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Unified Electronic System of State Procurement User Manual

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1. After uploading the Contract Amendment it will not be subject to editing If the amendment is uploaded incorrectly by the Procuring Entity the SPA shall not bear the responsibility for consequences and any mistake made due to the negligence of the Procuring Entity will be the sole responsibility of the latter 2 You enter the Contract number in Contract number field 3 You enter the contract value in Contract Value field 4 With the help of two calendars you specify the Contract validity period in Contract Valid field After the accomplishment of the procedures described in 1 4 paragraphs you will upload the copy of the contract amendment into the System by pressing Attach button and the window like the one shown on the below picture will be displayed Contract updates Update 1 Mao Amount N333 699 GEL Contract validity 01 01 2001 01 01 2011 Pa Open Do wnload 10 03 2011 16 03 Views 2 9 Keyboard switch over You can switch over from Georgian to Latin font vice versa in the System It is possible by using symbol like the one shown on the picture below bobIMAGNBC 8353003380b b558266 Unified Electronic System of State Procurement gy STATE PROCUREMENT AGENCY a User Manual 10 Terms Used in the User Manual Any place where a System user enters specific information e g Name identification code etc System registered user A person registered in the Sy
2. 2011 Annual documentation i Procurement Plane Q Procurement Plan fi 30 08 2011 14 35 gmg Jipoi Document type Quarter Procurement Plans Amount 0 Document descnpbon Unified Electronic System of State Procurement User Manual Upload document file s Or Delete document s fi j Choose fle max 8MB Browse Choose descnpbon Attach When document attachment window is displayed after selecting procurement plan you press the Browse button which will allow you to select the Procurement Plan documentation in PDF format then you briefly describe the essence of the document concerned in Description field and finally upload the selected document in the System by pressing Attach button If you want to delete the Procurement Plan you can do it by pressing Delete Document button The documents should be attached to each procurement plan according to the same procedure the number of documents is not limited The example of a document attached to a plan is shown on the picture given below Remember Procurement Plan and Report can be deleted only before the attachment of the relevant document but if at least one respective document is attached to the aforementioned entry the Delete Document button is not accessible and the entries cannot be deleted 2011 Annual documentation Procurement Plans Procurement Plan 30 08 2011 14 35 gmga digy
3. 6 Procurement Plans and Reports 6 1 Procurement Plans Once the SPA registers a Contender Procuring Entity as a Procuring Entity the latter will acquire the right to announce a tender The Procuring Entity is required to upload the procurement plans before the announcement of a tender To this end the Procuring Entity has to log in and press Documentation button in the window which will appear after clicking Profile button Then the window like the below one will be displayed 2011 Annual documentation No records found Document type Procurement Plans Amount 0 Document descnphon 1 Select Procurement Plans in Document Type field 2 Amount 3 Description of a Document field should provide for the description of the document When these fields are filled in the procurement plan will be created in the System by pressing Enter button The format of a procurement plan is given on the below picture 2011 Annual documentation Procurement Plans Procurement Plan 20 08 2011 14 32 gng digmpenadancma The next procedure of creation of a procurement plan is the attachment of the respective document to the plan concerned For the attachment of the respective document to procurement plan you will have to select the plan and then the document attachment window will appear An example of document attachment is given on the below picture b bgc aBneo agb30 39g 60b bvdd gy STATE PROCUREMENT AGENCY
4. Active box to be ticked By ticking this box the Procuring Entity makes the person concerned entitled to log in and conduct an e tender Grantor box to be ticked By ticking this box the Procuring Entity makes the person concerned a privileged user who is entitled to edit the profile upload the procurement plans and reports along with conducting e tenders A Grantor is entitled to add a new user or and change the status of a current user Attention Without the Active status a User will not be able to log in After filling in the fields shown on the picture you have to press Enter button for the System to save the entered data Profile of a Supplier By pressing Profile button the information entered by you about yourself will be displayed as shown on the picture below name identification code etc You will be able to update personal data any time by pressing Edit button 2 PES Company Profile Main Supplier Identihcation code Country Cityito wn village Address Phone Fax E Mail Web Contacts b bgc aBbneo agb30 39g 60b bo6 gb00 STATE PROCUREMENT AGENCY Relds of interest 25 Users Limited Liability Company LLC MASTER PRI 31028004410 Georgia 995 City 18 St Nikoloz N Chkheidze str 0102 Tbilisi Georgia 995 01 02 03 995 gmchedlishvili spa ge Unified Electronic System of State Procurement User Manual http Z edt Frofie gd Aft
5. Tender Commission specifying the reasons of disqualification of the bidder After the selection of each button and pressing Enter button the window like the one given below will appear on the screen with the help of which window the disqualification of the bidder is confirmed according to circumstances envisaged by law b b3e aen0mm 83b iJ 00 3380b b5 58260 0 Unified Electronic System of State Procurement gy STATE PROCUREMENT AGENCY Nee User Manual Disqualification due to technical documentation NEW HAPPY DAY Guarantee amount will be refunded W agree Document uploaded Are You sure Yes i Mo Each type of disqualification has its consequences envisaged by law refunding of guarantee amount or enforcing the guarantee sending a request to the SPA on the entry into the Black List and respectively after pressing Enter button the above explanatory message will be displayed on the screen Consequently the System will not allow the disqualification until the Procuring Entity ticks the field I have read and uploaded the respective document Attention After each disqualification the tender status will automatically changed to Selection Evaluation status if there are the other bidders 8 3 No Bids Received If no bidder submitted a bid in an e tender the System allows only for assigning No Bids Received status by using the system field intended for these purposes Change tender proce
6. with the respective procedure Remember A tender announced by you can be cancelled any time except for the case when the tender has the status Contract Awarded In the case of Tender Announced status a Procuring Entity has the right to edit the Tender notice Unlike draft Tender notice when the Procuring Entity could delete the document in the case of a registered Tender notice the document can only be cancelled and a new file could be uploaded A document can be cancelled by pressing Cancel Activated Document button Tender SPA110000607 Tender Documentabon Offers Results Tender documentation Attached files Date Author Tender Documentabon 30 08 2011 18 06 _ Bidding Documents pdf 1 Open document Achvate Cancel document _ iW Attach new file PDF format Max zize 8 megabytes Fila Browse Descnption Attach file After the cancellation of the document the Procuring Entity will select the new file and upload the new document by pressing Attach button The example of a cancelled document is given on the picture below The cancelled document is accessible for any user and it can be opened and viewed similar to the active one Tender SPA 110000607 Tender Documentabon Offers Results Tender documentation Attached files Date Author at ucllad Dicit 30 08 2011 18 06 anga dirpenodaagna Tender Documentabon 30 08 2011 18 43 SPA110000607 Bidding Documents pdf amag ypy Open do
7. Georgia Mo Amaount N3587 1200 GEL Contract validity 04 07 2011 01 09 2011 05 09 2011 15 40 Views 0 3 Open Do wnload Delete agreement In order to avoid any mistakes the System allows you to delete the Contract and substitute the mistakenly uploaded Contract or and change the inaccurate data entered into the System about the b5b3e as0o0 3353003380b b5583600 Unified Electronic System of State Procurement gy STATE PROCUREMENT AGENCY User Manual Contract before assigning Contract Awarded status to the tender by pressing Delete Contract button Remember After assigning the final status Contract Awarded it will be impossible to substitute the uploaded Contract or and data entered into the System about the Contract Due to this reason before assigning the final status please check carefully the Contract or and accuracy of the data entered into the System about the Contract in order to avoid any mistakes Once you are sure about the accuracy of the Contract or and data entered into the System about the Contract you can assign the Contract Awarded status to the tender as shown on the below picture Contract P Umbro Georzia Ma Amount N4784 1200 GEL Contract validity 06 09 2011 07 09 2011 iz Open Do wnload 12 09 2011 22 37 Vie ws 3 Delete Contract Change tender proceeding status Contract awarded In this case as shown on the above picture you pre
8. Last Name Phone E Mail By pressing Fields of Interest button the window like the below picture will be displayed with the help of which window the Supplier will be able to specify one or more suitable tender categories In the case of announcement of a tender corresponding marked categories the Supplier will receive a message concerning the tender the former is interested in FS Company Profile Main contacts Rekis of interest a 3 Cateaorv s selected 03100000 Agncultural and horbcultural products 03200000 Cereals potatoes vegetables fruts and nuts v 103300000 Farming huntina and fishina productz 03400000 Forestry and logging products 109100000 Fuels BA Save By pressing Users button the user data the first name the last name and e mail address will be displayed as on the picture below with the indication of specific status Active Grantor Company Profile Main Contacts B Gelds ofinterest Users Add User Edit User E Mail Active Grantor amaohe d gmenndsoenn g mchedkshwhis napr go v ge 31072010 gf F pomi s00ba030co0n gogita 3 posta ge ugar diypenodgngma 02 08 2010 f x A Supplier is able to update the information concerning a specific user with the help of Edit and Add buttons or in the case of need add the other person according to the order given below and specify the respective stat
