User`s Manual - Mireth Technology Corp.
Contents
1. 1 Move all the data all the applications and the preferences of all the applications you want to keep somewhere else The easiest way to do this is to copy the entire contents of your entire hard drive to another hard drive Ensure that you have a 12 ShredIt Read Me 2 19 04 10 46 AM Copyright 2002 2003 The Mireth Technology Corporation copy of ShredIt and your ShredIt Preferences File or your Registration Key email so you can re install ShrediIt Insert the Mac OS Install CD This refers to a full Mac OS Install CD included with your computer not to an update only CD Make sure the Caps Lock key is not engaged Restart the computer from the CD To do this hold the C key immediately after the startup sound Select the StartUp Disk by single clicking it From the Special menu select Erase Disk Special gt Erase Disk Using the install disk re install the Operating System To do this open the Install System Software folder on the Install CD and double click the System X X X Installation icon The names of the files folder and the instructions may vary slightly for your version of the Operating System Refer to the instruction manual provided with your computer or go to Mac Help Install ShredIt For further information refer to the How to Install ShredIt section of this document Using ShredIt shred the startup disk free space For further information refer to the How to shred Free Space2. SHREDIT READ ME x SHREDIT READ ME WWW MIRETH COM SUPPORT MIRETH COM THE RIGHT SOFTWARE FOR THE JOB Table of Contents About Shredlt eessseessessssssssssssssesessseeeoceeerereeereeeessernsserssssssssssessocetscererereeeee 2 Systemi Reguiremients ccsiicerariesssxenasnssosorauaissasdanssaneonssubpiiacsiouinas eeN ERSA EAEE EENES EAE ts 2 Al ADOUt SHRCOING wisesesccessustedevee secs estecsicaze tees doecteeus tees EEEE deus A EEEa 3 Shredit Safety Feat r s 5 1 utacsssamutanace nates neat nna e eari 3 How a shredder is typically USE isis acsreenacicessnameiceaaetaamenn aaa 4 About disposing of a document you have edited cccceseseseeeeseeesseseeeseeneseaes 4 About Shredding ANASES ctcwsscanmnateniote aan aie eden 5 Installing Uninstalling Shredlt ce eeeccectecceceeccecceececessceccsccecesscecessesceeees 6 How to Install Shredlt aisia erneiere tere ameter nt ae EES cree rere rr ee EEEa 6 How to uninstall Shredltsiceisni niaaa aneit 8 Flow toupgrade Shr edlt ansicr ninne en E a 8 How to Run Shredlt seesssesssesssssssssssssessseeeseeeereeerrreerrrsrrsssssssssessssteseeeeeeeeeeee 9 How toshred file scccscicsacnescascanicaniangaineainnennanran ait 9 How toshreda foldet ius socysitslarssshusses uieq evens shcncasistones they a e aE 9 Flow t shred Free Spaces iaieineea aE Ee 9 How to use the Sate Place Feature sssiseeeereeeiesterirsrirsrerreerresrrerersr
3. section of this document If you have no other disks on your computer un install ShredIt For further information refer to the How to uninstall ShredIt section of this document Your computer is now clean If you have other disks on your computer run the How to shred the contents of a non startup disk procedure for each disk How to shred the contents of a non startup disk A non startup disk is any disk or disk partition on your computer that doesn t contain the Operating System This procedure assumes you either have a copy of the ShredIt Registration Key so that you can re install ShredIt or you have ShredIt installed on your computer but not on the disk you are about to shred Ensure you meet this requirement before continuing To shred the contents of a non startup disk follow these instructions 1 Identify all the data all the applications and the preferences for those applications that are on this non startup disk you want to keep Move them all to another disk The easiest way to do this is to copy the entire contents of your entire hard drive to another hard drive If you already have ShredIt ensure that it is on a disk other than the one you are about to shred Throw everything on the disk in to the trash Empty the trash 13 ShredIt Read Me 2 19 04 10 46 AM Copyright 2002 2003 The Mireth Technology Corporation 3 If you haven t already done so install ShredIt on a disk other than the one you
4. FAQ included in the documentation folder How to install and run the Shredit demo 1 Double click the ShredIt DEMO icon 2 Configure ShredIt DEMO as you would ShredIt For further information on configuring ShredIt see the How to Install ShredIt section of this document Once you have configured your settings quit from ShredIt DEMO 4 Torun follow the How to Run ShredIt instructions in this document ShredIt Read Me 2 19 04 10 46 AM Copyright 2002 2003 The Mireth Technology Corporation 17
