Online Candidacy Application System
Contents
1. RESET PASSWORD link to have the invitation resent 11 Candidacy Application When the application is submitted four emails are released by OCASv2 automatically to the email address currently in the system 1 The District Superintendent DS is notified that the application is ready for an e signature 2 The Candidacy Registrar CR is notified that there is a new candidate in their conference 3 The mentor receives an email alerting them that they have a new candidate and that the candidate has completed an application and is awaiting DS signature 4 The candidate is notified that their application was submitted successfully and that they must now wait for signatures from their DS and Mentor but may log in at any time to learn of the progress of their application Once the DS e signs OCAS sends notification to the Mentor requesting signature Note In the event the email does not reach the mentor the mentor should access OCAS to see the place where their candidate is in the process and take action if necessary before contacting GBHEM Q Pm a DS mentor and I did not receive an email asking me to sign my candidates application What do I do Log in to see if your candidate has in fact completed their application If an application is ready for signature their name will show up on the Waiting on Me screen when you log in There are several email servers such as Yahoo Hotmail AOL etc that block auto generated ema2. of all the Candidates that are assigned to you click on search do not enter any criteria in the boxes If you want to locate a specific candidate type the information into the boxes and click on the search button CANDIDATES Candidate Search Candidate Filter Criteria A list of your candidates will appear This list will show you pertinent information for the candidate including who their mentor is the current task that needs to be completed and their status See screenshot below 17 Candidate Search Candidate Filter Criteria CANDIDATE COMUERINGC DEFTHICT SN TASK Complete Form 113 Report of Completition Accomplished Mentor To view all of the steps associated with a Candidate click on the Candidate s name This will display the candidate s Task List Note You cannot click on a task out of sequence and or an uncompleted task that is not your responsibility view more information on the task Read Christian as Minister Read Ministry Inquiry Process Candidacy Application Form 101 y o l ir l ti A fi N Test Comment v District Superintendent Signature za eo on 8 4 2009 Click or hover your mouse over the highlighted comment icon to Mentor Signature Mentos i lsh asi rey f Online Candidacy Payment view comments Y Complete Inventory of Religious Activities and Interests IRAI Q I have changed my address email etc What do I
3. AVANAK CYA Ci ONLINE CANDIDACY APPLICATION SYSTEM 2013 General Board of Higher Education and Ministry Updated June 2013 615 340 7374 615 340 7395 This page left blank intentionally Table of Contents To jump to a specific section hold your Control Key down and then click on the item Using OCASV 2 General INFOrMATION sssccscsssscncssssecconsvectonssscnensssessousseceonesseneussscnsossestonesscueussscneossrense 5 SECULIEY Settings siruri e EE E EE A TS 5 Screen Display and Definitions sesssssseessssessrrrssrreresrrressreresrrressrereserereseeee Error Bookmark not defined IAVITATIONS Ou EdWINE ees E EEE ieee vacde waaatonaded aaron meee csdan aan ieee 8 Candidacy Registrar and District Superintendent INVITATION ccc ceccceeccceececeeceeeceensecenceeeeceeeecteneeeeusensuss 8 Candidate INVitation s EQMtig aise iieisuecccteciec i sate E sa lace wiaeosiea aca E 9 WHE CanGicates Task WISE sxc sovsseccccecacvetivs macsntadvadtuncensuesndiiee tare NE a E a andes 9 CanGdidacy ADDINCAtlO Mecsezvcatsacs ocleatierat Ric ecercet a ews eee kes 11 District Superintendent and Mentor Signing an application cccccceseccccesscceceesececeeeceeeeeeccessusecesseneces 12 LEAVING a COMM ENE ecdiansecvetcnsciencietiith ciedeeua choi E O tau ua nacaustunuoian eaheraaNoateaaeaaieleatoneekan 14 Viewing candidate IMPOrMatlon nesenie a a a teenies 16 VIEWING candidate Prole ssinsena a T A E a NA 18 Paying the
4. Candidacy Fee and Requesting a Guidebook sssssssssesrrssrrssrrresrersrressrresrresrrrnseresrersrersseresreene 18 Completing the Inventory of Religious Activities and Interests Error Bookmark not defined Personal Data Inventory PDI amp Personal and Professional Reference List PPRL cccccsceeeesseeeeeees 21 Release Of information FORM sis carcas cessaeski eva lee sans a a a a 21 Mentor Reviews IRAI with Candidate Pending IRAI cccccccccssssecceeceesseccceseesecceeseeeeececeseeeseceeseaeeneeess 23 Complete Form 112 Mentor s Request for Psychological Assessment Packet ccseeeccceeeseeeeeeeeeeees 21 Send Psychological Assessment Testing Packet to Mentor ccccccseccccsecccesececeeeceeeneceeeeseseeeceseneceeeneseeens 23 Administer Psychological Assessment Testing to Candidate Error Bookmark not defined Send Psychological File to Ministerial Assessment SpecialliSt ccccccsecccesececeeececensceeeeceseueceseneceneneeeeens 23 Psychological Assessment Interview Completed c ccseccccsssccccessececeesecccceescceeeesececsuececseneceesseeeesseneces 23 WO TOsCON TAGE WITN DIO DIEINS wiiechteeties Ge acute oensneh a cisnquhsea ties dotcautead arena aeesbeukewn tees a aun 23 Process COMM SEO ANC FOM 13 eaaa a e a a E dacs oaeeea has 24 Q How do begin the process Your first step is to submit a written request to your district superintendent At that point a candidacy ment