9. MasterCard R D amicis Ve IFIE SecureCode learn more By pressing Pay button the Bank will automatically withdraw the amount from your card and transfer it to the SPA account After successful accomplishment of the transaction you will return to the System by pressing Back button An example of returning to the System is given on the below picture 4 bibIMAGNIM 82559003330b 55582600 Unified Electronic System of State Procurement gy STATE PROCUREMENT AGENCY ah User Manual PURCHASE ACCEPTED Merchant SRA Descriptor 1013187 Amount 51 0 GEL Card details Card number 4 8 7653 84 Expiry Date 1001 Outcome AttemptedButCardNotEnrolled 3D5 Enrollment Code N ECI 06 Click here to go to http tenders gov ge appi go 6546 Y MasterCard VERIFIED at learn morg 7 2 3 Uploading Technical Documentation After the payment of bid submission fee you are required to upload the technical documentation otherwise the System will not allow you to submit a bid Attention In order to participate in a tender it is necessary to upload only the procurement related technical documentation The technical information is the data concerning the procurement object and the bidder uploaded by a bidder into the System which data is requested by the Tender notice and Tender Documentation along with qualification documents which should be submitted by administrative bodies For uploading the tender documentati
10. bid submission commencement end and order Unified Electronic System of State Procurement User Manual j i bobI TD60SM ggb30C 3g60b b g6O60 ZA STATE PROCUREMENT AGENCY L H i Tender SPA110022022 Tender Documentation Offers Results 0 1 20 Hours Minutes Seconds Third time Refresh Payments Tech Documentation End Bidder lhird Round Third Round Third Round 12 29 12 31 18 33 MASTER PRINT Bidder 4 Bidder 1 Bidder 3 After the expiry of the timelines for the submission of bids for all the bidders and the end of additional rounds the System will display the results of additional rounds as shown on the picture below lst round of trade Start End Bidder Amount 15 12 18 05 16 12 18 07 16 172 18 09 16 12 18 11 15 1727 18 11 15 12 18 13 2nd round of trade Start End 15 17 18 15 15 12 18 17 165 17 18 19 16 12 18 21 16 12 18 21 16 12 18 23 3rd round of trade Start End 15 12 18 27 16 12 18 29 16 12 18 29 16 12 18 31 16 12 18 31 16 12 18 33 MASTER PRINT Bidder 4 Bidder 1 Bidder 3 Bidder MASTER PRINT Bidder 4 Bidder 1 Bidder 3 Bidder MASTER PRINT Bidder 4 Bidder 1 Bidder 3 1 475 1 370 1 369 Amount 1 350 1 335 1 333 Amount 1 300 1 320 1 299 After the end of all three rounds the System will categorise the bids according to decreasing principle in the case of similar prices the preference is given to the bidder who
11. for the use of the Unified Electronic System of 5tate Procuremen hs By clicking the text The Terms of Use of the Unified Electronic System of State Procurement the terms and conditions of use of the System will be displayed on the screen A user is required to select I have read and accept field and accept the read terms of use by clicking I accept button Without these procedures a user will not be able to get registered in the System Attention For Bidders An offer made within last 30 seconds of period allocated for bid price offer both in prime time and additional rounds may not be reflected in the system owing to the period of time necessary to access the server In this case the SPA does not bear the responsibility for the reflection of the offer in the system and the risk for the foregoing shall be borne solely by the bidder T have read Agree Remember It is mandatory to fill in the fields marked with red asterisk upon registration as a System User The System will not register you if you do not or incorrectly fill in these fields re type the username retype the e mail address security code or you do not accept the The Terms of Use of the Unified Electronic System of State Procurement After filling in the above mandatory field and accepting The Terms of Use of the Unified Electronic System of State Procurement the System will register the user as a Supplier Procuring Entity by pressing the Reg
12. in through the official webpage of the SPA http procurement gov ge When you are already in the System a window similar to the one given below will be displayed Registration By pressing Guest button you will access the main page b bgc a6neo agb30039g 60b bvdd 2 STATE PROCUREMENT AGENCY The System has the search option which allows for you to quickly easily and comfortably find any tender related information you are interested in To this end you will have to select one or several relevant parameter s of the necessary information in the left side window of the System main page like the one given on the picture specifically Numberofthe Tender Notice gt Name of the Procuring Entity Name of the Supplier gt Tender Status When clicking this button the window given to the right will be displayed which will allow you to select one of the following tender statuses gt Tender Type Electronic Tender Simplified Electronic Tender gt Procurement Category Unified Electronic System of State Procurement User Manual Tender Reaistration Number Procuring entity Supplier Tender proceeding status Tender type Procuring category CPV codes Type CPV name x CPW xa CPW ENG Tender Announcement Date Amount trom up to O Search e Reset Tender proceeding status Tender announced Bidding commenced Bidding completed Selection Evaluation Winner identified
13. page also has the button shown on the picture below and after pressing the button concerned the Contender Procuring Entity will print the data to be annexed to official request punt the data to be annexed to official request b5b3e a60mm 836530033806 6552836060 Unified Electronic System of State Procurement 2 STATE PROCUREMENT AGENCY User Manual 3 Password Recovery If you want to recover your password as a System User through the official webpage of the SPA www procurement gov ge you will have to access the log in page where the window similar to the one given below will appear on the screen with the button Password Recovery amp Message to the Administrator Password recovery By pressing Password Recovery button the fields necessary for password recovery will appear on the screen as shown on the picture below specifically gt Username the Username you specified upon registration gt User e mail Security Code Password recovery Username Username specified upon registration User E Mail B s Fs i A Redraw Type the symbols displayed on the picture After filling in the above fields you will have to press the Send button then you will be able to log in the System with a new password which will be sent to your e mail address 3 1 Change a Password After receiving a new password you will be able to change the password sent by the System with the own one To change the pa
14. the Procuring Entity will display the window on the screen like the one given below where you will see the data of the Procuring Entity s contact person With the help of Add Edit Delete buttons you can add edit or if necessary delete the information concerning a contact person FE Company Profile Main Contacts Documentation Themes Users Add Contact Edt g Delete First Name Last Name Phone E Mail After pressing Add button the window like the below picture will be displayed where all the fields should be filled in After filling in the fields you will nominate the contact person of your organisation by pressing Enter button FL Company Profile Man Contacts 9 Documenta amp on 9 Themes Firstname Lastname Foston Phone E Mail Cancel By pressing Categories of Consolidated Tender button the window like the below picture will be displayed with the help of which window you will be able to specify one or more CPV codes of a consolidated tender after entering at least 3 letters the System will automatically display the list of procurement objects corresponding to the letters entered by the Supplier By pressing CPV Codes button the System will itself display the list of CPV codes FE Company Profile Main Contacts Documentation Themes Users 3 Category s selected V 03100000 Agncultural and horbcultural products 14600000 Me
15. to the specified address E Mail confirm Web address http Official URL First name Last name User first name and family name Username Username for the authorization in the system at least 5 symbols Password Password at least 5 symbols Password confirm Password at least 5 symbols Security code 5 Redraw Type the symbols displayed on the picture I have read and accept Terms and conditions for the use of the Unified Electronic System of State Procurement m Registration First of all press the User Category list box and IPE cU User type the window like the one given to the right will be displayed on the screen With the help of the list box you will be able to select the type of user Supplier Procuring Entity you would like to Company Name get registered in the System as Legal form Supplier Procurin cc Attention The only difference between the registration of a Supplier and a Procuring Entity is the Legal Form field All the other fields are identical Field Any place where a System users enters specific data e g name identification code etc C6 Z b bgc aeneo agb30039g 60b bvdd STATE PROCUREMENT AGENCY VV ON ON VV V WV When registering as a Supplier please press Legal Form list box after specifying the user type The window like the one given to the right will be displayed on the screen With the help of the list box y
16. will have to enter the card 16 digit number without spaces and dashes specify the card validity period printed on the front page of the card and finally enter the CVC2 three digit security code which is given on the reverse side of the card After filling in all the mandatory fields you will have to press the Next gt gt gt button and the picture given below will be displayed J63N JAMI CARTU BANK M MasterCard SEA 1013185 78 GEL 1 56 GEL 79 56 GEL by VISA By Pressing Pay button the Bank will automatically withdraw the amount from your card and temporarily deposit on the SPA account This amount will be automatically returned to your account STATE PROCUREMENT AGENCY User Manual 2 b bJe aB ne agb30O39g60b b 68960 00 Unified Electronic System of State Procurement unless there is a legal ground to enforce the guarantee only after assigning the final status to the gt 6 tender No Bids Received Contract not Awarded Tender Cancelled Contract Awarded An example of successful accomplishment of the transaction and returning to the System is given on the below picture VISA PURCHASE ACCEPTED SRA 1013187 457 98 GEL 47876395 5p4 Click here to go to http tenders gov ge lappi i go 6546 VERIFIED by VISA Method 2 Submission of an Electronic Guarantee If you want to use the electronic guarantee as a bid security you will naviga
