ADRENALIN 2009 ATTENDANCE
Contents
1. 2008 11 06 Will be on Duty Official Tour Comments Figure 2 9 Forms pending for approval A bg Adrenalin eSystems Ltd Adrenalin 2009 Attendance Attendance Cancellation can be approved either by directly selecting the checkbox and clicking Approve or by viewing details and then approving To view details of the cancellation request click a record The cancellation details will be displayed as shown here Attendance Cancellation Mandatory Staffid 00269 To Date 2008 11 06 Category Will be on Duty Official Tour Reason Tour on duty postponed From Date 2008 11 06 Comments Approved i View Workflow Information Figure 2 10 Attendance Cancellation details Enter Comments and click Approve to approve the cancellation On approval it will be sent to next level of approval if defined This will be reflected in Attendance Calendar view of the employee Now it is possible to raise leave request on that date If the Regularization Category is selected as TOD then this will be reflected in the weekly Timesheet of the employee for future entry Click Reject to reject the attendance cancellation Ae 5 Adrenalin eSystems Ltd Adrenalin 2009 Attendance 2 8 Attendance Calendar Why should use this form This is a yearly view report of the employee s attendance calendar This gives all the details such Leave Pr2. 6 Attendance Calendar 18 Calendar Mappimg 6 Attendance Cancellation 15 Calendar Master AAA 6 Attendance Cancellation Approval 16 Holiday Master 6 Attendance Configuration cee 7 Permission Heouest 21 Attendance Forceout s es 19 Permission Request Approval 23 Attendance Regularization 12 Shift Master 6 Attendance Regularization Approval 14 Weekly Off Master 6 24
3. ADRENALIN 2009 Human Capital Alignment Software ATTENDANCE vna a oa Ae It transforms Human Capital Alignmeni Software Preface Congratulations with your purchase of Adrenalin Software Adrenalin offers a comprehensive and powerful HR System with Modules covering the complete life cycle of an employee in your organization Adrenalin is available as individual modules and also as an integrated suite for Human Resource Management Adrenalin is designed to provide you ease of use and easy maintenance The software itself is subject to continuous development incorporating the new and growing needs of the industry you can rest assured that you have made an investment for the future This document is meant for the HR user This document details the steps in completing forms in addition to information on the modules and how to access the forms Copyright Copyright 2008 Adrenalin eSystems Limited All rights reserved Under the copyright laws this manual cannot be reproduced in any form without the prior written permission of Adrenalin eSystems Limited Trademarks Microsoft Windows Windows XP VISTA 2003 Windows Sharepoint Services WSS SQL Express SQL Server 2005 MS Outlook 2003 2007 are registered trademarks of Microsoft Corporation Firefox and the Firefox logos are trademarks of the Mozilla Foundation Redhat Linux is the trademark of Red Hat Inc Disclaimer This manual as well
4. aeeduouesdersoseeceesizeess 7 2 4 Attendance Regularization iiccscsciesccsccccseccsecdeaceactecaccetecvaue seen evceevbeeasuvcetecvecesuiesdeecoceeteeacace 12 2 5 Attendance Regularization Approval csscessesseesseessseesseeesessensneeessnenseeseenteenene 14 2 6 Attendance Cancellation wiccsciacciacscecceccscanssevseseescsesaciece cecuecsae tuseesterecuecond eusessteduatecoueeaaedieee 15 2 7 Attendance Cancellation Approval ccscseeseseessnesseessseesseeeseessensneeessnesseaseneeeenenes 16 2 8 Attendance Calen an siic0scce2ices scat ec 2ececcccecacetesesscesncec geethusiasdvectevsexchttcace ceocectevanecSevestereetes 18 2 9 Attendance Force OU eiccsicsisces cess sive car cate eens ees veaceeuy dane deccedtevezactedesucex dey 19 2 10Permission REQUESE E 21 2 11Permission Request Approval sccssscsssesseecesesseecseeenseesenerseeeseseseeesneeeseneneneneeesseessses 23 BIND OY wns cicvcccsncccsnteeccccccscccevsnseccuacd cxseccesnie cotadc E E T 24 de i This page has been left blank intentionally Adrenalin eSystems Ltd Adrenalin 2009 Attendance 1 About this Manual 1 1 Scope and Purpose of the Document This document the user manual is intended to guide the users through the business screens with appropriate descriptions of the steps involved and business rules wherever applicable Suitable illustrations are provided at relevant places to explain the actual steps involved in the process stage 1 2 Organ
