BANNER FINANCE USER MANUAL - EKU
Contents
1. ex 10800 Office Supplies Program Specific purpose ex 10 Instruction Acctivity Used for reporting Special Projects ex 9XXXXX Faculty Location Physical place or site used by Fixed Assets for inventory ex PK301 Perkins Building Room 301 Req Requisition Purchase Order Direct Pay Invoice PC ProCard Invoice Y Receiver Commodity a type of good or service purchased from a vendor Charts of Accounts The organization codes reside on the Chart of Accounts COA Department Grant and otudent organization codes are found on Chart E Most Banner forms have a default of for COA Eastern Kentucky University F Foundation April 2011 How to Access Banner Form Enter the seven character form name in the Go To field Go To v Welcome press Enter OR Click the Banner form name from the Banner folder Anne Click Financial Systems folder i systems Crimen d This will open the folder for all the finance areas FINANCE E Financial Systems 4 General Ledger FINGENLL Finance Operations FINOPER _ Stores Inventory FINSTORES Purchasing and Procurement FINPURCH Accounts Payable FINAP JBudget and Position Control FINBUDG Fixed Asset FINASSET Cost Accounting FINCOST Endowment Management FINENDOW J Accounts Receivable FINAR Research Accounting FINRESEARC2. April 2011 i R i i i _ 1 4 April 2011 To view requisition purchase order or invoice from FGITRND click Query Document by Type from the Options menu and next block to view information within the document Document codes that are common on the transaction detail information include R0000000 purchase and central stores requisitions P0000000 purchase orders 10000000 invoices regular amp direct pay PC000000 procard Transaction types that are common on the detail information include HGNL HR Payroll requisition PORD POLQ purchase order INNI direct pay invoices MCST computer store MPRT printing services The column entitled Fld on FGITRND indicates the money usages by transaction The most common codes for the Fld column include RSV reserve requisition ENC encumbrance requisition or purchase order YTD year to date amount for every transaction OBD original budget To view outstanding encumbrances requisitions and purchase orders for your Organization from the Options menu on FGIBDST click Organization Encumbrances FGIOENC Chert leto amm Fiat Veer Fed T cC I1 ecu ome Item acct Pros Acte tes A gt omer P agn o LI 15 April 2011 view the encumbrance or PO balance from the Options menu on FGIOENC click Query Detail Encumbrance Info
3. How to Create A Central Stores Requisition Enter FSAREQN in Go To Field and press enter Enter NEXT to generate a request number and Next Block Irom ete G 2 fetwery ete 4 3 t ama Coat i i istrese w d totei L s Peer gt i pem 8 I oo Correr vct y Dto lir semma dry uw a Sa rmm Pape 77 ws 8 177 x 112308 203 Accor Data cartas oho bi eng Ar r el Ip Y ledes IL ILL LT d LI Ae Lect Prefect c Transaction Date defaults as current date Delivery Date enter current or next day s date Requestor enter your name If a large item i e Desk is ordered enter the building and room that the item needs to be delivered to in the Requestor field also Phone enter phone number including area code Ship To enter code or click the drop down menu and select from list NOTE If you want all or part of the order delivered to a location different than the Ship To location enter that building room number after the Requestor name 33 April 2011 Requestor Trench Drie ee Delivery Dele 1440011 T Cancel Dote Requester prea Tees Phone stenucn Shp Te ain address rates Tappen t ve Tet Belt 9 NSF Checking la Address Building and Floor will default from ship to code
4. x Requisition j a Click Next Block for the Banner system to generate a requisition number OR you can type the word NEXT in the Requisition field then next block Ctrl PageDown is the keystroke equivalency Click the Block Menu and click Next for the menu equivalency Brest EXT 31 fer Suet Bt h lt Of Gren G OC sore Preece FOLD W activate Mero 1 1 s000 19 April 2011 10 Transaction Date 09 SEP 2010 Su Comments IDocu Double click the on Calendar 1cons to ty sien da GL AC ALN 1 4 TES T x select the date Or enter the date SUN MON TUE veo mu rm SAT Tipton EI I 1 2 4 5 6 7 2 11 a Code sstem Kentucky Uni 12 13 14 15 16 17 18 l 19 20 2 22 23 24 2 26 27 28 29 30 V EN EN ES EN EZE EN BU Today OK Cancel J ET 3 Next Block to n D Dee mend Tout navigate EDI a between tabs ver ios hee gts y Aa anri t U T Enter Area code in the first block last 7 lt digits in the second block Fus IL ra hawaka te LESS EI Delivery date at least 1 week beyond the current date Requestor name defaults from logon COA defaults to E change if necessary F Foun