17. with the help of the window similar to the one given below End Bidder First Round 18 07 Bidder 4 MASTER PRINT The bidder should specify the amount he wants to offer next to the Amount field and then press the Offer button When the first bidder makes an offer the System will allow the second one to offer his price within a period of 2 minutes according to the procedure and order described above The other bidders if there are such will submit their bid prices according to the same procedure and order Once all the bidders have submitted their bid price in the first round the round will end the next break will be announced and the DICES announcement like the one on the picture to the right will be displayed Then the window like the one given below will appear on the screen which will display the results of the first round lst round of trade Start End Bidder Amount 16 12 18 05 16 12 18 07 MASTER PRINT 1 475 Bidder 4 16 12 18 09 16 12 l8 1ll Bidder 3 16 12 18 11 16 12 18 13 Bidder 1 After the end of the second break the second round will be launched The screen will display the Second round The same window will also display the detailed information about bid submission commencement end and order window stating b5b3e a60mm 836530033806 6552836060 Unified Electronic System of State Procurement gy STATE PROCUREMENT AGENCY hp User Manual Tender SPA110022022 Tender Documen
18. 110000603 Tender Documentation Offers Results ig Cancel Tender Document Date Author Views Mo records found Upload the report and any other relevant document if there is such PDF file max 8 MB File C Users Administrator Desktop satesto dok dok pdf l Browse_ Descrition The Browse button will allow you to search for and select the document stored on your computer then you will have to give the short description of the document in Description field and upload it into the System by pressing Upload button Remember The minutes of the Tender Commission and the documentation should be uploaded into the System as soon as they are signed 8 2 Selection Evaluation After uploading the minutes of the Tender Commission and the other relevant document documents if there is are such the System will automatically assign the status Selection Evaluation to the e tender which like the below picture will appear in the case of all the e tenders having the same status Simplified Electronic Tender Selection Evaluation Bidders 5 Tender Registration number SPA110000513 Tender announcement date 08 07 2011 Bid submission deadline 14 07 2011 Procuring entity xsf y bopa Laso mogo qsbasm 56ob b ss Procuring category 09200000Petroleum coal and oil products Procurement estimated value 154225 GEL b b3e ae0mm 8353003380b Loa Gc Unified Electronic System of State Procurement g
19. AA Mert use 603M GILINC3ISNL 6556960M TZ STATE PROCUREMENT AGENCY Unified Electronic System of State Procurement User Manual Tbilisi 2011 Version 3 0 bobIMAGNBC 8353003380b b5582366 Unified Electronic System of State Procurement gy STATE PROCUREMENT AGENCY Sn User Manual Table of Content 1 SV RD E VOW d N E E AA E E A A E 3 2 RE AO e E E E E E E E E S 6 2 1 Activauonof a Registered SOI cisrenan en EE r O EAE dius ASEE 8 3 Paso Woro COV oireen Te a a a T a a T 10 3 1 BEN E ES uz fois 11 KO PEA AT ES EAE AEA 10 4 Uer PONE a omm 12 4 1 Proileora OG UMS Enty RTT 12 4 2 POUE OR a DDE ea E me 14 5 NO UNCOUONG e tee 18 6 Procurement Plons and ny 6 gc omen ete enn nee et phon a ce eee renee 19 6 1 PEO CUCM IE IVINS m m 19 6 2 POS TR T 21 7 Electronic Tender and Simplified Electronic Tender cccceseccccessecccesececeenscccceuseceeseseceeeeeeceeseeecessueceeeeneeeetes 22 7 1 Announcement of an E Tender by a Procuring Entity cccccccessecccceseececesececseececeeeecceseeseceeseseceseeeceeteneeeetes 22 ZA Tender AICS Mic ION EE TU 28 7 2 S pplier s Participation inthe Tende MNT m m 29 7 2 1 CUa OG o E E E E ee 31 7 2 2 BIG SUBMISSIO
20. Contract not awarded Mo bids recemed Tender cancelled Finalization of contract Contract awarded When selected the below window will allow you to select the procurement category Procuring category SPA110000596 Procuring entity babymdbogm izbo lia5a3356o 03700000 Agricultural and horticultural products 03200000 Cereals potatoes vegetables fruits and nuts 03300000 Farming hunting and fishing products 03400000 Forestry and logging products 03100000 Fuels 09200000 Petroleum coal and oil products 09300000 Electricity heating solar and nuclear energy 14200000 Sand and clay b bge as0om 8359003330b 555823600 Unified Electronic System of State Procurement gy STATE PROCUREMENT AGENCY nim User Manual gt CPV Codes For the selection of the CPV code you can personally enter the CPV codes Type CPV name name of the CPV code in the text box of the window shown to the right After typing at least 3 letters as shown below the System will allow you to automatically select the respective procurement amp CPV ENG object according to the letters typed by you et Ee SA EAS Simplified Electronic Tende Procuring entity lsbzendgomm dl Petrol Unleaded petrol Leaded petrol Petrol with ethanol Liquefied Petroleum Gas LPG Petroleum oils By clicking button the System will display the list of CPV codes By clicking button the amp cpv ENG System will display the li
21. Entity as a registered user of the System has to log in under own username and password for the announcement of a new e tender After logging in the window like the picture given below will be displayed on the screen with the following functional buttons Procuring Entity badglie dgdliynmgge o em gabnBagna gmp 539 pmo o830e0 t Mam Current tenders Users 6 MewTender MyTendes MyProjects z Profile E xxt gt Main By pressing this button you will be able to return to the main page gt Tenders Today By pressing this button you will see the list of tenders the deadline of submission of bids of which expires today or have already expired gt Users By pressing this button you will be able to search for data concerning any user Procuring Entity Supplier Contender Procuring Entity Black Listed Company Person New Tender By pressing this functional button you will be able to announce an electronic tender and simplified electronic tender or create a draft tender notice My Tenders By pressing this button you will see the draft tender notices prepared by you or and chronological list of tenders announced by you gt My Drafts By pressing this button you will see the list of draft tender notices prepared by you gt Profile By pressing this button the information entered by you into the System will be displayed on the screen name identification code etc By using Edit button you will be abl
22. N ETE T OO OO T m 34 7 2 3 Uploading Technical DOCUMENTA OM seadocsvasmbuERe ut veio EFRGPMMA dU NEU IUe FEEEAE UR SIx o VER SUNT 9d E EU nIuE SEO ovd E 36 7 2 4 Submission of Bid Price within Primetime eeeeessssssseeeeeeeeeee nennen nnne nennen nsn naar n nnne ees s sanare nnns 37 7 2 5 Reduction of Bid during the Additional Time Additional Rounds ccccceessecccceeesseccceeeeeeeeeeeeeeeeeeeeseeeeeeeeeteas 39 8 H ie gc E 43 8 1 Identifying a winner and procurement contract ccccccesseccccseccccesececeesececceeeccceeusecessuseceseeeecceseueceesugeceeseneeetes 43 8 2 Selecon dm ici 072 ON NR RR TNCKE m m 43 8 2 1 BE else OS CUTAN ACO RR mE 44 8 3 MoB RECOV e 45 8 4 MIMS Ident Ed MERERI Uu 45 8 5 regie oninto A WIOG O NE D T DTE 46 8 6 Contract PinaliZdtiokiesu eto vir eru toner dau env Mesures E A aun dscUrpedim iM EIN CUN ME M ereriM UE HEP TIMHUN 46 8 7 Contract FAW Al ACO TERT a 48 8 8 CONTRACT AIC eed Rm 49 9 si deperire SVC OVO TO EE 50 10 Terms Used in the User Manual csssssccccccccceeesseeccccecssaeesseeeccceessaeesseeeeecessseeeseeeseceessaueasseesecesssugaaseeeseeeenaaas 51 b5b3e a60mm 836530033806 6552836060 Unified Electronic System of St
23. Submission Fee via a bank credit card To this end you select one of the banks from the banks list box Attention The online payments can be made by credit cards of any bank which card should have the online payment option granted by the issuing bank You will navigate to the Bank on line payment page by pressing Money Transfer button Please pay bid submission fee Payment of bid submission fee 50 GEL Iranster fi k After navigating to the Bank on line payment s page the respective form will be displayed see on the picture below b bJe aene 8353003380b b55836060 Unified Electronic System of State Procurement STATE PROCUREMENT AGENCY cain User Manual o206 360 356015 VISA C CARTU BANK MasterCard mosso oc ea Aa J LN J of j 3f 3 fn domo i Tes i f j ad E Spo bo d si bool qmslu mm me6ob 32350989 VERIFIED MasterCard SecureCode by VISA Warn more To make a transaction you will have to enter the card 16 digit number without spaces and dashes specify the card validity period printed on the front page of the card and finally enter the CVC2 three digit security code which is given on the reverse side of the card After filling in all the mandatory fields you will have to press the Next button and the picture given below will be displayed EE 22630326019 Ae CARTU BANK Y Merchant SFA 1013185 51 GEL 1 GEL 51 0 GEL a
24. TE PROCUREMENT AGENCY coss User Manual Tender Tender Documentaton Offers Results Tender type Electronic Tender Tender Registration Number N A Tender proceeding status Draft call for tender Procunng entity Ee sf e6g5omgbi mo badafimen gea poblad baaggbde Tender announcement date 08 08 2011 18 56 Bids accepted from 07 09 2011 00 00 Deadline for bid submission 12 09 2011 18 00 Estimated value of procurement 120 GEL Bid should be submitted Including VAT Classer CPV code 09100000 Fuels Classer CPV code and specc procurement object 09100000 Fuels Additonal Information Date of supply E very day until 2011 2012 in compliance with the volume demanded by the procunng Amount or Volume of Procurements Supply Penod Bid reduction step GEL Guarantee amount Guarantee validity penod Tender Lirk http tenderz qgov ge public 7go 6488 Send Saved by Gogg 4yfedsome 08 08 2011 18 35 Edit Register amp Prnt Erase Project Last modified by bogo gfosgoema 08 08 2011 18 56 The System allows you to introduce the necessary amendments into the draft tender notice with the help of Edit button to print it out by pressing Print button or even delete from the System with the help of Delete Draft button If you want your draft tender notice to become a tender notice you have to press Tender Documentation button and the window like the picture given below will be displayed on the screen Tender documenta
25. Village Address Registered address Telephone Official contact number Fax Contact fax number E mail It is necessary to specify an active valid e mail address where the registration confirmation message and activation link will be sent By pressing this link your registration will be activated Attention In the case of change of any contact data indicated by you during the registration address telephone number e mail web page the respective changes should necessarily be made in the System without delay It is expedient to indicate your office corporate e mail address for registration purposes Unified Electronic System of State Procurement User Manual bobIMAGNBC 8353003380b b558266 Unified Electronic System of State Procurement gy STATE PROCUREMENT AGENCY Sn User Manual gt Re type e mail It is not recommended to just copy the e mail from E mail field because if the e mail address was typed incorrectly in the previous field the mistake will be repeated and you will not be able to receive the activation code to incorrectly specified e mail Web page Official web page URL address Full name The first and the last name of the user Username Name for logging in which should consist of at least 5 symbols Password Should consist of at least 5 symbols Re type password Security code symbols shown on the picture VN NO VV V V Ihave read and accept Terms and conditions
