On-Line Space Utilization Survey System
Contents
1. Figure 18 Follow the steps 1 through v in Section 4 2 1 above RFCUNY The Space Utilization Survey System 22 of 28 User s Manual The Space Utilization Survey System SECTION 5 Off Campus Information 5 1 Comments We need to keep track of all Research and OSA project work even if it is being done off campus To submit off campus information after selecting the project via one of the On Line Survey methods simply click on the Comments Button located on the bottom of you screen see figure 19 and type in the words Off Campus in the system generated Comments Window see Figure 20 If the work took place at another CUNY campus this information should also be included in the box 4 Space Utilization Survey 1 01 Microsoft Internet Explorer File Edit View Favorites Tools Help do Back mp lt fat A Search Gaj Favorites Z Media 4 Eh a Ej D About Survey Click t RFCUNY Space Utilization Survey Survey Forms On Line Survey Reports Exit Survey Survey by Department USER NAME College 000 User s College Department ACADEMIC AFFAIRS Principal Investiqator GABEL DAYID Project 75142 00 01 TEST PROJECT Please select Building and Floor Building Select Building Floor Select Floor lt lt Back to Project Selection Continue Survey gt gt If this project took place off campus during the Fiscal Year please click on the Comments button below to l2. INSTRUMENTATION ROOM 52 64000 Research VESTIBULE 40 56000 Research STORAGE 45 681000 Research TEACHING LAB SERVICE 527 88000 Research DEPARTMENTAL OFFICE 256 97000 Research MEETING ROOM FACULTY OFFICE Figure 12 From the Room Selection screen select the room in which your project s work took place and then indicate if this work was Research or OSA by clicking on the appropriate radio button Enter the percentage of space utilization and click on the Submit Survey button located at the bottom of the screen If you cannot locate the room in which your project s work is being done click on the Comments button and give us as much information as RFCUNY The Space Utilization Survey System 16 of 28 User s Manual The Space Utilization Survey System possible about where the work took place i e room number floor indicate Research of OSA percentage of utilization etc a certai PAET initi ly and come back er oO jagat ete it ent will be able to tell all the projects tagged to 1 by eee the REAR amp OSA Space Utilization Report from the Reports menu located in the upper left hand portion of the screen See page 26 for more information about Reports v Finally click the Submit Survey button and you will be directed to a Summary screen which will display all the rooms entered for the project to date The last item you entered will
3. Line Survey Reports Exit Survey all Departments welcome USER NAME Facilities amp Administrative Rate Proposal Space Utilization Survey per Principal Investigator Fiscal Year 2004 per Department College 000 User s College In Accordance with OMB Circular 4 21 the Federal Government requires Colleges and Universities to conduct a space survey to support the calculation of the schools Facilities and Administrative rate if their total direct costs from sponsored activities exceeds 10 million during the fiscal year For those colleges of the City University of New York required to report on space information the Research Foundation has created an Online Space Survey to facilitate this process Please take the time now to review each of the sponsored projects assigned to your school for the above stated fiscal year only and allocate them by purpose research or other sponsored activity to the appropriate building and room number on your campus You will also need to indicate for each room selected the of space utilized by the grant For a further explanation on how to complete this survey click on About This Survey above Note failure to complete this survey may result in the loss of Federal sponsored monies for your school Thank you 555 West 57th St 11th Fl New York NY 10019 2925 212 417 3300 Copyright 2004 Research Foundation of CUNY All rights reserved ore gt pinternet Figure 2 RFCUNY The Space
