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1. 10 Press Time and then enter the time to start printing in 24 hour format using the keyboard on the Touchscreen For example enter 19 45 for 7 45 PM Press OK If you chose Every 7 Days press Day Swipe up or down or press A or V display Every Monday Every Tuesday Every Wednesday Every Thursday Every Friday Every Saturday Or Every Sunday and then press the first day of the 7 day countdown B Press Aa 45 Chapter 6 Reports The following reports are available 1 46 XMIT Verify Displays the Transmission Verification Report for your last outgoing 200 faxes and prints the last report Address Book Prints a list of names and numbers stored in the Address Book memory in alphabetical order Fax Journal Prints a list of information about your last 200 incoming and outgoing faxes TX transmit RX receive User Settings Prints a list of your current settings Network Configuration Prints a list of your current network settings Drum Dot Print Prints the Drum Dot Check Sheet to troubleshoot a dotted print problem WLAN Report MFC 9330CDW and MFC 9340CDW Prints the result of wireless LAN connectivity diagnosis How to print a report Press i Press A11 Settings Swipe up or down or press A or V to display Print Reports Press Print Reports Swipe up or down or press A or V to display the report you want Press the report name 0 99 000
2. Do one of the following E If you chose XMIT Verify go to step m For other reports go to step Do one of the following E To view the Transmission Verification Report press View on LCD m To print the Transmission Verification Report press Print Report Press OK Copy settings You can change the copy settings for the next copy These settings are temporary The machine returns to its default settings one minute after copying Press Copy and then press Options Swipe up or down or press A or to scroll through the copy settings When the setting you want is displayed press it and choose your preferred option When you have finished changing settings press Colour Start OrMono Start Stop copying To stop copying press br Making copies 0900 6690 Improving copy quality You can choose from a range of quality settings The factory setting is Auto E Auto Auto is the recommended mode for ordinary printouts Appropriate for documents that contain both text and photographs E Text Appropriate for documents containing mainly text E Photo Better copy quality for photographs E Receipt Appropriate for copying receipts ep Load your document Press Copy Enter the number of copies Press Options Swipe up or down or press A or V to display Quality Press Quality Press Auto Text Photo Or Receipt If you do not want to change additional
3. Windows See Software User s Guide Wireless Network See Quick Setup Guide and Network User s Guide orotner Visit us on the World Wide Web http www brother com These machines are approved for use in the country of purchase only Local Brother companies or their dealers will only support machines purchased in their own countries Brother Earth www brotherearth com
4. begin polling receive at a later time You can only set up one delayed polling operation 06006 OQO 38 Do one of the following m When Fax Preview is set to Off Press Options Swipe up or down or press A or to display Polling RX Press Polling RX Press Timer Enter the time in 24 hour format you want to begin polling Press OK Enter the fax number you are polling using Address Book or the dial pad on the Touchpanel Press Fax Start Sequential polling Sequential polling lets you request documents from several fax machines in one operation 900 00 O0 OO Do one of the following m When Fax Preview is set to Off Press Options Swipe up or down or press A or V to display Polling RX Press Polling RX Press Standard Secure Or Timer Choose one of the options below E f you chose Standard go to step E If you chose Secure enter a four digit number press OK Go to step E f you chose Timer enter the time you want to begin polling in 24 hours format and press OK Goto step Press Options Swipe up or down or press or V to display Broadcasting Press Broadcasting Press Add Number 11 You can add numbers to the broadcast in the following ways E Press add Number and enter a number using the keyboard on the Touchscreen Press OK E Press add from Address book Swipe up or down or press or V to display the numbers you w
5. in the Presto PageManager application Print fax from Memory rerererrerennnrvvornnnnevanene 36 ET eeneerr rere eer ter eee en ers 46 Printing See Software User s Guide Q Quality CODYINO EE ee 47 R Reducing CON SS iae ng sanses sate cneeancedesauae sodessace 48 INCOMING TAXES ssnin 34 Remote retrieval ccccccssecsseeeeeeseeeseeees 31 ACCESS 0006 mn 31 EON see 32 getting your faxes rrranrrnnnrnanrrnannnanennnrn 33 Remote setup See Software User s Guide RODO EE 45 46 Dum DOPHOU suagsenessedededer 46 Fax Journal Lagsesnermedeantemenn 45 46 journal PENOA ssid 45 how TO print renrnnnnornnnnnonnanennnnnnnnnennnen 46 Network Configuration rrrrrrernrnnvnnnnn 46 Tel Index List rannrerrnnnrnrnrrnnrrnarnnnnnnnnrn 46 Transmission Verification rrrnrrnnnrrnns 45 User Settings rrrrnrnrnervrnnrrnvnrannrennnnnre 46 WLAN RODOM cincancurnndivuniinmdevandaarunnees 46 Resolution fax standard fine superfine photo 15 setting for next fax rrrrnnrnnnnrrvrnrrvvnnrnnnn 15 68 S Scanning See Software User s Guide Security restricting dialling arrvrnnnrvnnrrnnnnrnnnnrr 12 Secure function lock administrator password rrrranorvvnnnnnn 6 Sy 11119 0 1 90 Geer rene ete rene n 10 Sleep mode sepseco 2 gt EE E cers 52 T Temporary copy Settings rrrrrnrnrrnnnnnnnr 47 TE 2 Touchscreen backlight brightness rrrrrnrrrrnrrvranrnrnrr 3 W
6. settings press OK Press Colour Start OrMono Start 47 Chapter 7 Enlarging or reducing copies o To enlarge or reduce the next copy follow 200 these steps 141 15304 104 EXESLTR D Load your document 97 LTR gt A4 re 94 A4 gt LTR Press Copy 91 Full Page Enter the number of copies you want 85 LIRSEXE 83 LGL gt A4 Press Options 78 LGLOLTR Swipe up or down or press A or V to 70 A4DA5 display Enlarge Reduce 50 Custom 25 4008 Press Enlarge Reduce Press 100 Enlarge Reduce or The factory setting is shown in Bold Custom 25 400 with an asterisk 1 Custom 25 400 allows you to enter a Do one of the following ratio from 25 to 400 in 1 increments 909 09000 E f you chose Enlarge press the enlargement or ratio you want If you do not want to change additional settings press OK E f you chose Reduce Swipe up or down or press A or Y to display the Press Colour Start oOrMono Start reduction ratio you want and press it NOTE E 400 If you chose REN ioe pe Page Layout IS not available with press x to erase the displayed NN percentage or press to move the cursor and then enter an enlargement or reduction ratio from 25 to 400 in 1 increments Press OK E If you chose 100 go to step 2 sided Copying You must choose a 2 sided copy layout from the following options before you can start 2 sided copying The layout of your
7. 2 sided document you must choose a layout option in 2 sided Copy Page Layout You will be able to access 2 sided Copy Page Layout after selecting 2 sided gt 2 sided for 2 sided Copy and any N in 1 layout for Page Layout You must select an appropriate option in the table Bound Edge ofthe Option you Edge ofthe copies to must choose Document be bound Long Edge Long Edge LongEdge gt LongEdge Short Edge Long Edge ShortEdge gt LongEdge Short Edge ShortEdge gt ShortEdge IMPORTANT e Load your document in the ADF to use the 2 sided Copy Page Layout feature Short Edge LongEdge gt ShortEdge e The 2 sided Copy Page Layout feature does not work when you choose 2inl ID forPage Layout DB Load your document in the ADF Press Copy Enter the number of copies Press Options Select 2 sided gt 2 sided in 2 sided Copy see 2 sided Copying on page 49 55 cl 56 Chapter 7 Select 2in1 P 2in1 L 4in1 P or 4in1 L inPage Layout see Making N in 1 copies page layout on page 52 Swipe up or down or press A or V to display 2 sided Copy Page Layout Press 2 sided Copy Page Layout Press LongEdge gt LongEdge LongEdge gt ShortEdge ShortEdge gt LongEdge Or ShortEdge gt ShortEdge If you do not want to change additional settings press OK Press Colour Start OorMono Start Removing Background Colour Remove Background Colourremove
8. Press A11 Settings Swipe up or down or press A or V to display General Setup Press General Setup Swipe up or down or press A or V to display Security Press Security Press Setting Lock ooo 506 50 Enter a four digit number for the new password using the keyboard on the Touchscreen Press OK Enter the new password again when the Touchscreen shows Verify Press OK Press A Changing the Setting Lock administrator password amp Press TH Press All Settings Swipe up or down or press A or V to display General Setup Press General Setup Swipe up or down or press A or V to display Security Press Security Press Setting Lock Press Set Password Enter the old four digit password using the keyboard on the Touchscreen Press OK 0000 006 OQO Enter a four digit number for the new password using the keyboard on the Touchscreen Press OK Re enter the new password again when the Touchscreen shows Verify Press OK Press A Security features Turning Setting Lock on off If you enter the wrong password the Touchscreen will show Wrong Password Enter the correct password Turning Setting Lock on Press TH Press All Settings Swipe up or down or press A or V to display General Setup Press General Setup Swipe up or down or press A or V to display Security Press Security Press Setting Lock Press Lock off gt on 0000 OO 5
9. mode it acts as though it is turned off The machine will wake up and start printing when it receives a print job You can choose how long the machine must be idle before it goes into Sleep mode The timer will restart if any operation is carried out on the machine such as receiving a fax or a print job The factory setting is three minutes When the machine goes into Sleep mode the Touchscreen backlight turns off Press Press All Settings Swipe up or down or press or V to display General Setup Press General Setup Swipe up or down or press or V to display Ecology Press Ecology Press Sleep Time 000 906 000 Using the keyboard on the Touchscreen enter the length of time 0 50 minutes the machine will remain idle before entering Sleep mode Press OK Press A Deep Sleep mode If the machine is in Sleep mode and does not receive any jobs for a certain length of time the machine will go into Deep Sleep mode automatically Deep Sleep mode uses less power than Sleep mode The machine will wake up when it receives a job or if you press the Touchscreen When the machine is in Deep Sleep mode the Touchscreen backlight turns off and A blinks General Setup Touchscreen Setting the backlight brightness You can adjust the brightness of the Touchscreen LCD backlight If you are having difficulty reading the Touchscreen try changing the brightness setting Press TH Pres
