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Pay-Ware Manual

1. Column Title Type up to a 10 character Title for this column Field amp Description Enter or Press lt F9 gt for a Lookup window the desired 2 digit report field identifier Government Reports 60 e Reports Quarterly Reports Pay Ware produces state and federal quarterly tax summaries and detail sheets for any quarter of any year at any time You may select state and federal summaries state detail sheets or both After selecting the desired sort SSN Employee Name or Employee Key for State Reporting the predefined report format may be selected or reports may be customized via the Maintenance Screen Reports of One to Fifteen Columns of information can be generated Items to be reported in each column can be specified from the Lookup Window lt F9 gt in the FIELD area of the screen while User defined column headers up to 10 characters are specified in the COLUMN DESC opposite the appropriate item the PFW Payroll Solution PAY WARE When ready to generate the report select the desired Output Routing option Queue Manager default or specified Printer and Process Quarter Enter 1 2 3 or 4 for appropriate calendar qtr Year Type 2 digit year code example 98 Print Company Name Print Company Information on EVERY Page Type Y or N Generate Magnetic Media Enter Y to produce a Federal format compatible detail information disk for filing Otherwise enter N Column Desc Reports o
2. D R A and Distribution to GL files MTD QTD YTD and Employee Balance Files are updated and Project Cost Time Cards are posted to the Project Cost Transactions file Bank Book Interface is also updated The effects of a Check Post are FINAL so the following must be complete before Posting A Satisfactory Computed Edit has been generated Preliminary Reports have been generated and approved Checks must be Printed The Time Card File has been Backed UP Strongly Advised A Complete Backup of the previous Pay Cycle Data is on hand the PFW Payroll Solution PAY WARE Manual Payroll Print amp Post Submenu e 45 Reports The Reports Menu provides an extensive group of standard Reports of various Payroll Information Most of these reports may be customized to provide information in the most useful way for your organization Each report is covered separately in this section The procedure to generate all reports is consistent throughout Pay Ware If any customized Report Parameters Sort Order Ranges of Employees Departments Dates Etc have been setup named and saved the Report Name will appear on the Report Selection Menu Any Pre existing report may be selected by clicking it It may then be Processed or Deleted by clicking the appropriate button Clicking New or Edit on a selected Report will bring up the Report Parameter Setup Screen This Screen is where report parameters can be setup saved for new reports or modif
3. not Hourly or Salary on Tab 2 of the Employee Master Each Rate Shift Premium x xx format in the table must be assigned to a Position Code see Position Code File Maintenance The Position Code in turn may be accessed via Lookup Window from the Position Code P CD field of the Time Card Entry amp Correct Time Cards Screens Ifa valid Position code is entered AND a Shift Code is entered AND the Employee s Pay Category is Other Pay Ware will pick the Pay Rate and Shift Premium from the Rate Table Shift Differentials Premiums may also set up on these tables and used for any Employee pay category If the EE Pay Category is HOURLY the Premium will be applied to the EE Master Base Pay Rate Expiration Date Enter the date that the Rates in this table expire 110 e System Configuration the PFW Payroll Solution PAY WARE Pay Rate Base Enter the Base Pay Rate to be Used with this rate level Shift 1 Premium Enter the additional amount to be added to the base rate on this level if the person is working Shift 1 Shift 2 Premium Enter the additional amount to be added to the base rate on this level if the person is working Shift 2 Shift 3 Premium Enter the additional amount to be added to the base rate on this level if the person is working Shift 3 Process Defaults This screen sets up Process Defaults that effect data entry and processing Items set here include Enabling Automatic Overtime and Setups for Speci
4. the PFW Payroll Solution PAY WARE Project Cost Interface Platinum This option sets the Parameters for Pay Ware s interface to Platinum Project Cost Ef Project Cost Interface 1000 000 00 DG 1 Checking General S De O O Doo O Post to Project Cost Mode Enter lt S gt for Summary or lt D gt for Detail Convert Premium Pay To Regular Enter lt Y gt to convert Premium Pay units to Regular Otherwise Enter lt N gt Post Project Cost To GL Summary Detail Enter the desired Project Cost to GL posting mode Summary lt S gt or Detail lt D gt Allow GL Acct Override Enter WIP lt W gt or lt P gt Premium Default GL Account From M D Enter the desired source file for GL Accounts Department lt D gt or Employee Master lt M gt Work In Process Default Acct Enter the GL Account number for WIP Premium Pay Default Account Enter the GL Account number Used for Premium Pay the PFW Payroll Solution PAY WARE System Configuration e 115 State Unemployment State Information This Option Sets up the calculation and payment process for SUI zj State Unemployment Information Dixi File Edit Yiew Help B TTT T E 2 Withholding Acc 1 State Info State Abbreviation cal jel State ID Number 123 4567 1 SUI Rate 3 4000 Generate Auto Deposit Iv Auto Deposit Payee STATE NATIONAL BANK Magnetic Media Format x Demonstration
5. Employee Master If correct go to the next Time Card Entry The number may be overlaid with the Department Code or changed entirely by typing in another Account Number C3 Correct Time Cards Corrections may be made to Time Cards through Correct Time Cards The range of sort keys available on the parameter screen further defines the record selection process The Pay Rate applied to each time entry is determined by the function performed the maximum and standard number of hours in a work day and week and the shift differentials applied if applicable Tab positions may be temporarily custom set to minimize keystrokes by clicking the lt gt Next Prior Record Buttons while the cursor is in a particular column a marker will appear in the column header Clicking the Save button will keep these tab settings every time the screen comes up Note For users that leave their time cards in the file from period to period You may globally change all timecard dates to the Pay Period End Date by clicking the Clipboard button at the top right of the screen Select the desired Sort Option and specify the range of employees whose time cards are to be reviewed corrected Process the transactions once the desired format is input Sort options are Employee Date Date Employee Dept Employee Date and Dept Date Employee the PFW Payroll Solution PAY WARE Computed Payroll Document Entry Submenu e 23 w C 3 Correct Time Cards
6. Pay Ware the PFW Payroll Solution PAY WARE olx Payroll Processing od Information C2 Enter Time Cards C 3 Correct Time Cards C 4 List Time Cards C5 Computed Edit C6 Preliminary Payroll Register C Preliminary DRA Detail C8 Preliminary Employer Expense Detail C4 Preliminary GL Distribution Report C10 Print Checks C11 Post Checks It s a Dog s World STC Standalone System Manager E Platinum for Windows Bees File Edit View Tools Help 8 AS 5 ol se cae sole E n xe mme Arc Om wr Erw Zro ae aso Ba Mar Pay Period Information C2 Enter Time Cards C3 Correct Time Cards C 4 List Time Cards C5 Computed Edit C6 Preliminary Payroll Register C Preliminary DRA Detail C8 Preliminary Employer Expense Detail C4 Preliminary GL Distribution Report C10 Print Checks C11 Post Checks Clear Billed Transaction RANDY Demonstration Inc Pay Ware from PFW Menu epicor Zg g g Zg g g g g Zg g By Service Technologies Corp This manual was produced using Doc To Help by WexTech Systems Inc Contents ontact Information on Service Technologies Corp i Pay Ware Maintenance and Support Agreement ii 2e the PFW Payroll Solution PAY WARE eneral Ledger Distribution Report ay Period Reports the PFW Payroll Solution PAY WARE lossary of Terms 168 Index 169 Contact Information
7. Press lt Tab gt to default to lt lt LAST gt gt or enter the key that you wish to end on Beginning Date Specify the first date of the period to be reported All transactions with dates on or after this transaction date will be reported Ending Date Specify the last date of the period to be reported All transactions with dates on or before this transaction date will be reported Purge Time Card File This option controls whether to clear Pay Ware s Time Card Files Y Clear all time cards from Time Card File N Do not clear all time cards from Pay Ware s Time Card File Purge Archive Terminated Employees 152 e Utilities This Option purges Employee Records Employee Keys amp Balances with a T erminated status on their Employee Master for any range of Termination Dates Transaction History may be separately Purged or Archived to a designated historical company or left intact in the current company Beginning Employee Key Define the range of Employee Records on which to run the Purge Archive routine Press lt Tab gt to default lt lt FIRST gt gt or enter the key you wish to start with Ending Employee Key Define the range of Employee Records on which to run the Purge Archive routine Press lt Tab gt to default to lt lt LAST gt gt or enter the key that you wish to end on Employee Balances Purge Or Archive Type or select from the Lookup Window lt F9 gt one of the following P urge d
8. Process every pay period Formula or or H Specify if different from Plan default the calculation method Flat Dollars Percentage of pay or Dollars Hr H for this DRA Rate Specify the amount per pay unit usually one unit salaried employees or per hour hourly employees employee is to be charged for this D R A transaction Max Hours If the preceding Formula is Dollars Per Hour this field may be used to cap the number of hours to which the rate will be applied No entry in this field will subject all this Employee s Hourly earnings to this rate Department Enter the appropriate Department code assigned to the employee The department code will be used for report sorts and setting the Departmental portion of the General Ledger Account No if different from the default Include Plans From Define the range of Plans you wish to include in the report Press lt Tab gt to default lt lt FIRST gt gt or enter the Plan Code you wish to start with Include Plans To Define the range of Plans you wish to include in the report Press lt Tab gt to default to lt lt LAST gt gt or enter the Plan Code that you wish to end on Include Employee From Define the range of Employees you wish to include in the report Press lt Tab gt to default lt lt FIRST gt gt or enter the key you wish to start with Include Employee To Define the range of Employees you wish to include in the report Press lt Tab
9. al O E DAVID 4 18 99 2 13 24 PM 1 Lash Account Cash GL Account No Bank No 123456780 a Account No 12345678 Account Type Ic CHECKING ACCOUNT 7 Demonstration Inc Cash G L Account Number Enter or select from the Lookup Window a GL Cash Account number to be used for Direct Deposit DEBIT Transaction the PFW Payroll Solution PAY WARE System Configuration e 101 Bank No Enter or select from the Lookup Window the bank RTN of this GL Cash Account to be used for Direct Deposit DEBIT Transaction Account No Enter the Bank Account No of this GL Cash Account number to be used for Direct Deposit DEBIT Transaction Account Type Specify the type of Cash Account C hecking or S avings to be used for Direct Deposit DEBIT Transaction Direct Deposit Setup Overview 102 e System Configuration This Option is used to input information required for ACH file generation in Direct Deposit Transactions See the Manual for complete Direct Deposit Setup Procedure Set up Process for EFTPS amp Direct Deposit ACH Transactions in general Set up for ACH transactions requires inputting a good deal of bank routing related information on a number of Pay Ware File Maintenance Screens which will allow it to generate a standard NACHA series of file records which can be sent to your bank your bank can provide information on their ACH file requirements These files may then be sent to the bank on a dis
10. lt Tab gt to default lt lt FIRST gt gt or enter the key you wish to start with 164 e Utilities the PFW Payroll Solution PAY WARE Ending Employee Name Define the range of Employees you wish to include in the report Press lt Tab gt to default to lt lt LAST gt gt or enter the key that you wish to end on Beginning State Define the range of States to include in the report Press lt Tab gt to default lt lt FIRST gt gt or enter the State ID you wish to start with Ending State Define the range of States to include in the report Press lt Tab gt to default to lt lt LAST gt gt or enter the State ID that you wish to end on Beginning SSN Define the range of Social Security No s to include in the report Press lt Tab gt to default lt lt FIRST gt gt or enter the Social Security No you wish to start with Ending SSN Define the range of Social Security No s to include in the report Press lt Tab gt to default to lt lt LAST gt gt or enter the Social Security No that you wish to end on Print Employee Key As Ctrl No Tab 2 Check V by clicking here to print the Employee Key as defined in the Employee master file as the Control number in Box 1 of the W 2 Form Otherwise the box will be blank Trial Final Tab 2 A Trial T printing can be generated as often as desired and should be examined to see if any changes should be made before printing in Final F mode NOTE there is no requ
11. ny Z First J tat B Fisy A Last H Include Employee Keys From Define the range of Employees timecards you wish to include in the report Press lt Tab gt to default lt lt FIRST gt gt or enter the key you wish to start with Include Employee Keys To Define the range of Employees timecards you wish to include in the report Press lt Tab gt to default to lt lt LAST gt gt or enter the key that you wish to end on Include Department Key From Define the range of Departments timecards you wish to include in the report Press lt Tab gt to default lt lt FIRST gt gt or enter the key you wish to start with Include Department Key To Define the range of Departments timecards you wish to include in the report Press lt Tab gt to default to lt lt LAST gt gt or enter the key that you wish to end on Include Date From Specify the first date of the period to be reported All transactions with dates on or after this transaction date will be reported Include Date To Specify the last date of the period to be reported All transactions with dates on or before this transaction date will be reported 24 e Computed Payroll Document Entry Submenu the PFW Payroll Solution PAY WARE Once the Time Card Entry Screen appears Additional time cards may be entered Note For users that leave their time cards in the file from period to period You may globally change all timecard dates to th
12. BLANK IF YOU WISH TO DEFAULT TO COMPANY FED ID ON TAB 1 OF APPLICATIONS SETUP Generate Debit Transaction Enter V to generate a company DEBIT offset transaction above on ACH file Your bank must tell you if this is required Direct Deposit File Name Enter the Name assigned to the ACH Deposit File This file will appear in the company directory C PLATINUM CO NAME ACHFILE after an ACH file is created during the Check Printing routine File Header 1 Enter any Bank required ACH file header information Information entered here will appear as the FIRST record of any ACH file generated by Pay Ware ahead of the ACH format file header 1 Record File Header 2 Enter any ADDITIONAL Bank required ACH file headers Information entered here will appear as the SECOND record of any ACH file generated by Pay Ware ahead of the ACH format File Header 1 Record Direct Deposit Advice Printing Print Company On Advice Enter V to print company name amp Address on advices Print Titles On Advice If printing Advices on plain paper enter V to print the description of each field on the advice Advice Size Specify E leven inch dot matrix eleven inch L aser T en 2 inch dot matrix or S even inch bi fold Advice format EFTPS Defaults 106 e System Configuration Enable EFTPS Processing Enable to add direct deposit of Federal Payroll Taxes via the EFTPS Credit method Y will add the CCD Tax
13. Department Key Define the range of Department you wish to include in the report Press lt Tab gt to default to lt lt LAST gt gt or enter the key that you wish to end on Beginning Date Specify the first date of the period to be reported All transactions with dates on or after this transaction date will be reported the PFW Payroll Solution PAY WARE File Listings 123 Ending Date Specify the last date of the period to be reported All transactions with dates on or before this transaction date will be reported Subtotal Break After Employee If these options display enter 0 1 or 2 in this to obtain subtotals and or page breaks by employee priority plan 0 No subtotal and no page break 1 Compute sub total but do not page break 2 Compute subtotal and page break Subtotal Break After Department If these options display enter 0 1 or 2 in this to obtain subtotals and or page breaks by employee priority plan 0 No subtotal and no page break 1 Compute sub total but do not page break 2 Compute subtotal and page break System Defaults This Option lists Pay Rate Tables or State Unemployment Information Rate Tables File Listing Rate Tables may be printed and reviewed through Rate Tables File Listing No operator input is required State Unemployment Information State Unemployment Information may be printed and reviewed through State Unemployment Information File Listing No operator in
14. Deposit 15 17 58 66 87 93 94 96 119 27 165 66 173 74 Disability 14 16 17 42 53 82 91 93 110 117 20 159 164 175 181 84 E Employer Expense 60 67 84 102 F Frequency 21 36 80 85 101 104 163 183 G GL Account 12 13 16 23 28 32 35 40 49 53 79 81 83 86 101 111 130 136 38 163 Government Report iv H Hire Date 17 93 183 l Interface to A P 79 83 86 the PFW Payroll Solution PAY WARE Interface to Bank Book 118 Interface to Project Cost 118 P Position Code 13 15 27 31 90 91 111 131 34 146 Project Cost 11 16 26 31 42 54 118 132 36 Purge 173 178 80 R Rate ii 15 16 23 25 28 32 41 81 83 86 91 93 101 104 109 15 130 32 138 145 175 177 181 Rehire Date 94 Reprint iv 40 53 173 74 181 S Savings Bond iv 16 82 105 107 143 175 Shift iv 16 25 27 31 90 131 32 177 Status 17 21 23 40 53 69 75 77 87 90 92 94 95 140 178 180 T Taxable 12 36 51 80 82 93 109 10 159 163 64 Termination 15 90 94 115 140 146 148 180 Time Card iv 14 15 23 25 28 32 34 42 54 90 108 113 119 131 34 139 144 149 50 177 179 U Unemployment 15 82 91 110 137 38 145 159 60 164 V Vacation iv 12 14 17 27 31 42 48 53 90 93 117 19 175 181 83 Void Check iv 17 43 45 158 181 Ww W 2 iv 81 92 184 189 90 193 Workmen s Compensation iv 74 148 Y Year End 194 Index e 169
15. Pay Ware comes with 30 days of unlimited support so if after reading the enclosed materials you have additional questions please contact us the PFW Payroll Solution PAY WARE Contact Information on Service Technologies Corp e i Pay Ware Maintenance and Support Agreement This Maintenance Agreement Agreement states terms and conditions applicable to the delivery of software maintenance and support services All software documentation and media provided to you under this agreement are also subject to the terms and conditions of the Service Technologies Corporation STC Software License Agreement including the Disclaimer of Warranty and Limitation of Liability 1 Pay Ware Maintenance Plan Benefits Maintenance Plan subscribers shall receive the following without additional charge All updates typically released several times per year for the registered software program Updates include changes to Payroll amp Withholding Tax calculation formulas i e Annual Tax updates Subscribers will also receive new releases of a particular software version which provides functional enhancements and error corrections Subscribers may obtain interim updates on the STC Bulletin Board as well 2 Pay Ware Telephone Support Plan Benefits Telephone Support Subscribers receive telephone and facsimile support related to Pay Ware during the hours of 8 00 AM 5 00 PM Eastern Time 3 Term This agreement becomes effective and services ar
16. Payment to the Employee payment ACH File S will create a separate ACH file for the tax payment portion and add numerical suffixes to the designated Filename 001 for EE Deposits and 002 for the Tax Payment Entering lt N gt disables EFTPS Tax Payments must be made via other means the PFW Payroll Solution PAY WARE NOTE The FED AUTO DEPOSIT Check Option on the NAME amp OPTIONS screen must be set Y es to activate EFTPS Payment option EFTPS Bank No RTN Enter appropriate IRS Designated RTN Code for your state s region Mid Atlantic amp Southern Tier Nationsbank 061036000 All Others First Chicago 071036210 See Manual for state by state breakout EFTPS Bank Account Number Enter appropriate IRS Tax Deposit account numbers for your state s region Mid Atlantic amp Southern Tier Nationsbank 23401009 All Others First Chicago 04236036 See Manual for state by state breakout EFTPS Pre Note Date This is the EFTPS Pre Note date Last EFTPS Deposit Date This is the Last EFTPS Deposit date General Ledger Interface This Option sets the parameters for Pay Ware s Interface to Platinum General Ledger SL ianarnt Ima tara phana Els Evi 33 Eel tal l 1 Uctautts soul fp cums Kez azh eracus fe amp rat mecha fae sums y razis p ETAL Ucs serpilo 2 Fail emal ees Man Ied Px teste bieman Ferner enii 1a Aart Dt Pet Taner ebata n he G L Journ
17. Plan Description Enter the Description of the Benefit Plan that will be printed on checks Short Description The short description entered will be used as a column header in reports Frequency Enter the frequency that will be utilized to determine when to process the D R A 1 to 5 Process when this group is selected through Pay Period Information 1st 2nd 3rd 4th or 5th Payroll of the Month 6 or 7 Process every other pay period 8 Process the next pay period only 9 Process every pay period 70 e File Maintenance the PFW Payroll Solution PAY WARE Formula Flat Or Hr Specify or select from the Lookup Window the calculation method for Employer contributions to this DRA Flat Dollars Per Pay Period Percentage of Gross Pay H Dollars Per Hour E Dollars Per Earned Hour multiplies overtime hours to calculate DRAHours Rate Specify the rate amount per pay unit or pay period combined with the Calculation Method in previous box employer is to be charged for this D R A transaction Hours This field sets a cap on Employer contributions to this D R A Cap will be total annual dollars if the previous Type field is or If field is Dollars Per Hour H this field may be used to cap the number of hours to which the rate will be applied No entry in this field will subject all Employee s earnings to this rate General Ledger Debit Account No Enter the GL Account number fi
18. The numeric entry may use up to 4 positions past the decimal Whether Zero values that defaults will process is determined by whether on the Process Defaults Menu in Application Setup Require Work Pay Units NOT Equal Zero is checked i e Work Pay Unit entries 0 will not process Shift Enter the appropriate Shift the employee worked for this line item Valid entries are wira Ta or ae Work Date Enter or select from the pop up calendar the appropriate date for the day of the week for this line item in the format MM DD YY Department Enter the appropriate Department code the employee worked in for this line item The default Department code will be retrieved from the Pay Ware Employee Master record 22 e Computed Payroll Document Entry Submenu the PFW Payroll Solution PAY WARE Use lt F9 gt to present a Lookup window from which to select the proper keys Rate Enter the appropriate Pay Rate for the line item if different from the retrieved rate for this employee The value that defaults into this field and whether negative values will be processed is determined by the following 1 On the Process Defaults Menu in Application Setup Checking Require Pay Rate be Greater Than Zero means that Pay Rate entries of zero or less will not process and 2 Selecting default Pay Rate from Master or Position also effects the default value GL Account This field is the GL Account set up for the specified Attendance Code in the
19. above item s to be included in the report Press lt Tab gt to default lt lt FIRST gt gt to lt lt Last gt gt or enter the individual key s you wish to start and end with gt gt User Select Specify which of the 90 Employee Information item s from the Lookup Window lt F9 gt you wish to be included in the report From To Specify the range of the above item s to be included in the report Press lt Tab gt to default lt lt FIRST gt gt to lt lt Last gt gt or enter the individual key s you wish to start and end with gt gt From To Specify the range of the above item s to be included in the report Press lt Tab gt to default lt lt FIRST gt gt to lt lt Last gt gt or enter the individual key s you wish to start and end with gt gt the PFW Payroll Solution PAY WARE Reports e 63 64 e Reports User Sort 1 amp 2 Specify the additional Sort Range of the item s from the Lookup Window lt F9 gt you wish to be included in the report Press lt Tab gt to default lt lt FIRST gt gt to lt lt Last gt gt or enter the individual key s you wish to start and end with gt gt User Sort 1 amp 2 Specify the additional Sort Range of the item s from the Lookup Window lt F9 gt you wish to be included in the report Press lt Tab gt to default lt lt FIRST gt gt to lt lt Last gt gt or enter the individual key s you wish to start and end with gt gt Employee Status Type lt A gt Active
20. amp Page Breaks after each Employee or Plan Total Dept Enter 0 1 or 2 in this to obtain subtotals and or page breaks Click V to display Report format options 0 No totals or Page Breaks 1 Totals after each Employee or Department But No Page Break 2 Totals amp Page Breaks after each Employee or Plan Print MTD Q1 Q2 Q3 Q4TD amp YTD Click V to print these totals Payroll Register History 58 e Reports The Payroll Register History shows gross to net earnings for each employee paid in the specified date range Information is provided for each earnings type tax withholding and total deductions Subtotals may be reported for each employee or department with optional page breaks Selecting Payroll Register History brings up the three Sort Options EE Key EE Name amp Department EE Key After selecting the desired Sort the parameters for the Payroll Register are defined on the Parameter Screen When ready to generate the register select the desired Output Routing option Queue Manager default or specified Printer and Process the PFW Payroll Solution PAY WARE Beginning Employee Key Define the range of Employees you wish to include in the report Press lt Tab gt to default lt lt FIRST gt gt or enter the key you wish to start with Ending Employee Key Define the range of Employees you wish to include in the report Press lt Tab gt to default to lt lt LAST gt gt or enter the key that y
21. and whete her they generate a Warning or Error is setup on the Process Defaults screen in Application Setup Special Payrolls note that entering an S on the DRA Group field on the Pay Period Information Screen will suppress all Federal amp State Withholding This is 28 e Computed Payroll Document Entry Submenu the PFW Payroll Solution PAY WARE useful for processing special payrolls for one time payments such as bonuses It is done by entering an S in the D R A Group field on the Pay Period Information Screen Although no state or federal tax is withheld all taxable wages FICA Medicare SUI SDI FUI will still be updated as normal Note that all Allowances and Reductions will be processed normally This Screen allows selection of specific Pay Period Groups based on pay frequency per year see Tab 2 or any range of contiguous employees to be processed in this Pay Cycle Specific Cash Accounts may also be specified C5 C 5 Computed Edit O Z OZ OZO O O O SSO Edit Compet M a 7 ComputedEdt OOO A 101000000DG1 Include Employee Key From Use this Field to Process an Emergency Check for one Employee from the batch of Time Cards entered in this cycle Type or select from the Lookup Window lt F9 gt the Employee Key to Process Include Employee Key To Use this Field to Process an Emergency Check for one Employee from the batch of Time Cards entered in this cycle Ty
22. as a column header in reports Frequency Enter the frequency that will be utilized to determine when to process the D R A 1 to 5 Process when this group is selected through Pay Period Information 1st 2nd 3rd 4th or 5th Payroll of the Month 6 or 7 Process every other pay period 8 Process the next pay period only 9 Process every pay period W 2 Box Description If the amounts represented by this plan should be reported upon the employee s W 2 enter the code that identifies which category these amounts should be included EARNED INCOME CREDIT 09 O ne or 09 B oth Claiming may be selected from the Lookup Window Balance Forward Annual Balance Forward indicates that any balance remaining at the end of the year should be placed into the beginning balance of the following year Annual indicates that any balances remaining at the end of the year will be forfeited Formula Specify or select from the Lookup the calculation method for Employee contributions to this DRA Flat Dollars Per Pay Period Percentage of Gross Pay H Dollars Per Hour E Dollars Per Earned Hour multiplies overtime hours to calculate DRAHours Rate Specify the rate amount per pay unit or pay period combined with the Calculation Method in previous box employee is to be charged for this D R A transaction Hours This field sets a cap on Employee contributions to this D R A Cap will be total annual dollars if the p
23. as defined in STC File Maintenance to indicate the combination Pay Grade and Sequence Number for the work performed The Position Code will default from the Employee Code entered on the Pay Ware Employee Master file or from the previous line depending on the option selected in Processing Defaults Accept the entry if correct or enter another appropriate Position Code Use lt F9 gt to present a Lookup window from which to select the proper keys Attendance Code Enter the 2 character Attendance Code to indicate type of earnings that apply to this line item For example the earnings may pertain to Vacation time Overtime Regular time etc The Attendance Code is retrieved from the Default Earnings field from the Employee Master file Use lt F9 gt to present a Lookup window from which to select the proper codes Hours Enter the number of hours applicable for this line item The numeric entry may use up to 4 positions past the decimal Whether Zero values that defaults will process is determined by whether on the Process Defaults Menu in Application Setup Require Work Pay Units NOT Equal Zero is checked i e Work Pay Unit entries 0 will not process Shift Enter the Shift the employee worked Valid entries are 1 2 or 3 Work Date Enter or select from the pop up calendar the appropriate date for the day of the week for this line item in the format MM DD YY You may globally change all timecard dates to the Pay Peri
24. be adjusted here but they will lack an audit trail Apply To State Y Adjust state taxable income N Do not Adjust state taxable income CAUTION Transactions may be adjusted here but they will lack an audit trail Apply To State Disability T Y Adjust state disability wages N Do not Adjust state disability wages CAUTION Transactions may be adjusted here bu they will lack an audit trail Apply To State Unemployment Y Adjust state unemployment wages N Do not Adjust state unemployment wages CAUTION Transactions may be adjusted here bu they will lack an audit trail Attendance Transactions This screen may be used to review Attendance Transaction Files for Employees Earnings 140 e Transactions File Maintenance the PFW Payroll Solution PAY WARE ff Attendance Transactions OL x Be U DAVID 3 639 TSSAPM ALLVOT AllenVickie __ _ JSI 06 saLanY UUO 0171271998 R CAUTION Transactions may be adjusted here but they will lack an audit trail Trans No Select from the Lookup Window lt F9 gt lt Find Record gt the Direct Deposit and Transaction to be queried CAUTION Transactions may be adjusted here but they will lack an audit trail Employee Key Select from the Lookup Window lt F9 gt lt Find Record gt the Employee key and Transaction to be queried CAUTION Transactions may be adjusted here but they will lack an audit trail Attendance Co
