GRID User Manual
Contents
1. 3 Under Activity Fields create the fields you would like to capture details of the activity You must fill out all the details for the activity to be saved 38 To add a new field click Create New Field and fill out the details Name Description Required Type File Type Validation The name of your field Keep in mind that when exporting to a shapefile only the first 9 characters will be used in the field A longer description of the field If ticked it means that the field is mandatory and cannot be saved or Uploaded until this field is completed The type of field The different options are Format Data Entry Rule String Text Text field up to 254 characters Number Integer or decimal GRID USER GUIDE A selection or drop down of values that the user must select from Selection Date A calendar date Either a yes or no field Ability to upload an image in jpeg or png format Ability to upload a zip file Will add an incremented ID to the field Auto Increment S Requires a prefix i e WP e Activity Type Choose your activity type Image Activity Schema This is the default setting for GRID Record Schema This is an advanced setting and should not be used e Options This is where selection field values are added This field can only be used if Type Selection is selected Add your values separated by a2. select the location you want to record your data An attributes dialog box will appear Complete all the attribute details you can for the feature check the legend to see which fields are mandatory Refer to 4 4 3 Data validation for template shapefiles for data validation rules i e the full attribute names drop down menu options field types mandatory fields etc Click OK Repeat steps 11 to 15 until all your data is captured Click Edit then Save to save all your changes If you need to edit attributes from the attribute table right click on your layer name in the table of contents Click Open Attribute Table Click Edit from the attribute table and double click on a cell fo change the details Click Edit again and Save when finished Continue to 4 5 Uploading your data to upload your populated Template Shapefile to GRID GRID USER GUIDE 4 4 2 Data validation for Template shapefiles 1 Each Template spreadsheet downloaded comes with a corresponding Legend xls soreadsheet This soreadsheet shows the field types and values Selection required for each field in the Template shapefile Survey Locations Geometry Point Field Name Type Mandatory Drop Down Values site name string Y Staff member String Y Active site Yes No Y Bats recorded Yes No Y Local Government Area String Y 2 Use the rules in Table 4 2 along with the Legend xls when populating the Template shapefile attribtues Table 4 2 Shapefi
3. A Pl Survey A data E a Survey points You can check and uncheck layers as usual to view them in the map display To edit your layers in the Menu Bar go back to My GIS gt Manage User Layers and click Edit Layer or Edit Symbology 4 1 2 Upload GPS gpx files to User Layers 20 Click on Manage User Layers from the My GIS button in the Menu Bar My GIS 7 Admin Manage My Layers Download Templates Upload Bulk Data Click on Add Layer Select the GPS eXchange Format gpx tab ESRI Shapefile GPS eXchange Format Web Map Service AYZ Tileset GeollFF GRID USER GUIDE 4 Complete the following fields e Name The name for the data you want to see in GRID i e Survey A waypoints e Category How you want the data to be categorised in GRID i e Survey A data e Order The order you would like the layers to display in the table of contents under the category specified e Data File Click the Browse button and navigate to your gpx file and click Open Your gpx file name must not contain spaces i e My_waypoints gpx not My waypoints gpx or special characters i e 1 F RAR J Gh 2 lt gt 2 J I Ensure all data loaded into User Layers have unique names e Min Scale optional The minimum scale that you wish your data to display on the map e Max Scale optional The maximum scale that you wish your data to display on the map e Layer Access In Activity and Base Layers Layer Access defines
4. been adhered to 2 Click on Upload Bulk data from the My GIS menu item My GIS gt Admin Manage My Layers Download Templates Upload Bulk Data 3 Select your Project and Activity Project Project GR290 07 Perth Ba Activity 4 Select your Format of the file that you are uploading ESRI shapefile x ESRI shapefile Microsoft Excel 31 Bat Survey Locations x GRID USER GUIDE 32 Select Browse and navigate to your file to be uploaded Once selected click Open If uploading a shapefile ensure all the files are contained in a zipped file for a successful upload all shapefile templates originally downloaded for an activity must be in the final zipped file even if they are blank Click Upload If the data does not validate correctly you will receive an error message explaining the issue and the offending record will appear Note Error messages are usually descriptive to what the issue is It is good practice to delete the zip file that failed Correct the error s zip the files again and retry the upload Common mistakes when uploading are e Data in the zip file is contained within a folder e Data in the zip file do not contain all the shapefile templates if the downloaded data template contains 3 shapefiles all 3 shapefiles need to be uploaded even if empty e The template shapefile name has been changed this name needs to be the same as the downloaded template name e The shapefile fields co
5. copy the geometry over to your activity feature or add your GPS points to ground truth your activity location 4 1 1 Upload shapefiles to User Layers 1 Click on Manage User Layers from the MY GIS menu My GIS 7 Admin Manage My Layers Download Templates Upload Bulk Data 2 Click on Add Layer 3 Choose ESRI Shapefile from the list of tabs ESRI Shaperfile GPS eXchange Format Web Map Service XYZ Tileset GeoTIFF 4 Complete the following fields o Name The name for the data you want to see in GRID i e Survey A points o Category How you want the data to be categorised in GRID i e Survey A data o Order The order you would like the layers to display in the table of contents under the category specified o Data File Click the Browse button and navigate to your shapefile and click Open all the shapefile components must be zipped into a single zip file Note Your shapefile name must not contain spaces i e My_Shapetfile shp not My Shapefile shp or special characters i e LORF RAEF _ lt gt A A 18 GRID USER GUIDE 19 Ensure all data loaded into User Layers have unique names o Min Scale optional The minimum scale that you wish your data to display on the map Max Scale optional The maximum scale that you wish your data to display on the map o Layer Access In Activity and Base Layers Layer Access defines the levels of user who can see the data As this option does not have any i
