PSC-CUNY Research Awards Program PSC
Contents
1. Tradition 43 lipdate your Profile before submitting an application P 5 y i e PSC CUMY Research Award Program heck for instructions on the right side ofthe page in the application Tradition 64 e PSc cuny Research Awrard Program Grant Programs Supported by this System Enhanced Currently this system is only available for processing applications forthe PSC CHUY Research Award Program we will notify your college s Grants Office when the systern becomes available for other CUM grant programs Here you are able to view previous applications and check the status of a task or an application Please click on the My Profile tab The My Profile tab will be highlighted in orange when selected It contains six 6 sub tabs Contact Info Academic Info Publications Research Awards My Documents and Security all of which will provide further navigation of this section and completion of the Application Logged in as APPLICANT Middle Initial Last Mame Choose File Blo file chosen Attach Image Street Address 1 Street Address 2 Attach a photo of yourself for a more StaterProvince p I Postal Code Phone 1 Phone 2 Pax a Return to Contents PSC CUNY Research Award Program Grants Proposal System To begin select My Profile along the top menu Contact Info Please complete the Contact Info portion with the most c2. The UCRA defines a Post doctoral Assistant as someone who has recently received a doctoral degree but has not held a full time faculty appointment for one academic year or more The PSC CUNY Researc h Award Program does not support student stipends or tuition costs for either the principal Investigator or any assistant A Principal Investigator may not hire another full time faculty member as a research assistant A Pl may not hire a member of his her immediate faril UCRA Acceptable range from 0 00 to 5 462 00 Type in the requested amount H Additional Calculations Additional Calculations Two Justification Comments Automatic Additional Calculations Description Fringe Benefit Additional Calculation 9 50 of the amount requested will be added Additional Amount is 0 00 Automatic Additional Calculations Two Description MTA Payroll Tax Additional Calculation Two 0 34 of the amount requested wi 0 00 Additional Amount is Return to Contents 14 PSC CUNY Research Award Program Grants Proposal System When you have sufficiently justified and explained the desired budget item select Save Budget Item to save changes To add additional budget items repeat the aforementioned steps Once all items have been listed and accounted click Save To continue select Next Attaching Documents The Project Description section of the application allows you to attac
3. Out Logged in as APPLICANT My Documents File successfully attached lt Tips File Choose File No file chosen Attach File You are using 1 of your 2MB Limit ma alien ia i You may save files here in My Documents for personal use within the Grants Proposal system H The files saved here are NOT automatically a PSC Microsoft Download CUNY_Research_Award_Program doc Word 3 File Convert When the document has been uploaded you can choose to make it public by clicking the Public check box Public documents may be viewed by the entire user community with the Grants Proposal System Private documents are only visible to the owner All documents can only be edited or deleted by the owner To attach additional documents select Choose File and repeat the steps above When all documents have been attached click Update Changes to save the documents to your Profile Security This section allows you to change your password and make your profile searchable B Applications ww Tasks Fa Sign Out Logged in as APPLICANT Your password must contain atleast one Mew Password os numerical character and is case sensitive confirm Password oo e Ifyou make your Profile private it will not be searchable by other users who may potentially wish to collaborate with you To change your password click on the Security tab Enter the new password in the New Password field and confirm the selection by reentering the passw
4. available for processing applications for the PSC CUNY Research Award Program Yve will notify your college s Grants Office when the system becomes available for other CUNY grant programs ME Creare AN ACCOUNT Your password must contain at least one User ID numerical character and is case sensitive Password Confirm Password First Name Last Name E mail Complete all fields on this screen and click Create Account Selecting Cancel will return you to the system log in page User IDs may be up to ten 10 alpha numeric characters long and once created cannot be changed Passwords must be at least five 5 characters long and must contain at least one number User IDs are not case sensitive Passwords are case sensitive q welcome Thank you for creating an account Please click on the continue button below to begin working with your new account Successful completion will be recognized with a confirmation screen as abov Return to Contents 4 PSC CUNY Research Award Program Grants Proposal System Updating User Profile After signing into the system you will arrive at your home page My Profile B Applications K Tasks Fa Sign Out Logged in as APPLICANT Grants Proposal WELCOME Here are you current alerts GRANTS PROPOSAL SYSTEM a a e EA las aT etay KEI Yievy your applications E You have no pending taskis Suggestions for the New Cycle PSC CUNY Research Award Program autos