10. press Backup Print On OF Backup Print Off IMPORTANT e If you choose Backup Print On the machine will also print received faxes at your machine so you will have a copy e When Fax Preview Is set to On the backup print feature does not work B Press A Fax Storage The Fax Storage feature lets you store your received faxes in the machine s memory You can retrieve stored fax messages from a fax machine at another location using the remote retrieval commands see Retrieving fax messages on page 33 Your machine will print a backup copy of each stored fax Press THT Press All Settings Swipe up or down or press A or V to display Fax Press Fax Swipe up or down or press A or V to display Setup Receive Press Setup Receive Swipe up or down or press A or V to display Memory Receive Press Memory Receive Press Fax Storage Press A 69090 00 00 000 Receiving a fax Changing Memory Receive Options If received faxes are in your machine s memory when you change the Memory Receive operations the Touchscreen will ask you one of the following questions If received faxes have already been printed E Frase all documents e If you press Yes faxes in the memory will be erased before the setting changes e If you press No faxes in the memory will not be erased and the setting will be unchanged If unprinted faxes are in the memory E Print all faxes e If you press Yes faxes
11. you to choose one of the following options E Press Yes to scan another page Go to step m Press No if you are finished scanning pages Go to step Place the next page on the scanner glass and press OK Repeat steps and for each additional page 10 Your machine will automatically send the fax when it is polled Afterwards POLLED REPORT will be printed NOTE To delete the fax from memory press i All Settings Fax Remaining Jobs see Checking and cancelling waiting jobs on page 21 Setup for polled transmit with a secure code Secure polling lets you restrict who can get the documents you set up to be polled Secure polling only works with Brother fax machines If another person wants to retrieve a fax from your machine they will have to enter the secure code D Load your document 2 Do one of the following m When Fax Preview is set to Off Press Options 4 Swipe up or down or press A or V to display Polled TX D Sending a fax Press Polled TX Press Secure Enter a four digit number Press OK Press Fax Start If you are using the scanner glass the Touchscreen will prompt you to choose one of the following options E Press Yes to scan another page Go to step E Press No if you are finished scanning pages Place the next page on the scanner glass and press OK Repeat steps and for each additional page Your machine will a
12. 00 Enter the registered four digit administrator password using the keyboard on the Touchscreen Press OK Turning Setting Lock off D Press Setting on the Touchscreen D Enter the registered four digit administrator password using the keyboard on the Touchscreen Press OK 11 Chapter 2 Dial Restriction This feature is to prevent users from sending a fax or call to a wrong number by mistake You can set the machine to restrict dialling when you use the dial pad Address Book and Shortcuts If you choose off the machine does not restrict the dialling method If you choose Enter Twice the machine will prompt you to re enter the number and then if you re enter the same number correctly the machine will start dialling If you re enter the wrong number the Touchscreen will show an error message If you choose On the machine will restrict all fax sending and outbound calls for that dialling method Dial pad restriction ED Press i Press All Settings Swipe up or down or press A or to display Fax Press Fax Swipe up or down or press A or to display Dial Restriction Press Dial Restriction Press Dial Pad Press Enter Twice On Or Off Press A 6900090 509 OO Address Book restriction 6900090 509 000 Press Press All Settings Swipe up or down or press A or Y to display Fax Press Fax Swipe up or down or press or V to display Dial Restriction
13. AT aere r EE 15 delayed baten sesviivcssartivnsssivewsnaawes 20 delayed fax mmrrunnnnnnnrrnvnnnrrnvnnnnnnnnnnne 20 destination display ccccesseeeeees 25 from memory dual access 16 Manual EEE EEE 16 NE spe 19 polled transmit cccsseeeeeseeeeeeeeees 26 real time transmission rranrrernnnrrennnn 19 FESOIWMIOWN suisse eierens 15 G Groups for broadcasting ccccsseeeeees 42 M Machine information checking remaining life of parts 58 PAGE COUNTS uante aesinde 58 Macintosh See Software User s Guide Maintenance routine rrarrnrnnrvrnnrrvnnernnn 58 checking the remaining life of parts 58 Manual PENN oresonn 16 Memory DE jens ietascotiescceea aca cccan ta cutsectecanseoss 1 N N in 1 page layout ce eeeeeeeeeee ee ees 52 Network faxing See Software User s Guide printing See Network User s Guide scanning See Software User s Guide Nuance PaperPort 12SE See Software User s Guide and Help in the PaperPort 12SE application to access How to Guides O Outgoing Calls Add to Address Book ccccecceeececeees 42 67 P Page layout N in 1 rrrrnnernnnervvnrrvvnnennnn b2 PC Fax See Software User s Guide Polling polled transmit rrrnunernnnrrnnrrnnnnrennnennn 26 polling receive ooo ececeececeeeeeeeseeceseeseeeeees 37 FOT AG save 1 Presto PageManager See Software User s Guide See also Help
14. BLE 0 EE EE vaibernantndaiacesiteess 25 ne A S Ree ee eer en eres eee een ee ere ee eee 26 PU 26 4 Receiving a fax 28 Memory Receive OP ONS serende 28 EEE SE NAG REE EE 28 FA SP 29 Changing Memory Receive Options rrrrrranrrrvrrannrrrnnrnnnnrvrnnnnnrrnnnnnennnnannnnnn 29 Turning off Remote Fax Options rrannnrrnnrnnnrrnrnrnnnvrvrnnnnnvnnannnvennnerrnnnrnnsvennnnn 30 Remote retrieval rrannvrnnnnvnnnnvvnnnvnnnnvvnnavnnnennanennnnennnnnnnnnnnnnnnennnnnnnnnnnnuennnnsennnsennn 31 Setting a Remote Access Code rrrrnrrannrnnrnnnrnvrnnnnnrrnnnnnnnennnnannnnnnnnnsnnnnnnsnnne 31 Using your Remote Access COde cccccccssececeeeeeseeeseeeeeeeeaueeeeeseaeeeeeesaeesees 31 Remote fax COMMMAMNG Siece ere ivacrseanuaneteteniwicastecsuinarsadacrwucadascmeiastarwunieseuca apis 32 Retrieving fax messages ccccecccescceesceceeeecneceeseeeseeeseeseesseeessaeeseeeeeeeeeseeeess 33 Changing the Fax Forwarding NUMDETL cccccceeseeeeeeeeeseeeeseeeeeeeaueeeeeeeans 33 Additional receiving OPEratiONS ccccceececeseececeeceeeseseeeeeeeeesaeeeseeeeeesaeeeeeseeeeenaes 34 Printing a reduced INCOMING fax cececceeececeeeeeseeeeeeseeseeseeeeeesseesaaeeeeseeeeees 34 2 sided printing for Fax mode rrannrnnnnnernnnnnvnnanernannrnnnnrernnnnsernnnsnnnnsrernnnnnennnn 34 Setting the Fax Receive Stamp rrrrnrnnnvrnrnnnnnvnnnnnnernnrnnnnnnrnnnennnnnsnennnnnnnnnne 35 Setting the Print Density rrrrrrn
15. Book Brother 1 and 960555 in Address Book Brother 2 You can use them both to dial 01632 960555 if you press the following D Press Press Address Book Fax Swipe up or down or press A or V to display the number of Brother 1 Press the number Press Apply Press Address Book Swipe up or down or press A or V to display the number of Brother 2 Press the number OO 0000 OO Press Apply 10 Press Fax Start You will dial 01632 960555 To temporarily change a number you can substitute part of the number by pressing it on the dial pad For example to change the number to 01632 960556 you could enter the number Brother 1 01632 using Address Book press Apply and then press 960556 on the dial pad NOTE If you must wait for another dial tone or signal at any point in the dialling sequence create a pause in the number by pressing Pause Each key press adds a 2 8 second delay You can press Pause as many times as needed to increase the length of the pause Dialling and storing numbers 41 Chapter 5 Additional ways to store numbers Storing Address Book numbers from Outgoing Calls You can store Address Book numbers from the Outgoing Call history Press Call History Press Outgoing Call Press the number Press Edit Press Add to Address Book Press Name Enter the name up to 15 characters using the keyboard on the Touchscreen To help you enter lett
16. Destination Display When you send a fax the machine displays the information from the Address Book or the number you dialled You can set the machine to hide the destination information on the Touchscreen 6900090 OO 606 Press TH Press All Settings Swipe up or down or press A or V to display Fax Press Fax Swipe up or down or press A or V to display Setup Send Press Setup Send Press Destination Press Hidden or Display Press A Sending a fax 25 Chapter 3 Polling Polling lets you set up your machine so other people can receive faxes from you but they pay for the call It also lets you call somebody else s fax machine and receive a fax from it so you pay for the call The polling feature needs to be set up on both machines for this to work Not all fax machines support polling Polled transmit Polled transmit lets you set up your machine to wait with a document so another fax machine can call and retrieve it The document will be stored and can be retrieved by any other fax machine until you delete it from the memory Setup for polled transmit D Load your document KEN Do one of the following m When Fax Preview is set to Off Press Options Swipe up or down or press A or to display Polled TX Press Polled TX Press Standard Press Fax Start If you are using the ADF go to step 306 60 If you are using the scanner glass the Touchscreen will prompt
17. Group you want Press the Group name Press the Name Enter the new Group name up to 15 characters using the keyboard on the Touchscreen Press OK NOTE How to change the stored name OOO 50000 To change a character press lt 4 or gt to position the cursor to highlight the incorrect character and then press EJ Enter the new character see Basic User s Guide Entering text Press OK 10 Press A Dialling and storing numbers Deleting a Group Press Address Book Press Edit Press Delete Swipe up or down or press A or V to display the Group you want Press the Group name Press OK When the Touchscreen asks Erase this data press Yes Press A 99090000 43 Chapter 5 Adding or deleting Group members u MD ep 02 Press Address Book Press Edit Press Change Swipe up or down or press A or to display the Group you want Press the Group name Swipe up or down or press A or to display Add Delete Press Add Delete Swipe up or down or press A or to display the number you want to add or delete 00 006 0000 Do the following for each number you want to change E To add a number to the Group press the check box of the number to add a check mark m To delete a number from the Group press the check box of the number to remove the check mark Press OK Press OK Press A 09 44 Fax reports Press on the To
18. ODY Te EE EE EN EEE 47 AOCP 111 rra E A E EE 47 IMPFOVING CODY GUAM oss orsrnsion aae EO 47 Enlarging or reducing copies cccseececeeeeeeseeeeeeaeeeeeeeeeeeseaeeeeseeeeseageeesaeeeees 48 2 ENN 49 Adjusting Density and Contrast rrannnnnrannnnvrrrnnnrrvrnannrernnnennrnnnnnnnnnnnnsrnnnnnnnne 51 SSO MUNG CON NE SRM 52 Making N in 1 copies page layout ccceececeeeececeeeeeeeeeesueeeeeseeeeseeeeeesneeeees 52 2w TID GOD eaa erd 54 Adjusting the Colour Saturation ccccccccccesseeeceeeeeeeeeeaeeeeeseeseeesseaeeeeeeaaeees 55 Making 2 sided N in 1 copies MFC 9340CDW rrrrvrnrnnrrrnnnnnernnnnnrrennnnennnn 55 Removing Background COlOUl ccccceeeececeseseeeeeeeeeeeeseeeseeeeaeeeeesaaeeeeseaaeees 56 Saving copy options as a Shortcut rrrnrnrnnrervrnnnnnrrrnnenrvnrrnnnrrnrnnrrnnnnnenennnnn 57 SAVNI PAPET EEE EE 57 Routine maintenance 58 CHECKING ne machine sessen r ere 58 Printing the test OIA EE anean aariaa 58 Checking the Page COUuNnters cccccccesseeececeeeeeeeeseeeeeeeeseeeeeseeaeeeeeseaeseeeeaees 58 Checking the remaining life of toner cartridges rrrrrnnnnnnvnrrrnnnnnvnvernnnnernnenn 58 Checking the remaining life of parts ccccccessececeeeseeeeeceeeeeeseeaeeeeeseeeseeeeaees 58 Replacing periodic maintenance PaItS cccccececceeeeeeeeceeeeeeeeeeeaeeeseeeesaeeeaeeeeaees 59 Packing and shipping the machine ccccsceccceeeesneeeeeeeeeeeeeeeeesseeeeeee
