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1. eee 5 9 7 X 5 0177 A Y O K X 7 1 Generate Client Data file ZGRIRQPF 41 oe eroe ee rene nana nnns 7 2 Upload the Client Data file GRITS eere ese 9 3 Confirm successful upload status GRITS 10 91 77 X 11 97 24 RE nee e ee 17 Appendix A Document History Li oxicucs ocu dunk oun uen uu engin cuo suu c aeuo uen EE auc nuuc cona du cu Uuu Uus A 1 Appendix B Process FOW e codtuuio pesi rece w cen c cEEEb En EdixU Q e mE ce war AEaiENSUS Od MUSAE B 1 GRITS Immunization Processing Information Technology Services Georgia Enhancements 8 39 University System of Georgia This page left blank to facilitate front back printing GRITS Immunization Processing Information Technology Services Georgia Enhancements 8 39 University System of Georgia Using GRITS Immunization Processing Introduction to GRITS Immunization Processing Purpose Target Audience Purpose and Scope of Document Graphics Ww AA References Page 22 The GRITS Immunization Processing is designed to automate the entry of immunization data from the2. After successfully uploading a Client Data file to GRITS a Query file can be submitted for these students To generate a Query file run ZGRIRQF for your population selection using a File Type of Q The population selection should contain the same students that were successfully loaded by the Client Data file Enter your population selection information into the first 4 parameters Enter the GRITS Organization ID in parameter 6 Georgia Enhancements 8 39 User Documentation GRITS Immunization Processing December 2014 GRITS Immunization Processing Information Technology Services Georgia Enhancements 8 39 University System of Georgia tRProcess Submission Controls GIAPCTL B 3 0 8 MAARA A Parameter Set Process ZGRIROF Immunization Request Fila Printer Control Printer DATABASE Special Print Lines ss Submit Time Parameter Values Parameters Values Number z Selection iD user 10 FileType 0000 errs Organization ID i m LENGTH 30 TYPE Character O R Required M s Single Enter application cade of population selectian Submission a Submit Mame Descriptian Save Parameter Set as The lis file will contain the same kind of information as when the process was run for the Client Data file Georgia Enhancements 8 39 User Documentation Page 22 GRITS Immunization Processing December 2014 GRITS Immunization Processing Information Technology Services Georgi
3. M ale U nknown Position 201 SSN Georgia Enhancements 8 39 User Documentation GRITS Immunization Processing December 2014 GRITS Immunization Processing Information Technology Services Georgia Enhancements 8 39 University System of Georgia 2 Upload the Client Data file GRITS Page 22 Position 213 Student ID Position 570 Organization ID Position 575 Eligibility Code default V00 SSN is not a required field If no SSN is on SPAPERS this field will be blank in the Client Data file A file named blank txt will also be created by ZGRIRQF This blank file is necessary to complete the upload to GRITS Place the Client Data and blank txt files on your desktop or another location where these files will be accessible for uploading Log into the GRITS website https www grits state ga us Click on Exchange Data under the Data Exchange menu Enter a Job Name Click on the Browse button next to the Client File Name field and select the file created by ZGRIRQF Click on the Browse button next to the Immunization File field and select the blank txt file Click the Upload button home change password help desk a E organization Board of Regents of the Unversity System of Georgia user Cindy Taylor role HMO Data Exch Typical User Georgia Registry of immenization Exchange Data Transaceeas and Services Staging Region 8 1 4 Job Name ZGRIRGF 3910 1 NOTE If Job Name i
4. institutional needs Georgia Enhancements 8 39 User Documentation Page 22 GRITS Immunization Processing December 2014 GRITS Immunization Processing Information Technology Services Georgia Enhancements 8 39 University System of Georgia 3 Confirm translations of immunization codes SOAXREF Page 22 The GRITS immunization load file will contain CPT codes for each immunization or vaccine These codes must be translated on the EDI Cross Reference Rules form SOAXREF for Cross Reference Label IMMZTYPE This cross reference label is also used by the Postsecondary XML transcript cy See ee ew we ee a 2 sss 55s s sx REDI Cross Reference Rules SOMXREF BJ DLL ITVIM I I Ir at rta a s rtat a p a a p a a n a al n a a a pis a n pea a pra a p a al a la a pre a n era a pra p p ala a ra a n a a p a a a D a n pa Cross Reference Label IMMZTYPE Immunization Type Codes Copy Table C Cross Reference Rules Electranic Electronic Electronic Label Qualifier Value a Banner Value Description T EEE oo 90705 MEAL First Measles MMR1 First MMR MEAZ Second Measles IMMZTYFE 0001 IMMZTYPE 0002 imzrrPE 0002 TE I Second MMR IMM TYPE ID T Immunization IMMZTYPE JOT Immunization IMMZTYTPE Tetanus Immunization i r IMMZTYPE jM UMP Mumps Irnrmuniz shan SAA A A A A RAM 7 lMMZTYPE HREL JR ubella Immuniz
