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User`s Manual User`s Manual

1. Administration tool for Internet Fax Kit e Management information Manages the device status and communication history Ss ss Operation setting Performs account user registration one touch dialing and speed dialing setting and sets other function used daily Also performs Mail broadcast list and Fax gateway registration By Setup Performs administrator setting network setting and other settings when the device is installed Choose the setting management page from the menu at the left LO cara Setup Adminis information Installati afro Network enNfVironment E mail environment Remote access Setting Help 1 11 2 Administrator s information screen will appear A Setup Administrator settings on the system are protected Once an administrator has been identified for the system the administrator s password is needed to manage account and to modify the system setting and administrator s information Administrator s information Setting Help Administrator s information restriction Administrator name Administrator s e mail address The access of checked item s with making change needs administrator level authorization Setup and Account Operation setting F Installation information M One touch dialing ie 9 M Network environment M Speed dialing Restriction list from browser 7 E mail environment Fax group dialing M Remote access M Mail group dia
2. Receive again Errors other than mentioned above Receive again Mail Reception Error Check Reception Error report Other error report Message Action No Network Connection Check if Internet Fax Kit LAN cable is connected properly UseAC Adapter for IFAX Option Call service center No New Mail 6 2 Appendix and Index Main Specifications cidad baca 7 2 a ta ei ee tae been aatned ates 73 A Ric Mlatcte MR Ale ade a a 75 Main Specifications Type Network option board Compatible Machine Pitney Bowes Office Systems 5000 or 3500 Compatibility ITU T T 37 simple mode Network Connection LAN Local Area Network Network Interface Ethernet 10 Base T 100Base TX Network Protocol TCP IP E mail transmission protocol SMTP ESMTP E mail reception protocol POP3 File Format TIFF FX Profile S F or PDF MMR E mail Format MIME Base64 E mail receiving document width A4 size only ICMP support Ping Reply ICMP Echo Relay Multiple account Up to 30 accounts Programming or retrieving parameters Via E mail or Web browser i Temperature Operating Environment 50F to 89 6F 10 to 32 Relative Humidity 20 80 7 2 Glossary This glossary contains terms you may encounter when discussing or reading about Internet Fax Kit Please use these definitions fo
3. ZN caution When any of the following occurs stop operation immediately unplug the power cable of the fax main unit from power outlet and call our Information Center Smoke generation or an unusually heated machine housing Abnormal noise 9 Never attempt anything other than specified in this manual It may cause unexpected accidents or machine failure Internet communication features Internet fax transmission Paper documents such as hand written letters can be transmitted by e mail using the existing e mail environ ment just like sending a fax All you have to dois load the original and designate the recipient s email address using a One touch key or Speed dialing Scanned data from the original is sent by e mail as an image data attachment Original document Internet 1 Internet FAX PC Internet mail reception Internet Fax Kit allows you to receive and print a PC or internet fax machine transmitted e mail automatically or manually depending on its setup configuration However if the received e mail includes a file attachment in a format other than TIFF F X Profile S F such as Word Excel or PowerPoint then Internet Fax Kit returns an error message via e mail PC LAN Internet FAX Internet FAX Internet Internet FAX Network management With the use of a Web browser a PC can perform such operations as Internet Fax Kit settings display of tr
4. Required Password Password re entry Name E mail address PT Required REGISTER ACCOUNT REDO 2 9 4 The information screen appears Check the contents and edit wrong entries if required Click SET button to register the entry E mail account User02 information Perform mail account specific setting at E mail send receive CHANGE PASSWORD To change the password press this button Setting Help Account User02 Name Lag te ee ara USEr02 imagistics com Reply To address Subject Sends an error report c Returns unchanged When mail that cannot be c Forwards to following address analyzed is received When mail that cannot be analyzed is received enter the forwarding e mail address in the below field PA POP user name A ibid r Use APOP as a authentication scheme Automatic tna Automatic Only checking new mail No Unconditional Fax forwarding of received mail F Erre po Roles Haho Deletes mail from server Processing after mail received E C Leaves mail on server r Copies send message by Bcc Copy destination address r Copy archive send message by separate mail Copy destination address Message copy A r Copies archives receive messages Copy destination address SET REDO Setting Help Go back to account users list ERASE ACCOUNT Note Erases the account information
5. Speed dial No 001 Contact name C_White Fax No 123 4567 E mail address C_White Black com Erase ERASE CANCEL 3 13 Programming an E mail address into the group dial numbers What is group dial Group dialing makes it possible to transmit the mail to multiple recipients in a single operation If you frequently send the same mail to more than one location store the one touch key s or speed dial number s into a group For registering mail group dial numbers use group numbers 33 through 64 The numbers 01 through 32 are used for fax group dial numbers This function is specifically used for E mail therefore only one touch dial numbers and speed dial numbers in which mail addresses are stored can be registered Entering a group dial number for 5000 Note If your machine is 3500 see page 3 16 Press MENU 1 4 0 1 ENTER TheLCD shows the empty group number 01 Enter Mail Group Select Group Number 33 64 _ 33 No Number Stored N Using the cursor key select the group number in which you want to store a number 3 PressENTER TheLCD shows 01 Enter Mail Group Select One Touch Speed Dial 33 _ 4 Enter all the onetouch number s or the speed dial number s you want to store into the group number by pressing the one touch key or SPEED DIAL GROUP and the numeric keypad A comma will be automatically inserted between each number 01 Enter Mail Group Select One Touc
6. Administration tool for Internet Fax Kit el Management information Manages the device status and communication history E E Operation setting Performs account user registration one touch dialing and speed dialing setting and sets other function used daily Also performs Mail broadcast list and Fax gateway registration A Setup Performs administrator setting network setting and other settings when the device is installed Choose the selting management page from the menu at the left C aira Setup Administrat n informat environment 2 Enterthe SMTP server name and POP server name and then click the SET button EA Setup E mail environment These are important settings that allow the system to send and receive e mail Please consult your system operator and or network manager before changing these settings Entering improper settings can prevent system operation and may cause lost or delayed Setting Help E mail environment setting SMTP imagistics com Send mail servet Port No Usually 25 25 F Receive before send POP imagistics com Port No Usually 110 110 o hr io minfo sec for hr hour min minute sec second Receive mail POP3 server Check for new mail mail auto retrieving Can be specified from 5 seconds to 99 hours 59 minutes 59 seconds Cq When 0 second is specified auto receiving is not performed c Reject forwar
7. 1 2 3 4 5 6 Press MENU 2 1 0 3 ENTER Press the soft key you want to register and press ENTER The fields that can be registered are displayed on the LCD so select To Cc Bcc with the cursor Press ENTER Press STOP to return tothe standby screen To send use the soft key and select from To Cg Bcc Directly set a mail address and send For 5000 1 2 A Ww 4 2 Place the document s face up top edge first Adjust the document guides by sliding either of them to the left or right o fit the page s you ll be sending Press Internet Fax to choose Internet FAX communication Enter Mail Address To A4 Fine Normal Mode Contrast Select To cc or bcc by pressing the soft key which assigned To Cc Bcc see above Enter the full e mail address by using the numeric keypad Press START To abcde domain A4 Fine Normal Mode Contrast Press START The machine starts to scan the document into memory Then starts sending the e mail message If two or more accounts are registered the LCD asks you to enter the account name to use for sending Enter Mail Account Name Lower Case Default List To use the default account press Default or ENTER without entering any characters To use a different account press List and use the cursor key to select the account name from the list then press ENTER If the account is configure
8. 8 Internet Fax 04 Archive Tx Fax 05 Archive Rx Fax 2 Press ENTER 04 Archive Tx Fax Exit Setting OFF Location Not Stored 3 Seed Setting and then press ENTER Select ON or OFF you want and press ENTER 04 Archive Tx Fax Setting OFF 4 Sadet Location and press ENTER Enter a email address using the numeric keypad and press ENTER You can enter e mail address up to 50 characters length Note Onee mail address can be entered for archiving 04 Archive Tx Fax Enter Mail Address Select Exit and press ENTER Ul To set Archive Rx Fax go back to step 1 Otherwise press STOP to finish 5 18 For 5000 Archive Tx Fax setting 1 5 6 Press MENU 3 8 4 ENTER Archive Tx Fax Off v a Enter Use the cursor key to select On and then press ENTER MailAddress Lower Enter a email address using the numeric keypad and press ENTER You can enter e mail address up to 50 characters length Note Only one e mail address can be entered for archiving MailAddress Lower abcd domain com_ Press ENTER tosave the setting Press STOP to finish Archive Rx Fax setting 1 Ul Press MENU 3 8 5 ENTER Archive Rx Fax Off vw a Enter Use the cursor key to select On and then press ENTER MailAddress Lower Enter a email address using the numeric keypad and press ENTER You can enter e mail address up to
9. Press ENTER to erase the number Toerase another speed dial number repeat steps 2 4 Otherwise press STOP to return to standby mode Printing a list of speed dial numbers To print a list of speed dial numbers press MENU 5 1 0 6 ENTER 3 11 Speed dial registration can also be done from the browser as with One touch dialing Registration from the browser Start up Administration tool for Internet Fax Kit Click Speed dialing under Operation setting 7 Garre Jen SM 3 Operation setting Administration tool for Internet Fax Kit de Management information Manages the device status and commumication history rA Pd Operation setting Performs account user registration one touch dialing and speed dialing setting and sets other function used daily Also performs Mail broadcast list and Fax gateway registration ENI Setup Performs administrator setting network setting and other settings when the device is installed Choose the setting management page from the menu at the left LO Boara E mail account users One touch dialing LEREN dialing Mail group dialing Mail broadcast list Fax gateway 2 Click the number in the list to be registered Pse Operation setting Speed dialing this system Use these settings to identify and maintain the contact name delivery information and other settings for speed dial numbers on Operation To erase a speed dial numb
10. o abcd domain com To 01 London To S001 Paris Return Erase If you want to erase any e mail address move the cursor on it and press Erase When you are finished press Return to return to the previous display 7 After entering press START The machine starts to scan the document into memory Then starts sending the e mail message to each address If two or more accounts are registered the LCD asks you to enter the account name to use for sending Enter Mail Account Name Lower Case Default List To use the default account press Default or ENTER without entering any characters Tousea different account press List and use the cursor key to select the account name from the list then press ENTER If the account is configured with a password enter the password then press ENTER Enter Mail Account Password Lower Case Note The account password should be entered with matching the case of letters For 3500 1 a uh W Place the document s face up top edge first Adjust the document guides by sliding either of them to the left or right o fit the page s you ll be sending Press Internet Fax to choose Internet FAX communication MailAddress Lower Press BROADCAST Select To cc or bcc by pressing the soft key which assigned To Cc Bcc see page 4 2 Enter the first email address Use either a one touch number a speed dial numb
11. The following is the list of parameters and values for available items Items Parameter Value 1 Mail auto retrieving receive interval time Enter time in seconds 2 When mail that requests forwarding accept request to relay yes no to fax machineis received 3 Domain mail address that accepts relay to fax accept domain Enter the mail address or domain fax forwarding request name to accept fax forwarding 4 Simultaneous print out upon fax relay to fax and print yes no forwarding 5 Sent document format conversion file format tiff s tiff pdf 6 TEXT ON OFF insert text yes no 7 Insert text language insert text language eng jpn 8 Request receipt verification when receipt notification none dsn mdn both sending mail 9 When mail requesting MDN is ignore mdn request yes no received 10 Domain mail address that accepts request mdn accept domain Enter the mail address or domain MDN request name to accept MDN request 11 Whether to accept MDN request reply mdn copy message yes no when your mail is sent to you as Cc or Bcc Retrieving E mail environment settings When you want to retrieve E mail environment settings by mail enter the following title on the Subject line get email setti ngs xxxx xxxx is a password To edit the retrieved parameter store the E mail file as text txt on your PC Example Sending E mail el OX j File Edit View Insert Format Tools Message
12. 01 Plano Office Return Erase If you want to erase any number move the cursor on it and press Erasel When you finish to review press Return to return to the previous display 18 Press ENTER TheLCD shows 01 Relay Box Password 1123456 Location M01 403 S001 TI Type Sender y 5 7 19 20 21 22 23 24 25 26 5 8 Select TTI Type and press ENTER The LCD shows 01 Relay Box TTI Type Sender PAN Both The machine asks for the type of TTI you want to appear on the faxes that are relayed to other callers Sender Relay the document with sender unit s TTI don t send your TTI Both Relay the document with both the sender unit s TT and your TTI e Yours Relay the document with your TTI instead of the sender unit s Using the cursor key select the TTI you want Then press ENTER The LCD shows 01 Relay Box Auto Print OFF Select Auto Print and press ENTER The LCD shows 01 Relay Box Auto Print ON ON Print the document automatically when it s received OFF The machine does not print it but only relays it to the email address and or other fax machine Using the cursor key select the mode you want Then press ENTER Select Exit and press ENTER TheLCD shows 01 Relay Box Enter I D Code Hooo The machine asks for your F Code box s four digit security I D code This is the I D code for the box
13. Destination mail address of above copy message message copy address Enter email address Copy send message by separate mail archive tx message yes no Destination mail address of above copy message tx message archive address Enter e mail address Copies receive message archive rx message yes no Destination mail address of above copy message Unconditional FAX forwarding of received mai rx message archive address forced fax relay Enter e mail address yes no Fax number of unconditional Fax forwarding of received mail forced relay faxnumber Enter fax number Retrieving Account settings When you want to retrieve account setting by mail enter the following title on the Subject line Yayet account Kxxx xxxx is a password for remote access Follow the following rules to program the setting Enter the account name account ID and account password at the beginning of the line as follows Vi XXXX xxxx account name Ypassword yyyy vyyvy account password Note The account ID account name and password should be entered with matching the case of letters Note One parameter should be entered per line from the start of the line Note According to the email software or mail server the long parameter may be divided into two or more lines automatically In this case after entering about 70 characters press Enter key to start a new line and put one space
14. PitneyBowes Internet Fax Kit User s Manual For use with 5000 3500 Safety precautions e Please read Safety precautions in the operation manual of the fax main unit e The following notations are used to alert the user to harm or damage that could result from mishandling due to negligence of precautions ZN Warning ZN Caution This notation alerts the user to the potential for serious injury or death This notation alerts the user to the potential for bodily harm or damage to hardware The following symbols are used to distinguish the types of alerts Shown below are the examples AN This symbol indicates warning or caution An illustration will give a concrete description S This symbol indicates prohibition in handling An illustration will give a concrete description Q This symbol indicates mandatory handling An illustration will give a concrete description ZN varning Never attempt to disassemble repair or modify the equipment It may cause electric shock or machine failure Request repairs from the Customer Information Center S Do not place anything on the equipment that contains water or chemical drug Do not place articles on the equipment such as flower vases potted plants beverage cups cosmetics containers of chemical drugs or water or small metallic articles These substances once overturned and dropped inside of the equipment may cause a fire or electric shock
15. The POP3 server is used to receive e mail Enter the domain name or IP address of the POP3 server Enter the IP address with dot notation system Xxx xXX XXX XXX The domain name can be entered with up to 50 characters Enter an IP address in both the SMTP and POP3 fields even if the IP address is exactly the same for both Check for new mail mail auto retrieving Set the time interval to check for new messages at the mail server Set the time from 5 seconds up to 99 hours 59 minutes 59 seconds The initial setting is 10 minutes When mail that requests forwarding to fax machine is received When a received e mail has an instruction to forward it to a fax machine it is converted into fax transmission data and forwarded to the fax machine This setting determines whether to comply with the forwarding request or not If complying with the request it is also possible to accept the request only from an e mail with a specific e mail address or domain name after the mark in the e mail address In this case enter the e mail address or domain name from which a request is accepted When making multiple entries separate them with a semicolon A single e mail address or domain name can be entered in up to 50 characters For multiple entries up to 256 characters are allowed induding semicolons Send document format conversion Set the file format for outgoing messages Messages are converted into any of the file formats set here wh
