E-LEARNING SYSTEM
Contents
1. s Person Identifier when they log on Once these details have been entered individual trainees will need to be informed of their individualized Person Identifier logon code E learning System User Manual Version 5 Page 18 3 9 Editing organisation details Organisation details i e Contact details of the Manager User plus other functional settings can be edited by selecting Account Set Up from the navigation tree within the Admin amp Results module see below Organisation name Pass mark for training tests Sets the order in which se suns Account Set Up Set Up Groups Downloads Contact details for the main Manager user These set the intervals at which data Is archived trainee information is defaults to 75 a te een displayed i e P12 Family Name followed P11 Given Name Organisation Details and Set up Modify contents and then StoreNchanges a a T ___ 7 Organisation Name H uest used in forms Tests Pass Mark 75 used in tests Trainee AKA Builder PI2 PIL for new trainees Movies Redirect URL FO used in movies Download No Cache V inhibit al Cache bad ISP cache HAS ConactDtal kemen if _AddNew Delete Address youraddress 0 S d Delete Contact Name Wod Text Delete e mai Adaress yours tet d Delete Phone Number yours Tet vl Delete wer ste B Wvous Tet d Log Archiving Intervals Assessments Log Interval 1 6 months Assessments Log Interval 2 h2 month2. Risk Assessments E Solution f a Salas Grouping e Trainee Reset Submit Return to Report Manager Maser WHC Log Out ee Filter training li r i Set the display sort current filter i i pera ra on and adega Return to the list training order here ate of tes B A records by clicking here or Shimii ouian on the top menu bar E learning System User Manual Version 5 Page 13 3 3 Creating groups for trainees The system has a number of different groups or categories that can be created to help administrate your trainees i e to help in searching results and deciding who will watch different programmes To set up these groups select Set Up Groups from the navigation tree on the left of the screen circled on the sample page below Select the group category to be edited Grouping Details and Set up Please select the required Group to edit Site Location Arena Use Delete Al Titles No of Titles 0 Show Admin amp Results Department Group use Delete Al Titles No of Titles 0 Show Training Set Job Type use Delete AE Tiles No of Titles 2 Show Training Set Add New Title Edit Delete Training Set GroupNotes No of Trainees AT j Office 1 j Edit _Delete Enter details here 0 Edit Delete Workshop a Current selection is displayed here Manager Master WHC Log Out The above page will appear The three different types of trainee grouping a
3. Workplace Health Connect Free and impartial advice on health at work in partnership with the HSE E LEARNING SYSTEM USER MANUAL Version 5 0 September 2006 E learning System User Manual Version 5 Page 1 CONTENTS LOGGING ON Manager administrator log on Facilitating trainee log on Establishing your system for the Trainee Identifier logging on code TRAINING Overview Selecting a training programme as a manager or trainee user Viewing a training programme as a manager or trainee user In programme trainee testing End of programme trainee testing TRAINING ADMINISTRATION amp RESULTS Overview Filtering the training records Creating groups for trainees Allocating access to training programmes for each training group Group Training Sets Creating individual training sets Editing trainee details Editing logon passwords Batch entry of trainee details Editing organisation details RISK MANAGMENT Overview Creating a new risk assessment Completing a risk assessment Recording hazard details APENDIX 1 Trainee logon instruction sheet E learning System User Manual Version 5 Page 2 1 0 LOGGING ON 1 1 Manager administrator log on To access the system you require a PC with the following e Broadband internet connection i e not a normal phone line e Sound speakers e Flash Player installed If you do not have this it is free and can be downloaded from http www macromedia com
4. scroll down the above page to access the hazard identification checklist example shown below Update save you work by pressing this button any entries you make will not be saved until this button is pressed Identify Hazards Identify the main hazards for this activity Record the presence absence for each hazard here Save amp Refresh Workplace 1 Slips and Trips e e Yes No Wet floors greasy dirty floors mats that slide tempoary spillages misaligned floors clutter and trailing cables 2 Heating Ventilation Hot environments cold environments draughts odours and lack of fresh air c oe Yes No 3 Lighting Poorly lit areas glare and shadows 4 Access egress obstructions working space and traffic routes Insufficent space collision vehicles and collision with people 5 Fire safety fire detection inadequate fire fighting equipment and escape plan 6 Services Accidental contact with underground cables underground pipes overhead cables and power supplies in buildings When a hazard is recorded i e Yes is selected this drop down menu arrow will appear when the frame has been refreshed work saved Click on this arrow to record details about this hazard see 4 4 for more detail E learning System User Manual Version 5 Page 22 4 3 Completing a risk assessment To complete a risk assessment i e create a permanent record which cannot be al