4. Media 3 E5 amp Ei 3 Contact Us Search researchfoundationcuny celebrating 40 years of service Space Utilization Survey About Survey Survey Forms On Line Survey Reports Exit Survey Welcome USER NAME Administrative Rate Proposal Space Utilization Survey College 000 User s College Department to Survey Select Department Principal Investigator ee ee i ADMISSIONS SERVICE ADULT CONTINUING EDUCATION ART ATHLETICS amp RECREATION 555 West 57th St 11 BIOCHEMISTRY Copyright 2004 Re BIOLOGICAL SCIENCES BIOLOGY CALANDRA INSTITUTE aa Figure 8 11 Once you have done this the system will automatically generate a list of PIs from the selected department in the Principal Investigator drop down box For example if you selected Academic Affairs as a department to survey the system will generate a list of all the PIs from Academic Affairs see figure 9 RFCUNY The Space Utilization Survey System 12 of 28 User s Manual The Space Utilization Survey System 3 Space Utilization Survey 1 01 Microsoft Internet Explorer File Edit View Favorites Tools Help da Back k lt Ai Search 3 Favorites Media 34 Er E E m Contact Us Search Sign In al researchfoundationcuny celebrating 40 years of service Space Utilization Survey About Survey Survey Forms On Line Survey Reports Exit Survey Survey by Department USER NAME College 00
5. been tagged as complete OSA Space Utlization lists all projects by department and PI been charged to Other Sponsored Activity Included in the report are Building Room and Space Utilization information Research Space Utilization lists all projects by department and PI that have been charged to Research Building Room and Space Utilization information are also given here Research and OSA Space Utilization lists all projects by department and PI that have been charged to Research and or Other Sponsored Activity Building Room and Space Utilization information are also displayed here Rooms Exception lists all the rooms at a campus that have been allocated more than 100 use The system automatically redistributes percentages between the projects that have been using these rooms so that the total usage for these rooms by all projects does not exceed 100 The report shows the original utilization charges and the recalculated amounts done by the system The Space Utilization Survey System 25 of 28 User s Manual The Space Utilization Survey System 6 2 Printing Reports To print a particular report select it from the Reports menu This action will direct you to a screen from which you may choose a print format see figure 21 bs Space Utilization Survey 1 01 Microsoft Internet Explorer File Edit View Favorites Tools Help Back gt amp Search Favorites Media 64 B 2
6. by department Use this option if you wish to enter space information by PI for projects within a particular department 2 by Principal Investigator This option allows you to enter space utilization information for a particular PI s projects 3 by Project This option will list all the project s from your college in numerical order Choose this option if you know the number of the project s that you wish to enter space utilization information for The Space Utilization Survey System 10 of 28 User s Manual The Space Utilization Survey System 4 2 Entering Space Information The following section will walk you through the process of entering space utilization information in the system by using each of the options described above 1 Using the by Department Option i To enter information by Department select this option from the On Line Survey menu see figure 7 E Space Utilization Survey 1 01 Microsoft Internet Explorer File Edit View Favorites Tools Help da Back k x fay QQ Search Gaj Favorites Z Media 4 ah E i Contact Us Search Sign In r researchfoundationcuny ce ebrating 40 years of service Space Utilization Survey About Survey Survey Forms Reports Exit Survey JER NAME Rate Proposal Space Utilization Survey by Project ar 2004 by Principal Investigator College 000 User s College In Accordance with OMB Circular 4 21 the Federal Governmen
7. in the Department to Survey drop down box it must be coded to a project RFCUNY The Space Utilization Survey System 7 of 28 User s Manual The Space Utilization Survey System Note If you are unable to find a project within a department select from the Department to Survey drop down box If you still do not see the project you wish to submit information for please contact Varsha Joshi at the Research Foundation for help Telephone 212 417 8578 3 Using the per Principle Investigator Option If you only wish to print out projects for a particular PI then choose the per Principle Investigator option from the Survey Forms menu This will bring you to the Survey Form screen From this screen select your desired print format optional and then select the PI you wish from the Principal Investigator drop down box The PI drop down box lists all the PIs from your college in alphabetical order and includes their three digit PI Code at the end of their name See figure 5 Make your selection from this list and then click on the Print Survey Form button to generate survey forms for the selected department E Space Utilization Survey 1 01 Microsoft Internet Explorer File Edit View Favorites Tools Help da Back k fat H Search 3 Favorites Media ca Eh 43 Ej a Contact Us Search researchfoundationcuny ce ebrating 40 years of service Space U