5. Safe Place Feature section of this document e The Don t panic disk shredding feature Dropping a disk on ShredIt will only shred your free space not your data We ve made it easy to shred the free space of a disk and more difficult to shred the contents of a disk This is intentional so that you don t accidentally shred the contents of a disk i e your data ShredIt Read Me 2 19 04 10 46 AM Copyright 2002 2003 The Mireth Technology Corporation e The prominent Don t shred an alias warning Don t make the mistake of shredding an alias For further information please refer to the About Shredding Aliases section of this document e Comprehensive documentation Reading the documentation before using this product can help to prevent accidental shredding caused by not having a clear understanding of a product feature before using that feature How a shredder is typically used An electronic document shredder is typically used in two situations e to securely delete confidential documents on a computer you are currently using without impacting on the rest of the data on the computer e to clean a computer of confidential data before the computer is disposed of To securely delete confidential documents on a computer you are currently using is a three step process First to shred the confidential files you have previously deleted you need to shred the area on your hard drive containing de allocated memory call the
6. ShredIt will leave working files in the trash using up some of your hard drive To recover the space empty the trash If you run ShredIt OS9 under classic and shred the free space on a disk it will take a long time and will appear at first to be hung This is caused by the OS when it creates the work files for ShredIt ShredIt will still shred the free space it will just take longer How to use the Safe Place Feature Shredit offers a Safe Place feature to ensure that an item is not accidentally shredded Any item put in a folder named Safe Place will not be shredded If you try to shred an item inside a Safe Place folder ShredIt will display a dialog box informing you that you need to move the item out of the Safe Place Once you have moved it out of the Safe Place folder you can shred the item When you create a Safe Place folder test it to make sure ShredIt will not shred the contents before putting important items in it To use the Safe Place feature follow this procedure 1 Create a folder called Safe Place on your computer 2 Test it to ensure you named the Safe Place folder correctly Create a new Untitled folder or document of any kind and drag it into the Safe Place folder Then drag the new item from the Safe Place folder onto the ShredIt icon ShredIt should display a dialog box informing you that you need to move the item out of the Safe Place to shred it When you click the OK button ShredIt will quit Wh
7. are about to shred For further information refer to the How to Install ShredIt section of this document 4 Using ShredIt shred the disk free space on the disk For further information refer to the How to shred Free Space section of this document 5 If you have no other disks on your computer un install ShredIt For further information refer to the How to uninstall ShredIt section of this document Your computer is now clean If you have other non startup disks on your computer run this procedure for each of those disks 14 ShredIt Read Me 2 19 04 10 46 AM Copyright 2002 2003 The Mireth Technology Corporation Help Troubleshooting Guide If you have a problem with the software please do the following 1 Refer to the Known Problems section of this document for the latest information on existing problems 2 Refer to the FAQ included in the documentation folder It answers the most commonly asked questions about the software 3 Check the Technical Support page of our site to see if any of the available FAQs answers your question http www mireth com text technical_support html 4 If your question is not answered please contact Product Support at support mireth com Please include the following information e Problem description e If you are having problems with a particular product please include the following information as well e What product and version you are having problems wi
8. copy of the document is moved to disk free space At the end of the editing process you have your final document and several intermediate copies left in disk free space Now if you were to print your document send it off and shred the document you have only shredded the final version of the document You have left the intermediate copies behind in free space and someone including you could run a disk recovery utility and find some contents of the intermediate copies but not the final version of the document ShredIt Read Me 2 19 04 10 46 AM Copyright 2002 2003 The Mireth Technology Corporation The solution is to this is to periodically shred disk free space Since this operation takes some time you may want to do it at the end of each day or each week You can start the process just before you leave for the day and it should be done when you return in the morning If you never edit confidential files but you do read them you can just shred the documents since no save files have been left behind About Shredding Aliases Don t shred an alias Here s why When you shred an alias ShredIt shreds the file the alias points to not the alias file itself For example let s say you created an alias that pointed to your income tax file If you drag the alias Income Tax File Alias that you just created to the trash can the alias Income Tax file Alias would be moved to the trash can but the file it points to Income tax f