25. but they will lack an audit trail Fed Tax Enter amount of applicable tax to withhold from check CAUTION Transactions may be adjusted here but they will lack an audit trail Fica Tax Enter amount of applicable tax to withhold from check CAUTION Transactions may be adjusted here but they will lack an audit trail State Tax Enter amount of applicable tax to withhold from check CAUTION Transactions may be adjusted here but they will lack an audit trail Sui Tax Enter amount of applicable tax to withhold from check CAUTION Transactions may be adjusted here but they will lack an audit trail Sdi Tax Enter amount of applicable tax to withhold from check CAUTION Transactions may be adjusted here but they will lack an audit trail County Tax Enter amount of applicable tax to withhold from check CAUTION Transactions may be adjusted here but they will lack an audit trail City Tax Enter amount of applicable tax to withhold from check CAUTION Transactions may be adjusted here but they will lack an audit trail 136 e Transactions File Maintenance the PFW Payroll Solution PAY WARE Boro Tax Enter amount of applicable tax to withhold from check CAUTION Transactions may be adjusted here but they will lack an audit trail Dist Tax Enter amount of applicable tax to withhold from check CAUTION Transactions may be adjusted here but they will lack an audit trail Occup Tax Enter amount
26. closely mirrors your hard copy report On the Parameters Screen specify all Employees FIRST LAST for that time period Check V Q1 Q2 and YTD to get a first half recap by quarter for example Output the report to PRINTER Verify these totals against your source document they will agree if you have successfully completed the above Retain this Journal as Validation of Conversion 12 The final step in conversion is to insure that the historical data now in the Pay Ware balance files does not Interface or Post to your GL no double postings please This is prevented by REINITIALIZING setting back to zero the GL DISTRIBUTION FILE which has been generated To do this go to the Pay Ware Utilities Menu gt Initialize Files At the Warning click Yes to Continue amp a list of files will appear Arrow downto 16 G L Distribution and Click on it Another Warning box will appear with the File Name PBDIST Click Yes to finish Exit Utilities and you are ready to process a Payroll 16 e Installation the PFW Payroll Solution PAY WARE Miscellaneous Information If you want to test Pay Ware s new features without impacting your live data change over to GLSDEM Company to review Report or D R A set ups A full year of 1999 data is available Removal of Programs Client Workstations Pay Ware may be Uninstalled from a Workstation i e its Client interface files deleted by running the Windows Add Remove Programs R
27. code for this line item The default Department code will be retrieved from the Pay Ware Employee Master record Use lt F9 gt to present a Lookup window from which to select the proper keys Account No Enter the GL account number for this transaction 40 e Manual Payroll Print amp Post Submenu the PFW Payroll Solution PAY WARE Df M1 Transaction Entry Maintenance DRA Plan Enter a code that identifies the benefit plan be assigned to this employee The plan selected has to be defined in the Cafeteria Plan File Description Enter the Description of the Benefit Plan This description that will be printed on the check stub Amount Enter amount of for this DRA to withhold from check Department Enter the appropriate Department code the employee worked in for this line item The default Department code will be retrieved from the Pay Ware Employee Master record Use lt F9 gt to present a Lookup window from which to select the proper keys Account No Enter the GL account number for this transaction the PFW Payroll Solution PAY WARE Manual Payroll Print amp Post Submenu e 41 M2 Manual Payroll Edit This second item on the Manual Payroll Menu processes and verifies gross net calculations of the current payroll creating the Manual Edit List to find any incorrect data and gives warnings about various conditions If there are no problems with the data a register summary by state and in total will automa
28. current year balance files Employee Balances Attendance Balances amp D R A Balances Recover Files available in DOS mode only 166 o Utilities This Utility has two primary uses 1 In emergency situations where it appears a data file may have been corrupted such that Processing is interrupted it may restore the file s integrity 2 It can free up disk space by streamlining large data files which may have many records added and deleted over time 1 CAUTION It is recommended that files be backed up BEFORE Recovering Starting PayWare in DOS mode outside PFW may be done by opening a DOS prompt and changing into the x platinum system payware directory i e the PFW Payroll Solution PAY WARE x platinum system payware gt Then type gt payware_ username space between Payware should launch If it skips out and returns to the DOS prompt after the first time repeat the above command and the main menu should appear A Desktop Icon shortcut may be setup to automatically launch the DOS as follows Right click mouse on Windows desktop where the payware dos icon is to be placed On the drop down menu select left click New and then Shortcut Type the following Command Line X platinum payware payware bat_ username space between bat amp the platinum username username Platinum User ID Verify Working Directory is X platinum system payware X Drive where Platinum is instal
29. day of the week for this line item in the format MM DD YY the PFW Payroll Solution PAY WARE Manual Payroll Print amp Post Submenu e 37 Check Amount Enter the amount of Net Pay All Entries must be Positive Numbers To generate a Void Negative check enter a checkmark in the Void Check field Update Month to Date Check the box for MTD Totals Otherwise leave blank Update Quarter to Date Check the box for QTD Totals Otherwise leave blank Update Year to Date Check the box for YTD Totals Otherwise leave blank Void Check Note that all entries in all fields must be Positive Numbers Place a check in the Void Check box to appropriately negate all desired fields accounts Df M1 Transaction Entry Maintenance Federal Tax Enter amount of applicable tax to withhold from check Entry must be Positive Number 38 e Manual Payroll Print amp Post Submenu the PFW Payroll Solution PAY WARE the PFW Payroll Solution PAY WARE FICA Tax Enter amount of applicable tax to withhold from check Number Medicare Tax Enter amount of applicable tax to withhold from check number State Tax Enter amount of applicable tax to withhold from check Number SDI tax Enter amount of applicable tax to withhold from check Number SUI Tax Enter amount of applicable tax to withhold from check Number County Tax Enter amount of applicable tax to withhold from check Number City Tax Enter amo
30. duplication or disclosure by the United States Government is subject to restrictions as set forth in subparagraph c 1 ii of The Rights in Technical Data and Computer Software clause at DFARS 252 227 7013 or subparagraphs c 1 and 2 of the Commercial Computer Software Restricted Rights at 48 CFR 52 227 19 as applicable Manufacturer is Service Technologies Corp P O Box 24756 Winston Salem NC 27114 4756 8 GOVERNING LAWS This agreement shall be governed by and interpreted in accordance with the laws of the State of North Carolina the PFW Payroll Solution PAY WARE License Information e iii General Information And Features Enhanced Data Entry Features Suppress Display of Pay Rates Automatic Line Scrolling On Screen Running Total for Pay Units Hot Windowing to File Maintenance Mid Cycle Emergency Single Employee Check Processing Payroll Processing System Integration Features Automatic Calculation of Overtime Option Pay Rates Based Upon Employee Pay Rate or on Position Worked Shift Differentials Time Card File Import Utility Unlimited Attendance Earmings Tracked Proven Interfaces to Project Costing Bank Book amp General Ledger Modules Easy Custom Report Generation Available Report Period Summaries MTD Q1 Q4 amp YTD Reprint Key Prior Year Reports Qtr or YTD User Defined Government Report Formats v Payroll Tax Summary 941 Schedule B v Employee Detail Employment Security Comm v Workmen
31. errors missing or inaccurate information 3 If corrections are necessary Use the W 2 Information Maintenance option to make the needed changes This will update the PBW2 file with the changed details 4 Print the forms again in Trial mode to verify any changes made 5 Print the W 2s to the Official form stock in Trial Mode recommended or Final Mode which clears the PBW2 file and prohibits any further reprinting of the file W 2 Build Information The W 2 Build Information procedure updates the PBW2 file with all information necessary to generate the final W 2 forms The information printed on W 2 forms is contained in a file named PBW2 located in the PLATINUM Company Key directory When you run the Prepare W 2 Utility the PBW2 file is updated with information from the Employee Master file and the DRA History file Select Build W 2 INFORMATION from the menu that appears This option when initially accessed provides a Report Maintenance screen similar to all Platinum Report Maintenance screens the PFW Payroll Solution PAY WARE Utilities e 157 ia W2 Build Information Employee Key v A Tips Earning Class Type or select from the Lookup window the Earnings Type Key that is Used for tips If tips are not applicable to your business specify None by typing a zero lt 0 gt Include Local Taxes If Any Check V if any local taxes should be reflected on the W 2 s NOTE The NAME of
32. in a computer when it is loaded into the temporary memory i e RAM or is installed into the permanent memory e g Hard disk or other storage device of that computer however a copy installed on a network server for the sole purpose of distribution to other computers is not in use You must have a reasonable mechanism in place to assure that the number of persons using the software concurrently does not exceed the number of licenses If the software is permanently installed on the storage device of a computer other than a network server then the person authorized to use such computer may also use the software on a portable computer or home computer If such person s authorization to use such computer ceases for any reason then such person s authority to use the software on the portable or home computer shall cease 2 COPYRIGHT The software is owned by STC or its suppliers and is protected by United States copyright laws Therefore you must treat the software like any copyrighted material e g a book or musical recording except that you may either a make one copy of the software for backup or archival purposes or b transfer the software to a single hard disk provided you keep the original solely for backup or archival purposes You may not copy written material accompanying the software 3 OTHER RESTRICTIONS You may not rent or lease the software but you may transfer your rights under this license on a permanent basis provided
33. lt lt FIRST gt gt or enter the key you wish to start with Ending Department Key Define the range of Departments you wish to include in the report Press lt Tab gt to default to lt lt LAST gt gt or enter the key that you wish to end on the PFW Payroll Solution PAY WARE Reports e 53 Subtotal On Employee Enter 0 1 or 2 in this to obtain subtotals and or page breaks Click V to display Report format options 0 No totals or Page Breaks 1 Totals after each Employee But No Page Break 2 Totals amp Page Breaks after each Employee Subtotal On Department Enter 0 1 or 2 in this to obtain subtotals and or page breaks Click V to display Report format options 0 No totals or Page Breaks 1 Totals after each Department But No Page Break 2 Totals amp Page Breaks after each Department Pay Period D R A Detail This lists all the D R A s for each employee in the last pay processing cycle After selecting one of the four sort options The D R A History has four Sort Options DRA Plan EE Key EE Key DRA Plan Dept DRA Plan amp Vendor DRA Plan After selecting the desired Sort the Data Ranges for the D R A Register are defined on the Parameters Tab the report parameters screen will display When ready to generate the register history select the desired Output Routing option Queue Manager default or specified Printer and Process Beginning D R A Plan Define the range of D R A s you wish to include in the
34. must be installed under the Platinum system directory If the directory specified below is correct click Next To install to a different folder click Browse and select another folder Destination Folder C Platinum Browse the PFW Payroll Solution PAY WARE Installation 7 This Screen allows confirmation of all information provided thus far Hit Next button to confirm this information and begin copying files Start Copying Files Setup has enough information to start copying the program files If pou want to review or change any settings click Back If you are satisfied with the settings click Next to begin copying files Current Settings Pay v are will be installed for D Jones Service Technologies Corp in the folder c Platinum When all files are copied to the Server the following message will appear Hit the Finish button to complete the Server installation There is generally no need to reboot as a result of this install Setup Complete Setup has finished installing Pay are for Windows on your computer Setup can launch the Read Me file and Pay VV are for Windows Choose the options you want below Click Finish to complete Setup 8 e Installation the PFW Payroll Solution PAY WARE 2 Installation Procedure PFW System Administrative Set up for Pay Ware IMPORTANT CONFIDENTIALITY NOTE Given the Confidential nature of Payroll Data it is
35. offers immediate access to all posted current MTD QTD and YTD balance totals for all wage and tax categories as well as gross earnings tax withholdings adjusted gross net pay and benefits plans on each employee Six Sort Options EE Key EE Name Department SSN Division Department amp User Defined are available on the report parameter screen When ready to generate the report select the desired Output Routing option Queue Manager default or specified Printer and Process Special Title Type up to a 50 character name for this report optional User Select Define an item Employee key Name State SSN Dept etc from the Lookup Window lt F9 gt you wish to include in the report Press lt Tab gt to default lt lt FIRST gt gt to lt lt Last gt gt or enter the key s you wish to start and end with gt gt From To Specify the range of the above item s from the Lookup Window lt F9 gt you wish to be included in the report Press lt Tab gt to default lt lt FIRST gt gt to lt lt Last gt gt or enter the individual key s you wish to start and end with gt gt From To Specify the range of the above item s from the Lookup Window lt F9 gt you wish to be included in the report Press lt Tab gt to default lt lt FIRST gt gt to lt lt Last gt gt or enter the individual key s you wish to start and end with gt gt User Select Define an item Employee key Name State SSN Dept etc from the
36. on Service Technologies Corp We value our customer relationships and take pride in being a responsive Software Developer Since we never stop refining our products our user partners you are a key source of desired new product features as well as occasionally finding the odd glitch in our software there is no such thing as a perfect program ask Bill Gates about Windows 95 er 98 er 2000 We enjoy hearing from you and here s how you can contact us 336 768 1787 Live Bodies generally available 8AM 5 30PM Eastern M F Fax or Electronic Bulletin Board 336 768 1602 Web Site with E mail link www pay ware com E mail direct service technologies worldnet att net Thanks for purchasing Service Technologies Pay Ware payroll system Pay Ware has been designed to provide Platinume by Epicor software users with an enhanced more flexible Payroll Processing Module in tune with today s demanding pay reporting and benefits plans At the same time Pay Ware for Windows combines the familiar look and feel of PFW with the processing logic of the old Platinum DOS payroll module to make its users immediately comfortable processing their very next payroll with minimal conversion effort After the installation and set up routine outlined in this booklet Pay Ware s efficient processing and enhanced features can be put to work for you The full 200 page manual is available on the CDROM see Manual doc
37. options 0 No totals or Page Breaks 1 Totals after each Employee or Plan But No Page Break 2 Totals amp Page Breaks after each Employee or Plan Subtotal On Department Enter 0 1 or 2 in this to obtain subtotals and or page breaks Click V to display Report format options the PFW Payroll Solution PAY WARE Reports e 55 56 e Reports 0 No totals or Page Breaks 1 Totals after each Department But No Page Break 2 Totals amp Page Breaks after each Department Pay Period Employer Expense Plan Detail This report details all transactions involving Employer Expense Plans that were processed in the last payroll processed The Employer Expense Plan Detail has four Sort Options Plan EE Key EE Key Plan Dept Plan amp Vendor Plan After selecting the desired Sort the Data Ranges for the Report are defined on the Parameters Tab Beginning Employer Expense Plan Define the range of Employer Expense Plans you wish to include in the report Press lt Tab gt to default lt lt FIRST gt gt or enter the Plan Code you wish to start with Ending Employer Expense Plan Define the range of Employer Expense Plans you wish to include in the report Press lt Tab gt to default to lt lt LAST gt gt or enter the Plan Code that you wish to end on Beginning Key Define the range of Employees Departments Vendors you wish to include in the report Press lt Tab gt to default lt lt FIRST gt gt or enter the key you wish to sta
38. or Support Plan is allowed to expire the subscriber must pay a catch up fee for lapsed coverage at the then current program rate No refunds pro rata or otherwise will be given for Program cancellations at subscriber request This Agreement may not be assigned to any third party without the prior written consent of STC Service Technologies Corporation may be reached by the following Phone 336 768 1787 Fax amp Bulletin Board 336 768 1602 Web or E mail service technologies worldnet att net Address PO Box 24756 Winston Salem NC 27114 4756 Street Address 3880 Vest Mill Rd Suite 201 Winston Salem NC 27103 ii e Pay Ware Maintenance and Support Agreement the PFW Payroll Solution PAY WARE License Information IMPORTANT SERVICE TECHNOLOGIES SOFTWARE LICENSE AGREEMENT READ CAREFULLY BEFORE OPENING SOFTWARE This is a legal agreement between you an individual or an entity the end user and Service Technologies Corporation STC If you do not agree to the terms of this Agreement prompily return the unopened disk package and all accompanying written materials to the place obtained for a refund 1 GRANT OF LICENSE This STC license agreement license permits you to use one copy of the STC software product software on any single computer provided the software is in use on only one computer at any time You may have as many copies of the software in use as you have licenses The software is in use
39. report Press lt Tab gt to default lt lt FIRST gt gt or enter the Plan Priority you wish to start with Ending D R A Plan Define the range of D R A s you wish to include in the report Press lt Tab gt to default to lt lt LAST gt gt or enter the Plan Priority that you wish to end on Beginning Employee Key Define the range of Employees you wish to include in the report Press lt Tab gt to default lt lt FIRST gt gt or enter the key you wish to start with Ending Employee Key Define the range of Employees you wish to include in the report Press lt Tab gt to default to lt lt LAST gt gt or enter the key that you wish to end on Subtotal Break On Employee Or Priority Plan Enter 0 1 or 2 in this to obtain subtotals and or page breaks by Employee or Priority Plan Click Y to display Report format options 0 No totals or Page Breaks 1 Totals after each Employee or Plan But No Page Break 2 Totals amp Page Breaks after each Employee or Plan 54 e Reports the PFW Payroll Solution PAY WARE Subtotal Break On Employee Or Priority Plan Enter 0 1 or 2 in this to obtain subtotals and or page breaks by Employee or Priority Plan Click V to display Report format options 0 No totals or Page Breaks 1 Totals after each Employee or Plan But No Page Break 2 Totals amp Page Breaks after each Employee or Plan Pay Period Direct Deposit Detail The DD Register details each DD Advice produce
40. s Compensation Report Y Certified Payroll Report v Formatted Quarterly Reports Magnetic Media File Output W 2 amp Quarterly Reports Easy Output Check amp Electronic Deposit Generation Check Size Options 11 3 Panel amp 7 2 Panel MICR Output Option to several Popular Solutions Simplified Void Check only Date amp Ck ACH File Generation for Electronic Payments EE Pay Deposit amp EFTPS Credit Tax Payments Cafeteria Benefit Plan Capability user defined Enhanced D R A Processing amp Reporting incl Employer Contributions Employer 401k Depend Care Medical Savings Bond etc Accounts Payable Interface for Withholdings Payments Human Resource Management Enhancements Employee History Online or Batch Reports Vacation amp Sick Pay Time Tracking Training Credential Renewal Tracking New Hire Reporting Capability Tracking of Company Property issued to Employees Employee Census Reporting Salary Statistics Workforce Diversity etc Attendance Tracking Workmen s Comp Tracking iv e General Information And Features the PFW Payroll Solution PAY WARE Installation Congratulations on your purchase of Pay Ware for Windows the only Payroll Human Resources Module 100 integrated with Platinum for Windows Besides installing right into the PFW System Menu Pay Ware for Windows PWW shares Platinum s Database Engine Processing Architecture Printer Resources User setups and Security Pay Ware s Interfaces to P
41. strongly recommended that User Access to Pay Ware be immediately set up and restricted to appropriate Users Additionally we recommend that Transactions File Maintenance access to Employee Balance and Transactions Items always be restricted to Read Only for all Users This data is used in generating Government required reports and should not be subject to unsupervised user Maintenance Once the Pay Ware system files are installed on the server the PFW System Administrator should log on and enable Pay Ware Module Company amp User Access Rights Security User Group Pay Ware Module Access should be set up for appropriate Users Pay Ware appears at the bottom of the Module List Read Write Security by Pay Ware Menu Group should be set up for User Groups Click Rightmost button to arrow right to Pay Ware Menu Tab Read Write Security by Pay Ware Menu Item should be set up for each User Group All Companies in which Payroll will be processed must also be assigned to the appropriate Users Printer Setups and Sharing should also be reviewed to ensure payroll reports are not sent to unattended shared network Printers 3 Installation Procedure Client Workstation Set Up After all PFW server system set up is done the individual PFW Client Workstation set ups are run off the Server Files originating directory X platinum payware pwclient setup exe The installation procedure for the first 3 screens is the same as section 1 above e
42. the actual file server It may be done from a workstation Identify the network Drive where Platinum for Windows system files are installed Insert the Pay Ware CD ROM into the drive and close it If the Drive does not Auto Run Click the Start Menu amp Select Run Browse the CD Drive for the set up exe program Run it and the routine will launch Click Next on the first screen and then select Pay Ware Payroll System from the menu Select Components Lx Select one or more utilities to install from the options below Remember all Utilities require a valid Serial No to be entered l Bank Book Import Bundle M AR Reporting Bundle M AR Data Entry Bundle Tl Inventory Bundle D PayVVvare Demo Version No Serial No needed Click Next and the Pay Ware Installation Screen will appear Read the Installation and Licensing information appearing on both these screens 6 e Installation the PFW Payroll Solution PAY WARE Software License Agreement xi Please read the following License 4greement Press the PAGE DOWN key to see the rest of the agreement IMPORTANT SOFTWARE LICENSE AGREEMENT READ CAREFULLY BEFORE OPENING SOFTWARE This is a legal agreement between you an individual or an entity the end user and Service Technologies Corporation STC If you do not agree to the terms of this Agreement promptly return the unopened disk package and all accompanying written material
43. to default to lt lt LAST gt gt or enter the key that you wish to end on the PFW Payroll Solution PAY WARE 46 e Reports Beginning Department Key Define the range of Departments you wish to include in the report Press lt Enter gt to default lt lt FIRST gt gt or enter the key you wish to start with Ending Department Key Define the range of Departments you wish to include in the report Press lt Enter gt to default to lt lt LAST gt gt or enter the key that you wish to end on Beginning Date Define the first date you wish to include in the report Press lt Enter gt to default lt lt FIRST gt gt Ending Date Define the last date you wish to include in the report Press lt Enter gt to default to lt lt LAST gt gt Beginning Employee Name Define the range of Employees you wish to include in the report Press lt Enter gt to default lt lt FIRST gt gt or enter the key you wish to start with Ending Employee Name Define the range of Employees you wish to include in the report Press lt Tab gt to default to lt lt LAST gt gt or enter the key that you wish to end on Beginning Check No Define the range of Checks you wish to include in the report Press lt Tab gt to default lt lt FIRST gt gt or enter the Check No you wish to start with Ending Check No Define the range of Checks you wish to include in the report Press lt Tab gt to default to lt lt LAST gt gt or enter the Check No
44. to include in the report Press lt Tab gt to default lt lt FIRST gt gt or enter the Check No you wish to start with Ending Check No Define the range of Checks you wish to include in the report Press lt Tab gt to default to lt lt LAST gt gt or enter the Check No that you wish to end on Pay Period Payroll Register The Payroll Register shows gross to net earnings for each employee paid in the last pay processing cycle Information is provided for each earnings type tax withholding and total deductions Subtotals may be reported for each employee or department with optional page breaks Selecting Payroll Register brings up the three Sort Options Options EE Key EE Name amp Department EE Key After selecting the desired Sort the parameters for the Payroll Register are defined on the Parameter Screen When ready to generate the register select the desired Output Routing option Queue Manager default or specified Printer and Process Beginning Employee Key Define the range of Employees you wish to include in the report Press lt Tab gt to default lt lt FIRST gt gt or enter the key you wish to start with Ending Employee Key Define the range of Employees you wish to include in the report Press lt Tab gt to default to lt lt LAST gt gt or enter the key that you wish to end on Beginning Department Key Define the range of Departments you wish to include in the report Press lt Tab gt to default
45. will be used for report sorts and setting the Departmental portion of the General Ledger Account No if different from the default General Ledger Account No Enter the GL Account number fields assigned to this D R A if different from Plan default Tracked Balance Enter a balance that should be tracked until it is reduced to zero Include Plans From Define the range of D R A Plans you wish to include in the report Press lt Tab gt to default lt lt FIRST gt gt or enter the Plan Code you wish to start with the PFW Payroll Solution PAY WARE File Maintenance e 83 Include Plans To Define the range of D R A Plans you wish to include in the report Press lt Tab gt to default to lt lt LAST gt gt or enter the Plan Code that you wish to end on Include Employee From Define the range of Employees you wish to include in the report Press lt Tab gt to default lt lt FIRST gt gt or enter the key you wish to start with Include Employee To Define the range of Employees you wish to include in the report Press lt Tab gt to default to lt lt LAST gt gt or enter the key that you wish to end on Employer Expense Maintenance The Multi line Maintenance option allows quick review and updating of all set ups for any range of individual employees Note that these Plans defaults must be previously set up in Defaults on the File Maintenance Menu before they can be assigned to Employees The multi line screen allo
46. 0 DG 1 Accrued Employee Benefits XI Allowances 1215 000 00 DG 1 Employee Advances Bi Demonstration Inc A Department Key Enter the Key that will be used to identify this department Department Description Enter the Description of the Department This description will be printed on the reports General Ledger Account No s Enter the GL Account numbers or account number masks to be used for this field Numbers input here will supersede those previously set up in GL Account amp the PFW Payroll Solution PAY WARE File Maintenance e 65 Attendance Code or D R A File Maintenance Masking overlaying a portion of the default GL Account Number with the Department Code is done by use of the sign to indicate those portions of the Account No to remain intact For example on the above screen 1000 will leave the first 4 positions of the default GL Attendance Account Numbers intact but will substitute 1000 for whatever digits are in positions 5 8 Cafeteria Plans DRA Defaults This Menu option is used to set up Cafeteria Plan parameters and defaults The system tracks an unlimited variety of Deduction Reduction Allowance activity with both Employer and Employee Pre or After Tax Contributions The Entry Option for affecting Add to Gross provides great control over how these Plans may impact reported Earnings The Interface to A P option can greatly automate Third Party payments through the A P sy
47. 00 1 09 12 2000 CALIF CITD01 Citrol Daniel CLK 01 15 0000 1 09 12 2000 CALIF CO0B01 Cook Brenda INT 3_ Sec Grd CLK 01 40 0000 1 02 11 2000 CALIF COOBN1 Cook Brenda CLK 01 8 0000 1 09 12 2000 CALIF COOBN1 Cook Brenda CLK 01 6 0000 dl 09 12 2000 CALIF COOBN1 Cook Brenda CLK 01 8 0000 1 09 12 2000 CALIF DURJO1 Duran James F INT 3_ Mgr STDH 06 1 0000 1 02 12 2000 CORP FOSw01 Foster Walter INT 3_ Suprvis WMGR 06 40 0000 il 02 11 2000 CALIF HENDO1 Henry David gt CLK 02 10 0000 1 02 11 2000 FLRDA HENDO1 Henry David HOW31 Cleric CLK 01 80 0000 1 02 11 2000 FLRDA MARJO1 Marshall Janet EX 115 Suprvis WMGR 06 1 0000 1 02 12 2000 FLRDA 1 STARO1 Stanton Roger CLK 01 80 0000 1 02 12 2000 FLRDA al miS fetal Units 489 5 For Period 2 2 00 to 2 16 00 Position WAREHOUSE CLERK Attend Cade REGULAR Deparment FL Warehouse GLAccount Salaries EAST Indirect 1 Time Cards Demonstration Inc Employee ID Enter the appropriate Employee ID as defined in the Employee Master file OR Use lt F9 gt to display a Lookup window and select the correct Employee ID Upon selecting the correct Employee ID the Employee s Name and all default data will display in the remaining fields Employee Name Enter the appropriate Employee name or use the Lookup window to select the correct employee the PFW Payroll Solution PAY WARE Computed Payroll Document Entry Submenu e 21 Project Cost or STC Project Cost Time
48. 09 30 1999 12 31 1989 gt 538976295 Current Quarter Enter the number and End Date of the CURRENT Calendar Quarter OR the quarter for any Historical Data you may be inputting and wish Pay Ware to track by Quarter Quarter End Date 1 2 3 4 Enter the number and End Date of the CURRENT Calendar Quarter OR the quarter for any Historical Data you may be inputting and wish Pay Ware to track by Quarter Next Trans No The system assigned Transaction Check Numbers may be adjusted here Next Manual Trans No The system assigned Transaction Check Numbers may be adjusted here Bank Information This option is used to setup valid Bank ABA numbers for editing Employee Bank Account information 100 e System Configuration the PFW Payroll Solution PAY WARE Df Bank Information OF x File Edit View Help 1 Bank Info Bank Number 061036000 had Bank Name NATIONSBANK EFPTS Demonstration Inc Bank ID Number Enter 9 digit Routing Transit Number RTN for all Financial Institutions with which ACH Transactions will be conducted This feeds Lookup Windows from which these may be selected to minimize Keying errors on the Employee Master Bank Name Enter the name of the bank The name will be printed on Direct Deposit Advices Cash Accounts This Option allows set up of any cash accounts to be utilized for Direct Deposit DEBIT activity f Cash Accounts iof x File Edit View Help Eal