8. print all of the PIs and their projects for a single department only Choose this option if you wish to collect space utilization information for a single department 3 per Principal Investigator This option allows you to print all the projects for a single PI Choose this option if you wish to gather space utilization information for a single PI 3 2 Form Printing Formats The system allows for the following options when printing forms and reports 1 PDF Pormenule Document Format default 2 DOC MS Word Document 3 HTML 4 0 complaint 4 RTF Rich Text Format Please note that you do not have to pick a print format this an optional feature included in the system for your convenience If you opt not to pick a print format the system will default to print your forms and reports in PDF The Space Utilization Survey System 4 of 28 User s Manual The Space Utilization Survey System 3 3 Printing Survey Forms To print surveys place your cursor on the Survey Forms menu located on the main Space Utilization Survey screen see figure 2 Space Utilization Survey 1 01 Microsoft Internet Explorer File Edit view Favorites Tools Help lt Back gt A A Asearch GFavortes media B 4 E gay Address a http www rFouny org SpaceUtil_ App WebPages WelcomeGO aspx P Go ContactUs Search EditProfile Sign Out a researchfoundationcuny celebrating 40 years of service Space Utilization Survey
9. 0 User s College Department to Survey 0107 ACADEMIC AFFAIRS DTa fenm tha A aed 1 C e mM 1C nt ca epartme Principal Investigator lt lt Previous Page 555 Vest 57th St 11 Copyright 2004 Ra Y Figure 9 From this drop down box select the PI whose project you wish to submit survey information for and then click on the Continue Survey button 111 This will bring you to the Project Selection screen which will display all the projects for the PI you have chosen see figure 10 Click on the project you would like to begin with Alternatively you can click on the Back to Department Selection button to pick another department lt 7 4 lt lt y we L i z lt b H x zdl L d umece and CHAOOS LO CHULCI INLIOLMaAUOL a ANDOU LOL C estigator or by Project by selecting the appropriate option Principal Inv from the On Line Survey menu located in the upper left hand portion of the screen RFCUNY The Space Utilization Survey System 13 of 28 User s Manual The Space Utilization Survey System J Space Utilization Survey v1 01 Microsoft Internet Explorer File Edit View Favorites Tools Help da Back s fat SA Search G Favorites H Media 3 Er 3 E el Space Utilization Survey About Survey Survey Forms On Line Survey Reports Exit Survey Survey by Department USER NAME College OOO Us
10. Project Selection screen see figure 18 where all your college s projects will be listed in numerical order Select the appropriate project from here and then click on the Continue Survey button RFCUNY The Space Utilization Survey System 21 of 28 User s Manual The Space Utilization Survey System Space Utilization Survey 1 01 Microsoft Internet Explorer lle Edit View Favorites Tools Help Back gt D d search GaFavorites Media lt 4 D Sp E EI Space Utilization Survey About Survey Survey Forms On Line Survey Reports Exit Survey Survey by Project USER NAME Colleqe 000 User s College Please select a project Project Description Budget Start Budget End Room entered Completed Comments 40205 00 01 TEST PROJECT 5 31 2003 40230 00 01 TEST PROJECT 40239 00 01 TEST PROJECT 40265 00 01 TEST PROJECT 40282 00 01 TEST PROJECT 40292 00 01 TEST PROJECT 40321 00 01 TEST PROJECT 40326 00 01 TEST PROJECT 40328 00 01 TEST PROJECT 40364 00 01 TEST PROJECT 40395 00 01 TEST PROJECT 40419 00 01 TEST PROJECT 6 1 1998 2 1 1999 1 31 2003 6 1 1999 5 31 2003 2 1 1999 1 31 2003 6 1 2000 6 30 2003 2 1 1999 1 31 2003 5 1 2001 4 30 2004 2 1 1999 1 31 2003 4 15 2001 3 31 2003 2 1 1999 1 31 2003 5 1 2002 4 30 2004 1 31 2003