5. BANNER FINANCE USER MANUAL EASTERN KENTUCKY UNIVERSITY ketucky 1 April 2011 TABLE CONTENTS ACCESS TO BANNER PRODUCTION 3 TRAINING INFORMATION 3 SUPPORT EKU BANNER HELP 4 BANNER ADDRESS LOGON EXIT 4 6 ACCOUNTING BUDGETING INTRODUCTION TO BANNER FINANCE 7 HOW TO ACCESS A BANNER FORM BANNER MAIN MENU 8 CREATING A PERSONAL MENU MY BANNER 9 HOW TO QUERY BUDGET INFORMATION FGIBDST 10 13 FRIGTRD GRANT TRANSACTION DETAIL 14 15 FGITBSR TRIAL BALANCE SUMMARY 15 PURCHASING FPAREQN CREATING A PURCHASE REQUISITION 16 22 DOCUMENT TEXT vendor quote 17 18 ITEM TEXT commodity description 20 SHARING COST OF COMMODITY ITEM 23 DELETING AN INCOMPLETE REQUISITION 24 COPYING A REQUISITION 24 GUAMESG DISAPPROVED REQUISITIONS 25 FPARCVD RECEIVING GOODS 26 28 DELETING INCOMPLETE RECEIVERS 29 CENTRAL STORES FSAREQN CREATING A CENTRAL STORES REQ 29 30 LOOKUP TOOLS HOW TO VIEW DOCUMENTS AND THE HISTORY FOIDOCH 30 FTMVEND VENDOR ID S 31 FTVACCT ACCOUNT CODES 32 FTVCOMM COMMODITY CODES 32 April 2011 Access to Banner Production The Banner Access Form is available on the web at http www forms eku edu Click Complete the Banner access form and mail to Budgeting Office Jones 118 CPO 43A or Fax 2 8294 Budgeting staff will sign and mail the form to Banner Security Perkins 345 or fax to 2 1738 ITDS Security will email user with access granted and include the
6. tae tr j w te qx Here zz x 4 29 9 iti m nt i ee a the 14 ttem 4 o caf us e part di t os t te ot To split the purchase of a commodity item by a percentage tab through the FOAPAL information that has defaulted until the cursor is at the Extended field Click to check mark the Extended field and enter the percentage to be charged to this organization in the USD column ex 75 Tab to the COA field press the down arrow key to enter second FOAPAL string Tab press the backspace key to remove defaulted FOAPAL information Enter Orgn organization code fund program defaults Enter Acct account number normally same as commodity code or click drop down menu to select an account code from list Enter percentage in the USD column isn Crosp Quantity Iit Price Elres i ot i tA 127 cmm dery Additional rosso v Configure portam 11 Commodity Text Tewi mua a 1 Ade awama a 8 FORT AI ot Hemeining arman Amsuri i NSE Override TA COR Fund Oren Asst Proog Aity Prej Edis meest 7 vi PELIS 110000 i0000 10490 53 Ten Lie Total 4 weed Acceumieg Tatal 27 April 2011 How to Delete Incomplete Requisition NOTE Completed requisitions cannot be deleted however user can contact Purc
7. use Central Stores commodity codes with purchase requisitions use commodity codes that have a termination date When a next block is performed after entering commodity info the account code that defaults as part of the FOAPAL is the same as the commodity code Orter Dote sen B Tremaction Date sermo 6 16 yas peme Delivery Date A Comments Doc ornat Test Commodity Total Accousting Tetat Tab and l eeeeny Informoaemon wem ew orm aon Balcon f Onde Next uym Tas Group Quantity Uw Price ommedity Descriptian Decet S the Additional screen 730999 Koupment luriture Less Than 850603 Commodity Test Tax Hem Test Commodity Line Total Add Commedity Des tribete FOAPAL Brmnalalag Areourt NSE Override t NSF Suigente Extended COA Year index Fund Orga Acet Prog Actw Loca Proj Onh cosnt Commodity enter the commodity code or click the drop down menu to select the most appropriate commodity code for the item s you are ordering Description Delete the defaulted description and enter the item description from catalog web page etc If the description field 50 characters is not sufficient from the Options menu go to Item Text From FOAPOXT see page 18 next block enter description save and exit back to FPAREQN U M enter unit of measure or click the drop down menu for values Quantity enter number of item s Unit Price enter amo
8. Accoantiag Total select Docu m e nt Verdor Information CommodtyMccountng Relencng Complefhon Text Organo ation 320000 Ares Code Phone COA le astern Kentucky Phone ons 221549 Fax Sip Street Line 1 Ard teres Contact Street Line 2 211 Attention Ta Street Line 3 Press the down arrow key for additional blank lines no word wrapping 21 April 2011 p lt o 26488 27 Gea x e x hee ec Query foot toot Tope ej henge Seque Bow v Veeder Ao ve Drnriptiee Modify less Copy Commodity teat Col ost increment Leave print option m _ checked for info that is important to vendor or Purchasing uncheck for unimportant info Click Save F10 and then click Exit to return to FPAREQN Next Block to access the Vendor Information Vendor Information 22 April 2011 Weeuisiian Order Date ey ter ous Transaction Dotes os ctr emo 88 Suc Delivery Date 23 SEF 2014 a Comments Docus Commodity Tetat 000 Accounting 08 fee itor Informsamon Commodity balanongicc Yerdor hd doci Address Type pol Sequence Dieu x Street Line 1 206 Wert Checago Street Street Line 2 Street Line F City viele State er Provinces tip or