49. 1 Emp Withholding Federal Tax moan se ja Soc Sec Tar 22000000057 Enpoyee ica Pape S Medica Tas 2 000000671 Enplyee FCA Pavane Satan ISOOOOOOGASWTPayetel JR SDI Tar EN County Tax City Tax Bourogh Tax District Tax Occupation Tax Transportation Tax Other Tax Demonstration Inc A Employee Withholdings General Ledger Account No s Enter or select from the Lookup Windows the GL Account numbers to be Used for these fields Employer Expenses General Ledger Account No s Enter or select from the Lookup Windows the GL Account numbers to be Used for these fields Pay Rate Tables Rate Tables This Option allows the Use of Pay rate tables to calculate Earnings See the Manual or the Pay Rate Table Set Up Screen for detailed instructions the PFW Payroll Solution PAY WARE System Configuration e 109 ff Pay Rate Tables i VV Ts S Mo 12 31 1999 7 6500 0 0000 0 2500 0 5000 0 500 0 500 0 500 0 000 0 000 0 0000 0 0000 0 0000 0 000 0 0000 0 0000 0 0000 0 0000 0 0000 0 0000 0 0000 0 0000 Pay Rate Group Enter a number from 0 to 9 to be Used as the key to the rate group These tables are used to tie pay to specific Position Code s worked rather than an individual s Employee Master default pay rate Pay Rate Table information is fed to the Position Code File Assigned Base Pay Rates will be called up in timecard entry only if an Employee s pay category is set up as OTHER
50. 2 Total and page break 3 Recap No detail records C7 Preliminary DRA Detail This report lists all the Deductions Reductions and or Allowances for each employee in the current pay period It is used to verify D R A information before printing and posting the checks Included in this report are 1 each employee s name key and department 2 the file priority number amp description assigned to each D R A and 3 the date amount amp GL account to which the D R A will be posted It provides current balances for any D R As being tracked There are three sort options available DRA Plan Employee DRA Plan and Dept DRA Plan When ready to generate the D R A Detail select the desired Output option and Process Review the register for errors and make any appropriate corrections the PFW Payroll Solution PAY WARE Computed Payroll Document Entry Submenu e 31 i C 7 Preliminary DRA Detail D R A PLAN v A ia oS Fi o ooo M J taet o 0 NO TOTALING OR PAGE BREAK O NO TOTALING OR PAGE BREAK Include D R A Plan From Define the range of D R A Plans you wish to include in the report Press lt Enter gt to default lt lt FIRST gt gt or enter the Plan Code you wish to start with Include D R A Plan To Define the range of Employees you wish to include in the report Press lt Enter gt to default to lt lt LAST gt gt or enter the Plan Code that you wish to end on In
51. 4603 ooo 0 00 000 1 14867 3 446 03 5711 52 0 00 000 00 1903 84 5 711 52 6 346 13 ooo 00 0 00 2115 48 6 346 13 6 34614 000 0 00 000 115 38 6346 14 6346 13 0 00 000 00 175 48 6 346 13 6 34614 Ooo 00 000 175 38 6 346 14 6 34614 ooo 00 00 2 115 38 6 346 14 5711 52 0 00 00 000 1903 84 5 711 52 6 34614 00 O S00 15 38 6 346 14 CAUTION Balances may be adjusted here but they will lack an audit trail Employee Id Type or select from the Lookup Window lt F9 gt the Employee ID to be queried State Id Type or select from the Lookup Window lt F9 gt the State ID to be queried Employee D R A Balances This screen displays Balances and MTD YTD Contributions for each Employee s D R A Plan s 130 e Transactions File Maintenance the PFW Payroll Solution PAY WARE Si D R A Balances 1999 Jol x i C ES E ALLVOTI AllenVickie a CAUTION Balances may be adjusted here but they will lack an audit trail Employee Id Type or select from the Lookup Window lt F9 gt the Employee ID to be queried State Id Type or select from the Lookup Window lt F9 gt the State ID to be queried Attendance Balances This screen shows MTD QTD Quarterly amp YTD Balance Files for Employees Earnings by Attendance Code the PFW Payroll Solution PAY WARE Transactions File Maintenance e 131 Pa Attendance Balances 1999 Iof x Bi E E paw are
52. AY WARE Manual Payroll Print amp Post Submenu e 43 Beginning Employee Key Define the range of Employees you wish to include in the report Press lt Enter gt to default lt lt FIRST gt gt or enter the key you wish to start with Ending Employee Key Define the range of Employees you wish to include in the report Press lt Enter gt to default to lt lt LAST gt gt or enter the key that you wish to end on Subtotal Break On Employee Plan Enter 0 1 2 3 in this to obtain subtotals and or page breaks by Employee or Plan Press lt F9 gt to display options in a Lookup Window 0 No totals or Page Breaks 1 Totals after each Employee or Plan But No Page Break 2 Totals amp Page Breaks after each Employee or Plan 3 Recap No detail records M5 Manual Preliminary GL Detail This report Fifth item on the Manual Payroll Menu shows every amount processed in the Computed Edit List and its corresponding GL Account debit or credit It is used to verify this information before printing and posting checks You need only to specify the desired Output Routing and Process it Review the report for errors and make appropriate corrections until everything is accepEnterle M6 Print Manual Checks This sixth option on the Manual Payroll Menu will print the paychecks if a check was not specified in transaction entry after a successful Edit List and Preliminary Registers are run Note For Checks to must be printe
53. Cafeteria Plans File Maintenance Screen the PFW Payroll Solution PAY WARE Utilities e 161 162 e Utilities Box 12 Benefits Included In Box 1 Calculated Amounts for any Box 12 Details will appear here and be printed on the W 2 if they were specified in the Prepare W 2 Utility Maintenance Screen Tab 3 State amp Local Wages amp Withholdings State Name Abbreviated State Name State I D Number Employer State I D Number State Wages Tips Etc Verify this information to insure it is correct State Income Tax Withheld Verify this information to insure it is correct Local Taxing Authority Name Verify this information to insure it is correct This information must be on the Employee Master Tab 2 to appear here Local Wages Tips Etc Verify this information to insure it is correct Local Income Tax Withheld Verify this information to insure it is correct Tab 4 Miscellaneous Box 13A 13B 13C Amounts for any Box 13 Deductions Reductions or Allowances will appear here and be printed on the W 2 if they were specified on the W2 Category Cafeteria Plan Default Maintenance Screen Box 14A 14B 14C 14D Any applicable amounts for State SUI amp SDI will appear in these fields and be printed on the W 2 the PFW Payroll Solution PAY WARE Statutory Box 15 Box 15 details are system maintained and should not be altered An X may appear in these fields and will print in the
54. Ck Date After selecting the desired Sort the parameters for the Check Register are defined on the Parameter Screen When ready to generate the register select the desired Output Routing option Queue Manager default or specified Printer and Process D2020000 Beginning Employee Key Define the range of Employees you wish to include in the report Press lt Tab gt to default lt lt FIRST gt gt or enter the key you wish to start with Ending Employee Key Define the range of Employees you wish to include in the report Press lt Tab gt to default to lt lt LAST gt gt or enter the key that you wish to end on Beginning Department Key Define the range of Departments you wish to include in the report Press lt Tab gt to default lt lt FIRST gt gt or enter the key you wish to start with Ending Department Key Define the range of Departments you wish to include in the report Press lt Tab gt to default to lt lt LAST gt gt or enter the key that you wish to end on the PFW Payroll Solution PAY WARE Beginning Employee Name Define the range of Employees you wish to include in the report Press lt Tab gt to default lt lt FIRST gt gt or enter the key you wish to start with Ending Employee Name Define the range of Employees you wish to include in the report Press lt Tab gt to default to lt lt LAST gt gt or enter the key that you wish to end on Beginning Check No Define the range of Checks you wish
55. EISM Si Ooo 3 Termination Code Enter the Termination Code up to 5 characters Termination Description Enter the Description of the Termination Code Activity Types File Maintenance This option allows assignment of tracking codes for Activities to be tracked periodic license credential renewal training etc the PFW Payroll Solution PAY WARE File Maintenance e 95 Df Activity Types Joj x daaa ae a CE eS Cee Rug CdS DRUG TESTING zI Activity Code Enter a code that will be used to identify this activity up to 5 characters Activity Description Enter a description of the activity e g Renew license training etc 96 e File Maintenance the PFW Payroll Solution PAY WARE System Configuration This menu is used to input necessary company default information enable disable Pay Ware processing features and determine how Pay Ware will accept process and output Employee and other payments It also sets up the way Pay Ware will interface with other accounting system functions Application Setup This option specifies the processing Company s Name Address Fed ID amp Bank Name Also to be specified are the following defaults Check Output Size 7 or 11 x 8 5 and Printing layout adjustments Generation of Tax Deposit check generation amp Printing of Company Name on checks Enable Specify Interface Modes to Platinum Project Costing Bank Book Accounts Payable amp General
56. FW s Accounts Payable Bank Book and Project Costing Modules are seamless reliable and proven by hundreds of users System Configuration Requirements Pay Ware for Windows requires that Platinum for Windows Ver 4 6 or higher be already installed To work in a Demonstration mode the GLSDEM Company subfolder must be present in the platinum system directory Pre Installation Checklist It is strongly recommended that a PFW Authorized VAR or Consultant make new Pay Ware for Windows installations Before installing Pay Ware you should back up the entire PFW system amp all companies Pay Ware System files must install in the Platinum System Folder Directory regardless of name on the Server drive Client Files install in the PFW Client Folder Directory resident on each Workstation Users upgrading from Pay Ware DOS be sure you are running Pay Ware Ver 4 65 Be sure that all Btrieve versions on your system are 6 15 or higher Installation Overview 8 ses ss Pay Ware for Windows installation procedure parallels that for Platinum for Windows client server installation PFW and any other Windows based programs should be closed and virus detection programs disabled before installing PWW Please read through the entire procedure before starting any Installation activities 1 Server Installation PWW s executable program files are installed from the CDROM to newly created Pay Ware subdirectory X platinum payware on the n
57. Important Note because this option only accesses the PBW2 file changes made will not update any other Pay Ware data file such as the Employee Master or D R A files If information is changed in those files the BUILD W 2 INFORMATION Utility must be rerun so the PBW2 file will contain the most recent information the PFW Payroll Solution PAY WARE Utilities e 159 Tab 1 Employee Information Employee Key Verify this information to insure it is correct and up to date S S No Verify this information to insure it is correct and up to date Department Key lt Ctrl F gt Verify this information to insure it is correct and up to date Address Verify this information to insure it is correct and up to date Address Verify this information to insure it is correct and up to date City St Zip Verify this information to insure it is correct and up to date City St Zip Verify this information to insure it is correct and up to date City St Zip Verify this information to insure it is correct and up to date Tax Year Field displays the year specified last time the utility was run It will be included in the Magnetic Media file Void This field may be used to exclude an Employee s information from the subtotal total generated by the system Check V by clicking here if the VOID box is to be checked when W 2s are printed If checked the Employee Information will get printed to a form but the system will NOT
58. Inc State Abbreviation Enter 2 character State Code State SUI ID Enter the identification number assigned to the company for State Tax purposes State Unemployment Tax SUI Rate Enter the company s unemployment tax rate percentage 2 53 is entered as 2 53 Generate State Auto Deposit Check Y Generate a state deposit check for each payroll N Do not generate a deposit check Auto Deposit Payee Enter the name to be printed on the auto deposit check Quarterly Reports Magnetic Media Format Specify the appropriate Quarterly Reports magnetic media format F for Federal Format FL for Florida Format NC for State Format N None State Withholding GL Account No Enter the GL Credit Account number to be Used for this field SDI Withholding GL Account Enter the GL Credit Account number to be Used for this field 116 e System Configuration the PFW Payroll Solution PAY WARE State Unemployment SUI GL Debit Account Enter the GL Account number to be Used for this field State Unemployment SUI GL Credit Account Enter the GL Account number to be Used for this field the PFW Payroll Solution PAY WARE System Configuration e 117 File Listings File Listings generates user defined reports on information entered in File Maintenance amp Manual Payroll and Time Card Entry They are useful to verify data entry and a reference source for various Keys Employee Listing 118 o File Listings This p
59. KEY Mel x 3 ajal 3 Date Info DD 4 Personal Employee Key Employee Name Division Department Soc Sec No Position ork Location Work Phone Supervisor Shift Employee Code Employee Status Default Attendance Code Remaining Vacation Remaining Disability Sick Jal T ET fea Er ET I C lt I 1 FIRST SHIFT J E 2I 0 0000 0 0000 5 Emergency Info 6 Accident 7 Misc Demonstration Inc Employee History reporting Employee History reporting has also been fully enabled on this release EE History may be viewed once an employee record has been accessed by clicking the Employee History Button immediately to the right of the Find Record lookup button at the top right of the screen Comments may be inserted into the file by 72 e File Maintenance clicking the notebook button and typing saving the comment Employee History Insert Comments the PFW Payroll Solution PAY WARE 01 16 1999 PO 02 20 1999 x 2 E a gt USERI USERI USERI USERI he Employee Master Picture feature seen above has been active for some time It may be utilized by inserting an Image file either bitmap or jpeg in the company directory with the Employee Key as the filename for example ALLV01 bmp TAB 1 NAME KEY amp JOB STATUS DATA Employee Key Enter the appropri
60. Ledger as well as Retention of GL History and Time Cards Set up Earnings Class Descriptions and specify Classes for Vacation 1 Company Address Name This option specifies the processing company s Name Address Fed ID amp Bank Name Enter company name and address information Company Address Enter company name and address information City State Zip Enter company name and address information Federal ID Enter Company s Federal Tax ID number 2 Interfaces Enable Specify Interface Modes to Platinum Project Costing STC Job Cost Time amp Billing Platinum Bank Book Accounts Payable amp General Ledger as well as Retention of GL History and Time Cards Interface To Project Costing Platinum or STC Internal Indicate whether you interface with a Project Cost system P Yes you interface with Platinum s Project Cost System N No interface to Project Cost System or B Interface with STC Project Cost Time amp Billing System the PFW Payroll Solution PAY WARE System Configuration e 97 Interface To Bank Book Check box V if Pay Ware is to be interfaced to Platinum Bank Book Module Interface To Accounts Payable Check box V if Pay Ware is to be interfaced to Platinum Accounts Payable Module GL Interface Enter or select from the Lookup Window the appropriate PFW G L Interface PFW46 or later NONE for No Interface Cuts processing time Save GL Distribution History Check box V to re
61. Lookup Window lt F9 gt you wish to include in the report Press lt Tab gt to default lt lt FIRST gt gt to lt lt Last gt gt or enter the key s you wish to start and end with gt gt From To Specify the range of the above item s from the Lookup Window lt F9 gt you wish to be included in the report Press lt Tab gt to default lt lt FIRST gt gt to lt lt Last gt gt or enter the individual key s you wish to start and end with gt gt From To Specify the range of the above item s from the Lookup Window lt F9 gt you wish to be included in the report Press lt Tab gt to default lt lt FIRST gt gt to lt lt Last gt gt or enter the individual key s you wish to start and end with gt gt the PFW Payroll Solution PAY WARE Reports e 57 User Sort Define the Sort Criteria Range available in the Lookup Window lt F9 gt you wish to include in the report User Sort Define the Sort Criteria Range available in the Lookup Window lt F9 gt you wish to include in the report Employee Status Type lt A gt Active lt T gt Terminated lt L gt Leave of absence or Leave Blank to Include ALL STATUS Year To Report Type the last two digits of the year to be reported e g 98 Total Division Enter 0 1 or 2 in this to obtain subtotals and or page breaks Click V to display Report format options 0 No totals or Page Breaks 1 Totals after each Employee or Division But No Page Break 2 Totals
62. Maintenance the PFW Payroll Solution PAY WARE Description Enter the description if different from Plan default that will be printed on the check stub Plan D R A Enter or select from the Lookup Window the code D R or A plus the two digit Priority Number that identifies this benefit plan s assigned to this employee The plan selected must be defined in Cafeteria Plan Defaults File Maintenance Frequency Enter or select from the Lookup Window the frequency if different from Plan default that will be utilized to determine when to process the D R A 1 to 5 Process when this group is selected through Pay Period Information st 2nd 3rd 4th or Sth Payroll of the Month 6 or 7 Process every other pay period 8 Process the next pay period only 9 Process every pay period Formula or or H Specify if different from Plan default the calculation method Flat Dollars Percentage of pay or Dollars Hr H for this DRA Rate Specify the amount per pay unit usually one unit salaried employees or per hour hourly employees employee is to be charged for this D R A transaction Max Hours If the preceding Formula is Dollars Per Hour this field may be used to cap the number of hours to which the rate will be applied No entry in this field will subject all this Employee s Hourly earnings to this rate Department Enter the appropriate Department code assigned to the employee The department code
63. NT ZEMPLOYEE KEY ba ZI fe eee O NO TOTALING OR PAGE BREAK Ra O NO TOTALING OR PAGE BREAK Include Employee Key From Define the range of Employees you wish to include in the report Press lt Tab gt to default lt lt FIRST gt gt or enter the key you wish to start with Include Employee Key To Define the range of Employees you wish to include in the report Press lt Tab gt to default to lt lt LAST gt gt or enter the key that you wish to end on 30 e Computed Payroll Document Entry Submenu the PFW Payroll Solution PAY WARE Include Department Key From Define the range of Departments you wish to include in the report Press lt Tab gt to default lt lt FIRST gt gt or enter the key you wish to start with Include Department Key To Define the range of Departments you wish to include in the report Press lt Tab gt to default to lt lt LAST gt gt or enter the key that you wish to end on Subtotal On Employee Enter 0 1 2 or 3 in this to obtain subtotals and or page breaks by Employee Press lt F9 gt to display options in a Lookup Window 0 No totals or Page Breaks 1 Totals after each Employee But No Page Break 2 Totals amp Page Breaks after each Employee 3 Recap No detail records Subtotal On Employee Department Enter 0 1 2 3 to obtain subtotals and or page breaks 0 No totals or page breaks 1 Total but no page break
64. When ready to generate the register select the desired Output Routing option and Process Review the register for errors and make any appropriate corrections Include Employee Key From Define the range of Employees you wish to include in the report Press lt Enter gt to default lt lt FIRST gt gt or enter the key you wish to start with Include Employee Key To Define the range of Employees you wish to include in the report Press lt Enter gt to default to lt lt LAST gt gt or enter the key that you wish to end on 42 e Manual Payroll Print amp Post Submenu the PFW Payroll Solution PAY WARE Include Department Key From Define the range of Departments you wish to include in the report Press lt Enter gt to default lt lt FIRST gt gt or enter the key you wish to start with Include Department Key To Define the range of Departments you wish to include in the report Press lt Enter gt to default to lt lt LAST gt gt or enter the key that you wish to end on Subtotal on Employee Enter 0 1 2 3 in this to obtain subtotals and or page breaks by Employee or Priority Plan Press lt F9 gt to display options in a Lookup Window 0 No totals or Page Breaks 1 Totals after each Employee or Plan But No Page Break 2 Totals amp Page Breaks after each Employee or Plan 3 Recap No detail records Subtotal on Department Enter 0 1 2 3 in this to obtain subtotals and or page breaks by Employee
65. adjusted here but they will lack an audit trail Department Key Enter the appropriate Department code the employee worked in for this line item The default Department code will be retrieved from the Pay Ware Employee Master record Use lt F9 gt to present a Lookup window from which to select the proper keys OR Use lt F7 gt or lt F8 gt to scroll to the desired key CAUTION Transactions may be adjusted here but they will lack an audit trail the PFW Payroll Solution PAY WARE Transactions File Maintenance e 133 Division Enter the DIVISION where the employee worked when the check was generated CAUTION Transactions may be adjusted here but they will lack an audit trail Check No Enter the Check Number assigned to this check CAUTION Transactions may be adjusted here but they will lack an audit trail Date Enter the check date assigned to this check CAUTION Transactions may be adjusted here but they will lack an audit trail Trans No Select from the Lookup Window lt F9 gt lt Find Record gt the Transaction number assigned when this transaction was paid CAUTION Transactions may be adjusted here but they will lack an audit trail Update Mtd Type lt Y gt or Press lt Enter gt to include check in MTD Totals Otherwise type lt N gt CAUTION Transactions may be adjusted here but they will lack an audit trail Update Qtd Type lt Y gt or Press lt Enter gt to include check in QTD Tot
66. al Attendance Codes amp the customized Defaults which control what information populates the Time Card Entry Screen as employee timecards are entered Tab 2 tells the system whether or not to generate pay for Non Active Employees and allows customization of the Miscellaneous Fields that appear on Tab 6 of the Employee Master Record the PFW Payroll Solution PAY WARE System Configuration 111 Process Defaults 112 e System Configuration k l m oO 2 M From Master N No Default 85 0000 ala ale kuia EI Enable Auto Overtime The Automatic Overtime Option enables Pay Ware to automatically calculate the Overtime Premium for all hours worked above defined limits Enter V to enable Automatic Overtime calculation Automatic Overtime works by reviewing the REGULAR time card hours input for employees during a specific Payroll Date range Dates are CRITICAL It compares the total REGULAR hours keyed in during the pay date range 44 hours at a base rate of 10 hr for example to the Daily amp Weekly usually 40 Regular Hour Maximums set up in Position Code File Maintenance Any hours in excess of these limits 4 in the above example are assigned the Premium to Base Pay at the rate set up for Automatic Overtime in Attendance Code File Maintenance The Register entries for this example would be 44 hours of Regular Attendance totaling 440 and 4 hours of Automatic Overtime Premium t
67. al Information Enter a Y if you want the employee s Personal information printed Otherwise enter N Include Personal History Enter a Y if you want the employee s Personal History printed Otherwise enter SN Include Pay Information Enter a Y if you want the employee s Pay information printed Otherwise enter N Include Pay History Enter a Y if you want the employee s Pay History printed Otherwise enter N Include D R A Information Enter a Y if you want the employee s D R A information printed Otherwise enter N the PFW Payroll Solution PAY WARE File Listings e 119 Include D R A History Enter a Y if you want the employee s D R A History printed Otherwise enter EN Include Dependent Information Enter a Y if you want the employee s Dependent information printed Otherwise enter N Include Dependent History Enter a Y if you want the employee s Dependent History printed Otherwise enter SN Include Project Information Enter a Y if you want the employee s Job information printed Otherwise enter N Include Project History Enter a Y if you want the employee s Job History printed Otherwise enter N Include Emergency Contact Information Enter a Y if you want the employee s Emergency Contact information printed Otherwise enter N Include Emergency Contact Histor
68. al Key Enter the code Default is PR which identifies Pay Ware Module Journal transactions in the G L Cash Accrual Method Enter the Accounting Method in Use Cash lt C gt or Accrual lt A gt Cash basis posting date is Payroll Date Accrual posting date is Pay Period Ending Date see Pay Period Information the PFW Payroll Solution PAY WARE System Configuration e 107 Post in Summary Detail Specify the desired G L Posting Method Summary lt S gt or Detail lt D gt Summary posts only totals for each Attendance code amp Account Number Detail posts every transaction GL Detail Description 1 2 3 Use this Option ONLY if you are posting transactions in DETAIL Specify the preferred description format for each transaction 1 Employee Name 2 Employee Key amp Department Key 3 Employee Key amp Transaction Amount Direct Intermediate Posting Specify lt D gt for Direct posting to NLTRAN file Specify lt I gt for Intermediate posting to the PRNLTX file Alternate Directory Path Optional Specify a Directory Path other than GL data files for posting Use only with Intermediate Posting above General Ledger Tax Account Numbers 108 e System Configuration General Ledger Tax Accounts need to be set up for all taxes to be reported as well as interface to Platinum GL the PFW Payroll Solution PAY WARE Df General Ledger Tax Accounts iof x File Edit View Help DI eam A E DAVID 4718739 2 48 33 PM
69. als Otherwise type lt N gt CAUTION Transactions may be adjusted here but they will lack an audit trail Update Ytd Type lt Y gt or Press lt Enter gt to include check in YTD Totals Otherwise type lt N gt CAUTION Transactions may be adjusted here but they will lack an audit trail Void Check Type lt Y gt to void a prior manual check and update Payroll and General Ledgers CAUTION Transactions may be adjusted here but they will lack an audit trail Recurring CAUTION Transactions may be adjusted here but they will lack an audit trail Apply To Quarter Enter the Quarter where the wages were reported CAUTION Transactions may be adjusted here but they will lack an audit trail 134 e Transactions File Maintenance the PFW Payroll Solution PAY WARE State Id Enter the State Id where the wages were reported CAUTION Transactions may be adjusted here but they will lack an audit trail Deductions Enter the total deductions that were applied to this transaction CAUTION Transactions may be adjusted here but they will lack an audit trail Reductions Enter the total reductions that were applied to this transaction CAUTION Transactions may be adjusted here but they will lack an audit trail Allowances Enter the total allowances that were applied to this transaction CAUTION Transactions may be adjusted here but they will lack an audit trail Gross Pay Enter the total amount that was
70. amp Billing Key s 1 To 4 If you are utilizing a Project Costing System enter the appropriate Project Phase Step amp Change Order Cost Keys as defined in either the Platinum Project Cost System Defaults or Job Parameters set up in the internal STC Project Cost Time amp Billing System Defaults Use lt F9 gt to display a Lookup window in each segment of the Project ID and select the correct Project Item The maximum number of PFW Project Cost Keys is four Two for STC that utilize up to 20 total characters Position Code Enter the appropriate Position Code up to 4 characters as defined in File Maintenance to indicate the combination Pay Grade and Sequence Number for the work performed The Position Code will default from the Employee Master file or from the previous line depending on the option selected in Processing Defaults Accept the entry if correct or enter another appropriate Position Code Use lt F9 gt to present a Lookup window from which to select the proper keys Attendance Code Enter the 2 character Attendance Code to indicate type of earnings that apply to this line item For example the earnings may pertain to Vacation time Overtime Regular time etc The Attendance Code is retrieved from the Default Earnings field from the Employee Master file Use lt F9 gt to present a Lookup window from which to select the proper codes Pay Units Hours Enter the number of hours applicable for this line item
71. ansaction in employer FICA taxable wages Include in Employer Medicare Taxable Check box to include this Attendance transaction in employer Medicare wages Include in Federal Unemployment Taxable Check box to include this Attendance transaction in federal unemployment wages D1310014 Include in State Taxable Check box to include this Attendance transaction in state taxable income Include in State Disability Check box to include this Attendance transaction in state disability wages Include in State Unemployment Check box to include this Attendance transaction in state unemployment wages D1310016 Use Flat Tax Rate Check box to use flat rate for tax calculation Apply To Net Pay Check box to apply this Attendance transaction in Net Pay Include in Gross Pay Check box to include this Attendance transaction in Gross Pay Print on Check Check box to print this Attendance transaction on Employee Check with other Attendance Standard Attendance GL Account No Specify the GL Account for this transaction WIP GL Account No Specify the GL Account for this transaction the PFW Payroll Solution PAY WARE File Maintenance e 91 Premium Pay GL Account No Specify the GL Account for this transaction Position Code File Maintenance This Processing Code Menu Option sets up Position Codes to allow processing pay for employees working in multiple positions at multiple pay rates or use of Pay Rate Tables Es Po
72. ant for the company Employee D R A Maintenance The D R A Multi line Maintenance option allows quick review and updating of all D R A set ups for any range of individual employees Note that these Plans defaults must be previously set up in Cafeteria Defaults on the File Maintenance Menu before they can be assigned to Employees The multi line screen allows quick review and updating of set ups for any range of Plans and or individual employees the PFW Payroll Solution PAY WARE File Maintenance e 81 Sorts are DRA Plan Employee DRA Plan and Data Entry To enter new data select the Data Entry sort and then the Process button A multi line entry screen will appear Be sure to save all work before leaving the screen ni Employee DRA Maintenance f D R A PLAN oao oo d AHN Stanton Roger ADE STAROI 8 11111 0000 0 0000 FLADA 1215 000 0 STARO1 Stanton Roger D2C STARO 9 35 0000 0 0000 CORP 2225 000 0 STARO1 Stanton Roger R01 STAROI 9 4 5000 i 000 Employee Key Type or select from the Lookup Window lt F9 gt the Employee ID to be queried Employee Name Type or select from the Lookup window the employee name to be queried Plan D R A Enter or select from the Lookup Window the code D R or A plus the two digit Priority Number that identifies this benefit plan s assigned to this employee The plan selected must be defined in Cafeteria Plan Defaults File Maintenance 82 e File
