User Manual - Milliseconds Computer Services, LLC
Contents
1. New Ean Delete impon Exon The New button creates a new record Detailed information about each record type is contained later in this document You can open an individual record for editing by either double clicking on a record or by clicking it once and then clicking on the Edit button If you highlight a record or selection of records and click the Delete button the record will be deleted If you hold down the option alt on Windows key and click the Delete button all the records will be deleted Please note there is not an UNDO feature for deleting records Importing and exporting records is accomplished by using the Import and Export buttons Please see the section on Import Export for more details SEARCHING Searching for a record or selection of record is accomplished using the Query area of the tab Query Racer Number B HJ Query Show All Show Hightlighted Omit Highlighted 282 found To search for a record or selection of records do the following 1 Select how you wish from the Search Type popup 2 Select the operator from the Search Operator popup e exact matches including capitalization to the Search Criteria e gt greater than or equal to e lt less then or equal to e lt gt not equal to e LIKE Similar to searches This allows you to do partial work queries and queries where capitalization does not matter Using the percent sign will allow you2. Checking this checkbox marks the participant as did not start When an electronic start time is accepted the application will uncheck the DNS check box If this check box is checked the racer will appear as a DNS on the results even if the racer has a time DNF Checking this checkbox will mark the participant as did not finish When an electronic stop time is accepted the application will uncheck the DNF check box If this check box is checked the participant will appear as a DNF on the results even if the racer has a time DQ Checking this checkbox will mark participant as disqualified When this check box is checked a comment is required in the Adjustment DQ Reason field If this check box is checked the participant will appear as DQ on the results even if the participant has a time Laps Completed This field contains the number of laps the participant has completed This number can be updated if there was a missed read on at a timing point Prevent External Updates Checking this box prevents the racer record from being updated by external or electronic means Milliseconds Pro takes the lowest stop time that is read from a time line even if the time is read into the application after higher start time If a participant inadvertently crosses the stop line before they actually complete the race the second and correct crossing will not update the participant record So you can correct the actual stop
3. 2006 02 12 00 00 00 000 Capture Time v Assigned Start Actual Start Cancel ox 2 The fields are filled out the following way Update Type Popup You can choose to update the start times one of the following ways Update by Division Updates by the division checked in the list Update by Gender When selected updates the start times for the gender selected Update by Distance When selected updates the start times for the distance and gender selected Update Selection Select the Division Gender or Distance desired to update New Start Time Enter the new start time obtained e Capture Time Used to capture the start time When clicked get the time of day from the computer clock down to the thousandth of a second As the computer clock tends to drift this method is not recommended for precise timing requirements e Assigned Start When checked updates the actual start time e Actual Start When checked updates the actual start time Should only be used when electronic time is not available 3 When done entering the start times click the OK button PLACING RACERS For mass start races Milliseconds Pro will place racers in overall by distance and gender and then by division Throughout the race there will be corrections or updates made to a participants division When you do this the placing is incorrect for the division To replace racers select Place Racers
4. or Place Racers Automatic for Cycling module from the Special menu Milliseconds Pro will then place the racers and update the categories so the racers crossing the finish line will have the proper placing PLACING RACERS BY HAND CYCLING MODULE ONLY CORRECT SWITCHED TRANSPONDERS Often a participant will inadvertently switch transponders with another When this happens usually one racer is disappointed with their results To correct this do the following 1 From the Special menu select Correct Switched Transponders Milliseconds Pro will present the following dialog Racer No 1 0 Racer No 2 0 Cancel Correct 2 Enter the numbers of the participant to switch in to the Racer No 1 and the Racer No 2 fields When you tab out of the field the name of the participant will display next to the participant number 3 Click the Correct button Milliseconds Pro will go and find all the related participant and time records and switch them to the correct participant RECALCULATE TIMES If you change time calculation from Assigned Start time to Actual Start time you will need to recalculate start times Ti do this select Recalculate Times from the Special menu RESET RACE Sometimes the race just does not go the way you planned and you need to start all over again Milliseconds Pro has a simple way of doing this From the Special menu select Reset Race This will do the following Set all racer record start times to t