5. save changes Please see pages 11 through 16 for instructions on how to resubmit the application from this point Make sure that the cumulative size of all attachments does not exceed 2 MB When attaching documents to your application it must not be open on your computer All attachments must be formatted in PDF Adobe DOC MS Word 1997 2003 DOCX Word 2010 or XLSX Excel 2010 The number of characters including spaces in the Brief Abstract text box cannot exceed 1100 If your requested budget amount is at the maximum Traditional A 3 500 00 Traditional B 6 000 00 Enhanced 12 000 00 and an error message is generated this is due to a precision error Please reduce the requested amount by one penny 0 01 Save and then Submit Please direct any additional questions and or further concerns regarding the PSC CUNY Grants Proposal System to the Project Administrator PSC_CUNY rfcuny org Return to Contents 17
6. within the limit of the Proposal Project Description To access the PSC CUNY Grants Proposal System please direct your browser to https www rtcuny org gp welcome aspx Before accessing the Grants Proposal System please familiarize yourself with the PSC CUNY Research Award Program Guidelines http www rtcuny org rfwebsite research content aspx catID 1200 It is recommended that all information be read and understood especially the following areas Eligibility Criteria http www rtcuny org rfwebsite research content aspx catID 2940 Application Preparation http www rfcuny org rfwebsite research content aspx catID 3030 Review Panels http www rfcuny org rfwebsite research content aspx catID 2970 Return to Contents 3 PSC CUNY Research Award Program Grants Proposal System Creating a New User Account In order to access the Grants Proposal System all users must create an account to establish their identity PSC CUNY Grants Proposal System https www rtcuny org gp welcome aspx SIGN IN As soon as you have successfully sign in you UserID can navigate RF s Grants Proposal System vv itoa Skins your information L Do not have an ID Password Create an Account Grants Proposal Suggestions for the New Cycle e Update your Profile before submitting an application e Check for instructions on the right side ofthe page in the application Grant Programs Supported by this System Currently this system is only
7. Filej Or a PSC CUNY_R h_Award_Program doc E Document for Application ENHC 42 72 Posted successfully Attachment s File Type Submitted By 1 Micr SYSTEM USER GRANTS PROPOSAL 1 13 2011 APPLICANT 10 16 04 AM To upload a file that has been saved to the My Documents section of your My Profile section select the My Documents option and select the document from the dropdown list Return to Contents 15 PSC CUNY Research Award Program Grants Proposal System Successful attachment of the document will be displayed in the Attachments section To attach additional documents repeat the steps aforementioned To delete an entry click at the end of the desire row When all selections and changes have been made click Save to retain the changes Submitting and Conditions of Award Acceptance After you have completed all sections of the application and it has been reviewed to your satisfaction click on the Submit button SUBMIT s eT 7 You will be directed to the statement which relates the Conditions of Award Acceptance Please read through the material carefully Please read the statemem below regarding your submission ONDITIONS OF AWARD ACCEPTANCE UNY RESEARCH AWARD vithin the limit of the funds a erdraft will be the In 1 The Principal Investigato grees to incur expenses in the name of the Research Foundation only the purpo s specified in the pe ched budg ny commitment made by the Pr
8. PSC CUNY Research Awards Program PSC CUNY Grants Proposal System User Manual Richard Markgraf Research Foundation of CUNY PSC CUNY Research Award Program Grants Proposal System CONTENTS Guide and Program OVEerview ceeseeessesssssssssesssssssesesssesssseessessesesesseeeseesseesseeeeneggs 3 Creating a User Account eeesssssssssssssssssssssssssssssssssessssssssssssessessesesseeseseesseeeeeeeeeeeees 4 Spec eae Uoer PEE eie ee 5 a sci sesso eases ge cos gras asa sos Salsa Ga ates se copes sae soonest sos 6 E Aa eaa TE 1 E E E E E E teense 6 a A EEEE A A A AE EEE E AAA E 7 E A E E T ee ee ee 7 kah AE e L E IEE E EAE AIE A EE 8 Seea E A E A A E E R A 9 Creating Applications essees seses sssssssssssssssssssssssssssssssssssssssssssssssssssssssssssssss 10 Ceneral Apphoaton Procediie eee eee eee eee ere 10 POTS BC 8 2 8 ee ee ee re 13 Pe E E E E E E E 14 aE E L E E E E A E A E 15 Submitting and Conditions of Award Acceptance seeseeeeeeessssssssssssssseseeeeereeses 16 Common Submission Errors and Issues ssesssssssssssssssssssssssssssssssssssessssssssseeeeas 17 Return to Contents PSC CUNY Research Award Program Grants Proposal System Guide and Program Overview For the academic years 2010 2011 2011 2012 and 2012 2013 the PSC CUNY Research Award Program will support three 3 types of awards Traditional A Awards support available up to 3 500 00 Tradition