5. D COMPLETED y Read Christian as Minister Candidate Accomplished 11 30 07 y Read Ministry Inquiry Process Candidate Accomplished 11 30 07 Candidacy Application Form i0i y eae v Candidate Accomplished 11 50 0 Part 1 a District a EIE District Superintendent Signature zi a Accomplished 12 04 07 v7 Mentor Signature Mentor Accomplished 09 10 09 Online Candidacy Candidate Pending 09 24 09 Payment Guidebook Request 10 they should click the TASK tab shown here This list will show them the steps in their candidacy process that must be completed in sequential order Read Christian as Minister and Read Ministry Inquiry Process are a conference specific task If the candidate s conference does not require the reading of these two books the candidate should simply click the link and choose the NO radio button This will not affect the candidate s candidacy process The picture above is a screen shot of the first six tasks on the candidate s task list An explanation of each header row and icons is as follows e Clicking the BLUE link in the Task column of the task list will give the user directions on completing that step e The person required to complete a step is listed in the RESPONSIBLE column Only the person designated can complete this step e Once a candidate completes a step a GREEN check mark will show up on the left side of the screen and the STATUS column will change from P
6. Signature Mentor Accomplished 07 29 09 07 08 09 Online Candidacy Payment Candidate Accomplished 07 22 09 07 13 09 son a E inventory of Reik Candidate Accomplished 07 27 09 07 13 09 Activities and Interests IRAI This yellow banner shows the next task to be accomplished Release of Information Candidate Pending 08 17 09 Mentor Reviews IRAI w Mentor Pendini 09 14 09 Candidate g 14 Invitations amp Editing Candidacy Registrar and District Superintendent Invitation The conference candidacy registrar CR and District Superintendent DS are both invited by GBHEM If there is a new CR in your conference please email data gbhem org for further instructions Candidate Information Q Where do I send my candidates application How do I get a candidate enrolled online My candidate has not received their email invitation What do I do The candidate s District Superintendent enrolls a candidate online canapply gbhem org using the INVITE CANDIDATES button on his her screen The computer will then send the candidate an email invitation providing them instructions on how to set up their computer and how to log in and create a password Please make sure that everyone in your conference adds candidacy gbhem org to their contact list to avoid system emails from being marked as spam and deleted from their email server If the candidate does not receive their invitation email first check to ensure the email address tha
7. ce after a letter has been received from the inquirer requesting admission The DS will need a valid email address of the inquirer requesting do so Screen Display and Definitions Here is how the application looks and some quick pointers to help get you oriented GENERAL BOARD OF ami e i i a This dark blue ba bout os ALL fata CANDIDACY ONLINE nal ET ee ia HI EAT MAN ICAMDIDATE MY HOME MY ACCOUNT CHANGE PASSWORD Leeann amp Ministry Who you are looking ga i i i s j i This light blue bar and everything below it is about the person you som Candidate Active ere ha li ak Ali a ETEA FAS ETEN E Bs i a a er are researching or taking action i n TASKS PERS Lela TACT ATU on Inthis case it s the user logged in Bat Man Note that for _ Whom to call for help candidates the My Account menu choice and the Personal Info Candidate Tasks Use tis page to view and complete tasks Tasks must be completed in order si Rai alice nme n ive Li Print Task List 4 Acima Links for the person responsible to take action Note the green check marks at lett show completion Read Christian as Minister Candidate Accomplished 07 15 09 07 08 09 Print Form Read Ministry Inquiry Process 101 Candidate Accomplished 07 15 09 07 08 09 D pcte et o iiai Accomplished 07 22 09 07 08 09 O 0ser Part 1 Mentor District District Superintendent Signature Accomplished 07 29 09 07 08 09 Superintendent Mentor