19. Press Auto Light or Dark NOTE Even if you choose Light or Dark the machine will send the fax using the Auto setting if you choose Photo as the Fax Resolution Sending a fax Changing Fax Resolution The quality of a fax can be improved by changing the Fax Resolution Resolution can be changed for the next fax ED Do one of the following m When Fax Preview is set to Off Press Options Swipe up or down or press A or V to display Fax Resolution 4 Press Fax Resolution Press Standard Fine S Fineor Photo NOTE You can choose four different resolution settings Black amp white Standard Appropriate for most typed documents Good for small print and transmits a little slower than Standard resolution Good for small print or artwork and transmits slower than Fine resolution Use when the document has varying shades of grey or isa photograph This has the slowest transmission time 15 Chapter 3 Additional sending operations Sending a fax manually Manual transmission Manual transmission lets you hear the dialling ringing and fax receiving tones while sending a fax Load your document Pick up the handset of an external telephone and listen for a dial tone Dial the fax number using the external telephone a When you hear the fax tones press Fax Start m f you are using the scanner glass press Send Replace the handset of an external telephon
20. Press Dial Restriction Press address Book Press Enter Twice On Or Off Press A Shortcuts restriction 6900090 OO 000 Press TH Press All Settings Swipe up or down or press A or V to display Fax Press Fax Swipe up or down or press A or V to display Dial Restriction Press Dial Restriction Press Shortcuts Press Enter Twice On Or Off Press A Additional sending options Sending faxes using multiple settings Before you send a fax you can change any combination of these settings E 2 sided Fax E Contrast Fax Resolution Real Time TX Overseas Mode Delayed Fax Paten Ix Coverpage Note Coverpage Setup Broadcasting 1 For MFC 9340CDW 1 Do one of the following m When Fax Preview is set to Off Save as Shortcut aa Enter Number Tet Redial Fax Resolution Standard Address Book Options Fax Start Call History Press Options Sending a fax Swipe up or down or press A or V to display the setting you want and then press the setting D Press the option you want 5 Do one of the following E Repeat steps and to change more settings E f you are finished choosing settings press OK Go to the next step for sending your fax NOTE e Most settings are temporary and the machine returns to its default settings after you send a fax e You can save some of the settings you use most often by setting them as the default settings T
21. ant to add to the broadcast Press the check boxes to add a check mark beside all the numbers you want and then press OK E Press Search in Address book Enter the name and press OK Press the name and then number you want to add 12 Repeat steps and for each number you want Press OK B Press Fax Start The machine polls each number or Group number in turn for a document Receiving a fax Stop Polling To cancel the polling process press x lt while the machine is dialling To cancel all sequential polling receive jobs see Cancelling a Sequential Polling Job on page 39 Cancelling a Sequential Polling Job D Press xi eo Do one of the following m To cancel the entire sequential polling job press Entire Seq Poll Goto step m To cancel the current job press the button that displays the number or name being dialled Go to step m To exit without cancelling press p When the Touchscreen asks if you want to cancel the entire sequential polling job do one of the following E Press Yes to confirm m To exit without cancelling press No D Do one of the following m To cancel the current job press Yes m To exit without cancelling press No 39 Telephone line services BT Call Sign U K only The BT Call Sign subscriber service is a way to have a separate number for your machine it allows you to have at least two separate telephone numbers on one phone line Each phone n
22. aopa ESEE A E 1 Automatic Daylight Saving Time rrrrranrnrvrrranrrrvrrrnnnrrvnnnnrrnnnnnnnennnnnnnnnnnnsnernnnnnene 1 010 619 TOATI EEE NE 2 TONGE er EEE EE ENE 2 Sleep TN 2 Deep Sleep MOJE RE NNN 3 TN 3 Setting the backlight brightness rarrrrrrrrnrrervrnnnnrrvrnnnrevrnnensvrnrnnerrnnnanersennnnre 3 Setting the Dim Timer for the backlight rrrrrnnnrrvnrnnrrerrnnerrvrnrnnvernnnnnerernnnere 4 2 Security features 5 SPE Function Lock 2 Nero 5 Before you begin to use Secure Function Lock 2 0 rrurnnnrrnrnnnvrnrnrrvnnenernvnnner 6 Setting and changing the Administrator Password rrranrnnrnnnnrvrnenvrnnnnrnnnnner 6 Seting UP FESTIC ED USES spess 7 Setting up and changing the Public user mode rrrrrnnrrvnnnrvrnnnnrvnnenervnnnrernnner 7 Turning Secure Function LOCK on Off rrnannrrnnannnnnnnnnrvnnnrvrnnnnrnnnenennannrnnnsnen 8 Switching 0 EEE 9 SENI LL EEE RE NE 10 Setting up the administrator password cccccecececeeeeeeeeeeeeeeeeseeeeeeeeaeeeeeeaaes 10 Changing the Setting Lock administrator password arrrrnnnnnnrnnnnnnrnnnnnnnnnennn 11 Turning Setting Lock on O0ff rrrnnnnnnnnnnnnvnnnnvrnrnnrnnnenrrnnnnnernrnnrnnnnerrnnnnnennnnen 11 PA FET 12 Dial pad restriction rrrrannrornnnrrnrnnnvrnnrrrnvnnnnnnrnnrnnnnernnnnnnnnrnsrnnnnsennnnsnnnnnnene 12 Address BOOK restrito ar a EANET 12 Shortcuts restriction ccccccccsescecseeeeceeeeeeceegeeeseeseceeeeeeeeeeee
23. chine see Quick Setup Guide e Ifyou downloaded Internet Fax The received time and date will not appear when using Internet Fax Receiving a fax Setting the Print Density You can adjust the Print Density setting to make your printed pages darker or lighter OO 990 006 000 Press TH Press All Settings Swipe up or down or press A or V to display Fax Press Fax Swipe up or down or press A or V to display Setup Receive Press Setup Receive Swipe up or down or press A or V to display Print Density Press Print Density Press a density level on the Touchscreen Press Al 35 Chapter 4 Printing a fax from the memory If you choose Fax Storage you can still print a fax from the memory when you are at your machine see Fax Storage on page 29 D Press TH Press All Settings Swipe up or down or press A or V to display Fax Press Fax Press A or Y to display Print Document Press Print Document Press OK Press A O 00O O00 OO 36 Out of Paper Reception As soon as the paper tray becomes empty during fax reception the Touchscreen shows No Paper Load paper in the paper tray see Basic User s Guide Loading paper and print media Incoming faxes will continue to be stored in the memory until the memory becomes full or paper is loaded in the paper tray When the memory is full the machine will stop automatically answering calls To print the faxes load fre
24. criber service purchased from the telephone company in the U K that gives you another phone number on an existing phone line The Brother machine uses the new number to simulate a dedicated fax line Cancel Job Cancels a programmed print job and clears it from the machine s memory CNG tones The special tones beeps sent by fax machines during automatic transmission to tell the receiving machine that a fax machine is calling Caller ID A service purchased from the telephone company that lets you see the number or name of the party calling you Coding method Method of coding the information contained in the document All fax machines must use a minimum standard of Modified Huffman MH Your machine is capable of greater compression methods Modified Read MR Modified Modified Read MMR and JBIG if the receiving machine has the same capability Communication error or Comm Error An error during fax sending or receiving usually caused by line noise or static Compatibility group The ability of one fax unit to communicate with another Compatibility is assured between ITU T Groups Contrast Setting to compensate for dark or light documents by making faxes or copies of dark documents lighter and light documents darker Delayed Fax Sends your fax at a specified later time that day Density Changing the Density makes the whole image lighter or darker Dual Access Your machine can scan outgoi
25. ding a fax Setting your changes as the new default You can save the fax settings for Fax Resolution Contrast Glass Scan Size Real Time TX and Coverpage Setup you use most often by setting them as the default These settings will stay until you change them again D Do one of the following m When Fax Preview is set to Off 2 Press Options amp Swipe up or down or press A or V to choose the setting you want to change and then press the new option Repeat this step for each setting you want to change D After changing the last setting swipe up or down or press A or Y to display Set New Default Press Set New Default 6 The Touchscreen asks you to confirm the change to the new default settings Press Yes to confirm GB Press A 21 Chapter 3 Restoring all fax settings to the factory settings You can restore all the fax settings you have changed to the factory settings These settings will stay until you change them again D Do one of the following m When Fax Preview is set to Off Press Options After changing the last setting swipe up or down or press A or Y to display Factory Reset Press Factory Reset The Touchscreen asks you to confirm to change back to the factory settings Press Yes to confirm Press A OO 00 22 Saving fax options as a Shortcut You can store all the new fax options you use frequently by saving them as a Shortcut D Do one of
26. document determines which 2 sided copy layout you should choose MFC 9140CDN and MFC 9330CDW Portrait m 1 sided 2 sided Long Edge Flip Landscape E 1 sided 2 sided Long Edge Flip Making copies MFC 9340CDW If you want to use the automatic 2 sided copy feature load your document in the ADF Portrait E 2 sided 2 sided 1 gt 2 2 m 1 sided 2 sided Long Edge Flip A m 2 sided 1 sided Long Edge Flip gt 2 m 1 sided 2 sided Short Edge Flip A m 2 sided 1 sided Short Edge Flip ee 49 Chapter 7 Landscape E 2 sided 2 sided m 1 sided 2 sided Long Edge Flip m 2 sided 1 sided Long Edge Flip a a m 1 sided 2 sided Short Edge Flip a oH m 2 sided 1 sided Short Edge Flip E s Load your document Press Copy Enter the number of copies Press Options display 2 sided Copy Press 2 sided Copy 909000 Swipe up or down or press A or to eo 8 6 Swipe up or down or press A or V to display the following layout options Ot 2 sided gt 2 sided 1 sided gt 2 sided Long Edge Flip 2 sided gt 1 sided Long Edge Flip 1 sided gt 2 sided Short Edge Flip 2 sided gt 1 sided Short Edge Flip For MFC 9340CDW Press the option you want If you do not want to change additional settings press OK Press Colour StartorMono Start to scan the page If you placed the document in the ADF the machine scans the pages and sta
27. e Dual access You can dial a number and start scanning the fax into memory even when the machine is sending from memory receiving faxes or printing computer data The Touchscreen will show the new job number The number of pages you can scan into the memory will vary depending on the data that is printed on them NOTE If you get an Out of Memory message while scanning the first page of a fax press x lt to cancel scanning If you get an Out of Memory message while scanning a subsequent page you can press Send Now to send the pages scanned so far or press X to cancel the operation Broadcasting Broadcasting lets you send the same fax message to more than one fax number You can include Groups Address Book numbers and up to 50 manually dialled numbers in the same broadcast You can broadcast up to 250 different numbers Before you begin the broadcast Address Book numbers must be stored in the machine s memory before they can be used in a broadcast see Basic User s Guide Storing Address Book numbers Group numbers must also be stored in the machine s memory before they can be used in a broadcast Group numbers include many stored Address Book numbers for easier dialling see Setting up Groups for Broadcasting on page 42 Sending a fax How to broadcast a fax ED Load your document 2 Do one of the following m When Fax Preview is set to Off Press Options D Swipe up or down o
