Adobe Drive CC User Guide
Contents
1. 3 4 5 Select Adobe Drive in the Favorites panel Double click the DAM server in the Content panel Double click the folder that contains the file you want to open Select the file invoke the context menu and choose Checkout Double click the file to open it Adobe Bridge relies on the operating system to know which application to use when opening the file If the file opens in the wrong application open the file directly from within the desired application or change the system settings to specify a different default application for the file type Adobe Drive CC User Guide Working with remote files 18 You can use the move and copy commands of Adobe Bridge and the platform file browsers to move and copy remote files on a connected DAM server When you copy or move a file the DAM server copies or moves only the most current version Similarly you can rename remote files and folders in the same way you rename local files In Adobe Bridge you can rename multiple files as a batch gt To copy remote files gt In Adobe Bridge invoke the context menu for the file with right click in Windows choose Copy To and choose or browse to the target folder In Mac OS CrRL Click and choose Copy navigate to the target folder and choose Paste Select the file in a platform file browser invoke the context menu and choose Copy then go to the target folder and choose Paste In a platform file browser CTRL drag in Window2. and shows installation locations and configurations of connected servers In case of warnings or errors it contains a Java stack trace that you can send to your server administrator Adobe Drive CC User Guide Connecting to servers using Adobe Drive5 10 gt Specify the logging level as info log informational warning and error messages warning log warning and error messages or error log only error messages gt Click Open Log File to open the log file in the default text editor AUTOMATIC CHECK IN You can choose to automatically check in new files that are added in a connected folder through the file system Mac OS Finder or Windows Explorer This preference does not affect new files added through Adobe Bridge which has its own bulk check in mechanism or directly from an integrated application gt Automatic check in is enabled by default you can deselect the checkbox to disable the feature gt When the feature is enabled files are automatically checked in when you create them in a connected folder or when you copy new files into a connected folder using copy and paste or drag and drop Temporary files such as t mp are not checked in gt The comment that you enter is used as the check in comment for files that are added through the file system gt Check the log for information about files that may have failed to be automatically checked in for any reason There are no error notification dialogs for automat
3. Adobe Drive 5 from the DAM server if it is currently connected REMOVE First disconnects the DAM server if it is currently connected removes all cache data from the local cache of Adobe Drive 5 and removes DAM server from the Recent Connections panel Adobe Drive CC User Guide Connecting to servers using Adobe Drive5 9 To set system preferences for Adobe Drive 5 1 Open the Adobe Drive 5 window and click Settings eoo Adobe Drive 5 Home Settings Adobe Drive Home Settings SETTINGS Caching Cache location Move cache Users labuser Library Application Support Adobe AD4ServiceManager di Cache size 1238 me Empty cache Logging Log level Error Open log file Automatic Check in lE Enable automatic check in for files added from Finder or Explorer Default check in comment Cancel 2 Specify any of these options CACHING The cache stores information to improve performance when you re connected to a DAM server The cache takes up disk space you can modify the configuration to optimize it for your system gt After you have disconnected from all servers you can click Move Cache to control where your cached files are stored gt Specify a Cache Size to set the maximum total size of the cache When the cache reaches this limit the oldest cached files are automatically deleted gt Click Empty Cache to delete all currently cached files LOGGING The log records information about the status of connections
4. After you have disconnected from all servers you can click Move Cache to control where your cached files are stored 3 Specify a Cache Size to set the maximum total size of the cache 4 Click Empty Cache to delete all currently cached files AEM DAM servers and CMIS DAM servers can differ significantly in file access performance Within these constraints performance is also affected by whether an operation is initiated in Adobe Bridge or ina platform file browser gt File check in performance is often better from Adobe Bridge than from platform file browsers because of additional background commands that the platform browsers perform such as pre reading and listing P File operations such as deletion of many large files are also significantly faster from Adobe Bridge Adobe Bridge handles such bulk operations simultaneously while platform browsers handle the operations individually and sequentially Adobe Drive CC User Guide Performance optimization and troubleshooting 34 gt File read operations do not appear to differ significantly An InDesign document can contain a link to a managed asset When you create the link it includes the drive or volume specifier where you mounted Adobe Drive 5 For example if you mount Adobe Drive 5 as drive Z the path includes that mount point When you unmount Adobe Drive 5 the next time you might mount it to a different drive such Y When you open the InDesign document InDe
5. CC User Guide Offline editing 29 Icon Description Server is available P Adobe Drive is in offline editing mode Server is unavailable E Adobe Drive is offline editing mode Server is available P Adobe Drive is changing its working mode Server is unavailable P Adobe Drive is changing its working mode In offline editing mode the mounted drive is still displayed on the local machine You can see new files and files that you have checked out whose contents have been stored in local file system Be aware however that files are not automatically stored locally just because you have checked them out Files that you check out are only stored locally when you open them in an integrated Adobe product Photoshop Illustrator or InDesign In offline editing mode gt You cannot check files in or out or view versions gt You can continue to edit and save files that are cached locally You cannot see or open files that are only on the server even if you have them checked out gt You can add new files Adobe Drive CC User Guide Offline editing 30 While you are in offline editing mode the application s document status bar shows Server not accessible Adobe Photoshop CC m Fh F Fg Feather 0 px x train_station_escalator_l jpg 100 RGB 8 agg 75 mJrcow eRANFNNNERDOE Essentials Color Swatches E Ra 4 Ba e Adjustments Sty Add an adjustment XX uu BA V Ae Fra EC v Zi a a ME Laye