8. ck on sites and add https public gbhem org in the box and click Add in some cases the browser may add the website on its own This should show up in the larger websites box Click close see illustration 3 You may also choose CUSTOM LEVEL and then make the changes using the drop down menu ete anwes f sero Carter Comectes frogers Ahverred Soat aromu te vere of Chorus oway mirga o y 9 jooerret Loca oyt Teda Recreate Trusted stes Iha fore ca here mrte that you trust sot ts demeya pov corpo a yous ties Toes eave wetted ft Tore A Vee tor ithe nore Akaid vet Fe the toed A Merhi bra fpr ogmabe im Pesta on you kxe recarti otraret Vest carare will Ge yt eet OEG voy Lrg Actives Otro wi het be citewtas Saree es Naid bevel ettesd prongs Conta bev Dt lt evei Iet al pores to iA bevel Foucan sdi andreae etaa roa Ife core A iaaa tha core sius the srw morty uing AM Ors thate to Tes rie Webvter LA PUUT AUFS hitac Taha Five wg ieee orvet verenna hotat for af terin tee nee Logging into the system Q I m a new user How do get into the system District Superintendents are entered into the system by GBHEM data gbhem org Candidacy Registrars are also placed in the system by GBHEM data gbhem org Mentors are entered into the system by their Annual Conference Candidacy Registrar or Mentor Candidates are entered into the system by the District Superintendent offi
9. dates These forms will be returned to the Mentor s office After completing this form the candidate s status will be changed to Certified Denied or Withdrawn after they meet with dCOM
10. do All users can log in and change their own personal information If you have changed your email address you may log in with the old email address and then click the PASSWORD button at the top right of the screen to change it A Conference Candidacy Registrar Mentor or DS can pull up the candidate s record and make the changes on their behalf A conference Candidacy Registrar can edit all personal information of the people in his or her conference The District Superintendent can change the email address of all Mentors and Candidates Mentors can edit candidate information only Viewing Candidate Profile From the task list you can also view the Candidate s personal information To view a Candidate s information address phone numbers etc click on the Personal Info tab at the top of the page Although you have access to change candidates contact information this feature has been made available for emergency purposes only It may be a good idea to check with your candidate before making changes A CENERAL BOARD OF i ver Education CANDIDACY ONLINE KN MY HOME ay ACCOUNT i EETA 2 ee imistry Carolyn Davis lt Candidate Tasks To return back to the main page click on My Home at the top of the screen Once you have finished working in the Candidacy website click on the LOGOUT button in the top right corner of the screen Q When can I pay my candidacy fee You may pay your candidacy fee after you
11. ectly to the psychologist when you have your interview appointment Once the PDI has been successfully submitted the Personal and Professional Reference List PPRL will appear on your screen and will be the next task for you to complete You will be asked to obtain the full mailing address of each reference street city state and zip code Please do not list as a reference anyone outside the continental United States We will not mail outside the continental United States A required reference will be your most recent local church pastor If you are serving a church yourself and do not have a pastor please list a former pastor preferably the one who knows you the best and could best comment on your potential for service as a member of the licensed or ordained clergy If your most recent local pastor is your parent or close relative please list another pastor who knows you well Recommendation letters are not mailed until the mentor has submitted Form 112 requesting a psychological assessment testing packet for the candidate U It is the candidate s responsibility to contact the persons that they named on their PPRL advising them that they will receive a Recommendation Form from the Division of Ordained Ministry of The United Methodist Church in Nashville TN and that they should return the completed form immediately to the psychologist using the enclosed addressed envelope U Follow up on your references to confirm that they have recei
12. ending to Accomplished e A date of completion will also appear in the COMPLETED column e The print icon in the top left hand corner of the task list will allow anyone to print the task list for a candidate e The print icon beside the Candidacy Application link will allow designated roles to print a candidate s application in pdf form e The PROJECTED column is the date the system will mark the task as overdue task On that date the system will send another email to the responsible party requesting their completion of this task It will continue to send emails until the task is completed This is a preventative measure to keep candidates progressing through the process If for any reason a candidate will not be progressing through the i process for an extended amount of time the DS should change the candidate s status to SUSPENDED using the STATUS tab shown here SEIRA until the candidate returns Once the candidate returns the DS should change the candidate s status back to ACTIVE Q I invited or entered a mentor candidate into the system and they have not received their invitation email What do I do First check to ensure the email address that you entered is correct Change the email if necessary Then have the new mentor candidate add candidacy gbhem org to their contact list address book Finally direct the mentor candidate to the OCAS site canapply gbhem org where they can click on the FORGOT