11. Sf E researchfoundationcuny celebrating 40 years of service Space Utilization Survey About Survey Survey Forms On Line Survey Reports Exit Survey Incomplete Survey Report ARENATO AAATESTER College O80 Queens College PDF Portable Document Format PA EOF Portable Document Format DOC MS Word Document ALS MS Excel Spreadsheet HTML 4 0 compliant 555 West 57th St 11th Fl Ned EIF Rich Text Format o Copyright 2004 Research Foundation of CUNY All rights reserved Figure 21 Ml PE Rey ees Ae VO E P T E 4724 E Za V 22 ee vb aAa DIAT L un P by ra e C VASI lat r N QT i C n C ca WV d C n Tal Itc t O 4 e D D e tarma js WV another option from the drop down menu Once you have made your printing format selection click on the Report Format in button to generate your report RFCUNY The Space Utilization Survey System 26 of 28 User s Manual The Space Utilization Survey System After your report has been generated you have the option of either printing out your report or saving it to your local computer Figure 22 shows how you can do this with a report generated in PDF i REPORT NAME USER S COLLEGE Click here to save to your computer Figure 22 RFCUNY The Space Utilization Survey System 27 of 28 User s Manual
12. Utilization Survey System 5 of 28 User s Manual The Space Utilization Survey System Select from the Survey Forms menu one of the three form options available 1 Using the all Departments Option If you wish to print surveys for all Departments click on this option from the Survey Forms menu This will bring you to the Survey Form screen From this screen select your desired print format optional and then click on the Print Survey Form button to generate survey forms see figure 3 Space Utilization Survey 1 01 Microsoft Internet Explorer gt l Xj File Edit View Favorites Tools Help da Back p x fat EA Search 3 Favorites Media Eh E Sj a ContactUs Search Sign In researchfoundationcuny ce ebrating 40 years of service Space Utilization Survey About Survey Survey Forms On Line Survey Reports Exit Survey Survey Form USER NAME In PDF Portable Document Format College 000 User s College lt lt Previous Page Print survey Form Select your printing format from here 555 West 57th St 11th Fl Nd Copyright 2004 Researc im E Done Figure 3 If the system generates survey forms coded to a blank or incorrect department please contact Varsha Joshi at the Research Foundation for help Telephone 212 417 8578 RFCUNY The Space Utilization Survey System 6 of 28 User s Manual The Spa
13. be highlighted in blue see figure 13 Space Utilization Survey 1 01 Microsoft Internet Explorer File Edit View Favorites Tools Help Back gt D A search Gyravorites Media lt 4 B 4 E ay researchfoundationcuny ce ebrating 40 years of service Space Utilization Survey About Survey Survey Forms On Line Survey Reports Exit Survey Survey by Department USER NAME College 000 User s College Department ACADEMIC AFFAIRS Principal Investiqator GABEL DAYID Proiect 75142 00 01 TEST PROJECT sny Pct Building Floor Room Purpose TR 08001 Remsen Hallo1 1003 STORAGE 74 99000 or 14 00 Would you like to mark this project as Complete Incomplete Choose another Project Add location for this Project Choose another Department Edit last entry for this Project Exit Survey See Figure 13 RFCUNY The Space Utilization Survey System 17 of 28 User s Manual The Space Utilization Survey System From this Summary screen you may choose to mark the current project as either Complete or Incomplete by selecting the appropriate radio button Even when a project is tagged complete you may still go back later and edit it Also you may change the status of a project from incomplete to complete or visa versa by simply clicking on the yes or no button on the Project Summary screen see figure 14 Budget Budget Room Start End entere
14. ce Utilization Survey System 2 Using the per Department Option If you wish to print all of the PIs and their related PRSYs for a particular department choose the per Department option under the Survey Forms menu This will bring you to the Survey Form screen From this screen select your desired print format optional and then select the department you wish from the Department to Survey drop down box See figure 4 After you have made your selection click on the Print Survey Form button to generate survey forms for the selected department A Space Utilization Survey 1 01 Microsoft Internet Explorer alles x File Edit View Favorites Tools Help da Back k g fat Search Ga Favorites Media Er E Sj m ContactUs Search Sign In al researchfoundationcuny ce ebrating 40 years of service Space Utilization Survey About Survey Survey Forms On Line Survey Reports Exit Survey Survey Form In PDF Portable Document Format College 000 Users College Department to Survey Select Department select Department 74 ACADEMIC AFFAIRS lt lt Previous Pag9p135 ADMISSIONS SERVICE ADULT CONTINUING EDUCATION ANTHROPOLOGY 555 West 57th St ART Sonim 2008 ATHLETICS amp RECREATION BIOCHEMISTRY BIOLOGICAL SCIENCES BIOLOGY CALANDRA INSTITUTE Y Bn OOOO i internet Figure 4 Note In order for a department to exist