6. internal program Requires Under organisations no drop down Organisation options are given All GRID users are able to access both Is not External and External programs Is External Considered an external program completed by an external organisation Under organisation drop down list contains organisations classed as Is External All GRID users are able to access both Is not External and External programs 43 GRID USER GUIDE 7 FURTHER HELP AND SUPPORT 44 GRID Administrator Support Name Gaye MacKenzie Phone Rangelands NRM Head Office Perth 08 9468 8250 Email gayem rangelandswa com au GRID Support Email gridsupport gaiaresources com au GIS Support Name James Houston Phone Gaia Resources Perth 08 9227 7309 Email rangelands gis gaiaresources com du GRID USER GUIDE
7. staff member O Update Staff member 9 Check the box for each feature you want to update and change the corresponding attributes as required 10 Click Save to submit the changes or clicking Delete All will delete all selected features 11 Click New to end batch editing Note Exercise extreme caution when deleting multiple features this information cannot be retrieved 12 Optional To change multiple feature geometries into one new feature select multiple features and then check Update Feature next to the Create or Edit Feature tools Q Create or Edit Feature O Update Feature 13 Click Create or Edit Feature to create the new feature 14 Draw the new feature in the map viewer See 2 3 Add Data for creating features 15 Click Save Note Use with caution as this will create multiple features with exactly the same geometry stacked on top of each other GRID USER GUIDE 3 VIEW DATA This page is for top level interrogation of all activity data 1 From the home page click on the View Data icon View Data 2 Select the Baselayers you would like to display in the Table of Contents Baselayers E Ll Administration Regions L MGA Zones H Imager y L Regions 3 Use the navigation tools in the interactive map to navigate to an area where you would like to view activities 4 Pan Map J es Show Full Screen 6 Zoom In and E Zoom Out 7 You can also click and hold on the map to pan and use the scroll wh
8. GUIDE 3 Add the details of you subproject 4 Add an indicative subproject boundary in the webmap 5 Click Save This subproject will now be added to the project drop down in the Add amp Edit data page Project 6 4 Add an activity Project GR290 07 Perth Ba Activity Bat Survey Locations Activities are how you capture data within GRID They have set geometry field structures and symbology all which can be added or amended by the administrator 1 To add an activity go to Admin and Activities 2 Under Setup Activity fill out the activity details Name The Activity name that will be used in GRID Category The category that your activity will be grouped under Geometry Type The geometry type of the activity a point a line or a polygon Please note that an activity layer can have more than one geometry Layer Access What type of user will be able to see and add to this activity Internal External Public Only Internal users have access to this activity Internal and External users have access to this activity The layer can be seen externally on a website Also both Internal and External users have access to this activity More details on users can be found in 6 9 Public Layers Order The order in which the activity layer will show in regards to all the other layers in GRID 1 indicates the very bottom layer If layers have the same order GRID will randomly select one to show above the other
9. IDE 9 Move the nodes if necessary to edit the feature 10 Fill in the attributes as required Bat Survey Locations Map Create or Edit Feature rea Length site name Staff member Active site LJ 11 To cancel the copy click Clear 12 To finish the copy click Save 2 5 Edit data 1 Select your Project and Activity Project Project GR290 07 Perth Ba Activity Bat Survey Locations h 2 The activity you select above will be automatically checked in the Table of Contents Activities internal Research W Bat Survey Locations m 3 Navigate to or Search for the feature to be edited See 2 2 Find your Survey Area for navigation tools 4 Ensure you are modifying the right feature by selecting the Info tool i and clicking on the feature A dialog box will display with the activities attribute details 5 Select the feature using the Select Feature tool w features will turn blue when selected 12 GRID USER GUIDE Point example Line example lygon example Note This tool will only work on the activity selected from the drop down list 6 Ifyou are selecting multiple features a dialog box appears Click on the feature you want to edit and click Select 7 To Edit the feature click on the Create or Edit Feature tool 8 The nodes of the feature will appear Point example Line example lygon example 9 Click and drag a node to modify the shape of the feature 10 Edit the a
10. OMODO Antivirus Always available offline Send to Compressed zipped folder ME Desktop create shortcut Cut Note Do not put these files in a folder then zip the folder GRID will not be able to read this type of structured zip file 4 Give the zipped folder an easily trackable and self explanatory name i e what specific data you are uploading 5 The zipped folder must only contain shapefiles images files for one activity 6 Proceed to 4 5 Uploading your data 4 4 Populating template shapefiles This section outlines how to populate the template shapefile using geometry and attributes from an existing shapetfile s 4 4 1 Creating new features in a Template Shapefile QGIS example 1 Download the Template shapefile s for your activity see 4 2 Download templates 2 Open QGIS 3 Click Add Vector Layer and Browse to find the Template shapefile and click Open to add to QGIS as a layer choose the file with shp extension 28 GRID USER GUIDE 29 lo 16 17 Once loaded in QGIS start an editing session by clicking Edit J from the top tool bar ensuring you have first clicked on the layer you want to edit to activate it o 6 Select Add Feature polygon lines Points depending on the template geometry For a line or polygon start creating your feature by left clicking vertices on the map canvas Right click to finish the feature points are just a single click to the map canvas For a point