6. Ul When you connect to a DAM server using Adobe Drive 5 you can view the remote files on that server through your platform file browser Windows Explorer or Mac OS Finder and through integrated desktop applications You also have access to the remote files in Open Save As and other file management dialogs Adobe Drive CC User Guide Connecting to servers using Adobe Drive5 6 To establish a connection 1 Make sure that the DAM server has been started 2 Take one of these actions to invoke the Adobe Drive 5 interface gt Launch Adobe Drive 5 directly gt InWindows Explorer right click a folder a file or the desktop and choose Adobe Drive gt Connect To from the context menu D In Mac OS Finder CTRL click a folder or a file and choose Adobe Drive gt Connect To from the context menu gt In Adobe Bridge choose Tools gt Adobe Drive gt Connect To or click the Connect To icon This brings up the Adobe Drive 5 Connect UI Adobe Drive 5 Adobe Drive Home Adobe Drive allows you to connect directly to a Digital Asset Management Server just like a regular hard drive Simply select the Digital Asset Management Server from the Drive connection screen and enter your username and password for the service The service will then appear like another hard drive that you can access from any application Adobe Drive CC User Guide Connecting to servers using Adobe Drive5 7 3 To connect to a server cli
7. applications and file browsers ccc cece eee eee e eee eeeeees 21 Checknaout INES ooo ousx eer E irre REPRPSSOKP CREER SERIE ISI EE EE PEG en PEE E FUNEM dE 23 Checng 1 VEISIONS 4465 conat EE EIA EE ERRAT MERI RES REC PER ERES 23 Editing files checked out by another user sssseeeeeeseee hh 24 Updating a file to the most recent version ccc cee eee mh 24 Viewing promoting and deleting versions cc cece cece ee ee eee e eee e eee e eens eenaaes 25 Viewing a previous version in its native application ccc cece eee eee ee eee eens 26 Promoting a version lt 404 640 es eaamaeagnas cate ances POMPE PERI RCM cous 26 Delennad d VISION ls socer EDU TMIEEE BN EUR E SEE UPS KI Sa qq RECO MI ed 26 Reverting to the last version cc cece cece eee cent eee e eee n 26 Searching for managed files in Adobe Bridge ccc ccc cece cc cece eee e eee e 27 Orne editi ces eodd 4600400 dp RUE E VRACE TIUS WORIPRL RE OL OR c o EU M ro IR dria s 28 TROUDICSNOOUING 2 933991 2205 19 3 99 9 tw UA RR ss 10 949 19 RECO XU esses 32 Adobe Bridge does not show Adobe Drive features esses 32 Adobe Bridge does not update its view of remote assets esses 32 Performance optimization and troubleshooting eee 32 Kole E TEE E TET ET EET TT 32 Automatic check in or manual CHECK IN ccc cece een eee ence eee ee 33 FIG CACINING RIETI LET TTE eet E E E eset seuse
8. your installation uec re DOG ee RACER CUR AC Re CC amen Hose des NR Rn 5 Uninstalling Adobe Drive 5 coit DERE COE ERR IRE SLUT RR Pao DOR EE HERE a ed 5 Innere A TETTE 5 Connecting to servers using Adobe Drive 5 eeeee eee ehh tnn 5 PGI CONMCCUOING qe P P 8 Ser system Phere CNCeS e E aO dex rer de E TEE E uA FIERE ER NupIpq SR 9 Connecting your server to Windows Explorer ccc cece ccc cece eee In 10 Connecting your server to Adobe Bridge 1 cc ccc ccc cece cece e eee 14 Working with remote files ccc cece ccc cc cece cece cece cece heh 14 Inspecting a connected server in Adobe Bridge cc cece cece cece eee e teen eee e en 15 Adding files or folders to the DAM Server ccc cece eee eect III 16 Openinga remolie sce tbs vee e TERI NPBER ITE IIUSP E MEN CIMPdaF AR Re Ere 17 Changing remote file names and locations ccc cece ete eee eee e eee eeeeeens 18 Placing remote files in documents ccc cece cece eee crs eee ie iinei ai 19 View file status and versions in the Links panel 0 cc cece ee eee eee e eee eeeees 19 Replace a placed file with a previous version cc eee eee ee eee cette eee e teen eeeees 20 Deleting remote files OF ICIGENS tcccaccacccctasacscsccedatecesedeweodiws Gace otra reap 21 Working With Versions 2599949 ERE CEA Tenni estae qauannsenesaneweecacauetee ce 21 File status in integrated
9. ADOBE DRIVE CC USER GUIDE AI Adobe 2013 Adobe Systems Incorporated All rights reserved Adobe Drive CC User Guide Adobe the Adobe logo Creative Cloud Creative Suite Illustrator InCopy InDesign and Photoshop are either registered trademarks or trademarks of Adobe Systems Inc in the United States and or other countries Microsoft and Windows are registered trademarks or trademarks of Microsoft Corporation in the United States and or other countries Apple Mac OS and Macintosh are trademarks of Apple Computer Inc registered in the United States and other countries Java and Sun are trademarks or registered trademarks of Oracle Corporation in the United States and other countries All other trademarks are the property of their respective owners The information in this document is furnished for informational use only is subject to change without notice and should not be construed as a commitment by Adobe Systems Inc Adobe Systems Inc assumes no responsibility or liability for any errors or inaccuracies that may appear in this document The software described in this document is furnished under license and may only be used or copied in accordance with the terms of such license Adobe Systems Inc 345 Park Avenue San Jose California 95110 USA Contents eI ATC Mm 4 Installing Adobe DINGS vss aine HORREA EE ADR EARS REA SU Cd b ae pod e ep ERU ER UE ad dod 4 Updating
10. I If you start Adobe Bridge and do not see the Adobe Drive 5 commands in the Tools menu or Inspector panel it is likely that the startup scripts have not run You can use the Preferences dialog to select them 1 Connect to a DAM server using the Adobe Drive 5 Connect Ul 2 In Adobe Bridge choose Edit gt Preferences in Windows or Adobe Bridge gt Preferences in Mac OS and select Startup Scripts 3 Select both Adobe Drive and Adobe Drive SDK then click OK 4 Restart Adobe Bridge Occasionally infrequently used commands do not automatically update the Adobe Drive 5 information displayed in Adobe Bridge particularly if the Adobe Bridge window is in the background If you do not see the results of an action you have completed refresh the view by doing one of the following in Adobe Bridge gt Choose View gt Refresh or press F5 gt Change the focus by selecting another item gt Change to a different folder and back P Resize the Adobe Bridge window or bring it to the foreground This section provides some guidelines and advice that will help you get the best performance in your use of Adobe Drive 5 and avoid mistakes that could cause problems Adobe Drive 5 writes log files that track its operations Logs are written to these locations gt In Windows Users lt username gt AppData Roami ng Adobe AD4ServiceManager Logs gt In Mac OS Users username Li brary Application Support Adobe AD4Se