9. enter organization code for department Click the drop down menu to search for your organization code The Fund and Program will default from org code Account enter 700000 to view operating expenses only for department orgs without revenue accounts employee salaries amp wages pool account is 610000 Employee benefits pool account is 620000 OR Account leave blank to view revenue salary amp wage and benefit accounts Acct Type Activity amp Location leave blank Available Balance Column displays balance for Department s operating budget on the bottom line April 2011 How to View Budget Summary Information Note The budget forms on pages 11 13 can be accessed from FGIBDST by clicking on the Options Menu at the top of the form or Right mouse click a blank area of the form These forms can also be opened by direct access at the Go To field From the Options menu on FGIBDST click Budget Summary Information FGIBSUM Revenue Personnel wage amp salary amp benefit and Operating available balances Exit to return to FGIBDST Chart of Accouats f Organization 455500 Purchasing Commit Indicator Fiscal Year he Fend 110000 Current Unrestncted ERG Net Revenue menus Lebor Expense Tranwler 06 491 19 404 059 68 Total Commitments Mt 22 To view transactions by account code highlight a specific account on FGIBDST and from the Options menu click Transaction Detail Information FGITRND
10. ON by default Receiver is not finished continue receiving instructions on the following pages 30 April 2011 From the Options menu click Select Purchase Order Items ES Oracle Developer Forms Runtime Web Open gt FPARCVD File Edit Block Item Record Query Tools Help ty Receivi Receiver Document Code 30031983 gt Receiving Header Receiving Method v Carrier Date Received 15 1 2010 Text Exists Received By ITIPTONSUZANNE From FPCRCVP choose the Receive All option or Add Click Save after choosing receive all or add item At popup prompt Close form Click Yes ne os pas Ke Bex Que s ORACLE d 27 Sees Per ndn tema Desunt F Receive All tremere option all items from the requisition have been delivered Do not use Click Add Item to include only Receive All with the items actually delivered personal service contracts PSC Use Add Item with PSC s If Receive All is selected User is returned to FPARCVD Receiver is NOT finished Next Block to view the commodity information 3 April 2011 id 7 Geese amp A SE E x a fee A e Current field is populated and Final Received is check marked from RECEIVE ALL option Next Block and Click Complete If ADD ITEMS is selected User is returned to FPARCVD Receiver is NO
11. Postal 45 10 Nation Comat Aree Code Number r Fax Vendor enter id number or click the drop down menu search for a vendor follow the instructions on page 31 Address Type defaults to PO purchase order if available Exception Some vendors only have an AP address code To verify address information for the vendor id selected click the drop down menu for address type m p n aoc 009 ey 0H we x ID 0000424 Queen Cty coutnig Service Address AM 1 Street Line 1 PAD f4e Averse Soene Street Line 2 trem Date 32 200 Line te Date lracti ve City monec State er er Peste Code i Aetion Address Sequesce Sumber 1 Street Line 1 46 14 Aver soene Line 7 trem Date TL AA 2004 areq Date o Mate or Prewiece lt er Pastel Code 4223 Nation Contact will only populate if a contact was recorded on the vendor record Discount Tax Group amp Currency are not required and should be left blank Important please READ 23 April 2011 A commodity is a type of good or service purchased from a vendor Select a commodity code that best describes the good or service that you are purchasing DO create your own commodity code
12. Uv Groop Qsesthy Usk Prine Nem te 58 Commodity Sar Code matches Account Code at COA Yem 1 Vus ris min mE S is pia um You can print any part of the requisition by clicking the print icon on the button bar while creating the document on FPAREQN You may also print the full document from EKU Direct From this menu click View Document Main Menu Personal Informatio search Go Finance Budget Queries Encumbrance Query Approve Documents View Document L Delete Finance Template Budget Status Report Choose type Requisition Document Number R0026858 Next Block to Balancing Completion 23 April 2011 Regii Order Date Trassection O ater j 1 3 la Sucpente Delivery Date t Comments Document Text Commodity Tata Acceuntiag Total Requestor Oeirery informatie wendor 7 Vendor 0004241 moose Requestor aranea Tigtor F Fenere Organiratiarc Cerreecy Exchange Rate Record Count apari Aroari Amel lspat Commodity Accaosreng Statur Approved Amoust 2 918 00 2 918 06 BALANCED 00 53 BALANCED Addtional Arecart 00 24 5 06 BALANCED Tas Amount 23 hA Complete in Process J Click Complete if the commodity accounting is balanced requisition number is