11. Rangelands NRM Western Australia Geographic Reporting and Information Database GRID GRID User Manual Author Gaia Resources May 2015 Mm GAIA RESOURCES eN YI RON MeN FTAL yoy ECHN CL OO EG Y co nN Ss UL AAN T S Contents Ms INTRODUCTHTON AND SIGN Nossa asiatico cialis 4 Dep VCH SE seis citada a aa 4 AA A A caw Gi Ai ane ath bl aa E Mcrae alc A toenail 5 Pus Ke o miis os e PRA RI PSOE RNA POPE RE RRR YoY PR Pe Deore ee Cree y 2 ADD AND EDIT DATA ias AA AAA ta 6 YA eS OO RO e olas Y AA eee TER MERGED RIT nt ae Te O OR RTA 6 Zi 2 EVA YOUR SUVS Y CSG raia TA wrens anes A ess Ren aR Po DER 6 PEG oa o A In 7 ZO Te US nao caia 10 PEE MM o A A A tabuantndn tata yedanudolee bedseassteiateeatabas 12 Pa O o e A a a pus oueees vasay score enacts teusuneectaes tase etoneeatees 14 3 VIEW DATA asics carat steele tana a ii cn 16 BIN ES eases sak oido cda dic 18 AMAN ge Us LEVES lll lo ieavseavuies vensiees 18 4 1 1 Upload shapefiles to User LAyerS ido 18 41 2 Upload GPS LOX Mes TO USE Laya c a ads 20 4 1 3 Establish Web Map Service WMS Connection ni a id 22 AMARA AL TIG OT apie a ae O 23 AS WOOO GEOTFE TO Mar lIMAde TASTE ab 23 APD OW OGG NOVI ONS Ss NA 25 AS IPOOUIGING template spreads NoE aE aida NS 27 4 3 1 Data Validation for Template Spreadsheets ccccconncccccnncncnononoccnonanononanacocanononononanocnnnnnnononanonancnananananons 27 4 3 2 Preparing your template spreadsheet for UPIOAd essssssrrrrreressssesssss
12. active map GRID USER GUIDE Bat Survey Locations Map Create or Edit Feature rea Length Site name Staff member Active site O 12 To clear your feature and attributes and start again click Clear at the bottom of the page 13 If there are file or image fields you can add documents zip files or image files Jog ong by clicking Browse navigating to your file and clicking Open Test image Browse Test file Browse 14 Once the feature is created the attribute fields are populated and the associated files are attached click Save 15 If you enter the incorrect field type or forget to populate a mandatory field you will receive a prompt This field is required mandatory fields are indicated by a site name This field is required EO 16 Correct the error and click Save again 17 Please note that saving may take several minutes to complete Wait for the feedback that your activity has been saved successfully SUCCESS x Bat Survey Locations saved successfully 18 Once saved the feature will change to blue indicating it is selected GRID USER GUIDE Point example Line example Polygon example 19 To edit the same feature again select Create or Edit Feature make your edits and click Save again Create or Edit Feature 20 To Delete the feature click Delete 21 To create a new feature for the same activity click New this will unselect the feat
13. ain spaces i e Delta_Raintall tif not Delta Raintall tif or special characters i e HLOHFRABF NAO lt gt 2 N Ensure all data loaded into User Layers have unique names e Min Scale optional The minimum scale that you wish your data to display on the map e Max Scale optional The maximum scale that you wish your data to display on the map e Layer Access In Activity and Base Layers Layer Access defines the levels of user who can see the data As this option does not have any implications in the User Layers if can be left as the default of internal see 6 12 Internal External and Public permission levels 23 GRID USER GUIDE ESRI Shapefile GPS eXchange Format Web Map Service XYZ Tileset GeollFF Name Delta Rainfall Category Climate Change Order 5 Data File Browse Delta_Rainfall tif Min Scale Max Scale Layer Access Public x 5 Click Submit 6 Once successfully uploaded you will receive feedback success Layer Delta Rainfall updated 7 The uploaded layer will display in the Layers table most recently uploaded showing first Layers Delete Legend Name Category Datasource O H Delta Rainfall Climate Change GeoTIFF O a Survey A points Survey A data ESRI Shapefile 8 The layer is given default symbology to change click Edit Symbology 9 From this page you can change the colour ramp opacity and number of classes Symbology options change with type of GeollFF uploaded i e some Geo
14. at type of user will be able to see and add fo this activity Internal Only Internal users have access to this activity GRID USER GUIDE External Internal and External users have access to this activity Public The layer can be seen externally on a website Also both Internal and External users have access to this activity More details on users can be found in 6 12 Internal External and Public permission levels in GRID 5 Click Submit 6 Layers can be deleted by selecting them from the table and clicking on Delete Layer 7 To specifically upload GPS eXchange format go to Admin Baselayers and follow from 4 1 2 Upload GPS 8 To upload Geol lFFs image raster go to Admin Baselayers and follow from 4 1 5 Upload GeollFF format 9 Web Map Service and XYZ Tilesets are for advanced users 6 9 Public Layers If you have allocated your activity or baselayer data as public the Web Map Service WMS URL will appear on this page This URL can be used in external websites to show your data on a web map Public Layers Legend Name Category WMS Map Box Satellite Imagery Imagery ttps api tiles mapbox com v3 gaiaresources j aipjgo z O MGA Zones Administration Regions tto gaiagrid gaiaresources com au grid gs wms grid baselayer 7 2LAYERS GDA94_Zones IBRA 7 Regions DSEWPaC 2012 Regions 6 10 Amend a program project subproject activity organisation user or baselayer To amend any of the data already entered 1 Click on Adm
15. ch record Image Imagename jp l can only be jpg or ong image files Zip can take multiple images or files when Zipped together Must let th i Mandala ticics EG be completed otherwise you will not be able to save your data Must be populated Must be a unique integer Must be unique between templates of the same activity Choose a value for the Selection corresponding field name from Legend xls File Filename zip or Filename paf ID field CRITICAL 27 GRID USER GUIDE Latitude field Must be decimal degrees Le 116 4532 32 56454 Longitude field Must be decimal degrees i e 116 4532 32 56454 Note Once data is uploaded Area and Length fields for polygons and polylines are added and calculated automatically 4 3 2 Preparing your template spreadsheet for upload 1 Ensure the Template soreadsheet retains the same name as when it was downloaded 2 Select all files that you want to zip together include shapefile components and any images or other zipped files 3 Right click send to Compressed zipped folder 3 Name Date modified Type Size E legendads 2013 07 30 4 26 PM Microsoft Excel 97 10 KB 69 Revegetation xls 2013 07 30 4 26PM Microso ft Excel 97 6 KB Lib Other images and reports zip 2013 07 30 3 59 PM Compressed zipp 3 KB ara i o 14 KB k Imagename jpg Preview Set as desktop background Print Rotate clockwise Rotate counterclockwise Scan with C
