms 2007 8 2 PR Progress 07PAGE2 PUser 12 Progress progress chs loos 2007 8 2 gen invite bh o5 GENERAL INVITATION PUser 2 2007 8 2 PR PR 07 IEP STEPS 1 AND 2 Future TPAGE1 PUser 2 1 Planning Performance 2007 8 2 PR PR 07 IEP STEPS 3 THROUGH 6 O7PAGE2 PUser 12 PAGE 2 Goals Objectives PAGE6 PUser 1 No Forms selected for print merge 2007 8 2 PR 07 IEP STATEWIDE AND 07 E
45. ed Set Type drop down selection box and choose desired set type To select another Display Type drop down selection box and choose desired display type FY08 SSEM Manual prassi Select Form Group Special Education Select Form Type PDF View PR 02 A GENERAL INVITATION PR 02 PARENT INVITATION PR 07 PAGE 1 IEP STEPS 1 AND 2 Future Planning Performance EX PR 07 PAGE 2 STEPS 3 THROUGH 6 Goals Objectives PR 07 PAGE 3 SPECIAL FACTORS m PR 07 PAGE 4 IEP CHILDREN STUDENTS WITH VISUAL IMPAIRMENTS PR 07 PAGE 5 DISCUSS AND DOCUMENT A STATEMENT OF NEEDED TRANSITION SERVICES PR 07 PAGE 6 STATEWIDE AND DISTRICTWIDE TESTING PR 07 PAGE 7 SIGNATURE PAGE IEP ATTACH IEP ATTACHMENT PAGE Choose Display Type Finalized Group Display x to mm by Software Choose Finalized Set foc IEP EMIS Sets S hoose Display Typ Finalized Group Display IEP EMIS Sets Individual Form Displa Other Sets Finalized Display Form Sets 2007 7 314 FormSet M Finalized Form Sets 2007 1 25 FormSet BBANNER 1 1 25 2007 12 55 41 PM Forms finalized as an IEP EMIS Set will display True in the District Required Set column forms finalized as an Other Set will display False This code indicates whether the data on
46. es will be listed on the Select Page to View screen SSEM 4 Manual GENERAL INVITATION Pre progresibook hem 8 SSEM Create New Form by Software Answers Inc AARDVARK ALLY 2007 2008 Create New Blank Page Create From an Existing Page 2007 31 PR 02A PUser 1 Today s Date Creator Instance first initial last name Form Short Grade Create New Blank Page Create From an Existing Page GENERAL INVITATION foem by Software Answers Inc Selected Form 02 SSEM Select Page to View AARDVARK ALLY Form Description GENERAL NVITATION Select Proposed Form to View Create New Page 2007 8 2 gen invite PUser 1 15 Revised 080607 USING FORMS Creating another New Form Click on the Edit Form icon beside the desired form When the Select Page to View screen open click on the Create New Page button If Form only allows one copy the Create New Page button will not be visible When the Create New Form screen opens the form will be named using a default naming convention Itis recommended to change at least the Form Short Name to a more descriptive word or phrase form names cannot exceed 45 characters in length Once the form is named click the SSEM Version 4 PR 02 A GENERAL INVITATION 2 MEET fa by Software Answers Inc Selected Form 28 2 Select Proposed
47. eted Any missing forms will be listed in the green section providing the user up to two options Create New allows user to create a new copy of the form Clicking the icon will direct user to the Form naming screen Use Previous allows the user to use the form page from the last finalized IEP for this student If no previous IEP exists no icon will display FY08 SSEM Manual Finalize Preaew Selected Foms Finalize 307 8 2 e PUse Finalize the Form Group Finalize Finalize the Form Group Enter a name or description for this form set 07 08 IEP grade 9 10 puser Buil Cronbaugh High School w Choose Finalization pec Finalization cannot be completed The following required forms are blank or locked for EB AARDVARK ALLY 5elect Form Status Proposed to be gin this student Please unlock or complete these forms prior to finalization IEP EMIS Set Other Upload additional student files PR 07 PAGE 3 Enter name for the uploaded form File cannot exceed 5 Upload Form Finalize the Form Group Browse Enter name or description for this form set 2007 8 64 FormSet PUser 1 IEP STATEWIDE AND DISTRICTWIDE TESTING 34 Revised 080607 HAC LACA FINALIZE FORMS SSEM Version 4 It is recommended to finalize the Evaluation Forms when 1 complete Progress Reports should also be finalized j
