OS X Mountain Lion For Dummies
Contents
1. 421 RAM ya 421 Backup Software and or Hardware sess 422 A Better Monitor Or a Second One sese 422 A Fast Internet Connection esses enne 423 inr EE 423 Multimedia Titles eorr riii eese nennen nene nennen 424 Some Big Honking Speakers with a 5 424 A New Mouse and or Keyboard sese 424 A MacBook Air or MacBook Pro eesesseeseeeeeeer eene 425 Chapter 23 Ten Or So Great Websites for Mac Freaks 421 Mac gd MP Q 427 MacWorld zez zy 428 The Ma ODServer a 428 CNET Downloads formerly 429 Macln EE 429 w se eas ces cote ce Sina fee NEED 429 Apple Support and Knowledge 431 RAMS COKER zwi a PA ASA W ALE EA 431 Other World 432 COM AREE Adda 432 AI EL 433 Dr Mac Consulting einer a 433 Appendix Installing or Reinstalling OS X Mountain Lion Only If You Have 435 How to Install or Reinstall OS X esee 436 Getting Se2. 231 The Views are lovely ian 232 iCloud Contacts Your contacts everywhere 233 Sending e mail to a contact or group 234 Sending and Receiving E Mail with Mail seen 235 Setting up 235 COMPOSING new message eene nennen 236 A quick overview of the toolbar sseas sea 238 Working with stationery sse se saa now aaa ea aaa aaa aa aaa ae 240 Checking your mail esses aaa aaa enne nnne 241 Dealing with spamie ai iei da dawida 241 Changing your preferences ccccsccesecesesscesseesseesseceeeceeeseseseeeeeens 242 Mail rules rule tete EE o 243 Mailboxes smart and plain essere 244 Sign here 246 Take a Quick look and Slide show me some photos 247 Communicating with Messages essere 249 What the heck is an iMessage ccscesscsssecsseesecesseeeeesseeseeeseesees 250 Chit chatting with Messages cccccsccsscesscesseesseeseecseecseceseseseeeeeees 250 Chatting with audio and video esee 252 Remote Screen Sharing Remarkable and superbly satisfying 253 XIV OS X Mountain Lion For Dummies Chapter 12 The Musical Mac
3. 67 Changing sound 68 Choosing output and input Options sse 68 Chapter 4 What s Up Dock 69 A Quick Introduction to Your Dock eeseeeeeeeeeeenenennennnnnn 70 The default icons of the DOCK seen 70 Trash talkin iii iecit A herede ai 73 Opening application menus in the Dock sss 75 Reading Dock icon body language esee 77 Opening files from the Dock essere eene 78 Customizing Your Dock cccceecsccessceessecessceesseecessecsccecesaseseaeceseceseeeensaes 78 Adding Dock ICONS es eerie AE O APOS PZA 18 Removing an icon from the Dock esee 81 Resizing the Dock eee eee aaa wawa nennen nennen nennen 82 What should you put in YOUR Dock sees 82 Setting your Dock preferences 83 Chapter 5 The Finder and Its Desktop 87 Introducing the Finder and Its Minions The Desktop and Icons 87 Introducing the Desktop eese nennen nnne 88 Bellying up to the 90 Figuring out what an icon 15 93 Identifying your Finder icons in the wild 93 Aliases Greatest Thing since Sliced Bre
4. esse 123 From the top The Computer folder sese 124 Peeking into the Applications folder esee 125 Finding fonts and more in the public Library folder 125 Let it be The System folder sess 127 The usability of the Users folder seen 128 There s no place like Home esee 128 Your personal Library card essere 130 Saving Your Document before It s Too Late 132 Stepping through a basic Save sese 133 Save As versus Duplicate Different names for same result 138 Open Sez M neice ce 141 With drag and drop esses ener nennen enne 143 With a Quick enne nnne 143 When your can t open a file 144 With the application of your choice sese 145 Organizing Your Stuff in Folders essere 147 Files versus folders rette itd Uode e brach po 147 Organizing your stuff with subfolders sss 148 Creating new foldef S 150 Navigating with spring loaded folders 1212112211211211 11 1 151 Smart Folders eb etit d 152 Shuffling Around Files and Folders esseeeeeeeennes 155 Comprehending th
5. 1 Type a word or phrase in the Help menu s Search field 2 Select any item that has a menu icon to its left such as the Secure Empty Trash item in Figure 1 7 EJ File Edit View Go Window About Finder search CT Preferences 86 Menu Items Empty Trash Empty Trash THE Move to Trash r Secure Empty Trash Help Topics Remove files and folders from yo Services gt What is Spaces Scale a document to fit your prin Change the default paper size Work in multiple spaces 7 If a disc has less space available See everything running on your Mac 1 Open documents and downloads Create a custom page size Y Zoom to Mission Control Show All Help Topics Figure 1 7 If you choose an item with a menu icon an arrow points to that item in context The automatic visual cue an arrow appears pointing at that com mand in the appropriate menu 24 Part I Introducing OS X Mountain Lion The Basics E y amp amp E Activity Monitor AirPort Utility AppleScript FaceTime Font Book pture iTunes Launchpad Mail Messages Mission The Desktop and Windows and Menus 0h My ln This Chapter Checking out the parts of a window Dealing with dealie boppers in windows Resizing moving and closing windows Getting comfortable with menu basics I chapter introduces important features of OS X starting with the first thing you see
6. 257 Introducing iTunes wa aaa a a A A A WA 257 Working with Media wasze de oda teen eter cete EA YSE 260 Adding songs eie cree eret eaa ede ov 261 Adding movies and videos esee 263 Adding podcasts ueteri i en 263 Learning from iTunes U eese 264 Listening to Internet radio ssesesseeeeeeeeeeeenes 265 All about Playlists reir 266 Creating a regular playlist sss 266 Working with smart playlists seen 267 Burning a playlist to CD sess 268 Looking at two specific playlists sse 269 Chapter 13 The Multimedia Mac 273 Watching Movies with DVD 1 273 Playing Movies and Music in QuickTime 276 You re the Star with Photo Booth eee 277 Viewing and Converting Images and PDFs in Preview 279 porting a evseeueteres 281 Downloading photos from a 281 Downloading DV video from a 283 Chapter 14 Words and 285 Processing Words with TextEdit eesseseseseeeeeeeenenens
7. Learn to Get More and Do More at Dummies com Start with FREE Cheat Sheets Cheat Sheets include Checklists Charts Common Instructions And Other Good Stuff To access the Cheat Sheet created specifically for this book go to www dummies com cheatsheet osxmountainlion y s Get Smart at Dummies com Dummies com makes your life easier with 1 000s of answers on everything from removing wallpaper to using the latest version of Windows Check out our e Videos e Illustrated Articles e Step by Step Instructions Plus each month you can win valuable prizes by entering our Dummies com sweepstakes Want a weekly dose of Dummies Sign up for Newsletters on Digital Photography e Microsoft Windows amp Office e Personal Finance amp Investing e Health amp Wellness Computing iPods amp Cell Phones e eBay Internet e Food Home 8 Garden Find out HOW at Dummies com Sweepstakes not currently available in all countries visit Dummies com for official rules by Bob Dr Mac LeVitus WILEY John Wiley amp Sons Inc OS X Mountain Lion For Dummies Published by John Wiley amp Sons Inc 111 River Street Hoboken NJ 07030 5774 www wiley com Copyright 2012 by John Wiley amp Sons Inc Hoboken New Jersey Published by John Wiley amp Sons Inc Hoboken New Jersey Published simultaneously in Canada No part of this publication may be reproduced stored in a
8. 285 Creating and composing a document 286 Working With text ewa ad ecce eee wia ere ee Me XR 288 Adding graphics to 290 Font Mania NET 292 Types ot fonts eire tte ert A rire ere 202 Managing your fonts with Font Book eee 293 Installing fonts essere 294 Part IU Making This Mountain Lion Vour Very Own 295 Chapter 15 Publish or Perish The Fail Safe Guide to Printing 297 Before Diving In cesis w AO dede ove 297 Ready Connecting and Adding Your Printer sss 298 Connecting your printer esses eene ener nnne 298 Setting up a printer for the first time sese 300 One last thing Printer sharing seeseeseeeeeeeneenre 302 Set Setting Up Your Document with Page Setup 302 Print Printing with the Print Sheet sese 304 Printing a document enert raent ate nennen nenne 304 Choosing among different printers sess 305 Table of Contents Choosing custom settings 306 Saving custom 8 309 Preview and PDF Options seese esa ae aaa aaa 309 J st the Fak CE 311 Chapter 16 Sharing Your and Liking It 313 I
9. Dozens of books cover pro gramming on the Mac most of which are two or three times the size of this book Conventions Used in This Book To get the most out of this book you need to know how I do things and why Here are a few conventions I use in this book to make your life easier When I want you to open an item in a menu I write something like Choose File Open which means Pull down the File menu and choose the Open command 1 Stuff you re supposed to type appears in bold type like this Introduction 3 Sometimes an entire a sentence is in boldface as you see when I present a numbered list of steps In those cases I leave the bold off what you re supposed to type like this Web addresses programming code not much in this book and things that appear on screen are shown in a special monofont typeface like this If you re reading an ebook version of this book web addresses are clickable links For keyboard shortcuts I write something like A which means to hold down the key the one with the little pretzel and or symbol on it and then press the A key on the keyboard If you see something like Shift A that means to hold down the 3 and Shift keys while pressing the A key Again for clarity I never refer to the key with the symbol I reserve that symbol for the menu Apple menu For the Command key I use only the symbol Got it Very cool Foolish Assumptions Althoug
