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1. 1996 2005 AccSoft Shareware Top Level Intro This page is printed before a new top level chapter starts Part Account Pro 12 Managing clients Managing clients With the function Clients you can allocate up to 20 accounting systems to a client A client needs not be an existing person You can also use the function to manage your business club and private accounts To install a new client you must click the Establish new chent button Assign a specific Name description to every client ACCOUNT presents the clients list alphabetically sorted In the Address and Comments entry fields you may enter up to 200 characters each Before you can allocate any accounting systems to a client you must establish them File New or New system from the List of accounting systems Then click the relevant client on the clients list and then click the Allocate files command button With the Delete file button you can remove any erroneously allocated files The new accounting system files created when a system is carried over to a new accounting period will automatically be re allocated if the files of the old period had been allocated to a client 1996 2005 AccSoft Shareware Top Level Intro This page is printed before a new top level chapter starts Part Account Pro 14 Transactions Transaction entry form Date entry field Enter the date in the format compa
2. Credit and Debit which are confusing things to most people Account and contra account The abbreviations Acc and C Acc stand for account and contra account In a double entry bookkeeping system every transaction is affecting two different accounts the account A1 and the contra account A2 One and the same amount is always debited or credited to one account and in the same time credited or debited to the other account ACCOUNT PRO avoids the terms Debit and Credit in its data entry forms Instead the amount is entered as a negative or a positive value which defines primarily in conjunction with account A1 whether the 1996 2005 AccSoft Shareware Account Pro 16 5 4 5 5 amount is debited or credited to the accounts Standard transactions You can define and store up to 200 standard transactions Select Options Define standard transactions from the main menu for this purpose From the transaction entry form you can display the list of standard transactions by clicking on the Standard transaction command button and select from it the desired transaction by mouse click If you have defined any hot keys when entering the standard transaction definitions you can call up the transactions also by entering the relevant hot key The entry fields of the transaction entry form will only then be overwritten if the corresponding field of the standard transaction contains information Taxes
3. type accounts an exclamation mark is displayed if the estimated total annual amount actual forecast is not at least equal to the total budget amount This is intended to draw the user s attention to the fact that the forecast needs revision as otherwise the yearly planning report would not present a realistic picture Column In the column designated with the proportional deviations in relation to the previous year s values are indicated The values are computed as Actual Forecast Last year Last year Where the value of Last year is zero nothing is indicated a division would be by zero Viewing editing of the pertaining account sheet Instead of clicking the View edit account sheet button you can double click a line in any column except column MI 1996 2005 AccSoft Shareware Top Level Intro This page is printed before a new top level chapter starts Part Account Pro 33 10 10 1 10 2 Options Define the folder for the accounting data files Account Pro can be installed on several Client PCs For the data a common directory can be established on a network server For Account Pro to access this data you must indicate the common directory on every Client PC under Options Define the folder for the accounting data files of the main menu Up to three users can access the same business year of the same client concurrently but only one the first
4. accsoft accsoft ch send a fax to 41 44 926 27 50 If you discover a bug in the software you will be entitled to a free program update 1996 2005 AccSoft Shareware Account Pro 3 You will entitled to purchase new program versions with large discounts normally about 60 If you have Internet access you can visit htto www accsoft ch histap95 htm to check for new program versions Registration Online registration Internet You can purchase and immediately receive the registered version of this program from the Internet Transactions are via credit card with the option of making the purchase over a secure server To register on line please select Help On line registration from the main menu 1 3 License agreement The licensed product is copyrighted By the purchasing of a program diskette you have obtained a license to install the software on a stand alone PC or on a network server with up to two client PCs Any further use of the software requires further licence s You may copy the program diskette for backup purposes only Any further copying of the program diskette for other purposes is not permitted Without the written consent by ACCSOFT no copies of the program diskette may be distributed commercially or be forwarded to others in any other way Each individual license entitles you to be regularly informed about new program versions and to obtain them with large discounts directly from the program
5. in its displays and printed reports only When entering transactions the amount sign will determine whether an amount is debited or credited to an account The rule for the amount sign is very simple increases the current balance of account no A1 Acc if A1 is an asset account From that follows logically decreases the current balance of an asset account if A1 or makes the normally negative current balance of a liability or equity account when A1 even more negative When entering transactions you should assume an asset or a liability or equity account to be A1 This is almost always possible as transactions between expense and revenue accounts are quite rare In the case of transactions between two balance sheet accounts you should always try to choose the more liquid account as A1 Acc You can imagine an asset account to be a pot filled with a certain volume of money and a liability or equity account to be a hole lacking the volume of money which would fill it If for example you need to enter a petty cash expense with petty cash being account A1 then it is quite easily conceivable that the amount must be entered as negative as the volume of money in the pot is quite obviously becoming smaller With a liability or equity account as A it is equally simple If for example you need to reflect a purchase paid for by credit card not the actual payment to the credit card organization then it is equally conceiv
6. up the transaction entry form Balance sheet and income statement Account Pro standard balance sheet and income statement This will display the balance sheet per the selected date and the income statement for the period between the start and the selected date for the sheets to be meaningful it is necessary that the transactions are complete up to the selected date Please note that you can only then select a lower degree of detail if your chart of accounts contains account groups Note further that the Summarize accounts receivable payable check box is only then enabled if your chart of accounts contains detail accounts pertaining to the classes account receivable or account payable Double clicking on any line of the display has the same effect as View edit account sheet command button and will call up the account sheet display User defined balance sheet You can enter a user defined balance sheet structure under Options User defined balance sheet income statement and business analysis of the main menu Double clicking on any line of the display has the same effect as View edit account sheet command button and will call up the account sheet display User defined income statement You can enter a user defined income statement structure under Options User defined balance sheet income statement and business analysis of the main menu Double clicking on any line of the display has the same effect as View edit account
7. ACCOUNT PRO treats all automatically entered transactions in the same way as if you would have entered them yourself You will find these transactions in the transaction entry form where you can easily make any corrections that may be necessary e g because a standing bank order could not be executed on the date foreseen 10 5 Define tax VAT GST HST or sales use tax summary report With this function you can define what values for use in a tax form VAT GST HST or sales use tax etc Account Pro shall display Account Pro makes a spreadsheet like calculation sheet available that you can use to emulate your official tax form You can display the result of your definition under View Tax summary report Column A Description Here you can enter a description or a title Column C Sales turnover account or calculation formula Most tax forms demand net sales figures as bases for tax calculation and partly also for statistical purposes To display such a figure you can simply enter the corresponding Account Pro revenue account On the entries you may then apply calculation formulas for example to form sums or to calculate tax amounts to be shown in the adjacent column Column E Tax account or calculation formula Here you can either directly indicate a tax account for example a VAT receivable account or you can enter a formula that calculates the tax amount from the adjacent figure Columns B and D ID Here you can enter the
8. Pro transaction entry rules only If you change a main transaction that is subject to a tax ACCOUNT PRO will detect that the corresponding tax transaction needs to be adapted If the changed main transaction contains an account that is linked with 1996 2005 AccSoft Shareware Account Pro 17 an automatic transaction ACCOUNT PRO will adapt the tax transaction automatically If the new main transaction does not contain a linked account ACCOUNT PRO will propose an adapted tax transaction with the option of editing Edit transaction or deleting Delete transaction it You should handle the proposed transaction as follows If the tax rate remains unchanged you can simply accept the proposed tax transaction by clicking on Edit transaction and then on Enter transaction If a new tax rate applies you must indicate it Click on Edit transaction then on Standard transaction and then on the applicable automatic transaction If the new main transaction is not subject to a tax anymore you must delete the tax transaction Click on the Delete transaction button for this purpose Example For The Use Of Automatic Transaction Entry The following example is intended to explain the correct use of automatic transactions in more detail for the most complicated case where you would use accounts payable and you would use the automatic tax and discount functions of ACCOUNT PRO Canadian and New
9. Zealand readers please replace VAT by GST You have received an invoice dated 20 March over an amount of 11 500 for goods supplied to you by the Int Foods Corp Per 20 March you enter this invoice into ACCOUNT PRO with the full amount of 11 500 because you do not yet know whether you will pay the in time for the deduction of 2 discount Per 16 April you transfer the amount of 11 270 having deducted 2 discount from your bank account to the account of the Int Foods Corp Your accounting system contains the following accounts 102 Bank account asset account 1062 15 VAT paid asset account 200002 AP Int Foods Corp account payable 3002 Cost of goods sold 15 VAT expense account 3702 Discount received 15 VAT expense account You have also defined automatic transactions for 15 VAT paid and for 2 Disc r 15 VAT Also you have linked the tax account 1062 15 VAT paid with the accounts 3002 Cost of goods sold 15 VAT and 3702 Discount received 15 VAT To enter all transactions of the example correctly you proceed as follows Per 20 March you enter the following transaction 3 20 11 500 200002 3002 Invoice from Int Foods Corp No xxxxx ACCOUNT PRO will then enter the following transaction automatically 3 20 1 500 1062 3002 15 VAT p ref xxxxx Later after you have paid the invoice amount deducting 2 discount you enter 4 16 11270 102 200002 Payment to Int Foods Corp No yyyyy Since you