48. for males she for females He She for males She for females him her him for males her for females Him Her Him for males Her for females his hers his for males hers for females 15 His for males Hers for females his her his for males her for females His Her His for males Her for females To edit an existing item click edit Reading Items item to open the item window a it tem Delete Hirst will answer questions from a given paragraph He She_ Questions Paragraph edit item Add New Item FY08 SSEM Manual 8 Revised 080607 HAC LACA SETUP OPTIONS SSEM Version 4 The second set up option is the custom dictionary which allows the individual user to designate words or abbreviations that they would like spell check to overlook most commonly student s names and special education jargon The user s custom dictionary can be accessed by clicking the Edit your Dictionary icon on User Setup Page The custom dictionary opens displaying an alphabetical listing of the words currently in the dictionary To add a word click on the Add New Word to Dictionary link Key new word and click Save button New word will be added to the list alphabetically To edit an existing word click red pin g beside desired word Key changes to textbox and click Save B Save button Modified word will be saved to the list alph
49. g 210xxx code 1220100 Preschool Itinerant Services L ReadingReg4Grad L PSTCDate 1211100 Transition Plan in Place dtReading LIRFRLDate 1211105 No Transition Plan in Place Select All Deselect All ViewRepot 7 39 Revised 080607 LACA ACCESSING DATA COLLECTION FORM SSEM Version 4 Click on the Edit Forms icon beside the desired student to display the Data Collection Form To print the form click on the Adobe print icon Click Close to return to EMIS Review Report FY08 SSEM Manual R by Software Answers Inc e556 eturn to Report Setup Page Edit StudentName EMIS_ID IEPCreateDate IEPEndDate FinalizedFormGroupID RDVARK ALLY 123456008 Aug 1 2007 Aug 12008 3637 ANASTASIO TREY 123459002 Jan 25 2007 Jan 25 2008 AARDVARK ALLY Ik Y e e 59 sun EP Review amp Comment GHOSTRIDER CITY SCHOOL DIST ALLY AARDVARK Copies EMIS Coordinator rente Special Ed Dept Approved DATA COLLECTION FORM for STUDENTS WITH DISABILITIES Save Created Modified Effective Date 9991 2007 IEP End Date 08 01 2008 School Year 2007 2003 gt Student Name ALLY AARDVARK Date of Birth 8 8 1990 Grade Level Grade Ten _ J Student ID 008 District of Residence IRN 044115 Heath City SD Building of Attendance IRN 222 Distitof Attendance IRN Student Building IRN Cronbaugh High School District of Service IEP 044453 Newark City SD wc Lc Kul O
50. ger typelregular type Chidishudent is consdered a pee reader 9 9 9 9 2 9 aug Qa aud Q 0 ao aug g PR 07 PAGE 5 IEP DISCUSS AND DOCUMENT A STATEMENT OF NEEDED TRANSITION SERVICES Fundional Vocational Evaluation O Needed Hot Needed Date Completed SSEM 4 Manual 20 Revised 073107 HAC LACA FORMS SSEM Version 4 PR 07 PAGE 6 IEP STATEWIDE AND DISTRICIWIDE TESTING Required part of the IEP EMIS Set PR 07 PAGE 7 IEP SIGNATURE PAGE Required part of the IEP EMIS Set IEP ATTACH IEP ATTACHMENT PAGE SSEM 4 Manual NDIVIDUALIZED EDUCATION PROGRAM Statewide and Districtwide Testing Student Grade shen scheduled 10 take Pis test IEP Meeting Date STATO Wi TESTING Depari rom 7 sonveguenon with nct passing 7 test Gradvaton Test in 7 areas of S Reading O Mam O Sce Cnzeesnp Met oartooaton Oreduston Tess 3 INDIVIDU ALIZED EDUCATION PROGRAM summary efectos dabis Dale G ras p resirar Team Meting Particqguans L Face to face meeting Video condemns O Tesphone confenmceContenimor s Parked m aqa papash rue fcu gece E nutaman Tear rovg D Partoj LH ata papas Ll ras I LJ rune ET Patera ate a