16. comma i e Aerial Ground e Delete Tick this box if you want to delete the field 4 Once all fields are added click Save and Setup Symbology 5 Amend the symbology or shape and colour and label for your activity 6 Click Save 6 5 Add an organisation Organisations are used as a drop down list for various other admin functions within GRID such as users and programs To add an organisation 1 Click on Admin and Organisation 2 Click Add New Organisation 3 Complete the details 4 Ifthe organisation is external i e a consulting company please check the external check box This level of external is not related to user or data access 5 Click Save 6 6 Add a new general user To add a new user to GRID 1 Click on Admin and People 2 Click Add New User 3 Complete the details 39 GRID USER GUIDE 9 For Organisation choose a value from the drop down box If your organisation is not on the list you will need to add it in See 6 5 Add an organisation If the user has an expiry date ensure you complete the Start and End dates If they don t these can be left blank Tick the Is External box if they are an External User External Users have different access to Internal see 6 12 Internal External and Public permission levels for GRID If the user is active still using GRID tick the Active checkbox Unchecking this box will archive the user and they won t be able to login but their data will remain in the databas
17. e Ticking the Email this person with their login details will send the user an email once you click Save Click Save 6 7 Add a new administrator To add an additional administrator please ring your GRID contact at Gaia Resources 6 8 Add new baselayer data To add a new Base Layer 2 3 40 Click on Admin and Baselayers Click Add Layer Click the tab you require based on your data format ESRI Shapefile GPS eXchange Format Web Map Service XYZ Tileset GeoTIFF Fill out the details for your data Explanations of all fields found in ALL data formats are below e Name The baselayer name that will be Used in GRID e Category The category that your activity will be grouped under e Order The order in which the baselayer will show in regards to all the other layers in GRID indicates the very bottom layer If layers have the same order GRID will randomly select one to show above the other e Data File Browse for the location of your data e Data must be in zipped format for shapefiles e Data must be in a GPX format for GPS outputs e Data URL The URL of your Web Map Service or XYZ tileset e ls Spherical Mercator If checked the XYZ tileset is Soherical Mercator e Min Scale The minimum scale you would like your data to show in the GRID map e Max Scale The maximum scale you would like your data to show in the GRID map e Keep these values empty if you want to see the data at all scales e Layer Access Wh
18. e and viewable to Internal Users and External Users all GRID users Baselayer data is accessible and viewable to Internal Users and External Users all GRID users and accessed publicly via an external webmap Activity layer is accessible only to Internal Users Internal Users can see the layer in the table in contents They can view and edit all data and add their own data into the Layer Activity layer is accessible to Internal Users and External Users all GRID users Internal Users can see the layer in the table of contents They can view and edit all data and add their own data into the Layer External Users can see the layer in the table of contents They can view edit and add only their own data into the layer Activity layer is available to all users in GRID and publicly via the webpage map Internal Users can see the layer in the table of contents They can view and edit all data and add their own data into the Layer External Users can see the layer in the table of contents They can view edit and add only their own data into the layer The below have been separated as the definitions do not affect users or determine how layers are shown GRID page Options What it does Add Organisation Is not External similar consultant External Public Activity Layer Internal External Public Add Program Is not External Considered an
19. e is currently in a testing and development phase so if you discover a bug please email the GRID GIS Administrator 7 FURTHER HELP AND SUPPORT with the details User Manual Please download this manual from the GRID Home page on a regular basis or use online to keep in line with any future updates to the system This guide also assumes access to QGIS desktop software and Microsoft Office Excel for uploading bulk data 4 MY GIS 1 Introduction Use map viewer to create activity features 1 1 Chapter selection Forgot Password General viewing 3 View Data of activity 2 Add amp Edit Data features Upload Custom lt Manage User Layers Shapefiles Upload GPS Export Map ka Waypoints Upload historical data shapefiles spreadsheets Export s Shapefile Export Spreadsheet Download Templates Upload Bulk Data 5 Mapping and Reporting Upload Rasters tif 6 Admin Functions Advanced Uploads 7 Further Help and Support 4 GRID USER GUIDE 1 2 Sign in 1 Navigate to http rangelands gailaresources com au and you will go straight to the log in page if you are not already signed in 2 Your Username and Password are provided by the GRID GIS administrator see 7 FURTHER HELP AND SUPPORT for contact details 1 3 Forgotten password 1 If you have forgotten your password click Forgot my password 2 An email will be sent to your p
20. eel to zoom in and out 8 or hold the Shift key down and click to drag a zoom square over your area of interest 16 GRID USER GUIDE 6 Select the activities you would like to view in the interactive map by checking them in the Table of Contents Activities EC internal Research Sat Survey Locations 7 Interrogate the activity features using the Info i tool 8 A dialog box will appear showing the features attributes Info Tool Bat Survey Locations Attribute Name ld Area ha Length m Owner Project Site name staff member Active site Bats recorded Local Government Area 1 Feature Attribute Value 3 admin GR290 07 Perth Bat Survey Yalliqup Site B Piers Higgs Yes Yes Shire of Busselton 9 Ifyou select multiple features at a time a dialog box will appear with all features tabulated to the left of the dialog box 10 Clicking on a tab will also highlight the feature blue in the map viewer so it can be easily located 17 GRID USER GUIDE 4 MY GIS My GIS allows you to add and manage your own layers and provides functionality to upload historical data using shapefile or soreadsheet templates 1 From the toolbar click on the My GIS menu My GIS 7 Admin Manage My Layers Download Templates Upload Bulk Data 4 1 Manage User Layers Manage User Layers allows you to add your own layers that are not specifically part of a Project For example you can add your own shapefile to
