Connected Ohio Records for Educators (CORE) My Educator Profile
Contents
1. Figure OA 18 My Information 5 If you ve provided the required information the request for the State ID will be processed automatically and populate the State ID field in the My Information table Ohio OV Department Welcome FIN Staff Core Sign Out g of Education Printer Friendly Version My Information Please review your address phone number and e mail address information below for accuracy Need to make a payment Select My Account from the CE Public menu above State ID AD0987675 SSN 1768 Birth Date 8 9 1928 First Name FIN Staff Middle Name Last Name Core2 Gender Has SAFE Account Last Updated 1 1 0001 12 00 00 AM State ID generated successfully Address No Address Available Add New Address Phone No Phones Available Email No Emails Available Add New Email Add New Phone Figure OA 19 State ID Processed Successfully 11 My Account The My Account screen is used to review transaction history and pay for any licensure fees Payments may be made by credit card for licensure applications IPTI Registrations any payments to cover an NSF etc To access the My Account page go to CORE as described in the My Information section Then 1 On the main CORE menu hover over the My Educator Profile apple to bring up the drop down menu and click on My Account or just click on the apple next to My Educator Profile 2 If you are alread2. My Credentials To renew a credential 1 Click on the Action dropdown next to the credential to be renewed Select the correct Effective Year for the renewal Then click on the button Add Renew Request 21 Renew Application Request Educator Info State ID AA1111112 First Name Carol Last Name Myers Birthdate 8 16 1960 Renew Applic Credential 1 Year Long Term Substitute License Middle Childhood 4 9 Teaching Fields No teaching fields are available for this credential Endorsements Ho endorsement fields are available for this credential Effective Year 2011 Mail to Address School Home Figure OA 14 Renew Application Request Select the Effective Year Select whether the license will be mailed to your home address or the school organization by clicking on either the School or Home buttons If School is selected an Organization Search will appear for you to find the correct organization to send the license to To find the appropriate organization click the Search icon 2 to open the Search Organization dialog box 22 Search on IRN dublin Wilecard allowed Jr gA Name 0017 7s Dublin City Schools LPDC O47027 Dublin City School District 064758 Dublin Coffman High School 093930 Dublin Latch Key 093948 Dublin Latch Key 120435 Dublin Scioto High School 134411 Dublin Academy of Ohio 143032 Dublin Prep Academy 146795 Dublin Prep Academy 146928 D
3. Reviewed application requests 3 OAR N 31 Setting up the Two Step Approval Process 1 To set up an organization s to utilize the 2 Step Approval Process click on Manage eSigners from the My Educator Profile dropdown menu Note Any valid eSigner role in an organization may manage the eSigners Gir J E File Cdt Wes Frome Tock Help ly SCORE Team Web Acces QF SAFE Leg dn DEV QF SAFE Leg GnQ4 I CORE Shareporm E SAFE Lag a PROD El Coggestid Sans GF Wed Shor Daliery Ohio gov Deseme fy Educo Profile Admaresiaton Toos e Edocakg Finance Gaboy Licensure Renidestfducator e My Information Hy Aocount My Applications PETE Registrations p manage eSigners _Setiect Organization Py Credentiets My Approvals User s Guida Bisiten Raratutert Meter beet grise D Baria Coet i Tht Drp baeri of iterate a ae paa popes eeepioyer md prr Bap ATIT odrih VOLEO C1 Pubic U AppeovaluapproveManagemantindes IT Figure OA 19 My Educator Profile Submenu 2 Select the Organization from the dropdown My Educator Profile Administration Tools Educator Finance Educator Licensure Resident Educato Manage eSigners Select Organization to manage eSigners _ amp eject Organization Figure OA 20 Manage eSigners 3 The eSigners for that organization will be listed If there is only one eSigner enrolled the 2 Step Approval Process cannot be se
4. 70 00 Billing Address Address 123 Home St Columbus OH 43227 Edit Address Phone 614 6441111 E Mail teacher hame com SS a Back to My Account Figure OA 10 Credit Card Payment Billing Address Confirmation 8 Next you will enter your credit card information Note you must use a credit card debit cards which require a pin number are not allowed at this time Enter the required fields marked with an in the Billing Information section Click on the What s this link under the CCV field to learn where to find your CVV code on different types of credit cards Figure OA 10 Credit Card Payment Step 2 4 Submitting Credit Card payment To prevent payment errors please do not click on your Internet browser back arrow or use your keyboard while this transaction is processing Payment Information Acceptable credit cards are Visa and MasterCard only Use of a debit card which requires a PIN is not supported Credit Card Type Select Card Type Expiration Month Select Month Credit Card Number Expiration Year Select Year Name On the card CVV What s this Edit Billing Address Submit Payment Figure OA 11 Credit Card Payment Credit Card Information 14 9 Click Submit Payment 10 Aconfirmation will be displayed with a summary of the Amount being paid Click Pay to confirm or Back to Credit Card Details to return to the previous scr
5. Pupil Activity Pupil Activity lookup external hy Takes you to the external Pupil F Activity Lookup page Figure OA 4 CORE Main Menu Navigating and Sorting On many of the pages within the system grids like the one shown in Figure OA 6 are used to display and manage data On the grids the number of items listed per page can be changed by using the drop down selection list in the bar above or below the grid Navigation to additional pages is done by clicking on the page number at the center of the navigation bar ex 1 30 Grids can be sorted by clicking on the arrows in any of the column headers A triangle icon will appear just to the right of the column header name to indicate the sort order An upward pointing triangle indicates the column is sorted in ascending order a downward pointing triangle indicates descending Search on SSN no hyphens State Id xx9999999 First Name Last Name jones Birth Date Middle Name A Find Person Search Result Wo M Quick Search 309214387 Jones Alan 0 28 1950 OH1217628 5420345671 Jones Alan 1 28 1956 QOH1188052 662479408 Jones Alice 12 20 1945 TN1003600 466757778 Jones Alicia 5 15 1974 OH1407211 151611414 Jones Alisa NaIT 0H1306158 596503765 Jones Allison 9 13 1958 051007188 308494646 Jones Amy W2ON19O7 2 OH1186905 635036247 Jones Amy 1 19 1967 WL1002130 508307940 Jones Angela Biggs OH1248698 580128312 Jones Anita 17 15 1948 TN1003176 My Educator Profile The pu