15. d 75142 0001 TEST PROJECT 6 30 1999 12 31 2003 ES EEn EST PROJECT ann ac Ea Click here to change a project s completion status Description Completed Comments See Figure 14 Once you have selected a completion status of your project you can choose one of the following options Choose Another Project This option returns you to the current PI s Project Selection screen to enter information for another project Choose Another Department This option brings you back to the Department Selection screen Add a Location for this Project This option brings you back to the Building and Room Selection screen to enable you to add another room to the current project Edit Last Entry This option brings you back to the point of your last entry so that you can modify or change your entry Exit Survey This option brings you to a screen that will remind you of the open projects for this PI Click Done With Survey to exit the system RFCUNY The Space Utilization Survey System 18 of 28 User s Manual The Space Utilization Survey System 2 Using the by Principal Investigator option Select this option from the On line Survey menu see figure 15 J Space Utilization Survey 1 01 Microsoft Internet Explorer 5 X File Edit View Favorites Tools Help lt Back x fat Search 34 Favorites Media 4 Eh E Ej m Contact Us Search Sign In r re
16. er s College Please select a project Budget Budget Room Projo Description Start End entered Completed Comments 7514200 01 6 30 1999 12 31 2003 neo no pone 75198 0001 7 1 2000 3 21 2003 no no pone lt lt Back to Department Selection Y Done Figure 10 The Project Selection screen not only provides you with the name of the sponsored projects of the PI that you had selected but it also tells you if you have previously entered and or completed space information or attached any comments for any of the projects listed see figure 10 iv Once you have selected a project you will be directed to the Buildings and Floor Selection screen see figure 11 RFCUNY The Space Utilization Survey System 14 of 28 User s Manual The Space Utilization Survey System 4 Space Utilization Survey 1 01 Microsoft Internet Explorer File Edit View Favorites Tools Help Back gt D fat search Favorites Media 4 E 32 E m Space Utilization Survey About Survey Survey Forms On Line Survey Reports Exit Survey Survey by Department USER NAME College 000 User s College Department ACADEMIC AFFAIRS Principal Investiqator GABEL DAYID Project 75142 00 01 TEST PROJECT Please select Building and Floor Building Select Building Floor Select Floor lt lt Back to Project Selection Continue Suney gt gt If this project to
17. et us know where your sponsored work was done ere to indicate if the project s work took place off campus Figure 19 The Space Utilization Survey System 23 of 28 User s Manual The Space Utilization Survey System Space Utilization Survey About Survey Survey Forms On Line Survey Reports Exit Survey Survey by Department USER NAME College 000 User s College Department ACADEMIC AFFAIRS Principal Investigator GABEL DAYID Comments for project 75142 0001 TEST PROJECT Complete Cancel Figure 20 Click on Complete to save your comment to your project and tag it complete Alternately you can click on Cancel to return to the Buildings and Floor Selection screen RFCUNY The Space Utilization Survey System 24 of 28 User s Manual The Space Utilization Survey System SECTION 6 RFCUNY 6 1 REPORTS Report Options There are several reports to help you manage and analyze the information you have entered into the On Line Space Utilization System You may choose one or more of the following at anytime to aid you in the process of ensuring that the space used to carry out Sponsored Activity at your school is properly reflected in the online system Simply select from the Reports menu one of the following 1 2 3 4 5 Incomplete Survey lists all projects by department and PI that have for which space information has not been entered or which have not