13. f Information form using printer icon next to this task on the Task List Give the form to your mentor for inclusion in your psychological assessment testing packet Complete Form 112 Mentor s Request for Psychological Assessment Packet The candidacy mentor is asked to serve as the monitor proctor and administer the inventories in the candidacy assessment packet and will request the psychological assessment testing packet for their candidate s by logging into the Online Candidacy Application System OCASv2 using their username and password Note Before the mentor can submit Form 112 for their candidate the following online tasks must be completed by the candidate and mentor 1 Candidate has taken the IRAI and has indicated on task list that this step has been completed i Candidate has completed the Personal Data Inventory and Personal and Professional Reference list and has indicated on task list that these steps are completed 3 Candidate has printed the Release of Information Form 4 Mentor has viewed the IRAI and has gone over the results with the candidate and has indicated on task list that this step has been completed Mentor will submit Form 112 by clicking on that task and completes the Form by filling in the Ministerial Assessment Specialist s name and the proposed date of testing Note If your mailing address is incorrect on the Form 112 update your mailing address information on your Personal Information page be
14. fore you submit Form 112 Once you update your Personal Information page the Form 112 information will be corrected Submit Form 112 22 Personal Data Inventory PDI amp Personal and Professional Reference List PPRL The next task is to complete the Personal Data Inventory PDI Click on this task link and you will be taken to a screen to begin completing your autobiographical statement U Before beginning this step it will be important for you to gather your personal academic employment family and if applicable military service record information I There will also be questions regarding your spouse s support of your ministry The time limit between page submission is 45 minutes Because of this if you delay submitting a page while you are gathering the above mentioned materials your session will time out and you will have to begin the process following the last complete page submitted Note Personal information can only be changed on your Personal Information page If you need to make an email address or phone number change you will do this on your Personal Information page and the information will change on your PDI U If after you have submitted your PDI and realize you have made a mistake you can print a copy of your PDI by clicking on the printer icon next to this step from your task list U Type a paragraph of explanation and bring it with you to add as an addendum along with the copy of your printed PDI dir
15. has had the appointment with the Ministerial Assessment Specialist the mentor s next task will be to mark this task complete on the candidate s task list Click this task on your task list and click on the TASK COMPLETED button When you have done this the task list will move forward Who to contact with problems As you work with a new candidate you may run into problems with the website or questions about the process If you have any problems please call your candidacy registrar and discuss the issue with them If they cannot assist you with the problem they will call GBHEM on your behalf If you have a candidate who needs to be re tested in psychological assessment and who has been assigned to you but you are not the original mentor assigned to this candidate please contact the Psychological Assessment Coordinator in the candidacy assessment office for assistance She can be reached by emailing her at assessment gbhem org 24 Process Completion and Form 113 After a candidate has completed the psychological steps the mentor is responsible for returning to the candidate s task list to mark the remainder of the tasks complete See screen shot below Form 113 is the final documents to be completed for the candidate This document tells the system pertinent information about the candidate and whether or not he or she has been certified This must be completed by the mentor GBHEM no longer accepts paper Form 113 s from online candi