11. Inspector panel in Adobe Bridge displays context sensitive information about DAM servers and managed assets For example if you select a DAM server in the Content panel the Inspector shows information about the server and asset properties in the top portion and active links in the bottom portion that allow you to perform Adobe Drive 5 tasks such as disconnecting from the server You can set preferences to customize the information that appears in the Inspector panel 1 Choose Edit gt Preferences in Windows or Adobe Bridge CC gt Preferences in Mac OS 2 Inthe Preferences dialog select the Inspector tab 3 Select items to be displayed in the Inspector panel and click OK For example select Adobe Drive Server Panel to display information and tasks related to a selected DAM server You can copy information from the Inspector panel for example the text of a lengthy version comment To do this right click in Windows or CTRL click in Mac OS the information such as a version comment that you want to copy and choose Copy item name from the context menu To save a version of a file add the file to your DAM server You can add both Adobe and non Adobe files The procedure depends on whether you are using Adobe Bridge a platform file browser or an integrated Adobe application In all cases assume that you have already connected to the server using Adobe Drive 5 Using Adobe Bridge 1 Click Adobe Drive in the Favorites panel o
12. Working with versions 21 For example suppose you create an InDesign InCopy document place a Photoshop file in the document and create multiple versions of each file If you then decide to promote an earlier version of the InDesign InCopy document the link to the placed Photoshop file points to the current version of the file not the version of the file to which you originally linked in the promoted InDesign InCopy document Illustrator or InDesign InCopy may display a thumbnail of the version of the file to which you originally linked in the promoted document but the link actually points to the most current version of the file For example when you package an InDesign InCopy document that displays a thumbnail of the correct version InDesign InCopy replaces the thumbnail of the file with the most current but incorrect version To resolve these version issues replace the linked file with a previous version 1 In Illustrator or InDesign InCopy select the file in the Links panel 2 Choose Versions Illustrator or Utilities Versions InDesign InCopy from the Links panel menu 3 Selecta version and click Promote To Current Version 4 Entera version comment if desired and click Save You can delete remote files or folders from the DAM server using Adobe Bridge or the platform file browsers Any user with appropriate privileges can delete files and folders unless they are marked as Checked Out by Others Delete remote assets the sa
13. checks it out again allowing you to save another version If you close an edited file without saving you are prompted with these choices SAVE Saves the file but doesn t check it in CHECK IN Saves and checks in the file DON T SAVE Closes the file without saving the changes CANCEL Doesn t save or close the file gt Forall other applications use the context menu in the platform file browser to check in versions manually Invoke the context menu for the file with right click in Windows or CTRL click in Mac OS and choose Adobe Drive Check In Enter comments for the version in the Check In dialog then click OK This method is especially useful when using non Adobe files such as Microsoft Word files gt You can use Adobe Bridge to check in a file from an application that is not integrated with Adobe Drive 5 assuming you have the file checked out gt Start Adobe Bridge Go to Bridge Preference Startup Scripts and make sure that Adobe Drive is selected Open the file in its native application make your changes and save and close the file In Adobe Bridge select the file and click Check In Vv NM NM OM Enter comments for the version in the Check In dialog then click OK Adobe Drive CC User Guide Working with versions 24 If someone is editing a managed file Adobe Drive 5 changes the file s status to Checked Out When you attempt to edit the file in an integrated application Adobe Drive 5 informs you
14. ck the Add Drive icon at the lower left This gives you the opportunity to enter connection information Adobe Drive 5 Adobe Drive Home Set Connector ADOBE EXPERIENCE MANAGER DAM Connect to Adobe Experience Manager DAM ao AEM DAM to learn more and try it out GMS Server URL i J a nl a Username Password Display Name El Remember me E Enable asset editing offline when server is not available Automatically connect to this server when computer starts Cancel Connect 4 Choose one of the available Connectors on the left then enter or select the server URL on the right If your configuration has preset servers for the chosen connector these are available in a drop down menu When you select one the URL for that server is filled in for you NoTE The list of preset servers is configurable by the server administrator For details see the Adobe Drive 5 Administrator s Guide 5 Enter your login information and choose configuration options gt Remember me When selected Adobe Drive 5 keeps your login information and automatically fills in the password for you on future connections to this server gt Enable asset editing offline when server is not available When selected you can continue editing a managed asset that has been saved locally if the connection goes down or the server goes offline When you select this option Remember me is automatically selected gt Automatically connect to t