73. appropriate portion of Box 15 of the W 2 Ifa field requires modification place an X in the proper field Deceased Box 15 Box 15 details are system maintained and should not be altered An X may appear in these fields and will print in the appropriate portion of Box 15 of the W 2 Ifa field requires modification place an X in the proper field Pension Box 15 Box 15 details are system maintained and should not be altered An X may appear in these fields and will print in the appropriate portion of Box 15 of the W 2 Ifa field requires modification place an X in the proper field Legal Rep Box 15 Box 15 details are system maintained and should not be altered An X may appear in these fields and will print in the appropriate portion of Box 15 of the W 2 Ifa field requires modification place an X in the proper field Deferred Compensation Box 15 Box 15 details are system maintained and should not be altered An X may appear in these fields and will print in the appropriate portion of Box 15 of the W 2 Ifa field requires modification place an X in the proper field W 2 Print Forms The Print W 2 Forms option allows you to generate Trial W 2 s which you should examine to determine if any changes are necessary You can also specify whether you will be submitting W 2 information on magnetic media 1 From the W 2 Forms submenu select PRINT W 2 FORMS From the S
74. as pe ALLVON AlenVickie OBISALARY U_U ZOS p00 L oo CAUTION Balances may be adjusted here but they will lack an audit trail Employee Id Type or select from the Lookup Window lt F9 gt the Employee ID to be queried Attendance Code Type or select from the Lookup Window lt F9 gt the Attendance Code to be queried Transactions This menu option may be Used to review many Balance Files for Employee Earnings D R A s Attendance etc With proper authorization adjustments may be made to these balances but they will lack an audit trail Register Transaction This screen may be used to review Register History Files for Employees Pay 132 e Transactions File Maintenance the PFW Payroll Solution PAY WARE ff History Transactions lel Es daz af ef fee aa SS as ae es 2 Taxable Wages 3 Taves 4 Wiscelaneous ALLVO1 AllenVickie S CORP Corporate Executives S S O 000210 S 01 12 1998 1 139 58 CA CALIFORNIA CAUTION Transactions may be adjusted here but they will lack an audit trail Employee Key Enter the appropriate Employee ID as defined in the Employee Master file Use lt F9 gt to display a Lookup window and select the correct Employee ID OR Use lt F7 gt or lt F8 gt to scroll to the desired employee Upon selecting the correct Employee ID the Employee s Name and all default data will display in the remaining fields CAUTION Transactions may be
75. aster see below Savings Bonds File Maintenance If Used should be the next item to set up This option will automatically generate the Savings Bond purchase file for transmission to the Federal Reserve Set up all information required on these short screens Pay Rate Tables should not require any setup unless you utilize shift differentials or set pay rates based upon the position worked Employee Master File The Employee Master contains personal information and payroll data for each employee The following types of information input into this file along with each employee s Name and Key ID include 14 e Installation the PFW Payroll Solution PAY WARE Pay Processing Information such as Base Earnings Rates Attendance amp Position Codes Tax Withholdings and Direct Deposit Bank Information D R A and Benefit Plan Information Human Resource Tracking Information such as Hire Date Review Date Remaining Vacation amp Disability Time for the calendar year if tracked by calendar year or until the update routine will be processed again see Manual for information EEO Status Job Code Supervisor Department Location Workmen s Comp Claims Training or Credentials Renewal status etc Personal Information such as Address Phone Number Dependents Emergency Contacts etc The Manual amp Help Screens aid in entering this information This completes set up of Pay Ware s Defaults and Processing Files C3 Input Quarterly Pa
76. ate Employee ID OR Use lt Ctrl F gt or lt F9 gt key to display a lookup window and select the correct record or Employee ID Upon selecting the correct Employee ID the Employee s Name and all default data will display in the remaining fields Since Employee Keys are the most used link in all processing operations it is recommended that the Employee Key scheme to be used be carefully thought out before any data entry is done It should be easy for Operators to use understand and complex enough to cover all the organization s current and future employees Once payroll data has been processed for a given Key it cannot be changed or deleted until the year is closed the PFW Payroll Solution PAY WARE File Maintenance e 73 74 e File Maintenance Employee Name Enter the appropriate Employee Name as defined in the Employee Master file OR Use lt Ctrl F gt or lt F9 gt to display a Lookup window and select the correct record or Employee Name Upon selecting the correct Employee Name the Employee s ID and all default information will display in the remaining fields Division Enter the appropriate Company or Division Code Department Enter the appropriate Department code the employee worked in for this line item Social Security No Enter the social security number of the person listed on this line Code Enter the appropriate 4 character Position Code as defined in File Maintenance to indicate the combination Pa
77. ax status M S H or other applicable status code State Exemptions Enter the number of exemptions that the employee is claiming for state tax purposes Additional State Withholdings Enter an additional amount that the employee would like withheld to pay state taxes County Rate Enter the Numeric Tax Rate Multiplier to be used in calculating this Tax Calculation Method Enter or select from the Lookup Window whether this Tax is Flat or a Percentage of Wages Tax Basis Select from the Lookup Window the Taxable Wage Basis used for this Tax Calculation City Rate Enter the Numeric Tax Rate Multiplier to be used in calculating this Tax Borough Enter the Numeric Tax Rate Multiplier to be used in calculating this Tax District Enter the Numeric Tax Rate Multiplier to be used in calculating this Tax the PFW Payroll Solution PAY WARE Occupation Enter the Numeric Tax Rate Multiplier to be used in calculating this Tax Transportation Enter the Numeric Tax Rate Multiplier to be used in calculating this Tax Other Enter the Numeric Tax Rate Multiplier to be used in calculating this Tax TAB 3 DATE INFORMATION DIRECT DEPOSIT Hire Date Enter the date the employee was hired This date is used for vacation amp disability accruals Rehire Date Enter the date an employee was rehired Additional Seniority Years Enter the number of years of employment to be credited to an employee who has lef
78. before payments can be made by Direct Deposit and the payee will then receive a Deposit Advice instead of a check Any payrolls processed before the number of days 13 is default specified on the Direct Deposit Setup screen System Configuration Submenu will automatically generate a Check for the Employee Note EFTPS is ENABLED only when the Auto deposit Check option on the Application Setup Processing Tab is checked Also note that any information on that Screen will be superseded by any entries made on the Direct Deposit Set Up Screen the PFW Payroll Solution PAY WARE System Configuration e 103 5 During payroll processing Deposit Advice Transactions are Separated form Checks during the Print routine After Checks are printed Pay Ware will 1 ask if you want to print Deposit Advices 2 verify beginning Advice and 3 notify that the ACH file Named on the Direct Deposit Set Up Tab 1 will be overwritten After printing Advices the ACH File named PBATRIAL may be copied off the Platinum Company directory for transfer to the bank As mentioned above Direct Deposit Transactions accumulate in their own Registers similar to Check Registers and have an A Advice prefix Enabling EFTPS Credit processing will generate tax deposit information detail and transfer funds to the IRS authorized receiving financial institution Nationsbank or First Chicago It replaces the Federal deposit check and detail data now being sent via mail
79. ce Code to be used for Saturday time This field will be Used as an edit of the Attendance Code during time card entry Require Pay Rate Greater than Zero Check y to require all Pay Rate Entries to be greater than Zero An ERROR message amp invalid Edit Status will Payment of NONACTIVE Employees Warning Error Enter an E to generate an ERROR if time for an Inactive Employee is processed This will create an INVALID Computed Edit Status Time will not process Enter a W to generate a WARNING if timecards for an inactive Employee are processed Edit Status is acceptable and time will be processed Miscellaneous Field These fields are User defined and may be Used to set up tracking for Company provided property issued to employees e g Pagers Keys Credit Cards by to insure it is accounted for These fields feed the information to the Employee Master where Serial Tracking Numbers or item descriptions may be assigned for each Employee Miscellaneous Field Type Specify the type of data that will be stored in this field D Date S String of characters N Numeric Number Of Decimals If the previous TYPE entry is Numeric enter the number of decimals to be maintained for that field Project Cost Key 1 If using STC Project Cost Time amp Billing Enter Key to be used for enhanced JC Reporting Project Cost Key 2 If using STC Project Cost Time amp Billing Enter Key to be used for enhanced JC Reporting
80. cess complex and multi position worker Payrolls The Time Card Entry screen scrolls up automatically one line at a time as one screen is filled easily allowing the operator to view prior entries An option exists to either display or suppress each employee s pay rate for confidentiality The Pay Rate applied to each time card entry is determined by the function performed the maximum and standard number of hours in a work day and week and the shift differentials applied if applicable Tab positions may be temporarily custom set to minimize keystrokes by clicking the lt gt Next Prior Record Buttons while the cursor is in a particular column a marker will appear in the column header Clicking the word Windows will keep these tab settings every time the screen comes up BC 3 Correct Time Cards BEES File Edit View BEHEE Help i Bl E gt Save Auto Tabs Save Column Width Emp ID Name Job Key Units Date Ra ALLYVO1 Allen Vickie EX 115 Mgr 06 1 0000 1 02 11 2000 CORP 12 ALLYVO1 Allen Vickie EX 115 Suprvis OFFI MI 120 0000 1 02 12 2000 CORP CITD01 Citrol Daniel a CLK 01 17 0000 1 02 12 2000 FLRDA CITD01 Citrol Daniel 7 CLK 01 50 0000 1 09 12 2000 CALIF CITD01 Citrol Daniel 5 CLK 01 8 0000 1 09 12 2000 CALIF CITD01 Citrol Daniel amp CLK 04 4 0000 1 09 12 2000 CALIF CITD01 Citrol Daniel CLK 02 0 50
81. cessed once a year and accrues Annual vacation time in Days to Salaried Employees who are paid Monthly based on their Hire Date Accruals for Salaried personnel are generally more complex than for Hourly Personnel because their Accrual Units Usually Days or Hours are almost always different than their Pay Units This Accrual is restricted to Warehouse Employees and it will increase their available vacation units days as follows when it is processed lt 1 Year Service gets 0 5 Days Pay Period Vacation to a maximum of 6 Days per year 1 5 Years Servicegets 833 Days Pay Period Vacation to a maximum of 10 Days per year 5 10 Years Service gets 1 25 Days Pay Period Vacation to a maximum of 15 Days per year 10 Years Service gets 1 67 Days Pay Period Vacation to a maximum of 20 Days per year Sick Disability days are Setup similarly to a maximum of 5 days per year If Hourly Units were being accrued the accrual level would generally be 8x the Daily level above Available Days or Hours per period is calculated by dividing total allowable Annual Days or Hours by the of Pay Periods per year If these Employees were paid Bimonthly instead of Monthly the number of Days or Hours accrued per Pay Period would be half the above levels You must select the desired cycle frequency annually monthly etc for processing these items As with all Platinum Reports information must be key entered initially but once report parameters ar
82. cking and or Savings Accounts in different Financial Institution See Previous BANK field Help for additional details Type Checking or Savings Enter the TYPE of Account C for Checking or S for Savings Status This field indicates STATUS of the last ACH Transaction Pre Note or Deposit No Entry can be made in this Informational field the PFW Payroll Solution PAY WARE Method Enter the METHOD or used to calculate this deposit Flat Dollar or Percentage amounts may be mixed but any Percentage Amounts will be calculated based on the balance remaining after all deposits above it are made The AMOUNT deposited to the last account listed must be 100 or 99999 99 if Method is specified to make the total of all Deposits equal Net Pay Amount Enter the AMOUNT of Net Pay Flat or to be deposited to this account Flat Dollar or Percentage amounts may be mixed but any Percentage Amounts will be calculated based on the balance remaining after all deposits above it are made The AMOUNT deposited to the last account listed will be automatically adjusted up or down to make the total of all Deposits equal Net Pay and sweep the balance to Zero Pre note Date This field specifies the last PRE NOTE transaction date for this account No Entry can be made in this informational field Note that Pay Ware will NOT generate a Direct Deposit Transaction for an Employee until the nember of days 13 is default specified on the Dire
83. clude Employee Key From Define the range of Employees you wish to include in the report Press lt Enter gt to default lt lt FIRST gt gt or enter the key you wish to start with Include Employee Key To Define the range of Employees you wish to include in the report Press lt Enter gt to default to lt lt LAST gt gt or enter the key that you wish to end on Subtotal Break On Employee Plan Enter 0 1 2 3 to obtain subtotals and or page breaks 0 No totals or page breaks 32 e Computed Payroll Document Entry Submenu the PFW Payroll Solution PAY WARE 1 Total but no page break 2 Total and page break 3 Recap No detail records C8 Preliminary GL Report This report shows every amount processed in the Computed Edit List and its corresponding GL Account debit or credit It is used to verify this information before printing and posting checks You need only to specify the desired Output Routing and Process it Review the report for errors and make appropriate corrections until everything is accepEnterle C9 Print Checks This option on the Computed Payroll Menu will print the paychecks after a successful Edit List and Preliminary Registers are run After printing the Post Computed Checks Screen will automatically appear If you do not want to post immediately due to time constraints etc press lt Esc gt to exit Computed Payroll However do not do any further Payroll function
84. ct Deposit Setup screen System Configuration Submenu days have passed Any Payrolls processed before the specified time period has passed will automatically generate a Check for the Employee Last ACH Date This field specifies the last ACH DEPOSIT transaction date for this account No Entry can be made in this informational field TAB 4 PERSONAL Address 1 Enter the first line of the employee s address Address 2 Enter the second line of the employee s address City Enter the city of the employee s address State Enter the state of the employee s address Zip Enter the zip code of the employee s address Phone Enter the employee s home phone number Birth Date Enter the employee s birth date the PFW Payroll Solution PAY WARE File Maintenance e 79 80 e File Maintenance Sex M F Enter a M for male OR Enter a F for female Ethnic Code Enter the appropriate Ethnic code to be assigned to the employee The Ethnic code will be used for report sorts Use lt F9 gt to display a lookup window TAB 5 Emergency Info Contact 1 Enter the name of the person to be contacted in case of an emergency Address 1 Enter the address 1 of the person to be contacted in case of an emergency Address 2 Enter the address 2 of the person to be contacted in case of an emergency City Enter the address of the person to be contacted in case of an emergency State Enter the addres
85. ct from the Lookup Window the Ethnic Code up to 5 characters Ethnic Description Enter the Description of the Ethnic Code EEO Class Code This option allows tracking of EEO Information the PFW Payroll Solution PAY WARE File Maintenance e 93 EJ EEO Class lel Es File Edit View Help 1 EEO Info EEO Class Key 00001 Ea EEO Class Description E Demonstration Inc EEO Class Code Enter or select from the Lookup Window the EEO Class Codes to be tracked up to 5 characters EEO Class Description Enter the Description of the EEO Class Code Workman s Compensation Class This option allows tracking of Workman s Compensation activity Df Workman s Comp Code OF x File Edit View Help Dy fall gt WP COENE 0 Workman s Comp Code 00001 E Workman s Comp Description ADMINISTRATION at Workman s Comp Rate 1 3000 Demonstration Inc Workman s Compensation Code Enter the Workman s Compensation Code up to 5 characters 94 e File Maintenance the PFW Payroll Solution PAY WARE Workman s Compensation Description Enter the Description of the Workman s Compensation Code Workman s Compensation Rate Enter the Workman s Compensation Rate assigned to this code class Termination Reasons This option allows assignment of tracking codes for Terminations TE FE 14 Termination Reasons _ Gl We lt gt Sa a E i ec eTCd YSD ABSENTE
86. cted for the current pay period The LIST option should be used to review all time card information and check for duplicate entries Time Cards may be printed and reviewed through List Time Cards which also offers the sort options shown below and the user may produce subtotals by Employee and or Department When ready to generate the listing select the desired Output option and Process Review the list for errors and make any appropriate corrections w C 4 List Time Cards xi Parameters Distribution Order by EMPLOYEE DATE A 1 Parameters Include Employee Keys From Employee ET i To Employee J lat OO O O OR Include Dates From Date Fe iz To Date E Break T otal on Employee fo NO TOTALING OR PAGE BREAK x Demonstration Inc New Process Close Save Help the PFW Payroll Solution PAY WARE Computed Payroll Document Entry Submenu e 27 C5 Computed Include Employee Key From Define the range of Employees you wish to include in the report Press lt Tab gt to default lt lt FIRST gt gt or enter the key you wish to start with Include Employee Key To Define the range of Employees you wish to include in the report Press lt Tab gt to default to lt lt LAST gt gt or enter the key that you wish to end on Include Department Key From Define the range of Departments you wish to include in the report Press lt Tab gt to default lt lt FIRST gt gt or enter the key you w
87. ctions to the General Ledger No entry will generate the report without any posting effects the PFW Payroll Solution PAY WARE Reports e 51 Print Recap Only Click V to print only the Summary otherwise all detail will print GL Post Date Type date to be used as the GL posting date only if posting in Summary If posting in Detail the applicable Edit List Payroll Date or Pay Period End Date will be automatically assigned Pay Period Reports 52 e Reports Pay Period Reports are accessed from this option on the Reports Menu These reports document the calculated information used to print checks in the current pay period Payroll date as entered on the Pay Period Information option in Document Entry Computed Payroll Manual checks with post dates other than the above date will not show up in the reports but will be reported through the History Reports covered later in this section All Pay Period reports information comes from the History Totals and History D R A files Pay Period Reports should not be confused with the Preliminary Reports in the Computed Payroll and Manual Payroll menus which take their information from different files Pay Period Check Register The Check Register details each check produced in the last pay processing cycle and includes check number date amount Employee Key Employee Name and department Selecting Check Register brings up the four Sort Options EE ID Ck EE Name Ck Dept EEID Ck amp
88. d amp F9 Lookups available you wish to start with Employee Labels _ Zi Number of Lines Per Label Define the number of lines that can be printed upon one label Number of Lines Between Define the number of blank lines that can be printed between labels Label Width Define the width of one label in inches Labels Across Define the number of labels that will be printed across one page the PFW Payroll Solution PAY WARE File Listings e 121 Space Between Define the distance between labels in one row in inches Field amp Field Description Tab 3 Define the field s by selection from the Lookup window lt F9 gt that will be printed on the label Line Tab 3 Enter the line to print the specified field on If multiple fields are selected for one line they will be printed in the order they are selected The size of each Label field will be equal to the maximum size the parameter screen field will allow e g Employee Name 30 characters The only exception to this rule is when City State and Zip are selected in sequence and placed on the same line The fields will then be strung together with the extra spaces removed Define the range of Department you wish to include in the report Press lt Tab gt to default lt lt FIRST gt gt or enter the key you wish to start with Cafeteria Plans Listing This provides a User defined listing of all D R A Plans Beginning Plan Description Type or select fr
89. d directlAfter printing the Post Computed Checks Screen will automatically appear If you do not want to post immediately due to time constraints etc press lt Esc gt to exit Computed Payroll However do not do any further Payroll functions until you post or you will have to generate another successful Edit List and reprint checks again If you get an INVALID MANUAL PAYROLL STATUS Message an error free Edit List has not yet been printed Next Check Number Defaults to the last check printed by the system Ifa different number is desired type the number of the next paycheck to be printed Message For Stub You may type a message of up to 40 characters to appear at the bottom of each check printed Remaining Vacation Indicate with check mark in the box to print this information at the bottom of each check Otherwise leave blank 44 e Manual Payroll Print amp Post Submenu the PFW Payroll Solution PAY WARE Remaining Disability Sick Indicate with check mark in the box to print this information at the bottom of each check Otherwise leave blank M7 Post Manual Checks Posting is the last step in processing a payroll You may Post immediately after printing checks or elect to do it later If you wait DO NOT perform any Maintenance or Processing UNTIL YOU POST or you may need to regenerate a Computed Edit List amp print checks Performing this operation posts payroll information to the History Totals Register amp
90. d in the File Maintenance and System Configuration Menu Groups The purpose and logic of these files is overviewed here Details about data entry to these files are available in Help and in the Pay Ware User Manual Following the below data entry file activation sequence rather than the alphabetized menu order sequence will result in the quickest most efficient set up A Initialize Files All Pay Ware files must be Initialized by going into Pay Ware s Utilities gt Initialize Files At the Warning click Yes to Continue amp a list of files will appear Arrow down to All Files option at the bottom of the list and Double Click on it Another Warning box will appear with the File Name All Click Yes to finish amp Exit Utilities B System Configuration Files 1 Application Set Up 5 Tabs Begin set up with the following items Full details are available in this section of the Manual The Address Tab specifies the processing company s Name Address amp Fed ID On the Interfaces Tab Check On or Off Epicor A P A R Bank Book Interfaces and Retention of GL History and Time Card History Specify from the drop down menu the desired Interface to Platinum GL and Project Costing The Processing Tab sets processing configuration to allow generation of Auto deposit checks Manual Payrolls amp Direct Deposits Earnings Classes to allow automatic tracking of Vacation amp Disability are also specified Print Checks A Laser prin
91. d in the last pay processing cycle and includes check number date amount Employee Key Employee Name and department Selecting Direct Deposit Register brings up the four Sort Options EE ID Advice EE Name Advice Dept EE ID Advice amp Advice Date After selecting the desired Sort the parameters for the DDA History are defined on the Parameter SC After selecting the desired Sort the parameters for the Register are defined on the Parameter Screen When ready to generate the register select the desired Output Routing option Queue Manager default or specified Printer and Process Beginning Employee Key Define the range of Employees you wish to include in the report Press lt Tab gt to default lt lt FIRST gt gt or enter the key you wish to start with Ending Employee Key Define the range of Employees you wish to include in the report Press lt Tab gt to default to lt lt LAST gt gt or enter the key that you wish to end on Beginning Department Key Define the range of Departments you wish to include in the report Press lt Tab gt to default lt lt FIRST gt gt or enter the key you wish to start with Ending Department Key Define the range of Departments you wish to include in the report Press lt Tab gt to default to lt lt LAST gt gt or enter the key that you wish to end on Subtotal On Employee Enter 0 1 or 2 in this to obtain subtotals and or page breaks Click V to display Report format
92. de Enter the Attendance Code that identifies the type of earnings that this transaction represents CAUTION Transactions may be adjusted here but they will lack an audit trail Transaction Date Enter the date that the transaction was processed CAUTION Transactions may be adjusted here but they will lack an audit trail Pay Amount Enter the gross amount paid by this transaction CAUTION Transactions may be adjusted here but they will lack an audit trail the PFW Payroll Solution PAY WARE Transactions File Maintenance e 141 Pay Units Enter the number of units this transaction represents CAUTION Transactions may be adjusted here but they will lack an audit trail Check No Enter the Check No that generated this attendance record CAUTION Transactions may be adjusted here but they will lack an audit trail Direct Deposit Transactions This option allows review of all Direct Deposit Activity Ef Direct Deposit Transactions yf ell Wf a of frre O a DAVID 3 639 15353PM___ ALLVO1 Allen Vickie S 02207 19991 12345678 8976289 NONE OoOO YO al 123456780 3210987654321 oo Pree SCS CAUTION Balances may be changed here but they will lack an audit trail Transaction No Enter or select from the Lookup Windows lt F9 gt lt Find Record gt the DDA Transaction to be queried CAUTION Balances may be changed here but they will lack an audit trail E
93. dit trail Benefit Plan D R A Enter a code Deduction Reduction or Allowance D R or A plus the two digit Priority Number that that identifies the benefit plan Deductions are made from Net Pay after Taxes are Withheld Reductions generally reduce Taxable Pay and Allowances generally Increase Taxable Pay The Priority Number assigned determines the priority in which this D R A will be applied to Earnings Deduction 138 e Transactions File Maintenance the PFW Payroll Solution PAY WARE 01 will be taken out before Deduction 02 etc CAUTION Transactions may be adjusted here but they will lack an audit trail Description Enter the description that describes the plan this transaction represents CAUTION Transactions may be adjusted here but they will lack an audit trail Transaction Date Enter the date that the transaction was processed CAUTION Transactions may be adjusted here but they will lack an audit trail Frequency Enter the frequency that was utilized to process the D R A 1 to 5 Process when this group is selected through Pay Period Information 6 or 7 Process every other pay period 8 Process the next pay period only 9 Process every pay period CAUTION Transactions may be adjusted here but they will lack an audit trail Employee Amount Enter the amount that was determined as the employee s portion CAUTION Transactions may be adjusted here but they will lack an audit trail Employer Amount E
94. djustment factor normally 50 Print Gross Pay Type lt Y gt or lt N gt Summary Detail Type lt S gt or lt D gt From Date Define the first date you wish to include in the report Press lt Tab gt to default lt lt FIRST gt gt To Date Define the last date you wish to include in the report Press lt Tab gt to default to lt lt LAST gt gt Special Title Type up to a 50 character name for this report optional Salary Statistics is a report that provides a list of employees with their salary and specified D R A s as well as the percentage they make up of the total salary and D R A withholdings This report is useful in testing Employee Benefit Plans for top heaviness bias toward highly compensated Employees After selecting one of the six Sort Options select the desired report parameters When ready to generate the report select the desired Output Routing option Queue Manager default or specified Printer and Process Special Title Type up to a 50 character name for this report optional From To Specify the range of the above item s from the Lookup Window lt F9 gt you wish to be included in the report Press lt Tab gt to default lt lt FIRST gt gt to lt lt Last gt gt or enter the individual key s you wish to start and end with gt gt Employee Status Type lt A gt Active lt IT gt Terminated lt L gt Leave of absence or Leave Blank to Include ALL STATUS Wage Bases T
95. e Attendance Code This field is also used as a key to the Attendance file Earnings Class Enter the Earning Class 1 to 9 to be used for grouping attendance codes during reporting Description of Earning Classes defined on Processing Defaults Attendance Only Include in Overtime Calculation Check box to designate to use all time cards with this attendance code in the calculation of overtime Hourly Salary Other H The employee is being assigned an hourly pay rate S The employee is being assigned an Annual Salary pay rate O Indicates that no pay rate is assigned to the employee Formula Type Enter for an overtime percentage premium Enter or for straight time earnings Multiplication Factor If above Formula Type is enter the premium percentage rate for this Attendance Code generally 100 for Straight Time 150 for Time and a Half 200 for Double Time Units Description Enter the description of the units of pay generally Hours or Salary Include in Federal Taxable Check box to include this Attendance transaction in employer Federal taxable wages Include in Employee FICA Taxable Check box to include this Attendance transaction in employee FICA taxable wages Include in Employee Medicare Taxable Check box to include this Attendance transaction in employee Medicare taxable wages the PFW Payroll Solution PAY WARE Include in Employer FICA Taxable Check box to include this Attendance tr
96. e Pay Period End Date by clicking the Clipboard button at the top right of the screen C 3 Correct Time Cards ALLY01 Allen Vickie OFFI 06 1 0000 1 02 16 1999 CORP 2 115 3840 67 CITDO1 Citrol Daniel rCLK 01 78 0000 1 02 16 1999 CALIF 3 0000 6 COOBN1 Cook Brenda CLK 01 80 0000 1 MAAFMEEEE CALIF 8 5000 6 E L ooo 00 Employee Number Enter the appropriate Employee ID as defined in the Employee Master file OR Use lt F9 gt to display a Lookup window and select the correct Employee ID Upon selecting the correct Employee ID the Employee s Name and all default data will display in the remaining fields Employee Name Enter the appropriate Employee name or use the Lookup window to select the correct employee Project Cost or STC Project Cost Time amp Billing Key s 1 To 4 If you are utilizing Project Costing enter the appropriate Project Phase Step amp Change Order Cost Keys as defined in either the Platinum Project Cost System Defaults or the internal STC Project Cost Time amp Billing System Defaults the PFW Payroll Solution PAY WARE Computed Payroll Document Entry Submenu e 25 Use lt F9 gt to display a Lookup window in each segment of the Project ID and select the correct Project Item The maximum number of Project Cost Keys is four Two for STC that utilize up to 20 characters Position Code Enter the appropriate 4 character Position Code