16. ils To avoid having your emails blocked or sent directly to your spam junk mail folder add candidacy gbhem org to your contact list address book Q do not see my candidate listed on my page My candidate was there but now they are gone What happened The first screen you see is called the Waiting on Me screen This screen provides quick access to the candidates that need your immediate attention i e signatures If the candidate not is waiting on you to complete a step they will not show up on the WAITING ON ME screen Using the drop down menu on the page choose MANUAL SEARCH You may enter some criteria for the candidate that you are searching for or simply leave it blank and click the SEARCH button When doing so you will see your candidate appear on the screen If you still do not see the candidate contact your DS to make sure that they have been entered if they are a new candidate You may also contact your conference Candidacy Registrar CR for assistance If the CR is unable to locate the candidate please call GBHEM at 615 340 7374 12 District Superintendent and Mentor Signing an application Once you have logged in you will be taken directly to the Waiting on Me page On the main page the name s of the Candidate s that require action is are listed If you do not see your candidates name this means that the candidate is not waiting on you at this time However you can search for your candidate by clic
17. king the drop down menu and choosing manual search Below is a screenshot of a Waiting on Me page Q How do I sign my candidates application Log on to canapply gbhem org On the very first screen Waiting on Me you will see all candidates in need of your signature If you do not see their name do a manual search using the drop down menu to find them Then view their task list to see where they are in the process You should be receiving emails about signatures for your candidate If you are not add candidacy gbhem org to your email contact list Candidate Search Candidate Filter Criteria j Mentor Signature Pending After clicking on the Task that is to be completed a signature pop up screen see below will appear Follow the directions on the screen You can view the document you are agreeing to by clicking on the link circled below in the signature screen Note Make sure that your pop up blocker is turned OFF while in OCASv 2 13 The document to be reviewed is defaulted to open in another window Once you have finished reviewing return to the top of the document and click on the Return to Complete Task button i gt 4 P i Ur amp aS T vee t Kee EN FA a AAE NAA E H e AOS eee s gt E Nites pubic geome cr al candidacy aI Farm I0 _Part_l espe 2 i X Line Soni fe Een Krew Favonter Touts tele a 7 me F Boge O Taob gt 3 TAn Sr Form 101 Pa
18. ment associated with a step click on the paper icon under the Comments header You will then have the opportunity to enter a new comment or view all of the previously posted comments on this step You also have the option of sending your comment to the Candidate via email See statement with below The NOTES icon will appear orange when it is new and yellow when it has been read To see the contents of the note either hover your mouse over the icon OR click on the icon itself Be careful Comments are viewed by everyone and cannot be deleted once they are entered Candidates will have the option of sending comments to their Mentor DS via email E httpsy public ghhem org ei_candidacy_v2 CanctateSearch sips gt Bite K Live See Co E Feceboot Vour Photce neps public gomemo_ gt we E mm Ese Gig ENTER COMMENTS COMMENT HISTORY Enter a new comment here View previous comments here 16 Viewing Candidate Information To view information for a Candidate that is not showing on your main page click on the drop down box for Candidate Filter Criteria Select Manual Search from the drop down menu A CENERALEOARDOF Higher Education CANDIDACY ONLINE Hi KIN D MENTOR T ACORT amp Ministry Kiwi McDonald CANDIDATES Candidate Search Candidate Filter Criteria No Candidates match the search criteria Manual Search A search criteria screen will appear If you want to see a list
19. o create your password After creating your password be sure to complete and or verify the information on your Personal Information page The candidacy coordinator will no longer know or be able to furnish your password The new online candidacy site is intuitive and is designed to keep everyone moving through the process using system generated emails All emails will come from the Online Candidacy Application System Make sure they are not going into the junk or spam folder by adding candidacy gbhem org and assessment gbhem org to the Safe Senders List For many popular email programs this is as simple as adding these two emails to your contact list Security Settings Most of you will be using Windows Internet Explorer IE version 7 or above Please set your security settings as follows in order to view reports or print them out 1 Make sure pop up blocker is OFF see illustration i i ittipe pubbe ebhemore ol candidacy vAMeporis ospr Windows Internet Explorer provided by infeWork gt E hitosjjipudic gham orgi caubdacy v2iepots asps Fie Eck View Favortes Toole Help Delete Browsing Hitory w A iip pup Dode Block Pop ups From The Ste Phishing Fiter l Manage Adt ons Pop up Docker Sethngs Winia Lextatn Windows Messager Diagnose Core ection Probier Intanet Options ee tr ee me 2 In Internet Explorer go to Internet Options Security Trusted Sites and move the slider to Med Low Cli