15. d choose Adobe Drive Open In DAM 8 Intheresulting web page check the Renditions tab on the right side You should see different renditions resolutions of the uploaded image that are automatically created for example cq5dam thumbnail 319 319 png cq5dam web 1280 1280 j peg and soon Adobe Drive CC User Guide Working with remote files 14 Connecting your server to Adobe Bridge Once Adobe Drive is configured to connect to your AEM DAM server you automatically have file browser access to AEM DAM contents from within Adobe Bridge ah hf D C no is Ld Adobe Drive gt C E d E gt FAVORITES FOLDERS Desktop p omputer Adobe Drive E P geometria P geometrixx media P geometrixx outdoors e geometrixx unlimited e hierarchy P mac f E amp l5s 549 1 57 MB aa m ec s C d AEM DAM F Ria PI e onnecte Server Filename yclanda huggins ped Document Type Protoshop docement Application Adobe Photoshop C55 1 Macintosh Date Created Today 7 40 11 AM Date File Medifsed Today 2 40 10 AM File Size 1 57 MH Dimensions 815 S89 her Profilo SAGE IECEIS55 2 1 Lamera Onta Lxi Dare Time Today 6 40 07 PM Date Time Original ar Dare Time Digitized Today 6 40 07 PM rientatien Normal lle ates When you select an asset from the connected server Adobe Bridge can display the associated metadata and thumbnail images Working with remote files When Ad
16. e ss 33 Environmental performance differences 2 0 ccc cece eee cece eee nnn 33 Avoiding mount point confusion cece ccc cee teen nett ee eee este ees 34 Sharing access with AEM DAM WebDAV 0 00 c cece cece mh 34 Adobe Drive CC User Guide Adobe Drive CC enables you to connect Creative Cloud and Creative Suite 6 desktop applications to Digital Asset Management DAM servers A connected server appears in your computer as a mounted hard drive or mapped network drive Once connected you can access the server through the platform file browser Windows Explorer or Mac OS Finder where you can work with remote managed files as if they were local Adobe Drive CC is the name of the version 5 release the product is referred to in the documentation and in the user interface as Adobe Drive 5 Some desktop applications Photoshop InDesign InCopy Illustrator and Adobe Bridge are integrated with Adobe Drive 5 For example when you use Photoshop CS6 to open and edit a file stored on a DAM server the file is checked out automatically when you modify it when you close the file you can choose to check it in or simply save it You can use Adobe Bridge to access DAM servers and files and to view search for and compare information about DAM managed assets Adobe Drive 5 is used together with Adobe Creative Cloud desktop applications Photoshop InDesign InCopy Illustrator and Adobe Bridge It is also compatible wi
17. el meeting corner jpg Transparency No E Managed Status Up To Date The Links panel works the same way for remote files as it does for local files For example if a newer version of a linked file is on the DAM server the Modified Artwork icon appears if a file is missing the Missing Artwork icon appears Update the linked file as you would for a local file In Illustrator the Links panel identifies who is editing a linked file from a DAM server as well as a status icon that describes the current state of the file see File status in integrated applications and file browsers on page 21 In Illustrator and InDesign InCopy the status bar displays the file status icon To view versions of a placed file choose Versions Illustrator or Utilities gt Versions InDesign InCopy from the Links panel menu In Illustrator a tool tip displays the version of a placed file when the pointer hovers over the name of the file in the Links panel See application Help for more information about working with the Links panel and placed files Replace a placed file with a previous version You may find yourself working with multiple versions of a document that includes a link to a file with multiple versions If you decide to promote an earlier version of the document that includes a link to an earlier version of the file Adobe Drive 5 automatically links to the current version of the file in the promoted document Adobe Drive CC User Guide
18. he search If you select the options they are ignored Adobe Drive CC User Guide Offline editing 28 ge f 2 2 aiT AA ANE Vii ine edi i aay Lung When you connect to a DAM server using Adobe Drive 5 you can select the option Enable asset editing offline when server is not available This enables offline editing mode which allows you to continue to browse and edit assets after disconnecting from a server When you select this option the Remember me option is automatically selected Password Display Name n i Enable asset editing offline when server is not available L Automatically connect to this server when computer starts When you connect with this option you receive a warning if there is a change in the connection that is if the network goes down or the server becomes unavailable for any reason You can choose to work offline to continue editing assets If you click No Adobe Drive 5 disconnects from the DAM server and the mounted drive is removed from your local file system The server is not available Do you want to work offline Yes No If you click Yes you enter offline editing mode The status is reflected in the Adobe Drive 5 Connect Ul The server icon in the Adobe Drive Connection UI shows both the status of the connection and the current editing mode Icon Description Adobe Drive is disconnected Server is available Adobe Drive is disconnected Adobe Drive
19. her user creates a version of a file that you have open or that is still marked as Checked Out Adobe Drive 5 reminds you to update your document with the latest version This prompt appears when you open the file attempt to edit it or when you bring the document window to the front When the prompt appears choose one of DISCARD CHANGES Updates the document with the most recent version from the DAM server You can continue editing the file after it is updated You lose any changes you made even if you have already used the Save command to save those changes to the local file CONTINUE EDITING Leaves the document as is You can continue editing the file without overwriting the changes in the more recent version Instead you are prompted either to save a new version of the file when you close it or to discard your changes Adobe Drive CC User Guide Working with versions 25 ase e 49 ij a a e HIALAIRA AF RA rA FA ATF A A nA AAIATIN AI LAF CR 7S8 a W lew ind I DE BG DE i iQ p a y iC n f lele iT ij Veo Qia J IS W NE We WW u way ow 8 WEE WV SEN EY yp a H WE WE us Hus We Wa Y w a e E Ew au ad i L d Versions are treated as separate files which you can access through the Content panel in Adobe Bridge The Versions dialog box and Adobe Bridge display thumbnails of all file versions numbered sequentially with comments dates and the login name of the user who created the version To view versions i