9. file you want to shred using the File Menu File gt Shred How to shred a folder 1 To shred a folder e drag the folder onto the ShredIt Icon and drop it How to shred Free Space To shred the confidential files you have previously deleted you need to shred the area on your hard drive containing de allocated memory call the disk free space If you shred the free space on a disk by mistake don t panic This will only shred your free space not your data We ve made it easy to shred the free space of a disk and more difficult to shred the contents of a disk This is intentional so that you don t accidentally shred the contents of a disk i e your data ShredIt Read Me 2 19 04 10 46 AM Copyright 2002 2003 The Mireth Technology Corporation To Shred the free space on a disk follow these instructions There are two ways to shred disk free space drag the disk icon onto the ShredIt Icon and drop it or double click the ShredIt Icon to start the program and then pick the disk you want to shred the free space of using the Freespace Menu ShredIt gt Freespace gt Disk name Important Notes Shredding your disk free space may take a long time For example Shredding 325 mb of free space on the primary drive takes about 2 minutes Shredding 1 gb 1000 mb of free space on an external drive over USB takes about 30 minutes If you quit from ShredIt before it is finished shredding the free space on a disk
10. has a folder icon and contains the application and the documentation folder e From the File menu select Make Alias e Drag the ShredIt alias to a convenient place Most users put it above the Trash How to uninstall Shredit 1 If you ve created an alias to ShredIt move the alias to the trash 2 Move the ShredIt folder from wherever you keep application software to the trash 3 Empty the trash How to upgrade Shredlt 4 If you ve created an alias to the previous version of the program move the alias to the Trash Empty the trash If you re running the program from the dock move the program icon off the dock 5 To install the upgrade follow the instructions in the How to Install ShredIt section of this document ShredIt Read Me 2 19 04 10 46 AM Copyright 2002 2003 The Mireth Technology Corporation How to Run Shredlit Important note Ensure that you have selected the correct item to shred Once it has been shredded no one can recover the item Not even us If you ve never used a shredding utility before please take a moment to read the All about shredding section of this document before continuing ShredIt can be used to shred items on your primary hard drive as well as items stored on external drives How to shred a file 1 There are two ways to shred a file e drag the file onto the ShredIt Icon and drop it or e double click the ShredIt Icon to start the program and then pick the
11. work but SafePlace with quotation marks or MySafePlace will not work e What distinguishes an item as Not to be shredded is its location in a folder named Safe Place If you move the item out of the Safe Place folder it is no longer protected from accidental shredding If you rename a Safe Place folder something else its contents are no longer protected from accidental shredding e An item with SafePlace folder in its path cannot be shredded So an item within a SafePlace folder cannot be shredded because it is in a SafePlace folder and a folder containing a SafePlace folder cannot be shredded because it contains a SafePlace folder Example A Safe Place folder contains Folder X Folder X cannot be shredded because it is within a Safe Place Folder Folder Z contains a Safe Place Folder Folder Z cannot be shredded because it contains a Safe Place folder 11 ShredIt Read Me 2 19 04 10 46 AM Copyright 2002 2003 The Mireth Technology Corporation How to Shred the Contents of a Disk Before disposing of a computer or a hard drive we recommend that you dispose of any files you don t want the next user to be able to recover One way to do this is by using ShredIt Read all of these instructions before continuing Performing this function will shred the data i e your files making the computer clean by destroying your data You are responsible for ensuring that you have a backup copy of any data or applications you want to use o
12. disk free space For further information please refer to the How to shred Free Space section of this document Second to securely delete confidential documents on a on going basis use a shredder to dispose of them instead of putting them in the trash If you accidentally put a confidential document into the Trash and empty the Trash then you need to shred the free space again Third if you edit confidential files on your computer you may be leaving several intermediate copies in disk free space necessitating shredding the free space For further information please refer to the About disposing of a document you have edited section of this document To use a shredder to clean a computer of confidential data before the computer is disposed of is a more complex process For further information please refer to the How to Shred the Contents of a Disk section of this document About disposing of a document you have edited If you have edited a document on your computer shredding the final document may not be sufficient to securely delete all versions from your hard drive Here s why Each time you open a document in edit mode your computer creates another copy on which it will apply your changes This is done so that it can recover the document in case of a crash which it would not be able to do if it was instead editing the original version when a crash occurred After you have successfully saved the results of your edits the previous