28. e Touchscreen will give you more options if there are received faxes still in your machine s memory see Changing Memory Receive Options on page 29 Press A Remote retrieval You can call your machine from any touch tone phone or fax machine and then use the remote access code and remote commands to retrieve fax messages Setting a Remote Access Code The Remote Access Code lets you access the remote retrieval features when you are away from your machine Before you can use the remote access and retrieval features you must set up your own code The factory default code is the inactive code Press i Press All Settings Swipe up or down or press A or V to display Fax Press Fax Swipe up or down or press A or V to display Remote Access Press Remote Access 0 99 000 Enter a three digit code using the numbers 0 to 9 or using the keyboard on the Touchscreen Press OK NOTE DO NOT use the same code used for your Remote Activation code 51 or Remote Deactivation code 51 see Basic User s Guide Using Remote Codes 8 Press A Receiving a fax NOTE You can change your code at any time To make your code inactive press and hold at step to restore the default setting and then press OK Using your Remote Access Code D Dial your fax number from a telephone or another fax machine using touch tone dialling When your machine answers imm
29. ediately enter your Remote Access Code D The machine signals if it has received messages E 1 long beep Fax messages E No beeps No messages D When the machine gives two short beeps enter a command see Remote fax commands on page 32 The machine will hang up if you wait longer than 30 seconds to enter a command The machine will beep three times if you enter an invalid command Press 90 to reset the machine when you are finished Hang up NOTE e If your machine is set to Manual mode and you want to use the remote retrieval features wait for about 100 seconds after it starts ringing and then enter the remote access code within 30 seconds This function may not be available in some countries or supported by your local telephone company 31 Chapter 4 Remote fax commands Follow the commands in the table to access features when you are away from the machine When you call the machine and enter your remote access code 3 digits followed by the system will give two short beeps and you must enter a remote command 95 Change the Fax Forwarding or Fax Storage Settings 1 OFF You can choose Of f after you have retrieved or erased all your messages 2 2FaxForwarding i 2FaxForwarding i One long beep means the change is accepted If you hear three short beeps you cannot make changes because the conditions have not been met for example registering a fax forwarding 6 Fax Storage number You can
30. eeessaeeeeaes 60 Glossary 62 Index 66 NOTE Most of the illustrations in this User s Guide show the MFC 9340CDW Memory storage Your menu settings are stored permanently and in the event of a power failure will not be lost Temporary settings for example Contrast and Overseas Mode will be lost Also during a power failure the machine will retain the date and time and programmed fax timer jobs for example Delayed Fax for up to 60 hours Other fax jobs in the machine s memory will not be lost General Setup Automatic Daylight Saving Time You can set the machine to change automatically for Daylight Saving Time It will set itself forward one hour in the spring and back one hour in the autumn ep Press TH eS Press Date amp Time Press Auto Daylight 4 Press On or Off 5 Press Al Chapter 1 Ecology features Toner Save You can save toner using this feature When you set Toner Save to On print appears lighter The factory setting is Off D Press i 2 Press All Settings Swipe up or down or press A or to display General Setup Press General Setup Swipe up or down or press A or to display Ecology O Press Ecology 7 Press Toner Save Press On or Off We do not recommend Toner Save for printing Photo or Greyscale images Sleep Time The Sleep Time setting can reduce power consumption When the machine is in Sleep mode Power Save
31. ers see Basic User s Guide Entering text Press OK Press OK to confirm the fax or telephone number Press A 42 Setting up Groups for Broadcasting A Group which can be stored in the Address Book allows you to send the same fax message to many fax numbers by pressing Fax Address Book Group name Apply and Fax Start First you must store each fax number in Address Book see Basic User s Guide Storing Address Book numbers Then you can include them as numbers in the Group Each Group uses up an Address Book number You can store up to 20 Groups or you can assign up to 199 numbers to a large Group See Broadcasting on page 17 2 Press Address Book Press Edit D Press Setup Groups Press Name Enter the Group name up to 15 characters using the keyboard on the Touchscreen Press OK Press Add Delete Add Address Book numbers to the Group by pressing them to display a red checkmark Press OK Read and confirm the displayed list of names and numbers you have chosen and then press OK to save your Group Do one of the following m To store another Group for broadcasting repeat steps m To finish storing Groups for broadcasting press Fa NOTE You can print a list of all the Address Book numbers see Reports on page 46 Changing a Group name Press Address Book Press Edit Press Change Swipe up or down or press A or V to display the
32. es for Total Fax List Copy and Print Press Al 58 Routine maintenance Checking the remaining life of toner cartridges You can see the approximate remaining life of the toner cartridges Press i 2 Press Toner Life The Touchscreen will show the approximate remaining life of the toner cartridges in a bar chart Press A Checking the remaining life of parts You can see the machine s parts life on the Touchscreen op Press THT 2 Press All Settings Swipe up or down or press A or V to display Machine Info a Press Machine Info Press Parts Life Press A or Y to see the approximate remaining parts life of the Drum Black BK Drum Cyan C Drum Magenta M Drum Yellow Y Belt Unit Fuser PF kit amp Press A NOTE The remaining life of the toner cartridge is listed on the User Settings report see How to print a report on page 46 Replacing periodic maintenance parts The periodic maintenance parts will need to be replaced regularly to maintain the print quality The Fuser Unit and PF Kit parts listed in the table must be replaced after printing approximately 50 000 pages Contact Brother customer service when these messages appear on the Touchscreen Touchscreen Description message Replace Fuser Replace the fuser unit Replace PF kit Replace the paper feeding kit for the paper tray 1 A4 or Letter size single sided pages Routine main
33. ess your machine from a remote location Remote Activation code Fax Tel mode only Press this code 51 when you answer a fax call on an extension or external telephone Remote Deactivation code Fax Tel mode only When the machine answers a voice call it fast double rings You can pick up at an extension or external telephone by pressing this code 51 64 Remote Retrieval Access The ability to access your machine remotely from a touch tone telephone Resolution The number of vertical and horizontal lines per inch Ring Delay The number of rings before the machine answers in Fax and Fax Tel modes Ring Volume Volume setting for the machine s ring Scanning The process of sending an electronic image of a paper document into your compuier Search An alphabetical electronic listing of stored Address Book and Group numbers Settings Tables At a glance instructions that show all the settings and options that are available for setting up your machine Station ID The stored information that appears on the top of faxed pages It includes the sender s name and fax number TAD telephone answering device You can connect an external TAD to your machine Temporary settings You can choose certain options for each fax transmission and copy without changing the default settings Tone A form of dialling on the telephone line used for Touch Tone telephones Transmission The process of sending faxes over the tele
34. f Memory message appears press x lt to stop the job If more than one page has been scanned press Send Now to send the portion that is in the machine s memory 18 Cancelling a Broadcast in progress While broadcasting you can cancel the fax currently being sent or the whole broadcast job D Press x lt D Do one of the following E To cancel the entire broadcast press Entire Broadcast Goto step m To cancel the current job press the button that displays the number or name being dialled Go to step m To exit without cancelling press x amp When the Touchscreen asks if you want to cancel the entire broadcast do one of the following E Press Yes to confirm m To exit without cancelling press No eG Do one of the following m To cancel the current job press Yes m To exit without cancelling press No Real Time Transmission When you are sending a fax the machine will scan the document into the memory before sending it As soon as the telephone line is free the machine will start dialling and sending Sometimes you may want to send an important document immediately without waiting for memory transmission You can turn on Real Time TX NOTE e Ifthe memory is full and you are sending a fax from the ADF the machine will send the document in real time even if Real Time TX is set to Off If the memory is full faxes from the scanner glass cannot be sent until you clear some of
35. fax machine where you want your fax messages sent followed by up to 20 digits NOTE You cannot use and as dial numbers However press if you want to create a pause Hang up after you hear your machine beep Your machine will call the other fax machine which will then print your fax messages Receiving a fax Changing the Fax Forwarding number You can change your fax forwarding number from another touch tone telephone or fax machine op Dial your fax number When your machine answers enter your Remote Access Code 3 digits followed by x If you hear one long beep you have messages When you hear two short beeps press 954 4 Wait for the long beep enter the new number up to 20 digits of the remote fax machine you want your fax messages forwarded to using the dial pad then enter NOTE You cannot use and as dial numbers However press if you want to create a pause Press 9 0 to stop Remote Access when you have finished Hang up after you hear your machine beep 33 Chapter 4 Additional receiving operations Printing a reduced incoming fax If you choose On the machine reduces each page of an incoming fax to fit on one page of A4 Letter Legal or Folio sized paper The machine calculates the reduction ratio by using the page size of the fax and your Paper Size settings see Basic User s Guide Paper settings amp Press til Press All Set