5. as the software described in it is furnished under license and may be used or copied only in accordance with the terms of such license The content of this manual is furnished for informational use only is subject to change without notice and should not be construed as a commitment by Adrenalin eSystems Limited Adrenalin eSystems assumes no responsibility or liability for any errors or inaccuracies that may appear in this document Except as permitted by such license no part of this publication may be reproduced stored in a retrieval system or transmitted in any form or by any means electronic mechanical recording or otherwise without the prior written permission of Adrenalin eSystems Any references to company names in sample templates are for demonstration purposes only and are not intended to refer to any actual organization Colors displayed in the user documentation may not match the Adrenalin HR Software screen colors as implemented in an organization as the color theme can change from company to company The data shown in the screenshots are fictitious and are provided for ease of understanding Gosh That s the end of my oath taking ii de Adrenalin eSystems Ltd Adrenalin 2009 Attendance Revision History Version Change Published No Rolctence No Author Date Sections Changed Remarks 1 0 N A Technical 15 Oct 2008 N A Initial Version Documentation Team 1 1 N A Technical 20 Oct 2008 1 Attendanc
6. ask menu point to Attendance and then click Attendance Regularization The Attendance Regularization form will be displayed Attendance Regularization Mandatory Regularisation Category Could not Login v AR Duration Type Day based From Date 2008 10 05 To Date 2008 10 05 Reason Could not login due to system maintenance View Workflow Information Figure 2 5 Attendance Regularization The field guidelines are as follows Field Name Description Regularization Select the regularization category under which the regularization is being Category done AR Duration Select the Duration type Day based or time based If Day based is Type selected then the AR will be raised for the selected day If Time based is selected then after selecting the date from time and to time has to be selected The AR will be raised for the selected time only From Date Select the From Date To Select the To Date de Adrenalin eSystems Ltd Adrenalin 2009 Attendance Field Name Description Date validations Attendance Regularizations can be raise only for the past or future 60 days This can be configurable using Adrenalin Configuration Editor form for the key AR_LIMIT against Attendance Module 1 Could not login Cannot be a future Date 2 Early depart compensation Cannot be a future Date 3 Had forgotten to login Cannot be a
7. ct leave for three days then the specified number of leave will be deducted No of days to deduct for early depart Enter the number of days to be deducted as leave for the early departing Is Late or Early Compensation Select if compensatory working is allowed for late coming or early departing bg Adrenalin eSystems Ltd Adrenalin 2009 Attendance Field Name Description allowed Duration to Select the duration to compensate compensate Note This option will be available only if the above option is selected as yes Click on Late Early Policy Tab to configure the Late coming Early departing parameters Attendance Configuration Sign In LateEarly Policy Per Request Mandatory Leave Type To Deduct For Early Late Period Is AR Allowed On WeeklyOff Holiday Period To Apply Early Late Going Policy Process Date To Apply Early Late Going Policy Start Month To Begin The Process Rotaional Leave a Rotational Leave 1 Earned Leave HC si Select v Monthly ol v January x Effective From Figure 2 3 Late Early policy tab Late Early Policy tab Leave type to deduct for Early Late Period Select the Leave type to be deducted for late coming early depart and click gt Note Leave deductions cannot be done if leave type is not configured T
8. d time Note this option will be enabled only if the Show Force Out option is selected as No Grace Time For Late Period Select Duration for Late Period This is the grace period given for the employees for signing in If the employee signs in beyond this time then it will be considered as Late For example say the shift time starts at 9am and the Duration for Late period is given as 00 15 minutes This means that employees signing beyond 9 15am will be considered as late comers No of late comings to deduct leave Enter the number of late comings to be considered for leave deduction For example it can be set as 3 which means if an employee comes late for three days then specified number of leave will be deducted No of days to Enter the number of days to be deducted as leave for the late coming deduct for late coming Duration for Select Duration for Early Period This is the grace period given for the Early period employees for signing out If the employee signs out before this time then it will be considered as Early Depart For example say the shift time ends at 6pm and the Duration for Early period is given as 00 15 minutes This means that employees signing out before 5 45 am will be considered as early departs No o early Enter the number of early departs to be considered for leave deduction departs to For example it can be set as 3 which means if an employee departs early dedu