51. gress descnpeon of how the Ch T s progress Toward meeting me amus goars wer be measured and when penode reports on the progress fe i Student foward meeting fe aono goats wil be proved Procedure Goal ap 202 NDIVIDUALIZED EDUCATION PROGRAM IEP J INDIVIDUALIZED EDUCATION PROGRAM Content Area __ gt Annual Goals and Short Term Objectives AccommodabonuMeeheahbons Supplementary Acts Effective 0201 07 PRAT 19 Revised 073107 HAC LACA FORMS SSEM Version 4 PR 07 PAGE 3 IEP SPECIAL FACTORS E Required part of the IEP EMIS Set Limited Engish peoticiency LEP Ch drenistudents wih moacwer See EP page Communication Physical education Extended school year services Begneingz a age 14 service ceeds which focus on De students courses of study See IOP Transman services statement later man age 16 See page i Testing and assessment programs incusng proficiency See IEP page DODOUOU Transfer of agits beginning at ast One year before the student reaches the age of majority under state Law ORO law age 18 PR 07 PAGE 4 XDIVIDUALIZED EDUCATION PROGRAM QEP EDUCATION PROGRAM IEP CHILDREN STUDENTS WITH VISUAL Tien vents wi Visual pasen Ch d Stadent Grade Leve Serce IMPAIRMENTS INSTRUCTIONS This kem shall te completed during the IEP
52. he EMIS Review Report must first be generated to then view the Data Collection Form The EMIS Tools screen can be accessed by clicking the EMIS Tools icon on the User Options section of the SSEM homepage The EMIS Review Report Selection Screen is comprised of two sections EMIS Report Criteria which IEPs populate the report EMIS Report Fields which values from the selected IEPs populate the report Select the desired date range in the EMIS Report Criteria Check the desired fields in the EMIS Report Fields To quickly display the report it is recommended to select only Student Name EMIS ID JEP Create Date IEP End Date Click View Report button to display report FY08 SSEM Manual a gx ut 7rogres50 by Software Answers Inc Special Services Education Module Homepage 1st Period GRIMM v ESanene ANASTASIO TREY v Select Form Group Special Education v Select Form Type ze i nuin CHILDREN STUDENTS WITH VISUAL IMPAIRMENTS 3 PR 07 PAGE 7 IEP SIGNATURE PAGE View For IEP ATTACHMENT PAGE EVENT DATE TYPE CODE Print Merge IEP ATTACH DATE CODE 7 EMIS Tools voqgressB by Software Answers Inc p n e x Tt EMIS Review Report Selection Screen EMIS Report Criteria Select EMIS Report Criteria EMIS Review Report Select Clas
53. ion Planning form type SSEM 4 Manual SSEM Version 4 Select Form Group Select Form Type PRIOR WRITTEN NOTICE TO PARENTS E PR 01 Attachment PRIOR WRITTEN NOTICE TO PARENTS ATTACHMENT E PR 03 PAGE 1 MANIFESTATION DETERMINATION REVIEW E Whose IDEA 15 This ODE Updated April 2007 Condensed Version Select Form Group Select Form Type PR 08 REQUEST FOR AN IMPARTIAL DUE PROCESS HEARING E PR 08 Attach REQUEST FOR AN IMPARTIAL DUE PROCESS HEARING ATTACHMENT E Select Form Group Select Form Type IAT 01 REF REFERRAL TO INTERVENTION ASSISTANCE TEAM IAT 02 PERMISSION FOR DATA COLLECTION IAT 03 DOCUMENTATION OF INTERVENTIONS E Select Form Group Select Form Type C _ em enamoramens f emvomramecrom comenseuve F NN ga enaouer TN 7 mnncaconesie 7 _ 7 TE 7 gy manoesa F INCLITA 17 12 Revised 073107 HAC LACA FORM LISTING SSEM Version 4 The ETR Evaluation Team SelectForm Type Report form type OO _ pam Y s ELEC NN DINI NN NN ec 22 2 eee meer 7 _ sonores T E
54. k arque oon Farer occ aln IRE Vier rbr yon aed ruere fo dicun rpm at m Dfi J rodamas kamafon For marty Gide ache daerop an pian papura To Bor qs an Tedecuns Por achoobagr Ko poH Dr mn nis sc pantana prema repe Tar IET Zh Taodacass mane To nes Tia she ire EICIIEIS D o Dordespreor persone aco bone aen iciade D Dudes D Cecasshorsa Theraceat Dj ard Language D Shen Pacheco D E tsenal Educar Teacher Dame D Cognasior B ome ont fcu aes 20 brine ary informer icucimg Somma or ancor dest ace amples Tou miy decorus miss Phan or reminders pou ce eee ho you gl a F ym woud confenirspbg il a derent or or d ferent DP Papua an Pyar piryar please cosiact or compliebe aed return io thee atuderm Car Past h