26. at the word compettor shall include any person who may appear as a bidder or and submit a bed in response to thes call for beds There has been no consultabon communication agreement or arrangement between the Bidder and any competrhon for the purpose of gaining matenal benefit or preference vath respect to follo vang issue bed pnce the methods factors or formulas used to calculate pnces the submission or non submiszion of a bed intentional submission of a bed which does not meet the specficabons of the call for beds the quakty amount techracal spechcabons or delivery parbculars of the procurement objects to which thes call for beds relates The terms of the accompanying bed have not been or and vall not be kno vangly disclosed by the Bidder direc y or indirectly to any competitor pnor to the date and tme of the offaal bid opening have famikanzed myself vath the content of this Cerbficate and hereby certfy the veraaty of submitted informaton Select For state procurement purposes this Cerbhcate is a wotten document on independent determination of a bed the undermgned of which cerbhes the veracity of the data and arcumstances speched in the document on behalf of the Bidder and bears the responsibdity for the veracty of the aforementoned data and arcumstances commensurate wath the procedure envisaged bylaw Violabon of the terms and condrions of the Cerificate shall be subsect to cnminal kabdity und
27. ate Procurement 2 STATE PROCUREMENT AGENCY ais User Manual 1 System Overview The Unified Electronic System of State Procurement hereinafter the System is the official portal for State Procurement in Georgia which ensures open transparent and competitive environment for any person participating in state procurement procedures A b3b2c 86093 83090032300 53382660 LAA STATE PROCUREMENT AGENCY Welcome to the Unified Electronic System of State Procurement the official portal of State Procurement in Georgia It ensures open transparent and competitive environment for any participant of state procurement procedures The Unified Electronic System of State Procurement is operated by the State Procurement Agency The registration at the Unified Electronic System of State Procurement is obligatory only for the procuring entities and the suppliers ENTER 2 Guest User Registration Message to the Administrator B Password recovery Foor The System is operated by the State Procurement Agency hereinafter the SPA The System can be used by any interested person under the status of a Procuring Entity Supplier and Guest however the registration in the System is mandatory only for Procuring Entities and Suppliers If you are willing to search for the necessary information under a Guest status current and completed tenders information concerning a Procuring Entity and a Supplier etc you should first of all log
28. cument i Activate Cancel document New Document Attach new file PDF format Max size 8 megabytes File Browse Description B Attach file The maximum amount of Procurement Value of a simplified tender is up to 200000 GEL The Procuring Entity is entitled to announce a simplified electronic tender as an exemption from monetary threshold when it has the respective permission from the Government of Georgia GoG For monetary threshold violation b5b3e a60mm 836530033806 6552836060 Unified Electronic System of State Procurement gy STATE PROCUREMENT AGENCY ais User Manual purposes the Procuring Entity should upload the permission document and then is will have the right to announce simplified electronic tender the estimated value of which is 200 000 or more than 200 000 GEL An example of attachment of the exemption document is given on the below picture Exemption document Mo documents attached Attach new file PDF format Max zize 8 megabytes Type Monetary Threshold E xemphbon File CAL orc udnir kic De dae Remember After registration a Tender notice can be edited only while it has the status Tender Announced Subject to editing are all the fields except for the Type of the Tender Type of the Pricelist and Procurement Object When the Tender acquires status Bidding Commenced no editing can be done to the Tender notice The below picture demonstrates the case of a registered tender notice Te
29. e to update the information about you any time Attention Any amendment made to profile data should be immediately reflected in the System gt Log out By pressing this button you will log out It is mandatory to press Log out button after the end of each working session in order to protect data concerning your organisation As already mentioned you must use the New Tender button to announce a new tender After pressing this button the window like the one given below will be displayed E tender for the purposes of this User Manual shall mean an electronic tender and simplified electronic tender H b bac aeneom aabs003330b 53382660 Unified Electronic System of State Procurement gy STATE PROCUREMENT AGENCY cen User Manual TENDER Type oftender ElectronicTender O Simpified Electronic Tender Classiher CPV code and specific procurement object Additional Information Amount or Volume of Procurements Supply Penod Deadline for bid submission trading wath a prce fist Procurement estimated prce GEL Guarantee penod 60 Days Bid should be submitted Bid reduction step GEL 0 495 2 of Estimated value First of all you have to select the Tender Type like the picture below Electronic Tender or Simplified Electronic Tender Select tender type TENDER ZA Type oftender 8 Electronic Tender Simpified Electronic Tender Classiher CPV code and specific procurement object am
30. eding status Mo bids received In this case as shown on the above picture you press Assign button and the System will automatically assign the final status to the e tender No Bids Received and the tender having this status will look like the picture given below Fal Simplified Electronic Tender No bids received Tender Registration number SPA110000513 Tender announcement date 08 07 2011 Bid submission deadline 14 07 2011 Procuring entity smm y boqigbdyns b Ssmo 5moa3o qg35b5sm5ob Lisa 5m Procuring category 09200000 Petroleum coal and oil products Procurement estimated value 154225 GEL 8 4 A Winner Identified If at least one bid the tender documentation and bid price which is submitted by using system field allocated for these purposes was submitted in an e tender and the bidder concerned was not disqualified by the Procuring Entity the System allows for assigning only the Winner Identified status Ta bibIMAGNIM 82559003330b 55582600 Unified Electronic System of State Procurement gy STATE PROCUREMENT AGENCY cen User Manual Change tender proceeding status Winner identified amp Apply tt In this case you press the Assign button as shown above and the System will automatically assign the Winner Identified status to the e tender and the tender having this status will look like the picture given below Simplified Electronic Tender Contract awarded Winner b 3bgsaee poig Tender Registration nu
31. ender Documentation Tender type Tender Registration Number Tender proceeding status Procunng entity Tender announcement date Bids accepted from Deadline for bid submission Estimated value of procurement Bid should be submitted Offers Unified Electronic System of State Procurement User Manual Results Electronic Tender SPA 1100005380 l Tender announced E otiofigbomnbd mo bolonm gbogo mabllafigbnb baaanb y 08 08 2011 16 56 07 09 2011 00 00 12 05 2011 18 00 120 GEL Including VAT Classiher CPV code 09100000 Fuels Classiher CPV code and specihc procurement object 09100000 Fuels Additional Information Date of supply E very day unti 2011 2012 in compliance with the volume demanded by the procunng Amount or Volume of Procurements Supply Penod Bid reduction step GEL 2 GEL l1 GEL 60 Days Tender Link http tenderz gov ge public go 6488 Guarantee amount Guarantee validity penod Send Saved by bug gfoodsocma 08 08 2011 18 35 Lest modified by tog 4yfedsomea 08 08 2011 18 5E History amp Prnt Chronology In order to see the tender documentation you have to press Tender Documentation button in the tender notice concerned and the window like the one given below will be displayed on the screen Tender SPA 110000592 Tender Documentaton Offers Results Tender documentation Date Author Views 15 08 2011 17 30 fried gagasdaacna Attached files Ji Tender Docu
32. er Article 1951 of the Criminal Code of Georga Following the familiarisation with the Affidavit text you certify the veracity of the data submitted during the tending procedures and your consent by pressing I agree button as demonstrated on the picture above Once you agree to the text of the Affidavit the System will allow you to submit the electronic guarantee by using one of the two possible methods 7 2 1 Guarantee Method 1 Money Transfer If you want to temporary deposit money on the account through your credit card in order to secure your bid you will have to select one of the banks from the list box Attention The online payments can be made by credit cards of any bank which card should have the online payment option assigned by the issuing bank By pressing Money Transfer button you will navigate to on line payments webpage of the respective bank b5b3e aenem 83530033 80b b5583600 Unified Electronic System of State Procurement STATE PROCUREMENT AGENCY cuim User Manual Mone y Transfer Submit electronic guarantee Submit guarantee After navigating to the Bank on line payment s page the respective form will be displayed see on the picture below o26 3n JbA CARTU BANK SEA 1013184 49 GEL a sbt frre 530 Son angusto eee mye cs e yon In order to temporarily deposit the guarantee amount on the SPA account you
33. er pressing Edit button the following window will be displayed with respective fields After updating the relevant field you will make a change by pressing Enter button or will cancel the change by pressing Cancel button FA Company Profile Main Contacts Supplier Procuring Entity Identrhcation code Country Cityito wn village Address Phone Fax E Mail Webpage Remember 9 Fields of interest Users joint Stock Company JSC MASTER PRI 028004410 Angola City 18 St Mikalaz M Chkheidze str 0 995 120765 995555 00099 gmchedkshwh z spa ge http Once the Supplier participates in bidding or presents the electronic guarantee only the SPA is entitled to change the following three fields in the entity profile Legal Form Entity Name Identification Code against a written application of the Supplier concerned By pressing Contact Persons button in the profile the Supplier will display the window like the one below where you will see the data of the Supplier s contact person With the help of Add Edit Delete buttons you can add edit or if necessary delete the information concerning a contact person J bobI AsNIM 823539003330b 55582600 Unified Electronic System of State Procurement gy STATE PROCUREMENT AGENCY ccs User Manual FL Company Profile Main Contacts Fields ofinterest Users Add Contact z Edt g Delete First Marne