21. he My GIS menu This function allows you to download spreadsheet s or shapefile s with the required fields to be populated by your existing data 2 Select your Activity Activity Bat survey Locations 23 GRID USER GUIDE 3 4 26 A preview of the fields for your chosen activity will appear Preview Template ID site name Staff member Active site The supported geometry types point line and or polygon for your chosen activity will also appear Supported Geometry Types Activity Point Line Polygon ESRI Shapefile af af af Microsoft Excel af Click on the type of template you would like to download e XLS or Microsoft Excel is available for point based data only e SHP or Shapefile for points lines and polygons XLS SHP A pop up will appear Internet Explorer choose Save As Save Save as Save and open Don t choose Open as the files are zipped Save the template to your project working folder Note if selecting a shapefile you will receive a zip file with one or more shapefiles depending on the accepted geometry types Always unzip the folder before loading the shapefile s into your spatial software Locate the zip file you just saved to your working folder Right click on the zip file and Extract All A new unzipped folder will appear in the same folder The folder will contain the template shapefile s or template soreadsheet and a Legend xls soreadsheet Go to 4 3 Populating
22. in gt The item you want to amend 2 Inthe search bar to the top right enter the details of the item you would like to change and click Search If you want the full list just click Search 3 Inthe Search Results pop Up select the item you would like to amend 4 Update the details and click Save 6 11 Change the symbology or labels of an activity or baselayer To change the symbology of an activity 1 Click on Admin and Activities 2 Find your activity in the table and click Edit Symbology or 3 Inthe search bar to the top right enter the details of the item you would like to change and click Search If you want the full list just click Search 4 Inthe Search Results pop up select the item you would like to amend 41 GRID USER GUIDE 5 Scroll to the bottom of the page a click Save and Setup Symbology To change the symbology of a Baselayer 6 Click on Admin and Baselayers 7 Find your activity in the table and click Edit Symbology 8 If there are more than 10 layers they will be tabulated Page 1 of 9 from 85 layers 1 fi 3 4 5 6 f 8 9 i 9 Click on Edit Layer under Action in the table 10 Update the symbology to suit your needs Terminology for symbology is explained below Fill The colour of the polygon area or point ensure hex number starts with a Stroke The colour of the line or boundary ensure hex number starts with a Opacity How non transparent you want the shape to be 0 01 is highly transparent 1 is s
23. ity report you will also receive a spreadsheet called Legend xls which explains the different field types and drop down values for the activity 33 GRID USER GUIDE 5 2 Export map to PDF 2 3 SO O N Oo WwW 10 12 13 34 From the Mapping and Reporting page select Map Report Navigate to the area you would like to map Select the layers you would like disolayed from the Table of Contents Activities E Ll Internal Research oe Bat Survey Locations Fill in the options under Map Configuration Filter Project GR290 07 Perth Bat Survey gt Map Configuration Title Bat survey locations Layout SWCC A4 Landscape Resolution dpi 300 x Scale 1 25 000 v Download Select the Project you would like to map or leave blank if across multiple Projects Give the map a Title Select a map Layout A4 portrait and A4 landscape are available as standard Only the landscape layout has an inset map Select a Resolution dots per inch Choose a Scale You will see an orange box showing export map extent with blue nodes If the entire map viewer is orange choose a smaller scale until The nodes come into view Choose the scale that best suites the data that you would like to map scale sizes are preconfigured in the GRID system GRID USER GUIDE 14 You can also change the size of the map extent by dragging the nodes 15 You can move the entire map extent by clicking and dragging 16 Once a
24. le Data Validation Rules for Legend xls File T T YBE Format Data Entry Rule Additional Information Validation Shing ey Tet tea upto RR Choose a value for the The value entered must match exactly the Selection corresponding field name from value given in Legend xls i e Bollard not Legend xls bollard mae cena Can take only one image for each record 9 9 IPg can only be jog or ong files Zi tak Itiple i fil h File Filename zip or Filename paf AP p O YA yeat Zipped together Must leted oth l Mandatory fields Ae ARE AT Capture as much data as possible Must be populated ID field Must be a unique integer CRITICAL Must be unique between templates of the same activity Note Once data is uploaded Area and Length fields for polygons and polylines are added and calculated automatically 3 Note that Field names for shapefiles will be truncated to 10 characters If you are unsure of a field name when viewing shapefile attributes see the corresponding field in the Legend xls 4 4 3 Preparing your Template shapefiles for upload 1 Ensure the Template shapefile has been removed from your spatial software or a lock file will prevent the upload from working 2 Ensure the shapefile s retains the same name as when it was downloaded 30 GRID USER GUIDE 3 Select all files that you want to zip together include shapefile components and any images or other zipped files 4 Right click send to Com
25. ll your options are set click Download 17 Apop up will appear Internet Explorer choose Save As 18 Save the pdf to your project folder Useful tip you can take a screenshot of the data in the Add amp Edit Data and View Data web maps by clicking on the Export to image hyperlink on the bottom left hand corner of the map 35 GRID USER GUIDE 6 ADMINISTRATION FUNCTIONS This section outlines the process flows for the administrator tor GRID Administrators can change certain core elements in GRID such as the Programs Projects and Subprojects Activity Layers Organisations Users Base Layers and Public Layers As the above items can change the structure of GRID the administrator should take care when amending items Once saved any changes are final Administrators will have access to an additional navigation menu button named Admin Admin Help 7 Program Project subproject Activities Organisation People Data Public Layers 6 1 Add a program Programs are found within the following GRID structure Programs are funding based and group projects together They don t filter sort or categorize activities in any way You cannot export data based on a program They are more entered as an overarching category Program Sub Sub Sub project A project NX project Sub gc project 1 Click Admin and Program Sub o project 2 Add the details of your program 3 If the program is external i e com