55. l form types which contain similar forms To change the selected group click Select Form Group Spec Education WelectForm Type the drop down box beside Select Special Education Spec Ed Supplementals Form Group mo 28 02 GENERAL INVITATION To then change the selected form Select Form Group Special Education v Select Form Type IEP VN type click the drop down box IEP beside Select Form Type p etg mn Pues eman EE Each form is identified with a unique Form Name and Form Description and can be accessed through the icons in the Select Action column The forms within each Form Group Type are listed below Special Education Group Select Form Group Special Education v Select Form Type v The IEP form type contains the mew f The Progress Report form type Select Form Group Select Form Type contains the IEP Progress Report The EV Evaluation form type Select Form Group Special Education v Select Form Type Evaluation contains the state PR 04 PR 05 ond PR 06 forms 7 SSEM 4 Manual 11 Revised 073107 HAC LACA FORM LISTING The PS Procedural Safeguards form type contains the state PR 01 and PR 03 forms The DP Due Process form type contains the state PR 08 forms Sped Ed Supplementals Group The IAT Intervention Assistance form type The EP Evaluat
56. m s To reorder the selected forms key tomis Upload additional student files the desired order in the Merge aH GE Enter a name for the uploaded frm Order column and click Save File cannot exceed SMBJ Order button Upload Fam Finalize the Form Group PR 07 PAGE 6 APR AGE IPR 0T T Enter a name or desenptinn for this ferm set Fomiset Piuser 1 Finalize Prewew Selected Forms Selected Farms Remove FY08 SSEM Manual 33 Revised 080607 HAC LACA FINALIZE FORMS SSEM Version 4 remove forms from the Choose Feem s to Finalize Selected Feem s te Finalize Upload additional student files finalized group click the red x icon Enter a name fer the uploaded fem 1 1 form T File cannot exceed SMBF beside the desired fo DO NOT remove one of the r ir ed forms from the p Finalize the Form Group EMIS Set Petree eerie To preview the selected list click Preview Selected Forms button Form preview will open in a new window similar to Print Merge Once the list is built and ordered key a name for the IEP Set It is recommended to key more specific name including both school year and grade level Click the Finalize icon to complete the finalization process The form set will open in a new window tab If a required form is missing a message will appear informing user that Finalization cannot be compl
57. meeting for each who has a visual mparment 25 Gefined by Ohio s Amended Substitute House Bn Number 164 which requiris one or more reading and wing Meda in which Patvcton appropriate 10 ChAT sstudentt educational needs A of Sus completed form is p be attached the ch d EP tm O ang and enting is was cond d assessments ace included in Present Levels of Development 2 The IEP requirement in Brale reading and writing when fiat medum is appropriate and is indicated by adding Standard Engish as special in Step 4 kasng the date initialed and fe antcpated duration of services Fntroc bon n Brande reading and wrtng was ally considered for fus ch d stud d pertnent d bns of instruction in Beadle reading and writing was renewed by the persons developing child s student s IEP 0600 ok 3 was mto account sed 2 d is degenerative and progressive loss is expected Condition a currently ungeedectable in nature and will be rewewed 4 change n visual condition noted Condition is temporary and expected to engrove Frequency and duration of nstruchonal sessions indicated Level of competency to be actweved annually indicated Objective determinants used to measure achievement provided 7 Reasons Brale reading and writng ARE NOT agereopnate the time Documented visual acuity allowing the of lar
58. menecceg cr Peers ie Te T ansa Hassan Haeccery miter That Tisi wii Inanucoon nequ scc bond Gereseed by qualitas professional Esa Cab pae Sure eat ee of XA en sf een q eon dunna weh AA fs fre parenm qae carm i aene r 5k B Voss Deest pus bihia y prie id date AmeniancE C Heclda D epis FRERRAL FOR EVALUATI inris oe dor pnade a vaa E Na check al Bad DL speci Db Erneched iiec D Heda a ohi by pord E iringan ven Peering D B Yes Ha D LI iy ELI EFL F pilas B Ecrirceerenial Facfors Describe ry ates in F ca Praach C Pucha qi Cay pesu smi Pur maast o onam J mran 2 Becepien nea ad Fina kizio 2 Pisy ian Soe Bote ihe cru Pee nol preety Gee araba of Pekar inate Meeris Person Hegre Ew Helena or ke TES SSEM Version 4 PROGRESS REPORT Revised 073107 HAC LACA FORMS PR 05 PARENT CONSENT FOR EVALUATION