5. the race started allowing you to start over Participant Assigned Start times are set to the divisions start times DNS and DNF flags are set to yes and DQ is set to no Actual Stop Time Net Stop Time and Total Time are set to zero All time records are deleted Ill CREATING A NEW RACE When Milliseconds Pro first launches just the menu bar will appear From here you can open an existing race or create a new race NEW RACE To create new race do the following 1 From the File select New Race 2 Use the Save As dialog to save the race file in the desired location Once Milliseconds Pro saves the file the application will display the race setup tab ear Race Name J f Race Divisions Participants Times Transponders Race Name Date 0000 00 00 Start Time 0000 00 00 00 00 00 000 Race Type Wave i Race Age Date 0000 00 00 Result Type Select i Time Calculation Assigned Start Minimum Interval Time 00 00 00 000 Actual Start Time Truncation Select B Allow Early Starts Race Distances PG Name Actual Distance Pace Type New Delete Apply Changes SETTING UP A RACE Most of the information required to set up a race is pretty easy to understand There are a few settings you need to understand in order to make Milliseconds Pro work it s best Some options are not available depending on the type of race you are setting up and modules you have access to Unless specifically specif
6. time with the correct time But if you have to reload the data the lower stop time will update the participant record Checking this checkbox will only allow updates to the record from the keyboard e Adjustment DQ Reason This field is used to enter comments about why an adjustment was applied to a participant or why a person was disqualified Information entered here appears on the last page of the results 4 When you are done entering data click the OK button After clicking the OK button another participant record will be presented If you do not wish to enter another participant click the Cancel button AUTOMATIC START TIME GENERATOR TT MODULE ONLY ASSIGNING START TIMES TT MODULE ONLY UPDATING ASSIGNED AND ACTUAL START TIMES Races rarely start on time to the precise thousandth of a second So you need a way to capture a start time When doing this make sure all the clocks computer start time capture etc are all synchronized With the start time you can set the actual start time To set the start time do the following 1 From the Special menu select Update Start Time and Milliseconds Pro will present the following dialog Update by Division B Categories 1 10 M 1 10 F 11 14 M 11 14 F 15 19 M 15 19 F 20 34 M 20 34 F 35 39 M 35 39 F 40 44 M 40 44 F 45 49 M 45 49 F 50 54 M 50 54 F 55 59 M 55 59 F 60 65 M 60 65 F p Deselect All T D Mixed New Start Time
7. to partial word search For example to find all racers with the last name beginning with s you would type s into the Search Criteria field 3 Enter the search criteria in the Search Criteria field 4 Click on the Query button The buttons under the query criteria do specific for the records e Show All Shows all the records in the data base e Show Highlighted Shows just the highlighted records e Omit Highlighted Hides the highlighted records TIME FIELDS The time fields are designed to aid in data entry while controlling what is entered There are two types of time fields the first just contains a time and the other contains a date and a time Total times and Net Time are examples of the type of times that are stored in these fields 00 00 00 000 Milliseconds Pro is designed to allow you to time races up to 99 hours 59 minutes and 59 999 seconds in length Doing requires being able to store dates with times In order to support races in that duration we have to allow dates to be stored with the time The assigned start actual start and actual stop times are examples of these 0000 00 00 00 00 00 000 The format is in YYYY MM DD HH MM SS THT format When entering a time into a time and date field entry point will go to the first digit of the time see example below You can begin typing the time You may also use the left and right arrows to move the entry point and then begin typing 0000 00 00 00 00 0
8. type starts where participants depart at a regular interval Enables start time generation random seeding hand start list generation features Also enables the start interval drop down box allowing the timer to set the start interval Race Age Date This is the date the participant s age is calculated from when importing participant records Result Type Select the type of result you wish to produce Normal Lists place name representing division if appropriate net time if selected and total time on the results Normal with Laps In addition to the above lists up to three intervals Triathlon Only available with the Triathlon Module Prints results in the standard triathlon format Time Calculation Used to select how the times are calculated Assigned Start Causes Milliseconds Pro to calculate the total time from the participants assigned start Use this option if you wish to score the race based on gun time or the time from when the starter says go Actual Start Causes Milliseconds Pro to calculate the total time from when the participant crosses the start line to when the participant crosses the finish line frequently called net time Allow Early Starts When checked allows participants times to be calculated using the participant s actual start time if it occurs before the assigned start time If this is not checked the participant s tot