20. or is assigned to you by the District Committee in consultation with the District Superintendent Your District Superintendent will then enter your information into the Online Candidacy Application System You will receive an email invitation enabling you to set up your password and begin the process For more information on the candidacy process visit the Beginning Candidacy Page Q I had a password at one time can I still use it My old password is not working what do I do I forgot my password Help On the log in screen there is a link that says FORGOT RESET PASSWORD Click on this link and follow the directions on the screen GBHEM cannot see passwords of the users in the system Passwords should be memorized or written down and saved in a safe place Using OCASv 2 General Information In September 2009 GBHEM rolled out a new Candidacy Website The new URL to the candidacy website is CanApply gbhem org Please Bookmark or add this site to your Favorites Continuing Users who Already have a Password You may login to the new system using the same username and password in the previous system If you don t remember which email address you used your Candidacy Registrar Mentor and DS can look up your record and verify it with you You MUST have the email address in the system to use the request reset your password feature New Candidates Mentors Registrars DS s You will receive an email invitation containing a link t
21. receive both your DS and mentor signature online You should receive an email notification when this occurs If not add candidacy gbhem org to your contact list address book to ensure that you receive future emails You may log in and view your status at any time Q I do not have a credit or debit card Can I pay the candidacy fee any other way Yes if you do not have a credit or debit card you may send a check or money order made payable to General Board of Higher Education and ministry Attn Candidacy Coordinator P O Box 440102 Nashville TN 37244 Be sure that your name is on the payment as well as the words Candidacy Fee so that your payment is processed properly Q My candidate paid his candidacy fee but has not received a book What should I do Paying the candidacy fee and requesting a guidebook are two different steps After a candidate pays his her fees online the next screen asks if they would like to request AND OR download a hard copy of the book and their language preference English or Spanish If they do not request a guidebook a guidebook will not be shipped Requested Guidebook orders are sent directly to our designated vendor who then prints and ships the orders within 10 days Paying the Candidacy Fee and Requesting a Guidebook When the candidate has received all of their signatures they will receive an email with instructions to log in to pay their fees Candidates can check their task list
22. rt 1 New Candidate Application O ratulsti H U Yuu lee isi Ale tL nin or metry 1 The Li ited Met 7 7 Chu i i s 1 ration is miter d Mould be fairly straioht forward lave y OueStIONS Heast confad your to outher all ver When you are ready to sign the application click on the E Sign Button on the signature screen You will then be asked to confirm that you want to complete this task If you feel that the document is unacceptable click cancel DS s can change the status of a candidate Mentors must contact their DS if they choose not to sign an application 14 Once you have signed off the next person in the process will receive an email notification letting them know that there is action to be taken on OCAS This process will go back and forth until all steps have been completed DS amp Mentor NOTE You are encouraged to log in regularly to check to see if your candidate is waiting on you to complete a task for them This is a good way to stay u to date with your candidates progress in the event that you do not receive or unknowingly delete an email sent from the system Leaving a Comment OCAS offers a Comments Feature which allows users to leave messages for anyone viewing this candidate s record When any user pulls up a record with a comment it will appear as ORANGE when it is New Unread and YELLOW if it has been viewed 15 Candidate filter Criteria Click here to leave a camMmant To leave a com