59. ng PUser Repc orm Progress Repo File c nnot exceed 5MB Upload Form Finalize the Form Group Browse Enter a name or descnpbon for this form set 2007 8 5 OtherF inalized orms PUser 1 3 Choose Finalization type to begin OIEP EMIS Set Other Finalized Data will NOT go to EMIS Select Form Status Proposed w Choose Form s to Finalize Upload additional student files Enter name for the uploaded form File cannot exceed 5MB um Finalize the Form Group Enter a name description for this form set 07 08 Progress Reports Finahze 07 08 Progress Reports gr 9 10 wssr Finalize the Form Group Enter a name or description for this form set 07 08 Progress Reports gr 9 10 35 Revised 080607 HAC LACA VIEW FORMS SSEM Version 4 View Forms is the file cabinet which stores all finalized forms for a student are grouped into EMIS sets Other Sets Archived sets prior to 06 08 05 and All Finalized Form sets They are also viewable as a finalized group or by individual forms The View Forms screen can be accessed by clicking the View Forms icon on the User Options section of the SSEM Homepage The View Forms screen opens with the selected student s IEP EMIS sets displayed To view a form set click on the Viewicon The forms will open in a new window to be read or printed To select another Finaliz
60. s Case Management GRIMM v Sort by Student Name Start Date 8 6 2007 End Date 8 6 2008 Display Type EMIS Code L stWriting WritingAssessment Build EMIS Extract CO StudentName L EMIS ID CNSTDate L CNST Outcome ID z C DistResidencelRN WritingAccomm L IETRDate Process EMIS Extract L DistServiceIRN L WritingReq4Grad CI IETR Outcome ID L BldgAttendancelRN L dtWriting Non compliance ID L GradeLevel stMath IEPDate View EMIS Transaction Cl BirthDate MathAssessment C IEP Outcome ID Log Cl IEPCreateDate MathAccomm CI IEP Non compliance ID C DisabilityCode C PriorDisabilityCode CIIEPExitDate L MathReg4Grad C dtMath stScience L RETR Evaluation Team Report Completion Date Reevaluation _ RETR Outcome ID Non compliance ID RIEPDate Outcome ID Non compliance ID L TIEPDate Outcome ID L CitizenshipAssessment AlternatePlacement 212100 Autism Scholarship O ScienceAssessment O ScienceReg4Grad dtScience stCitizenship Document Deficit LI LRE L ServiceCodes Special Ed Dept Approved EMIS Report Fields C Testing Coordinator Approved L stReading L ReadingAssessment CitizenshipReg4Grad dtCitizenship Autism Schlrshp correspondin
61. selected and correct Merge Order is established click Complete Merge icon to open merged forms These forms will open in anew Internet window allowing the user to verify form selection and print order To print merged forms click the Adobe print icon on form window DO NOT use File gt Print or browser print icon To close merge forms dick the x on the right side of the tab IE 7 Click the red x in the upper right corner of internet window 6 amp Safari FY08 SSEM Manual include Blank Forms Choose Form s to Print 2007 8 2 PR Progress 07PAGE2 PUser 12 Progress Progress g 2007 8 2 invite 55 GENERAL INVITATION PUser 2 2007 8 2 PR PR STEPS 1 AND 2 Future 07PAGE1 PUser 2 1 j Planning Performance 2007 8 2 PR PR 07 STEPS 3 THROUGH 6 07PAGE2 PUser 12 PAGE 2 Goals Objectives 2007 8 2 PR PR 07 07PAGE3 PUser 123 PAGE 3 SPECIAL FACTORS 2007 8 2 PR PR 07 STATEWIDE AND 07PAGE6 PUser 1 PAGE 6 DISTRICTWIDE TESTING 2007 8 6 PR PR 07 Po EVENT DATE CODE DATECODE PUser 1 CODE Blank Forms Choose Form s to Print 2007 8 2 PR Progress 07PAGE2 PUser 12 2007 8 2 gen invite 65 GENERAL INVITATION PUser 2 2007 8 2 PR PR STEPS 1 AND 2 Future 07PAGE1 PUser 2 PAGE 1 j Planning Performance 2007 8
