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SSOM Client Achievement Report - MSCCOC

1. cae 1 EFC HH DIGS 7452 1 FCA Bass Street Program 7008 1 Old Towne Shelter 1431 1 OTS Emergency Shelter 5134 1 The Greater Green Bay Social Services Proc 1 Tower Men s Shelter 6938 AAD Ujrvawh Oyffpo 7420 Adc Sasnomvuy Txde hw Vixdhwd Wigwvegx Jf a More Information 1 Care House 7095 Diagram 1 The three user prompts contained in this report are 1 Select Matrix Record Provider Click the refresh list icon and wait for the left window to refresh Now select a single provider project to include by highlighting it in the left window and moving it into the right window using the right selection arrow 2 Enter Start Date The user should enter or select from the calendar the first day of the date range for the desired reporting period To be included in the report the clients final SSOM assessments must fall within the specified date range 3 Enter End Date PLUS 1 Day The user should enter or select from the calendar the day following the last date for the desired reporting period Example If the desired reporting period is for the month of March the end date should be April 1 Bowman Systems Page 3 of 8 405 SSOM Client Achievement Report ART Gallery Report v3 How to read This report contains three report Tabs Each Tab is a separate sub report containing three sections e Report Header The header contains the title of the report When running th
2. 2011 12 31 11 34 i 2012 01 07 09 04 2012 01 01 04 32 i 2012 01 01 04 32 i 2012 01 01 04 32 gt Requests for additional information concerning the report function design should be directed to Bowman Systems Customer Support Specialist CSS staff Before running the report Prior to running the report the User must determine the provider to be included in the report and a date range on which to base the results The report includes two date prompts and takes into account the SSOM exit records that occurred during the date range and the initial matrix created for each exit matrix record found Bowman Systems ART Gallery Report Page 2 of 8 405 SSOM Client Achievement Report v3 How to run Upon opening the report the User will be prompted see Diagram 1 to specify parameters which control the data returned by the report Once the User has provided these parameters by responding to the user prompts a green check mark will appear next to each field to indicate that a selection has been made The User should then single click the Run Query button to generate the report Prompts o oo ooo E Reply to prompts before running the query Select Matrix Record Provider 1 Care House 7095 gt Enter Start Date Enter End Date PLUS ONE DAY Cancel Refresh Values Select Matrix Record Provider 1 Care House 7095 i gt i 1 Care House 7095 1 EFC Ash Street Safe Haven 3663
3. ART Gallery Report 0405 Self Sufficiency Outcomes Matrix Client Achievement Case Management Outcome Report EXECUTIVE SUMMARY This report compares the initial and the final Self Sufficiency Outcome rating for each of the clients in a selected project Initial Final comparisons with calculated gains losses are reported for each domain where at least one value has been recorded as well as an average score for all domains A second report tab compares the project averages by domain and by overall average Both the client report and the project report display the results graphically and in table format To be included in this report the client must have an initial SSOM assessment and a final SSOM assessment by the specified provider and their final assessment must be within the specified date range of the report AUDIENCE The report is intended for use by Case Managers and Project Managers FREQUENCY Report should be run as needed or as proscribed planned PURPOSE This is a dual purpose report It is useful to both case managers for tracking the achievements of their individual clients and also to project managers for monitoring the impact of their project in terms of client gains in self sufficiency NOTE The Self Sufficiency Outcomes Matrix is designed as a long term measurement instrument to measure a client s transition to self sufficiency over time For this report to function accurately there should only be one matrix record per pers
4. Page 8 of 8 405 SSOM Client Achievement Report v3
5. created either by using the save as feature or by clicking on the organize icon in folder view NOTE The original un modified version of this report is a template and is retained in ART Gallery Templates folder structure These template folders are read only and any reports must be copied to a location in the user s site Favorites or Public Folders then mapped to the site s data MODIFICATION OPTONS Variations of this report can be created by adding drill filters or by incorporating other variables into the report These types of modifications should only be attempted by experienced report designers since improper modification can cause the report to become dysfunctional or produce erroneous results UNIVERSE template_matrix_u This report is mapped to the matrix universe template_matrix_u and should be copied to your Public or Favorite folder then mapped to the equivalent matrix universe for your site ex yoursite_matrix_u Mapping can be done from the first query data Bowman Systems Page 7 of 8 405 SSOM Client Achievement Report ART Gallery Report v3 QUERY NAME FIELD NAME LOCATION TYPE USE BiSdata Client Id Location Clients Type System Field Use Results Object Sub Query Client First Name Location Clients Type System Field Use Results Object Client Middle Name Location Clients Type System Field Use Results Object Client Last Name Location Clients Typ