97. e correct You must adjust all discrepancies until an Error free Edit is run 8 After generating an Error free Edit move down to the next item on the Manual Payroll Menu Preliminary Payroll Register Select the Sort option that will best sync it up with your hard copy printout and Process the Register Compare these two Registers Employee by Employee to verify accuracy of all amounts Go back to Transaction Entry Maintenance and make any necessary corrections You may also decide to run a Preliminary D R A Report to verify individual D R A s Run a final Edit and verify all corrections 9 Once a good Edit is run we recommend you back up this information to a diskette before proceeding further just in case 10 The next step is Print Posting this good Edit to move all the balances into the history files From the MANUAL PAYROLL Menu select PRINT CHECKS Arrow through all fields Check etc and Process to the Queue to save paper When complete a prompt will ask if you wish to Post the checks Click Yes Button to Post checks Entry of Q1 history into Pay Ware is now COMPLETE Follow the above amp following steps for Quarters 2 3 4 as required until you have all YTD Payroll data posted up to date This exercise has given you a good feel for navigating and operating Pay Ware payroll processing 11 Once all prior history is entered and posted go to the REPORTS and run a PAYROLL JOURNAL Select the Sort Option that most
98. e provided hereunder when STC receives your payment of the appropriate Maintenance fee The registered user will be invoiced for annual renewals unless STC receives written notification canceling the subscription 60 days prior to the expiration date 4 Limited Warranty STC warrants that the support services will be performed in a workmanlike professional manner STC disclaims all other warranties either express or implied THIS LIMITED WARRANTY GIVES YOU SPECIFIC LEGAL RIGHTS YOU MAY HAVE OTHERS WHICH VARY FROM STATE TO STATE 5 Limitation Of Liability amp Consequential Damages STC s entire liability to you and any other party for any loss or damage resulting from any actions demands or claims arising out of this agreement shall not exceed the Maintenance Support fee paid for the Software notwithstanding any failure of essential purpose of any limited remedy In no event shall STC be liable for any indirect incidental consequential special or exemplary damages whatsoever arising out of the use of or inability to use the Software or the performance or failure to perform supports services even if STC has been advised of the possibility of such damages Since some states prohibit limitation of liability for consequential or incidental damages the above limitation may not apply to you 6 Conditions Software that has been altered or modified outside of the parameters allowed in the program is excluded from this agreement If Maintenance
99. e saved only changes need be key entered Sal Hr Oth Select lt S gt Salaried Employee lt H gt Hourly Employee or lt O gt Other Hire Annual Select desired accrual base period lt H gt Hire date or lt A gt Calendar Year Field Id Type any desired sort restrictions on Employee Master codes Select lt D gt Division lt M gt for Miscellaneous lt P gt for Position lt S gt for Supervisor or lt W gt for Work Location Press lt F9 gt to display a Lookup window to find the desired identifier Default setting for this is lt N gt None Start Pos Further restrict the desired sort to a Portion of the Employee Master code Field Length Specify the length of the desired Employee Master sort code the PFW Payroll Solution PAY WARE Field Value Allows selection of a portion of the Employee Master code Emp Years Specify the number of years of employment for this level Vac Units Specify the number of Vacation units Hrs Days to be accrued per cycle Max Vac 99 Specify the maximum total number of allowable Vacation Units Disability Sick Units Specify the number of Sick Disability units Usually Hrs Days to be accrued per cycle Max Disability Sick Specify the maximum total number of allowable Sick Disability Units W 2 Processing Options Creating W 2 Forms is a 5 step process 1 Build the W 2 Information file 2 Print W 2 Forms in the Trial mode and check the printed output for
100. eck printed by the system Ifa different number is desired type the number of the next paycheck to be printed Message For Stub You may type a message of up to 40 characters to appear at the bottom of each check printed Print Pay Rate Remaining Vacation Remaining Disability Specify yes lt Y gt to print this information at the bottom of each check Otherwise say no lt N gt the PFW Payroll Solution PAY WARE Utilities e 153 Void Check The Void Check option lets you void a previously issued check Entering the Check Date and Number creates a debit transaction reversing the payment and cancels out the amount im Yoid Check 01 12 1998 04 18 1999 DURJOT Duran James F Check No Type or select from the Lookup Window lt F9 gt the date of the check to Void Check Date Type the date of the check you want to Void Void Post Date Type the date you want to indicate as having Voided the Check lt Tab gt or lt Enter gt enters current date 154 e Utilities the PFW Payroll Solution PAY WARE Vacation Disability Accrual 1 This option automates the accrual of Vacation and Disability Hours Days The balance of vacation amp disability units available to each employee are carried on his employee master record This accrual provides a mass update capability to add units to that balance A Table is defined to specify how many units should be added to those currently available ba
101. ed amounts are deposited sequentially beginning with the first account and ending with the last account Flat Dollar or Percentage amounts may be mixed but any Percentage AMOUNTSs will be calculated based on the balance remaining after all deposits above it are made The AMOUNT deposited to the last account listed must be set at 100 or 99999 99 if Method is to make the total of all Deposits equal Net Pay and sweep the balance to Zero For Above Example Employee W Foster has his 1000 net pay deposited to 3 accounts Deposit 1 Set up as T Checking M Amount 300 sends a Flat 300 toa checking account at one bank for family support Deposit 2 T Savings M Amount 100 sends a Flat 100 to the Employee s Savings account at the Credit Union Deposit 3 Set up as T C M AMOUNT 100 will sweep 100 of the Remaining 600 Balance 1000 300 100 to the Employee s Checking Account at another bank The STATUS PRE NOTE and LAST ACH Fields are for INFORMATION ONLY AND NO ENTRIES ARE MADE IN THEM Bank ID Select from the Lookup Window or Enter the Bank Routing Number s 9 Digits plus Next Field Employee s complete Account Number s to which Net Pay should be Directly Deposited Employee Account No Enter or select from the Lookup Window the Employee s complete Account Number to which Net Pay should be Directly Deposited Pay may be deposited via Standard ACH Transactions to as many as Four Che
102. eductions and or Allowances in the D R A file that have the same frequency Ist 2nd 3rd 4th or Sth Payroll of the Month will be processed in this cycle Zero 0 skips all D R A s Entering an S in this field will suppress all Federal amp State Withholding This is useful for processing special payrolls for one time payments such as bonuses It is done by entering an S in the D R A Group field on the Pay Period Information Screen Although no state or federal tax is withheld all taxable wages FICA Medicare SUI SDI FUI will still be updated as normal Note that all Allowances and Reductions will be processed normally Current Quarter This displays the Current Quarter Maintained in System Configuration Automatic Numbering where this payroll data will be posted It is not user accessible 18 e Computed Payroll Document Entry Submenu the PFW Payroll Solution PAY WARE Computed Edit Status Computed edit status codes are maintained automatically by the system Ke xX ee Z357 Tat HBF aA PS N Employee Master file updated Time Card file updated D R A Definition file updated Departmental GL Account files updated SUI Rate State ID file updated Earnings Types file update Name and Options file updated Pay Period Information file updated JC Interface Definition file updated GL Tax Accounts file updated Manual Transaction file updated Edit List Run with Errors Edit List Run with Warnings Good Edit Li
103. ee ae 000561 S 02717 1999 1010 0000 7 CdS Be Dernonstations ine S Check Number Type or select from the Lookup Window lt F9 gt the check number to be maintained Description Verify or Edit this information Check Date Verify or Edit this information Cash Account Verify of Edit by typing or selecting from the Lookup Window lt F9 gt the Cash Account to be maintained Amount Verify or Edit this information the PFW Payroll Solution PAY WARE Transactions File Maintenance e 145 Utilities Utilities Contains Options To Load Or Purge Time Cards Import Data From Outside Systems Reprint Pay Checks as well as the Direct Deposit related Utilities Processing of Vacation amp Disability Accruals and W2 forms well as the Initialize or Recover Files routines Direct Deposit Utilities Direct Deposit Utilities allow easy setup or recreation of Direct Deposit file information to replace lost or corrupted ACH files Available Utilities can 1 Generate Prenotes for initial Setup 2 Regenerate a previously created file and 3 Reprint previously issued Employee Advices See Direct Deposit Setup information in the System Configuration Section of the manual for details Direct Deposit Generate Pre Notes This option will scan the Employee Direct Deposit setups and generate a pre note for any account that has not had one A pre note is utilized to verify that the information provided by the employee i
104. elds assigned to this Plan General Ledger Credit Account No Enter the GL Account number fields assigned to this Plan A P Interface Mode Specify or select from the Lookup Window the desired Accounts Payable Interface Mode for this Plan 0 No Interface to A P 1 Generate One Voucher for each EE amp Plan 2 Generate One Voucher for Each Plan with an Employee List 3 Generate One Voucher Per Vendor Summarizing Each Plan A P Vendor ID Enter or select from the Lookup Window the desired Vendor Name ID Line Item Description Type the line item description for this plan s transactions to appear in A P reports Check Comment Type the Comment to appear on A P Checks the PFW Payroll Solution PAY WARE File Maintenance e 71 Send to Job Cost Check box if information should be sent to Job Cost Employee Information Employee Master File The Employee Master holds all individual Employee information and serves as the program s largest database used in virtually all Payroll Processing and Human Resources Reporting It is divided into six Tabs 1 Employee Name Code amp Job Status Information Employee Pay amp Tax Withholding Information Employee Date Related amp Direct Deposit Information Emergency Information 2 3 4 Employee Personal Information 5 6 Accident amp Misc e g company property information Dj Employee Master File Edit View Help O z HAE AA 2 Pay Info EMPLOYEE
105. eletes all Terminated Employees and their balance information from the current company provided they have no current year Earnings A rchive copies all Balance information to the designated Archive Company while Purging Terminated Employees Balances from the current company the PFW Payroll Solution PAY WARE Transactions Purge Or Archive Type or select from the Lookup Window lt F9 gt one of the following P urge deletes all Terminated Employees and their balance information from the current company provided they have no current year Earnings A rchive copies all Balance information to the designated Archive Company while Purging Terminated Employees Balances from the current company S kip will leave all Transaction History in the current company while Purging Terminated Employees Archive Company Type or select from the Lookup Window lt F9 gt the Short Name of the Company to which any Archived data will be saved Reprint Pay Checks This Option is Used to Reprint previously processed checks From Check No Enter the first Check Number to be reprinted To Check No Enter the last Check Number to be reprinted Beginning Check Date Enter the first date whose checks you wish to reprint Press lt Tab gt to default lt lt FIRST gt gt Ending Check Date Enter the last date whose checks you wish to reprint Press lt Tab gt to default to lt lt LAST gt gt Next Check Number Defaults to the last ch
106. equence By submenu choose whether you want the W 2 s sorted by Employee Key Name or Department The selected sequence option will then complete the title in the Beginning and Ending Range fields as shown below when EMPL KEY was chosen The recommended procedure is to include ALL employees by pressing lt Tab gt in the Beginning and Ending fields to default lt lt FIRST gt gt and lt lt LAST gt gt respectively 2 When all appropriate fields are completed process the output Choose your preferred method of output from the PFW Payroll Solution PAY WARE Utilities e 163 ia W2 Print Beginning Employee Key Define the range of Employees you wish to include in the report Press lt Tab gt to default lt lt FIRST gt gt or enter the key you wish to start with Ending Employee Key Define the range of Employees you wish to include in the report Press lt Tab gt to default to lt lt LAST gt gt or enter the key that you wish to end on Beginning Department Key Define the range of Departments you wish to include in the report Press lt Tab gt to default lt lt FIRST gt gt or enter the key you wish to start with Ending Department Key Define the range of Departments you wish to include in the report Press lt Tab gt to default to lt lt LAST gt gt or enter the key that you wish to end on Beginning Employee Name Define the range of Employees you wish to include in the report Press
107. erwise leave blank Use Flat Tax Rates Check box to use flat rate for tax calculation otherwise leave blank Apply To Net Pay Check box to apply to Net Pay otherwise leave blank Include in Gross Pay Check box to include in Gross Pay otherwise leave blank Employer Match Formula Indicate one of the following N o matching match a flat dollar amt match a of employee s amt the PFW Payroll Solution PAY WARE Employer Match Amount Rate Indicate amount Employer Cap Type Indicate one of the following N o matching match a flat dollar amt match a of employee s amt Employer Cap Amount Rate Indicate amount Employer Match Debit GL Account No Enter or select from the Lookup Window the GL Account number fields assigned to this D R A Employer Match Credit GL Account No Enter or select from the Lookup Window the GL Account number fields assigned to this D R A A P Interface Mode Specify the desired Accounts Payable Interface Mode for this Plan see Application Setup to initially check not check the choice for AP Interface 0 No Interface to A P 1 Generate One Voucher for each EE amp Plan 2 Generate One Voucher for Each Plan with an Employee List 3 Generate One Voucher Per Vendor Summarizing Each Plan A P Vendor ID Enter or select from the Lookup Window the desired Vendor Name ID Line Item Description Type the line item description for this plan s transact
108. ess lt Tab gt to default lt lt FIRST gt gt to lt lt Last gt gt or enter the individual key s you wish to start and end with From To Specify the range of the above item s from the Lookup Window lt F9 gt you wish to be included in the report Press lt Tab gt to default lt lt FIRST gt gt to lt lt Last gt gt or enter the individual key s you wish to start and end with the PFW Payroll Solution PAY WARE User Sort Define the Sort Criteria Range available in the Lookup Window lt F9 gt you wish to include in the report User Sort Define the Sort Criteria Range available in the Lookup Window lt F9 gt you wish to include in the report Page Break On Employee Enter Y if you want to print each employee on a new page Special Title Type up to a 50 character name for this report optional Employee Status Type lt A gt Active lt IT gt Terminated lt L gt Leave of absence or Leave Blank to Include ALL STATUS Select Date Id Enter the Selection Code for any DATE field Review Hire Termination Next activity or Birth date from the Employee Master that should be Used to restrict the employees listed in this report Select NONE or Enter through the field if no date field should be Used in the restrictions Beginning Date Range Enter the first date of the desired range for this report Ending Date Range Enter the last date of the desired range for this report Include Person
109. etwork file server Other PFW Resource Menu files are updated and the Pay Ware Client Setup files are installed 2 Module User Setup Pay Ware s administrative functions user access and security are handled by PFW They are set up by the PFW System Administrator for existing and new users to insure confidentiality 3 The individual Client Workstation set ups are made from the Server s Client Files originating directory X platinum payware pwclient setup exe 4 Installation Upgrade process for converting or setting up data for each payroll company the PFW Payroll Solution PAY WARE Installation e 5 Remove the CD and NOTE THE SERIAL NUMBER ON THE ENVELOPE you will need it Pre Installation Backing Up Be sure to have at least one good backup of your payroll data and a hard copy printout of your latest Payroll Journal Because Pay Ware for Windows requires read write access to certain files during updating it is recommended that continual virus checkers be turned off or configured to only check executable files during the upgrade process These programs may change the access rights of the files or cause errors during processing Disk Space Be sure to verify that there is sufficient disk space available for the installation Drive amp Path Be sure to identify the drive and path where Platinum for Windows is installed Installation Procedure Network Server Files PFW Admin Rights required This step does not need to be run on
110. f Hours Exceed Enter the maximum number of pay units normally processed in time card entry A warning will be issued if entered hours exceed this number Warnings may be overridden Time Card Entry Saturday Attendance Code Warning Enter the correct Attendance Code to be used for Saturday time Pay Ware will check this value and the time card date against the computer s calendar Discrepancies will generate a Warning Warnings may be overridden Time Card Entry Sunday Attendance Code Warning Enter the correct Attendance Code to be used for Sunday time Pay Ware will check this value and the time card date against the computer s calendar Discrepancies will generate a Warning Time Card Entry Display Pay Rate Check V to display pay rates on the Timecard Entry Screen Otherwise pay rates will be suppressed for security purposes Time Card Entry Default Pay Rate From GJMP Enter the source from which Pay Rate information is to be taken If STC Project Cost is not enabled you may enter the following M to pull information from the Employee Master File P to pull information form the Position Code File the PFW Payroll Solution PAY WARE System Configuration 113 114 e System Configuration If STC Project Costing is enabled these options may be entered J to pull rate from the STC Job Level File G to pull rate from the GREATER of the STC Job Level or Employee Master Require Work Units Not Equal Zero Enter the Attendan
111. f One to Fifteen Columns of information can be generated Items to be reported in each column can be specified in the FIELD area of the screen while User defined column headers up to 10 characters are specified in the COLUMN DESC opposite the appropriate item Field Reports of One to Fifteen Columns of information can be generated Items to be reported in each column can be specified from the Lookup Window lt F9 gt or type the two digit code in the FIELD area of the screen while User defined column headers up to 10 characters are specified in the COLUMN DESC area opposite the appropriate item Workmen s Compensation Selecting Workmen s Compensation second item on the Government Reports Menu allows you to compute Workmen s Compensation Wages In addition this report for the adjusting of overtime and double time wages back to regular pay When ready to generate the report select the desired Output Routing option Queue Manager default or specified Printer and Process Reg Hours Earning Class Enter the class 1 9 assigned in the Attendance Code file OT Hours Earnings Class Enter the class 1 9 assigned in the Attendance Code file OT Percent Enter adjustment factor normally 66 67 Dbl Time Earnings Class Enter the class 1 9 assigned in the Attendance Code file the PFW Payroll Solution PAY WARE Reports e 61 Salary Statistics 62 e Reports Dbl Time Percent Enter a
112. form any Maintenance or Processing UNTIL YOU POST or you may need to regenerate a Computed Edit List amp print checks Performing this operation posts payroll information to the History Totals Register amp D R A and Distribution to GL files MTD QTD YTD and Employee Balance Files are updated and Project Cost Time Cards are posted to the Project Cost Transactions file Bank Book Interface is also updated The effects of a Check Post are FINAL so the following must be complete before Posting A Satisfactory Computed Edit has been generated Preliminary Reports have been generated and approved Checks must be Printed The Time Card File has been Backed UP Strongly Advised A Complete Backup of the previous Pay Cycle Data is on hand the PFW Payroll Solution PAY WARE Computed Payroll Document Entry Submenu e 35 Manual Payroll Print amp Post Submenu Manual Payroll is intended to be used in the following ways Entry of after the fact payroll transactions advances or handwritten checks Entry of one time payments with customized withholding amounts To manually offset or void previously issued checks Manual Payroll does not automatically calculate any taxes or D R A s It is completely independent of the Computed Payroll and it does not process Project Cost details Manual Payroll processing follows the below procedure Enter the transaction Run a Manual Edit List Generate preliminary reports pay
113. from Pay Rate Tables for this Employee s Position Code See Pay Rate Tables in Pay Ware Manual Pay Rate Enter the rate an employee is to be paid i e Hourly Rate or Annual Salary Pay Periods Per Year Enter the number of times the employee is to be paid in a year State Residency Enter or select from the Lookup Window the code that identifies the State Withholding Tax authority SUI Tax Code If State Unemployment Tax is to be withheld and reported ina DIFFERENT STATE than State Withholding Tax in the previous field enter that State Code lt F9 gt here Note that State s SUI rate must be entered in system defaults Optional Tax Code Enter the code that identifies the appropriate taxing authority Local Description Enter the name of the local tax authority to be printed on W 2 forms the PFW Payroll Solution PAY WARE File Maintenance e 75 76 e File Maintenance FLSA Overtime Check box if this Employee is subject to FLSA Averaged Overtime Calculation Otherwise leave blank Federal Tax Status Enter or select from the Lookup Window the employee s federal tax status M S H Federal Exemptions Enter the number of exemptions that the employee is claiming for federal tax purposes Additional Federal Withholdings Enter an additional amount that the employee would like withheld to pay federal taxes State Tax Status Enter or select from the Lookup Window the employee s state t
114. fter each Employee or Plan But No Page Break 2 Totals amp Page Breaks after each Employee or Plan Time Card History This Option lists all selected Time Cards Beginning Employee Key Define the range of Employees you wish to include in the report Press lt Tab gt to default lt lt FIRST gt gt or enter the key you wish to start with Ending Employee Key Define the range of Employees you wish to include in the report Press lt Tab gt to default to lt lt LAST gt gt or enter the key that you wish to end on Beginning Department Key Define the range of Departments you wish to include in the report Press lt Tab gt to default lt lt FIRST gt gt or enter the key you wish to start with the PFW Payroll Solution PAY WARE File Listings 127 Ending Department Key Define the range of Departments you wish to include in the report Press lt Tab gt to default to lt lt LAST gt gt or enter the key that you wish to end on Beginning Date Define the first date you wish to include in the report Press lt Tab gt to default lt lt FIRST gt gt Ending Date Define the last date you wish to include in the report Press lt Tab gt to default to lt lt LAST gt gt Subtotal On Employee Enter 0 1 or 2 in this to obtain subtotals and or page breaks by Employee or Priority Plan Press lt F9 gt to display options in a Lookup Window 0 No totals or Page Breaks 1 Totals after each Employee or Plan But N
115. gt to default to lt lt LAST gt gt or enter the key that you wish to end on This menu option is used to set up automated tracking of Savings Bond purchases and generates the savings bond purchase information file for transmittal to the Federal Reserve the PFW Payroll Solution PAY WARE Savings Bond Holders This sets up the savings bond purchaser information file f Savings Bonds Holders oj x Bi ENC E es a eee ALLVO1 Allen Vickie had AMES ALLEN 23456789 823 BEVERLY _ NAHIEM HILLS 1823 BEVERLY O eee C ICKIE ALLEN OD POD 2 Employee ID Enter the appropriate Employee ID as defined in the Employee Master file OR Use the lookup window and select the correct Employee ID Bond Owner Name Enter the name of the owner of the bond Social Security Number Enter the bond owner s social security number Address 1 Enter the first line of the bond owner s address Address 2 Enter the second line of the bond owner s address the PFW Payroll Solution PAY WARE File Maintenance e 87 City Enter the city of the bond owner s address State Enter the state of the bond owner s address Zip Code Enter the zip code of the bond owner s address Bond Holder 2 Enter the name of the beneficiary or co owner of the bond Bond Holder Type Enter the code denoting beneficiary or co owner OR POD Denomination Enter the denomination of
116. gt Employee Master gt Tab 3 2 Generate a Test Pre Note File for your Bank to verify Go to System Configuration gt Application Setup Processing and ensure Direct Deposit is NOT ENABLED Also be sure that EFTPS Processing in Direct Deposit Set Up is NOT ENABLED Go to Utilities gt Direct Deposit Generate Pre Notes gt TRIAL Mode and process that item An ACH File named PBATRIAL will be generated in the Company Directory It will create an ACH Pre Note record for all payees set up for Direct Deposit Copy that file onto a floppy disk or use a Modem to send the file to your bank for testing 3 When the Bank OK s your test file you may ENABLE Direct Deposit see Application Setup and or EFTPS Processing see Direct Deposit Setup and go live When the next payroll is run all Enabled ACH transactions for Employee and Tax deposits will receive a Pre Note 0 00 ACH transaction to be sent to the bank as well as a check If desired and the next processing date is some days away you may generate Final Pre Notes as of Today s date for all ACH transactions by running the Generate Direct Deposit Pre Notes Utility in Final Mode see 2 above It is critical that any valid PreNote files generated get sent to the bank immediately so that the Company and Bank Processing Dates are the same A fourteen days waiting period is generally required by NACHA protocol after any payee s Pre Note Processing date
117. ied for existing reports The Parameters Tab s control the appropriate Sort Sequence Order Ranges of Data to Process and Format subtotal amp page break Options The Routing Tab controls whether the report will run to the Processing Queue Viewer or directly to a Printer When Reports are routed to the Queue Manager Viewer there are additional Output Routing Options available for the Report 1 It may be sent to a File Folder or 2 any selected range of the report may be printed to any available Printer Reports remain available for viewing or output in the Queue Manager until they are deleted D0040000 Check Register History The Check Register History details each check produced in the selected date range and includes check number date amount Employee Key Employee Name and Department The Check Register History has four Sort Options EE ID Ck EE Name Ck Dept EE ID Ck amp Ck Date After selecting the desired Sort the parameters for the Check Register are defined on the Parameter Screen When ready to generate the register history select the desired Output Routing option Queue Manager default or specified Printer and Process Beginning Employee Key Define the range of Employees you wish to include in the report Press lt Enter gt to default lt lt FIRST gt gt or enter the key you wish to start with Ending Employee Key Define the range of Employees you wish to include in the report Press lt Enter gt
118. ies set up Departments as GL Account Cost Centers By assigning individual Pay Ware Department codes to these GL Cost Centers and then assigning Employees to Pay Ware s Department Codes all earnings for a department s employees will unless modified automatically be sent to the assigned Cost Center and GL Accounts A good deal of default information Position Code Attendance Code Department will automatically appear on data entry screens when an Employee s Name or ID Both are Keys is placed in its respective field It can always be accepted or overridden by the operator Keys work similarly on the data retrieval end Pay Ware uses these same keys to sort organize data and report on it Records always sort alphabetically and or numerically ascending Most Keys are alphanumeric mixed numbers and letters and numbers are given priority over letters i e 1G9 precedes 1GA The most common Sort Keys are Employee Key ID Employee Name and Department Nearly all Pay Ware processing and report generation consists of setting up a Sort or Processing Sequence and running it Because these Keys are so important to how Pay Ware will format your data in reports and file listings you should take time to plan before assigning these fields It is best to base them on the way you are set up to do business Often Keys are abbreviated forms of the data item they represent You can view examples of Keys by pulling data up via Lookup or Dropdown Wi
119. include the information into subtotal total amounts Leaving field blank includes employee information in all total amounts 160 o Utilities the PFW Payroll Solution PAY WARE Tab 2 Federal Wages amp Withholdings Box 1 Wages Tips Other Compensation Verify this information to insure it is correct Box 2 Federal Income Tax Withheld Verify this information to insure it is correct Box 3 Social Security Wages Verify this information to insure it is correct Box 4 Social Security Tax Withheld Verify this information to insure it is correct Box 5 Medicare Wages amp Tips Verify this information to insure it is correct Box 6 Medicare Tax Withheld Verify this information to insure it is correct Box 7 Social Security Tips Verify this information to insure it is correct Box 8 Allocated Tips Verify this information to insure it is correct Box 9 Advance E I C Payments EIC Advances will appear here and be printed on the W 2 if the Allowance was set up properly in the Cafeteria Plans File Maintenance Screen Box 10 Dependent Care Benefits Dependent Care Spending Amounts will appear here and be printed on the W 2 if the Allowance was set up properly in the Cafeteria Plans File Maintenance Screen Box 11 Nonqualifying Plans Distributions to an Employee from a Nonqualified Plan or Section 457 Plan are reported here and included in Box 1 if the Allowance was set up properly in the
120. ions to appear in A P reports Check Comment Type the Comment to appear on A P Checks Employer Expense Defaults Pay Ware handles complete management of Employer Paid Expense Plans Assessments e g Employer paid Health Insurance Union Funds etc These Plans are similar to D R As but are completely funded by the employer They do not affect the employee s pay In addition to generating General Ledger distribution records you can specify that the plan be interfaced to A P and or allocated to Job Cost The calculation setup options are the same as for D R A Plans except that all Plans are denoted with an X the Priority Number the PFW Payroll Solution PAY WARE File Maintenance e 69 Employer Expenses can be defined using two new Screens in File Maintenance As with Cafeteria Plans first the Employer Expense Defaults Screen information must be setup before the plan may be assigned to an Employee group Employer Expense Allocation is very similar to that for adding D R As to employees and these Plans can also be interfaced to A P following the instructions for DRA s e Employer Expense Defaults iof x Yell 21 Kl 4 of ferro U a DAVID 4 1839 254I15PM___ liens s CSC d iRY 9 Every Pay Period 7 FLAT DOLLARS Expense Plan D R A Enter a code beginning with the letter X plus the two digit Priority Number that that identifies the Employer Paid benefit plan Expense