6. IPTI Registration module is accessed by persons that wish to register for the Intensive Pedagogical Training Institute electronically A person can only have one registration for this coursework and the page show in Figure OA 13 is displayed when first accessed Registration List Educator Info State ID AA1111111 First Name Kevin Last Name Stough Birthdate 10 10 1978 Registrations No Registrations Available Select Credential Add New Registration Figure OA 13 IPTI Registration To create the IPTI Registration 13 Select the Credential that will be applied for after completion of the training from the drop down list and click Add New Registration 14 A page similar to Figure OA 14 will be displayed 15 Select the desired Teaching Fields and check each of the check boxes to verify that all requirements have been met 16 Check the method of Payment under Payment options 17 If all requirements have not been completed click Save which will not submit the form to be reviewed and the registration can be edited later and then submitted If all requirements are completed click Submit to send the form to ODE for review 18 If the Pay Online option was selected the My Account page will be displayed so that payment can be made online If another Payment Option was selected the IPT Registration home page will be re displayed and show the Registration and status Figure OA 15 19 From this page the Regi
7. If a Superintendent LPDC or Dean signature is required for this application the Signature box will be displayed To find the appropriate organization click the Search icon 2 to open the Search Organization dialog box a Enter an IRN and or Organization Name The Name field will automatically perform a wildcard search so a search for Ohio State will return all organizations which begin with the words Ohio State A search for Ohio will return all organizations which have letters or words before the word Ohio b Click Find Organization c Click on the correct Organization to select d The Find Organization dialog box will close and the organization name will populate in the Organization field After selecting the correct organization select the correct signer A box will open with the possible signers Click on the correct name then click on Select Signature Person The name of the signer will populate in the Signature Person Name box Click on Submit to submit the application To cancel out and not submit click on Cancel Any errors in the application will appear in red at the top of the screen These must be corrected for a successful submission If the application was submitted successfully the My Account screen will be displayed for payment See Section titled My Account for detailed instructions on how to enter online payments 24 IPTI Registrations The
8. a search for Ohio State will return all organizations which begin with the words Ohio State A search for Ohio will return all organizations which have letters or words before the word Ohio b Click Find Organization c Click on the correct Organization to select d The Find Organization dialog box will close and the organization name will populate in the Organization field 7 After selecting the correct organization select the correct signer A box will open with the possible signers Click on the correct name then click on Select Signature Person The name of the signer will populate in the Signature Person Name box 8 Click on Submit to submit the application To cancel out and not submit click on Cancel Any errors in the application will appear in red at the top of the screen These must be corrected for a successful submission 9 If the application was submitted successfully the My Account screen will be displayed for payment See Section titled My Account 20 My Credentials The My Credentials page is used to view a list of credentials for an educator along with their dates and status Ifa credential is up for renewal the Action box will be displayed My Credentials Use this screen to view and renew your Credential To create an application to apply for new credential click M lications Educator Info State ID AA1111112 First Name Carol Last Name Myers Birt
9. also be displayed when your license gets issued Note for IPTI Registrations Intensive Pedagogical Training Institute only When an IPTI Registration payment is pending the screen in Figure OA 13 will be displayed 15 IPT Registration You have submitted an IPT Registration and indicated that you would pay online Please check the box below to select this registration for payment lf this is not correct please edit your IPT Registration and change the Payment Method secton to something other then pay online E PTI Registration Payment 200 00 Total Payment The total amount that will be charged to your credit card is shown below Please provide and confirm billing and credit card details When you done click on Submit Payment button to make payment Current Account Balance 50 00 None 0 00 Total Payment Amount 0 00 Your Total Payment Amount must be greater than 0 00 to proceed Figure OA 13 IPTI Registration Payment 16 My Applications The My Applications module is used to view a list of all application requests submitted by an educator The date of the request the credential s included in the request the type of the application new renewal and the Status are listed If an application is pending review it may be edited or deleted If it has already been issued or declined it cannot be edited or deleted A sample of the My Applications page is shown in Figure OA 13 My Applications Ed
10. an application click on the dropdown Action Click on either Approve or Decline If Decline is chosen comments must be entered in the Notes section Click on Save Note Multiple signers for one organization may all receive applications to be approved in their inbox titled My Approvals Once one person approves or declines an application it will be removed from all signers inboxes 30 Two Step Approval Process The Two Step Approval Process was designed for those organizations which want to implement a two step process whereas one person acts as a Reviewer of applications initially then forwards the application on to an Approver for final approval and electronic signature This new process will introduce two new levels of signers Reviewers and Approvers A Reviewer will be able to look at all pending online applications verify them and if eligible mark them as Reviewed or Declined and pass them along to the Approver The Approver will see only those online applications which are ready and are marked as Reviewed He she will then be able to approve sign or decline them While any organization type which can sign online applications may utilize this process they will not need to make any changes to their current approval process if they do not wish to The system will work as is with no changes necessary for the majority of signer organizations Th