26. llFFs can have pre set colours No symbology is available for multiband rasters such as images Color Map WE Spectral x O Invert Color ib Opacity Classes 5 Mean Std Deviation Save 24 GRID USER GUIDE 10 Click Save when finished with symbology 11 To edit the layer properties i e display order source data or min max scale click Edit Layer under the Actions column 12 To delete a layer tick the delete checkbox next to a row and click Delete Layer Page 1 of 1 from 1 layers 13 If your layer isn t listed in the Layers table click on a different page 14 or Search for it by its name search Layers search 15 To view your added layers in the Menu Bar go to Home 16 Click Add amp Edit Data 17 Scroll down the page until you see User Layers User Layers AO Climate Change CITE Delta Rainfall aC Survey A data 18 You can hover over the legend to enlarge it 19 You can check and uncheck layers as usual to view them in the map display 20 To edit your layers in the Menu Bar go back to My GIS gt Manage User Layers and click Edit Layer or Edit Symbology 4 2 Download templates To upload data onto the database you will need to download templates shapefile or Excel to enter data into This ensures data validation i e matching the field requirements of the online database My GIS 7 Admin Manage My Layers Download Templates Upload Bulk Data 1 Click on Download Templates from t
27. lumns are different from the template sometimes this occurs when a template has been updated but a user has an old version of the data e Mandatory fields within your data have not been completed e Selection fields in your data do not contain the values as specified in the data s legend xls 10 You will receive feedback when the upload has been successful Success Import Successful 2 Activities Created GRID USER GUIDE 5 MAPPING AND REPORTING 1 From the Home page click on Mapping and Reporting Mapping Reporting 5 1 Export spreadsheet or shapefile report 1 From the Mapping and Reporting page click on XLS Export Report or Shapefile Export Report shapefile reports cater for all activities XLS reports only cater for point based activities 2 Select a Project and Activity from the drop down list Project GR290 0 Perth Bai Survey Y Activityschema Bat Survey Locations O All Activityschema 3 Click Export for shapefiles you can export all activities for a Project by checking All Activities 4 Apop up will appear Internet Explorer choose Save As Save Save as Open Save v Save and open Navigate to your project folder and click Save The downloaded folder will be a zip file To unzip right click on the file Choose Extract All Oo CO N B amp W O The unzipped folder will appear in the same folder as the original zipped file 10 Along with your exported shapefile or soreadsheet activ
28. mplications in the User Layers it can be left as the default of internal see 6 12 Internal External and Public permission levels ESRI Shapetile GPS eXchange Format Web Map Service XYZ Tileset GeollFF Mame survey A points Category survey A data Order 10 Data File Browse SUrvey_A zip Min scale Max scale Layer Access External X Click Submit Once successfully uploaded you will receive feedback Success Layer Survey A waypoints created The uploaded layer will display in the Layers table most recently uploaded showing first Layers Delete Legend Name Category Datasource a Survey A points Survey A data ESRI Shapefile The layer is given default symbology to change click Edit Symbology From this page you can change colour outline opacity and labelling options GRID USER GUIDE 13 14 ES 16 17 18 Lea Point Fill 4e89cf MM m Point Fill Opacity 1 0 Point Stroke 4e89cf E Click Save when finished with symbology To edit the layer properties i e display order source data or min max scale click Edit Layer under the Actions column To Delete a layer tick the delete checkbox next to a row and click Delete Layer If your layer isn t listed in the Layers table click on a different page or Search for it by its name search Layers search To view your added layers in the Menu Bar go to Home Click Add amp Edit Data Scroll down the page until you see User Layers User Layers
29. olid Width The thickness of the line Stroke Linejoin Options regarding the smoothness of the corners Stroke Linecap Options regarding the smoothness of the edge of lines Stroke Dasharray The pattern for dash or dot patterns for lines Stroke Dashoffset The offset for the pattern to the right along the line 11 Add labels by choosing the Polygon Label Text field under the Label Style 12 Leave label settings as default or change as required Note Pressing L on the keyboard will turn all labels on and off in the Add amp Edit data and View Data pages 6 12 Internal External and Public permissions levels for GRID Internal external and public is used in GRID for defining access and user type A table explaining how these definitions effect GRID users can be found below GRID page What it does Add User Is not External Considered Internal User Requires Can view all Base Layers and Activity Organisation Layers Can edit all Activity data Does not have administrator rights Is External Considered External User Can view only External and Public defined Base Layers Can only see the Activity Layers deemed External or Public in the table of contents Can only see add and edit their own data Does not have administrator rights Base Layer Internal Baselayer data is accessible and viewable only fo Internal Users 42 GRID USER GUIDE GRID page Options What it does Pre requisites Baselayer data is accessibl