5. Sequence Number User ID Activity Date T Immunization HEPAPED Pediatric Hepatitis A First Do Status v 7 Requirement Satisfied Immunization Date 01 Jan 1989 S Sequence Number 1 User ID ZGRIDLD Activity Date 23 SEP 2014 Comment A A Immunization INFLU 7 Influence ZA Shot Status v v Requirement Satisfied Immunization Date o1 may 2014 E Sequence Number 2 User ID ZGRIDLD Activity Date 19 AUG 2014 Comment P The date the immunization was received will be entered in the Immunization Date field The fulfilled status will be entered into the Status field The User ID field will contain the ZGRIDLD process acronym Georgia Enhancements 8 39 User Documentation Page 22 GRITS Immunization Processing December 2014 GRITS Immunization Processing Information Technology Services Georgia Enhancements 8 39 University System of Georgia 7 Confirm Check the student s SOAHOLD record to confirm that the immunization immunization hold was ended or removed successfully hold status SOAHOLD ra Hold Information SOAHOLD 82 22500 LILLIES LILLIE a ID 100000010 Bamey T Fife Hold Details Amount From w Auc 2014 fj To 9 Auc 2014 f Origination Code IEEE Hold Type RE 7 JRegents Test Warning Only 5016 Reason C Release Indicator Broz a Amount From 16 FEB 2014 Ef To 31 DEC 2099 Origination Code y Hold Type Reason Spite Release Indicator Amoun
6. name immunization code to be loaded and immunization date are displayed Messages indicating records added or records updated may appear The lis file will also display a message if a hold is ended or removed If the message Code not translated on SOAXREF gt IMMZTYPE appears in the lis file please translate the specified code on SOAXREF for cross reference label IMMZTYPE Any code not translated will not be loaded by ZGRIDLD However untranslated codes will not stop ZGRIDLD from running in update mode if you do not wish to load the untranslated code The lis file also provides record counts for records in the data file records updated records added and records not updated Georgia Enhancements 8 39 User Documentation GRITS Immunization Processing December 2014 GRITS Immunization Processing Georgia Enhancements 8 39 Page 22 09 24 2014 at 11 23 09 Database PAGE 1 UPDATE MODE Immunization Data Load Process ZGRIDLD ZOAGRIT RULES CHECK Rule Line No Errors Found in ZOAGRIT Rules STUDENT PROCESSING ID Name CPT Cd Immu Code Seq 001180528 Jensen Baccari POPSEL NOT PROCESSED 100000010 Fife Barney T POPSEL NOT PROCESSED 100000015 Pile Gomer E Error Message Immu Date Message Student Not in Student Not in 90702 15 FEB 1965 Record with later date already exists Not loading 90704 15 FEB 1988 Record already exists Not loading 90705 15 FEB 198
7. Processing December 2014 GRITS Immunization Processing Georgia Enhancements 8 39 Support Page 22 Information Technology Services University System of Georgia MORE INFORMATION and SUPPORT For an URGENT BUSINESS IMPACT issue contact the ITS Helpdesk immediately at 706 583 2001 or 1 888 875 3697 toll free within Georgia For a NON URGENT issue contact the ITS Helpdesk via 1 the Self Service Support website at http www usg edu customer_services User ID and password required Contact ITS Helpdesk to obtain login credentials or 2 Email helpdesk usg edu For ITS product and service status updates go to http status usg edu Additional information is available at the ITS Service Level Guidelines and Maintenance Schedule http www usg edu customer_services service_level_guidelines Georgia Enhancements 8 39 User Documentation GRITS Immunization Processing December 2014 GRITS Immunization Processing Information Technology Services Georgia Enhancements 8 39 University System of Georgia GRITS Immunization Processing Description The Immunization Request File Process ZGRIRQF generates a request file and a blank txt file as well as a flat file containing legacy student data demographics to be submitted to GRITS The Immunization Data Load Process ZGRIDLD loads immunization data from a GRITS flat file into the Immunization Information form GOAIMMU and remove or end holds Overview of Complete the following step