16. Yget onetouch xxxx xxxx is the password for remote access Yget speed di al xxxx xxxx is the password for remote access To edit the retrieved parameter store the E mail file as text txt on your PC Note When the mail is sent properly you will receive mail that describes all One touch Speed dialing settings Programming One touch Speed dialing settings To change or update the retrieved parameter open the text file txt Copy the body text and paste it on the body of the newly created E mail message Delete any headers that may be present in the body of the E mail When you want to program One toudh Speed dialing settings by mail enter the following title on the Subject line set onetouch Kxxx xxxx is the password for remote access Yset Speed dial 000 xxxx is the password for remote access Follow the following rules to program the settings 1 All records should be enclosed with start record and Gend record 2 You can not begin a new linein between start record and Gend record 3 Donot enter other records on the lines containing start record and Gend record Each record should be entered as follows No Name FaxNumber MailAddress FaxGroup MailGroup FileFormat Parameter Value 1 No One touch numbers or Speed dialing numbers 2 MailAddress Mail address maximum of 50 characters 3 FaxNumber Fax number maximum of 40 characters 4 FaxGroup Group numbers for fax No 1 32 used For mul
17. Gateway No 01 e mail address E mail address RelayStation imagistics com Reguired Go back to Fax gateway list Fax No from Gateway No 01 Delivered Fax Number 01 001 234 5678 C i ai OC OO O O C 02 001 456 7890 0 03 123 4567 8900 A A O OA Booo os DM o Wl 13 4 00 o O B II We wf Ba OO O 20 2 2 gt gt gt 2 22 YY OO O O A 2 71 2 i 2 O A SET REDO Go back to Fax gateway list Note Up to 30 delivery Fax numbers can be entered 5 25 Sending fax via Internet relay For 5000 Place the document s face up top edge first Adjust the document guides by sliding either of them to the left or right to fit the page s you ll be sending 2 Press COMM OPTIONS and select Send to Fax Gateway Communication Options mSend to Fax Gateway 3 Press ENTER Enter Fax Gateway Number Normal Normal Mode Contrast Use the numeric keypad to enter the Fax Gateway number ul amp After entering the Fax Gateway number press START The machine will start scanning the document then transmit it to the internet relat station For 3500 1 Place the document s face up top edge first Adjust the document guides by sliding either of them to the left or right to
18. Upper Note The account password should be entered with matching the case of letters 4 7 Sending usingthe EasyDial directory Note For detail of the Telephone index feature refer to your fax machine s operating instructions EasyDial directory dialing makes your autodialer one touch dialing and speed dial dialing even more like an electronic phone book EasyDial sorts and displays numbers alphabetically according to their Location Ds so you can find them and dial them easily Tosend using EasyDial For 5000 1 2 A Y 4 8 Place the document s face up top edge first Adjust the document guides by sliding either of them to the left or right o fit the page s you ll be sending Press Internet Fax to choose Internet FAX communication Enter Mail Address Fine Normal Mode Contrast Select To cc or occ by pressing the soft key which assigned To Cc Bcc see page 4 2 Press TEL INDEX Y TheLCD shows the first listing in your fax machine s EasyDial directory Enter Mail Address To A4 Fine Normal Mode Contrast The EasyDial directory sorts entries alphabetically in the following order 1 by alphabet 2 by number and 3 by symbol Scroll through the listings to find the one you want You do this by pressing the following cursor key or toselect the character set alphabet number or symbol for the first character of the Location ID e
19. Default or ENTER without entering any characters Tousea different account press List and use the cursor key to select the account name from the list then press ENTER If the account is configured with a password enter the password then press ENTER Enter Mail Account Password Lower Case Note The account password should be entered with matching the case of letters For 3500 1 2 uk w 6 7 Place the document s face up top edge first Adjust the document guides by sliding either of them to the left or right o fit the page s you ll be sending Press Internet Fax to choose e mail address input mode MailAddress Lower Press BROADCAST Select To cc or bcc by pressing the soft key which assigned To Cc Bcc see page 4 2 Enter the email address Use either a one touch number a speed dial number a mail group number or numeric keypad abcde domain To S001_ Note If you enter characters by mistake press CANCEL to erase them To add more e mail addresses repeat steps 3 to 5 Press Internet Fax to choose fax number input mode The Internet Fax light goes out abcde domain To S001_ Press BROADCAST 4 17 9 Enter the fax number Use either a one touch number a speed dial number a mail group number or numeric keypad ABC Shoji To S001 01 _ Note If you enter characters by mistake press CANCEL to erase them 10 Toadd more fax numbers repeat steps 8 t
20. ENTER 3 16 Group dial numbers can also be registered listed and deleted from the browser Entering a Mail group dial number 1 Start up Administration tool for Internet Fax Kit Click Mail group dialing under Operation setting 22 904 Qee Grow Ger 5 3 8 8 Hp JL92 160 1 19f Pe linc gt Administration tool for Internet Fax Kit iP Management information Manages the device status and communication history a Pd Operation setting Performs account user registration one touch dialing and speed dialing setting and sets other function used daily Also performs Mail broadcast list and Fax gateway registration sto Performs administrator setting network setting and other settings when the device is installed Choose the setting management page from the menu at the left E Operation setting E mail account users One touch dialing Speed dialing Fax group dialing Mail eroufy dialing Mail bro i Fax gateway 2 Click the mail group number you want to register p s001 Registers lists and erases mail only group Legend Mail group list Indicates one touch dialing Indicates speed dialing Registered number Erase 01 001 23 rase Ti 5080 5081 5082 5083 5084 5085 5086 087 20 EE rase 3 17 3 Press the Register E dit button to enter the one touch and or speed dial numbers to
21. Mail Broadcast list 00 cece cece ees 3 19 Programming an E mail address into the one touch keys What is one touch dial Once a recipient s data is registered in One touch dialing it can be displayed with a single touch of a button When communications are frequent with a recipient this setting can save cumbersome entry jobs Your machine can store up to 56 One touch numbers using the keys marked 01 56 Both a mail address and a fax number can stored into a one touch key Entering a one touch number for 5000 Note If your machine is 3500 see page 3 4 1 Press MENU 1 1 0 1 ENTER The LCD shows the empty one touch number 01 Enter One Touch Select One Touch 01 56 d01 No Number Stored Note Ifa one touch number other than 01 appears on the LCD it means that you have already entered a number for 01 2 Press one touch key in which you want to store fax number and or e mail address and then press ENTER w01 Enter Fax Number 3 Enter the fax number Then press ENTER A fax number can be up to 40 characters in length Note Even when no fax number is entered the LCD switches to the mail address registration screen dy 01 Enter Mail Address 4 Use the numeric keypad to enter a email address A mail address can be up to 50 characters in length diy 01 123 4567 Enter Mail Address abcd imagistics com_ Note For details on character and number entry refer to the
22. Type Type Contents Scanned Document Normal Fax transmission Relay Received Fax Relay Mail of Received Fax Relay Indication Relay Requesting Mail Date Time Transmission start time 4 Department Department Code If the department code feature is not used this line will not appear Location Recipients number GatewayNumber FaxGateway number Note The attached file format will be shown as TMYYYYMMDDHHMMSS TIF PDF TM Transmitted M ail YYYYMMHHHHMMSS Date and time when Archive is carried out Ww ul 5 22 The Archive reception mail format is as follows A received mail will be attached Copy of Transmitted Facsimile ol x File Edit View Tools Compose Help USE x mm e e a By A M_Administrator imagistics com PECH Monday October 29 2001 12 59 PM Us InternetFaxKit imagistics com EA Copy of Received Intemet Facsimile This is a copy of received Internet Facsimile See attached file From abcdefa hijiklm co ip To IF 300 lt ce teq ppf1 muratec co jp gt Date Sat 17 Nov 2001 08 36 10 0900 Subject Archive Test Note The attached file format will be shown as RMYYYYMMDDHHMMSS TIF PDF RM Received Mail YYYYMMHHHHMMSS Date and time when Archive is carried out 5 23 Internet relay broadcasting Using Fax Gateway Fax Gateway is a relayer that forwards received mail to a specified fax No Register the Fax Gateway relayer
23. You cannot use the numeric keypad to enter these numbers To add each number press BROADCAST between each one to insert a comma then enter the number You can specify up to 200 numbers for a remote unit Press enter to savethe settings The LCD shows Select TTI Sender v a Enter The machine asks for the type of TTI you want to appear on the faxes that are relayed to other callers Sender Relay the document with sender unit s TTI don t send your TTI Both Relay the document with both the sender unit s TTI and your TTI e Yours Relay the document with your TTI instead of the sender unit s Press Y or A until the mode you want appears Press ENTER tosave the settings The LCD shows Auto Print Off wv 4 Enter On Print the document automatically when it s received Off The machine does not print it but only relays it to the other machine Press Y or A until the mode you want appears Then press ENTER to save the settings and go on to step 19 19 The machine asks for your F Code box s four digit security D code This is the I D code for the box s secu rity which you use to enter before you can make any changes to this F Code box 03 Set F Code Box Enter I D Code 0000 If you do not want to set or change the I D code skip to step 22 20 Decide on a four digit D code 0001 9999 for this F Code box Write it down and put it in a safe place Important Do not use 0000 as an I D code 21 Usethe numeric
24. and removes it from the account users list Note For details on input items refer to Setting Help 2 10 Changing the default account Tochange the default account dick Change default account Pie Operation setting E mail account Edits the user information Operation Register new E mail account click on the link Change default account click on the link To edit the account contents chose the account from the following E mail account table and press the EDIT button at the left E mail account table PT Account Name or E mail address O J Te EDT User01 User01 imagistics com Default account EDIT User02 User02 imagistics com EDIT User03 User03 imagistics com 2 Choose a new default account and click the EXECUTE button to register the new entry Default account change form This is the form to change a default account Setting Help Operation Changes the default account Choose a new default account and press the EXECUTE button E mail account users table See TN E ETT te User01 User01 imagistics com Default account User02 User02 Wimagistics com User03 User03 imagistics com EXECUTE REDO Editing the account contents 1 Toedit the account contents choose the account from the following table and dick EDIT button se Operation setting E mail acco
25. be registered Mail group No 33 details These are mail only group No 33 details One touch speed dialing with mail address registered can be specified at this group Setting Help lt lt Prev List Next gt gt Mail only group No 33 registration table ha Saas Mal so One touch A Brighton A_Brighton muratec com Speed 5001 C_White C_White muratec com One touch 23 T_Cormvwell T_Comwell muratec com Operation Press the button Register Edit Regist edits one touch speed dial at this mail group ERASE rrases these mail groups 4 Toregister one touch dialing check the desired one touch dialing number Mail group No 33 Registers one touch dialing at mail only group dialing Setting He Operation To register one touch dialing check the desired one touch dialing number To remove one touch dialing from a group uncheck the desired one touch dialing number To register another speed dialing press the Speed Dial Numbers button After entering all the checks press the SET button There is no checkbox for one touch dial numbers without E mail address registered Speed Dial Numbers SET One Touch Dial Numbers 01 Foo Inc B 02 Bar Sales bar bar com Vv 03 Inter pizza com pizza Minter pizza corn i 1 i i Speed Dial Numbers button Toregister a speed dialing press the this button Check the desired speed dialing number SET
26. below field POP user name POP d oT Leashes r Use APOP as a authentication scheme A c Manual ANSE Automatic Only checking new mail as No Unconditional Fax Cc drena Forwards to following Fax No Deletes mail from server Processing after mail received 5 ing C Leaves mail on server F Copies send message by Bcc Copy destination address r Copy archive send message by separate mail Message copy Copy destination address Copies archives receive messages Copy destination address SET REDO 1 setting Help Go back to account users list ERASE ACCOUNT Note Erases the account information and removes it from the account users list 1 10 Administrator registration What is administrator registration Administrator registration will enable the following Authentication is requested whenever making or altering any device settings 4 Authentication is requested whenever making or altering a user registration 4 Authentication is requested whenever making or altering fax distribution settings Once an administrator has been identified for the system the administrator s password is needed to manage account and to modify the system setting and administrator s information Registration of administrator information Start up Administration tool for Internet Fax Kit Click Administrator s Information under Setup lol ENE H ec June gt
27. button Click this button to register the entry Erasing and Listing of Mail group numbers Follow the same procedures as with one touch dialing Note Registration listing and deletion for Fax Group Dialing are performed following the same procedure 3 18 Registration of a Mail Broadcast list What is a Mail Broadcast list When a Mail Broadcast List is used one time broadcast maximum 3200 addresses to multiple addresses mail address is possible Mail Broadcast List registration is performed by uploading CSV Comma Separated Values files and up to 3200 mail addresses can be registered in one Mail Broadcast List Setting of Mail Broadcast list Start up Administration tool for Internet Fax Kit Click Mail Broadcast list under Operation setting Operation setting E mail account users One touch dialing Speed dialing Fax group dialing Mail group dialing Mail broadcast list Fax zu ly aioz E gua Menu Administration tool for Internet Fax Kit el Management information Manages the device status and communication history a Ys Operation setting Performs account user registration one touch dialing and speed dialing setting and sets other function used daily Also performs Mail broadcast list and Fax gateway registration EXA Performs administrator setting network setting and other settings when the device is installed Choose the setting management page from the me
28. characters To use a different account press List and use the cursor key to select the account name from the list then press ENTER If the account is configured with a password enter the password then press ENTER Enter Mail Account Password Lower Case Note The account password should be entered with matching the case of letters For 3500 1 A Y Place the document s face up top edge first Adjust the document guides by sliding either of them to the left or right o fit the page s you ll be sending Press Internet Fax to choose Internet FAX communication MailAddress Lower Select To cc or bcc by pressing the soft key which assigned To Cc Bcc see page 4 2 Press SPEED DIAL GROUP and then enter 3 digits number 001 to 144 for speed dial number you want to use The LCD shows the Location ID or e mail address you stored abcde domain To S001_ Press START The machine starts to scan the document into memory Then starts sending the e mail message If two or more accounts are registered the LCD asks you to enter the account name to use for sending AccountName Upper To use the default account press ENTER without entering any characters To use a different account press Y to display the account name list then use Y or A to select the account name then press ENTER twice If the account is configured with a password enter the password then press ENTER Password
29. environment setting E mail environment setting E mail account user registration If necessary Administrator registration See page 1 4 See page 1 5 See page 1 5 See page 1 7 See page 1 8 See page 1 9 See page 1 11 1 3 Setting your Time Zone Time Zone setting is added to the User Install by pressing MENU 9 TheTime Zone is required as part of the E mail header information when sending nternet faxes Press MENU 9 1 4 5000 3500 Setting Menu Program No 9 4 Doc Management A 9 User Install 5 Print 9 User Install Press ENTER repeatedly until the following display appears 5000 3500 9 User Install Time Zone Time Zone 00 00 Jo 00 The LCD asks you to enter the Time Zone Using the cursor key and numeric keypad enter the Time Zone If your machine is 3500 use or A to select or Refer to the example of Time Zone below Example of Time Zone GMT 11 00 Midway Island GMT 10 00 Hawaii GMT 9 00 Alaska GMT 8 00 Pacific Time US amp Canada GMT 7 00 Mountain Time US Canada GMT 6 00 Central Time US Canada GMT 5 00 Eastern Time US Canada GMT 4 00 Atlantic Time Canada GMT 3 30 Newfoundland GMT Greenwich Mean Time Dublin Edinburgh Lisbon London GMT 01 00 Amsterdam Berlin Bern Rome Stockholm Vienn
30. fit the page s you ll be sending 2 Press COMM OPTIONS and select Send to Fax Gateway 7 Send to Gateway v a Enter 3 Press ENTER Enter Gateway No 01 10 Enter the Fax Gateway number using the numeric keypad Ul A After entering the Fax Gateway number press START The machine will start scanning the document then transmit it to the internet relat station 5 26 Troubleshooting IRFOUDlESNOCUNG auto rata ars aaa 6 2 Troubleshooting Occasionally your Internet Fax Kit may encounter a problem when transmitting or receiving documents If this occurs you may identify the problem using the LCD messages printed check messages and error reports explained below Mail transmission error report Message Action Check settings Check the E mail environment and E mail account settings Cannot locate mail server Check DNS server No response from mail server Check SMTP server Check mail address Check designated mail address Send again Errors other than mentioned above Send again Mail Transmission Error Check Transmission Error report Mail reception error report Message Action Check settings Check the E mail environment and E mail account settings Cannot locate mail server Check DNS server No response from mail server Check POP server Authentication failed Check POP user name or POP password
31. left or right o fit the page s you ll be sending Press Internet Fax to choose Internet FAX communication Enter Mail Address Fine Normal Mode Contrast Press one touch key with which the mail address is registered The machine starts to scan the document into memory Then starts sending the email message If two or more accounts are registered the LCD asks you to enter the account name to use for sending Enter Mail Account Name Lower Case Default List To use the default account press Default or ENTER without entering any characters To use a different account press List and use the cursor key to select the account name from the list then press ENTER If the account is configured with a password enter the password then press ENTER Enter Mail Account Password Lower Case Note The account password should be entered with matching the case of letters For 3500 1 Placethe document s face up top edge first Adjust the document guides by sliding either of them to the left or right o fit the page s you ll be sending 2 Press Internet Fax to choose Internet FAX communication MailAddress Lower 3 Press one touch key with which the mail address is registered The machine starts to scan the document into memory Then starts sending the email message If two or more accounts are registered the LCD asks you to enter the account name to use for sending AccountName Upp