18. ey System SECTION 2 ACCESSING THE SYSTEM To access the Space Utilization Survey System visit the Research Foundation s website at http www rfcuny org and Login in the area designated to the right of the screen for User Sign In see figure 1 Figure 1 Research Foundation of CUNY Windows Internet Explorer lt Efx LA 7 http www reuny org rfwwebsites v 114411 X Google p Gart I a M a Fie Edit view Favorites Tools Help Google v Pf Search D dhe Sharer Gd Sidewiki YY Bookmarks Yr check al Translate Y AutoFill a amp gt Sign In we k l Research Foundation of CUNY F mm Pag Tools Home About RF News amp Announcements Research amp Awards SPOTLIGHT ON RESEARCH gt MA lt om 2 ice rie t Daniel McCloskey Arh fre f b Assistant Professor l College of Staten Island m how User Sign In FEATURED NEWS Federal and State Breast Cancer Scientific Research and Education Notices s Research Opportunities Login VZN 2010 NEW YORK Password _ STATE _ Register for NY State Depeartment of Health e Alerts to receive g notifications of RFA announcements GrantsPlus d E More Featured News j http www rfouny org RFWebsite LaborLaw aspx Internet 100 start E 6 Inbox Microsoft Z Fw I want to up Research Fo
19. n In af researchfoundationcuny celebrating 40 years of service Space Utilization Survey About Survey Survey Forms Reports Exit Survey by Department 1ER NAME meee Rate Proposal Space Utilization Survey lt E72 ar 2004 by Principal Investigator College 000 User s College In Accordance with OMB Circular 4 21 the Federal Government requires Colleges and Universities to conduct a Space survey to support the calculation of the schools Facilities and Administrative rate if their total direct costs from sponsored activities exceeds 10 million during the fiscal year For those colleges of the City University of New York required to report on space information the Research Foundation has created an Online Space Survey to facilitate this process Please take the time now to review each of the sponsored projects assigned to your school for the above stated fiscal year only and allocate them by purpose research or other sponsored activity to the appropriate building and room number on your campus You will also need to Indicate for each room selected the of space utilized by the grant For a further explanation on how to complete this survey click on About This Survey above Note failure to complete this survey may result in the loss of Federal sponsored monies for your school Thank yOu _ _ _ E Done Figure 17 This will direct you to the
20. oject ar 2004 iy Principal Investigator College O00 User s College In Accordance with OMB Circular 4 21 the Federal Government requires Colleges and Universities to conduct a space survey to support the calculation of the schools Facilities and Administrative rate if their tatal direct costs from sponsored activities exceeds 10 million during the fiscal year For those colleges of the City University of New York required to report on space information the Research Foundation has created an Online Space Survey to facilitate this process Please take the time now to review each of the sponsored projects assigned to your school for the above stated fiscal year only and allocate them by purpose research or other sponsored activity to the appropriate building and room number on your campus You will also need to Indicate for each room selected the of space utilized by the grant For a further explanation an how to complete this survey click on About This Survey above Note failure to complete this survey may result in the loss of Federal sponsored monies for your school Thank YOU E Done Figure 6 RFCUNY The Space Utilization Survey System 9 of 28 User s Manual The Space Utilization Survey System RFCUNY 4 1 On Line Survey Options There are three choices available to enter space information on line They are 1 by Department Like the survey forms this option sorts all your college s projects