9. e 1 level review Documentation Regularization by the module Team owner 2 Attendance Force Out 1 2 N A Technical 07 Jan 2009 1 Permission Request 1 level review Documentation included by the module Team owner This page has been left blank intentionally Adrenalin eSystems Ltd Adrenalin 2009 Attendance Table of Contents 1 About this Manual iiccc cccccissccscsnctccnceccaccnsccnntccecescncues cauatestsnetentersantecsuanerenteceseceecececessuceesuicczntec 2 1 1 Scope and Purpose of the DOCUMENL ccccecsseesseeeseeeeseenseeeeeesneeenseeseneseeeenseeeseaeenenees 2 1 2 Organization of the Document s s sssssesssussnnnnnnennonnnnnnunnunnnunnnnnnnnnnnennnnnnannannannnnnnnnnnnnnn nnana 2 1 3 Text and Visual Conventions c ccssecssecseeseesseenenesseeesseeesneeseesneessneesneseeeesensnenensneraes 2 12331 Text al GOMVONtOMS eege edel aae aae a a a iwenacas aden aes 2 1 3 2 Visual CONVENTIONS nennst nunten nenene en 3 1 3 3 The Invisible mei 3 2 HEED 4 Ql Process TOW raene aa aapea rea cad Eaa aaa eee edb cx encede venues sues EEREN 5 2 2 Att ndance Setup EE 6 SST Galendar Mastotie e e a E A E EEN 6 2 2 2 Calendar Mapping s 2 07vdegeeeedEsEEE ANERE REENERT 6 2 2 3 Holiday MaStef ansiona a aa a nae eee 6 Ss Weekly Off Master csornai a Needs E aE eTa 6 225 Shit Mastersi e e a a a a E 6 2 3 Attendance Contigurrati onesie sicccacccssce casciceccacesacesocsescereceteandtsoerueceteeened t
10. ead Reading might sometimes be boring hey heard you say always We will prove you wrong this time as reading this Techie stuff is going to be fun Adrenalin eSystems Ltd Adrenalin 2009 Attendance 2 Attendance Adrenalin Attendance System module is used by a HR Facilitator or a designated role player for configuring and maintaining employee attendance in the organization Attendance sign in is required for the employees whose Attendance option is selected as Desk in employee creation page Attendance System consists of the following forms e Attendance Setup Calendar Master Calendar Mapping Holiday Master Weekly off Master Shift Master e Attendance Configuration e Attendance Regularization e Attendance Cancellation e Attendance Forceout e Permission Request Adrenalin eSystems Ltd Adrenalin 2009 Attendance 2 1 Process flow The workflow illustrated in the Process Flow diagram is for illustration purpose only Workflow refers to any approval rejection and notification as a part of the process The actual workflow may vary depending on the configuration set for your organization Use the illustration for a broad level understanding of the process Attendance Attendance Regularization Regularization Logout from the application Login to the application Figure 2 1 Attendance wa QB Adrenalin eSystems Ltd Adrenalin 2009 Attendance 2 2 Attenda
11. effect When this date is reached this configuration will take effect Note There should be only one record for one effective date Click on Per Request Tab to configure the Permission request details Attendance Configuration Sign In Late Early Policy Per Request Mandatory Permission Period to Apply Start month of Permission period No of Permission Request allowed 2 Maximum minutes allowed per request 120 Monthly January v Figure 2 4 Permission Request tab Per Request tab minutes allowed per request Permission Select the frequency in which the permission request is considered period to apply Available options are Monthly Quarterly Half Yearly and Yearly Start month of Select the month from when the permission period starts Permission period No of Enter the number of permission requests that are allowed in the selected permission duration request For example the Permission Period to Apply is selected as Quarterly and the Start month is selected as February If the Number of permission requests is given as 5 then it means that only 5 permission requests are allowed in a quarter which is in this case from February to April Maximum This is to specify the maximum minutes allowed per permission request For example to specify only 2 hours is allowed in a permission request the
12. esent Absent AR WO WO worked Holiday Holiday Worked Travel and Training e Employees can view their own Attendance Calendar e The manager can view the Attendance calendar for his her reportees e The role players can view the Attendance Calendar of employees under their facilitation What are the Pre requisites N A This form shall be visible to all employees to whom the visibility is given in Product Setup gt Module Role Mapping Module Administration How to navigate to this form Click Self Task menu point to Attendance and then click Attendance Calendar The Attendance Calendar form will be displayed Viewing gt Raagav Hari 0001 Yearly Attendance Report of Raagav Hari 0001 M D__ 01 02 03 04 los 06 07 los o9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 Mar Apr May Jun Jul Aug co Wa Det pm LC B Dec E Leave _ Absent Present fil ar E wo wo worked F Holiday Holiday worked fl Travel Training Figure 2 11 Attendance Calendar Click the gt gt button to view next year Click the lt lt button to view previous year n bg Adrenalin eSystems Ltd Adrenalin 2009 Attendance 2 9 Attendance Force out This screen is displayed when a stip