32. mail address es and or other fax machine s The other way of fax forwarding is forword all received fax documents to e mail address es Forwarding fax by using F code relay box This feature works with F code relay box which receives fax documents then relays them to e mail addresses and or other fax machines For this feature works you must program the F code box to the relay box in advance To set the F code box to the relay box For 5000 Note If your machine is 3500 see page 5 9 1 Keep pen and paper with you as you follow these steps As you decide on a sub address and enter it into your machine write it down Remember to 1 write down which box goes with which sub address 2 write down any passwords or D codes you enter 3 keep these printed records in a safe place 2 Press MENU 3 5 0 1 ENTER The LCD shows 01 Set F Code Box Enter Box Number 01 50 _ 01 No Number Stored 3 Usethe numeric keypad to enter the two digit number 01 50 of the F Code box you want to create or modify 4 Press ENTER What you do next depends on whether you re creating or modifying the F Code box If creating skip to step 6 If modifying the LCD asks you to enter the proper I D code The LCD shows D Usethe numeric keypad to enter the 4 digit I D code not the ITU T sub address and not the ITU T pass word Then press ENTER Goto step 8 Note If you enter an invalid I D code the fax machine reje
33. number and or e mail address and then press ENTER 001 Enter Fax Number Note You can select the speed dial number by directly entering that three digit identifier code When entering the identifier code for speed dial numbers less than 100 you must enter leading zeroes to make three digits For example 001 099 3 Enter the fax number Then press ENTER A fax number can be up to 40 characters in length Note Even when no fax number is entered the LCD switches to the mail address registration screen 001 123 4567 Enter Mail Address 4 Usethe numeric keypad to enter a email address A mail address can be up to 50 characters in length 001 123 4567 Enter Mail Address abcd imagistics com_ Note For details on character and number entry refer to the 5000 Operating Instructions 3 8 5 When the mail address is as you want it press ENTER to store it The LCD now shows 001 123 4567 abcd imagistics c Exit Location Not Stored Format TIFF S 6 Select Location and press ENTER TheLCD shows 001 123 4567 abcd imagistics c Location Upper Case Note Ifa Location 1D is already registered in this one touch key it is shown on the LCD If you wish to change the location ID press CANCEL to erase it and then enter another location 1D 7 Enter the Location ID A number s Location ID may be up to 24 characters in length Regarding how to enter the character refer to the 5
34. showing that recipient read the mail when sending mail Request both reception notifications Do not request both reception notifications Insertion all recipient of Do not insert broadcast list to the mail header Insert Do not send MDN Send MDN When mail requesting MDN is received To limit mail that returns MDN enter the e mail address or domain name When you are not To For Cc Bcc Do not send y REDO y setting Help INITIALIZE _ Note Erases the E mail settings and returns it to its initial value When you enter multiple mail address or domain names to limit separate them with a semicolon Note When Fax forwarding is rejected the mail will be returned to the sender 5 16 Unconditional Fax forwarding of received e mail Start up Administration tool for Internet Fax Kit Click E mail account users under Operation setting 2 Select one desired condition from Unconditional Fax forwarding of received e mail E mail account User02 information Perform mail account specific setting at E mail send receive CHANGE PASSWORD To change the password press this button Setting Help Account User02 Name E mail address Rota User02 imagistics com Reply To address Subject Sends an error report Returns unchanged When mail that cannot be c Forwards to following address analyzed is received When mail
35. that cannot be analyzed is received enter the forwarding e mail address in the below field POP user name EE POP password r Use APOP as a authentication scheme viana Automatic Only checking new mail No Forwards to following Fax No 123 4567 ecouditional Fax forwarding o amp Deletes mail from server Processing after mail received Leaves mail on server r Copies send message by Bcc Copy destination address r Copy archive send message by separate mail Message copy Copy destination address F Copies archives receive messages Copy destination address SET REDO Setting Help Go back to account users list ERASE ACCOUNT Note Erases the account information and removes it from the account users list Note For details on input items refer to Setting Help 5 17 Archive Transmitted fax and e mail will be sent tothe e mail address designated in advance With this function all incoming and outgoing transmitted fax and mail are collected at one place sothat an administrator can easily keep track of the document flow Archive transmitted fax and Archive reception fax setting A fax transmitted from the main unit or received at the main unit can be sent to a mail address designated in advance For 5000 1 Press MENU 3 8 ENTER Then select Archive Tx Fax or Archive Rx Fax using the cursor key
36. touch number a speed dial number a mail group number or numeric keypad Press START To 01 onetouch domain Al Fine Normal Mode Contrast Note If you enter characters by mistake press CANCEL to erase them To add more e mail addresses repeat steps 3 to 5 Press Internet Fax to choose fax number input mode The Internet Fax light goes out Press START Fine Normal Review Mode Contrast Press BROADCAST Enter the fax number Use either a one touch number a speed dial number a mail group number or numeric keypad Press START 1234567_ Fine Normal Review Mode J Contrast Note If you enter characters by mistake press CANCEL to erase them To add more fax numbers repeat steps 8 to 9 Note If you want to review the e mail addresses and fax numbers you have entered press Review Cc S001 speed domain Fax 1234567 To 01 onetouch domain y Return Erase If you want to erase any e mail address or fax number move the cursor on it and press Erasel When you are finished press Return to return tothe previous display 1 Press START The machine starts to scan the document into memory Then starts sending the e mail and fax to each address If two or more accounts are registered the LCD asks you to enter the account name to use for sending Enter Mail Account Name Lower Case Default List To use the default account press
37. 0 11 12 Enter email address using a one touch key a speed dial number or a mail group number Note You cannot use the numeric keypad to enter e mail address To add each number press BROADCAST between each one then enter the number You can specify up to 300 numbers for a remote unit Note If you want to review the numbers you entered press Review Bcc S001 Japan office To m02 NY Office Fax 01 Plano Office Return Erase If you want to erase any number move the cursor on it and press E rase When you finish to review press Return to return to the previous display Press ENTER TheLCD will show 03 Default Relay TI Type Sender Auto Print OFF Select TTI Type and press ENTER 03 Default Relay TTI Type Sender Yours Both The machine asks for the type of TTI you want to appear on the faxes that are relayed to other callers Sender Relay the document with sender unit s TTI don t send your TTI Both Relay the document with both the sender unit s TTI and your TTI Yours Relay the document with your TTI instead of the sender unit s Using the cursor key select the type of TT you want and then press ENTER 03 Default Relay TTI Type Sender Auto Print OFF Use the cursor key to select ON or OFF you want Then press ENTER 03 Default Realy Auto Print ON ON The machine prints the received document and relays it to the ema
38. 000 Operating I nstructions 8 Press ENTER tosave the setting 9 Select Format and press ENTER TheLCD shows 001 123 4567 abcd imagistics c Mail File Format TIFF S PDF TIFF 10 Select the file format using the cursor key and then press ENTER The document is converted to the file format that is set here when send email and when the received fax document is forwarded by the e mail 1 Seet Exit and press ENTER The LCD will display the next empty speed dial number If you do want to enter another speed dial number go back to step 2 If you do not want to enter any more speed dial numbers press STOP tofinish Erasing a speed dial number for 5000 1 Press MENU 1 2 0 2 ENTER The LCD shows the speed dial number you have already entered 2 Seled the speed dial number which you want to erase Note You can select the speed dial number using the cursor key or directly entering that three digit identifier code When entering the identifier code for speed dial numbers less than 100 you must enter leading zeroes to make three digits For example 001 099 3 Press ENTER Then theLCD shows OK to Erase 4 Press Yes to erase the number Note If you want to quit without erasing the speed dial number you ve selected press No The LCD will return to step 2 5 To erase another speed dial number repeat steps 2 4 Otherwise press STOP toreturn to standby mode Printing a list of speed dial numbe
39. 02 Address Lower abcd imagistics com_ Note For details on character and number entry refer to the 3500 Operating Instructions When the mail address is as you want it press ENTER tostore it The LCD will show 02 Name Upper Note Ifa Location ID is already registered in this one touch key it is shown on the LCD If you wish to change the location 1D press CANCEL to erase it and then enter another location ID Enter the Location ID A number s Location ID may be up to 24 characters in length Regarding how to enter the character refer to the 3500 Operating Instructions Press ENTER The LCD shows 02 Format TIFF S w A Enter Select the file format using the cursor key The document is converted to the file format that is set here when send e mail and when the received fax document is forwarded by the e mail Press ENTER tosave the setting The LCD will display the next empty one touch number If you do want to enter another one touch number go back to step 2 If you do not want to enter any more one touch numbers press STOP to finish Erasing a one touch number for 3500 1 Press MENU 1 1 2 ENTER The LCD shows the one touch number you have already entered Select One Touch 01 123 4567 Note f the one touch number that appears is other than 01 it means that 01 is empty 2 Press Y or A toseled the one touch key you want to erase Note You can select the one touch key by pressing that key on t
40. 2 4 Setup Setup settings such as E mail environment and Network environment can be changed 51x 2 94 seach Fates Jhtoy Fh Sa actes mascotas Z so tints gt Menu Administration tool for Internet Fax Kit dl Management information Manages the device status and communication history a Ws Operation setting Performs account user registration one touch dialing and speed dialing setting and sets other function used daily Also performs Mail broadcast list and Fax gateway registration seso Performs administrator setting network setting and other settings when the device is installed Choose the setting management page from the menu at the left DEB Setup Administrator s information Installation information Network environment E mail environment Remote ace Setting Help 1999 2002 Administrator s information Enables registration of an administrator Installation information Enables registration of device information Network environment Enables establishment of a network connection E mail environment Enables establishment of E mail transmission and reception Remote Access This feature can refer modify and erase the device setting by sending e mail to the machine E mail requires a password to be entered for access 2 5 Setting E mail environment These are important settings that allow the system to send and receive E mail Please consult your system op
41. 50 characters length Note Only one e mail address can be entered for archiving MailAddress Lower abcd domain com_ Press ENTER tosave the setting Press STOP to finish 5 19 Archive transmission fax and Archive reception fax format TheArchivetransmission fax format is as follows A transmitted fax will be attached Copy of Transmitted Facsimile iof x File Edit View Tools Compose Help BS s xX emele vial uy l igi M_Administrator imagistics com DEA Monday October 29 2001 12 59 PM LCS InternetFaxKit imagistics com EA Copy of Transmitted Facsimile This is a copy of transmitted facsimile See attached file Date Time Oct 29 2001 12 59 10 Department 1234 Location 01101234567 56 00112233 001 0088 4455 61 62 63 12345678 1 DateTime Transmission start time 2 Department Department Code If the department code feature is not used this line will not appear 3 Location Fax transmission recipients Note The attached file name will be shown as TFYYYYMMDDHHMMSS format TF Transmitted Facsimile YYYYMMHHHHMMSS Date and time when Archive is carried out TheArchive reception fax format is as follows A received fax will be attached Copy of Transmitted Facsimile of x File Edit View Tools Compose Help BS e X emele via ey AA M_Administrator imagistics com ME Monday October 29 2001 12 59 PM UGS InternetFaxkKit imagistics com MTT tts Copy of Received Facsimile T
42. 5000 Operating Instructions 3 2 5 When the mail address is as you want it press ENTER to store it The LCD now shows dm01 123 4567 abcd imagistics Exit Location Not Stored Format TIFF S 6 Select Location and press ENTER TheLCD shows dm 01 123 4567 abcdlimagistics Location Upper Case Note Ifa Location 1D is already registered in this one touch key it is shown on the LCD If you wish to change the location ID press CANCEL to erase it and then enter another location 1D 7 Enter the Location ID A number s Location ID may be up to 24 characters in length Regarding how to enter the character refer to the 5000 Operating I nstructions 8 Press ENTER tosave the setting 9 Select Format and press ENTER TheLCD shows d01 123 4567 abcd imagistics Mail File Format TIFF S PDF TIFF 10 Select the file format using the cursor key and then press ENTER The document is converted to the file format that is set here when send email and when the received fax document is forwarded by the e mail 1 Seet Exit and press ENTER The LCD will display the next empty one touch number If you do want to enter another one touch number go back to step 2 If you do not want to enter any more one touch numbers press STOP tofinish Erasing a one touch number for 5000 1 Press MENU 1 1 0 2 ENTER The LCD shows the one touch number you have already entered Select the one touc
43. ANCEL Internet Fax MENU ENTER TEL INDEX Internet Fax key is required to change from Fax mode to Internet Fax mode Press this key when you want to use the Internet Fax functions vil This page intentionally blank viii Installing Your Machine Pre Installation information aac ccc 1 2 Installation procedures 0 0 ccc cece cece eee eect eee tent eeneennes 13 Setting your Time Zone 2 cece cece tenet eee e tent eeneeanes 14 Setting the Internet parameters 6 cece eee e rr 15 Pret nstallation information For the total system to work properly via LAN certain information must be set in advance Please contact your network administrator if you need any help Please set the following information before the installation Internet Parameters IP Address Subnet Mask SMTP Server Name or IP Address Default Gateway IP Address E mail Address DNS Server IP Address POP Server Name or IP Address POP User Name POP Password for security do not write it here but keep it in a safe place Note Interne Fax Kit can store up to 30 accounts so the POP user name and POP password are registered individually for each account 1 2 Installation procedures Carry out registrations in accordance with the following procedures Time zone setting IP Address and Subnet mask setting Installation information registration Network
44. Bcc see page 4 2 Press SPEED DIAL GROUP twice Enter Group Number To G A4 Fine Normal Mode Contrast Enter a mail group number 33 64 Press START To Gk3 A4 Fine Normal Mode Contrast Note If you want to send a e mail to several groups at a time press broadcast then repeat steps 35 After entering press START The machine starts to scan the document into memory Then starts sending the e mail message to each address If two or more accounts are registered the LCD asks you to enter the account name to use for sending Enter Mail Account Name Lower Case Default List To use the default account press Default or ENTER without entering any characters To use a different account press List and use the cursor key to select the account name from the list then press ENTER If the account is configured with a password enter the password then press ENTER Enter Mail Account Password Lower Case Note The account password should be entered with matching the case of letters For 3500 1 A Y Place the document s face up top edge first Adjust the document guides by sliding either of them to the left or right o fit the page s you ll be sending Press Internet Fax to choose Internet FAX communication MailAddress Lower Select To cc or bcc by pressing the soft key which assigned To Cc Bcc see page 4 2 Press SPEED DIAL GR
45. Help 3 Gx Qda o ag y Send Cut of Paste Undo Check Spelling ATo internetFaxkit imagisticscom GA Cc AAA A AAA Subject a 234567896 Arial y 10 y E B Z CAIRES QU e Attach Priority Sign Encrypt Offline iii ut it hd Y u Pl lil il Note When the mail is sent properly you will receive mail that describes the E mail environment settings with the following format Parameter Value 2 16 Retrieving E mail A Re Zget email settingsH1 234 File Edit View Tools Message Help Co Le Ll a X aoa gt B Reply Reply All Forward Print Delete Previous Next Addresses From accOl Tuesday January 09 2001 5 28 AM mail02 imagistics com Re get email settings 1234 Followings are the current e mail environment settings Yreceive interval time 10 0 hour 0 minuites 10 second Yoaccept request to relay yes Yorelay to fax and print no Yorelay to fax accept domain Yofile format TIFF 5 Yonsert text yes Yonsert text language eng Yreceipt notification dsn Yignore mdn request no Yorequest mdn accept domain Yreply mdn copy message no Programming E mail environment settings To change or update the retrieved parameter open the text file txt Copy the body text and paste it on the body of the newly created E mail message Delete any headers that may be present in the body of the E mail When you want to program E mail environment settings by mail enter the following title o
46. L GROUP twice Enter Group Number To G_ A4 Fine Normal Mode Contrast Enter a mail group number 65 96 Press START Fine Normal Mode Contrast Note If you want to send a e mail to several groups at a time press broadcast then repeat steps 35 After entering press START The machine starts to scan the document into memory Then starts sending the email message to each address If two or more accounts are registered the LCD asks you to enter the account name to use for sending Enter Mail Account Name Lower Case Default List To use the default account press Default or ENTER without entering any characters Tousea different account press List and use the cursor key to select the account name from the list then press ENTER If the account is configured with a password enter the password then press ENTER Enter Mail Account Password Lower Case Note The account password should be entered with matching the case of letters For 3500 1 A Ww Place the document s face up top edge first Adjust the document guides by sliding either of them to the left or right o fit the page s you ll be sending Press Internet Fax to choose Internet FAX communication MailAddress Lower Select To cc or bcc by pressing the soft key which assigned To Cc Bcc see page 4 2 Press SPEED DIAL GROUP twice Enter Group No To G_ Enter a ma