9. well before the race The other is dynamically this is when assigning numbers to a racer when the order is random Such might occur at the race s expo and the racers can come in any order To assign transponders Serially to the race do the following 5 From the Special menu select Assign Transponders and Milliseconds Pro will display the following dialog e oe Transponder Assignment Connect via Select a Method ira 6 Select the connection method from the Select a Method combo box If making an IP connection delete the Select a Method words and type the IP address of the decoder into the combo box 7 Click the Connect button If Milliseconds Pro is able to establish a connection to the decoder the Assignment and Delete This Assignment buttons and Number field will be enabled If a connection cannot be established you will be presented with a error dialog Check your cables and make sure you are using the correct IP address Enter the first number of the series into the Number field Pass the transponder over the decoder loop If the assignment is successful the computer will beep the number will increment and the transponder number will display And if the participant s information has been entered the participant s information will be displayed as well 10 Repeat step 5 until you are done assigning transponders 11 When you are done assigning transponders click on the Done button NOTE If th
10. 0 000 SPECIAL MENU The special menu is where most of the heavy lifting is done by Milliseconds Pro If is from this men you select the functions the receive times from the timing system place racers and correct Switched Transponders Transponder Assignment Transponder Check In Update Start Times Accept AMB Times TE PE Place Racers 1 Post Results to Web Correct Switch Transponders Recalculate Times Reset Race t e Transponder Assignment Used to assign transponders See the transponder section for details on how this works Transponder Check In Used to check in transponders which have been checked out to participants See the transponder section for details on how this works Update Start Times Used to update the start times of the participants See the Participant section for information on how this works Accept AMB Times Used to accept times from an AMB timing point See the Participant section for information on how this works Place Racers Used to place or score racers See the participant section for information on how this works Post Results to Web Not implemented reserved for future use Correct Switched Transponders Used to correct transponders that participants switched See the Participant section for information on how to use this Recalculate Times Recalculates all the times stored Reset Race Resets the race to the conditions just before
11. For example a runner may qualify for an age division as well as for a weight division To add an Age Division do the following 1 If you are not on the Divisions tab move to that tab 2 Click on the New button and the following dialog will appear Name Low Age High Age Start Time 2006 02 12 11 00 00 000 Order Gender Select Gender B Distance Select Distance 3 Import Name Intervals Number Name Actual Distance Pace Type New n Delete 3 Enter the division information into the record Name Enter the name of the division Hint If your race has multiple distances li is a good idea to indicate which distance the division applies to That way you can tell at a glance if the participant is in right division If you just had Male 30 39 it may be difficult to tell if the participant is participating in a Marathon or the 5k Low Age Enter the lowest age a participant can be to qualify for the division High Age Enter the highest age a participant can be to qualify for the division e Start Time Enter the scheduled start time for the division It will default to the scheduled start time for the race e Order Enter the order in which the division should appear if the participant qualifies for more than one division For example using this feature you can force a weight division to come after the normal age division when doing data entry e Gender Select the g
12. Milliseconds Pro User Documentation Milliseconds Computer Services LLC Salt Lake City UT USA 2006 all rights reserved CONTENTS INTRODUCTION IV INSTALLATION E Demonstration Mode Registering Milliseconds Pro USER INTERFACE E Navigation Record Lists E E Searching E Time Fields E Special Menu CREATING A NEW RACE I New Race New Race Distance CREATING UPDATING AGE DIVISIONS Creating Age Divisions Creating Intervals I Copying Intervals ENTERING UPDATING PARTCIPANT INFORMATION Entering Participant Information Automatic Start Time Generator TT Module Only Assigning Start Times TT Module Only Updating Assigned and Actual Start Times Placing Racers Automatically Placing Racers by Hand Cycling Module Correct Switched Transponders Vi Vil Vill Recalculate Times I Reset Race ENTERING UPDATING TIME DATA E Entering Time Data E Accepting AMB Data E Resetting the Timing Point E Setting the Timing Point Clock ENTERING UPDATING TRANSPONDER DATA E Entering Transponder Data Assigning Transponders Verifying Transponders Checking in Transponders Missing Transponder List SCORING A RACE I INSTALLATION DEMONSTRATION MODE When you first launch Milliseconds Pro and you have not registered the application you will be presented with the following registration dialog Not Registered Milliseconds Pro MMV is not registered It will run in demonstra