23. send the new candidate an email invitation Once the candidate accepts the invitation by following the link in their invitation to OCAS and creating a password they will be asked to set up their profile page which includes contact information and other pertinent data From then on they will be able to follow their task list to complete the candidacy process Please note It is VERY important that all users keep their information updated on this website especially your EMAIL address Because this website relies on emails for communication if your email address is not current you will not receive notification from this system You can change your contact information at any time by going to the Personal Info tab https publi ol_candidacy_v2 Personallnfo aspx Windows Internet Explorer N COW v A https public gbhem org ol_candidacy_v2 Personallnfc aspx we dhe https public gbhem org ol_candidacy_v2 Perso A Miche red oF igher Education fx inistry CANDIDACY ONLINE Kiwi McDonald PERSONAL INFO Personal Info The Candidates Task List Note If the candidate has not set up his browser using the security settings pg 5 information in their invitation email the information to follow will not work Once the Candidate completes and submits their profile page the first Ww screen they see will be their Task List If they do not see this screen HELP TASK PRINT RESPONSIBLE STATUS PROJECTE
24. t was entered by the DS is correct Then have the candidate add the email address above to their contact list and direct the candidate to the OCAS site canapply gbhem org where they can click on the FORGOT RESET PASSWORD link to have the invitation resent Mentor Invitation amp Editing gi New candidacy mentors are invited by the conference candidacy i Sr registrar CR by clicking the INIVITE MENTORS tab shown here and entering the information on the screen Clicking SAVE INVITE on the screen will prompt the system to send the new mentor an email invitation Once the mentor accepts the invitation by following the link in their invitation to OCAS and creating a password they will be asked to set up their profile page which includes contact information and other pertinent data From then on they will be able to track their mentee s progress through to certification Candidacy mentor invitation must be maintained by the mentor Editing mentor information To edit a mentor s information Click the CONTACTS tab shown here manually search for that particular mentor Click on the mentors name Click on the PERSONAL INFO tab shown to the right PERSONAL INFO oY ot aA Candidate Invitation amp Editing New candidates are invited by the District Superintendent DS by clicking the INVITE CANDIDATES tab shown here and entering the information on the screen Clicking SAVE INVITE on the screen will prompt the system to
25. to determine where they are in the process at any time On the log in screen click the ONLINE PAYMENT GUIDEBOOK REQUEST link HELP TASK PRINT RESPONSIBLE STATUS PROJECTED COMPLETED COMMENTS Read Christian as Minister Candidate Accomplished 05 02 08 Read Ministry Inquiry Process Candidate Accomplished 05 02 08 Candidacy Application Form 101 Part 1 Candidate Accomplished 05 02 08 i District District Superintendent Signature Accomplished Superintendent Mentor Signature Mentor Accomplished Online Candidacy Payment Guidebook Request Candidate Pending Note The current task is always highlighted in canary yellow 20 The candidate will see a screen which will allow them to enter their credit debit card information Once they have successfully paid their candidacy fee the candidate will be asked if they would like to request a hardcopy or the pdf version You must have Adobe Reader on your computer to download the guidebook It can be downloaded to your computer for free at www adobe com Please make sure that a physical address is entered when requesting a guidebook and allow 7 14 business days for your guidebook to arrive 21 Psychological Assessment Process Online Candidacy Application System OCASv2 For Conferences Using the Nashville Battery of Testing Steps in the Psychological Assessment Process Release of Information Form The first step in the assessment process is to print the Release o
26. ved the form have 23 completed the form and have returned it to the appropriate psychologist Recommendation letters will not be re mailed if the candidate s file has been forwarded to the psychologist Send Psychological Assessment Testing Packet to Mentor A testing packet will be mailed to the mentor at the address listed on the Form 112 The mentor can expect the testing packet within 4 6 weeks from the date submitted The mentor should allow three to four hours of testing time for the candidate to complete the packet Instructions to the mentor on how to administer the assessments are included in the packet when mailed A computer will need to be provided for the candidate to take one of the assessments online The rest of the assessments will be administered by paper Return all testing booklets do not keep The mentor will return all materials in testing packet to the Candidacy Assessment Office using the return envelope in the testing packet Send Psychological File to Ministerial Assessment Specialist Once the testing packet has been returned to the assessment office from the mentor the testing will be scored and the file will be mailed to the Ministerial Assessment Specialist The mentor can check the candidate s status by viewing the task list Allow 4 6 weeks processing time before contacting the psychologist for your candidate s interview appointment Psychological Assessment Interview Completed After the candidate
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