8. Run the Immunization Data Load process ZGRIDLD to load the immunization data file received from GRITS Confirm that the immunization records successfully populated the Immunization Information form GOAIMMU and any holds were ended or removed from the Hold Information form SOAHOLD To load the Immunization file into GOAIMMU run ZGRIDLD Enter the immunization file name including file extension in the File Name parameter The process will look in to SDATA HOME student for your file If your file is not located in DATA_HOME student enter the full file path and file name in the parameter The length of the path if used and file name must not exceed 30 characters Enter the Immunization Status Code in the Status Code parameter This is the GTVIMST code that indicates the requirement is fulfilled All records loaded by ZGRIDLD will receive this status Determine whether you want to end or remove any existing immunization holds for the students whose records are to be loaded Enter a Hold End Date if the hold should be ended and remain visible on Hold Information form SOAHOLD Enter a Hold Type Code Only holds with this Hold Type Code will be ended or removed when immunization data is successfully loaded into GOAIMMU Enter the Established Requirement Code from GTVIMST that indicates the requirement is established This code should represent holds for unsatisfied immunizations codes on GOAIMMU that should not be removed Set
9. the Update Admissions Checklist Code to a Y to update any previously established Admissions Checklist items If this parameter 1s set then the Admissions Checklist Code parameter and Checklist Status Parameter must also be entered This Checklist item will not be updated unless all immunization requirements are met Always run ZGRIDLD in Audit mode and review the lis file output prior to running the process in Update mode Georgia Enhancements 8 39 User Documentation GRITS Immunization Processing December 2014 GRITS Immunization Processing Georgia Enhancements 8 39 Page 22 Information Technology Services University System of Georgia Process ZGRIDLD Immunization Data Load Process Parameter Set i Printer Control Printer y Special Print Lines 55 Submit Time Parameter Values Number Parameters v File Name Received Status Code Exempt Status Code End or Remove Hokis Hold End Date Hold Type Code Established Requirement Code Update Admissions Checkist Values kil IMMUQuery_TEST2 immunization Y x E 23 SEP 2014 E Y LENGTH 30 TYPE Character O R Required M S Single Enter file name to be loaded Enter path if file not in default directory Submission Save Parameter Set as Name Description Hold Submit Review the lis file The student ID
10. 00017 Bee Aunt 0011636845 Jensen Adam 001000975 Jensen Allison 001157784 Jensen Andera 001142875 Jensen Andrew 001067688 Jensen Ashley 001205060 Jensen Caite 001180634 Jensen D Andre 100000011 Kaufman Andy 100000018 Lawson Floyd 741741741 O run Chicken 100000015 Peterson Thelma No Birth Date on SPAPERS record not Written to data file 100000020 Pike Mayor No Birth Date on SBAPEBS record not written to data file 100000015 Pile Gomer 100000016 Pile Goober No Birth Date on SBAPEBRS record not written to data file 100000012 Redding Otis 100000013 Taylor Opie 100000001 Witwicky Spike No Birth Date on SPAPERS record not written to data file 11 24 2014 at 15 43 36 Database PAGE 2 Immunization Request File Process Client File ZCGRIBRQF REPORT CONTROL INFORMATION ZGBIBGF 8 38 Application Code STUDENTS Selection ID FINDING JABSTUDENTS Creator ID JBROZ User ID JBBOZ File Type C GRITS Organization ID 6101 Becorda Written to Data File 15 Records NOT Written to Data File due to Missing Birth Date 4 The Client Data file 1s a txt file named for the process and job submission number ex Agrirqt txt This file is a fixed format file with a record length of 586 Position Student ID Position 26 First Name Position 51 Middle Name Position 76 Last Name Position 111 Name Suffix Position 121 Date of Birth MMDDY Y Y Y Position 197 Gender F emale
11. 09 TEU11852 Database PAGE 3 UPDATE MODE Immunization Data Load Process ZGRIDLD REPORT CONTROL INFORMATION ZGRIDLD 8 39 Immunization Data File Name IMMUQuery TEST2 immunization Immunization Received Status Code Y Immunization Exempt Status Code X End or Remove Hold E Hold End Date 23 SEP 2014 Hold Type Code IM Established Requirement Code E Update Admissions Checklist Y Admissions Checklist Code IMMU Admissions Checklist Source Code ZGRIDLD Admissions Checklist Status Code LOADED Run Mode U IMRQ Rules to Apply Application Code STUDENTS Selection ID FINDING_JABSTUDENTS Creator ID JBROZ User ID JBROZ Record Count in Data File 52 Record Count Read from Temp Table 32 Records Updated 0 Records Inserted 0 Records not Updated Inserted 32 Number of Students 4 Number of Holds Released Updated 0 Number of Checklists Updated 0 Georgia Enhancements 8 39 User Documentation GRITS Immunization Processing Information Technology Services University System of Georgia December 2014 GRITS Immunization Processing Information Technology Services Georgia Enhancements 8 39 University System of Georgia 6 Confirm Look at the student s record on GOAIMMU to confirm the Immunization immunization data was successfully loaded data GOAIMMU E EEEE A A A E A EYRET EITEIENTVITRSTTEYRETEEIREYTVTXVTTETETTTY i foe vfemet9E e Immunization Status lv F Immunization Date Ae rEB 2008 E