10. accounts only Transactions that do influence profit and loss e g transfer of the monthly salary to a bank account affect balance sheet accounts and profit and loss accounts The financial result profit or loss over an accounting period can be calculated in two ways Either as the difference between the equity at the end and at the start of the period or as the difference between total revenue and total expenditure of the period Logically both ways of calculation must render the same result profit or loss The chart of accounts must at least include the five fundamental account classes assets liabilities equity expenditure and revenue Further sub division is not absolutely necessary An example of a chart of accounts is shown below Sample chart of accounts private accounting system ASSETS Nos 1 101 Petty cash 102 Bank account 1 103 Bank account 2 104 Securities 106 Weekend house 107 Life insurance 108 Car 109 Power boat 110 Withholding tax credit 111 House 112 Loan to Mr X 113 Debtor Mr Y 150 Debtors third parties LIABILITIES amp EQUITY Nos 2 Liabilities 210 Creditors AMEXCO Card 212 Creditors third parties 213 Loan from Mr Z 250 House mortgages Equity 200 Capital account 299 Owner s equity account EXPENDITURE Nos 3 300 House maintenance 301 Interest on mortgage 303 Electricity 1996 2005 AccSoft Shareware Account Pro 49 304 Telephon
11. and the transaction date Enter payment received me 0 x Date DD MM cc 29 07 2004 System name PRIVCHRT ACC SAMPLE1 ACC SAMPLE2 ACC STORE ACC USA STDLACC OK Abbrechen Subsequently Account Pro will present the standard transactions list In this list you should previously have established suitable standard transactions for the accounts bank or post office accounts that receive the payments 1996 2005 AccSoft Shareware Account Pro 20 5 10 Standard transactions Cancel CE CC PE CE 6 Tp ref Rn 6 10328638497653 B S VAT r ref RE yes 2 04081632653061 2 Disc r 6 5 t ref AF 2 04081632653061 2 Disc g 6 5 t ref AREE Fuel for van Paym received on bank acc 1 Paym received on bank acc 2 After clicking on the appropriate standard transaction Account Pro will mark the Open Item transaction O automatically as a transaction with an attached memo M and will add a payment transaction with a memo attached that contains a copy of the information contained in the memo of the Open Item transaction Searching for this information for example the invoice number you will later on be able to easily find the accounts payable transaction and the corresponding payment transaction Foreign currencies Before you can enter any transactions in foreign currency you must define the currencies and indicate the associated accounts under Options Define fo
12. contra account on the other hand The column with heading A2 generally indicates the contra accounts pertaining to the entries For the Petty cash account the amount is entered into the Debt column whereas for the Bank account the amount is entered into the Credit column The general rule is Asset accounts Start balance and increase to Debit Decrease to Credit Liability and equity accounts Start balance and increase to Credit Decrease to Debit There is no balance carried forward in the case of expense and revenue accounts Allocation of the amount entries to the columns follows logically from the above rule and the further rule that says that always different columns must be used for the two entries pertaining to a transaction Hence the entries of the expense accounts are normally found in the Debt column and those of the revenue accounts in the Credit column The column headings Debut and Credit are taken from normal accounting practice The columns could be named Left and Right just as well The only thing that matters is that the entries of a transaction are made in different columns according to the same permanent set of rules ACCOUNT PRO avoids the terms Debt and Credit for data entry Instead an amount sign is used which makes data entry faster and easier The Balance column shows the account s current balance It is always calculated by subtracting the current Credit sub total from the current
13. identification numbers that are present on most tax forms to identify the figures asked for Column F Display line Here you can define whether or not a line will be visible in the report s main display To see lines marked as not visible you can use the option Display hidden lines when displaying the report 1996 2005 AccSoft Shareware Account Pro 36 10 6 10 7 User defined balance sheet and income statement With this function you can define your own balance sheet and income statement reports and a business analysis report You can view the reports under View of the main menu print them out under File Reports and export them for use with other programs under File Exporting of data Account Pro will display all user defined reports in five column tables as follows First Column Line number Second Column Description with attached formula where applicable or account name Third Column Account balance only where the second column contains an account name Fourth Column Sums and differences as per your formulas entered Fifth Column Sums and differences as per your formulas entered Description Account name In the first column of the work sheet you can enter a description can be a title or sub title or an account name You can enter account names automatically by entering an account number in the second column of the work sheet To enter data click on the desired field of the work sh
14. one can input modify all data The other users have limited access to the program functions they can however enter or edit transactions plan accounts manage clients and view print and export data Search for transactions Under Options Search for transactions you can search for transactions according to various criteria In the displays of the account sheets you can search within the displayed range of transactions menu item Search You can search for Description text in memos a Both check boxes unchecked Search for a text fragment The case is ignored b Whole word sentence checked Search for entire words or sentences The case is ignored c Only Observe case checked Search for a text fragment under observation of the case d Both check boxes Whole word sentence and Observe case checked Search for entire words or sentences under observation of the case or for Amount Search for transactions with a particular amount The amount must always be entered as a positive value or for Open items Search for transactions marked as Open items that are within a specific period of time Up to 1 600 transactions can be displayed as search result If the search result comprises more than 1 600 transaction you must make the search criterion more stringent Double clicking in the M column for memo of the search result table will present the memo entry form Double clicking in the Acc for account or
15. only The invoice gets paid you are notified about a payment received by your bank or post office With Account Pro s Search for transactions function you can search for the invoice number or the reference number that you may have scanned using Money Pen Switzerland only The open item invoice transaction is found Then you can simply click on the Enter payment received command button and then enter the transaction date click on the appropriate Account Pro system name business year and the appropriate standard transaction must be established previously that reflects the account that has received the payment Account Pro will mark the open item as a memo will add a payment received transaction and will copy the memo attached to the open item transaction to the payment received transaction Using the invoice number or the reference number you can later easily locate the invoice transaction and the corresponding payment received transaction The not so normal and rather undesired sequence of events is as follows An invoice is generated with Account Pro Invoice and sent out by postal mail or email One ore more transactions reflecting the invoice are handed over to Account Pro Please see above The invoice is not paid in accordance with the terms of payment no payment is received within the agreed period of time Using the Account Pro function Search for transactions Open items you can easily detect any
16. overdue payments anytime For overdue payments you can simply copy the invoice number from the memo of the Account Pro transaction and paste it into Account Pro Invoice when filtering the Account Pro Invoice documents by document number Then you can very easily generate a payment reminder document 1996 2005 AccSoft Shareware Top Level Intro This page is printed before a new top level chapter starts Part Account Pro 7 3 2 Getting started Operation in a networking environment Account Pro can be installed on several Client PCs For the data a common directory can be established on a network server For Account Pro to access this data you must indicate the common directory on every Client PC under Options Define the folder for the accounting data files of the main menu Up to three users can access the same business year of the same client concurrently but only one the first one can input modify all data The other users have limited access to the program functions they can however enter or edit transactions plan accounts manage clients and view print and export data Important For Account Pro to function properly in a networking environment with several users accessing the same business year of the same client concurrently it is necessary that Account Pro is always left using one of the normal ways out Exit button or Exit command of the File sub menu Should it become necessary to
17. reboot a PC because of a system crash the file InUse isi located in the common data directory on a network server will not be updated and contain wrong information for the PC that crashed To correct the problem you can simply delete the file after all users have ended their Account Pro session Starting a new accounting system General The procedures for creating a new accounting system with your own chart of accounts or using one of the standard charts of accounts supplied with ACCOUNT PRO are described further below To set up your own chart of accounts you may find this article by the NetMBA Business Knowledge Center helpful In both cases the last step will be to enter the balance sheet account current balances prevailing at the start of the accounting period by entering all totals of the asset and liability accounts and those equity accounts that should be shown separately on the balance sheet as transactions between the corresponding account as Acc and the capital account as contra account Asset account current balances if positive must be entered as positive values and liability and equity account current balances as negative values Creating a new accounting system with your own chart of accounts Select File New or File Open New system from the menu Then follow the user instructions ACCOUNT PRO will guide you through all necessary steps to create a new accounting system Creating a new accounting syst
18. sheet command button and will call up the account sheet display Expenditure and revenue of a month 1996 2005 AccSoft Shareware Account Pro 23 6 2 Please note that you can only then select a lower degree of detail if your chart of accounts contains account groups Double clicking on any line of the display has the same effect as View edit account sheet command button and will call up the account sheet display Statistics The statistical expenditure revenue revenue table can be useful to indicate an eventual general trend The statistical liquidity table can be useful to indicate whether some capital could be invested differently to yield more revenue The total amount that can currently be liquefied is shown on the last line displayed Tax summary report Before you can view or print the tax summary report you must define it under Options Define tax summary report In the case of linked tax accounts see Define standard transactions ACCOUNT PRO indicates in the last column of the table Check whether the transactions of the tax account match with the total current balance of the linked accounts If everything is correct ACCOUNT PRO indicates OR If not ACCOUNT PRO shows the difference between the total of the actual tax transactions and an amount calculated from the total current balances of the linked accounts In such a case the tax account and or one ore more of the linked acco