47. NTER twice 49 If the account is configured with a password enter the password then press ENTER Password Upper Note The account password should be entered with matching the case of letters Broadcasting Using the BROADCAST key The fastest way to fax one document to many recipients is to broadcast it For 5000 1 2 ulm W 4 10 Place the document s face up top edge first Adjust the document guides by sliding either of them to the left or right o fit the page s you ll be sending Press Internet Fax to choose Internet FAX communication Enter Mail Address To A4 Fine Normal Mode Contrast Select To cc or bcc by pressing the soft key which assigned To Cc Bcc see page 4 2 Press BROADCAST Enter the first email address Use either a one touch number a speed dial number a mail group number or numeric keypad Press SPEED DIAL GROUP to switch between speed dial numbers and mail group numbers Press START To 401 onetouch domain A4 Fine Normal Mode Contrast Note If you enter characters by mistake press CANCEL to erase them To add more email addresses press BROADCAST Then enter the email address as described in step 5 You can send to up to 330 numbers for a broadcast Press START To 01 onetouch domain Fine Normal Review Mode Contrast Note If you want to review the e mail addresses you entered press Review
48. OUP twice Enter Group No To G_ Enter a mail group number 33 64 Press Start To G33_ Note If you want to send a e mail to several groups at a time press BROADCAST then repeat steps 35 Press START The machine starts to scan the document into memory Then starts sending the e mail message If two or more accounts are registered the LCD asks you to enter the account name to use for sending AccountName Upper To use the default account press ENTER without entering any characters To use a different account press Y to display the account name list then use Y or A to select the account name then press ENTER twice If the account is configured with a password enter the password then press ENTER Password Upper Note The account password should be entered with matching the case of letters 4 13 Using mail broadcast list The mail broadcast list uses group numbers 65 96 Tousethis feature you must first preprogram the mail broadcast list Refer to page 3 19 For 5000 1 2 A Ww 4 14 Place the document s face up top edge first Adjust the document guides by sliding either of them to the left or right o fit the page s you ll be sending Press Internet Fax to choose Internet FAX communication Enter Mail Address To A4 Fine Normal Mode Contrast Select To cc or bcc by pressing the soft key which assigned To Cc Bcc see page 4 2 Press SPEED DIA
49. Oakview Drive Trumbull CT 06611 Imagistics International Inc 2001 Printed in Japan FX 30083
50. POP server For 5000 1 Confirm that no documents is in the document feeder Press Internet Fax at the standby screen Enter Mail Address To Fine Normal Mode Contrast 2 Press START If two or more accounts are registered the LCD asks you to enter the account name Otherwise skip to step 5 Receive Mail Enter Name Lower Case Default List 3 Tousethe default account press Default or ENTER without entering any characters To use a different account press List and use the cursor key to select the account name from the list then press ENTER Select Mail Account Name Account 01 Account 02 Account 03 4 Ifa password is configured for the registered account enter the password then press ENTER Receive Mail Enter Password Lower Case 4 19 5 Reception starts and is automatically printed Reception Screen Receive Mail Feb 2 2002 12 00pm Mem 100 Fine Normal Mode Contrast Note If thereis no new mail then the LCD displays the screen similar to that below No New Mail Feb 2 2002 12 00pm Mem 100 Fine Normal Mode Contrast For 3500 1 4 20 Confirm that no documents is in the document feeder Press Internet Fax at the standby screen MailAddress Lower To Press START Receive Mail Start Stop If two or more accounts are registered the LCD asks you to enter the account name Otherwise skip to step 5 A
51. S T 37 simple mode E sent document format conversion c TIFF c PDF Do not insert text F Insert text when sending mail Insert text Language Engish Delivery status notification DSN from receive server G Request reception check Message disposition notification MDN showing that recipient read the mail when sending mail c Request both reception notifications Do not request both reception notifications H __ Insertion all recipient of c Do not insert broadcast list to the mail header Insert Do not send MDN amp Send MDN l When mail requesting MDN is received To limit mail that returns MDN enter the e mail address or domain name somedomain com sales neighbordomain com When you are not To For Cc Bcc Do not send y REDO 1 Setting Help INITIALIZE Note Erases the E mail settings and returns it to its initial value SET button Click this button to register the entry REDO button Click this button to retrieve the current settings INITIALIZE button Click this button to restore the initial shipment settings 2 6 Descriptions A Send mail SMTP server The SMTP server is used to send e mail Enter the domain name or P address of the SMTP server Enter the IP address with dot notation system XXX XXX XXX XXX The domain name can be entered with up to 50 characters Receive mail POP3 server
52. V or A tocheck different listings within that character set Note Thescrolling is open ended For example when you run out of listings beginning with alphabet A pressing Y or A automatically moves you into listings beginning with other characters Note To quickly search press capital letter of Location ID using the numeric keypad When the LCD displays the name you want to dial press ENTER Press START To 01 ABC Shoji Fine Normal Mode Contrast Press START The machine starts to scan the document into memory Then starts sending the e mail message If two or more accounts are registered the LCD asks you to enter the account name to use for sending Enter Mail Account Name Lower Case Default List To use the default account press Default or ENTER without entering any characters To use a different account press List and use the cursor key to select the account name from the list then press ENTER If the account is configured with a password enter the password then press ENTER Enter Mail Account Password Lower Case Note The account password should be entered with matching the case of letters For 3500 1 A Y Place the document s face up top edge first Adjust the document guides by sliding either of them to the left or right o fit the page s you ll be sending Press Internet Fax to choose Internet FAX communication MailAddress Lower Se
53. a GMT 02 00 Brussels Copenhargen Madrid Paris GMT 10 00 Guam Press ENTER to save the setting The LCD will show the next setting of User Install If you want to go back to the previous step press BACK Otherwise press STOP to exit this mode Setting the Internet parameters The internet parameters for Internet Fax Kit can be entered from the Web browser such as Internet Explorer 4 0 or later or Netscape Communicator 4 5 or Later Before you use these tools to enter the internet param eter you must do the following procedure to enter the correct IP address and subnet mask Contact your Network Administrator if you need any help IP address and Subnet mask setting For 5000 1 2 Press MENU 3 8 0 1 ENTER TheLCD asks if you want to set IP Address or Subnet Mask Example display 01 TCP IP Exit IP Address 192 168 001 013 Subnet Mask 255 255 255 000 Select IP Address using the cursor key Then press ENTER Enter the IP address using the numeric keypad Then press ENTER Note Toenter numbers less than 2 digits between the dots use the cursor key to move the entry point To correct a wrong number entry move the cursor with the cursor key and overwrite it Set the Subnet Mask using the same procedure as with IP Address Press Exit When the LCD shows To reflect change please power off and on with the administrator press OK To re
54. and the address that delivers fax from the relayer on the web browser Up to 30 delivery fax numbers can be designated by direct entry at one time Note This features works with the Pitney Bowes Office Systems proprietary method so both the relay broad cast requesting machine and relay station unit need to be magistics pbos s products Fax Gateway setting Register Fax Gateway relayer and e mail address that delivers fax from relayer Start up Administration tool for Internet Fax Kit Click Fax Gateway under Operation setting 2 The Fax Gateway screen appears Click the number in the list to be registered SS EN Operation setting Fax gateway Register Fax gateway e mail address and Fax No that delivered from gateway Operation To edit the Fax gateway e mail address and Fax No click on the No at the left When Erase is clicked both Fax gateway e mail address and delivered Fax No are erased Fax gateway list Fax No lso Email adress of Fax gewy Deivered Forno 03 Erase 04 Erase 05 Erase 06 Erase 07 Erase 08 Erase 09 Erase 10 Erase Note Up to 10 Fax Gateways can be entered 5 24 3 Enter Fax Gateway mail address and Delivery FAX No and press the SET button Fax gateway 01 specification and delivered Fax No Enter Fax gateway e mail address delivered Fax No and press SET button Setting Help
55. ans mission reception history of e mails and faxes as well as registration of One touch dial etc E mail transmission a reception history Fax transmission A reception history One touch dial setting Speed dial setting Forwarding fax document This feature works with F code box that is setup for Relay box Internet Fax Kit can route documents received in its F code relay box to email addresses and or to other fax machines In order to route the received fax documents to the designated e mail address s and or other fax machine s the F code relay box should be configured with the proper sub address and password Internet FAX Internet Fax Kit F Code fax reception Internet Forwarding e mail Internet Fax Kit is capable of transferring the received Internet e mail to the G3 facsimile s that designated fax number in a email text Also you can setup either Internet Fax Kit prints the transferred document s or not PC eet au Telephone line W te a a ta a a ta Internet Internet relay broadcasting Internet relay broadcasting is a powerful function that takes advantage of a remote Pitney Bowes Office Systems nternet FAX Internet Fax Kit to reduce your total communication costs The internet relay station performs a relay broadcast and the internet fax machine which sends the original doc ument to the internet relay station has performed a rel
56. arating semicolons Setting E mail account users Registers the individual information etc needed to use this device to send and receive e mail Using this feature you can also register and or edit user accounts as well as the default account Up to 30 accounts can be registered Note A default account is an account used when the account cannot be specified when forwarding received fax and archiving sent received faxes If the default account is not registered some functions may not be available Register new e mail account Start up Administration tool for Internet Fax Kit Click E mail account users under Operation set ting 2 Toregister a new account click Register new account user Fs Operation setting E mail account Edits the user information Operation Register new E mail account click on the link Change default account click on the link To edit the account contents chose the account from the following E mail account table and press the EDIT button at the left E mail account table PT Account Name or Email address EDIT Test User01 imagistics com Default account 3 Fill in each of the following fields and then dick the REGISTER ACCOUNT button Account registration form When necessary items entered and REGISTER ACCOUNT button pressed account is added Enter the account specific information Setting Help Account
57. at the beginning of the next line To edit the retrieved parameter store the E mail file as text txt on your PC 2 21 Programming Account settings To change or update the retrieved parameter open the text file txt Copy the body text and paste it on the body of the newly created E mail message Delete any headers that may be present in the body of the E mail When you want to program an account by mail enter the following title on the Subject line set acccOUNtHKxxx xxxx is a password for remote access Follow the following rules to program the setting Enter the account name account ID and account password at the beginning of the line as follows Yi d XXXX xxx account name password YYYY yyy account password Note The account D account name and password should be entered with matching the case of letters Note One parameter should be entered per line from the start of the line Note According tothe e mail software or mail server the long parameter may be divided into two or more lines automatically In this case after entering about 70 characters press Enter key to start a new line and put one space at the beginning of the next line As for the following functions only retrieving functions are available Retrieving Fax transmission history When you want to retrieve the Fax transmission history by mail enter the following title on the Subject line Yaget fax tx l ogHxxx xxxx is a password for remot
58. ay broadcast initiation Your fax machine can perform either operation in other words your machine can either send to a internet relay station unit or bea internet relay station unit Internet Fax Kit Internet Archive With this feature all transmitted and received fax and e mail are collected at one place automatically so that an administrator can easily keep track of the document flow Transmitted E mail S Transmission Transmitted E mail LE mai QQ A M1 E mail f Reception Received E mail LS Sa or Received E mail Internet Fax Kit NA Programming or retrieving parameters using E mail With this feature you can retrieve and program the e mail environment e mail account user settings one touch number speed dial number fax gateway and retrievethe current journal data from your PC by send ing the text e mail message to Internet Fax Kit aca S PC Internet Fax Kit E mail environment Transmission 3 reception history Onetouch dial setting EA Speed dial setting aw Table of Contents Safety PreCAUtiONS uva ca Es dba d ahd E eda aes iain i Internet communication features reiri ia cece eee eee eee e ee ee eee ee bebe eben eiA ii Installing Your Machine Precinstallation information oca E o aba 1 2 Installation procedures s seniii A A ae 13 Setting your TIMEZONE sica teed Pete adem cats hae dada i 14 Setting the Internet parameters 0 cee ented eens 15 IP a
59. ccountName Upper To use the default account press ENTER without entering any characters To use a different account press Y to display the account name list then use Y or A to select the account 1 Account 1 v a Enter D gt o 3 D ct gt 3 po R wn m m J er m If the account is configured with a password enter the password then press ENTER Password Upper Note The account password should be entered with matching the case of letters Reception starts and is automatically printed Reception Screen Receiving Mail Note If there is no new mail then the LCD displays the screen similar to that below No New Mail Advanced Features A A Lagann dea e oaa 5 2 SUBjeCHINGCNthYy caritas a ada 5 3 Forwarding the received fax document to mail address 5 5 Forwarding the received email tofax cece eee cece ene eeeeeaes 5 15 ARCHIVE rt A alin eae Reet alae ee 5 18 Internet relay broadcasting Using Fax Gateway c eee eee eee 5 24 TTI transmittion TTI transmission setting Every fax page you send arrives at the receiving machine with a single line of text at the very top of the page This text lists a name called the Transmit Terminal Identifier TTI a fax number and You can set the machine to not send the TTI For 5000 Press MENU 2 2 0 8 ENTER The LCD shows 08 TTI Transmission OFF 2 Using the cursor key s
60. ceiving the command that you enter in the Subject line of your E mail message nternet Fax Kitperforms one of the following functions Retrieving or Programming data You can enter two types of command in the Subject line 1 Toretrieve data get parameters xxxx 2 To program data set paramaters xxxx The following is the list of available operations Operation Title of E mail Setting One touch dialing set onetouch AKxxx Retrieving One touch dialing get onetouch xxxx Setting Speed dialing set speed dial KXxxx Retrieving Speed dialing get speed dial xxxx Setting fax relay gateway settings set fax gateway Kxxx Retrieving fax relay gateway settings get fax gateway Kxxx Setting E mail environment settings set email settingsH xxxx Retrieving E mail environment settings get email settings Kxxx Editing already registered E mail account set accountixxxx Retrieving E mail account get account xxxx Retrieving fax transmission journal Yget fax tx OG KXXX Retrieving fax reception journal Yget Fax rx logHXxxx Retrieving mail transmission journal get mail tx log xxxx Retrieving mail reception journal get mail rx log xxxx Help get command hel p xxxx 20000 is the password for remote access 2 15 Programming and Retrieving E mail environment settings
61. cts the attempt and aborts this operation Note If you want to modify an existing F Code box and want to change the box type you first must erase the old box then create a new one 5 5 6 7 8 9 10 11 12 5 6 The LCD now shows 01 Bulletin Box Relay Box Select Relay box and then press ENTER The LCD shows 01 Relay Box Exit Box Name Not Stored Sub Address Not Stored y Select Box Name and press ENTER 01 Relay Box Enter Box Name Upper Case Enter the name by using the numeric keypad then press ENTER An F Code box s name can be up to 16 characters in length 01 Relay Box Exit Box Name NY Office Sub Address Not Stored y Select Sub Address and press ENTER The fax machine asks for this F Code box s sub address This is the numerical identifier you must enter in order to communicate with any remote F Code compatible fax 01 Relay Box Enter Sub Address Use the numeric keypad to enter the sub address to identify this F Code box and then press ENTER The sub address can be up to 20 characters in length and indude any combination of numbers and the and characters but no other non numeric characters Note No other F Code box in this machine can have the same sub address as the one you enter here Note If you entered a sub address already being used by another F Code box the machine beeps and briefly displays Already St
62. d Values files Mail group dialing This group can be used only for mail transmission nternet fax transmission Up to 32 groups with group numbers 33 to 64 can be registered Only One touch and Speed dialing numbers with mail address registered can be registered in a group member One touch dialing Allows Internet Fax Kit user to store frequently used fax numbers as well as mail addresses for dialing with the touch of one key See also Speed dialing Polling Automatic transmission to a calling remote fax or reception of a document from a remote fax set for this operation Polling is convenient whenever a central unit must receive information from one or several remote faxes The caller bears all telephone charges and prevents several remote units from calling at the same time 1 3 POP Post Office Protocol This is the protocol used to retrieve E mail from a mail server Relay broadcasting ets some Pitney Bowes Office Systems fax machines store a document in internal memory transmit the document to the memory of a remote hub fax Internet Fax and then instruct that unit to relay retransmit the document to each fax in a group in the hub unit This feature speeds extremely high volume fax communication and allows a single command to initiate document transmission to other pre designated fax locations It also saves phone charges for the originating machine Your machine can initiate a relay broadcast Remote fax machi
63. d on the Web Start up Administration tool for Internet Fax Kit and dick Remote Access under Setup Setup Admir B o OAA Geet faract Grey S SM A Jade repuesta 1 137 EXE Administration tool for Internet Fax Kit e Management information Manages the device status and communication history y Ey Operation setting Performs account user registration one touch dialing and speed dialing setting and sets other function used daily Also performs Mail broadcast list and Fax gateway registration EA Setup Performs administrator setting network setting and other settings when the device is installed Choose the setting management page from the menu at the left ol rea E mail environment Remote ac 2 Fill in the each of the following fields and Click SET button follow within itself Setup Remote Access One line HELP This feature can refer modify and erase the device setting by sending mail to the machine The mail require password entered Setting Help Remote Access Remote access IV Accept remote access by using e mail Password E Password re enter Jess To limit mail that accept remote access enter the mail address or damain name ser REDO Note The password will be required to send a command by E mail 2 14 Setting the command in the Subject line After re