10. Information about some of the applications programs that come with OS X Mountain Lion An installation of OS X Mountain Lion includes roughly 50 separate applications mostly located in the Applications folder and the Utilities folder within it love to walk you through each one of them but that would have required a book a whole lot bigger heavier and more expensive than this one I brief you on the small handful of bundled applications essential to using OS X Mountain Lion and keep the focus there namely Calendar Contacts Messages Mail Safari TextEdit and the like as well as impor tant utilities you may need to know how to use someday For what it s worth many books cover the applications that come with OS X Mountain Lion as well as applications commonly bundled with Mountain Lion on a new Mac such as iLife the one my publisher sug gested I recommend is OS X Mountain Lion All in One For Dummies writ ten by Mark L Chambers which is of course also published by Wiley Information about Microsoft Office iLife iWork Adobe Photoshop Quicken and most other third party applications Okay if all the gory details of all the bundled read free OS X Mountain Lion applications don t fit here I think you ll understand why digging into third party applications that cost extra was out of the question Information about programming for the Mac This book is about using OS X Mountain Lion not writing code for it
11. Resizing windows and window panes eene 36 Moving ada 36 Shuffling 37 Menu BASICS e n 38 The ever changing menu bar essere 38 Shortcut menus They re sooo contextual 39 OS X Mountain Lion For Dummies Recognizing disabled Options esee 40 Navigating submenus esses eene nennen nette 41 Underneath the Apple menu tree esee 42 Using keyboard shortcut commands eere 44 Chapter 3 Have It Your 47 Introducing System Preferences esee 47 Putting a Picture on the Desktop eseeessessesecesceeeeseceeceesereesesaeeeeaeeaees 50 Setting Up a Screen Saver sess eene eene nnne nnns 51 Putting Widgets on the Dashboard esee 53 Translatione A A AA dA 56 Flight Tea CK OR WE O Ad EE CA 56 Giving Buttons Menus and Windows a 57 Adjusting the Keyboard Mouse Trackpad and Other Hardware 60 Keyboard est 60 MOUSE 64 Bluetooth 65 Trackpad notebooks and desktops with a Magic Trackpad 66 Styling Your SOUnDd 3
12. for the Way You WOKK cc ccscsesceeeeseeeeeseeeeeeeeseesseesceseeseeaes 347 Part U The Care and Feeding of Vour Mountain Lion 369 Chapter 18 Safety First Backups and Other Security 50 5 371 Chapter 19 Utility Chest rere AA 387 Chapter 20 Troubleshooting OS X nennen enne 399 Part Ul The Part of 409 Chapter 21 Almost Ten Ways to Speed Up Your Mac Experience 411 Chapter 22 Ten Ways to Make Your Mac Better by Throwing Money at t 421 Chapter 23 Ten Or So Great Websites for Mac 427 Appendix Installing or Reinstalling OS X Mountain Lion Only If You Have A iet ees e d O AO O haste 435 NANCY 01 Table of Contents Introduction ccccccccccccccccccccccccccccccccceccccccccccccccccccccccececee 1 About This BOOK nec A OW RA AO A 1 What You Won t Find in This Book eese 2 Conventions Used in This Book eeseeeeeeeeenne nennen 2 Foolish Assumptions 2 sssa sss aa aaa aaa eene aa aaa aaa aaa nennen nennen 3 How This Book Is Organized 3 Icons Used in This Book e eseeeeeea aaa aaa aaa enne enne ens 5 Whe
13. gearhead friends says the b word ask whether he knows where the term comes from Then dazzle him with the depth and breadth of your not quite useful knowledge AE k ar MBER Blue black gray screen of death If any of your hardware fails when it s tested you might see a blue black or gray screen Some older Macs played the sound of a horrible car wreck instead of the chimes complete with crying tires and busting glass It was exception ally unnerving which might be why Apple doesn t use it anymore The fact that something went wrong is no reflection on your prowess as a Macintosh user Something is broken and your Mac may need repairs If this is happening to you right now check out Chapter 20 to try to get your Mac well again If your computer is under warranty dial 1 800 SOS APPL and a cus tomer service person can tell you what to do Before you do anything though skip ahead to Chapter 20 It s entirely possible that one of the suggestions there can get you back on track without your having to spend even a moment on hold was Prohibitory sign formerly known as the flashing question mark disk f Y Most users eventually encounter the prohibitory sign shown in the left margin which replaced the flashing question mark on a disk icon and flashing folder icon back in OS X Jaguar This icon means that your Mac can t find a startup disk hard drive network server or DVD ROM lt Chapter
14. hand on your mouse and move it so that the cursor arrow is over the object you want like on top of an icon or a button Click Also called single click Use your index finger to push the mouse button all the way down and then let go so the button produces a satis fying clicking sound If you have one of the new optical Apple Pro mice you push down the whole thing to click Use a single click to highlight an icon press a button or activate a check box or window In other words first you point and then you click point and click in computer lingo 1 Double click Click twice in rapid succession With a little practice you can perfect this technique in no time Use a double click to open a folder or to launch a file or application Control click Hold down the Control key while single clicking Control clicking is the same as right clicking a Windows system and displays a menu called a contextual menu where you Control clicked In fact if you re blessed with a two or more button mouse such as the Apple Magic Mouse you can right click and avoid having to hold down the Control key You may have to enable this feature in the Mouse System Preference pane 20 Part I Introducing OS X Mountain Lion The Basics ar ar If you have a Mac with a built in trackpad or Apple Magic Trackpad you can configure it to recognize a two fingered tap as a right click You may have to enable this feature in the Trackpad System Preferen
15. keyboard Just so you know this is the only shortcut I can think of in which the menu doesn t display an up arrow Shift to let you know that you need to press Shift You can find out much more about keyboard shortcuts in Chapter 3 To use Mac Help simply type a word or phrase in either Search field the one in the Help menu itself or the one near the top of the Help window on the right side and then press Return or Enter In a few seconds your Mac 22 Part I Introducing OS X Mountain Lion The Basics 1 1 provides you one or more articles to read which theoretically are related to your question Usually If you type menus and press Return for example you get 17 help topics as shown in Figure 1 6 eoo Help Center Gi Help Include Product Support Results 1 Results from 47 All Help Hide K Prevent accidental keystrokes using Slow Keys Shortcuts for Accessibility preferences 4 Shortcuts for Mouse Keys K Make the screen image larger using an Apple mouse If your display is slow to reach full brightness Show all o Product Support 1 Show Related Search Terms contextual menus shortcut menus use a dvd s menus Figure 1 6 You have questions Mac has answers As long as your Mac is connected to the Internet search results include arti cles from Apple s online support database by default Click the magnifying glass icon to the left of the Search field as sh
16. reminders 121122111 11411241121112 203 Everything you need to know about the Notification Center 205 Use Notes for Making Notes essere enne 206 Table of Contents Part Do Unto Mountain Lion Getting Things Done 209 Chapter 10 211 Getting Connected to the Internet sese eere 212 Setting up your nnne 212 Your Internet service provider and you eese 213 Plugging in your Internet connection settings 213 Browsing the Web with Safari esses 215 Navigating with the toolbar buttons sese 215 Bookmarking your favorite pages eese 217 What s on your reading list eessssseeeeeeeere 219 Using the terrific Top Sites page 220 Searching with Google sese ener nnne 222 Checking out Help Center esses 224 Video Calls with FaceTime essen 224 Chapter 11 Communications Made 22 Collecting Your Contacts eene nnne nnne enn 227 Adding contacts cedet dA da 228 Importing contacts from other programs eese 230 Creating a basic group sese nennen eene nnn 230 Setting up a Smart Group based on contact criteria
17. the love of my life my wife and best friend Lisa who taught me almost everything I know about almost everything I know except computers And again for the sixth fourth time this book is also dedicated to my kids Allison and Jacob who love their Apple gadgets almost as much as I love them the kids not the Apple gadgets Author s Acknowledgments Thanks to my super agent Carole Swifty McClendon We ve been together more than 20 years and you re still the greatest Special thanks to everyone at Apple who helped me turn this book around in record time Keri Walker Monica Sarkar Janette Barrios Greg Joz Joswiak Teresa Brewer and all the rest I couldn t have done it without you Big time thanks to the gang at Wiley Bob Is it done yet Woerner Jean Queen of the Editors Nelson Andy Big Boss Man Cummings Barry Still No Humorous Nickname Pruett my longtime technical editor Dennis R Cohen who as usual did a rocking job and all the others Thanks also to my family and friends for putting up with me during my all too lengthy absences during this book s gestation And thanks to Saccone s Pizza Sodastream The Garden Spot Caf amp Catering The Noble Pig and J Mueller BBQ for sustenance And finally thanks to you gentle reader for buying this book Publisher s Acknowledgments We re proud of this book please send us your comments at http dummies custhelp com For other com