19. strings in inverted commas check box unchecked If it is enabled check the Checkbox Export to spreadsheet application Opening in Open Office Open the export file as file type Text CSV csv txt Quattro Pro for DOS Export the files using Comma as column delimiter and the DOS character set Check the Enclose strings in inverted commas check box Import the export file in Quattro Pro using Tools Import Importing of accounting data Account Pro Standard ACCOUNT PRO can import transactions that have been saved in ANSI text files with Tab as field separator You can produce such files with a spreadsheet program For example MS Excel Save the table under File Save as as file type Text Tabs sparated txt Open Office Save the table under File Save as as file type Text CSV csv txt The files must consist of lines with the following content Date_Index Tab Amount Tab Acc Tab C Acc Tab Description Tab Voucher no Tab Cost center no CR LF The individual values must be as follows Date_Index String that represents the date index The index is calculated as Month 1 31 day The index can assume values between 1 and 372 It should be noted that not all values within this range correspond to dates that exist in reality Amount String that corresponds to the transaction amount The amount can have a value between 99 999 999 99 and 99 999 999 99 An amou
20. tax transactions are produced automatically if you have linked the accounts with the relevant automatic transactions see Taxes and discounts If under 1 above you have used the interim account instead of the bank account you must subsequently manually enter a transaction between the bank account and the interim account so that the interim account balances to zero ACCOUNT PRO will only import such transactions that contain valid account numbers and are in base currency If ACCOUNT PRO encounters any erroneous transactions in an import file it will save those in the file IMPERR TXT located in the ACCOUNT PRO directory together with the pertaining error messages Example for a CSV file produced with Paymaker or UBS Pay 19980223 18823 70 9999 3002 Purchase of items CHF 19980227 1073 00 9999 410 Office rent CHF 19980227 223 55 9999 470 Telephone bill CHF 19980227 18 60 9999 470 Printer paper CHF 1996 2005 AccSoft Shareware Account Pro 41 11 4 Process ESR file payments received Account Pro can process payment received data that is present in the form of a Swiss ESR file The ESR Einzahlungsscheine mit Referenznummern procedure is offered both by the Swiss banks and by the post office Although it concerns the same service two different designations were established The banks speak of the Bank ESR BESR the post office generally speaks of ESR To enable Account Pro to enter ESR payment data automatic
21. Acc and the capital account as C Acc observing the amount sign rule Following input of this data the new accounting system is created and you can now enter further transactions Should you not need the original files containing the standard charts of accounts any further you can delete them using the Windows File Manager Accounting period System name Enter a DOS compatible file name without extension In ACCOUNT PRO the accounting records consist of a series of individual accounting systems of which each one is associated with a particular accounting period a particular system name and particular data files For designating of the individual accounting systems it is therefore recommended to use names composed of a constant text part and a variable part which reflects the accounting period e g BOOK92 BOOK93 etc Start date End date An accounting period may have a length of between two days and one year If the period is shorter than or equal to eleven months then it can start on any date If it is longer than eleven months then it must start on the first day of a calendar month Transaction entry rules Account Pro Sign of amount Traditional rules Positive transaction amounts only select the debit and credit accounts accordingly Chart of accounts Defining Accounts Different types of businesses require different accounts For example to report the cost of goods sold a manufacturing business will have acc
22. Account Pro User s Manual Account Pro Team Account Pro has been developed with the main objectives of ease of use and minimizing work effort associated with accounting Much emphasis has been put on user friendliness easy on screen accessibility of all reports and processing speed With the goal to increase the benefit associated with the keeping of accounting records Account Pro has also been equipped with all necessary capabilities allowing its use as an efficient financial planning and controlling tool These capabilities distinguish Account Pro significantly from programs that serve the sole purpose of keeping records of historical data Account Pro is equally suitable for business applications for the accounts of institutions associations and clubs and for private use The program has evolved out of a DOS program which had emerged in 1990 Mainly based on user feedback numerous enhancements and improvements were introduced into the code since that time However nothing is ever perfect Therefore all Account Pro users are still encouraged to provide feedback to the author Any suggestions for improvement are always welcome Staefa september 2007 Account Pro Team Help file and manual were designed with Help amp Manual the first WYSIWYG Windows help authoring tool Get your own copy of Help amp Manual at http Awww helpandmanual com Account Pro Table of contents 1 General Registration 2 1 General inform
23. Debt sub total Therefore it is normally positive in the case of asset and expense accounts and normally negative in the case of liability and equity and revenue accounts The opposite will only occur exceptionally for example if a bank account has been overdrawn and shows a negative balance The last column contains the transaction number This number is automatically allocated by ACCOUNT PRO Its primary purpose is to allow for easy reference to transactions e g for making corrections The numbers can also be used for numbering of the vouchers 1996 2005 AccSoft Shareware Top Level Intro This page is printed before a new top level chapter starts Part Account Pro 52 14 Error Messages Following is a list of the ACCOUNT PRO error messages in alphabetical order Where the messages are not self explanatory explanations about the possible error causes and or suggested corrective measures are also included Account name missing Account number already used Use an new number Account number outside of permissible range 1 999999 Account numbers are numerical and must not contain any characters other than numbers ACCOUNT PRO cannot find the DOS file XCOPY EXE Please insert a PATH statement in your PC s AUTOEXEC BAT file or copy the file XCOPY EXE into the ACCOUNT PRO directory Account sheet too large for complete displaying Select a shorter time period Accounting period too long max
24. able that the amount must have a negative sign as obviously the hole your debt becomes deeper Therefore the following principle is also valid If A1 is a balance account assets and liabilities then each expense must be entered as a negative and each revenue as a positive amount Important You may deviate from the above rules if you swap the amount sign and the two accounts simultaneously ACCOUNT will normally adjust the amount sign and the accounts to comply with the above rules However this does not always work as ACCOUNT PRO can not always detect how the amount sign should really be e g if both accounts belong to the same account class The automatic entry function for tax transactions enters the tax transactions always between the tax account and the account indicated as the contra account The automatic entry function for discount transactions enters the discount transactions always between the discount account and the account indicated as the contra account For the automatic entry always to function properly it is necessary that the main transaction is entered in accordance with the above rules It is generally recommended that you enter all transaction in compliance with the amount sign rule This will avoid that you need to think about which one of the accounts is the Debit account and which one is the Credit account The minus sign required in the case of expenditure is a cheap price for avoiding the terms
25. actly identical or enter any modifications of the new system s start balance and the last year data manually The file name must not contain a period The font Arial is not installed on your system ACCOUNT PRO needs this font for its printouts Start the Windows control menu from the program manager and install the font Arial The interim account has not been defined ACCOUNT PRO cannot assist you when entering split transactions 1996 2005 AccSoft Shareware Account Pro 54 The last transaction was not a main transaction The line in the list is not empty First place the cursor on an empty line The search result is too large to be displayed Make search definition more specific The taxes booked onto account Name do not correspond to the turnovers of the linked accounts The two entries do not match Please re enter your password This account is already allocated This client is already existing This file does not exist in the ACCOUNT PRO directory This file has already been allocated This file is already existing This file is already existing Do you want to update it all new transactions and the planning data already entered will be preserved This system is in use and is not available at the moment Transaction already deleted Transactions concerning the capital account are permitted on the first day of the accounting period only Transactions on the first day of the accounting pe
26. ady rather well known by assigning the corresponding account type as follows Type V variable The estimated end amount Actual Forecast may assume any value lower equal or higher than the budget This is the default case and no specific indication is necessary Type F fixed The estimated end amount Actual Forecast must be at least equal to the budget but might also be higher This applies normally to accounts like Salary Insurance premiums House rent etc where the end amount is generally well known at the start of the accounting period For accounts designated as type F fixed a warning is displayed below the planning table if the above condition is not fulfilled Also in this case an exclamation mark is displayed in the C for conflict column of the planning reports This is intended to indicate to the user that he should revise the forecast of the concerned account as otherwise the yearly report would render an unrealistic result Memoranda To avoid forgetting the considerations made when you have entered the forecast data for an account you can attach memos on planning to the expense and revenue accounts To attach a memo you must click the Memo command button above the planning table In the memo entry form you can enter up to 500 characters Accounts with memos attached are marked by the word MEMO in the upper right corner of the planning table To edit print or delete a memo on planning you
27. aining to a shorter period of time one month only or a sufficiently short period Double clicking in the M column of the display will call up the memo entry form for the transaction Double clicking in the C Acc column of the display will show the corresponding account name Double clicking in any other column of the display has the same effect as Edit menu item and will call up the transaction entry form Important Following adding or editing of transactions ACCOUNT PRO will normally display a message informing you that the display needs updating This feature can be disabled under Options Account sheet Journal views Displays all transactions sorted according to transaction number T or sorted according to date transaction no D display T is particularly useful to find erroneous entries wrong date or wrong account number which may have disappeared anywhere in the system A maximum of approx 3000 entries can be displayed In order not to exceed this limit it may be necessary to select a smaller range of transaction numbers or a shorter period of time Double clicking in the Mi column of the display will call up the memo entry form for the transaction Double clicking in the Credit account column or in the Debit account column of the display will show the corresponding account name Double clicking in any other column of the display has the same effect as Edit command button and will call