11. click Find Organization 18 Search on IRN Name dublin Wildcard allowed Find Organization i Search Result OCMMM OO RE 001778 Dublin City Schools LPDC 047027 Dublin City School District 064753 Dublin Coffman High School 093930 Dublin Latch Key 093946 Dublin Latch Key 120435 Dublin Scioto High School 134411 Dublin Academy of Ohio 143032 Dublin Prep Academy 146795 Dublin Prep Academy 146928 Dublin Jerome High School Figure OA 15 Search Organization Click Next The Background Checks and Signatures page will be displayed Answer all of the background check and legal questions with either a Yes or No If any legal question is answered as Yes then the explanation box will be opened and you must enter an explanation for your answer lf you answer YES to any question you must provide an explanation Please include the year of conviction the nature of the offense and the court where the matter was heard Check the Applicant Signature box to certify that all of the questions are answered truthfully and to verify your signature 19 6 If a Superintendent LPDC or Dean signature is required for this application the Signature box will be displayed To find the appropriate organization click the Search icon 2 to open the Search Organization dialog box a Enter an IRN and or Organization Name The Name field will automatically perform a wildcard search so
12. teach in the State of Ohio Applications can be denied for professional conduct reasons and existing licenses can be revoked or voided through this module The Pupil Activity module tracks programs offered by providers of pupil activity training and the registrants in these programs The Resident Educator module tracks educators after they receive their initial license for assessment in becoming eligible for Professional licensing in the State of Ohio The LPDC module allows LPDC organizations to register and set up their schools signers and signature documents Accessing the System SAFE Login Access to the CORE My Educator Profile system is controlled through the Secure Application for Enterprise SAFE portal An end user must have a SAFE account in order to access the CORE System Access the main ODE web page by going to www ode state oh us a page similar to Figure OA 1 below will be displayed Search for poed search Search help Accountability Career Tech Data Finance Improvement Learning Supports School Options Teaching Testing Welcome to the Ohio Department of Education About Us State Board Laws Rules ade Redd ny e lin x a i eat Race to the Top Plan a eet eee akai anii nish FY12 13 budget MBR information Parent Advisory Council Educator Licensure Applications Malue Added Reports Newsroom Just for Families Educator Jobs in Ohio Report Card Data Quick links School Perfor
13. up first Please correct the following and try again Before setting up an Approver you must first set up at least one e Signer as a Reviewer Name Carol Myers Role Dean College of Education Level Approver x Send Email Notofication Figure OA 26 Configure eSigner 35 8 First set up a Reviewer and a success message will be displayed Name John Dean Role Dean Designee College of Education Level Reviewer Send Email Notofication Save Figure OA 27 Configure eSigner Message from webpage 9 Next the Approver can be set up 36 Name Carol Myers Role Dean College of Education Level Approver a Send Email Notofication Save Figure OA 28 Configure eSigner 10 The screen should now look like below with one Approver and one Reviewer signers for Ohio State University Role Wotofication Level Dean College of Education Approver John Dean Dean Designee College of Education Reviewer Figure OA 29 Manage eSigners 37 11 The system will not allow an organization to set up all Reviewers or all Approvers Please correct the following and try again Making this change will result in no Approver for your organization At least one e Signer needs to be set up as either Approver or No Preference Name Carol Myers Role Dean College of Education Level Reviewer ha Send Email Notofication Figure OA 30 Manage eSigners
14. 1111111 Status Review In Queue Myers Carol Requests Action New In State Credential 5 Year Long Temm Substitute License Career Technical 4 12 Status ssued Received 8 9 2007 Source Paper Updated 8 21 2012 Name Stough Kevin AA1111771 Status Review In Queue Chowdhary Arun Figure OA 13 My Applications To edit an application request 17 1 Click on the edit icon in the grey bar of the credential application needing to be edited At this point you may change the Effective Year the Mail To Address Organization the Background Check and Legal Questions and the required signatures only The credential itself cannot be changed If you need to request a renewal of a different credential you must delete the application request and resubmit a new one Renew Application Request Educator Info State ID 441111111 First Name Kevin Last Name Stough Birthdate 10 10 1978 Credential 1 Year Temporary Certificate Occupational Therapist Teaching Fields Academically Gifted 196760 Endorsements Ho endorsement fields are available for this credential Effective Year 2012 Valid In Organization Dublin City School District Mail To Organization Dublin City School District Figure OA 14 Edit Application Request 2 To change the Valid In Org or the Mail To Org click on the 2 icon and search for the organization by either the IRN or the name Type in the IRN number or the full name parts of the name and
15. Department of Education Ohio OHIO DEPARTMENT OF EDUCATION Connected Ohio Records for Educators CORE My Educator Profile User Manual CONNECTED OHIO RECORDS FOR EDUCATORS My Educator Profile User Manual August 22 2013 Ohio Department of Education 25 S Front St Columbus OH 43215 4183 Table of Contents CORREO CCW riris anniento duce coeslancls Sons unten aaa 1 ACCESSING TING SV SUC arene TE E NS 2 SARE LOIN nor a E ET EE S 2 NAVIGATING and SOMING ssanie a a E TNO 5 ONINEAPPICIU ON an A 6 MV O a O ee ea E E E E E 6 MY ACCOUN Toresen nta EE E 8 IPTE RESLGUaATONS ariii a E 17 IVI FD OV IIS n T 27 CORE Overview The Connected Ohio Records for Educators CORE system manages all aspects of educator licensing from graduation through retirements The application is divided into six modules Credential Eligibility Finance Professional Conduct Pupil Activity Resident Educator and LPDC The Credential Eligibility module is the heart of the CORE system This module maintains records for educators on all credentials for which they have applied for and the outcome of each application Historical information is maintained on all educators for reporting and tracking purposes The Finance module is used to manage all monetary transactions regarding Licensure All processing and application fees are tracked through this system Professional Conduct investigates any legal questions regarding an educator s qualification to
16. Figure OA 9 is displayed next Credit Card Payment Step 1 4 Continuing on to Credit Card Information screen To prevent payment errors please do not click on your Internet browser back arrow or use your keyboard while this transaction 15 processing The total amount that wall be charged to your credit card is shown below Please provide and confirm billing and credit card details When you done click on Submit Payment button to make payment Current Account Balance 0 00 New Renew Credential Payment 20 00 Total Payment Amount 20 00 Billing Information Address 123 Home St City Columbus State OH Zip 43222 Phone 614 6441111 E Mai teacher home com Figure OA 9 Credit Card Payment Billing Information 13 6 Complete all required fields and then click the Submit Address button 7 Verify the address and click on the Next button Credit Card Payment Step 1 4 Continuing on to Credit Card Information screen To prevent payment errors please do not click on your Internet browser back arrow or use your keyboard while this transaction is processing Total Payment The total amount that will be charged to your credit card is shown below Please provide and confirm billing and credit card details When you done click on Submit Payment button to make payment Current Account Balance 0 00 New Renew Credential Payment 20 00 Total Payment Amount