21. ok place off campus during the Fiscal Year please click on the Comments button below to let us know where your sponsored work was done Comments Figure 11 From this screen select the building and then floor where the project s work took place Click the Continue Survey button to proceed You will then be directed to a Room Selection screen see figure 12 where you can select the room in which the project s work took place RFCUNY The Space Utilization Survey System 15 of 28 User s Manual The Space Utilization Survey System e Space Utilization Survey 1 01 Microsoft Internet Explorer File Edit View Favorites Tools Help g Back p D fat E Search Cj Favorites P Media 4 ah amp 4 E a Space Utilization Survey About Survey Survey Forms On Line Survey Reports Exit Survey Survey by Department Building O8001 USER NAME Building Name Department ACADEMIC AFFAIRS Principal Investiqator GABEL DAYID Floor 02 Project 75142 0001 TEST PROJECT Room No Description If you are unable to find your room click VESTIBULE 110 99000 on the Comments button below to let us know where your INSTRUMENT ROOM 280 26000 sponsored work was dona ORGANIC CHEMISTRY LAB 734 89000 ORGANIC CHEMISTRY LAB 728 18000 TEACHING LAB 1539 36000 INSTRUMENT ROOM 556 67000 E Peon a TE E ORGANIC RESEARCH 1009 14000 Research room in which your project s ELECTRICAL CLOSET 68 47000 Research work is being done
22. om the drop down menu and then click on the Continue Survey button RFCUNY The Space Utilization Survey System 19 of 28 User s Manual The Space Utilization Survey System E Space Utilization Survey 1 01 Microsoft Internet Explorer File Edit View Favorites Tools Help da Back fa QA Search Favorites H Media Ea Eh a Space Utilization Survey About Survey Survey Forms On Line Survey Reports Exit Survey Survey hy Principal Investigator USER NAME College 000 User s College AGBEYEGBE OMAYEMI 123 AKIBA DAISOKE ABC AKIBA DAISUKE AFR ALCALAY AMMIEL AGF ALLEN JOEL A5R PI to Survey Select PI 555 West 57th St Lith F Copyright 2004 Rese ALTENSTETTER CHRIST ATS ANDERSON PAULA ALE ANDERSON PHILIP 987 ANTHONY TOBIAS SANDYE XYZ ARTZT ALICE A90 Search E k bene gt gt Q L T T intere Figure 16 Follow the steps 1 through v in Section 4 2 1 above 3 Using the by Project Option To input information by Project select this option from the On Line Survey menu see figure 17 RFCUNY The Space Utilization Survey System User s Manual 20 of 28 The Space Utilization Survey System J Space Utilization Survey 1 01 Microsoft Internet Explorer x File Edit View Favorites Tools Help lt da Back k 2 at Gi Search Gaj Favorites D Media 4 eh E Ej E Contact Us Search Sig
23. researchfoundationcuny On Line Space Utilization Survey System User s Manual Revised The Space Utilization Survey System CONTENTS DTV 5226656422555526 ts2602 4061 050055250 22 0 ses acne Ar tera eeaaraseenrene tee Pana aria emer aE Ran Page 2 ACCESS INS TMESY STET 2556089822 a de seaeunie ee ERA E rte Page 3 SULVEY HOMIS sa n32n2 26030A Re Dia d PR ace Adan SR E Cd s MICE Page 4 Inputtine Space Data On Line aucsscinrianes atarir 2529 2 E are Rr Page 9 OH Campus Intormation canserssicsae nieder oe nied aiid Page 23 TR OMS ha A E A A D E A E D A EE A O AN IR e eL oT Page 25 RFCUNY The Space Utilization Survey System 1 of 28 User s Manual The Space Utilization Survey System SECTION 1 OVERVIEW RFCUNY In accordance with OMB Circular A 21 the Federal Government requires colleges and universities to conduct a space survey to support the calculation of the school s Facilities and Administrative rate if their total direct costs from federal and federal flow through sponsored activity exceed 10 million dollars during the fiscal year The Research Foundation has created an On Line Space Utilization Survey System to facilitate this process for those colleges of the City University of New York that are required to report on space information This manual should be used as a guideline to help you utilize and navigate through the system The Space Utilization Survey System 2 of 28 User s Manual The Space Utilization Surv
24. searchfoundationcuny celebrating 40 years of service Space Utilization Survey About Survey Survey Forms Reports Exit Survey by Department a IER NAME Rate Proposal Space Utilization Survey by Principal In vestigator by Project ar 2004 College O00 User s College In Accordance with OMB Circular 4 21 the Federal Government requires Colleges and Universities ta conduct a space survey to support the calculation of the schools Facilities and Administrative rate if their tatal direct costs from sponsored activities exceeds 10 million during the fiscal year For those colleges of the City University of New York required to report on space information the Research Foundation has created an Online Space Survey to facilitate this process Please take the time now to review each of the sponsored projects assigned to your school for the above stated fiscal year only and allocate them by purpose research or other sponsored activity to the appropriate building and room number on your campus You will also need to Indicate for each room selected the of space utilized by the grant For a further explanation an how to complete this survey click on About This Survey above Note failure to complete this survey may result in the loss of Federal sponsored monies for your school Thank yOu Done Figure 15 This will direct you to the PI Selection screen see figure 16 from which you may select the appropriate PI fr