9. Period Funding Source Amount In order to save an entry under the Research Awards please click SAVE ENTRY after completing the fields 2007 2009 TEST TITLE TEST SOURCE Click SAVE PROFILE to save the information to your Profile mes z e r r Ger srt Apply the changes and click Update To reject a change click Cancel When all awards have been entered click the Save Profile button to save your progress followed by Next My Documents This section will allow you to store documents to your profile which you may want to attach to an application THIS SECTION IS NOT REQUIRED TO SUBMIT AN APPLICATION The system will allow each user to upload documents totaling 2 MB in size B Applications Tasks Fal Sign Out Logged in as APPLICANT My Documents Click thp 8fowse Paton and select a file Click on gefac Bo Upload the file File Choose File No file chosen Attach File fou are using 0 of your 2MB Limit You may save files here in My Documents for personal use within the Grants Proposal system The files saved here are NOT automatically attached to your application Begin by clicking the Choose File box This command will open a secondary window so that you may locate the desired file on your computer Once the file is selected click the Attach File box Return to Contents 8 PSC CUNY Research Award Program Grants Proposal System ae Home 5 Applications Tasks FA Sign
10. a Home 7 My Profile w Tasks fx Sign Gut Legged in ast APPLICANT P To start please enter the Program ID of the program you would like to apply fos TRADAXX PSC CUNY Pape heen Traditional A _ TRADE XX PSC CUNY Research Awards Traditional B ENHC XX PSC CUNY Research Awards Enhanced Alternatively by navigating to the Applications tab you are also able to select your application type First select Create upper left and then choose the application from the dropdown menu followed by Continue which is hidden in the above figure behind the menu Before making your selection please review the eligibility criteria and all measures of the PSC CUNY Guidelines to determine which award best suits your needs PSC CUNY Guidelines http www rfcuny org rfwebsite research content aspx catID 1200 Return to Contents 10 PSC CUNY Research Award Program Grants Proposal System Once you have selected the appropriate award type you will arrive at a screen containing further details about the award About This tab allows you to view a general purpose statement for the PSC CUNY Research Award Program Details This tab shows a breakdown of budget limitations and participating institutions Program Administrators Under this tab you will find the contact information for the administrators of the PSC CUNY Research Award Program Logged in as APPLICANT Sa as eso ee York PSc ClUP ys Research Award Program was establ
11. al B Awards support available from 3 600 00 to 6 000 00 Enhanced Awards support available from 6 500 00 to 12 000 00 Applicants that meet the eligibility criteria may apply to only one 1 of the three types of awards Traditional A Traditional B or Enhanced in any award cycle All applications must be created and submitted electronically using the PSC CUNY Grants Proposal System This guide provides information on how to access utilize and maintain the system It describes Creating your User Account ID Updating your User Profile Creating and submitting an Award Application Information which is entered into the My Profile section and the Application section will be used to generate your application in HTML format Once these sections are completed the information populates automatically and directly into the Award Application page Each Application Traditional A Traditional B or Enhanced must contain an attached Proposal Project Description Enhanced Awards will require a separate Detailed Budget Justification 1 page The cumulative size of all attached files to an application cannot exceed 2 MB Attached files may be formatted as PDF Adobe DOC Word DOCX Word 2010 or XLSX Excel 2010 The Traditional A Application Proposal Project Description is limited to three 3 pages The limit is five 5 pages for Traditional B and Enhanced Applications Regardless of selected award type all references must be included