17. ail Change Password 25 S Front St E ara Request access to GED Scholarship Change Adaress i Columbus OR 43215 Web system access information 614 582 4184 Office Change Phone Show my current roles access ESL FSL Forms and Surveys List ODE CORE ODE Connected Ohio Records for Educators STARS V2 0 STARS Professional Development and Technical Assistance System S Trusted sites Protected Mode Off Figure OA 16 SAFE Portal 3 Select My Educator Profile from the CORE Portal page E ODE Connected Ohio Reco for Educators Internet Explorer optimized for Bing and MSN GQ hittps core ode state oh us Core3 ODE CORE Portal UI OS File Edit View Favorites Tools Help ly Favorites ws Bing Traffic Web Slice Gallery v ODE Connected Ohio Records for Educators Ohio OV Department Welcome a iere Out e y V S g of Education rinter Friendly Version Educator Licensure lt s gt Pupil Activity ODE Connected Ohio Records for Educators Educator Licensure Educator Profile View educator information and My Educator Profile ia My Educator Profile My Info Add updste address phone and email My Account Pay Licensure fees by cedit card e My Applications View application status Pupil Activity Pupil Activity lookup external Takes you to the external Pupil F Activity Lookup page https core ode state oh us Core3 ODE CORE CE Public UI Jv Trusted sites Protect
18. ations please click on Add Primary Email Address button to add email address Then click on the button Add Primary Email Address You will be taken to the My Information screen to add an email address Then you may return to My Approvals to enroll 6 Read the displayed text and if you agree click on I Agree If not you may click Cancel to not enroll at this time Congratulations You are now set up as an e Signer for online new and renewal applications You should receive an email verifying your enrollment You will now begin receiving email notices when applicants use your organization as an Electronic Signer Please monitor your My Approvals inbox regularly to ensure you are signing applications on a timely basis Refer to this manual under the My Approvals section for details on signing applications THANK YOU for enrolling 28 My Approvals The My Approvals module is accessed by persons that have been assigned the appropriate roles for signing electronic applications in OEDS This group includes the following roles Superintendent Superintendent Designee Dean College of Education Dean Designee College of Education Coordinator LPDC Coordinator Designee LPDC and Credential e Signer If a member of an ESC is to be responsible for signing applications online they can be given the role of Credential e Signer for that district in order to do so To acces
19. cation ELISA Early Learning Integrated Suite Application FSL Forms and Sakalas i List Preschool Special Education State Unit Funding Preschool Special Education State Unit Funding SAFE Admin SAFE Administration SAFE Coordinator SAFE Coordinator SFPS School Foundation Payment System STARS V2 0 STARS Professional Development and Technical Assistance System Title IV A HSF Title IV A Head Start Plus Usability Test Center Please click here to help us make the ODE Web site easier to use John R Kasich Governor Privacy Statement Site Map Jobs at ODE Web Survey Employees State Board Contact ODE TEES E E E Gs SE Figure OA 3 SAFE Menu The number of items on this menu will vary widely depending on the permissions for the account that is logged in To access CORE click the ODE CORE link This link has been highlighted by a border in the figure above for illustrative purposes The main CORE Portal Page is displayed Figure OA 4 Department Welcome Mark Plaskow Sign Out Ohio gov of Education Printer Friendly Version Educator Licensure Pupil Activity gt ODE Connected Ohio Records for Educators Educator Licensure baw 2 My Educator Profile Ay Information n update address phone and email My Account Educator Profile Pay Licensure fees by credit card l View educator information and My Applications R d View application status My Approvals View and process pending requests
20. cialist or Grades 4 12 Designed Subjects is required For World Languages the American Council on the Teaching of Foreign Languages ACTFL Oral Proficiency Interview OPI and Writing Proficiency Test WPT are required The scores have been electronically reported to ODE Payment Options The IPTI fee is 200 00 will send this registration to Ohio Dept of Education Office of Educator Licensure 25 S Front St Mail Stop 105 Columbus OH 43215 am completing the IPTI through a Career Technical Workforce Development Teacher Preparation Institution The IPTI fee is included in the course fee College University where enrolled Ohio State University will pay my fee online Upon acceptance into the IPTI candidates will have six months to complete the self paced IPTI modules Figure OA 14 IPTI Registration Details Registration List Educator Info State ID AA1111111 First Name Kevin Last Name Stough Birthdate 10 10 1978 Registrations Updated Credential Status Action 6412 2012 4 Year Alternative Resident Educator License Intervention Specialist K 12 Pending Review 00 O o Figure OA 15 IPTI Registration Home 26 Enroll in Electronic Signature This feature allows a valid application signer to enroll in the new Online Application Signature module The goal is to eliminate wherever possible paper applications and the need to obtain signatures manually on these paper applica
21. e following business rules apply for setting up the Two Step Approval Process 1 Any signer organization type may choose to utilize the 2 Step Approval Process In order to utilize the 2 Step Approval Process an organization must have at least two eSigners 3 All potential signers must first be Enrolled as eSigners before they will appear in Manage eSigners 4 Ifthe 2 Step Approval Process is not used then all eSigners for an organization will have the default settings of Yes Receive Email Notifications and every signer will see all Pending application requests They will be able to only Approve or Decline these requests Before giving an eSigner the Approver level someone must first be designated as a Reviewer An organization cannot have all Reviewers and no Approvers An organization cannot have all Approvers and no Reviewers An organization may have a Reviewer and a No Preferences or Approver An organization cannot have all eSigners with Email Notification set to No 10 A Reviewer will see only Pending application requests An application will not be submitted to OEL for review after the Reviewer has processed it only after the Approver has processed it 11 A Reviewer may approve of the request and mark it as Reviewed or may Decline the request and not send it on 12 An Approver will see only