5. might watch different programmes i e there are different Training Sets depending on what job they perform or perhaps what work team they are in The way in which you organize these Training Sets is entirely your decision As a minimum you will require a single category which you might call Everyone or All To create categories in any of the three groups press the relevant Select button on the top frame see above Enter the title for the desired category in the bottom frame and press the Add new title frame button Categories can then be deleted or edited by selecting the appropriate button 3 4 Allocating access to training programmes for each training Group Training Sets For each Training Set Job Type category created see 3 3 for more guidance it is necessary to decide what training programmes trainees will have access to i e the training programmes they will see on the training select screen see 2 2 To allocate the desired range of training programmes to each Training Set Job Type group select Trainee Control from the navigation tree on the left of the screen following page will appear see below Trainee Training Control Please select the required View Control Grid Style Training Set CBT identifiers Trainees ist Trainees paged Non Trainees m Select the CBT Identifier Training Set Training Identifier double click on grid to toggle Computer Based Training button This grid displays all avai
6. that display Category 1 and 2 groups Training programmes can then be allocated to individual trainees via the table shown see above for specific guidance 3 6 Editing Trainee details To edit details of individual trainees i e which training group s they are allocated to or personal details click on the Trainee Editor on the navigation tree on the left of the screen see below Trainee Selection Please select the required Trainee to edit UID Works Ident SU Trainee Type E Mail Site Location Department Training Set Trainee AKA Last Log in Edit Delete Select 103 guest 1 Normal none Office Guest 12 07 2006 15 17 36 e Selected rainee Extra Details Selected Traineee Personal Information Auto TAKA Family Name Pemberton a m jm Enter new details here Select required trainee from here Manager Master WHC Log Out E learning System User Manual Version 5 Page 16 3 7 Editing logon passwords To edit the log on passwords for both Trainee and Manager users select Password Editor from the navigation tree on the left of the screen see example page below Password Editor Please enter your Manager Password Then select the password type radio button and then enter your new New Password confirmed Password Type Manager Password s Trainee Manager New Password Reset Al Confirm New Selected Works identifier Reset When all entries have been made press HER
7. Assessment you can skip the test and score 0 Please note that you will need to score more than 75 in order to pass Good luck The Knowledge Test OR Abandon Training OR Skip Test CBT Master WHC Log Out If the trainee selects the Continue button the following training test page a typical example is shown below is displayed These tests typically consist of 10 12 true false i e Yes No questions The trainee is required to make a selection for each question and then submits their answers by pressing the Submit button Display Screen Work Home Pag Test Your Knowledg e 1 l indertake T J Movie WHCO13 1 biglaan kaane or lower your seat until your forearms are horizontal and make sure your wrists are straight when your hands are v co e Questionnaire 1 2 Avoid sitting night back in your chair so that your back rest can t support you Yes No b iaa 1 3 Avoid slouching and adjust your back rest to provide support when in position Yes No E 1 4 You should use a footrest if your feet do not comfortably touch the floor ce Oe 1 5 It s alright to lean to one side to view your screen Yes e No 1 6 Copy stands don t need to be close to your screen ne fie 1 7 The viewing distance of your display is determined by light levels in the office Yes e No gt 1 8 It s good to lean forward to tum pages on a copy stand Yes e No gt 1 9 Adjust your sitting position to suit your screen and