13. en ShrediIt has quit check the contents of the Safe Place folder you created Your test item will still be there 10 ShredIt Read Me 2 19 04 10 46 AM Copyright 2002 2003 The Mireth Technology Corporation If the test item is still in the Safe Place folder then you have named the folder correctly and Safe Place is enabled Delete the test item and continue If the test item is not in the Safe Place folder then you have not named the folder correctly and the contents of the Safe Place are not safe from ShredIt Repeat Step 2 until the test item is not shredded 3 Drag the items you want to protect against accidental shredding into the SafePlace folder As long as the items are in the SafePlace folder they are protected from accidental shredding 4 If you want to shred an item that is in a SafePlace folder you must drag it out of the SafePlace folder first If you want to shred a folder that contains a SafePlace folder you must move the SafePlace folder out of the folder If you want to shred a SafePlace folder you must rename it something besides SafePlace Important Notes e The SafePlace folder is designed to protect your data from being accidentally shredded Don t move your System Folder there e When creating a Safe Place folder ensure that you have named in correctly Name it Safe Place or SafePlace Don t add any other characters since doing so will result in a name that does not work e g Safe Place or SafePlace will
14. ile would remain where it was That s because the trash can is part of the operating system and that s how the operating system handles alias files dragged on to the trash can However ShredIt is not part of the operating system it s an application program Applications programs don t get the same information from the operating system as the trash can does When you drag an Alias file on to an application program the operating system resolves the alias before passing the file name up to the application program So if you dragged the Income Tax File Alias on to ShredIt the operating system would resolve the alias and pass the name of the file the alias points to Income tax file to ShredIt ShredIt would then shred the Income tax file just like you had just requested it to do This is probably not what you wanted ShredIt to do However this is not unique to the ShredIt application All applications on the Macintosh handle aliases this same way since this is how the operating system works If you do want to shred an alias file safely put the alias file in the trash can empty the trash and then shred your free space ShredIt Read Me 2 19 04 10 46 AM Copyright 2002 2003 The Mireth Technology Corporation Installing Uninstalling Shredit If you want to install and run the Demo see the Appendix A About the Demo section of this document How to Install Shredlt 1 Drag the ShredIt folder to wherever you keep applicatio
15. n another computer before you shred the contents of a disk since the files cannot be recovered from the disk after it has been shredded If what you are trying to do is to shred previously deleted files on your computer this is not the correct procedure to follow You need to shred your free space For further information about shredding free space see the About Shredding Free Space section of this document There are two procedures for shredding the contents of a disk one for startup disks and a second for all other disks The startup disk is the one on your computer that has the Operating System on it If you have a partitioned drive you will have other disks as well These will not have the Operating System on them The reason there are two procedures is that you cannot erase the startup disk So in order to erase the disk with the Operating System on it you need to startup the computer from the Mac OS CD that came with your computer How to shred the contents of the startup disk A startup disk is the disk on your computer that contains the Operating System Typically it is called Macintosh HD and may be the only disk on the system This procedure assumes that you have a Mac OS CD from which to re install the Operating System and a copy of the ShredIt Registration Key so that you can re install ShredIt Ensure you meet these requirements before continuing To shred the contents of the startup disk follow these instructions
16. n software Double click the ShredIt icon Register ShredIt The Registration Dialog Box will be displayed on the bottom of the Main Dialog Box e Enter the Registration Key Serial Number supplied when you paid for ShrediIt If you purchased online the easiest way to do this is to copy Apple C and paste Apple V the information from the email we sent you If you do not enter the registration information ShredIt will just beep when you try to run it If you are trying to run the demo quit from ShredIt and run ShredIt DEMO instead For further information see the Appendix A About the Demo section of this document If you have entered the Registration information correctly the ShredIt has been registered Thank You message will be displayed If there is a problem with the registration information the Registration Key field will contain the invalid Registration Key and the Enter to Unlock message will be displayed To correct the problem follow these steps e Verify that you purchased a Registration Key for the correct product Check the Registration Key email you received from Mireth Technology It will state what product the key you purchased is for Example ShredIt Macintosh Key xxxxxxxx XXXXXXXX XXXXXXXX or ShredIt Registration Information Serial Number XXXXXXXXXX XXXX XXXX XXXX XXXX XXXXK e If that didn t solve the problem verify that you entered the Registration information cor