13. RTICIPANT INFORMATION Participant information is the heart of Milliseconds Pro It is where the user maintains timing information for each participant The entry form is designed to make the process as efficient as possible ENTERING A PARTICIPANT To enter participant information do the following 1 If you are not at the participant tab click on the participant tab 2 Click on the new button and you will be presented with the following dialog Racer Number 0 Last Team Name First Name Representing NGB License Age fo Gender Division o i B Performance Time Detail Assigned Start 2006 02 12 00 00 00 000 Laps Completed 0 Actual Start 2006 02 12 00 00 00 000 N Name Actual Time Total Time Use Actual Stop 2006 02 12 00 00 00 000 Adjustment 00 00 00 000 Total Time 00 00 00 000 Net Time 00 00 00 000 M DNs ga M DNF Place Back Overall 0 00 00 00 000 Gender 0 00 00 00 000 _ Prevent External Updates Division 0 00 00 00 000 Adjustment DQ Reason 3 Fields are as follows e Racer Number The number assigned to the racer If the race is a time trial the assigned start time will be calculated based on the start intervals and number of racers per start e Last Team Name If the participant is a single person enter the last name of the person If the participant is a team enter the team name First Name If the participant is a single person enter the first name of the person I
14. al time is calculated depending the status of the Assigned Start and the Actual Start Milliseconds Pro ignores all passings that occur before the participant s assigned start times The only exception occurs when the Allow Early Starts check box is checked and the data from the time line is processed as start times When this occurs the participant s actual start time is the last time read by timing point If this time is before the assigned start time the total time is calculated from the Actual Start time If the actual start time is after the assigned start time the total time calculated from the assigned start time Minumum Interval Time Set this time to be the minimum time that has to pass before subsequent passings are counted as a interval time If a passing occurs before the minimum interval time it is stored but is not considered an interval Use this when there will be multiple passings for each participant at a particular timing point Time Truncation Select the precision at which you wish to time the race Race Distances Miliseconds Pro allows a race to have more than one distance For example marathons often have a half marathon race in addition to the marathon race Add a distance record for each race Apply Changes The apply changes button save the changes you made to the race information tab Clicking on any other tab also saves any changes made ADDING RACE DISTANCES Race distance re
15. cords are used to define and calculate the pace that appears on the results It also defines the distances that are available in the age categories To add a race distance to the race do the following 1 Go to the Race Tab if you are not already there 2 Click on the New button and Milliseconds Pro will present the following dialog Race Distance Name Actual Distance Pace Type B 3 Enter the following information Name the name of the distance For example 5k Actual Distance Enter the numeric portion of the distance you wish to calculate the pace on For a 5k race and you wish to calculate pace on minutes per mile enter the miles as 3 1 Pace Type Select the pace type 4 Click OK when done Hint you can set up different distances for the same race even though they may be the same actual distance In doing so you can separate athletes who really should not be competing against each other An example of this would be when runners and wheelchair athletes are going the same distance but are not competing against each other Create on distance for the runners and another for the wheelchairs IV CREATING UPDATING AGE DIVISIONS Age Division are used to divide the participant into competitive categories The separation can occur on age gender and distance There has to be at least one age category but there can be more than one category that a participant is eligible to compete in
16. e to the transponder tab 2 If you wish to add a transponder record click on the New button If you wish to modify an existing time record locate the time record in the list and double click on the record In either case Milliseconds Pro will present you with the edit record dialog similar to the following Number 0 TX Code Name 3 Enter the appropriate information into the fields e Number Enter the racer number If the racer has participant data entered the participant name will appear to the right of the Number field e TX Code Enter the transponder code for the transponder e Name Available only for 24hr Criterium or Cylcocross modules Enter the name of the person assigned to the transponder This allows interval times to be reported for who was wearing the transponder e Returned When marked this indicates the transponder has been returned The return date and time will be updated to the date and time the transponder record was saved 4 When you are done entering or modifying the transponder record click on the OK button ASSIGNING TRANSPONDERS Entering in more than one or two transponders is very time Consuming and can be error prone Milliseconds Pro helps solve this problem by allowing you to assign transponders using an AMB decoder There are two ways to assign transponders The first is sequential when you know the transponders are going in sequential order This usually occurs