20. his server when computer starts When selected Adobe Drive 5 keeps your login information and server preference and connects to the server on startup so you do not have to bring up the Adobe Drive 5 Connect UI unless you want to edit the connection or connect to a different server 6 Entera Display Name to identify this connection wherever is appears on screen This string can contain only letters numbers and the underscore hyphen and dot characters 7 Click Connect Adobe Drive CC User Guide Connecting to servers using Adobe Drive5 8 8 Once a connection has been established the window shows the Recent Connections To change the viewing mode click the tile view or list view icon in the upper right of the Recent Connections panel Adobe Drive 5 j Home 5 Adobe Drive Home Setting RECENT CONNECTIONS n wv AEMS 6 S m a After you have successfully established the connection you can close the Adobe Drive 5 Connect UI You remain connected until you explicitly disconnect If you want to change the configuration setting or connect to a different server or service open the Adobe Drive 5 Connect UI again For a selected server you can OPEN IN PLATFORM FILE BROWSER Open the root folder of the mounted volume in Windows Explorer or Mac OS Finder CONNECT Establish a new connection to the selected DAM server if it is currently disconnected DISCONNECT SERVER Disconnect
21. ic check in 3 If you have changed the configuration click Save In Windows when you install Adobe Drive 5 as a Local Administrator it expects to map to the Z drive Before you install therefore you should make sure that any location you have previously mapped to the Z drive is re mapped to another drive 1 Perform the installation as Administrator To do this unzip the downloaded installation archive select and right click the file Set up exe Choose the option Run As Administrator and provide Local Administrator credentials Adobe Drive CC User Guide Connecting to servers using Adobe Drive5 11 2 When the installation and installation of all available updates is complete restart the computer and start Adobe Drive 5 You see a screen like this eoo Adobe Drive 5 Adobe Drive Adobe Drive allows you to connect directly to a Digital Asset Management Server just like a regular hard drive Simply select the Digital Asset Management Server from the Drive connection screen and enter your username and password for the service The service will then appear like another hard drive that you can access from any application 3 Click Add Drive and fill out the details of your AEM DAM server For example Adobe Drive 5 Adobe Drive Connector ADOBE EXPERIENCE MANAGER DAM Connect to Adobe Experience Manager DAM AEM DAM to learn more and try it out GANS Server URL Username Password Disp
22. king with versions 23 IN AN INTEGRATED ADOBE APPLICATION Open a managed file as you would any other file The file is checked out automatically when you make your first edit IN A PLATFORM FILE BROWSER Invoke the context menu for the file with right click in Windows or CTRL click in Mac OS and choose Adobe Drive gt Check Out IN ADOBE BRIDGE Select the file in the DAM server then choose Tools gt Adobe Drive gt Check Out or click Check Out To check in a new version of a file use the Check In command which saves your changes to the DAM Server and removes the Checked Out status from the file When you check in a version Adobe Drive 5 transfers and saves only the changes you have made to the file gt Inanintegrated Adobe application you can check in files directly from the application UI by choosing File gt Check In In Adobe Bridge select the file in the DAM server then choose Tools gt Adobe Drive gt Check In or click Check In Enter comments for the version in the Check In dialog then click OK In InDesign InCopy or Illustrator you can save versions of non embedded graphics images and text files using the Edit Original command in the Links panel After editing the file save it in its native application Then in the Links panel select the file and use the Check In Link command to check in a version in the DAM server For more information see the application Help After you check in a file editing the file
23. l ik a i 4 Cancel While working with a document in an integrated Adobe application you can use the Place command to place a remote file into the document just as you would with a local file You can also drag a remote file from Adobe Bridge to an open document Always add assets to the DAM server before placing them in a managed document When you place a file that is not managed by the DAM server into a file that is managed you cannot keep track of the placed asset s versions or status View file status and versions in the Links panel The Links panel in Illustrator or InDesign InCopy displays additional information about placed files from the DAM server identifying whether a linked file is being edited and which user is doing the editing You can also use the Links panel to determine whether the linked file needs to be updated to a newer version from the DAM server Adobe Drive CC User Guide Working with remote files 20 Pages Layers Links Stroke Color H r Name A A BM bese kitchen jpg 1 2 basel meeti corner jpa 4 j w 1 Selected a AB SE 7 Link Info 4 Name base meeting corner jpg a Format JPEG Page 1 Color Space RGB Status OK Size 21 1 KB 21595 bytes ICC Profile Document RGB Actual PPI 72 Effective PPI 72 Dimensions 500 x 334 Place Date Tuesday March 05 2013 11 10 AM Layer Layer 1 lified Thursday November 11 2010 4 54 AM Path Z geometrixlofficeslbas
24. lay Name El Remember me E Enable asset editing offline when server is not available E Automatically connect to this server when computer starts Cancel Connect Adobe Drive CC User Guide Connecting to servers using Adobe Drive5 12 4 Click Connect In the new screen select the new connection and click Open In Explorer m Adobe Drive RECENT CONNECTIONS 2 AEMS 6 This open a Windows Explorer window where the drive letter Z if it s available is mapped to the DAM 5 To test the connection drag and drop a file into a folder managed by your AEM DAM server If automatic check in is enabled the file is automatically checked into the server with the default check in comment 6 Ifyou have disabled automatic check in select the new file right click and choose Adobe Drive gt Check In Print Open with Restore previous versions Adobe Drive Check Out Send to Check In Cancel Check Qut Cut Show Versions Copy Connect To Create shortcut Adobe Drive CC User Guide Connecting to servers using Adobe Drive5 13 Provide a version comment click OK W Check In of MyGreatlmage psd Version 1 comment Changed background to red Cancel The URL for the uploaded file follows this pattern http server IP addr gt lt AEM TCP LISTEN port assetdetails html content dam upload path filename 7 In Windows Explorer select the file right click an