121. irement to run the W 2 s in Final mode All information remains in the PBW2 file until the W 2 s are run in Final mode the details for each employee are then moved to a history file called PBW2H Note that there is no file listing or report for this history file however a third party application for example Xtrieve can be Used to examine the history data BE SURE TO HAVE GOOD COPIES OF ALL EE amp ER W 2s BEFORE RUNNING FINAL MODE Print Company Name Address Tab 2 Check A to print the company name on the Forms Laser Format Laser Users Only Tab 2 Select the appropriate Format Option for the form you are using N Default Setting will print 2 up Multi part Dot Matrix A will print Laser 2 up EE amp ER Versions 66 lines pg B prints 4 up Box 2x2 EE Version 84 lines pg BR prints ER copies of 4 up Box C prints 4 up 1x4 Full Width EE Version 84 lines pg the PFW Payroll Solution PAY WARE Utilities e 165 Year End Close CR prints ER copies of 1x4 Full Width BE SURE TO HAVE GOOD COPIES OF ALL EE amp ER W 2s BEFORE RUNNING FINAL MODE Generate Magnetic Media Tab 2 Check V if records are to be submitted on Magnetic Media One or more files depending on the amount of disk space needed named W2REPORT will be created in your PLATINUM Company Key directory when you output W 2 s Each of the files will be of a size that can be copied to a flopp
122. ish to start with Include Department Key To Define the range of Departments you wish to include in the report Press lt Tab gt to default to lt lt LAST gt gt or enter the key that you wish to end on Include Date From Specify the first date of the period to be reported All transactions with dates on or after this transaction date will be reported Include Date To Specify the last date of the period to be reported All transactions with dates on or before this transaction date will be reported Break Total on Employee Department Enter 0 1 2 3 to obtain subtotals and or page breaks 0 No totals or page breaks 1 Total but no page break 2 Total and page break 3 Recap No detail records Edit This item on the Computed Payroll Menu processes and verifies gross net calculations of the current payroll creating the Computed Edit List to find any incorrect data and gives warnings about various conditions The edit list may be processed for a specified group or for all employees If there are no problems with the data a register summary by state and in total will automatically be printed If there are any problems with the data the Edit List identifies the appropriate employee key provides a message describing the problem with the time card entry and designates the message as a Warning or an Error Note that allowable values for time card entries for Pay Units Pay Rate and Employee Status
123. kette or transmitted via Communications Software and Modem ProComm PC Anywhere amp Carbon Copy are widely used packages to the bank s bulletin board You need to ask your bank the following 1 Do they require any Special File Headers to precede the standard file and 2 Do they require an offsetting Debit as an additional 6 Record in each batch in the file or do they generate the Debit automatically Upon receipt of the test file the bank will verify the file for accuracy and automatically process it through its cash management system sending payment and transaction data to all the financial institutions including the IRS for EFTPS Tax payment data if EFTPS is enabled in the file These are the steps generally required to get ACH transactions up amp running 1 Enable Application Setup Processing to Generate Federal Autodeposit Check and Enable Direct Deposit See above A Collect RTN and Account Numbers for all Company amp Employee Bank Deposits Collecting Voided Deposit Slips or Checks for all accounts is easiest B Input Bank Information Routing Numbers for every bank financial institution See above the PFW Payroll Solution PAY WARE C Input all Required Direct Deposit Set Up Information as detailed below D Input all Required Cash Account Information See above E Input all required Employee Bank Information on Tab 3 of each Employee s Master Record as detailed below File Maintenance
124. kmen s Compensation Codes to include in the report Press lt Tab gt to default to lt lt LAST gt gt or enter the key that you wish to end on Activity Key Activity Keys may be printed and reviewed through this File Listing Ranges of sort keys are available Beginning Activity Key Define the range of Activity Codes to include in the report Press lt Tab gt to default lt lt FIRST gt gt or enter the key you wish to start with Ending Activity Key Define the range of Activity Codes to include in the report Press lt Tab gt to default to lt lt LAST gt gt or enter the key that you wish to end on Termination Codes Transactions Termination Codes may be printed and reviewed through this File Listing Ranges of sort keys are available Beginning Termination Key Define the range of Termination Reasons to include in the report Press lt Tab gt to default lt lt FIRST gt gt or enter the key you wish to start with Ending Termination Key Define the range of Termination Reasons to include in the report Press lt Tab gt to default to lt lt LAST gt gt or enter the key that you wish to end on This Option lists D R A Transactions and Time Card History Deduction Reduction Allowance 126 e File Listings This Option lists D R A Transactions D R A Transactions This option lists all the D R A Transactions for each employee After selecting one of the sort options the report parameters screen will displa
125. lects the correct fraction of the Employee s usual 1 Salary Pay Unit per pay period For Example a Salaried employee normally receives 1 unit of Attendance Code 06 Salary for 1000 each month This month 3 Vacation Days Attendance Code 04 were taken To correctly decrement the Accrual and keep Earnings at 1000 the following Time Cards must be entered ATTEND UNITS RATE 06 Salary 84 840 04 Vacation 3 160 Two simpler methods can be used to track available vacation sick days for Salaried Personnel where Earnings Attendance dollars do not have to be tracked separately to different Jobs or Departments Employees default Pay Rate Units amp Salary can be left untouched e g normal 1 Unit of Salary Pay is processed while additional Time Card s are added with the Employee s Vacation or Sick Disability time entered with a 0 Pay Rate 2 Even simpler the Salaried Vacation amp Disability Attendance Codes can be set up for Attendance Only see File Maintenance gt Attendance Codes in Field 5 Both these options will decrement the Accruals without having to manually adjust pennies between Attendance Codes to hit a fixed total Earnings amount the PFW Payroll Solution PAY WARE Utilities e 155 156 e Utilities With Hourly personnel it is easiest to Accrue Decrement amp Pay Vacation Disability in Hourly Units Reviewing the Screen below will illustrate a typical Accrual Setup It is pro
126. led Test the icon to verify it starts PayWare succcessfully Check the current processing company as it may be different than the Windows company If needed go to the UTILITIES Menu to CHANGE COMPANIES Pressing lt Alt Z gt will provide a lookup window to available companies Enter on the appropriate company Then go to SYSTEM UTILITIES gt RECOVER FILES The Recover Files Utility works as follows a Reviews all a file s records for validity with file parameters b Moves all valid records containing data to a temporary file c Reinitializes the original file deleting remaining empty and non valid records d Moves all valid records back into the original data file the PFW Payroll Solution PAY WARE Utilities e 167 Glossary of Terms 168 e Glossary of Terms the PFW Payroll Solution PAY WARE Index A ACH iv 94 95 121 26 173 Activity Code 116 Attendance Code 13 16 27 28 31 32 48 74 79 90 108 9 129 133 34 146 154 55 166 177 B Bank Book iv v 10 12 14 42 54 117 151 170 Birth Date 97 140 C Cafeteria Plan 11 12 49 76 79 100 D DIR A iv 11 12 11 12 16 20 16 20 21 38 42 52 54 52 54 57 61 62 61 62 65 75 78 81 78 85 83 86 99 104 99 104 141 42 149 153 55 153 55 161 63 161 63 176 185 195 Department 12 13 16 17 27 29 32 33 37 38 44 48 51 55 56 58 59 62 66 68 70 71 78 89 101 104 129 136 143 44 150 51 157 162 169 177 179 187 191 92 Direct
127. lt T gt Terminated lt L gt Leave of absence or Leave Blank to Include ALL STATUS Wage Bases Type lt A gt to convert all rates of pay to an annual Salary basis or lt H gt to convert all rates of pay to an Hourly basis 2080 hours per year is assumed Range Enter the dollar range that you would like employees totaled for e g 1000 will break on every 1000 dollars the PFW Payroll Solution PAY WARE File Maintenance Processing Payroll Data requires a good deal of information be input to the system to process compute sort etc and then stored in data files Changes to data especially the Employee Master are done here Processing Defaults Department This menu option is used to set up Department level tracking of Payroll expenses Companies must have at least one Department set up in order for Pay Ware to process payroll Note that Pay Ware allows set up of separate GL Accounts for Employer and Employee contributions to D R A Plans Df Department iof x File Edit View Help i l z M 4 gt gt Department Key x Es DAVID 3 6 99 1 53 41 PM 1 Dept Info 2 Empl Taxes 3 Empl D RZA Department Key CACLE Qf Department Description CA Clerical gi Attendance Overrides Standard Attendance Code HHHH 100 00 DG 1 ee WIP Attendance Code HHHH 100 00 DG 1 ay Premium Attendance Code H 100 00 DG 1 Si Employee DRA Overrides Deductions 2225 000 00 DG 1 Accrued Employee Benefits RQ Reductions 2225 000 0
128. may be printed sorted by the supervisor name entered on the employee master file The employee id name and the default information that will show on the Time Card Entry screen will be printed A range of supervisors is available Beginning Supervisor Key Define the range of Supervisors to include in the report Press lt Tab gt to default lt lt FIRST gt gt or enter the key you wish to start with Ending Supervisor Key Define the range of Supervisors to include in the report Press lt Tab gt to default to lt lt LAST gt gt or enter the key that you wish to end on Time Card Listing Time Cards may be printed and reviewed through List Time Cards which also offers sort options by Employee Code Date Date Employee Code Dept Employee Code Date or Dept Date Employee Code Ranges of sort keys are available and the User may produce subtotals by Employee and or Department Beginning Employee Key Define the range of Employees you wish to include in the report Press lt Tab gt to default lt lt FIRST gt gt or enter the key you wish to start with Ending Employee Key Define the range of Employees you wish to include in the report Press lt Tab gt to default to lt lt LAST gt gt or enter the key that you wish to end on Beginning Department Key Define the range of Department you wish to include in the report Press lt Tab gt to default lt lt FIRST gt gt or enter the key you wish to start with Ending
129. mployee Key Enter or select from the Lookup Windows lt F9 gt lt Find Record gt the Employee Key to be queried CAUTION Balances may be changed here but they will lack an audit trail 142 e Transactions File Maintenance the PFW Payroll Solution PAY WARE Batch No Enter or select from the Lookup Windows lt F9 gt the Batch to be queried CAUTION Balances may be changed here but they will lack an audit trail Trace No Enter the Trace to be queried CAUTION Balances may be changed here but they will lack an audit trail Check No Enter the Check No that generated this distribution record Transaction Date Enter the date that the transaction was deposited Transaction Type Enter the deposit type for this transaction ie D Deposit P Pre Note Account Type Enter the type of account ie C Checking S Savings Bank Number Rtn Enter appropriate Federal Reserved Designated RTN that identifies the bank where the employee has their account Bank Account Number Enter appropriate account numbers in which the amount is to be deposited Deposit Amount Enter the amount that was deposited into the bank account above Distribution To General Ledger This file contains the activity generated by the posting and or voiding of checks that has not been transferred to the General Ledger the PFW Payroll Solution PAY WARE Transactions File Maintenance e 143 Ef Distribution To GL Maintena
130. nation Reasons and Activity Type feed information to other fields that you will subsequently set up This information is not used in calculating payroll but is very useful to automatically generate Human Resource Workforce data reports of interest to Management Once the above 5 Processing Codes are complete you may set up Position Codes Position Codes are used to group Employees who have similar jobs Consequently they will share a Workmen s Comp and EEO code just Set Up above as well as a Pay Rate Code if pay rate tables are used These Employees will also probably work similar schedules This Position Code information is fed to the Employee Master and will come up automatically on the Time Card Entry Screen when an Employee ID Key or Name is entered Some examples of Default Processing Codes In the Lookup Window are Office Sales Std Hourly Std Salary Supervisor You must edit this list to fit your Company s reporting needs Attendance Codes are the last Processing codes to be set up They are fed to the Employee Master and to the Time Card Entry Screen There are virtually unlimited attendance codes 99 numeric plus alphanumeric combinations Attendance Codes are used to define the way various categories of earnings regular pay overtime bonus vacation etc of a given employee s attendance will be calculated on a given pay cycle the PFW Payroll Solution PAY WARE Installation 13 Attendance codes may be grou
131. nce Jol x Be DCC DAMD 3 6393 SSSSPM ALLVOT AllenMVickie _ _ _ JSI TAX Not Found dS 000522 O S 01 04 1999 Moo 2201 000 00 DG 1 FWT Payable E 317 79 Transaction No Enter or select from the Lookup Windows lt F9 gt lt Find Record gt the GL Transaction to be queried CAUTION Balances may be changed here but they will lack an audit trail Employee Key Type or select from the Lookup Window lt F9 gt the Employee ID to be queried CAUTION Balances may be changed here but they will lack an audit trail Department Key Enter or select from the Lookup Window lt F9 gt the Department Key that was utilized in determining the account number for this transaction Check No Enter the Check No that generated this distribution record Transaction Date Enter the date that the transaction should effect the General Ledger Distribution Type Enter or select from the Lookup Window lt F9 gt the distribution type for this transaction eg Federal Withholdings Earning Type Employer FICA etc Account Number Enter the General Ledger Account Number whose balance should be adjusted 144 e Transactions File Maintenance the PFW Payroll Solution PAY WARE Distribution Amount Enter the amount that the General Ledger balance for the account number above should be adjusted Bank Book Interface Bank Book Interface transactions are maintained here f Bank Book Interface Bi ECOC E
132. ndows in the GLSDEM Company Navigating through and Using Pay Ware Like PFW tasks may be accomplished in Pay Ware by finding the desired Processing Operation on the View All Menu Items Button and then highlighting clicking the desired Task from the very long list of items Selection can be simplified by viewing processing tasks on each of the smaller preselected Submenu Item Group Buttons File Maintenance Reports Print amp Post Utilities System Configuration Listings amp Transactions File Maintenance and then highlighting clicking the desired Task Each Menu Option typically launches a Setup Screen used to Define Update Run and Output the desired Process or report Pay Ware s Task Group Menu Buttons are the same as PFW and many of the task items on the Buttons are similar There are two buttons which are tasked very differently Print amp Post and Document Entry Print amp Post contains all the Manual Payroll Processing task items while Document Entry contains all the Computed Payroll task items required to complete a payroll from start to finish Most Screens amp Data Fields are equipped with a HELP function Press lt F1 gt key Online Topic Help is also available the PFW Payroll Solution PAY WARE Installation 11 C2 Setting Up Pay Ware Data Files from Scratch There is a good deal of information that must be set up before payroll processing can begin All of this information is entere
133. nother Warning box will appear with the File Name PBWRPTOP Click Yes When the list returns arrow down to 45 Employee Activities and Click on it Another Warning box will appear with the File Name PBEMPACT Click Yes Close out of this Menu option Next be sure that the Pay Ware GL Interface switch found on the 2 Tab of the Application Setup Option System Configuration SubMenu is set to PFW 4 6 or Later Also verify the Bank Book Project Costing amp A P Interface options are set correctly After resetting your Report Setups you re ready to process payroll Now repeat the above procedures for any other Payroll Companies 10 e Installation the PFW Payroll Solution PAY WARE Path B NEW Payroll Processing Companies not using Pay Ware C1 Getting Started with Pay Ware for those never having used Platinum Payroll Like Platinum Pay Ware uses relational database logic to process and track your company s payroll data Its many different files are related to each other by sharing one or more pieces of information These information links are called Key Fields Keys for short Key data fields are almost always equipped with a Lookup or Dropdown Window to the source database Press the Magnifying Glass Icon or lt F9 gt to activate which allows for quick selection without keying Pay Ware uses these Keys to interface data from several different files to reduce need for data entry For example many compan
134. nter the amount that was determined as the employer contribution CAUTION Transactions may be adjusted here but they will lack an audit trail General Ledger Account No Enter the GL Account number fields assigned to this D R A CAUTION Transactions may be adjusted here but they will lack an audit trail Tracked Y N Enter Y if this transaction was applied to a plan that had its balance being tracked CAUTION Transactions may be adjusted here but they will lack an audit trail Tracked Balance Enter the balance that remained after this transaction is applied CAUTION Transactions may be adjusted here but they will lack an audit trail Apply To Wages Federal Y Adjust Federal Taxable Income N Do not Adjust Federal Taxable Income the PFW Payroll Solution PAY WARE Transactions File Maintenance e 139 CAUTION Transactions may be adjusted here but they will lack an audit trail Apply To Employee Fica Y Adjust employee FICA taxable wages N Do not Adjust employee FICA taxable wages CAUTION Transactions may be adjusted here but they will lack an audit trail Apply To Employer Fica Y Adjust employer FICA taxable wages N Do not Adjust employer FICA taxable wages CAUTION Transactions may be adjusted here but they will lack an audit trail Apply To Federal Unemployment Y Adjust Federal unemployment wages N Do not Adjust state disability wages CAUTION Transactions may
135. o Page Break 2 Totals amp Page Breaks after each Employee or Plan Subtotal On Department Enter 0 1 or 2 in this to obtain subtotals and or page breaks by Employee or Priority Plan Press lt F9 gt to display options in a Lookup Window 0 No totals or Page Breaks 1 Totals after each Employee or Plan But No Page Break 2 Totals amp Page Breaks after each Employee or Plan Bank Book Interface This option generates the bank book interface file listing From Document No Enter the First Document Number to be Listed To Document No Enter the Last Document Number to be Listed 128 e File Listings the PFW Payroll Solution PAY WARE Transactions File Maintenance Payroll Balances Payroll balances are contained in three files Employee Balances Attendance Balances Employee D R A Balances To maintain one of these files you must select the year that you wish to maintain The System will default to the current year Employee Balance Ed O E Enter the year to maintain p9 Open Cancel Employee Balances This screen may be Used to review Balance Files for Employees Wages Taxes amp Total D R A s etc the PFW Payroll Solution PAY WARE Transactions File Maintenance e 129 f Employee Balance 1999 Jol x ah h E paw e pa ALLVO1 Allen Vickie S cA YO 180 00 ooo ooo 0 00 60 00 180 00 634 62 00 00 000 211 54 634 62 0 00 ooo ooo 0 3 4
136. o low Increase it by adding the line SET COBSW F as the first line in the autoexec bat as follows From the MS DOS Prompt type C gt EDIT AUTOEXEC BAT Add a line to the file and enter SET COBSW F Do a File gt Save then File gt Exit and restart the PFW Payroll Solution PAY WARE Installation e 17 Computed Payroll Document Entry Submenu The Computed Payroll menu provides the functions required to process a computed payroll by following the steps in the Sub Menu C1 Pay Period Information To start a new pay cycle select PAY PERIOD INFORMATION Entering new dates begins a new cycle Pay Date The date typed here is when the payroll is to be processed and for the check date All transactions in the computed payroll and any Manual transactions without assigned dates will be given this date It will also be the GL Posting date for transactions interfaced in to GL in Summary mode Pay Period Start Date Type start date for the current pay period Pay Period End Date Type end date for the current pay period The end date may be the same as the payroll date New Month Check if this is to be the first pay period of the month Otherwise leave blank Note that Pay Ware automatically maintains quarterly amp yearly time periods They are NOT user accessible Quarter Year status may be verified in System Configuration gt Automatic Numbering Deduction Reduction Allowances Group Any Deductions R
137. od End Date by clicking the Clipboard button at the top right of the screen Department Enter the appropriate Department code the employee worked in for this line item The default Department code will be retrieved from the Pay Ware Employee Master record Use lt F9 gt to present a Lookup window from which to select the proper keys Rate Enter the appropriate Pay Rate for the line item if different from the retrieved rate for this employee 26 e Computed Payroll Document Entry Submenu the PFW Payroll Solution PAY WARE The value that defaults into this field and whether negative values will be processed is determined by the following 1 On the Process Defaults Menu in Application Setup Checking Require Pay Rate be Greater Than Zero means that Pay Rate entries of zero or less will not process and 2 Selecting default Pay Rate from Master or Position also effects the default value The Rate is pulled from either a Rate Table based on the entered Position and it is the Employee Pay Type 0 OR from the Employee Master NOTE The Rate may not be changed if selected from the Rate Tables GL Account This field is the GL Account set up for the specified Attendance Code in the Employee Master If correct go to the next Time Card Entry The number may be overlaid with the Department Code or changed entirely by typing in another Account Number C4 List Time Cards After time card information has been entered corre
138. of applicable tax to withhold from check CAUTION Transactions may be adjusted here but they will lack an audit trail Trans Tax Enter amount of applicable tax to withhold from check CAUTION Transactions may be adjusted here but they will lack an audit trail Other Tax Enter amount of applicable tax to withhold from check CAUTION Transactions may be adjusted here but they will lack an audit trail D R A Transactions This screen may be used to review D R A Transaction Files for D R A s CAUTION Transactions may be adjusted here but they will lack an audit trail the PFW Payroll Solution PAY WARE Transactions File Maintenance e 137 Pi DRA History Transactions Iof x TA rr paw areas p ALLVOT Allen Vickie ISI CORP Corporate Executives _ E D5 01 12 1998 9 Every Pay Period 25 00 O ood 2225 000 00 DG 1 Accrued Employee Benefits S P Trans No Select from the Lookup Window lt F9 gt lt Find Record gt the Transaction number assigned when this transaction was applied CAUTION Transactions may be adjusted here but they will lack an audit trail Employee Key Select from the Lookup Window lt F9 gt lt Find Record gt the Employee key and Transaction to be queried Department Key Select from the Lookup Window lt F9 gt lt Find Record gt the Department key and Transaction to be queried CAUTION Transactions may be adjusted here but they will lack an au
139. om the Lookup Window lt F9 gt the range of Cafeteria Plans to include in the report Press lt Tab gt to default lt lt FIRST gt gt or enter the key you wish to start with Ending Plan Description Type or select from the Lookup Window lt F9 gt the range of Cafeteria Plans to include in the report Press lt Tab gt to default lt lt LAST gt gt or enter the key you wish to start with Department Listing This provides a User defined listing of all Departments Beginning Department Key Type or select from the Lookup Window lt F9 gt the range of Departments to include in the report Press lt Tab gt to default lt lt FIRST gt gt or enter the key you wish to start with Ending Department Key Type or select from the Lookup Window lt F9 gt the range of Departments to include in the report Press lt Tab gt to default lt lt lt LAST gt gt or enter the key you wish to start with Saving Bond Listing This provides a User defined listing of all Savings Bond Activity 122 e File Listings the PFW Payroll Solution PAY WARE Beginning Employee Key Define the range of Employees you wish to include in the report Press lt Tab gt to default lt lt FIRST gt gt or enter the key you wish to start with Ending Employee Key Define the range of Employees you wish to include in the report Press lt Tab gt to default to lt lt LAST gt gt or enter the key that you wish to end on Time Sheets Time sheets
140. option is available at the end of the list CAUTION Initializing Data Files deletes all information currently on the file the PFW Payroll Solution PAY WARE Utilities e 149 EMP Employee Key RATE Pay Rate DATE Work Date SHIFT Shift DEPT Department JC1 Job Level 1 JC2 Job Level 2 JC3 Job Level 3 JC4 Job Level 4 POS Position ATTCD Attendance Code HRS Hours XX Attendance Code Yes if HRS used Yes if ATTCD used Yes if HRS amp ATTCD not used XX represents the attendance code to be used for the hrs in this column Time Card File Name Enter the name of the comma delimited file to be imported Default Time Card Work Date This date will be assigned to all time cards in the file without an entry in the date field 150 e Utilities the PFW Payroll Solution PAY WARE Purge History Transactions This Option purges Payroll History Information for all Employees with a T erminated status on their Master for any range of Employee Keys and Dates Beginning Date Define the first date you wish to include in the report Press lt Tab gt to default lt lt FIRST gt gt Ending Date Define the last date you wish to include in the report Press lt Tab gt to default to lt lt LAST gt gt Beginning Employee Key Define the range of Employees you wish to include in the report Press lt Tab gt to default lt lt FIRST gt gt or enter the key you wish to start with Ending Employee Key Define
141. or Priority Plan Press lt F9 gt to display options in a Lookup Window 0 No totals or Page Breaks 1 Totals after each Employee or Plan But No Page Break 2 Totals amp Page Breaks after each Employee or Plan 3 Recap No detail records M4 Manual Preliminary DRA Detail This report fourth item on the Manual Payroll Menu lists all the Deductions Reductions and or Allowances for each employee in the current pay period It is used to verify D R A information before printing and posting the checks Included in this report are 1 each employee s name key and department 2 the file priority number amp description assigned to each D R A and 3 the date amount amp GL account to which the D R A will be posted It provides current balances for any D R A s being tracked There are three sort options available DRA Plan EE DRA Plan Dept DRA Plan When ready to generate the D R A Detail select the desired Output Routing option and Process Review the register for errors and make any appropriate corrections Include D R A Plan From Define the range of D R A Plans you wish to include in the report Press lt Enter gt to default lt lt FIRST gt gt or enter the Plan Code you wish to start with Ending D R A Plan To Define the range of Plans you wish to include in the report Press lt Enter gt to default to lt lt LAST gt gt or enter the Plan Code that you wish to end on the PFW Payroll Solution P
142. ort Press lt Tab gt to default to lt lt LAST gt gt Subtotals Breaks Enter 0 1 or 2 in this to obtain subtotals and or page breaks by Employee or Priority Plan Click V to display Report format options 0 No totals or Page Breaks 1 Totals after each Employee or Plan But No Page Break 2 Totals amp Page Breaks after each Employee or Plan Subtotals Breaks Enter 0 1 or 2 in this to obtain subtotals and or page breaks by Employee or Priority Plan Click V to display Report format options 0 No totals or Page Breaks 1 Totals after each Employee or Plan But No Page Break 2 Totals amp Page Breaks after each Employee or Plan General Ledger Distribution Report This is the final payroll process for the pay period Whenever the GL Distribution Report is printed an intermediate GL file is created as a source for reporting interfacing through the Platinum General Ledger Module The GL Distribution Report identifies all debit and credit payroll transactions in the GL Distribution file as of a given date Like the GL Detail report details are grouped by their amount types tax categories regular pay D R A s and cash When ready to generate the report select the desired Output Routing option Queue Manager default or specified Printer and Process As Of Date Type the ending date of the payroll period to be reported Generate Interface Click V for intermediate or direct posting of payroll transa
143. otaling 20 This Premium is Maintained in the Automatic Overtime Attendance Code AO Base Pay Units Hours reside in the REGULAR Attendance Code The following Set Ups must be made in File Maintenance to enable Automatic Overtime In Attendance Codes A Code must be set up for Automatic Overtime Code n the PFW Payroll Solution PAY WARE Regular Hours Earnings Class Enter the Earnings Class assigned to REGULAR earnings Assigning this Class will generate a Warning Message on the Attendance Code File Maintenance Screen when any Attendance Code other than this one is designated to be included in Automatic Overtime Calculation Automatic OT Attendance Code Specify the Attendance Code must be set up as a discreet Code on the Attendance Code Maintenance Screen to be Used for automatic overtime calculation AO is recommended See Automatic Overtime Setup for more information Time Card Entry Position Code Default Indicate where the system should get the default value for the Position Code field during time card entry M Use the value in Pay Ware s Position on the Employee Master N Do not Use a default value None P Use the value from the Previous Line Time Card Entry Project Job Cost Default M Use the Employee Master Work Location Code N Do not Use a default value None P Use the value from the Previous Line This allows the PHASE amp COST Columns to remain Blank Time Card Entry Warning I
144. ou wish to end on Beginning Department Key Define the range of Departments you wish to include in the report Press lt Tab gt to default lt lt FIRST gt gt or enter the key you wish to start with Ending Department Key Define the range of Departments you wish to include in the report Press lt Tab gt to default to lt lt LAST gt gt or enter the key that you wish to end on Beginning Date Define the first date you wish to include in the report Press lt Tab gt to default lt lt FIRST gt gt Ending Date Define the last date you wish to include in the report Press lt Tab gt to default to lt lt LAST gt gt Subtotal On Employee Enter 0 1 or 2 in this to obtain subtotals and or page breaks by Employee or Priority Plan Press lt F9 gt to display options in a Lookup Window 0 No totals or Page Breaks 1 Totals after each Employee or Plan But No Page Break 2 Totals amp Page Breaks after each Employee or Plan Subtotal On Department Enter 0 1 or 2 in this to obtain subtotals and or page breaks by Employee or Priority Plan Press lt F9 gt to display options in a Lookup Window 0 No totals or Page Breaks 1 Totals after each Employee or Plan But No Page Break 2 Totals amp Page Breaks after each Employee or Plan Payroll Register Totals The Payroll Register Totals is a very informational and flexible user defined report similar to Employee Balance Totals providing a pre formatted report