13. ests are approved by the reporting manager of the employee To approve permission request form Select Forms pending for your approval from the Workflow forms drop down filed and select Permission Request from the Pending Forms List For more details please refer General Guidelines document On selecting the form name the list of requests that are waiting for approval will be shown as below Mandatory Pending Form Names Permission Request 1 v DS Date of Joining From Date Comments Figure 2 14 Forms pending for approval Permission Requests can be approved either by directly selecting the checkbox and clicking Approve or by viewing details and then approving To view details of the permission request click a record The permission details will be displayed as shown here Permission Request Mandatory Employeeld 00269 From Date 2009 Jan 07 13 00 Employee Name Vaithy Vaithy To Date 2009 Jan 07 15 00 Permission Category Permission Request Reason Personal Comments approved 1 Figure 2 15 Permission Request details Enter Comments and click Approve to approve the permission request On approval it will be sent to next level of approval if defined Click Reject to reject the permission request bg 5 Adrenalin eSystems Ltd Adrenalin 2009 Attendance 3 Index le Et A Attendance Setup sesers
14. future Date 4 Late compensation Cannot be a future Date 5 TOD Cannot be a future Date 6 Was on duty official tour Cannot be a future Date 7 Was on training Cannot be a future Date 8 Will be on duty official tour Both past and future dates can be selected 9 Will be on training Both past and future dates can be selected Time based validations The selected duration should be less than 24 hours Reason Enter Reason for raising the regularization form e AR cannot be raised on a weekly off holiday based on the Attendance Configuration e AR cannot be raised on a day when the employee raised a leave request and Attendance Cancellation Click Submit to submit the form On submission it will be sent for approval based on the workflow settings Click Reset to refresh the form Post Activity Once approved this will be reflected in Attendance Calendar view of the employee Attendance Cancellation Leave Request Leave Regularization forms If the Regularisation Category is selected as TOD then this will be reflected in the weekly Timesheet of the employee bg 3 Adrenalin eSystems Ltd Adrenalin 2009 Attendance 2 5 Attendance Regularization Approval Only the approvers who have been configured in the workflow manager will be able to approve the attendance regularizations that are raised by the initiator In general the attendance regularizations are approved by the
15. he leave types selected will be in the order of preference If the selected leave type is not applicable for an employee then system will look for next leave type Similarly if leave balance for the selected leave type is not available and if negative balance is not allowed for that leave type then system will proceed with the next leave type If no leave meets the requirements it will put leave for last leave type even if the configuration does not allow negatives Is AR Allowed on Weekly off Holiday Select if Attendance Regularisations can be done on a weekly off or holiday If this option is selected as Yes then employees will be allowed to raise Attendance Regularisations on weekly offs or holidays If this option is selected as No then the employees are not allowed to raise Attendance Regularisations on weekly offs or holidays Period to apply Early Late going policy Select the frequency in which the late coming early going policy to be applied Process Date to Select the day on which the attendance scheduler process has to run to bg Adrenalin eSystems Ltd Adrenalin 2009 Attendance apply Early deduct leave for late coming early going Late Going Policy Start month to Select the month from when the attendance scheduler process has to be begin the started process Effective From Select a date from when the attendance configuration will be in