36. hese settings will stay until you change them again see Setting your changes as the new default on page 21 e You can also save some of the settings you use most often by setting them as a Shortcut see Saving fax options as a Shortcut on page 22 13 Chapter 3 Changing a 2 sided fax layout MFC 9340CDW You must choose a 2 sided scanning format before you send a 2 sided fax The format you choose will depend on the layout of your 2 sided document DB Load your document in the ADF 2 Do one of the following E When Fax Preview is set to Off Press Options Swipe up or down or press A or to display 2 sided Fax Press 2 sided Fax oOo 90 Do one of the following E f your document is flipped on the Long edge press 2 sided Scan Long Edge Long edge k E f your document is flipped on the Short edge press 2 sided Scan Short Edge Short edge Contrast For most documents the default setting of Auto will give the best results Auto automatically chooses the appropriate contrast for your document If your document is very light or very dark changing the contrast may improve the quality of the fax Select Dark to make the faxed document lighter Select Light to make the faxed document darker ap Do one of the following m When Fax Preview is set to Off Press Options Swipe up or down or press A or V to display Contrast DQ Press Contrast
37. i Direct standard This Guide provides details on how to configure your Brother machine to a Google account and use Google Cloud Print services for printing over the Internet This Guide provides useful information about printing from your mobile device and scanning from your Brother machine to your mobile device when connected on a Wi Fi network Printed In the box Printed In the box Printed In the box For Czech Republic Hungary Republic of Bulgaria Republic of Poland Romania Slovak Republic PDF file CD ROM In the box PDF file CD ROM In the box HTML file CD ROM In the box PDF file CD ROM In the box PDF file Brother Solutions Center PDF file Brother Solutions Center PDF file Brother Solutions Center 1 Which Guide Web Connect Guide AirPrint Guide What s in it This Guide provides details about how to configure and use your Brother machine to scan load and view images and files on certain Web sites that provide these services This Guide provides information for using AirPrint to print from OS X v10 7 x 10 8 x and your iPhone iPod touch iPad or other IOS device to your Brother machine without installing a printer driver Visit us at http solutions brother com Where is it PDF file Brother Solutions Center PDF file Brother Solutions Center Table of Contents 1 General Setup 1 Memory Storage eere ene EE ae
38. in the memory will be printed before the setting changes If a backup copy has already been printed it will not be printed again e If you press No faxes in the memory will not be printed and the setting will be unchanged If received faxes are left in the machine s memory when you change to PC Fax Receive from another option Fax Forward or Fax Storage press USB or the name of the computer if you are on a network Press OK 29 Chapter 4 The Touchscreen will ask you this question M send Fax to PC e If you press Yes faxes in the memory will be sent to your computer before the setting changes You will be asked if you want to turn on Backup Print For more information see Basic User s Guide PC Fax Receive If you press No faxes in the memory will not be erased or transferred to your computer and the setting will be unchanged IMPORTANT 30 If you choose Backup Print On the machine will also print received faxes at your machine so you will have a copy This is a safety feature in case there is a power failure before the fax is forwarded or a problem at the receiving machine Turning off Remote Fax Options Press i Press All Settings Swipe up or down or press A or V to display Fax Press Fax Swipe up or down or press A or V to display Setup Receive Press Setup Receive Swipe up or down or press or V to display Memory Receive Press Memory Receive Press Off Th
39. ine scans the data from the scanner glass when in this mode Press Copy Enter the number of copies Press Options Swipe up or down or press A or V to display Page Layout Press Page Layout Swipe up or down or press A or to display 2in1 ID 909 09000 Press 2in1 ID Read and confirm the displayed list of settings you have chosen and then press OK 10 Press Colour Start OrMono Start The machine starts scanning one side of the identification card 11 After the machine has scanned one side press Scan Turn over the identification card and place it near the left corner of the scanner glass then press OK to scan the other side NOTE When 2 in 1 ID Copy is chosen the machine sets the quality to Photo and the contrast to 2 B Press A Adjusting the Colour Saturation You can change the default setting for colour saturation D Load your document Press Copy Enter the number of copies Press Options Swipe up or down or press A or V to display Colour Adjust Press Colour Adjust Press Red Green Or Blue Press a level of colour saturation 0000 5000 Repeat steps and if you want to adjust the next colour After adjusting the colour settings press l If you do not want to change additional settings press OK Press Colour Start Making copies Making 2 sided N in 1 copies MFC 9340CDW When you make 2 sided N in 1 copies from a
40. must first enter an administrator password The administrator can set up restrictions for individual users along with a user password Make a careful note of your password If you forget it you will have to reset the password stored in the machine For information about how to reset the password contact Brother customer service Security features NOTE e Secure Function Lock can be set manually from the Touchscreen or by using Web Based Management or BRAdmin Professional 3 Windows only We recommend using Web Based Management or BRAdmin Professional 3 Windows only to configure this feature see Network User s Guide e Only administrators can set limitations and make changes for each user e Polling Receive is enabled only when both Fax Tx and Fax Rx are enabled Chapter 2 Before you begin to use Secure Function Lock 2 0 You can configure the Secure Function Lock 2 0 settings using a web browser Before configuration the following preparations are needed a Start your web browser D Type http machine s IP address into your browser s address bar where machine s IP address is the IP address of the Brother machine E For example http 192 168 1 2 NOTE You can find the machine s IP address in the Network Configuration List see Network User s Guide Printing the Network Configuration Report Type a password in the Login box This is a password to log on to the machi
41. n LCD and Touchpanel The Touchscreen LCD Liquid Crystal Display on the machine shows interactive messages and prompts for using the machine You can operate the Touchscreen by pressing or swiping on the screen The Touchpanel on the right side of the Touchscreen LCD illuminates its LEDs when they are available for the current operation Address Book Names and numbers you have stored for easy dialling Address Book List A listing of names and numbers stored in the Address Book memory in alphabetical order ADF automatic document feeder The document can be placed in the ADF and scanned one page at atime automatically Auto Reduction Reduces the size of incoming faxes Automatic fax transmission Sending a fax without picking up the handset of the external telephone Automatic Redial A feature that enables your machine to redial the last fax number after five minutes if the fax did not go through because the line was busy Backup Print Your machine prints a copy of every fax that is received and stored in memory This is a safety feature so you will not lose messages during a power failure 62 Batch Transmission As acost saving feature all delayed faxes to the same fax number will be sent as one transmission Beeper Volume Volume setting for the sound when you press a key or make an error Broadcasting The ability to send the same fax message to more than one location BT Call Sign A subs
42. n you want Access Denied will appear on the Touchscreen e If your ID has page limit restrictions and has already reached the maximum number of pages the Touchscreen will show Limit Exceeded or Access Denied when you try to print Contact your administrator to check your Secure Function Lock Settings Security features Changing to the Public mode Press Where xxxxx Is the user s name Press Go to Public NOTE After a restricted user has finished using the machine it will return to Public mode after one minute If the function you want is restricted for all users Access Denied will appear on the Touchscreen and Change User screen will appear You cannot access the function Contact your administrator to check your Secure Function Lock Settings If your ID has Color Print restrictions to Disable the Touchscreen will show No Permission when you try to print coloured data Chapter 2 Setting Lock Setting Lock lets you set a password to stop other people from accidentally changing your machine settings Make a careful note of your password If you forget it you will have to reset the passwords stored in the machine Contact your administrator or Brother customer service While the Setting Lock is On you cannot access the machine settings Machine settings cannot be changed through the Remote Setup utility while Setting Lock IS On Setting up the administrator password ED Press i
43. ne s web page not the administrator password for Secure Function Lock Click NOTE If you are using a web browser to configure the machine s settings for the first time set a password 1 Click Please configure the password Type a password up to 32 characters Retype the password in the Confirm New Password field 4 Click Submit Setting and changing the Administrator Password You can configure these settings using a web browser To set up the web page see Before you begin to use Secure Function Lock 2 0 on page 6 Then set up the administrator Setting the administrator password The administrator password is used to set up users and to turn Secure Function Lock on or off see Setting up restricted users on page 7 and Turning Secure Function Lock on off on page 8 Click Administrator Click Secure Function Lock Type a four digit number for the password in the New Password field Secure Function Lock Function Lock Adminsstraber Password D Retype the password in the Retype Password field Click Submit Changing the administrator password ED Click Administrator Click Secure Function Lock Type a four digit number for the password in the New Password field Retype the password in the Retype Password field Click Submit Setting up restricted users You can set up users with restrictions and a password You can set up to 25 restricted users Yo
44. ng faxes or scheduled jobs into the memory at the same time it is sending a fax receiving a fax or printing an incoming fax ECM Error Correction Mode Detects errors during fax transmission and resends the pages of the fax that had an error Extension telephone A telephone on the fax number that is plugged into a separate wall socket External phone A TAD telephone answering device or telephone that is connected to your machine F T Ring Time The length of time that the Brother machine fast double rings when the Receive Mode setting is Fax Tel to notify you to pick up a voice call that it answered Fax Detect Enables your machine to respond to CNG tones if you interrupt a fax call by answering it Glossary Fax Forwarding Sends a fax received into the memory to another pre programmed fax number Fax Journal Lists information about the last 200 incoming and outgoing faxes TX means Transmit RX means Receive Fax Storage You can store faxes in the memory Fax tones The signals sent by sending and receiving fax machines while communicating information Fax Tel You can receive faxes and telephone calls Do not use this mode if you are using a telephone answering device TAD Fine resolution Resolution is 203 x 196 dpi It is used for small print and graphs Greyscale The shades of grey available for copying and faxing photographs Group number A combination of Address Book numbe