28. ally corresponding Open ltem transactions must be present that contain the invoice number of the respective paying in slip in the associated memo Such transactions with memo can most easily be entered using the invoicing software Account Pro Invoice http Awww accsoft ch com homepeng htm In order to import an ESR file select File Importing of data Process ESR file 1996 2005 AccSoft Shareware Top Level Intro This page is printed before a new top level chapter starts Part Account Pro 43 12 Conversion of DOS data files 12 1 Conversion of DOS data files With the transformation program WINTRANS EXE you can convert ACCOUNT DOS and ACCOUNT PRO DOS data files to ACCOUNT PRO WIN data files To convert files proceed as follows 1 Copy all data files that pertain to a DOS accounting system NAME to the ACCOUNT PRO WIN directory 2 Run the DOS program WINTRANS EXE in the ACCOUNT PRO WIN directory using File fun from the Windows Program Manager or directly using the Windows File Manager and transform the files WINTRANS EXE transforms the DOS files and creates the new files Name ACC Name MEM Name PLA and Name TRA that you can process with ACCOUNT PRO WIN directly 1996 2005 AccSoft Shareware Top Level Intro This page is printed before a new top level chapter starts Part Account Pro 45 13 13 1 13 2 13 3 The Basics of Double Entry Bookk
29. and discounts General A special kind of standard transaction see Standard transactions with a percentage instead of an amount allows automatic processing of transactions to reflect VAT or GST sales tax and discount ACCOUNT PRO will automatically add a tax or discount transaction to a main transaction previously made Canadian and New Zealand readers please note that there is the option to use GST instead of VAT You can find it under Options Define standard transactions of the main menu Definition of automatic transactions To define automatic transactions select Options Define standard transactions from the main menu Application of automatic transactions Tax amounts are always calculated based on the gross amount which includes the tax Discount is always calculated based on the payment amount from which discount has already been deducted The main transaction must therefore be made for the corresponding basic amount For immediate automatic input of tax or discount transactions you must first enter a main transaction with the gross amount in the case of VAT GST and sales tax or the net payment amount in the case of discount Thereby the first account Acc must always be a balance sheet account assets and liabilities In case of discount it must be that asset account from which to which the payment has been made The main transaction must be entered as usual If the contra account C Acc used in the
30. ation about ACCOUNT PRO sisniinmnnrennemnnenenneneennenennennense 2 2 Re9ISTrATION 225255527525 ne EE 2 3 License ET EE 3 2 Cooperation with the invoicing program 5 1 Cooperation with Account Pro INVOICE sine 5 3 Getting started 7 1 Operation in a networking environment ssssssnnnnennnnnennss 7 2 Starting a new accounting SYSTEM ss iisninnnnneennnnnnennnnnennnenes 7 3 ACCOUNTING D ttod eege egene esse entire lee DEENEN EES EENS 8 4 Chart Of aCCOUNIS issiria rnise en ne nes eaa Seenaa aeaa fee ne iaaa aaan tt esse taS 8 5 gt Capital account nn hi eee wets Mid Ee 10 4 Managing clients 12 1 Mapaging llente eseu 12 5 Transactions 14 1 Transaction entry fOFM 5515 ut dl enr ee easton 14 AECH LE OF AITO E 15 3 Account and contra account ss issnsssnnnnnnnnnnennnnnennnennnnnnnes 15 4 Standard transactions setae anoaiiaeaii eaa aahi amin Senin atia 16 5 Taxes and discoUntS ss rsssnnrnnnnnnennnnnnnnnnnnnnennennnnnennnnnnennnnnnnee 16 6 Split transactions Lit nn deed 18 7 Voucher no entry field issssnssssnrennnnennennnnennennnnnennennnnenennnne 18 8 Memos and open items nn nn nn tn ESA 18 9 Entering payment received transactions easily is 19 10 geleet e rennes lens tn eme e mere ends T 20 6 View accounting system 22 1 View accounting System ss snnnennsnnennnnnnennsnnennennnnnenennnnnnnnnns 22 KEE 23 7 Printing 25 T 22 Le Le RSR eee EUR ER 25 8 Starting a new accountin
31. author 1996 2005 AccSoft Shareware Top Level Intro This page is printed before a new top level chapter starts Part Account Pro 5 Cooperation with the invoicing program Cooperation with Account Pro Invoice Account Pro can work closely together with Account Pro Invoice see AccSoft Home Page The roles are assigned as follows Account Pro Invoice undertakes to prepare the invoices and credit notes transfer the corresponding transactions to Account Pro marked as open items prepare payment reminders Account Pro undertakes to take over the transactions made available by Account Pro Invoice account for the payments received provide information about any overdue payments The normal sequence of events is as follows An invoice is generated with Account Pro Invoice and sent out by postal mail or email One ore more transactions reflecting the invoice are handed over to Account Pro This is done using the Post transactions function of Account Pro Invoice Account Pro detects automatically that transactions from Account Pro Invoice are available and gives you the option to import these The imported transactions are marked as Open item and a memo is attached that contains the invoice number and the addressee The memo contains also any reference number that may have scanned into the field Paying in slip reference no of the document entry form of Account Pro Invoice using Money Pen Switzerland
32. ccounting period start balance sheet One of the accounts should be designated as the interim account see below ACCOUNT PRO needs such an account as an interim account for summary split transactions Account number For detail accounts level 4 enter an account number with up to six digits The entry must be numeric Account groups levels 3 to 1 may be but need not be leave the entry field empty numbered Account name The length of the account name is limited by the width of the entry field only Therefore the maximum possible number of characters that can be contained in a name depends on the width of the individual characters Level You must use at least level 4 detail accounts The use of account groups levels 3 to 1 is entirely optional Account groups are primarily used to display the balance sheet and income statement and also some other reports in various degrees of detail Please note that if you want to use them at all you must use the account groups in a logical manner There should e g not be a level 2 account directly followed by a level 4 account The level 3 display would not include that level 4 account in this case In certain cases it may be necessary to assign the same name to several levels Account class Assign the appropriate account class to the accounts In addition to the main classes general asset general liability and equity expense and income ACCOUNT PRO employs the special
33. classes account receivable account payable capital account and interim account These should be used as follows Account receivable The accounts receivable belong to the main class of the asset accounts They are foreseen to be used as accounts receivable in the normal sense All accounts assigned to this class must follow one another immediately and must form a contiguous block within the asset accounts If you use the account receivable class you can summarize the individual accounts receivable in the balance sheet even when displaying it in the highest degree of detail level 4 accounts Account payable The accounts payable belong to the main class of the liability accounts They are foreseen to be used as accounts payable in the normal sense All accounts assigned to this class must follow one another immediately and must form a contiguous block within the liability accounts If you use the account payable class you can summarize the individual accounts payable in the balance sheet even when displaying it in the highest degree of detail level 4 accounts Capital account The capital account belongs to the class of the liability and equity accounts ACCOUNT PRO needs it to store the balance sheet values at the start of the accounting period start balance sheet Interim account ACCOUNT PRO needs this account to assist you when you enter split transactions In principle the interim account does not b
34. counts Assume you have given your bank the order to pay several invoices that concern various accounts The bank has done so and sent you a voucher which states that an amount equivalent to the total of all invoice amounts has been charged to your bank account This can be properly reflected in ACCOUNT PRO as follows First click on the Start split transaction button and enter all the individual bill amounts as transactions between the interim account as Acc and the specific account concerned as contra account Thereby the amount signs are the same as if you would use the bank account as Acc Then click on the End split transaction button and enter a transaction between the bank account as Acc and the interim account as contra account with an amount corresponding to the total of all invoice amounts and a negative amount sign as usual if an expense is charged to an asset account This transaction will reset the current balance of the interim account to zero which must always happen after summary split transactions have been entered For correcting erroneous entries it is recommended to call up a display of the interim account View Account sheet and to make any corrections directly from there Voucher no entry field A separate entry field for voucher numbers will only then be available if you select the corresponding option under Options Transaction entry Tom The voucher numbers must be numeric figures betwe
35. ctions that have links are identified by yes in the last column Linked of the list of standard and automatic transactions Example for linked accounts 1996 2005 AccSoft Shareware Account Pro 35 The tax account liability account Gales tax payable 7 5 is linked with the expense accounts Gales 7 5 sales tax and Discount given 7 5 sales tax Important You must not link any expense or revenue accounts that contain mixed transactions with and without pertinent tax transaction ACCOUNT PRO will always enter a tax transaction if a transaction concerning a linked account is entered 10 4 Define periodically recurring transactions You can define and store up to 200 periodically recurring transactions ACCOUNT PRO will check whether any entries are due each time you start the program and each time you exit from the recurring transactions list If any transactions are due ACCOUNT PRO will notify you and enter these automatically To define a recurring transaction you must place the mouse cursor on an empty line on the list and click the Define button Then you must make all entries into the definition entry form If under Then recurring you select a recurrence that comprises entire months you should bear in mind that the dates 29th 30th and 31st do not occur in all calendar months ACCOUNT PRO will only enter such transactions automatically which are associated with possible dates
36. e for an import file 156 Tab 123 55 Tab 100 Tab 3002 Tab Cost of goods to be sold CR LF 156 Tab 634 80 Tab 100 Tab 3002 Tab More costs of goods to be sold CR LF Importing a CSV file produced with PayMaker or UBS Pay ACCOUNT PRO can import payment data in base currency only that has been produced with Paymaker or UBS Pay Proceed as follows 1 In the field description of Paymaker or UBS Pay you must insert the account numbers Acc and C Acc before the actual description As Acc you must enter the bank account or the number of the interim account and as C Acc you must enter the appropriate contra account The account numbers and the transaction description must be separated by semicolons Example 9999 3002 Payment to Glazier Corp 2 The successfully transmitted payments must be exported from Paymaker or UBS Pay as a CSV file For this purpose select from the Paymaker menu Export Import Export payments Export to CSV file or from the UBS Pay menu select Extras Export Import Payments Export to CSV file In the list Data fields selected for data export you must enter only the following fields in this sequence from top to bottom Date on Amount Booking text Currency 3 After clicking on OK and input of a path file name Paymaker or UBS Pay will generate the file FILENAME CSV This can be imported into Account Pro under File Importing of data The value added