8. E to tell the system edited here Enter new password details here Selecting the Trainee button enables the editing of the first time log on password for all new trainees Selecting the Manager button enables the editing of the log on password for all manager users selecting the Reset All button will affect all passwords Selecting the Selected button enables the editing of individual trainee passwords E learning System User Manual Version 5 Page 17 3 8 Batch entry of trainee details Trainees can be registered on the system in two ways Firstly trainees can be asked to enter their details on first time log on Alternatively the administration module enables batch entry of trainee details by a Manager User this can be a viable option for smaller organizations To access the batch entry facility select Add Trainees from the navigation tree within the Admin amp Results module see below Enter trainee details in these windows Batch Add Trainees Enter details for up to 10 Trainees Works Identifier e Mail Address Trainee A K A n v o w a w N oh S rainee Type Normal Refresh Insert New Record Batch Site Location 7 Use Default Passwords M Department Group v Training Set E x Select the training groups to which the When you are ready to insert the new current batch of trainees will be allocated trainee records press this button Whatever is entered in this window will act as the trainee
9. HC Guest Home Page Please select the Risk Assessment Task KX neice Assessment type Display Screen Equipment d to a new Risk Assessment Task lt gt Select Assessment Type Title Date Risk Actions General RA Testing 13 Jul 2006 General RA 22 Jun 2006 a Common Master WHC Log Out E learning System User Manual Version 5 Page 20 4 2 Creating a new risk assessment The risk management module provides a number of pre defined hazard identification checklists the number of checklists available are dependent on the type of account you have Common hazard identification templates include e General risk assessment i e all hazards e Sickness absence e Stress Manual handling e Display screen equipment To create a new risk assessment select the type of risk assessment required from the pull down menu at the top of the Risk Manager page circled below Select the type of risk assessment To begin the required assessment press this button Risk Management for WHC Guest Please select the Risk Assessment Task Home Page Undertake Trainin e Assessment pe Display Screen Equipment v Jo a new Risk Assessment Task Risk Management Select Assessment Type Title Date Risk Actions tin General RA Testing 13 Jul 2006 aa 3 3 General RA 22 Jun 2006 Es Common Master WHC Log Out To update an existing risk assessment press here When a new risk assessment is selected or an
10. System User Manual Version 5 Page 26 When you first access the system the following registration screen will appear please enter your details to set up your personal account WHC Guest Trainee Details Page Organisation Identifier Wheguest ss s Details Page a eee OO s ii Trainee e Mail P Family Name amp Result ae le Site Location Department gt All other entries are self explanatory Training Set Office x 1 Save Details Common Master WHC Log Out Select the option s from these windows Please note some of these windows might be blank if they are please ignore Enter your personal identifier here i e the first 2 letters of your first name followed by the first letter of your middle name followed by the first 2 letters of your surname Whatever you enter in the Trainee Identifier box see above will become your personal identification code i e it is like your PIN number Our organization has adopted a system that utilizes letters from your name So please enter the first 2 letters of your first name followed by the first letter of your middle name followed by the first 2 letters of your surname i e some called Mark Stephen Rogers would enter masro in the Trainee Identifier box Please take care to enter this information correctly E learning System User Manual Version 5 Page 27 3 THE SECOND AND SUBSEQUENT TIMES YOU ACCESS THE SYSTEM On your second and subsequent visit
11. combination of letters from their Christian and Surname i e first three letters from each so John Smith would use johsmi as their trainee identifier The trainee instruction sheet provided in Appendix 1 has been utilizes the third name based system However you may wish to change edit this sheet if you prefer an alternative system E learning System User Manual Version 5 Page 5 2 0 TRAINING 2 1 Overview The training module facilitates health and safety training via a series of video programmes These programmes are punctuated by interactive sessions At the end of each video training session the trainee takes a test The results are automatically scored and stored This module is accessible to all users 2 2 Selecting a training programme as a manager or trainee user From the home page see below click on the Undertake Training button on the top menu bar Welcome lan Pemberton Home Page Manager from WHC Guest Ee Home Page Thank you for visiting our web site Your browser must allow cookies in order to use this web application Common Master WHC Log Out The following training menu page see below will then appear This page provides a list of the available video training programmes The manager can decide what training programmes will be displayed for each trainee see Section 3 3 and 3 4 Programme Selection Home Page Please select the required programme packag E Undertake Train