17. oo standard number of overwrites 35 Default value is Mireth Standard To better protect your privacy the Mireth Standard Number of Writes is confidential This option is disabled in the demo version Write Pattern Set this popup menu to the pattern that you wish to overwrite the original data with Default value is Mireth Standard To better protect your privacy the Mireth Standard Write Pattern is confidential This option is disabled in the demo version Government Standard Compliance If you set both standards on ShredIt will shred to comply to both standards DoD 5220 Standard Sanitize Tick this box to enable the US Department of Defense 5220 Sanitize standard compliant feature ShredIt is always US Department of Defense 5220 Clear standard compliant Default value is Clear NSA Standard Tick this box to enable the new NSA Standard compliant feature Default value is off 5 Once you have configured your settings quit from ShredIt Put ShredIt in a convenient place by putting an alias on the desktop To put an alias to ShredIt on the desktop follow these steps e Select the ShredIt application by single clicking the ShredIt Icon Ensure that you select the ShredIt application not the entire folder The application is called ShredIt Read Me 2 19 04 10 46 AM Copyright 2002 2003 The Mireth Technology Corporation ShredIt and has a shredder icon The folder is called ShredIt Folder
18. r did not work properly when shredding large hard disks renamed prefs file pre pend 0 to the sequence numbers on Rest of the disk n files Changed to use OS X icon Updated about box Performance improvements on shredding large disks Added Safe Place feature Added Select from Menu interface DoD Standard compliance NSA Standard compliance Gutmann Voodoo Standard compliance MacVCD MacVCD X NetShred NetShred X ToThe Trash The right software for the job The Easy way to Play The Internet Privacy Utility The eDocument Shredder SafePlace The Mac Trash Manager are trademarks of The Mireth Technology Corporation Mac Macintosh Mac OS QuickTime are trademarks of Apple Computer Inc registered in the U S and other countries StuffIt Expander Expander are trademarks of Aladdin Systems Inc All other trademarks and trade names are the property of their respective owners and used here for identification purposes only 16 ShredIt Read Me 2 19 04 10 46 AM Copyright 2002 2003 The Mireth Technology Corporation Appendix A About the Demo Use the DEMO to see how the program works The demo looks and performs exactly like the full version of the program but instead of shredding files or folders it only deletes them Once you have tried it you can enable the fully functional version of the program by purchasing a Registration Key For further information on buying a key see the Buy Me
19. rectly The easiest way to do this is to copy Apple C and paste Apple V the information from the email Check for the following common problems e entering the letter O instead of the number 0 ShredIt Read Me 2 19 04 10 46 AM Copyright 2002 2003 The Mireth Technology Corporation e entering the number 1 instead of the letter T e transposing two digits e pasting the serial number more than once into the Registration Key field click in the field and scroll with the right arrow key to see the value in the field e If that didn t solve the problem delete your preferences file and configure ShredIt again The preferences file s location is Hard Drive gt System Folder gt Preferences gt ShredIt Prefs e If that didn t solve the problem send a copy of your preferences file to Product Support support mireth com so we can determine the problem The preferences file s location is Hard Drive gt System Folder gt Preferences gt ShredIt Prefs 4 Configure ShredIt From the ShredIt Dialog box configure the following items Confirm Shredding Files Tick this box to be prompted before ShredIt shreds files Default value is on Confirm Shredding Folders Tick this box to be prompted before ShredIt shreds folders Default value is on Num of Writes Set this popup menu to the number of times you wish to overwrite the original data This popup includes the option to select the Gutmann vood
