User Manual - PBS Software
Contents
1. PBS software PBS ECS Enterprise Content Store User Manual 16 PBS Content Reader Extract Cockpit ECS Standard Accounting Document Doc Header Text to Document Number to Doc Header Text to Document Type to Posting Date to Company Code to Fiscal Year to Period to Doc ID to storage date to Document type to Document type to Object ID to Object type to User Name to Diagram 4 Selection Options of a Link Index here Accounting Document 2 Carrying out the Extraction The data extraction must be executed in the background One storage path is gen erated for each extraction run in the defined operating system directory The stor age path name consists of the SAP system ID client and a 6 digit sequential number Each created storage path contains the subdirectories content and data E P6o1o00000064 oo content 3 data Diagram 5 Subdirectory of an Extraction Run Example In the example data from the SAP system P60 client 100 with sequential number 000064 was extracted PBS software PBS ECS Enterprise Content Store User Manual 17 The subdirectory content contains all link information after extraction In general the directory data is always empty After the transfer to the PC environment it is used optionally to store DART extracts and AIS files of the PBS Data Export Inter face if they are not taken into account via the storage system and only exist in the fi2. for example its transfer during inter nal and external audits PBS ILM Concept PBS software provides existing SAP customers extensive solutions to put into practice the requirements that were described above for a stringent and successful ILM concept PBS is considered as an expert for complex integrated data access es to archived and database data and meanwhile also to data that is located on decommissioned SAP systems In addition to classical SAP data archiving SAP Bl specific nearline storage is also supported PBS archive add ons PBS archive add ons always rely on SAP archiving having been carried out suc cessfully This is the basis for a permanently high performing SAP system In prin ciple you can indeed retain posted documents in the SAP database for a very long time due to a large database capacity Depending on the document volume this may result however in massive performance losses and sooner or later heavily increasing operation costs The daily backup becomes difficult for large data stocks for example A convenient display and evaluation of archived transaction data as the SAP user is used to for database data can often only be carried out in a very restricted manner using SAP standard means depending on the application module This is particularly the case for large archive data stocks The PBS archive add ons can be used here They can be provided for nearly all SAP modules and release levels and start
3. time to file name Administration requested Storage node Additionally save SAP link tables TOA Additionally save AEC runs Content Rep ID to 5 gt CONEX extraction Extraction profile es System Management Data Diagram 2 Initial View to the Extract Cockpit The index selections are not visible in the initial status If you execute the function Generate free index selections via the pushbutton in the selection screen the standard and the customer specific indices are generated First define a directory path that includes the extracted meta information of the SAP system Create the storage path exclusively for the extraction of meta infor mation to ensure a clear structure Enter the directory in the selection screen and execute the index generation PBS software PBS ECS Enterprise Content Store User Manual 13 PBS Content Reader Extract Cockpit ke Extract management JE Generate free index selections Output option Export options ir EPAD D ice Nid Wie TCECCCERIT Comment Directory tmp Prefix Extract file SAP EBO 100 700 Add date time to file name Administration requested Additionally save SAP link tables TOA y Additionally save AEC runs Content Fep ID to P3 CONES extraction Extraction profile I View of the generated Status of the Extract Cockpit Diagram 3 PBS software PBS ECS Enterprise Co
4. with a C for Complete in their description For example PBS archive add on CCOPA for the SAP module COPA Using the PBS archive add ons you can quickly and easily access your archived data even after data archiving during your day to day business The unrestricted data access Is realized by an intelligent indexing concept It extends the SAP ar chive infrastructure components and integrates itself optimally with SAP archiving PBS software PBS ECS Enterprise Content Store User Manual 4 Archive data that has been indexed can still be provided after a release upgrade immediately without restrictions and without migration effort The PBS archive in dex is stored in sequential files of the SAP file system in the same way as the SAP archive data Afterwards you can access the archive data online via the familiar transactions The SAP user can display the data from the SAP database and the archive data simultaneously via the PBS archive add on index For the user it seems as though the archived data is still in the SAP database The deep integration of the PBS transactions also enables direct navigation to sub sequent and previous documents both within the indexed SAP module as well as to linked documents from other SAP modules This applies not only for resident but also without restrictions for archived data The benefit for the user increases the more PBS archive add ons are used The potential benefits of the ILM concept ra