12. copy stand angle oe E 1 10 if you are reading from a hardcopy but do not use a copy stand it s best to offset your display slightly so you do not need to lean ra e to read from the document Yes No 1 11 There is no need to adjust the brightness control to suit the office lighting level Yes No gt 1 12 Try to avoid resting your arms and shoulders whenever your work routine allows at as Store and Score No Master Log Out The results of these end of programme tests are automatically scored and stored Individual trainees can view their own training results See 2 1 The results of all trainees can only be viewed by Manager Users of the system see Section 4 0 If the trainee successfully passes the test the system automatically generates E learning System User Manual Version 5 Page 10 a pass certificate in a separate window example shown below This document includes their name the title of the training programme and the date of the test The certificate can then be printed off 000 Certificate of Acheivement 000 Mandatory health amp safety training This is to certify that lan Pemberton has successfully completed a mandatory health and safety training course on Display Screen Work 06 September 2006 Achieved a successful pass score of 100 E learning System User Manual Version 5 Page 11 3 0 TRAINING ADMINISTRATION amp RESULTS 3 1 Overview The Administration amp Result
13. e hazard detail recording page p e oe 2 Heating Ventilation va Na Hot environments cold environments draughts odours and lack of fresh air ENA oe c 3 Lighting Wen N Poorly lit areas glare and shadows A nnnnn asernann ahatenint iana suaesinag anaan and tenffin enisctan A K The following hazard detail recording page will appear see below Enter further detail about the hazard on this page Risk Manager Assessment for WHC Guest Home Page General RA Check List Hazard Details Testing Workplace Slips and trips Unacceptable Controls Required Adequate controls Slips and Trips Wet floors greasy dirty floors mats that slide tempoary spillages misaligned floors clutter and trailing cables Further details about this hazard s Record the level or Describe the nature of the hazard here risk here How could people be exposed to this hazard s 2 OIE OE arpet slips at front entrance inadequate equipment design 7 a p gT Detail how people might be Lack of knowhow training exposed here a Risk taking comer cutting Details of existing control measures E Spill kits for spillages E z 7 gaa eee Detail existing controls here a Regular floor maintenance Action Are improvements needed If so provide brief description Add Acti Provide no slip carpeting Describe necessary action here T Done changes and return to Check List CBT Master WHC Log Out Tick boxes provide prompts Add action b
14. existing risk assessment is updated the following page will be displayed see below E learning System User Manual Version 5 Page 21 Enter the title of the risk assessment here this is what will be displayed in the Title column on the main display on the Risk Manager page see above Health amp Safety Manager Home Page Risk Assessment o INTRODUCTION Risk Management The Hazard Check List and Detail pages that follow will allow you to check your working environment for any un nessesary risks to your Admin amp Results employee s and visitor s health and safety Please note that you may need to comply with your recommendations to meet Health and Safety at Work rules General RA Hazard Check List Please enter a short name for this Risk Assessment used in selections esting Optional Entries appear in reports Please enter a more complete description a of this Risk Assessment Date of Assessment This Assessment produced by From a legal perspective to be suitable and sufficient risk assessments must have a description of the situation or context within which they have been carried out i e Where What operation tasks Enter these details here geal Date of the assessment ae WG Identify Hazards Identify the main hazards for thif activity Name of the risk assessor Update save you work by pressing this button any entries you make will not be saved until this button is pressed