13. and Grant Funds Tab to Fund and enter your fund code or student org code click the drop down menu to search for fund Next Block to view the beginning and current balance Fo Jot 4 poo rc er gt l 1 24682 gt gt x oa B I Easier t mraz a cw 2 mom 1 00 Of Fund di Of kot Type Prey Current Tere Aet reva rinan baa gt s meo 3 bi ll 411008 Put few rew feo P Rmi is Highlight the Claim on Cash account From the Options menu on FGITBSR click Query General Ledger Activity Info FGIGLAC to view payments credits and deposits debits Meo gt Den lot thet 34 BH AX x thw Cored feet Ver ij 7 DIT ond Accent Tremection Date April 2011 How to Create a Purchase Requisition NOTE Purchase Reqs are not for ordering paper from Central Stores Central Stores Enter FPAREQN in Go To field and press Enter s On FPAREQN click Next Block for the banner system to generate a requisition number NOTE Do Not Create or Assign your own Requisition Number l ee Ard gt 00 jiem 6 Query E ommim A
14. Banner username and generic password The password can be changed on GUAPSWD and should be at least 8 characters long The first character must be a letter and the password must contain at least one number An updated Banner access form signed by your supervisor is required if ausers job responsibilities have changed position or department has changed employment status has changed To update an existing Banner account Faxor mail updated Banner access form OR Submit a request through Footprints at http Dbanweb eku edu Click the footprints login Training Information Before access to Banner Finance is granted a user must attend Banner Navigation 101 amp F04 Requisition and Receiving Finance EKU Direct Self Serve training is offered but is not required in order to gain access In EKU Direct training users gain skills to query budget balances transactions purchase order activity learn how to view and approve documents Descriptions for these courses are at http www itds eku edu training workshop info php Where to register for Banner training Go to banner web page at http banweb eku edu and click the link for OR Go to http www it eku edu training Click Training Center Instructions to register Click class link in calendar Use your ekey i e tiptons to logon Submit a training reservation You will get an email confirmation onge you have registered Ap
15. Change number Yo 106 tone FOR Reference o Sprem Recipieet 2 Sender Ome thee Belterence ID hem On GUAMESG read the comments given by the disapprover Click the pencil icon for additional details Write down your requisition number Click the Complete radio button save and exit to delete the message Check Mark will be gone from the Check Banner Message Link Go to FPAREQN and enter your disapproved req number ex R0030569 Next Block and make requested changes that were indicated on the message Next Block to Balancing Completion after changes click Complete if balanced 29 April 2011 How to Receive Delivered Item s for Purchase Requisition Enter FPARCVD in Go To field and press enter Meter D V Check FOIDOCH to obtain Order Number Receiver Document Code enter NEXT to generate a Receiving Document Code Next Block Receiving Method select method from list of values if applicable not a required field Carrier leave blank no list of values available not a required field Next Block Packing Slip enter packing info If there is no packing slip use the Purchase Order number Bill of Lading leave blank not a required field Next Block Purchase Order enter the PO number that reflects the goods services being received Radio Button Receive Items is clicked
16. FGIENCD pow Be Query ep yy 5 V ov e Ported Desi eqe Tere Mee Pores tere P chore 98 22 Wonder 300004244 iecore birind Dea Onur Focal Year Commit Indicator u COA indre Fund Ore t Prej 11 ort yom bre Troiam Tm Date tree Decem ni Code Eg Team thes Aem Memserisg r 71 AA 271E we Len 1000 oc 3 31 3A 2914 sc oc 27 01 X4A 2921E co 22 Exit forms FGIENCD and FGIOENC to return to FGIBDST How to Query Grant Budget Information Enter FRIGITD in the Go To field and press Enter A Es SB Fund Information Click Rollback heckmark Fund Summary and Next Block Pewee tum Das um u te on aed L wan Canoe e w Chart of Accounts defaults to EKU 16 April 2011 Tab to Organization field enter organization code for grant Click the drop down menu to search for org code The Fund and the Prog codes detfault from the organization Grant code defaults normally the grant code is the same as the org code Next Block after entering organization code Adjusted Budget column pool budgets for employee salaries amp wa