18. when you log in the Finder and its Desktop After a quick look around the Desktop you get a look into two of its most useful fea tures windows and menus gt o Windows are and have always been an integral part of Macintosh computing Windows in the Finder or as a PC user would say on the Desktop show you No the contents of the hard drive optical drive flash thumb drive network drive disk image and OS X folder icons windows in applications do many Version 10 8 things The point is that windows are part of what CLP MU Software Update makes your Mac a Mac knowing how they work and how to use them is essential Processor 2 GHz Intel Core i7 Menus are another quintessential part of the Memory 8 GB 1333 MHz DDR3 Macintosh experience The latter part of this chap ter starts you out with a few menu basics As needed Startup Disk Macintosh HD I direct you to other parts of the book for greater detail ger So relax and don t worry By the end of this chapter you ll be ready to work with windows and menus in any application that uses them and most applications games excluded do 26 Part I Introducing OS X Mountain Lion The Basics Touring the Finder and Its Desktop The Finder is the program that creates the Desktop keeps track of your files and folders and is always running Just about everything you do on your Mac begins and ends with the Finder It s where you manage
19. your Mac on and unattended for long periods See the section A few things you should definitely NOT do with your Mac elsewhere in this chapter for more info on lightning and your Mac Often as not leave it on when I m on the road so that can access it from my laptop via remote screen sharing So because OS X is designed to run 24 7 don t shut it down at night unless the night happens to be dark and stormy The Are You Sure You Want To Shut Down Your Computer Now dialog sports a check box option in OS X Mountain Lion Reopen Windows When Logging Back In If you check this box your Mac will start back up with the same windows and applications that were open when you shut down or restarted I think it s pretty darn sweet l m happy to report that Mountain Lion is full of such nice little improvements Most Mac users have been forced to shut down improperly more than once without anything horrible happening of course but don t be lulled into a false sense of security Break the rules one time too many or under the wrong circumstances and your most important files will be toast The only time you should turn off your Mac without shutting down properly is when your screen is completely frozen or when your system crashed due to a kernel panic and you ve already tried everything else See Chapter 20 for what those everything else s are A really stubborn crash doesn t happen often and less often under OS X than ev
20. 1 OS X Mountain Lion 101 Prerequisites None 15 containing a valid Macintosh operating system See Chapter 20 for ways to ease your Mac s ills Kernel panic You shouldn t see this very often but you might occasion ally see a block of text in four languages including English as shown in Figure 1 3 This means that your Mac has experienced a kernel panic the most severe type of system crash If you restart your Mac and see this message again look in Chapter 20 for a myriad of possible cures for all kinds of ailments including this one You need to restart your computer Hold down the Power button for several seconds or press the Restart button Veuillez red marrer votre ordinateur Maintenez la touche de d marrage enfonc e pendant plusieurs secondes ou bien appuyez sur le bouton de r initialisation Sie mussen Ihren Computer neu starten Halten Sie dazu die Einschalttaste einige Sekunden gedruckt oder drucken Sie die Neustart Taste 276a 5tBEbJ2 28WU50 3 NI NIYERBMHL mua UteyvbRovewBetThKar Figure 1 3 If this is what you re seeing things are definitely notfine and dandy How do you know which version of the Mac OS your computer has Simple 1 Choose About This Mac from the menu the menu with the symbol in the top left corner of the menu ban The About This Mac window pops up on your screen as shown in Figure 1 4 The version you re running appears just below OS X in the center of the win
21. 5 Getting around in space s cecececeseesecseeeeeeseceeseeseeeeeseeeeeesceseees 179 Launchpad The Place for Applications eene 181 Customizing Your Launchpad sese eere 182 Chapter 8 Dealing with 015 5 183 Comprehending Disks esee nennen 184 Some disks need to be formatted first sess 184 Moving and copying between disks sss 185 Surprise Your PC Disks Work TO0 c ccccsccsecescessceseeesesseecseseseeeeeenes 185 Burning CDs and DVDS sees aaa aaa aaa aaa nennen nennen enn 186 Burning on the fly neret enne nennen 187 Creating a burn folder essent 191 Getting Disks out of Your 191 Chapter 9 Organizing Your 193 Keeping Track with Calendar sees 194 Navigating Calendar 194 Creating calendars esee enne 195 Grouping calendars sees 197 Deleting a calendar or group seen 198 Creating and managing events sss 199 Are you available esee nennen 201 Reminders Protection Against Forgetting sess 202 Getting started with Reminders eese 202 To do or not to do Setting
22. CKGROUND RIGATENNANT ike this ba kgr round much better than asement In this part I believe it s important to crawl before you walk in this part you get a look at the most basic of basics such as how to turn on your Mac Next I acquaint you with the OS X Finder with its Desktop windows icons and menus oh my Then you find out how to make this cat your own by customizing your work environment to suit your style After that is a date ELE MAE B with the Dock And last but certainly not least you ae aT go discover ways you can use the Finder to make life with Mountain Lion ever so much easier So get comfortable roll up your sleeves fire up your Mac if you like and settle down with Part I a delightful little section I like to think of as The Hassle Free Way to Get Started with OS Mountain Lion OS X Mountain Lion 101 Prerequisites None In This Chapter Understanding what an operating system is and is not Turning on your Mac Getting to know the startup process Turning off your Mac Avoiding major Mac mistakes Pointing clicking dragging and other uses for your mouse Getting help from your Mac p ongratulate yourself on choosing OS X which stands for Macintosh Operating System X that s the Help Center Roman numeral fen not the letter X pronounced ten He Qr Search Help not ex You made a smart move because you scored more than just
23. THE CONTENTS OF THIS WORK AND SPECIFICALLY DISCLAIM ALL WARRANTIES INCLUDING WITH OUT LIMITATION WARRANTIES OF FITNESS FOR A PARTICULAR PURPOSE NO WARRANTY MAY BE CREATED OR EXTENDED BY SALES OR PROMOTIONAL MATERIALS THE ADVICE AND STRATEGIES CONTAINED HEREIN MAY NOT BE SUITABLE FOR EVERY SITUATION THIS WORK IS SOLD WITH THE UNDERSTANDING THAT THE PUBLISHER IS NOT ENGAGED IN RENDERING LEGAL ACCOUNTING OR OTHER PROFESSIONAL SERVICES IF PROFESSIONAL ASSISTANCE IS REQUIRED THE SERVICES OF A COMPETENT PROFESSIONAL PERSON SHOULD BE SOUGHT NEITHER THE PUBLISHER NOR THE AUTHOR SHALL BE LIABLE FOR DAMAGES ARISING HEREFROM THE FACT THAT AN ORGANIZA TION OR WEBSITE IS REFERRED TO IN THIS WORK AS A CITATION AND OR A POTENTIAL SOURCE OF FURTHER INFORMATION DOES NOT MEAN THAT THE AUTHOR OR THE PUBLISHER ENDORSES THE INFORMATION THE ORGANIZATION OR WEBSITE MAY PROVIDE OR RECOMMENDATIONS IT MAY MAKE FURTHER READERS SHOULD BE AWARE THAT INTERNET WEBSITES LISTED IN THIS WORK MAY HAVE CHANGED OR DISAPPEARED BETWEEN WHEN THIS WORK WAS WRITTEN AND WHEN IT IS READ FULFILLMENT OF EACH COUPON OFFER IS THE SOLE RESPONSIBILITY OF THE OFFEROR For general information on our other products and services please contact our Customer Care Department within the U S at 877 762 2974 outside the U S at 317 572 3993 or fax 317 572 4002 For technical support please visit www wiley com techsupport Wiley publishes in a variety of print and electronic formats and by
24. ad sess 95 Creating 97 Deleting aliases 2 2 intei Awiw 98 Hunting down an alias s parent eese 98 Table of Contents xi The View s from a Window eene nennen 99 Moving through folders fast in Column 99 Perusing in Icon view eese aaa aaa nennen nennen 100 Listless Try touring folders in List view sess 102 You gotta go with the flow eese eene 104 Finder on the Menu 105 The actual Finder menu e ee se sea a ena 105 Like a road map The current folder s pop up menu 107 Going places with the Go MENU 108 Customizing Finder Windows essere 111 Adding folders to the Sidebar sese 111 Setting Finder preferences cccccccccssseseeceescesseeesecesecseeeseseseeeneens 112 Digging for Icon Data in the Info Window eene 114 Part 11 Mountain Lion Taming Or Organization for Smart People alan ik waka CEA 119 Chapter 6 The Care and Feeding of Files and Folders 121 Understanding the OS X Folder Structure esses 122 Understanding nested folders
25. an operating system upgrade OS X Mountain Lion includes several new features that make using your Mac easier and dozens of improve r Us X Mountain Lion ud Help ments that help you do more work in less time In this chapter I start at the very beginning and talk about OS X in mostly abstract terms then I move on to explain what you need to know to use OS X Mountain Lion successfully Essentials Z Learn trackpad and mouse gesture Learn the basics Find anything on your Mac Install update and uninstall apps Get notifications in one place If you ve been using OS X for a while some of the informa tion in this chapter might seem hauntingly familiar some fea tures that I describe haven t changed from earlier versions of OS X But if you decide to skip this chapter because you think you have all the new Get connected 0 Part I Introducing OS X Mountain Lion The Basics EN stuff figured out I assure you that you ll miss at least a couple of things that Apple didn t bother to tell you as if you read every word in OS X Help the only user manual Apple provides anyway Tantalized Let s rock There is one last thing If you re about to upgrade to Mountain Lion from an earlier version of OS X you might want to peruse the Appendix first It describes the process of installing or reinstalling Mountain Lion in full and loving detail and has other useful information about installing Mountain Lion Nuff sai