15. he following log on screen Whatever is entered here Trainee Identifier will be used as the trainees password the next time they log on WHC Guest Trainee Details Page Organisation Identifier hcgugst Details Page Trainee identifier Trainee e Mail 1 Save Details Common Master WHC Log Out Training group information To help you brief your staff a trainee instruction sheet has been provided in Appendix 1 which you can give to your colleagues this is also provided as a separate Word document which you can edit This will tell them everything they need to get started Customise this sheet by inserting your organization s log on codes and circulate to your employees 1 3 Establishing your system for the Trainee Identifier logging on code You will need to decide on the Trainee Identifier system for your organisation The system will accept any text numerical entry in this box i e whatever the trainee enters in the Trainee Identifier box when they register will become their personalised Trainee Identifier code Itis important that you establish a system that is e Easy for the trainee to remember in case they forget and you have to remind them e A system that allows you to double check who their identity Suggested systems for the trainee identifier includes the trainees e Email address if they all have one e An employee payroll number E learning System User Manual Version 5 Page 4 e A
16. ilter the list of training records click Go to Filter see below Test results for Trainees from WHC Guest Please select the required Trainee s results V Filter on Trainees Report unin Ca te q______ __ Click here for the Worksident EMail SiteLocation Department TrainingSet TraineeAKA Select filter iia ie err Hf fan pemaertn select Office Guest Select PN aai Maa ii P sa i 8 _ PY mw a The following filter page will be displayed Select the desired filtering criteria and press Trainee Reports on the top menu bar to return to the list of trainee records The list displayed will then be based on the selected criteria You can save filter settings here i e for searches you might perform on a regular basis Filter training records based on training groups Please set up the filter and press the Return button Undertake Training eo Saved Filters Restore Save Current zi Admin amp Results New Filter PO Trainee Contro r Trainee Edit Group Selection AEST B Filter training records Se t a B based on training title Training Set v Results Account Set Up CBT Selection Iv All CBT Packages Set Up Groups Dates Selection M an Dates Downloads Display Sort Order Top Level Subsequent Levels listings only Date Time none gt none nd none gt Display List Detail Test Reports e Grouping Ca ho moan listings only
17. ing Program Title Code Last Date Outcome My Results introduction to Risk Assessment WHO001 Tue 05 Sep 2006 Movie Select _ Making Risk Assessment Effective WHO902 T Jui 2006 N My Assessments Select Conducting health fet WHOOO3 Tue 05 Sep 2006 Movie Risk J i Calec E Hath amp Safety in Offices Intro f Em WHOO04 Thu 22 Jun i Adm R Geet Heath amp Safety in intro f Em WHOOOS none Select Essentials of man andiing risk assess ment WHOOO T Jul 2 n Select man nding in Off WHOOOS none GEISEENS Manual nanding in Warehouses WHCO0S T 2006 4 Select ts f display screen ment WHOOT1 none Select os Wor WHOO13 Mon 04 Sep 2006 Movie Select wo fely vith lent WHOOT4 Thu 22 Jun 2006 Movie E learning System User Manual Version 5 Page 6 To undertake training press on the relevant Select button If you are watching the video for the first time the programme will then start to play it may take up to 5 10 seconds to load and start If you have already watched a programme or part of a programme the following page will appear see below This page provides details of your last viewing and enables you to either watch the programme from the beginning again press the Start button or continue to watch the programme from where you last left it press the Continue button Programme Selection Please select the required programme packag e indertake Training My Results WHOOO01 Introduction to Risk Assess ment Prev
18. ious Initial Date Time Tue 05 Sep 2006 09 47 My Assessments Last Finished Section Title Introduction to Risk Assess ment Last Finished Section Date Time Tue 05 Sep 2006 09 47 Risk Mana gement Admin amp Results CED trom the beginning OR where you last left the programme OR Cancel Common Master WHC Log Out E learning System User Manual Version 5 Page 2 3 Viewing a training programme as a manager or trainee user A typical video training page is shown below The video has an audio track so if you cannot hear anything please adjust your volume control and or ensure that your PC has sound facilities View Movie Movie WHC001 Introduction to risk assessment e STEP 1 partA Look for the hazards S1B Look for the hazards e S2 Who may be harmed e S3 Evaluate the risks e S4 Record your findings e S5 Review assessments e Summary Each video is broken into a series of sections or chapters The frame to the right of the video box displays the title of each section and indicates which section is being viewed underlined and in bold Below the video box are two video controls Rewind and Pause Rewind will return the video to the beginning of the current section being viewed Pause temporarily suspends the video programme Please note that as with any web based system there is a time out facility i e if you press Pause and take no further action for 5 minutes the system will automa