12. 8 Record with later date already exists Not loading 90706 15 FEB 1988 Record with later date already exists Not loading 90747 15 FEB 1988 Record already exists Not loading 90649 15 MAR 1988 Record already exists Not loading 90704 15 MAR 1988 Record already exists Not loading 90705 15 MAR 1988 Record with later date already exists Not loading 09 24 2014 at 11 23 09 Database PAGE 2 UPDATE MODE Immunization Data Load Process ZGRIDLD ID Name CPT Cd Immu Code Seq Immu Date Message 100000015 Pile Gomer E continued 90706 15 MAR 1988 Record with later date already exists Not loading 90747 15 MAR 1988 Record already exists Not loading 90747 15 APR 1988 Record already exists Not loading 90747 15 MAY 1988 Record already exists Not loading 90634 01 JAN 1989 Record already exists Not loading 30660 01 JAN 1989 Record already exists Not loading 90733 01 JAN 1989 Record already exists Not loading 90936 01 JAN 1989 Code 90936 not translated on SOAXREF gt IMMZTYPE 30634 02 FEB 2989 Immunization date in the future Not loading 30634 03 MAR 3989 Immunization date in the future Not loading IMRQ Code CHKPOX IMRQ Code HEBB IMRQ Code HEPA IMRQ Code HUMPAP IMRQ Code INFLU IMRQ Code MEASLE IMRQ Code MENIN IMRQ Code MUMP IMRQ Code RUBELL IMRQ Code TETDIP exist Immunization Data Loaded for Student 100000016 Pile Goober C 90710 Not loading IMRQ Code CHKPOX Line 1 year IMRQ Code CHK
13. Georgia Registry of Immunization Transactions and Services GRITS All USG institutions are accountable for implementing BOR immunization requirements and maintaining proper documentation for every new student The forms and processes included in GRITS Processing allow the user to establish immunization tracking requirement rules that will satisfy requirements when data is requested and loaded into Banner The user has the opportunity to update the admissions checklist and remove holds related to immunization requirements The target audience for these processes and documentation are the staff responsible for obtaining and loading student immunization records These staff members should have access to GRITS in order to upload client data and query files as well as download immunization data This document explains how to use the GRITS Immunization Processing This chapter includes the following topics e Setup Loading Client Data to GRITS e Submitting a Query File to GRITS e Loading GRITS Immunization data Graphic cues used in this document assist with labeling of steps and items that are particularly important Steps for recovery or support For additional information see references Exercise caution Warning an error here is critical For information about the baseline product see Using SCT Banner User Manual for Accounts Receivable Financial Aid and Student Georgia Enhancements 8 39 User Documentation GRITS Immunization
14. POX Fulfilled IMRQ Code HEBB Line 1 matriculation IMRQ Code HEBB Fulfilled IMRQ Code HEPA IMRQ Code HUMPAP IMRQ Code INFLU IMRQ Code MEASLE Line 1 year IMRQ Code MEASLE Fulfilled IMRQ Code MENIN Line 1 matriculation IMRQ Code MENIN Fulfilled IMRQ Code MUMP Line 1 year IMRQ Code MUMP Fulfilled IMRQ Code RUBELL Line 1 year IMRQ Code RUBELL Fulfilled IMRQ Code TETDIP Immunization Data Loaded for Student Requirement Requirement Requirement Requirement Requirement Requirement Requirement Requirement Requirement Requirement ZOAGRIT Rules Fulfilled Fulfilled Fulfilled Fulfilled Fulfilled Fulfilled Fulfilled Fulfilled Fulfilled Fulfilled Fulfilled Hold Not Ended Hold does not Checklist Not Updated No 15 FEB 1988 Record already exists Cannot determine student birth Error Encountered Requirement NOT Cannot determine age at Error Encountered Requirement NOT Requirement NOT Fulfilled Requirement NOT Fulfilled Requirement NOT Fulfilled Cannot determine student birth Error Encountered Requirement NOT Cannot determine Error Encountered Cannot determine Error Encountered Cannot determine age at Requirement NOT student birth Requirement NOT student birth Error Encountered Requirement NOT Requirement NOT Fulfilled ZOAGRIT Rules NOT Fulfilled Checklist Not Updated No 09 24 2014 at 11 23