34. ibility of the user concerned After uploading the aforementioned minute the Tender Cancellation button will appear By pressing this button the final Tender Cancelled status is assigned to the tender and the tender having the foregoing status will look like the picture given below FA Simplified Electronic Tender Tender cancelled Tender Registration number SPA110000378 NS Tender announcement date 07 04 2011 Bid submission deadline 11 04 2011 Procuring entity pernp OL Procuring category 03100000 Agricultural and horticultural products Procurement estimated value 7000 GEL bobIMAGNBC 8353003380b b558266 Unified Electronic System of State Procurement gy STATE PROCUREMENT AGENCY a User Manual 7 2 Supplier s Participation in the Tender In order to participate in an e tender a Supplier should be logged in under own username and password Once the Supplier is logged in the window like the below picture will be displayed with the following functional buttons Supplier Bodens amg 839 cen aano amp Main Current tenders ww Users MyTendes 4 Frofile E sat e Main By pressing this button you will be able to return to the main page any time e Tenders Today By pressing this button you will see the list of tenders in which the deadline of submission of bids expires today or has already expired e Users By pressing this button you will be able to search for data concerning any user Procuring Ent
35. istration button and the following picture will be displayed on the screen Registration request Your user name accepted Check Your mailbox for activation link Your E mail adress 2 1 Activation of a Registered User Following the registration the User is required to open the e mail message and click the activation link for the activation of the User The User will not be able to log in without using the link The activation link should be followed as shown on the picture below 2 i Logging in An action undertaken by a registered System user under own username and password b5b3e a60mm 836530033806 6552836060 Unified Electronic System of State Procurement 2 STATE PROCUREMENT AGENCY User Manual User your user name To activate registration follow this link de After the activation the User will be able to log in and enjoy the rights associated with the respective type of User A Contender Procuring Entity is entitled to log in and enjoy the search option but is not entitled to enjoy all the rights of a procuring entity e g is not entitled to announce a new tender until it is registered as a Procuring Entity in compliance with all the respective procedures e A Contender Procuring Entity shall press the button to the left and will be Jee lcs ius moved to the new page where it is explained what are the additional 5S S399 procedures to be followed in order to get registered as a Procuring Entity This
36. ity Supplier Contender Procuring Entity Black Listed Company Person e My Tenders By pressing this button you will see the list of tenders you are participating have participated in e Profile By pressing this button the information entered by you into the System will be displayed on the screen name identification code etc By using Edit button you will be able to update the information about you any time Attention Any amendment made to profile data should be immediately reflected in the System e Log out By pressing this button you will log out It is mandatory to press Log out button after the end of each working session in order to protect data concerning your organisation In order to participate in an e tender you as a Supplier will have to search for the desired tender notice After the selection of a specific tender notice the window like the picture given below will be displayed By pressing Tender notice History button you will be able to see the history of the tender notice on the screen specifically who and when has edited the tender notice also the detailed information about amended fields The Print button will allow for printing out a Tender notice and by pressing Chronology button you will see the dates of each amendment of the status of the tender starting from the moment of its announcement L 1 STATE PROCUREMENT AGENCY i A bobO 603M agb3003260b b 6 95060 Tender T
37. l be made by the bidder who offered the highest price during the primetime in the second round by bidder who offered the highest price before the commencement of this round and in the third round by bidder who submitted the highest price before the commencement of this round Remember Each bidder will be able to make offer during all three rounds of e tendering only within a period of 2 minutes when its turn comes In each round the final price is offered by bidder who offered the lowest price before the commencement of the round concerned As already mentioned there is a break after the expiry of the primetime which unlike the second and third breaks lasts for 5 minutes instead of 2 minutes The first break is followed by the first round The screen will display the picture similar to the one given below with the indication First round In the same window the bidder will see the information about the commencement and completion of the respective round and the order of the bidders with the indication of the exact time Tender SPA110022022 Tender Documentation Offers Results a oe i Refresh Payments Tech Documentation End Bidder First Round 18 07 Bidder 4 MASTER PRINT 4 bibIMAGNIM 82559003330b 55582600 Unified Electronic System of State Procurement gy STATE PROCUREMENT AGENCY m User Manual A bidder who offered the highest price during the primetime will be the first to submit the bid price
38. l documentation You will not be able to delete the technical documentation uploaded by you once the bid price is submitted You have the option to withdraw the bid through the System until the end of reverse auction To this end you will have to use Bid Withdrawal button as shown on the picture below The withdrawal of a bid is not the ground for the enforcement of the guarantee submitted by you 21 25 53 Refresh Payments Tech Documentabon Hours Minuter Seconds Frume time l Procurement eshmated pnce 5 466 Supply Penod border g 6nb aagyoidg m mob aiogagnobgb exo ania Withdraw bed y b b3e aBnmo 83530033806 b5582600 Unified Electronic System of State Procurement gy STATE PROCUREMENT AGENCY User Manual 7 25 Reduction of Bid during the Additional Time Additional Rounds After the expiry of tender primetime the additional three rounds will be launched however the participation therein is not mandatory During additional rounds each bidder is entitled to reduce the price submitted thereby during the primetime or withdraw the bid The System has special fields for additional rounds as shown on the picture below lst round of trade Start End Bidder 2nd round of trade Start End Bidder 3rd round of trade Start End Bidder In the first round the order of reduction of price by bidders is defined according to prices submitted during the primetime Specifically the first offer in the first round shal
39. le Main Contacts Documentation Themes Users Legal Enbty of Public Law State Procurement Agency Identihcation code 204478510 Country Georgia City townr vilage City Address 38 Pekini Ave Phone 995 32 382184 Fax 995 32 382184 E Mail infot procurement gov ge Procuring Entity Web http www procurement gav ge After pressing Edit button the following window will be displayed with respective fields After updating the relevant field you will make a change by pressing Enter button or will cancel the change by pressing Cancel button FE Company Profile Main Contacts Documentaton 9 Themes Users Legal Form Legal Entty of Public Law Procuring Entity State Procurement Agency Identification code 704478510 Country Georgia City town village City Address 28 Pekini Ave Phone 995 32 382184 F Fax 995 32 382184 info procurement gov ge http www pracurement gav ge E e Cancel b b3e aen0mm 83b 00 338 0b bassam Unified Electronic System of State Procurement gy STATE PROCUREMENT AGENCY cola User Manual Remember Following the registration of a Contender Procuring Entity as a Procuring Entity by the System Entity Name 29 c the SPA will change the following three fields in the entity profile Legal Form Identification Code against a written application of the Procuring Entity concerned By pressing Contact Persons in the profile
40. mber SPA110000513 ae I E Tender announcement date 08 07 2011 Bid submission deadline 14 07 2011 Procuring entity 3s y bog Bgm birn ogo qg3sb smyb6ob basaga Procuring category 03200000 Petroleum coal and oil products Procurement estimated value 154225 GEL Attention The Winner Identified status is a transitional and not final status of a tender 85 Contract not Awarded If at least one bid the tender documentation and bid price which is submitted by using system field allocated for these purposes was submitted in an e tender and all the bidders were disqualified by the Procuring Entity the System allows for assigning only Contract not Awarded status Change tender proceeding status Contract not awarded E Apply y In this case you press the Assign button as shown above and the System will automatically assign the final Contract not Awarded status to the e tender and the tender having this status will look like the picture given below Simplified Electronic Tender Contract not awarded Winner bL bfsggonm p n0Bsrmo Tender Registration number SPA110000513 ea e ley 3 Tender announcement date 08 07 2011 Bid submission deadline 14 07 2011 Procuring entity 123 43 bm8o3ob 3mmzen87350b 3307305 Gb amo Procuring category 03200000 Petroleum coal and oil products Procurement estimated value 154225 GEL 8 6 Contract Finalization After assigning the Winner Identified statu
41. menodaocma Document type Quarter Procurement Plans Amount 0 Document descnpton 3 Government Procurement Plan for 2011 30 08 2011 L5 02 gmga digyponodaogna 3 Adjusted Purchase Plan 30 08 2011 14 55 gmga Hyppig Choose file max SMB Browse Choose descnpton B Attach In the case of uploading a wrong document in a procurement plan it should be cancelled and the correct document should be uploaded For the cancellation of a document you will have to press the button next to the document and the document cancelled by you will be crossed Please see below an example of the afore described procedure U b bamaginm 825590033230b bajaim Unified Electronic System of State Procurement 2 STATE PROCUREMENT AGENCY ais User Manual J Government Procurement Plan for 2011 20 08 2011 15 02 gmga diqypenodaogna 00 PERRA BPIBRDLV Gee iD D8 20l11 14 55 gmg diymenodancna Choose file max 8MEBJ Choose dezcnpbon 5 Attach 6 2 Reports A Procuring Entity is required to upload quarterly or and annual reports in Reports field To upload reports the Procuring Entity is required to log in and press Documentation button in the window which will appear after pressing the Profile button Then the picture like the one given below will be displayed 2011 Annual documentation l Procurement Plans Procurement Plan 20 08 2011 14 35 gmg gprs Document type Reports Amount 0 Docu