37. e radio TV 305 Taxes 306 Insurance premiums 307 Health insurance 308 Doctor dentist 309 Membership fees 310 Newspapers magazines 311 Household 312 Outside meals 313 Car operation and maint 314 Boat operation maint 315 Pocket money A 316 Pocket money B 317 Clothing A 318 Clothing B 319 Gifts 320 Hobbies Sport 321 Pleasure Restaurant 322 Holidays 323 Major purchases 325 Depreciation 326 Unaccounted cash spent 327 Various expenses REVENUE Nos 4 400 Salary 402 Interest received 403 Various revenues 450 Interest from loan to X 999 Interim account Recording of transactions can happen in many different ways In the simplest case account sheets are established for all accounts and transactions are entered directly on these sheets The following example transfer from a bank account to petty cash will illustrate this Account No 100 Petty cash Date Description LS Debit__ Credit Balance No Balance forward 299 ml TI 500 1 12 4 Cash transter 103 1 000 TI 1 500 22 REISE E E EE Account No 100 Bank account Date _ Description TA Debit Credit Balance No Balance forward 6 000 6 000 124 Cash transter 100 1 000 5 000 RS ee i 1996 2005 AccSoft Shareware Account Pro 50 Entries are made in two accounts In the account Petty cash on one hand and in Bank account which represents the so called
38. ecast 29 Foreign currency 20 36 Full version 2 Gs Getting started 7 Gross amount 16 Import 39 Income statement 8 Interim account 8 Internet 2 1996 2005 AccSoft Shareware 56 Account Pro ee Last year data 29 Level 8 Liabilities 8 License 2 3 License agreement 3 License version 2 Link 16 Liquidity 23 M 18 Main transaction 16 Mastercard 2 Memo 18 30 Monthly planning report 30 N network 7 33 New accounting period 27 New period 27 Next period 27 Next year 27 Ox O 18 Openitem 18 Order form 2 P Password 37 Periodical 35 Plan 29 30 31 Planning 29 30 31 Price 2 Print 25 Printing 25 Private accounts 7 Profit A loss statement 8 Projects 37 Protection 37 elt reboot 7 Recurring 35 Registration 2 Report 22 35 Revenue 8 Search 33 server 7 33 Shareware 2 Sign of amount 15 Split transaction 8 18 Standard chart of accounts 7 Standard transaction 34 Standard transactions 16 Start balance sheet 7 Start date 8 Statistics 23 Summary transaction 8 Support 2 System name 8 TE Tax 16 Taxrate 16 Transaction 18 Transaction entry form 14 Transactions 16 Type definition 30 U unsettled items 18 Updates 2 Use 2 User defined 36 Value added tax 16 35 VAT 35 VAT payable 16 VAT receivable 16 View 22 1996 2005 AccSoft Shareware Index Visa 2 Voucher 18 Voucher number 18 NW Yearly planning repor
39. eeping Introduction This part of the manual is primarily addressed to the accounting novice who has little or no basic knowledge about accounting The following sections explain the main elements and the basic principle of double entry bookkeeping Understanding of these fundamentals is a prerequisite for successful work with ACCOUNT PRO The examples used relate to private accounts so that everybody can understand them Assets Those who want to oversee their finances must first know what they have One s properties and possessions and their parts are called assets If they do not already consist of cash the assets must be valued i e a monetary value must be assigned to non monetary items e g a house Often it is impossible to determine this value with absolute accuracy Therefore the businessman s principle of cautious valuation should always be applied The following table shows an inventory of assets as it could apply to a private person Assets Petty cash 500 Bank account 1 1 500 Bank account 2 6 000 Securities 50 000 Loan to Mr X 10 000 Car 8 000 House 750 000 Total Assets 826 000 It is quite customary to arrange the assets according to their transformability into cash Petty cash already consists of cash and is therefore listed first Bank accounts which can be transformed into cash at relatively short notice follow immediately Assets whose transformation into cash will require some time appear as the la
40. eet and then click on the Enter Edit button With the buttons lt and gt you can insert the entries to emphasise the report s structure graphically Account names will automatically be inserted to the limit by Account Pro Account number In this column you can enter the numbers of detail accounts level 4 To enter data click on the desired field of the work sheet and then click on the Enter Edit button Calculation formula In these columns you can enter a formula To enter a formula click on the field that you want to contain the formula Then click on the Enter Edit button Options You can define whether negative account balance figures shall be displayed with inverted sign or be used unchanged This setting will of course influence the results of your calculation formulas Important Changes of the chart of accounts will not automatically be reflected in your user defined reports If you change the chart of accounts you will need to make the corresponding changes also in your user defined reports Define foreign currencies and associated accounts Before you can enter any transactions in foreign currency you must define the currencies and indicate the associated accounts The foreign currency accounts can be entered under Structure Chart of accounts If you have defined foreign currencies an additional Foreign currency command button will appear on the transaction form After having clicked on thi
41. elong to any of the main classes of accounts assets liabilities expense revenue and could be placed anywhere in the chart of accounts After input of a split transaction its current balance must always be zero by definition It is however recommended that you place the interim account as the last one of the revenue accounts the last account in the chart and to give it a number that is easily remembered e g 999999 Modifying the chart of accounts Except during the period of time in which you may want to carry over an accounting system to a new accounting period repeatedly end of business year beginning of new year you may modify the chart of accounts by e g setting up of new accounts or by introducing account groups Note that prior to deleting an account you must transfer all of its transactions to other accounts 1996 2005 AccSoft Shareware Account Pro 10 3 5 Capital account To store the start balances of the asset accounts and the liability and equity accounts ACCOUNT PRO needs a special account the capital account This account can be any one of the liability and equity accounts When starting a new accounting system the totals of all balance sheet accounts must be entered as transactions between the corresponding account as account Acc and the capital account as contra account C Acc When carrying a system over to a new accounting period ACCOUNT PRO will do this automatically
42. em using one of the standard charts of accounts or an existing one created earlier ACCOUNT PRO comes with a number of empty accounting systems that contain standard charts of accounts USA STD ACC Standard U S chart of accounts as standard as can be in fact there is no general standard STORE ACC Chart of accounts suitable for a shop PRIVCHRT ACC Special chart for private accounts Proceed as follows to create a new accounting system 1 Select the chart that is best suited to your needs or select the chart of an accounting system that you had created earlier 2 Load the corresponding file in ACCOUNT PRO just in the same way as you would load a sample accounting system 3 Select Structure Accounting period from the main menu In the field System name rename the system and give it your own name preferably consisting of a text part and a numeric part that indicates the business year Adjust the accounting period start and end dates Click on the Ok button Account Pro will ask Do you want to set up a new accounting system based on the present chart of accounts Confirm that by clicking on the OK button 1996 2005 AccSoft Shareware Account Pro 8 3 3 3 4 4 Adapt the chart of accounts Structure Chart of accounts to your particular needs 5 Enter the balance sheet figures prevailing at the start of the accounting period as transactions between the balance sheet accounts as
43. en 1 and 99999 Memos and open items Memos attached to transactions The description in the transaction entry form can have a maximum length of 30 characters If this is not sufficient or if otherwise desired a memorandum can be attached to the transaction To attach a memo click the Memo button in the transaction entry form or double click a field in the Mi column of the screen displays Into the memo entry form you can enter up to 500 characters Transactions with a memo attached are marked with M in the screen displays To read edit print or delete a memo you can double click the memo column in the screen displays and perform the desired activity in the memo form appearing thereafter Open items Transactions can be marked as open items and an optional memo can be attached in the same time Proceed as described above to mark a transaction and to attach an eventual memo Mark the Open Hem check box in the memo entry form You can also add a text with up 500 characters but you need not Transactions that you have marked as open items are marked with O in the screen displays To delete a transaction s Open item mark or to read edit or print the pertaining memo text you can double click the memo column in the screen displays and perform the desired activity in the memo form appearing thereafter Under Options Search for transactions you can search in the entire system for open item transactions of a selectable period of t
44. etworking handles up to 2000 client accounts and it has a function for automatic entry of tax and discount transactions ACCOUNT PRO comes with a number of standard charts of accounts These can very easily be adapted to particular user requirements Unneeded accounts can be deleted and any additionally required ones can easily be inserted anywhere in the charts Accounting with ACCOUNT PRO is very easy As opposed to normal accounting programs where erroneous entries must be neutralized canceled and corrected by additional entries ACCOUNT PRO allows direct correction of such entries Furthermore ACCOUNT PRO avoids the terms Debit and Credit for data entry Instead an amount sign is used which makes data entry faster and easier Nevertheless the displays and printouts of ACCOUNT PRO are in accordance with normal accounting terminology In addition to the normal accounting capabilities ACCOUNT PRO has special capabilities that allow efficient financial planning and forecasting Not only monthly budgets but also monthly forecasts can be entered for every expense and revenue account Monthly and yearly planning reports facilitate an overview of the system as a whole With these features realistic forecasts of the financial result at the end of the accounting period can be made at any time An accounting period in ACCOUNT PRO can have a length of between two days and one year It can start in any month and it may overlap two calendar
45. g data snnnnnnnsnnnennnnnnnnnns 39 2 Importing of accounting data Account Pro Standard eskeEESSREEERREEEERREEEREEEEERNEEEESRAen 39 3 Importing a CSV file produced with PayMaker or UBS Pay ccsssecereeseseeeeeeeseeees 40 4 Process ESR file payments received sens 41 12 Conversion of DOS data files 43 1 Conversion of DOS data files ss iiniissnnenennnnennnennenennenss 43 13 The Basics of Double Entry Bookkeeping 45 1 UMUC CUNO a cs eee Seas hac cca Sas cca ites ceca chet Macaw Nine sn di Nine 45 QE ASSIS e SE EE 45 3 Liabilities equity and balance sheet ss issnnninnnnnnnnes 45 4 Profit amp loss statement issssnrssnnneenennneenennnnnennnnnnneennennne 46 5 The principle of double entry bookkeeping nes 47 14 Error Messages 52 1996 2005 AccSoft Shareware Account Pro Index 55 1996 2005 AccSoft Shareware Top Level Intro This page is printed before a new top level chapter starts Part Account Pro 2 1 2 General Registration General information about ACCOUNT PRO ACCOUNT PRO is a versatile and user friendly accounting and finance planning program equally suitable for small to medium businesses institutions and private users who want to manage their own money or the finances of an association or club ACCOUNT PRO is based on the principle of double entry bookkeeping It is capable of n