6. e System Field Use Results Object Matrix Answer Score Location Matrix Measures Type System Measure Use Results Object Matrix Question Name Location Matrix Measures Type System Field Use Results Object Matrix Question Id Matrix Record Id Location Matrix Measures Type System Field Use Results Object Location Matrix Records Type System Field Use Results Object Sub Query Matrix Record Type Location Matrix Records Type System Field Use Results Object Sub Query Filter X2 Matrix Record Provider Matrix Record Date Location Matrix Records Type System Field Use Results Object Sub Query Filter X2 Location Matrix Records Type System Field Use Results Object Sub Query Filter Matrix Record Group Id Location Matrix Records Type System Field Use Results Object REVISION HISTORY Version Description of Changes V11 04 13 Original version BETA V2 Revision Added note that each client should have only one Matrix Record per provider per reporting period selected for accurate calculation Updated Mapping information Added alerter to refer user to documentation to resolve issues with multiple initial matrices for client Added Revision History V3 Revision Updated language from program to project to meet 2014 Data Dictionary updates added filter for Matrix name for Matrix Universe changes Bowman Systems ART Gallery Report
7. e report in modify view the report header is only visible in print page layout mode e Report Footer The report footer contains the title of the report the name of the sub report the page number the version number and the date time the report was run printed Like the header the footer is only visible in print mode when the report is run in modify view e Report Body The Report Body is the main section of the report located between the header and the footer where the reports data is displayed in a variety of different chart and graph formats The data contained in each of the Tabs in this report is displayed and described below Self Sufficiency Outcomes Matrix Client Achievement Initial Assessment Compared to Final Assessment Client 311667 Hfuef Thomas E Provider Xlh Medamyklx Hsja wt Emwije Hdovwyb 6968 Initial Assessment Date 1 26 09 Final Assessment Date 6 22 09 Shelter Housing o Client Gains Losses in Self Sufficiency Employment Income Food and Nutrition Children s Education Adult Education 0 0 Health Care Coverage 100 0 E inital Score 1 2 3 4 5 Child Care 6 7 8 9 Final Score Life Skills 50 0 Assessment Score 1 5 10 Family Relations 11 Mobility Community Involvement Parenting Skills Legal 5 5 j 0 So S Mental Health e amp ES oh S Ss Fy G fi Ci s A eS Pa rA ee Oi E S r a e yS Substance Abuse S R S T amp yA lt w E Saf 2 lt S Vd So f s safet
8. f Bowman Systems LLC All other brand or product names are trademarks or registered tademaras of thelr respective holders Bowman Systems 333 Texas Street 300 Shreveport LA 71101 Toll Free 868 580 3331 Direct 318 213 8780 Fax 316 213 8784 Ema ART_Reports SowmanSystems com htlp wanw bowmansystems com Diagram 4 Tab C Additional Information Diagram 4 This tab is the standard appendix that is included in all ART Gallery reports and is provided as a reference to the user running the report This Tab lists the parameters specified in the user prompts as well as the total count of the clients included in the report TECHNICAL NOTES As stated above only clients who have both an initial and a final set of answers are included in the domain s average gain loss score and only domains that have both an initial and a final value are included in the project s overall average gain loss score In Tabs A and B the values in the Change column are calculated by subtracting the Initial score from the Final score The column represents the percentage of change between the initial and final assessment scores and is calculated by dividing the change amount by the initial score It should be noted that the numbers produced by this report are not necessarily meaningful in and of themselves since there may be a great number of uncontrolled variables that impact the project s outcomes In asse