25. me way as local assets by dragging them to Trash or Recycle Bin or choosing Delete from a menu or toolbar Versions track changes to a file Each version is a snapshot of the file at a particular point in time When you edit a file from the DAM server you are editing the last version saved to the DAM Server When you are ready to save changes to the DAM server you check in a version You do not have to check in a version every time you save your changes just when you want to create a snapshot of the file gt You can save comments with versions to help you track changes P You can promote a previous version to be the current version letting you recover from unwanted changes gt You can compare multiple versions of the same file and delete versions as they become obsolete or to save disk space Files that are managed by Adobe Drive 5 are marked with a status icon that describes the state of the file on the DAM server gt Managed files in the platform file browser are marked with icons that show up to date checked out by me or checked out by someone else status gt When browsing managed files in Drive integrated applications InDesign InCopy Illustrator or Photoshop you can see more information about a file s status in the status bar A file can have more than one status at once Adobe Drive CC User Guide Possible status value are as follows Status Open Checked Out By Me Checked Out By user name Up
26. n Adobe Bridge 1 Click Adobe Drive in the Favorites panel and open the DAM server in the Content panel 2 Open the folder containing the file for which you want to view versions and select the file 3 Choose Tools Adobe Drive View Versions or click View Versions in the Content panel Versions appear in the Content panel To invoke the Versions dialog gt Inthe platform file browser invoke the context menu for the file with right click in Windows or CTRL click in Mac OS and choose Adobe Drive gt View Versions gt Inan integrated Adobe application choose Show Versions from the fly out menu in the status bar horn AA Current Version Version 4 system 24 2013 2 35 PM Comment Changed the color to yellow orange Past Versions Version 3 system 24 2013 2 32 PM Comment Made the circuit color metal grey Yersion p system 44 2013 2 31 PM Comment Changed RFID circuit color to blue Adobe Drive CC User Guide Working with versions 26 Viewing a previous version in its native application If you want to compare versions in detail you can choose to view each version in its native application If you view a previous version in its native application changes you make are not reflected in the current version unless you promote the previous version to be the current version see Promoting a version on page 26 You can however save edits to a previous version as a new asset Do this if you want both a
27. nd click Delete in the Content panel Reverting to the last version When you revert to the last version you cancel any changes you ve made since you last checked the file out gt Inthe platform file browser invoke the context menu for the file with right click in Windows or CTRL click in Mac OS Choose Adobe Drive gt Cancel Check Out When prompted click Revert To Last Version gt In Adobe Bridge select the file and choose Tools gt Adobe Drive gt Revert To Last Version or click Revert Adobe Drive CC User Guide Working with versions 27 Searching for managed files in Adobe Bridge You can search for versions of managed files as well as deleted files using the Find dialog in Adobe Bridge Source Look in portraits Criteria Filename contains Enter Text Results Match If any criteria are met Search includes all versions of a file Search includes deleted files To do this 1 Launch Adobe Bridge and choose Edit Find 2 Choose the folder in which to search 3 Choose search criteria by selecting options from the Criteria and Match menus You can specify multiple criteria Use the and buttons to add and remove criteria See Adobe Bridge documentation for details of the search options 4 ClickFind to execute the search Note The CMIS Connector and the AEM DAM Server Connector do not support the options to include all versions or deleted files in t
28. obe Drive 5 successfully connects to a DAM server a mounted hard drive or mapped network drive appears in the file browsers You can use the contents of this drive the same way you use the local file system When you save a file that is managed by a DAM server Adobe Drive 5 stores a temporary file locally It creates a new version of the file on the server when you check the file in or save it as a specific version This is what a remote file system might look like for example in Windows Explorer Adobe Drive CC User Guide Working with remote files 15 r zl x E LM b Computer AEM Z geormetrox b portraits 4 TI Search portrait E Organize Burn New folder Zj v J 4 T Favorites H ME Desktop ip Download 2 Recent Places 5 Libri carlene avery x Lbranes 4 Documents r parnne pick doe Music is Pictures B Videos J jane doe janet doe jehn doe larry spiller laura richardson Computer 1 E Local Desk C G7 AEM 2 r d scott reynolds yolanda_huggins b i Inspecting a connected server in Adobe Bridge This is what a mounted drive might look like in the Content panel in Adobe Bridge eoo LJ portrait S Adobe Drive gt 9 AEM5 6 gt sf geometrixx gt BW portraits gt FAVORITES FOLDERS Computer alison_parker jpg carlene_avery jpg n Du i Adobe Drive CC User Guide Working with remote files 16 The
29. out Adobe Drive 5 checks it out automatically when you choose Replace in the conflict resolution dialog You must then check the file in to commit a new version Using an integrated Adobe application If you save a file to a folder using one of the integrated Adobe applications Photoshop Illustrator or InDesign InCopy you can check in a file to a connected DAM server during the save process 1 2 In the application choose File gt Save File gt Save As or File gt Check In Save the file to the remote folder Type a version comment and click OK The file is saved and checked in If you edit the file it is automatically checked out to you again You can then check in another version by choosing File gt Check In You can also check in the edited file when you close it You can open a remote file directly in any application using File gt Open the same way you would open any other file gt If you open a checked in file and edit it in an integrated Adobe application the file is checked out automatically and you can save versions of the file directly from the application UI If you open a checked in file in any other application an error indicates that you are attempting to open a file for which you do not have write permission You must check the file out in a platform file browser in order to open it and explicitly check it in to commit any changes that you make To open a remote file from Adobe Bridge il 2