26. background you see on your screen the picture behind your hard drive icon and your open windows is also called the Desktop In this book I refer to the application you use when the Desktop is showing as the Finder When I say Desktop I m talking about the picture background behind your windows and the Dock which you can use as a storage place for icons if you want To make things even more confusing the Desktop is a full screen rep resentation of the icons in the Desktop folder inside your Home folder Don t panic this is all explained in more detail in Chapter 6 Dock The Dock is the Finder s main navigation shortcut tool It makes getting to frequently used icons easy even when you have a screen full of windows Like the Desktop the Dock is a great place for the folders applications and specific documents you use most Besides putting your frequently used icons at your fingertips it s extremely customiz able read more about it in Chapter 4 Icons Icons are the little pictures you see in your windows and even on your Desktop Icons represent the things you work with on your Mac such as applications programs documents folders utilities and more Windows Opening most icons by double clicking them makes a window appear Windows in the Finder show you the contents of hard drive and folder icons and windows in applications usually show you the contents of your documents In the sections that follow y
27. boring you to tears confusing you or poking you with sharp objects In fact I think you ll be so darned comfortable that I wanted the title to be OS X Mountain Lion Without Discomfort but the publishers wouldn t let me Apparently we For Dummies authors have to follow some rules and using For Dummies and OS X Mountain Lion in this book s title are among them And speaking of dummies remember that s just a word I don t think you re dumb quite the opposite My second choice for this book s title was OS X Mountain Lion For People Smart Enough to Know They Need Help with It but you can just imagine what Wiley thought of that C mon that s the whole point of the name they insisted Besides it s shorter our way The book is chock full of information and advice explaining everything you need to know about OS X in language you can understand along with time saving tips tricks techniques and step by step instructions all served up in generous quantities 2 OS X Mountain Lion For Dummies What Vou Won t Find in This Book Another rule we For Dummies authors must follow is that our books cannot exceed a certain number of pages Brevity is the soul of wit and all that So I wish I could have included some things but they didn t fit Although I feel confident you ll find everything you need to know about OS X Mountain Lion in this book some things bear further looking into including these
28. ce pane Drag Dragging something usually means you have to click it first and hold down the mouse button Then you move the mouse on your desk or mouse pad so that the cursor and whatever you select moves across the screen The combination of holding down the button and dragging the mouse is usually referred to as clicking and dragging Choosing an item from a menu To get to Mac OS menu commands you must first open a menu and then pick the option you want Point at the name of the menu you want with your cursor press the mouse button down and then drag downward until you select the command you want When the command is highlighted finish selecting by letting go of the mouse button If you re a longtime Mac user you probably hold down the mouse button the whole time between clicking the name of the menu and selecting the com mand you want You can still do it that way but you can also click the menu name to open it release the mouse button drag down to the item you want to select and then click again In other words OS X menus stay open after you click them even if you re not holding down the mouse button After you click a menu to open it you can even type the first letter or letters of the item to select it and then execute that item by pressing the spacebar or the Return or Enter key A menu remains open until you click something else Go ahead and give it a try PI wait The terms given in the preceding list apply t
29. d Gnawing to the Core of OS X The operating system that is the OS in OS X is what makes a Mac a Mac Without it your Mac is a pile of silicon and circuits no smarter than a toaster So what does an operating system do you ask Good question The short answer is that an operating system controls the basic and most important functions of your computer In the case of OS X and your Mac the operating system Manages memory Controls how windows icons and menus work L Keeps track of files Manages networking Does housekeeping No kidding Other forms of software such as word processors and web browsers rely on the operating system to create and maintain the environment in which they work their magic When you create a memo for example the word processor provides the tools for you to type and format the information In the back ground the operating system is the muscle for the word processor perform ing crucial functions such as the following Providing the mechanism for drawing and moving the on screen window in which you write the memo Keeping track of a file when you save it Helping the word processor create drop down menus and dialogs for you to interact with 11 Chapter 1 OS X Mountain Lion 101 Prerequisites None Communicating with other programs And much much more stuff that only geeks could care about So armed with a little background in operating systems take a gande
30. d on the menu or shut down in one of these kind and gentle ways 1 Press the Power key once and then click the Shut Down button in the Are You Sure You Want To Shut Down Your Computer Now dialog On keyboards that don t have a Power key press Control Fject instead and then click the Shut Down button that appears in the Are You Sure You Want To Shut Down Your Computer Now dialog You can use a handy keyboard shortcut when the Shut Down button or any button for that matter is highlighted in blue and pulsating slightly Pressing the Return or Enter key is the same as clicking that button Chapter 1 OS X Mountain Lion 101 Prerequisites None Eternally yours now OS X is designed so that you never have to shut it down You can configure it to sleep after a specified period of inactivity See Chapter 17 for more info on the Energy Saver features of OS X If you do so your Mac will consume very little electricity when it s sleeping and will usu ally be ready to use when you press any key or click the mouse in less than a minute On the other hand if you re not going to be using it for a few days you might want to shut it down anyway Note f you leave your Mac on constantly and you re gone when a lightning storm or rolling blackout hits your Mac might get wasted So be sure you have adequate protection say a decent surge protector designed specifically for computers if you decide to leave
31. d topics such as file sharing creating and using multiple user accounts and why you might want to and the lowdown on numerous OS X Mountain Lion features Text to Speech speech recog nition automation and more that can make your computing experience even more pleasant Part V The Care and Feeding of Your Mountain Lion This part starts with a chapter about backups and security which not only stresses the importance of backing up your data but also shows you how to do it almost painlessly I introduce you to a handful of useful utilities included with Mountain Lion and explain when and how to use them Finally I tell you how to avoid most disasters as well as what to do in the event that a major mishap does occur Part VI The Part of Tens Finally it s The Part of Tens which might have started life as a Letterman rip off but does include heaping helpings of tips optional software great Mac websites and hardware ideas Appendix Last but certainly not least I cover installing or reinstalling OS X Mountain Lion in the Appendix The whole process has become quite easy with this version of the system software but if you have to install Mountain Lion yourself it would behoove you to read this helpful Appendix first Introduction 5 Icons Used in This Book Little round pictures icons appear off to the left side of the text throughout this book Consider these icons miniature road signs telling you a little some
32. dow Version 10 8 is the release we know as Mountain Lion If you re curious or just want to impress your friends OS X version 10 7 was known as Lion 10 6 as Snow Leopard 10 5 as Leopard 10 4 as Tiger 10 3 as Panther 10 2 as Jaguar 10 1 as Puma and 10 0 as Cheetah 2 Click the More Info button to launch the System Information application This app shows you much more information including bus speed number of processors caches installed memory networking storage devices and much more You can find more about this useful program in Chapter 19 16 Part I Introducing OS X Mountain Lion The Basics OS X Version 10 8 Software Update Processor 2 GHz Intel Core i7 Memory 8 GB 1333 MHz DDR3 Startup Disk Macintosh HD More Info TM and 1983 2012 Apple Inc All Rights Reserved License Agreement Figure 1 4 See which version of OS X you re running Shutting down properly Turning off the power without shutting down your Mac properly is one of the worst things you can do to your poor Mac Shutting down your Mac improp erly can really screw up your hard drive scramble the contents of your most important files or both If a thunderstorm is rumbling nearby or you re unfortunate enough to have rolling blackouts where you live you might really want to shut down your Mac See the next section where I briefly discuss lightning and your Mac To turn off your Mac always use the Shut Down comman