17. H Electronic Data Interchange FINEDI Archive FINARCH Click General Ledger 15 T FEINGIBUDOI 1500081 Torn Click General Accounting Query Forms Then you will get a list of forms General Accounting Query Forms Executive Sumary FGIBDSR Direct Cash Receipt Summary FGICSUM Direct Cash Receipt Inquiry FGIDCSR Document Retrieval Inquiry FGIDOCR 3 General Ledger Activity FGIGLAC Journal Voucher Summary FGIJSUM General Ledger Trial Balance FGITBAL Trial Balance Summary FGITBSR Detail Transaction Activity FGITRND _ Budget Query Forms FINGBUDQ J General Encumbrance Forms FINGENCQ Navigation Hints Tab to move forward field by field Shift to move backward field by field April 2011 Next Block to see data after key block info has been entered or to display the continuation of the form If tabbing does not take you to the desired field then next block Rollback to get back to the top of an inquiry form i e FGIBDST Creating a Personal Menu My Banner Enter form name in the Go To box Welcome t Right click within the form You should receive a box like this Print Add to Personal Menu Click Add to Personal Menu Maintain add or delete from your My Banner Folder Enter GUAPMNU in the Go To field and press Enter D 2 88 X MIS
18. I 3 Pervonal Wewa om rmm pect Den ue Object Enter the Banner Form Name in the first object field i e FGIBDST Press the Down Arrow to add additional forms The title of the form defaults into the description field To edit the description click the description and make changes Click save F10 Click exit 10 April 2011 Log off and back on to refresh the My folder OR click the menu link on the Products Menu Site Map Help Center right hand side to refresh the list To access the form open My Banner folder double click on the form To delete an existing form on GUAPMNU click the Record menu and click Remove April 2011 How to Query Budaet Information Enter FGIBDST in Go To field and press Enter ORACLE Chart f Organi stios 4 Purthaung Year fase Current Urya uta d AG Adern end Logateg Serv S toost oer vm Normally unchecked for department ORGs Account Type Column R revenue E expense L liability Chart E EKU defaults or enter F Foundation Fiscal Year defaults to current 07 01 10 06 30 11 fiscal year 11 Index leave blank Query Specific Account leave unchecked Include Revenue Accts uncheck to exclude Revenue Accts for Department budgets Commit Type leave at Both Orgn
19. T Finished Next Block Current enter the quantity or amount for commodity item 1 that has been received Use the down arrow to enter quantities or amounts for additional commodity items Next Block and Click Complete 7 Fee 5 Enter quantity or amount for each commodity item received ta lt A u sa ia ua a m wm Sutin NOTES Create Receiving documents for Purchase Requisitions Only More than one Receiving Document can be associated to the same Purchase Order IMPORTANT When the last receiving document has been created and fulfills the purchase order click Final Received to indicate that every commodity item has been received for the ENTIRE Purchase Order If user receives vendor invoice forward to Accounting with receiver number included on the invoice 32 April 2011 If call from Accounting regarding receiver go to FOIDOCH and make sure that the Receiver document has been completed status code of C How to Delete an Incomplete Receiver View FOIDOCH to verify status of Receiver if no status code then receiver is incomplete Incomplete documents can be deleted by the user Enter FPARCVD in the Go To field and press enter Enter the receiving document number in the key block Next Block to the Receiving Header Click Remove record from the button bar Click Remove record again Watch the auto hint line for instructions comments