42. ment descnpton 1 Select Reports in Document Type field 2 Quarter 3 Amounts 4 The document should be described in Document Description field After selecting the above fields the report will be created in the System by pressing Enter button The format of the report is given on the picture below 2011 Annual documentation Procurement Plans procurement report 30 08 2011 14 35 gog ypy The procedure to follow the creation of a report is the attachment of the relevant document to the mentioned report To attach the respective document to the reports you will have to select the Reports form and the document attachment window will be displayed on the screen The document is attached and cancelled according to the same procedure as used for uploading procurement plans in the System see 5 1 Procurement Plans bobIMasoMM 3353003380b 555826060 Unified Electronic System of State Procurement gy STATE PROCUREMENT AGENCY User Manual 7 Electronic Tender and Simplified Electronic Tender For User Manual purposes the electronic tender simplified electronic tender procedures can be divided into three steps the first step announcement of a new e tender by a Procuring Entity the second step participation of a Supplier in the e tender and the third step identifying the winner and awarding a state procurement contract 7 1 Announcement of an E Tender by a Procuring Entity A Procuring
43. mentation mimartva pdf 6 Open document y By selecting Tender Documentation and pressing Open the Document button the tender documentation stored in the System in PDF Format will be opened For the submission of a bid for a specific e tender you will have to press Offers button and the window like the one given below with the text of an Affidavit will be displayed on the screen Affidavit a written document by signing of which the person concerned certifies the veracity of the data and circumstances mentioned in the document and assumes the responsibility for the veracity of the mentioned data and circumstances commensurate with the procedure envisaged by law in force of Georgia b5b3e a60mm 836530033806 6552836060 Unified Electronic System of State Procurement A STATE PROCUREMENT AGENCY Caan User Manual Certificate Of Independent Bid Determination For the purpose of parbapating in the announced tender the undersgned cerbfy that have arnved to accompanying bid independently from any competitor do hereby also cerbfy that understand that the bid vall be dizqualed if this Certrhcate is found not to be true or and complete in every respect am authonzed by the bidder to sgn this Cerificate and to submit the accompanying bed Each person whose zgnature appears on the accompanying bed has been duly authonzed by the Bidder For the purposes of this Certihcate understand th
44. name Lastname Username E Mail Password Password confirm Active F Grantor F J STATE PROCUREMENT AGENCY User Manual 2 b bge aBnmm 83530033806 55583600 Unified Electronic System of State Procurement 5 Notifications By clicking Messages button a message like the below picture will be displayed on the screen 28 04 2011 12 52 New in the Programme Announce Tenders with price list 15 04 2011 11 41 New User Manual Version 2 0 06 04 2011 20 59 New in the Programme Internal message service A Supplier receives both the news concerning the System and messages about tenders announced with respect to categories specified by the former in Fields of Interest field on the profile page The below picture portrays the messages page of the Suppliers displaying news circulated by the SPA and message circulated by the System concerning Fields of Interest 06 09 2011 15 19 imd Simplified tender was announced in field you are interested in CPV 09100000 06 09 2011 15 04 Simplified tender was announced in field vou are interested in CPV 3400000 15 04 2011 11 41 New User Manual Version 2 0 06 04 2011 20 59 New in the Programme Internal message service The yellow envelope means an unread message and the open one the already read one i b bawmagiam 83530033806 6552836060 Unified Electronic System of State Procurement gy STATE PROCUREMENT AGENCY User Manual
45. nder Tender Documentation Offers Results Tender type Electronic Tender Tender Registration Number SPA 110000580 Tender proceeding status g Tender announced Procunng entity e ofetjiongidos badafimeng Posgo meblafig nob baagnbie Tender announcement date 08 08 2011 18 56 Bids accepted from 07 09 2011 00 00 Deadline for bid submission 12 09 2011 18 00 Estimated value of procurement 120 GEL Bid should be submitted Including VAT Classer CPV cade 09100000 Fuels Classer CPV code and specific procurement object 09100000 Fuels Additonal Information Date of supply Every day until 2011 2012 in comphance vath the volume demanded by the procunng organizabon Amount or Volume of Procurements Supply Penod Bid reduction step GEL Guarantee amount Guarantee validity period 60 Days Tender Link http tenderz gov ge public 7qo 64B8B Send Saved by Gog yoodsoma 08 08 2011 18 35 History Pnnt Chronology Lest madified by bomm Aptaodgome 02 08 2011 18 56 The button History of a Tender notice is visible only when an amendment is made to the Tender notice Pressing of this button will display the detailed information concerning amended fields By pressing Print button you will be able to print out a Tender notice and by pressing Chronology bobIMAGNBC 8353003380b b558266 Unified Electronic System of State Procurement gy STATE PROCUREMENT AGENCY a User Manual button you will see the date
46. o dok Browse Contract No 1652 Contract nt 1200 00 Lari tetri Contract nt 14 06 2011 10 09 2011 B Attach 4i 1 The System will automatically enter the winner bidder in Winner field Remember A bidder can be disqualified only by using system buttons after uploading the respective minutes into the System Without following the order of these procedures you will not be able to select evaluate the next bidder and award the contract thereto 2 By using the Browse button located next to Contract field you will select the scanned version of the contract made in compliance with statutory requirements in your computer 3 You enter the Contract number in Contract Number field 4 You check the amount in Contract Value field which amount is automatically generated by the System according to minimal offer of the selected bidder If the value of the contract made with the mentioned bidder is less than the amount of the latter s minimal offer the amount generated by the System should be edited and the amount the contract was made about should be specified 5 With the help of two calendars you specify the Contract validity period in Contract Valid field After the accomplishment of the procedures described in 1 5 paragraphs you will upload the copy of the contract into the System by pressing Attach button and the window like the one shown on the below picture will be displayed Contract PE Umbro
47. on the window like one given on the below picture will be displayed after the payment of bid submission fee Technical Documentation Pretendent File Date Time Documents not Available Attach Tech Document PDF file Max 8 megabytes File Browse Description Attach y By pressing Browse button you will be able to select the technical documentation stored on your computer and upload them into the System by pressing Attach button After uploading the tender documentation you will be able to see the document uploaded by you and in the case of detection of some mistake delete the file by pressing Delete Document button Before submission of a bid price you can upload one or more document s The technical documentation attached by you will be accessible only for you until the end of e tendering It can be STATE PROCUREMENT AGENCY deleted or an additional document can be uploaded after only after the payment of bid submission fee and before you specify the bid price in the System Technical Documentation m Pretendent File Date Time Views dab Hobao adbozo SPA110000608 Technical Documentation pdf 02 09 2011 14 29 0 Open Document g Delete Docume nef Attach Tech Document PDF file Max 8 megabytes File Browse Description Attach Please submit bid price less VAT Amount 5 441 or unchanged 5 466 Attention Technical documentation can be uploaded or deleted only during the
48. ossible to cancel the amount incorrectly specified in bid price field When submitting the bid price the System will display the window similar to the picture given below if the amount offered by you is abnormally low If you agree you will have to confirm your consent by ticking the respective box and then press Yes button otherwise you will have to use No button Offerred amount 1000 The amount affer by you substantially differs from previous offer procurement estimated value Mark Deto contirm Yes E Hh No Select Attention The amount last entered into bid price field deems to be the final price submitted by the bidder After submission of the bid price your offer will appear in the main field of offers as shown on the picture below The offers of the other bidders if there are such submitted during the primetime are not accessible and the list of Suppliers will appear only after the completion thereof Last Offer Hrst Otter Amaunt Date Amount Date 46 864 47 200 13 09 2011 14 50 13 09 2011 11 43 Bidder Offers E 335 CONCORD 1 View Attention Upon submission of a bid you can see only our own name technical documentation as regards the other bidders their quantity and identity is anonymous and technical documentation and bids closed After the expiry of the primetime the bid will become accessible and after the completion of additional rounds the other bidders identity and technica
49. ou will be able to select the respective legal form bObITGNSM 3259003280b b 3825660 STATE PROCUREMENT AGENCY 2 Registration Activation code request User registration User type Supplier l Legal form Limited ability Co mpany LLC Company Name Georg Identification code Joint Stock Company JSC a General Partnership GP T Special Partnership SP City town village Cooperative l Legal Entity of Public Law Address Branch Representative Office Sale Entrepreneur SE Phone Natural Person NP Fa Partnership an Non entrepreneunal non commercial Legal Entity E Mail Non Georqian Resident Legal Entity E Mail confirm Natural Person consortium Web address Other When registering as a Procuring Entity please press Zega Form list box after specifying the types of a user The window like the one us magn emu SNS DH 3 TT given to the right will be displayed on the STATE PROCUREMENT Aseme 2 Registration amp Activation code request screen With the help of the list box you will be able to select the respective legal User type ier Entity e form TOR State Authority ij Company Name Autonomic Republic Authority Local Self aovemment Authority Identification code Enterprise with more than 50 state share participation Legal Entity of Public Law Country Non entrepreneunal Non commercial Legal Entit Full name Name Identification Code Country City Town