45. on Lock icon is displayed beneath the time and date 12 00 gt 01 01 2013 NOTE Make a careful note of the administrator password If you enter the wrong password the Touchscreen will show Wrong Password Enter the correct password If you forget it contact Brother customer service fa Public Turning Secure Function Lock on Turning Secure Function Lock off D Press TH amp Press Brea dig fe or Press All Settings Swipe up or down or press A or V to i hare YA XXXXX display General Setup Press General Setup Where xxxxx Is the user s name Swipe up or down or press or V to Press Lock on gt Off display Security 3 Enter the registered four digit Press Security administrator password using the keyboard on the Touchscreen Press Function Lock Press OK Press Lock Off gt 0n 0000 506 50 Enter the registered four digit administrator password using the keyboard on the Touchscreen Press OK Switching Users This setting allows you to switch between registered restricted users or Public mode when Secure Function Lock is turned on Changing to the restricted user mode ED Press Ya Put or a Where xxxxx is the user s name Press Change User Swipe up or down or press A or V to display your user name Press your user name Enter your four digit user password using the keyboard on the Touchscreen Press OK NOTE e If the current ID is restricted for the functio
46. orotner Advanced User s Guide MFC 9140CDN MFC 9330CDW MFC 9340CDW User s Guides and where do find them Product Safety Guide Quick Setup Guide Basic User s Guide Advanced User s Guide Software User s Guide Network User s Guide Wi Fi Direct Guide MFC 9330CDW and MFC 9340CDW Google Cloud Print Guide Mobile Print Scan Guide for Brother iPrint amp Scan Read this Guide first Please read the Safety Instructions before you set up your machine See this Guide for trademarks and legal limitations Follow the instructions for setting up your machine and installing the drivers and software for the operating system and connection type you are using Learn the basic Fax Copy Scan and Direct Print operations and how to replace consumables See troubleshooting tips Learn more advanced operations Fax Copy security features printing reports and performing routine maintenance Follow these instructions for Printing Scanning Network Scanning Remote Setup PC Fax and using the Brother ControlCenter utility This Guide provides useful information about wired and wireless network settings and security settings using the Brother machine You can also find supported protocol information for your machine and detailed troubleshooting tips This Guide provides details on how to configure and use your Brother machine for wireless printing directly from a mobile device supporting the Wi F
47. ort Read and confirm the displayed list of settings you have chosen If you do not want to change any other settings press OK Press Colour Start orMono Start to scan the page If you placed the document in the ADF the machine scans the pages and starts printing If you are using the scanner glass go to step After the machine scans the page press Scan to scan the next page Place the next page on the scanner glass Press OK Repeat steps and for each page of the layout 8 amp After scanning all the pages press Complete in step to finish Making N in 1 copies page layout You can reduce the amount of paper used when copying by using the N in 1 copy feature This allows you to copy two or four pages onto one page If you want to copy both sides of an ID card onto one page see 2 in 1 ID Copy on page 54 IMPORTANT e Make sure the paper size is set to A4 Letter Legal Or Folio e You cannot use the Enlarge Reduce setting with the N in 1 feature e P means Portrait and L means Landscape D Load your document 2 Press Copy Enter the number of copies D Press Options Swipe up or down or press A or V to display Page Layout 6 Press Page Layout D Swipe up or down or press A or V to display Off 1in1 2in1 P 2in1 L 2inl ID 4in1 P or 4in1 L 1 For information about 2in1 ID see2in1 ID Copy on page 54 Press the option you
48. our Shortcut Press A Making copies Saving paper You can use the Paper Save preset to reduce the amount of paper consumed for copies Paper Save uses the 4 in 1 layout and 2 sided copy options Load your document Press Copy Swipe left or right to display Paper save Press Paper Save Enter the number of copies OOO 6 Do one of the following E To change more settings go to step m When you have finished changing settings go to step Press Options Swipe up or down or press A or V to display the available settings and then press the setting you want Swipe up or down or press A or V to display the available options and then press your new option Repeat steps and for each setting you want When you have finished changing settings press OK 10 Press Colour Start OrMono Start 57 Checking the machine Printing the test print You can print a Test Print page to check your print quality D Press m 2 Press Test Print The Touchsceen will show Press OK Press OK The machine will print the Test Print page D Press A Checking the Page Counters You can see the machine s Page Counters for copies printed pages reports and lists faxes or a summary total D Press TH Press All Settings Swipe up or down or press A or to display Machine Info Press Machine Info Press Page Counter The Touchscreen shows number of pag
49. phone lines from your machine to the receiving fax machine User Settings List A printed report that shows the current settings of the machine Xmit Report Transmission Verification Report A listing for each transmission that shows its date time and number Glossary 65 Index Numerics 2 sided COPY c ceeccceececeeeeceececeeseaeeeeeaeeees 49 A Address Book broadcasting cseececeseeceeeeeeeeeeeeenneeeees 17 USING Groups ccececesseeeeeeeeeeseeeeeeees 17 Group dial setting up Groups for broadcasting 42 Apple Macintosh See Software User s Guide B Broadcasting siccciececsscstavcenvertaduiasiivetrasessGee 17 CANCCINING aars 18 setting up Groups for rrurnvrnnerrvvnnnennnn 42 C Cancelling broadcast IN PrOCeSS secceseeeee sees 18 fax jobs IN Memory ceccesseeeeeeeeeeeeees 21 TAX storage cahabisciianncadaddiwnnat dsacteamancpnecannes 29 jobs awaiting redial rrrrrnnnnenrnnnnnnnnrr 21 remote fax Options rrrrrrnrrrrnnevnnnernnnere 30 ControlCenter2 for Macintosh See Software User s Guide ControlCenter4 for Windows See Software User s Guide 66 Copy EAT TIDY CODY serorea 54 LIST 0 o NE 49 DUO sr 47 EN Graan E 51 BEE 51 Enlarge Reduce c ssccccseeeceseseeeeeees 48 N in 1 page layout rrrrnnnrnanrrnnnnrnnnnn 52 GUAY EE 47 saving paper rrrranrrrnnrrvnnrrvnnsrvnnnrnvnnennn 57 SOME EE 52 temporary settings cseeec
50. r press A or V to display Broadcasting Press Broadcasting Press Add Number NOTE If you downloaded Internet Fax If you want to broadcast using an E mail address press Ls enter the E mail address see Basic User s Guide Entering text and press OK You can add numbers to the broadcast in the following ways E Press Add Number and enter a number using the keyboard on the Touchscreen see Basic User s Guide How to diah Press OK E Press Add from Address book Swipe up or down or press A or V to display the number you want to add to the broadcast Select the check boxes of the numbers you want to add to the broadcast After you select all the numbers you want press OK M Press Search in Address book Press the first letter of the name and press OK Press the name and then press the number you want to add 17 Chapter 3 After you enter all the fax numbers by repeating steps and press OK Press Fax Start After the broadcast is finished the machine will print a broadcast report to let you know the results NOTE e If you did not use up any of the numbers for Groups you can broadcast faxes to as many as 250 different numbers e The machine s available memory will vary depending on the types of jobs in the memory and the numbers used for broadcasting If you broadcast to the maximum number available you will not be able to use dual access and delayed fax e Ifthe Out o
51. register the maximum number of rings see Changing the Fax Forwarding number on page 33 When you have registered the number fax forwarding will work 4 4 Fax Forwarding number 4 Fax Forwarding number number Retrieveafax o Retrieveafax o fax 2 Retrieve all faxes Enter the number of a remote fax machine to receive stored fax messages see Retrieving fax messages on page 33 3 Erase faxes from the memory If you hear one long beep fax messages have been erased ormer RE the memory 1 Pee You can check whether your machine has received any faxes If yes you will hear one long beep If no you will hear three short beeps 1 1 External TAD TAD If you hear one long beep your change has been accepted 2 GJE 3FaxOony 9 0 to stop remote retrieval Wait for the long beep then eS the handset 32 Retrieving fax messages You can call your machine from any touch tone telephone or fax machine and have your fax messages sent to another machine Before you use this feature you have to turn on Fax Storage or Fax Preview see Fax Storage on page 29 or Basic User s Guide Fax Preview Black and White only Dial your fax number When your machine answers enter your Remote Access Code 3 digits followed by x If you hear one long beep you have messages When you hear two short beeps press 9 6 2 a Wait for a long beep and then use the dial pad to enter the number of the remote
52. rrerrnnnnrnrrrnnnrrnrnrnnnvrnvnnnsnvnnnnsnernnnerennnrnnseennnne 35 Printing a fax from the memory cccccsececsececeeeesseseseesceseseeseeeesaecesaeeeeeeeens 36 Out of Paper Reception rrarnnnvrrannrrvrnrerovrnrnnnvevnnnnnnennnnsnsrnnrnnsnennnnnsnennnnsnnnnnn 36 FOD EE EN E E 37 Polling receive rrrrrrnnnnrnnnnvvnnnnvnnnvvnnnvnnnnrnnnsnnnnsnnnnennnnnnnnnnennnnennnsnnnnsnnnnsennnsennn 37 Q1 A Dialling and storing numbers 40 Telephone line services c cccccseccceeecceeseceeeeeceeeeceeeesseeessseesseeesseeessaesesaeesseesaes 40 BT Call Sign U K Only rrrranrrrnrnrnrrvrrnnnnrrrrrnnerrnrnnerrnnnrnnnernnnaneneennnennnnnnenssne 40 Additional dialling operations cccccceccceseececeeeeeeceeeeeeseseeeeeeeeeseaeeeeaueeessaeeesaaaees 40 Combining Address Book numbers cccccceceeeeeeeaeeeeeeeeaeeeeeeauaeeeeeaaeeeeeees 40 Additional ways to store NUMbers cccceeececseceeeeeeeeeeeeeeeeaeeeeeeeeeesueeeeeaaeeesnaeeees 42 Storing Address Book numbers from Outgoing Calls rrrannrrnrnnrrrnnnrrnnnnnnrn 42 Setting up Groups for Broadcasting cccccccssececeeesseeeeceeeeeeeeeaeeeeeseaeeeeeeaees 42 Printing reports 45 FAX ODOM EEE EE EE NE ME 45 Transmission Verification Report rrrnnrnvnnnrvrnnnnvnnnvvnnernanernnnrrnrnnennnnennnnernnn 45 Fax Journal ACUVILTY REDON scassi a aE 45 FAS OS REE EE see genet siaeyne 46 HOW OPNE PO ane aE eniad e aaie 46 Making copies 47 G
53. rs that are stored in Address Book for Broadcasting Journal Period The pre programmed time period between automatically printed Fax Journal Reports You can print the Fax Journal on demand without interrupting the cycle Manual fax When you lift the handset of your external telephone so you can hear the receiving fax machine answer before you press Fax Start to begin transmission OCR optical character recognition Nuance PaperPort 12SE or Presto PageManager software application converts an image of text to text you can edit 63 Out of Paper Reception Receives faxes into the machine s memory when the machine Is out of paper Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on overseas telephone lines Pause Allows you to place a 2 8 second delay in the dialling sequence while you are dialling using the dial pad or while you are storing numbers in Address Book Press Pause aS many times as needed for longer pauses Polling The process of a fax machine calling another fax machine to retrieve waiting fax messages Pulse A form of rotary dialling on a telephone line Real Time Transmission When memory is full you can send faxes in real time Remaining Jobs You can check which programmed fax jobs are waiting in the memory and cancel the jobs individually Remote Access Code Your own four digit code that allows you to call and acc