12. e My Profile B Logged in as APPLICANT Applicants PSC CUNY Research Awards Traditional B Applicant s User ID Name pncel Es YSTEM USER APPLICANT View GRANTS PROPOSAL Details Return to Contents 13 PSC CUNY Research Award Program Grants Proposal System To save any changes click Save To continue the application click Next Application Budget For all types of awards itemized budget totals and supporting justifications are required Failure to properly justify the relation of an item by direct correlation to the function and success of the project will negatively influence funding decisions For Enhanced Awards an additional detailed budget attachment is required see Attaching Documents Logged in as APPLE To add a budget line item click Add Item A subsequent box will appear below and allow the applicant to enter the desired funding and provide a justification for the items Utmost specificity is preferred with regard to cost function quantity and rational when compared to similar market items Research Staff section The University Committee on Researc h Awards assumes that every effort will be made to employ CUNY students Prior approval of the UCRA is required to hire a non CUNY student as a research assistant and justification must be provided Post doctoral Assistants may be supported up to the amount allowable for graduate students
13. e y APPROVAL HAS BEEN RECEIVED PRG Ihi THE COLLEGE OMMITTEE FO IR THE PROTECTION OF HUMAN SUBJECTS CARE AS NECESSARY N B Funds nec COMMITTEE ON LABORATORY ANIMAL C of thi ca gree to the terms and conditions t of the termination nd of the grant period or other reasons ed by the Re ch Foun OR THE CO eee igators persona date of their pted for either or both re than 88 418 or if r salary is base n us as a member of the CUNY full time instructiona e the effective date of the hanga will be reimbursed Awwarc undation U ers ed by the University dation and where LLEGE When you have satisfactorily read the Conditions of Award Acceptance check the J Agree to the terms and conditions of this statement box and then click Submit Application A confirmation screen will confirm that your application has been submitted to your Grants Officer Within a few moments you will also receive an email confirming your submission Return to Contents 16 PSC CUNY Research Award Program Grants Proposal System Common Submission Errors and Issues 1 Please make sure that you have selected your college Click the View Abstract button to view the current application If in the area at the top of the form the section for College is blank please close the application click Close button Select the My Profile tab then Academic Info Enter the required information and click the Save Profile button to
14. h necessary supporting documentation Each application Traditional A 3 page max Traditional B 5 page max or Enhanced 5 page max cannot be submitted as complete unless a Project Description has been attached In addition to a Project Description the Enhanced Award requires an attached Detailed Budget Justification at a limit of one 1 page To upload an existing file from your computer select Choose File You will then be prompted to select the file from its location on your computer Next select the type of attachment from the dropdown menu Primarily you will select Project Description Home W My Profile Logged in as APPLICANT Project Descri ption Al neccessary documents should be attached in this section A Project Description is required tor all applications PSC CUNY Research Awards Enhanced 2 Specify what type of document you are attaching Detailed Budget Justification ya Attach File Detailed Budget Justification Supplementary Materials Project Description 3 Au Attachment s File Type __ Submitted By Submitted On size KB When the desired file has been located and you have specified which type of document the attachment is click Attach File Logged in as APPLICANT PSC CUNY Research Awards Enhanced 1 Select a File From Please choose an option o tps of documont you 3 Attach a atta Ea Choose File No file chosen Project Description 7 Attach
15. incipal Investigator bakki in an responsibili nd obligation to imbu 1e search Foundation 2 The Pr ipa al Investigator has the responsibility to give adequate prior notification to all individuals employed 1 this gran employment Such termination ay result fro e exhaustion of grant funds com a etic of employee s wo de the e 3 The Principal Investigator is aware that summer salary is avwvarded for July and or August 2011 S He agrees that if summer salary is acce months not to accept any 1 f hisfher budgeted summer salary gives a total a alsala uidelines gt th at bu dget adjustments can be made Note that the into account gross earnings 4 The Principal Investig y f heshe draws summ O gs from all s gross aca yic year salary a in which they reque ummer sa 5 The Principal Investigator speeder otify pr omp the Re thatthe Research Foundation n termina ate the award Expenditu ye cipients who will not be reappointed September 1 2011 entitle o use their research award funds until the terminati 6 The Pr Committee on cipal Investigator has the cg reread for obtaining a royal fr the Laboratory Animal Care where appropriate 7 The Principal Inw department at projec estigator t terminati e that Equipment acqu e to abide by the apea able Re solig stateme nts the PS y policy statements Shieh may balau Committe on Research Awy ill be made ilable 1 the starting date of this award ided th ed statement has b