50. p Choose After the selection of tender type you have to fill in the fields which are identical for both types of e tenders Electronic Tender or Simplified Electronic Tender gt In CPV code textbox you can specify the CPV code After typing at least 3 letters the System 77 sede ane pechi will allow you to select the procurement 03132000 Petrol object corresponding the letters types by you 03132100 Unleaded petrol By pressing Select button the System will 03132200 Leaded petrol display the hierarchical list of CPV codes from eina thena which you can choose the desired one b bgc aBneo agb30 39g 60b booddIboM gy STATE PROCUREMENT AGENCY Y Attention Upon announcement of e tender it is mandatory to select the most detailed CPV code for the respective procurement object The higher hierarchical category should be chosen only when the foregoing deems impossible the name of specific procurement object should be specified in Additional Information field Additional Information Number or volume of procurements Supply period Bid submission deadline this field automatically counts the minimum period for the submission of a bid according to the selected type of tender Electronic Tender or Simplified Electronic Tender Trading with a Pricelist In the case of selection of Trading with a Pricelist the Procurement Estimated Value will be substituted by Pricelis
51. period between the payment of bid submission fee and before you submit the bid price in the System 7 2 4 Submission of Bid Price within Primetime Once you assure yourself that the technical documentation is fully and correctly uploaded and you are ready to submit the bid price you can easily specify the bid price with the help of the window given below Attention Please submit a bid VAT included This statement refers only to the VAT payer Suppliers Please submit bid price less VAT Amount 5 441 or unchanged 5 466 You have to submit the offered price next to the Amount field with due consideration of the estimated value and bid reduction step should be accounted for by a bidder in every next case of change of the bid price and not with respect to price offered by the other bidders Then you have to press Offer button and the window like the one given below will be displayed With the help of this window by pressing Yes button you will confirm the correctness of the bid price otherwise you will have to use No button Please submit bid price less VAT Offered amount 5400 Save Offer bobIMAGNBC 8353003380b b558266 Unified Electronic System of State Procurement gy User Manual bobIMAGNBC 8353003380b b558266 Unified Electronic System of State Procurement gy STATE PROCUREMENT AGENCY c ds User Manual Attention After pressing Yes button on the above picture it will be imp
52. s of each amendment made to the status of the Tender starting from its announcement 7 1 1 Tender Cancellation If you want to cancel the tender you will have first of all to access the specific e tender announced by you and press the Results button After pressing the button the following window will be displayed on the screen Tender Documentaton Offers Results i Terminate Tender f Document Date Author Mo records found By pressing Tender Cancellation button the window similar to the below picture will appear on the screen It allows you to upload the minute on tender cancellation without uploading which you will not be able to assign Tender Cancelled status to the Tender Please upload the fle for the terminabon of the tender PDF file max 8 MB Whenever the file is uploaded you will not be able to grant the other status to the tender to upload documents E agree amp Attach file n After uploading the minute on tender cancellation you will be able only to substitute the mentioned document in the case it was wrongly uploaded and assign Tender Cancelled status to the Tender Remember After uploading the minute on tender cancellation you will be able only to assign Tender Cancelled status to the Tender In the case of incorrectly uploaded document the SPA will not bear any responsibility for consequences and any mistake conditioned by the carelessness of a user will be the sole respons
53. s to the e tender the System will not allow you to change the status of the e tender concerned unless you have uploaded the minutes of Tender b5b3e a60mm 83530033806 65528236060 Unified Electronic System of State Procurement gy STATE PROCUREMENT AGENCY User Manual Commission and the other relevant document documents if there are such An example of attachment of a document is given on the picture below Then you select the file and upload the minutes of Tender Commission by pressing Attach button Upload the report and any other relevant document if there is such PDF file max 8 MB le Descrition Attach fie After uploading the minutes of Tender Commission and the other relevant document documents if there are such the System will automatically assign one of the two possible statuses a Contract Finalization Until there is at least one active not disqualified bidder the System allows for assigning only the Contract Finalization status Change tender proceeding status Finalization of contract The tender having this status will look like the picture given below Simplified Electronic Tender Finalization of contract Tender Registration number SPA110000513 Tender announcement date 08 07 2011 Bid submission deadline 14 07 2011 Procuring entity 123 433mbm8o ob amem 7383b5ob 3307305 G7b5ro Procuring category 03200000 Petroleum coal and oil products Procurement estimated val
54. ss Assign button and the System will automatically assign the final Contract Awarded status to the e tender and the tender having this status will look like the picture given below Simplified Electronic Tender Finalization of contract m Bidders 1 Tender Registration number SPA110000513 Tender announcement date 08 07 2011 Bid submission deadline 14 07 2011 Procuring entity 123 435m8o3ob 3mmbe8750b 130 7 30b 37580 Procuring category Q3200000 Petroleum coal and ail products Procurement estimated value 154225 GEL 8 8 Contract Amendment After assigning Contract Awarded status the System allows for uploading an amendment if the Contract is amended The amendment can be added with the help of the picture given below Attach Agreement update Winner Umbro Georzia Agreement C Users Administrator Desktop satesto dok Browse Agreement No 152 Agreement amout 1200 DO Lari tetri Agreement validity 14 06 2011 10 09 2011 m Attach n babJe aesnom 82353003380b b5582600 Unified Electronic System of State Procurement A STATE PROCUREMENT AGENCY User Manual 1 The System will automatically enter the name of the winner the Contract is made with in Winner field By using the Browse button located next to the Contract Amendment field you will select the scanned version of the amendment to the contract made in your computer in compliance with statutory requirements Remember
55. ssword you will have to click on your username in the upper right corner of the screen as shown on the picture Procuring Entity d9 byomgqeo A duda a 19 39 34 New lender MyTendes My Projects amp Profile amp Exit By clicking the username as shown on the picture the fields necessary for changing the password will be displayed on the screen specifically gt Old Password gt New Password gt Retype the New Password STATE PROCUREMENT AGENCY User Manual i A LobIMABNSC 82530032a0b 53582660 Unified Electronic System of State Procurement Change Pass word All fields are required Old pass word fo Mew Pass word Mew Pass word again After filling in all the necessary fields the password will be changed by pressing Change button and the message similar to the one shown on the picture will be displayed By pressing Close you will return to the main page Change Pass word Password not changed Incorrect old pass word b bge as0om 835930033380b 55583600 Unified Electronic System of State Procurement 2 STATE PROCUREMENT AGENCY User Manual 4 User Profile 4 1 Profile of a Procuring Entity By pressing Profile button the information entered by you about yourself will be displayed as shown on the picture below name identification code etc You will be able to update personal information any time by pressing Edit button P Company Profi
56. st of original English names of the codes Tender Announcement Date Amount Minimum and Maximum After specifying one or several respective parameters in the search window please click the Search button and tenders compatible with the parameters specified by you if there are such will be displayed Attention Any user Procuring Entity Supplier Guest can search for the necessary information within the System using the above described option 2 2 b bgc aBbneo agb30 39g 60b bvdd STATE PROCUREMENT AGENCY Registration How to get registered as a Procuring Entity or Supplier Unified Electronic System of State Procurement User Manual For the registration in the System first you have to log in via the official web page of the SPA www procurement gov ge Once you are logged in the below window will appear on the screen with the button Registration i Guest User Registration By pressing Registration button the screen will display the registration related fields bi p HT BUB 3 44 553547 A STATE PROCUREMENT AGENCY Repstraton chivabion code request i Message to Adminstrator t Password recovery 4 LOG IN User registration seca Eo Legal form Company Mame Identification code Country City town village Address Legal address Phone Official contact number Fax Contact fax number E Mail Registration notification will be sent
57. stem Procuring Entity Supplier having a username and a password 3 Guest Any interested person who is able to see online any information maintained in the System under the status of a Guest a Guest is not entitled to announce an e tender and submit bids 4 e tender For the purposes of the User Manual of the Unified Electronic System of State Procurement shall mean an electronic tender and or a simplified electronic tender Logging in Action undertaken by a System user under its username and password Contender Procuring Entity Status assigned to a procuring entity after filling in the application for user registration and logging in until the System registers the Procuring Entity as a Procuring Entity User activation Allowing a user to log in by using the personal username and password Tender transitional statuses Tender Announced Bidding Commenced c Selection Evaluation Winner Identified Contract Finalization Tender final statuses Contract Awarded Tender Cancelled No Bids Received Contract not Awarded Attention The screenshots given in the User Manual may change along with the further improvement of the System
58. t Estimated Value field and one more additional mandatory field will appear Contractual Value of Procurement Object The screenshots of these fields are given on the below picture Attention Pricelist Estimated Value and Contractual Value of Procurement Object fields can be seen and filled in only after selection Trading with a Pricelist and this means a specific case of procuring a service through conducting a tender Procurement Estimated Value in GEL After selecting Simplified Electronic Tender in Tender Type the System will specify the maximum procurement value up to 200 000 GEL Tender Bid Should be Submitted Exclusive Inclusive VAT Bid Reduction Step in GEL 0 496 296 of the Procurement Estimated Value will be mechanically entered into this field Within these limits specified by the System you will have to choose the Bid Reduction Step acceptable for you After filling in all the above listed fields you will have to press Enter button if you want the System to save the data concerning the Tender Notice otherwise you press Cancel button By pressing Enter button the data concerning the Tender Notice will be entered into the list of draft Tender Notices My Drafts button and the window like the one given below will appear on the screen Unified Electronic System of State Procurement User Manual U bobICMAG0IM 825590033230b b4saI50M Unified Electronic System of State Procurement z STA