15. Status link in the left navigation panel change password logout help desk organizstion Board of Regents of the Unversity System of Georgia user Cindy Taylor role HMO Data i Exch Typical User Geanjia Registry ef immunizaien Exchange Data Status Past 1 Day F Retresh TRohtothens aMi Seite Ste 20 49 Region 5 1 4 Job Hame UserName Exchange Process Process Status Clients Data Date Start Date End Date manage client a0 enter new cient Cindy Taylor ee AREE ane 29 x COMPLETE Flat File eee 3 m8 2010 O3 08 2000 3 08 2010 Large i ape Cindy Taylor 4 2818 142819 14 28 20 3 ma 2010 Q308 2010 3 08 2010 11 47 33 11 47 33 11 47 40 COMPLETE HMO Query II Hmo dats submit hmo query COMPLETE Fiat File Cindy Taylor By clicking on the Job Name summary information related to the number of files loaded matching existing GRITS records or rejected will be displayed Download Files for ZGRIROF_3910_1 Response File 2KB Download Log for ZGRIROF 3910 1 No Download Logged Download Date Summary Information for 7GRIRQF_3910_1 INL NEN NN 5 5 0 5 o 0 5 Updated Already in GRITS Rejected Pending No Client Match Total oo co oo ao G amp oOo coo oaqgoos dao Click the Response File link to see more information related to the Client Data file that was loaded Georgia Enhancements 8 39 User Documentation GRITS Immunization Processing Dece
16. UNIVERSITY SYSTEM OF GEORGIA INFORMATION TECHNOLOGY SERVICES GeorgiaBES T STUDENTS INTEGRATIONS FACULTY TECHNOLOGISTS ADMINISTRATION GRITS Immunization Processing Georgia Enhanced Banner Student and Financial Aid Systems User Documentation Version 8 39 Information Technology Services December 2014 This page left blank to facilitate front back printing GRITS Immunization Processing Information Technology Services Georgia Enhancements 8 39 University System of Georgia Table of Contents IE o COMENTS ars I 3 Using GRITS Immunization Processing 111scceesceenscnensenensenenseneesenenseeeeseeeesesensesensenones 1 Introduction to GRITS Immunization Processing eee eeee eee 1 1 0 1 H lgeizugs roll pet ac eee tee 1 Purpose and Scope of Document 11 Lee eee rele Leere esee eaa a anna hann aaa anna aaa n naa 1 AON CS X ve 1 Inicie RR S 1 ln gM e EE 2 GRITS Immunization Processing eee ee eee ei eese eese nein een n nana nhan n nana nana 3 TS COD t X 3 Overview Of GRITS Immunization Processing ee eere eer 3 Implementing GRITS Immunization Processing
17. a Enhancements 8 39 University System of Georgia 11 24 2014 at 15 49 32 Database PAGE 1 Immunization Bequest File Process Query File ZERIRGE ID Name Message 100000014 Bass Ernest 100000017 Bee Aunt 001163845 Jensen Adam 001000975 Jensen Allison 001157784 Jensen Andera 001142875 Jensen Andrew anl1oge7688 Jensen Ashley O01205060 Jensen Caite 001180632 Jensen D Andre 100000011 Kaufman Andy 100000018 Lawson Floyd 741741741 O run Chicken 100000015 Peterson Thelma Wo Birth Date on SPAPERS record not written to data file 100000020 Pike Mayor Wo Birth Date on SPAPERS record not written to data file 100000015 Pile Gomer 100000016 File Goober No Birth Date on SPAPERS record not written to data file 100000012 Redding Otis 100000013 Taylor Opie 100000001 Witwicky Spike No Birth Date on SPAPERS record not written to data file 11 24 2014 at 15 43 32 Database PAGE 2 Immunization Bequest File Process Query File ZIBIBQFE REPORT CONTROL INFORMATION ZCRIRQF 8 35 Application Code STUDENTS Selection ID FINDING JABSTUDENTS Creator ID JBROZ User ID JBROZ File Type GRITS Organization ID 6101 Records Written to Data File 15 Records NOT Written to Data File due to Missing Birth Date 4 The Query file is a txt file named for the process and job submission number ex Zgrirgt_ _query txt Position Client Type default C Position 2 Student ID Position 22 First Na
18. ameters Enter the GRITS Organization ID in parameter 6 This code will be placed on every record in the Client Data file cs eee om or os Lu L L p ee ew N Process submissiun Contos GMAPCTE Bos ce cette ete ate at tet AA etal GEOP TE at PUEDE LP ERE eee aR ae rt GP LP A GP GP en LE QR eet USE OR BC eta GE OPEP ete FUP Te E Process zcRIROF Immunization Request File Parameter Set Printer Control Printer DATABASE 7 Special Print Lines ss Submit Time Parameter Values Number Parameters joz S lection ID 03 iCreator ID 04 User ID as Fila Type log GRITS Organization ID LENGTH 30 TYPE Character O R Required M S Single Enter application code of population selection Submission Save Parameter Set as ii Description Submit The lis file will display the message No Birth Date on SPAPERS record not written to data file for any student without a birth date in Banner This error will not prohibit the Client Data file from creating but the student s information will not be included in the file Georgia Enhancements 8 39 User Documentation Page 22 GRITS Immunization Processing December 2014 GRITS Immunization Processing Georgia Enhancements 8 39 Page 22 Information Technology Services University System of Georgia 11 24 2014 at 15 43 36 Database PAGE 1 Immunization Request File Process Client File ZGRIBOF ID Name Message 100000014 Bass Ernest 1000