20. resrresree 10 How to Shred the Contents Of a Disk eseeeseeeeseeessressrrserrsssrssssssssssesseeeeneeee 12 How to shred the contents of the startup disks csccsc ccecssssceccstsiessxetecsneesdocssuartreate 12 How to shred the contents of a non startup disk ic ccessssesssessassssscenssesnssasnces 13 FGI Ps occ de ccsscenc A E E E E E E A 15 Troubleshooting Guides isesi ecu stents oraarsauessheideesnioess eE ENEK KEETE NEERA Ea rein ERE EeiE 15 Known Probles ressos pa EE ED 15 Version HIStory seisseen a er E a a EE E EE 16 Appendix A About the Demo s ssssssesssssssesessssssssssesssscsesessesescsssesseseessseseses 17 How to install and run the ShredIt dem isiisccsss taccccestesinsccscteseiescsstestocitoedicuasteoness 17 1 ShredIt ReadMe 2 19 0410 46 AM Copyright 2002 2003 The Mireth Technology Corporation About Shredlit How secure is your trash You shred your confidential paper documents but are you as careful when disposing of confidential electronic documents from your computer You need ShredIt the eDocument shredder Throwing a file in the trash does not remove the file contents from the hard disk it just removes the file name from the directory leaving the data intact and vulnerable What you threw away can be recovered by anyone with access to your computer your roommate a business associate the thief who just emptied out your office Don t risk throwing private and confidential data in the trash
21. securely delete it with ShredlIt ShredIt provides an easy permanent way to securely delete data Features include e the Safe Place feature which protects data from accidental shredding e easy to use drag and drop or select from menu interfaces e the option to shred files folders disk free space items on external drives e the Confirm before shred feature e can shred items already thrown in the trash e configurable overwrite pattern and number of overwrites e Optional shredding compliance to US Department of Defense 5220 standard NSA standard Gutmann VOODOO standard e Concurrent standard compliance e secure deletion of file contents file name creator and type ShredIt the eDocument shredder System Requirements To run ShredIt you need e Macintosh 68K or Macintosh Power PC e Mac OS 8 x or Mac OS 9 x ShredIt Read Me 2 19 04 10 46 AM Copyright 2002 2003 The Mireth Technology Corporation All about shredding ShredIt securely deletes files folders and free space so the shredded item s contents cannot be recovered by any commercially available product By shredding we mean that for each requested item ShredIt will overwrite the contents of the file the file name creator and type The pattern of bits which ShredIt will use to overwrite with is configured by the user The default pattern used is proprietary The number of times the data will be overwritten is configured by the user The defaul
22. t number of times the data is overwritten is proprietary ShredIt can be used to safely shred the following e Files e Folders e Disk free space To shred the confidential files you have previously deleted you need to shred the area on your hard drive containing de allocated memory call the disk free space e Disk contents Performing this function will shred all the data all the applications and optionally the Operating System itself making the computer clean but not usable until new applications are installed This is typically done before disposing of a computer or a hard drive ShredIt cannot be used to shred the following e Alias files For further information please refer to the About Shredding Aliases section of this document e Items on CD R or CD RW disks Shredlit Safety Features Since there is no way to recover an item that is accidentally shredded please take a moment to familiarize yourself with the safety features offered with ShredIt e The Confirm before Shred feature By setting confirmation on you give yourself an opportunity to cancel shredding of an item For further information please refer to the How to Install ShredIt section of this document e The Safe Place feature If you have items you want to protect from accidentally shredding put them in a Safe Place Folder Anything stored in a Safe Place Folder cannot be shredded For further information please refer to the How to use the
23. th To find the version number Mac single click the product icon and Get Info OS8 9 File Get Info OSX File Show Info Windows single click the product icon and show properties File Properties Version tab e What OS version you are running To find the version number Mac OS8 9 Apple Menu About this Computer OS X Apple Menu About this Mac Windows Start Menu My Computer Help About Windows e Whether you are using the demo version or the registered version of the product Known Problems e Shredding takes a long time If you run ShredIt OS9 under classic and shred the free space on a disk it will take a long time and will appear at first to be hung This is caused by the OS when it creates the work files for ShredIt ShredIt will still shred the free space it will just take longer 15 ShredIt Read Me 2 19 04 10 46 AM Copyright 2002 2003 The Mireth Technology Corporation e The ShredIt icon does not highlight This occurs when the desktop needs to be rebuilt To rebuild the desktop restart your machine holding down the Apple Option keys until the dialog appears Version History 2001 Jan 15 2001 Aug 06 2001 Sep 04 2001 Nov 19 2003 Mar 28 4 8 4 8 1 4 8 2 4 9 5 0 Shreds File Name with the overwrite pattern and number of overwrites specified by the user Improved performance when shredding large hard disks quit 2 seconds after shredding instead of 10 fixed problem where the progress ba
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