54. rts printing If you are using the scanner glass go to step After the machine scans the page press Scan to scan the next page Place the next page on the scanner glass Press OK Repeat steps and for each page of the layout After scanning all the pages press Complete in step to finish Adjusting Density and Contrast Density Adjust the copy density to make copies darker or lighter 000000 Load your document Press Copy Enter the number of copies Press Options Swipe up or down or press A or V to display Density Press Density Press a level of density from Light to Dark If you do not want to change additional settings press OK Press Colour Start OrMono Start Making copies Contrast Adjust the contrast to help an image look sharper and more vivid 000 0000 Load your document Press Copy Enter the number of copies Press Options Swipe up or down or press A or V to display Contrast Press Contrast Press a level of contrast If you do not want to change additional settings press OK Press Colour Start OrMono Start 51 Chapter 7 Sorting copies You can sort multiple copies Pages will be sorted in the order 123 123 123 andso on D Load your document 2 Press Copy Enter the number of copies 4 Press Options Q Swipe up or down or press A or V to display Stack Sort 6 Press Stack Sort ED Press S
55. s All Settings Swipe up or down or press A or V to display General Setup Press General Setup Swipe up or down or press A or V to display LCD Settings Press LCD Settings Press Backlight Press Light Med or Dark Press A 69000 509 000 Chapter 1 Setting the Dim Timer for the backlight You can set how long the Touchscreen LCD backlight stays on after you go back to your Home screen 960090 OO OO Press TH Press All Settings Swipe up or down or press A or to display General Setup Press General Setup Swipe up or down or press A or to display LCD Settings Press LCD Settings Press Dim Timer Press Off 10Secs 20Secs or 30Secs Press A Secure Function Lock 2 0 Secure Function Lock lets you restrict Public access to the following machine functions m Fax Tx Fax Sending m Fax Rx Fax Receiving um Copy E Scan USB Direct Print 3 E Print Web Connect Upload E Web Connect Download Color Print 4 E Page Limit Scan includes scan jobs via Brother iPrint amp Scan Print and Color Print include print jobs via AirPrint Google Cloud Print and Brother iPrint amp Scan 3 For MFC 9330CDW and MFC 9340CDW 4 Available for Print USB Direct Print Copy and Web Connect Download This feature also prevents users from changing the default settings of the machine by limiting access to the Menu settings Before using the security features you
56. s the background colour of the document when copying Using this function will make the copy clearer to read and may save toner NOTE This function is for use only when making colour copies 0000 00000 Load your document Press Copy Enter the number of copies Press Options Swipe up or down or press or V to display advanced Settings Press Advanced Settings Press Remove Background Colour Press Low Medium or High If you do not want to change additional settings press OK Press Colour Start Saving copy options as a Shortcut You can store the copy options you use most often by saving them as a Shortcut op Press Copy 2 Press Options Swipe up or down or press A or V to display Quality Enlarge Reduce 2 sided Copy Density Contrast Stack Sort Page Layout Colour Ad ust 2 sided Copy Page Layout or Remove Background Colour and then press the setting you want 4 Swipe up or down or press or V to display the available options and then press your new option Repeat steps G and for each setting you want to change When you have finished choosing new options press Save as Shortcut Read and confirm the displayed list of options you have chosen for the Shortcut and then press OK amp Enter a name for the Shortcut using the keyboard on the Touchscreen To help you enter letters see Basic User s Guide Entering text Press OK 8 Press OK to save y
57. seeeceeeeeeeees 47 using scanner glass 06 50 52 53 Cover page cassarai i 23 custom comments siecccsisedcsecseccecsencoeens 23 printed form rernnnornnnnvnnnnvnnnnvnnnenvnnennn 24 D Daylight Saving Time rrrrerrnnrrrvrrrnnvrren 1 Deep Sleep mode rrrrannnrnrnnnnnnnnnnnnnnnnnnnerr 3 Delayed batch transmission 066 20 Destination Display rrrrnrrvrnnrvvnnrvrnnnrnnn 25 Dialling Groups broadcasting rrrnnnrrnrnnnnr 17 restricting dialling arrrrnnnrnnnnrnnnnrvnnerr 12 Drum unit checking remaining life cee 58 BUE ACCESS EEE 16 E Enlarge Reduce rrannnnnnnrrnvnnnnnnrnnnnnnnnnnnnn 48 F Fax codes CHANGING stnriicttnmanccoiecmcaciientancntrssnents 31 remote ACCESS COE urrnnererrnnnrrrvnsvrrnnen 31 Fax forwarding changing remotely cceeeeeee 32 33 programming a number ceeceeeeeees 28 FAX SOME mva emne 29 printing from Memory rrrnnnrnrnnrnvnnernnne 36 UNG OT serer 30 UMIDO ON EE 29 Fax stand alone receiving fax forwarding ccssccesseeeseeeees 28 32 fax receive Stamp rrrnnrrnrnrrvvnnnvvnnnnnnn 35 into memory fax storage a se 29 polling receive rrrrnnrrrnnrrvnnnrvnnrrennsnn 37 reducing to fit ON paper essnee 34 retrieving from a remote site 32 33 SENDING siess 13 broadcasting ccceeeececeeeeeeeeeeeeeeeeeees 17 cancelling from Memory rrrrrnnrrnnnnrn 21 CONU
58. seueeeeseeeeeseeeeesaes 12 3 Sending a fax 13 Additional sending ODMONS sv cinicus cwarircestincicinnanien denne uicuictoreanianticswiutniaaiiuenesbishsaninacactiness 13 Sending faxes using multiple settings cee cececeeeeceeceeeeeceeaeeeeeeseeeseeeesaeesees 13 Changing a 2 sided fax layout MFC 9340CDW rrrnnnornvnnnrrnrnnnnnnrrnnnnrnnen 14 GO EEE ee ee ee EE 15 Changing Fax Resolution rrrrrannnnvrrrnnerrrrnnnrrvrnnnenrrnnnnnenennnnannnennnnnsnnnnnnnnenn 15 Additional sending operationS rrrrranrrrrrnnrrvannrvrnarrrvannrennnnnrnnnanernnnnneennnsrnnneneennn 16 Sendinga TAX manually 4 eden 16 BELE E 0 EEE EEE 16 EEO ACCA SIN Cie EE E 17 Real Time Transmission c cccccccceecceeeceeeceececeeeeegeeeeecseeeseeessueesueeseseeaeeesaes 19 Overseas Mode sesoses iEn Eaa E EAEE 19 BET ERE EEE EEE 20 Delayed batch transmission c cccssecccseseeceseeeceeeeeceeeeeeceueeeeseeeesaeeseeseeeeess 20 Checking and cancelling waiting JODS errrannnrvrrnnnrrrnannnrrnnrnnnrrvnnrnnnernnnnnnnnnn 21 Setting your changes as the new default rrrrnrnnnnrvrrrnnvrrnrnnrrrnrnnnerrrnnnnnere 21 Restoring all fax settings to the factory settings rrrrrrrnrrnnrrvanrrnernvnnrnnnnnnn 22 Saving fax options as a Shortcut rrrnrannrrvrnnnnnverannrrrnnrnnnnrvnnnnnnnnnrnansnnnnnnsnnee 22 Electronic cover page r anrrnnnnnnvananvnnnnvnnarnanarnvnsrnnnnrnvnnennnnsrnansrnvussnnnsrnnunennnners 23 BES eu GA
59. sh paper in the tray Polling Polling lets you set up your machine so other people can receive faxes from you but they pay for the call It also lets you call somebody else s fax machine and receive a fax from it so you pay for the call The polling feature needs to be set up on both machines for this to work Not all fax machines support polling Polling receive Polling receive lets you call another fax machine to receive a fax ov Do one of the following m When Fax Preview is set to Off Press Options Swipe up or down or press A or V to display Polling RX Press Polling RX Press Standard Enter the fax number you are polling using Address Book or the dial pad on the Touchpanel 000 00 Press Fax Start Receiving a fax Secure polling Secure polling lets you restrict who can get the documents you set up to be polled Secure polling only works with Brother fax machines If you want to get a fax froma secured Brother machine you have to enter the secure code D Do one of the following m When Fax Preview is set to Off Press Options Swipe up or down or press A or V to display Polling RX Press Polling RX Press Secure Enter a four digit number Press OK Enter the fax number you are polling using Address Book or the dial pad on the Touchpanel Press Fax Start 8 096006 OO 37 Chapter 4 Delayed polling Delayed polling lets you set the machine to
60. tenance 59 Packing and shipping the machine This machine is heavy and weighs more than 20 0 kg To prevent possible injuries at least two people should lift the machine One person should hold the front of the machine and one person should hold the back as shown in the illustration Be careful not to trap your fingers when you put the machine down NOTE If for any reason you must ship your machine carefully repack the machine in the original packaging to avoid any damage during transit The machine should be adequately insured with the carrier 60 a Press and hold down O to turn off the machine Leave the machine turned off for at least 10 minutes to cool down 2 Disconnect all the cables and then unplug the power cord from the electrical socket amp Place the packing material 1 into the carton Routine maintenance gd Wrap the machine in a plastic bag then Place the packing material 2 marked place it on the bottom packing material R on the right of the machine Place the packing material 3 marked L on the left of the machine Place the AC power cord and printed materials in the original carton as shown in the illustration 6 Close the carton and tape it shut 61 Glossary This is a comprehensive list of features and terms that appear in Brother manuals Availability of these features depends on the model you purchased 3 7 in 93 4 mm Touchscree
61. the following m When Fax Preview is set to Off Enter the fax number 3 Press Options ey Swipe up or down or press A or V to display Fax Resolution 2 sided Fax Contrast Real Time TX Coverpage Setup Overseas Mode Or Glass Scan Size andthen press the setting you want to change Then press the new option you want Repeat this step for each setting you want to change When you have finished choosing new options press OK Press Save as Shortcut Confirm the displayed list of options you chose for the Shortcut and then press OK 0909 Enter a name for the Shortcut using the keyboard on the Touchscreen To help you enter letters see Basic User s Guide Entering text Press OK Press OK to confirm 1 For MFC 9340CDW Electronic cover page You will need to have programmed your Station ID in order to use this feature see Quick Setup Guide You can automatically send a cover page with every fax Your cover page includes your Station ID acomment and the name stored in the Address Book You can choose one of the following preset comments 1 Comment Off 2 Please Call 3 Urgent 4 Confidential Instead of using one of the preset comments you can enter two personal messages of your own up to 27 characters long See Composing your own comments on page 23 5 User Defined 6 User Defined Sending a fax Composing your own comments You can set up two comments of your o