19. ation The CPT code from GRITS should be in the Electronic Value field The appropriate Immunization code GTVIMMU for use on GOAIMMU should be entered in the Banner Value field The IMMZTYPE translations are also used by the Postsecondary XML transcript Visit http www cdc gov vaccines programs iis stds cpt htm to see a basic list of CPT codes and descriptions Only immunizations translated on SOAXREF gt IMMZTYPE will be loaded by ZGRIDLD A message in the lis file will indicate if a code is not translated on SOAXREF gt IMMZTYPE Any immunization record with this message will not be loaded into GOAIMMU when ZGRIDLD is run in update mode Georgia Enhancements 8 39 User Documentation GRITS Immunization Processing December 2014 GRITS Immunization Processing Information Technology Services Georgia Enhancements 8 39 University System of Georgia Il Loading Client Data to GRITS Overview Run the Immunization Request File process ZGRIRQEF for a population selection to generate a Client Data file Log into the GRITS website and upload the file Check the status of the upload to confirm that it was successful 1 Generate Client Before requesting immunization data from GRITS basic student Data file identifying information must first be uploaded to GRITS To ZGRIRQF generate a Client Data file run ZGRIRQF for your population selection using a File Type of C Enter your population selection information into the first 4 par
20. d button A popup window will display to confirm that you are ready to upload the documents listed in the message Click OK The page at https www pritstest state pa us says Please wait until you see Data Exchange Result screen to allow GRITS to get all of your files If you are uploading 4 large file this may take several minutes Are you ready to upload HMO Query File amp 20 zgriraf TEIG RUNG Ext The screen will display the Exchange Data Results to show which files were successfully uploaded Exchange Data Result The following HMO query file was uploaded 520 zgrirq 494275 query txt Check Status Job Name which is ZGRIRGF 3810 2 has been presented for processing To confirm that the Query file uploaded successfully either click the Check Status button on the Exchange Data Results screen shown above or the Check Status link in the left navigation panel The file type of HMO Query will display next to each query Georgia Enhancements 8 39 User Documentation GRITS Immunization Processing December 2014 GRITS Immunization Processing Information Technology Services Georgia Enhancements 8 39 University System of Georgia change password logout help desk organization Board of Regents of the Unversity System of Georgia sser Cindy Taylor role HMO Data a Exch Typical User Gesngia Registry of imenunizaties Ina mnn dc o TmHE tud Exchange Data Status Past 7 Days v Staging Reg
21. ents 8 39 University System of Georgia Appendix B Process Flow Upload client data to GRITS Upload query file to GRITS Load immunization data into GOAIMMU Georgia Enhancements 8 39 User Documentation GRITS Immunization Processing Page B 1 December 2014
22. ing December 2014 GRITS Immunization Processing Georgia Enhancements 8 39 Page 22 r001107120 DTP aP DTP aP DTP aP DTP aP HepB HepB HepB Hib Hib Hib Hib 90 0 Meas les 90707Mumps 907 13Pol1o 90713Polio 90713Polio 9070 Rubella 001107120 90 16Varicella Information Technology Services University System of Georgia 02072000 04102000 06122000 062 2001 02072000 04102000 06122000 02072000 04102000 06122000 0627 2001 01122001 01122001 020 2000 04102000 01122001 01122001 01122001 Save this file as a text document txt Depending upon your computer you may be able to right click on the file or use the File menu to Save As Be sure the file saved to your desktop or another location where these files will be accessible The file name length must not exceed 30 characters including the file extension Move the immunization file to DATA_HOME student directory If your file is not located in SDATA HOME student you will be required to enter the full file path and file name in parameter 1 of ZGRIDLD The length of the path if used and file name must not exceed 30 characters Georgia Enhancements 8 39 User Documentation GRITS Immunization Processing December 2014 GRITS Immunization Processing Information Technology Services Georgia Enhancements 8 39 University System of Georgia Overview 5 Run Immunization Data Load process ZGRIDLD Page 22 V Loading Immunizations into GOAIMMU