9. on per reporting period for the project selected Bowman Systems Page 1 of 8 405 SSOM Client Achievement Report ART Gallery Report v3 INSTRUCTIONS The easiest way to start using this report is to navigate to the automapper This is a folder that has the reports automatically mapped to your site so that you don t have to map them yourself You can navigate to the automapper as shown in Figure 2 1 below Figure 2 1 9 Reports gt ART gt Last Viewed Favorites 5 Advanced Reporting Tool Home ClientPoint ResourcePoint ART Browser ShelterPoint x IR Inbox SkanPoint Jr Reports te carenes IB ART Documentation Audit Access Report E Pa Tam Audit Report gt eport Templates User Information User Login AHAR Call Record Report Client Served Report Me Daily Unit Report gt UD ART 3 x Gallery Released 4 ART 3 x Gallery BETA Duplicate Client Report Entry Exit Report HUD 40118 APR Needs Report Outstanding Referrals PATH Service Transaction 0114 0115 0116 0117 0119 0120 ReportWriter gt Admin Logout System Growth by Clients v11 05 31 Released System Growth by Services v11 05 31 Released System Growth by Provider v11 05 31 Released System Growth by Program Entries v11 05 31 Released System Growth by Program Exits v11 05 31 Released Period End Exgollment v11 05 31 Relgased New Report o o 2011 12 31 11 30 i
10. ssing a project s effectiveness acceptable research methods must be used before conclusions can be drawn The function of this report is simply a tool for collecting averaging and reporting the assessment values which the project has recorded Bowman Systems Page 6 of 8 405 SSOM Client Achievement Report ART Gallery Report v3 ALERTER Self Sufficiency Outcomes Matrix Client Achievement Initial Assessment Compared to Final Assessment Client 52224 Qyturw Lori T Provider UCEJ Htsevkwzi Kfemhkw Wdvejka 8673 Initial Assessment Date MULTIV Final Assessment Date 12 31 11 Domain i i Client Gains Losses in Self Sufficiency Multiple initial matrices records exist for this client provider time period Please reference the document for more information t Bal p E BeBiliaisl H pu E Diagram 5 In cases where a client has more than one initial matrix record for the client provider time period selected the user will receive an alerter see Diagram 5 that indicates there is a matrix record that must be addressed User should run the 0508 SSOM Domains at Population Entry report to see the client deal and address the data quality issue REPORT MODIFICATION Users with ad hoc ART licenses may wish to modify customize this report to better suit their needs and purposes When modifying an ART Gallery report such as this one the user will need to make a copy of the original report into a different folder This copy can be
11. trition Children s Educa Adult Education Family Relations Parenting Skills Mental Health Substance Abuse Substance Abuse Health Care Cove Community involv Safety Average Matrix Domain Bowman Systems Page 1 of 1 v09 10 05 SSOM Client Achievment Report Printed 10 6 09 Tab B Program Averages 12 30 57 PM Diagram 3 Tab B Project Report Diagram 3 This tab contains a single page report that aggregates the data for all clients included in Tab A The layout of this report is similar to Tab A in that it displays the data both as a bar graph and as a table and reports the data both by domain and as an average However rather than reporting on each client individually this Tab report aggregates the individual client data and reports the average for the entire project Only clients who have both an initial and a final set of answers are included in the domain s average gain loss score and in the project s overall average gain loss score Bowman Systems Page 5 of 8 405 SSOM Client Achievement Report ART Gallery Report v3 Self Sufficiency Outcomes Matrix Client Achievement Additional Information Enter End Date PLUS ONE DAY 12 3108 Enter Start Date 1 1 00 Delect Matre Record Provider 1 Oid Towne Sheer 1431 Providers Reporting information Cent Count 1 Old Towne Shelter 1431 1 2009 Bowman Systems L L C Al Right Reserved ServicePoint and the ServicePoint logo are trademarks o
12. y Average 2 t i 5 Matrix Domain Bowman Systems Page 1 of 2 v09 10 05 SSOM Client Achievment Report Printed 10 6 09 Tab A Individual Client Scores 12 30 57 PM Diagram 2 Tab A Client Achievement Diagram 2 This report tab produces a separate page for each client for whom both an initial and a final SSOM assessment have been recorded The report pages print in the order of client number and each page includes the client number client name and project name along with a table and a bar graph that compare the client s initial and final rating This comparison also includes the client s average rating over all domains where both scores have been recorded Bowman Systems Page 4 of 8 405 SSOM Client Achievement Report ART Gallery Report v3 Self Sufficiency Outcomes Matrix Client Achievement Program Averages Provider Xlh Medamyklx Hsja wt Emwije Hdovwyb 6968 Clients exiting 1 1 08 9 30 09 Program Averages y Initial Final Changel Client Gains Losses in Self Sufficiency 1 2 1 Employment 1 25 15 Income 1 25 15 1 25 1 5 Shelter Housing Food and Nutrition Child Care Assessment Score 1 5 Children s Education Adult Education 0 0 pa on Health Care Coverage 50 0 Life Skills 16 7 Family Relations 33 3 Mobility 200 0 Community Involvement 50 0 A Parenting Skills Child Care Life Skills Legal Mental Health Shelter Housing Employment Food and Nu

SSOM Client Achievement Report - MSCCOC

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