16. ization of the Document This document is organized as Overview of the Module Referential process flow of the module Gives an objective and overview of form functionality Defines pre requisites for working on the form functionality Defines the procedure steps for working on the form functionality Defines the post activity steps 1 3 Text and Visual Conventions 1 3 1 Textual Conventions Abbreviations of terms used in the document Abbreviation Description HRFAC HR Facilitator OU Organisation Unit Adrenalin eSystems Ltd Adrenalin 2009 Attendance 1 3 2 Visual Conventions Styles Following are few styles used in the document Style Reference Description Body Text This is the common style for text in the document while writing the general text Caption Caption is to provide a label to the screenshot diagram e List Bullet Style for bulleted list L A Tip or suggestion on how to use the functionality A Important The user must take care and use the functionality as described 1 3 3 The Invisible me Am here to sail you through the entire documented procedures as simple as we can make it There are some examples included for some of the concepts try to visualize the scenario for better understanding and live screenshots to enhance your visualization Hopefully there will not be any questions in the back of your mind after the entire document is r
17. n enter as 120 Click Submit to save the details Click Reset to refresh the form 10 Adrenalin eSystems Ltd Adrenalin 2009 Attendance Post Activity The configurations will be active from the effective date that is chosen here Note Remember to schedule an event for the Attendance Configuration using the Scheduler form Scheduler 1 Event for Attendance Configuration should be scheduled 2 Event for the Attendance AutoSignOut should be scheduled Note this event will be executed only if the Attendance Force out option is selected as No 3 If the leave deduction for late coming early departure should take place the event for the Leave debit for late coming or early departure should be scheduled Adrenalin eSystems Ltd Adrenalin 2009 Attendance 2 4 Attendance Regularization Why should use this form Use this form to regularize your attendance for days in which you didn t sign in out You can compensate the late coming early going based on the attendance configuration The Attendance sign in and sign out is based on the Attendance configuration The Attendance Configuration is common to all employees of the organization What are the Pre requisites Regularization category should be available This form shall be visible to all employees to whom the visibility is given in Product Setup gt Module Role Mapping Module Administration How to navigate to this form Click Self T
18. n the previous sign in time and the shift end time e The previous sign in record will be deleted bg 19 Adrenalin eSystems Ltd Adrenalin 2009 Attendance Field Name Description Still Working If this option is selected then The Attendance Regularization s will be raised for the duration between the previous sign in time and the current time For example an employee had signed in at 9am on 14 Oct 2008 He did not sign out on that day If the employee signs in again on 19 Oct 2008 and choose the Still working option then the Attendance Regularization will be raised as below 1 For the duration between the sign in time on 14 Oct 2008 and the end time of the day Four separate Attendance regularizations for the days between 15 Oct to 18 Oct One Attendance Regularization for the duration between 00 00 till the current time on 19 Oct New attendance sign in will be marked with the current date and time 20 Adrenalin eSystems Ltd Adrenalin 2009 Attendance 2 10 Permission Request Why should use this form Use this form to initiate permission request What are the Pre requisites Permission request should be configured This form shall be visible to all employees to whom the visibility is given in Product Setup gt Module Role Mapping Module Administration How to navigate to this form Click Self Task menu point to Attendance and then click Permissi
19. nce Setup 2 2 1 Calendar Master This form helps in managing calendar details such as Calendar name description These calendars are later used to define Holidays Weekly off and map employees to the relevant calendar You can use this form to record update Calendar details For more details on creating Calendar please refer to the Admin Tasks user manual 2 2 2 Calendar Mapping Use this form to map calendars to a specific OU Location Grade Region In Employee Creation form and Employment Details form the calendar will be fetched based on the mapping done here Similarly in Employment Details and Employee Transfer form when OU or Grade or Location is changed for an employee and if Calendar mapping is found for the combination the Calendar drop down field will select the mapped calendar by default Otherwise no calendars will be selected by default In Leave form the weekly off and holiday entries are posted based on the calendar which is mapped to the employee For more details on Calendar Mapping please refer to the Admin Tasks user manual 2 2 3 Holiday Master This form helps in managing Holiday details such as Holiday date holiday description holiday reason etc Holiday lists can thus be maintained for different regions or countries if the holidays differ For more details on creating Holiday Master please refer to the Admin Tasks user manual 2 2 4 Weekly Off Master This form helps in managing weekly off de