46. g period 27 1 Starting a new accounting period snennnnnenennnnns 27 1996 2005 AccSoft Shareware Contents 9 Planning 29 WR o EE 29 2 Last Year dala EE 29 S BUGOT me ee RS ae T tn 29 DM GE EE 29 5 Take over budget as forecast is nsnnrnrrnnnnnnnnnnnnennnnnnes 30 6 Type denMUON arane Eege ee 30 T dE Oe ele EE 30 8 Monthly planning report eecceceseeeeeseeeeeeeseeeeeseeeeeeeeseseseeeeseseeeeeseesesneeseseeeeeeeeseenensnseeenenes 30 9 Yearly planning report scenice tt entente en genres eee tee 31 10 Options 33 1 Define the folder for the accounting data files cccesececeeeeeeeeeeeeeeeeenneeeeeeeeseeeeeenseeneeeees 33 2 Search for transa iOS a aaa Ee a M Seege eege 33 3 Define standard transactions c eccceseeeeeeeeeeeeseeeeeeeeeeseeeneeeeseeneeseeseeneeseseeneeeeeseenenseseeeeenes 34 4 Define periodically recurring transactions ns 35 5 Define tax VAT GST HST or sales use tax summary report sn 35 6 User defined balance sheet and income statement ccceseeeeeseseeeseseeeeeeesesteneeeneeenes 36 7 Define foreign currencies and associated accounts seeeeeeekeNSESRSEEEEEEEEEEE ENEE EEN 36 8 Cost centers Project icici cesecesecntceetscensteesancchsecets seaecetuneesenetsanceesencnvycnsseesiteentucedyaersaseereduceeerete 37 Ce E EE 37 10 Password protection nnnnnsneennsnnnenennnnenenennnnenenneneenennne 37 11 Export and Import 39 1 Exporting of accountin
47. have deducted 2 discount you now click on the Standard transaction button and call up the automatic transaction 2 Disc r 15 VAT This will cause ACCOUNT PRO to enter the following transactions 4 16 230 200002 3702 2 Disc r ref yyyyy No zzzzz 4 16 30 1062 3072 15 VAT p ref 2zzzz In total you have paid an amount of 11 270 for goods This amount contains 1470 of tax that you can deduct from your VAT payable Per 20 March ACCOUNT had booked the amount of 1 500 onto the 15 VAT paid account Per 16 April ACCOUNT PRO s automatic transaction entry function has however taken the deducted discount into account and has reduced the amount booked onto the 15 VAT paid account by 30 1 500 minus 30 give indeed the correct tax amount of 1 470 1996 2005 AccSoft Shareware Account Pro 18 5 6 5 7 5 8 Split transactions When a transaction is entered this will generally cause ACCOUNT PRO to book the transaction amount onto two accounts only account and contra account Split transactions where an entry on one account is counterweighted by entries on several other accounts are nevertheless possible with ACCOUNT PRO by means of an Interim account see also Chart of accounts which will only temporarily ad interim have a current balance other than zero The way split transactions work in ACCOUNT PRO is explained hereafter using the example of a payment which concerns several ac
48. iew of the main menu you can view summaries of the cost centers or projects The summaries show both the total amounts allocated in the current business period and the cumulative amounts allocated since the start date This can be used to track project performance even if a project runs over several years Under File Reports or File Exporting of data you can print or export the summaries respectively Calculator The calculator can be called up anywhere in the program using the key F4 Calculator operation is equivalent to that of a simple pocket calculator usual in trade The keys of the calculator can be presse by mouse click or by pressing the corresponding key of the PC keyboard Clicking the round button will round the displayed value to two decimal places The displayed result can be copied to the transaction input form Clicking the button take over will copy the result unchanged Clicking the button take over negative will copy the result with inverted sign Password protection You can protect the access to each individual accounting system by a specific password Using a password will also cause that the accounting system files are saved in encrypted form which will make the files illegible when loaded into editors or word processors Please note that the passwords must only contain letters and numbers The passwords are not sensitive with respect to the case Please be careful and do not forget the pass
49. ime 1996 2005 AccSoft Shareware Account Pro 19 Under View Account sheet you can display the open item transactions of an account for a selectable period of time Under File Reports Account sheet Individual account sheet you can print the open item transactions of an account for a selectable period of time 5 9 Entering payment received transactions easily If you want to import and automatically enter payment received transactions contained in Swiss ESR files click here This function is only relevant if you use Account Pro s Open Item function to mark transactions associated with the accounts receivable When you need to enter a payment transaction that corresponds to an Open Item transaction you can search for the latter using the Search for transactions function Options Search for transactions tm SAMPLE1 Search for transactions 3 y x Search for _ Whol d jti I C Sg EE Fee Textin memos Voucher no EE Amount Add up amounts of search result amp Enter payment received Help Open items Edit Copy Start search A SSE ae 1052 Farh s ol 1050 999 Once the transaction has been found you can click on it and then on the button Enter payment received Account Pro will ask you to enter the relevant accounting system important only in the case of the new transaction falling into the previous accounting period
50. imum 1 year An automatic transaction has already been defined for this account An error occurred when reading the file Name PLA The planning data of account Number will be set to zero Can t divide by zero Class definition missing Deletion not permitted The account contains transactions End before start of the accounting period Erroneous or missing tax transaction for transaction no Number Erroneous tax transaction Erroneous transaction no nnnnn in account Name Do you want to correct the transaction now Error in accounting system The profit loss values of the balance sheet and the income statement are not identical Illegal amount Illegal day in date Illegal month in date Illegal month In range Actual Key already used Level definition missing Level n account groups have not been defined for all main account classes assets liabilities expense revenue If you want to display the balance sheet and the income statement for level n only you must use that level in all main account classes Line does not exist llegal system name Missing account number 1996 2005 AccSoft Shareware Account Pro 53 Missing description Missing rate No liquidity accounts defined Please indicate the accounts that contribute to the liquidity No transactions found Not a detail account Not all main account classes assets liabilities expense revenue have been defined Not an empty l
51. ine Erase the account first Not enough free space on hard disk drive For printing ACCOUNT PRO needs at least 700 K of free space on the drive that contains the TEMP directory Make more room on the drive with the TEMP directory or assign the TEMP directory AUTOEXEC BAT to another drive with more free space Old file format Please first convert file using WINTRANS EXE Only one capital account permitted Only one interim account permitted Operation possible for detail accounts level 4 only Out of space at the list s end First make more space available Outside of accounting period Path or file name not conforming to DOS rules Please letters and numbers only Recurrence not defined The account contains no transactions The account contains transactions and must remain a detail account The account does not contain any transactions for this period The account does not contain any transactions The account does not exist The accounting period must start on the first day of the month The accounts must not be equal The accounts payable must form a contiguous block within the liability accounts The accounts receivable must form a contiguous block within the asset accounts The capital account has not been defined Without that account general liability account you cannot proceed with setting up the new system The charts of accounts are not identical You cannot update this system Make both charts of accounts ex
52. levant lines of the table It is not necessary to use the entry fields From month and To month Forecast The forecast should be revised from time to time according to the latest actual development The monthly amounts can directly be entered into the planning table by clicking on the relevant lines of the table it is not necessary to use the From month and To month fields for this purpose When entering the forecast for the first time the Last year or the Budget figures can easily be taken over where appropriate In the amount field of the planning table enter L or B respectively or for bulk take over select Plan Take over budget as forecast from the main menu 1996 2005 AccSoft Shareware Account Pro 30 9 5 9 6 9 7 9 8 Take over budget as forecast The budget is normally established at the beginning of the accounting period At this time the forecast figures are identical to the budget figures If you select Plan Take over budget as forecast from the main menu ACCOUNT PRO will copy the figures of the budget column to the forecast column for all or for specific accounts Type definition In the domain of planning a distinction can be made between accounts concerning the forecasted balance at the end of the accounting period Accounts whose end balance is not well known at the beginning of the accounting period can be distinguished from those whose end balance is alre
53. main transaction is linked with a tax account ACCOUNT PRO will automatically enter a pertaining tax transaction If however the main transaction s contra account is not linked you must call up the appropriate standard transaction by clicking the Standard transaction button or by pressing the appropriate hot key to enter the pertaining tax transaction For later automatic input of a tax or discount transaction pertaining to a main transaction made earlier you can call up a copy of the concerned transaction transform the copy into the tax or discount transaction by clicking the Standard transaction button and selecting the appropriate standard transaction prior to clicking on Enter transaction and finally enter the transformed transaction by clicking on the Enter transaction button To modify a tax or discount transaction made earlier you can call up that transaction for editing by insert the appropriate data transaction by clicking the Standard transaction button and selecting the appropriate standard transaction prior to clicking on Enter transaction and finally enter the modified transaction by clicking on the Enter transaction button If you change the amounts of main transactions that are subject to a tax you should not forget to change also the pertaining tax transaction Call up the tax transaction for editing and proceed as described above Modification Of Main Transactions applies under Account
54. must first activate it Monthly planning report The monthly planning report compares the monthly totals of Budget Forecast and Current of the individual accounts and their sum The Current figures comprise all transactions made in the current month Column Mi Column M indicates the existence of planning memos attached to accounts Double lick the corresponding line if you want to add edit print or delete a planning memo View edit account sheet Instead of clicking the View edit account sheet command button you can simply double click the line in any column except column Mi 1996 2005 AccSoft Shareware Account Pro 31 9 9 Yearly planning report The yearly planning report compares the yearly values of Last Year Budget and Actual Forecast of the individual accounts and the yearly totals The Actual values contain all transactions until and including the last month with complete transactions For the further months the Forecast figures are used to form the values of Actual Forecast The last line of the report contains the profit or loss expected for the accounting period Column Mi In the M column the existence of planning memos pertaining to level 4 accounts is shown Simply double click the line to add edit delete or print a planning memo Column C In the C column eventual planning conflicts are shown In the case of fixed