30. pleted by an external organisation tick the External checkbox This will then allow you to select an organisation from the Organisation drop down list If your organisation is not on the list you will need to add it in See 6 5 Add an organisation 4 Click Save 36 GRID USER GUIDE 6 2 Add a project Projects are found within the following GRID structure In GRID activity data is saved into a specified project or subproject You can export out activities in GRID by project or subproject Project Project Sub Sub Sub Sub project project project project Sub project 1 Click Admin and Project Add the details of your project Add an indicative project boundary in the webmap Click Save A W N This project will now be added to the project drop down in the Add amp Edit data page Project Project GR290 07 Perth Ba Activity Bat Survey Locations bd 6 3 Add a subproject Subprojects are found within the following GRID structure In GRID activity data is saved into a specified project or subproject You can export out activities in GRID by project or subproject Project and subproject are considered separate entities and not linked If you would like to export out a project and all its subprojects you will need to do this individually Sub Sub Sub Sub project project project project Program Sub project 1 Click Admin and Subproject 2 Add the project that your subproject is found within 37 GRID USER
31. pressed zipped folder Name Date modifie 2 Activity Areas of Cultural Significance Polygon dbf 16 12 2013 1 LJ Activity Areas of Cultural Significance Polygon prj 16 12 2013 1 Activity Areas of Cultural Significance Polygon sbn 16 12 2013 1 J Activity Areas of Cultural Significance Polygon sbx 16 12 2013 1 e Activity Areas of Cultural Significance Polygon shp 16 12 2013 1 E Activity Areas eae 16 12 2013 1 7 Zip gt E legend 16 12 2013 1 Scan with COMODO Antivirus Git Init Here Git Bash B Edit with Notepad Share with E TortoiseGit TortoiseSVN v Y Y v Send to d Compressed zipped folder MI Desktop create shortcut A Documents Cut Copy Note Do not put these files in a folder then zip the folder GRID will not be able to read this type of structured zip file 5 Give the zipped folder an easily trackable and self explanatory name i e what specific data you are uploading 6 The zipped folder must only contain shapetiles images files for one activity 7 The zipped folder must contain ALL the template shapefiles for the one activity even if they are blank i e for example some activities have templates for different geometry types 8 Proceed to 4 5 Uploading your Data 4 5 Uploading your data 1 Read through 4 3 Populating template spreadsheets soreadsheets or 4 4 Populating template shapefiles to ensure all data validation rules have
32. rch for it by its name a To view your added layers in the Menu Bar go to Home Click Add amp Edit Data Scroll down the page until you see User Layers User Layers El Ll survey A data 3 L Survey A points C e Survey A waypoints You can check and uncheck layers as usual to view them in the map display To edit these layers in the Menu Bar go back to My GIS gt Manage User Layers and click Edit Layer or Edit Symbology 4 1 3 Establish Web Map Service WMS connection 22 Functionality for advanced users GRID USER GUIDE 4 1 4 Add XYZ Tileset 1 Functionality for advanced users 4 1 5 Upload GeoTIFF format image raster GRID provides functionality to upload one band rasters i e rainfall or multiband i e images in Geolitt format 1 Click on Manage User Layers from the MY GIS menu My GIS 7 Admin Manage My Layers Download Templates Upload Bulk Data 2 Click on Add Layer 3 Choose GeofllFF from the list of tabs ESRI Shapefile PS eXchange Format Web Map Service XYZ Tileset GeollFF 4 Complete the following fields e Name The name for the data you want to see in GRID i e Rainfall e Category How you want the data to be categorised in GRID i e Climate Change e Order The order you would like the layers to display in the table of contents under the category specified e Data File Click the Browse button and navigate to your tif file and click Open Your tif file name must not cont
33. rovided email address 3 Click on the link in the email to create a new password GRID USER GUIDE 2 ADD AND EDIT DATA 1 From the home screen select the Add amp Edit Data icon Add 2 Edit Data 2 1 Select your Project and Activity 1 Select your Project 2 Select your Activity Project Project GR290 07 Perth Ba Activity Bat Survey Locations 3 After selecting an activity the related layer will be checked in the Table of Contents to the left of the interactive map Activities EC internal Research ds Eat Survey Locations 4 Select the Baselayers you would like to display Baselayers El Ll Administration Regions ds Ll MGA Zones H E Imagery H E Regions 2 2 Find your survey area 1 Inthe interactive map navigate to the area where you would like to capture an activity using the navigation tools found in the top right corner of the map hover over an icon for a description of the tool These tools are 2 Pan Map NZ le Select Feature note that you can only use this tool on activities already selected from the dropdown lists see 2 1 Select your Project and Activity GRID USER GUIDE 4 i Show Info works on all features 5 es Show Fullscreen 6 Zoom In and E Zoom Out 7 You can also click and hold on the map to pan and use the scroll wheel to zoom in and out 8 Hold the SHIFT key down and click to drag a zoom square over your area of interest 9 oruse the Search bo
34. ssrrrcttttrerersesssssssseeeeetrrrrereesssssseees 28 ZA POPUICtNO Template GOD OS yd E A NA 28 4 4 1 Creating new features in a Template Shapefile QGIS example oooonnnnnncccucuuuanananinonononanananananonos 28 4 4 2 Data validation for Template Sapelli ia 30 4 4 3 Preparing your Template shapefiles for UDIOG Asian bis 30 AW PIOGGING yone a Ons a A AA A A 31 5 MAPPING AND REPORTING ansia rr A Ad it 33 Sul EXOOK SOredasneeror SMAD STIS TEO 33 DOOR MTANI EPDE ati 34 6 ADMINISTRATION FUNCTIONS cerrota aaan RERNE AETR A R a N sats 36 OFAC EEO Or T eee a a eld 36 AO A A 37 Hao E T A 37 Z GRID USER GUIDE SARA Iria 38 corales RO 39 OO PGE MEW general USE nus dance r a reae ieoa a ea LE EEO EAEN KEEPER 37 o A comer A eee tor rere rete ner en Cnn oe nc nen crete Drier eee 40 6 0 AAG new DOSE GV Er O iia 40 O els AAA NN A NN E A A NN 4 6 10 Amend a program project subproject activity organisation user or baselayer ccoccmmmmmmom m gt gt oso 4 cat Change hes ymbology or labek or arde iMY Or Das bas 4 6 12 Internal External and Public permissions levels for GRID oooncccccccnnnnnncccnnnnnnononanaccnacanononananonnccnnnanananoss 42 FURTHER HELP AND SUPPORT cnca a i 44 3 GRID USER GUIDE 1 INTRODUCTION AND SIGN IN The Geographical Reporting and Information Database GRID is an online GIS reporting tool designed to facilitate efficient centralised and standardised collation of spatial information The sit