20. ncellation 1 Select From Date and To Date to view list of attendance regularizations raised within that date range Aer z Adrenalin eSystems Ltd Adrenalin 2009 Attendance 2 Clicking Go will populate the list of attendance regularizations 3 Select the record which needs to be cancelled by clicking the check box 4 Enter Reason for cancelling the selected attendance regularization 5 Click Submit to submit the form for approval 6 Click Reset to refresh the form Post Activity On approval the regularization details will be reverted back The AR entry in the Attendance Register will be deleted 2 7 Attendance Cancellation Approval Only the approvers who have been configured in the workflow manager will be able to approve the attendance cancellations that are raised by the initiator In general the attendance cancellations are approved by the reporting manager of the employee To approve attendance cancellation form Select Forms pending for your approval from the Workflow forms drop down filed and select Attendance Cancellation from the Pending Forms List For more details please refer General Guidelines document On selecting the form name the list of requests that are waiting for approval will be shown as below Mandatory Pending Form Names Attendance Cancellation 2 v DEHA Employee Name Initiated By From Date To Date Category Code ess ee x ing
21. on For Early No Of Late Comings To Deduct No Of Early Departs To Deduct Screen Period Leave Leave Effective From Attendance Configuration Sign in Late Early Policy Per Request Mandatory Show Force Out YES EN Duration To Show Force Out Screen 23 lm w Default Sign Out Hours From Shift End Time Grace Time For Late Period oo el 18 wl No Of Late Comings To Deduct Leave 3 No Of Days To Deduct For Late Coming 1 Duration For Early Period oo sei 20 v No Of Early Departs To Deduct Leave 4 No Of Days To Deduct For Early Depart 1 Is Late Or Early Compensation Allowed YES x Duration To Compensate 00 30 Figure 2 2 Attendance Configuration bg Adrenalin eSystems Ltd Adrenalin 2009 Attendance The field guidelines are as follows Field Name Description Sign in Tab Show Force out Select whether the Attendance Force out screen should be shown or not Duration to show Force out screen Select the duration to show the Attendance force out screen after the shift end time Note This option will be enabled only if the Show Force Out option is selected as Yes Default Sign Out Hours From Shift End Time Select the default Sign out time This means that if the employee has not singed out on any day system will automatically sign out for that employee upon reaching the specifie
22. on Request The Permission Request form will be displayed a E Permission Category Reason Permission Request Permission Category Permission Request Vv Mandatory From Date 2009 01 07 13 x oo To Date 2009 01 07 15 x oo w personal Reason Figure 2 13 Permission Request View Workflow Information Grid in this form shows the list of permission requests that are raised by the employee e Select the Permission Category from the drop down field e Select from Date and Time and To Date and Time e Enter Reason for availing permission e Click Submit to submit the permission request On submission it will be sent for approval based on the workflow settings e Clicking Reset will refresh the form bg z Adrenalin eSystems Ltd Adrenalin 2009 Attendance Note Permission Requests can be raise only for the past or future 90 days This can be configurable using Adrenalin Configuration Editor form for the key PER_REQ_DAYS against Attendance Module For details on Permission Request configuration please refer Per Request tab in Attendance Configuration form z de Adrenalin eSystems Ltd Adrenalin 2009 Attendance 2 11 Permission Request Approval Only the approvers who have been configured in the workflow manager will be able to approve the permission requests that are raised by the initiator In general the permission requ