64. d with a password enter the password then press ENTER Enter Mail Account Password Lower Case Note The account password should be entered with matching the case of letters For 3500 1 A Y Place the document s face up top edge first Adjust the document guides by sliding either of them to the left or right o fit the page s you ll be sending Press Internet Fax to choose Internet FAX communication MailAddress Lower Select To cc or bcc by pressing the soft key which assigned To Cc Bcc see above Enter the full email address by using the numeric keypad MailAddress Lower abcd domain_ Press START The machine starts to scan the document into memory Then starts sending the email message If two or more accounts are registered the LCD asks you to enter the account name to use for sending AccountName Upper To use the default account press ENTER without entering any characters To use a different account press Y to display the account name list then use Y or A to select the account name then press ENTER twice If the account is configured with a password enter the password then press ENTER Password Upper Note The account password should be entered with matching the case of letters 43 Sending using the one touch key For 5000 1 2 4 4 Place the document s face up top edge first Adjust the document guides by sliding either of them to the
65. ddress and Subnet mask setting 0 0 cece cee nee e nents 15 Installation information registration suse 1 6 Network environment setting o oooccoccoocconcrorrr rr 1 7 E mail environment setting ssaa 1 8 E mail account user registration 00 0 ccc cece cect eee ene e eee rr 19 Administrator registration 0 ccc ccc cece rece teen eee n eee tena tennennes 1 11 System configuration Programming or retrieving parameters using Administration tool 0 ccc eee eee o 2 2 What is Administration tool for Internet Fax Kit on the web n u 2 2 Startup of Administration tool for Internet Fax Kit oc cece ence e ee eaes 2 2 Descriptions of Administration tool for Internet Fax Kit 0 kee eee eee 2 2 Programming or retrieving parameters using E mail 2 13 Using E mail for Program or Retrieve Parameter Device management by E mail 2 13 Remote access setting on theWeb 0 2 ieee cc rc 2 14 Setting the command in the Subject line 6 cece cece cece ence eee teenies 2 15 Programming and Retrieving E mail environment Settings 00 cece eee eee 2 16 Programming and Retrieving One touch Speed dialing setting ccc eee eee 2 18 Programming and Retrieving Fax Gateway SettingS 0c ccc e cece cece eee eee eas 2 19 Programming and Retrieving Account settingS 0 ccc eect eee teens 2 21 Programming Your Machine Programming an E mail address into the one to
66. ding request Accept forwarding request without simultaneous print mel A ___ Accept forwarding request simultaneous print 18 E mail account user registration Register a default account A default account is an account used when the account cannot be specified when forwarding received fax and archiving sent received faxes If the default account is not registered some func tions may not be available Start up Administration tool for Internet Fax Kit Click E mail account users under Operation setting lala e 19 OAA Asah reves Gror D S W A rm26813 Administration tool for Internet Fax Kit el Management information Manages the device status and communication history Ss ss Operation setting Performs account user registration one touch dialing and speed dialing setting and sets other function used daily Also performs Mail broadcast list and Fax gateway registration A Setup Performs administrator setting network setting and other settings when the device is installed Choose the setting management page from the menu at the left O Pcia 7 E mail account One touMYling Speed diahWT8 Fax group dialing Mail group dialing Mail bro Fax gateway 2 Toregister a new account click Register new account user se Operation setting E mail account Edits the user information Operation Register new E mail account cl
67. e Plain Text p a E 01 x File Edit View Insert Format Tools Actions Help le amp BB Olea t 4 e otos gt gt Ton InternetFaxKit imagisticscom Menos Subject Fax Forwarding FAXNO lt 123 456789 999 888 3210 gt U UN EP a 1 Always begin from the start of the line 2 s lone as above condition is fulfilled the number can be written anywhere in the text 3 FAXNO can be written in either upper case or lower case 4 Fax number can have a maximum of 40 digits per number and a total of 30 fax numbers 5 When you designate multiple numbers as a broadcast separate them with comma 6 Available numbers for broadcasting is dependent on the specifications of the fax used as a gateway 7 However if there is a wrong fax number in the mail when designating broadcasting the mail will not be forwarded but an error report will be returned 5 15 Accepting Fax Forwarding requests Rejecting Fax Forwarding requests This is an excellent feature to prevent unwanted fax forwarding With Administration tool for Internet Fax Kit you can set conditions on whether you reject or accept Fax Forwarding requests You can alsolimit mail that accepts forwarding requests by entering the mail address or domain name as you desire Setting of Fax Forwarding request conditions Start up Administration tool for Internet Fax Kit Click E mail environment under Setup 2 Select one desired co
68. e access Note Fax transmission history will bein the body of the mail that comes in response Each record will be separated by semicolons Retrieving Fax reception history When you want to retrieve the Fax reception history by mail enter the following title on the Subject line Yaget fax rx l ogAKxxx xxxx is a password for remote access Note Fax reception history will bein the body of the mail that comes in response Each record will be separated by semicolons Retrieving Mail transmission history When you want to retrieve the Mail transmission history by mail enter the following title on the Subject line get mail tx log o0000 xxxx is a password for remote access Note Mail transmission history will bein the body of the mail that comes in response Each record will be separated by semicolons Retrieving Mail reception history When you want to retrieve the Mail reception history by mail enter the following title on the Subject line Yget mail rx log 000 xxxx is a password for remote access Note Mail reception history will be in the body of the mail that comes in response Each record will be separated by semicolons 2 22 Programming Your Machine Programming an E mail address into the one touch keyS 0 3 2 Programming an E mail address into the speed dial numbers 3 8 Programming an E mail address into the group dial numbers 3 14 Registration of a
69. ece cece eee ened 1 2 Printing a list of Group dial number 2 0 0 cece eee eee 3 15 3 16 Printing a list of One touch numbers ssas 3 3 3 5 Printing a list of Speed dial numbers 10 eee ete 3 9 3 11 Programming Account SettingS 0002 cece cee eee eee nee 2 22 Programming an E mail address into the Group dial numbers 0 0 eee 3 14 Programming an E mail address into the One touch Keys 0 c eee eee 3 2 Programming an E mail address into the Speed dial numbers 0 ee eee ee 3 8 Programming and Retrieving Account settingS ccc cece eee eee 2 21 Programming and Retrieving E mail environment settings cee eee eee 2 16 Programming and Retrieving Fax Gateway settings 2 0 c eee e eee eens 2 19 Programming and Retrieving One touch Speed dialing setting 2 18 Programming E mail environment settings 00 ce cece eee eee eee ees 2 17 Programming Fax Gateway SettingS 0 0 cece cece eee eee e tenes 2 19 Programming One touch Speed dialing settings 0c cece cece eens 2 18 Programming or retrieving parameters using Web browser 6 0 cece eee eee 2 2 Programming or retrieving parameters using E mail 0 6 ccc eee eee eee 2 13 Programming Your Machine 00 cece cece e eee ented 3 1 R Receive document via LAN 1 cece cece eect nannan annann 4 19 Registering To Cc Bcc fields in Soft KeyS oocccoccccccccocccrrnn 4 2 Reg
70. ee uns gt Administration tool for Internet Fax Kit Y Management information Manages the device status and communication history A P ed Operation setting Performs account user registration one touch dialing and speed dialing setting and sets other function used daily Also performs Mail broadcast list and Fax gateway registration EA Setup Performs administrator setting network setting and other settings when the device is installed Choose the setting management page from the menu at the left tional Inc ed EL E tecatintranet A Management informatio Device information Fax transmission history Fax reception history Mail transmission his Mail reception history Device information Device information Device name Installation location System options Device status Speed and transmission system of network connection telephone line status scanner sta tus printer status Unit name Setting paper remaining Media in manual feed tray and cassette 1 Device information displays the data entered in Installation information under Setup Fax transmission history Displays fax transmission history Fax reception history Displays fax reception history Mail transmission history Displays sent E mail items history Mail reception history Displays received E mail items history Internet Fax Kitrecords its 100 most recent fax and e mail transactions 23 Operation setting To carry out setting of ro
71. eee teen ed 15 Setting the POP parameters 2 0 0 0 cee cece tenet n eee 2 6 2 9 Setting your TimeZone 6 ee nee ened 14 SAUP EE Anea OT 2 5 Startup of Administration tool for Internet Fax Kit uussa 2 2 Subject lineentry ariari cae irnata aa chee Me Cee UNA gow A AA a 5 3 T Table of Contents ii a ds dz Y Transmitting Fax Gateway 0cooocococcccncnrnrrr rr 5 26 TirOUbI SHOOULING sax cos add E NEATE AE KE EEA tc eel 6 1 TTI setting with the Soft Key 20 ccc ete eens 5 2 TTI transmission Setting 2 0 0 cece teen tenn eens 5 2 U Using E mail for Program or Retrieve Parameter Device management by E mail 2 13 Using Group NUMbEr sce occa o eh a eae eee oe Gee ee dee E 4 12 Using Mail Broadcast List 0 0 0 cece eect nen ees 4 14 Using the BROADCAST 2v ciaccaveage ees a eaega tes hak e eee eee ea cae 4 10 W What is Administration tool for Internet Fax Kit on the web 0 cece eee 2 3 What is a Mail Broadcast list 0 0 ccc ccc eee eee tented 3 19 What is Group dial iri correta be sees ACER REN tii ey 3 14 What isOnetouch dial oooooococococccncnccnn rr 3 2 What is Speed dial registration 0 cece cece eee nents 3 8 When sending mail you can select To CgBcc fields using Soft Keys 4 2 7 1 78 This page intentionally blank gt Pitney Bowes Office Systems www imagistics com Imagistics International Inc Pitney Bowes Office Systems Inc 100
72. elect the mode you want Then press ENTER to save the setting For 3500 1 Press MENU 2 2 0 8 ENTER The LCD shows TTI Tx On v a Enter 2 Using the cursor key select the mode you want Then press ENTER to save the setting TTI setting with the Soft Key Soft Keys are shortcut keys You can assign a TTI function into one of the Soft Keys if desired Set TTI beforehand and press the Soft Key when you transmit a document The function is ON when the light ison Press the Soft Key again toturn it off For details refer to your fax machine s Operating Instructions Entering TTI transmission You can enter the name you want to appear at the top of faxes you send You can enter three TTI For details refer to your fax machine s Operating Instructions 5 2 Subject line entry Internet Fax Kit will automatically add the default Subject that was entered on the E mail account informa tion screen in E mail account users of Administration tool for Internet Fax Kit though the web browser to the Subject line of all outgoing E mails If you want to set a different Subject for a particular mail follow the instructions below Mail subject setting Note The entered subject is only effective for email transmission And it will be discarded after finished that e mail transmission If you want to change the default subject go to E mail account users of the Administration tool for Internet Fax Kit through the web brows
73. en the recipient s e mail address is entered directly or when forwarding a received fax with e mail TIFF S T 37 simple mode The document is converted to TIFF format based on T 37 simple mode T 37 is an international standard for Internet fax When a document is sent in simple mode format it can be received normally by other Internet fax devices However send documents are all converted to A4 size and their resolution is converted to 200dpi TIFF Expansion The document is converted to TIFF format however it is sent at the original document size and resolution selected during scanning or creation PDF The document is converted to PDF format You can select a delivery file format for each one touch number and speed dial number in your system When sending e mail to an email address entered manually you can specify the file format by adding S F and P at the end of the email address 27 F 2 8 Insert text when sending mail When sending e mail from this device the message is sent as an attached file Select whether to insert text in the email message area When text is to be inserted select the language as well J apanese text may not be reproduced correctly depending on the recipient s conditions When a subject and comments are entered in the transmission dialog box when sending from client PC software the entries will appear as the e mail s subject and text regardless of this setting amp Internet Facsimile Me
74. er To use the default account press ENTER without entering any characters To use a different account press Y to display the account name list then use Y or A to select the account name then press ENTER twice If the account is configured with a password enter the password then press ENTER Password Upper Note The account password should be entered with matching the case of letters 45 Sending using a speed dial number For 5000 1 2 A W 4 6 Place the document s face up top edge first Adjust the document guides by sliding either of them to the left or right o fit the page s you ll be sending Press Internet Fax to choose Internet FAX communication Enter Mail Address Fine Normal Mode Contrast Select To cc or bcc by pressing the soft key which assigned To Cc Bcc see page 4 2 Press SPEED DIAL GROUP and then enter 3 digits number 001 to 244 for speed dial number you want to use The LCD shows the Location ID or e mail address you stored Enter Mail Address To A4 Fine Normal Mode Contrast Press START The machine starts to scan the document into memory Then starts sending the e mail message If two or more accounts are registered the LCD asks you to enter the account name to use for sending Enter Mail Account Name Lower Case Default List To use the default account press Default or ENTER without entering any
75. er ator and or network manager before entering these settings E ntering improper settings can prevent system operation and may cause lost or delayed mail Start up Administration tool for Internet Fax Kit Click E mail environment under Setup 2 Fill in each of the following fields and then dick the SET button BH Setup E mail environment These are important settings that allow the system to send and receive e mail Please consult your system operator and or network manager before changing these settings Entering improper settings can prevent system operation and may cause lost or delayed Setting Help E mail environment setting A Send Ar SMTP muratec co jp niigi ME Port No Usually 25 25 Receive before send B Recei LPOP3 POP muratec co jp m o Clary sewer Port No Usually 110 710 0 hr 10 minj0 sec for hr hour min minute sec second C __ Check for new mail mail auto retrieving Can be specified from 5 seconds to 99 hours 59 minutes 59 seconds Common to all accounts When 0 second is specified auto receiving is not performed c Reject forwarding request g Accept forwarding request without simultaneous print D __ When mail that requests Accept forwarding request simultaneous print forwarding to fax machine is received To limit mail that returns MDN enter the e mail address or domain name faxusers somedomain com service somedomain com TIFF
76. er a mail group number or numeric keypad To add more e mail addresses repeat steps 3 to 5 You can send up to 230 numbers for a broadcast ABC Shoji To S001 Cc 01 _ Note If you enter characters by mistake press CANCEL to erase them Press START The machine starts to scan the document into memory Then starts sending the email message If two or more accounts are registered the LCD asks you to enter the account name to use for sending AccountName Upper To use the default account press ENTER without entering any characters To use a different account press Y to display the account name list then use Y or A to select the account name then press ENTER twice 4 11 If the account is configured with a password enter the password then press ENTER Password Upper Note The account password should be entered with matching the case of letters Using mail group number The mail group number uses group numbers 33 64 Tousethis feature you must first preprogram the mail group number Refer to page 3 14 to 3 18 For 5000 1 2 A Y 4 12 Place the document s face up top edge first Adjust the document guides by sliding either of them to the left or right o fit the page s you ll be sending Press Internet Fax to choose Internet FAX communication Enter Mail Address Fine Normal Mode Contrast Select To cc or occ by pressing the soft key which assigned To Cc
77. er click Erase Address Book Import Export click on the link Speed Dial Numbers To enter or edit a speed dial number click the desired speed dial dialing number in the list below Fax 123 4567 SoC White Mail C_White Black com uke 002 Inter pizza com pas Erase par Mail pizza inter pizza com 003 Burger Queen FAX Order e Erase Address Book Import Export The address book registered into this equipment can be imported or exported as a CSV file Click Address Book Import E xport to perform import export of One touch dial and Speed dial regis tration data 3 12 3 The Speed dialing screen appears Fill in the fields and press the SET button to register Use these settings to create maintain and erase speed dial numbers and information Setting Help Contact name Fax No PRELIMINARY Mail address PRELIMINARY Attached file format C TIFF S TIFF PDF set REDO Note After you press the SET button next Speed dialing screen appears User information entered above can be checked on the control panel of the fax main unit Erasing a Speed dial number on the Web 1 Click Erase on the right of the speed dialing number table 2 Thespeed dial erase check screen appears If you want to erase it click the ERASE button Speed dial erase check Erases speed dial No 001
78. er dick lt lt Prev or Next gt gt If you want to see list of one touch dialing dick List Erasing a one touch number on the Web Click Erase on the right of the one touch dialing table 2 Theonetouch dial erase check screen appears If you want to erase it dick the ERASE button One touch dial erase check Erases one touch dial No 01 One Touch Dial No 01 Contact name Tom s Office Supply Inc Fax No 111 2222 33333 E mail address Mail 1 TomsOfficeSupply com Erase ERASE CANCEL 3 7 Programming an E mail address into the speed dial numbers What is speed dial registration Once a redpient s data is registered in speed dialing it can be displayed by entering a 3 digit number When communications are frequent with a recipient this setting can save cumbersome entry jobs 5000 can store up to 244 speed dial numbers and 3500 can store up to 144 speed dial numbers One speed dial number can register both a mail address and a fax number Entering a speed dial number for 5000 Note If your machine is 3500 see page 3 10 Press MENU 1 2 0 1 ENTER The LCD shows the empty speed dial number 01 Enter Speed Dial Select Speed Dial 001 244 _ 001 No Number Stored Note If a speed dial number other than 001 appears on the LCD it means that you have already entered a number for 001 2 Using the cursor key select the speed dial number in which you want to store a