25. t requires Colleges and Universities ta conduct a space survey to support the calculation of the schools Facilities and Administrative rate if their total direct costs from sponsored activities exceeds 10 millian during the fiscal year For those colleges of the City University of New York required to report on space information the Research Foundation has created an Online Space Survey to facilitate this process Please take the time now to review each of the sponsored projects assigned to your school for the above stated fiscal year only and allocate them by purpose research or other sponsored activity to the appropriate building and room number on your campus You will alsa need to Indicate for each room selected the of space utilized by the grant For a further explanation on how to complete this survey click an About This Survey above Note failure to complete this survey may result in the loss of Federal sponsored monies for your school Thank yOu __ o E Done Figure 7 This will bring you to the Department Selection screen From this screen select the desired department see figure 8 RFCUNY The Space Utilization Survey System 11 of 28 User s Manual The Space Utilization Survey System E Space Utilization Survey 1 01 Microsoft Internet Explorer File Edit View Favorites Tools Help da Back k x fat QA Search Gj Favorites eh
26. tilization Survey About Survey Survey Forms On Line Survey Reports Exit Survey Survey Form USER NAME Select your printing format from here In POF Portable Document Format College 000 User s College Principal Investigator Select P gt gt H ai lt lt Previous Page S oma EGBE OMAYEM 123 AKIBA DAISOKE ABC AKIBA DAISUKE AFR ALCALAY AMMIEL AGF ALLEN JOEL ASR ALTENSTETTER CHRIST 473 ANDERSON PAULA ALE ANDERSON PHILIP 987 555 West 57th St 11th Copyright 2004 Rese ANTHONY TOBIAS SANDYE XYZ gt ARTZT ALICE A90 z ae Figure 5 RFCUNY The Space Utilization Survey System 8 of 28 User s Manual The Space Utilization Survey System SECTION 4 Inputting Space Data Online After you obtain the space utilization data from the department chairs you may choose to enter this information online by selecting one of the options from the On Line Survey menu see figure 6 This menu is activated by placing your curser over the title located on the menu bar J Space Utilization Survey 1 01 Microsoft Internet Explorer Z 5 x File Edit View Favorites Tools Help da Back k x fat H Search 3 Favorites L Media 4 Et m Contact Us Search Sign In al researchfoundationcuny celebrating 40 years of service Spare Utilization Survey On Line E Reports Exit Survey ean 3ER NAME Rate Proposal Space Utilization Survey iu Pr
27. unda Research Founda wh Online Space Man lt 6 11 10 AM Once you have successfully logged on to the RFCUNY website select E Services from the menu bar and then highlight Space Utilization You should now be in the On Line Space Utilization System Officer level or Assistant to Grants Officer level access To obtain the required level of access please call Grants and Contracts at 212 417 8425 RFCUNY The Space Utilization Survey System 3 of 28 User s Manual The Space Utilization Survey System SECTION 3 SURVEY FORMS RFCUNY Many of the grants officers indicated that the process of completing space surveys historically has begun with the GO sitting down with each department chair survey forms in hand to discuss where their sponsored activity has occurred during the fiscal year To assist you with this endeavor we have designed a module within the system which is capable of printing blank space survey forms 3 1 Survey Form Options There are three main options available for printing survey forms They are 1 all Departments This option allows you to print at one time all of the departments of your college with Sponsored Activity who require a space survey Departments are sorted in alphabetical order with there PIs following suit Each PI survey is printed separately within a particular department Projects are listed in numerical order 2 per Department This option allows you to
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