23. reporting manager of the employee To approve attendance regularization form Select Forms pending for your approval from the Workflow forms drop down filed and select Attendance Regularization from the Pending Forms List For more details please refer General Guidelines document On selecting the form name the list of requests that are waiting for approval will be shown as below Mandatory Pending Form Names Attendance Regularization 1 x bama Comments a Figure 2 6 Forms pending for approval Attendance Regularization can be approved either by directly selecting the checkbox and clicking Approve or by viewing details and then approving To view details of the regularization click a record The regularization details will be displayed as shown here Attendance Regularization Mandatory Employeeid 00269 From Date 2008 11 06 Employee Name Vaithy Vaithy To Date 2008 11 06 Regularisation Category will be on Duty Official Tour Reason will be at client s place Ar Duration Type Day based Comments approve j View Workflow Information Figure 2 7 Attendance Regularization details Enter Comments and click Approve to approve the regularization On approval it will be sent to next level of approval if defined S Ae Adrenalin eSystems Ltd Adrenalin 2009 Attendance Once approved by all the defined le
24. tails Weekly off is defined as the days in the week which will be considered as the weekly off For more details on creating Weekly off master please refer to the Admin Tasks user manual 2 2 5 Shift Master The shift master helps you in generating various shifts within an organisation For more details on creating Calendar please refer to the Shift Management user manual bg Adrenalin eSystems Ltd Adrenalin 2009 Attendance 2 3 Attendance Configuration Why should use this form Use this form to create and maintain attendance configurations in the organization The Attendance sign in and sign out is based on the Attendance configuration The Attendance Configuration is common to all employees of the organization What are the Pre requisites e Leave should be defined if there is any deduction to be made for late comings early departs e Atleast one leave should be applicable to all employees so that the late comings early departs can be considered for all employees This form shall be visible to all employees to whom the visibility is given in Product Setup gt Module Role Mapping Module Administration Designated employees who would be given visibility are e HRFAC How to navigate to this form Click HR Task menu point to Attendance and then click Attendance Configuration The Attendance Configuration form will be displayed L I EE pama a Duration To Show Force Out Grace Time For Late Durati
25. ulated time the Attendance Force out duration as selected in the Attendance Configuration form is reached after the shift end time Attendance Sign Out Screen Welcome Vaithy Vaithy Could not signout Forgot to signout Sign me out now Still Working You have Punched In on 2008 Oct 15 15 51 You have not Signed Out the last time Please select one of the following options Forceout options Figure 2 12 Attendance Forceout Field Name Description Could not sign This option can be selected when the employee was unable to punch out out on any day For example due to system failure or network problems etc If this option is selected then e The Attendance Regularization will be raised for the duration between the previous sign in time and the shift end time e The previous sign in record will be deleted e New attendance sign in will be marked with the current date and time Forgot to This option can be selected when the employee forgot to punch out on any signout day If this option is selected then e The Attendance Regularization will be raised for the duration between the previous sign in time and the shift end time e The previous sign in record will be deleted e New attendance sign in will be marked with the current date and time Sign me out now If this option is selected then e The Attendance Regularization will be raised for the duration betwee
26. vels this will be reflected in Attendance Calendar view of the employee Attendance Cancellation Leave Request Leave Regularization forms If the Regularization Category is selected as TOD then this will be reflected in the weekly Timesheet of the employee Click Reject to reject the attendance regularization 2 6 Attendance Cancellation Why should I use this form Use this form to cancel attendance that has been approved For example an employee has raised attendance regularization anticipating a tour on duty If in case the tour program is cancelled or postponed then the employee can cancel the attendance that he she has raised What are the Pre requisites Approved Attendance Regularization should be available This form shall be visible to all employees to whom the visibility is given in Product Setup gt Module Role Mapping Module Administration How to navigate to this form Click Self Task menu point to Attendance and then click Attendance Cancellation The Attendance Cancellation form will be displayed Attendance Date Regularisation Category Reason TR P 200 L 06 vill be on Duty Official Tour ill be client s place 2008 10 15 Still Working 4 2008 ct 15 16 30 2008 Oct 15 11 00 2008 10 15 Forgot to signout Attendance Cancellation Reason Tour on duty postponed View Workflow Information Mandatory Figure 2 8 Attendance Ca
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