23. ion 8 1 4 l Job Hame Exchange Process Process Clients Data Date Start Date jEnd Date manage client enter new cieni IGRIRGF 3910 2 Cindy Taylor SOSNO 03 09 2010 3 09 2010 Cover ere HMO Query 11 12 08 11 12 08 11 32 11 oe Exchange s Qa3iD9 2010 03 09 2040 03 09 2010 us ban xd oso Cindy Taylor 4 n46 25 101826 101829 M l Z U3 08 2010 O3 08 20010 03 08 2010 HMO submit himo guery E i Sady Tayr 14 28 18 14 28 19 14 28 20 ada bid COMPLETE Flat File By clicking on the Job Name summary information related to the query file will be displayed Download Files for ZGRIROF_3910_2 Demographic File 1KB Immunization File 1KB Exception File 1KB Download Log for ZGRIROF 3910 2 No Download Logged Summary Information for ZGRIROF 3910 2 No Summary Information The Demographic file will contain the ID and name of each student successfully queried The Exception file will contain information about any students for whom the process could not successfully retrieve immunization records Refer to the GRITS User Manual accessible in the left navigation panel after logging into the GRITS website for specific exception messages and other processing information 4 Download Click on the Immunization File This file contains the student ID Immunization file immunization codes and dates GRITS Georgia Enhancements 8 39 User Documentation Page 22 GRITS Immunization Process
24. mber 2014 GRITS Immunization Processing Information Technology Services Georgia Enhancements 8 39 University System of Georgia PETERT ETA E T E E E E E E E E E GC AE SUMMARY if er er QE CWttTiTtttztzXTITtzZTITZTTtrITIXITZITZEtrTITXITITtITXZTTiTITITTtiTITITTtzTIiTTIIiITITITIITITEi TEiTtzTtzTiTtrtTit tt JOE INFORBMATIGCH ETYETESTESTYESESTESTYESESY te Job ID 1719407 Job Start Date Tue Har OF 10 16 26 EST 2010 Job End Date Tue Har OF 10 15 28 EST 2010 Modify inventory from 999 day s SESE TEPERTETFEPEPREETEPERTERERT FILES RECEIVED BY GRITS TETETUT ETETTETETETTETETETTETETESTETETEETETETTPETETETTETETESTETETESETETETTETETETT ETETEFETETETTFETETETTETETETT YTETERPTETETEFETETETTFETETNT DESCRIPTION CLIENT THAUN IZATION COMMENT Processed Accepted Hew Updated Airendy in GRITS Rejected Pending Inventory Updated Inventory Hot Upde Ho Client March Total caooocoooaoozoono PEE PE AEA DA ETAT ATT ATLTTATLELLTLECECALEE CLT EELE TATE ELL CEE LT EE CEE ET CET EE ELUTE EELEE ETETEA TETELE ESEETO EE ETETE ETE ETELE Ff DETAIL if ed Ho Errors R amp porred Ill Submitting a Query File to GRITS Overview 1 Generate Query file ZGRIRQF Page 22 Run the Immunization Request File process ZGRIRQF for a population selection to generate a Query file Log into the GRITS website and upload the file Check the status of the upload to confirm that it was successful Download and save the immunization data file from GRITS
25. me Position 49 Middle Name Position 72 Last Name Position 107 Date of Birth MMDDY Y Y Y Place the Query file on your desktop or another location where these files will be accessible for uploading Georgia Enhancements 8 39 User Documentation Page 22 GRITS Immunization Processing December 2014 GRITS Immunization Processing Information Technology Services Georgia Enhancements 8 39 University System of Georgia 2 Upload the Query file GRITS 3 Confirm successful upload status GRITS Page 22 Log into the GRITS website https www grits state ga us Click on Submit HMO Query under the Data Exchange menu Enter a Job Name home change password logout help desk e t organization Board of Regents of the Unversity System of Georgia user Cindy Taylor move HMO Data Exch Typical User Geargia Geangia Registy of immunization istry nn unizatien Exchange Data Transachens and Services Staging Region 8 1 4 Job Mame ZGRIRGF 3910 2 NOTE N Job Name Is blank today s LIS ES be used Clients Query File Name renege CENE ery C Documents and Settings ctaylor enter new client At this time we are only accepting files with total size less than 220 200 960 bytes 210 00 MB Data Exchange exchange data check status Submit hens nata submit hime query Click on the Browse button next to the Query File Name field and select the file created by ZGRIRQF Click the Uploa
26. munization Request File Process ZGRIRQF is designed to generate a request file and a blank txt file as well as a flat file containing legacy student data demographics to be submitted to GRITS The Immunization Data Load Process ZGRIDLD is designed to load immunization data from a GRITS flat file into the Immunization Information form GOAIMMU and remove or end holds Additionally the immunization codes are translated on the EDI Cross Reference Rules SOAXREF 1 Register as a To register as a GRITS user contact your institutional GRITS GRITS user administrator or contact the GRITS Training Coordinator at 1 866 483 2958 or e mail immreg dhr state ga us For more information about GRITS go to http health state ga us programs immunization grits index asp Your account must include the appropriate permissions to perform data exchange as an HMO user Upon registering you will receive an Organization Code username and password You must also obtain your GRITS Organization ID The Organization ID is different from your Organization Code The Organization Code is used to log into the GRITS website The Organization ID will be entered as a parameter for the Immunization Request File Process ZGRIRQF Create a population selection containing students for whom you wish to 2 Create a population request immunization records Use the Population Selection Definition selection Rules form GLRSLCT to define the population based on your