22. ed Mode Off fg vy R10 v Figure OA 17 CORE Main Menu On the CORE My Educator Profile My Information page select the Assign my State ID button if it appears VERY IMPORTANT If you are a credentialed educator in the State of Ohio you already own a State ID and it should display in the State ID cell of the Personal Information section IF you are a credentialed educator in the State of Ohio and the Assign My State ID button appears it is probable you have a duplicate record which requires maintenance in the ODE data system Please DO NOT click the Assign My State ID if you are a credentialed educator Instead please contact ODE Educator Licensure Customer Support at Educator Licensure education ohio gov and the duplicate records will be corrected See screenshot on next page 10 Ohio Ov Department Welcome FIN Staff Core Sign Out g of Education Printer Friendly Version My Information Please review your address phone number and e mail address information below for accuracy Need to make a payment Select My Account from the CE Public menu above Personal Information State ID Assign my State ID SSN eTA Birth Date 8 9 1928 First Name FIN Staff Middle Name Last Name Core Gender Has SAFE Account Last Updated 1 1 0001 12 00 00 AM Address No Address Available Add New Address Phone No Phones Available Add New Phone Email No Emails Available Add New Email
23. een 11 If the payment is successful the Credit Card Payment Confirmation page Figure OA 12 is displayed If the payment is not successful an error message will be displayed with details about why the transaction failed Correct any incorrect information and click Submit again Credit Card Payment Step 4 4 ayment Confirmation Thank you for using the CORE online payment system We have received your New Credential Request payment Date 3 8 2013 Credit Card Type Master Card Last Four Digits of the Credit Card 2225 Authorization Number TAS583 Charged Amount 20 00 Please print this page for your records Oifice of Educator Licensure 25 South Front Street Mail Stop 105 Columbus OH 43215 4813 Phone 614 466 3593 amp Print Receipt Go to My Applications Figure OA 12 Payment Confirmation 12 Click the Print Receipt button to print the page The receipt will open in a separate window Click on the menu item File then Print to print a copy A receipt will also be emailed to your email address 13 Click the Go to My Applications button You can see your application is now in the Applications Submitted with Payment section 14 If you return to the My Account page Figure OA 6 will be re displayed A new transaction with the description Payment will be displayed along with a Paid By of Credit Card and the amount A second transaction with the description License Issued will
24. error message 12 The system will not allow an organization to set up all eSigners with an Email Notification preference of No This is to avoid an organization not receiving ANY emails when online applications are submitted Please correct the following and try again Making this change will result in no email notifications for your organization At least one e Signer must be set up to receive emails Name John Dean Role Dean Designee College of Education Level Reviewer Save Send Email Notofication E Figure OA 31 Manage eSigners error message 38
25. h date 1 1 1960 Credential Summary Sort By Issue Date Descending m Quick search in your credentials Clear Search Filter your credentials by Status All x Je gJ Action Credential Credential Number 29150814 Credential 5 Year Professional License Early Childhood Intervention Specialist P 3 Status v Issued Effective Year 2013 Original Issue Date 5 13 2013 Last Print Date 5 13 2013 Effective Date 7 1 2013 Expiration Date 6 30 2018 Teaching Fields Reading K 12 059902 Issue Date 5 13 2013 Endorsements Career Based Intervention 600100 Issue Date 5 13 2013 Credential Number 29150813 Credential 5 Year Professional License Middle Childhood 4 9 Status A Issued Effective Year 2011 Original Issue Date 4 2 2013 Last Print Date 4 2 2013 Effective Date 7 1 2011 Expiration Date 6 30 2016 Select Action Credential Number 29150812 Credential 1 Year Adult Education Permit Adult Education Status F Issued Effective Year 2012 Original Issue Date 4 2 2013 Last Print Date 4 2 2013 Effective Date 7 1 2012 Expiration Date 6 30 2013 Teaching Fields Speech Communication 050504 Issue Date 4 2 2013 Select Action Credential Number 29150811 Credential 1 Year Educational Aide Permit Educational Aide Status v Issued Effective Year 2013 Original Issue Date 3 22 2013 Last Print Date 3 22 2013 Effective Date 7 1 2013 Expiration Date 6 30 2014 Figure OA 16
26. ilar to Figure OA 17 will be displayed 29 oo cen ree n ae ie a W L EEE E ee a ee a nra y O a oS amr Da AA1111112 Substitute License Middle School 4 9 10 19 2012 Selected pending request Sign as Superintendent Signature for Reynoldsburg City School District Request Details Credential 1 Year Long Term Substitute License Middle School 4 9 Teaching Fields Mone Endorsements Mone Effective Year 2012 Action New In State Mail to Address School District Home Select School Physical Address 7244 E Main St Reynoldsburg OH 43068 2014 Mailing Address 25 5 Front St Columbus OH 432770 By electronically signing this application hereby request a substitute teaching license for this individual Action Approve Notes B Save wD Cancel Figure OA 18 Review Online Application The application can be reviewed and then either Approved or Declined In the case of a Decline an e mail is sent to the applicant Comments are required if an application is declined The applicant will not see these comments but these will be viewable by the Office of Educatorl Licensure The signer can also change where the license will be mailed to at this point by clicking on either School or Home If Home is selected the home address of the teacher will be displayed If School is selected the mailing address of the school organization will be displayed To approve or decline
27. ing this system expressly consents to having their activities monitored and is advised that if a review reveals possible evidence of abuse or criminal activity system personnel may provide the evidence of such monitoring to law enforcement and or appropriate department officials John R Kasich Governor Privacy Statement Site Map Jobs at ODE Web Survey Employees State Board Contact ODE The Department of Education is an equal opportunity employer and provider of ADA services Figure OA 2 SAFE Sign In Page Enter your Account Name and Password and click Sign In If a SAFE account is needed click the Sign Up button below and to the left of the Sign In section and follow the instructions for creating a SAFE account If the Invalid Password message is displayed click the Forgot user name or password link and follow the instructions for having the password e mailed to you After a successful login the SAFE Menu Figure OA 3 is displayed Ohio gov Department Reginald Sparkes DEVELOPMENT SAFE Home ODE Home Sign Out Reginald Sparkes Change Name blake gmail com Change Emai Change Passware l 2598K emperwood Or coon ae Request access to Se olarship Blacklick OH 43004 selene See TeSs Web system access information 614 226 6380 Cell Change Phone show my currentroles access Career Technical Education Plan Career Technical Education Plan Template ELI Teacher Credentials Application ELI Teacher Credentials Appli