55. nditure 64 900 Net Profit 4 100 If revenue is higher than expenditure then there will be a profit In the opposite case there will be a loss This is expressed by the following equations In the case of a profit expenditure profit revenue In the case of a loss expenditure revenue loss 13 5 The principle of double entry bookkeeping The balance sheet and the profit amp loss statement are the most important results of double entry bookkeeping To produce them it is necessary to record all transactions made during a business period generally one year in an orderly manner Any double entry bookkeeping system consists mainly of orderly transaction records Transactions are booked onto accounts in the sequence of their dates In the anglo american accounting system there are five classes of accounts Asset accounts Liability accounts Balance sheet accounts Equity accounts Expenditure accounts Income statement accounts Revenue accounts It should be noted that in the non anglo american accounting system there are only four classes of accounts Liability and equity accounts are not distingushed and belong to the same class the so called Passive accounts 1996 2005 AccSoft Shareware Account Pro 48 Transactions e g buying a car always affect two accounts Transactions that have no influence on profit and loss e g transfer of an amount from a bank account to petty cash affect balance sheet
56. nt of zero is illegal The amount sign must be allocated according to the following rule If the amount to be booked onto the account A1 the first account should be in the Debt column then it must be positive If however the amount should be in the Credit column it must be negative Acc String that represents the account number A1 The account number A1 may assume values between 1 and 99999999 The account number must exist in the accounting system into which the data is to be imported 1996 2005 AccSoft Shareware Account Pro 40 11 3 C Acc String that represents the account number A2 the contra account The account number A2 may assume values between 1 and 99999999 The account number must exist in the accounting system into which the data is to be imported Description String that contains the transaction s description The string may have a length of up to 30 characters It must at least consist of one non empty character Voucher no optional String that contains the transaction s voucher no 1 99999 Cost center no optional String that contains the transaction s cost center no 1 32760 ACCOUNT PRO will only import such transactions that correspond to the above mentioned rules If ACCOUNT PRO encounters any erroneous transactions in an import file it will save those in the file IMPERR TXT located in the ACCOUNT PRO directory together with the pertaining error messages Exampl
57. ntained in the memo of the Open Item transaction Searching for this information for example the invoice number you will later on be able to easily find the accounts payable transaction and the corresponding payment transaction Define standard transactions You can define up to 200 standard and automatic transactions Automatic transactions are a special kind of standard transactions and serve for automatic entry of tax and discount transactions Under certain circumstances you may link Link the tax account of an automatic transaction with some of the expense or revenue accounts see below To define a standard or automatic transaction you must place the mouse cursor onto an empty line of the list of standard transactions then click the appropriate option button Standard transaction or Automatic transaction and then click on the Define button Then you must complete the entry form appearing thereafter To edit or to delete a standard or automatic transaction you must place the mouse cursor onto the corresponding line of the standard transaction list and then click on Edit or Delete respectively Entry form for standard transactions Complete the entry form partly or fully as appropriate Entry form for automatic transactions Transaction type You can make the entry of tax VAT GST sales tax and discount transactions fully automatic For automatic discount transactions to function properly t
58. ogether with automatic tax transactions you must define the automatic discount transaction on the basis net leave the corresponding check box empty Hot key Ctrl A Ctrl Z You can assign hot keys to up to 26 standard or automatic transactions Using hot keys you may call up those transactions very easily when you are entering transactions in the transaction entry form Use entry instead of VAT The word VAT Value Added Tax will be replaced by your entry throughout Account Pro Canadian and New Zealand readers please note that GST works exactly the same way as VAT It is only the name that is different Linking of accounts Link If you use expense or revenue accounts that by definition can only contain transactions that are subject to a tax e g Gales 7 5 sales tax you may link such accounts with the corresponding tax account Such links will cause ACCOUNT PRO to enter the corresponding tax transaction automatically after a main transaction with a linked expense or revenue account has been entered The function will also work when you call up automatic discount transactions In this case ACCOUNT PRO will enter two transaction automatically The discount transaction and the pertaining tax transaction To define links between accounts you must first define the automatic transaction for the tax account Then click the Link command button and select all accounts to be linked from the account list Automatic transa
59. ould set up ACCOUNT PRO for the printer used File Printer setup Please note that in order to print ACCOUNT PRO needs a minimum of 700 K of free hard disk space For best printing results it is suggested that you use A4 paper 1996 2005 AccSoft Shareware Top Level Intro This page is printed before a new top level chapter starts Part Account Pro 27 Starting a new accounting period Starting a new accounting period To start a new accounting period the next one select Carry_over from the main menu and enter the new period s data in the input form which will appear thereafter ACCOUNT PRO will establish the totals of all balance sheet accounts assets and liabilities calculate the Last year figures of the expense and revenue accounts and initialize the files of the new accounting period If at the end of the accounting period you do not have all necessary data available and cannot finalize the old system you can open a new period provisionally and continue working with the new files Please note however that until the data of the old period is complete and has been carried over finally you must not make any changes to the charts of accounts of the two systems Each time the old system is carried over ACCOUNT PRO updates the start balance and the Last year data of the new system preserving all of the transactions entered into the new system 1996 2005 AccSoft Shareware To
60. ounts for its various manufacturing costs whereas a retailer will have accounts for the purchase of its stock merchandise There is a trade off between simplicity and the ability to make historical comparisons To set up your own chart of accounts you may find this article by the NetMBA Business Knowledge Center helpful ACCOUNT PRO can handle up to 20 000 accounts Any division of those into asset liability and equity expense and revenue accounts is possible Any account numbers with up to eight digits can be used in any sequence The sequence of the accounts in balance sheet and income statement is defined by the place of the accounts in the chart and not by the account numbers Please note however that the account classes must be allocated as follows depending on your selection with respect to the account class order see Options Accounting period First class in chart asset accounts Next class in chart liability and equity accounts If you choose expenses followed by revenue Next class in chart expense accounts Next class in chart revenue accounts If you choose revenue followd by expenses Next class in chart revenue accounts Next class in chart expense accounts 1996 2005 AccSoft Shareware Account Pro 9 One of the liability and equity accounts must be designated as the capital account see below ACCOUNT PRO needs this to store the balance sheet values at the start of the a
61. p Level Intro This page is printed before a new top level chapter starts Part Account Pro 29 9 9 2 9 3 9 4 Planning Overview In ACCOUNT PRO to plan means to establish a target for the end of the accounting period and then from time to time to forecast how well that target will be reached in reality The purpose of planning is early recognition of any possible deviation from the budgeted financial end result and to allow suitable corrective measures to be taken e g cutting of expenses deferring of projects See also Last year data Budget Forecast Yearly planning report Monthly planning report Last year data The Last year values are generated automatically when an accounting system is carried over to a new accounting period They are intended to facilitate establishment of the new budget Where appropriate they can be copied to serve as budget values L must be entered instead of a budget value for this purpose Budget The budget figures should be established at the beginning of the accounting period They should be considered as objectives the targets to be reached and should therefore not be changed thereafter If you recognize after some time that the budget figures will not be reached in reality then you should adapt the forecast figures only leaving the budget figures intact The monthly budget values can easily be copied to the planning table by clicking on the re
62. reign currencies and indicate associated accounts If you have defined foreign currencies an additional Foreign currency command button will appear on the transaction entry form After having clicked on this button you must immediately enter the foreign currency account as A1 Managing of the exchange rates should be done under Options Define foreign currencies and indicate associated accounts The exchange rates entered there will be shown as default exchange rates in the transaction entry form You can always overwrite these rates You can display or print the foreign currency accounts in base currency or in foreign currency Check box Show account in foreign currency The balance sheet can be displayed or printed with an additional column showing the foreign currency account current balances in foreign currency Check box Show foreign currencies 1996 2005 AccSoft Shareware Top Level Intro This page is printed before a new top level chapter starts Part Account Pro 22 View accounting system View accounting system ACCOUNT PRO is so designed that all information is easily accessible on screen at all times Under the View item of the main menu all principal displays of ACCOUNT PRO can be accessed Account sheet Up to approx 3000 entries can be displayed If an account contains more transactions than can be displayed then you can get ACCOUNT PRO to display the transactions pert
63. riod are permitted in connection with the capital account only Type definition missing View too large to be completely displayed Select a smaller range Wrong date format Wrong or missing date separator Enter the same separator that has been defined in the Windows control menu Wrong password Wrong sequence of From Toi Wrong sequence of the account classes You must observe the following sequence assets liabilities expenditure revenue You cannot allocate more than 20 files You must enter a new system name 1996 2005 AccSoft Shareware Index 55 zm 15 A A1 15 A2 15 Account 15 Account group 8 Account level 8 Account number 8 Account payable 8 Account receivable 8 Account type 8 Accounting period 2 8 accsoft accsoft ch 2 Amexco 2 Amount 15 Assets 8 Automatic transaction 34 Automatic transactions 16 B Balance sheet 8 Budget 29 Business year 8 C Calculator 37 Capabilities 2 Capital account 7 8 10 Capital at start 10 Carry over 27 Chart of accounts 8 Client 7 33 Clients 12 common 33 common directory 7 Contra account 15 Conversion 43 Cost centers 37 crash 7 Creditcard 2 Currency 20 ADe Define 35 36 Description 2 Detail account 8 directory 33 Discount 16 DOS 43 a Enddate 8 Enter transactions 14 Equity 7 8 10 Equity account 7 8 Exchange rate 20 36 Expenditure 8 Export 39 E File 8 File name 8 Find 33 For