17. ender for division e Distance Select the distance for the division Import Name Enter a name for the division that will uniquely identify the division This is used as part of the participant import function See the import instructions for more details 4 If your race has intervals add the interval records The basic Milliseconds Pro package is limited to three intervals To add an Interval record click on the new button The following dialog will appear F Interval Interval Number Name Distance Select Pace Typ Cancel oa Pace Type e Interval Number Enter the number of the interval 1 2 3 etc e Name Enter the name of the interval e Distance Enter the actual distance for the interval that will be used for calculating the pace e Pace Type Select the pace type from the popup When you are done adding the Interval information click on the OK button 5 When done entering the division information click on the OK button COPYING INTERVAL INFORMATION Adding the interval information can be repetitive We have created a way do copy intervals To copy the interval information from one division to a others do the following 1 If your are not on the divisions tab please navigate there 2 Geta list of divisions for which you wish to have the same interval structure 3 Click on the first division record 4 Click on the Copy Intervals button 5 Your done V ENTERING PA
18. ere are more than one series for the race you may change the Number field to a new number If you make a mistake while assigning simply go the transponder tab and delete the mistakes and proceed assigning Don t forget to set the number to the correct starting number To assign transponders Dynamically to the race do the following 1 From the Special menu select Assign Transponders and Milliseconds Pro will display the following dialog re ee Transponder Assignment Connect via Select a Method 2 Select the connection method from the Select a Method combo box If making an IP connection delete the Select a Method words and type the IP address of the decoder into the combo box 3 Click the Connect button If Milliseconds Pro is able to establish a connection to the decoder the Assignment and Delete This Assignment buttons and Number field will be enabled If a connection cannot be established you will be presented with a error dialog Check your cables and make sure you are using the correct IP address 4 Hold the Option Alt on Windows button down and click on the Assignment button Enter the participants number of the series into the Number field Pass the transponder over the decoder loop If the assignment is successful the computer will beep the number will increment and the transponder number will display And if the participant s information has been entered the participant s information will be di
19. f Day 0000 00 00 00 00 00 000 Total Time 00 00 00 000 Interval Time 00 00 00 000 Cancel ox 3 Enter the appropriate information in to the fields e Racer Number The racer number the time is for After you enter the racer number and press the tab key the racer s name will appear next to the racer number e Use This Passing If set to yes the passing will be use for the interval and will appear in the results If set to no the passing will not appear on the results e Interval No Enter the interval number for the time Enter 0 for a start time 9999 for a stop time or the appropriate interval number e Timing Point Enter the timing point number for the time Time of Day Enter the time of day for the time If the time of day is entered the total time and interval time will be calculated with you tab out of the Time of Day field e Total Time Enter the total time e Interval Time Enter the interval time 4 When done entering data or making changes click on the OK button Vil CREATING UPDATING TRANSPONDER DATA Transponder data is usually created by either assigning transponders or by importing transponder data created by another means However transponder data records can be created or updated by hand A participant can have more than one transponder To create or update transponder data do the following 1 If you are not already on the transponder tab navigate th
20. f the participant is a team leave the First Name blank e Representing Enter information regarding who the participant is representing e NGB License Enter the National Governing Body NGB License number here Age Enter the participant s age Gender Enter the gender for the participant M for male F for female and X for Mixed Division Select the appropriate division from the division drop down list To aid in data entry you may use the arrow keys or begin typing the division name Once the appropriate division is highlighted press the Tab key to select the division When the division is selected the Assigned Start time and the Assigned Start time has not been set will be populated with the start time from the division Assigned Start Enter the assigned start time Actual Start Enter the actual start time for the participant Actual Stop Enter the actual stop time for the participant When you leave the actual stop field Milliseconds Pro will automatically calculate the total time and net time for the participant Adjustment Enter any adjustments to the participant s time If you make an entry here you need to enter a reason in the Adustment DQ Reason field When you leave the adjustment field Millisecond Pro will automatically calculate the total time and net time fir the participant Total Time Enter the total time for the racer Net Time Enter the net time for the racer DNS