30. pen the DAM server in the Content panel then double click the folder to which you want to add files 2 Doone of the following gt Drag files or folders from Windows Explorer or Mac OS Finder to the folder in Adobe Bridge gt You cannot drag an empty folder into Adobe Bridge but you can create a new subfolder in Adobe Bridge which is automatically checked in to the DAM server gt Choose Tools gt Adobe Drive gt Add Files In the Open dialog box select one or more files and click Open 3 Entera version comment in the Check In dialog box and click OK Using the platform file browser 1 Openthe DAM Server in Windows Explorer or Mac OS Finder The DAM Server appears in the same place as your mapped network drives and hard drives 2 Open a folder then do one of the following gt Drag the files you want to add into the folder gt Create a new subfolder in the platform browser the created folder is automatically checked in to the DAM server 3 Tocheckin a file so that it is available to others invoke the context menu for the file with right click in Windows or CTRL click in Mac OS and choose Adobe Drive gt Check In Type a version comment and click OK Adobe Drive CC User Guide Working with remote files 17 If you check out a file then drag a new version of the file into a folder that already contains an older version you can check in the file to create another version If you replace a file that is not checked
31. previous version and the current version to be available for simultaneous use in the DAM server To do this open the Versions dialog select the version that you want to open and click Open Version The selected version opens in its own document window The version number appears in the file s title bar to remind you that it is not the current version The file status is Never Saved because the previous version is only a snapshot of a previous stage of the file Promoting a version Promoting a previous version saves a copy of the previous version as the current version This process keeps the previous version intact if you decide to return to it again in the future Any changes made between its creation and promotion do not appear in the new current version To do this 1 View the version you want to promote in Adobe Bridge or the Versions dialog 2 To promote the version gt Inthe Versions dialog select the version you want to promote and click Promote To Current Version gt In Adobe Bridge select the version you want to promote and click the Promote icon 3 Type a version comment in the Check In dialog and click OK Deleting a version When you delete a version the remaining versions are not renumbered You cannot restore deleted versions You cannot delete the head version gt Inthe Versions dialog select the version you want to delete and click Delete gt In Adobe Bridge select the version you want to delete a
32. rs You are notified when the connection is back online When you click OK Adobe Drive 5 automatically reconnects to the DAM server using the remembered user name and password The server is mow available You can work online OK Because you can add new files in offline editing mode Adobe Drive 5 synchronizes immediately upon reconnection A progress bar shows you the progress of the synchronization if you click Cancel in progress dialog the synchronization halts and you return to offline editing mode 2 Synchronizing in progress pg Cancel Adobe Drive CC User Guide Offline editing 31 If there are file name conflicts between new files and files on server you are prompted to rename or delete the local files A file with the name Tullps pg is already located on the server Please rename or delete the file that is on your local machine F Rename Now name Delete When synchronization completes click OK in the progress dialog to return to online editing mode RECENT CONNECTIONS At this point you can open any files that you have modified while offline and check in the modified files to the server Up To Date Adobe Drive CC User Guide Troubleshooting 32 This section describes how to work around common problems that might occur when attempting to connect to a server through the Adobe Drive 5 Connect UI The Adobe Drive 5 SDK includes startup scripts that configure the Adobe Bridge U
33. rviceManager logs You can configure the logging level and the resulting log files can help you troubleshoot your configuration and usage can you details coming Adobe Drive CC User Guide Performance optimization and troubleshooting 33 In Adobe Drive 5 the automatic check in operation checks in multiple files to the server one by one whereas manual check in checks in all of the selected files simultaneously For bulk check ins therefore manual check in offers much better performance than automatic Automatic check in is recommended for ease of use when you don t have to check in many files at the Same time or when you are working with a smaller numbers of files Adobe Drive 5 maintains a local file cache in order to avoid excessive network access Files that you access from the server are downloaded and stored in the local cache New files that you create on the Adobe Drive 5 drive or move from a local drive to your Adobe Drive 5 drive are also stored in the cache before you upload them to the server The size of the cache is not automatically increased when more files are added instead you set the maximum size and when the cache reaches this limit the oldest cached files are automatically deleted In general the bigger your cache size is the better your file access performance is To increase the cache size use the Settings page 1 Open the Adobe Drive 5 window and click Settings Adobe Drive 5 Settings 2
34. s or OPTION drag in Mac OS the file to the target location gt To move remote files gt gt In Adobe Bridge invoke the context menu for the file with right click in Windows choose Move To and choose or browse to the target folder In Mac OS there is no Move command you can copy paste then delete the file from the original location In a platform file browser drag the file to the target location gt You can only rename remote files if they are up to date To rename remote files gt gt In a platform file browser select the remote file invoke the context menu and choose Rename In Adobe Bridge invoke the context menu for the file with right click in Windows or CTRL click in Mac OS choose Rename and enter the new name To perform a batch rename in Adobe Bridge select the files invoke the context menu and choose Tools gt Batch Rename set the desired options and click Rename Adobe Drive CC User Guide Batch Rename Presets M irt dier p Preset Deshinabon Folder Rename in gare folder Move to other folder Copy to other folder Browse ZW Hew Fldenarmes Text Date Time Text Sequence Number Options Project Date Created YYYYMMDD 47 Four Digits Preseree Current enama n XMP Metadata Compatibility Preview Current flenarme PS bmp Mac Q5 unix New erame Project 20100721 0047 bmp 3 fies wal be processed Working with remote files 19 Save a