33. e Clipboard eese 155 Copying files and folders c ccccscesecsscceecesseesseeceeceeecseseseseseeeeeens 156 Pasting from the Clipboard sess 157 Moving files and folders cccecceccesceseeseceeeeseeseeseeeeseeseeseeesceseeseeaes 158 OS X Mountain Lion For Dummies Selecting multiple icons essen 159 Playing the icon name game Renaming icons 160 Compressing files sess enne nens 161 Getting rid Of ICONS ait tec ede e ms ie Te ee eu 161 Chapter 7 Four Terrific Timesaving Tools 163 With a Quick LOOK nawa nnne a a enne 163 Share and share alike with the Share 165 Slide into Slideshow full screen mode sess 166 Spotlight on Finding Files and Folders Faster sess 167 Using the Search box in Finder windows sess 167 Using the Spotlight menu and window sese 169 Finding files by other attributes essere 170 Expos Yourself to Mission Control s 172 The painless Mission Control pane esee 172 Hot COPME TS siis ded npe ho eO HD 175 Spaces from 30 000 feet An 17
34. er before but when it does forc ing your Mac to turn off and then back on might be the only solution A few things you should definitely NOT do with your Mac In this section I cover the bad stuff that can happen to your computer if you do the wrong things with it If something bad has already happened to you I know I m beginning to sound like a broken record see Chapter 20 18 Part I Introducing OS X Mountain Lion The Basics A Don t unplug your Mac when it s turned on Very bad things can happen such as having your operating system break See the preceding section where I discuss shutting down your system properly Note that this warning doesn t apply to laptops as long as their bat tery is at least partially charged As long as there s enough juice in the battery to power your Mac you can connect and disconnect its power adapter to your heart s content Don t use your Mac when lightning is near Here s a simple life equa tion for you Mac lightning dead Mac Nuff said Oh and don t place much faith in inexpensive surge protectors A good jolt of lightning will fry the surge protector and your computer as well as possibly frying your modem printer and anything else plugged into the surge protector Some surge protectors can withstand most lightning strikes but those warriors aren t the cheapies that you buy at your local com puter emporium Unplugging your Mac from the wall d
35. expertise trademark humorous style and ability to translate techie jargon into usable and fun advice for regular folks Bob is also a prolific public speaker presenting more than 100 Macworld Expo training sessions in the U S and abroad keynote addresses in three coun tries and Macintosh training seminars in many U S cities He also won the Macworld Expo MacJeopardy World Championship three times before retir ing his crown Bob is considered a leading authority on Apple technology From 1989 to 1997 he was a contributing editor columnist for MacUser magazine writing the Help Folder Beating the System Personal Best and Game Room columns at various times In his copious spare time Bob heads up a team of expert technical consul tants who do nothing but provide technical help and training to Mac iPhone and iPad users via telephone e mail and or a unique Internet enabled remote control software which allows the team to see and control your Mac no matter where in the world you may be If you re having problems with your Mac you ought to give them a try You ll find them at www boblevitus com or 408 627 7577 Prior to giving his life over to computers LeVitus spent years at Kresser Craig D l K a Los Angeles advertising agency and marketing consultancy and its subsidiary L amp J Research He holds a B S in marketing from California State University Dedication For the sixty fourth time this book is dedicated to
36. ey call it a prohibitory sign for a 400 Recovering with Recovery HD esee ener enne enne 402 Step 1 Run First Aid eese eene nentes riena 403 Step 2 Safe Boot into Safe Mode sess 405 Step 3 Zapping the PRAM NVRAM c ccsscesseeesecseeseeeseseeeneeseees 406 Step 4 Reinstalling OS 407 Step 5 Things to try before taking your Mac in for repair 407 If Your Mac Crashes at Startup sese 408 Table of Contents XVII Part Ul The Part of Tens eee 409 Chapter 21 Almost Ten Ways to Speed Up Your Mac Experience 411 Use Those Keyboard Shortcuts essere nennen 411 Improve Your Typing Skills sees 413 Resolution It s Not Just for New Year s Anymore 413 A Mac with a View and Preferences Too 415 Get a New Faster Model essere nennen enne 416 You Can Never Have Too Much RAMI eese 417 Get an Accelerated Graphics Card eese 417 Get a New Hard 418 Get a Solid State Drive SSD sessssssesesseeeeeernnenneeres 419 Chapter 22 Ten Ways to Make Your Mac Better by Throwing Money 1
37. files store docu ments launch programs and much more If you ever expect to master your Mac the first step is to master the Finder and its Desktop Check out the default Mac Finder and Desktop for OS X Mountain Lion in Figure 2 1 The Desktop Menu Icons in the menu bar Finder Edit View Go Help AO Gi Fil48PM bobl Q i Zoom Cycle Through Windows 38 Bring All to Front v bobl Ue T Ri Dock Window Icons in the Dock Icons in Finder window Icon from the Desktop Figure 2 1 The default Mountain Lion Finder and Desktop The Finder is the center of your Mac OS experience so before I go any fur ther here s a quick description of its most prominent features Desktop The Desktop is the area behind the windows and the Dock where your hard drive icon ordinarily lives The Desktop isn t a window yet it acts like one Like a folder window or drive window the Desktop can contain icons But unlike most windows which require a bit of navigation to get to the Desktop is a great place for things you use a lot such as folders applications or particular documents Chapter 2 The Desktop and Windows and Menus Oh My 2 7 Some folks use the terms Desktop and Finder interchangeably to refer to the total Macintosh environment you see after you log in the icons windows menus and all that other cool stuff Just to make things confusing the
38. found in this part And although old timers might just want to skim it newcomers should probably read every word Twice Part II Mountain Lion Taming Or Organization for Smart People In this part I build on the basics of Part I and really get you revving with your Mac Here I cover additional topics that every Mac user needs to know coupled with some hands on step by step instructions The part starts with a closer look at ways you can organize your files and folders followed by a chapter about using removable media which means ejectable discs mostly CDs and DVDs Last but certainly not least is a chapter about all the Mountain Lion applications such as Calendar Contacts Messages and Mail that help you keep your digital life organized Part III Do Unto Mountain Lion Getting Things Done This part is chock full of ways to do productive stuff with your Mac You discover the Internet or at least how to get it working on your Mac and what to do with it after you do Next you look at the digital media side of things with chapters about music video games and digital photos Finally you look at Mountain Lion s built in tools for writing namely TextEdit and fonts Part IV Making This Mountain Lion Your Very Own Here get into the nitty gritty underbelly of making OS X Mountain Lion work the way you want it to work I start with the ins and outs of printing under OS X Then I move on to somewhat more advance
39. h I know what happens when you make assumptions l ve made a few anyway First I assume that you gentle reader know nothing about using OS X beyond knowing what a Mac is that you want to use OS X that you want to understand OS X without having to digest an incomprehensible technical manual and that you made the right choice by selecting this particular book And so I do my best to explain each new concept in full and loving detail Maybe that s foolish but oh well Oh and I also assume that you can read If you can t ignore this paragraph How This Book Is Organized OS X Mountain Lion For Dummies is divided into six logical parts numbered surprisingly enough 1 through 6 By no fault of mine they re numbered using those stuffy old Roman numerals so you see I VI where you in my humble opinion ought to see Arabic numbers 1 6 It s another rule that For Dummies authors have to follow I think Anyway it s better if you read the parts in order but if you already know a lot or think you know a lot feel free to skip around and read the parts that interest you most Part I Introducing OS X Mountain Lion The Basics This first part is very very basic training From the mouse to the Desktop from menus windows and icons to the snazzy but helpful Dock it s all here A lot of what you need 4 OS X Mountain Lion For Dummies to know to navigate the depths of OS X safely and sanely and perform basic tasks can be
40. hat OS X Help doesn t cover or doesn t cover in nearly enough detail If you re a first time Macintosh user please please read this section of the book carefully it could save your life Okay okay perhaps I m being overly dramatic What I mean to say is that reading this section could save your Mac or your sanity Even if you re an experienced Mac user you might want to read this section Chances are you ll see at least a few things you might have forgotten that will come in handy now that you ve been reminded of them Turning the dang thing on Okay This is the big moment turning on your Mac Gaze at it longingly first and say something cheesy such as You re the most awesome com puter I ve ever known If that doesn t turn on your Mac and it probably won t keep reading Apple in its infinite wisdom has manufactured Macs with power buttons on every conceivable surface on the front side and back of the computer itself and even on the keyboard or monitor So if you don t know how to turn on your Mac don t feel bad just look in the manual or booklet that came with your Mac It s at least one thing that the documentation always covers These days most Macs have a power on button near the keyboard note books or the back iMacs It usually looks like the little circle thingie you see in the margin Don t bother choosing HelpMac Help which opens the Help Viewer pro gram It can t tell you whe