79. er and ecit it For 5000 1 2 ul amp During the e mail sending operation press COMM OPTIONS before you press START to start sending the email The LCD shows Communication Options Select Mail Subject using the cursor key and press ENTER Communication Options FBF Code Transmit A FF Code Polling Mail Subject y Enter the subject using the numeric keypad You can enter up to 40 characters for the subject EMail Subject Upper Case Press ENTER After entering the e mail address press START Press START To direct domain_ Fine Normal Mode Contrast 5 3 For 3500 1 A Ww 5 During the email sending operation press COMM OPTIONS before you press START to start sending the email The LCD shows Communication Options 1 Delayed v a Enter Using the cursor key to select Mail Subject 6 Mail Subject v a Enter Press ENTER Enter the subject using the numeric keypad You can enter up to 40 characters for the subject Subject Upper Press ENTER 6 After entering the e mail address press START 5 4 Press START mail domain_ Forwarding the received fax docu ment to mail address There are two way of forwarding the received fax document to e mail address One way is forward only the fax document received into the F code relay box with ITU T sub addrees The received fax document into the F code relay box can be forwarded to e
80. f Administration tool for Internet Fax Kit The following sections are item by item descriptions of Administration tool for Internet Fax Kit Administration tool for IF 300 Microsoft Internet Explorer Ioj xj El File Edit View Favorites Tools Help Ea es gt OA A Qserh jravortes Shistay dr Sy bel El Address hetp 1f192 166 1 13 7 260 Links gt Menu Administration tool for Internet Fax Kit Se Management information Manages the device status and communication history Management information Mail reception history The gt Operation setting Operation setting 2 E mail account users Performs account user registration one touch dialing and speed dialing setting and sets other One touch dialing function used daily Also performs Mail broadcast list and Fax gateway registration Speed dialing Fax group dialing Mail group dialing Mail broadcast list E Setup Fax gateway Performs administrator setting network setting and other settings when the device is installed Setup Administrator s information Choose the setting management page from the menu at the left 999 2002 igistics International Inc All rights researved el GE Local intranet Management information Information can be displayed to enable management of Internet Fax Kit s status and management of the commu nication log lol 7 e
81. flect the setting turn the power off and on For 3500 1 ul A Press MENU 3 8 1 ENTER Set IP Address 192 168 001 013 Enter the IP address using the numeric keypad Then press ENTER Note Toenter numbers less than 2 digits between the dots use the cursor key to move the entry point To correct a wrong number entry move the cursor with the cursor key and overwrite it Enter the subnet mask address using the numeric keypad Then press ENTER Set Subnet Mask 255 255 255 000 Press STOP To reflect the settings turn the power off and on 15 Installation information registration Registration of device information makes it easier to identify the device Installation data once registered is fed into the device information for display Start up Internet Explorer 4 0 or later or Netscape Communicator 4 5 or Later on your PC Note Usethe latest browser version possible Some old versions may not produce the correct display 2 Enter thelP address of Internet Fax Kit in the address box and press ENTER 3 C WINS8 Desktop T ext Document html Microsoft Internet Explorer File Edit View Go Favorites Help jaa g e gt QO A 04 a gs Y 5 Bach Foa Stop Refresh Home Search Favorites History Channels Fullscreen Mail Print 192 168 1 13 Address 3 The Administration tools for Internet Fax Kit will be appear on your screen Note Ifthe Adminis
82. h Speed Dial YYYYYYYY 33 01 S001 23 _ Note YYYYYYYY Stored mail address or name will be displayed Up to 300 numbers can be registered in one group dial number Press ENTER toreflect the new setting Ul The LCD will display the next empty group number If you do want to enter numbers for another group number go back to step 2 If you do not want to enter any more numbers press STOP to return to standby mode 3 14 Erasing a group dial number for 5000 Press MENU 1 4 0 2 ENTER The LCD shows 02 Erase Mail Group Select Group Number 33 64 _ 33 01 S001 23 N Using the cursor key select the group number you want to erase Press ENTER The LCD shows UJ 02 Erase Mail Group OK to Erase 33 01 S001 23 Yes lI No Note If you want to quit without erasing the group number you ve selected press No The machine will return to step 2 4 Press Yes to erase the number To erase another group number repeat steps 2 4 Otherwise press STOP to return to standby mode Printing a list of group dial number for 5000 To print out a list of Group dial numbers press MENU 5 1 0 7 ENTER 3 15 Entering a group dial number for 3500 Note If your machine is 5000 see page 3 14 Press MENU 1 4 1 ENTER TheLCD shows the empty group number Enter Mail Group No 33 No Number Stored Press Y or A to select the mail group number in which you want to sto
83. h key you want to erase Note You can select the one touch key by pressing that key on the control panel or using the cursor key 3 Press ENTER Then the LCD shows OK to Erase Press Yes to erase the number Note If you want to quit without erasing the one touch number you ve selected press No The LCD will return to step 2 5 To erase another one touch number repeat steps 2 4 Otherwise press STOP to return to standby mode Printing a list of one touch numbers for 5000 To print out a list of one touch numbers press MENU 5 1 0 5 ENTER 3 3 Entering a one touch number for 3500 Note If your machine is 5000 see page 3 2 1 3 4 Press MENU 1 1 1 ENTER TheLCD shows the empty one touch number Select One Touch 01 No Number Stored Note If a one touch number other than 01 appears on the LCD it means that you have already entered a number for 01 Press Y or A to select the one touch key in which you want to store a number or change a previously stored number Note You can select the one touch key by pressing that key on the control panel Press ENTER TheLCD shows 02 Fax Number Enter the fax number exactly and then press ENTER The number can be up to 40 characters in length Note Even when no fax number is entered the LCD switches to the mail address registration screen 02 Address Lower Use the numeric keypad to enter a email address A mail address can be up to 50 charactersin length
84. he control panel 3 Press ENTER The following two displays will appear alternately 02 Erase One Touch 02 Erase One Touch Yes gt Enter No gt Cancel Note If you want to quit without erasing the one touch number you ve selected press cancel The LCD will return to step 2 4 Press ENTER to erase the number To erase another one touch number repeat steps 2 4 Otherwise press STOP to return to standby mode Printing a list of one touch numbers for 3500 To print a list of one touch numbers press MENU 5 1 O 5 ENTER 3 5 You can also enter a one touch number on the Web Registration from the browser Start up Administration tool for Internet Fax Kit Click One touch dialing under Operation set ting Administration tool for Internet Fax Kit dl Management information Manages the device status and communication history AE Operation setting Performs account user registration one touch dialing and speed dialing setting and sets other function used daily Also performs Mail broadcast list and Fax gateway registration EA Setup Performs administrator setting network setting and other settings when the device is installed Choose the setting management page from the menu at the left C iana Z Operation setting E mail account users One touch dialing Speed dN Fax group dialing Mail group dialing Mail broadcast list Fax gateway 2 Click a onetouch nu
85. his is a copy of received facsimile See attached file Data Time Oct 29 2001 12 59 10 Total Time TORLU Sender Name FaxMachine Number 111 Result Success Failed 1 DateTime Reception start time 2 Total Time Time spent for reception 3 Sender Name Sender name or number 4 Number Sequence number 5 Result Success Failed Note Theattached file name will be shown as REYYYYMMDDHHMMSS TIF PDF RF Received Facsimile YYYYMMHHHHMMSS Date and time when Archive is carried out 5 20 Archive transmitted mail and Archive reception mail This function can be set by selecting the appropriate settings in Message copy of E mail account users information E mail account Test information Perform mail account specific setting at E mail send receive CHANGE PASSWORD To change the password press this button Setting Help Account Test Default account Name internet Fax Kt 000 E mail address p ce teq pph Bimagistics com Reply To address Oee Subject TEST 123 amp Sends an error report Returns unchanged When mail that cannot be c Forwards to following address analyzed is received When mail that cannot be analyzed is received enter the forwarding e mail address in the below field POP user name ceteqppf pe POPE r Use APOP as a authentication scheme Automatic C Manual Automatic l Only checking new mail ins No Uncond
86. ick on the link Change default account click on the link To edit the account contents chose the account from the following E mail account table and press the EDIT button at the left E mail account table PT account Name or E mail address Type No account user registerd 1 9 3 Fill in each of the following fields and then dick the REGISTER ACCOUNT button Account regi When necessary items entered and REGISTER ACCOUNT button pressed account is added Enter the account specific information Setting Help Account Tr Required Password Password re entry Name E mail address e e e A Required REGISTER ACCOUNT REDO The information screen appears If necessary enter the POP user name and POP password then dick SET button to register the entry E mail account User01 information Perform mail account specific setting at E mail send receive CHANGE PASSWORD To change the password press this button Setting Help Account User01 Default account Name E mail address kequirea USer01 imagistics com Reply To address Subject amp Sends an error report Returns unchanged When mail that cannot be Forwards to following address analyzed is received When mail that cannot be analyzed is received enter the forwarding e mail address in the
87. ieving Fax Gateway settings Retrieving Fax Gateway settings When you want to retrieve Fax Gateway settings by mail enter the following title on the Subject line get fax gatewayH0000 xxxx is a password for remote access To edit the retrieved parameter store the E mail file as text txt on your PC Note When the mail is sent properly you will receive mail that contains a list of all Gateway registrations Programming Fax Gateway settings To change or update the retrieved parameter open the text file txt Copy the body text and paste it on the body of the newly created E mail message Delete any headers that may be present in the body of the E mail When you want to program the Fax Gateway by mail enter the following title on the Subject line Yset fax gateway XXXX xxxx is a password for remote access Follow the following rules to program the settings 1 All records should be endosed with tart record and Gend record 2 You cannot begin a new line in between start record and Gend record 3 Do not enter other records on the lines containing tart record and end record Each record should be entered as follows No MailAddress FaxNumber Parameter Value 1 No Gateway number 2 mailaddress Gateway mail address 3 FaxNumber oe at fax number or multiple entry separate them with comma 2 19 Note Separate each parameter with semicolon 4 You can not enter morethan one record pe
88. il address OFF The machine does not print the received document but only relays it to the email address Select Exit then press ENTER Press STOP tofinish and return to standby 5 13 For 3500 1 Ul on 5 14 Press MENU 3 8 3 ENTER Default Relay Off vw a Enter Use the cursor key to select On and press ENTER Enter Mail Address To _ Enter email address using a one touch key a speed dial number or a mail group number Note You cannot use the numeric keypad to enter e mail address ABC Shoji To 01 _ To add each number press BROADCAST between each one to insert a comma then enter the number You can specify up to 200 numbers for a remote unit Press ENTER tosave the settings The LCD shows Select TTI Sender v a Enter The machine asks for the type of TTI you want to appear on the faxes that are relayed to other callers Sender Relay the document with sender unit s TTI don t send your TTI Both Relay the document with both the sender unit s TTI and your TTI e Yours Relay the document with your TTI instead of the sender unit s Press Y or A until the mode you want appears Press ENTER tosave the settings The LCD shows Auto Print Off v a Enter ON The machine prints the received document and relays it to the email address OFF The machine does not print the received document but only relays it to the email address Press Y or A until the mode you want appears Then p
89. il group number 33 64 Press Start To G33_ Note If you want to send a e mail to several groups at a time press BROADCAST then repeat steps 35 Press START The machine starts to scan the document into memory Then starts sending the e mail message If two or more accounts are registered the LCD asks you to enter the account name to use for sending AccountName Upper To use the default account press ENTER without entering any characters To use a different account press Y to display the account name list then use Y or A to select the account name then press ENTER twice If the account is configured with a password enter the password then press ENTER Password Upper Note The account password should be entered with matching the case of letters 4 15 Mixed Broadcasting Pressing the Internet Fax switches between Mail Address Input Mode and Fax Number Input Mode meaning you can simultaneously send mail and faxes For 5000 1 2 N O U uy W 09 10 4 16 Place the document s face up top edge first Adjust the document guides by sliding either of them to the left or right o fit the page s you ll be sending Press Internet Fax to choose email address input mode Enter Mail Address Fine Normal Mode Contrast Press BROADCAST Select To cc or bcc by pressing the soft key which assigned To Cc Bcc see page 4 2 Enter the email address Use either a one
90. ine beeps and briefly displays Sub address in Use The machine now returns you to step 10 Please enter a different number for your F Code box s sub address 5 9 11 12 13 14 15 17 18 5 10 Next the machine asks for your F Code box s password This is the password for itu t compatible F Code fax transactions The Icd shows 03 Password Note You don t need to have a password for the F Code box However using a password will make your F Code communication much more secure If you do not want to enter or change this box s password skip to step 14 Use the numeric keypad to enter this box s TU T compatible password This password can be up to 20 characters in length and include any combination of numbers and the and characters but no other non numerical characters Note You cannot change the type of an existing F Code box If you re modifying an existing F Code box and want to change the box type you first must erase the old box then create a new one Press ENTER to save the password The LCD now shows Box Type Bulletin v a Enter Press Y or A toselect Relay and then press ENTER The machine asks for the fax number for the remote unit TheLCD shows Enter Relay Number Press Internet Fax to toggle the fax number input mode and e mail address input mode Enter Mail Address To _ Enter the email address and or fax number using a one touch key a speed dial number or a call group number
91. ission mail and Archive reception mail format 0 cce eee 5 22 Archive transmitted fax and Archive reception fax setting 0 cece eee eee 5 18 Archive transmitted mail and Archive reception mail 06 ccc eee eee eee 5 21 B BASICO RAIN A Sakae ahaa Sane add a nea ened 41 BOCAS cocido da 4 10 C Changing the default account cece cece eee ete nents 2 11 D Default Relay setting v 02 essa guna dead A eee ee edad eee Ya 5 12 Descriptions of Administration tool for Internet Fax Kit 6 0 cece ee eee 2 2 Directly set a mail address and send ccc eee cece eee tenet eee eed 4 2 E Editing the account contents 0 cece cette nets 2 11 Entering a Group dial number eect enn eens 3 14 Entering a Mail group dial number 0 0 cece eee eens 3 17 Entering a One touch number 0 0 cece cette eee eee ened 3 2 Entering a Speed dial number 2 0 0 0 cece eee e eee ened 3 8 Entering TTI transmission 0 0 0 cece teen teen eee ented 5 2 Erasinga Group dial number 0 0 c ccc eee eee ened 3 15 3 16 ErasingaOnetouch number 2 eee 3 3 3 5 Erasing a One touch number on the Web 0 0c eee c eee eee 37 Erasing a Speed dial number 1 0 0 0 0 cece eee 3 9 3 11 Erasing a Speed dial number on the Web 0 cect eect teen een ees 3 13 Erasing and Listing of Mail group numbers 0 0c cece eects 3 18 F EA A o iii Fax Forwarding woo cit cd a sage
92. istration of a Mail Broadcast list 0 0 ieee cece eens 3 19 Relayed broadcasting 0 6 cece ctr e eens iii Relayed broadcasting Fax Gateway 0 cece cece eee eee 5 24 Remote access setting on theWeb 1 20 ccc cece ee ee tenes 2 14 Retrieving Account SettingS 6 cece cette een een tenes 2 21 Retrieving E mail environment settingS oocococccoccccnnrcarrrr 2 16 Retrieving Fax Gateway SettingS 2 2 0 cece eect nents 2 19 Retrieving Fax reception history 0 cece cece tenes 2 22 Retrieving Fax transmission history 0 0 c eee eee eens 2 22 Retrieving Mail reception history 0 06 ieee eee eee ees 2 22 Retrieving Mail transmission history 00 c cece eee teen eee eens 2 22 Retrieving One touch Speed dialing settings 0 0 0 0 cece e eects 2 18 S Safety pr ecautl ONS isis navies lid i Sending a document over the LAN 11 cece cece ee eee rr 4 2 Sending using a Speed dial number 2 0 cece ed 4 6 Sending using the One touch Key 2 6 cee ene eee ened 4 4 Sending using the Telephone index 2 0 0 ccc cece n 48 Setting E mail account USErS 0 6 cece nee netted 2 9 Setting E mail environment 0 0 0 cece eee eee nent ened 2 6 Setting of Fax Forwarding request conditions 0 cece eect eee eee 5 16 Setting of Mail Broadcast list oooococccoccccocororcr rr 3 19 7 6 Setting the command in the Subject line 2 0 cee tenet eae 2 15 Setting the Internet parameters 2
93. itional Ass c Forwards to following Fax No forwarding of received mail 123 4567 Deletes mail from server C Leaves mail on server Processing after mail received r Copies send message by Bcc Copy destination address r Copy archive send message by separate mail Message copy Copy destination address r Copies archives receive messages Copy destination address REDO Setting Help Go back to account users list ERASE ACCOUNT Note Erases the account information and removes it from the account users list This automatically sends sent and received Internet fax to the mail address specified here Note For details on input items refer to Setting Help 5 21 Archive transmission mail and Archive reception mail format TheArchivetransmission mail format is as follows A transmitted mail will be attached Copy of Transmitted Facsimile of x File Edit View Tools Compose Help alex mee vr am 2 A M_Administrator imagistics com 4 Monday October 29 2001 12 59 PM H InternetFaxKitBimagistics com EH Copy of Transmitted Internet Facsimile This is a copy of transimitted Internet Facsimile See attached file Sender mail user 01 Type Data Time Oct 29 2001 12 59 10 Dapertment 1234 Location 01 onetouch domain 5001 speed domain G33 G65 direct domain 1 Sender Mail sender name Account name or mail address if it is not registered 2
94. keypad to enter the four digit D code for this F Code box Important After completing this step you must know this code to access this F Code box Be sure to write it down 22 Press ENTER tosave the F Code box information 23 Tofinish press STOP 5 11 Default relay setting When this feature on all received fax document will be transferred to the designated e mail address However there are some exceptions These are as follows Nat relayed when the documents are 1 F code confidential reception documents 2 Documents that are to be forwarded to another fax by F code relay 3 Polling reception documents 4 F code polling reception documents 5 Documents that are to be forwarded by F code mail relay Note Relay Box can override this function First turn off the Relay Box settings to use the Default Relay func tion To set the default relay setting For 5000 Press MENU 3 8 O 3 8 Internet Fax 01 TCP IP 02 MAC Adress 03 Default Relay y 2 Press ENTER 03 Default Relay Exit Setting OFF Location Not Stored y 3 Use the cursor key to select Setting and press ENTER 03 Default Relay Setting OFF 4 Usethe cursor key to select On and press ENTER 03 Default Relay Exit Setting ON Location Not Stored y D Use the cursor key to select Location and press ENTER 03 Default Relay Enter Mail Address To 5 12 6 1