35. sign should update the internal link In Mac OS however the link may not be updated correctly and can cause problems In order to avoid such problems it is recommended that you always mount Adobe Drive 5 to the same drive letter in Windows or volume name in Mac OS The Adobe Drive 5 AEM DAM Connector uses JCR lock to lock the asset on the AEM DAM server when you open the asset through Adobe Drive 5 However the AEM DAM web client and WebDAV interface do not check the JCR lock In order to avoid conflicting changes therefore we recommend that when you are using Adobe Drive 5 to access managed files you do not open these files using the AEM DAM WebDAV interface
36. th the Creative Suite 6 versions of these applications See the Creative Cloud system requirements at http www adobe com products creativecloud html You must have installed one of these applications in order to install Adobe Drive 5 Download the free standalone installer for Adobe Drive 5 from http www adobe com products adobedrive IMPORTANT If you have previously installed an earlier version of Adobe Drive you must uninstall it before you can install Adobe Drive 5 This is because Adobe Drive 5 is installed by default in the same location as the previous release pl atf orm path Adobe Adobe Drive 4 To uninstall Adobe Drive 4 x gt InWindows XP go to Control Panels gt Add Remove Programs select Adobe Drive 4 x and click Uninstall Change In Windows 7 go to Control Panels Programs Uninstall a Program select Adobe Drive 4 x and click Uninstall Change In Mac OS go to Applications Utilities Adobe Installers and double click Uninstall Adobe Drive Adobe Drive CC User Guide Connecting to servers using Adobe Drive5 5 Adobe Drive 5 installation requires 500MB of available hard disk space You must have Administrator privilege to install on either platform gt To install in Windows unzip the installation package to the defined folder then double click Set up exe to launch the install process gt To install in Mac OS double click the downloaded DMG file this mounts the Adobe Dri ve5 m
37. that the file is already checked out and gives you the option to continue working with a copy of the file You can save your copy as a new version The DAM server alerts all current users of the file about the presence of a new version on the server and gives them the option of downloading the latest version or continuing to edit their own copy To edit a file checked out by another user 1 Open the file 2 Inthe Checked Out By alert box choose one of CLOSE Closes the file without any alterations CONTINUE Keeps the file open so that you can work on a new copy 3 If you continue working with the document and change the content Adobe Drive 5 alerts you to the possibility of conflicts In this alert box choose one of DISCARD CHANGES Displays the most recent version of the file from the DAM Server CONTINUE EDITING Allows you to edit your copy of the file which may result in conflicts 4 You can save a new version of your edits Adobe Drive 5 displays an alert warning you that conflicting edits will occur if you continue Choose one of CANCEL Returns to the open document without checking in a new version CHECK IN Updates the master file in the DAM server with the new version 5 If you choose to check in the new version Adobe Drive 5 displays an alert to the other user to note that a newer version of the file has been created 6 Atany point you can choose to close the document and discard any changes you made If anot
38. to date Conflicting New File Newer Version On Server Server Not Accessible Deleted Icon in CS app f e Icon in platform browser G Q Working with versions Description The file is open on your computer You are editing the file Adobe Drive 5 assigns this status when you make an edit that changes the file s content You can mark a file as checked out before you edit it to alert other users that you intend to change the content This shows the Photoshop icon different icons are used in InDesign InCopy and Illustrator Another user is editing the file and has not yet saved a new version The latest known version of the file is checked in and available for editing There is a version conflict or both you and another user are editing the file The file appears in the mounted volume folder but has not been checked in to the DAM server This status can be applied for example if a file is saved in an existing folder for the first time while the DAM server is offline You can edit the file but it is important to check in the file after you save your changes A newer version of the file appears on the DAM server This icon appears if someone else checks in a version while you have the file open and up to date The DAM server is offline or you are offline and not able to access the server The file or folder has been deleted from the server Adobe Drive CC User Guide Wor
39. ul volume in Mac OS Finder Go to this volume and double click nst al l app to launch the install process Restart the computer after the installation is completed If you have previously installed an earlier version of Adobe Drive 5 you can update it to the latest release gt You can click the Updates link from the Adobe Drive Connect UI gt You can use the Adobe Application Manager AAM which you access by choosing Help gt Updates from a Creative Suite product such as Photoshop gt You can download updates directly from http www adobe com downloads updates gt In Windows XP go to Control Panels gt Add Remove Programs select Adobe Drive 5 and click Uninstall Change gt In Windows 7 go to Control Panels gt Programs gt Uninstall a Program select Adobe Drive 5 and click Uninstall Change gt InWIndows 8 go to Settings gt Control Panels gt Programs gt Uninstall a Program right click Adobe Drive 5 and choose Uninstall gt In Mac OS go to Applications gt Utilities gt Adobe Installers and double click Uninstall Adobe Drive DAM SERVER Digital Asset Management server such as an AEM DAM server MANAGED ASSETS The files and folders managed by a DAM server INTEGRATED APPLICATIONS Creative Cloud and Creative Suite 6 desktop applications Illustrator InDesign InCopy Photoshop and Adobe Bridge that are integrated with Adobe Drive 5 and offer operations on managed assets through the application
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