41. hen you re using the Finder Meanwhile here s what you see clockwise from top left Close Minimize and Zoom gumdrop buttons Shut em shrink and place em in the Dock and make em grow View buttons Choose among four exciting views of your window Icon List Column and Cover Flow Find out more about views in Chapter 5 Arrange menu Click this little doohickey to arrange this window s icons by Kind Application Date Modified Date Created Date Last Opened Date Added Size or Label Or of course by None Action button This button is really a pop up menu of commands you can apply to currently selected items in the Finder window or on the Desktop These are generally the same commands you d see in the shortcut menu if you right clicked or Control clicked the same items 1 Window title Shows the name of the window click the name of the window to see a pop up menu with the com plete path to this folder try it This tip applies to most windows you ll encounter not just Finder windows So 3 click a window s title and you ll usually see the path to it s enclosing folder on your disk You can also have the path displayed at the bottom of every Finder window by choosing View Show Path Bar as shown in the active window Applications in Figure 2 4 1 Search field Type a string of characters here and OS X Mountain Lion digs into your system to find items that match by filename or documen
42. ing to Your Mac eese 347 Dictation You talk and your Mac 348 Commanding your by voice sse 349 Listening to your Mac read for you sse 354 Automatic 356 AppleS ripbsa saska d A AAA 357 AUtOMAtOF cae cock a A A A ALA 358 A Few More Useful Goodies sse 360 Pee avs 361 Accessibility aaa w ene ce ainsi enna W 361 ensen 363 Bluetooth ese 364 np GRO mL PM CHE 364 Automatic Login Users amp Groups System Preferences pane 365 Boot ere etre terere 365 PNIS EAultego d 366 XU OS X Mountain Lion For Dummies Part U The Care and Feeding of Vour Mountain Lion 369 Chapter 18 Safety First Backups and Other Security Issues 371 Backing Up Is Not Hard to Do seen 372 Backing up with Mountain Lion s excellent Time Machine 372 Backing up by using the manual brute force method 375 Backing up by using commercial backup software 376 Why You Need Two Sets of Backups csccecessesseescesceseeseceeceseeeeeneeeees 376 Non Backup Security Concerns es
43. mend that you read Chapter 18 sooner rather than later preferably before you do any significant work on your Mac Dr Macintosh says There are only two kinds of Mac users Those who have lost data and those who will Which kind do you want to be NING Chapter 1 OS X Mountain Lion 101 Prerequisites None Don t kiss your monitor while wearing stuff on your lips For obvious reasons Use a clean soft cloth and or OmniCleanz display cleaning solution I love the stuff made by RadTech www radtech us to clean your display Don t use household window cleaners or paper towels Either one can harm your display Use a soft clean cloth and if you re going to use a cleaner make sure it s specifically designed not to harm computer dis plays And spray it on the cloth not the screen Point and click boot camp Are you new to the Mac Just figuring out how to move the mouse around Now is a good time to go over some fundamental stuff that you need to know for just about everything you ll be doing on the Mac Spend a few minutes reading this section and soon you ll be clicking double clicking pressing and pointing all over the place If you think you have the whole mousing thing pretty much figured out feel free to skip this section catch you on the other side Still with me Good Now for some basic terminology Point Before you can click or press anything you have to point to it Place your
44. ments please contact our Customer Care Department within the U S at 877 762 2974 outside the U S at 317 572 3993 or fax 317 572 4002 Some of the people who helped bring this book to market include the following Acquisitions and Editorial Composition Services Project Editor Jean Nelson Project Coordinator Sheree Montgomery Executive Editor Bob Woerner Layout and Graphics Carl Byers Copy Editor Jean Nelson Joyce Haughey Christin Swinford Technical Editor Dennis R Cohen Editorial Manager Jodi Jensen Proofreader Dwight Ramsey Indexer BIM Indexing amp Proofreading Services Editorial Assistant Leslie Saxman Sr Editorial Assistant Cherie Case Cover Photo iStockphoto com Cary Westfall Cartoons Rich Tennant www the5thwave com Publishing and Editorial for Technology Dummies Richard Swadley Vice President and Executive Group Publisher Andy Cummings Vice President and Publisher Mary Bednarek Executive Acquisitions Director Mary C Corder Editorial Director Publishing for Consumer Dummies Kathleen Nebenhaus Vice President and Executive Publisher Composition Services Debbie Stailey Director of Composition Services Contents at a Glance PODANA aoi Ae ae 1 Part I Introducing OS X Mountain Lion The Basics 7 Chapter 1 OS X Mountain Lion 101 Prerequisites 9 Chapter 2 The Desktop and Windows and Men
45. nt in OS X Mountain Lion Where to Go from Here The first few chapters of this book are where I describe the basic things that you need to understand to operate your Mac effectively If you re new to Macs and OS X Mountain Lion start there Even though OS X Mountain Lion is somewhat different from previous Mac operating systems the first part of the book is so basic that if you ve been 6 OS X Mountain Lion For Dummies using a Mac for long you might think you know it all and okay you might know most of it But hey Not so old timers need a solid foundation So here s my advice Skip the stuff you know you ll get to the better stuff faster I would love to hear how this book worked for you So please send me your thoughts platitudes likes and dislikes and any other comments Did this book work for you What did you like What didn t you like What questions were unanswered Did you want to know more or less about something Tell me I have received more than 100 suggestions about previous editions most of which are incorporated here So keep up the good work E mail me at MountainLion4Dummies boblevitus com I appreciate your feedback and I try to respond to all reasonably polite e mail within a few days So what are you waiting for Go enjoy the book Part Introducing OS X Mountain Lion The Basics The 5th Wave __ By Rich Tennant AFTER INSTALLING O X INED AND LORETTA SELECT THE _ COMPUTERS BA
46. ntroducing Networks and File Sharing sees 314 Portrait of home office networking sees 315 Three ways to build a network eene 317 Setting Up File 318 Access and Permissions Who Can Do 320 Users and groups and guests essere 320 Creating Users usce edet e riores 321 OS X knows best Folders shared by default 328 Sharing a folder or disk by setting permissions 329 Useful settings for perMissiONS cccecccesseessecessceessecesseeesseeees 334 Unsharing a folder onere a 336 Connecting to a Shared Disk or Folder on a Remote Mac 337 Changing Your Password EA E 341 Changing your account password on your 341 Changing the password of any account but your own on your brc 341 Changing the password for your account on someone else s Mac sessi 342 More Types of Sharing eene eene ener nne 343 Screen Sharing an er Eee EPIRI EE HE ERE ERE TUUS 343 Web SlarIng uc deti rt eter ee E E 344 Internet Sharing atus stetit t etie 345 And yet more ways to share sese 346 Chapter 17 Features for the Way You Work 347 Talking and Listen
47. o all Mac laptop desktop and tower systems If you use a MacBook MacBook Pro or Apple Magic Trackpad however there are a few more terms such as swipe rotate pinch and spread you ll want to add to your lexicon You can read all about them in full and loving detail in Chapter 3 Mot Just a Beatles Movie Help and the Help Menu One of the best features about all Macs is the excellent built in help and OS X Mountain Lion doesn t cheat you on that legacy This system has online help in abundance When you have a question about how to do something the Help Center is the first place you should visit after this book of course Chapter 1 OS X Mountain Lion 101 Prerequisites None 2 Clicking the Help menu reveals the Search Help field at the top of the menu and the Mac Help item which opens the Mac Help window as shown in Figure 1 5 gt Window HIS O 39 C _ Xt Qy Search Help Help e Uo AMVIOUTICLGIII LIOII Essentials Learn trackpad and mouse gestures Learn the basics Find anything on your Mac Install update and uninstall apps Get notifications in one place Get connected Transfer your information from a PC Use accessibility features Solve problems Help for all your apps gt Figure 1 5 Mac Help is nothing if not helpful The keyboard shortcut for Help appears on the Help menu as 3 but you really need to press Shift to open Help using the