95. lect To cc or bcc by pressing the soft key which assigned To Cc Bcc see page 4 2 Press TEL INDEX Y The LCD shows the first listing in your fax machines EasyDial directory MailAddressIndex A ABC Shoji 01 The EasyDial directory sorts entries alphabetically in the following order 1 by alphabet 2 by number and 3 by symbol Scroll through the listings to find the one you want You do this by pressing the following cursor key or gt toselect the character set alphabet number or symbol for the first character of the Location 1D Y or A tocheck different listings within that character set Note Thescrollingis open ended For example when you run out of listings beginning with alphabet A pressing Y or A automatically moves you into listings beginning with other characters Note To quickly search press capital letter of Location ID using the numeric keypad e When the LCD displays the name you want to dial press ENTER ABC Shoji To 01 _ Press START The machine starts to scan the document into memory Then starts sending the e mail message If two or more accounts are registered the LCD asks you to enter the account name to use for sending AccountName Upper To use the default account press ENTER without entering any characters To use a different account press Y to display the account name list then use Y or A to select the account name then press E
96. ling M Network environment M Speed dialing M E mail environment Fax group dialing M Remote access M Mail group dialing AE Mail broadcast list M Registration of new account y Fax gateway SET REDO ERASE ADMINISTRATOR Note Erases administrator information and returns them to their initial value Note For details on input items refer to Setting Help 1 12 System configuration Programming or retrieving parameters using Administration tool 2 2 Programming or retrieving parameters using E mail 2 13 Programming or retrieving parame ters using Administration tool What is Administration tool for Internet Fax Kit on the web Administration tool for Internet Fax Kit is the program that enables adjustment of settings and registration of this device using a Web browser In addition to adjusting settings and registration Administration tool for Internet Fax Kit enables manage ment and browsing of device information Startup of Administration tool for Internet Fax Kit Start up Internet Explorer 4 0 or later or Netscape Communicator 4 5 or Later Note Usethe latest browser version possible Some old versions may not produce the correct display 2 Enter thelP address in the address box and press Enter on your keyboard 3 Administration tool for Internet Fax Kit screen will appear Descriptions o
97. ling XX Mail broadcast list M Registration of new account y Fax gateway Note The check box is READ ONLY If you unchecked it would NOT make any change about the system Only administrator can perform following operations Operation click on the link Administrator register edit Click Administrator register edit to edit the administrator s information Fill in each of the following fields and then dick the SET button Setup Edit administrator s properties Registers the administrator and edits the administrator information When Administrator password is set here it is needed to manage account and modify system setting Setting Help Administrator name Administrator e mail address When the status of checked item has changed a report will be sent to administrator s e mail address F Device Information a F Fax Transimission Reception History F Mail Transmission History F Mail Reception History When setting Administrator password also set following items During system setting modification account management authenticated using ID and password set here Administrator ID Administrator password Password re entry When registering editing erasing or initializing a checked item the Administrator ID and password are requested Setup and Account Operation setting Authorization M Installation information M One touch dia
98. mber on the one touch dialing table to register m setting One touch dialing Use these settings to create maintain and erase one touch numbers and information Operation To erase the registered contents click Erase Address Book Import Export click on the link One touch dialing table To enter or edit a one touch number click the desired one touch dialing number Fax No E mail address A Fax 111 2222 33333 Erase Of rents Oice supply ne Mail Mail 1 TomsOfficeSupply com Erase a F Fax 222 3333 4444 Erase 02 Eero i is er Mail mediapress mailmail com Hire Fax Erase 03 Mail Erase Address Book mport Export The address book registered into this equipment can be imported or exported as a CSV file 3 6 Click Address Book Import Export to perform import export of one touch dial and speed dial registra tion data 3 Theone touch dialing registration screen appears Fill in thefields One touch dialing No 01 Use these settings to identify and maintain the contact name delivery information and other settings for one touch keys on this system Setting Help Contact name Fax No PRELIMINARY Mail address PRELIMINARY Attached file format C TIFF S TIFF PDF ser REDO 4 Click SET to register The next one touch dialing registration screen appears If you want to see other one touch dialing numb
99. n the Subject line Yeset email settings o000 xxxx is the password for remote access Each parameter should be entered as follows Parameter Value Note One parameter should be entered per line from the start of the line According to the email software or mail server the long parameter may be divided into two or more lines automatically In this case after entering about 70 characters press Enter key to start a new line and put one space at the beginning of the next line BP set email settings 123456789 E 10 o x File Edit View Insert Format Tools Message Help SIX BAavrj 95 04 958 Sign Encrypt Offline Gut Send Paste Undo Check Spelling Attach Priority To JinternetFaxkit imagistics com ES Cc Subject toset email settings1 23456789 fa fa E ar vale amp E receive interval time 1800 accept request to relay yes Yorelay to fax accept domain userl muratec co jp user2 muratec co jp relay to fax and print no ofile format tift s insert text yes insert text language eng receipt notification none ignore mdn request yes Yorequest mdn accept domain userl muratec co jp user2 muratec co jp Wi mi i i ht Wn reply mdn copy message n0 2 17 Programming and Retrieving One touch Speed dialing setting Retrieving One touch Speed dialing settings When you want to retrieve One touch Speed dialing settings by mail enter the following title on the Subject line
100. ndition from When mail that requests forwarding to fax machine is received EM Setup E mail environment These are important settings that allow the system to send and receive e mail Please consult your system operator and or network manager before changing these settings Entering improper settings can prevent system operation and may cause lost or delayed Setting Help E mail environment setting STMPserver imagistics com Send mail SMTP server Port No Usually 25 25 F Receive before send POPserver imagistics com Port No Usually 110 110 0 hr 10 minjo sec for hr hour min minute sec second Receive mail POP3 server Check for new mail mail auto retrieving Can be specified from 5 seconds to 99 hours 59 minutes 59 seconds Common to all accounts SEC OTU pecined auto receiviilg UCP ey c Reject forwarding request A Accept forwarding request without simultaneous print When mail that requests c Accept forwarding request simultaneous print forwarding to fax machine is received To limit mail that returns MDN enter the e mail address or domain name Jauthorization domain Sent document format conversion c TIFF c PDF Do not insert text Insert text when sending mail Insert text Language English y Delivery status notification DSN from receive server Request reception check c Message disposition notification MDN
101. ne Fhe machine on the other end of a fax communication SMTP Simple Mail Transfer Protocol This is the communication protocol used to send e mail on the Internet Speed dialing Allows Internet Fax Kit user to store frequently used fax numbers and mail addresses for dialing with the touch of three keys Subaddressing An TU T standard allowing fax machines to specify special delivery characteristics of a transmission For example subaddressing allows fax machines from different manufacturers to send and receive messages into confidential memory mailboxes or to retrieve specific files from polling memory Subnet Mask Fhe net mask used to manage sub segments of the network TCPAP Fransmission Control Protocol Internet Protocol TCP IP is a set of protocols used to connect to the Internet and wide area networks TTI Fransmit terminal identifier A user programmable line of information sent automatically with every page a fax machine sends it appears at the top of each page printed by the receiving unit 74 Index A Accepting Fax Forwarding requests Rejecting Fax Forwarding requests 5 16 Address Book Import Export 00 0 0 ccc cece e cette tenets 3 6 3 12 Advanced Feat res et han edad is Eade ev hand Had ek a 5 1 Appendix and index ataco a okies tee a dente wanes lace Sige 7 1 ALIVE e e A s 5 18 Archive transmission fax and Archive reception fax format 0 0 cece eee ee 5 20 Archive transm
102. ng setting and sets other function used daily Also performs Mail broadcast list and Fax gateway registration EA Setup Performs administrator setting network setting and other settings when the device is installed Choose the setting management page from the menu at the left E Baca Administrator s information Installation information Network er nment E mail ery PJ ment Remote access Setting Help 2 ThelP address and Subnet mask you have entered will be appeared If necessary enter Gateway address and DNS server address and then dick SET button EX Setup Network environment ortant settings that allow changing these settings Ente and or network manager yed Setting Help Network environment TP address o 192 x 168 hi hs Subnet mask 30 255 255 255 f P HA ct Gateway collectively refers E S NM toh eras o hardware and software EEE that interlink systems and networks using different EET 66551 protocols Gateway address INITIALIZE Note Click this button to erase the settings inside the device and return them to their initial value 17 E mail environment setting This setting enables the device to perform e mail transmission and reception Start up Administration tool for Internet Fax Kit Click E mail environment under Setup 22 904 Geach reos Bror aby SE i 162 168 3 13 Z eca tints
103. nu at the left Bram 3 19 2 Click the number in the list to be registered Operation setting Mail Broadcast List Manages creates and erases Mail Broadcast List This list can be specified as the address when sending mail Notice List cannot be partially edited Legend Entry list table can be displayed by clicking on the group No Shows that the list of a group with no entries is vacant Table of registered lists is displayed by clicking on the group link Mail Broadcast List regist status Total number of registered records 1253 Number of records that can be registered 1947 Number of vacant groups 26 Records registered by group No Number of registered records 60 Group 65 Group 66 Group 67 Group 68 Group 69 E 3records SOrecords 15records 12records 150records Group 70 Group 71 Group 72 Group 73 Group 74 26records Orecords Orecords Orecords Orecords 70s Group 75 Group 76 Group 77 Group 73 Group 79 A r 3 If there are no records in the list the following screen appears To create a new list press the New List button Mail Broadcast List No 7 This is the Mail Broadcast List No 75 list Setting Help Mail Broadcast List No 75 contact name mail address Contact name Mail address No entry Operation for this list New co E Click Browse button and choose table file address list cs
104. o 9 11 Press START The machine starts to scan the document into memory Then starts sending the email and fax to each address If two or more accounts are registered the LCD asks you to enter the account name to use for sending AccountName Upper To use the default account press ENTER without entering any characters To use a different account press Y to display the account name list then use Y or A to select the account name then press ENTER twice If the account is configured with a password enter the password then press ENTER Password Upper Note The account password should be entered with matching the case of letters 4 18 Receive document via LAN Receiving e mail from POP server You can choose the automatic e mail reception or manual e mail reception using the Administration tool for Internet Fax Kit through the web browser For default setting Internet Fax Kit will query the POP server for new e mail at 10 second interval and if the new e mail has arrived retrieve and print it automatically Regarding the setting of POP parameters refer to Setting E mail environment page 2 6 and Setting E mail account users page 2 9 Manual reception from POP server When you set the interval time to query the POP server for new e mail to to 0 second or check the Only check ing new mail not retrieve email automatically you should retrieve the email manually To receive e mail manually from
105. ored The machine now returns you to step 11 Enter a different num ber for your F Code box s sub address 01 Relay Box Password Not Stored Location Not Stored TTI Type Sender 13 14 15 16 17 Select Password and press ENTER The LCD shows 01 Relay Box Enter Password Note You don t need to have a password for the F Code box However using a password will make your F Code communication much more secure Use the numeric keypad to enter this box s TU T compatible password This password can be up to 20 characters in length and include any combination of numbers and the and characters but no other non numerical characters Press ENTER The LCD shows 01 Relay Box Password 123456 Location Not Stored TTI Type Sender Select Location and press ENTER TheLCD shows 01 Relay Box Enter Remote Fax Number Press Internet fax to toggle the fax number input mode and e mail address input mode Enter email address and or the fax number using a one touch key a speed dial number or a call group number You cannot use the numeric keypad to enter these numbers 01 Relay Box Enter Mail Address To To add each number press BROADCAST between each one then enter the number You can specify up to 300 numbers for a remote unit Note If you want to review the numbers you entered press Review Bcc S001 Japan office To 02 NY Office Fax
106. ou wish to change the location ID press CANCEL to erase it and then enter another location ID Enter the Location ID A number s Location ID may be up to 24 characters in length Regarding how to enter the character refer to the 3500 Operating Instructions Press ENTER The LCD shows 005 Format TIFF S v A Enter Select the file format using the cursor key The document is converted to the file format that is set here when send e mail and when the received fax document is forwarded by the e mail Press ENTER tosavethe setting The LCD will display the next empty speed dial number If you do want to enter another speed dial number go back to step 2 If you do not want to enter any more speed dial numbers press STOP tofinish Erasing a speed dial number 1 4 Press MENU 1 2 2 ENTER The LCD shows Enter Speed Dial No 001 9 555 584 6950 Press Y or A to select the speed dial in which you want to erase Note You can select the speed dial number by directly entering that three digit identifier code When entering the identifier code for speed dial numbers less than 100 you must enter leading zeroes to make three digits For example 001 099 Press ENTER The following two displays will appear alternately 005 Erase Speed Dial 005 Erase Speed Dial Yes gt Enter No gt Cancel Note If you want to quit without erasing the speed dial number you ve selected press CANCEL The LCD will return to step 2
107. r line 5 Each record should start at the beginning of a new line Note According tothe e mail software or mail server the long parameter may be divided into two or more lines automatically In this case after entering about 70 characters press Enter key to start a new line and put one space at the beginning of the next line Example oset fax gateway 123456789 9 File Edit View Insert Format Tools Message Help E j a ABI aiy aa Kse 79 04 1953 Send Cut Copy Paste Undo Check Spelling Attach Priority Sign Encrypt Offline To InternetFaxKit imagistics com GA Co Subject set fax gateway 1 23456789 a Flo I BT UALR SEES SE B start record 01 mail01 muratec co jp 000 1 11 2222 111 222 3333 02 222 456 7890 03 mail03 muratec co jp DA end record 2 20 Programming and Retrieving Account settings The following is the list of parameters and values for available items Items Parameter Value Name Name Enter name Mail address mailaddress Enter email address Reply To address reply to Enter the Reply to e mail address Subject subject Enter the subject When mail that cannot be analyzed is received handling junkmail Report Return Forward to e mail addresses Automatic reception ON OFF anto receive yes no Mail check only mail check only yes no Automatic deletion auto delete yes no Copy send message by Bcc copy message yes no
108. r reference only A list of definitions can also be found on the Pitney Bowes Office Systems website at www imagistics pbos com or Glossary in the 5000 Operating Instructions Archive U sing this function transmitted fax and mail will be sent to the mail address designated in advance Broadcast A fax and mail transmission in which a single document is sent to more than one location Domain name A unique name used to identify an Internet site Domain names consist of two or more parts separated by dots Fax forwarding With this function mail that contains the designated fax numbers in a text can be for warded as a fax Fax Gateway his is a relayer that forwards received mail to a specified fax number See Relay broadcast ing F Code A fax industry standard created by the ITU T for sub addressing password based communications Because F Code is an industry standard Pitney Bowes Office Systems fax machines as well as all ITU T equipped fax machines from other manufacturers can communicate with each other using sub addressing Group 3 G3 Refers to fax machines that use digital encoding These units transmit one page in less than one minute and produce resolutions of 203 x 98 203 x 196 or 203 x 392 Ipi Inbound Routing This feature works with F code Relay box which receives documents then relays them to other machines In order to forward all received faxes to the designated mail address the relayed box should be configured
109. re a number Press ENTER TheLCD shows 33 Enter One T Speed U N 4 Enter all the onetouch number s or the speed dial number s you want to store into the mail group num ber by pressing the one touch key or speed dial group and the numeric keypad A comma will be automatically inserted between each number 33 YYYYY 01 03 S002_ Note YYYYYYYY Stored mail address or name will be displayed Up to 200 numbers can be registered in one group dial number When all numbers are entered press enter to store it Ul The LCD will display the next empty mail group number If you do want to enter numbers for another mail group number go back to step 2 If you do not want to enter any more mail group numbers press STOP to return to standby mode Erasing a call group Press MENU 1 3 2 ENTER The LCD shows Enter Mail Group No 33 01 03 S002 N Press Y or A to select the group number you want to erase 3 Press ENTER The following two displays will appear alternately 01 Erase Group Dial 01 Erase Group Dial Yes gt Enter No gt Cancel Note If you want to quit without erasing the mail group number you ve selected press CANCEL The LCD will return to step 2 4 Press ENTER to erase the number To erase another group number repeat steps 2 4 Otherwise press STOP to return to standby mode Printing a list of group dial number for 3500 To print out a list of group dial numbers press MENU 5 1 0 7