62. tegory click 3 Admin Home 10 t View items link associated with by Software ka SSEM User Setup Page desired category Choose Bank SSEM Objectives Category will open below M m View Items displaying all items Reading view items iq Behavior view items Edit your Dictionary Mathematics view items T PT Add New Category Click Add New Item link to open the item window Reading Items Description NN Edit Item Delete New ltem Key description of the item to be SSEM Objectives Bank added Category Reading Item New Item Alias can be used as the summary Description for the item if the description begins similar to other items This will aid in finding the item later Enter he she or first student s first name and the appropriate value will be displayed when the item is placed on a form Number of characters left 585 Items can be associated with Associated Categories multiple categories if desired Reading Click the checkbox beside the acces I C Mathematics desired categories Create New Item I s Occa to save item Codes can be included in the item Enter he she sthim hers or first student s first name and the appropriate value will be displayed when the item is placed on a form description to populate the appropriate student name and first student s first name pronoun he she he
63. to a read only version of the electronic form This view is ideal for users with dial up internet access and those with older or slower computers Spell Check allows the user to determine perform a spell check on all keyed information In PDF View after closing a form a Spell Check Review screen opens displaying all keyed data and allows the user to run spell check on the entire document In Form Wizard view a spell check button is available after each text field to check the immediately preceding field for spelling errors Clicking on the icon will toggle between Spell On and Spell Off Print Merge allows the user to print more than one form into a group with automatic page numbering Setup Options allow the user to customize their spell check dictionary within the software and develop a set of goal objective and accommodation banks These banks can be used to populate the applicable forms with commonly used statements or phrases reducing the redundancy work for the user Finalize Forms allows the user to finalize all forms into a read only group These forms are still available in the system but cannot be changed It is recommeded that users finalize forms after they have made changes from the IEP meeting so that the electronic forms match the legally signed documents View Forms allows the user to view and print all finalized forms Users with read only access Level 100 will be taken directly to the View Forms screen as their SSE
64. ust before the new set is created so only the current progress reports are listed as proposed forms Both these sets are finalized as an Other Set Select Other to finalize a group of assorted forms including Progress Reports or ETR forms Add forms by clicking the blue beside the desired form s To reorder the selected forms key the desired order in the Merge Order column and click Save Order button To preview the selected list click Preview Selected Forms button Form preview will open in a new window similar to Print Merge Once the list is built and ordered key a name for the Other set It is recommended to key a more specific name including school year grade level and type of forms Click the Finalize icon to complete the finalization process The form set will open in a new window tab FY08 SSEM Manual x nt Admin Home ag by Software seco SSEM Form Merge MERA Cronbaugh High School AARDVARK ALLY v Choose Finalization type to begin OIEP EMIS Se C Other Select Form Status Proposed Upload additional student files Admin Home x B t SSEM Form Merge hoose Finalization type to begin Finalized Data will NOT go to EMIS Select Form Status O IEP EMIS Set Other Proposed Choose Form s to Finalize Z Selected Form s to Finalize Upload additional student files a 0 readi
65. w amp Comment ALLY AARDVARK Special Ed Dept Approved GHOSTRIDER CITY SCHOOL DIST Copies EMIS Coordinator Subesi File DATA COLLECTION FORM for STUDENTS WITH DISABILITIES Save Form IEP Created Modified Effective Date 08 01 2007 TEP End Date 08 01 2008 School Year 2007 2008 vj 40 E ka E E ca g Admin Home EMIS Review Report Revised 080607 HAC LACA
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