19. lable video a programmes against job functions Double click in the desired cell to make a programme available to a particular group Double click to de select These codes represent training A cell that is highlighted in colour programmes click on Undertake indicates that a training programme Training as a Manager User for a full has been selected listing of the titles Training programmes can then be allocated to each Training Set Job Type group via the table shown see above for specific guidance E learning System User Manual Version 5 Page 15 3 5 Creating Training Sets for Individual Trainees The system enables you to allocate a different menu i e Training Set of training programmes for individual trainees To create Training Sets for individual trainees select the Trainees list button shown below This enables the selection of programmes for individual trainees Trainee Training Control Please select the required View Control Grid Style Training Set e CBT Identifierg OF Trainees lst Trainees paged b Non Trainees Select Site Location a Selecting the Trainees list displays Training Set Trainees double click on grid to toggle individ ual trainees ilu Select Department Manager Master WHC Log Out If you have a large number of trainees the list can be filtered by In this training set programmes can selecting from these pull down be selected for individual trainees menus
20. ment Effective WHO002 Thu 13 Jul 2006 Movie My Assessments SEET conducting neaith and safety training WHO003 Tue 05 S 6 M Risk Manage Select Health amp Safety in Offices Intro for all Emps WHO004 Thu 22 Jun 2006 M Imin amp Res CETE Heath amp Safety in Industry Intro for all Em H none GED 20ers of manni handing risk assess a weoogs Thu 1342008 Manual handing in Of Ho none 3 EET Manual handing in Warehouses WHC009 T 2006 y CRETE Menuai nanding in Cater Ho none F Select__ Essentials of y screen risk assess me WHOOT1 none Select _ Display Sc WHOO013 Mon 04 Sep 2006 Movie GEIEEE I gt Working safety with laptops WHOO14 Thu 22 Jun 2006 Movie The programme will take a short time to load and then starts simply listen and watch and follow the prompts when asked Each programme takes approximately 20 minutes Please make sure you have enough uninterrupted time to complete the training If the keyboard is idle i e you walk away from the computer and do not click when prompted the programme will disconnect after 5 minutes At the end of the training programme there is a short test E learning System User Manual Version 5 Page 29
21. oxes When an action by clicking this has been button completed click this button E learning System User Manual Version 5 Page 24 APENDIX 1 Trainee log on instruction sheet E learning System User Manual Version 5 Page 25 LOGGING ON INSTRUCTIONS HEALTH amp SAFETY E LEARNING SYSTEM 1 GETTING STARTED Ideally you should have for approximately half an hour per training module with access to a PC with the following e Broadband internet connection i e not a normal phone line e Sound speakers e Flash Player installed If not it is free and can be downloaded from http www macromedia com shockwave download If you are logging on whilst at work all of the above should already be in place and you can go Straight to the system 2 THE FIRST TIME YOU ACCESS THE SYSTEM Access the Internet either from the Start menu or from the shortcut on the Desktop In the address bar at the top of the page type in the web address as it appears below and press Enter http www humanfocus org uk CBTbyB Entry_WHC aspx The following screen will appear Not Logged on Please enter your credentials to log on to the system Organisation Identifier whcguest Person Identifier new Your Password Enter insert your Organisation Identifier here Enter insert your generic Person Identifier here Enter insert your generic Password here Enter the codes in the three login boxes as shown above E learning
22. re 1 Site Location Arena e g if you have an office or workplace in more than one location you can list these for trainees to select from when they first log on Examples might be Manchester Office Birmingham Depot Etc 2 Department Group e g if you have different departments or work teams on any given site you can list these for trainees to select from when they first log on Examples might be Distribution Sales Team Accounts Etc 3 Training Set Job Type e g if you have different job titles roles you can list these for trainees to select from on first log on Examples might be Team Leader Warehouse Operative Sales Representative Etc Group categories 1 and 2 are optional and do not need to be used their role is to assist in the filtering and searching of training results i e if you do not make any entries the drop down menu on first logon will remain blank see Section 1 2 For smaller organizations items 1 and 2 might be considered as unnecessary E learning System User Manual Version 5 Page 14 Group category 3 i e Training Set Job Type is mandatory The Training Set Job Type category is used to create the menu of training programmes that will be available to trainees in your organisation i e the list of programmes that each trainee will see and have access to Trainees might undertake the same training i e everyone has the same Training Set or different individuals