35. template soreadsheets if you want to upload a spreadsheet with point locations GRID USER GUIDE 14 Go to 4 4 Populating template shapefiles if you want to upload shapefiles points polylines or polygons 4 3 Populating template spreadsheets This section outlines how to populate soreadsheets using point data with eastings and northings or latitude and longitude coordinates 1 Download the Template spreadsheet for your activity see 4 2 Download templates 4 3 1 Data Validation for Template Spreadsheets 1 Each Template soreadsheet downloaded comes with a corresponding Legend xls soreadsheet This soreadsheet shows the field types and values Selection required for each field in the Template shapefile survey Locations Geometry Point Field Name Type Mandatory Drop Down Values Site name string Y Staff member String Y Active site Yes No Y Bats recorded Yes No Y Local Government Area String Y 2 Use the rules in Table 4 1 along with the Legend xls when populating the Template spreadsheet attributes Table 4 1 Soreadsheet Data Validation Rules for Legend xls Field Type Validation Format Data Entry Rule Additional Information Srina ex Text feid upto 25 characters f Date yyyy mm dd e g 2014 06 21 The value entered must match exactly the value given in Legend xls including format and structure i e Track not track Number Integer or decimal i e 1200 or 1200 00 Can take only one image for ea
36. the levels of user who can see the data As this option does not have any implications in the User Layers it can be left as the default of internal see 6 12 Internal External and Public permission levels ESRI Shapefile GP3 eXchange Format Web Map Service XYZ Tileset GeollFF Name survey A waypoints Category survey A data Order 1 Data File Browse SUrvey_A_points gpx Min Scale Max Scale Layer Access Internal x 5 Click Submit 6 Once successfully uploaded you will receive feedback 21 GRID USER GUIDE 14 15 16 7 18 ed Success Layer Survey A waypoints created The uploaded layer will display in the Layers table most recently uploaded showing first Layers Delete Legend Name Category Datasource E Survey A waypoints Survey A data ESRI Shapefile a Survey A points Survey A data ESRI Shapefile The layer is given default symbology to change click Edit Symbology From this page you can change colour outline opacity and labelling options Point Fill 4b653b8 Ml Point Fill Opacity 1 Point Stroke b 653b8 Ml Click Save when finished with symbology To edit the layer properties i e display order source data or min max scale click Edit Layer under the Actions column To Delete a layer tick the delete checkbox next to a row and click Delete Layer Page 1 of 3 from 22 layers q 2 3 If your layer isn t listed in the Layers table click on a different page search Layers search Or Sea
37. ttributes of the activity as necessary 13 Bat Survey Locations Map Create or Edit Feature Area Length Site name Staff member Active site 11 When editing is complete click Save 12 Wait for the feedback that the save has been successful before continuing Success x Bat Survey Locations saved successfully GRID USER GUIDE 13 To create a new feature for the same activity click New this will de select the feature and then Create or Edit Feature to start creating 14 To delete the feature click Delete 15 To create a new feature for a different activity start from 2 1 Select your Project and Activity 2 6 Batch edit data 1 Select your Project and Activity Project Project GR290 07 Perth Ba Activity Bat Survey Locations 2 Navigate to the extent of all the features you would like to edit in batch 3 Click on the Select tool in the map viewer 4 Click on the map to draw a square encompassing all the features you would like to edit 5 Release the mouse button and a Select Tool dialogue box appears 6 Select the individual features you wish to edit or use Select All to edit all features features will turn blue when selected Select Tool DO Select All Features O Bat Survey Locations O Bat Survey Locations 7 Click Select 8 Note that an Update check box appears next to all attributes on the right of the map 14 GRID USER GUIDE 15 Site name Cl Update Site name
38. ure and then Create or Edit Feature to start creating 22 To create a new feature for a different activity start from 2 1 Select your Project and Activity 2 4 Copy feature 1 Select the Project and Activity you want to copy a feature to Project Project GR290 07 Perth Ba Activity Bat Survey Locations h 2 Make sure the feature you want to copy is selected in the Table of Contents Activities J Internal Research M Sat Survey Locations 3 Navigate to the feature you want to copy the feature can be from any other activity the activity already selected or as in this example a background layer 4 Click on the Info tool ij 5 Click on the feature you want to copy and a popup will appear GRID USER GUIDE Info Tool 1 Feature Bat Survey Locations Attribute Name Attribute Value ld 3 Area ha Length m Owner admin Project GR2790 07 Perth Bat Survey site name Yalliqup Site B staff member Piers Higgs Active site Yes Bats recorded Yes Local Government Shire of Busselton Area 6 lf there are multiple layers select the correct layer from the left of the Info tool Bat Survey Locations Attribute Name Attribute Value Id 2 Bat Survey Locations Area ha Length m Owner admin Project GR2790 07 Perth Bat Survey Copy Feature 7 Click Copy Feature on the bottom of the Info tool 8 The feature you are copying will remain selected with the nodes showing Point example Line example Polygon example GRID USER GU
39. x to search for specific attributes within a feature this will search all fields within an activity i e Site Name or Property Manager but does not search Baselayer fields Search search 2 3 Add data 1 Ensure your Project and Activity is selected Project Project GR290 07 Perth Ba Activity Bat Survey Locations 2 To start creating a feature click Create or Edit Feature Create or Edit Feature 3 Up to four additional icons will appear in the interactive map The tools shown will vary depending on the activity type Y Draw Polygon y Draw Line Draw Point and gt Modify Feature 4 Select one of the draw tools to create a feature 7 GRID USER GUIDE 9 a is EE bt Start drawing by clicking on the map Point example Line example Polygon example To draw freehand i e not having to click once for each node hold down the shift key click and hold the left mouse button and move around the map to create your feature Double click to complete the feature if drawing a polygon or a line feature in non freehand mode The feature will change to purple and nodes will disolay nodes are indicated as circles on the map Node Point example Line example Polygon example Click and drag a node to modify the shape of the feature To start again and clear the feature click any tool Once the feature is complete enter its attributes into the Activity Fields to the right of the inter
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