5. Example Type P length 7 decimal places 2 results in 12345678901 23 integer D date with format DD MM YYYY T time with format HH MM SS F floating point number Header Field length e Number of decimal places 7 Currency code or quantity indicator F W M E A currency unit field always follows a currency amount field A unit of measure field always follows a quantity field F currency amount W currency unit M quantity E unit of measure Special field types R C P M R rank statistics C counter statistics P percent age statistics M mean value statistics Table 1 SAP AIS Format Note The field delimiter is a TAB hex code x 09 PBS software 8 PBS ECS Enterprise Content Store User Manual 9 2 2 Scope of the Extraction The following metadata is extracted from the SAP system 1 Standardized link information for documents i Document Type File Extension A Financial accounting document Purchase order Delivery note Table 2 Standardized Link Information for Documents 2 Customer specific link information a Document Type File Extension a Different documents Table 3 Customer specific Link Information 3 Standardized link information for extracts he File Content File Extension DART extracts PBS extracts Data Export Interface Table 4 Standardized Link Information for Extracts PBS software 10 PBS ECS Enterprise Content Sto
6. PBS ca software Enterprise Content Store Manual Part C User Manual Compatible with SAP R 3 4 6C SAP R 3 Enterprise SAP ERP 5 0 and 6 0 SAP Certified November 3 2014 Powered by SAP NetWeaver PBS ECS Enterprise Content Store User Manual 2 1999 2014 PBS Software GmbH Schwanheimer Strasse 144a 64625 Bensheim Germany Phone 49 6251 1740 Fax 49 6251 174 174 Email info pbs software com Internet www pbs software com PBS archive add ons is a registered trademark of PBS Software GmbH Bensheim SAP R 3 SAP ERP SAP NetWeaver ABAP and others are registered trademarks of SAP Deutschland SE amp Co KG Walldorf Baden Acrobat Reader is a registered trademark of Adobe Systems Incorporated IDEA is a registered trademark of CaseWare International Inc SQL Server MSDE Windows Windows NT Windows 2000 Windows XP Windows Vista are registered trademarks of Microsoft Corporation PBS software PBS ECS Enterprise Content Store User Manual 3 Introduction to the PBS ILM Concept Information Lifecycle Management Information Lifecycle Management ILM means the administration of information related to the time when it is used taking into account its total costs and compli ance A conclusive efficient ILM concept must as a result control data growth manage retention rules and also ensure compliant data storage Furthermore an easy access to archived data Is decisive and
7. es the tables TOA01 TOA02 TOA03 TOAHR as well as table TOADL for print list storage PBS software PBS ECS Enterprise Content Store User Manual 15 In particular if a large number of print requests are created and stored for docu mentation purposes within the scope of snapshots or system decommissioning the extraction of TOA tables is recommended Additionally save AEC runs optionally If the extraction tool Audit Extraction Cockpit of company TJC Group Marseille France is used the management data of the generated extracts can also be ex ported The generated SAP AIS files of this tool can also be evaluated in the PBS ECS environment ContRepID Content Repository The selection and extraction of link information can be limited to a specific reposito ry or a repository interval of the SAP client System Management Data This parameter is only provided informatively and contains all important information about the SAP system at the time when an extraction run was carried out This in formation can be displayed by selecting the button System Management Data Generated Indices The generated selections are at the end of the selection options for the configured indices In addition to the indices that are predefined by PBS the customer specific indices are also displayed in customer systems here Each index can be limited during the extraction For this choose the selection but ton of the corresponding index
8. ises substantially if you take into ac count the savings that result from the SAP mirror systems There are usually at least two of them meaning that the saved disk storage can be tripled by performing data archiving Thus time is saved for the data backup PBS software PBS ECS Enterprise Content Store User Manual 5 Table of contents 1 Introduction 6 2 The PBS Extract Cockpit 7 2 1 Task of the PBS Extract Cockpit 7 2 2 scope of the Extraction 9 2 3 Initial Menu 11 2 4 Initialization 11 2 5 Data Extraction 12 2 6 Description of the Selection Interface 14 2 7 Carrying out the Extraction 16 2 8 Transfer of Extraction Data to the PC Environment 17 3 Use of ECS 18 PBS software PBS ECS Enterprise Content Store User Manual 6 1 Introduction The PBS archive add ons are constructed in modular form and cover the applica tion modules FI SD MM CO etc with a special program package for exactly this application You can easily see from the name which PBS archive add on belongs to which SAP module CFI CSD CMM CCO etc All PBS archive add ons have in common that they can be easily installed in the SAP system via the SAP transport utilities tp and SAINT For installation details of the PBS archive add ons please see the specific installation manual manual part A Should you have questions regarding the installation of the PBS Enterprise Con tent Store or if you have problems when installing the s
9. le system 2 8 Transfer of Extraction Data to the PC Environment Once the creation of the extract stock has been completed the files and or the complete directory of the Unix Windows NT server have to be transferred to the PC environment in binary mode ftp gt bin ASCII conversion must be activated for the transfer in AS400 systems ftp gt asc To Unix Windows NT BINARY MODE AS400 ASCII conversion Table 9 Transfer Mode The evaluation can now be started independently of the SAP system PBS software PBS ECS Enterprise Content Store User Manual 18 3 Use of ECS Due to technical reasons related to the delivery the use of the PC part of Enter prise Content Store is described in a separate manual ecs_user_PC pdf PBS software