16. information has been successfully inputted and edited click Save Profile followed by the Next button Return to Contents 6 PSC CUNY Research Award Program Grants Proposal System Publications This section will allow you to enter information about material that you have published List the works in chronological order with attention paid to the title and complete publication reference Please list only those publications which have occurred in the last five 5 years Applications ha Tasks a Sign Out Logged in as APPLICANT Publications O Please list your relevant publications and experience ower the past five years A curriculurn vitae should not be attached Inthe Publications section please list all vweorks that resuted fram PSc CuUPRY funding Clearly state in parenthesis Resuted trom PS c CuUBY tunding vrhenever appropriate When you have finished entering the information click Save Profile to save the information to your profile and then Next to proceed to the following section Research Awards This section will allow you to list previously received or pending grants and awards Please include all grants and awards internal and external pending and awarded received over the last five 5 years ae Home B Applications Y Tasks Fal Sign Out Logged in as APPLICANT Research Awards Please list your recent research award up to Ta years lt A Tips Period Title Funding Source Amount I
17. ished as a major wehicle for the University s encouragement and support of faculty research and to leverage external funding It seeks to enhance the University s role as a research institution to further the professional growth and development of its faculty and to provide support for both the established and the younger scholar 4vrards are distributed by the University Committee on Research Awards a faculty committee and administered bw the Research Foundation of GUPAY Preference is given to junior faculty in the allocation of funds Create Mew gt You currently do not have any previously submitted applications al When you have finished reviewing the material and are ready to begin the application click Create Application You will be directed to the Application tab and its first sub section General On this page you will be required to complete all fields After entering your project Title select the Panel and Discipline these fields will direct your application to the appropriate review panel after successful submission In the text box provided include a Brief Abstract of your project Logged in as APPLICANT Arnt History isual Arnts Communication Art History Ea This textbox can only accommodate 1100 characters roughly 150 wrords Human Subject se mio al Animal Subject Use hho all Supplementary Wiaterials Mo List of Suppleme
18. n order to save an entry under the Research f Add New Awards please click SAVE ENTRY after completing the fields Click SAYE PROFILE to save the information to your Profile NEXT CANCEL Bl Applications Y Tasks Fa Sign Out Logged in as APPLICANT Research Awards Please list your recent research award up to last 5 years Wms Period Title Funding Source Amount In order to save an entry under the Research Eae nn ancel e Awards please click SAVE ENTRY after completing the fields Click SAYE PROFILE to save the information to your Profile p ereviousi ponema cancer To enter each award select Add New Once the information has been entered click Save Entry Return to Contents 7 PSC CUNY Research Award Program Grants Proposal System 5 Applications oa Tasks Fal Sign Out Logged in as APPLICANT Research Awards Please list your recent research award up to last 5 years A Ts Role Period Funding Source Amount In order to save an entry under the Research Add New Awards please click SAVE ENTRY after completing the fields 2007 2010 TEST TITLE TEST SOURCE Click SAYE PROFILE to save the information to your Profile SAVEPROFILE previous NEXT cance To delete an entry in this section click E at the end of the desire row To change information for a particular entry click Edit Applications vd Tasks Fa Sign Out Logged in as APPLICANT Research Awards