59. tal ares and alla ys b5b3e ae0em 83b J 00 3380b b5 58260 0 Unified Electronic System of State Procurement gy STATE PROCUREMENT AGENCY 4 2 User Manual By pressing Users button the user data the first name the last name and e mail address will be displayed like the picture given below with the indication of specific status Active Grantor i Company Profile Main Contacts Documentation Themes Users C Add User Edit User E Mail Active Grantor amano d me oisoeon g mchedishwiG napr go v ge s31072010 f f erties vinba gogrta 3 E posta ge gman a digmenodangma 02 08 2010 f Xx A Procuring Entity is able to update the information concerning a specific user with the help of Edit and Add buttons or in the case of need add the other person according to the order given below and specify the respective status It is prohibited to substitute the first and the last name of a user registered in the System with the first and the last name of a new user You have to deactivate the user who is not entitled to operate within the System on behalf of your organisation switch off the status Active in the profile A Procuring Entity is required to click the Add button in order to add a new user The window like the one given below will appear on the screen with the following fields The first and the last name Username E mail Password Re type the password for precision purposes
60. tation Offers Results Slee e st iG Refresh Payments Tech Documentation End Bidder Second Round 18 17 Bidder 4 Second Round 18 19 Bidder 2 Attention If a bidder decides not to participate in additional rounds the price offered during the primetime will remain valid When all the bidders submit their bids in the second round the round will end the next break will be announced and the window like the one given to the right will be displayed on the screen At the same time the screen will also display the window like the one on the below picture which will provide for the results of the bidding in the second round together with those of the first round If the field of each bidder in the rounds table remains inactive is light grey when its turn comes it means that the bidder did not participate in the round concerned and his bid price remained unchanged lst round of trade Start End Bidder Amount 165 12 18 05 16 12 18 07 NEXTSTAGE Bidder 4 1 475 16 12 18 09 16 12 18 11 Bidder x1 1 370 16 12 18 11 16 12 18 13 Bidder 3 1 369 2st round of trade Start End Bidder Amount 16 12 18 15 16 12 18 17 NEXTSTAGE Bidder 4 1 350 15 12 18 19 16 12 18 21 Bidder 1 1 335 16 12 18 21 16 12 18 23 Bidder 3 1 333 After the end of the third break the third round will be launched The screen will display the window stating Third round The same window will also display the detailed information about
61. te to electronic guarantee activation page by pressing Submit guarantee button as shown on the picture given below Please submit bid secunty Bid securing mode Mone y Transfer Transfer Submit electronic guarantee Submit guarantee MA h After being redirected to electronic guarantee activation page the electronic guarantee activation form shown on the below picture will be displayed on the screen bdbIMdHNBSM BILYNCSIING b55d060M STATE PROCUREMENT AGENCY Labgwdfoge Ggbyo gj6o0b b35a96G gt SPA110002321 b535663bom os6bs 33 GEL h bge aenom AILIOUsIA0 b5582606 0 Unified Electronic System of State Procurement gy STATE PROCUREMENT AGENCY cds User Manual You enter Guarantee G11 124 number in the first field and PIN Code in the second one which you will receive from the guarantee issuer By pressing the Guarantee Activation button you will activate your guarantee After successful activation of the guarantee you return to System by pressing Back button Attention Electronic guarantee will be cancelled only after assigning the final status to the tender No Bids Received Contract not Awarded Tender Cancelled Contract Awarded and when there is a legal ground for the cancellation of the guarantee The guarantee will also be cancelled after the expiry thereof 7 2 2 Bid Submission Fee After the submission of electronic guarantee you will have to pay the Bid
62. tion No documents attached Attach new file PDF format Max sze 8 megabytes File CAUsers Administrator Desktop satesp Descnption amp Attach ile V Then you will have to press Browse button which will allow you to select the Tender Documentation stored on your computer in PDF format then you have to provide a short description thereof in Description field and finally upload the selected document into the System by pressing Attach button Attention Any document you upload into the System should be in PDF format and its size should not exceed 8 Megabytes An uploaded document can be deleted only before the registration of a tender notice following that the document can only be cancelled with the help of Cancel Activate button and a new file can be uploaded After cancellation the document will be crossed that means that it is not active valid however it can be viewed amp 353e 86090 aIb90 39a0b b55836060 Unified Electronic System of State Procurement gy STATE PROCUREMENT AGENCY User Manual After the accomplishment of this procedure you will have to return to Tender notice field and press Registration button following that the tender notice will acquire the unique number and status Tender Announced and stored in the list of tenders announced by you button My Tenders all the interested persons will be able to see the Tender notice and make their bids in full compliance
63. ue 154225 GEL b Contract not Awarded if all the bidders participating in the tender were disqualified After uploading the minutes of Tender Commission and the other relevant document documents if there are such the System allows for assigning only the Contract not Awarded status Change tender proceeding status Contract not awarded Apply y The tender having this status will look like the picture given below Simplified Electronic Tender Contract not awarded Winner bign 750 Tender Registration number SPA110000513 iniri ge Tender announcement date 08 07 2011 Bid submission deadline 14 07 2011 Procuring entity 123 33bm8o3ob 3mmne875ob 130730b Bb amo Procuring category 03200000 Petraleum coal and oil products Procurement estimated value 154225 GEL Z Unified Electronic System of State Procurement bobgecogBenem agb300 986 0b bddadsom User Manual STATE PROCUREMENT AGENCY 87 Contract Awarded Contract Awarded is one of the final statuses of an e tender This status can be assigned to the tender as easily and comfortable as any other statuses After assigning Contract Finalization status to a specific e tender in full compliance with the above described procedure the System will allow you to assign Contract Awarded status thereto with the help of the window like the one given below Attach Contract Winner Umbro Georzia Contract C Users VAdministrator Desktop eatest
64. us It is prohibited to substitute the first and the last name of a user registered in the System with the first and the last name of a new user You have to deactivate the user who is not entitled to operate within the System on behalf of your organisation switch off the status Active in the profile A Supplier is required to click the Add button in order to add a new user The window like the one given below will appear on the screen with the following fields e The first and the last name e Username e E mail e Password e Re type the password for precision purposes e Active box to be ticked By ticking this box the Supplier makes the person concerned entitled to log in and participate in bidding b5b3e a60mm 83530033806 6552836060 Unified Electronic System of State Procurement 2 STATE PROCUREMENT AGENCY User Manual e Grantor box to be ticked By ticking this box the Supplier makes the person concerned a privileged user who is entitled to edit the profile upload the procurement plans and reports along with conducting e tenders A Grantor is entitled to add a new user or and change the status of a current user Attention Without the Active status a User will not be able to log in After filling in the fields shown on the picture you will have to press Enter button for the System to save the entered data PR Company Frofile Main Contacts 5 Fields ofinterest Users First
65. was the first to offer this price as shown on the picture below Bidder PE Novo Nordisk A S ES 20962 30880 DELTA COMMs FS NEXTSTAGE FS CITI OF SEA Last Offer Amount Date 1 400 15 12 2010 19 55 1 320 15 12 2010 18 28 1 300 15 12 2010 18 25 1 299 15 12 2010 18 32 First Offer Amount Date 1 479 15 12 2010 19 46 1 500 15 12 2010 19 19 1 500 15 12 2010 17 49 1 3998 15 12 2010 17 52 Offers 2 View 7 Y View 4 YER Vie w 5 YE View A star means the number of participations in additional rounds the participant Novo Nordisk A S did not participate in additional rounds and respectively has no star en b b3e aen0em 8353003380b bajsa Unified Electronic System of State Procurement gy STATE PROCUREMENT AGENCY 7 User Manual 8 Tender Results 8 1 Identifying a winner and procurement contract After bidding is completed in a specific e tender you as a Procuring Entity will have the possibility to award the contract commensurate with the procedure envisaged by law First of all you will have to access the e tender announced by you after the acceptance of bids is over and press the Results button After pressing this button the picture like the one given below will be displayed on the screen with help of which window you will have to upload the Minutes of all the respective sittings of the Tender Commission and all the other documents related to the tender concerned Tender SPA
66. y STATE PROCUREMENT AGENCY User Manual 8 2 1 Types of Disqualification Following the completion of reverse auction when the Procuring Entity uploads the minutes of the Tender Commission and the System automatically assigns the status Selection Evaluation to the e tender the Procuring Entity will be in the position to identify the winner if there is such or disqualify a bidder commensurate with the procedure envisaged by law A bidder should be disqualified by using the buttons shown on the below picture which buttons depend on the status of the tender The picture demonstrates the disqualification buttons which correspond the Selection Evaluation status Supplier NEW HAPPY DAY ie Disqualification due to technical documentation Bidder refused the bid O Dis qualification due to mala fide action Execute fh In the case of Winner Identified status the following disqualification buttons will appear Supplier NEW HAPPY DAY ig Disqualification due to qualification documents Bidder refused the bid Disqualification due to mala fide action amp Execute fh In the case of Contract Finalization status the following disqualification buttons will appear supplier NEW HAPPY DAY ig Disqualification due to mala fide action Disqualification due to contract denouncement Attention Before pressing Enter button the Procuring Entity is required to upload the minutes of the

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