48. ou can find the full scoop on Mountain Lion windows which may be different from Mac windows in previous OS releases Menus Menus let you choose to do things such as create new folders duplicate files cut copy or paste text and so on I introduce menu basics later in this chapter in the Menu Basics section you find details about working with menus for specific tasks throughout this book Whereas this section offers a basic introduction to the Finder and Desktop Chapter 5 explains in detail how to navigate and manage your files in the Finder You find out how to use the Finder toolbar navigate folders and subfolders and switch among views among other things But before you start using the Finder it helps to know the basics of working with windows and menus if these Mac features are new to you I suggest that you read this entire chapter and pay special attention to Chapter 5 later Anatomy o a Window Windows are a ubiquitous part of using a Mac When you open a folder you see a window When you write a letter the document that you re working on 28 Part I Introducing OS X Mountain Lion The Basics appears in a window When you browse the Internet web pages appear ina window and so on For the most part windows are windows from program to program You ll probably notice that some programs Adobe Photoshop or Microsoft Word for example take liberties with windows by adding features such as pop up menus or te
49. own in Figure 1 6 if you want to disable this feature I can t think of any reason why you d want to disable this useful feature but I want you to know that you can if you like Although you don t have to be connected to the Internet to use Mac Help you do need an Internet connection to get the most out of it Chapter 10 can help you set up an Internet connection if you don t have one That s because OS X installs only certain help articles on your hard drive If you ask a question that those articles don t answer Mac Help connects to Apple s website and downloads the answer assuming that you have an active Internet connection These answers are the Support Articles denoted by a plus sign as shown at the bottom of the window in Figure 1 6 earlier in this chapter Click one of these entries and Help Viewer retrieves the text over the Internet Although this can sometimes be inconvenient it s also quite smart This way Apple can update the Help system at any time without requiring any action from you Chapter 1 OS X Mountain Lion 101 Prerequisites None 23 Furthermore after you ve asked a question and Mac Help has grabbed the answer from the Apple website the answer remains on your hard drive for ever If you ask for it again even at a later date your computer won t have to download it from the Apple website again Finally here s a cool feature I like to call automatic visual help cues Here s how they work
50. print on demand Some material included with standard print versions of this book may not be included in e books or in print on demand If this book refers to media such as a CD or DVD that is not included in the version you purchased you may download this material at http booksupport wiley com For more information about Wiley products visit www wiley com Library of Congress Control Number is available from the Publisher upon request ISBN 978 1 118 39418 2 pbk ISBN 978 1 118 46199 0 ebk ISBN 978 1 118 48698 6 ebk ISBN 978 1 118 48697 9 ebk Manufactured in the United States of America 10987654321 WILEY About the Author Bob LeVitus often referred to as Dr Mac has written or co written more than 60 popular computer books including iPhone For Dummies iPad For Dummies Incredible iPad Apps For Dummies Incredible iPhone Apps For Dummies OS X For Dummies for every version of OS X for John Wiley amp Sons Inc Stupid Mac Tricks and Dr Macintosh for Addison Wesley and The Little iTunes Book and The Little iDVD Book for Peachpit Press His books have sold more than a million copies worldwide Bob has penned the popular Dr Mac column for the Houston Chronicle since 1996 and has been published in dozens of computer magazines over the past 25 years His achievements have been documented in major media around the world Yes that was him juggling a keyboard in USA Today a few years back Bob is known for his
51. r at the next section before you do anything else with your Mac One last thing As I mention in the introduction I m repeating it here only in case you normally don t read introductions OS X Mountain Lion comes with more than 50 applications Although I d love to tell you all about each and every one I have only so many pages at my disposal If you need more info on the programs I don t cover may I again recommend OS X Mountain Lion All in One For Dummies written by Mark L Chambers or iLife For Dummies written by my old friends Tony Bove and Cheryl Rhodes both published by John Wiley amp Sons Inc The Mac advantage Most of the world s personal computers use Microsoft Windows though more and more people are switching to the Mac these days But you re among the lucky few to have a com puter with an operating system that s intuitive easy to use and dare say fun If you don t believe me try using Windows for a day or two Go ahead You probably won t suffer any per manent damage In fact you ll really begin to appreciate how good you have it Feel free to hug your Mac Or give it a peck onthe disc drive slot assuming your Mac has one some like the MacBook Air and Mac Mini don t Just try not to get your tongue caught As someone once told me Claiming that the Macintosh is inferior to Windows because most people use Windows is like saying that all other restaurants serve food that s inferio
52. r to McDonald s We might be a minority but Mac users have the best most stable most modern all purpose operating system in the world and here s why Unix on which OS X is based is widely regarded asthe best industrial strength operating system on the planet For now just know that being based on Unix means that a Mac running OS X will crash less often than an older Mac or a Windows machine which means less down time Being Unix based also means far fewer viruses and malicious software But perhaps the biggest advantage OS X has is that when an application crashes it doesn t crash your entire computer and you don t have to restart the whole computer to continue working By the way with the advent of Intel powered Macs a few years ago you can now run Windows natively That s right you can now install and run Microsoft Windows on any Mac powered by an Intel processor as described in Chapter 17 Don t let that Unix stuff scare you It s there if you want it but if you don t want it or don t care like most of us you ll rarely even know it s there In fact you ll rarely if ever see the word Unix again in this book As far as you re concerned Unix under the hood means your Mac will just run and run and run without crashing and crashing and crashing 2 Part I Introducing OS X Mountain Lion The Basics A Safety Net for the Absolute Beginner Or Any User In the following sections I deal with the stuff t
53. re the switch is Although the Help program is good for finding out a lot of things the location of the power switch isn t among them If you haven t found the switch and turned on the Mac of course you can t access Help anyway D oh What you should see on startup When you finally do turn on your Macintosh you set in motion a sophisti cated and complex series of events that culminates in the loading of OS X and the appearance of the OS X Desktop After a small bit of whirring buzzing and flashing meaning that the operating system is loading OS X first tests all your hardware slots ports disks random access memory RAM and so on If everything passes you hear a pleasing musical tone and see the ar Chapter 1 OS X Mountain Lion 101 Prerequisites None 13 tasteful gray Apple logo in the middle of your screen along with a small spin ning pinwheel cursor somewhere on the screen Both are shown in Figure 1 1 Figure 1 1 This is what you ll see if everything is fine and dandy when you turn on your Mac Here are the things that might happen when you power up your Mac Fine and dandy Next you might or might not see the OS X login screen where you enter your name and password If you do press Return or Enter after you type your name and password of course and away you go If you don t want to have to type your name and password every time you start or restart your Mac or even if you do check out Chap
54. re to Go from Here eeeeee ea aaa aaa aaa 5 Part 1 Introducing OS X Mountain Lion The Basics 7 Chapter 1 OS X Mountain Lion 101 Prerequisites None 9 Gnawing to the Core of OS X eere ennn enn 10 A Safety Net for the Absolute Beginner Or Any 12 Turning the dang thing OM cee ceccscesseesceessesseeeseceeecescesesesseentenees 12 What you should see on startup sese 12 Shutting down properly essere eren enne nnne 16 A few things you should definitely NOT do with your Mac 17 Point and click boot camp eese 19 Not Just a Beatles Movie Help and the Help Menu 20 Chapter 2 The Desktop and Windows and Menus Oh My 25 Touring the Finder and Its Desktop eseeeeeenneene 26 Anatomy of a Window esses nnne nennen nennen nennen 27 Top o the window to yal sess enn 30 scroll new world eese enne enne nennen nennen neret 31 Hyper Active windows esses eese eterne nennen eterne 32 Dialog Dealie BopperS ccccescssscsssesssesssecssssnecesecsssesscesnesssesescoessaeessessnees 33 Working with sensere 35 Opening and closing windows eeesesseeeeeeeenene nnn 35
55. retrieval system or transmitted in any form or by any means electronic mechanical photocopying recording scanning or otherwise except as permit ted under Sections 107 or 108 of the 1976 United States Copyright Act without either the prior written permission of the Publisher or authorization through payment of the appropriate per copy fee to the Copyright Clearance Center 222 Rosewood Drive Danvers MA 01923 978 750 8400 fax 978 646 8600 Requests to the Publisher for permission should be addressed to the Permissions Department John Wiley amp Sons Inc 111 River Street Hoboken NJ 07030 201 748 6011 fax 201 748 6008 or online at http www wiley com go permissions Trademarks Wiley the Wiley logo For Dummies the Dummies Man logo A Reference for the Rest of Us The Dummies Way Dummies Daily The Fun and Easy Way Dummies com Making Everything Easier and related trade dress are trademarks or registered trademarks of John Wiley amp Sons Inc and or its affili ates in the United States and other countries and may not be used without written permission OS X is a registered trademark of Apple Inc All other trademarks are the property of their respective owners John Wiley amp Sons Inc is not associated with any product or vendor mentioned in this book LIMIT OF LIABILITY DISCLAIMER OF WARRANTY THE PUBLISHER AND THE AUTHOR MAKE NO REPRESENTATIONS OR WARRANTIES WITH RESPECT TO THE ACCURACY OR COMPLETENESS OF