64. ry field A separate entry field for voucher numbers will only then be available if you select the corresponding option under Options Transaction entry Tom The voucher numbers must be numeric figures between 1 and 99999 Foreign currency command button Note that this button will only then be visible if you have defined foreign currencies Memo command button You can attach a memorandum to a transaction Please see under the topic Memos and open items for a detailed explanation Calculator command button Please see under the topic Calculator for the calculator operating instructions Standard transaction button With this function you can call up the standard and automatic transactions that you have previously defined under Options Define standard transactions For detailed explanations please refer to the topics Standard transactions and Define standard transactions Start split transaction and End split transaction buttons Click on Start split transaction before entering a split transaction Please refer to the topic Split transactions for a detailed explanation about entering split transactions Edit Copy and Delete buttons 1996 2005 AccSoft Shareware Account Pro 15 5 2 5 3 With these functions you can process the transactions listed on the transaction entry form Sign of amount ACCOUNT PRO uses the terms Debit and Credit
65. s also quite usual to say that the assets are counter weighted by an equivalent capital Therefore the sum of the liabilities and the equity are also referred to as capital Capital can be composed of foreign capital and equity In a similar manner as applies to assets also the liabilities are usually listed according to their transformability into cash The balance sheet is a snapshot of the financial status It is valid for the time of its compilation only 13 4 Profit amp loss statement Operation of a business a factory or a household will generally require that some expenses are made To be able to do this in the long run it is necessary that an adequate revenue is available For profit making operations revenue should be higher than expenditure at least on an annual basis The comparison of expenditure and revenue over a certain time business period normally a year is called profit amp loss statement The following table shows a profit amp loss statement also called income statement as it could apply to a private person INCOME STATEMENT 1997 1996 2005 AccSoft Shareware Account Pro 47 Income Salary 60 000 Interest received 6 000 Miscellaneous 3 000 Total Income 69 000 Expenditure Household 15 000 Electricity 700 Telephone 1 100 Taxes 8 000 Insurance 2 100 Car operation maintenance 7 000 House maintenance 6 000 Interest on mortgage 20 000 Miscellaneous expenses 5 000 Total Expe
66. s button you must immediately enter the foreign currency account as A1 Managing of the exchange rates should be done under Options Define foreign currencies and indicate associated accounts The exchange rates entered there will be shown as default exchange rates in the transaction entry form You can always overwrite these rates 1996 2005 AccSoft Shareware Account Pro 37 10 8 10 9 10 10 You can display or print the foreign currency accounts in base currency or in foreign currency Check box Show account in foreign currency The balance sheet can be displayed or printed with an additional column showing the foreign currency account current balances in foreign currency Check box Show foreign currencies Cost centers Projects To be able to allocate individual transactions to cost centers or projects you must first define those Options Define cost centers projects You can define up to 2000 cost centers and or projects The definition requires the cost center or project number the designation the start date the status open or closed You can use any numbers from the range 1 32760 If you indicate closed for the status you will not be able to allocate any further transactions to the cost center or project concerned The transaction entry form will only then contain a cost center project number entry field if you have defined at least one cost center or project Under V
67. st entries on the list Liabilities equity and balance sheet It is quite rare that somebody can claim to be the only owner of his fortune Usually others have claims too e g the banks for their mortgages on a house or the tax office for its outstanding tax amount etc Such claims by others are called liabilities Only a comparison of assets and liabilities can reveal how much you really own alone What you own alone is called equity and the comparison is called balance sheet For the balance to be in equilibrium the condition sum of assets sum of liabilities equity must apply The equity is a calculated figure representing the difference between the total assets and the total liabilities It represents that part of a fortune that is the owner s capital owner s equity 1996 2005 AccSoft Shareware Account Pro 46 The following table shows a balance sheet as it could apply to a private person BALANCE SHEET per 31 December 1997 Assets Petty cash 500 Bank account 1 1 500 Bank account 2 6 000 Securities 50 000 Loan to Mr X 10 000 Car 8 000 House 750 000 Total Assets 826 000 Liabilities amp Equity Credit for car 4 000 Mortgage on house 500 000 Total Liabilities 504 000 Equity 322 000 Total Liabilities amp Equity 826 000 The table demonstrates quite clearly why such a comparison is called a balance sheet The assets are indeed balanced by the sum of the liabilities and the equity It i
68. t 31 57 1996 2005 AccSoft Shareware
69. the C Acc column for contra account column will display the corresponding account name Double clicking in any other column of the search result table has the same effect as the menu item Edit and will display the transaction entry form Enter payment received This is only relevant if you use Account Pro s Open Hem function to mark transactions associated with the accounts receivable When you need to enter a payment transaction that corresponds to an Open Item transaction you can search for the latter using the Search for transactions function Options Search for transactions Once the transaction has been found you can click on it and then on the button Enter payment received 1996 2005 AccSoft Shareware Account Pro 34 10 3 Account Pro will ask you to enter the relevant accounting system important only in the case of the new transaction falling into the previous accounting period and the transaction date Subsequently Account Pro will present the standard transactions list In this list you should previously have established suitable standard transactions for the accounts bank or post office accounts that receive the payments After clicking on the appropriate standard transaction Account Pro will mark the Open Item transaction O automatically as a transaction with an attached memo M and will add a payment transaction with a memo attached that contains a copy of the information co
70. tible with the date format selected under International of the Windows Control menu Simply press Tab to enter the actual date No entry of the calendar year is necessary not even if the accounting period covers periods of two subsequent calendar years Since each calendar month is present only once in any accounting period ACCOUNT PRO will automatically allocate a transaction to the appropriate calendar year Transactions on the first day of the accounting period are permitted in conjunction with the capital account only This will ensure that the balance carried forward appears as the first entry on the account sheets Amount entry field ACCOUNT PRO uses the terms Debit and Credit in its displays and printed reports only When entering transactions the amount sign will determine whether an amount is debited or credited to an account See the topic Sign of amount for a detailed explanation of the amount sign rule Account Acc and contra account C Acc entry fields See under the topic Account and contra account Description entry field Under Options Transaction entry form you can set up ACCOUNT PRO for the description being a mandatory or an optional entry The description can contain a maximum of 30 characters Cost center project number entry field A separate entry field for cost center and project numbers will only then be available if you have defined at least one cost center or project Voucher No ent
71. unts contain one or more erroneous transactions with wrong account allocation To rectify that you must find those and correct them Cost centers Projects To be able to allocate individual transactions to cost centers or projects you must first define those Options Define cost centers projects Business analysis report You can enter a user defined business analysis report structure under Options User defined balance sheet income statement and business analysis of the main menu Double clicking on any line of the display has the same effect as View edit account sheet command button and will call up the account sheet display Statistics In ACCOUNT PRO liquidity is defined as cash which can be made available at short notice The accounts whose balances contribute to total liquidity must be indicated Asset and liability accounts may be considered to contribute to liquidity Assets will normally increase and liabilities will normally decrease liquidity The liquidity statistics table can indicate whether capital could be invested differently to yield more revenue The current amount of cash which can be made available at short notice is shown in the last month displayed on the table 1996 2005 AccSoft Shareware Top Level Intro This page is printed before a new top level chapter starts Part Account Pro 25 7 Printing 7 1 Printing Before printing out any reports you sh
72. words Only AccSoft can help in the event that you would forget one 1996 2005 AccSoft Shareware Top Level Intro This page is printed before a new top level chapter starts Part Account Pro 39 11 11 1 11 2 Export and Import Exporting of accounting data You can export all data that corresponds to the reports that ACCOUNT PRO can print The data are exported in the form of delimited text files These can be loaded or imported in word processor and spread sheet programs Hereafter some useful tips are given for the use of ACCOUNT PRO export files with various popular programs for Windows and DOS Word for Windows Export the files using Tab as column delimiter and the ANSI Windows character set Leave the Enclose strings in inverted commas check box unchecked Open the export file in Winword or insert it in a Winword document Mark the imported text and transform it into a table Table Text to Table Excel for Windows Export from Account Pro Export the files using Tab as column delimiter and the ANSI Windows character set Leave the Enclose strings in inverted commas check box unchecked If it is enabled check the Checkbox Export to spreadsheet application Opening in Excel Open the export file in Excel with File Open Open Office Export from Account Pro Export the files using Tab as column delimiter and the ANSI Windows character set Leave the Enclose
73. years The program s data capacities are as follows 2 000 accounting systems 20 000 accounts per system 200 000 double entry transactions per system and business year 200 standard transactions 200 recurring transactions 200 foreign currencies 2 000 cost centers projects Note An accounting system is defined as the accounting records of a particular book for a particular business period Registration Difference between Shareware and License Version The shareware copy is 100 functional It differs from the license version only by registration reminder screens which pop up occasionally when more than 200 transactions have been entered and by a disabled report header entry field The pop up screens are there to remind you that you may use this software on a trial basis only and that you must obtain a licensed copy if you want to use it regularly The shareware concept allows you to evaluate the software in detail and then to decide whether it fits your needs or not and whether you like it or not prior to an eventual purchase You can obtain a licensed copy of the software against payment of a license fee As a registered user you will be entitled to the following additional benefits You will receive the latest program version You will be entitled to free advice and support if you should have a problem with the software Contact telephone no 41 44 926 27 50 in Switzerland or send electronic mail to

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