23. s Assessments Log Interval 3 Be o months Results Log Interval 1 6 months 5g Interval 2 h2 o months Results Log Interval 3 Be months Personal Information Titles enter Af dd New Delete AN Family Name a Delete A Given ame Extra Information Strings Store Changes Show Button Tops Manager Master WHC Log Out This box switches the download cache on or off These windows enable the setting of the personal information that is requested from Trainee Users when the first log on The system defaults to the settings This box enables the system to retrieve shown i e Family Name and Given training videos from an account holders Name intranet if this has been agreed E learning System User Manual Version 5 Page 19 4 0 RISK MANAGEMENT 4 1 Overview The Risk Management module facilitates the conducting and recording of health and safety risk assessments This module is only available to Manager Users To access the Risk Management module click on Risk Management on the navigation tree at the left of the screen see below The following Risk Manager page will appear see below From this page risk assessments records can be created and edited updated Number of actions the first l Risk level of the assessment figure is the number of actions Se eee i e green low yellow outstanding the second figure currently created medium red high is the number of actions created Risk Management for W
24. s module enables the administration of the health and safety training e g decide what training different trainees will receive analysis of training results and the control of trainees e g the checking or changing of passwords This module is accessible only to Manager Users To access the Administration amp Results module select Admin amp Results from the menu selection tree at the left of the screen see below circled Welcome lan Pemberton Manager from WHC Guest Home Page Thank you for visiting our web site Your browser must allow cookies in order to use this web application Common Master WHC Log Out On first entry to the administration module you will go to the page shown below This displays the training records for your account organisation The top table displays a list of the registered trainees in this case there are two To filter the list of trainees i e cut the list down to make it manageable click here see section 3 2 Test results for Trainees from WHC Guest Please select the required Trainee s results Iv Filter on Trainees Report List View Goto Filter Worksident SiteLocation Department TrainingSet TraineeAKA Select mana EMail TraineeAKA SO Se List of trainees t Guest Select gues Office 1 Viewer Data All Movie Clips Knowledge Test RA Questionnaire Display filter buttons Training Records Summary For Selected Trainee latest te
25. s to the system please use your personal trainee identifier this should be entered in the Trainee Identifier box see below You will find that the system then recognises you and presents you with your previous training records So on subsequent visits you will enter the following to access the system Not Logged on Please enter your credentials to log on to the system Organisation Identifier whcguest Person Identifier new steed Your Password Enter insert your Organisation Identifier here Enter your personal identifier here i e the first two letters of your first name first letter of your middle name first two letters of vour Surname Enter insert your generic Password here 4 ACCESS THE TRAINING PROGRAMMES Once you have logged on the following Home Page will appear To access the training click on Undertake Training on the top menu bar Welcome lan Pemberton Manag er from WHC Guest Home Page Thank you for visiting our web site Your browser must allow cookies in order to use this web application Common Master WHC Log Out E learning System User Manual Version 5 Page 28 The following training menu frame will appear see below Select which training you wish to take from the options Programme Selection Home Page Please select the required programme package tin ini dertake Training Program Title Code Last Date Outcome Wy Results Select Making Risk Assess