10. ntent Reader iol Customizing i iPESPCE PBS Content Reader Customizing ee PES PCR_S PES Content Reader Index Retrieval 0 Extract iPESPCR_EXTE PBS Content Reader Extract Cockpit 0 iPBESPCRE_EXTE_INIT PBS Content Reader Extract Cockpit Init Diagram 1 Initial Menu of Component PBS ContentReader 2 4 Initialization Any indices between documents and data can be set up in addition to the PBS standard indices as described in the manual part D PBS PCR component Con tent Reader Administration file pcr_administration pdf Due to the setup or mod ification of these indices the extract environment has to be initialized again For this you can use the transaction PBS PCR_EXTR_INIT from the above mentioned initial menu The generation is carried out in dependency of the speci fied language key and should correspond to the logon language of the SAP sys tem PBS software PBS ECS Enterprise Content Store User Manual 12 2 5 Data Extraction After the first call of the extraction cockpit the initial selection screen is displayed as shown in Diagram 2 The extraction cockpit can be called from the above mentioned initial menu via the transaction PBS PCR_EXTR PBS Content Reader Extract Cockpit D Extract management JE Generate free index selections Output option Export options Comment PBS PCR_FSS System E60 Client 100 User STEFFEN D Directory Prefix Extract file SAP_E6O_100_700 Add date
11. ntent Store User Manual 14 2 6 Description of the Selection Inter face Extraction runs can be executed at any time In addition to the automatic technical differentiation of the extracts for example through the extension of the file name by date and time an organizational differentiation of the extracts should also be made For this you can use the fields Comment and Prefix Extract file A proposal for the extract run is displayed in the field Comment that includes sys tem ID user date time and client The field is 128 characters long and can be given an arbitrary description The technical file name can be identified by a gener ally valid file prefix The identifier SAP system ID client and basis release is proposed here Directory The data extraction is carried out in the background The data is stored in a directo ry of the operating system This directory should be defined before the extraction It is recommended to create a separate directory exclusively for the extraction Administration requested Storage node Extract management These functions are not supported currently Possible system dumps should be re solved by starting the transaction again Additionally save SAP link tables TOAxx In addition to the business oriented representation of links between documents and data the technical view of stored SAP system information can also be of use for documentation purposes The range of tables includ
12. oftware please call directly the Service Hotline of PBS Software GmbH Phone 49 6251 174 110 Fax 49 6251 174 174 Email hotline pbs software com Release Compatibility The PBS Enterprise Content Store discussed in this manual runs with the basis programs of SAP Deutschland SE amp Co KG 69190 Walldorf Baden system R 3 release 4 6 R 3 Enterprise ECC 5 0 ECC 6 0 PBS software PBS ECS Enterprise Content Store User Manual 7 2 The PBS Extract Cockpit 2 1 Task of the PBS Extract Cockpit The objective of the PBS Extract Cockpit is to export link information for stored documents and data as well as system information of an SAP system to make it possible to access structured data such as DART extracts and unstructured data such as print lists and documents from storage systems independent of the SAP system The independent display of SAP content is PC based and requires use of the PBS Enterprise Content Store The information content is stored in the SAP standard format AIS Audit Infor mation System PBS software PBS ECS Enterprise Content Store User Manual The SAP AIS format has the following structure data format Line Tyne No _ Characteristievatue 4 Data type C N P I D T F C text N numeric text on the left filled with zeroes P packed number of digits field length 2 1 This is the SAP internal type The format digits digits is used in the data records
13. re User Manual 4 Technical link information for documents SAP tables TOA01 TOA02 TOA03 Table 5 Technical Link Information for Documents 5 Technical link information for print lists Table 6 Technical Link Information for Print Lists 6 Technical link information for the use of PBS ContentLink for EMC Centera PBS table PBS PCL_DOCID CLIP ID S for PBS Content Link with EMC Centera Table 7 Technical Link Information for PCL for EMC Centera 7 Technical information File Extension A Table PBS PCR_CPP_HTP KPRO CMS Content Repositories HTTP C Table PBS PCR_CONTENT __ savin rte en File SAPSYS ee Table 8 Technical Information Table PBS PCR_SELOP cas Selection options of the extraction run PBS software PBS ECS Enterprise Content Store User Manual 11 8 Optional enhancement for the Audit Extraction Cockpit of company TJC Group Marseille File Extension E Table TUC AEC_HISTORY aec AEC extraction runs 2 3 Initial Menu The user navigation has basically changed from Release 4 6C through the imple mentation of the SAP Easy Access technique This also has an effect on the trans actions of the PBS archive add ons The area menu PBS PCR_ALL is supplied with the PBS ContentReader From this menu only roles that can then be added to the user master should be generated A role can be created directly from the Easy Access menu transaction PFCG 4 PBS Co
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