28. ls from the My Educator Profile dropdown menu 5 The first time you view the My Approvals screen you will be asked to enroll as an electronic signer The following screen will be displayed 27 My Approvals Select Organization to display pending requests from piller City New Cleveland Local School LPDC Organization Miller City New Cleveland Local School LPDC Role Coordinator LPDC Currently you are not enrolled as signer E Signature for this organization Please confirm if you would like to enroll yourself as signer Coordinator LPDC for this organization Coordinator LPDC Signature have reviewed the training materials for the My Educator Profile module and understand the system workflow Upon enrollment understand Miller City New Cleveland Local School LPDC wall enable electronic educator licensure requests understand it is my responsibility to review and process educator licensure request s in a timely manner Enroll Me Figure OA 16 Enroll Me Your current OEDS role and organization will be displayed on this screen Review the instructions on this page and verify the requirements to be an electronic signer Click on Enroll Me Note You must have a valid email address in the system to enroll as an e Signer as all messages are sent back and forth via email If you receive the following message We could not find your Primary Email Address in OEDS to send you email notific
29. m OEDS R Personal Information section 5 Update any information in the Personal Information section Address Phone or Email that is incorrect or has changed 6 Click Save to commit changes My Information Please review your address phone number and e mail address information below for accuracy Personal Information State ID AA1111112 SSH 3493 Birth Date 1 1 1960 First Name Carol Middle Name Last Hame Myers Gender E Has SAFE Account Last Updated 1 1 0001 12 00 00 AM Address Address Details Action School or District Mailing Address 25 5 Front St Columbus OH 43215 Add New Address Phone Type Number and Ext Primary Publicly Listed Action Fax Number 614 999 9999 iy Office Phone Number 614 644 5858 a i Add New Phone Email Type Address Primary Publicly Listed Action Office Email carol myers education ohio gov 4 Add New Email Figure OA 6 My Information You will be required to have certain demographic information set up in order to start an online application or become a credential e Signer Please make sure you have your Primary Address Email and Phone Number entered correctly You will also need to have a State ID How do l request a State ID online A State Staff Identification number State ID is one type of common identifier created and assigned by the Ohio Department of Education to identify individual people The State ID number is very helpful when linking
30. mance Academic Content Standards Payment Detail Ohio Achievement Assessments GED 1 Educator Profile 1 Ohio Educational Directory System SEAE Statewide Testing Web Site 3 Teacher Performance ARRA Stimulus Updates Online Calamity Day Makeu I Educator Evaluation He le a ange ODE Webinars ESEA Flexibility Waiver Supplemental Data Submission for 2011 Diplomas Figure OA 1 ODE Home Page Click on the SAFE Sign In link in the menu at the top left of the page The SAFE Sign In page Figure OA 2 is displayed Ohio gov Department What is Safe ODE Home Sign in with your SAFE Account E Are you an ODE employee What is SAFE User Name The Ohio Department of Education ODE launched the Security Application For a Enterprise SAFE Web portal in May 2003 SAFE is a Web Portal and a single Password Forgot username or password sign on software security solution for ODE customers Sign In Don t have a SAFE account Sign Up Safe Signup help This is a restricted use computer system Unauthorized access and or use is prohibited by law Allusers accessing this system are subjectto having all of their activities on this system monitored and recorded by system personnel This system may be monitored for a variety of reasons such as maintenance troubleshooting and investigating suspected or known unauthorized activity Users should not have an expectation of privacy while using this system Anyone us
31. or licensure requests understand it is my responsibility to review and process educator licensure request s in a timely manner Figure OA 23 Enroll Me Now 5 Return to Manage eSigners to set up preferences for the eSigners Click on a signer s name Note the level of No Preferences is the default before any profiles are created Manage eSigners Select Organization to manage eSigners Ohio State University eners for Ohio State Universit Name Role Email Notofication Level Carol Myers Dean College of Education No Preferences John Dean Dean Designee College of Education No Preferences Figure OA 24 Manage eSigners 6 A Configure eSigner box will appear which allows a Signer Level to be selected and the Email Notification preference to be set 34 Name Carol Myers Role Dean College of Education Level Approver Send Email Notofication Save Figure OA 25 Configure eSigner Reviewer Can see only Pending applications Can mark these applications as either Reviewed or Declined Does not have the final approval before going to Licensure Approver Can see only Reviewed applications Can mark these applications as either Approved or Declined Has the final approval before going to Licensure Both Levels Can turn on or off Email Notifications 7 Anerror message will appear if an Approver is selected without a Reviewer being set
32. person records with unique data records related to that person such as educator licenses PRAXIS data BCI and FBI Background check data etc State IDs also help ODE staff identify and reduce the occurrence of duplicate person records in ODE databases If you are an Ohio licensed educator or ever requested educator licensure from ODE you already have a State ID To search for your State ID simply go to the CORE Educator Profile module at this location and search for your information https coreprodint ode state oh us core2 3 ode core EducatorProfile Ul EducatorSearch aspx If you searched the CORE Educator Profile module and a State ID did not appear with your unique record you can request a State ID through the CORE My Educator Profile module Here are the steps 1 First you ll need a SAFE ODE secure access account If you do not have a SAFE account you can create one Please use this link and select the Sign Up button https safe ode state oh us portal 2 After you ve created a SAFE account log into SAFE and select ODE CORE from the SAFE Portal Menu example below E SAFE Home Internet Explorer optimized for Bing and MSN _ OW https safe ode state oh us portal Home File Edit View Favorites Tools Help gi Favorites 933 Bing Traffic v Web Slice Gallery v SAFE Home Ohio gov oreducation SAFE Home ODE Home Sign Oui Change Name i Change Password Change Em