62. the memory e In Real Time Transmission the automatic redial feature does not work when using the scanner glass ap Load your document eS Do one of the following m When Fax Preview is set to Off Press Options eZ Swipe up or down or press or V to display Real Time TX Press Real Time TX 6 Press On or Off amp Press OK 8 Enter the fax number Press Fax Start Sending a fax Overseas Mode If you are having difficulty sending a fax overseas due to a bad connection then turning on Overseas Mode may help This is a temporary setting and will only be active for your next fax Load your document D Do one of the following E When Fax Preview is set to Off Press Options Swipe up or down or press A or V to display Overseas Mode Press Overseas Mode Press On Press OK Enter the fax number Press Fax Start 000006 69 19 Chapter 3 Delayed Fax Delayed batch transmission You can store up to 50 faxes in the memory Before sending the delayed faxes your to be sent within a twenty four hour period machine will help you economize by sorting all the faxes in the memory by destination and Load your document scheduled time 2 Do one of the following All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time Press 1 Press All Settings E When Fax Preview is set
63. tings Swipe up or down or press A or to display Fax Press Fax Swipe up or down or press A or to display Setup Receive Press Setup Receive Swipe up or down or press A or to display Auto Reduction Press Auto Reduction Press On or Off Press A 69090 00 OS OO 34 2 sided printing for Fax mode Your machine prints received faxes on both sides of the paper when 2 sided Is set to On Use A4 sized paper for this function 60 to 105 g m Press TH Press All Settings Swipe up or down or press or V to display Fax Press Fax Swipe up or down or press A or V to display Setup Receive Press Setup Receive Swipe up or down or press or V to display 2 sided Press 2 sided OO 9009 OOGO OO Press On or Off Press A NOTE When 2 sided is turned on incoming faxes will automatically be reduced to fit the size of paper in the paper tray Setting the Fax Receive Stamp You can set the machine to print the received date and time at the top centre of each received fax page OO 90 OO OO Press Press All Settings Swipe up or down or press or V to display Fax Press Fax Swipe up or down or press A or V to display Setup Receive Press Setup Receive Swipe up or down or press A or V to display Fax Rx Stamp Press Fax Rx Stamp Press On or Off Press A NOTE e Make sure you have set the current date and time on the ma
64. to Off Press Options Swipe up or down or press A or Y to i isplay Fax Swipe up or down or press or V to display Fax display Delayed Fax Press Fax Press Delayed Fax Swipe up or down or press A or Y to display Setup Send Press Delayed Fax play p Press Setup Send Press On Press Batch TX Press Set Time Press On or Off Press A oooe 69 Enter the time you want the fax to be sent in 24 hour format using the keyboard on the Touchscreen Press OK NOTE The number of pages you can scan into the memory depends on the amount of data printed on each page 9000 OO 609086 20 Checking and cancelling waiting jobs Check which jobs are still waiting in the memory to be sent If there are no jobs the Touchscreen willshow No Jobs Waiting You can cancel a fax job that is stored and waiting in the memory Press i Press All Settings Swipe up or down or press A or V to display Fax Press Fax Swipe up or down or press A or V to display Remaining Jobs Press Remaining Jobs Jobs that are waiting will appear on the Touchscreen Swipe up or down or press A or V to scroll through the waiting jobs and press the job you want to cancel Press Cancel OO O OG 000 Do one of the following E To cancel press Yes If you want to cancel another job go to step m To exit without cancelling press No When you have finished cancelling jobs press A Sen
65. u can configure these settings using a web browser To set up the web page see Before you begin to use Secure Function Lock 2 0 on page 6 Then follow these steps Click Administrator 2 Click Secure Function Lock Type an alphanumeric Group name or User name up to 15 characters in the ID Number Name field and then type a four digit password in the PIN field Secure Function Lock Function Lock Adminssiraber Password 4 Clear the functions that you want to restrict in the Print check box and Others check box To configure the maximum page count select the On check box in Page Limit and then type the number in the Max field O Click Submit Security features Setting up and changing the Public user mode Public user mode restricts the functions that are available for all users who do not have a password When you set up restrictions for Public users you must do it through Web Based Management or BRAdmin Professional 3 Windows only see Network User s Guide Click Administrator Click Secure Function Lock Clear the functions that you want to restrict in the Print check box and Others check box To configure the maximum page count select the On check box in Page Limit and then type the number in the Max field Secure Function Lock Funcion Lock Adminssiraber Passyvord O click Submit Chapter 2 Turning Secure Function NOTE Lock on off The Secure Functi
66. uchscreen to set up the Transmission Verification Report and the Journal Period Transmission Verification Report You can use the Transmission Verification Report as proof that you sent a fax see Basic User s Guide Transmission Verification Report Fax Journal Activity Report You can set the machine to print a journal at specific intervals every 50 faxes 6 12 or 24 hours 2 or 7 days The factory setting is Every 50 Faxes If you set the interval to Of you can still print the report by following the procedure in Reports on page 46 eg Press TH Press All Settings Swipe up or down or press A or V to display Fax Press Fax Swipe up or down or press A or V to display Report Setting Press Report Setting Press Journal Period ooo 50 050 Press Journal Period Printing reports Swipe up or down or press A or to choose an interval If you choose Every 50 Faxes go to step E 6 12 24 hours 2 or 7 days The machine will print the report at the chosen time and then erase all jobs from its memory If the machine s memory becomes full with 200 jobs before the time you chose has passed the machine will print the Journal early and then erase all jobs from the memory If you want an extra report before it is due to print you can print it without erasing the jobs from the memory m Every 50 Faxes The machine will print the Journal when the machine has stored 50 jobs
67. umber has its own distinctive ringing pattern You can set up your machine so that it only responds to the second number When you set the BT Call Sign feature to ON the receive mode is set to Manual automatically Manual mode will not respond to incoming telephone calls since the number you use for telephone calls will use the normal ring pattern If you turn the feature off your receive mode will remain on Manual To enable the machine to work with BT Call Sign This feature works with your external phone amp Press THT Press All Settings Swipe up or down or press A or to display Fax Press Fax Swipe up or down or press A or Y to display Miscellaneous Press Miscellaneous Press BT Call Sign Press On or Off Press A 6000 OO OO Dialling and storing numbers Additional dialling operations Combining Address Book numbers Sometimes you may want to choose from several long distance carriers when you send a fax Rates may vary depending on the time and destination To take advantage of low rates you can store the access codes of long distance carriers and credit card numbers as Address Book numbers You can store these long dialling sequences by dividing them and setting them up as separate Address Book numbers in any combination You can even include manual dialling using the dial pad see Basic User s Guide Storing numbers For example you might have stored 01632 in Address
68. utomatically send the fax when it is polled 27 Memory Receive Options Memory Receive lets you receive faxes while you are away from the machine You can use only one Memory Receive option at a time m Fax Forwarding m Fax Storage m PC Fax Receive See Basic User s Guide PC Fax Receive m Off Fax Forwarding The Fax Forwarding feature lets you automatically forward your received faxes to another machine If you choose Backup Print On the machine will also print the fax Press THT Press All Settings Swipe up or down or press A or to display Fax Press Fax Swipe up or down or press A or to display Setup Receive Press Setup Receive Swipe up or down or press A or to display Memory Receive Press Memory Receive Press Fax Forward OO 90 OOG OO Receiving a fax 10 Do one of the following E Press Manual to enter the forwarding fax number up to 20 characters using the keyboard on the Touchscreen see Basic User s Guide Entering text Press OK E Press Address Book Swipe up or down or press A or V to display to scroll until you find the fax number you want your faxes to be forwarded to Press the fax number or E mail address you want NOTE e You can enter an E mail address by pressing on the Touchscreen e If you choose a Group number from the Address Book the faxes will be forwarded to multiple fax numbers If Fax Preview Is set to Off
69. want If you do not want to change additional settings press OK Press Colour Start OorMono Start to scan the page If you placed the document in the ADF the machine scans the pages and starts printing If you are using the scanner glass go to step After the machine scans the page press Scan to scan the next page Place the next page on the scanner glass Press OK Repeat steps and for each page of the layout 14 After scanning all the pages press Complete in step to finish If you are copying from the ADF Place your document face up in the direction shown in the illustration M gt inl x Kr E gt inl L 1 QI 27 E 4in1 P me EIER E 4inl Making copies If you are copying from the scanner glass Place your document face down in the direction shown in the illustration M gt inl leat E 2inl L a jefe E 4in1 P 12 oe E 4in1 rn ES ca ca 53 Chapter 7 2 in 1 ID Copy You can copy both sides of your identification card onto one page keeping the original card size NOTE You can copy an identification card to the extent permitted under applicable laws see Product Safety Guide Unlawful use of copying equipment MFC and DCP only D Place your identification card face down near the left corner of the scanner glass 1 4 mm or greater top left m Even if a document is placed on the ADF the mach
70. wn 0000 OO OO Press i Press All Settings Swipe up or down or press A or V to display Fax Press Fax Swipe up or down or press A or V to display Setup Send Press Setup Send Press Coverpage Setting Press Coverpage Note Press 5 or 6 to store your own comment Enter your own comment using the keyboard on the Touchscreen Press OK Press fl 1 to choose numbers letters or special characters See Basic User s Guide Entering text Press Al 23 Chapter 3 Send a cover page for the next fax If you want to send a cover page for the next fax 000600 OO 00 24 you can add the cover page Do one of the following m When Fax Preview is set to Off Press Options Swipe up or down or press A or to display Coverpage Setup Press Coverpage Setup Press Coverpage Setup Press On Press Coverpage Note Swipe up or down or press A or to choose the comment you want to use and then press the comment Press lt gt Press OK Enter the fax number Press Fax Start Using a printed cover page If you want a printed cover page you can write on print the sample page and attach it to your fax 0000 OO 500 Press THT Press All Settings Swipe up or down or press A or V to display Fax Press Fax Swipe up or down or press or V to display Setup Send Press Setup Send Press Coverpage Setting Press Print Sample Press OK

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