26. shockwave download To access the system go to http www humanfocus org uk CBTbyB Entry_WHC aspx The following screen will appear Not Logged on Please enter your credentials to log on to the system Organisation Identifier whcguest Person Identifier new Your Password tess log On _ To logon enter your login codes in these three boxes The system has two user levels Manager i e the person who controls the system and Trainee i e your staff who will logon to take training 1 2 Facilitating trainee log on Trainees i e your staff will log on to the system in the same way as defined in Section 1 1 However they will have a different first time Trainee Identifier code so that the system can identify them as a trainee provided with your joining details When they first access the system it will ask them to enter their details in order to set up their personal account Once this has been done the system will store their details and recognise them each time they subsequently log on This information allows you to identify those staff who have completed training E learning System User Manual Version 5 Page 3 When each trainee logs on for the first time they are also requested to select from different trainee groupings which you may have established to help you administrate training in your organisation i e Location site department job title see Section 3 2 for more detail They will do this via t
27. st result CBT identifier Result Date Time CBT Title Test Score Viewer Docot Cookies Text File Doco2 Interests Word file Doco3 London Connections Adobe File RM02 General RA RMOS5 Manual Handling a le eal Training results for the RMO Stress Roms Sickness Absense J co selected trainee i e the WHO001 introduction to Risk Assessment S a a WHO002 Making Risk Assessment Effective trainee highlighted InN WHO003 Conducting health and safety training WHOOO4 Health amp Safety in Offices Intro for all Emps the window above WHOO0OS Health amp Safety in Industry Intro for all Emps WHO006 Essentials of manual handling risk assessment WHO008 Manual handling in Offices WHO009 Manual handling in Warehouses WHN INA Sarasa hanrinn in Matarinn To view the results of an individual trainee click on the Select button next to the relevant trainee i e on the top table see above The system then displays all training records held for that trainee in the bottom table of this E learning System User Manual Version 5 Page 12 page see example page above To view the records of a specific test i e answers to specific questions press the viewer select button next to the appropriate training record 3 2 Filtering the training records The list of training records can be filtered based on a number of criteria i e to cut down the size of the list if there are a lot of trainees or to analyse training records To f
28. tered to provide a clear statement of the situation on a given date go to the bottom of the relevant hazard identification checklist and click the Finish Assessment button see below This will fix the Yes No answers entered and prevent any further actions from being entered However outstanding actions can still be updated after the Finish Assessment button has been clicked 33 Working hours Yes No Shift work long hours 34 Sickness absence management Vea Na Poor management of sick absent employees which prolongs absence or promotes ill health Other i ist f 35 Other Please List free text box entry Veo E azard details CBT Master WHC Log Out aa e N Click here to finish recording your risk assessment i e once you have finished identifying hazards and deciding what actions are required The system will not allow the assessment to be finished until all hazards have an entry i e a Yes or No entry Do not finish the assessment until you are satisfied that you have entered all actions that are required see Section 4 4 E learning System User Manual Version 5 Page 23 4 4 Recording hazard details When the a hazard is recorded as being present i e a Yes entry on the hazard identification checklist details of the hazard need to be recorded To access the hazard detail page click on the drop down menu arrow next to the relevant hazard see below Click here to access th
29. tically log you off If this occurs you will have to log on to the system again E learning System User Manual Version 5 Page 8 2 4 In programme trainee testing Many training videos i e those aimed at frontline training have mini tests in between each section of the programme A typical mini test frame is shown below If the trainee gets the answer wrong they are required to repeat their entry until successful Poe View Movie Movie WHC013 _ There is no link between TEST YOUR Kar ail your physical and mental KNOWLEDGE health fe Lhe ee he oe Lk i aaa 2 ema Common Master Log Out The results of these mini tests are not stored for future reference they are intended to provide interaction during the training session and ensure that the trainee has grasped the main learning points i e the questions relate the to the session will have been viewed E learning System User Manual Version 5 Page 9 2 5 End of programme trainee testing At the end of each training programme the trainee will automatically be routed to the following introduction screen which explains how the test system operates gue Display Screen Work lindertake Training INTRODUCTION Movie WHCO13 The short quiz that follows will test your understanding of this training programme Questionnaire If you do not wish to take the test you can Abandon this training and score 0 If you do not wish to take this test but you want to take the Risk
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