20. dation Organization enter assigned dept or grant code if known OR click the drop down menu to search from FTVORGN click enter query F7 enter org title click execute query F8 to begin search highlight desired org code and click select to retrieve code to FPAREQN Email address enter your EKU email address Once Purchasing approves your requisition amp creates a purchase order they will email you a copy of the purchase order 20 April 2011 Phone number enter EKU phone number Ship To enter code assigned to department or click the drop down menu After clicking the drop down menu highlight and click OK to select the ship to code for your department Note If the Ship To address is incorrect or needs to be added to the list please email the Purchasing Department at purchasing eku edu or call 622 1482 Attention To enter the person s name who will receive the product or service Important If the vendor has emailed or faxed a quoted price for the goods services ordered include this information on Document Text FOAPOXT Also if the vendor has a fax number to be used with purchase orders include this information on Document Text FOAPOXT Document Text should include any pertinent information to be used by the vendor or the Purchasing department Click the Transection Date 092292000 UU la Suspense Options Test FOAPOXT Comments Document Test Menu amp
21. displayed on the hint line at the bottom or is in the Requisition field above the order date Document 0030569 completed and forwarded to the Approval process If you don t want to complete the requisition click the In Process button When you are ready to complete access FPAREQN and enter the req number in the document field and proceed to completion If you don t know the req number click the search box from FPAREQN Requisition click enter query F7 enter your name in the requestor field case sensitive click execute query F8 then find the correct req number and click select 26 April 2011 Sharing the Cost of a Commodity Item Between Multiple Organizations To split the purchase of a commodity item by a dollar amount between multiple organizations tab through the FOAPAL info until the cursor is in the USD column field In the USD field enter the dollar amount to be charged to that organization code After the U S dollars has been entered for the first FOAPAL string tab to the COA chart of accounts field and press the down arrow key Tab and delete all defaulted FOAPAL info enter new Orgn code fund program defaults Enter Acct account number normally same as commodity code or click drop down menu to select an account code from list Enter dollar amount in the USD column t w Amy fete a 662056 lot otis aed ry prom amen vw ct todos abe ee LI ba LL
22. ges employee benefits operating expenses amp F amp A Facilities amp Administrative cost Activity column money that has been expended for purchases salaries etc Available Balance column Net Total Row displays remaining money to spend Activity Column Net Total Row displays money expended from grant beginning Summary information viewed with Fund Summary checked on FRIGITD Fwd Cote LTEM mmu S G com m i i 4 to Query Grant Transaction Details Account Codes From FRIGITD under OPTIONS click Grant Detail Information FRIGTRD Aireon Type Aa Bis mm omm bi w Daie From Hmm nw i uate V re mmis 104 L aaa a as D gt tA Connfimosts Land gt j j j 17 April 2011 quw f Pe 4 mw 24682 327 O68 KB x u jw Onwe FAX vo Lem CY P Ote M n _ rr N yT OM Q PT p _ O x _ P Ns s 0 rarum toes et ro sn 80 u pak W Querv Student Orqanizations Foundation Funds Grant Funds Enter FGITBSR in the Go To field and press Enter Use FGITBSR to view the claim on cash for those organizations that do not have budgeted monies or to view fund balances Enter F in the COA field for Foundation funds or E for Student Orgs
23. hasing to request that the requisition be cancelled Enter the Requisition number on FPAREQN Next Block twice to the Vendor Information Click Remove Record from the Button Bar The hint line at the bottom will display Press delete record again to delete this record Click Remove Record again Pop up message All commodity and accounting records will be deleted click OK Hint Line displays Deletion of requisition is completed How to Copy A Requisition Enter FPAREQN in Go To field and press Enter NOTE A Requisition has to be completed and approved before it can be copied Click the Copy Icon to the right of the drop down menu Enter the requisition number you wish to copy or search to find your requisition number TEST Tab to populate the Vendor name Click OK You are now at the first block of the Requisition Form FPAREQN and a new requisition number has been assigned Tab amp Next Block through the form making all necessary changes Click Complete if the commodity accounting is balanced 28 April 2011 A Disapproved Requisition If you have a requisition that has been disapproved you will have a check mark to the right of the Check Banner Message link when you log in Benner Security S Personal Ure 5 Fe Ede Rem Pec te an aem P nepie FE eter o nee m Mestage DOCUMENT ri DELAPPR OVID Weed w