21. he assigned start time for the participant s division Note If the race is a Time Trial event the start times will be wrong We recommend you make a back u of the race data before starting the race Set the actual start time actual stop time total time and net time to zero Adjustments will set to zero and adjustment comments will be erased DNS and DNF flags will be set to Yes DQ Flags will be set to No Prevent External Update flags will be set to No Delete all times captured Division name representing age gender switched transponders changes will not be reset to their original state CAUTIONS Since the participant records are reset to their beginning state any DNS DNF DQ Prevent External Update Adjustments and manual times entered will have to be reentered VI ENTERING UPDATING TIME DATA Time data normally is entered electronically when times are uploaded from the timing points You may enter and modify time data by hand To enter or modify time data do the following 1 If you are not already at the time tab click on the time tab 2 If you wish to add a time record click on the New button If you wish to modify an existing time record locate the time record in the list and double click on the record In either case Milliseconds Pro will present you with the edit record dialog similar to the following Racer Number 0 Use This Passing Yes Type Both Interval No 0 Start Timing Point No 0 Time o
22. ied all settings are available for all modules e Race Name Enter the name of the race This will appear on all the start list results and various other reports This is a good place to list the title sponsor however the space is limited on some reports so do not go too wild Date Enter the day of the race in YYYY MM DD format Start Time Enter the start date and time of the race If the race has multiple starts enter the first start time This is the default start date and time for age divisions Race Type Select the race type from the Race Type popup menu Wave This type of race is a mass start type of race but will have a different start time for a group of abilities gender or age divisions Mass This type of race is where all participants start at the same time This type of race allows the auto print feature where Milliseconds Pro will print an Overall by distance results list when there is a full page to work Bicycle Circuit or Road Race Only available with the Cycling Circuit Road Race Module Used for bicycle road race Enables the hand placing features Also allows more than 3 intervals 24 hr Criterium Cyclocross Only available with the Criterium Module Used for 24 hr Circuit or Cyclocross type of events Enables hand placing features Also allows more the 43 intervals Time Trial x Start Only available with the Time Trial Module For events with Time Trial
23. splayed as well 7 Repeat steps 5 and 6 until you are done assigning transponders 8 When you are done assigning transponders click on the Done button NOTE If there are more than one series for the race you may change the Number field to a new number If you make a mistake while assigning simply go the transponder tab and delete the mistakes and proceed assigning Don t forget to set the number to the correct starting number VERIFYING TRANSPONDERS CHECKING IN TRANSPONDERS MISSING TRANSPONDER LIST
24. tion mode for 30 minutes at a time and the results for every third participant will print To buy a license clik on the buy button If you have a license click on the register button Quit Register Demo Buy The buttons have the following action e Quit Exits the application e Register Presents the registration dialog allowing you to enter the registered user s name company and license code Demo Start Milliseconds Pro in demonstration mode giving In demonstration mode the application has all the functionality for all modules except when printing results and generating HTML output every third participant is blank It also will only run for 30 minutes at a time e Buy Launches your web browser and connects you to Milliseconds Computer Services web site REGISTERING MILLISECONDS PRO In order to register Milliseconds Pro you will need the following information from Millisecond Computer Services LLC the registered user name registered company and the registration serial number This information needs entered exactly as given to you from Milliseconds 1 If you have not already done so launch Milliseconds Pro 2 When you are presented with the Not Registered dialog click on the Register button Milliseconds Pro will present the following dialog Enter the name company and serial number exactly as it appears on your registration card Name Company 3 Enter the informa
25. tion requested exactly as provided then click on the Register button know this is redundant but if you have problems entering the information please verify you are entering the information exactly as provided by Milliseconds li USER INTERFACE NAVIGATION Navigating around Milliseconds Pro is pretty straight forward When you have selected a race there are five main tabs which control the five major areas of data managemert Divisions Participants Times Transponders When you click on a tab you will be brought to the data entry area We will explain the information contained at each tab Race Contains all the race parameters e Divisions Contains information regarding the age divisions for the race e Participants Contains information about the participants in the race including times and placing information e Times Contains all the time records e Transponders Contains information regarding transponders RECORD LISTS The Race Divisions Participants Times and Transponders tabs contain lists of records In these lists you can search sort and access individual records Number Name Division Total Time 1 Robin DERUWE 40 44 F 00 41 03 2 2 Brian ABRAMS 45 49 M 00 31 21 4 0 3 Nicholas BAUER 45 49 M 00 30 43 2 To sort the list you can click on the column headers Once you click on the column header the column headers indicate the column that is sorted and the direction of the sort
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