33. rpose of the My Educator Profile module is to provide a way to streamline the licensure process for educators signers and the Office of Licensure Similar to the Educator Profile lookup My Educator Profile shows demographic and credentials information only it is YOUR personal information When each person signs on they will see only their data The system is made up of several sections all under the general heading of My Educator Profile My Information My Account My Applications My Credentials My Approvals and IPTI Registrations The My Information section is used to review and edit the demographic information that is on file with the Ohio Department of Education The My Account section is used for paying fees by credit card Transaction history and current balances can also be reviewed in the My Account module The My Applications page is used to apply for a new license permit or certificate or view a list of application requests and the status of each The My Credentials page is used to view a list of your credentials active and historical along with their dates and status Online renewals advances transitions corrections and reprints may also be done from this page My Approvals is for persons with the security role of LPDC Chair Designee Superintendent Designee Dean College of Education Designee or Credential e Signer This i
34. s My Approvals select the My Educator Profile icon from the main CORE menu then select My Approvals from the My Educator Profile drop down menu A list similar to Figure OA 16 will be displayed My Approvals Select Organization to display pending requests from Reynoldsburg City School District Role Superintendent Designee Credential Request Date 3 New Renew Arun Chowdhary 1 Year Temporary License Exceptional Pupil o14 2012 Renew OH3000309 Arun Chowdhary 71 Year Temporary Certificate Vocational Education 11 5 2012 Renew QOH3000309 Arun Chowdhary 1 Year Temporary License School Nurse Ti30 2012 Renew OH3000309 Arun Chowdhary 1 Year 12 Hour Teaching Permit Middle School 4 9 8 1 2012 Renew OH3000309 Arun Chowdhary 1 Year Long Term Substitute License Intervention Specialist K 12 10 11 2012 Renew AAII11112 Carol Myers 5 Year Professional License Elementary 1 3 11 7 2012 New Out of State AA1111112 Carol Myers 1 Year Long Term Substitute License Middle School 4 9 10718 2012 New In State AA1111112 Carol Myers 1 Year Long Term Substitute License Middle School 4 9 10 18 2012 New In State AA1111112 Carol Myers 1 Year Long Term Substitute License Middle School 4 9 10 18 2012 New In State Figure OA 17 My Approvals Home This page displays the list of applications that have been submitted for your review To review and Approve or Decline an application click anywhere in the row of that application A page sim
35. s where a signer will enroll as a credential e Signer After enrolling the My Approvals screen will display application requests which are waiting for online signature approval The IPTI Registration module is used to electronically register for the IPTI program My Educator Profile is available to anyone with a SAFE account My Information The My Information section of the My Educator Profile module used to maintain the demographic information that is stored in OEDS R Ohio Educator Directory Service When you change or update your information using the CORE system it will automatically update OEDS R and thus your SAFE account To access the My Information page 1 Login to the SAFE portal 2 Click on ODE CORE link from the SAFE menu 3 On the main CORE menu hover over the My Educator Profile apple to bring up the drop down menu and click on My Information or just click on the apple next to My Educator Profile ODE Connected Ohio Records for Educators Educator Licensure Educator Profile View educator information and credentials w My Educator Profile Pupil Activity Pupil Activity lookup external Takes you to the external Pupil Activity Lookup page LPDC LPDC Request and Manage LPDC s Local Professional Development Committee Figure OA 5 CORE Main Menu 4 The My Information page Figure OA 6 is displayed and populated with the information fro
36. stration can be edited or deleted if the Status is still Pending Review The Registration can also be printed from this page 25 Registration Edit Educator Info State ID AA1111111 First Name Kevin Last Name Stough Birthdate 10 10 1978 Registration Info Licensure type and teaching field sought 4 Year Alternative Resident Educator License Intervention Specialist K 12 Teaching Fields M Hearing Impaired Moderate Intensive Visually Impaired F Mild Moderate Checklist I have met the following requirements M have verified my address email and phone numbers on the My Information tab BCI and FBI background check results on file at the Ohio Department of Education ODE are less thatn 365 days old ODE is not able to accept paper reports All background check reports must be submitted to this office via electronic submission directly from the Ohio Bureau of Criminal Investigation When you have your fingersprints taken at a WebCheck facility please ask the person taking the prints to check the box under Reason Fingerprinted to send the results to the Ohio Department of Education Submitted Alternative Evaluation Request Application received an evaluation and completed requirements as identified on the alternative evaluation worksheet if any F Passed the content area examination for the licensure area you are seeking Praxis Il subject assessment for Intervention Spe
37. t up 32 Manage eSigners Select Organization to manage eigners Ohjo State University eSigners for Ohio State University Email Notofication Figure OA 21 Manage eSigners Click on the eSigner to be modified Note error when there is only one eSigner enrolled Manage eSigners Select Organization to manage eSigners Ohjo State University eSigners for Ohio State University Email Notofication Message from webpage A Atleast 2 signers are required to enable any prefence changes EE Figure OA 22 Manage eSigners Everyone must be enrolled as an eSigner before setting up the 2 Step Approval Process To do this each eSigner must go to My Approvals and click on Enroll Me 33 My Approvals Average eSignature wait time in last 60 Days Ohio State University eSignature wait te a 2 Current CORE eSignature wait time ESSSSSSS _ s o 3 7 10 14 17 z1 I4 Organization Ohio State University Role Dean Designee College of Education Currently you are not enrolled as signer E Signature for this organization Please confirm if you would like to enroll yourself as signer Dean Designee College of Education for this organization Dean Designee College of Education Signature have reviewed the training materials for the My Educator Profile module and understand the system workflow Upon enrollment understand Ohio State University will enable electronic educat