24. racle Developer Forms Runtime is Banner The Oracle Server Forms Service task can be minimized but not closed since this is the interface between your web browser and Banner April 2011 How to log on to Banner Enter your Username lastname firstname and Password alpha numeric at least 8 char in the appropriate fields Leave database blank Click Connect or press Enter logon Username lastnamefirstname Password Database Ways to exit Banner de Devekiper Form Rust Met Toots heb barrer Click Black X icon EE lt o 4 Personal Lrk 2 Preferences Click File and Exit Uocument Management Suite hDMS JEKU Reports REPORTS Personal Link amp tanner Security SE Personal Link 5 Law 6 or April 2011 Introduction to Banner Finance Welcome to Eastern Kentucky University s Banner Finance System The instructions within this manual are intended to assist you in obtaining budget information ordering goods or services from a vendor receiving delivered goods and ordering stock items from Central Stores Terminology for Finance Users FOAPAL Accounting Distribution Fund Where Specific source of monies ex 110000 Current Unrestricted E amp G Education amp General Organization Who Department or Grant Budget Code ex 100000 President Account What Classification of
25. ril 2011 EKU Banner Help and Support Click the Documentation link at http oanweb eku edu to view print documentation related to systems supported by the Banner helpdesk Call 2 3000 and ask to speak to the Banner helpdesk or call 2 8101 Other important phone numbers Accounting 21810 Budgeting 26260 Central Stores 23517 ProCard 28246 Purchasing 21482 Sponsored Programs Grants 23636 SCT Banner offers the following help Ge To Week oem farmer Menem i Mentors ETUEM XT acumen jt arwi Systema SF ISA ACE s 1448 t nancial Abd M soon mox General SE ieman Vismowpevriers 0498 JERU Reporte M Jm 1 CU Tv Online Help to view documentation related to the Banner form SCT Banner Documentation for every system irae m Prece 1g eo tn To access Internet Native Banner open your web browser to http banweb eku edu and Click Banner Production Login We recommend going through Internet Explorer EKU Information Technology Bannel Aboul 11 News Contact Us Student s ZI ZI Training Cenber IT 005 EX Internet Native anner Porter frerchy Orco Spoon Sarr Footprints Login P Berner Logri Ordy users whee Oegree Wo
26. rks Sawer Support Please Cal lt Paceword Manageme protec mere rin 29 622 300 Logins The Opereateonel Dota Store ste fe beoe Desc Ironing can accen the ODS linis Click Banner Production April 2011 First time logon to INB Banner 8 Banner 8 requires Java Sun Plug ins When you click the Banner Login link you will get a bar at the top of your web browser Click the bar to install ActiveX control B Application Server Forms Services Microsott Internet Lxploro Ed 1055 Heb Q O DAO O m LJ amp chy od Googie v wh X Page E Popga ohay T wd Opt e ere Instal Activex Control Wir s the Information Bar Help From the IE Security Warning click install and click Finish Q O 20 pme O S 53 aS v gt 9 17 go gt ge 9 LB 1 Check box Always trust wture imali Do j lt EN content from this publisher we C trm gre tu Fl Meum P ar wt De vm 0 Ae Ra m gra im md k Ls ss AE cM _ 2 Click Run NS start 4 3 On your taskbar you will have two tasks Java Initiator is the Oracle Application Server Forms Service and O
27. s Central Stores Requisitions is REQ Tab to Doc Code and enter the number of your document or click the drop down menu to search for your document 34 April 2011 2622 327 Vee x Comet tyes gt emt ede brqu the na wx Parakas Order Siriei 4 _ 1 3 Val we tetas pror To search for a requisition number click the drop down menu at Doc Code From FPIRQST click Enter Query or F7 enter the Requestor Request date or the Vendor Code to look for your document click Execute Query or F8 then highlight your choice and click the Select button double click This will insert your document code number on FOIDOCH Next Block from the Doc Code on FOIDOCH From the Options Menu click View Status Indicators to check the document status or click Requisition information to view the document itself To view any of the associated documents highlight the document of your choice and from the Options Menu click document of choice information Then next block thru the document to view information If you are viewing check info enter VE in the bank field on FAICHKH How to Query Vendor Information Enter FTMVEND in the Go To field and press Enter If searching for vendor id from FPAREQN follow instructions below from screen print Use FTMVEND to see if a vendor exists in the production database or to view information abo