19. nformation This being the first time that the application has been saved selecting Save will generate an application number which is displayed on the confirmation screen following Click Continue to return to the General sub section and then click Next to proceed Return to Contents 12 PSC CUNY Research Award Program Grants Proposal System Sign Out Logged in as APPLICANT To close your application click the button You will be routed to the Saved Applications page To log out of the system click Sign Out B Tasks a Sign Out Logged in as APPLICANT Saved Applications ee Status TRADB XX XXXR TEST APPLICATION Unsubmitted Eg To access the application after signing out of the system login and click the Click Here link under the Alerts box associated with your pending application You will be directed to the screen above from which you will be able to select and open your application from the Saved Applications list Addition of Collaborators Under the Applicants tab you are able to add one co applicant To assign a Collaborator or Co PI click Add Collaborator tis O e d Add Collaborator APPLICANT SYSTEM eae GRANTS PROPOSA Next enter the User ID of the individual which will collaborate If you do not know the User ID you may search by clicking on the at the end of the textbox When you have located the desired Collaborator select Save Entry Te Hom
20. ntary Material L i Department ACCADEMICO ADI SEMENT SKILLS Return to Contents 11 PSC CUNY Research Award Program Grants Proposal System If you plan to use Human Subjects or Animal Subjects select the appropriate option from the dropdown menus All applications that select Human Subject Use and or Animal Subject Use will be required to obtain protocol approval from the IRB Institutional Review Board and or IACUC Institutional Animal Care and Use Committee respectively If you are unsure if your project qualifies please consult the IRB and or IACUC at your campus Brier This textbox can only accommodate 1100 characters oughly 150 worgs gt ct ACADEMIC ADMISE MENT SKILL Supplementary Material submissions are applicable to individuals applying to the creative visual and performing arts fields Published or unpublished work must e attached to creative writing applications Send two copies of all such Supplementary Materials sets of slides photographs DVDs CDs recordings musical scores etc to PSC CUNY Research Award Program The Research Foundation of CUNY 230 West 41 Street Seventh Floor New York New York 10036 Supplementary Materials may not be returned Do not send original or unique items Finally complete the Department field by selecting the department which best describes your project When all fields are completed click Save to save current i
21. ord in the Confirm Password field You will also have the option to Make My Profile Searchable A searchable profile is public and an unsearchable profile 1s private To save any changes click on Save Profile Return to Contents 9 PSC CUNY Research Award Program Grants Proposal System Creating Applications General Application Procedure When you have completed the My Profile section return to your home page by selecting the Home tab My Profile E Applications ww Tasks Fa Sign Out Logged in as APPLICANT Qa Grants Proposal WELCOME Here are you current alerts You have no saved application s for GRANTS PROPOSAL SYSTEM submission USER view your applications You have no pending tasks OOO B RELATED LINKS I e PSC CUAMY Research Award Program ee sateen dation asta a ae Pool Research Savard aoi ae paale yaur o e erore Su ay mg an APPT lari e PSC CUNY Research Award Program Check for instructions on the right side ofthe page in the application Tradition B i e PSC CUNY Research Award Program Grant Programs Supported by this System Enhanced Currently this system is only available for processing applications forthe PSC CUNY Research Award Program vve will notify your college s Grants Office when the system becomes available for other CUNY grant programs Through the Home tab you are able to select one of the three available application types in the Related Links box
22. urrent information and select Save Profile Academic Information This section allows a user to enter their academic information and educational qualifications My Academic Information Under this subsection the user is prompted to indicate their Institution college of employment Rank and Tenure Status Select your Institution and Rank from the dropdown menu while checking the Tenure box if applicable An uncheck box will denote untenured faculty toa Tasks Fra Logged in as APPLICANT Submit an application for most grant Your institution refers to your home college Institution Ea nure You must fill in this information before you competitions Rank In order to s a se the fields Click SAWE PROFILE to save the information to your Profile Education Institution Education Field of Study Education This subsection is where you will list your background education information Click on Add New under Education to input information for each institution Select Save Entry to continue or Cancel to delete the entry You may either add additional educational institutions by selecting Add New or complete this section by clicking Save Profile To edit an entry click Edit When the necessary changes have been made click the Update button to log the change To discard your changes select Cancel To delete an entry in this section click Jat the end of the desired row When all
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