145. outine on the Windows Control Panel PFW System Administrators may Remove the Pay Ware Tab from Client User Menu without affecting the underlying Program Files using the PFW User Group Set Up process Pay Ware Manual Documentation 2MB disk space 210 Pages Pay Ware s Documentation is included on the CDROM in this package The file is a Microsoft Word Document Filename MANUAL doc To Install Select or create the Drive Directory where you want to store it 2 5 MB Req d Insert the CD into the Drive and use Windows Explorer to Edit gt Copy the file from the CD ROM and Edit gt Paste it into to the destination Folder It may then be located and opened from MS Word Printing the 200 page Manual to hard copy typically takes 30 to 80 minutes SOME TROUBLESHOOTING TIPS Pay Ware installs an Environmental control parameter in the autoexec bat file of the workstation If the parameter is not present you may experience intermittent instability most likely Cobol Error codes will be encountered These messages will be seen jumping across the lower portion of the screen when you attempt to enter a Menu area or when a process launches as opposed to when processing abruptly stops in mid cycle Error 153 Subscript Out of Range If you are trying to print check if you have more than Ten Printers defined If so delete the number down to ten Error 163 Illegal Character in Numeric Field Environment space is to
146. paid based upon the time cards that were entered CAUTION Transactions may be adjusted here but they will lack an audit trail Net Amount Enter the amount of Net Pay CAUTION Transactions may be adjusted here but they will lack an audit trail Federal Taxable Wages Enter the amount that was included in Federal Taxable wages CAUTION Transactions may be adjusted here but they will lack an audit trail Fica Taxable Wages Enter the amount that was included in FICA Taxable wages CAUTION Transactions may be adjusted here but they will lack an audit trail State Taxable Wages Enter the amount that was included in State Taxable wages CAUTION Transactions may be adjusted here but they will lack an audit trail State Unemployment Wages Enter the amount that was included in State Unemployment wages CAUTION Transactions may be adjusted here but they will lack an audit trail the PFW Payroll Solution PAY WARE Transactions File Maintenance e 135 State Disability Wages Enter the amount that was included in State Disability wages CAUTION Transactions may be adjusted here but they will lack an audit trail Employer Fica Taxable Wages Enter the amount that was included in Employer FICA Taxable wages CAUTION Transactions may be adjusted here but they will lack an audit trail Federal Unemployment Wages Enter the amount that was included in Federal Unemployment wages CAUTION Transactions may be adjusted here
147. pe or select from the Lookup Window lt F9 gt the Employee Key to Process Cash Account Enter the GL Account number for the cash account to be used for this batch of checks This field will default to the account specified in System Defaults GL Account Numbers Tab 2 Pay Frequencies 1 To 5 Enter the appropriate Pay Frequencies to process time cards for subsequent tax calculations and check writing Standard entries are 4 for Quarterly 12 for Monthly 24 for Semi Monthly 26 for Bi Weekly 52 for Weekly and 365 for Daily Note that this must match any pay frequency set up in the Employee Master the PFW Payroll Solution PAY WARE Computed Payroll Document Entry Submenu e 29 C6 Computed Payroll Register Preliminary The PRELIMINARY PAYROLL REGISTER is used to verify earnings information before checks are printed and posted The Summary at the end of the register provides the following totals Total Earnings units amp amount for each earnings type Total Reductions Total Deductions amp Total Allowances Total Taxable Wages for each class of tax withholding Federal State etc Total number of register and department entries There are 3 sort options Employee key Employee name Dept Employee key When ready to generate the register select the desired Output option and Process Review the register for errors and make any appropriate corrections w C 6 Preliminary Payroll Register DEPARTME
148. ped for reporting consolidation purposes by assigning similar codes to an Earnings Class fourth field on the screen to report all Regular Hours for example Again setting these items up consistent with your business reporting up front will greatly enhance your ability to get meaningful data out later Cafeteria Plans D R A is the next database to set up This file is utilized to specify the defaults for Benefit Plans that will be assigned to your employees such as 401k insurance expense reimbursement etc Any D R A information keyed in the Employee Record will overwrite default data fed from this file Each D R A is assigned a unique code priority consisting of D deduction after taxes R reduction before taxes or A allowance PLUS a 2 digit Priority Number The Priority indicates the order in which the Items will be applied to available earnings e g deduction code D02 will be deducted before D03 if earnings are insufficient to cover all D R A s D R A s affect earnings as shown below Earnings Allowances Reductions Adj Gross Income Taxes Deductions Net Pay Deductions do not affect Taxes they are subtracted from Net Pay Reductions are taken from AGI before Taxes immediately lowering Tax liability Allowances are considered to be additional earnings and may raise Tax liability All the fields must be completed to insure each D R A is processed correctly Department File Maintenance should be set up next You mus
149. port field identifier or Press lt F9 gt to display a Lookup window to select one of the 49 Informational Fields available Field Description This Description appears automatically when the Field Parameter is selected It is not user accessible Employer Expense Plan History 50 e Reports This report details all transactions involving Employer Expense Plans that were posted during the selected Date Range Beginning Employer Expense Plan Define the range of Employer Plans you wish to include in the report Press lt Tab gt to default lt lt FIRST gt gt or enter the Plan Code you wish to start with Ending Employer Expense Plan Define the range of Employer Plans you wish to include in the report Press lt Tab gt to default to lt lt LAST gt gt or enter the Plan Code that you wish to end on the PFW Payroll Solution PAY WARE Beginning Key EE Dept Vendor Define the range of Employees Departments Vendors you wish to include in the report Press lt Tab gt to default lt lt FIRST gt gt or enter the key you wish to start with Ending Key EE Dept Vendor Define the range of Employees Departments Vendors you wish to include in the report Press lt Tab gt to default lt lt LAST gt gt or enter the key you wish to end on Beginning Date Define the first date you wish to include in the report Press lt Tab gt to default lt lt FIRST gt gt Ending Date Define the last date you wish to include in the rep
150. put is required Processing Codes This Option generates Listings for Attendance Position Ethnic EEO Workman s Comp Termination amp Activity codes Attendance Code File Listing 124 e File Listings Attendance Codes may be printed and reviewed through Attendance Code File Listing which also offers sort options by Attendance Code Attendance Description Ranges of sort keys are available Beginning Attendance Key Define the range of Attendance codes to include in the report Press lt Tab gt to default lt lt FIRST gt gt or enter the key you wish to start with the PFW Payroll Solution PAY WARE Ending Attendance Key Define the range of Attendance codes to include in the report Press lt Tab gt to default to lt lt LAST gt gt or enter the key that you wish to end on Position Code File Listing Position Codes may be printed and reviewed through Position Code File Listing which also offers sort options by Position Code Position Description Ranges of sort keys are available Beginning Position Key Define the range of Position Codes to include in the report Press lt Tab gt to default lt lt FIRST gt gt or enter the key you wish to start with Ending Position Key Define the range of Position Codes to include in the report Press lt Tab gt to default to lt lt LAST gt gt or enter the key that you wish to end on Ethnic Codes Ethnic Codes may be printed and reviewed through Ethnic Code File Li
151. revious Type field is or If the preceding formula field is Dollars Per Hour H this field may be used to cap the number of hours to which the rate will be applied No entry in this field will subject all this employee s hourly earnings to this rate the PFW Payroll Solution PAY WARE File Maintenance e 67 68 e File Maintenance Account No Enter the GL Account number fields assigned to this D R A Reimburse Specify if this is to reimburse a A llowance B savings bond purchase D eduction R eduction O ther or N one Priority Enter or select from the Lookup Window the Plan the above is reimbursing Apply to Employee FICA Taxable Check box to adjust Employee FICA Taxable otherwise leave blank Apply to Employee Medicare Taxable Check box to adjust Employee Medicare Taxable otherwise leave blank Apply To Employer FICA Taxable Check box to adjust employer FICA taxable wages otherwise leave blank Apply to Employer Medicare Taxable Check box to adjust employer Medicare taxable wages otherwise leave blank Apply To Federal Unemployment Taxable Check box to adjust Federal Unemployment wages otherwise leave blank Apply To State Taxable Check box to adjust state taxable income otherwise leave blank Apply To State Disability Taxable Check box to adjust state disability wages otherwise leave blank Apply To State Unemployment Taxable Check box to adjust state unemployment wages oth
152. roll register D R A detail amp GL detail Print checks if applicable Post checks to update the applicable files with the Manual Payroll information Manual transactions will appear on payroll history reports which include the Payroll date under which the transactions were processed There are no Pay Period Reports M1 Manual Transaction Entry Maintenance Note that all entries in all fields must be Positive Numbers Placing a checkmark in the Void Check field will appropriately negate all desired fields accounts 36 e Manual Payroll Print amp Post Submenu the PFW Payroll Solution PAY WARE Df M1 Transaction Entry Maintenance Sa a ea e l ee 3 Ea l E Iv Iv Iv E R Employee Key Enter the appropriate Employee ID as defined in the Employee Master file OR Use lt F9 gt to display a Lookup window and select the correct Employee ID OR Use lt Ctrl F gt to select a previously keyed transaction for this Employee Upon selecting the correct Employee ID the Employee s Name and all default data will display in the remaining fields Department Key Enter the appropriate Department code the employee worked in for this line item The default Department code will be retrieved from the Pay Ware Employee Master record Use lt F9 gt to present a Lookup window from which to select the proper keys Check No Enter the desired Check Number Check Date Enter the appropriate date for the
153. rovides a User defined listing of employees containing any or all of the following groups of information Personal data Pay information Benefit Plan information Dependent Information Job Information Emergency contacts Accident Workman s Comp Information User Select Define an item Employee key Name State SSN Dept etc from the Lookup Window lt F9 gt you wish to include in the report Press lt Tab gt to default lt lt FIRST gt gt to lt lt Last gt gt or enter the key s you wish to start and end with From To Specify the range of the above item s from the Lookup Window lt F9 gt you wish to be included in the report Press lt Tab gt to default lt lt FIRST gt gt to lt lt Last gt gt or enter the individual key s you wish to start and end with From To Specify the range of the above item s from the Lookup Window lt F9 gt you wish to be included in the report Press lt Tab gt to default lt lt FIRST gt gt to lt lt Last gt gt or enter the individual key s you wish to start and end with User Select Define an item Employee key Name State SSN Dept etc from the Lookup Window lt F9 gt you wish to include in the report Press lt Tab gt to default lt lt FIRST gt gt to lt lt Last gt gt or enter the key s you wish to start and end with From To Specify the range of the above item s from the Lookup Window lt F9 gt you wish to be included in the report Pr
154. rt with Ending Key Define the range of Employees Departments Vendors you wish to include in the report Press lt Tab gt to default lt lt FIRST gt gt or enter the key you wish to start with Subtotals Breaks Enter 0 1 or 2 in this to obtain subtotals and or page breaks Click V to display Report format options 0 No totals or Page Breaks 1 Totals after each Employee or Plan But No Page Break 2 Totals amp Page Breaks after each Employee or Plan Subtotals Breaks Enter 0 1 or 2 in this to obtain subtotals and or page breaks Click V to display Report format options 0 No totals or Page Breaks 1 Totals after each Employee or Plan But No Page Break 2 Totals amp Page Breaks after each Employee or Plan Pay Period GL Distribution Detail This report shows the General Ledger details that have accumulated in the Distribution to GL file based on the Payroll Date if cash basis or Period End Date if accrual basis These include Account Numbers Dates Reference Employees and Departments tied to each Payroll related GL Transaction the PFW Payroll Solution PAY WARE Amounts to be debited or credited to that account When ready to generate the report select the desired Output Routing option Queue Manager default or specified Printer and Process Payroll Journal Selecting this fourth option on the Reports Menu provides a complete listing of all payroll balance information The Payroll Journal
155. rter switch to 1 in preparation for inputting the balances through Manual Payroll 4 Direct Deposit Setup Company Bank Information for Auto deposit checks is entered here Also if direct deposit for Employee pay or EFTPS Tax payments is to be used fill out all required information Refer to the Manual for this complex set up procedure 5 General Ledger Interface Entries here define how the Payroll sub ledger interfaces to the G L 6 General Ledger Tax Accounts need to be set up for all Earnings and taxes to be reported as well as interface to Platinum GL 7 Project Job Cost Interface For those using a Project Job Cost System this information should be provided to automatically interface Payroll information to Project Job Cost breakouts 8 State Unemployment Information SUI should be entered including State Codes Tax IDs SUI Rates percentages and Payee Names for all states where payments are made Select Yes or No to auto generation of the deposit check with each Payroll File Maintenance Items Bank Information to be entered if you plan to utilize any Direct Deposit Electronic Payment options The information required here is Bank Name and FRB ABA ID This option provides a single source entry for all Bank Account information and feeds it to Lookup Windows in Direct Deposit setup and the Employee Master Processing Codes Set up the following Processing Codes first since these codes Ethnic EEO Workmen s Comp Termi
156. s accurate before an actual Deposit is made There are two options available Trial and Final Both options will create a listing of the employees and the accounts that require a pre note The Final method will also create an ACH formatted Prenote Transaction file that will be sent to the bank to verify the employee s account numbers Direct Deposit Regenerate ACH File This Option Regenerates a Direct Deposit Transmission File for the selected historical range Beginning Batch Enter the first Advice Batch Number to be reprinted Ending Batch Enter the last Advice Batch Number to be reprinted Beginning Date Enter the first date whose batch you wish to reprint Press lt Tab gt to default lt lt FIRST gt gt Ending Date Enter the last date whose batch you wish to reprint Press lt Tab gt to default to lt lt LAST gt gt Direct Deposit File Name Enter the Name assigned to the NACHA Deposit File to be transmitted the PFW Payroll Solution PAY WARE Utilities 147 Direct Deposit Reprint Advices This Option Reprints previously printed Deposit Advices Note that it does not update Direct Deposit Registers Beginning Advice Enter the first Advice Number to be reprinted Ending Advice Enter the last Advice Number to be reprinted Beginning Date Enter the first date whose advice you wish to reprint Press lt Tab gt to default lt lt FIRST gt gt Ending Date Enter the last date who
157. s of the person to be contacted in case of an emergency Zip Enter the address of the person to be contacted in case of an emergency Phone Enter the phone number of the person to be contacted in case of an emergency Contact 2 Enter the name of the person to be contacted in case of an emergency Contact Address 1 Enter the address 1 of the person to be contacted in case of an emergency Contact Address 2 Enter the address 2 of the person to be contacted in case of an emergency City Enter the address of the person to be contacted in case of an emergency the PFW Payroll Solution PAY WARE State Enter the address of the person to be contacted in case of an emergency Zip Enter the address of the person to be contacted in case of an emergency Phone Enter the phone number of the person to be contacted in case of an emergency TAB 6 ACCIDENT MISC Accident Date Enter date upon which the accident took place Accident Time Enter approximate time that the accident occurred Notification Date Enter date that Company was notified of accident Accident Type Indicate type of accident Workman s Compensation Claim No Enter the Claim Number being assigned to this Claim File Date Enter the date the claim was officially filed Closed Date Enter the date that the Workman s Compensation claim was settled Misc 1 5 These fields provide flexibility to input additional employee data relev
158. s to the place obtained for a refund 1 GRANT OF LICENSE This STC license agreement license permits you to use one copy of the STC software product software on any single computer provided the software is in use on only one computer at any time You may have as many copies of the software in use as you have licenses The software is in use in a computer when it is loaded into the temporary memory i e RAM or is installed into the permanent memory e g Hard disk or other storage device Do you accept all the terms of the preceding License Agreement If you choose No Setup will close To install Pay V are for Windows you must accept this agreement lt Back Yes Eoee When finished Click Next and Yes to Accept the terms of the Licensing Agreement Note that you may return to the previous Screen or Exit the set up program at any time The following Screen will appear requesting User amp Company Information and your Serial Number see CD Envelope Enter the information and Hit Next button when information is entered User Information Lx Please enter your name the name of the company for whom you work and the product serial number Name Company stc Serial The next Screen will appear requesting the Drive Directory locations of the Platinum files Browse to change the default information and hit Next to confirm Choose Destination Location x Pay are
159. s until you post or you will have to generate another successful Edit List and reprint checks again If you get an INVALID COMPUTED PAYROLL STATUS Message an error free Edit List has not yet been printed the PFW Payroll Solution PAY WARE Computed Payroll Document Entry Submenu e 33 w C 9 Print Checks DEPARTMENT EMPLOYEE KEY v A THANK YOU FOR YOUR HARD WORK Iv Iv Iv Next Check Number Defaults to the last check printed by the system Ifa different number is desired type the number of the next paycheck to be printed Message For Stub You may type a message of up to 40 characters to appear at the bottom of each check printed Print Base Rate Indicate yes with a checkmark in the box to print this information at the bottom of each check Otherwise leave blank Remaining Vacation Indicate yes with a checkmark in the box to print this information at the bottom of each check Otherwise leave blank Remaining Disability Sick Indicate yes with a checkmark in the box to print this information at the bottom of each check Otherwise leave blank 34 e Computed Payroll Document Entry Submenu the PFW Payroll Solution PAY WARE Reprint Checks This box will appear on the screen after checks have been printed Choose yes or no C10 Post Checks Posting is the last step in processing a payroll You may Post immediately after printing checks or elect to do it later If you wait DO NOT per
160. se advice you wish to reprint Press lt Tab gt to default to lt lt LAST gt gt Message For Stub You may type a message of up to 40 characters to appear at the bottom of each advice printed Print Rate Remaining Vacation Disability Specify yes lt Y gt to print this information at the bottom of each advice Otherwise say no lt N gt Print Rate Remaining Vacation Disability Specify yes lt Y gt to print this information at the bottom of each advice Otherwise say no lt N gt Generate Savings Bond Purchase File 148 e Utilities This option generates a formatted file to Disk for transferring Savings Bond purchase information to the Treasury Dept FRB Company Id Type Federal Reserve Company ID number FRB Location Id Type Federal Reserve location ID Number Priority Number Enter the Deduction Plan Priority number that was Used to withhold money for Saving Bond purchases Generate Disk Type lt Y gt to create disk to send to FRB otherwise type lt N gt the PFW Payroll Solution PAY WARE Import Platinum Time Cards Only This Option imports the Platinum Payroll file PRTIMCRD into Pay Ware Import Platinum D R A s Only This Option imports Platinum Payroll file PRMSCDRA into Pay Ware Initialize Files Data files need to be Initialized for every Company before Pay Ware can access them for the first time Files may be initialized individually page through the list or an all files
161. sed on the Employee s length of service Years of service may be based on individuals Hire Dates or Calendar Year Separate tables may be defined for different employee subgroups such as Hourly Salaried work location position etc If the Accrual is setup as Annual and 1x per year the accrual should always be run before any payrolls are processed in the new calendar year Before running the Accrual update routine using Hire Date as the processing criteria it is critical that the point in time and the frequency with which vacation disability units will be added is decided If the Accrual is setup as Annual and 1x per year the accrual should always be run before any payrolls are processed in the new calendar year Once these items are decided the update routine can be processed Then the Remaining Vacation amp Remaining Disability Fields on the employee s Master Record File Maintenance gt Employee Master must be updated to reflect the days remaining until the update routine will be processed again Once a year is recommended To correctly decrement the Accrual Attendance Codes for Vacation and Sick Disability time found in File Maintenance gt Processing Codes must reflect the same Daily or Hourly basis units as the Accrual More importantly If the Pay for these Vacation Disability Attendance Units should flow to a GL Account other then the Employee s standard Attendance Code the Pay Rate must be adjusted so it ref
162. sition Codes Bil ES Yell 1 Kl ff rm O a ee ee ee ekl o WAREHOUSE CLERK __ JSI easy WHSE WAREHOUSE WORKER S ee Position Code Enter the 2 character Position Code to be used as a key to the Position file Position Description Enter the Description of the Position Code This field is also used as a key to the Position file Pay Rate Code If you are using the Pay Rate Tables enter the two digit Code Rate Group Rate ID that identifies the Pay Rate Table Workman s Compensation Code Enter the Workman s Compensation Code up to 5 characters 92 e File Maintenance the PFW Payroll Solution PAY WARE E E O Code Enter the appropriate EEO Code for this Position must be set up in EEO Code Maintenance Maximum Daily Hours Enter the number of hours that can be worked in a day before overtime starts If overtime is to be calculated only upon a weekly basis enter 99 into this field Default Time Card Entry Hours Enter the Standard number of hours worked in a day for this position This field will be used as the default for time card entry Maximum Weekly Hours Enter the number of hours to be worked in a week before overtime starts If overtime is not to be calculated on a weekly basis enter 99 into this field Ethnic Code File Maintenance This option tracks Ethnic Origin Information for reporting to Government Agencies Ef Ethnic Codes e a E a Ethnic Code Enter or sele
163. specified Printer and Process Beginning Employee Key Define the range of Employees you wish to include in the report Press lt Tab gt to default lt lt FIRST gt gt or enter the key you wish to start with Ending Employee Key Define the range of Employees you wish to include in the report Press lt Tab gt to default to lt lt LAST gt gt or enter the key that you wish to end on Beginning Department Key Define the range of Departments you wish to include in the report Press lt Tab gt to default lt lt FIRST gt gt or enter the key you wish to start with Ending Department Key Define the range of Departments you wish to include in the report Press lt Tab gt to default to lt lt LAST gt gt or enter the key that you wish to end on Beginning Date Define the first date you wish to include in the report Press lt Tab gt to default lt lt FIRST gt gt Ending Date Define the last date you wish to include in the report Press lt Tab gt to default to lt lt LAST gt gt Subtotal On Employee Enter 0 1 or 2 in this to obtain subtotals and or page breaks by Employee Click Y to display Report format options 0 No totals or Page Breaks 1 Totals after each Employee But No Page Break 2 Totals amp Page Breaks after each Employee Subtotal On Department Enter 0 1 or 2 in this to obtain subtotals and or page breaks by Employee or Department Click V to display Report format options 0 No to
164. st Run No Warnings or Errors No transactions processed during Edit List Reset after posting When either the Computed or Manual check post is run the status of the other system is reset to insure up to date totals each time You must run an Edit List for the system with the Reset status before you may post it 0 System Options initialized Check Print Post Status CHECK PRINT POST STATUS CODES is also maintained by the system A B ti T mf Q 7 the PFW Payroll Solution PAY WARE Checks ready to Print Post given a successful Edit W or X Checks successfully Printed ready to Post Checks successfully Posted ERROR Check Posting incomplete due to abnormal abort No Checks to Print Check No s assigned at manual entry ready to post Cannot Print Checks error in Edit List Interrupted Check Print may be continued if desired Computed Payroll Document Entry Submenu e 19 When either the Computed or Manual Print Post is completed status of all other systems is reset including the system that was not posted This insures up to date totals each time You must run another Edit List for the system with the reset status before you may again print and post checks Last Check Post Date This is the last date any checks were posted 20 e Computed Payroll Document Entry Submenu the PFW Payroll Solution PAY WARE C2 Enter Time Cards The Time Card Entry function captures information necessary to easily pro
165. stem This information will automatically transfer when the D R A Plan Priority Number is selected on the Employee Master The Earned Income Credit is also handled here set up as an Allowance Pat Cafeteria Plans DRA Defaults olx File Edit View Help 1 Transaction 2 Taxable 3 Emplr Vendor DRA Plan eo o o ooo O Description MEDICAL SAVINGS REIMBURSEMENT ai Short Description MED REIMBUSE Frequency fe This Pay Period Only x W2 Box Description M Balance Forward Annual 4 Annual 7 Formula FLAT DOLLARS gt Rate 0 0000 Hours 0 0000 Account Number 2225 000 00 DG 1 Accrued Employee Benefits 2 Reimburse R REDUCTION v Priority Demonstration Inc DRA Plan Enter a code Deduction Reduction or Allowance D R or A plus the two digit Priority Number that identifies the benefit plan Deductions are made from Net Pay after Taxes are Withheld Reductions generally reduce Taxable Pay and Allowances generally Increase Taxable Pay The Priority Number assigned determines the priority in which this D R A will be applied to Earnings Deduction 01 will be taken 66 e File Maintenance the PFW Payroll Solution PAY WARE out before Deduction 02 etc If Earnings are insufficient to cover all D R A s the higher priority numbers will not be withheld Description Enter the Description of the Benefit Plan that will be printed on the check stub Short Description The short description entered will be used
166. sting which also offers sort options by Ethnic Code Ethnic Description Ranges of sort keys are available Beginning Ethnic Key Define the range of Ethnic Codes to include in the report Press lt Tab gt to default lt lt FIRST gt gt or enter the key you wish to start with Ending Ethnic Key Define the range of Ethnic Codes to include in the report Press lt Tab gt to default to lt lt LAST gt gt or enter the key that you wish to end on EEO Class Listing EEO Class Codes may be printed and reviewed through EEO Class Code File Listing which also offers sort options by EEO Class Code EEO Class Description Ranges of sort keys are available Beginning EEO Class Key Define the range of EEO Codes to include in the report Press lt Tab gt to default lt lt FIRST gt gt or enter the key you wish to start with Ending EEO Class Key Define the range of EEO Codes to include in the report Press lt Tab gt to default to lt lt LAST gt gt or enter the key that you wish to end on Workmen s Comp Codes Workmen s Comp Codes may be printed and reviewed through this File Listing which Ranges of sort keys are available the PFW Payroll Solution PAY WARE File Listings 125 Beginning Workmen Comp Key Define the range of Workmen s Compensation Codes to include in the report Press lt Tab gt to default lt lt FIRST gt gt or enter the key you wish to start with Ending Workmen Comp Key Define the range of Wor
167. summarize similar Attendance Codes for easy summary reporting of earnings by type For example there may be several types of Overtime Attendance Codes paid at different rates e g Overtime Double Time Holiday Work etc If these are assigned to a single Earnings Class a total overtime summary report may be quickly defined and run Attendance Codes are assigned to these Earnings Classes on their setup screens in File Maintenance The Employee Balance Totals Report and the Payroll Register Totals Reports see Reports submenu can generate reports using Earnings balances in these classes The Descriptions reported for these classes may be customized on this screen Earnings Class Description Earnings Class Description Earnings Class Description Earnings Class Description Earnings Class Description Earnings Class Description Earnings Class Description Earnings Class Description Earnings Class Description Automatic Numbering This option sets up automatic numbering for Transactions Check Nos and Quarterly Tracking On initial setup the Transaction and Check Numbers should be taken from the last payroll processed by the previous system Enter the number and End Date of the CURRENT Calendar Quarter OR the quarter the PFW Payroll Solution PAY WARE System Configuration e 99 for any Historical Data you may be inputting and wish Pay Ware to track by Quarter j Automatic Numbering __03 31 1999 06 30 1985