110. ress ENTER to save the settings Press STOP to finish and return to standby Forwarding the received e mail to fax With this function e mail that contains the designated fax numbers in a text can be forwarded as a fax Fax Forwarding setting All you have to dois to send mail with forwarding fax numbers in a text Then Internet Fax Kit analyzes the mail at the gateway and forwards e mail messages to the fax numbers in the mail Note Both Fax forwarding request and Fax forwarding are original Pitney Bowes Office Systems functions so both the requesting and distributing machines need to be Pitney Bowes Office Systems products Designate Fax Forwarding numbers in the text of the mail as follows FAXNO lt xxxx gt xxxx forwarding fax number Always begin from the start of the line As long as above condition is fulfilled the number can be written anywhere in the text FAXNO can be written in either upper case or lower case Fax number can have a maximum of 40 digits per number and a total of 30 fax numbers When you designate multiple numbers as a broadcast separate them with comma Example FAXNO lt 123 4567 987 6543 gt Available numbers for broadcasting is dependent on the specifications of the fax used as a gateway 7 However if thereis a wrong fax number in the mail when designating broadcasting the mail will not be forwarded but an error report will be returned Example Fax forwarding Messag
111. rs for 5000 To print out a list of speed dial numbers press MENU 5 1 0 6 ENTER 3 9 Entering a speed dial number for 3500 Note If your machine is 5000 see page 3 8 1 3 10 Press MENU 1 2 1 ENTER The LCD shows Enter Speed Dial No 001 No Number Stored Note If a speed dial number other than 001 appears on the LCD it means you have already entered a number for 001 Press Y or A to select the speed dial number in which you want to store a number or change a previously stored number Note You can select the speed dial number by directly entering that three digit identifier code When entering the identifier code for speed dial numbers less than 100 you must enter leading zeroes to make three digits For example 001 099 Press ENTER TheLCD shows 005 Fax Number Enter the fax number exactly and then press ENTER The number can be up to 40 characters in length Note Even when no fax number is entered the LCD switches to the mail address registration screen 005 Address Lower Use the numeric keypad to enter a email address A mail address can be up to 50 charactersin length 005 Address Lower abcd imagistics com_ Note For details on character and number entry refer to the 3500 Operating Instructions When the number is as you want it press ENTER tostoreit The LCD now shows 005 Name Upper Note Ifa Location 1D is already registered in this speed dial number it is shown on the LCD If y
112. s eed eda cede Cake dean 5 15 Fax Forwarding setting 00 c cece eee eee een ene 5 15 Fax Gateway Setting 2 2 0 cece ccc e rr 5 24 Forwarding mail by using F code Onramp Gateway ccc ec cece ence eens 5 5 G GIOSSAFY veces ve haces IR Ae eee daa eed ot Pe ew SG SES de Se ES 73 Installing Your Machine 0 ccc eect ene e ented 1 1 Internet communication features 0 rr ii Internet fax transmission 6 ee tenet e need ii Internet mail ce tae ege geaegle ek ca de belgie bbe ees ge Dies cab ea dae ii intenet Parameters tia ia academia atte arabe wee seat a Neher Mae aa a 12 IP address and Subnet mask can be entered from the browser 0 0 0 0 cece eee eee 17 Praddress Std ari 24a Wedd aida ia od al 15 17 75 M Mail reception error report ooococccococccorccn rr 6 2 Mall S bje sating iiinis fain deria deed Have AG ae Pha A da a i aada 5 3 Mail transmission error report 2 0 6 eee eee ene eee eee ed 6 2 Main Specifications sss ceci a fa bela a idad oe 7 2 Management information 0 ccc eee eens 111 Manual Reception Configuration 20 0 0 0 0 cece eee eee eee eee 2 6 2 9 Manual reception from POP Server 6 cece cece nents 4 19 Mixed Broadcast amics a IA ariadna 4 16 N Network management toolS 2 20 cece cece teen nents ii 2 2 O Operation S ting cora soy a a da a e Paice A Se 2 4 Other error report ica a a A e adden dace eee arene 6 2 P Pretnstallation information 0 0 0 c
113. s secu rity which you use to enter before you can make any changes to this F Code box Note If you do not want to set or change the D code skip to step 26 Decide on a four digit D code 0001 9999 for this F Code box Write it down and put it in a safe place Important Do not use 0000 as an I D code Use the numeric keypad to enter the four digit D code for this F Code box and then press ENTER Important After completing this step you must know this code to access to this F Code box Be sure to write it down Press STOP to finish and return to standby For 3500 Note If your machine is 5000 see page 5 5 1 10 Keep pen and paper with you as you follow these steps As you decide on a sub address and enter it into your machine write it down Remember to 1 write down which box goes with which sub address 2 write down any passwords or D codes you enter 3 keep these printed records in a safe place Press MENU 3 5 1 ENTER TheLCD shows Select F Code Box 01 No Number Stored Usethe numeric keypad to enter the two digit number 01 50 of the F Code box you want to create or modify Press ENTER What you do next depends on whether you re creating or modifying the F Code box If creating skip to step 6 If modifying the LCD asks you to enter the proper I D code The LCD shows 03 Set F Code Box Enter I D Code Use the numeric keypad to enter the 4 digit I D code not the i
114. ses the account information and removes it from the account users list 4 TheAccount erase check screen will appear To erase the account dick ERASE button Account erase check Erases a registered account and deletes it from the users list Account User02 Name E mail address User02 imagistcs com Erase ERASE CANCEL 2 12 Programming or retrieving parame ters using E mail Using E mail for Program or Retrieve Parameter Device management by E mail This feature is a convenient way of programming or retrieving One touch Speed dial Fax relay E mail environ ment E mail account and other function s data from your PC by sending an E mail message to Internet Fax Kit You can request Internet Fax Kit perform the following commands by using your mail application s Subject line as a command input field The followings are the items you can program and retrieve by E mail Item Note E mail environment Some items are unavailable to program and retrieve One touch dial Speed dial Offramp Gateway E mail account Some items are unavailable to program and retrieve Fax transmission history Only to retrieve Fax reception history Only to retrieve Mail transmission history Only to retrieve Mail reception history Only to retrieve 2 13 Remote access setting on the Web The following parameters can be entere
115. ssage oI x Eile Edit View Tools Compose Help S X a a s By 1113 tax imagistics com DES Friday August 17 2001 1 47 PM LCS Usmith imagistios com F Intemet Facsimile Message This is an internet facsimile message See attached file faximage tif 9 10 KB f Request reception check when sending mail This setting determines whether to request delivery status notification DSN or message disposition notification MDN when sending an email However the request for DSN or MDN may not be granted depending on the mail server and the recipient s e mail software Insertion all recipient of broadcast list to the mail header Specifies whether or not the all recipient of broadcast list are inserted to the mail header When mail requesting MDN is received Specifies whether or not the receiving end returns MDN when the received mail requests that MDN be returned This item may also be set so that MDN is returned only for mail received from a specific email address or domain name characters following of the e mail address In this case enter the e mail address or domain name where MDN may be returned Use a semicolon to separate e mail addresses or domain names when you want to specify more than one of them One e mail address or domain name consists of up to 50 characters When multiple e mail addresses or domain names are specified a total of 256 characters can be entered including the sep
116. t raay Seting icono e ea gd carac rca 5 12 Forwarding the received e mail tofax o oooooocoocooonconcr rr 5 15 Fax Forwarding Setting 0c c cece cee c eee tee e rr 5 15 Accepting Fax Forwarding requests Rejecting Fax Forwarding requests 5 16 Unconditional Fax forwarding of received email 00 f cece ees 5 17 ATIVE isch a hee Wand oad cee nite Rd A ue A ec A AA ee 5 18 Archive transmitted fax and Archive reception fax setting ccc c cece eee e ee eeaas 5 18 Archive transmitted mail and Archive reception mail 0 0 2 0 0 cece cece eee 5 21 Internet relay broadcasting USING ER Gateway ii A web aa ketene eee sat asia ate 5 24 Fax Gateway Sating eha i ak ails Malis wales aaa Maaa Sna ssh as ake OAE E depts deere 5 24 Sending fax via Interne relay 2 0 nent nen eens 5 26 Troubleshooting Troubleshooting ii A A 6 2 Mail transmission error report kee cece ete e ete e tent eee eeenenney 6 2 Mail reception error report 6 cece cece rr rr 6 2 Othererrorreport aba cde s se eked aad EE de eunadian alee Usha 6 2 Appendix and Index Main Spectications via6 c 4 cn cata eg EP ata 7 2 GIOSSANY scat II A mailed in uted Akal a ts ad oe 7 3 A E E E S A E E OE E E thats E ates 7 5 vi Control panel overview Soft Keys Liquid crystal display LCD Internet Fax Select function keys MENU Start TEL INDEX ENTER Cursor Keys C
117. tiple entries separate with commas Only effective when fax number s designated 5 MailGroup Group numbers for mail No 33 65 used For multiple entries separate with commas Only effective when mail address is designated fo FileFormat File format upon mail transmission tiff s tiff pdf Only effective when mail address is designated 4 Each parameter in a record should be separated with a semicolon 5 You can not enter more than one record per line 6 Each record should start at the beginning of a new line Note According tothe e mail software or mail server the long parameter may be divided into two or more lines automatically In this case after entering about 70 characters press Enter key to start a new line and put one space at the beginning of the next line 2 18 Example B oset onetouch 123456789 5 x Ele Edit View Insert Format Tools Message Help Bj xman nja 7 0 4 953 Send Cut Cc Paste Undo Check Spelling Attach Priority Sign Encrypt Offline Ato intemetFaxkt imagisicscom ice Bee I Subject ra 23458788 OOO arial Ss os EIB IUA i E t i pm Pl hi M start record D1 branch office 123 456 7890 userl muratec co jp 1 2 3 33 34 tiff 02 222 456 7890 user2 muratec co jp 1 2 3 33 34 tiff O3 NY office user3 muratec co jp 64 pdf 04 Kyoto office 123 456 7890 10 05 end record Programming and Retr
118. tration tools for Internet Fax Kit does not appear double check the IP address in Entering the IP address setting and Subnet mask see above and carry out power off on of the fax machine to restart 4 Click Instauration information under Setup 5 Fill in each of the following fields and then click the SET button 1 6 EM Setup Installation information These settings identify the system and its location Use names and descriptions that will easily allow system users to understand where the device is located You can also use these settings to indicate which options have been installed on the system Setting Help Device information Device name 5000 Installation location Marketing Dept Options configuration internet Fax Kit REDO INITIALIZE Note Erases the settings inside the device and returns them to their initial value Network environment setting This setting is to establish the network connection of this device 1 Start up Administration tool for Internet Fax Kit Click Network environment under Setup snr mT nv ne e Ir tr OAA Asah ravne Gs D 3 M A adress mo ee Tee j Administration tool for Internet Fax Kit el Management information Manages the device status and communication history Ss Mase Operation setting Performs account user registration one touch dialing and speed diali
119. tu t sub address and not the itu t pass word Then press ENTER Skip to step 7 Note If you enter an invalid I D code the fax machine rejects the attempt and aborts this operation Note If you want to modify an existing F Code box and want to change the box type you first must erase the old box then create a new one The machine is now asking you to name this F Code box The LCD shows 03 Box Name Upper If you do not want to enter or change this F Code box s name skip to step 8 If you do want to enter or change this F Code box s name go on to step 7 Enter the name by using the numeric keypad An F Code box s name can be up to 16 characters in length Press ENTER to save the box s name and continue The LCD shows 03 Sub Address No The fax machine now asks for this F Code box s sub address This is the numerical identifier you must enter in order to communicate with any remote F Code compatible fax If you do not want to change an existing sub address skip to step 10 Use the numeric keypad to enter the sub address to identify this F Code box The sub address can be up to 20 characters in length and include any combination of numbers and the and characters but no other non numeric characters Note No other F Code box in this machine can have the same sub address as the one you enter here Press ENTER tosave the sub address Note If you entered a sub address already being used by another F Code box the mach
120. uch KeyS aaua 3 2 Programming an E mail address into the speed dial numbers 0 cece cece e eee ene eees 3 8 Programming an E mail address into the group dial numbers 0 00 cece cece eee 3 14 Registration of a Mail Broadcast list 20 0 0 cece eee teens 3 19 Basic Operation Sending a document over the LAN cece cece cece cece cent e ete e tenet enateneennenas 4 2 Registering To Co Bcc fields in Soft keys 2 kee een eee n nents 4 2 Directly set a mail address and send 0 2 0 cece cece nee nents 42 Sending using the one touch Key 2 0 cee e nett eens 44 Sending using a speed dial number 2 00 ence een eens 4 6 Sending using the EasyDial directory 0 cece ccc ranra 48 BrOadCasting A A ON 4 10 Receive document via LAN 0ooccococcoccccncrr rr 4 19 Receiving e mail from POP Server ccc cece cece teeter rr 4 19 Manual reception from POP Server cc cece cece cette eee e eee rr 4 19 Advanced Features A A taeda he a a an veh deh 5 2 TTI transmission setting 2 00 cece cece cee ete nent rr 5 2 TTI setting with the Soft Key nee eens 5 2 Entering TTI transmission cece ccc eee eet n eee eet nent settee eenennes 5 2 Subject line entry iras tata dhas ea wea oud ae ac 5 3 Mall Subject Setting iia A suede wk a eect ve eee ee 5 3 Forwarding the received fax document to mail address 0 oooococcococcoccconr rr 5 5 Forwarding fax by using F code relay DOX 0 eee nee eee 5 5 Defaul
121. unt Edits the user information Operation Register new E mail account click on the link Change default account click on the link To edit the account contents chose the account from the following E mail account table and press the EDIT button at the left E mail account table O acco Namco E mail address e EDIT User01 User01 imagistics com Default account EDIT User02 User02 imagistics com EDIT User03 User03 imagistics com 2 11 2 Theaccount authentication screen appears Enter the password and dick SET button Note If you have not set the password previously click SET button without entering any characters Account authentication Check displayed account then enter password and press SET button Account Userl Password SET _REDO 3 TheE mail account information screen appears Edit the contents and click SET button Erasethe account content Toerase the account choose the account you want to erase and dick EDIT button 2 Theaccount authentication screen appears Enter the password and dick SET button Note If you have not set the password previously click SET button without entering any characters 3 The E mail account information screen will appear To erase the account dick ERASE ACCOUNT button SET REDO setting Help Go back to account users list ERASE ACCOUNT Note Era
122. utine functions such as User registration Fax and Mail group dialing and One touch dial and Speed dial settings lol ES ter B 3M z ee June Administration tool for Internet Fax Kit di Management information Manages the device status and communication history RS Ey Operation setting Performs account user registration one touch dialing and speed dialing setting and sets other function used daily Also performs Mail broadeast list and Fax gateway registration EA Setup Performs administrator setting network setting and other settings when the device is installed Choose the setting management page from the menu at the left m E Operation setting E mail account users One touch dialing Speed dialing Fax group dialing Mail group dialing Mail broadcast list Fax gateway E mail account users Enables new user registration and deletion and editing of user account One touch dialing Enables registration deletion and editing of One touch dial Speed dialing Enables registration deletion and editing of Speed dial Fax group dialing Performs Fax group dialing registration list display and erasing Mail group dialing Registers lists and erases mail only group Mail Broadcast list Manages creates and erases Mail Broadcast List This list can be specified as the address when sending mail Fax Gateway Register Fax Gateway relayer and mail address that delivers fax from relayer
123. v and then press the UPLOAD button Creates Mail Broadcast List No 75 Creates a list by uploading the addr Setting Help Choses address list file Choose table file address list csv and press UPLOAD button Browse UPLOAD RESET UPLOAD button Click this button to register the entry RESET button Click this button to retrieve the current setting 3 20 The registered list will be shown as below This is the Mail Broadcast List No 65 list Mail Broadcast List No 65 list Setting Help Number of registered records 3 Mail Broadcast List No 65 contact name mail address Contact name Mail address M_Tanaka M_Tanaka muratec co jp N_Campbell N_Campbell muratec com au _Dion _Dion muratec com Download this list Operation for this list I moto Frases the entire list and creates a new list having the same grou IS voto Erase this list Replace List button Click this button to erase the entire list and create a new list having the same group No ERASE List button Click this button to erase the list 3 21 This page intentionally blank 3 22 Basic Operation Sending a document over the LAN ccc eee e cence rr 4 2 Receive document via LAN auauua nooo 4 19 Sending a document over the LAN Registering To Cc Bcc fields in soft keys When sending mail you can select To Cc Bcc fields using the soft keys
124. with proper sub address and password Internet Fax key This key is used to change from Fax mode to Internet Fax mode Press this key to use the Internet Fax functions IP address A unique number used to identify device or host computers on the Internet ITU T nternational Telecommunications Union Telecommunications Sector Formerly known as CCITT for Consultative Committee for nternational Telegraph and Telephone A telecommunications forum for member countries of the United Nations whose Study Group XIV established the primary groups for fax equipment cov ering communication protocol and transmission Pitney Bowes Office Systems Group 3 fax machines offer the fastest transmissions allowed by the ITU T when communicating with other Group 3 units LCD quid crystal display Used on some Pitney Bowes Office Systems units for status display Location ID Also called Receiver 1D An autodialer feature which lets the fax user enter a descriptive name to correspond with the number in an autodialer entry For example rather than entering only 1 972 555 3465 the user can enter that number and a name such as Dallas Branch Office Many Pitney Bowes Office Systems models with this feature allow entry of both upper case and lower case letters for greater ease of reading Mail Broadcast list p to 3200 mail addresses can be registered in one Mail Broadcast List Mail Broadcast List registration is performed by uploading CSV Comma Separate

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