27. s blank today s date will be used erica clan Client File Name C Documents and Settings ctaylor enter rew cer intra Fle Nese CEA aul SAL Broome Cres IS At this time we are only accepting files with total size less than 220 200 960 bytes 210 00 MB submit hmo data submit hmo query A popup window will display to confirm that you are ready to upload the documents listed in the message Click OK The page at https www gritstest state ga us says Please wait until you see Data Exchange Result screen to allow GRITS to get all of your Files If you are uploading a large file this may take several minutes Are you ready to upload Client File 620_zarirqf_494275 txt Immunization File blank Ext Comment File Cancel Georgia Enhancements 8 39 User Documentation GRITS Immunization Processing December 2014 GRITS Immunization Processing Georgia Enhancements 8 39 3 Confirm successful upload status GRITS Page 22 Information Technology Services University System of Georgia The screen will display the Exchange Data Results to show which files were successfully uploaded Exchange Data Result The following flat files were uploaded qo s 520 rgrirgf 494275 tx Check Status Job Name which is ZGRIRQF 3910 1 has been presented for processing To confirm that the Client Data files uploaded successfully either click the Check Status button on the Exchange Data Results screen shown above or the Check
28. s to implement and execute GRITS Immunization GRITS Processing Immunization Processing l Setup 1 Register as a GRITS User 2 Create a population selection GLRSLCT 3 Confirm translation of SOAXREF immunization codes ll Loading Client Data to GRITS 1 Generate a Client Data file ZGRIRQF 2 Upload the Client Data File GRITS 3 Confirm successful upload GRITS Status Y Ill Submitting a Query File to GRITS 1 Generate a Query file ZGRIRQF 2 Upload the Query file GRITS Georgia Enhancements 8 39 User Documentation Page 22 GRITS Immunization Processing December 2014 GRITS Immunization Processing Information Technology Services Georgia Enhancements 8 39 University System of Georgia Confirm successful upload GRITS Status Download Immunization GRITS file l Loading Immunizations into GOAIMMU 1 Run Immunization Data ZGRIRLD Load 2 Confirm immunization data GOAIMMU 3 Confirm immunization SOAHOLD hold status Georgia Enhancements 8 39 User Documentation Page 22 GRITS Immunization Processing December 2014 GRITS Immunization Processing Information Technology Services Georgia Enhancements 8 39 University System of Georgia Implementing GRITS Immunization Processing Setup Overview Users who desire to utilize GRITS Immunization Processing must register as a user of the Georgia Registry of Immunization Transactions and Services GRITS An Organization Code will be provided by GRITS The Im
29. t 1 i 05 Nov 2013 S To 06 NOV 2013 E Origination Code hd Hold Type Reason C Release Indicator CTAYLOR Amount 10 AUG 2012 Ef To 10 AUG 2012 Origination Code v Hold Type AJ 7 JAnika a Hold Reason Iv Release Indicator AJACKSON Amount From 08 FEB 2012 E To 10 FEB 2012 Origination Code RECO 7 JRegistrars Office Hold Type XR 7 LS Reading Maximum Attempts Reason Release Indicator Broz Amount From 17 JUN 2011 To 31 DEC 2099 E Origination Code Georgia Enhancements 8 39 User Documentation Page 22 GRITS Immunization Processing December 2014 GRITS Immunization Processing Information Technology Services Georgia Enhancements 8 39 University System of Georgia Appendix A Document History This section details the history of the document and updates made for each modification Release and Date Form Process Update Description Georgia Enhancements 7 23 NA NA Original April 23 2010 Georgia Enhancements 8 3 NA NA Updated screenshots for 8 3 June 30 2010 Georgia Enhancements 8 4 ZGRIDLD NA Added additional parameter 7 to ZGRIDLD September 30 2010 Updated screenshots for 8 4 Georgia Enhancements 8 39 ZGRIRQF Multiple Updated for Georgia Enhancements 8 39 December 12 2014 release Georgia Enhancements 8 39 User Documentation GRITS Immunization Processing Page A 1 September 2014 GRITS Immunization Processing Information Technology Services Georgia Enhancem
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