168. t or enter the key you wish to end on From Payroll Date Specify the first Payroll Date to be included in the Report To Payroll Date Specify the last Payroll Date to be included in the Report Subtotal Break On Employee Or Priority Plan Enter 0 1 or 2 in this to obtain subtotals and or page breaks by Employee or Priority Plan Click V to display Report format options 0 No totals or Page Breaks 1 Totals after each Employee or Plan But No Page Break 2 Totals amp Page Breaks after each Employee or Plan Subtotal Break On Employee Or Priority Plan Enter 0 1 or 2 in this to obtain subtotals and or page breaks by Employee or Priority Plan Click V to display Report format options 0 No totals or Page Breaks 1 Totals after each Employee or Plan But No Page Break 2 Totals amp Page Breaks after each Employee or Plan Direct Deposit History 48 e Reports The Direct Deposit History details each deposit advice produced in the selected date range and includes DDA number date amount Employee Key Employee Name and department Selecting DDA History brings up the four Sort Options EE ID Advice EE Name Advice Dept EE ID Advice amp Advice Date After selecting the desired Sort the parameters for the DDA History are defined on the Parameter Screen the PFW Payroll Solution PAY WARE When ready to generate the DDA history select the desired Output Routing option Queue Manager default or
169. t the company and then returned Review Date Enter the date when the employee is due their next performance review Next Activity Date Enter the next date that the employee is scheduled for an activity Next Activity Reason Enter the code that identifies the next activity that is scheduled for this employee These codes are defined in the Processing Code option of File Maintenance Termination Date Enter the date when an employee ceased to be employed at this company Termination Reason Enter the reason code for the employee leaving the company These codes are defined in the Processing Code option of File Maintenance Weeks Worked This Quarter Enter the number of weeks of completed work for this quarter Direct Deposit Information Employee bank information entered here allows Pay Ware to include Employee s Deposit information into its fully formatted ACH file to be sent to your bank the PFW Payroll Solution PAY WARE File Maintenance e 77 78 e File Maintenance Pay may be deposited via Standard ACH Transactions to as many as four Checking and or Savings Accounts in different Financial Institutions These accounts and the Flat Dollars or Percentages of Net Pay to be deposited to each account are specified in this section T Account Type Checking or Savings S Last Transaction Status Information PreNote or Deposit M Calculation Method OR and the Amount of Net Pay When multiple Accounts are specifi
170. t have at least ONE Department Code entered to process payroll As mentioned earlier Department Codes should be set up to maximize the usability of reporting the way your business works For example one large multi state employer assigns each State a separate Department Code for tracking Most users tend to use a traditional functional department cost center approach The purpose of this screen is to set up groupings by which Employee Labor related costs can be reported including their respective GL Account numbers optional If entered the Department key determines the default GL posting accounts that will be used for Employee related costs earnings D R A s Taxes etc assigned to this Department Code they may be overridden for any given pay period Separate G L account codes were entered in Attendance Code Maintenance for regular premium and WIP Project cost environment These codes can be modified for each Department by entering a different G L account code or by using a Masking approach Masking places a sign for each place in the assigned GL account codes that should remain intact Any other characters typed will overwrite and or add digits in the indicated positions Vacation amp Sick Day Accrual If Vacation and Sick Disability days are to be tracked by Pay Ware information on the accrual levels must be set up in Period End Processing and current unused balances must be entered in File Maintenance gt Employee M
171. tain GL History Save Time Card History Check box V to retain Time Cards 3 Processing Tab allows automatic output of Fed FICA deposit check as well as Direct Deposit Transactions when Employee Payroll checks are run Manual Payroll mode is also activated deactivated here as well as set up parameters for automated Vacation Disability tracking Generate Federal Deposit Check Enter V to automatically generate a Fed FICA deposit check when Employee Payroll checks are run EFTPS payments require this Option be ENABLED Enable Manual Payroll Enter V to allow Manual Payroll Processing Enable Direct Deposit Processing Enter V to allow Direct Deposit Processing N prevents Direct Deposit Processing Vacation Class Enter the Earnings Class assigned to Vacation Earnings to allow automatic tracking of Vacation time Disability Class Enter the Earnings Class assigned to Disability Earnings to allow automatic tracking of Disability time 4 Print Checks Print Company Name on Check Check box V to print company name above on checks 98 e System Configuration the PFW Payroll Solution PAY WARE Check Size Specify the desired Check Output E leven inch dot matrix eleven inch L aser eleven MICR or S even inch bi fold Print Old Check Format Adjust Check Printing Adjust Check Printing Adjust Check Printing Adjust Check Printing 5 Earnings Class Maintenance Earnings Classes 1 9 are used to group
172. tals or Page Breaks 1 Totals after each Department But No Page Break 2 Totals amp Page Breaks after each Department Employee Balance Totals The Employee Balance Totals Report and the similar Payroll Register Totals Report are user defined and information rich reports that provide an employee level summary of up to fifteen columns of selected payroll balance totals Summaries for Month to Date Quarter 1 to Date Quarter 2 to Date Quarter 3 to Date Quarter 4 to Date or Year To Date balances are available There are 49 the PFW Payroll Solution PAY WARE Reports e 49 different balance items which can be selected for inclusion This information is contained in the Employee Balance File Six sort sequences are available EE Key EE Name SSN or Department EE Key Department EE Name Department SSN Once the desired sort is selected report parameters should be specified Balance to Report MQY Type desired Period to report must be month lt M gt Quarter lt Q gt or Year lt Y gt Quarterly Period to Report Response must be 1 2 3 or 4 for appropriate calendar qtr Year to Report Type 2 digit year code example 99 Print Company Address Print Company Address on EVERY Page Type Y or N Summary Detail Type lt S gt to print summary lt D gt for complete report Column Title Type desired column header 10 character maximum which will appear for this report item Field Type desired 2 digit re
173. telephone or paper Note that Pay Ware does not support the EFTPS Debit Method which requires proprietary software available only from the IRS Direct Deposit Setup amp EFTPS Credit Tax Payment 104 e System Configuration Company Bank and Electronic Routing Information is entered here if you plan to utilize the Payroll Direct Deposit or EFTPS Tax Deposit options The information required includes the following Company amp Bank Default Information Company name Short name amp Bank Assigned ID No Bank Information Bank Name and FRB ID Routing Information Origin Destination Codes amp RTNs for Bank amp EFTPS Deposits the PFW Payroll Solution PAY WARE Df Direct Deposit Setup DEMO COMPANY 1234567890 IRST BANK 23456780 23456780 ACH DAT EDER 1 EWADER2 Defaults amp Processing Options Company Name Enter company name Company Short Name Enter company short key name This must be in ALL CAPS amp the same as the Processing Company Directory name for this company ID Number Enter any special bank assigned ID for the company LEAVE BLANK IF YOU WISH TO DEFAULT TO COMPANY FED ID ON TAB 1 OF APPLICATION SETUP Bank Name Enter the bank s name Bank ID Enter the bank s Routing Transit Number RTN the PFW Payroll Solution PAY WARE System Configuration e 105 Origin ID Enter number of originating institution Usually Company Tax ID or Bank s RTN LEAVE
174. ter is strongly recommend to generate checks We continue to support some old formats however Size 7 or 11 x 8 5 Dot Matrix Laser 11 or MICR Printing of Descriptive Captions and Company Name on checks may also be specified The 9 Earnings Classes are used to generate summary reports on Employee earnings You may rename them to be appropriate to your business amp reporting needs Attendance Codes are cross referenced to these summary buckets for easy reporting For example there may be 5 different types of overtime referenced to the Overtime Class When all tab fields are completed Click the Save diskette icon to save the settings 2 Process Defaults Sets up several items that control Time Card Entry processing and miscellaneous employee master fields Automatic Overtime Processing Option s may be enabled The Time Card processing options are 1 Specifying the Position Code amp Job Cost default Previous line Employee Master misc code or None 3 Hours Limit for Warning message 4 Saturday Sunday Attendance Codes 5 Display Pay Rates The Tab 2 fields are utilized to define the type and meaning of the miscellaneous field located on the Employee Master record 12 e Installation the PFW Payroll Solution PAY WARE 3 Automatic Numbering shouldn t require any setup except possibly the current quarter or check If you are going to transfer Quarterly balances for the current year set the Current Qua
175. ters 4a Go to the Manual Payroll submenu and then into the Transaction Entry screen Type or select from the Lookup Window the Key ID of the first employee to be entered from the hard copy report Ignore the Check No amp Date fields enter through them Be sure that the UPDATE MTD QTD YTD boxes are checked But be sure that the Void Check box is Not checked 4b Enter all earnings withholdings and D R A information for this employee s first quarter If you know the employee s YTD Net Pay enter that also When all fields are complete Click the Save Button to process If you have not entered Net Pay you will get an error message with the calculated Net Pay needed to balance the entry Enter that amount in Net Pay and Click the Save Button again Once the entry is in balance it will Process 5 Move to the next employee repeating steps 4a amp 4b the PFW Payroll Solution PAY WARE Installation e 15 6 When all Employees first quarter balances have been input go to the MANUAL EDIT just below Transaction Entry Maintenance on the Manual Payroll Menu Select ALL EMPLOYEES to be processed To save Paper you may Output the Edit to SCREEN and Process 7 When the Edit is complete a list of any Warnings or Errors will appear at the bottom of the Edit Error items must be corrected and a new Edit run before you can proceed further Warnings do not stop the process but they should also be reviewed to insure that entries ar
176. that you wish to end on D R A History This option on the Reports Menu lists all the D R A s posted for each employee in the specified time period After selecting one of the two sort options the report parameters screen will display The D R A History has four Sort Options DRA Plan EE Key EE Key DRA Plan Dept DRA Plan amp Vendor DRA Plan After selecting the desired Sort the Data Ranges for the D R A Register are defined on the Parameters Tab and Date Range amp Report format are defined on Tab 2 When ready to generate the register history select the desired Output Routing option Queue Manager default or specified Printer and Process the PFW Payroll Solution PAY WARE Reports e 47 Beginning D R A Plan Define the range of D R A Plans you wish to include in the report Press lt Tab gt to default lt lt FIRST gt gt or enter the Plan Code you wish to start with Ending D R A Plan Define the range of Employees you wish to include in the report Press lt Tab gt to default to lt lt LAST gt gt or enter the Plan Code that you wish to end on Beginning Key EE Dept Vendor Define the range of Employees Departments Vendors you wish to include in the report Press lt Tab gt to default lt lt FIRST gt gt or enter the key you wish to start with Ending Key EE Dept Vendor Define the range of Employees Departments Vendors you wish to include in the report Press lt Tab gt to default lt lt LAST gt g
177. the bond OR Use lookup window and select the correct denomination Savings Bond Denominations f Saving Bond Denominations Jol x daz cI cc a ee aes S Denomination Code Enter the denomination ID OR 88 e File Maintenance the PFW Payroll Solution PAY WARE Press to display a window to select the correct bond ID Bond Face Amount Enter the dollar amount of the bond Bond Purchase Price Enter the purchase price of the bond Processing Codes This menu option is used to set up automated tracking for Attendance Position Ethnic EEO Workmen s Comp Terminations and other Activities Attendance Code File Maintenance This option provides set up for Attendance codes which are interfaced with the Employee Master and Time Card Entry Df Attendance Codes iof x File Edit View Help dee ih ef of n l mf 0 1 Parameters 2 Taxable 3 GL Acct Attendance Code 0i Description REGULAR Earnings Class fi REGULAR Attendance Only r Include In OT Calculation Iv Hours Salary Other H HOURLY EMPLOYEE Formula Type PERCENT OF GROSS x Multiplication Factor aa Units Description Demonstration Inc Attendance Code Enter or select from the Lookup Window the 2 character Attendance Code to be used as a key to the Attendance file the PFW Payroll Solution PAY WARE File Maintenance e 89 90 e File Maintenance Description Enter the Description of th
178. the local tax authority will appear on W 2s only if it is entered in the Optional Local Tax Description Field of the EE Master Tab 2 Search D R A Year Type the last two numbers of the calendar year for which you are generating the W 2 s and searching the DRA file e g 98 NOTE In Pay Ware ONLY Plans which have been assigned a W 2 CATEGORY in field 5 of Cafeteria Plans Defaults File Maintenance will appear on W 2 s 158 o Utilities the PFW Payroll Solution PAY WARE W 2 Information Maintenance If After Examining the Printed Trial W 2 s corrections are needed Use the W 2 INFORMATION MAINTENANCE Option This option also Uses the PBW2 file which will be updated if any changes are made and saved Df W2 Information Maintenance File Edit View Help O Gel 4 KI a gt J a Employee Key Soc Sec No Deptartment Key Address 1 Address 2 City State Zip Tax Year Void Demonstration Inc Emp ID Name If After Examining the Printed Trial W 2 s corrections are needed Employee records may be recalled by Pressing lt Find Record gt in the Employee ID field The necessary Changes lt Save Record gt or Additions lt Save Record gt can be made amp Processed Select PRINT W 2 FORMS and re print the forms again in a Trial mode to verify the changes Print the Trial on plain paper and review for errors When all corrections have been made print the Final on the W 2 Forms
179. the range of Employees you wish to include in the report Press lt Tab gt to default to lt lt LAST gt gt or enter the key that you wish to end on Sort Options Select the Key to be Used in sequencing this document This selection will set up the titles of the Beginning Ending range fields on the next screen Report Options Report Options Sub Menu will list Names Descriptions of any Reports That have been already defined and saved via the Maintenance Parameters Screen To set up a new Report Item on this Menu choose Maintenance and select its Menu ID number position and its name Purge Time Cards Pay Ware time cards may be purged from the system through this utility Be sure that you have backed up Payroll Data before proceeding with purge Beginning Employee Key Define the range of Employees you wish to include in the report Press lt Tab gt to default lt lt FIRST gt gt or enter the key you wish to start with Ending Employee Key Define the range of Employees you wish to include in the report Press lt Tab gt to default to lt lt LAST gt gt or enter the key that you wish to end on the PFW Payroll Solution PAY WARE Utilities e 151 Beginning Department Key Define the range of Departments you wish to include in the report Press lt Tab gt to default to lt lt FIRST gt gt or enter the key you wish to start with Ending Department Key Define the range of Departments you wish to include in the report
180. tically be printed If there are any problems with the data the Edit List identifies the appropriate employee key provides a message describing the problem with the transaction entry and designates the message as a Warning or an Error Include Employee Keys From Define the range of Employees you wish to include in the report Press lt Enter gt to default lt lt FIRST gt gt or enter the key you wish to start with Include Employee Keys To Define the range of Employees you wish to include in the report Press lt Enter gt to default lt lt LAST gt gt or enter the key you wish to end with Cash Account Enter the GL Account Number for the cash account to be used for this batch of checks This field will default to the account specified in System Defaults gt GL Account Numbers Include Pay Frequencies Group 1 Group 4 This option selects which Pay Period Groups to Process in this Pay Cycle M3 Manual Preliminary Payroll Register The PRELIMINARY PAYROLL REGISTER is the third item on the Manual Payroll Menu and is used to verify earnings information before checks are printed and posted The Summary at the end of the register provides the following totals Total Earnings units amp amount for each earnings type Total Reductions Total Deductions amp Total Allowances Total Taxable Wages for each class of tax withholding Fed State etc Total number of register entries Total number of departments
181. unt of applicable tax to withhold from check Number Boro Tax Enter amount of applicable tax to withhold from check Number District Tax Enter amount of applicable tax to withhold from check Number Occupation Tax Enter amount of applicable tax to withhold from check Number Transportation Tax Enter amount of applicable tax to withhold from check Number Other Tax Enter amount of applicable tax to withhold from check Number Entry must be Positive Entry must be positive Entry must be Positive Entry must be Positive Entry must be Positive Entry must be Positive Entry must be Positive Entry must be Positive Entry must be Positive Entry must be Positive Entry must be Positive Entry must be Positive Manual Payroll Print amp Post Submenu e 39 Dj M1_ Transaction Entry Maintenance SA ao aeee eA Attendance Code Enter the 2 character Attendance Code to indicate type of earnings that apply to this line item For example the earnings may pertain to Vacation time Overtime Regular time etc Use lt F9 gt to present a Lookup window from which to select the proper codes The Attendance Code is retrieved from the Default Earnings field from the Employee Master file Units Enter the total number of each type of Attendance Units for this check Amount Enter total dollars to be paid for this attendance code Department Enter the appropriate Department
182. with 1 to 15 Columns of information A one line per employee summary can be generated with up to 15 of 64 User selected payroll related items e g Earnings Wage Bases Taxes D R As Employee Personnel Data Etc totals for any range of current year pay dates This information is from the Payroll History Register File Six sort sequences are available EE Payroll Date Payroll Date EE the PFW Payroll Solution PAY WARE Reports e 59 Department EE State EE State Payroll Date Once the desired sort is selected report parameters should be specified and the Output Routing selected Beginning Employee Key Define the range of Employees you wish to include in the report Press lt Tab gt to default lt lt FIRST gt gt or enter the key you wish to start with Ending Employee Key Define the range of Employees you wish to include in the report Press lt Tab gt to default to lt lt LAST gt gt or enter the key that you wish to end on Beginning Date Define the first date you wish to include in the report Press lt Tab gt to default lt lt FIRST gt gt Ending Date Define the last date you wish to include in the report Press lt Tab gt to default to lt lt LAST gt gt Report Type Summary Detail Type lt S gt to print Summary 1 Total per Date Range lt D gt detail for all records in Date Range lt R gt for Recap 1Total State Special Title Type up to a 50 character name for this report optional
183. ws quick review and updating of set ups for any range of Plans and or individual employees Sorts are Plan Employee Plan and Data Entry To enter new data select the Data Entry sort and then the Process button A multi line entry screen will appear Be sure to save all work before leaving the screen 84 e File Maintenance the PFW Payroll Solution PAY WARE wi Employer Expense Maintenance iof x m FABRE Allen Vickie Employee Key Type or select from the Lookup Window lt F9 gt the Employee ID to be queried Employee Name Type or select from the Lookup Window the Employee Name to be queried Plan Enter or select from the Lookup Window the code D R or A plus the two digit Priority Number that identifies this benefit plan s assigned to this employee The plan selected must be defined in Expense Plan Defaults File Maintenance Description Enter the description if different from Plan default that will be printed on the check stub Frequency Enter or select from the Lookup Window the frequency if different from Plan default that will be utilized to determine when to process the D R A the PFW Payroll Solution PAY WARE File Maintenance e 85 Saving Bonds 86 e File Maintenance 1 to 5 Process when this group is selected through Pay Period Information st 2nd 3rd 4th or Sth Payroll of the Month 6 or 7 Process every other pay period 8 Process the next pay period only 9
184. xcept that the destination location folder on screen 3 should be pointed to the workstation s local PFW Client drive c pfw for example Ligaen Dore treatm Leben Pay fa ae Gert md ba oat an iha Patina Chet iniiis the tke peed below ja comet cach hace E mtaa aae aiaia ta emer trees teal ars apa ee Once the files are done copying to the local PFW drive click Finish to complete the installation After all Client Workstations are set up software installation is complete the PFW Payroll Solution PAY WARE Installation e 9 4 Installation Upgrade Paths Pre Conversion amp Upgrade Preparation Select one of the following paths depending on your current situation A Pay Ware DOS Conversions B New Installations amp Other Payroll Systems Before you start Be sure that you have a valid hard copy Payroll Journal from your current system AND two current back ups of its data Path A for Pay Ware DOS Upgrades Pay Ware DOS Upgrades from ver 4 65 should make hard copy documentation of your saved Report Setup Parameters for all key Reports you run These will need to be setup again in the Windows version After completing Step 3 Client Install Upgraders need only to Initialize TWO new files Go into Pay Ware s Utilities gt Initialize Files At the Warning click Yes to Continue amp a list of files will appear Arrow down to 40 Pay Ware Windows Report Options and Click on it A
185. y When ready to generate the register history select the desired Output option and Process the PFW Payroll Solution PAY WARE Beginning D R A Plan Define the range of D R A s you wish to include in the report Press lt Tab gt to default lt lt FIRST gt gt or enter the Plan Priority you wish to start with Ending D R A Plan Define the range of D R A s you wish to include in the report Press lt Tab gt to default to lt lt LAST gt gt or enter the Plan Priority that you wish to end on Beginning Employee Key Define the range of Employees you wish to include in the report Press lt Tab gt to default lt lt FIRST gt gt or enter the key you wish to start with Ending Employee Key Define the range of Employees you wish to include in the report Press lt Tab gt to default to lt lt LAST gt gt or enter the key that you wish to end on Subtotal Break On Employee Or Priority Plan Enter 0 1 or 2 in this to obtain subtotals and or page breaks by Employee or Priority Plan Press lt F9 gt to display options in a Lookup Window 0 No totals or Page Breaks 1 Totals after each Employee or Plan But No Page Break 2 Totals amp Page Breaks after each Employee or Plan Subtotal Break On Employee Or Priority Plan Enter 0 1 or 2 in this to obtain subtotals and or page breaks by Employee or Priority Plan Press lt F9 gt to display options in a Lookup Window 0 No totals or Page Breaks 1 Totals a
186. y Enter a Y if you want the employee s Emergency Contact History printed Otherwise enter N Include Accident Workmen s Comp Information Enter a Y if you want the employee s Accident Workman s Comp information printed Otherwise enter N Include Accident Workmen s Comp History Enter a Y if you want the employee s Accident Workman s Comp History printed Otherwise enter N Print History Start Date Enter the first date of the desired range for this report Print History End Date Enter the last date of the desired range for this report 120 o File Listings the PFW Payroll Solution PAY WARE Employee Labels This menu option easily generates User formatted Employee Labels in several sort sequences Almost any field from the Employee master can be included on the label Tab 3 Multiple layouts formats can be setup on Tab 2 for any need e g timecards mailings etc Available Sort Options include Employee key Employee name Department Social security number _ Division department User defined Beginning Key Define the range of Employees Departments SSNs etc to be included in the run Press lt Tab gt to default lt lt FIRST gt gt or enter the key Field amp F9 Lookups available you wish to start with Ending Key Define the range of Employees Departments SSNs etc to be included in the run Press lt Tab gt to default lt lt FIRST gt gt or enter the key Fiel
187. y Grade and Sequence Number for the work performed Work Location Enter the appropriate Job or Location Code Work Phone Enter the employee s work phone number Supervisor Enter the ID number of the employee s supervisor Shift Enter the default Shift Code for this employee 1 2 OR 3 which will appear on the Timecard Entry Screen Employee Code Assign the employee ID Code up to 6 alphanumeric characters Employee Status A Active Employee T Termination L Employee is on a leave of absence the PFW Payroll Solution PAY WARE Default Attendance Code Enter the 2 character Attendance Code to indicate the default earnings type that should be used during Time Card data entry Remaining Vacation Enter the number of vacation units the employee is entitled to as of today If set up with Vacation Sick Pay Accruals Pay Ware will track against this balance and report remaining Days Available Remaining Disability Sick Enter the number of sick disability units the employee is entitled to as of today If Set Up with Vacation Sick Pay Accruals Pay Ware will track against this balance and report remaining Days available TAB 2 EMPLOYEE PAY amp TAX WITHHOLDING INFORMATION Hourly Salary Other H The employee is being assigned an HOURLY pay rate S The employee is being assigned an ANNUAL SALARY pay rate O Indicates that no pay rate is assigned to the employee and that pay rate must be taken
188. y disk and will have extensions of 001 002 etc An instruction screen will list the filenames and provide instructions for copying and submitting the files to the SSA High Low Density Disk Mag Media Users Tab 2 Specify High lt H gt or Low lt L gt Density floppy Disk Type Of Computer Mag Media Users Tab 2 If you have selected to report to magnetic media the government requires that you include the manufacturer s name for the computer Used to generate the magnetic media Type the name or the first 8 characters To insure a proper year end close to your payroll system follow this list of procedures 1 Completely finish the month of December the Monthly Reports printed and the month closed no January Payroll dates or transactions should be entered yet 2 Print and analyze the Payroll Journal to be certain each employee s Year To Date earnings are correct including all employees active terminated and leave of absence Print the History Payroll Register from January 1 through December 31 by Employee Key subtotaled by employee and reconcile to the Payroll Journal 3 Make a backup of Payroll on diskettes Please keep these diskettes in a safe place and do not reuse them until your accountant says all prior year fillings are completed and accurate Note You do NOT have to copy the PB files from your company key directory to anew company key directory The Year End Close will automatically rename the
189. you retain no copies and the recipient agrees to the terms of this license Any transfer must include the most recent update and all prior versions You may not reverse engineer decompile or disassemble the software 4 LIMITED WARRANTY STC programs are provided as is without any expressed or implied warranty of any kind except that the disk will boot up within 90 days of purchase The entire risk as to the quality and performance of the programs is with you the licensee Should the programs prove defective you assume the risk and liability for the entire cost of all necessary repair service or correction Some states do not allow the exclusion of implied warranties so the above limitations may not apply to you This warranty gives you specific legal rights and you may have other rights which vary from state to state as well 5 LIMITATION OF REMEDIES STC s entire liability and your exclusive remedy shall be replacement of any non bootable disk at no charge 6 NO LIABILITY FOR CONSEQUENTIAL DAMAGES Inno event shall STC or its suppliers be liable for any damages whatsoever including without limitation lost profits or revenue loss of use of software loss of data or costs of recreating lost data Some states do not allow the exclusion or limitation of consequential damages so the above limitation may not apply to you 7 _U S GOVERNMENT RESTRICTED RIGHTS The software and documentation are provided with RESTRICTED RIGHTS Use
190. ype lt A gt to convert all rates of pay to an annual Salary basis or lt H gt to convert all rates of pay to an Hourly basis 2080 hours per year is assumed the PFW Payroll Solution PAY WARE Dra Plans 1 To 4 Enter a code that identifies the benefit plan be total for each employee or press lt F9 gt to display a list to select from The plan selected has to be defined in the Cafeteria Plan File Employee Head Count Employee Head Count Report provides a method of finding defining employee subgroups based on a wide variety of Employee information categories e g Division Position Salary EEO Class etc The report has a user defined option that provides a list of 90 fields from the employee master on which employee subgroups may be selected After selecting one of the Sort Options select the desired report parameters When ready to generate the report select the desired Output Routing option Queue Manager default or specified Printer and Process Special Title Type up to a 50 character name for this report optional User Select Specify which of the 90 Employee Information item s from the Lookup Window lt F9 gt you wish to be included in the report From To Specify the range of the above item s to be included in the report Press lt Tab gt to default lt lt FIRST gt gt to lt lt Last gt gt or enter the individual key s you wish to start and end with gt gt From To Specify the range of the
191. yroll Balances for each employee into the system Next input Employee balances into Pay Ware through the Manual Payroll function Entering your historical data through Manual Payroll versus directly entering balance data to history files allows you to use Pay Ware s editing reporting capability to insure that accurate in balance data is entered and provides an automatic conversion audit trail To take full advantage of Pay Ware s reporting capability each quarter s balances should be entered separately for each employee This can be optimally accomplished as follows 1 Have the following quarterly payroll balance information available on hard copy for each employee so the information can be keyed into Manual Payroll All Tax Withholdings Fed FICA St SUI SDI Local for the period Earnings Units amp Dollars broken out by type attend code REG OT DT VAC etc if desired and all D R A s withheld for the period 2 Go to System Configurator submenu and choose the 2 item Automatic Numbering Verify that in AUTOMATIC NUMBERING the Current Quarter box is set to the 1 quarter Be sure to Save 3 Go to Computed Payroll submenu then into Pay Period Information and specify a Payroll Date and Pay Period End Date of 03 31 YR or the date of the last Payroll processed if the Quarter is not over Specify the Pay Period Start Date as 01 01 YR You may ignore the D R A Group field used for Computed Payrolls Save these Parame

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