38. tions Now if a signer is Enrolled as an e Signer he she will receive an email when an educator has submitted an application online which requires a signature The signer will then review their inbox through CORE My Approvals and either electronically sign approve or decline the applications You must have one of the following valid Signer roles in OEDS before enrolling Superintendent Superintendent Designee Dean College of Education Dean Designee College of Education Coordinator LPDC Coordinator Designee LPDC and Credential e Signer LEA Type Roles Allowed Public School District Non Public School Educational Superintendent Service Center Community School Joint Vocational School District Career Technical Planning District Ohio School for the Deaf Ohio School for the Blind Dept of Credential e Signer Youth Services schools Ohio Central School System County Boards of Developmental Disabilities Superintendent Designee College University IHE Dean College of Education Dean Designee College of Education Local Professional Development Committee Coordinator LPDC Coordinator Designee LPDC To enroll 1 Sign onto your SAFE account 2 Select the ODE CORE application 3 Hover your cursor over My Educator Profile on the main CORE menu A popup menu will be displayed Click on My Approvals Or 4 Click on My Educator Profile on the CORE main menu Then select My Approva
39. ublin Jerome High School Figure OA 15 Search Organization a Enter an IRN and or Organization Name The Name field will automatically perform a wildcard search so a search for Ohio State will return all organizations which begin with the words Ohio State A search for Ohio will return all organizations which have letters or words before the word Ohio b Click Find Organization c Click on the correct Organization to select d The Find Organization dialog box will close and the organization name will populate in the Organization field The address will also appear for your confirmation If Home is selected your home mailing address from the OEDS system will be displayed If this is not correct you may click on Edit Address to change the mailing address Click on the Next button The Background Checks and Signatures page will be displayed Answer all of the background check and legal questions with either a Yes or No If any legal question is answered as Yes then the explanation box will be opened and you must enter an explanation for your answer 23 10 11 12 lf you answer YES to any question you must provide an explanation Please include the year of conviction the nature of the offense and the court where the matter was heard Check the Applicant Signature box to certify that all of the questions are answered truthfully and to verify your signature
40. ucator Info State ID 441111111 First Name Kevin Last Name Stough Birthdate 10 10 1978 Sort Ey Application Receive Date Descending O OF PU 10 f Received 8 9 2007 Source Paper Name Stough Kevin A4A1111111 Status Review Requests Action Correct Credential 1 Year Temporary Certificate Occupational Therapist Action Renew Credential 1 Year 12 Hour Teaching Permit Special All Grades K 12 Action New In State Credential 3 Year Pupil Activity Supervisor Permit WA Action Reprint Credential 2 Year Provisional License High School 7 12 Updated 8 16 2012 In Queue Stough Kevin Status Pending Review Status Pending Review Status Pending Review Action Add Area Credential 2 Year Provisional License Adolescence to Young Adult 7 12 Status Pending Review Action Relinquish Credential 4 Year Educational Aide Permit Educational Aide Status Pending Review Received 8 9 2007 Source Paper Updated 3 23 2012 Name Stough Kevin A41111111 Status Processed Requests Action New In State Credential 1 Year Long Term Substitute License Adolescence to Young Adult 7 12 Status Declined Received 8 9 2007 Source Paper Updated 10 18 2011 Name Stough Kevin A4A1111111 Status Review In Queue Stough Kevin Requests Action New In State Credential 2 Year Provisional License Career Technical 4 12 Received 8 9 2007 Source Paper Updated 8 20 2012 Name Stough Kevin 44
41. y Applications Jse this screen to apply for a NEW Credential To Renew Advance or Transition a credential that you have previously held click My Credentials Educator Info State ID OH3000459 First Name Mary Last Name Teacher Birth date 1 1 1900 _ Applications Not Yet Submitted Quick Search in Submitting Applications Clear Search New Credential Application w Pay 20 for selected Applications Payment for completed applications can be made in one transaction Mark the checkbox for the application s you wish to submit and pay for Then click the Pay for selected Applications button Jgn g ven Type Credential Details Created Date Last Updated v Action New In State 5 Year Professional License Administrative Specialist More details 3 8 2013 3 8 2013 Figure OA 8 My Applications If there are no pending applications in the system for you at this time the system will automatically apply any existing positive available balance to the payment If however you have an existing paper or online application which has been paid for but is not yet issued is Pending you will not be able to apply that money toward this new license payment If the existing balance should not be applied click the checkbox marked Do not apply positive balance to make payment and the Total Amount Due will automatically change to reflect the new balance due Click Next The Credit Card Payment Billing Information page
42. y on a My Educator Profile screen there will be a dropdown menu titled My Educator Profile in the top menu bar Click on the dropdown and select My Account My Account Educator Info State ID OH3S000459 First Name Mary Last Name Teacher Birth date 1 1 1900 Transaction History If current Account Balance is negative that amount must be applied to your account before any requests on Payment Hold can be issued Current Account Balance 0 00 Date Description b PaidBy Fiscal Year Amount 4 03 08 2013 License Issued FY2013 20 00 02 14 2013 Payment Credit Card FY2013 220 00 01 24 2013 License Issued FY2013 200 00 01 17 2013 Payment Credit Card FY2013 200 00 JJ OO MTN Credential Re You have selected to pay for the credentials listed below Please review this list and the amount due If this is not correct click here to select different application s Action Effective Year Credential Amount Due New In State 2013 5 Year Professional License Administrative Specialist Discounted 520 00 The total amount to be charged to your credit card is shown below Click Next to continue with your credit card payment Current Account Balance 50 00 Credential Payment 70 00 Total Payment Amount 20 00 Remaining Account Balance 0 00 Figure OA 7 My Account 1 To pay for a license application On the My Applications screen click the checkbox next to the application being paid for 12 M
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