28. selected if you do not see your department listed please contact the Purchasing office 2 1482 Next Block Commodity enter CS commodity code i e CS304993 or click the drop down menu To search click enter query F7 enter keyword for stores item using 9o execute query F8 then highlight and click Select Quantity enter quantity Extended Cost is populated from entered quantity Next Block Chart of Accounts E defaults as well as Account 740070 Central Stores Supplies Tab to the Organization field Fund and Prog will default from org code selection Tab to the Percent field enter 100 Tab to populate the total Amount Next Block to Balancing Completion NOTES Central Stores Requisitions can only be created for Chart E Org Codes Foundation F chart users should contact the Accounting Department to obtain an alternate Org code NO Receivers are created for Central Stores Regs Central Stores creates an Issue Ticket that lists the items ordered and obtains the requestor s signature If CS item needs to be returned contact Central Stores to coordinate pickup of item s How to View Documents and the History Use FOIDOCH to view existing documents complete and incomplete check the status of a document and to find associated documents Enter FOIDOCH in GO field and press Enter Enter the Doc Type or click the drop down menu to see the available values The document type for Purchase Requisitions as well a
29. t ef Accowat Data Account Internal Accounts Code Tale Type Entry Class States Type Effective Date Termination Date 100 Cop A un Petty Cash 11 eee Click enter query F7 to clear screen Enter E in the COA Enter 7 in the Account Code for expense accounts Click execute query F8 How to Query Commodity Codes Enter FTVCOMM in the Go To field and press Enter Pick the commodity code that closely matches the description of what you are requesting to purchase Remember never create a commodity code 36 April 2011 zizizizi iziz z 2 z z z z _ 37 April 2011
30. unt No sign enter decimal cents if applicable Extended cost column tab to populate Next Block to FOAPAL tab across to populate FOAPAL amp amount for that item Note If commodity code 743560 PSC is used enter the dollar amount in the quantity field and enter 1 in the unit price field When entering multiple commodity codes on one requisition document enter the first commodity code information Next block to FOAPAL Tab through and enter necessary information Previous block back to the commodity block and repeat steps until all commodity and FOAPAL information has been entered Note DO NOT enter a FOAPAL string with 0 00 zero dollar amounts Requisitions with zero dollar amounts will be disapproved April 2011 To enter an additional FOAPAL string press the down arrow key from the COA field Tab and press the delete key to delete all of the defaulted information continue to tab until cursor is back at the COA field COA defaults to E change if necessary Tab to Orgn enter dept or grant code fund amp program defaults from org code Acct enter account number or click drop down menu An Account number code is used to classify expenses expense account codes begin with a 7 ar ston l Y P 1 tm 12c Ww BER x 5 gt x Onder Date ono M Tronsactieo Date Orien une lt emmer Decemeat Text Commodity I Acceoenting
31. ut a vendor such as vendor id number purchase order or accounts payment address and or telephone number Click the drop down menu from FTMVEND opens FTIIDEN F HOODIES Accent Systeme e EEEE 4 hore ttem a borers sue hemos terraces Sp Siege cnet April 2011 Tab to the Last Name field enter last name and first name if person or enter company name in the last name field Note Use the wildcard at the beginning amp ending of Capitalized keyword for the company name i e Accent Click Execute Query or F8 Highlight the vendor record and click the Select button or double click the ID Number field to retrieve selected record back to FTMVEND Next Block 4 times to view address information or click the Address Tab Vendor type codes PO Purchase Order AP Account Payment If you can t find a vendor after using wildcards and a keyword search please email the Purchasing Department purchasing eku edu with the vendor information including name address phone and contact information Also a Vendor Taxpayer Identification Number Request has to be submitted to the vendor by the end user before the company person can be setup with a vendor record How to Query Expense Account Codes Enter FTVACCT in the Go To field and press Enter FTVACCT can also be accessed from FPAREQN on the acct field drop down menu Use FTVACCT to identify expense account codes to be used on direct pays Char
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