56. ses eene 378 About viruses and other malware seen 378 Firewall Yea or ssir nEn EE 380 Install recommended software updates 381 Protecting Your Data from Prying Eyes essere 382 Blocking or limiting connections eere 383 Locking down files with FileVault esee 383 Setting other options for security sess 384 Chapter 19 Utility Chest 0 cece cee eee eee 387 Calculator ahead ees 387 Activity Monitor AEE Eie 388 AIrPOrt Utility rer 390 Colorsynic Utility cies E dada Ue isa RI eA ET 390 DigitalColor Meter ehe dwa add 391 dede ep RR 391 First Aid 391 FASC GAD 391 Partition tab iere ee 392 RAID t D anche te eed iM 393 hcic 393 aan Na Z ARA C M cM E 394 Graph OR azalie dia ORA A 394 Keychain ACCESS io eere ntt A EA OE AE 395 Migration Assistant 396 System Information 397 Terminal 397 Chapter 20 Troubleshooting OS 399 About Startup Disks and Booting essere 399 Finding or creating a startup 15 sse 400 Th
57. t contents yes words within documents Toolbar Buttons for frequently used commands and actions Icon Resizer Use this slider control to change the size of the icons in this window Note that this control appears on windows only in the Icon view which you find out all about in Chapter 5 Scroll bars Use the scroll bars for moving around a window Sidebar Frequently used items live here Forward and Back buttons These buttons take you to the next or previ ous folder displayed in this particular window
58. t Up with Setup Assistant essen 437 MA cata eos E Wie ams demain BBI XU OS X Mountain Lion For Dummies Introduction ou made the right choice twice OS X Mountain Lion and this book Take a deep breath and get ready to have a rollicking good time That s right This is a computer book but it s fun What a concept Whether you re brand spanking new to the Mac or a grizzled Mac vet I guarantee that reading this book to discover the ins and outs of OS X Mountain Lion will make everything easier The publisher couldn t say as much on the cover if it weren t true About This Book This book s roots lie with my international best seller Macintosh System 7 5 For Dummies an award winning book so good that now deceased Mac cloner Power Computing gave away a copy with every Mac clone it sold OS X Mountain Lion For Dummies is the latest revision and has been once again completely updated to include all the OS X goodness in Mountain Lion In other words this edition combines all the old familiar features of previous editions but is once again updated to reflect the latest and greatest offer ing from Apple as well as feedback from readers Why write a For Dummies book about Mountain Lion Well Mountain Lion is a big somewhat complicated personal computer operating system So I made OS X Mountain Lion For Dummies a not so big not very complicated book that shows you what Mountain Lion is all about without
59. ter 17 for the scoop on how to turn the login screen on or off Either way the Desktop soon materializes before your eyes If you haven t customized configured or tinkered with your Desktop it should look pretty much like Figure 1 2 Now is a good time to take a moment for positive thoughts about the person who convinced you that you wanted a Mac That person was right Figure 1 2 The OS X Mountain Lion Desktop after a brand spanking new installation of OS X 14 Part I Introducing OS X Mountain Lion The Basics The legend of boot Bootthis Bootthat booted my Mac and or Did it boot and so on Talking about com puters for long without hearing the bootword is nearly impossible But why boot Why not shoe or shirt or even shazam Back in the very olden days say 1958 or a little earlier starting a computer required you to toggle little manual switches on the front panel which began an internal process that loaded the operating system The process became known as bootstrapping because if you toggled the right switches the computer would pull itself up by its bootstraps This phrase didn t take long to transmogrify into booting and finally to boot Over the years booting has come to mean turn ing on almost any computer or even a periph eral device such as a printer Some people also use it to refer to launching an application I booted Excel So the next time one of your
60. thing extra about the topic at hand Here s what the different icons look like and what they all mean ar Look for Tip icons to find the juiciest morsels shortcuts tips and undocu mented secrets about Mountain Lion Try them all impress your friends EMBER When you see this icon it means that this particular morsel is something that I think you should memorize or at least write on your shirt cuff Put on your propeller beanie hat and pocket protector these parts include the truly geeky stuff It s certainly not required reading but it must be inter esting or informative or I wouldn t have wasted your time with it Read these notes very very very carefully Did I say very Warning icons flag important cautionary information The author and publisher won t be responsible if your Mac explodes or spews flaming parts because you ignored a Warning icon Just kidding Macs don t explode or spew with the exception of a few choice PowerBook 5300s which won t run Mountain Lion anyway But I got your attention didn t I These icons represent my ranting or raving about something that either bugs me or makes me smile When I m ranting imagine foam coming from my mouth Rants are required to be irreverent irrelevant or both I try to keep them short for your sake Well now what could this icon possibly be about Named by famous edito rial consultant Mr Obvious this icon highlights all things new and differe
61. uring electrical storms is safer and less expensive Don t forget to unplug your external modem network hubs printers and other hardware that plugs into the wall as well lightning can fry them too For laptops disconnect the power adapter and all other cables because whatever those cables are connected to could fry and fry your laptop right along with it That said you could use your laptop during a storm if you like Just make sure that it s 100 percent wireless and cableless if you do Don t jostle bump shake kick throw dribble or punt your Mac especially while it s running Most Macs contain a hard drive that spins at 4 200 revolutions per minute rpm or more A jolt to a hard drive while it s reading or writing a file can cause the head to crash into the disk which can render many or all files on it unrecoverable Ouch Don t forget to back up your data If the stuff on your hard drive means anything to you you must back it up Not maybe Must Even if your most important file is your last saved game of Bejeweled you still need to back up your files Fortunately OS X Mountain Lion includes an awe some backup utility called Time Machine Unfortunately you need either an external hard drive or an Apple Time Capsule device to take advantage of it So I beg you Please read Chapter 18 now and find out how to back up before something horrible happens to your valuable data I strongly recom
62. us Oh 25 Chapter 3 Have It Your Way ccceccesssseescessesceseescescensesecaeceeseecaesseeeeeeesaenaeeeeeseeaeeeeees 47 Chapter 4 What s Up Dock cccsccssessscesecssesscessescsesssecsecesesecsssesueseseneesnecsneessees 69 Chapter 5 The Finder and Its Desktop eese nennen 87 Part Il Mountain Lion Taming Or Organization Es TU do 119 Chapter 6 The Care and Feeding of Files and Folders 1 21211211211211211211 121 Chapter 7 Four Terrific Timesaving Tools sese 163 Chapter 8 Dealing with Disks esses eene ener eene nennen enne nens 183 Chapter 9 Organizing Your Life eese eene 193 Part Do Unto Mountain Lion Getting PODA 209 Chapter 10 Internet Working sese eee 211 Chapter 11 Communications Made Easy sse 221 Chapter 12 The Musical MAC ere edes eot tee rena a 257 Chapter 13 The Multimedia 273 Chapter 14 Words and Letters sese eene enne 285 Part IV Making This Mountain Lion Vour Very Own 295 Chapter 15 Publish or Perish The Fail Safe Guide to Printing 297 Chapter 16 Sharing Your Mac and Liking It essere 313 Chapter 17 Features
63. xtual information such as zoom percentage or file size in the scroll bar area of a document window Don t let it bug you that extra fluff is just window dressing pun intended Maintaining the window metaphor many information windows display dif ferent kinds of information in different panes or discrete sections within the window And so without further ado the following list gives you a look at the main features of a typical Finder window as shown in Figure 2 2 I discuss these features in greater detail in later sections of this chapter Close Action menu Minimize Window title Search field Zoom View buttons Arrange menu Toolbar T nid a 3 2 View Action Arrange Share Search Il My Files gp JN pplications mm miis Desktop Documents Music Public aA Forward button Sidebar Window Resizer Back button Scroll bars Figure 2 2 A typical Finder window in OS X Mountain Lion ar ar Chapter 2 The Desktop and Windows and Menus Oh My 29 If your windows don t look exactly like the one shown in Figure 2 2 don t be concerned You can make your windows look and feel any way you like As I explain later in the Working with Windows section moving and resizing windows are easy tasks Chapter 3 explains how to customize certain window features Chapter 5 focuses on ways you can change a window s view specifi cally w
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